Ludlow public meetings in 2020
68 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Village Trustees
The Ludlow Village Trustees voted to hold the 2021 Village Meeting via Australian ballot due to COVID-19, with a virtual informational meeting. They also discussed a state grant for the High Street Water/Sewer project, noting the upcoming bond vote.
- Approved Australian ballot for Village Meeting
- Set Village Meeting for March 23, 2021, 10 a.m.-7 p.m.
- Scheduled virtual informational meeting for March 22, 2021, 6 p.m.
- State grant of $549,470 for High Street Water/Sewer project
- Bond vote scheduled for January 12, 2021
Select Board
The Ludlow Select Board held a budget workshop to review the FY2022 budget, which is essentially level-funded with a total of $4,076,367.60 to be raised in taxes, down $6,495.40 from the previous year. They discussed a clerical error in the ambulance budget that increases the needed amount to $312,000, affecting the tax rate by about $0.02. The board also considered options for the town assessor/listers but decided to keep the current setup and budget unchanged for now. The board reached consensus on the budget to present, with final approval expected at a later meeting.
- FY2022 budget total to be raised in taxes: $4,076,367.60, down $6,495.40
- Ambulance budget clerical error: deficit spending increased from $242,000 to $312,000
- New $5,000 for Black River High School facilities maintenance capital fund
- $18,760 for asbestos removal at Black River Academy building
- Discussed options for town assessor vs. listers; no change to budget
Water Commission
The Ludlow Water Commission held a special meeting and budget workshop to review the FY2022 budget, discussing increases in testing, debt payments for the High Street Water project, and other line items. They also approved purchasing $50 gift cards for staff and officials in lieu of the annual Christmas party due to COVID, and entered executive session to discuss personnel.
- Approved $50 gift cards for staff, employees, elected officials, officers, board members, and commissioners
- Discussed FY2022 budget, including increased testing costs ($1,000 and $460 for state-required tests)
- High Street Water project debt payments estimated at $4,800/year for 30 years
- Water mains spending: $10,790 this past year, $5,200 previous year
- Entered executive session for personnel; authorized chairman to discuss manager review
Village Trustees
The Ludlow Village Board of Trustees held a special meeting and budget workshop to review the FY2022 village and wastewater budgets. They approved $50 holiday gift cards for staff and officials in lieu of the annual Christmas party, and discussed various budget items including audits, street maintenance, and wastewater operations. The board also entered executive session to discuss personnel.
- Approved $50 gift cards for staff, employees, elected officials, officers, board members, and commissioners
- Discussed FY2022 budget, including $7,000 audit for Wastewater Treatment Facility and High Street Project
- Noted PILOT payment from state for train station and railroad properties was $67, down from $500
- Discussed potential paving of sidewalks on Mill and Meadow Streets, deferred due to $12,000 deficit last year
- Wastewater budget includes $175,000 first bond payment for plant upgrade project
Planning Commission
The Planning Commission voted to extend electronic meetings through June 2021 and approved the November 24, 2020 minutes. The majority of the meeting focused on a workshop regarding a short-term rental registry, where members discussed starting with public education on fire safety before implementing a formal registry. Additionally, staff presented a municipal planning grant for a downtown master plan that may include zoning changes for mixed-use development and relaxed parking requirements.
- Motion passed unanimously to extend use of Electronic Meetings through June 2021.
- Discussion on a rental registry workshop, with consensus to begin with fire safety education pamphlets rather than immediate fees.
- Proposal to include fire safety and 911 information in tax bills and restaurant locations to reach renters.
- Municipal Planning Grant received for a Downtown Master Plan, including potential mixed-use zoning changes.
- Discussion on changing village parking requirements from two spaces per unit to one space per unit.
Meeting
The Development Review Board held hearings regarding a proposed change of use for a facility at 262 Fox Lane to provide substance abuse treatment. The board also reviewed a variance request for road setbacks at 479 Route 100 South and an amendment to the Cool Edge Lake Rescue Homeowners Association subdivision.
- Proposed conversion of Green Mountain at Fox Run Weight Control Facility to a substance abuse disorder facility at 262 Fox Lane
- Variance application for road setbacks for a front porch at 479 Route 100 South
- Subdivision amendment for lake access lot use in the Lakes District
- Recessed hearing for Summit Distributing, LLC redevelopment at 129 Main Street until February 2021
Select Board
The Ludlow Select Board approved a $22,025 contract with Springfield Fence for the dog park, set the 2021 Town Meeting vote via Australian ballot with a virtual informational meeting, and discussed the FY2022 budget including highway, transfer station, and fire department items. The board also approved the Sidehill Cronchers snowmobile club road use request and designated two members to sign warrants during COVID restrictions.
- Awarded dog park fence contract to Springfield Fence for $22,025
- Approved Town Meeting vote via Australian ballot on March 2, 2021, with virtual informational meeting on February 22, 2021
- Approved Sidehill Cronchers snowmobile club road crossing and maintenance request for 2020-2021 season
- Designated Brett Sanderson (with Justin Hyjek as backup) to sign warrants during COVID
- Discussed FY2022 budget: highway maintenance position, transfer station staffing, fire department equipment
Water Commission
The Ludlow Water Commission held its regular meeting, approving prior minutes and discussing several operational items. Key topics included a property owner's request to enlarge a water main on Meadow Street, an update on the rescheduled High Street bond vote, and a decision to hold off on any wastewater rate increase. The board also discussed reducing warrant signatures due to COVID and reviewed participation in the state's arrearage assistance program.
- Meadow Street property owner requests water main size increase; discussion deferred to next meeting pending cost and scope info
- High Street bond vote rescheduled to Jan. 12, 2021, with informational meeting Jan. 5, 2021 via Zoom
- Board agrees not to raise wastewater rates at this time; will review before July bills
- COVID-19 Arrearage Assistance Program: 7 of 25 eligible residential properties applied; $750 water-side value approved
- Board to consider reducing warrant signatures next month due to COVID restrictions
Village Trustees
The Ludlow Village Trustees discussed the upcoming High Street infrastructure bond vote, which has been rescheduled to January 12, 2021, with an informational meeting on January 5. They also reviewed wastewater rates, decided to postpone any rate changes, and discussed the FY2022 budget workshop schedule. The board received updates on the COVID-19 arrearage assistance program and the completed wastewater treatment facility upgrade.
