Los Altos Hills public meetings in 2023

Environmental Initiatives Committee

The Environmental Initiatives Committee meeting scheduled for December 28, 2023, has been cancelled.

Community Relations Committee

The regular meeting of the Los Altos Hills Community Relations Committee scheduled for December 26, 2023, has been cancelled.

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, December 26, 2023.

Pathways Committee

The Pathways Committee regular meeting scheduled for Monday, December 25, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The City Council's regular meeting scheduled for December 21, 2023, has been cancelled at the direction of the council. No business will be conducted.

Fast Track/Site Development

The Fast Track / Site Development Public Hearing scheduled for Tuesday, December 19, 2023, has been cancelled.

History Committee

The History Committee meeting scheduled for December 19, 2023, was cancelled. No items were decided or discussed.

City Council

This special meeting includes a closed session to discuss potential litigation, followed by an open session focused on recognizing outgoing officials and reorganizing the City Council. The council will elect a new mayor and vice mayor, and present lifetime volunteer awards. Consent items include approval of financial reports, a pavement project, and a site development permit extension.

• Closed session to discuss initiation of one litigation case
• Election of new mayor and vice mayor
• Recognition of retiring City Clerk Deborah Padovan
• Disbursements for October 31, 2023: $2,720,410.44
• Extension request for a site development permit for a 7,925 sq ft residence at 12187 Kate Drive

Environmental Design & Protection Committee

The Los Altos Hills Open Space Committee is meeting to review planning site visits for six properties, recent SB9 applications, and fence permit reviews. The committee will also discuss 2024-26 open space priorities, committee recruitment, and an associate member request. Several fast-track meeting recaps are included, with two meetings canceled.

• Planning site reviews: 11170 Magdalena Road, 14467 De Bell Road, 27600 Altamont Road (Lots A & B), 27340 Julietta Lane, St Nicholas School
• Recent SB9 applications
• Fence permit reviews
• Fast Track recaps: Nov 21 – 26045 Torello Lane; 13113 Byrd Lane; Nov 28 – 14735 Saltamontes Way
• Council presentation of 2024-26 Open Space Priorities and Goals

Open Space Committee

The Open Space Committee is holding a regular meeting to review planning site reviews for several properties, recent SB9 applications, and fence permit requests. They will also hear a presentation from Grassroots Ecology, discuss the 2024-26 Open Space Priorities and Goals for a Council presentation, and consider committee recruitment and an associate member request.

• Planning site reviews: 11170 Magdalena Road, 14467 De Bell Road, 27600 Altamont Road (Lots A & B), 27340 Julietta Lane, St Nicholas School
• Recent SB9 applications
• Fence permit reviews
• Fast Track meeting recaps: Nov 21 (26045 Torello Lane, 13113 Byrd Lane), Nov 28 (14735 Saltamontes Way)
• Council presentation of 2024-26 Open Space Priorities and Goals

Technology Committee

The Technology Committee will meet to review a Request for Proposal (RFP) for IT vendors and a draft policy regarding generative AI. Members will also discuss 2024 projects and online safety.

• IT Vendor RFP Review
• Review of draft Generative AI Policy
• Review of 2024 projects and assignment of owners
• Discussion on staying safe online

Environmental Design & Protection Committee

The Environmental Design and Protection Committee meeting scheduled for December 12, 2023, at 5:00 pm has been cancelled. The agenda contains only a cancellation notice and no items for discussion or decision.

• Meeting cancelled

Fast Track/Site Development

The weekly Site Development / Fast Track Public Hearing scheduled for December 12, 2023, has been cancelled. No specific agenda items or projects were listed for this date.

Planning Commission

The Los Altos Hills Planning Commission will discuss and determine its work plan for 2024-2025 in preparation for the 2024 goal-setting session. The agenda also includes approval of prior meeting minutes and reports on recent site development permits that were approved or are pending.

• Discussion of 2024-2025 Planning Commission work plan
• Approval of November 15, 2023 special joint meeting minutes
• Approved site development permit for 1,454 sq ft addition at 26045 Torello Lane (SD23-0029)
• Approved site development permit for 304 sq ft addition at 13113 Byrd Lane (SD23-0032)
• Approved new 6,065 sq ft residence at 14735 Saltamontes Way (SD23-0004)

Fast Track/Site Development

The scheduled public hearing for a site development permit at 23600 Ravensbury Avenue has been cancelled. The request involved landscape screening, fencing, and a driveway gate for an approved new residence.

• Cancelled: Site Development Permit for 23600 Ravensbury Avenue (File #SD23-0046)

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will discuss the status of hiring a joint Los Altos & Los Altos Hills emergency manager, review lessons learned from 2023 winter storms and preparations for upcoming storms, and preview the committee's annual report to the Town Council.

• Status report on hiring a joint Los Altos & Los Altos Hills Emergency Manager
• Review of 2023 winter storms actions, lessons learned, and preparations for upcoming storms
• Preview of EPRC annual report to Town Council

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for December 4, 2023, has been cancelled.

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a Site Development Permit for a new home. The body will review the proposed construction and associated hardscape for the Grateful Family Trust.

• Site Development Permit for a 6,065 square-foot two-story residence with a 3,617 square-foot basement at 14735 Saltamontes Way
• Proposal to keep an existing 1,200 square-foot detached ADU
• Removal of three Eucalyptus trees
• Review of a proposed 31'-2" maximum height on the vertical plane

Community Relations Committee

The committee will review plans for the Town Picnic and vendor engagements. Members will also discuss Holiday Barn lighting scheduled for December 3, 2023.

• Town Picnic plans and vendor engagements
• Holiday Barn lighting for December 3, 2023
• Review of upcoming events for January through June 2024
• Approval of September 5, 2023, meeting minutes

Finance & Investment Committee

The committee will review the September 30, 2023 Quarterly Investment Report and the draft Annual Comprehensive Financial Report for the period ending June 30, 2023. Members will also receive updates on town finance activities, audit status, and accounting policies.

• PFM September 30, 2023 Quarterly Investment Report
• Draft Annual Comprehensive Financial Report (ACFR) for June 30, 2023
• FIC Quarterly Reports for the quarter ending September 30, 2023
• Report on status of audit and accounting work

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee will review draft minutes, discuss upcoming 2024 activities and the Pathway Run, and receive updates on Byrne Preserve signage and a food truck social. The meeting includes public comment and subcommittee reports.

• Review activities for 2024
• Pathway Run 2024 planning
• Byrne Preserve permanent signage update
• Food truck social subcommittee report
• Upcoming events: Halloween, Veterans Day, Festival of Lights Parade, Holiday Barn Lighting, New Year's Day Hike/Walk

Pathways Committee

The Los Altos Hills Pathways Committee is holding a regular meeting to review project statuses, property reviews, and old/new business items. The agenda includes status reports on CIP projects like Redwood Grove, Summerhill Rd, and Page Mill Crosswalk, as well as property reviews at specific addresses. No action is scheduled for the status reports, but the committee will discuss work plans, maintenance, and potential new pathway connections.

• Status report on CIP projects: Redwood Grove, Summerhill Rd, Page Mill Crosswalk
• Property review: 23503 Ravensbury Avenue, 27600 Altamont Road (Lots A and B)
• Discussion on pathway fee assessment and revisiting pathway fee
• New business: Christopher Lane to Old Page Mill, Page Mill Crosswalk to Central Drive Path
• Update on County-wide Trails Master Plan

Environmental Initiatives Committee

The Environmental Initiatives Committee meeting scheduled for November 23, 2023, has been cancelled. The meeting scheduled for December 28, 2023, has also been cancelled.

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider two site development permits for home additions. The requests include a home expansion and ADU conversion on Torello Lane and a residence addition on Byrd Lane.

• 26045 Torello Lane: 1,454 sq ft addition, 968 sq ft detached ADU, and new swimming pool
• 26045 Torello Lane: Request to exceed 27-foot height threshold to 27’-7”
• 13113 Byrd Lane: 304 sq ft addition to an existing two-story residence

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to discuss old and new business, including the approval of October meeting minutes, and to review field trip reports and site development items. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of October 10, 2023 EDPC Meeting Minutes
• Review of field trip reports: 11523 Summit Wood (addition & major remodel) and 23503 Ravensbury Ave. (new residence)
• Review of site developments: 25251 La Rena Lane and 25255 La Loma Drive (landscape screening)
• Discussion items on hold: native plants, wildlife corridors/fence ordinance, heritage tree signage, creeks definition, ridgelines/hilltops definition, artificial turf

History Committee

The History Committee is meeting to discuss a proposed ordinance to review homes over 50 years old for historical significance. The body is also reviewing the status of the Heritage House restoration and digital archival needs.

• Proposed Historic Resource Ordinance to review homes over 50 years old for historical significance
• Proposal to add a Historical Element to the General Plan
• Update on Heritage House restoration and funding
• Approval of the Work Plan for the January 11, 2024 Council meeting
• Update on the Avidano House Council decision to remove it from Appendix A

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The committee is reviewing action items and final tasks for the upcoming awards luncheon on December 8. Discussions include ticket sales, program timing, plaque orders, and event logistics.

• Review of ticket sales and promotional efforts via Town Crier ads and Nextdoor
• Coordination of speaker agendas and timing
• Status of plaque orders and proclamations
• Logistics for wine donations and delivery
• Planning for table assignments and name tags

City Council

The regular City Council meeting scheduled for November 16, 2023, has been canceled at the direction of the City Council. A special meeting has been scheduled for Monday, November 13, 2023, instead. The agenda contains no items for discussion or decision.

• Regular meeting of November 16, 2023 canceled
• Special meeting scheduled for November 13, 2023

Planning Commission

The Los Altos Hills Planning Commission and Environmental Initiatives Committee will hold a special joint meeting to review and potentially recommend an update to the municipal code that would require new and substantially altered residential buildings to use zero-NOx equipment. The agenda also includes routine items such as approving meeting minutes and scheduling future meetings, along with reports on past site development permits.

• Review of Title 8 Chapter 1.10 update to require zero NOx emissions equipment in new residential buildings
• Approval of October 5, 2023 Regular Meeting Minutes
• Approval of October 12, 2023 Special Joint Meeting Minutes
• Discussion to set dates for December 2023, January 2024, and February 2024 meetings
• Reports on site development permits: 25251 La Rena Lane (approved) and 25255 La Loma Drive (approved)

Fast Track/Site Development

The Site Development / Fast Track Public Hearing scheduled for November 14, 2023, has been cancelled.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee's regular meeting scheduled for November 13, 2023, has been cancelled. A special meeting is scheduled for November 21, 2023, at 5:00 pm. The agenda contains only this cancellation notice and no substantive items for discussion or decision.

• Cancellation of November 13, 2023 regular meeting
• Special meeting scheduled for November 21, 2023 at 5:00 pm

City Council

This is a special meeting with a closed session to discuss two items: negotiating a lease with the Santa Clara County Sheriff's Office for the West Valley Division Substation at 1601 S. De Anza Blvd., Cupertino, and conducting a performance evaluation for the City Manager. No other business is scheduled.

• Closed session: conference with real property negotiators regarding lease terms for the West Valley Division Substation (1601 S. De Anza Blvd., Cupertino) with Santa Clara County Sheriff's Office
• Closed session: public employee performance evaluation for the City Manager

City Council

The Los Altos Hills City Council will consider authorizing a five-year extension of the law enforcement agreement with the Santa Clara County Sheriff and associated lease costs. The council will also discuss adding the Maple Leaf to Middle Fork route to the Pathway Master Plan and receive annual reports from the Youth Commission and Environmental Initiatives Committee. Several consent items include approval of September disbursements totaling $3,064,224.60 and acceptance of easements at 25240 Cantata Way.

• Resolution to submit letter requesting five-year extension of law enforcement agreement with Santa Clara County Sheriff and pro-rata lease costs for West Valley Substation
• Request to add Maple Leaf to Middle Fork to the Pathway Master Plan
• Annual presentation of 2021 Greenhouse Gas Inventory by Environmental Initiatives Committee
• Disbursements for September 1-30, 2023: $3,064,224.60
• Resolution accepting pathway and open space easement at 25240 Cantata Way (Deco Homes, LLC)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee and the Open Space Committee are holding a special meeting as a walking tour of the Packard Foundation landscape, led by the landscape architect. The meeting is primarily informational and includes public comments and adjournment.

• Walking tour of Packard Foundation landscape at 343 Second St, Los Altos
• Tour led by landscape architect Joni Janecki, who designed the landscape in 2012
• Joint meeting of Environmental Design and Protection Committee and Open Space Committee

Technology Committee

The Los Altos Hills Technology Committee is meeting to discuss and potentially decide on several technology-related items, including the IT vendor RFP and selection process, a draft town AI policy, and updates on drone technology, security expo plans, and the town website. The committee will also approve prior meeting minutes and set goals for 2024-2025. Public comments are welcome.

• IT Vendor RFP & Selection Process (30 min discussion)
• Town AI Policy draft (15 min discussion)
• Update on drone technology (10 min)
• Security Expo plans (10 min)
• Website update (10 min)

Open Space Committee

The Los Altos Hills Open Space Committee meets to review planning site applications, discuss recent SB9 applications and fence permits, and set priorities and goals for 2024-25. The agenda is largely routine, with most fast-track meetings canceled. The committee will also discuss signs, stinkwort mapping, and a native plant garden.

• Planning site reviews at 12243 Tepa Way, 11523 Summit Wood Road, 23502 Ravensbury Ave
• Fast track meeting recaps: Oct 3 at 25661 La Lanne Ct; Oct 31 at 25251 La Rena Lane and 25255 La Loma Dr
• 2024-25 Open Space Priorities and Goals
• Approval of signs for other entrances at Byrne Preserve
• Native plant garden at Town Hall

Fast Track/Site Development

The Site Development / Fast Track Public Hearing scheduled for November 7, 2023, has been cancelled.

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will review and discuss its 2024-5 goals and work plan, hear reports on emergency manager interviews and emergency plans, and receive updates from town and fire district liaisons. The meeting includes public comment and approval of prior minutes.

• Review of 2024-5 goals and work plan submitted to staff
• Report on Emergency Manager interviews
• Report on Emergency Plans meeting
• Town Council Liaison Report (Council Member Schmidt)
• County Fire District Liaison’s Report (Bebee)

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for November 6, 2023, has been cancelled. No items were decided or discussed.

Planning Commission

The regular Planning Commission meeting scheduled for November 2, 2023 has been cancelled. A special meeting is scheduled for Wednesday, November 15, 2023 at 6:00 PM. This notice is procedural only and contains no agenda items for discussion or decision.

• Regular meeting of November 2, 2023 cancelled
• Special meeting scheduled for November 15, 2023 at 6:00 PM
• Contact Planning Department at (650) 941-7222 for questions

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider two site development permit requests. Both requests involve landscape screening and property improvements for residential sites.

• 25251 La Rena Lane: landscape screening plan and hardscape improvements for a residence and pool
• 25255 La Loma Drive: landscape screening, fencing, and driveway gate for a new residence

Environmental Initiatives Committee

The committee is meeting to review reach codes and the 2022 Greenhouse Gas (GHG) inventory. Members will also discuss priorities for 2024 and 2025 and review the committee's code of conduct.

• Reach Codes presentation by Jay Bradford/ID360
• 2022 GHG Inventory report by Brad Evanson
• Discussion of 2024 and 2025 priorities
• Review of Committee Code of Conduct
• Updates on Climate Action Plan (CAP) progress and resilience

Open Space Committee

The Open Space Committee is holding a special meeting to establish its priorities and goals for 2024. The meeting also includes an open discussion period for public presentations on open space topics.

• 2024 Open Space Committee Priorities and Goals

Fast Track/Site Development

The weekly Site Development/Fast Track Public Hearing scheduled for Tuesday, October 24, 2023 has been cancelled. No items will be considered at this meeting.

Community Relations Committee

The regular Community Relations Committee meeting scheduled for October 24, 2023, has been cancelled. A special meeting was instead scheduled for October 17, 2023.

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The Joint Volunteer Awards Committee will meet to review and discuss award nominations. The committee is also tasked with selecting the final honorees for the 2023 awards.

• Review and discussion of award nominations
• Selection of 2023 award honorees
• Approval of September meeting minutes

Pathways Committee

The Pathways Committee will review status reports for several CIP projects and discuss updates regarding pathway maintenance and fees. The meeting includes discussions on the County-wide Trails Master Plan and potential new business regarding VTA funds.

• Status reports on Redwood Grove, Summerhill Rd, and Page Mill Crosswalk projects
• Status reports on La Paloma and Concepcion '10' segments
• Discussion on revisiting the pathway fee
• Update on County-wide Trails Master Plan
• Discussion regarding VTA funds

Parks & Recreation Committee

The Parks and Recreation Committee will review draft minutes, hear public comment, and discuss new business including a potential joint meeting with the Community Relations Committee and future meeting timing. Old business items include a photo scavenger hunt for equine community members, a pedestrian scavenger hunt, an update on the Gnome project, goal setting for 2024-2025, a list of achievements for 2022-2023, and Byrne Preserve signage. Subcommittee reports will cover Byrne Preserve permanent signage and a food truck social.

• Discussion of joint meeting with Community Relations Committee for future collaboration
• Photo scavenger hunt for equine community members
• Pedestrian scavenger hunt
• Goal setting for 2024-2025
• Byrne Preserve signage update

Finance & Investment Committee

The Finance and Investment Committee is meeting to discuss and potentially approve project ideas for 2024-2025, review a presentation from HdL, and consider a proposed code of conduct. They will also receive quarterly reports and updates on finance and town activities. The meeting includes routine items like approving minutes and electing associate members.

• Election of associate members R. Sloss and M. Rishi
• Presentation by HdL (Paula Cone)
• Discussion and approval of FIC Project Ideas for 2024-2025
• Discussion on Proposed Code of Conduct
• Quarterly Reports for quarter ending September 30, 2023

City Council

The City Council will hold a public hearing on removing the Francis Avidano Home from the historic sites inventory. The consent calendar includes multiple resolutions, notably appropriating $250,000 for private security services and authorizing a $520,630 sewer repair contract. The meeting also features a presentation on wildfire preparedness programs from the fire district.

