Ludlow public meetings in 2021
95 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Cemetery Commission
The Ludlow Board of Cemetery Commissioners approved the FY2023 cemetery budget after adding $2,500 to the labor line item. The board discussed a case involving an incorrect burial from 21 years ago and agreed that disinterment could occur in the spring if the family agrees. Additionally, staff reported sending an invoice for damages to the Gendron Mausoleum.
- Approved FY2023 Cemetery Budget with total expenses of $102,468
- Added $2,500 to Cemetery Labor line item, bringing it to $27,700
- Discussed disinterment options for a body buried in the wrong lot 21 years ago
- Sent invoice and letter regarding damages to Gendron Mausoleum
Recreation Committee
The Ludlow Recreation Committee discussed winter activities, including public skating and cross-country skiing, and reported on the Village Festival of Lights. The group unanimously agreed to support a ballot article for upcoming infrastructure projects, estimating the cost at approximately $150,000. A special meeting is scheduled for December 28 to finalize accurate figures before presenting the budget to the Selectboard.
- Proposal for a ballot article to fund projects including Phase 1 of the bike park, tennis court repairs, a new playset at Dorsey Park, and repaving West Hill
- Estimated cost of approximately $150,000 for the proposed capital projects
- Scott Murphy submitted the Skateboard Park application for the VOREC community grant
- Discussion on renting the Ice House for public skating and using Fletcher Farm or the golf course for cross-country skiing
- Special meeting scheduled for December 28 at 4:30 p.m. at the Community Center to finalize project figures
Select Board
The Ludlow Select Board held a special meeting to workshop the FY2023 budget, focusing on Parks & Recreation funding and a proposed across-the-board wage increase. They discussed specific recreation projects, potential revenue changes, and considered a 5% pay raise or a one-time bonus to retain staff. The board also addressed questions from the previous meeting and plans for meeting packets.
- Parks & Recreation budget discussion: proposed projects include dredging West Hill, skate park resurfacing (estimated $500,000 total, phased at $140,000-$160,000), and repairs to basketball/tennis courts and playground
- Skate park capital budget: proposed to restore $20,000 for resurfacing, down from $20,000 to $10,000 in current draft
- Wage increase proposal: 5% across-the-board increase estimated at $97,000, or a $3,000 bonus for full-time staff ($1,500 part-time) to retain employees
- Transfer station bathroom: board requested cost estimate for adding a bathroom, possibly delaying a new truck
- Fireworks: talc mine will sponsor again, but location may change from West Hill; busing costs discussed
Meeting
The Ludlow Development Review Board met to continue two public hearings: one for South Face Village at Okemo to amend permits to revert to a 12-unit townhouse, and another for Jewel Brook Development to build a 72-room hotel. The board closed the South Face hearing after security concerns were addressed, and discussed details of the hotel project, including parking, deliveries, and site dimensions. The Jewel Brook hearing remains open for further evidence.
- South Face Village: amend Conditional Use Permit, PUD, and Act 250 to revert to 12-unit townhouse
- Jewel Brook: 72-room hotel with one detached unit, site plan review
- Hotel parking: 72 spaces for rooms, plus restaurant, conference, and unloading spaces
- Hotel height: 34.1 feet, length about 254 feet
- Discrepancy in property frontage: 429 feet vs 341 feet
Water Commission
The Ludlow Water Commission approved a change of use for 71 Main Street from commercial to residential, reviewed final costs for the High Street Infrastructure Project, and discussed water rates and infrastructure repairs. The meeting was largely routine, with no public comments and no executive session.
- Approved change of use at 71 Main Street from commercial to 6-bedroom single family home
- High Street Infrastructure Project final cost $833,382 vs. original estimate $990,000
- Water Department bond repayment approximately $137,000; first payment $4,900 due July/August 2022
- Water rates review deferred to May 2022; capital account balance $47,000
- Water main leak near Timber Inn; additional test holes planned for spring
Village Trustees
The Ludlow Village Trustees approved a sewer allocation change for 71 Main Street and a refund for 115 Rimrock Road, discussed a downtown improvement plan with the regional planning commission, and considered but did not approve a village mask mandate. They also reviewed the final cost of the High Street project and discussed wastewater rates.
- Approved sewer allocation increase for 71 Main Street (change to 6-bedroom home) for $1,638
- Approved $3,900 refund for sewer allocation at 115 Rimrock Road (unbuildable lot)
- Discussed downtown plan: sidewalk costs ~$160,000 local, flashing crosswalk signs ~$10,000 each
- Reviewed High Street project final cost $833,382 vs. original estimate $990,000
- Declined to approve village indoor mask mandate
Select Board
The Ludlow Select Board approved a 45-day indoor mask mandate without penalties or enforcement, set a January 11, 2022 re-vote on cannabis opt-in, and discussed the FY2023 budget including police, fire, ambulance, and transfer station costs. The board also approved liquor licenses and a proposed town charter change.
- Approved 45-day indoor mask mandate, effective immediately, renewable in 30-day increments
- Set January 11, 2022 for cannabis opt-in re-vote
- Approved liquor licenses for Johnny's Kitchen, The Pond, and Monte
- Approved proposed town charter provision on warning town meeting articles
- Discussed FY2023 budget: police cruiser, fire truck replacements (~$1.5M), ambulance purchases
Cemetery Commission
The Board of Cemetery Commissioners reviewed the draft FY2023 budget, which includes a 20% increase and labor costs totaling $47,300. The board directed staff to move Mower/Tractor and Improvement Projects from operations to capital accounts and separate the Sexton's wages into a distinct line item for further review. Additionally, the commission discussed an incorrect burial from 21 years ago and received negative public comments regarding the new Gendron Mausoleum.
- FY2023 budget draft reviewed with a 20% increase; labor costs identified at $47,300
- Motion to move Mower/Tractor ($14,000 combined with Improvement Projects) from operations to capital accounts
- Directive to separate Sexton wages into a distinct line item and re-evaluate salaries
- Discussion of an incorrect burial error from 21 years ago; town will cover disinterment costs if family proceeds in spring
- Public comments noted regarding the size and location of the new Gendron Mausoleum
Planning Commission
The Planning Commission reviewed a draft of updated sign regulations for the Village RC District, including Main Street and Pond Street. The discussion focused on prohibiting future internally lit signs while grandfathering existing ones, and adjusting setback requirements for free-standing signs.
- Proposed prohibition of new internally lit or neon signs in the Village
- Discussion of permit requirements for temporary signs and A-frames
- Proposed change to sign setbacks from side lot lines or public ROW
- Review of the 'Revitalize the Village of Ludlow' draft ordinance
Select Board
The Board of Selectmen met for a budget workshop to discuss departmental allocations for the upcoming fiscal year. Discussions included Highway Department road priorities, Clerk office updates, and the finalization of an ambulance purchase.
- Ambulance purchase for LAS finalized at net cost of $249,644
- Proposed FY23 truck purchase projected at $192,000 with a $20,000 trade-in
- Highway road retreatment priorities include Upper Trailside ($105,000) and Red Bridge Road
- Town budget estimated at $4.1 million
- Discussion of potential 3% wage increase in the Clerk's budget
Meeting
The Development Review Board opened a public hearing for Jewel Brook Development, LLC to amend permits for a 72-room hotel at 1 Parker Avenue. The hearing was recessed until December 13, 2021, to resolve discrepancies in the site plan measurements and to conduct a board site visit. The board also noted that a corrected traffic study is required because the current documents reference an outdated 34-condo project.
- Recessed public hearing for Jewel Brook Development, LLC application to build a 72-room hotel at 1 Parker Avenue
- Board requires a corrected traffic study as the current 2021 study incorrectly references 34 condo units instead of the 72-room hotel
- Applicant accepted conditions from Fire, Police, Ambulance, and Electric departments, including a $0.35/sq ft fee for the Fire Equipment Fund
- Board scheduled a site visit for December 13, 2021, to verify property boundaries and address resident concerns about parking and lighting
- Applicant stated the project will generate approximately $100,000 in annual property taxes and contribute $8,575 to the Enterprise Fund
Water Commission
The Ludlow Water Commission approved a loan application for a preliminary engineering study of the Pleasant Street Extension/High Street water project, and authorized gift cards for staff and boards instead of a Christmas party. They also discussed a water main leak and set the next meeting for December 7.