- High Street bond vote rescheduled to Jan 12, 2021; informational meeting Jan 5 via Zoom
- Wastewater rates raised 5% in July; no further increase now, revisit in May/June
- COVID-19 arrearage assistance: 7 of 25 eligible residential properties applied; 5 approved, 3 pending
- Wastewater Treatment Facility upgrade 100% complete; punch list remains
- Delinquent tax list down to 11 properties totaling about $60,000
Village Trustees
The Board of Trustees approved a warning for a Special Village Meeting scheduled for January 12, 2021. The meeting will address issuing bonds up to $990,000 for water, sewer, and storm water system improvements on High Street.
- Approval of warning for Special Village Meeting on January 12, 2021
- Proposed bond issuance not to exceed $990,000 for High Street infrastructure
- Approval of Declaration of Intent to allow advancing and reimbursing project costs
Planning Commission
The Ludlow Planning Commission held a Zoom meeting to hear a presentation from Mike Bozich of LodgingREVS, a company that provides compliance tracking services for short-term rentals. The board discussed the potential use of this software to create a property registry and address safety concerns regarding overcrowding and fire hazards in rental units. No contract was signed or ordinance passed; instead, members agreed to take 'baby steps' by compiling a basic property list and focusing on life, fire, health, and safety issues before presenting a proposal to the Select Board and Trustees.
- Presentation by Mike Bozich of LodgingREVS regarding short-term rental compliance software
- Discussion of registration fees ranging from $100 to $500 per year for property owners
- Agreement to compile a basic list of rental properties as a first step toward a registry
- Plan to present a proposal focused on safety and liability to the Select Board and Trustees in January 2021
Select Board
The Ludlow Select Board held a budget workshop to review the draft FY2022 budget, which is up about 0.4% from last year. They discussed departmental budgets including police, parks and recreation, buildings and grounds, town clerk, planning, fire, and highway. They also discussed the possibility of using Australian ballot voting for the March 2021 Town Meeting.
- Police cruiser purchase: $40,000, offset by $5,000 trade-in, net $35,000 increase
- Parks and Recreation revenue down due to COVID and school takeover of summer camp; skate park resurfacing considered from capital funds
- Town Clerk land records portal now online, cost $1,200/year, with $40,000 in vault preservation fund
- Fire Department equipment/trucks line item up from $27,000 to $30,000; aerial platform about 25 years old, replacement cost ~$1,000,000
- Reappraisal budget overrun: $280,000 for regular, $28,000 for mountain, short $49,000
Recreation Committee
The Ludlow Recreation Committee met to discuss updates on the dog park, West Hill priorities, and upcoming fall activities. They reviewed the success of Truck or Treat and Fall Baseball, and planned for basketball clinics, Turkey Trot, and holiday contests.
- Springfield Fence is the only bidder for the dog park project; awaiting Board of Selectmen approval for December agenda
- West Hill priorities: hiking trails and pond swimming, followed by basketball court, pickleball markings, and playground equipment
- Basketball season to proceed with restrictions: masks, no spectators; clinics and contests scheduled for December
- Turkey Trot on Thanksgiving at Dorsey Park, entry fee of 5 non-perishable goods
- Gingerbread house contest in December; display location undecided
Water Commission
The Ludlow Water Commission approved a water allocation change for 34 Pleasant Street, converting a 2-family dwelling to a single-family with 5 bedrooms. They also approved an amendment to the Town & Village purchasing policy regarding bid openings. Updates were given on the High Street Project and bond vote, and the next meeting is set for December 1.
- Approved water allocation change for 34 Pleasant Street (Libretto)
- Approved amendment to Town & Village Purchasing Policy (bid opening process)
- Discussed High Street Project and bond vote outreach
- Noted about 35 fire hydrants out of service; discussed testing
- Set next meeting for December 1, 2020
Select Board
The Ludlow Select Board approved an emergency repair of the Vail Bridge deck by Daniels Construction for $7,700, with the town providing equipment and labor. They also reviewed an engineering study for the flood-prone Miele property at 6 Commonwealth Avenue, discussed options including a FEMA buyout, and approved several routine items such as a liquor license, a lease change with Okemo, and an amended personnel manual.
- Awarded Vail Bridge emergency repair to Daniels Construction for $7,700
- Reviewed engineering study for 6 Commonwealth Avenue (Miele property) with options including retaining wall ($20K), foundation replacement ($60-90K), regrading ($10-15K), and FEMA buyout ($50K)
- Approved Stearns Pit lease with Okemo on a per diem basis
- Approved amended Personnel Rules & Policy Manual with HR attorney recommendations
- Approved amendment to Town Purchasing Policy to require public bid openings
Village Trustees
The Ludlow Village Board of Trustees held a special meeting to approve the warning for a special village meeting on December 8, 2020, where voters will decide on a $990,000 bond to finance water, sewer, and stormwater improvements on High Street. The board also approved a declaration of official intent to reimburse project costs from bond proceeds. The agenda was otherwise procedural, with no other substantive items.
- Approved warning for special village meeting on Dec 8, 2020 for $990,000 bond for High Street infrastructure
- Signed Declaration of Official Intent to reimburse project costs from bond proceeds
- Informational meeting scheduled for Dec 1, 2020 at Ludlow Town Hall
- Voting by Australian ballot at Ludlow Town Hall, 10 AM to 7 PM
- Plans to publicize via Vermont Journal and Okemo Valley TV interview
Meeting
The Ludlow Development Review Board met remotely on October 26, 2020, with a quorum of three members. They recessed the Summit Distributing, LLC hearing pending a FEMA LOMA letter, and closed public hearings for two Act 250 applications: converting an antique store to a residence and installing a water treatment system. The board also approved July 13, 2020 minutes and discussed rental registry and permit enforcement.
