Ludlow public meetings in 2023

Meeting

The Ludlow Electric Light Department Board of Commissioners will meet to consider routine annual items, including the 2024 budget, holiday policy, and a payment in lieu of taxes (PILOT) of $26,104.70 to the Village of Ludlow, unchanged from the prior year. They will also discuss a cost-of-living (COL) increase for 2024 and may enter executive session for personnel issues. The agenda is largely procedural, with no major policy changes or public hearings listed.

• Approval of 2024 annual budget
• Approval of 2024 holiday policy
• Approval of $26,104.70 payment in lieu of taxes to the Village of Ludlow
• Discussion of cost-of-living (COL) increase for 2024
• Possible executive session for personnel issues

Meeting

The Ludlow Select Board and Village Trustees are holding a special joint meeting to engage in public discussion about implementing a short-term rental registry. A representative from the Vermont Short Term Rental Alliance will be present to answer questions. The boards may also begin work on the FY '25 budget.

• Public discussion on implementing a Short Term Rental Registry
• Julie Marks of Vermont Short Term Rental Alliance in attendance
• Possible FY '25 Budget Work

Joint Board

The Ludlow Board of Selectmen and Village Trustees held a special joint meeting to receive public input on implementing a short-term rental (STR) registry. Presentations from the Vermont Short Term Rental Alliance and Granicus outlined data on Ludlow's 651-732 STR units, potential registration fees, and safety considerations. The board did not vote but will continue discussion at its January meeting.

• 651 STR units in Ludlow as of September 2023; 732 active units as of meeting date
• Potential Local Options Tax revenue: ~$683,000 (2021) and ~$627,000 (2022)
• Granicus contract cost: $26,000 (or $37,000 per one official)
• Planning Commission survey: 297 responses, 50% negative effect, 60% in favor
• Killington STR ordinance cited as example

Meeting

The Ludlow Development Review Board will hold a hybrid public hearing on December 18, 2023, to consider six applications: five amendments to conditional use permits or Act 250 reviews, and one subdivision. Most applications relate to repairs or replacements after the July 10, 2023 flood, including mobile home replacements, a fire protection tank, a commercial building conversion, and a supermarket interior reconstruction. The board will also review a proposal to subdivide a 2.8-acre lot into three parcels.

• Black River Mobile Home Court: replace mobile home #4, repair/elevate home #14, confirm compliance with zoning Article 6 (334-11-CU, Amd No. 5)
• Divided Sky Foundation: replace pool with buried 13,000–15,000-gallon fiberglass tank for fire protection (475-21-ACT250, Amd No. 1 and 474-21-CU, Amd No. 1)
• Gill Terrace, LLC: subdivide 2.8-acre lot at 15 Gill Terrace into three parcels (SUB23-015)
• Okemo Marketplace: affirm tenant rebuilds with FEMA-approved materials and apply for LOMA to remove property from flood hazard area (499-23-FHR)
• South Face Village: make temporary information center/real estate office permanent (334-11-CU, Amd No. 5)

Recreation Committee

The Ludlow Recreation Committee reviewed the status of the VOREC grant application and discussed design options for Pullinen Field to accommodate multiple sports. The meeting also covered community center operations, including a proposal to use volunteers for weekend staffing, and reported on recent events like the Turkey Trot and winter activities. No formal votes were taken on new policies or budgets, as the agenda focused on operational updates and planning discussions.

• Discussion of a hybrid design for Pullinen Field to support Little League, Babe Ruth, and t-ball practice
• Status update on the VOREC grant application being prepared by staff
• Proposal to staff the Community Center on weekends using volunteers
• Report on the Thanksgiving Turkey Trot which raised over $555 for Black River Good Neighbors
• Planning for the 4th of July Fireworks event, with a proposed date of July 5th

Select Board

The Ludlow Select Board approved the annual lease of Stearn's Pit with Okemo, correcting the lease period to December 1, 2023 through March 31, 2024. The board also began reviewing the FY2025 budget, which is about 75% complete, with department heads' reports in hand. Discussions covered various departments, including ambulance, cemetery, community center, fire, highway, police, and parks, with several proposed increases and adjustments noted.

• Approved Stearn's Pit lease with Okemo, lease amount $79,759.08, period Dec 1, 2023 to Mar 31, 2024
• FY2025 budget review: Administration down 1.5%, insurance up 12-13%
• Ambulance: Mount Holly contract about $88,000, $27,400 payment correction
• Cemetery: fund balance about $45,000 to trim budget, 4% increase
• Fire Department: $15,000 for truck equipment, $50,000 retirement program discussed but not pursued

Meeting

The Select Board will conduct work and review for the Fiscal Year 2025 budget. The board will also consider the annual lease of Stearn’s Pit with Okemo.

• Annual lease of Stearn’s Pit with Okemo
• Fiscal Year 2025 Budget work and review
• Correction to unapproved minutes from December 4, 2023

Meeting

The Ludlow Development Review Board will hold a public hearing to consider an application by Gill Terrace, LLC to subdivide a 2.8-acre lot at 15 Gill Terrace into three parcels. The hearing is scheduled for December 11, 2023, at 6:00 PM in the Heald Auditorium. Participation is possible in person, by agent, by Zoom, or in writing.

• Subdivision application SUB23-015 by Gill Terrace, LLC
• Project location: 15 Gill Terrace, Ludlow, VT (Parcel No. 040255.000)
• Proposal: divide one 2.8-acre lot into three parcels

Water Commission

The Ludlow Water Commission approved water allocations for new residential construction, increased a restaurant's seat allocation, and moved the town manager from probationary status. They also discussed delinquent water bills, FEMA flood recovery, and water quality issues.

• Approved allocation for 5-bedroom home at 15 Gill Terrace (2-0, one abstention)
• Approved allocation for 3-bedroom home at 20 Plumley Avenue (Mary Boyle)
• Increased allocation from 3 to 4 bedrooms at 28 Pleasant Street (A. Demers)
• Increased Mr. Darcy's restaurant allocation from 80 to 130 seats at 31 Route 103 South
• Approved moving town manager from probationary to next step, retroactive to Oct 1, 2023

Village Trustees

The Board of Trustees approved an additional 50-seat allocation for a proposed deck at Mr. Darcy’s. Trustees also discussed exploring a Local Options Tax to fund upcoming projects, such as a $313,000 grader, without raising taxes.

• Approved 50 seat allocation for proposed deck at Mr. Darcy’s (31 Route 103 South)
• Discussion of Local Options Tax to fund projects like a $313,000 new grader
• Update on FEMA funds expected in 60 to 90 days for infrastructure repairs
• Proposed public hearing for Village Zoning regulation changes in late January
• Review of aged receivables and notices sent regarding potential service disconnection

Meeting

The Ludlow Water Commission will consider four water service requests, including a new 5-bedroom home at 15 Gill Terrace, a 3-bedroom home at 20 Plumley Ave, an upgrade from 3 to 4 bedrooms at 28 Pleasant St, and a 50-seat increase for a restaurant at 31 Route 103 South. They will also review the aged receivables report, receive a FEMA update, and discuss a probationary review of the municipal manager.

• Water service request: 15 Gill Terrace LLC — 5-bedroom single-family residence
• Water service request: Mary Boyle — 20 Plumley Ave — 3-bedroom single-family residence
• Water service request: Demers — 28 Pleasant St — increase from 3 to 4 bedrooms
• Water service request: 31 Route 103 South — additional 50 seats for restaurant deck
• Possible executive session: Municipal Manager probationary review

Planning Commission

The Ludlow Planning Commission held a special meeting to approve agreed-upon changes to the town's Village Zoning and Flood Hazard Regulations and to schedule a public hearing for December. The board also discussed grant timelines, a potential electronic signboard, and future agenda items including affordable housing and survey results. The meeting was procedural, with no final votes on new ordinances.

• Motion to accept changes to zoning regulations — approved unanimously
• Motion to hold a public hearing in December on zoning modernization — approved
• Discussion of grant match deadline and timeline transparency
• Proposal for an electronic signboard near Town Hall (discussion only)
• Next meeting set for January 4, 2024 at 6 p.m.

Meeting

The Ludlow Planning Commission is holding a special meeting to consider accepting agreed-upon changes and scheduling a public hearing for December on modernizing the village's zoning and flood hazard regulations. The meeting also includes planning for next month's agenda, board member comments, and citizen comments.

• Motion to accept agreed-upon changes to Ludlow's Village Zoning and Flood Hazard Regulations
• Motion to hold a public hearing at December's meeting on zoning modernization
• Planning for December's public hearing agenda

Meeting

The Ludlow Select Board is holding a special meeting to review and discuss the preliminary FY '25 budget. The agenda also includes a possible executive session for personnel or contracts, and standard procedural items.

• Preliminary FY '25 budget review and discussion
• Possible executive session for personnel/contracts

Planning Commission

The Ludlow Planning Commission reviewed and voted on a series of zoning text amendments aimed at streamlining the permitting process. The commission approved the changes with a 2-1 vote (one abstention), pending a validity check, and plans to hold a public hearing next month. The commission deferred any changes to the noise ordinance pending further consultation.

• Approved zoning text changes, including replacing 'accessory residence' with 'accessory dwelling' and adding workforce housing parking requirements.
• Deleted flags, pennants, ribbons, and balloons from permitted signs; added prohibitions on repetitive flags and signs with profanity.
• Changed sign setback from 25 feet to 15 feet and increased height limits from 8 feet to 10 feet in certain districts.
• Deferred changes to Section 550 (Noise) pending consultation with police, other boards, and the public.
• Motion to accept all zoning changes passed with 2 ayes and 1 abstention; chair to verify vote validity.

Meeting

The Planning Commission is meeting to discuss municipal planning grants and the modernization of village zoning and flood hazard regulations. The commission will consider a motion to hold a public hearing regarding these regulatory changes at the December meeting.

• Discussion on Municipal Planning Grant and Bylaw Modernization
• Motion to hold a public hearing in December regarding Village Zoning and Flood Hazard Regulations

Meeting

The Ludlow Electric Light Department Board of Commissioners is meeting to handle routine and operational business. They will consider the annual budget, appoint a union negotiating team, and approve the purchase of Transco units, along with other administrative items.

• Annual budget consideration
• Appointment of union negotiating team
• Approve purchase of Transco units
• Recovery of GIS fund from VPPSA
• Christmas ham or turkeys for employees

Planning Commission

The Planning Commission held a special meeting to conduct a page-by-page review of proposed changes to the municipal zoning regulations. The commission discussed amendments regarding permit requirements, definitions for nonconforming uses, and affordable housing standards.