- Approved signing Clean Water Revolving Loan application for Pleasant Street Extension/High Street project ($9,550 engineering study, 50% subsidy)
- Approved purchasing gift cards for staff, boards, and commissions (last year's cost: $4,780)
- Discussed water main leak near wastewater treatment plant, repair may affect Timber Inn
- Citizen requested road be ground down 6 inches during Pleasant Street Extension project
- Next meeting set for December 7, 2021
Village Trustees
The Village of Ludlow Board of Trustees approved a preliminary engineering contract with Aldrich & Elliott for water and sewer work on Pleasant Street and High Street. The board also approved a grant application for zoning bylaw modernization and discussed proposed amendments to zoning regulations, including changes to parking and signage in the Village Residential Commercial district. Additionally, the board authorized the use of a Clean Water Revolving Loan for the utility project and approved gift cards for staff in lieu of a holiday party.
- Approved $11,350 contract with Aldrich & Elliott for preliminary engineering on Pleasant Street Extension and High Street services
- Approved Municipal Planning Grant Application for Zoning Bylaw Modernization requesting $17,236 with a $1,724 match
- Discussed proposed zoning amendments for the Village Residential Commercial district, including increased lot coverage from 50% to 75% and relaxed parking requirements
- Approved sewer allocation fee of $780.00 for adding a fourth bedroom at 119 Bear Ridge Road
- Approved purchase of gift cards for staff, boards, and commissions in lieu of a Christmas party
Select Board
The Ludlow Select Board approved several items, including a liquor license for Eight Oh Brew Tap House, a Christmas tree in Kesman Park, a $76,659.30 lease with Okemo for Stearns Pit, and gift cards for staff in lieu of a Christmas party. They also discussed joining a national opioid settlement, an ARPA funds update, and a VOREC grant decision between a bike path and skate park, ultimately supporting the skate park grant. The board tabled the ambulance purchase and budget discussions for a later meeting.
- Approved Stearns Pit lease with Okemo for $76,659.30
- Approved liquor license for Eight Oh Brew Tap House at former Christopher's at the Mill
- Approved Garden Club request for Christmas tree at Kesman Park
- Approved $50 gift cards for staff, board, and commissions totaling $4,780
- Discussed VOREC grant: chose skate park ($200,000) over bike path ($78,000)
Select Board
The Ludlow Select Board held a public informational meeting to discuss the Australian ballot article on whether to authorize cannabis retailers in town. The meeting featured a presentation by MARPC on Act 164 and public comments for and against the measure. The vote is scheduled for November 2, 2021.
- Public informational meeting on cannabis retail opt-in
- Presentation by Allison Hopkins, MARPC Senior Planner, on Act 164
- State timeline: regulations by March 2022, licenses by October 2022
- 14% state tax, 30% of which funds after-school and prevention programs
- Vote on November 2, 2021, from 10:00 a.m. to 7:00 p.m.
Meeting
The Ludlow Development Review Board held public hearings on three applications: a veterinary clinic relocating to 72 Pond Street, a new water treatment facility and storage tank for the Bull Run Water System, and a request by South Face Village at Okemo to revert a building from 6 to 12 townhouse units. The vet clinic and water system hearings were closed, while the South Face hearing was recessed to December pending discussions on security. The board also noted no other business and approved minutes from a prior meeting.
- Veterinary clinic change of use at 72 Pond Street (application 226-03-CU, Amendment #1)
- New 100,000-gallon water storage tank and treatment facility for Bull Run Water System (applications 485-22-CU, 485-22-PUD, 485-22-ACT250)
- South Face Village at Okemo amendment to revert building C5 from 6 to 12 townhouse units (applications 334-11-CU, PUD, ACT250, Amendment #5)
- Sewer fees discussion: $1,481,040 total, $550,000 already paid, $4,500 per hook-on fee
- Hearing recessed to December meeting pending police chief agreement on security
Cemetery Commission
The Ludlow Cemetery Commission awarded a $7,800 contract to Bill Tyrell for a standing-seam roof with removal of the existing roof at the lower cemetery entrance. The board also discussed fall cleanup, landscaping, and flags not being at half-staff. The meeting was largely routine, with no public comments.
- Awarded bid to Bill Tyrell for standing-seam roof with existing roof removal at $7,800.00
- Roof color amended to green per board member request
- Discussed fall cleanup, including fence line, grates, and brush
- Discussed landscaping the bank and donating flowers
- Flags in cemetery not at half-staff in honor of General Colin Powell
Planning Commission
The Ludlow Planning Commission continued its village revitalization work, reviewing draft sign regulations modeled on Manchester's and a final draft of zoning changes that reduce lot size and density in the RC District, remove parking requirements there, and add mixed-use allowances. The board discussed limiting temporary signs and internally lit secondary signs, and heard a citizen request to lower density limits to encourage development. They also approved minutes and discussed a grant application for by-law modernization.
- Reviewed draft sign regulations, including limits on temporary signs (e.g., A-frames up to 8 sq ft) and internally lit secondary signs.
- Discussed zoning changes: RC District lot size/density reduced, parking requirements removed, mixed-use added.
- Citizen Logan Nicoll requested lower density limits (his lot is 5,000 sq ft/unit) to allow adding a unit.
- Board approved signing a grant application for By-Law Modernization for FY2022.
- Noted a Nov. 2, 2021 town vote on opting in to allow a recreational cannabis dispensary.
Recreation Committee
The Ludlow Recreation Committee met to discuss priorities for the coming year, including potential upgrades to West Hill (basketball and pickleball courts), repairs to the tennis courts at Dorsey Park, and fundraising for a bike park. They also noted that a grant application for the bike park was selected for resubmission, and they discussed fall events like Halloween activities and the scarecrow contest.
- Denied Recreational Facility Grant for West Hill upgrades
- Selected as one of 37 to resubmit VOREC Community Grant application for bike park
- Tennis court repair estimates at Dorsey Park range from $5,100 to $140,000
- Proposed $40,000 for new basketball and pickleball courts at West Hill
- Discussed $15,000 to start a skilled bike track
Water Commission
The Ludlow Water Commission approved a water allocation increase for Riverside Veterinary Clinic's move to 72 Pond Street, discussed a potential allocation issue at 79 Pleasant Street, and reviewed the Jewel Brook Hotel project's water allocation. They also received updates on the High Street construction project, Vail Bridge, and delinquent water and sewer payments.
- Approved 390 GPD increase for Riverside Veterinary Clinic at 72 Pond Street
- Discussed water allocation for two mini-houses at 79 Pleasant Street
- Reviewed Jewel Brook Hotel project allocation (9,980 GPD originally, now 8,617 GPD needed)
- High Street project near completion, spent $209,000 of $210,000 budget
- Delinquent water payments $26,849, sewer $46,000
Village Trustees
The Ludlow Village Trustees approved two sewer allocation requests and set a 90-day deadline for the Jewel Brook Hotel project to pay its $43,600 allocation fee or lose its reserved capacity. The board also reviewed the village's financial status, discussed the High Street project, and received updates on several infrastructure matters.
- Approved 390 GPD additional sewer allocation for Riverside Veterinary Clinic at 72 Pond Street for $195.00
- Approved 6-bedroom single-family home sewer allocation at 220 Upper Crossroad for $9,180.00 total
- Set 90-day deadline for $43,600 allocation fee for Jewel Brook Hotel project or allocation expires
- Reviewed financials: 2021 positive balance of $61,940, delinquent taxes at $116,000
- Discussed Vail Bridge rehabilitation, scheduled for spring 2022
Select Board
The Select Board approved the renewal of a liquor license for Mangiamo’s and a new first-class license for Game Bird. The board also voted to enter into a purchase agreement for a new ambulance, contingent upon approval at the town meeting.
- Approved liquor license renewal for Outback of Ludlow LLC (Mangiamo’s)
- Approved 1st class liquor license for Game Bird
- Voted to enter into an ambulance purchase agreement, subject to town meeting approval
- Discussed mitigation options for Miele property, including a $20,000 to $30,000 retaining wall
- Reported delinquent taxes at $116,000, down from $186,000 last year
Select Board
The Ludlow Select Board held a special meeting to decide on the date for a public information meeting and to approve the warning for a special town meeting vote on November 2, 2021, regarding whether to authorize cannabis retailers in town. The board voted 3-1 to hold the information meeting on November 1 and the vote on November 2. Other business included updates on the Vail Bridge project and the High Street paving.