- Recessed Summit Distributing, LLC hearing (129 Main Street) pending FEMA LOMA letter
- Closed Act 250 hearing for Arnold & Peggy Campney: convert antique store at 1379 Route 100 North to single-family residence
- Closed Act 250 hearing for Okemo Village Owners Association: uranium treatment system at Upper Crossroad water pump station
- Approved minutes from July 13, 2020
- Discussed Planning Commission rental registry and building permit violations
Planning Commission
The Ludlow Planning Commission discussed creating a rental registry for all rentals, not just short-term, to address safety and fire code compliance. They also reviewed the new Affordable Housing Act (S237 Act 179) and its implications for accessory dwellings, small lots, and short-term rental regulations. The board plans to present a registry form to the Trustees in November and will continue discussions over the next several meetings.
- Proposed rental registry with $100-$200 annual fee, discussed for all rentals
- New state law (S237 Act 179) allows accessory dwellings up to 900 sq ft or 30% of primary dwelling
- Small lots under 1/8 acre can be developed if connected to municipal water/sewer
- Town may opt into marijuana/CBD sales tax, but current zoning prohibits sales
- Planning Commission to attend Trustees meeting on November 10 to discuss registry
Village Trustees
The Ludlow Village Trustees and Water Commission held a special joint meeting to review and approve a $990,000 bond for the High Street Infrastructure Project, which includes water, sewer, and storm drainage improvements. The boards voted unanimously to move forward with the bond, with a public hearing and vote planned for early December. They also discussed using PVC pipe as an alternative to ductile iron for the water lines.
- Approved $990,000 bond for High Street Infrastructure Project
- Project includes water, sewer, and stormwater improvements
- Discussed using PVC pipe as an alternative to ductile iron
- Public hearing and bond vote scheduled for December 8
- Special board meeting to sign bond documents in early November
Recreation Committee
The Ludlow Recreation Committee discussed the dog park project, which received a single bid of $22,000, slightly over budget. They also reviewed fall activities, including the scarecrow contest, baseball tournaments, and soccer season, and planned to prioritize West Hill improvements at the next meeting.
- Dog park bid from Springfield Fence: $22,000, about $1,025 over budget
- Scarecrow contest had 25 entries; positive feedback received
- 15U fall baseball tournament cancelled due to COVID-19 case
- Soccer season started; 5&6 grade boys and girls played under lights at Dorsey Park
- Committee to prioritize West Hill projects (basketball/pickleball courts, swimming, playground)
Water Commission
The Ludlow Water Commission discussed the potential addition of a staff member to prepare for an upcoming retirement, reviewed the fiscal year-end budget showing a surplus, and addressed water/sewer disconnect notices and fire hydrant issues. The meeting was largely routine, with no public comments and no executive session.
- Discussed hiring a new staff member due to Chuck Craig's retirement in 2-3 years; no salary in current budget
- Fiscal year results: actual revenue $369,000 vs. budgeted $312,000; actual expenses $296,000 vs. budgeted $306,000
- Capital Fund balance approximately $115,000
- Water/sewer disconnect notices mailed; about $29,000 outstanding; shutoffs scheduled for October 14, 2020
- State requires sealing of black fire hydrants (low pressure); discussed welding them closed
Village Trustees
The Village Trustees and Water Commission held a special joint meeting to discuss the proposed High Street Infrastructure Project, which includes water, sewer, and stormwater improvements. The total project cost is estimated at $1,105,000, with potential state funding. Trustees expressed concerns about the cost and asked the engineer to value-engineer the project to lower expenses. No formal decisions were made; the board plans to meet again in a week or two.
- Water system improvements: ~1,090 linear feet of 8-inch ductile waterline, new gate valves, service replacements, 2 fire hydrants, pavement restoration
- Sewer collection improvements: ~1,035 linear feet of 8-inch PVC sewer line, service replacements, 7 new manholes, pavement restoration
- Stormwater improvements: ~500 linear feet of 18-inch HDPE pipe, 8 catch basins, pavement restoration
- Estimated construction costs: $795,300 (Sept 2020) to $820,000 (May 2021); total project cost $1,105,000
- Potential bond vote for the project; two public hearings required before vote
Meeting
The Board of Civil Authority met to finalize preparations for the November 3 General Election. The body approved a list of five election officials and authorized the use of a voting machine as an exit list. The meeting also involved reviewing additions and deletions to a checklist and appointing officials to deliver ballots if necessary.
- Approved election officials: Diana Ladden, Joyce Washburn, Marlene Williams, Arline Hoos, Cara Philbin
- Approved use of voting machine as exit list
- Approved 58 additions and 19 deletions to checklist
- Appointed Jean Strong and Herbert VanGuilder to deliver ballots if necessary
- Scheduled General Election for November 3
Select Board
The Ludlow Select Board held a public hearing on the Vermont Agency of Transportation's plan to replace Bridge #102 on Route 100 near the Tyson Store, with construction slated for 2024 and an estimated cost of $1.27 million. The board also approved an outside consumption permit for The Killarney, discussed a potential rental registry with the Planning Commission, and reviewed funding for the FEMA Commonwealth Avenue project.
- Approved outside consumption permit for VT Irish Pub, LLC dba The Killarney, with condition it ends December 31, 2020
- Approved Boy Scouts' Salute to Veterans' Day Parade on November 7, 2020, including F-35 flyover
- Discussed short-term rental registry with Planning Commission; consensus to have them bring back a proposal
- Reviewed FEMA Commonwealth Avenue project; consensus to continue, with possible additional $10,000 for engineering
- Heard update on Town Charter discussion; possible goals include Australian ballots, 1% local options tax, and town/village merger
Village Trustees
The Ludlow Village Board of Trustees held a special meeting to consider the 2021 Municipal Planning Grant application. After discussion with planning staff, the board voted unanimously to approve the application for submission.
- Approved 2021 Municipal Planning Grant application
- Grant application deadline is September 30
- Application can still be amended before submission
Cemetery Commission
The Ludlow Cemetery Commission approved a fee chart that includes a new 25% discount on interment charges for anyone who pre-purchases grave lots. The board tabled the approval of cemetery rules and regulations, as well as rates for mausoleum perpetual care, until the next meeting to allow for full board attendance. Additionally, the commission voted to offer Mrs. Pisaniello a repair for her crumbling grave foundation at an estimated cost of $350.