• Proposed update to Section 220 requiring permits for all interior structural alterations
• Discussion on amending lot size minimums in Village-R district
• Review of $200 daily fines for zoning violations
• Proposed changes to the definition of 'Group Home' to align with 9VSA
• Tabling of Section 290 affordable housing requirements pending further information

Meeting

The Planning Commission is meeting to discuss concerns regarding the Municipal Planning Grant and the modernization of Village Zoning and Flood Hazard Regulations. The Commission will consider a motion to hold a public hearing on these regulations during the December meeting.

• Discussion on Municipal Planning Grant/Bylaw Modernization on Village Zoning
• Motion to hold a Public Hearing in December regarding Village Zoning and Flood Hazard Regulations

Planning Commission

The Ludlow Planning Commission held a special meeting to review proposed zoning bylaw amendments, including changes to emergency shelter definitions, affordability requirements, and certificates of occupancy. The board discussed several specific sections, such as group homes, lot size minimums, and administrative review, but deferred a decision on moving to a public hearing to allow for a more comprehensive review. The meeting included public comments on short-term rentals and parking.

• Discussed adding a 40% density increase and one-floor height bonus for affordable housing in areas with municipal sewer and water.
• Reviewed a new 'as built' drawing requirement for certificates of occupancy on structures 500 sq ft or larger.
• Debated adding group homes as a conditional use in the Village Residential District (VR2).
• Discussed changing the minimum lot size from 8,712 sq ft back to 5,000 sq ft.
• Agreed to add the term 'minor' to the definition of 'substantially completed' for temporary certificates of occupancy.

Meeting

The Ludlow Planning Commission is holding a special meeting to discuss and potentially approve changes to the village's Zoning and Flood Hazard Regulations. The commission will consider a motion to accept agreed-upon changes and schedule a public hearing for December on the modernization of these regulations. The agenda also includes routine items like approving previous meeting minutes and hearing citizen comments.

• Motion to accept agreed-upon changes to Village Zoning and Flood Hazard Regulations
• Motion to hold a public hearing in December on zoning modernization
• Discussion of Municipal Planning Grant and Bylaw Modernization
• Approval of October meeting minutes
• Citizen comments (5 minutes)

Cemetery Commission

The Ludlow Cemetery Commission reviewed and approved the FY2025 budget during its regular meeting. The discussion focused on labor costs increased by flood work, which will be partially offset by FEMA funds. The board agreed to add specific line items for fence repairs and monuments while adjusting capital expenses.

• Approved FY2025 budget with $129,500 in expenses and $44,050 in revenue
• Added $9,000 line item for fence repairs
• Added $5,000 line item for monument work
• Noted that spillway costs will be covered by FEMA
• Discussed using fund balance to offset rising insurance and labor costs

Meeting

The Board of Cemetery Commissioners met to review financial updates, including a $49,751 capital overage and a $40,000 deficit. Members also discussed keeping the cemetery open weather-permitting and authorized the Sexton to require leashed dogs.

• Authorized Sexton Doug Sheehan to require visitors to leash dogs or leave the cemetery
• Reported capital expenses $49,751 over last year, including $20,493 for tree removal and $11,611 for monument restoration
• Discussed a $40,000 deficit and the use of $50,000 in encumbered funds to offset it
• Noted labor costs increased from $28,250 to $49,700
• Discussed upcoming 2024 priority projects including fencing, signage, and paving

Meeting

The Ludlow Recreation Committee is meeting to discuss and decide on several items, including the design for Little League fields at Pullinen Field, Community Center hours, a dog park update, and potential VOREC grant ideas for 2023. The meeting will also include public comments, approval of the previous meeting's minutes, and a director's report.

• Pullinen Field design for Little League fields
• Community Center hours
• Dog park update
• VOREC 2023 grant ideas
• Winter activities

Meeting

The Development Review Board will hold recessed public hearings regarding several reconstruction projects following flood damage. The board will also consider an application for a new two-story porch and freezer platform at 31 Route 103 South.

• Rebuild interior of Shaw’s Supermarket and plaza at 213 Main Street
• Reconstruct interior units 106 & 107 at 145 Main Street (The Mill)
• Reconstruct interior units 102, 103, and 104 at 145 Main Street (The Mill)
• Construct two-storied porch and 100 sq foot freezer platform at 31 Route 103 South

The Ludlow Development Review Board held a public hearing on November 13, 2023, but made no final decisions. All four applications—Shaw's Supermarket interior rebuild, Eight Oh Brew soundproofing stipulation lift, Eric Alden flood damage reconstruction, and 31 Route 103 (Mr. Darcy's) porch/freezer platform—were recessed to the December 11 meeting. The board required additional documentation, including a letter from Mr. Campbell, for several applicants. The October minutes were also tabled.

• Recessed Shaw's Supermarket interior rebuild application to December (all approved)
• Recessed Eight Oh Brew soundproofing stipulation lift request to December (all in favor)
• Recessed Eric Alden flood damage reconstruction application to December (all in favor)
• Recessed 31 Route 103 (Mr. Darcy's) porch/freezer platform application to December (all in favor)
• Tabled October meeting minutes to next month (all in favor)

Village Trustees

The Board of Trustees discussed the need for long-term repairs or relocation of the Wastewater Treatment Plant following flood damage. The board also reviewed updates on water quality, including lead levels and PFAS concerns.

• Approved bedroom increase for 28 Pleasant Street
• Approved allocation for a 5-bedroom house at 15 Gill Terrace
• Approved allocation and hook-on fees for 20 Plumley Avenue
• Approved bidding process for the Municipal Employees Holiday Party
• Reported takeover of Mount Holly Ambulance service effective November 1st

Meeting

The Ludlow Water Commission will hold its regular meeting on November 7, 2023. They will consider a water billing request from A. Demers at 28 Pleasant St to increase from a 3-bedroom to a 4-bedroom unit, receive a FEMA update, and discuss the Black River Overlook water allocation. The agenda also includes a possible executive session for the municipal manager's probationary review.

• Water billing request: A. Demers, 28 Pleasant St, increase from 3-bedroom to 4-bedroom unit
• FEMA update on damage inventory for water system
• Black River Overlook water allocation discussion
• Municipal Manager probationary review (possible executive session)
• Approve minutes from October 3, 2023 regular meeting

Select Board

The Ludlow Select Board approved a $2,000,000 loan from Mascoma Bank at 4.7% interest to cover flood expenses, and approved FEMA buyout processes for three flood-damaged properties while denying two others. The board also discussed dam spillway repairs, appointed an assistant emergency management director, and approved several routine items.

• Approved $2,000,000 Mascoma Bank note at 4.7% interest for flood expenses
• Approved FEMA buyout process for 21 Route 103 (Subway), 91 Route 103 (Sam's), denied for 31 Route 103 (Mr. Darcy's) and 106 Main Street (Mojo)
• Approved liquor licenses for Depot Street Mafia & Catering Corp. (11 Depot Street) and Terra Italian Steakhouse (68 Route 100 North)
• Approved $1,100 Municipal Planning Grant for housing inventory study
• Approved appointment of Dave Van Guilder as Assistant Emergency Management Director

Meeting

The Ludlow Board of Abatement is meeting to consider abatement requests for nine properties, including residential and commercial addresses. The board will decide whether to grant property tax relief for the listed owners.

• Lorraine Hughes - 18 Meadow Street
• Vincent and Lucinda West - 62 Red Bridge Road
• Rene Legault - 4 Black River Mobile Court
• Doris Marie Rose - 14 Black River Mobile Court
• Attah Ullah - 21 Main Street

Meeting

The Ludlow Electric Light Department Board of Commissioners is meeting to discuss ratepayer issues, including payment approval process recommendations and the annual budget. They will also hear reports from the foreman and manager, consider reimbursing funds for the VPPSA GIS program, and likely enter executive session to discuss employee wages and prepare for collective bargaining with the union.

• Payment approval process recommendations
• Annual budget discussion
• Reimbursement of funds paid for VPPSA GIS program
• Employee wages (likely executive session)
• Preparation for collective bargaining with union (likely executive session)

Meeting

The Ludlow Development Review Board is holding a site review meeting with two applications on the agenda. The board will consider a multi-use trail system at Fletcher Farm and a proposal to replace a flood-damaged residence on Meadow Street, then visit the properties in order.

• Application 297-23-ACT250: multi-use trail system at Fletcher Fields, 611 Route 103 South, for hikers, bikers, and cross-country skiers
• Application 298-23-FHR: replace flood-damaged residence at 18 Meadow Street with new home complying with Article 6 of Ludlow Zoning and Flood Hazard Regulations
• Board will visit sites in agenda order after meeting at Town Hall

Meeting

The Ludlow Board of Cemetery Commissioners will hold a regular meeting to discuss routine items including minutes, the sexton's report, and building and grounds updates. Key topics include the end-of-season schedule and 2024 outlook, a financial update following a prior discussion about budget overruns, and possible new business. The agenda is largely procedural, with detailed financial and project discussions expected based on the previous meeting.

• Financial update following discussion of $49,000 budget overrun and $34,020 in fund balance
• End of season schedule and 2024 outlook
• Sexton's report and building & grounds report
• Possible executive session for personnel, contracts, or legal issues
• Set date for next meeting, possibly November 15, 2023

Cemetery Commission

The Ludlow Cemetery Commission discussed a $40,000 budget deficit, labor cost overruns, and options to cover the shortfall. They also agreed to keep the cemetery open weather permitting and to decide winter burials on a case-by-case basis. The commission approved the sexton's request to enforce dog leashing rules.

• Approved authorizing Sexton Doug Sheehan to tell visitors to leash dogs or leave the cemetery
• Discussed $40,000 deficit and $20,000 labor overrun; encumbered funds reduced from $100,000 to $50,000
• Agreed to keep cemetery open weather permitting and decide winter burials case-by-case
• Noted $20,493 in tree removal and $11,611 in monument restoration as unforeseen expenses
• Set next meeting for November 15, 2023

Planning Commission

The Ludlow Planning Commission discussed and approved several zoning bylaw amendments, including removing unused definitions, updating parking regulations, and changing the off-site parking distance from 300 to 1,000 feet for non-residential uses. They also reviewed a municipal planning grant with a January deadline, planning public hearings in December. Short-term rentals and survey results were tabled to future meetings.