- Approved and signed warning for November 2 special town meeting vote on cannabis retailers
- Public information meeting scheduled for November 1, 2021
- Vail Bridge project to go out to contractors by RFP, with 21-day closure and one lane open
- High Street paving expected next week
- Discussion about an individual with a record who hangs out by the stoplight
Meeting
The Ludlow Board of Civil Authority met on September 22, 2021, to hear four property tax appeals. The board reviewed assessments for properties on Wilbart Avenue, Valley View Drive, Moon Shadow Drive, and Main Street, with the assessor presenting comparable sales and the appellants contesting their valuations. One appeal was withdrawn after the hearing. The board also formed inspection committees for each property.
- Tax appeal for 1 Wilbart Avenue (duplex) — owner disputes assessment, citing purchase price of $200,000 and fewer bedrooms.
- Tax appeal for 190 Valley View Drive (estate property) — withdrawn by attorney on September 24, 2021.
- Tax appeal for 64 Moon Shadow Drive (7,012 sq ft home) — owner contests assessment, proposes value between $2,229,400 and $2,378,762.
- Tax appeal for 32 and 34 Main Street — owner requests land value reduction due to floodway restrictions.
- Assessor suggested 10% decrease in house site values for 32 and 34 Main Street.
Recreation Committee
The Ludlow Recreation Committee met on September 21, 2021, to discuss community concerns, upcoming events, and project proposals. They reviewed the condition of the tennis courts, received updates on the dog park and soccer tournaments, and discussed a proposed mountain bike trail. The committee also planned to attend the Selectboard meeting to present project proposals and scheduled a sub-committee meeting for the bike trail.
- Tennis court concerns: pressure washing, recoating, crack repair, post reset, and weed whacking safety
- Green Mountain booster club donated $1,000 for future tournaments
- Dog park received new benches and positive feedback from a new resident
- Mountain bike trail proposal: skilled track and cross-country trail, sub-committee meeting Oct 5
- Fall events: Antique Show Oct 1-2, Harvest Fair Oct 2, Chili Cookoff Oct 9, Scarecrow contest Oct 2-Nov 1
Cemetery Commission
The Ludlow Cemetery Commission approved minutes from August 4, 2021, and reviewed reports on grounds maintenance. The board discussed the closure of the top gate due to High Street construction and considered roofing materials for the lower tomb.
- Approved minutes from the August 4, 2021 meeting
- Hired part-time staff member Josh MacPherson for grounds projects
- Discussed roof repair options: shingles over shingles vs. standing seam
- Noted top gate closure until end of September or beginning of October due to High Street project
Select Board
The Ludlow Select Board discussed a proposal to opt in to Vermont's legal adult-use cannabis retail sales, which would require repealing the town's current ordinance. After debate, the board voted 3-2 to schedule a special town vote on November 2, 2021, with an informational meeting at least 30 days prior. The board also awarded bids for winter sand, a police cruiser, and debris removal.
- Awarded winter sand bid to Pike Industries at $20.06 per cubic yard delivered or $10.20 loaded
- Awarded police cruiser bid to Claremont Ford for $25,220.00 (2022 Utility AWD Police Interceptor)
- Awarded Stone House debris removal bid to Crown Point Excavating for $28,750.00
- Moved alternate Select Board meetings to the second Monday of the month
- Scheduled a November 2, 2021 town vote on opting into cannabis retail sales
Meeting
The Town of Ludlow opened bids for a new police cruiser on September 7, 2021. Only one bid was received, from Ford of Claremont, for a 2022 Utility AWD Police Interceptor at a net price of $34,470.00, less a trade-in of the 2016 Ford Explorer valued at $9,250.00. The bid was reviewed and approved by Police Chief Billings. A recommendation will be made to the Select Board at their September 14, 2021 meeting.
- Opened bids for a new police cruiser; only one bid received.
- Reviewed and approved the bid from Ford of Claremont.
- Recorded bid price: $34,470.00 for 2022 Utility AWD Police Interceptor.
- Noted trade-in value of $9,250.00 for the 2016 Ford Explorer.
- Scheduled recommendation to Select Board for September 14, 2021.
Water Commission
The Ludlow Water Commission approved a water hook-on for a property on VanGuilder Lane and approved using A&E for preliminary engineering design on the Lower High Street/Pleasant Street Ext. project. They also discussed the High Street project, including potential full-width paving and stormwater design. The meeting was routine with no public comments.
- Approved water hook-on for Thomas & Marleen Hemmelgarn at 0 VanGuilder Lane with $1,500 fee
- Approved A&E for preliminary engineer design on Lower High Street/Pleasant Street Ext. project
- Discussed full-width paving on High Street and possible stormwater design
- Springs flow reported as adequate; possible painting of Springs building mentioned
Village Trustees
The Board of Trustees approved a quote from Aldrich & Elliott for water and sewer engineering services. The board also approved adding Juneteenth as a paid holiday for employees.
- Approved Aldrich & Elliott proposal for High Street and Pleasant Street Extension engineering
- Approved sewer allocation and hook-on fees for 115 Rimrock Road totaling $7,850
- Approved Juneteenth as an additional paid holiday for employees
- Received over $74,000 in second ARPA funding from the County source
- Discussed $28,700 bid from Crownpoint Excavating for Stonehouse debris removal
Meeting
The bid opening for debris removal at the Stone House was held on August 27, 2021. RFPs were sent to six vendors, but only one bid was received, from Crown Point Excavation, LLC, for $28,750. No decision was made on awarding the contract; the meeting was adjourned after the bid was opened.
- Opened single bid from Crown Point Excavation, LLC for $28,750 for Stone House debris removal
Meeting
The Select Board opened bids for screened winter sand on August 19, 2021. Four vendors submitted prices for delivered and pit-loaded sand. No contract was awarded; the Highway Foreman will review bids and inspect P&L – Eastman Sand & Gravel's sand for quality before making a recommendation.
- Opened screened winter sand bids from four vendors
- Deferred bid award pending Highway Foreman's review and quality inspection
Planning Commission
The Ludlow Planning Commission is working on a grant for revitalizing the Village, focusing on proposed Supplemental Standards. They discussed potential changes to lot size minimums, lot coverage, food truck regulations, seating, pick-up windows, demolition of historic buildings, signs, and parking requirements. The board also noted that the Divided Sky decision has been appealed.
- Discussed lowering lot size minimum from 5,000 to 3,000 sq ft and increasing lot coverage from 50% to 75%
- Considered deleting section on demolition of historic buildings
- Reviewed Manchester's sign regulations for possible adoption
- Discussed removing parking requirements in Village RC District
- Noted appeal of Divided Sky decision
Meeting
The Board of Civil Authority reviewed property tax appeals following a town-wide reappraisal that raised the average value of 3,562 parcels by 10%. The board denied an appeal for a Lake Rescue home, citing market comparables, and accepted a reduced valuation for an A-frame camp. The meeting also established inspection protocols for upcoming site visits.
- Denied appeal for 89 Northshore Drive, maintaining 2021 assessment of $572,700
- Approved reduced assessment of $82,900 for 254 North Hill Crossroad (A-frame camp)
- Scheduled inspection for 2.11-acre vacant lot on Ford Farm Lane, currently assessed with a $21,000 reduction
- Noted average town-wide assessment increase of 10% across 3,562 parcels
- Set next meeting for August 30 to continue proposed tax appeals
Meeting
The Development Review Board held a public hearing and voted unanimously to approve an amendment to a Conditional Use Permit for Jennifer Esposito. The approval allows the addition of a retail space selling crystals and fair trade items to an existing yoga studio at 110 Main Street. The board also approved the July 26, 2021 minutes with a correction and noted that the next meeting is scheduled for September 20, 2021.
- Approved Amendment #4 to Conditional Use Permit 153-00-CU for 110 Main Street
- Added retail space for crystals and fair trade items to existing yoga studio
- Approved operating hours of 8:00 a.m. to 11:00 p.m., 7 days per week
- Approved 11 parking spaces, including 2 in a rear garage
- Approved July 26, 2021 minutes with a correction regarding Chief Kolenda
Cemetery Commission
The Ludlow Board of Cemetery Commissioners approved a bid for cemetery mapping software and discussed infrastructure repairs. The board voted unanimously to double the number of monuments cleaned this year by Bowker & Sons. They also debated options for upgrading the bathroom at the Upper Lot building, with no final decision made on cost or method.