• Public hearing to remove Francis Avidano Home from General Plan Appendix 4a-Historic Sites
• Resolution appropriating $250,000 from Unreserved General Fund for Genesis Private Security Services
• Resolution authorizing $520,630 construction agreement with Smelly Mel’s Plumbing for 2023 Sanitary Sewer Repair and Replacement Project
• Resolution authorizing purchase of a bucket truck from Versalift for up to $191,442
• Appointment to the Los Altos Hills Technology Committee

Community Relations Committee

The committee will discuss Community Services Department staffing updates and plans. Members will also review scheduled CRC events through June 30, 2024, including the Town Picnic.

• Review of Community Services Department staffing update & plans
• Review of CRC events through December 31, 2023
• Planning for upcoming CRC events including Town Picnic
• Discussion of Committee Projects for 2024-2025 to share with City Council
• Addressing envelopes to new residents

History Committee

The History Committee will discuss and potentially vote on removing the Avidano House at 12781 Atherton Court from Appendix A of the General Plan's historic inventory, following a joint meeting with the Planning Commission. The committee will also review updates on Heritage House restoration, digital archiving needs, and the Old Timers Gathering. A work plan for 2023-2024 is due October 27.

• Motion to remove Avidano House (12781 Atherton Court) from Appendix A of the Conservation Element of the General Plan
• Heritage House restoration and funding status update from Mayor Swan
• Old Timers Gathering on Sept. 24, 2023: estimated 80 attendees, expenses and reimbursements to be reported
• Joint meeting with Technology Committee chair Rajiv Bhateja on updating digital archiving needs
• Work plan due Oct. 27, 2023, including proposed history walks on Middle Moody Road and Hidden Villa

Planning Commission

The Planning Commission and History Committee are holding a special joint meeting to review a request to remove the Francis Avidano Home from the Town's Inventory of Historic Sites and Structures. They will make a recommendation to the City Council on this matter. The agenda also includes public comment periods and a report from the Community Development Director.

• Review of request to remove Francis Avidano Home from General Plan Appendix 4a-Historic Sites
• Recommendation to City Council on historic site removal
• Public comment on non-agenda items
• Community Development Director's report

Technology Committee

The Los Altos Hills Technology Committee will discuss the efficiency of Automated License Plate Readers (ALPR) with Flock and the Sheriff, receive an update on drone technology, and consider leveraging resident talent. They will also set 2024 priorities for the Town Council. The meeting includes public comment and approval of prior minutes.

• Discuss ALPR efficiency and geo-location intelligence with Flock and Sheriff
• Update on drone technology
• Leveraging the talent base of residents
• Tech Committee 2024 Priorities for Council

Open Space Committee

The Open Space Committee Regular Meeting scheduled for Wednesday, October 11, 2023 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Fast Track/Site Development

This meeting is cancelled. No items will be heard. The next hearing will occur on a future date.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will discuss old business including 2024/2025 goals, a native plant garden, water conservation, and Heritage House renovation, plus new business on approving minutes and Heritage Oak Tree #1. They will also review field trip and site development reports, including a new residence at 25661 La Lanne Court. The meeting is a regular working session with no major decisions expected.

• Heritage Oak Tree #1 discussion
• Native Plant Garden update
• Water Conservation update
• Heritage House Renovation update
• Site development review: 25661 La Lanne Court – New Residence

City Council

This is a special meeting of the Los Altos Hills City Council. The only substantive item is a closed session to evaluate the City Manager's performance, followed by a report out of any action taken. The rest of the agenda is procedural, covering public comment and meeting logistics.

• Closed session: public employee performance evaluation for City Manager
• Public comment limited to items on the special meeting agenda
• Teleconference participation by Councilmember Schmidt and Mayor Swan

Planning Commission

The Los Altos Hills Planning Commission will hold a public hearing to consider a site development permit for a new 5,000 square-foot residence with a 2,861 square-foot basement at 27790 Stirrup Way. The item was continued from an August 22, 2023 hearing. The commission will also set a date for the November special meeting and approve minutes from past meetings.

• Public hearing for 27790 Stirrup Way – new 5,000 sq ft residence with 2,861 sq ft basement (File #SD22-0032)
• Set date for November 2023 Planning Commission Special Meeting
• Approval of minutes from August 22, September 7, and September 14 meetings
• Report on approved site development permit at 13800 Barton Court (landscape screening plan)
• Report on pending site development permit at 25661 La Lanne Court (new 6,126 sq ft home with ADU)

Fast Track/Site Development

The Site Development Committee will hold a public hearing to consider a Site Development Permit for a new one-story residence with an attached garage and a detached ADU at 25661 La Lanne Court. The project is categorically exempt from CEQA. The committee will decide whether to approve the permit, with public comment accepted in person or via Zoom.

• New 6,125 sq ft residence with attached garage and 800 sq ft detached ADU
• Site Development Permit File #SD23-0022 for property owned by Richard & Melody Yuan
• CEQA Categorical Exemption per Sections 15301(1)(1) and 15303(a)
• Environmental Design Committee recommended removal of a large eucalyptus tree and eco-friendly alternatives to artificial turf
• Proposed development increases floor area by 2,397 sq ft, remaining 115 sq ft of allowed floor area

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will review winter storm risks, consider merging two emergency plan subcommittees with similar charters, and discuss goals and work plans for 2024-2025. The City Manager will also update on the emergency manager hire and joint discussions with Los Altos. The meeting includes routine items like approving minutes and receiving reports from liaisons and subcommittees.

• Winter storm risks presentation (Ralston)
• Motion to combine Emergency Plans sub-committees (Ralston/Stewart)
• Discussion of goals and work plans for 2024-2025 (Sachdeva/Schmidt)
• City Manager update on Emergency Manager hire and joint discussions with Los Altos
• Reports from Town Council and County Fire District liaisons

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for October 2, 2023 has been cancelled. No items were discussed or decided.

Environmental Initiatives Committee

The Los Altos Hills Environmental Initiatives Committee is meeting to discuss several environmental initiatives, including an update on the kiosk project, a consultant contract for reach codes, and priorities for 2024-25. They will also elect officers and consider a revised code of conduct. The meeting includes public comment and updates on the Climate Action Plan, resilience, and greenhouse gas inventory.

• Consultant contract for reach codes
• Election of officers
• 2024-25 priorities discussion
• Revised code of conduct and standing resolution
• Kiosk update

City Council

The Los Altos Hills City Council will consider several items including a resolution to waive planning permit fees for community fiber facilities, a resolution to pay $432,877 for additional sheriff services, and the introduction of an ordinance amending councilmember salaries. The consent calendar includes approval of minutes, disbursements of $1,513,903.19, and adoption of SB 9 subdivision regulations.

• Consideration of resolution waiving application fees for Los Altos Hills Community Fiber facilities
• Resolution authorizing $432,877 payment to Santa Clara County Sheriff for additional law enforcement services in FY 22-23
• Introduction of ordinance (first reading) amending councilmember salaries (Section 2-1.201)
• Adoption (second reading) of Ordinance 610 establishing SB 9 subdivision and development regulations
• Disbursements for August 2023 totaling $1,513,903.19

City Council

The Los Altos Hills City Council will hold a special meeting to consider an appeal of the Planning Commission's denial of an appeal regarding preliminary application submittal dates for two housing development proposals at 11511 Summit Wood Road. The council will also consider a consent item to approve a contract amendment with Eide Bailly for up to $100,000 for fiscal year-end support services. Public comment is limited to items on the special meeting agenda.

• Appeal of Planning Commission decision on preliminary application submittal dates for two housing proposals at 11511 Summit Wood Road (APN: 336-43-015)
• Resolution to approve contract amendment with Eide Bailly, not to exceed $100,000, for fiscal year-end support and staffing services
• Public hearing on the appeal, with CEQA exemption noted

Fast Track/Site Development

This meeting was cancelled. No decisions or discussions took place. The notice provides instructions for attending future hearings and submitting public comment.

• Meeting cancelled; no items considered

Pathways Committee

The Los Altos Hills Pathways Committee is meeting to elect a Chair, Vice Chair, and Secretary, and to receive status updates on various pathway projects. The agenda includes property reviews, old business items, and new business such as a New Year's Day walk and work plan. No major decisions or public hearings are scheduled; the meeting is largely informational and procedural.

• Election of Committee Chair, Vice Chair, and Secretary
• Status update on CIP projects: Redwood Grove, 27525 Edgerton Rd, Page Mill (Lupine to Via Feliz), Summerhill Rd, Page Mill Crosswalk
• Property reviews at 11 locations including 13021 North Alta Ln and 26050 Kriste Ln
• Update on revisiting pathway fee and pathway maintenance
• New Year's Day pathway walk discussion

Parks & Recreation Committee

The Parks and Recreation Committee will elect committee positions, set goals for 2024-2025, and review achievements from 2022-2023. They will also select a name for a gnome and discuss signage at Byrne Preserve. The meeting includes updates on past events and planning for 2024 events.

• Election of committee positions
• Goal setting for 2024-2025
• List of Achievements 2022-2023
• Gnome: pick name
• Byrne preserve signage

City Council

The Los Altos Hills City Council will vote on several items, including a $432,877 payment to the Santa Clara County Sheriff for additional law enforcement services, an ordinance to set councilmember salaries, and a resolution to waive planning fees for community fiber facilities. They will also discuss scheduling a legislative action day and receive updates on burglary prevention efforts.

• Resolution authorizing $432,877 payment to Santa Clara County Sheriff for FY 22-23 law enforcement services
• First reading of ordinance amending councilmember salaries (Section 2-1.201)
• Resolution waiving application processing fees for Los Altos Hills Community Fiber facilities
• Adoption of Ordinance 610 establishing regulations for SB 9 subdivision and development
• Resolution repealing mandatory COVID-19 vaccine and testing policy (Resolution 24-22)

City Council

The September 21, 2023 regular City Council meeting was adjourned to September 28, 2023 at 6:00 p.m. because there was no quorum. No business was conducted.

• Meeting adjourned due to lack of quorum
• Rescheduled to September 28, 2023 at 6:00 p.m.

Fast Track/Site Development

This meeting is cancelled. No items will be decided or discussed. Future hearings will be held virtually or in person.

History Committee

The Los Altos Hills History Committee will meet to discuss old and new business items, including the status of Heritage House restoration and funding, a review of the Moody Walk event, and budget approval for the Old Timers Gathering. The committee will also review a proposed new Code of Conduct, a work plan, and proposed committee charges and duties.

• Heritage House – status of restoration & funding
• Old Timers Gathering budget approval – estimated $2,500 ($800 video; $600 reception; plus miscellaneous)
• Update on digital archiving needs: joint meeting with Technology Committee chair
• Review of proposed new Code of Conduct and updated resolution
• Nomination for Joint Volunteer Awards

Planning Commission

The Planning Commission and Environmental Initiatives Committee will hold a joint study session to review an update to Title 9 of the Los Altos Hills Municipal Code. The session aims to provide an overview and gather feedback regarding adding local energy reach code requirements for existing residential buildings.

• Study Session: Update to Title 9 of Los Altos Hills Municipal Code (LAHMC) regarding local energy reach code for existing residential buildings

Technology Committee

The Technology Committee meeting scheduled for September 13, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Open Space Committee

The Los Altos Hills Open Space Committee is meeting to review several planning site applications, including tree removal and fence permits, and to discuss recent SB9 applications. They will also elect a chair, consider nominating Paul Marcos as an associate member, and set 2024 open space priorities. The agenda includes updates on stinkwort mapping, committee procedures, and potential code of conduct resolutions.

• Planning site reviews: 14227 Amherst Court, 25661 La Lanne Court, 27190 Ohlone Lane (acacia trees removal)
• Fast Track meeting recaps: 13021 N Alta Lane, 25980 Todd Lane, 13800 Barton Court
• Election of chair and nomination of Paul Marcos as associate member
• Review of Committee Charter compared to EDPC proposal
• Proposed Resolution and Code of Conduct for Committees

Fast Track/Site Development

The Site Development Committee will hold a public hearing on September 12, 2023, to consider a Site Development Permit for a landscape screening plan and associated hardscape improvements for an already-approved accessory building and swimming pool at 13800 Barton Court. The project is categorically exempt from CEQA review. Public comment can be submitted in advance by email or offered during the meeting in person or via Zoom.

• Site Development Permit SD23-0025 for landscape screening and hardscape at 13800 Barton Court
• Project relates to previously approved accessory building and swimming pool (SD20-0099)
• Categorical Exemption under CEQA Section 15304(b)
• Public hearing scheduled for 10:00 AM on September 12, 2023

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is meeting to review field trip and site development reports for several residential projects, discuss old business items like the native plant garden and water conservation, and set committee goals for 2024/2025. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Review of field trip reports for new residences at 13891 Ciceroni Lane and 14227 Amherst Court, and a major addition at 26045 Torello Lane
• Review of site development for an addition at 25980 Todd Lane
• Discussion of committee goals for 2024/2025
• Old business includes native plant garden, committee charter, eTRAKiT, water conservation, and Heritage House renovation
• Parking lot items include wildlife corridors/fence ordinance, artificial turf, and definitions of creeks and ridgelines

Los Altos/Los Altos Hills Senior Commission

The Senior Commission will meet to approve minutes from July, review its FY 2022/23 work plan and subcommittees, and receive updates on age-friendly initiatives and informational flyers. A new Adult 50+ Recreation Coordinator will be introduced. The meeting is procedural with no major policy decisions or financial items.

• Introduction of new Adult 50+ Recreation Coordinator Chris Knopf
• Approve minutes of July 10, 2023 special meeting
• Review recommended FY 2022/23 Work Plan and Subcommittees
• Receive update on Age Friendly initiative from City staff
• Receive informational flyers

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The committee meets to review and finalize plans for the upcoming volunteer awards event, including website updates and speaker confirmations.

• Confirming updates made to JVAC Website, LA City Website, and LAH City Website
• Speaker confirmed: Jan McDaniels
• Nominations due on October 6

City Council

This is a special meeting with only one substantive item: a closed session to evaluate the city manager's performance. No other business or public hearings are scheduled.

• Closed session under Gov. Code §54957 to evaluate City Manager performance

The City Council held a special meeting and adjourned to closed session to evaluate the performance of the City Manager. The City Attorney stated that no reportable action resulted from the closed session.

Planning Commission

The Planning Commission will hold a public hearing regarding a site development permit for a new 5,359 square-foot residence with an ADU and pool. The commission will also review reports from past fast track and site development meetings.

• Public hearing for 12355 Hilltop Drive: new 5,359 square-foot residence, 3,461 square-foot basement, 718 square-foot pool, and 746 square-foot ADU
• Report on 25980 Todd Lane: approved site development permit for a 1,701 square foot addition and fire engine turnaround

The Commission approved a site development permit for a new residence, basement, pool, and ADU at 12355 Hilltop Drive with specific conditions. The Commission also deferred the approval of previous meeting minutes to allow for revisions.

• Approved Site Development Permit for 12355 Hilltop Drive residence, basement, pool, and ADU (3-2)
• Required 12355 Hilltop Drive to shorten a light well by 5.5 feet (3-2)
• Required 12355 Hilltop Drive landscape screening to return to a future hearing to address fencing (3-2)
• Recommended engineering staff increase the culvert size at the street for 12355 Hilltop Drive (3-2)
• Continued approval of August 22, 2023 Special Meeting minutes to next regular meeting for revisions (5-0)
• Approved Site Development Permit for 25980 Todd Lane residence addition and hardscape (Reported)

Finance & Investment Committee

The Los Altos Hills Finance and Investment Committee will review the PFM quarterly investment report and the OPEB actuarial report for June 30, 2023, and discuss its workplan for 2023-2024. The committee will also receive updates on a proposed code of conduct, excess building permit payments, and CSG refunds, and elect officers.

• Review of PFM June 30, 2023 quarterly report
• Review of OPEB report June 30, 2023
• Discussion of FIC workplan 2023-2024
• Update on proposed code of conduct
• Update on excess building permit payments and CSG refund

The committee unanimously approved the June 9, 2023, meeting minutes and elected its Chairman, Vice Chairman, and Secretary. Members voted to create a redlined version of the code of conduct based on member input. The committee also received reports on the OPEB plan and town finance operations.

• Approved June 9, 2023, meeting minutes (unanimous)
• Denied motion to adopt one-page code of conduct (4-2)
• Approved motion to create redlined code of conduct document (unanimous)
• Elected Allan Epstein as Chairman (unanimous)
• Elected Kjell Karlsson as Vice Chairman (unanimous)
• Elected Roddy Sloss as Secretary (unanimous)

Fast Track/Site Development

The weekly Fast Track/Site Development public hearing scheduled for September 5, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled; no agenda items

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will meet on September 5, 2023, to receive a presentation on evacuation procedures from a Sheriff's captain, discuss a joint emergency manager with Los Altos, and review work plans for 2024-2025. The agenda also includes routine items like approving prior minutes and subcommittee reports.

• Presentation and discussion on evacuation process by Capt. Valensuela (SCC Sheriff)
• Update on joint emergency manager discussions with Los Altos
• Discussion of timeline and process for 2024-2025 work plans
• Town Council liaison update on Code of Conduct for committee members
• Subcommittee reports on community outreach, medical/ environmental health, and emergency plans

The committee approved the August 1st minutes and established two subcommittees: one to review town emergency plans and another to develop a two-year work plan proposal. Members also discussed evacuation notification challenges and the creation of a joint Emergency Manager position with the City of Los Altos.

• Approved August 1st, 2023 meeting minutes (5-0)
• Approved creation of a subcommittee to review town emergency plans, chaired by Bill Ralston (5-0)
• Approved creation of an ad-hoc subcommittee to develop a 2-year work plan proposal (6-0)

Community Relations Committee

The Community Relations Committee is meeting to discuss inactive associate members and a proposed Code of Conduct for standing committees. The committee will also review and approve minutes from the June 27, 2023, meeting.

• Discussion regarding inactive Associate Members
• Review of Proposed Code of Conduct for Standing Committees

The Community Relations Committee voted to recommend that the Town Council table a proposed 17-page code of conduct and reaffirm the original one-page version. The committee also removed one associate member and cancelled its September meeting.

• Approved minutes of the August 22, 2023 meeting (7-0)
• Dropped Ken Brown as Associate Member of the Community Relations Committee (7-0)
• Recommended Council table the draft code of conduct and reaffirm the original one-page code (7-0)
• Cancelled the September meeting and scheduled a special meeting for October (7-0)

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for September 4, 2023 has been cancelled. A special meeting will be held on September 11, 2023 at 4:00 p.m. No agenda items were discussed or decided.