• Approved changing off-site parking distance from 300 ft to 1,000 ft for non-residential uses
• Removed unused definitions and updated motel, personal service, and PUD definitions
• Discussed adding administrative review for certain conditional uses
• Grant deadline in January; potential penalty of $1,724 if not met
• Tabled short-term rentals and survey results to future agendas

Meeting

The Ludlow Planning Commission is holding a hybrid meeting to discuss ongoing zoning bylaw modernization, including updates to village zoning, short-term rental regulations, and survey results. The agenda includes reviewing draft zoning regulations with numerous proposed changes, such as definitions for motel and personal services, lot coverage, parking, and conditional use procedures. The commission will also plan the agenda for the November meeting.

• Discussion of Municipal Planning Grant and Bylaw Modernization, including updates to village zoning
• Review of short-term rental regulations
• Consideration of draft definitions for 'motel' and 'personal service'
• Review of lot coverage changes in Sections 270.5 and 520.8
• Discussion of conditional use and administrative review procedures (Sections 260 and 255)

Meeting

The committee will review updates on the dog park, West Hill, and tennis court repairs. Members will also discuss design options for Little League relocation and potential VOREC 2023 grant ideas.

• Dog Park update
• West Hill update
• Little League relocation design options at Pullinen Field
• Dorsey Tennis Court repairs and pickleball usage
• VOREC 2023 grant ideas

Recreation Committee

The Ludlow Recreation Committee reviewed updates on the dog park, West Hill drainage, and Halloween events. The primary discussion focused on the Dorsey tennis courts, where a $70,000 repair quote was presented alongside concerns about budget constraints and pickleball usage. The committee also discussed potential relocation of the Little League field to Pullinen Field and the status of VOREC grant applications.

• Dorsey tennis court repairs estimated at $70,000
• Dog park fencing cost identified as $36,000
• Proposal to relocate Little League field to Pullinen Field
• West Hill basketball court requires re-ditching for drainage
• VOREC 2023 grant application process opened on October 9

Water Commission

The Ludlow Water Commission approved a request to connect a single-family home on Soapstone Road to the water system and authorized the municipal manager to sign an engineering service agreement with Aldrich & Elliott for an Asset Management Plan. The commission also discussed FEMA reimbursements for storm damage, aging receivables, and ongoing maintenance issues.

• Approved hookup for single-family residence on Soapstone Road
• Authorized signing engineering service agreement with Aldrich & Elliott for Asset Management Plan (100% forgivable)
• Discussed FEMA damage inventory and hiring part-time consultant
• Plans to send letters to delinquent accounts with 30-day deadline
• Next meeting set for November 7, 2023

Village Trustees

The Board of Trustees voted on several amendments to the Village Zoning and Flood Hazard Regulations. These changes include establishing new workforce housing sections and reclassifying rooming houses as permitted uses. The board also discussed updates regarding FEMA recovery, Okemo Mountain Resort operations, and potential town-village merger processes.

• Approved new 'Workforce Housing' section (Section 520.15) with specific size requirements
• Amended zoning to change the maximum number of rooms for certain uses from 2 and 25 to 15
• Reclassified Rooming Houses/Boarding Houses from Conditional Use to Permitted Use in the R-C District
• Approved Section 520.14 regarding Conversions and Changes of Use
• Noted $13,290 in unpaid receivables over 120 days owed by LLC-owned properties

Meeting

The Ludlow Water Commission will meet to discuss several items, including a water billing request for a property on Soapstone Road, an update on FEMA projects, and whether to sign an engineering service agreement with Aldrich & Elliot. The board will also review the aged receivables report and receive updates from the municipal manager.

• Water billing request for Aaron Dubin on Soapstone Rd.
• Consider signing engineering service agreement with Aldrich & Elliot
• FEMA update on water system repairs and reimbursements
• Black River Overlook water allocation discussion
• Aged receivables report and potential shutoffs

Select Board

The Ludlow Select Board approved a liquor license for Little Mexico, discussed FEMA flood recovery efforts, and received updates on Jewell Brook dam repairs and Okemo's winter season preparations. The board also reached consensus to move forward with relocating recreation fields to the high school. An agenda item on the Expeditionary School lease was stricken, and the board entered executive session for personnel contracts with no action taken.

• Approved 1st and 3rd class liquor licenses for Tortilla Restaurant Group, LLC (Little Mexico) at 57 Pond Street
• Flood recovery: town spent about $1,100,000; potential 75% FEMA and 12% state reimbursement, leaving ~$154,000 town share
• Jewell Brook dam repairs: spillway work for sites 3 and 5 to be bid, with total dam projects estimated at $40,000,000 and town share about $10,000,000
• Consensus to move Little League fields to high school, with repair estimate of $78,000-$100,000 at current location
• Okemo winter season: opening mid-November, Jackson Gore December 8, with parking and safety improvements

Meeting

The Ludlow Select Board is meeting to handle routine business and several substantive items. They will consider a liquor license for Tortilla Restaurant Group, receive a FEMA flood recovery update, discuss short-term rental regulations and a Granicus software contract renewal, and review a lease extension with the Expeditionary School at Black River. Action may be taken on the recreation fields rebuild and location.

• Liquor license action for Tortilla Restaurant Group, LLC (Little Mexico)
• Flood FEMA recovery update
• Short-term rental discussion and Granicus software contract renewal
• Lease extension review with Expeditionary School at Black River
• Recreation fields rebuild/location discussion and action

Meeting

The Village of Ludlow is holding a public hearing on September 25, 2023, to consider an application from Shaw's Supermarket to reconstruct the interior of its store at 213 Main Street (Parcel No. 220420.000) after major flood damage from July 10, 2023. The application number is 23-110-FHR. This is a public hearing, so the board will hear comments before deciding.

• Public hearing for application 23-110-FHR
• Shaw's Supermarket interior reconstruction after July 10, 2023 flood
• Location: 213 Main Street, Parcel No. 220420.000

Planning Commission

The Ludlow Planning Commission discussed amendments to zoning regulations, including new definitions for workforce housing, hotels, motels, and personal services, and changes to lot coverage percentages in village districts. They also reviewed lot size requirements and map adjustments. No final votes were taken on these items; the board continued deliberations.

• Workforce housing: proposed minimum 70 sq ft per person, 50 sq ft for each additional person, with occupancy limits
• Inn definition: reverted from 15 to 25 guest rooms
• Lot coverage in Preservation District: agreed on 65% for residential and non-residential
• Village R, R-2, R-C: lot size set at 1/5 acre, coverage 75%
• Map change: Plumley Avenue area to be rezoned from VR-C to VR-2

Meeting

The Ludlow Planning Commission is meeting to discuss and potentially decide on several zoning amendments, including definitions for workforce housing, hotel/motel and personal service uses, lot coverage rules, and short-term rentals. They will also review survey results and plan for future public hearings. The meeting is open to citizen comments.

• Municipal Planning Grant discussion on workforce housing definitions
• Definitions for village zoning: hotel, motel, and personal service
• Clarifying lot coverage language for Village R, R-2, and R-C districts
• Preservation District changes (Section 410, pages 32-37)
• Short-term rental regulations

Meeting

The Ludlow Recreation Committee is meeting to discuss updates on local recreation projects, including the skate park, dog park, and Mt. Bike Municipal Park signage. They will also consider new business such as Halloween events, a scarecrow contest, and potential facility usage fees or seasonal passes to raise money.

• Skate Park Update
• Dog Park Update
• Mt. Bike Municipal Park Update: Signage
• Facilities Usage Fee? Seasonal Pass?
• Student Volunteers: ESBR Students Assisting w/ Concession Stand?

Water Commission

The Ludlow Water Commission approved retroactive pay raises for water department personnel, denied a water bill abatement request for a Prospect Street subdivision, and discussed several infrastructure items including FEMA reimbursements, a leak detection test, and a proposed emergency notification system. The meeting was largely routine, with no public comments.

• Approved pay raises for Water Department personnel retroactive to July 1, 2023
• Denied abatement request for 3-lot subdivision on Prospect Street (Robert Sullivan)
• Discussed FEMA reimbursement for Plumley abandoned pipe and other leaks
• Tabled engineering service agreement with Aldrich & Elliot for Asset Management Plan
• Discussed town-wide emergency notification system at $4,000 per year

Village Trustees

The Board of Trustees voted unanimously to return proposed updates to the Village Zoning and Flood Hazard Regulations to the Planning Commission. The commission must revise definitions regarding employee housing, workforce housing, and short-term rentals before bringing the package back for consideration in October.

• Unanimous motion to send zoning regulation updates back to the Planning Commission
• Denial of a sewer billing abatement request for a 3-lot subdivision on Prospect Street
• Discussion of Commonwealth Avenue Culvert replacement, previously estimated at $2 million to $3 million
• Update on Wastewater Treatment Facility repairs, with estimated costs between $7 million and $10 million
• Report of approximately $200,000 in recovery costs for the Village from FEMA

Meeting

The Ludlow Water Commission is meeting to decide on sewer billing requests, including a change of use for the Okemo Marketplace and an abatement request for a Prospect St subdivision, and to consider signing an engineering service agreement with Aldrich & Elliot. They will also receive a FEMA update, discuss water allocation for Black River Overlook, and plan repairs on Pond Street Ct and Thompson Ave. The agenda includes routine items like approving minutes and setting the next meeting date.

• Sewer billing change of use: Okemo Marketplace fitness center to Darkside Snowboards
• Abatement request for 3-Lot Subdivision on Prospect St by Robert Sullivan
• Consider signing engineering service agreement with Aldrich & Elliot
• Black River Overlook water allocation discussion
• Repairs on Pond Street Ct and Thompson Ave

Meeting

The Ludlow Select Board is holding a regular meeting to discuss flood recovery efforts, including a FEMA update and the Emergency Watershed Protection Program. They will also consider a possible lease extension with the Expeditionary School at Black River, a town-wide notification system, and the rebuild or relocation of recreation fields. The agenda includes several discussion items and potential approvals, such as ESRI integration for short-term rental management.

• FEMA update and flood recovery update
• Possible approval of ESRI integration for STR/Granicus
• Discussion of possible lease extension with Expeditionary School at Black River
• Town-wide notification system discussion
• Emergency Watershed Protection Program discussion

Cemetery Commission

The Ludlow Cemetery Commission reviewed seasonal maintenance goals, focusing on repairing back fences, entry stone walls, and spillway drainage issues exacerbated by recent floods. The board discussed potential FEMA funding opportunities and the availability of approximately $96,000 in the Capital account to address these infrastructure needs. Additionally, commissioners debated internal budget controls, staff employment structures, and the approval process for expenditures made by the Town Manager.