- Awarded Pleasant View Cemetery mapping project bid to Legacy Mark ($1,300 setup, $800 annual phone service)
- Voted unanimously to double the number of monuments cleaned this year
- Discussed leaking roof on old tomb and potential asbestos encapsulation
- Debated bathroom upgrades at Upper Lot building with estimates ranging from $10,000 to $30,000
Water Commission
The Ludlow Water Commission approved two water allocation requests, denied a sewer rate abatement for Village Pizza, and discussed engineering firm rankings for upcoming projects. They also reviewed the ongoing High Street project and potential future water line replacements.
- Approved adding one bedroom at 33 Pleasant Street Ext. for $780.00
- Approved changing use of 146 Main Street 3rd floor from commercial to residential
- Denied Village Pizza's sewer rate abatement request
- Ranked engineering firms: Aldrich & Elliott #1, Weston & Sampson #2, Wright-Pierce #3
- Discussed Gleascott Avenue water line replacement from 4" to 8"
Village Trustees
The Ludlow Village Trustees approved two sewer allocation requests, denied a sewer rate abatement for Village Pizza, tabled a $148,500 stormwater contract, and adopted a solid waste ordinance. They also approved a road closure for the Rotary chili cook-off and ranked engineering firms for water projects.
- Approved sewer allocation for 33 Pleasant Street Ext. at $780 per bedroom
- Approved change of use at 146 Main Street (DJ's) from commercial to residential
- Denied Village Pizza sewer abatement request
- Tabled Lower High Street stormwater project contract ($148,500 bid)
- Adopted Solid Waste Management Ordinance with $500 civil penalty
Select Board
The Ludlow Select Board discussed several items, including appointing a Charter Committee to consider changing town voting procedures, reviewing employee health insurance premium contributions, and learning about a $1 million cost increase for the Mill Street Pedestrian Bridge project due to required abutment replacement. The board also approved minutes and an errors and omissions correction, and heard updates on the Stone House rubble removal and potential ARPA funds for flood remediation.
- Mill Street Pedestrian Bridge project cost increased by about $1,000,000 due to abutment replacement; town share is 2.5%
- Board discussed appointing a Charter Committee to consider changing from floor vote to Australian ballot
- Health insurance premiums: town currently pays 100% for non-union employees; cost to cover 100% is $19,800
- Approved Listers Errors and Omissions adding Ken Saccardo's parcel at 20 Tapper Road to the Village
- Stone House rubble removal: town awaiting owner permission; may use FY2021 unassigned funds
Meeting
The Ludlow Development Review Board held public hearings on two matters: an Act 250 review for a lot sale by Pietro and Janine Seippel Scotti, and an appeal of a denied mudroom expansion at 166 Trailside Extension, Unit 20B. The board closed both hearings and will deliberate in a future session. The Trailside hearing involved extensive discussion about fire protection conditions and the need to amend a 1985 permit.
- Act 250 application 484-21-ACT250 for lot #7 of a subdivision, with no building planned
- Appeal of denial for mudroom expansion at 166 Trailside Extension, Unit 20B
- Fire chief's letter dated July 22, 2021, regarding water supply deficiencies at Trailside
- Discussion of 1985 permit conditions including a 2-bay fire substation and 100,000-gallon tank
- Board approved June 14, 2021 minutes as corrected
Village Trustees
At a special meeting, the Ludlow Village Trustees set the FY 2022 Village tax rate at $0.2268 per $100 of assessed value, and changed the first quarter tax payment due date to August 27, 2021. Both motions passed unanimously.
- Set FY 2022 Village tax rate at $0.2268
- Changed first quarter tax payment due date to August 27, 2021
Select Board
The Ludlow Select Board held a special meeting to discuss using unassigned funds to reduce the FY 2022 tax rate and to address debris removal at the stone house. They decided to set the tax rate at $.2772 per $100 of assessed value, which will reduce taxes by 3 cents, and to use surplus funds for projects like rubble removal and paving. They also changed the first quarter tax payment due date to August 27, 2021.
- Set FY 2022 Town tax rate at $.2772, a 3-cent reduction, using $824,519 unassigned balance
- Approved $20,000 estimate for rubble removal at the stone house, with possible reimbursement from Village
- Changed first quarter tax payment due date to August 27, 2021
- Discussed potential FEMA Hazard Mitigation buyout for Miele property
- Noted auditors recommend saving 10% of funds
Planning Commission
The Ludlow Planning Commission reviewed draft supplemental standards for the Village revitalization grant, focusing on regulations for outside dining, curbside pickup, and pickup windows. The board discussed specific details such as sidewalk width requirements, fencing, and seating limits but did not vote to adopt the standards. Jason Rasmussen will continue working with Rose Goings to refine the language before returning to the board at the next meeting.
- Discussion of draft standards requiring a 5-foot clear pedestrian path for outside dining on public sidewalks
- Review of proposed rules for curbside pickup and pedestrian-oriented pickup windows
- Debate on whether to limit the number of outside dining seats relative to indoor capacity
- Discussion of allowing outside merchandise displays for retail businesses like Aubuchon's
- Confirmation that the board will revisit sign regulations and density standards at the August meeting
Recreation Committee
The Ludlow Recreation Committee discussed relocating fireworks to West Hill, stocking fish, and planning a fall festival. They are moving forward with a grant application for basketball and pickleball courts at West Hill, with funding from a $40,000 grant and a $20,000 town match. The committee also noted the dog park is underway and scheduled upcoming events.
- Relocation of fireworks back to West Hill
- Stocking of 200 crayfish and 125 brook trout at West Hill pond
- Grant application for basketball and pickleball courts at West Hill: $40,000 grant, $20,000 town match
- Fall Festival planned for Columbus Day weekend
- Black River Invitational Girls' Soccer Tournament at Dorsey Park, Sept. 3-4
Select Board
The Ludlow Select Board held its regular meeting on July 12, 2021, addressing several administrative and community items. The board approved the acceptance of federal ARPA funds, a summer festival permit, a liquor license renewal, and a contracted assessor option for the Listers' Office. Discussions also covered camera installation at West Hill, a FEMA project for Commonwealth Avenue, and the town charter process.
- Approved acceptance of ARPA funds (~$114,000 total, $57,000 initial) and appointed Ulla Cook as Authorized Representative, Pamela Cruickshank as Contact Person
- Approved permit for 'Best of Vermont' Summer Festival at Okemo Fields on Aug 28-29, 2021, waiving fees
- Approved Option #2 for Listers' Office: Contracted Assessor with Limited Duty Listers for $53,800
- Approved liquor license renewal for Stemwinder (46 Depot Street Annex, LLC)
- Approved SCCA Rallycross at Stearn's Pit on September 4, 2021
Water Commission
The Ludlow Water Commission approved a new water hook-on for a property at Okemo Heights, discussed urgent repairs to the Pleasant Street extension water line after three leaks, and received updates on the High Street project, dam rehabilitation, and ARPA funds. The board also entered executive session to discuss the municipal manager contract and approved wage increases.
- Approved water hook-on for Greg Biancardi at Okemo Heights (Parcel #230735-000) with a $500 fee
- Prioritized repair/replacement of Pleasant Street water line after 3 leaks; considering RFQ for design
- High Street project construction start pushed to July 17-19, must finish by end of October
- Select Board chose to rehabilitate dams; town share estimated at $9,500,000+
- Village to receive about $50,000 in ARPA funds; Pleasant Street project may be eligible
Village Trustees
The Ludlow Village Trustees approved two sewer allocation requests, awarded a summer paving bid to Fuller Sand & Gravel, and voted to accept federal ARPA funds. They also discussed the Stone House demolition, a 9/11 parade, and a sewer line under Vail Bridge.
- Approved sewer allocation for 1 bedroom at 200 Upper Crossroad for $780
- Approved sewer allocation for 4-bedroom home at Okemo Heights for $4,384 total
- Awarded paving bid to Fuller Sand & Gravel at $69/ton and $2.50/sq yd
- Accepted ARPA funds (Village share ~$50,000) and appointed Ulla Cook as authorized representative
- Approved 9/11 parade route from Fire Station to Veterans' Park
Cemetery Commission
The Ludlow Cemetery Commission voted to approve a request by Paul Gendron to install an 11' x 14' granite tile patio and bench extension on his family's mausoleum lot. The motion passed 3-2, with commissioners Herb Van Guilder and Lou Gabranski objecting based on existing rules restricting lots to burial purposes only. The board also discussed cemetery fee structures for mausoleum burials and reviewed a proposal for a digital grave-site mapping system.