• Meeting cancelled

Technology Committee

The Los Altos Hills Technology Committee is meeting to discuss updates on joint ventures, broadband study sessions, and fiber broadband, as well as to review committee accomplishments and a proposed code of conduct for standing committees. The meeting includes public comment and approval of prior minutes.

• Update on Joint Venture
• Update on Broadband Study Session
• Fiber Broadband Update
• Committee Accomplishments & Two-year plan
• Proposed Code of Conduct for Standing Committees

Fast Track/Site Development

The Fast Track/Site Development Committee will hold a public hearing on a Site Development Permit for a 1,701-square-foot addition to an existing residence at 25980 Todd Lane, along with hardscape improvements and a fire engine turnaround. The project is categorically exempt from CEQA review. The hearing will take place on August 29, 2023, at 10:00 AM.

• 1,701 sq ft addition to 3,584 sq ft residence at 25980 Todd Lane
• New decking, fencing, and fire engine turnaround included
• CEQA categorical exemption under Sections 15303(a) and 15303(e)
• 7 Fast Track points (below 15-point threshold for eligibility)
• Environmental Design and Open Space committees recommend native planting and fire safety measures

Pathways Committee

The Los Altos Hills Pathways Committee will hold its regular meeting, including elections for Chair, Vice Chair, and Secretary. Members will review the status of several pathway projects, including CIP projects approved by City Council, and discuss property reviews and old business items. The meeting is open to the public in person or via Zoom.

• Election of Committee Chair, Vice Chair, and Secretary
• Status report on CIP projects: Redwood Grove, 27447 Edgerton Rd, Page Mill (Lupine to Via Feliz, deferred to mid 2024), Summerhill Rd
• Property reviews for 9 properties including 13021 North Alta Ln, 26050 Kriste Ln, 12800 Alto Verde Ln, 13891 Ciceroni Ln, 26925 St. Francis Drive, 13113 Byrd Lane, 26045 Torello Lane, 25661 La Lanne Court
• Update on revisiting pathway fee and pathway maintenance
• Discussion of Work Plan and Code of Conduct

Parks & Recreation Committee

The Parks and Recreation Committee will discuss the 2024 events budget, set goals for 2024-2025, and nominate a Community Volunteer Award recipient. They will also review upcoming events including a Hoedown, Shred Event, and Touch A Truck.

• Discussion of 2024 Events Budget
• Goal setting for 2024-2025
• Nomination for Community Volunteer Award (by Oct 6)
• New event: Family camp out
• Upcoming events: Hoedown Sept 9, Shred Event Sept 23, Touch A Truck Sept 30

Environmental Initiatives Committee

The Environmental Initiatives Committee will discuss reach codes with the new Community Development Director, review a potential special meeting with the Planning Commission, and set priorities for 2024-25. Other items include an update on Foothill College, water conservation, and a kiosk update.

• Intro to Bradley Evanson, Community Development Director
• Reach Codes discussion with Bradley Evanson
• Potential special meeting with Planning Commission
• 2024-25 priorities discussion
• Water conservation update

The committee unanimously supported presenting the 2021 Greenhouse Gas Inventory to the Town Council. Members discussed the impact of natural gas emissions and potential water conservation collaborations with the EDPC.

• Approved May Regular Meeting minutes (Unanimous)
• Approved Anand to present 2021 GHG Inventory to Town Council (Unanimous)
• Approved purchase order for solar-powered picnic bench kiosk

City Council

This is a special meeting of the Los Altos Hills City Council, held as a study session to discuss and possibly take action on the final recommendations from the Broadband Feasibility Study. The agenda includes only this item, along with public comment and adjournment.

• Discussion and possible action on Final Broadband Feasibility Study Recommendations

The City Council conducted a study session to discuss broadband options and received presentations from GovTech, Los Altos Hills Community Fiber, AT&T, and Tarana Wireless. No formal actions were taken on the broadband recommendations, and the Council did not vote to reopen public comment.

• Denied request to reopen public comment (3-1)

Fast Track/Site Development

The Town of Los Altos Hills has cancelled its weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, August 22, 2023. No items will be discussed or decided at this meeting. Future hearings will proceed as scheduled, with instructions provided for in-person or virtual participation.

• Cancellation of the August 22, 2023 Site Development / Fast Track Public Hearing
• Future hearings to be held at City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022
• Virtual participation via Zoom: Meeting ID 864 7719 6354, Passcode 398572

Planning Commission

The Planning Commission is holding a special meeting to review a site development permit for a new residence at 27790 Stirrup Way. The commission will also receive an introduction to proposed zoning code amendments regarding temporary exempt wireless telecommunications facilities.

• Public hearing for a new 5,000 square-foot residence and 2,861 square-foot basement at 27790 Stirrup Way
• Introduction of proposed zoning code amendments for temporary exempt wireless telecommunications facilities
• Approval of previous meeting minutes from August 3, July 27, and July 25, 2023
• Discussion to reschedule the November 2023 regular meeting

The Commission continued the site development permit for a new residence at 27790 Stirrup Way to allow for a revised driveway and motor court design. The board also approved minutes from three previous meetings and rescheduled the November regular meeting.

• Continued site development permit for 27790 Stirrup Way (5-0) pending better driveway and motor court design
• Approved August 3, 2023 Regular Meeting minutes (5-0)
• Approved July 27, 2023 Special Meeting minutes as amended (5-0)
• Approved July 25, 2023 Special Meeting minutes as amended (5-0)
• Rescheduled November 2, 2023 Regular Planning Commission meeting to a date uncertain (5-0)

Community Relations Committee

The committee will discuss inactive associate members and review upcoming events through June 2024. Members will also discuss committee projects for the 2024-2025 period and updates on the new resident welcome project.

• Discussion regarding inactive Associate Members
• Review of events through December 31, 2023
• Review of upcoming events through June 30, 2024
• Planning for Committee Projects for 2024-2025
• Update on new resident welcome project and addressing envelopes to new residents

The Community Relations Committee approved the June 27, 2023 minutes and re-elected Rajiv Bhateja as Chair and April Anair as Vice-Chair. The committee decided to keep Hunger at Home as the food vendor for the 2024 town picnic. Members also voted to request a temporary staff person for community activity coordination during a staff absence.

• Approved June 27, 2023 meeting minutes (unanimous)
• Approved motion to contact Ken Brown and Barbara Cannon regarding their participation (unanimous)
• Elected Rajiv as Chair and April as Vice-Chair for another year (unanimous)
• Approved maintaining Hunger at Home as the 2024 town picnic food vendor (unanimous)
• Approved request for Council Liaison Schmidt to recommend a temporary staff person instead of a consultant (unanimous)

City Council

The Los Altos Hills City Council will hold a public hearing to introduce an ordinance establishing regulations for the subdivision and development of qualified Senate Bill 9 properties, amending the municipal code. The council will also consider updates to the FY 2023-24 fee schedule and hear an appeal of a Planning Commission decision for a property at 25851 Estacada Drive. Consent calendar items include approval of disbursements totaling over $3.5 million for June and July 2023, a resolution authorizing standing purchase orders up to $6,494,432, and several other routine items.

• Public hearing on ordinance to add regulations for SB 9 properties (subdivision and development)
• Appeal of Planning Commission decision for 1,241 sq ft addition, pool, ADU, and variance at 25851 Estacada Drive
• Resolution authorizing standing purchase orders up to $6,494,432 for FY 2023-24
• Disbursements for June 2023: $2,116,111.95; July 2023: $1,433,364.01
• Resolution awarding contract to Coda Technologies for audio video upgrade and lighting project

The City Council approved plans for the 2023 Sanitary Sewer Repair and Replacement Project and accepted a broadband feasibility study. The council also appointed four members to various town commissions and committees and approved a series of administrative resolutions via the consent calendar.

• Appointed Jim Basiji to Senior Commission (5-0)
• Appointed Jean Struthers to Open Space Committee (5-0)
• Appointed Bill Ralston to Emergency Preparedness and Response Committee (5-0)
• Appointed Rob Singh to Emergency Preparedness and Response Committee (5-0)
• Approved Consent Calendar items A-P and R-U (5-0)
• Approved Resolution 75-23 for Sanitary Sewer Repair and Replacement Project (5-0)
• Directed staff to involve experts and residents in future sewer project rounds (3-2)
• Approved Resolution 76-23 accepting Broadband Feasibility Study (5-0)

City Council

This is a special meeting with a closed session to evaluate the City Manager's performance and discuss existing litigation in Sea Landing Limited Partnership v. Los Altos Hills. No other business is scheduled.

• Closed session: public employee performance evaluation for City Manager
• Closed session: existing litigation Sea Landing Limited Partnership v. Los Altos Hills, Case No. 22CV400255

The City Council held a special meeting and entered closed session to discuss a public employee performance evaluation and existing litigation. The only reportable action was the authorization of a consultant to assist with the City Manager's evaluation.

• Authorized retention of Nadine Levin to facilitate City Manager evaluation (5-0)

Open Space Committee

The Los Altos Hills Open Space Committee is holding a special meeting to discuss planning site reviews for two properties, recent SB9 applications, and fence permit reviews. The agenda also includes continuing business items such as stinkwort mapping, Byrne Preserve signs, and a proposed code of conduct for committees, along with future topics like artificial turf and tree ordinances.

• Planning site reviews for 13113 Byrd Ln and 12243 Tepa Way
• Recent SB9 applications
• Fence permit reviews
• Stinkwort mapping and updates
• Proposed Resolution and Code of Conduct for Committees

The committee approved specific native planting and weed removal requirements for properties at 13113 Byrd Lane and 12243 Tepa Way. It also authorized a recommendation to the planning director regarding an amended conservation easement for 13021 N. Alta Lane.

• Approved 7/12/23 minutes (unanimous)
• Authorized recommendation to planning director for amended conservation easement at 13021 N. Alta Lane
• Recommended native planting and Stinkwort removal for 13113 Byrd Lane
• Recommended 25-foot open space easements and non-native plant removal for 12243 Tepa Way
• Decided to order six-foot event signs for OSC and EDPC
• Approved installation of smaller signs at additional Byrne Preserve entrances

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing on August 15, 2023, to consider a Site Development Permit for a new two-story residence with an attached ADU, pool, and cabana at 13021 N Alta Lane. The project is proposed by Liaoning Benefit Investment, LLC and is eligible for fast-track review. The hearing will also address recommendations from town committees regarding tree removal, lighting, and open space dedication.

• New 8,040 sq ft two-story residence with attached garage, 1,142 sq ft ADU, pool, cabana
• Site Development Permit File #SD23-0024 at 13021 N Alta Lane
• Proposed development area 14,249 sq ft (increase of 6,972 sq ft)
• Removal of six trees including one heritage-size valley oak
• Open Space Committee recommends easement dedication at 430' contour line

History Committee

The Los Altos Hills History Committee will discuss old business including the Moody Walk on Sept. 10 and the Old Timers Gathering on Sept. 24, with a proposed budget of $2,500. New business includes a potential collaboration with the Technology Committee on digital archiving and a decision on continuing virtual meetings.

• Old Timers Gathering budget approval request for $2,500 ($800 video, $600 reception, plus miscellaneous)
• Moody Walk scheduled for Sept. 10, 2023, at 10 a.m. with press release and RSVP updates
• Discussion of updating digital archiving needs with Technology Committee member Rajiv Bhateja
• Banners for History Committee events – design and funding request from Duffy
• Committee decision on whether to continue virtual meetings

The committee approved the July 19, 2023, meeting minutes. Members coordinated logistics for the Moody Walk and Old Timers Gathering, and discussed the creation of a volunteer-run community history site.

• Approved July 19, 2023 minutes (Unanimous)
• Designated Sally Wood as custodian of the Heritage House laptop
• Planned Moody Walk for September 9 with a 25-person attendance limit
• Scheduled Old Timers Gathering for September 24, 2023
• Proposed approximately $2,000 reimbursement for Old Timers Gathering banner and reception

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to discuss and plan the renovation of the Native Plant Garden and Heritage House Orchard. The agenda includes public comment and a single substantive item on this renovation project.

• Planning for the Native Plant Garden and Heritage House Orchard Renovation

Technology Committee

The Los Altos Hills Technology Committee will hold a regular meeting to discuss and potentially act on several technology-related items, including an update on drone usage, a discussion with Flock regarding geo-location intelligence, a joint venture proposal to Alphabet, and wireless broadband options including a Tarana pilot. The committee will also consider nominating Sam Wood as an associate member and review updates on the A/V system and town website.

• Nomination of Associate Member Sam Wood
• Drone usage update
• Meeting with Flock re: geo-location intelligence discussion
• Joint Venture Proposal to Alphabet
• Wireless broadband options, Tarana pilot proposal

Open Space Committee

The Open Space Committee regular meeting scheduled for Wednesday, August 9, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Fast Track/Site Development

The August 8, 2023 Fast Track / Site Development public hearing has been cancelled. No items will be considered at this meeting. The notice provides instructions for attending future hearings in person or via Zoom.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will discuss old and new business, including the Heritage House renovation and the Native Plant Garden. They will also review field trip reports and site development items, and consider approval of the July 11 meeting minutes. The meeting is open to the public in person or via Zoom.

• Heritage House Renovation
• Native Plant Garden
• Approval of July 11, 2023 meeting minutes
• Review of field trip reports (e.g., 14101 Manuella Road, 25255 La Loma Drive)
• Review of site development items (e.g., 12791 West Sunset Drive, 12800 Alto Verde Lane)

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for August 7, 2023 has been cancelled. A special meeting will be held on September 11, 2023. The agenda contains no other business items.

• Meeting cancelled
• Special meeting scheduled for September 11, 2023

Planning Commission

The Planning Commission will consider an appeal regarding submittal dates for two housing proposals at 11511 Summit Wood Road. The Commission will also review revisions to the permanent SB 9 Ordinance to prepare a recommendation for the City Council.

• Appeal of administrative determination for 5-unit and 20-unit development projects at 11511 Summit Wood Road
• Review of revisions to the permanent SB 9 Ordinance
• Approval of July 27, 2023 Special Meeting Minutes

The Planning Commission denied an appeal regarding application submittal dates for two housing projects. The Commission also recommended that the City Council adopt amendments to the Zoning and Subdivision Ordinances to implement California Senate Bill 9 (SB9) with specific modifications to height, size, and basement requirements.

• Denied appeal (5-0) regarding preliminary application submittal dates for 11511 Summitwood Road (APL23-0002)
• Recommended to City Council an SB9 ordinance restricting unit height to a maximum of 16ft
• Recommended SB9 MFA of 3,000sqft for lots with LUFs greater than or equal to .5
• Recommended SB9 MFA of 2,000sqft for lots with LUFs less than .5
• Recommended SB9 default unit size of 900sqft
• Recommended maximum of 7 required parking spaces for SB9 projects
• Recommended that basement area count towards MFA if any part is daylighted
• Postponed approval of July 27, 2023 Special Meeting Minutes to the next meeting

Fast Track/Site Development

The Site Development Committee will hold a public hearing on a Fast Track application for a new two-story residence with basement, garage, and hardscape at 26023 Alicante Lane. The project also retains an existing ADU and garage. The Environmental Design and Protection Committee raised concerns about heritage oak removal and design compatibility.

• New 4,232 sq ft two-story residence with 2,562 sq ft basement at 26023 Alicante Lane
• Existing 1,196 sq ft detached ADU and 879 sq ft garage retained
• 5 Fast Track points (below 15-point threshold for eligibility)
• EDPC recommends retention of two heritage oak trees proposed for removal
• Bunker design removed from original application

Emergency Preparedness and Response Committee

The committee will consider a proposal from the LAH Ham Radio Club, review prior meeting minutes, and receive updates from the Town Council liaison, City Manager, and subcommittees on community outreach, medical/emergency health, town emergency plans, mass notification, and emergency communications.

The committee approved a proposal to create a ham radio club to train personnel for the Emergency Operations Center and maintain town radio equipment. The committee also discussed wildfire fuel reduction projects and deficiencies in the Town's Hazard Mitigation Plan.

• Approved minutes of July 6th, 2023 meeting (6-0)
• Endorsed creation of ham radio club and recommended town support for resources on slide 5 (6-0)

Planning Commission

The Planning Commission will hold a study session to discuss a draft ordinance regarding Senate Bill 9 (SB 9) urban lot splits and duplexes. The meeting also includes public hearings for residential development permits at 25700 Bassett Lane and 11545 Crestridge Drive.

• Public hearing for a new 5,726 square-foot residence at 25700 Bassett Lane
• Public hearing for landscape screening and lighting exceptions at 11545 Crestridge Drive
• Review of draft permanent SB 9 Ordinance
• Approval of July 25, 2023 Special Meeting Minutes

The Planning Commission approved a permit for a new residence and pool at 25700 Bassett Lane and a landscape screening plan for 11545 Crestridge Drive. The commission also held a study session to review a draft permanent ordinance regarding Senate Bill 9.

• Approved site development permit for new 5,726 sq ft residence and pool at 25700 Bassett Lane (4-1)
• Approved site development permit for landscape screening and hardscape at 11545 Crestridge Drive (5-0)
• Approved July 25, 2023 Special Meeting Minutes (5-0)

Environmental Initiatives Committee

The Environmental Initiatives Committee regular meeting scheduled for July 27, 2023 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

History Committee

The History Committee is holding an urgent special meeting to discuss and assign responsibility for project timelines. Key items include planning the Moody Walk event on Sept. 10, designing a banner, and organizing an Old Timer's Gathering. The meeting will cover press releases, budgets, and logistics for these projects.

• Moody Walk Sept. 10 press release, parking, practice walk, and video
• Banner design considerations, cost, and placement
• Old Timer's Gathering invited participants, location, reception, budget, video, and press release

The committee coordinated logistics for a September 10 press release and event. Members discussed a budget for an Old Timer’s Gathering and the purchase of a publicity banner.

• Agreed to invite Marty Kahn and Bill Ziegenhorn from Foothill College to the Moody Walk
• Set a not-to-exceed budget of $2,500 for the Old Timer’s Gathering
• Decided to discuss updating Appendix A at a later date

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing on July 26, 2023, to consider two development applications: a site development permit for landscape screening at 25240 Cantata Way and a fast-track permit for a new 5,998-square-foot residence with an attached SB 9 unit and ADU at 12800 Alto Verde Lane.