• Back fence repair quotes from Springfield Fence: $4,620 for upper level chain link and $3,325 for lower level
• Entry stone wall replacement estimated at approximately $18,000 per wall
• Discussion of spillway repaving and driveway expansion with potential FEMA funding assistance
• Capital account balance reported between $96,000 and $97,000 for upcoming projects
• Proposal to implement monthly financial reports for board review regarding Town Manager expenditures

Meeting

The Ludlow Board of Cemetery Commissioners is holding a regular meeting to review the sexton's and building & grounds reports, approve minutes, and discuss seasonal goals, directory updates, and new business. The reports highlight six burials, lot sales, and extensive flood-related cleanup and repairs at the cemetery and town facilities.

• Six cemetery burials and one full burial in July
• Sold a five-grave lot and a single grave lot
• Cemetery repairs from flood
• Prepared emergency shelter at community center for flood
• Documented storm damage for FEMA

Planning Commission

The Ludlow Planning Commission approved multiple zoning definitions and discussed revisions to district standards as part of a Municipal Planning Grant. The board also agreed on key components of a short-term rental policy, including permit requirements, occupancy limits, and fines. Several items were tabled for future meetings, including specific motel language and insurance requirements.

• Approved definitions for accessory dwelling units, adult day care, child care homes, tourist homes, private clubs, public recreation, animal hospitals, veterinary clinics, personal services, motels, hotels, and senior housing.
• Discussed revisions to zoning district standards, including reducing lot depth from 125 to 124 feet in some districts.
• Agreed on short-term rental rules: permits required for rentals of 1 day or more per year, occupancy of 2 per bedroom plus 2 (max 8), and fines from $100 to $600 per violation.
• Tabled decisions on motel owner-occupancy language, maximum lot size, and short-term rental insurance requirements.
• Noted that the board will propose hiring a company to enforce short-term rental rules due to town office staff capacity.

Meeting

The Ludlow Recreation Committee is meeting to discuss updates on local parks and facilities, including the Mt. Bike Municipal Park, Dorsey Park/Skatepark, and West Hill. They will also consider raising fees for facility usage and seasonal passes, and discuss the potential relocation of the Little League field to the high school baseball field.

• Mt. Bike Municipal Park update: signage discussion
• Dorsey Park/Skatepark status update
• West Hill status and funding discussion
• Little League field relocation to HS baseball field discussion
• Discussion on raising fees for facilities and seasonal passes

Select Board

The Ludlow Select Board approved stipend increases for the Development Review Board and Planning Commission, discussed a potential town/village merger, and reviewed flood recovery efforts. The board also named two new private roads and waived late homestead declaration penalties.

• Increased DRB stipend to $2,000/year and Planning Commission to $900/year
• Named new roads: Burdock Lane and Sunset View Lane
• Discussed town/village merger and agreed to move forward
• Reviewed bids for summer paving: Fuller Sand $332,534, Wilk Paving $356,094, Pike Industries $446,359
• Waived penalties for late homestead declarations (10 cases, $3,200 total)

Meeting

The Ludlow Select Board will hold a regular meeting on August 7, 2023, covering a range of administrative and operational items. Key discussions include a possible stipend increase for the DRB and Planning Commission, a review of the Enterprise Fund, and a possible award of bids for town summer paving and skate park landscaping. The board will also discuss a town/village merger and consider waiving a late Homestead Declaration filing penalty.

• Discuss possible stipend increase for DRB & Planning Commission
• Review and possibly award bids for Town Summer Paving and Skate Park Landscaping
• Discuss and possibly approve new private road name(s)
• Consider waiving penalty for late Homestead Declaration filing
• Discussion on Town/Village Merger

Village Trustees

The Board of Trustees met to discuss post-flood infrastructure repairs and utility updates. The board approved a vehicle purchase and a sewer connection request while monitoring bridge stability and FEMA coordination.

• Approved bid from Benson’s Chevrolet for a 2024 WW ¾ Ton Truck with Plow for $31,090.00
• Approved sewer allocation and connection request for 65 Pine Hill Road (3 additional bedrooms)
• Discussed Vail Bridge Sewer Line Project updates regarding flood-related repairs
• Reported $28,000 in wastewater receivables over 120 days
• Discussed potential debris issues at Pond Street bridge near the Fire Station

Meeting

The Ludlow Village Trustees are holding a public hearing on proposed amendments to the Village's Zoning & Flood Hazard Regulations. The Planning Commission will participate. The changes would add boarding/rooming houses as a permitted use in the R-C District, add new sections on employee housing and conversions/changes of use, and update definitions in Article 7.

• Add boarding house/rooming house to permitted uses in Village R-C District (Article 4, Section 430)
• Add new section 'Employee Housing' (Section 520.15)
• Add new section 'Conversions and Changes of Use' (Section 520.14)
• Add new definitions to Article 7
• Modify existing definitions in Article 7

Water Commission

The Ludlow Water Commission met on August 1, 2023, and approved a water allocation request for a home addition, tabled an engineering service agreement and bulk water pricing discussion, and reviewed flood-related repairs and wage increases. The meeting was largely routine, with no public comments.

• Approved water allocation for 2-bedroom addition at 65 Pine Hill Road
• Tabled engineering service agreement with Aldrich & Elliot for Asset Management Plan
• Discussed bulk water pricing (Springfield sells at $5.30 per 100 cubic feet)
• Reviewed flood repairs: Route 100 main at Clark Drive, Plumley leak fixed, plant leak fixed
• Discussed FY24 wage increases (budgeted 5%)

Meeting

The Ludlow Select Board and Trustees will hold a joint meeting to discuss flood response and recovery efforts, decide on a transfer station bathroom location, and review bids for town winter sand. The board will also approve minutes, hear citizen comments, and receive department head reports.

• Flood Response & Recovery Discussion
• Discuss/Decide Transfer Station Bathroom Location
• Review and Possibly Award Bids: Town Winter Sand
• Approve Minutes of June 5, 2023 Regular Meeting
• Sign Warrant Orders

Joint Board

The Joint Board reviewed the transition from emergency response to recovery following a recent storm, noting an estimated $8.5 million in road repair costs. The board unanimously awarded the town's winter sand bid to Pike Industries at a loaded price of $11.29 per cubic yard. Additionally, the board discussed funding options for flood mitigation and skate park repairs, with specific attention to FEMA reimbursement rates and state grants.

• Awarded winter sand contract to Pike Industries at $11.29 CY loaded price
• Discussed estimated $8.5 million cost for road repairs on 12 roads
• Reviewed flood recovery status, including temporary bypass pump for sewer line under Village Pizza
• Decided to attach transfer station bathroom to existing building
• Discussed potential use of ARPA funds and state grants for skate park and dog park rehabilitation

Meeting

The Ludlow Planning Commission is meeting to discuss a Municipal Planning Grant, including streamlining the permitting process, the state housing bill S. 100, and short-term rentals. They will also consider language changes to their rules and procedures, including adding a definition of 'resident' to Article 7. The meeting includes approval of June minutes and public comment periods.

• Discussion of Municipal Planning Grant: streamlining permitting, State Housing Bill S. 100, short-term rentals
• Proposed rule changes to membership and alternate requirements, including 'citizen' to 'resident' language
• Proposed addition of a definition of 'resident' to Article 7
• Approval of June 2023 meeting minutes

Recreation Committee

The Ludlow Recreation Committee discussed the extensive flood damage to local parks and facilities, including West Hill, Dorsey Park, the Little League Field, and the dog park. They considered options for rebuilding or relocating the Little League Field and reviewed funding needs. The meeting was primarily an update and discussion, with decisions deferred to future meetings.

• West Hill: swimming area, basketball court, bridges, and pavilion damaged
• Dorsey Park: skatepark protected, but playground and tennis courts filled with mud
• Ludlow Little League Field: fences, dugouts, and bleachers missing; relocation to Pullinen Field considered
• Dog park at Fletcher Fields destroyed; rebuild planned after town recovery
• Community center used as emergency management center for flood supplies

Joint Board

The Ludlow Select Board and Village Board of Trustees held a special joint meeting to address the aftermath of the July 10th flooding. They received a status update on emergency response efforts, including the loss of the wastewater treatment facility and a boil water notice. The boards voted to waive transfer station fees for debris cleanup and to activate the emergency purchasing policy, allowing the municipal manager to spend without the normal bid process. They also held a brief executive session with no action taken.

• Waived transfer station fees for debris cleanup during flood recovery
• Activated emergency purchasing policy, allowing spending without bid process, with notification for purchases over $5,000
• Wastewater treatment facility (WWTF) completely destroyed; boil water notice in effect
• Emergency team activated; shelter and meals provided at Community Center
• Ludlow Disaster Relief Fund being created with Okemo Valley Chamber and Ludlow Rotary Club

Meeting

The Ludlow Select Board and Village Board of Trustees are holding a special joint meeting to receive a status update on the emergency response to the July 10th flooding event. They will also consider action on the purchasing policy as it relates to emergency response. The agenda contains no other substantive items.

• Status update on emergency response to July 10th flooding event
• Action on purchasing policy related to emergency response

Meeting

The Ludlow Water Commission will hold its regular meeting on July 11, 2023, to consider several items, including a request to increase the water allocation for a home at 65 Pine Hill Rd from a 3-bedroom to a 5-bedroom allocation. They will also discuss signing an engineering service agreement with Aldrich & Elliot, pricing for water sold in bulk, and FY24 wage increases. The agenda includes routine items like approving minutes and receiving department head reports.

• Increase water allocation for 65 Pine Hill Rd from 3 to 5 bedrooms
• Consider signing engineering service agreement with Aldrich & Elliot
• Discuss pricing for water sold in bulk
• Discuss FY24 wage increases
• Aged receivables report

Meeting

The Ludlow Village Trustees are holding a special meeting to consider setting the tax rate for fiscal year 2023-24. The agenda also includes a possible executive session for personnel or contracts, followed by adjournment.

• Consideration of setting the FY '23-'24 tax rate
• Possible executive session on personnel or contracts

Meeting

The Town of Ludlow held a bid opening meeting for the FY24 Town Summer Paving project. Three vendors submitted bids, with Fuller Sand offering the lowest price at $332,534.00. The Municipal Manager will review the bids and make a recommendation to the Select Board at their July 10, 2023 meeting.