- Approved installation of granite tile patio (11' x 14') and bench extension on Gendron family mausoleum lot by 3-2 vote
- Discussed cemetery fees: $800 for Sunday burials, $700 Saturday, $450 weekdays; $250-$350 for cremations
- Reviewed Legacy Systems proposal for GIS mapping and grave site location software with an initial estimate of ~$10,000 ($3,500 software, $5,400 mapping, $1,600 supervision) plus $600 annual cost
- Reported financial surplus of approximately $52,600 year-to-date, bringing total fund balance to ~$116,000 after June 30
- Deferred review of Town’s Agreement with Cemetery Commission due to missing contract documentation
Meeting
The Development Review Board opened an appeal of the zoning administrator's denial of a mudroom expansion at 166 Trailside Extension, Unit 20B, then recessed it to July 26, 2021. The dispute centers on whether the Trailside condominium complex has adequate fire protection water, with the fire chief and fire marshal saying it does not. Board members and the applicant's representative disagreed over whether old permits or new conditions apply. The board also voted not to extend a separate hearing for Summit Distributing, LLC at 129 Main Street.
- Appeal 483-21-AP: Denial of mudroom expansion at 166 Trailside Extension, Unit 20B (Mountain Recreation District); hearing recessed to July 26, 2021.
- Fire Chief Kolenda's July 16, 2020 letter cited: fire pond must be cleaned and possibly aerated to restore fire protection volume.
- Zoning administrator cited insufficient domestic and fire protection water; noted welded fire hydrants were un-welded last year.
- Board discussed a 1982 recommendation for a 100,000-gallon storage tank tied to existing 60,000 and 5,000-gallon tanks; conditions reportedly never fulfilled.
- Board voted unanimously not to extend the hearing for Summit Distributing, LLC (129 Main Street), inactive since February 2020.
Recreation Committee
The Ludlow Recreation Committee met on June 8, 2021, to review the director's report, old business, and new business. They discussed unfinished work at West Hill, the dog park timeline, a failed grant for mountain bike trails, and plans for summer events. The committee also considered how to use Recreational Facilities Grant funds, agreeing to prioritize new basketball courts and pickleball at West Hill.
- Approximately 2,000 pounds of trash picked up during Green Up day
- Epic Promise work at West Hill not finished on May 22; rescheduling with Terry Fortuna
- Dog park scheduled for completion by June 30, 2021
- Mountain bike trail grant not received; sub-committee proposed to raise funds
- Summer concerts begin July 11; fireworks hosted by Imery Talc; Babe Ruth league for ages 13-15 with Ludlow, Cavendish, Chester
Select Board
The Ludlow Select Board discussed and approved several items, including a multi-modal transit hub project at Stearns' Pit, a $30 million dam rehabilitation plan, and a paving bid. They also approved liquor license renewals and appointed a deputy health officer. The meeting included presentations from the Chamber of Commerce and Green Mountain Railroad about the transit hub, and from Dubois & King about the Jewell Brook watershed dams.
- Approved moving forward with recommended alternatives for Jewell Brook watershed dam rehabilitation, with total costs of $30,080,000 and town share of $9,954,000
- Discussed multi-modal/transit hub project at Stearns' Pit, including moving the train station and creating 300 parking spaces
- Approved Fuller Sand and Gravel for 2022 summer paving on Witalec, Bixby, and Town Farm Roads
- Approved adding Andover Road paving to town bid with $36,000 grant, town cost $4,000
- Approved liquor license renewal for Calcuttas and outside consumption permit for Sam's Steakhouse
Water Commission
The Ludlow Water Commission approved a water hook-on for 76 Pine Hill Road, decided not to offer a discount to Black River Overlook, and agreed to send out an RFQ for a preliminary engineering study for Lower High Street. The board also entered executive session to discuss the municipal manager's contract and authorized the chair to sign it.
- Approved water hook-on for 76 Pine Hill Road with $1,500 fee
- Consensus not to give hook-on fee discount to Black River Overlook
- Agreed to send RFQ for Lower High Street preliminary engineering study (response due July 9, 2021)
- Authorized chair to sign municipal manager's contract
- Next meeting set for July 6, 2021
Village Trustees
The Ludlow Village Trustees approved a $129,400 bid from Green Mountain Pipeline Services for pipe wrapping and manhole lining, signed Vermont State Revolving Fund loan agreements for water and sewer projects, and discussed the potential purchase of the Stone House property. They also approved a sewer allocation for an additional bedroom on Main Street and amended a motion to apply for a pollution control grant for the High Street project.
- Approved $129,400 bid from Green Mountain Pipeline Services for pipe wrapping and manhole lining
- Signed High Street Water Loan RF3-417-3.0 ($440,000, $330,000 forgiven) and High Street Sewer Loan RF1-272-3.0 ($550,000, $222,720 forgiven)
- Approved sewer allocation for Lot #67 Main Street: 1 bedroom at $546
- Amended motion to apply for Pollution Control Grant (up to $55,000) for High Street project
- Discussed Stone House demolition debris removal (cost ~$15,000, property appraisal ~$55,000)
Planning Commission
The Ludlow Planning Commission discussed potential changes to zoning dimensional standards and uses in the village center, focusing on lot size, frontage, setbacks, and lot coverage. They considered reducing minimum lot sizes and frontage requirements, eliminating density limits, and aligning residential and non-residential standards. No final decisions were made; the board will review concrete proposals next month.
- Discussed reducing minimum lot size from 5,000 to 3,000 or 4,000 sq ft
- Considered eliminating multi-unit density standards in village center
- Reviewed frontage requirements (60 ft residential, 70 ft non-residential) for possible reduction to 40 ft
- Discussed lot coverage standards (50% residential, 30% non-residential) but decided to leave unchanged
- Planned to consult Fire Marshal before changing density rules
Select Board
The Ludlow Select Board held a special meeting to consider and approve a 30-day extension request from the Board of Listers for filing the 2021 Grand List. The extension was granted due to the large volume of sales transactions and expected informational hearings from the reappraisal. The meeting was brief and focused solely on this item.
- Approved 30-day extension for filing 2021 Grand List (due June 4) under Title 32 § 4342
- Extension due to large volume of sales transactions and expected hearings from reappraisal
Cemetery Commission
The Ludlow Cemetery Commission met to approve updated Cemetery Rules and Regulations, discuss potential rates for perpetual care and mausoleum locations, and prioritize future projects. They also reviewed the cemetery's financial status and debated hiring versus contracting for maintenance work.
- Approved Cemetery Rules and Regulations as amended
- Discussed perpetual care rate of $250 per lot and mausoleum repair responsibilities
- Debated hiring an additional employee vs. contracting for cemetery maintenance
- Reviewed financials: $64,307 carryover, $113,586 budget, $52,152 spent
- Flag station completion and bathroom renovation discussed as potential projects
Recreation Committee
The Ludlow Recreation Committee met to discuss updates on the West Hill project, the dog park, and the placement of picnic tables funded by a Better Places Grant. They also noted that the fishing derby at West Hill will not occur this year, but the Rod and Gun Club will hold their derby on Saturday. The meeting was primarily informational with no new business.
- Trout and crayfish to be stocked at West Hill within 2 weeks
- Eight picnic tables from Better Places Grant to be placed by Memorial Day at Veteran's Memorial Park, Elm St. Park, Town Hall, Dorsey Park, and Senior Center
- West Hill project completion scheduled by May 22 with Epic Promise volunteers
- Dog park completion scheduled on or before June 30
- Site walk with Springfield Fencing at Fletcher Farm on May 14 at 10:00 a.m.
Meeting
The Ludlow Development Review Board held public hearings on a motion to reconsider a denied variance for Kathy Boyce's front porch and on Divided Sky Foundation's site plan, conditional use, and Act 250 applications. The Boyce hearing focused on safety egress and snow issues, while the Divided Sky discussion centered on parking adequacy, with residents questioning the 20-space plan and the applicant defending it based on operational control. No decisions were made at this meeting.
- Kathy Boyce's motion to reconsider a denied road setback variance for a front porch, citing safety egress and snow buildup
- Divided Sky Foundation's site plan review, including parking layout and adequacy of 20 spaces
- Discussion of zoning regulation Section 530.1 parking requirements for unspecified uses
- Resident concerns about parking on a steep, one-lane dirt road and potential gridlock
- Applicant's response that clients will not bring cars and staff shifts are staggered
Water Commission
The Ludlow Water Commission voted to increase water rates by 5% for residential and commercial properties effective July 1, 2021. They also discussed a possible discount on the $1,500 hook-on fee for the Black River Overlook development, which is seeking to connect to the water system, and reviewed RFQ requirements for future projects.