• 25240 Cantata Way: Site Development Permit for landscape screening for an approved new residence
• 12800 Alto Verde Lane: Site Development Permit for a new 5,998 sq ft two-story residence, 799 sq ft attached SB 9 unit, and 799 sq ft attached ADU
• Environmental Design Committee recommended identifying a drainage swale as Riparian Habitat and requiring native planting
• Open Space Committee recommended landscaping with mostly native plants
• Pathway Committee recommended collecting a pathway fee and identifying the Concepcion pathway on the site plan

Planning Commission

The Planning Commission will hold a study session to discuss a draft permanent ordinance regarding Senate Bill 9 (SB 9) development standards. The meeting also includes public hearings for residential site development permits and landscape screening plans.

• Public hearing for a new 5,726 square-foot residence at 25700 Bassett Lane
• Public hearing for landscape screening and lighting exceptions at 11545 Crestridge Drive
• Study session regarding the permanent SB 9 Ordinance
• Review of July 13, 2023, Special Meeting minutes

The Planning Commission approved the July 13, 2023 meeting minutes. All other scheduled public hearings and the SB 9 ordinance study session were continued to July 27, 2023, because of technical audio/visual issues.

• Approved July 13, 2023 Special Meeting Minutes (5-0)
• Continued Site Development Permit for 25700 Bassett Lane to July 27, 2023 (5-0)
• Continued Site Development Permit for 11545 Crestridge Drive to July 27, 2023 (5-0)
• Continued SB 9 draft ordinance study session to July 27, 2023 (5-0)

Community Relations Committee

The regular meeting of the Los Altos Hills Community Relations Committee scheduled for July 25, 2023, has been cancelled.

Pathways Committee

The Pathways Committee regular meeting scheduled for Monday, July 24, 2023 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Parks & Recreation Committee

The Parks and Recreation Committee is holding a special meeting to review draft minutes, hear public comment, and discuss new business including the election of committee positions, naming a gnome, and reviewing survey results from the June picnic. They will also receive updates on community services and plan for upcoming events.

• Election of committee positions
• Gnome naming
• June picnic survey results discussion
• Community Services Department updates
• Fall/Winter Activity Guide and Spring/Summer Activities

City Council

The regular City Council meeting scheduled for Thursday, July 20, 2023, has been canceled at the direction of the City Council. No items were discussed or decided at this meeting.

• Meeting cancellation for July 20, 2023

Fast Track/Site Development

The Site Development Committee will hold a public hearing regarding two property requests. These include a lot line adjustment at West Sunset Drive and a landscape screening permit for Magdalena Road.

• Lot Line Adjustment: 12791 West Sunset Drive (File #LLA23-0001)
• Site Development Permit: 10311 Magdalena Road (File #SD23-0013)

History Committee

The Los Altos Hills History Committee is meeting to discuss several ongoing projects, including updates on the Heritage House renovation, a planned history walk on Moody Road, and the 'Old Timers' Heritage Gathering. They will also consider recommendations for the annual page count and budget for 'Our Town' publication, and discuss new business such as electing officers and creating a bibliography of town history.

• Update on Heritage House renovation plans
• History walk on Moody Road scheduled for September 10, 2023
• Old Timers Heritage Gathering on September 24, 2023
• Discussion of annual page count and budget for Our Town (Resolution 1 and 2)
• Election of officers and review of mission statement

The committee elected a new slate of officers and unanimously recommended a $2,000 budget for the September 24 Old Timers Program. Members also agreed to support a 12-page count for the remaining 2023-24 issues of the Our Town newsletter.

• Approved June 20, 2023 minutes (Unanimous)
• Recommended $2,000 budget for Old Timers Program (Unanimous)
• Supported 12-page count for Our Town newsletter issues for 2023-24 (Unanimous)
• Elected Duffy Price as Chair (Unanimous)
• Elected Carol Gottlieb as Vice Chair (Unanimous)
• Elected Sylvia Jensen as Recording Secretary (Unanimous)
• Elected Bernardo Ferrari as Program Chair (Unanimous)
• Elected Sally Wood as Past Chair (Unanimous)

Parks & Recreation Committee

The July 17, 2023 meeting of the Los Altos Hills Parks and Recreation Committee has been cancelled. No items were discussed or decided.

Planning Commission

The Planning Commission will hold a special meeting to appoint a new Chair and Vice-Chair. The agenda also includes public hearings for several residential construction and addition projects.

• Appointment of Chair and Vice-Chair
• Site Development Permit for 4,972 square-foot residence at 10701 Magdalena Drive
• Site Development Permit for 5,359 square-foot residence and 746 square-foot ADU at 12355 Hilltop Drive
• Development and variance request for 1,124 square-foot addition and 699 square-foot ADU at 25851 Estacada Drive
• Approval of June 1, 2023 Regular Meeting Minutes

The Planning Commission approved a site development permit for a new residence at 10701 Magdalena Drive. A permit for 12355 Hilltop Drive was continued to a future date with specific design stipulations. The commission also reorganized its leadership.

• Appointed Commissioner Bredo as Planning Commission Chair (5-0)
• Appointed Commissioner Patel as Planning Commission Vice-Chair (5-0)
• Approved June 1, 2023 Regular Meeting Minutes (5-0)
• Approved Site Development Permit for 10701 Magdalena Drive (3-2)
• Continued Site Development Permit for 12355 Hilltop Drive to a date uncertain (5-0)

Technology Committee

The Los Altos Hills Technology Committee will meet to discuss technology use in other towns and ways to reduce burglaries, along with an A/V system upgrade status update. They will also nominate an associate member, approve prior minutes, and elect a chair and vice-chair.

• Nomination of Associate Member Lew Jamison
• Review of technology use in other towns
• Discussion on ways to reduce burglaries
• A/V system upgrade status update
• Election of Chair and Vice-Chair

Open Space Committee

The Los Altos Hills Open Space Committee is meeting to review planning site applications, fence permits, and recent SB9 applications, and to discuss new business including a new associate member, coyote messaging, and Byrne Preserve bridge mitigation. The agenda also includes continuing items such as committee webpage enhancements, a proposed code of conduct, and updates on various environmental and land-use topics.

• Planning site reviews for 13021 N Alta, 26050 Kriste Ln, 13981 Ciceroni
• Fence permit reviews and fast track meeting recaps for multiple properties
• New associate member George Clifford
• Byrne Preserve mitigation for bridge work on Matadero Creek
• Proposed Resolution and Code of Conduct for Committees

The Committee issued landscaping and easement recommendations for three residential projects and elected Paul Marcos as Chair, Wendie Ward as Vice Chair, and Anita Baldwin as Secretary. George Clifford was appointed as an Associate Member. The group also discussed coyote education, stinkwort mapping, and Byrne Preserve mitigation.

• Approved May 10, 2023 minutes (unanimous)
• Recommended native plants, stinkwort removal, and an open space easement for 13021 N. Alta (unanimous)
• Recommended native plants and stinkwort/French broom removal for 26050 Kriste Lane (unanimous)
• Recommended native plants, stinkwort removal, and eucalyptus removal for 13891 Ciceroni Lane (unanimous)
• Voted George Clifford in as Associate Member (unanimous)
• Elected Paul Marcos (Chair), Wendie Ward (Vice Chair), and Anita Baldwin (Secretary) (unanimous)

Fast Track/Site Development

The Site Development Committee will hold a public hearing on July 11, 2023, to consider three items: two site development permits for landscape screening of approved new residences at 13109 Byrd Lane and 27911 Via Ventana Way, and a lot line adjustment involving five properties on Ciceroni Lane and Campo Vista Lane. All items are categorically exempt from CEQA review.

• 13109 Byrd Lane – Site Development Permit for landscape screening of an approved new residence
• 27911 Via Ventana Way – Site Development Permit for landscape screening of an approved new residence
• 13891, 13902, 13861 Ciceroni Lane & 13880, 13902 Campo Vista Lane – Lot line adjustment between five properties resulting in three properties

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a regular meeting with routine business, including approving minutes, electing officers for 2023-2024, and reviewing field trip reports and site development items. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Election of officers for 2023-2024
• Review of field trip reports for properties on Alto Verde Lane, La Lanne Court, Barton Court, North Alta Lane, Manuella Road, Kriste Lane, and La Loma Drive
• Site development review for 13109 Byrd Lane, 27911 Via Ventana Way, and 13891 Ciceroni Lane (lot line adjustment)
• Old business items include native plant garden, wildlife corridors/fence ordinance, water conservation, artificial turf, and eTRAKiT

Public Art Committee

The Public Art Committee is on hiatus in 2023 and this scheduled meeting has been cancelled.

• Meeting cancelled due to committee hiatus

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The committee will review action items from the June 6, 2023 meeting, including updates to the JVAC, Los Altos, and Los Altos Hills websites and Eventbrite. Members will also agree upon upcoming tasks and confirm future meeting dates.

• Approval of minutes from June 6, 2023 meeting
• Review of website and Eventbrite updates
• Planning for nomination letter mailing by first week of August
• Setting next meeting date for September 11, 2023

Planning Commission

The regular meeting of the Los Altos Hills Planning Commission scheduled for July 6, 2023, has been cancelled. A special meeting has been rescheduled for July 13, 2023, at 6:00 PM.

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will hold a special meeting to discuss and potentially vote on several items, including a proposed emergency management agreement with Los Altos, a draft infrastructure resolution from the Strategic Communications Working Group, and a proposal for an Amateur Radio Club. The committee will also elect officers and receive standing reports.

• Proposed emergency management agreement with Los Altos
• Draft Infrastructure Resolution from Strategic Communications Working Group
• Proposal for Amateur Radio Club
• Election of Chairperson, Vice Chairperson, and Secretary
• Discussion on appointment of standing subcommittees

The committee approved a motion to have town staff develop a prioritized roadmap and project proposals to upgrade emergency communications infrastructure. The committee also elected its officers and updated its standing subcommittees. A proposal for an amateur radio club was discussed but deferred for further organizational structuring.

• Approved motion to direct staff to develop emergency communications infrastructure roadmap (7-0)
• Elected Dave Stewart as Secretary (6-1)
• Elected Amita Sachdeva as Vice-Chair (7-0)
• Elected Terry Kearney as Chair (6-1)
• Approved minutes of June 6th, 2023 meeting
• Appointed Neil Katin to the Heritage House Updates Ad Hoc Committee
• Continued five standing subcommittees and sunsetted the DSW groups subcommittee (7-0)

Fast Track/Site Development

This meeting is cancelled. No items will be discussed or decided. The next hearing will be held at a future date.

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee regular meeting scheduled for July 4, 2023 has been cancelled. A special meeting will be held on July 6, 2023 instead. No other items are on this agenda.

• Cancellation of the July 4, 2023 regular meeting
• Special meeting scheduled for July 6, 2023

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for July 3, 2023 has been cancelled. No items were discussed or decided.

• Meeting cancelled

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, June 27, 2023. No items will be discussed or decided at this meeting. Future hearings will continue to be held virtually and in person, with instructions for participation provided.

• Cancellation of the June 27, 2023 Site Development / Fast Track Public Hearing
• Future hearings allow virtual participation via Zoom (Meeting ID: 864 7719 6354)
• In-person hearings at City Council Chambers, 26379 Fremont Road, Los Altos Hills

Community Relations Committee

The Community Relations Committee is reviewing plans for the town picnic and upcoming summer events. The committee will also discuss updates on the new resident welcome project and a requested pet parade.

• Review of town picnic and plans for next year's picnic
• Upcoming events including July 4 Parade, Dinner+Movie night (Aug 4), Softball game (Aug 20), and Hoedown (Sep 9)
• New resident welcome project update
• Pet parade request from the Mayor
• Addressing envelopes to new residents

Pathways Committee

The Los Altos Hills Pathways Committee will review project statuses, consider a recommendation to update the Master Pathway Plan for a future pathway over an existing easement at Maple Leaf Court, and hear updates on the County-wide Trails Master Plan, pathway fees, and maintenance. The meeting includes approval of prior minutes and property reviews.

• Possible vote on updating MPP for Maple Leaf Court easement
• Status of CIP projects: Redwood Grove, 27447 Edgerton Rd, Page Mill (deferred to mid 2024), Summerhill Rd
• Property reviews: 13021 North Alta Ln, 26050 Kriste Ln
• Update on County-wide Trails Master Plan
• Update on revisiting pathway fee

Parks & Recreation Committee

The Parks and Recreation Committee will review draft minutes, discuss a community services sticker survey for the Town Picnic, choose a name for a gnome, and receive updates on a photo scavenger hunt, pedestrian scavenger hunt, and upcoming events including the 4th of July Parade and a Dinner and Movie at the Park. Subcommittee reports on Byrne Preserve signage and a food truck social are also on the agenda.

• Review draft minutes from May 22, 2023
• Community Services & Recreation Program Sticker Survey results presentation by Chris Knopf
• Gnome name selection
• Town Picnic (June 4) and 4th of July Parade (9:30-11:00 am)
• Dinner and movie at the Park (August 4, 6:30-10:00 pm)

Environmental Initiatives Committee

This meeting of the Environmental Initiatives Committee was cancelled. No business was conducted or discussed.

Fast Track/Site Development

The weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, June 20, 2023, has been cancelled. No items were discussed or decided. Future hearing participation instructions are provided.

History Committee

The Los Altos Hills History Committee will meet to discuss and potentially approve a collaboration model for the Our Town publication, review renovation plans for the Heritage House, and plan upcoming public events including a fall walk and heritage gathering. The committee will also consider creating a rotating display of historical objects and a bibliography of town history.

• Update on Heritage House renovation plans
• Discussion and possible approval of collaboration model for Our Town editor
• Planning for fall History Committee walk on September 10, 2023
• Planning for 'Old Timers' Heritage Gathering on September 24
• Discussion of rotating display of historical objects and creation of a history bibliography

The History Committee approved a revised collaboration model for the Our Town publication. The committee also discussed renovation plans for the Heritage House and scheduled upcoming historical walks and gatherings.

• Approved May 19, 2023 meeting minutes (All in Favor)
• Approved Revised 12 June 2023 Proposed Collaboration Model for Editor of Our Town and History Committee (All in Favor)
• Scheduled fall History Committee walk for Sunday, September 10, 2023 (Approved by all)

Parks & Recreation Committee

The Parks and Recreation Committee regular meeting scheduled for June 19, 2023 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The City Council will hold public hearings to adopt the FY 2023-24 operating budget and five-year capital plan, and to authorize collection of delinquent sewer charges. Consent items include rejecting and re-bidding a pavement project up to $1.39 million, approving pathway construction up to $500,000, and renewing the Little League agreement. New business includes adopting a travel policy and a financial policy.

• Resolution adopting FY 2023-24 operating budget and FY 2024-28 capital improvement plan
• Resolution to collect delinquent sewer charges and FY 2023-24 sewer service charges for Palo Alto and Los Altos basins
• Rejecting all bids for 2023 pavement rehabilitation; re-bid with contract up to $1,390,000
• Approving plans for Briones Way, Concepcion Road, and La Paloma Road pathways; contract up to $500,000
• Resolution authorizing two-year IT managed services agreement with Eaton & Associates up to $305,400

The City Council adopted new travel and financial policies and approved an amendment to the reserve policy. The Council also voted to conclude a manure pilot program and authorized a pathway project with an ad hoc oversight committee.

• Appointed Lena Hsu to the Environmental Design and Protection Committee (5-0)
• Approved Resolution 57-23 amending the Reserve Policy to include $460K for AV systems (5-0)
• Approved conclusion of the manure pilot program at Purissima Park (4-1)
• Approved Resolution 58-23 for Briones Way, Concepcion Road, and La Paloma Road pathways, not to exceed $500,000 (5-0)
• Rejected all IT managed services bids and extended Eaton & Associates contract for one year (5-0)
• Approved Resolution 59-23 adopting the Town Travel Policy (5-0)
• Approved Resolution 60-23 authorizing a Financial Policy (5-0)
• Approved Resolution 56-23 increasing City Attorney retainer to $13,465 per month (5-0)

City Council

The City Council is holding a special meeting that consists entirely of a closed session to confer with legal counsel regarding anticipated litigation (one case). No other business is scheduled. The meeting will then adjourn and report out of closed session.

• Closed session conference with legal counsel on anticipated litigation (one case)

The City Council held a special meeting that consisted of a closed session to discuss anticipated litigation. No reportable actions resulted from the closed session.

Technology Committee

The committee recommended accepting a proposal from Stepford for IT services to save the town $100,000 over two years. It also recommended a full AV system upgrade estimated at $460,000, rejecting a lower-cost option to avoid potential system failure and higher long-term costs.

• Approved minutes from 6/1/2023 meeting (unanimous)
• Approved nomination of Lew Jamison as associate member (unanimous)
• Recommended Town accept Stepford proposal for IT services (unanimous)
• Recommended full AV system upgrade estimated at $460,000 (unanimous)

Open Space Committee

The Open Space Committee regular meeting scheduled for Wednesday, June 14, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Fast Track/Site Development

The Town of Los Altos Hills Site Development Committee will hold a public hearing on June 1, 2023, to consider a Site Development Permit for landscape screening of an approved new residence at 10842 West Loyola Drive. The project is categorically exempt from CEQA review. The hearing will be held in person and via Zoom.

• Site Development Permit for landscape screening of an approved new residence at 10842 West Loyola Drive (File #SD22-0084)
• CEQA categorical exemption per Section 15304(b)
• Public hearing scheduled for Tuesday, June 13, 2023 at 10:00 AM
• Meeting location: City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is meeting to discuss old and new business, including approval of prior meeting minutes, and to review field trip reports and site development applications. The agenda includes items on hold such as native plant landscaping, wildlife corridors, and water conservation. The meeting is largely procedural, with no major decisions or public hearings scheduled.

• Approval of May 9, 2023 meeting minutes
• Review of field trip reports for 25240 Cantata Way and 27911 Via Ventana Way (landscape screening)
• Site development reviews: 12105 Oak Park Court (new pool), 26616 Westwind Way, 14096 Seven Acres Lane (landscape screening)
• Old business on hold: native plants, wildlife corridors/fence ordinance, water conservation, artificial turf, eTRAKiT
• Planning Commission report: 12355 Hilltop Drive site development permit (cancelled)

The Environmental Design and Protection Committee approved landscape screening for two properties and a new pool for one property. The committee also approved the meeting minutes from May 9, 2023.