• Fuller Sand bid: $332,534.00 ($78.00/Ton)
• Pike Industries bid: $446,359.00 ($92.00/Ton)
• Wilk Paving bid: $356,094.00 ($83.74/Ton)
• Select Board recommendation scheduled for July 10, 2023

Meeting

The Ludlow Planning Commission is meeting in person to review and potentially approve zoning amendments related to housing, including employee housing and rooming/boarding houses, before sending them to the Village Trustees for a July public hearing. The commission will also discuss survey results from a Municipal Planning Grant, the state housing bill S.100, and whether to keep the Rutland Herald as a paper of record. The agenda includes routine items like approving minutes from April and May meetings and public comment periods.

• Motion to send zoning changes to Trustees, including Article 5: Conversions and Changes of Use Section 520.14 (Employee Housing), Article 7: Definitions, and Article 4, Section 430 adding Rooming/Boarding House to Village R-C Permitted Uses
• Discussion of Municipal Planning Grant survey results and state housing bill S.100
• Consideration of keeping Rutland Herald as paper of record alongside Vermont Journal
• Planning for Village Trustees July public hearing
• Approval of minutes from April 18 and May 16, 2023 meetings

Meeting

The Ludlow Recreation Committee is meeting to discuss updates on the Mt. Bike Park, West Hill dredging, skatepark construction, and the 4th of July event. They will also consider appointing a secretary for the committee.

• Mt. Bike Park update: signage, opening day event, fundraising next steps
• West Hill dredging/sand update
• Skatepark construction status
• 4th of July event update: tables/vendors
• Secretary for Committee (new business)

Meeting

The Ludlow Select Board is holding a special meeting to make decisions on several items, including replacing windows at the Senior Center, granting a utility installation exemption to TDS, and using $6,000 from the FY23 skate park demolition fund for landscaping in FY24. The board will also discuss annual employee wage adjustments in executive session.

• Senior Center window replacement decision
• TDS utility install exemption discussion/action
• Encumber $6,000 from FY23 Skate Park Demo Fund for FY24 landscaping
• Executive session on annual employee wage adjustments

Village Trustees

The Board of Trustees discussed the feasibility of merging the Town and Village and explored connecting Fox Run to the sewer system. The board also approved several sewer allocation requests and a local 5K race.

• Approved sewer allocation for 3 additional bedrooms at 104 Main Street, LLC
• Approved reduction of sewer allocation from 4 to 3 bedrooms for South Hill project
• Tabled discussion on reducing Jewell Brook, LLC bedroom count from 80 to 44
• Approved the 5 Alarm 5K Race scheduled for September 2, 2023
• Reported approximately $38,000 in outstanding aged receivables

Meeting

The Ludlow Water Commission will meet to consider a water allocation request from 104 Main St. LLC for an additional 3-bedroom allocation (total 6 bedrooms) and review a request from Jewell Brook LLC to decrease consumption for a residential subdivision. The board will also review department head reports, an aged receivables report, and take action on a funding application for the Asset Management Plan. Municipal manager updates on High Street and Pleasant Street Extension projects are also on the agenda.

• Water allocation request: 104 Main St. LLC — additional 3-bedroom allocation (total 6 bedrooms)
• Review request for decrease consumption: Jewell Brook LLC
• Action re: Asset Management Plan funding application
• Aged receivables report
• Municipal manager updates: High Street & Pleasant Street Ext. projects

Water Commission

The Ludlow Water Commission approved two water allocation requests, including adding bedrooms to a home on Main Street and reducing a hotel's occupancy, and approved the Asset Management Plan. They also discussed outstanding receivables, a valve exercise program, and a lead service program.

• Approved 104 Main Street, LLC request to add 3 bedrooms to an existing 3-bedroom home
• Approved Jewell Brook, LLC request to decrease hotel occupancy from 80 to 44 bedrooms
• Approved Asset Management Plan with $50,000 loan forgiveness and $37,700 loan
• Discussed $20,300 in outstanding receivables, including 90-120 day bills
• Discussed rust-colored water at Sam's Steak House and valve exercise program

Meeting

The Ludlow Select Board's June 5, 2023 regular meeting agenda includes several action items: approving a liquor license renewal and outside consumption permit for Blue Duck Deli, reviewing bids for a Buildings & Grounds 1-ton truck with plow and a Community Center emergency generator, and discussing the purchase of a digital speed limit sign and replacement of an ambulance. The board will also discuss a proposed LOSAP for the Fire Department and window replacement at the Black River Senior Center. The agenda includes approval of the May 1, 2023 meeting minutes and a possible executive session.

• Liquor license renewal & outside consumption permit for Blue Duck Deli, 117 Main St.
• Review and possibly award bid for B&G 1-ton truck with plow
• Review and possibly award bid for Community Center emergency generator
• Discussion on replacement of ambulance and ordering to lock in purchase price
• Discussion on digital speed limit sign purchase

Meeting

The Ludlow Trustee of Public Funds is meeting to reorganize by electing a Chair, Co-Chair, and Clerk, and to consider awarding scholarships to two applicants from the Phyllis and William Agan Scholarship Fund. The agenda is otherwise procedural, with no other substantive items listed.

• Reorganize: elect Chair, Co-Chair, Clerk
• Consider awarding scholarships to 2 applicants from Phyllis and William Agan Scholarship Fund

Cemetery Commission

The Ludlow Cemetery Commission reviewed seasonal maintenance goals, including back fence repairs and driveway repaving. Staff proposed a one-to-five-year project plan with pricing estimates for upcoming meetings. The board also discussed the feasibility of installing a QR code directory sign and the security risks associated with moving office computers to the cemetery site.

• Discussion on replacing back fence with chain link due to maintenance costs
• Proposal to repave area by spillway and expand driveway using in-house staff
• Plan to draft signage with QR code for grave directory via Do Little printing
• Review of $2,500 legal fees reimbursement status for Odd Fellows case
• Debate on cost (approx. $10,000) and security risks of installing cemetery office computer

Meeting

The Ludlow Board of Cemetery Commissioners will hold a regular meeting to review the sexton's and grounds reports, discuss seasonal goals, and consider agenda items including a possible executive session. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Review of sexton's report noting multiple burials and cremations completed and scheduled
• Discussion of seasonal goals including fencing, road repair, and survey completion
• Possible executive session for personnel, contracts, or legal issues
• Approval of minutes from April 19, 2023 meeting

Meeting

The Ludlow Development Review Board is reviewing proposed zoning regulations covering conversions and changes of use, and new standards for employee housing. The rules would govern when accessory structures like garages or barns can become principal uses, and set conditions for residential structures to be used as employee housing, including parking reductions and state permit requirements.

• Section 520.14: rules for converting accessory structures (garages, barns) to principal uses
• Section 520.15: employee housing allowed in residential structures, excluding short-term lodging
• Parking requirements may be reduced if employer provides transportation or housing is within 0.25 miles of transit
• Applicants must obtain state permits including wastewater and energy standards certification
• Definitions added for employee housing, rooming/boarding houses, bed and breakfasts, inns, short-term, and transient

Meeting

The Ludlow Development Review Board is meeting in person to continue four hearings recessed from March 13 and open seven new public hearings. Items include an eight-lot subdivision, a restaurant deck, condominium exterior work, and several Planned Unit Development amendments. The board will also review minutes from February and March meetings.

• Okemo Heights LLC: 8-lot subdivision, Village Residential district (recessed)
• Troy Caruso: Flood Hazard Review and Conditional Use for 89-seat outdoor deck at Calcutta's Restaurant, 87 Fox Lane (recessed)
• Okemo Trailside Community Association: PUD amendment for siding, decking, railing, windows, doors at Buildings 14-24 (recessed)
• Okemo LLC: Conditional Use to convert multi-unit home to inn at 21 Prospect St (recessed)
• David Barrett: PUD amendment to enclose porch for mudroom at 168 Okemo Trailside Extension, Unit 21A

Water Commission

The Ludlow Water Commission approved a 5% water rate increase effective July 1, 2023, and awarded a $37,700 contract to Aldridge & Elliott for an Asset Management Plan. They also approved two water allocation requests, reduced the Norwalk Ski Club's occupancy from 55 to 30, and discussed correcting a $9,813.60 overbilling to the Sikorsky Ski Club.

• Approved 5% water rate increase effective July 1, 2023
• Awarded $37,700 Asset Management Plan contract to Aldridge & Elliott
• Reduced Norwalk Ski Club occupancy from 55 to 30 per state permit
• Discussed $9,813.60 overbilling to Sikorsky Ski Club
• Approved water allocation requests for 10 West Main Street and 56 Depot Street

Village Trustees

The Board of Trustees approved a 5% increase to wastewater rates effective July 1, 2023. The board also awarded contracts for the Okemo Access Road stormwater project, the High School sewer line, and local hazard mitigation planning.

• Approved 5% increase in wastewater rates effective July 1, 2023
• Awarded $59,445.00 to Crown Point for Okemo Access Road stormwater project (Option 1)
• Awarded $33,600.00 to Adams Trucking & Excavating for High School sewer line project
• Awarded $7,992.42 to Mount Ascutney Regional Planning Commission for hazard mitigation planning
• Approved sewer allocation and connection fees for South Hill ($3,120.00 + $4,500.00) and 10 West Main Street ($546.00)

Meeting

The Ludlow Water Commission will consider two requests to add one bedroom each to existing homes, review a request from the Norwalk Ski Club to lower its billed water consumption, and discuss a possible change in water rates. The board will also review a recent water main break on Gleascott Avenue and discuss an asset management plan. The agenda includes routine items like approving minutes and reports.

• Water allocation requests: Shannon Stark (10 West Main St.) and Donand & Shelli Steinfield (56 Depot St.) each seek one additional bedroom allocation
• Norwalk Ski Club (21 Pleasant St.) requests reduced water consumption billing based on 30-person state permit instead of 55
• Discussion of possible change in water rates
• Water main break on Gleascott Ave. on 04/25/2023 — 5-foot crack in 12-inch main, ~300,000 gallons lost
• Discussion of High Street & Pleasant Street Ext. improvements

Select Board

The Ludlow Select Board is appointing town officers, including a lister, trustee of public funds, assistant zoning officer, and emergency management director. They approved a liquor license renewal and outside consumption permit for Game Bird at 190 Main Street. The board also discussed personnel policy changes, senior center window replacements, a new ambulance purchase, and awarded a hazard mitigation planning bid.