- Approved 5% water rate increase effective July 1, 2021
- Discussed possible discount on $1,500 hook-on fee for Black River Overlook (22 units)
- Returned to pre-COVID requirement of 2 signatures on warrant orders
- Reviewed RFQ for High Street and Pleasant Street Extension projects
- Discussed cleaning Strong Tank (est. $3,000) and hiring assistant water operator
Village Trustees
The Ludlow Village Trustees held a regular electronic meeting, approving a 5% wastewater service rate increase effective July 1, 2021, and approving the American Legion's May 31 Day of Remembrance. They also voted to return to pre-COVID two-signature warrant orders, discard the Garbage & Rubbish Ordinance, and discussed future project RFQs, sewer wrap costs, and other updates.
- Approved 5% wastewater rate increase effective July 1, 2021
- Approved American Legion Day of Remembrance on May 31, 2021
- Voted to return to pre-COVID two-signature warrant orders
- Discarded Garbage & Rubbish Ordinance; plan to adopt Solid Waste Ordinance next month
- Discussed RFQ for future projects, including Pleasant Street Extension and High Street lines
Select Board
The Ludlow Select Board held a regular meeting, approving several items including a used side mower purchase, a microtransit consultant contract, and a liquor license renewal. They also appointed an animal control officer and discussed the town's financial status and the failing Amherst Lake Dam.
- Approved $85,000 purchase of used side mower as exception to purchasing policy
- Awarded $30,000 microtransit feasibility study contract to Toole Design
- Approved liquor license renewal for Tom's Loft Tavern
- Appointed Steve Laskevich as Animal Control Officer on per-call basis
- Approved $11,505 dispatch communications recorder system from R&R Communications
Planning Commission
The Planning Commission discussed a project schedule to update zoning regulations for the Village of Ludlow, aiming to finalize drafts by December 2021. Staff and consultants outlined work on dimensional standards, parking, and signage, noting that changes are limited to the Village Center. The board also discussed the process for adopting these changes, including public hearings and review by the Village Trustees.
- Review of zoning updates for the Village Center, including dimensional standards and uses
- Discussion on parking regulations, including potential changes to on-street and off-street ratios
- Consideration of outdoor dining and pick-up windows as permitted uses
- Review of Section 520.3 regarding one principle use per lot
- Timeline to finalize draft zoning changes by December 2021
Recreation Committee
The Ludlow Recreation Committee met via Zoom to discuss routine updates and plans. They approved minutes, heard the director's report on baseball team consolidations and the Easter Egg Hunt, and discussed West Hill swimming, the bike path, and the dog park. Officers were elected for the coming year.
- 12U baseball combined with Cavendish; 5th/6th graders combined with Mt. Holly
- 58 children participated in Easter Egg Hunt with over 1400 eggs
- West Hill swimming deemed unrealistic this summer due to dredging and beach costs
- Funding application for bike path pending
- Dog park fencing scheduled for completion by June 30
Meeting
The Ludlow Development Review Board held public hearings on April 12, 2021, for a variance request by Michael Kalen and for three applications by Divided Sky Foundation to convert a former weight control facility into a substance use disorder treatment center. The board heard testimony on the need for treatment and on the project's fit with local zoning, but took no final action at this meeting.
- Michael Kalen requested a variance from the 50-foot lake setback to add a dormer and enclose a deck as a porch (application 482-21-VA).
- Divided Sky Foundation seeks a conditional use permit, site plan review, and local Act 250 review to operate a 40-bed detoxification and residential treatment facility (applications 476-21-SP, 477-21-CU, 478-21-ACT250).
- The facility would employ 30 local professional staff at full capacity.
- Trey Anastasio, founder of Divided Sky, spoke in support, citing Windsor County's high overdose rate and a shortage of treatment beds in Vermont.
- Opponents, including nearby residents, argued the facility would change the rural character of the area and is not a proper use for the parcel.
Water Commission
The Ludlow Water Commission met to approve minutes, reorganize officers, and discuss the fully funded High Street water project set to begin construction in June. They also reviewed potential federal lead testing regulation changes and prioritized future water line projects, including a Pleasant Street Extension replacement affecting 17 services. The meeting was largely procedural with updates on street sweeping, dam rehabilitation, and collections.
- High Street Water Project: fully funded, permits in place, pre-construction May 25, construction June, completion by end of October
- Potential lead testing regulation changes: possible inventory of lines, lead service line replacement program, 45-day replacement rule
- Priority projects: Meadow Street line replacement to 8", Terrace Avenue/Depot Street, Pleasant Street Extension (highest priority, 17 services, 1 hydrant)
- Preliminary engineering cost estimate $10,000-$15,000 with possible 50% subsidy or 0% interest loan
- Collections at $26,000, $10,000 over 120 days
Village Trustees
The Ludlow Village Trustees held their regular meeting, approving a sewer allocation for a new home, awarding a three-year audit contract, and discussing priority infrastructure projects. They also heard a proposal from a citizen about property improvements and parking, and entered executive session for lease/purchase negotiations.
- Approved sewer allocation for Lot #54 Partridge Road: 4-bedroom home, $7,620 total ($3,120 allocation + $4,500 hook-on fee)
- Awarded audit services bid to RHR Smith: $10,000/year for 2021-2023 plus $3,000 single audit
- Discussed priority sewer/water projects: East Main Street (highest priority), Pleasant Street, Lower High Street, Okemo Access Road
- Approved VTrans Financial Plan, Road and Bridge Standards, and Certificate of Compliance
- Heard Rotary Club proposal for memorial clock honoring Bob Kirkbride at corner park by Mel Fink's office
Select Board
The Ludlow Select Board held its annual reorganization, re-electing Bruce Schmidt as chair and setting regular meetings for the first Monday of each month. The board approved several routine items, including liquor license renewals, a $90,000 equipment note for a new highway truck, and a bid for audit services. It also approved adding a full-time position at the transfer station and discussed a request from the Farm Ridge Homeowners' Association to take over private roads, which the board declined.
- Approved $90,000 equipment note for 2021 Western Star tandem truck (total cost $160,000)
- Awarded audit services bid to RHR Smith at $8,000/year for 2021-2023
- Approved liquor license renewals for Okemo and non-Okemo businesses, with conditions for Killarney's outside seating
- Approved adding a full-time position at the transfer station
- Declined Farm Ridge Homeowners' Association request for town to take over 1.5 miles of private roads
Village Trustees
The Ludlow Village Board of Trustees held a public informational meeting to review the six articles that will appear on the March 23 ballot. The meeting was informational only; no changes to the budget or articles were allowed. Voting will take place at town hall from 10:00 a.m. to 7:00 p.m. on March 23, 2021.
- Article 5: Voters to approve raising $330,386.00 in taxes for the 2021-2022 budget
- Article 2: Salaries for Village Trustees, Water Commission, and Village Clerk set at $1,000.00 each
- Article 4: Real property taxes to be paid in installments on Aug 16, Nov 15, Feb 15, May 16
- Article 1: Election of Village Officers including Trustee (3-year term) and Water Commissioner (3-year and 1-year terms)
- Article 3: Authorize borrowing in anticipation of taxes or other income
Planning Commission
The Ludlow Planning Commission held a public meeting to gather input for a Village Center revitalization master plan, funded by an $18,000 grant and led by the Mount Ascutney Regional Planning Commission. The plan aims to identify physical improvements, amend zoning regulations, and support pandemic economic recovery. The commission also discussed broadband expansion and scheduled it for the next meeting.
- Public meeting on Village Center revitalization master plan
- Grant of about $18,000 for planning work
- Discussion of zoning amendments including relaxing parking requirements and making COVID adjustments permanent
- Proposed streetscape improvements, parklets, and burying utility wires (estimated $2,000,000 for electrical)
- Broadband expansion to be discussed at next meeting
Meeting
The Ludlow town meeting opened bids for auditing services for 2021-2023. Three firms submitted responsive bids, and one declined. The agenda includes a bid opening and review of the proposals, with RHR Smith offering the lowest prices for both the town and village audits.