• Approved May 9, 2023 meeting minutes (4-0)
• Approved landscape screening at 26616 Westwind Way
• Approved landscape screening at 14096 Seven Acres Lane
• Approved new pool at 12105 Oak Park Court

Finance & Investment Committee

The Finance and Investment Committee will review the town's reserve policy and calculations, as well as its financial policy. The committee will also consider nominating Chris Nam as an associate member. Reports on recent finance, town, and council activities will be presented.

• Nomination of Chris Nam as Associate Member of FIC
• Review of Reserve Policy and Calculations
• Review of Financial Policy
• Report on Finance activities by Sarina Revillar
• Report on recent town activities by City Manager Pirnejad

Fast Track/Site Development

The Town of Los Altos Hills has cancelled its weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, June 6, 2023. No items will be considered at this meeting. Future hearings will continue to be held virtually or in person, with participation instructions provided.

• Cancellation of the June 6, 2023 Site Development / Fast Track Public Hearing
• Future hearings allow virtual participation via Zoom or in-person attendance at 26379 Fremont Road

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will receive a strategic broadband feasibility study focused on emergency-related aspects and a proposed plan. They will also hear a report from the Strategic Communications Working Group on infrastructure recommendations and a proposal for an Amateur Radio Club. The meeting includes updates on the emergency management consultant's report and changes to staff roles.

• Receive Strategic Broadband Feasibility Study (Jeff Lewis, Preston Young) on emergency-related aspects
• Receive EPRC Infrastructure Recommendations Draft from Strategic Communications Working Group
• Receive proposal for Amateur Radio Club (Associate Member Lattin)
• City Manager's report on changes to Hepenstal's role and 2023 Emergency Manager plans
• Standing reports from subcommittees on community outreach, medical/environmental health, and mass notification

The committee approved the minutes from the April 4, 2023 meeting. Members reviewed reports on emergency communications infrastructure and a broadband feasibility study. Town officials reported budget-driven reductions to a consultant contract and plans to share a permanent Emergency Manager with Los Altos.

• Approved minutes of the April 4th, 2023 meeting
• Reduced Hepenstal consultancy contract from $100k to $75k due to budget constraints
• Proposed shared full-time Emergency Manager position with Los Altos

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The joint committee is meeting to review program graphics, the nomination form, and the selection rubric for the 2023 Community Volunteer Service Awards. They will also discuss testing dates for the website and brainstorm keynote speakers.

• Review new look and feel of program graphics
• Review nomination form
• Review and update rubric for selecting honorees
• Confirm testing dates for JVAC website, LA City website, LAH City website, and Eventbrite
• Brainstorm keynote speakers

Los Altos/Los Altos Hills Senior Commission

The Senior Commission will elect a Chair and Vice Chair for the 2023-24 term, receive an update on the Age Friendly initiative from city staff and subcommittee, and review the proposed FY 2022/23 Work Plan and subcommittees. The meeting also includes approval of prior minutes and informational reports.

• Approve minutes of April 3, 2023 regular meeting
• Submit nominations and appoint Chair and Vice Chair for 2023-24 term
• Receive update on Age Friendly initiative from City staff and subcommittee
• Review recommended FY 2022/23 Work Plan and Subcommittees
• Receive updates from subcommittees on Outdoor Spaces, Transportation, Housing, Social Participation, Respect and Social Inclusion, Communication, and Community Support

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for June 5, 2023, has been cancelled. No items were discussed or decided.

Planning Commission

The Planning Commission will hold a public hearing on a Site Development Permit for a new 5,359 square-foot residence with an attached basement and pool at 12355 Hilltop Drive. The meeting also includes approving the May minutes.

• Public Hearing: Site Development Permit for a new residence at 12355 Hilltop Drive
• Approval of May 4, 2023 Regular Meeting Minutes

The Planning Commission continued a site development permit for a residence at 12355 Hilltop Drive to a date uncertain due to insufficient noticing. The commission also approved the May 4, 2023 meeting minutes.

• Approved May 4, 2023 Regular Meeting Minutes (5-0)
• Continued site development permit for 12355 Hilltop Drive to a date uncertain (5-0)

Technology Committee

The committee decided to request a 'best and final' offer from Eaton and check references for Stepford regarding IT services. An ad-hoc committee consisting of Ameesh and George was formed for Town Picnic A/V. The committee also discussed reducing the budget for AV equipment and design.

• Approved 5/10/2023 meeting minutes (unanimous)
• Resolved to ask Eaton for a 'best and final' offer and check Stepford references (unanimous)
• Formed ad-hoc committee for Town Picnic A/V consisting of Ameesh and George (unanimous)

City Council

The City Council will hold a study session to receive a staff report, consider public comments, and provide feedback on the future of Purissima Park regarding the Los Altos/Los Altos Hills Little League Agreement. The consent calendar includes authorizing a letter supporting an automated license plate reader information sharing policy and rejecting a claim.

• Study session on Purissima Park and Little League Agreement
• Authorizing mayor to sign letter supporting Automated License Plate Reader Information Sharing Policy
• Rejection of claim by Alex Fit-Florea

The City Council reached a consensus to proceed with a three-year contract between the Town and Los Altos/Los Altos Hills Little League. The Council also approved a consent calendar including a support letter for license plate reader policy and a claim rejection.

• Approved Consent Calendar (5-0)
• Authorized Mayor to sign letter supporting Automated License Plate Reader Information Sharing Policy
• Approved rejection of claim of Alex Fit-Florea
• Directed staff to proceed with a three-year contract for Los Altos/Los Altos Hills Little League

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing on a Site Development Permit for a new 864-square-foot swimming pool and spa at 12105 Oak Park Court. The item was continued from May 23, 2023. The meeting is scheduled for May 30, 2023, at 10:00 AM.

• Site Development Permit for a new 864-square-foot swimming pool and spa at 12105 Oak Park Court (File #SD21-0077)
• Categorical Exemption per CEQA Section 15303(e)
• Continued from May 23, 2023

City Council

The City Council will hold a special meeting to receive an update and comments on site selection for the Housing Element, specifically regarding the Twin Oaks and Arastradero properties. The meeting includes public comment limited to this subject.

• Update and receive comments on site selection for the Housing Element specific to Twin Oaks and Arastradero properties.

The City Council held a special meeting to receive public comment on site selection for the town's Housing Element. No development projects were adopted or approved; the Council discussed the necessity of complying with state mandates to avoid the builder's remedy.

• Approved request for Councilmember Tankha to attend meeting virtually (5-0)

City Council

The Los Altos Hills City Council and Finance and Investment Committee will hold a special joint meeting to study the proposed FY23-24 operating budget and the FY2024-2028 Five-Year Capital Improvement Plan. This is a study session, so no final decisions are expected; the purpose is discussion and review.

• Study session on proposed FY23-24 operating budget
• Review of FY2024-2028 Five-Year Capital Improvement Plan

The City Council approved the FY 2023-2024 budget based on staff recommendations, excluding private security patrol and additional newsletter funding. The Council separately approved funding for Sheriff's overtime and denied a request for additional newsletter funds.

• Approved FY 2023-2024 budget recommendations excluding private security patrol, Our Town newsletter funding, and Sheriff Overtime (5-0)
• Denied additional $37,000 for the Our Town newsletter (1-4)
• Approved Sheriff's overtime and removed additional funding for private security patrol (4-1)

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to discuss several environmental topics, including reach codes, a town picnic table, and outreach efforts. The agenda also includes routine items like minutes approval and scheduling future meetings. No major decisions are listed; most items are discussion or planning.

• Discussion of reach codes
• Town picnic table item
• Outreach planning
• Review of April meeting minutes
• Council update by George T

Fast Track/Site Development

The Site Development Committee will hold a public hearing on three permit applications: a new swimming pool and spa at 12105 Oak Park Court, and landscape screening for approved new residences at 26616 Westwind Way and 14096 Seven Acres Lane. All projects are categorically exempt from CEQA review.

• 12105 Oak Park Court – new 864 sq ft swimming pool and spa (File SD21-0077)
• 26616 Westwind Way – landscape screening for approved new residence (File SD23-0001)
• 14096 Seven Acres Lane – landscape screening for approved new residence (File SD23-0007)
• All items are CEQA-exempt under Sections 15303(e) or 15304(b)

Community Relations Committee

The committee is meeting to discuss logistics for the upcoming Town Picnic, including field layout and volunteer roles. Members will also review plans for future events such as the July 4 Parade and a Dinner + Movie Night.

• Town Picnic plans, field layout, rentals, and volunteer roles
• Review of picnic signup status
• Planning for July 4 Parade, Dinner + Movie Night, Softball Game, and Hoedown
• Approval of April 25, 2023, meeting minutes

The Community Relations Committee reviewed final logistics for the Town Picnic, including food flow and award changes. The committee also confirmed the mailing of welcoming letters to 12 new residents from March and April.

• Approved minutes of the prior meeting
• Approved limiting the people's choice award for the car show (unanimous)
• Approved request for Mentor Tutor Connection to have a table at the Town Picnic
• Scheduled special meeting for June 27, 2023

Parks & Recreation Committee

The Parks and Recreation Committee will review draft minutes, discuss recurring meeting days and hybrid options, and address Purissima Park drainage improvements. They will also plan volunteer shifts for the June 4 Town Picnic and review recent events like the food truck social and Pathways Run.

• Purissima Park drainage improvements discussed
• Town Picnic on June 4: volunteer table from 12:30-4:00 pm
• Review of April 19 food truck social and ribbon cutting
• Discussion on hybrid meeting options for future public participation
• Photo scavenger hunt for equine community members and pedestrian scavenger hunt

Pathways Committee

The Los Altos Hills Pathways Committee is holding a regular meeting with mostly status updates and routine items. The agenda includes reviewing minutes, receiving project status reports on approved CIP projects, and discussing old and new business like pathway fees and a Maple Leaf Court pathway. No significant decisions or public hearings are scheduled; the meeting is largely informational and procedural.

• Status report on CIP projects: Redwood Grove, 27447 Edgerton Rd, Page Mill (Lupine to Via Feliz, deferred to mid 2024), Summerhill Rd
• Discussion of '10' Segments for FY 22/23: Briones, La Paloma, Concepcion
• New Business: Maple Leaf Court pathway
• Old Business: revisiting pathway fee, pathway prioritization subcommittees, pathway maintenance
• Upcoming events: Pathways Run/Walk (May 13) and Town Picnic (June 4)

The committee received status reports on several Capital Improvement Projects and discussed the potential addition of the Maple Leaf Court pathway to the Master Pathway Plan. No formal votes were taken during the meeting.

• No minutes were available for review or approval for April 24, 2023
• Tabled vote on Maple Leaf Court pathway recommendation until June 2023 meeting

History Committee

The Los Altos Hills History Committee will meet to discuss renovation plans for the Heritage House, review collaboration with Our Town, and plan a fall presentation and walk. They will also consider a rotating display of historical objects and creating a bibliography of town history.

• Discussion of renovation plans for the Heritage House
• Review of collaboration model with Our Town editor
• Possible dates and speakers for fall presentation
• Possible routes and dates for fall history walk
• Creation of a bibliography of Los Altos Hills history

The committee approved the concept for renovations to the Heritage House and established an ad hoc committee to coordinate with staff. Members discussed a $400,000 grant and the potential for adding 500 square feet to the building. The committee deferred a vote on the 'Our Town' collaboration model to the next meeting.

• Approved April 18, 2023 minutes (4-0)
• Approved Heritage House renovation concept and created ad hoc committee consisting of Carol and Bernardo (4-0)

City Council

This agenda is a notice of cancellation. The regular City Council meeting scheduled for May 18, 2023, has been cancelled. A special meeting is scheduled for May 17, 2023, with its own agenda.

• Regular meeting of May 18, 2023, cancelled
• Special meeting scheduled for May 17, 2023

City Council

This special meeting includes a presentation on a proposed Magical Bridge Playground at Foothill College, several consent items such as a $243,168 IT services contract and a $220,000 landscape maintenance agreement, and council-initiated discussions on pathway impact fees and streamlining solar permitting.

• Presentation on proposed Magical Bridge Playground at Foothill College
• Award contract to Eaton and Associates for IT managed services, two-year agreement not to exceed $243,168
• Resolution approving storm drain improvements at Purissima Park, Story Hill Lane, and Oak Park Court, construction contract not to exceed $220,000
• Resolution authorizing landscape maintenance services agreement for FY 2023-2025 to Bayscape Landscape Management not to exceed $220,000
• Consideration to direct staff to initiate a Pathway Impact Fee study and engage a consultant

The City Council appointed four members to various town committees and approved several infrastructure resolutions, including storm drain improvements and landscape maintenance. The Council also extended a newsletter contract and tabled a $243,168 IT services contract for further bid evaluation.

• Appointed John Swan to Technology Committee (4-0-1)
• Appointed Michelle Raffin to Finance and Investment Committee (5-0)
• Appointed Jim Scheinman to Environmental Initiatives Committee (5-0)
• Appointed Paul Marcos to Open Space Committee (5-0)
• Approved Resolution 52-23 for Council Chambers Audio Video Project bids (5-0)
• Approved Resolution 53-23 for Our Town Newsletter extension, $37,000 for one year, reducing issues from four to two (4-1)
• Tabled IT Managed Services contract for Eaton and Associates for reevaluation
• Approved Resolution 46-23 for storm drain improvements not to exceed $220,000 (5-0)

History Committee

The Los Altos Hills History Committee will discuss renovation plans for the Heritage House, review collaboration with the Our Town editor, and plan a fall presentation and history walk. They will also consider a rotating display of historical objects and creating a bibliography of town history for the website.

• Discussion of renovation plans for the Heritage House
• Review of collaboration model with the editor of Our Town
• Update on possible dates and speakers for fall history committee presentation
• Discussion of rotating display of indoor physical objects related to town history
• Creation of a bibliography of Los Altos Hills history for the web page

The committee approved the concept for Heritage House renovations and established an ad hoc committee to work with staff. The committee also discussed the collaboration model for the 'Our Town' publication, deferring a vote on the interaction model to the next meeting.

• Approved April 18, 2023 minutes (4-0)
• Approved Heritage House renovation concept and created an ad hoc committee consisting of Carol and Bernardo (4-0)
• Tabled vote on 'Our Town' interaction model until next regular meeting

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, May 16, 2023. No items will be discussed or decided at this meeting. Future hearings will proceed with instructions for in-person or virtual participation.

• Cancellation of the May 16, 2023 Site Development / Fast Track Public Hearing
• Future hearings to be held at City Council Chambers, 26379 Fremont Road, Los Altos Hills, CA 94022
• Virtual participation via Zoom with Meeting ID 864 7719 6354 and Passcode 398572

Parks & Recreation Committee

The regular Parks and Recreation Committee meeting scheduled for May 15, 2023 has been cancelled. A special meeting has been scheduled for Monday, May 22, 2023 at 6:00 pm.

• Regular meeting cancelled
• Special meeting scheduled for May 22, 2023 at 6:00 pm

Technology Committee

The Los Altos Hills Technology Committee is meeting to discuss and potentially act on several technology-related items. They will review a broadband feasibility study, assess bids for IT services, and discuss best practices for residential power resilience. The agenda also includes a report on a Tarana Wireless demo and a review of the Town Hall audio/video design.

• Review of Town Hall Audio/Video design (George Lee/Ameesh Divatia)
• Discussion of Broadband Feasibility Study by Government Technology Associates
• Best Practices for Residential Power Resilience (George Lee, Ameesh Divatia)
• Assessment of bids submitted in response to IT Services RFP
• Report on Tarana Wireless demo in Sacramento (Rajiv Bhateja)

The committee approved recommendations to extend fiber to Town Hall and three town towers, and proposed forming a broadband advisory board. The committee also recommended Eaton & Associates for IT services and moved to bring the Town Hall AV update proposal to the council.

• Approved 4/12/2023 meeting minutes (unanimous)
• Approved motion to bring Town Hall AV system update proposal to council (unanimous)
• Approved Broadband Feasibility Study as a reasonable summary of the report (unanimous)
• Recommended Eaton & Associates for IT services at an annual cost of $183K (unanimous)
• Recommended forming a broadband advisory board
• Recommended extending fiber to Town Hall and towers at Purissima Park and Westwind Barn
• Recommended extending fiber to additional locations including Foothill College and EOC
• Recommended a pilot program with a fixed wireless provider

Open Space Committee

The Los Altos Hills Open Space Committee is meeting to review planning site applications, including a remodel at 25980 Todd Lane, and to discuss recent SB9 applications and fence permits. They will also cover new business like updating coyote information for residents and planning an information table at the Town Picnic. Continuing business includes updates on the SOD Blitz, artificial turf proposals, and creek protection efforts.

• 25980 Todd Lane remodel & addition review
• 25538 Hidden Springs Court landscaping, fence, gate
• 26080 Quail Lane new residence, pool, ADU
• 25091 Tepa Way garage, pool, spa, & ADU
• 13867 Robleda Road new residence, garage, pool, spa, & ADU

The committee approved native plant landscaping and stinkwort removal requirements for a property remodel at 25980 Todd Lane. Members also voted to provide updated coyote information for the City Manager's reports. The committee reviewed several other planning applications and discussed website improvements.

• Approved April 8, 2023 minutes (unanimous)
• Approved landscaping recommendations for 25980 Todd Lane (unanimous)
• Added Condition of Approval for 25980 Todd Lane to remove Stinkwort plants by Sept 1 annually
• Approved motion to send updated coyote information to City Manager's reports (unanimous)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will review several site development permits for new residences and additions, including properties on Quail Lane, Tepa Way, Robleda Road, and Purissima Road. They will also discuss old business items such as wildlife corridors, water conservation, and artificial turf, and review field trip reports. The meeting includes public comment opportunities and is held in person and via Zoom.

• 25538 Hidden Springs Ct. – Landscape Screening, Fencing
• 26080 Quail Lane – New Residence
• 25091 Tepa Way – New Residence
• 13867 Robleda Road – New Residence
• 256481 Purissima Road – Addition and Remodel

The Environmental Design and Protection Committee approved several residential projects, including new residences and landscaping. The committee also approved the meeting minutes from April 11, 2023.