- Approved fee chart with a 25% discount on interment charges for pre-purchased lots (passed 3-1)
- Added $10 recording fee to cemetery rates due to increased costs
- Tabled approval of Cemetery Rules & Regulations until the next meeting
- Tabled consideration of perpetual care rates for mausoleums until Scott Murphy is present
- Approved offer to repair Mrs. Pisaniello's crumbling grave foundation at an estimated cost of $350
Recreation Committee
The Ludlow Recreation Committee met on September 8, 2020, to discuss ongoing projects and upcoming fall activities. They approved the dog park at the Ludlow side of the soccer fields, are researching basketball and pickleball courts at West Hill, and agreed to a Scarecrow contest on Main St. The committee also discussed banning hunting at West Hill to develop it as a family recreational area.
- Dog park approved by Fletcher Farm Foundation, awaiting bids, located on Ludlow side of soccer fields
- Researching costs for 2 new basketball courts and 2 pickleball courts at West Hill
- Stocking fish in West Hill pond with proposed fishing derby
- Scarecrow contest on Main St, open to residents and businesses, with prizes
- Letter to Scott Murphy requesting West Hill be posted to ban hunting
Water Commission
The Ludlow Water Commission approved a water hook-on request for three residences at 81 High Street, with a $500 per unit fee totaling $1,500. They also discussed an appeal from Susan Arndt regarding water bill abatements dating back to 2003, a water capacity study for potential Okemo connections, and a valve replacement project. The commission approved signing a Drinking Water Revolving Loan Fund application for engineering design.
- Approved water hook-on for 3 residences at 81 High Street, fee $1,500
- Discussed appeal from Susan Arndt for water bill abatement since 2003
- Reviewed water capacity study for Okemo developments
- Discussed Elm Street/Pleasant Street valve replacement, estimated $30,000-$35,000
- Approved Drinking Water Revolving Loan Fund application ($25,100)
Village Trustees
The Ludlow Village Trustees approved a sewer allocation for a property at 4 Whispering Pines, signed a Clean Water Revolving Fund loan application for the High Street project, and authorized the municipal manager to sign an engineering contract with Aldrich & Elliott. They also discussed a draft personnel manual and authorized a notice of violation for a junkyard issue on Bowker Court.
- Approved 2-bedroom sewer allocation at 4 Whispering Pines for $1,092.00
- Approved and signed Clean Water Revolving Fund Loan Application for High Street project
- Authorized Municipal Manager to sign engineering contract with Aldrich & Elliott for High Street project
- Authorized sending Notice of Violation to property owner on Bowker Court for junkyard violation
- Discussed draft Personnel Rules & Policies Manual
Select Board
The Ludlow Select Board met via Zoom and approved two lease agreements: one with the TRSU After School Program for a child care center on the first floor of a town building, and another with Black River Independent School for the second and third floors. The board discussed terms, including rent, utilities, and building access, and both motions passed unanimously.
- Approved month-to-month lease for TRSU After School Program child care center serving 70-75 children
- Approved 2-year lease for Black River Independent School with first year rent-free, rental payments starting year 2
- Town to pay for carpet cleaning in BRIS space; BRIS to share WiFi costs
- State tuition rate noted at $14,670 per student
- BRIS to work with ASP on separate entrance
Cemetery Commission
The Ludlow Cemetery Commission discussed proposed changes to cemetery rules regarding mausoleums, including size, location, and warranty requirements, but voted to table the discussion until the next meeting. The board also approved a wage increase for FY2021 in executive session and discussed staffing changes, a potential mausoleum moratorium, and cemetery rates.
- Tabled vote on mausoleum rule changes; draft to be prepared for next meeting
- Approved FY2021 wage increase as recommended by Municipal Manager
- Discussed adding part-time staff and eliminating a full-time position
- Noted purchase of vibratory compactor and new John Deere Cub Cadet mower
- Discussed GIS mapping proposal for cemetery
Recreation Committee
The Ludlow Recreation Committee met for a special meeting on August 11, 2020. They discussed the completion of dog park fundraising, water quality issues at West Hill, and tentative plans for fall sports and activities. No formal decisions were made on these items.
- Dog park fundraising reached its final $2,500 goal via a GoFundMe started by Justin Hyjek and friends.
- West Hill swim area had high E. coli count of 900; 200 crayfish added, more fish to be stocked in spring.
- Fall baseball and soccer signups not yet scheduled; potential start dates Sept. 6 and Sept. 8.
- Antique show still scheduled for October; Halloween party/parade uncertain, with truck-or-treat and scarecrow contest suggested.
- Committee seeking volunteers for a skate park committee to oversee features and maintenance.
Water Commission
The Ludlow Water Commission approved several water bill abatements and allocation changes, including a $82 abatement for Susan Arndt and a special hardship arrangement for Mama's restaurant. They denied COVID-related abatement requests from three other businesses, allowing them to reapply in six months. The board also approved a use change for a law office and discussed water infrastructure issues.
- Approved $82 abatement for Susan Arndt at 8 Andover Street and removed residential allocation
- Changed allocation for 28 Main Street from bakery to part-time commercial law office
- Set aside $3,326.40 owed by Mama's, waived $217.99 interest and $290.66 penalties, with lien on building
- Denied COVID-related abatement requests from Ludlow Laundry, Café at Delight, and Pot Belly Pub
- Approved salary increases in executive session
Meeting
The Board of Civil Authority met to finalize preparations for the August 11 primary election. The body voted to approve Marlene Williams and Joyce Washburn as Special Election officials. Additionally, the board approved using the voting machine as the exit list and discussed safety precautions regarding the pandemic.
- Approved Marlene Williams and Joyce Washburn as Special Election officials
- Approved use of the voting machine as the exit list
- Reviewed and approved 43 checklist additions and 26 deletions
- Discussed precautions for the August 11 primary due to the pandemic
Select Board
The Ludlow Select Board held a public meeting to present the Jewell Brook Watershed Sites #1, #2, #3, and #5 rehabilitation project and the Supplemental Watershed Plan and Environmental Document (Plan-EA). The meeting covered the purpose and need for the dam rehabilitation, alternatives under consideration, and the planning timeline. The town's share of construction costs would be 35%, and the final plan is expected in October 2021.