- RHR Smith bid $8,000/year for town audit and $10,000/year for village audit
- Graham & Veroff bid $14,250-$15,200/year for town and village audits
- Telling & Hillman bid $13,500/year for town and $14,500/year for village audits
- Single audit fees: RHR Smith $3,000, Graham & Veroff $2,575, Telling & Hillman $4,000
- Fothergill, Segale & Valley declined to bid
Village Trustees
The Village Trustees met to consider a contract award based on a bid analysis by Aldrich & Elliot Engineers. The Board voted unanimously to accept the recommendation and authorized the Municipal Manager to sign related documents.
- Accepted recommendation for contract award for High Street Infrastructure Improvement Project
- Authorized Municipal Manager to sign documents for High Street Infrastructure Improvement Project
Meeting
The Ludlow Board of Listers held a re-organizational meeting to elect officers and set office hours to support the town's reappraisal process. They reviewed the reappraisal timeline with consultants from New England Municipal Consultants and scheduled preliminary online training for the secretary.
- Elected Terry Thayne as Chair, Tomieka MacPherson as Vice Chair, Jeannie Stasz as Secretary
- Set office hours to be staffed through the reappraisal process
- Reviewed reappraisal timeline with New England Municipal Consultants
- Scheduled preliminary online training for Jeannie Stasz
Recreation Committee
The Ludlow Recreation Committee discussed ongoing projects including the dog park, West Hill improvements, and upcoming spring and summer events. They are seeking volunteers for the dog park and planning to contact local businesses for support. The committee also reviewed the director's report on basketball and baseball schedules.
- Dog park: seeking volunteers, considering obedience and agility classes with Paw Lodge
- West Hill: afterschool program summer use, dredging pond quote from M&M, VOREC grant application
- Ryan Burns donating basketball hoops for West Hill
- Easter Egg Hunt on April 3 with online sign-up and social distancing
- July 4th Fireworks at West Hill
Meeting
The Development Review Board closed a public hearing regarding an attic conversion at 89 Harrison Lane. The board also postponed hearings for Bull Run Water System, Inc. due to a property line dispute involving Okemo Realty.
- Winterplace COA application (89 Harrison Lane, Unit K303) to convert attic space into a bonus area
- Postponement of Bull Run Water System, Inc. conditional use permit and variance hearings
- Approval of December 14, 2020, meeting minutes with corrections
Meeting
The Village of Ludlow held a remote bid opening for the High Street Infrastructure Improvements Project. Six bids were received and all were found responsive. The apparent low bidder was Zaluzny Excavating Corporation at $643,000.00. The formal bid tabulation was to be released the next day, and the final bid report the following week.
- Opened bids for Contract No. 1 of the High Street Infrastructure Improvements Project.
- Found all six bids responsive and complete.
- Read aloud total base bid amounts for each bidder.
- Identified Zaluzny Excavating Corporation as apparent low bidder at $643,000.00.
- Scheduled release of formal bid tabulation for March 4, 2021.
- Scheduled completion of final bid report for the end of the following week.
Water Commission
The Ludlow Water Commission discussed estimates for future water projects, including replacing an altitude valve on Andover Street, moving fire hydrants, and replacing a water valve at Main and Mill Streets. They also reviewed the upcoming bid opening for the High Street water project and considered bundling larger waterline projects for engineering and potential grant funding.
- Replace altitude valve on Andover Street: ~$14,000
- Move hydrants: ~$4,000-$5,000 each
- Replace water valve at Main and Mill Streets: ~$13,000-$15,000
- High Street water project bid opening scheduled for March 3, 2021 at 1:00 p.m.
- Water Capital Account balance: ~$159,000; Water Connection Account: ~$43,000
Village Trustees
The Ludlow Village Trustees approved a sewer allocation change for a property at 54 Gretto's Gap, reviewed a Municipal Planning Grant for a Village Center Master Plan, and amended the personnel policy on holiday pay. They also discussed potential large sewer projects and received updates on the High Street project, tax sales, and Vail Bridge.
- Approved sewer allocation change for 54 Gretto's Gap Lot #2 from 4-bedroom home to 3-bedroom home plus 1-bedroom apartment, with $780 fee
- Reviewed Mount Ascutney Regional Commission's 2021 Municipal Planning Grant for Village Center Master Plan including COVID recovery
- Amended Personnel Policy Article 7§B to add holiday compensation at 1.5x rate plus straight time
- Discussed possible large sewer projects including sludge handling and line replacements
- Received update on High Street bid opening scheduled for March 3, 2021
Select Board
The Ludlow Select Board approved liquor license renewals, awarded a $58,120 contract for fire department air packs to MES Lawmen Supply, and discussed unassigned funds and housing strategies. They also approved a personnel policy amendment on holiday pay and decided to keep the 2002 conflict of interest policy unchanged.
- Awarded $58,120 contract to MES Lawmen Supply for fire department air packs
- Approved liquor license renewals for multiple businesses including Shaw's, Pettigrew Inn, and Downtown Grocery
- Approved personnel policy amendment for 1.5x holiday pay
- Discussed using $300,000 unassigned funds to replenish department budgets
- Decided not to pursue a rental registry; will explore zoning changes for affordable housing
Meeting
The Town of Ludlow opened bids for fire breathing apparatus on February 24, 2021. Two bids were submitted, with MES Lawmen Supply Company as the apparent low bidder at $58,120. The recommendation will be included in a monthly report to the Select Board.
- MES Lawmen Supply bid $58,120 total
- Fire Tech & Safety of New England bid $61,520 total
- Apparent savings of $3,400 with MES
- Recommendation to be added to February monthly report
Select Board
The Ludlow Select Board held a remote informational meeting to review and discuss the 10 articles that will appear on the Town Meeting warning. No votes were taken; the meeting was for public discussion and questions. The most significant item is a proposed $312,085 appropriation for the Ludlow Community Ambulance Service, a large increase from last year's $66,000, which drew extensive public comment. The board also discussed a proposed $4,106,503 tax levy, a 0.6% increase over last year.
- Article 5: $4,106,503 to be raised by taxes, a 0.6% increase from $4,082,863
- Article 9: $312,085 appropriation for Ludlow Community Ambulance Service (up from $66,000)
- Article 6: $82,500 for capital funds (highway, fire, police, recreation, town hall, community center, senior center)
- Article 10: $18,760 for asbestos removal at Black River Museum Academy Building
- Article 8: $5,000 to establish a Facilities Fund for Black River High School Building
Planning Commission
The Ludlow Planning Commission discussed the draft Ludlow Village Center Master Plan, which aims to guide village revitalization and pandemic economic recovery. They also heard about the Vermont Council on Rural Development's Community Visit Program, a free community engagement service that could help fund and implement the plan's goals. The meeting was largely a working session with no final decisions made.
- Reviewed draft Ludlow Village Center Master Plan with grant-funded project objectives and components
- Discussed public outreach strategies including Farmers' Market table and Front Porch Forum
- Heard about VCRD Community Visit Program, a $35,000-value service free to the town
- Noted grant work must be completed by May 2022
- Discussed potential zoning amendments for outdoor dining, pick-up windows, and adaptive reuse
Village Trustees
The Ludlow Village Trustees held a special electronic meeting to approve a sewer allocation and hook-on request for two 4-bedroom dwelling units at Winterplace COA on Ridgeview Road, and to approve and sign the warning for the 2021 Village Meeting. They also discussed the upcoming High Street Project pre-bid meeting and bid process.
- Approved sewer allocation for 8 bedrooms at $780/bedroom ($6,240) plus hook-on fee of $9,000 for 2 units, total $15,240, reserving 960 GPD
- Approved and signed the Warning for the 2021 Village Meeting (Australian ballot March 23, 2021, 10 AM-7 PM; informational meeting via Zoom March 22, 2021, 6 PM)
- Discussed virtual pre-bid meeting for High Street Project on Feb 16, 2021; bids due March 3, 2021
- Trustees agreed to have Chairman David Rose moderate the informational meeting
Recreation Committee
The Ludlow Recreation Committee is meeting via Zoom to handle routine business, including citizen comments, minutes approval, and a director's report. They will also discuss old business (Easter update, bike trails update) and new business (Dorsey Park signs/rules/sports display, West Hill 2021 goals).
- Easter update
- Bike trails update
- Dorsey Park signs, rules, sports display in building
- West Hill 2021 goals
Water Commission
The Ludlow Water Commission approved the FY2022 water budget, which has revenues of $402,100 and expenses of $331,534. They also discussed a list of small projects, including replacing water valves on Mill Street/Main Street, replacing the altitude valve on Andover Street, and moving fire hydrants out of the street. The commission prioritized the altitude valve replacement and requested rough cost estimates for the next meeting. Larger future projects, such as an 8-inch water line on Meadow Street, were also reviewed for potential prioritization.