• Approved April 11 2023 meeting minutes (5-0)
• Approved landscape screening and fencing at 25538 Hidden Springs Ct.
• Approved new residence at 26080 Quail Lane
• Approved new residence at 25091 Tepa Way
• Approved new residence at 13867 Robleda Road
• Approved addition and remodel at 26481 Purissima Road

Environmental Design & Protection Committee

The regular May 9, 2023 meeting of the Environmental Design and Protection Committee has been cancelled. A special meeting of the same committee is scheduled for the same day at 5:00 p.m., but no agenda items are provided in this notice.

• Regular meeting cancelled
• Special meeting scheduled for May 9, 2023 at 5:00 p.m.

Finance & Investment Committee

The Finance and Investment Committee will discuss and vote on a proposal to transfer the Town's OPEB (CERBT) Retiree Health Plan investment portfolio management from CalPERS to PARS. They will also review preliminary fiscal 2024 budget information, consider financial policy changes, and receive quarterly investment results. The meeting includes a nomination for an associate member and updates on the City Manager's purchasing authority increase to $60,000.

• Discussion and vote on transferring OPEB (CERBT) Retiree Health Plan portfolio from CalPERS to PARS
• Preliminary fiscal 2024 annual budget information presented by Sarina Revillar
• Review and approval of Financial Policy changes
• City Manager purchasing authority increased to $60,000
• Nomination of Medha Rishi as Associate Member by Roddy Sloss

The Finance and Investment Committee decided to keep both CERBT and PARS as managers for the Town’s OPEB Plan. The committee also elected Medha Rishi as an Associate Member and reviewed the March 2023 quarterly investment report.

• Approved February 4, 2023 meeting minutes (unanimous)
• Elected Medha Rishi as Associate Member of the FIC (unanimous)
• Decided to retain CERBT and PARS as managers for the Retiree Medical Plan portfolio (unanimous)

Planning Commission

The Planning Commission will hold public hearings regarding two residential projects involving new construction and remodeling. The meeting also includes a review of recent fast-track site development reports.

• Site Development Permit for a new 5,000 square-foot residence at 27790 Stirrup Way
• Remodel and 1,124 square-foot addition at 25851 Estacada Drive
• Report on new 3,744 square-foot residence at 25091 Tepa Way
• Report on new 4,948 square-foot residence at 13867 Robleda Road

The Planning Commission voted 5-0 to continue a site development permit for a new residence at 27790 Stirrup Way to a date uncertain. They also continued a variance application for chemical storage sheds at 24752 Olive Tree Lane, requesting design modifications to address parking and roof height concerns. Two past fast-track projects were reported as approved.

• Continued 27790 Stirrup Way residence permit to date uncertain (5-0)
• Continued variance for water storage tanks at 24752 Olive Tree Lane, requesting design changes (5-0)
• Approved consent calendar including April 25, 2023 special meeting minutes (5-0)
• Reported approval of 25091 Tepa Way residence and ADU (no vote taken)
• Reported approval of 13867 Robleda Road residence and ADU with conditions (no vote taken)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to plan the renovation of the Native Plant Garden and Heritage House Orchard. They will also discuss support from the Engineering and Public Works Department for these projects. The meeting is a discussion and planning session, with no final decisions listed on the agenda.

• Planning for Native Plant Garden renovation
• Planning for Heritage House Orchard renovation
• Discussion with Public Works Director WooJae Kim on support for garden and orchard

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will review and comment on Heritage House upgrade plans and discuss a proposal to create a Los Altos Hills Amateur Radio Club. The meeting also includes approval of prior minutes, standing reports from subcommittees and liaisons, and review of action items.

• Review and comment on Heritage House upgrade plans (Attachment 5)
• Proposal for creation of a LAH Amateur Radio Club (Attachment 6)
• Standing reports from Community Outreach, Medical & Environmental Health, DSW Groups/Programs, Town Emergency Plans, Mass Notification, and Emergency Communications subcommittees
• Reports from Town Council Liaison, City Manager, County Fire District Liaison, and Emergency Management Consultant

The committee held a regular meeting but lacked a quorum with only 3 of 7 voting members present. No formal votes were taken, and the approval of prior meeting minutes was tabled. Members discussed Heritage House remodel plans and a proposal for a town-supported amateur radio club.

• Tabled approval of prior meeting minutes due to lack of quorum
• Scheduled Heritage House site visit for May 9 at 1 PM

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing on May 2, 2023, to consider two site development permit applications. The first is for a new 3,744 sq ft residence with an ADU at 25091 Tepa Way, and the second is for a new 4,948 sq ft residence with an ADU at 13867 Robleda Road. Both projects are eligible for the fast-track process and are categorically exempt from CEQA review.

• 25091 Tepa Way: new 3,744 sq ft two-story residence, 830 sq ft garage, 629 sq ft pool/spa, 450 sq ft ADU
• 13867 Robleda Road: new 4,948 sq ft residence, 837 sq ft pool/spa, 850 sq ft detached ADU
• Both projects qualify for fast-track (8 and 6 points, under 15-point threshold)
• Advisory committees recommend conditions: invasive plant removal, landscape screening, open space easements
• Public comment accepted in person or via Zoom; meeting ID 864 7719 6354

Los Altos/Los Altos Hills Senior Commission

The Senior Commission will hold a regular meeting to approve prior minutes, elect a Chair and Vice Chair for the 2023-24 term, receive an update on the Age Friendly initiative, and review the recommended FY 2022/23 Work Plan and subcommittees. Informational flyers and oral reports from subcommittees and staff are also on the agenda.

• Approve minutes of April 3, 2023 meeting
• Nominate and appoint Chair and Vice Chair for 2023-24
• Receive update on Age Friendly from City staff
• Review FY 2022/23 Work Plan and Subcommittees
• Receive informational flyers

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for May 1, 2023 has been cancelled. A special meeting will be held on Monday, May 8, 2023 instead. The agenda contains no items for discussion or decision.

• Meeting cancelled for May 1, 2023
• Special meeting scheduled for May 8, 2023

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to discuss several environmental topics, including IPCC findings, a reach code update, and updates from various subcommittees. The agenda includes public comment, minutes approval, and reports on climate adaptation, GHG, community measures, and municipal measures. No final decisions are listed; most items are updates and discussions.

• Review of IPCC findings
• Reach code update
• SVCE grant proposal update
• Discussion of Berkeley gas ban struck down
• Santa Clara County Fire switches to renewable diesel

The committee approved the minutes from the March regular meeting. Members discussed climate adaptation strategies and the timeline for a potential reach code update, though no formal votes were taken on these items.

• Approved March Regular Meeting minutes (Unanimous)

Community Relations Committee

The committee will review plans for the Town Picnic, including field layout and volunteer roles. Members will also discuss future events such as the July 4 Parade and a potential Dinner + Movie Night.

• Town Picnic planning and mailer review
• Tabling Policy Update
• Review of July 4 Parade, Dinner + Movie Night, Softball Game, and Hoedown plans
• Our Town Newsletter feedback

The committee approved the March meeting minutes and decided to move the ice cream station to the Shake Shack for the upcoming picnic. Members discussed the picnic budget, vendor lists, and registration logistics.

• Approved March meeting minutes (unanimous)
• Approved moving ice cream location to Shake Shack (unanimous)

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider two site development permits. The first is for landscape screening, fencing, and a driveway gate at 25538 Hidden Springs Court. The second is a Fast Track application for a new 6,183 square-foot residence with a 5,681 square-foot basement, pool/spa, and detached ADU at 26080 Quail Lane. The meeting will take public comment in person and via Zoom.

• 25538 Hidden Springs Court – SD23-0005 – landscape screening, fencing, driveway gate for approved residence
• 26080 Quail Lane – SD22-0088 – new 6,183 sq-ft residence, 5,681 sq-ft basement, 1,042 sq-ft pool/spa, 800 sq-ft ADU
• CEQA categorical exemptions cited for both projects
• EDPC recommends Planning Commission review of lot coverage and suggests eliminating one garage
• Open Space Committee recommends protection of existing oak trees and native landscaping

Planning Commission

The Planning Commission will hold a public hearing regarding a permit for a 1,110 square-foot addition to an existing residence. The commission will also receive an introduction to proposed zoning code amendments for wireless telecommunications facilities.

• Public hearing: 1,110 square-foot addition at 25811 Estacada Drive
• Proposed zoning code amendments regarding temporary exempt wireless telecommunications facilities
• Approval of March 2, 2023, Regular Meeting Minutes

The Planning Commission approved a permit for a 1,110 square-foot addition to an existing residence. The approval included the relocation of two non-conforming open parking spaces. Proposed zoning code amendments for wireless facilities were continued to a date uncertain.

• Approved Site Development and Conditional Development Permits for 1,110 sq-ft addition at 25811 Estacada Drive (5-0)
• Approved March 2, 2023 Regular Meeting Minutes (5-0)
• Continued proposed zoning code amendments for temporary exempt wireless telecommunications facilities to a date uncertain

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The joint committee will discuss the timeline and content for the 2023 Volunteer Awards Luncheon, including a guest speaker for the 40th event and a suggested date of December 8, 2023. They will also review action items from the March 13 meeting and approve minutes.

• Discuss timeline and content for 2023 Luncheon, including guest speaker for 40th event
• Suggested luncheon date: December 8, 2023
• Review action items from March 13 meeting
• Approve minutes from March 13, 2023 meeting

City Council

The City Council will consider approving updates to the Housing Element of the General Plan for 2023-2031, including findings that it complies with state law and furthers fair housing. The council will also hold a public hearing on a conditional use permit for chemical storage sheds at a water facility near 24752 Olive Tree Lane and a landmark alteration permit for 12345 El Monte Road. Consent items include approving $1,756,732.98 in March disbursements and adopting an ordinance increasing the City Manager's purchasing authority.

• Consideration of Housing Element update for 2023-2031
• Public hearing on conditional use permit for chemical storage sheds at water facility near 24752 Olive Tree Lane
• Public hearing on landmark alteration permit for 12345 El Monte Road
• Approval of $1,756,732.98 in disbursements for March 2023
• Adoption of Ordinance 609 increasing City Manager's purchasing authority

The City Council approved Resolution 35-23 to update the Town's Housing Element to comply with state laws and fair housing requirements. The approval included specific modifications regarding SB 9 unit floor areas, story pole regulations, and the LUF formula. Two residents were also appointed to town committees.

• Approved Resolution 35-23 updating the Housing Element of the General Plan 2023-2031 (5-0)
• Appointed Aarti Johri to the North County Library Authority for a four-year term (5-0)
• Appointed Ronald Haley to the Technology Committee for a four-year term (5-0)
• Approved changes to the meeting agenda (5-0)

History Committee

The committee approved a letter to the Council and staff regarding the Carriage House at Foothill College. Members also agreed to add the Heritage House renovations to the May agenda following a presentation from town staff. Several items, including the town history bibliography and indoor physical object displays, were tabled.

• Approved March 21, 2023 minutes as amended (5-0)
• Approved March 30, 2023 minutes as written (5-0)
• Approved letter to Council and staff regarding Carriage House at Foothill College (5-0)
• Agreed by consensus to place Heritage House on the May agenda
• Decided committee charges should remain general and not be changed
• Delayed Spring History Walk to the fall
• Tabled discussion of rotating indoor physical object displays
• Tabled creation of a Los Altos Hills history bibliography

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, April 18, 2023. The notice provides instructions for attending future hearings, either in person or via Zoom, and outlines procedures for public comment. No specific projects or actions are listed for this meeting.

• Hearing cancelled for April 18, 2023
• Future hearings can be attended in person at City Council Chambers, 26379 Fremont Road, or via Zoom
• Public comment can be submitted by email or during the meeting via Zoom
• Zoom link: http://bit.ly/SiteDevelopmentHearing, Meeting ID: 864 7719 6354, Passcode: 398572

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee is holding a special meeting to review draft minutes, discuss changing its regular meeting day, and receive updates on several events and subcommittee projects. The agenda includes planning for a photo scavenger hunt for equine community members, a pedestrian scavenger hunt, a pathways run, and reports on signage at Byrne Preserve and the upcoming food truck social. No major policy decisions or financial items are listed.

• Discussion on changing the committee's regular meeting day
• Update on photo scavenger hunt for equine community members
• Update on pedestrian scavenger hunt and pathways run
• Report on Byrne Preserve permanent signage
• Report on food truck social and ribbon cutting (April 19)

The committee approved the minutes from the March 27, 2023, meeting. Members discussed potential events including scavenger hunts, a dog obstacle course, and AAPI month activities, but no formal votes were taken on these proposals.

• Approved 3/27/2023 minutes (unanimous)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to plan the Native Plant Garden and Heritage House Orchard Renovation. The agenda contains only this planning item plus procedural call to order and adjournment.

• Planning for the Native Plant Garden and Heritage House Orchard Renovation

Open Space Committee

The Los Altos Hills Open Space Committee is meeting to discuss planning site reviews, recent SB9 applications, and fence permit reviews. They will also consider a proposed code of conduct for committees, a new web page, and updates on the Safety Element and tree ordinances. Several fast-track meetings were cancelled, with only one held for a new residence at 14422 Liddicoat Circle.

• Review of SB9 applications and fence permit reviews
• Proposed Resolution and Code of Conduct for Committees
• 2023 SOD Blitz scheduled for May 20-21
• Proposed change by EDPC regarding artificial turf
• Update on Live Oak Association consultation on wildlife-friendly fence and fence ordinance

The committee approved the revised March 8, 2023 minutes and established an ad hoc committee to address webpage design concerns. Members discussed a proposed Code of Conduct for committees and updates to the town's artificial turf policy.

• Approved revised March 8, 2023 minutes (unanimous, one abstention)
• Formed Ad Hoc committee for webpage design consisting of AB, PB, and VM

City Council

This special meeting was cancelled. The agenda included a public hearing on a resolution to approve updates to the Housing Element of the General Plan for 2023-2031, along with council-initiated items on committee liaison relationships and a community safety appreciation dinner.

• Resolution approving updates to the Housing Element of the General Plan for 2023-2031
• Council liaison relationship with standing committees (Mayor Swan)
• Memo on April 23 appreciation dinner for community safety leaders (Councilmember Schmidt)

Environmental Design & Protection Committee

The regular Environmental Design and Protection Committee meeting scheduled for April 11, 2023 at 5:45 pm has been cancelled. A special meeting is instead scheduled for 5:00 pm on the same day. No agenda items are listed for either meeting.

• Regular meeting cancelled
• Special meeting scheduled for 5:00 pm on April 11, 2023

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to discuss old and new business, including native plant landscaping, artificial turf, and the approval of meeting minutes. They will also review field trip reports and site development permits for several properties, and consider an associate member application and election of a vice-chair.

• Review of site development permits for properties including 27983 Central Drive, 14160 Miranda Road, 12355 Hilltop Drive, 25020 Oneonta Drive, 26929 Almaden Court, and 14330 De Bell Road
• Discussion of native plant garden and use of native plants for landscaping
• Discussion of artificial turf
• Application of Hajime Murakami as associate member
• Election of Vice-Chair

The Environmental Design and Protection Committee approved the appointment of Hajime Murakami as an associate member and elected Grace Tsang as Vice-Chair. The committee also established a regular meeting time for the second Tuesday of the month.

• Approved meeting time for 2nd Tuesday of the month at 5:00 pm (5-0)
• Approved February 14, 2023 meeting minutes (5-0)
• Approved Hajime Murakami as associate member (5-0)
• Elected Grace Tsang as Vice-Chair (5-0)

Public Art Committee

The Public Art Committee is on hiatus for the year 2023. There are no items scheduled for discussion or decision at this time.

Planning Commission

The regular meeting of the Los Altos Hills Planning Commission scheduled for April 6, 2023, has been cancelled. A special meeting has been rescheduled for April 25, 2023.

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will hear a report on automatic gas shutoff valves and vote on approving minutes from December 2022. Standing reports from town council, city manager, fire district, and subcommittees will also be presented.

• Report on Automatic Gas Shutoff Valves with guest Bhateja
• Review and vote on approval of minutes from December 6, 2022
• Town Council Liaison Report from Council Member Schmidt
• City Manager's Report from City Manager Pirnejad
• Subcommittee reports on DSW groups, town emergency plans, mass notification, community outreach, and emergency communications

The committee approved the creation of a subcommittee to research local emergency medical response and develop a proposal. A special meeting was scheduled for April 18, 2023, to review the emergency management consultant's proposed work plan.

• Approved minutes from March 7, 2023 meeting
• Created subcommittee to investigate local emergency medical response (unanimous)
• Scheduled Special Meeting for April 18, 2023, to consider emergency management consultant work plan

Fast Track/Site Development

The Town of Los Altos Hills has cancelled its weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, April 4, 2023. The notice provides instructions for attending future hearings in person or via Zoom, including how to submit public comments. No specific projects or agenda items are listed for this cancelled meeting.

• Cancellation of April 4, 2023 Site Development / Fast Track Public Hearing
• Instructions for in-person attendance at City Council Chambers, 26379 Fremont Road
• Zoom participation details: Meeting ID 864 7719 6354, Passcode 398572
• Public comment submission via email with 'FOR PUBLIC COMMENT' in subject line

Finance & Investment Committee

The Los Altos Hills Finance and Investment Committee will discuss an ordinance that would modify the purchasing system and increase City Manager authority, along with a presentation on CalPERS CERBT (OPEB) investments. The meeting also includes reports on finance matters, town activities (including housing and storm damage), and recent council activities. The agenda is largely routine, with no final decisions expected.

• Discussion of ordinance modifying purchasing system and increasing City Manager authority
• Presentation of CalPERS CERBT (OPEB) investments
• Report on finance matters: budget, annual audit
• Report on town activities: Housing Element, storm damage
• Approval of minutes from February 6, 2023 meeting

History Committee

The Los Altos Hills History Committee is holding a special meeting to review drawings for the Carriage House at Foothill College and develop comments for Planning Staff. They will also discuss procedures for working with the editor of Our Town, including reviewing newsletter guidelines and past content suggestion processes.