- Public meeting on Jewell Brook Watershed dam rehabilitation (Sites #1, #2, #3, #5)
- Town share of construction costs would be 35%
- Alternatives include no action, decommissioning, rehabilitation, or replacement
- Dams experienced erosion during Hurricane Irene and do not meet current safety standards
- Final plan expected October 2021; second public meeting in August 2021
Planning Commission
The Ludlow Planning Commission discussed potential changes to floodway regulations to allow municipal and non-residential development, and considered options for regulating short-term rentals, including a possible registry and inspection program. They also discussed applying for a municipal planning grant to study a Village Center Master Plan and a potential town-village merger.
- Discussed amending floodway regulations to allow municipal or non-residential buildings, with NO RISE standards
- Considered a mandatory registry for short-term rentals, possibly with a $15 fee, to improve safety
- Discussed contracting with the Fire Marshal for inspections of rental properties
- Explored applying for a Municipal Planning Grant for a Village Center Master Plan and town-village merger study
- Temporary zoning relief for COVID: allowing outside seating and serving windows
Village Trustees
The Ludlow Village Board of Trustees held a special meeting to set the FY2021 Village Tax Rate and appoint a Water Commissioner. Both actions were approved unanimously. The meeting was brief and procedural, lasting only two minutes.
- Set FY2021 Village Tax Rate at $0.2373 per $100 of assessed value
- Appointed George Abraham to fill Robert Gilmore's seat on the Water Commission Board
Meeting
The Board of Civil Authority held a procedural meeting to elect officers and review three tax appeal cases. No final decisions on the appeals were recorded in the minutes; instead, the board appointed inspection committees to review the evidence. The agenda covered appeals for a home on Komula Drive, a property on Hemlock Hill Drive, and 23 units at the South Face development.
- Elected Jean Strong as Chair, Terry Gurdak-Carter as Vice Chair, and Ulla Cook as Clerk
- Reviewed tax appeal for Slawomir and Dorota Pajak at 36 Komula Drive (parcel 030512.000)
- Reviewed tax appeal for David Glaude and Renee Paquette at 92 Hemlock Hill Drive (parcel 090167.300)
- Reviewed tax appeal for 23 properties at South Face Village regarding cancelled base lodge plans
- Appointed inspection committees for all three appeals consisting of Terry Gurdak-Carter, Alice Nitka, and Jean Strong
Recreation Committee
The Ludlow Recreation Committee held its regular meeting, electing officers and discussing several park and recreation projects. Members addressed concerns about community communication during the pandemic, reviewed updates on the Little League field and Dorsey Park, and considered plans for a new dog park location. They also discussed the possibility of fall baseball and soccer, pending decisions by other towns and health guidelines.
- Elected Sue Pollender as President, Marissa Selleck as Vice President, and Jeannie Stasz as Secretary
- New Kaktronics wireless scoreboard at Ludlow Little League Field, donated by LaValley Building Supply, installed June 17
- Dog park: $2,500 short of $21,000 goal; considering Fletcher Farm as alternative location due to abutters' issues on West Hill
- New pavilion at West Hill completed; meeting with USDA on Aug. 3 to discuss watershed plan for 4 dams
- Fall baseball and soccer discussed, pending decisions by other towns and guidelines
Meeting
The Ludlow Developmental Review Board held a special reorganization meeting, re-electing Phil Carter as chairman and John Boehrer as vice-chairperson. The board voted to keep The Vermont Journal as the newspaper of record, with The Rutland Herald as backup, and to continue its existing meeting schedule and rules of procedure.
- Phil Carter re-elected chairman; John Boehrer re-elected vice-chairperson
- Rose Goings re-elected clerk; Lisha Klaiber appointed recording secretary
- The Vermont Journal kept as newspaper of record, The Rutland Herald as backup
- Meeting schedule kept: second Monday monthly, alternate 4th Monday
- Existing Rules of Procedure continued
Cemetery Commission
The Board of Cemetery Commissioners held a special meeting to decide on Paul Gendron's application for two new mausoleums. After debate regarding lot regulations and precedent, the board approved the request subject to a legal document restricting future use of the remaining lot space.
- Approved Paul Gendron's request for two 2-high mausoleums holding 20 crypts total
- Approval conditioned on town manager drafting a legal document preventing burial or sale of unused lot portions in perpetuity
- Vote passed 4-1 with one abstention (Brett Sanderson)
- Board noted regulations are silent on mausoleums and plans to revise rules at next meeting
Meeting
The Board of Listers held a reorganizational meeting, electing officers and setting office hours for the year. The office will be open Monday through Wednesday from 8:30 to 4:30 and Thursday and Friday from 8:30 to 12:30, with possible additional time needed for the reappraisal firm.
- Elected Margot Martell as Chair, Terry Thayne as Secretary, Tomieka MacPhersen as Vice Chair
- Set reduced office hours for the year due to less activity
- Noted possible additional hours needed for reappraisal firm
Planning Commission
The Ludlow Planning Commission met via Zoom to discuss potential changes to flood hazard regulations and short-term rental rules. No final decisions were made on these items, but the board agreed to review language for hydraulic and hydrologic models and to draft a mandatory registry for rentals. The meeting also covered the resignation of two members and the application for a municipal planning grant.
- Discussion on adding hydraulic and hydrologic (H&H) model provisions to flood regulations to allow minor improvements in the floodway
- Proposal to create a mandatory annual registry for short-term rentals and require certificates of occupancy
- Discussion on potential tax breaks to incentivize long-term rentals
- Resignations of members Alan Isaacson and George Tucker, Jr.
- Review of Municipal Planning Grant application including Village Center Master Plans and housing updates
Cemetery Commission
The Ludlow Cemetery Commission failed to reach a decision on a request for a 15-foot by 8-foot mausoleum, resulting in a 2-2 vote split with one recusal. The board unanimously approved a contract for monument repair work estimated between $12,000 and $15,000. Commissioners also discussed capital projects including fence repairs and a location directory, and noted a hiring freeze due to the pandemic.