• Appointed Doug Sheehan as Lister and Trustee of Public Funds; Brendan McNamara as Assistant Zoning Officer; Angela Kissell as Emergency Management Director; and others to various town positions.
• Approved liquor license renewal and outside consumption permit for Game Bird at 190 Main Street.
• Discussed replacing windows at the Black River Senior Center; first floor funded by the center, second floor tabled for more information.
• Awarded Local Hazard Mitigation Planning Service bid to Mount Ascutney Regional Planning Commission for $7,992.42.
• Discussed ordering a new ambulance at a cost of $327,000, tabled until June meeting.

Meeting

The Ludlow Select Board will hold its regular meeting on May 1, 2023, to appoint town officers, renew a liquor license, and discuss several operational items. Key topics include a possible personnel policy change, window replacement at the Black River Senior Center, restroom status at the transfer station, an ambulance purchase discussion, and review of bids for local hazard mitigation planning. The board will also consider approving the minutes from the April 3 meeting.

• Appoint town officers: Lister, Trustees of Public Funds, Assistant Zoning Officer, Emergency Management Director, and others
• Liquor license renewal and outside consumption for Game Bird at 190 Main St.
• Possible personnel policy change on limited term appointments
• Ambulance purchase discussion
• Review and possibly award bid for Local Hazard Mitigation Planning services

Meeting

The Town of Ludlow opened bids for Local Hazard Mitigation Planning Services. Two bids were received and recorded. The bids will be reviewed and a recommendation will be made to the Select Board/Village Trustees at their May 1 and 2 meetings.

• Mount Ascutney Regional Commission bid: $7,972.49
• OPH Consulting bid: $8,010.00
• Recommendation to Select Board/Village Trustees on May 1 & 2, 2023

Meeting

The Ludlow Board of Cemetery Commissioners will hold its annual reorganization, elect officers, and set meeting times. They will also discuss opening the cemetery for the season, review the Sexton's report, and consider seasonal goals. The board previously approved a $3,700 survey proposal from Rose Land Surveying, with one member dissenting, and adjusted the FY2024 budget to include $49,700 for labor and moving $8,000 in mower costs to capital.

• Annual board reorganization: elect chair, vice chair, clerk, signer of deeds
• Review and discuss Sexton's report: 23 cremation burials, 3 full burials, 4 lots sold
• Consider opening cemetery for the season by April 17
• Discuss seasonal goals and directory update
• Possible executive session for personnel, contracts, or legal issues

Cemetery Commission

The Ludlow Board of Cemetery Commissioners held a regular meeting to elect new officers, including Bob Brandt as Chair. The board discussed the cemetery's late opening on April 15 due to snow and flooding, noting that Easter services were missed. They reviewed seasonal maintenance goals such as fencing repairs and road improvements, with no specific dollar amounts or contracts approved.

• Elected Bob Brandt as Chair, Bruce Schmidt as Vice Chair, and Shannon Stark as Clerk
• Discussed late opening on April 15 due to snow and sluiceway flooding
• Reviewed seasonal goals including fencing repairs and road intersection paving
• Noted that the American Legion provides Memorial Day flags
• Entered executive session for personnel matters with no action taken

Meeting

The Ludlow Planning Commission is holding a re-organizational meeting to elect officers and adopt rules, followed by a regular meeting. They will discuss finalizing a village survey, adding employee housing/rooming house standards, and warning a public hearing for zoning changes. The meeting is scheduled to adjourn at 7:40 PM.

• Election of Chairman, Vice-Chairman, Clerk, Paper of Record, and Recording Secretary
• Adoption of Rules of Procedure
• Finalize Village Survey and launch plan
• Add employee housing/rooming house standards
• Warn public hearing for zoning changes/definitions and standards

Meeting

The Ludlow Selectboard is holding a special meeting to consider two main items: a Green Mountain Power right-of-way agreement for upgrading an aerial power line on Trailside Road, and a supplemental watershed agreement with the USDA for rehabilitating Jewell Brook dam sites. The board may also discuss other business and possibly enter executive session.

• Green Mountain Power right-of-way agreement for Trailside Road / Town Road 55 line upgrade to three-phase spacer cable
• Supplemental Watershed Agreement No. 2 with NRCS for Jewell Brook Dam Sites #1, #2, #3, #5, total cost $39,843,500
• Cost share: NRCS $28,808,300, Town of Ludlow $11,035,200
• Possible executive session

Meeting

The Town of Ludlow opened three bids for the Okemo Access Road Stormwater Project. The Municipal Manager will review the bids and make a recommendation to the Select Board at its May 1, 2023 meeting. No contract was awarded at this meeting.

• Bids opened for Okemo Access Road Stormwater Project
• Crown Point Excavating: $59,445 (Option 1), $35,870 (Option 2)
• Mosher Excavating: $87,158 (Option 1), $69,086 (Option 2)
• Adams Trucking & Excavating: $94,000 (Option 1), $78,500 (Option 2)
• Recommendation to Select Board scheduled for May 1, 2023

Meeting

The Ludlow Development Review Board is meeting in person to continue four recessed public hearings from March 13 and open four new public hearings. Items include an 8-lot subdivision, a restaurant deck expansion, a PUD amendment for building updates, and a home-to-inn conversion. The board will also review minutes from February and March meetings.

• Okemo Heights, LLC: 8-lot subdivision in Village Residential district (recessed)
• Troy Caruso: Flood Hazard Review and Conditional Use for 89-seat outdoor deck at Calcuttas Restaurant, 87 Fox Lane (recessed)
• Okemo Trailside Community Association: PUD amendment for siding, decking, railing, windows, doors at Arapaho Village, Trailside Ext, Buildings 14-24 (recessed)
• Okemo LLC: Conditional Use to convert multi-unit home to inn at 21 Prospect St (recessed)
• David Barrett: PUD amendment to enclose porch at 168 Okemo Trailside Extension, Unit 21A

Water Commission

The Ludlow Water Commission held its annual reorganization, re-electing David Rose as Chairman, Ron Bixby as Vice Chairman, and Jackie Cromwell as Clerk. They approved a water allocation request for a property at 33 Pleasant Street to add three bedrooms to the main house and two bedrooms in a new accessory unit. The commission also discussed developing an Asset Management Plan to qualify for funding, reviewed the department head's report, and noted a possible rate increase discussion for the May meeting.

• Approved water allocation for 33 Pleasant Street to add 3 bedrooms to main house and 2 bedrooms in accessory unit
• Re-elected David Rose as Chairman, Ron Bixby as Vice Chairman, Jackie Cromwell as Clerk
• Discussed Asset Management Plan with Otter Creek and A&E for funding eligibility
• Noted receipt of VLCT grant for safety equipment (traffic signs, cones, vests, helmets)
• Set next regular meeting for May 2, 2023; possible rate increase to be discussed

Village Trustees

The Village of Ludlow Board of Trustees held its annual reorganization, electing Bob Brandt as Chairman and Earl Washburn as Vice Chairman. The board unanimously approved a sewer allocation request for 33 Pleasant Street, including a $1,638.00 allocation fee and a $2,200.00 connection fee. Trustees also authorized the Planning Commission to proceed with a public survey on housing, parking, and pedestrian infrastructure, which will be published on the town website with a 45-day response window.

• Approved sewer allocation for 33 Pleasant Street: $1,638.00 allocation fee and $2,200.00 connection fee
• Approved annual request for the American Legion Memorial Day parade
• Authorized Planning Commission to launch a public survey on housing, parking, and pedestrian infrastructure
• Elected Bob Brandt as Chairman, Earl Washburn as Vice Chairman, and Justin Hyjek as Clerk of the Board
• Adopted Roberts Rules of Order and appointed Lisha Klaiber as Recording Secretary

Meeting

The Ludlow Water Commission will hold its annual reorganization and consider a water allocation request from Kimball Bocklet for 33 Pleasant Street, who seeks to add bedrooms and an accessory unit. The board will also discuss the Asset Management Plan, receive department head and municipal manager reports, and review aged receivables. The agenda includes standard items like approving prior minutes and setting the next meeting date.

• Water allocation request: Kimball Bocklet, 33 Pleasant St., add 3 bedrooms and accessory unit; no water hook-on fee, sewer fees apply
• Annual board reorganization: elect chairman, vice chairman, clerk, appoint committee member
• Discuss Asset Management Plan
• Department head report and municipal manager updates
• Sign warrant orders

Meeting

The Ludlow Select Board will hold its regular meeting on April 3, 2023, covering routine reorganization, appointments, and approvals. Key items include approving the Local Emergency Management Plan, possibly signing paperwork to purchase a new ambulance, and approving a shared parking agreement. The board will also discuss a local tax option and liquor license renewals.

• Approve Local Emergency Management Plan (LEMP)
• Possibly sign KS StateBank paperwork to purchase new ambulance
• Possibly approve and sign shared parking agreement
• Local tax option discussion
• Liquor license renewals

Meeting

At the Village of Ludlow annual meeting, voters passed all five articles, including setting trustee, water commission, and clerk salaries at $1,000 each, authorizing borrowing in anticipation of taxes, allowing installment tax payments, and approving a $359,493.50 tax levy. Discussion also covered a potential Town-Village merger and electric vehicle charging stations.

• Approved $359,493.50 tax levy for 2023-2024
• Set trustee, water commission, and clerk salaries at $1,000 each
• Authorized borrowing in anticipation of taxes
• Approved installment tax payments due Aug 15, Nov 15, Feb 15, May 16
• Discussed Town-Village merger and EV charging stations

Planning Commission

The Ludlow Planning Commission reviewed and finalized a village survey to gather resident input on housing, parking, zoning, and other topics. The survey will be presented at the April 4 village trustees meeting. The board also discussed a municipal planning grant and postponed a definition of employee housing to the next meeting.

• Added survey question on charging for municipal parking to defray expenses
• Added question on increasing apartment units beyond 25, subject to height regulations
• Added questions on rental registry and potential fee
• Survey to be presented at village trustees meeting on April 4
• Postponed definition of employee housing to next meeting

Recreation Committee

The Ludlow Recreation Committee reviewed the status of several facility projects, noting that the skatepark is scheduled to begin construction on April 1 and open on August 1. The committee reported that the contract for the West Hill dredging and resanding project has not yet been received from LEWCO. Additionally, a $150.00 discrepancy was identified in the Mountain Bike Park contract, and the committee discussed upcoming events including the Easter Egg Hunt and Opening Day.