• Review of drawings for the Carriage House at Foothill College
• Development of comments to be sent to Planning Staff
• Review of proposal for History Committee procedures with Our Town editor
• Review of Newsletter Submission Guidelines
• Discussion of subcommittee suggestions from 21 February 2023 proposal

The committee reviewed documentation and rehabilitation standards for the Carriage House at Foothill College. They established specific recommendations for windows, fire escapes, fencing, and barn doors. The committee voted to consolidate these findings for delivery to Town Staff.

• Approved motion to consolidate Carriage House rehabilitation findings for delivery to Town Staff (5-0)

Community Relations Committee

The regular meeting for the Community Relations Committee scheduled for March 28, 2023, has been cancelled. A special meeting was instead scheduled for March 21, 2023.

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a Site Development Permit for a new two-story residence, detached garage, and attached ADU at 14422 Liddicoat Circle. The project is categorically exempt from CEQA review. The hearing will take public testimony on the proposal.

• New 4,365 sq ft residence with 612 sq ft detached garage and 800 sq ft attached ADU
• Proposed development area 9,875 sq ft, exceeding maximum by 2,847 sq ft
• Proposed floor area 4,977 sq ft, leaving 23 sq ft remaining
• Grading: 1,030 CY cut, 170 CY fill, 860 CY export
• Environmental committee recommends landscape screening and sound engineer due to I-280 noise

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee is holding a special meeting to review draft minutes, receive public comment, and discuss new and old business. Key items include a proposed tabling policy, a photo scavenger hunt for equestrian community members, a kids' pathway run, and a new resident meet report. The committee will also review upcoming events and subcommittee reports on Byrne Preserve signage and Edith Park improvements.

• Discussion on proposed tabling policy
• Photo scavenger hunt for equine community members
• Pathway run activity for kids
• Chamber Music concert on 3/31, 7:30-9:00 pm
• Food truck social and ribbon cutting on 4/19, 4:30-7 pm

The committee unanimously voted against moving forward with a draft tabling policy for hosted special events. Other actions included approving the February 27 minutes and removing Scott Vanderlip from the Byrne Preserve Permanent Signage subcommittee.

• Approved February 27, 2023 draft minutes (unanimous)
• Denied motion to move forward with the Los Altos Hills hosted special event tabling policy (unanimous)
• Removed Scott Vanderlip from Byrne Preserve Permanent Signage subcommittee
• Tabled plan to improve Edith Park until next year

Pathways Committee

The Los Altos Hills Pathways Committee is meeting to discuss future options for the town's pathway plan, review project statuses, and consider the draft 2023 Pathway Work Plan. The agenda includes updates on approved CIP projects, tracked projects, and various administrative items. No final decisions are expected on the pathway plan options, as this appears to be a discussion item.

• Discussion of future options for pathway plan
• Status report on CIP projects: Redwood Grove, 27447 Edgerton Rd, Page Mill (Lupine to Via Feliz), Summerhill Rd
• Draft 2023 Pathway Work Plan review
• New pathway committee member: Laure Tuchscherer
• Request for submissions to Our Town newsletter (April 6 deadline)

The committee approved the minutes from the February 27, 2023 meeting. Members discussed status updates for several pathway projects and reviewed options for a future pathway plan after a 3.6-mile proposal exceeding $3 million was not approved.

• Approved February 27, 2023 minutes (JM, RS, RP, JN-approved; LT-abstained)

Community Relations Committee

The committee will review the town picnic plans, volunteer roles, and the policy for community organizations tabling at picnics. Members will also discuss addressing envelopes to new residents and reviewing the Newcomer’s Reception.

• Update on Town Picnic Tabling Policy
• Town Picnic Plans and Volunteer Roles
• Addressing envelopes to new residents
• Newcomer’s Reception Review
• Impact of Power Outage

The committee established a policy allowing nonpartisan, non-profit organizations (excluding churches) to request tables for financial donations at town events. Members also coordinated tasks and catering for the upcoming town picnic.

• Approved Feb 28, 2023 minutes (unanimous)
• Approved policy allowing nonpartisan, non-profit, non-church organizations to request tables for financial donations (unanimous)
• Decided town-supported organizations may request tables at the town picnic
• Selected Hunger at Home as the town picnic caterer
• Assigned registration to Karen and Lana
• Assigned beverages to Lew

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to discuss several environmental initiatives, including a reach code discussion, a direct install program, and updates from subcommittees on greenhouse gas, community measures, and municipal measures. They will also review a grant proposal update from Silicon Valley Clean Energy (SVCE) and receive a council update. The meeting is primarily for discussion and updates, with no final decisions listed on the agenda.

• Reach Code Discussion
• Direct Install Program Discussion
• GHG Subcommittee Update
• SVCE Grant Proposal Update
• Municipal Measures Subcommittee Update

The committee approved the February regular meeting minutes. Members discussed potential updates to building reach codes, the status of residential energy assessments, and the 2021 greenhouse gas inventories.

• Approved February Regular Meeting minutes (unanimous)

Community Relations Committee

The Special Community Relations Committee meeting scheduled for Tuesday, March 21, 2023, has been cancelled.

History Committee

The Los Altos Hills History Committee will discuss updates on the 2023 Morgan Manor event, the Heritage House renovation plans, and signage for Heritage Trees. They will also consider topics for the fall presentation, dates for history walks, and a rotating display of historical objects, including a new painting donation.

• Update on planning for the 2023 Morgan Manor event
• Discussion of committee involvement in Heritage House renovation plans
• Review of drawings for the Carriage House at Foothill College
• New donation by Mr. Allen Fox of a painting of the Winbigler house
• Creation of a bibliography of Los Altos Hills history for the town web page

The committee approved the February 21 minutes and scheduled a special meeting for March 30, 2023, to discuss "Our Town" plans. Members agreed to produce a history brochure for the Morgan Manor site and set the theme for the fall presentation.

• Approved February 21 minutes (4-0)
• Scheduled special meeting for March 30, 2023, at 2:00 p.m. (4-0)
• Decided to create a History Brochure for Morgan Manor
• Set fall presentation theme as the influence of the Horse on Town History

Parks & Recreation Committee

The Parks and Recreation Committee regular meeting scheduled for March 20, 2023 has been cancelled. A special meeting has been scheduled for Monday, March 27, 2023. The agenda contains no substantive items for discussion or decision.

• Meeting cancelled
• Special meeting scheduled for March 27, 2023

City Council

The Los Altos Hills City Council is holding a special meeting to consider a proclamation declaring a local emergency from severe winter storms and a request to sign a letter supporting the Community Services Agency's facilities project. The council will also adjourn to closed session to discuss existing litigation (Linebarger v. Los Altos Hills) and anticipated litigation involving significant exposure to litigation.

• Proclamation of local emergency relating to severe winter storms
• Request to sign letter supporting CSA of Mountain View, Los Altos and Los Altos Hills facilities project
• Closed session: existing litigation Linebarger v. Los Altos Hills Case No. 2015-1-CV-282970
• Closed session: anticipated litigation (two cases)

The City Council held a special meeting that proceeded directly to a closed session. No reportable actions were taken during the session.

City Council

The Los Altos Hills City Council will vote on several contracts and resolutions, including a $601,620 planning contract for rezoning multi-family districts, a $532,220 sewer repair project, and an ordinance to increase the City Manager's purchasing authority. They will also review annual progress reports on the General Plan and Housing Element, and consider a concessionaire agreement for the Westwind Community Barn.

• Resolution awarding $601,620 contract to Michael Baker International for rezoning and EIR
• Resolution authorizing $532,220 construction agreement with C2R Engineering for sewer repair
• Ordinance to increase City Manager's purchasing authority and formal bid threshold
• Resolution to renew concessionaire agreement with Victoria Dye Equestrian, LLC for Westwind Community Barn
• Review of 2022 General Plan and Housing Element Annual Progress Reports

The City Council approved a planning contract for multi-family residential overlay zoning and adopted the 2022 General Plan and Housing Element progress reports. The Council also approved several infrastructure and administrative contracts, including emergency sinkhole repairs on Page Mill Road. Due to a local power emergency, the meeting was conducted under AB 361 standards.

• Approved $601,620 contract to Michael Baker International, Inc. for multi-family residential rezoning (5-0)
• Adopted 2022 General Plan and Housing Element Annual Progress Reports (5-0)
• Approved amendment for emergency sinkhole repair on Page Mill Road with O. Nelson & Son, Inc. (5-0)
• Approved $90,000 for public safety consulting services with Municipal Resource Group, LLC (5-0)
• Approved renewal of Westwind Community Barn concessionaire agreement with Victoria Dye Equestrian, LLC (5-0)
• Introduced Ordinance 609 to increase City Manager's purchasing authority (4-1)
• Appointed William “Bill” Ralston to the Environmental Initiatives Committee (5-0)
• Directed staff to seek a resident to fill the North County Library Authority position (5-0)

City Council

This is a special meeting with the sole substantive item being a closed-session discussion of the City Manager's performance evaluation, followed by a report out of closed session. Public comment is limited to items on the special meeting agenda. No other decisions or discussions are listed.

• Closed session: Public employee performance evaluation for City Manager (Gov. Code 54957)
• Public comment period limited to special meeting items
• Report out of closed session

The City Council held a special meeting that proceeded to a closed session to evaluate the City Manager's performance. The minutes record that no reportable action resulted from the closed session.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to review old and new business, including native plant landscaping, artificial turf, and committee procedures. They will also review field trip reports and site development permits for several residential properties. The meeting includes public comment opportunities and is held in person and via Zoom.

• Review of site development permits for properties on Central Drive, Miranda Road, Hilltop Drive, Oneonta Drive, Almaden Court, and De Bell Road
• Discussion of native plant garden and use of native plants for landscaping
• Discussion of artificial turf
• Application of Hajime Murakami as associate member
• Election of Vice-Chair

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, March 14, 2023. No items will be discussed or decided at this meeting. Future hearings will proceed as scheduled, with instructions for virtual or in-person participation provided.

• Cancellation of the March 14, 2023 Site Development / Fast Track Public Hearing

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is holding a special meeting to discuss and plan the renovation of the Native Plant Garden and Heritage House Orchard. The agenda includes only this planning item, along with routine call to order and adjournment.

• Planning for Native Plant Garden renovation
• Planning for Heritage House Orchard renovation

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The Joint Los Altos - Los Altos Hills Community Volunteer Service Awards Committee is meeting to organize the 2023 awards event, including seating new members, assigning roles, and discussing a guest speaker for the 40th anniversary. The agenda includes routine items like approving minutes and scheduling the next meeting.

• Vote to seat Dennis Young and Ben Gikis as Associate Members
• Turn over chair to Laurel Iverson for 2023 event
• Discuss candidates for guest speaker at 40th event
• Review task schedules for 2023
• Approve minutes from January 23, 2023 meeting

Technology Committee

The Los Altos Hills Technology Committee is meeting to discuss and provide input on two main items: reviewing anti-burglary solutions and commenting on a draft Request for Proposals (RFP) for IT managed services. The committee will also approve prior meeting minutes and take public comment.

• Review of anti-burglary solutions (45-minute discussion)
• Comments on RFP for IT Managed Services to Town Administration (30-minute discussion)
• Approval of prior meeting minutes
• Public comment period (up to 3 minutes per speaker)

Open Space Committee

The Open Space Committee is holding a regular meeting to review planning applications, fence permits, and recent SB9 housing applications. They will also discuss several ongoing items, including a proposed change regarding artificial turf, updates to the Safety Element, and management of town open spaces. The meeting is open to the public in person or via Zoom.

• Review of planning applications: 27983 Central Drive (landscape), 14160 Miranda Road (addition/remodel), 12355 Hilltop Drive (new residence)
• Review of planning applications: 25020 Oneonta Drive (addition and ADU), 26929 Almaden Court (addition, deck, patio)
• Review of planning application: 14330 De Bell Road (fence and landscaping on new residence)
• Discussion of proposed change by EDPC regarding artificial turf
• Discussion of native plant garden at Town Hall

The committee approved the revised minutes from February 8, 2023. Members reviewed several Fast Track meeting recaps and reported no issues for the listed addresses. No other substantive decisions were made.

• Approved revised February 8, 2023 minutes (unanimous)

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee will discuss promoting emergency natural gas shut-offs and reducing hazardous fuels through community outreach and ordinances. They will also review town emergency map layers and a proposal for volunteer groups. The meeting includes standard reports from liaisons and subcommittees.

• Discussion on promoting emergency natural gas shut-offs
• Reducing hazardous fuels: community outreach, neighborhood groups, and town ordinances
• Town Emergency Map layers and call for input on future layers
• DSW Volunteer Groups proposal, priorities, and formation
• Review of proposed agenda items for April 4, 2023, including evacuation plan update

The Emergency Preparedness and Response Committee approved the February 13 minutes and formally recommended that the town prioritize updating the 2018 Emergency Operations Plan and Evacuation Plan. The committee also discussed wildfire risk reduction, emergency map integration, and the formation of volunteer groups.

• Approved minutes of the February 13th, 2023 meeting
• Recommended the town urgently elevate the priority of updating the 2018 Emergency Operations Plan and Evacuation Plan (Annex E)

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a Site Development Permit for landscape screening and a fence for an approved new residence at 14330 De Bell Road. The project is categorically exempt from CEQA review. Public comment can be made in person or via Zoom.

• Site Development Permit for landscape screening and fence at 14330 De Bell Road (File #SD22-0058)
• Applicant: Lands of Lextera Los Altos LLC
• CEQA categorical exemption per Sections 15303(e) and 15304(b)

Los Altos/Los Altos Hills Senior Commission

The Los Altos/Los Altos Hills Senior Commission is meeting to approve minutes from February 6, 2023, and review the recommended FY 2022/23 Work Plan and subcommittees. They will also receive updates on Age Friendly initiatives, subcommittee reports, and staff oral reports. The agenda is largely routine, with no major policy decisions or public hearings.

• Approve minutes of February 6, 2023 meeting
• Review recommended FY 2022/23 Work Plan and Subcommittees
• Receive update on Age Friendly City Recertification
• Receive reports from subcommittees on topics like Transportation, Housing, and Social Participation
• Receive Senior Services Roadmap

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for March 6, 2023 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Planning Commission

The Planning Commission will hold public hearings on a site development permit for a new residence at 27790 Stirrup Way and on a conditional use permit for two chemical storage sheds for water treatment near 24752 Olive Tree Lane. The commission will also consider consent items and receive reports on past meetings.

• Public hearing for a new 5,000 sq ft residence with 2,861 sq ft basement at 27790 Stirrup Way (continued from January 17)
• Public hearing for two chemical storage sheds (ammonium sulfate and sodium hypochlorite) for water purification at APN 336-35-044 near 24752 Olive Tree Lane
• Approval of February 15, 2023 special meeting minutes on consent calendar
• Report on February 21 Fast Track meeting: 27983 Central Drive landscape screening approved, 14160 Miranda Road addition/ADU approved, 12355 Hilltop Drive new residence referred to commission

The Planning Commission recommended that the City Council grant a Conditional Use Permit for chemical storage sheds for the California Water Service Company. A site development permit for a new residence at 27790 Stirrup Way was continued to a date uncertain for modifications. The Commission also approved the February 15, 2023 meeting minutes.

• Recommended City Council grant Conditional Use Permit for CalWater chemical storage sheds with added noise and fencing conditions (5-0)
• Continued site development permit for 27790 Stirrup Way to a date uncertain for project modifications (5-0)
• Approved February 15, 2023 Special Meeting Minutes (5-0)
• Approved landscape screening for 27983 Central Drive (Fast Track)
• Approved addition and ADU for 14160 Miranda Road (Fast Track)
• Referred 12355 Hilltop Drive residence project to Planning Commission (Fast Track)

Community Relations Committee

The committee will finalize details for the Newcomer's Welcome Reception on March 5, review a draft table policy for the Town Picnic, and discuss the Town newsletter and TEDx event.

• Final details for Newcomer's Welcome Reception (March 5, 1-4pm, Town Hall)
• Review draft table policy for community organizations at Town Picnic
• Update on 'Our Town' newsletter status
• Addressing envelopes to new residents

The committee approved a new informal tabling policy for third-party vendors at town events. Members also finalized preparations for the Newcomers March Event and discussed the 2023 Town Picnic budget.

• Approved Jan 17, 2023 minutes (Unanimous)
• Adopted informal tabling policy requiring request forms 30 days prior to events
• Approved tabling policy restriction prohibiting political or religious parties
• Approved tabling policy requiring city/community affiliation for free placement or a fee for non-affiliated parties

City Council

The Los Altos Hills City Council is holding a special meeting with one substantive item: discussion and potential action regarding residential burglaries. The council may give direction to staff in response to these burglaries. The rest of the agenda is procedural, including roll call, public comments, and adjournment.

• Discussion and potential action on residential burglaries

The City Council approved several measures to reduce residential burglaries, including funding for private security and additional detective time. The Council also authorized a community education campaign and a request for an additional deputy in the next Sheriff's contract.

• Appropriated $150,000 from unrestricted reserves for private security contracts (3-2)
• Approved 40 additional hours per week of detective time under existing Sheriff's contract (5-0)
• Authorized community outreach and education campaign using the 'Atherton Model' (5-0)
• Approved adding an additional Sheriff's deputy during the next contract renegotiation (5-0)

Fast Track/Site Development

The Town of Los Altos Hills Fast Track/Site Development Committee will hold a public hearing on two site development permit applications. The first is for a second-floor addition, an attached ADU, and a detached workshop at 25020 Oneonta Drive. The second is for a second-floor addition and covered decks over a garage at 26929 Almaden Court. Both projects are categorically exempt from CEQA review.

• 25020 Oneonta Drive: 865 sq ft second-floor addition over 233 sq ft first-floor addition, 673 sq ft attached ADU, 650 sq ft detached workshop, new decking
• 26929 Almaden Court: 375 sq ft second-floor addition, two covered decks, conversion of 185 sq ft garage to covered patio
• CEQA categorical exemptions cited under Sections 15301(e) and 15303(e)
• Public comments accepted via email or during Zoom teleconference meeting

Parks & Recreation Committee

The Parks and Recreation Committee is holding a special teleconference meeting to review draft minutes, discuss new business including a code of conduct and 2023 goals, and receive updates on events and subcommittees. The meeting is open to the public via Zoom, and all votes will be by roll call.