- Mausoleum request (15' x 8' x 6') denied by deadlock (2-2 vote, 1 recuse) due to conflicting views on bylaws
- Approved monument repair contract with GCB for $12,000 to $15,000 (Time and Material basis)
- Discussed capital projects: 4-foot chain link fence replacement (approx. 245' and 80' sections) and location directory
- Noted town hiring freeze preventing new cemetery staff hires until lifted
- Proposed contacting Secretary of State and Old Time Cemeteries Association regarding mausoleum regulations
Meeting
The Ludlow Development Review Board met remotely on June 8, 2020. It recessed the Summit Distributing, LLC hearing to July 13, 2020, pending FEMA flood map review. The board also held public hearings on a Winterplace attic conversion, a three-lot subdivision at 119 Pleasant Street, a school district subdivision of the high school and elementary school buildings, and a redesign of the South Face Village lodge that would remove the restaurant and add four residential units.
- Summit Distributing, LLC: hearing recessed to July 13, 2020; applicant seeking FEMA flood hazard map removal for 129 Main Street.
- Winterplace COA: amendment to Planned Residential Development Permit to convert attic to living space at 49 White Loop, C301; conditions from fire chief include sprinkler coverage and no bedroom use.
- Roger & Athena Danyew: subdivision of 1.53 acres at 119 Pleasant Street into three lots (0.56, 0.46, 0.49 acres); water and sewer approvals received.
- Ludlow Mount Holly Unified Union School District: subdivision of high school from elementary school at 43/45 Main Street; town purchasing Black River High School; discussion of access and easements.
- South Face Village at Okemo Development Co., LLC: amendment to PUD/Conditional Use/Act 250 to remove 88-seat restaurant, add four residential units (total six) at Lodge Road; fire chief conditions include sprinkler system and $0.35/sq ft impact fee.
Village Trustees
The Village of Ludlow Board of Trustees approved a 5% increase in wastewater service rates effective July 1, 2020, and awarded a $7,870 bid to M&M Excavating for a Town Hall sewer connection. The board also approved sewer allocation fees for two residents adding bedrooms to their homes. Sidewalk replacement bids were tabled pending a cost estimate for the Gill Terrace stormwater project, which is estimated at approximately $100,000.
- Wastewater service rates increased by 5% effective July 1, 2020
- M&M Excavating awarded $7,870 bid for Town Hall sewer connection
- Fuller Paving awarded summer paving bid at $68/ton for Pleasant and Smith Streets
- Sewer allocation fees approved: $780 for one bedroom at 113 Upper Crossroad and $2,340 for three bedrooms at 53 Moonshadow Drive
- Gill Terrace stormwater project estimated at $100,000; sidewalk replacement bids tabled
Select Board
The Ludlow Select Board approved a $159,737 bid for a tandem dump truck, accepted a paving bid for South Hill Road and Bixby Road, authorized the town manager to sign an amended purchase and sales agreement for the high school building, and discussed but took no action on waiving late property tax penalties. The board also continued discussions on regulating short-term rentals, with concerns about parking, septic, and housing affordability.
- Awarded Western Star 4700 dump truck bid to ATG Westminster for $159,737
- Awarded 2021 summer paving bid to Fuller Paving for South Hill Road and Bixby Road
- Authorized signing of amended Purchase & Sales Agreement for high school building
- Discussed waiving penalties/interest on delinquent property taxes (S.344) but took no action
- Discussed short-term rental regulations, including parking and septic concerns
Cemetery Commission
The Ludlow Cemetery Commission held a remote meeting to re-elect officers and review financial status, noting that 50% of the current fiscal year budget has been spent. The board tabled staffing and capital project goals until in-person meetings resume. A request to build a 2-foot high mausoleum was deferred to the next meeting to allow the town attorney to review the lack of specific regulations.
- Re-elected Brett Sanderson as Chair and Bob Brandt as Vice Chair
- Approved minutes from December 18, 2019, subject to executive session review
- Reported $18,800 in Cemetery Fund and $33,000 in Capital Reserve
- Deferred decision on 2-foot high mausoleum construction pending legal opinion
- Scheduled next regular meeting for June 17, 2020
Planning Commission
The Ludlow Planning Commission met remotely and discussed whether to relax floodway construction rules after a Select Board member suggested they hinder projects like the Water Treatment Facility. Members leaned toward keeping stricter standards but agreed to continue the discussion in June. They also reviewed an upcoming state Municipal Planning Grant, noting priority for COVID recovery and housing, and touched on short-term rental regulations.
- Discussed revisiting floodway regulations (Section 660 ¶B) after a Select Board member's comment; no changes made, further discussion set for June
- Noted the Wastewater Treatment Facility project required a variance due to floodway construction rules
- Reviewed the state Municipal Planning Grant; applications due in October, with priority for COVID recovery and housing
- Agreed to revisit short-term rental regulations after waiting on state action
- Approved minutes from the February 25, 2020 meeting
Water Commission
The Ludlow Water Commission discussed the possibility of extending village water lines to Kettle Brook, Winter Place, and other mountain associations, with the condition that the Village would not bear any costs. The discussion covered engineering studies, funding through state loans, and the need for pumps and storage. No decisions were made; the topic will be revisited next month.
- Discussed extending water lines to Kettle Brook and other mountain associations at no expense to Village taxpayers
- State Drinking Water Revolving Loan Fund mentioned as potential funding source
- High Street water line replacement project received eligibility for clean water but not drinking water funding
- RFP to be issued for replacing 3 gate valves at Town Hall
- Godfrey Tank project to be completed the next day
Village Trustees
The Ludlow Village Board of Trustees met via Zoom and approved sewer allocation requests for two properties, rescheduled the annual meeting to June 8-9, and discussed various municipal updates including LED street light conversion and sidewalk projects. The meeting was largely procedural with no public comments.
- Approved sewer allocation for 136 West Hill Road: 1 additional bedroom at $780
- Approved sewer allocation for 125 North Village Road: 5 bedrooms at $3,900 plus $4,500 hook-on fee, total $8,400
- Rescheduled Sons of the American Legion coin drop from April 18 to August 1, 2020
- Approved draft allocation approval letter with 90-day payment expiration
- Rescheduled annual meeting to June 8 (informational) and June 9 (voting), 2020
Select Board
The Ludlow Select Board voted to support the Heitsmiths' application for a FEMA buyout of the Timber Inn property to address flood risks. The board also expressed support for the Black River Independent School's plan to lease the former high school building, though they deferred finalizing lease terms. Additionally, the board approved a four-month lease with VELCO for the Stearn's Pit property and authorized the manager to approve small lease renewals.