- Approved FY2022 water budget with revenues of $402,100 and expenses of $331,534
- Discussed replacing water valves on Mill Street/Main Street
- Discussed replacing altitude valve on Andover Street
- Discussed moving 4-5 fire hydrants out of the street, estimated $4,000-$5,000 each
- Reviewed priority list for future water projects including 8-inch water line on Meadow Street
Village Trustees
The Ludlow Village Trustees approved the FY2022 Village Budget ($239,134 revenue, $569,520 expenditures) and Wastewater Budget ($774,317 revenue, $820,427 expenditures, including a $175,000 bond payment). They also set a date to sign the 2021 Village Meeting Warning, approved a coin drop, and took action on junkyard ordinance enforcement. The board affirmed the Fire Chief as Chief Engineer and approved the annual highway mileage certification.
- Approved FY2022 Village Budget: $239,134 revenue, $569,520 expenditures
- Approved FY2022 Wastewater Budget: $774,317 revenue, $820,427 expenditures, including $175,000 bond payment
- Set Feb 16, 2021 at 8:30 a.m. to sign 2021 Village Meeting Warning
- Approved Sons of the American Legion coin drop on April 24, 2021, 10 AM-2 PM
- Authorized enforcement of junkyard ordinance at 20 Pond Street
Select Board
The Ludlow Select Board met remotely on February 1, 2021, to handle routine business. They approved liquor license renewals for multiple businesses, waived late-filing penalties for six homestead filers, and recognized a police officer for her response to a fire. The board also discussed a holiday pay policy discrepancy, a conflict of interest policy, and heard an update from the Lake Rescue Association.
- Approved liquor license renewals for 17 businesses, including Ludlow Shell, The Hatchery, and D.J.'s Restaurant
- Waived late-filing penalties for all 6 homestead filers, including 3 repeat offenders
- Commenced Officer Kate Warner for her response to the Kettlebrook Condominium fire on January 12, 2021
- Discussed amending the personnel policy to clarify holiday compensation for non-police staff
- Certified highway mileage for VTRANS, making Ludlow eligible for highway grants
Water Commission
The Ludlow Board of Trustees and Water Commission held a joint electronic meeting to approve loan applications and an engineering contract amendment for the High Street Improvement Project. They unanimously approved Step III construction loan applications for $440,000 (drinking water) and $550,000 (clean water) under the State Revolving Loan programs. They also approved an amendment to the Aldrich & Elliott P.C. engineering contract, which covers construction services including a Resident Project Representative for about 120 days and a one-year warranty.
- Approved DWSRF loan application for $440,000 for drinking water improvements
- Approved CWSRF loan application for $550,000 for clean water improvements
- Approved amendment to Aldrich & Elliott P.C. engineering contract for construction services
- Engineering contract includes Resident Project Representative for ~120 days and one-year warranty
Village Trustees
The Ludlow Village Trustees and Water Commission held a special joint meeting to approve loan applications and an engineering contract amendment for the High Street Improvement Project. They approved a $440,000 Drinking Water State Revolving Fund loan application and a $550,000 Clean Water State Revolving Fund loan application. The boards also approved an amendment to the Aldrich & Elliott P.C. engineering contract, which covers construction services for the project.
- Approved $440,000 Drinking Water State Revolving Fund loan application
- Approved $550,000 Clean Water State Revolving Fund loan application
- Approved amendment to Aldrich & Elliott P.C. engineering contract
- Discussed construction services including Resident Project Representative and one-year warranty
Recreation Committee
The Ludlow Recreation Committee reviewed the status of the approved dog park project and discussed potential new initiatives. Members discussed a proposed bike trail on town land behind the school and a grant application for village seating improvements. The committee also reviewed fall basketball activities and a grant application for tennis equipment.
- Select Board approved the dog park; award letter to Springfield Fence for installation by June 30
- Discussion of potential bike trails on the town's 40 acres behind the school
- Discussion of Better Places Grant application for picnic tables and benches (deadline January 22)
- Discussion of Rise Vermont Grant application for tennis equipment for independent school students
- Fall basketball practice started with approximately 25 participants
Select Board
The Ludlow Board of Selectmen held a special meeting to amend the proposed FY2022 town budget after discovering that $106,136 in county tax and capital costs were omitted. The board approved $75,000 in cuts across several departments to offset the increase, keeping the tax rate increase to 0.6%. The amended budget will be presented at the Town Informational Meeting on February 22, 2021.
- Approved $75,000 in budget cuts: $25,000 from Cemetery, $10,000 from Recreation, $10,000 from Police Equipment Capital, $15,000 from Highway, $10,000 from Listers, $5,000 from Revenue Found
- County Tax and Capital omission of $106,136 corrected
- Budget increase reduced from 2.4% to 0.6% with cuts
- Town Informational Meeting scheduled for February 22, 2021 via Zoom
- Village bond vote for High Street Water/Sewer/Stormwater Project on January 19, 2021
Meeting
The Ludlow Board of Civil Authority met to handle routine election-related business. They approved election officials, appointed ballot delivery justices, and approved additions and deletions to the voter checklist. No other business was discussed.
- Approved election officials: Joyce Washburn, Marlene Williams, Arline Hoos
- Appointed Jean Strong and Ulla Cook to deliver ballots if necessary
- Approved 78 additions and 69 deletions to the voter checklist
Water Commission
The Ludlow Water Commission approved allowing one commissioner to sign warrants and authorize bill payments during COVID, removed a water allocation at 226 Main Street with a $40.02 shut-off charge, and discussed the FY2022 budget including a $2,500 state-required water tank inspection. They also discussed replacing the 4-inch water line on Meadow Street, with an estimate to be brought next meeting, and approved a 3% raise for the Municipal Manager retroactive to December 1, 2020.
- Approved one commissioner signature on warrants and bill payments until further notice
- Removed water allocation at 226 Main Street, charging $40.02 shut-off fee
- Discussed adding $2,500 for state-required water tank inspections to FY2022 budget
- Discussed replacing 4-inch water line on Meadow Street (680 feet), estimate next meeting
- Approved 3% raise for Municipal Manager, retroactive to December 1, 2020
Village Trustees
The Ludlow Village Trustees reviewed the annual audit, approved a sewer allocation removal and refund, granted South Face Village a one-year extension on its sewer allocation agreement, discussed the FY2022 budget, and authorized the chairman to sign warrants during COVID restrictions. The audit showed a negative general fund balance of $35,520, but the auditor said the village is financially healthy.
- Approved removal of sewer allocation for 226 Main Street and refund of $266.80 to Rexbo Development
- Granted South Face Village one-year extension on sewer allocation agreement, moving final payment to 2024
- Reviewed annual audit: general fund balance -$35,520, water fund net position $2,441,790, sewer fund net position $5,609,542
- Authorized David Rose to sign warrants and authorize payments until further notice
- Discussed FY2022 budget: $565,570 expenditures, $332,591 to be raised in taxes
Meeting
The Board of Civil Authority met via Zoom to finalize preparations for the upcoming Town Meeting. The body approved the appointment of election officials, Marlene Williams and Arline Hoos, and designated Jean Strong and Herb VanGuilder to deliver ballots if necessary. The board also voted to mail postcards to households to request absentee ballots, with an estimated cost of less than $500.
- Approved election officials Marlene Williams and Arline Hoos for the Town Meeting
- Approved mailing postcards to households to request absentee ballots (estimated cost < $500)
- Designated Jean Strong and Herb VanGuilder to deliver ballots if necessary
- Approved using the voting machine as the exit list
Select Board
The Ludlow Select Board approved the FY2022 budget as presented, set a date to sign the Town Meeting warning, reviewed the FY2020 audit, and gave the municipal manager a 3% salary increase. They also approved a lease for a rallycross event at Stearn's Pit and discussed a proposed substance abuse treatment center on Fox Lane.
- Approved FY2022 budget, down about $6,496 (0.2%) from prior year
- Approved Stearn's Pit lease for rallycross on May 15, 2021 for about $800
- Reviewed FY2020 audit: fund balance $443,875; ambulance fund deficit -$170,670
- Gave Municipal Manager Scott Murphy a 3% salary increase
- Discussed possible letter to DRB re: Fox Lane substance abuse change of use application