• Skatepark construction scheduled to start April 1, with an opening date of August 1
• West Hill dredging and resanding contract from LEWCO has not yet been received
• Mountain Bike Park contract contains a $150.00 discrepancy compared to the agreed amount
• Easter Egg Hunt scheduled for Saturday, April 1, with candy provided by the American Legion
• Opening Day scheduled for May 6, combined with Cavendish

Meeting

The Ludlow Recreation Committee is meeting to discuss updates on several projects, including skatepark construction, West Hill dredging and resanding, and a mountain bike park. They will also review spring events like Green Up Day and Opening Day, and discuss fundraising goals and committee positions.

• Skatepark construction status update
• West Hill dredging and resanding follow-up
• Mt. Bike Park follow-up with contractor
• Dog park update
• Spring events: Green Up Day and Opening Day updates

Meeting

The Ludlow Development Review Board is holding a hybrid meeting with several public hearings, including three recessed from February and two new ones. They will consider an 8-lot subdivision, converting a multi-unit home into a rooming house or an inn, a restaurant deck, and a condominium exterior update. The board will also review minutes from the previous meeting.

• Okemo Heights LLC: 8-lot subdivision in Village Residential district
• Okemo LLC at 21 Prospect St: Conditional use for rooming house conversion
• Troy Caruso at 87 Fox Lane: Flood hazard review and conditional use for 89-seat outdoor deck at Calcuttas Restaurant
• Okemo Trailside Community Association: Amend PUD permit for exterior replacements at Arapaho Village, Trailside Ext, Buildings 14-24
• Okemo LLC at 21 Prospect St: Conditional use for inn conversion

Meeting

The Ludlow Board of Listers held a re-organizational meeting to elect Jeanne Stasz as Chair and Doug Sheehan as Vice Chair. The board confirmed that office hours remain Tuesday through Thursday from 12:00 to 4:30, with the office closed on Mondays and Fridays. Assessor Ryan Silvestri will be available by appointment only.

• Jeanne Stasz elected Chair
• Doug Sheehan elected Vice Chair
• Office hours set for Tuesday-Thursday 12:00-4:30
• Assessor Ryan Silvestri available by appointment only

Select Board

The Ludlow Select Board held a routine meeting to reorganize leadership, reappoint the Zoning Administrator and appoint a Zoning Assistant, and approve repairs to the Depot Street Bridge. The board also entered executive session to discuss a contract but took no action.

• Reappointed Rosemary Goings as Zoning Administrator for a 3-year term
• Appointed Cherry Nicoll as Zoning Assistant
• Approved repairs to Depot Street Bridge by Neil H. Daniels Construction
• Elected Brett Sanderson as Chair, Justin Hyjek as Vice-Chair, Robert Brandt as Clerk

Water Commission

The Ludlow Water Commission approved a water connection permit for three lots on Prospect Street, approved an administrative seating reduction for Sam's Steakhouse, and voted to hire A&E Engineering for an asset management study estimated at $30,000 to $40,000, with up to $50,000 in loan forgiveness. The board also discussed a control valve at the wells and an altitude valve replacement.

• Approved water connection permit for 3 lots adjacent to 21 Prospect Street, hook-on fee $1,500 (3 x $500)
• Approved Sam's Steakhouse seating reduction from 200 to 140 seats at 91 VT Route 103S
• Hired A&E Engineering for asset study, estimated $30,000-$40,000, with up to $50,000 loan forgiveness
• Consensus to purchase electronic altitude valve, estimate $4,500, under $5,000 so manager can order
• Gill Terrace hydrant leak repaired

Village Trustees

The Board of Trustees approved multiple sewer allocation requests, including a permit for three new homes near 21 Prospect Street. The board also reviewed the FY2022 Village Audit, noting that unassigned funds have fallen below $125,000.

• Approved water service connection for 3 lots near 21 Prospect Street with a $6,600 hook-on fee
• Approved sewer allocation increase for 926 Okemo Ridge Road at a cost of $1,560.00
• Approved seating decrease for Sam’s Steakhouse at 91 VT. Route 103S from 200 to 140 seats
• Reviewed FY2022 Village Audit noting unassigned funds are at $110,768
• Discussed Access Road Stormwater Improvements with quotes ranging from $80,000 to $100,000

Meeting

The Ludlow Village Board of Civil Authority held a brief organizational meeting, electing officers and handling routine checklist maintenance. The board approved adding 51 names to and deleting 66 names from the voter checklist, and authorized the clerk to appoint election officials if needed. No other business was conducted.

• Re-elected Jean Strong as chair, Robert Brandt as member, Ulla Cook as clerk
• Approved 51 additions to the voter checklist
• Approved 66 deletions from the voter checklist
• Authorized clerk to appoint election officials if needed

Select Board

At the annual town meeting, Ludlow voters adopted a $4,409,115 tax levy and approved moving the ambulance service into the general fund. They also approved a $97,500 capital fund and several smaller appropriations, including $75,000 for the Expeditionary School at Black River.

• Adopted $4,409,115 tax levy for town and Windsor County budgets
• Approved $312,085 appropriation for Ludlow Community Ambulance Service
• Eliminated ambulance service as proprietary fund, moving it to general fund starting FY 2025
• Approved $97,500 capital fund for equipment and facilities, amended to remove 'and to fund programs'
• Approved $75,000 bridge funding for Expeditionary School at Black River

Joint Board

The Select Board, Village Trustees, and Water Commission held a special joint meeting on March 2, 2023. The agenda consisted entirely of procedural items and a single discussion regarding the Municipal Manager position and transition process. All three bodies voted unanimously to enter executive session at 6:02 p.m. to discuss contracts and personnel with Brendan McNamara present.

• Executive Session convened at 6:02 p.m. to discuss the Municipal Manager position and transition process
• Brendan McNamara was invited into Executive Session for personnel discussions

Joint Board

The Select Board, Village Trustees, and Water Commission met to review the draft advertisement and job description for the municipal manager position. After discussing changes, all three bodies voted unanimously to enter executive session to continue the search. The meeting concluded with the scheduling of a follow-up session for March 2, 2023.

• Review of draft Town Manager advertisement and job description
• Unanimous motion to enter executive session for municipal manager search
• Scheduling of follow-up meeting for March 2, 2023, at 5:00 pm

Meeting

The Select Board, Village Trustees, and Water Commission are holding a special joint meeting to discuss the municipal manager search. The agenda includes a possible executive session to discuss a contract under Vermont law. No decisions are listed on the agenda; the items are discussion-oriented.

• Discussion of municipal manager search
• Possible executive session to discuss contract (1 V.S.A. § 313(a)(1))

Meeting

The Select Board, Village Trustees, and Water Commission are holding a special joint meeting to discuss the municipal manager position and the transition process. They will review a proposal from the Vermont League of Cities and Towns (VLCT) and a job description, and may enter executive session to discuss a contract.

• Review of VLCT proposal and/or material
• Review of municipal manager job description
• Possible executive session to discuss contract

Village Trustees

The Board of Trustees met briefly to conduct procedural business. The only action taken was the motion to sign the official warning for the upcoming annual Village Meeting.

• Motion passed to sign the Warning for the 2023 Annual Village Meeting

Meeting

The Ludlow Village Board of Trustees will consider approving and signing the warning for the 2023 Annual Village Meeting, which includes an informational meeting on March 27 and voting on March 28. The agenda also includes other business and a possible executive session.

• Approve and sign warning for 2023 Annual Village Meeting
• Informational meeting via Zoom on March 27, 2023 at 6:00 PM in Heald Auditorium
• Australian Ballot voting and Annual Village Meeting on March 28, 2023 from 10:00 AM to 7:00 PM

Recreation Committee

The Ludlow Recreation Committee reviewed the status of several facility projects and upcoming events. The Select Board awarded the West Hill dredging and resanding project to LEWCO for $23,000 and approved the skatepark bid. The committee also discussed fundraising for the Dorsey Park playground and volunteer needs for concession stands.

• Select Board awarded the West Hill dredging and resanding bid to LEWCO for $23,000
• Select Board approved the skatepark project bid after the committee met with bidders
• Okemo Mountain will donate $10,000 toward the skateboard park from auction proceeds
• Committee discussed applying for duck race proceeds to fund the Dorsey Park playground
• Easter Egg Hunt scheduled for April 1 with candy provided by the American Legion

Meeting

The Ludlow Development Review Board is holding several public hearings, including three recessed hearings on an appeal of a violation notice, fire protection improvements, and an eight-lot subdivision. It will also consider conditional use and permit amendments for new businesses, housing, and flood hazard reviews.

• Okemo Trailside appeal of Notice of Violation (Feb 22, 2022)
• Okemo Trailside fire protection improvements in Mountain Recreation District
• Okemo Heights 8-lot subdivision in Village Residential district
• Lamere Square change from office to 2-bedroom apartment
• Troy Caruso outdoor deck for 89-seat dining at Calcuttas Restaurant

Water Commission

The Ludlow Water Commission discussed a failed altitude valve on Andover Street that controls water levels in the Strong tank. They decided to first attempt a repair by the Cla Valve company before considering a $17,520.73 quote from Champlain Associates to retrofit the valve from mechanical to electrical operation. The commission also reviewed updates on a Gill Terrace hydrant leak, freeze-up prevention, and an asset study including a lead service inventory requirement due by October 2024.

• Altitude valve failure on Andover Street; repair attempt before possible $17,520.73 retrofit quote from Champlain Associates
• Gill Terrace hydrant leak; possible replacement if shut-off valve fails
• Asset study follow-up; lead service inventory RFP to be prepared, cost $107,000 with $103,000 forgiveness
• Control valve at wells; part backordered, Ken Cook working on it
• Next meeting set for March 7, 2023

Village Trustees

The Board of Trustees approved the Village and Wastewater budgets for Fiscal Year 2024, which includes $359,493.50 to be raised in taxes. The board also discussed future sidewalk projects, potential new entertainment ordinances, and sewer allocation requests.