- Support for Timber Inn FEMA buyout; estimated town tax loss of $2,200/year on a $700,000 property
- Consensus to support Black River Independent School's lease of the high school building; town budget for building is $65,950
- Approved 4-month lease with VELCO for Stearn's Pit at $2,000/month ($8,000 total)
- Authorized Municipal Manager to approve lease renewals under $100,000
- Approved liquor license for Ludlow Jct. Chop House at the former La Tavola building
Water Commission
The Ludlow Water Commission met remotely on April 7, 2020, due to the coronavirus state of emergency. They approved prior minutes, discussed a resident's water issue, and heard about fire hydrant problems at Kettlebrook and Trailside condominiums. The commission authorized Ron Bixby to sign warrants for 60 days, with David Rose as backup, to reduce in-person contact.
- Authorized Ron Bixby to sign warrants for 60 days, with David Rose as backup, during the coronavirus crisis.
- Discussed water issues at Mr. Franke's property on Pleasant Street; a Godfrey tank was installed and water has clarified.
- Heard that Kettlebrook and Trailside condominiums face state violations over sealed fire hydrants; representatives will attend next month to discuss extending the water line.
- Noted that Bob Gilmore was absent due to a fall and pneumonia; may intend to resign.
- Set next meeting for May 5, 2020 at 5:30 p.m.
Village Trustees
The Village of Ludlow Board of Trustees met via Zoom on April 7, 2020, to approve a paving contract for Commonwealth Avenue and adjust wastewater allocations for Okemo Mountain. The board also authorized a single trustee to sign warrants during the coronavirus crisis and rescheduled the Annual Village Meeting to May 12, 2020.
- Approved paving contract with Fuller Sand and Gravel for Commonwealth Avenue at $210,758.00
- Amended Okemo Mountain wastewater allocation to actual usage of 38,700 GPD for Base Lodge and 3,340 GPD for Administration
- Approved sewer allocation fee of $1,560.00 for William & Diane Parrett at 153 North Village Road
- Authorized David Rose to sign warrants for 60 days with Earl Washburn as backup
- Rescheduled Annual Village Meeting to May 12, 2020
Select Board
The Ludlow Select Board held its annual reorganization, appointed officers, and approved several contracts. The most consequential decision was a 4-1 vote to fully close the Vail Bridge during its rehabilitation, reducing the town's share of costs. The board also discussed a potential FEMA buyout of the Timber Inn property but tabled it for more information.
- Voted 4-1 to fully close Vail Bridge during rehabilitation; town share drops to 2.5%
- Approved liquor licenses for 16 establishments, including new beer/wine license for Proud Bear Inn
- Awarded $168,500 contract to Daniels Construction for Lovejoy Brook Bridge replacement
- Awarded Commonwealth Avenue paving bid to Fuller Sand and Gravel
- Approved $13,950 proposal for West Hill Recreation Pavilion project
Recreation Committee
The Ludlow Recreation Committee discussed updates on the dog park, West Hill improvements, and the pavilion project. They also reviewed the director's report and planned for upcoming events like the egg hunt and baseball/softball season. New members will join in April, and officers will be elected.
- Dog park survey: 56 of 68 respondents would use the park, 62 support it; $15,500 of $21,000 raised; seeking sponsors and grants from PetSafe and Ben & Jerry's.
- Pavilion bid: lowest bid $14,000 from Lewco in Springfield; Selectmen to decide April 6; goal completion by June 19.
- West Hill: additional horseshoe pits planned, pond stocking with brook and brown trout, fishing derby May 9.
- Egg Hunt on April 11 with pancake breakfast and Minute to Win It games.
- Baseball/softball: 31 players signed up; hats and visors to be provided.
Meeting
The Ludlow Development Review Board held two public hearings: one to consider Okemo's application to upgrade ski lifts, add ski trail, and renovate base buildings, and another for Summit Distributing's plan to redevelop a gas station at 129 Main Street. Both hearings were continued from previous meetings, with decisions pending.
- Okemo LLC: Conditional Use Permit, Act 250 review, and PRD amendment for Quantum Four lift upgrade to six-passenger, Green Ridge triple to high-speed detachable quad, 1,400 ft ski trail, base lodge renovation, and stormwater improvements
- Summit Distributing: Amendment to Conditional Use permit and Flood Hazard Review for redevelopment of retail fuel outlet at 129 Main Street, including razing auto parts store, adding two fuel dispenser islands, and relocating store entrance
- Okemo: proposed changes to shuttle bus schedule and locals' ticket sales to be adjusted next year to address traffic concerns
- Summit: proposed fire suppression system for American Legion building, pending Legion agreement
- Summit: project requires ANR sign-off due to floodplain location
Meeting
The Ludlow Board of Civil Authority met briefly to handle routine election administration tasks. They approved 51 additions and 39 deletions to the voter checklist, and approved special election officials for an upcoming election. The meeting was procedural with no other business discussed.
- Approved 51 additions and 39 deletions to the voter checklist
- Approved special election officials: Molly Williams, Laura Lienhard, Joyce Washburn
- Appointed Jean Strong and Laura Lienhard to deliver ballots if necessary
Water Commission
The Ludlow Water Commission reviewed a resident's water residue issue, finding no leaks and noting a new system at Godfrey Tank may resolve it. They also discussed a DWSRF grant application for the High Street project, and received updates on the WWTF upgrade and hydrant concerns.
- No leaks found in Mr. Franke's water residue issue; new Godfrey Tank system online
- DWSRF application submitted Feb 24 for High Street Water Project
- WWTF Upgrade substantially complete with valve adjustments needed
- Hydrants on mountain by condominiums welded shut and painted black
- Kettle Brook and Winterplace interested in hooking onto water system
Select Board
The Ludlow Annual Town Meeting approved a tax levy of $4,082,863.00 to fund town operations. Voters also authorized a $92,500 capital fund for equipment and facilities and appropriated $66,000 to the Ludlow Community Ambulance Service. The meeting included a defeated proposal to switch all public questions to Australian Ballot voting.