• Approved FY2024 Village budget with $359,493.50 in taxes to be raised
• Approved wastewater budget of $70,907.00
• Approved sewer allocation for 12 Pine Hill Road to increase bedrooms from 3 to 4 at a fee of $780.00
• Approved American Legion coin drop for April 22, 2023
• Certified Village Highway Mileage: 2.295 miles Class 1, 2.54 miles Class 2, and 4.83 miles Class 3

Meeting

The Ludlow Village Board of Trustees will consider approving the FY 2024 draft budget and signing the annual meeting warning. The board will also review a request to increase a sewer allocation from 3 to 4 bedrooms at 12 Pine Hill Road, which involves a $4,500 hook-on fee and a $780 allocation fee. Additionally, the board will discuss future sidewalk project costs and prioritize segments, while reviewing the FY 2022 audit and VTrans highway mileage certification.

• Possible approval of FY 2024 Budget and signing of Annual Meeting Warning
• Sewer allocation request for 12 Pine Hill Road (Okemo Pines) to increase from 3 to 4 bedrooms
• Sewer hook-on fee of $4,500.00 and allocation fee of $780.00 for 12 Pine Hill Road
• Review of projected costs and prioritization for future sidewalk projects
• Review of FY 2022 Village Audit by RHR Smith Auditor John Boulay

Select Board

The Ludlow Select Board held a public hearing on a draft watershed plan and environmental assessment for rehabilitating four Jewell Brook watershed dams (Sites #1, #2, #3, and NS #5). The preferred alternative is rehabilitation to meet current safety standards, with construction years away. The town's estimated share of construction costs is about $10 million, with NRCS covering 65% and the town 35% plus easement costs. Public comments are due by February 20, 2023.

• Public comment period on draft watershed plan and environmental assessment for Jewell Brook dams open until Feb. 20, 2023
• Preferred alternative is rehabilitation of dams #1, #2, #3, and NS #5 to meet current standards
• NRCS pays 100% for engineering and design; construction cost split 65% federal / 35% town
• Town's estimated construction share: about $10,000,000
• Dams built in 1960s-1970s; 2015 assessment found them in good condition but not meeting current standards

Meeting

The Ludlow Select Board will hold its regular meeting on February 6, 2023, preceded by a public comment period on a USDA watershed plan for Jewell Brook dams. The board will discuss and possibly act on several items, including a town audit review, potential zoning regulation changes, bids for dredging at West Hill beach, a skatepark contract, and a parking issue at 194-196 Main St. The agenda also includes routine items like approving minutes and liquor license renewals.

• Public comment on USDA watershed plan for Jewell Brook Dam Sites #1, #2, #3, #5
• Review FY 2022 town audit with RHR Smith auditor John Boulay
• Discuss possible zoning regulation changes with Planning Commission Chair Terry Carter
• Review dredging and sand RFP bids for West Hill beach, possibly award contract
• Review skatepark recommendation and possibly award contract

Select Board

The Ludlow Select Board held a special meeting to approve the warning for the 2023 Annual Town Meeting and discuss a parking issue at 194-196 Main Street. The board approved the warning, which includes articles added by voter petition. The parking discussion centered on a potential compromise to avoid a lawsuit, with the board considering reducing square footage and parking spaces, and planning to revisit the issue in February.

• Approved warning for 2023 Annual Town Meeting
• Discussed parking dispute at 194-196 Main Street
• Potential reduction of square footage from 10,000 to 5,000 ft
• Town Attorney Steve Ankuda and Attorney Lawrence Slason involved in negotiations
• Planning Commission to propose updated zoning regulations

Meeting

The Ludlow Select Board is holding a special meeting to consider approving the warning for the 2023 Annual Town Meeting, which includes articles on the town budget, tax exemptions, and funding for local services. The meeting will also address any other business. The warning sets the dates for the informational meeting and Australian ballot voting in March.

• Approve warning for Annual Town Meeting on March 6-7, 2023
• Article 2: Property tax exemption for 22 Buttermilk Falls Road (Ludlow Masonic Building Association) for 5 years
• Article 6: Town budget of $4,409,115 to be raised by taxes
• Article 7: Appropriation of $312,085 to Ludlow Community Ambulance Service
• Article 12: $75,000 bridge funding for Expeditionary School at Black River

Meeting

The Ludlow Development Review Board is holding several public hearings, including two recessed hearings on Okemo Trailside matters: an appeal of a notice of violation and a fire protection compliance application. Other hearings cover conditional use permit amendments, a flood hazard review, and a rooming house conversion. The board will also review minutes from December 12, 2022.

• Okemo Trailside Community Association appeal of Notice of Violation dated Feb 22, 2022
• Okemo Trailside Condominiums fire protection improvements in Mountain Recreation District
• Kevin Theissen, AV Innovation, 211 Main St: amend Conditional Use Permit for office space
• Lamere Square, LLC, 1 Lamere Square: change office to 2-bedroom apartment
• Troy Caruso, 87 Fox Lane: flood hazard review and conditional use for 89-seat outdoor deck at Calcuttas Restaurant

Meeting

The Ludlow Planning Commission reviewed and amended zoning definitions and parking requirements as part of a Municipal Planning Grant. The board voted to change Section 530.1 so that studio and one-bedroom units require one parking space, two to four-bedroom units require two spaces, and units with five or more bedrooms require three spaces. The commission also accepted new definitions for dormitories and hotels and approved changes to Section 520.14 regarding conversions and changes of use. No official changes were made to the zoning map, though the board discussed the distinction between residential and commercial zones on Pleasant Street.

• Amended Section 530.1: Studio/1-bedroom requires 1 parking space; 2-4 bedrooms require 2 spaces; 5+ bedrooms require 3 spaces
• Accepted definition of Dormitory: Building operated by a school with semiprivate/private rooms and bathroom facilities
• Accepted definition of Hotel: Building with transient occupancy, 24-hour desk service, and specific accessory uses
• Accepted proposed wording for Section 520.14 on Conversions and Changes of Use to streamline permitting
• Discussed renaming the village center as the business district, but made no official changes

Planning Commission

The Planning Commission reviewed and amended zoning definitions and parking requirements as part of the Municipal Planning Grant. The board voted to change parking standards so that units with five or more bedrooms require three spaces, while units with two to four bedrooms require two. The commission also accepted new definitions for dormitories and hotels and discussed the zoning map for Pleasant Street, though no official map changes were made.

• Amended Section 530.1: Studio/1-bedroom units require 1 parking space; 2-4 bedroom units require 2; 5+ bedroom units require 3.
• Accepted definition of Dormitory: A building operated by a school containing semiprivate or private rooms for students.
• Accepted definition of Hotel: A building providing transient occupancy with 24-hour desk service and specific accessory uses.
• Accepted proposed wording for Section 520.14 regarding conversions and changes of use to streamline permitting.
• Discussed zoning map inconsistencies on Pleasant Street (residential vs. commercial) but made no official changes.

Recreation Committee

The Ludlow Recreation Committee reviewed the status of several ongoing projects and upcoming events. The Select Board did not accept any bids for the skate park construction due to discrepancies in the three received RFPs. The committee also discussed the need for additional funding to host fireworks at West Hill and noted that the Dorsey Park playground project is on hold pending clarification of the town's purchasing policy.

• Skate park construction: Three RFPs received, but the Select Board rejected all bids on January 9 due to discrepancies.
• West Hill: RFPs for dredging and sand are pending; Nick Miele is to meet with Scott Baitz to ensure they are sent out.
• Dorsey Park playground: Project is on hold while the town clarifies if RFPs are required under its purchasing policy.
• July Fireworks: Committee aims to hold the event at West Hill but needs to raise $2,000 to $3,000 for busing; Nick Miele will contact local organizations for donations.
• Community Center: High usage reported, but the department cannot extend hours due to budget limitations for hiring additional staff.

Meeting

The Ludlow Select Board will review the FY 2024 budget and possibly give final approval, review skatepark bids and possibly award a contract, and consider approving a $219,000 bank note for highway trucks. They will also hear a presentation on the FY 2022 audit and receive updates from the municipal manager.

• FY 2024 Budget Review and Possible Final Approval
• Review Skatepark Bids and Possibly Award Contract
• Approve Bank Note for FY 23 Highway Truck: $219,000 for 2023 Western Star and Chevy 1-Ton
• RHR Smith Auditor John Boulay to Review FY 2022 Audit
• Opioid Settlement check in the amount of $9,868.89

Meeting

The Town of Ludlow opened three bids for the Skate Park Design & Build project. The bids will be reviewed and a recommendation will be made to the Select Board at their January 9, 2023 meeting. The lowest bid is $160,000 from Standard Construction LLC.

• Grindline Skateparks, Inc. bid $235,740.00
• Parker Construction, Inc. bid $235,000.00
• Standard Construction LLC bid $160,000.00
• Recommendation to Select Board scheduled for January 9, 2023

Water Commission

The Ludlow Water Commission approved the FY2024 water budget and two administrative water allocation requests changing commercial uses to residential. They also discussed unsuccessful loan applications, a minor leak, and a control valve repair.

• Approved FY2024 Water Budget as presented (expenses up 5.7%)
• Approved 85 Main Street change from laundromat to residential (no fee)
• Approved 1-5 Lamere Square, Building 2 change from office to 2-bedroom apartment (no fee)
• Discussed Drinking Water Revolving Loan Fund application not funded; will reapply in February
• Noted minor leak at Commonwealth Avenue and Main Street

Village Trustees

The Board of Trustees reviewed the draft FY2024 Village Budget, noting a projected 3.89% tax increase due to inflation and rising costs for fuel and wages. The board also approved two administrative requests to change commercial properties to residential use.

• Approved use change from laundromat to residential at 85 Main Street
• Approved use change from office space to 2-bedroom apartment at 1-5 Lamere Square, Building 2
• Discussed FY2024 budget with a projected 3.89% tax increase
• Noted $175,000 payments for Wastewater Treatment Facility upgrade
• Estimated $60,000 plus engineering costs for Vail Bridge sewer line options

Meeting

The Ludlow Village Board of Trustees will review the draft FY2024 budget, consider two sewer allocation requests for change of use, and discuss future sidewalk projects and options for the sewer line below Vail Bridge on Main Street. The meeting also includes routine items like approving minutes and setting the next meeting date.

• Review and possibly approve FY 2024 draft budget
• Sewer allocation request: 85 Main Street change from commercial (laundromat) to residential, no fees
• Sewer allocation request: 1-5 Lamere Square upper level change from office to two-bedroom residence, no fees
• Review potential sidewalk projects and evaluate existing conditions
• Review Aldrich and Elliott summary report on options for sewer line below Vail Bridge on Main Street