- Approved tax levy of $4,082,863.00 (Article 7)
- Appropriated $66,000 to Ludlow Community Ambulance Service (Article 9)
- Authorized $92,500 Capital Fund for vehicle, equipment, and facility maintenance (Article 8)
- Approved $7,250 appropriation to Current and Marble Valley Regional Transit Company (Article 10)
- Defeated proposal to vote all public questions by Australian Ballot (Article 11)
Planning Commission
The Ludlow Planning Commission voted to change its regular meeting day and time to the third Monday of the month at 6:00 p.m., effective after the April reorganization. The commission also discussed potential zoning amendments related to short-term rentals and year-round housing, and considered requests to amend sign regulations and to lower the speed limit on Main Street.
- Voted to change meeting day/time to 3rd Monday at 6:00 p.m.
- Discussed zoning amendments for short-term rentals and year-round housing
- Discussed lowering Main Street speed limit to 25 MPH and crosswalk improvements
- Discussed amending sign regulations to allow internally lit auxiliary signs
- Noted Ludlow has 490 short-term rentals, 3rd in state
Village Trustees
The Ludlow Village Trustees held a special meeting solely to approve and sign the warning for the 2020 Village Meeting. The motion passed unanimously, and the meeting adjourned shortly after.
- Approved and signed the 2020 Village Meeting warning
Recreation Committee
The Ludlow Recreation Committee discussed updates on youth programs, the West Hill pavilion bids, and the proposed dog park. They reviewed three bids for the pavilion and decided to rebid, while the dog park committee continues fundraising and planning. The playground project was deferred in favor of the pavilion.
- West Hill pavilion bids: 2 at $30,000, 1 at $18,000; to be rebid
- Dog park recommended for West Hill; next meeting Feb. 20
- Playground at West Hill postponed; short-term additions include horseshoe pits, grills, flowers
- Youth basketball NBA Skills Competition had over 20 participants
- Committee terms expiring in March for Pat Rumrill, Joe Gurdak, Jeannie Stasz
Meeting
The Development Review Board held public hearings on several applications, including a proposal by Okemo, LLC to upgrade two ski lifts, add a new ski trail, and renovate the base lodge and administration building. The board also heard requests to amend a planned residential development permit for attic bonus rooms at Winterplace, to modify a conditional use permit for a convenience store at 224 Main Street, and to subdivide a lot at 11 Smokeshire/Sandra Drive. All hearings were closed with motions passed unanimously.
- Okemo, LLC: upgrade Quantum Four lift to six-passenger, Green Ridge triple to high-speed quad, add 1,400 ft ski trail, renovate base lodge and admin building, add 10 ADA parking spaces, new stormwater system
- Winterplace COA: amend PRD permit to convert attic space to bonus rooms in units M302 and J305 at 42 and 84 Harrison
- Rexbo Properties: demolish office building, expand parking, add dumpster pad and enclosure at 224 Main Street
- Martha Jane Donahue: subdivide 11.1-acre lot into two parcels (5.15 and 5.95 acres) at 11 Smokeshire/Sandra Drive
- Okemo project includes $0.35 per square foot fire impact fee as required by Fire Chief
Select Board
The Ludlow Select Board approved liquor license renewals, awarded a $77,602 contract for fire equipment, and discussed the upcoming tax sale and Mill Street Bridge replacement. The board also approved an amendment to the vacant and dangerous buildings ordinance and reviewed a draft personnel policy.
- Awarded fire equipment contract to Fire Tech & Safety of New England for $77,602
- Approved liquor license renewals for multiple businesses including Pot Belly Pub, Shaw's Beer and Wine, and MOJO Café
- Discussed tax sale on February 6, 2020; agreed to bid on Evergreen land property if no other bids
- Heard AOT presentation on Mill Street Bridge replacement; recommended pedestrian bridge, town share about $15,510
- Approved amendment to Vacant and Dangerous Buildings Ordinance, effective April 3, 2020
Recreation Committee
The Ludlow Recreation Committee reviewed the director's report, discussed old and new business, and made decisions on several recreational projects. They discussed potential locations for a dog park, with West Hill favored, and planned upgrades to the West Hill pavilion and playground. The committee also postponed the snowman contest and considered new programs like exercise classes and a Lego education course.
- Dog park: selectboard requested review of all locations (Little League Field, Fletcher Fields, West Hill); West Hill preferred
- West Hill pavilion to be replaced and expanded by 11-15 feet with pea stone base
- Potential playground design includes ropes course, rope swing, bridge, flying carpet; accessible equipment to be researched
- Summer programs: Venissa White's program at West Hill, sports camps in Chester, Ludlow, Cavendish
- Fishing Derby: follow-up with Rod and Gun Club and legion for fish stocking
Water Commission
The Ludlow Water Commission held a regular meeting to discuss the FY2021 budget, including whether to fund a new truck through the capital fund, and approved a 3% salary increase for the Municipal Manager. They also discussed replacing backflow preventers, a waterline replacement on High Street, and reported that PFAS testing showed no indication of PFAS in the water system.
- Approved 3% salary increase for Municipal Manager effective December 1, 2019
- Discussed removing new truck from budget and putting it out for bid; capital fund balance ~$168,000
- Backflow preventer and plumbing replacement estimated at ~$10,000 total
- High Street waterline replacement recommended for this year
- PFAS testing completed with no indication of PFAS in water system
Select Board
The Ludlow Select Board discussed the FY2021 budget, focusing on a potential school transportation shortfall and a possible 1% local option tax article. They also reviewed the FY2019 audit and heard a proposal for a dog park. No final decisions were made on these items.
- FY2019 audit: General Fund equity $300,000, profit $79,000; Ambulance Fund loss $127,000
- School board projects $385,000 over penalty; may cut transportation; town considering taking over busing
- Dog park proposed at West Hill (old soccer field); capital cost about $21,000; committee raised $10,000
- Possible 1% local option tax article (sales, rooms, meals, alcohol) for FY2021 town meeting
- Budget changes: BRACC request raised to $15,000, $66,000 added for ambulance, overall 2.4% tax increase