• Review draft minutes from 1/23/2023
• Discuss proclamation samples for Scott Vanderlip
• Consider moving to in-person meetings starting March 20
• Review committee goals for 2023
• Receive subcommittee reports on Byrne Preserve signage, food truck social, and agreement reviews

Pathways Committee

The Los Altos Hills Pathways Committee is meeting to review and approve January minutes, hear a status report on the Countywide Trails Master Plan Map Update, and discuss the draft 2023 Pathway Work Plan. The committee may vote on naming a pathway after Art Lachenbruch and will receive updates on various pathway projects, including CIP projects and FY 22/23 segments.

• Review of minutes from January 23, 2023
• Countywide Trails Master Plan Map Update project presentation
• Status report on CIP projects: Redwood Grove, 27447 Edgerton Rd, Page Mill (Lupine to Via Feliz), Summerhill Rd
• Draft 2023 Pathway Work Plan discussion
• Possible vote on naming a pathway after Art Lachenbruch

The committee unanimously approved recommendations for approximately 6.5-7 miles of on-road pathways to be forwarded to the Council. It also approved a proposal to name a section of Central Avenue after Art Lachenbruch. Staff reported on the 2023 Work Plan, targeting 3.6 miles of installation by October 2023.

• Approved recommendations for 6.5-7 miles of on-road pathways for Council review (Unanimous)
• Approved proposal to name a section of Central Avenue after Art Lachenbruch (Unanimous)
• Approved January 23, 2023 minutes with title correction (3-0, 2 abstentions)

Technology Committee

The Technology Committee, meeting jointly with the City Council Ad Hoc Committee on Broadband, will receive an update on the Broadband Feasibility Study from GovTechGroup, discuss potential updates to the Wireless Telecom Facility Ordinance, and address general broadband needs in town. Public comment is limited to items on the special meeting agenda.

• Update from GovTechGroup on Broadband Feasibility Study
• Discussion of draft changes to Wireless Telecom Facility Ordinance
• General discussion of broadband needs in Town

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to discuss and receive updates on several environmental initiatives, including a scope for the Council Chambers HVAC project involving heat pumps, and updates from various subcommittees on reach codes, budget, GHG, and municipal/community measures. The meeting is held via teleconference, and public comment is available.

• Scope for Council Chambers HVAC Project (Heat Pumps)
• Reach Code Subcommittee Update
• Budget Subcommittee Update
• GHG Subcommittee Update
• SVCE Grant Proposal Update

The Environmental Initiatives Committee approved a recommendation to allow contractors to receive referral fees for recommended work. The committee also discussed the electrification of the town hall HVAC system and provided updates on GHG inventories and grant proposals.

• Approved January Regular Meeting minutes (unanimous)
• Recommended staff allow referral fees for two community assessment contractors (unanimous)
• Decided against a motion regarding the Committee Code of Conduct update
• Formed new subcommittee consisting of Steve and George L for SVCE Grant Proposal

History Committee

The Los Altos Hills History Committee will hold a regular meeting via Zoom, covering updates on the Morgan Manor event, Heritage House renovation plans, and the Wallace Stegner outdoor exhibit. They will also discuss transitioning to in-person meetings starting March 1, 2023, and plan for fall presentations and history walks.

• Update on planning for the 2023 Morgan Manor event
• Discussion of committee involvement in Heritage House renovation plans
• Update on signage for Heritage Trees
• Discussion of change to in-person meetings starting March 1, 2023
• New donation of painting by Mr. Allen Fox of the Winbigler house

The committee approved the minutes from December 15, 2022, and January 27, 2023. Members established a sub-committee to revise a proposal for the 'Our Town' newsletter and decided that all committee meetings will be held in person in Council chamber meeting rooms starting March 1.

• Approved December 15, 2022 meeting minutes (5-0)
• Approved January 27, 2023 meeting minutes (5-0)
• Approved creation of sub-committee (Sally and Duffy) to revise 'Our Town' newsletter document (5-0)
• Approved moving discussion of Wallace Stegner/Conservation outdoor meeting to next meeting (4-0, 1 abstention)
• Decided all committee members will meet in person in Council chamber meeting rooms starting March 1

Fast Track/Site Development

The Town of Los Altos Hills Site Development Committee will hold a public hearing on February 21, 2023, to consider three site development permit applications. Two are for landscape screening and a residence addition/remodel with an attached ADU, while the third is a fast-track application for a new large residence with a pool and ADU. All projects are categorically exempt from CEQA review.

• 27983 Central Drive – landscape screening for approved new residence (SD22-0049)
• 14160 Miranda Road – 672 sq ft addition/remodel, 524 sq ft attached ADU (SD22-0065)
• 12355 Hilltop Drive – new 5,359 sq ft residence, 3,461 sq ft basement, 718 sq ft pool, 746 sq ft ADU (SD21-0046)
• Fast Track hearing for 12355 Hilltop Drive with 1 point (under 15-point threshold)
• All projects qualify for CEQA categorical exemptions (15304(b), 15301(e), 15303(a))

Parks & Recreation Committee

The Parks and Recreation Committee's regular meeting scheduled for February 20, 2023 has been cancelled. A special meeting has been scheduled for Monday, February 27, 2023. The agenda contains no items for discussion or decision.

• Regular meeting cancelled
• Special meeting scheduled for February 27, 2023

City Council

The Los Altos Hills City Council will hold a regular meeting with a consent calendar covering routine approvals, including minutes, disbursements, and several resolutions. The main ongoing business item is a one-year review of the Automatic License Plate Reader (ALPR) pilot program, where the council will receive a report and provide direction on whether to continue the system. The council will also receive a mid-year financial report and consider budget appropriations, and hold a public hearing on the FY 2022-23 planning and building fee schedule.

• Review of disbursements for January 2023 totaling $1,254,782.55
• Resolution approving a change order with Syserco for a battery energy storage system fence ($24,750)
• Resolution authorizing emergency sewer main repair at Adobe Creek with Express Plumbing, Inc. (up to $85,000)
• Resolution approving a 3-year retention bonus for the Planning Director and amending the salary schedule
• Public hearing on adopting the FY 2022-23 Planning and Building Fee Schedule

The City Council approved the addition of two overtime officers for two months to address residential burglaries and extended the Automatic License Plate Reader pilot program. The Council also approved mid-year budget appropriations and several committee appointments.

• Approved two overtime officers to patrol 8 hours per day for two months (5-0)
• Approved Resolution 20-23 to extend the Automatic License Plate Reader Pilot Program (5-0)
• Approved Resolution 21-23 for Mid-Year Budget Appropriations (5-0)
• Approved Resolution 22-23 adopting the FY 2022-23 Planning and Building Fee Schedule (5-0)
• Approved Resolution 19-23 increasing Tripepi Smith agreement to $50,000 (5-0)
• Approved Resolution 16-23 for emergency sewer repair not to exceed $85,000 (5-0)
• Approved Resolution 15-23 for a $24,750 fence change order for Battery Energy Storage System (5-0)
• Appointed Dr. Phillip Harter to Emergency Preparedness and Response Committee (5-0)

Planning Commission

The commission will hold a study session on a permanent local ordinance to implement California Senate Bill 9, which would allow properties to be developed with up to four units or subdivided into two lots with up to two units each. This is the second study session to replace the town's urgency ordinance adopted in December 2021. The agenda also includes approval of prior meeting minutes and reports on past site development meetings.

• Study session on Zoning Ordinance text amendments for SB 9 implementation
• Approval of January 27, 2023 special meeting minutes
• Approval of February 2, 2023 regular meeting minutes
• Report on 14160 Miranda Road site development permit (continued to uncertain date)
• February 14, 2023 site development meeting cancelled

The Commission conducted a study session to discuss Zoning Ordinance amendments regarding California Senate Bill 9 (SB9). No final decision was made on the ordinance, but an ad hoc committee was tasked with further reviewing development standards and incentives.

• Approved January 27, 2023 Special Meeting minutes (5-0)
• Approved February 2, 2023 Regular Meeting minutes as amended (4-0-1)
• Continued Site Development Permit for 14160 Miranda Road to a date uncertain

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will discuss a proposal to immediately stop the 90% MDA discount for artificial turf, along with other items like meeting times and in-person meetings. The agenda includes routine updates on field trips, site development reviews, and reports from other bodies.

• Proposal to stop 90% MDA discount for artificial turf
• Field trip reports for properties on Carillo Lane, Quail Lane, Alto Verde, and others
• Site development reviews for Springhill Drive, Stirrup Way, La Loma Drive, and others
• Planning Commission report on Valley Water presentation and 10701 Magdalena Ave.
• City Council reports on conflict of interest and Housing Element

The committee approved the January 9, 2023, meeting minutes and set the next meeting for March 14. Members discussed renovation planning for the Native Plant Garden and Heritage House Orchard, as well as a proposal to stop the 90% MDA discount for artificial turf.

• Approved January 9, 2023 meeting minutes (6-0)
• Scheduled March 14 meeting for 5pm at Town Hall Council Chamber Meeting Rm (4-0)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee's regular meeting on February 14, 2023, has been cancelled. A special meeting of the same committee is scheduled for the same day at 4:00 p.m. The agenda provides no details on items to be discussed at the special meeting.

• Regular meeting cancelled
• Special meeting scheduled for February 14, 2023 at 4:00 p.m.

Public Art Committee

The Public Art Committee Regular Meeting scheduled for February 13, 2023 has been cancelled. No items were discussed or decided.

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee is holding a special meeting to vote on appointing two associate members, approve prior meeting minutes, and receive presentations on the LAHCFD/Firewise Program and EOC/CERT Joint Training. The agenda also includes standing reports from liaisons and subcommittees, and a review of action items.

• Motion to appoint David Gilmour and Phil Harter as associate members
• LAHCFD/Firewise Program presentation by Marjorie Kline
• EOC/CERT Joint Training presentation by staff member Hepenstal
• Review and vote on approval of Dec 6, 2022 meeting minutes
• Discussion of reducing hazardous fuel reduction for future meeting

The Emergency Preparedness and Response Committee approved the previous meeting's minutes and appointed two new associate members. The committee reviewed the Firewise wildfire risk reduction program and the results of a recent Emergency Operations Center drill.

• Approved minutes of the January 10th, 2023 meeting
• Appointed David Gilmour and Philip Harter as associate members

Technology Committee

The Los Altos Hills Technology Committee is meeting to discuss its 2023 goals, address recent team departures by recruiting new members, and review the GTG Broadband Report. They will also consider next steps for fixed wireless (Tarana). The meeting is held via Zoom, with public comment allowed.

• Discussion of actions on Committee Goals for 2023
• Recruitment of new members after recent team departures
• Request to review GTG Broadband Report
• Fixed Wireless (Tarana) next steps
• Approval of prior meeting minutes

Open Space Committee

The committee adopted specific open space and native planting recommendations for properties on Carillo Lane and Crestridge Drive. Members also reviewed several fast-track planning site recaps and discussed a proposed policy change regarding artificial turf.

• Approved Jan. 11, 2023 meeting minutes
• Adopted recommendations for 13418 Carillo Lane including an open space easement and stinkwort removal
• Adopted native plant landscaping recommendations for 11545 Crestridge Drive
• Approved landscape screening for 25900 Springhill Drive with conditions
• Approved remodel for 25215 La Loma Drive with conditions
• Approved landscape screenings for 26100 Duval Way and 13781 Ciceroni Lane with conditions

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee regular meeting scheduled for February 7, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The Los Altos Hills City Council is holding a special meeting primarily to adjourn to closed session to discuss anticipated litigation, specifically two cases under Government Code Section 54956.9(d)(2). The meeting is conducted by teleconference, and the Council Chambers is not open to the public. Public comment is limited to items on the special meeting agenda.

• Closed session: conference with legal counsel regarding anticipated litigation (two cases)
• Public comment via email or teleconference
• Meeting held by teleconference due to AB 361 findings

The City Council met in a special session and adjourned to closed session to discuss anticipated litigation. There was no reportable action from the closed session.

Fast Track/Site Development

The Town of Los Altos Hills Site Development Committee will hold a public hearing on a Site Development Permit for a 672 square-foot addition and remodel to an existing two-story residence at 14160 Miranda Road. The project also includes a Minor Variance for a two-foot front setback encroachment totaling 68 square feet, and conversion of existing space into a 524 square-foot attached ADU. The meeting will be conducted by teleconference only, with public comment accepted via email or videoconference.

• Site Development Permit for 672 sq ft addition and remodel at 14160 Miranda Road
• Minor Variance for two-foot front setback encroachment totaling 68 sq ft
• Conversion of existing space into 524 sq ft attached ADU
• Categorical Exemption under CEQA Sections 15301(e) and 15305(a)
• Public hearing via teleconference; Council Chambers not open to public

Finance & Investment Committee

The Finance and Investment Committee will review and potentially approve changes to the Town's investment policy, hear a presentation on managing OPEB investments, and conduct a mid-year budget review. The meeting also includes reports on storm damage expenditures and other financial activities.

• Approval of recommended changes to the Investment Policy
• Presentation by PARS on Managing Town OPEB Investments
• Mid-year Budget Review with December 31, 2022 Trial Balance
• Report on Special Expenditures due to Storm Damage
• Review of PFM December 2023 quarter report

The Finance and Investment Committee unanimously recommended a change to the Town's investment policy to align with state law. The committee also approved a proposed Code of Conduct for town committees. A proposal to move OPEB investments to PARS was discussed but not decided pending a presentation from CalPERS.

• Unanimously recommended lowering commercial paper limit from 10% to 5% to Town Council
• Approved proposed Committee Code of Conduct (4-0, 1 abstention)
• Approved minutes of the December 12, 2022 meeting (unanimous)
• Established rule requiring in-person committee attendance effective March 1, 2023

Planning Commission

The Planning Commission will hold a public hearing on a Site Development Permit to demolish an existing dwelling and build a new 4,992-square-foot two-story residence with attached garage, pool, and associated improvements at 10701 Magdalena Drive. The agenda also includes a presentation from the Santa Clara County Valley Water District and consent items to continue virtual meetings and approve past meeting minutes.

• Public hearing for Site Development Permit at 10701 Magdalena Drive (File #SD22-0042) to demolish existing dwelling and build new 4,992 sq ft two-story residence with pool
• Presentation from Santa Clara County Valley Water District
• Consent item to continue virtual teleconference meetings under AB 361
• Approval of December 12, 2022 and December 20, 2022 special meeting minutes

The Planning Commission approved the consent calendar and continued a site development permit for a new residence at 10701 Magdalena Drive to a date uncertain. The commission requested revisions to address neighbor privacy, grading exceptions, and structure mass. The body also received a presentation from the Santa Clara County Valley Water District.

• Approved Consent Calendar (4-0)
• Approved December 12, 2022 Special Meeting Minutes (4-0)
• Approved December 20, 2022 Special Meeting Minutes (4-0)
• Approved continuing virtual meetings pursuant to AB 361 (4-0)
• Continued Site Development Permit for 10701 Magdalena Drive to a date uncertain (4-0)

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, January 31, 2023. No projects or applications will be considered at this meeting. The notice also provides instructions for attending future hearings via Zoom teleconference.

• Weekly Site Development / Fast Track Public Hearing cancelled for January 31, 2023
• Future hearings to be held via Zoom teleconference; Council Chambers not open to public
• Public comments may be submitted by email before meeting or via videoconference/telephone during meeting
• Meeting will be recorded via Zoom and available upon request

City Council

The City Council will hold a public hearing to consider adopting a resolution that updates the Housing Element of the General Plan for 2023-2031. The update is required every eight years and includes findings on state compliance, fair housing, and CEQA exemption. The Housing Element identifies three sites for potential multi-family overlay zoning through future amendments.

• Resolution adopting General Plan Amendment for 2023-2031 Housing Element
• Housing Element identifies Foothill College site, St. Nicholas School site, and Twin Oaks Court parcels for multi-family overlay zone
• CEQA exemption determination under Guidelines Sections 15061(b)(3) and 15283
• Public hearing with ex parte contacts policy disclosure

The City Council unanimously approved a General Plan Amendment to update the Housing Element for 2023-2031. This update identifies three sites for proposed multi-family overlay zone designations to comply with state housing laws.

• Approved Resolution 09-23 adopting the 2023-2031 Housing Element General Plan Amendment (5-0)

Planning Commission

The Planning Commission will hold a public hearing to consider a resolution recommending the City Council adopt the 2023-2031 Housing Element of the General Plan. The Housing Element identifies three sites for a multi-family overlay zone: portions of Foothill College, St. Nicholas School, and Twin Oaks Court parcels. The commission will also vote on a consent item to continue virtual meetings under AB 361.

• Resolution recommending adoption of 2023-2031 Housing Element, including three multi-family overlay zone sites: Foothill College, St. Nicholas School, and Twin Oaks Court parcels
• Determination that Housing Element adoption is exempt from CEQA under Section 15361(b)(3)
• Consent calendar item to continue teleconference meetings under AB 361

The Planning Commission recommended that the City Council adopt the Housing Element of the General Plan for 2023-2031. The commission also determined the update is exempt from the California Environmental Quality Act. The plan identifies three sites for proposed multi-family overlay zone designations.

• Recommended adoption of the 2023-2031 Housing Element of the General Plan (5-0)
• Determined Housing Element Update is exempt from CEQA under 15361(b)(3) (5-0)
• Approved continuing to meet virtually via teleconference pursuant to AB 361 (5-0)

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to discuss several environmental initiatives, including a reach code update, the 2023 priorities, and a budget subcommittee report. They will also hear updates on greenhouse gas emissions, the Climate Action Plan, and heat pump water heater rebates. The meeting includes public comment and approval of previous minutes.

• Reach Code Update
• 2023 Priorities Update
• Budget Subcommittee report
• GHG and CAP updates
• Assessments/HPWH Rebate Update

City Council

This is a special meeting focused solely on a study session for council priority setting and the 2023 work plan. The council will discuss priorities, take public comment, and may vote to approve the work plan. No other substantive business is on the agenda.

• Study session on council priority setting and 2023 work plan
• Public comment limited to items subject of the special meeting
• Possible motion to approve a 2023 work plan

The City Council held a study session to identify and rank priorities for the 2023 Work Plan. While members voted on top priorities using a ranking system, no formal action was taken to approve the plan. The final 2023 Work Plan was scheduled for approval at the February 16, 2023, meeting.

• Ranked Reach Codes and Pathways as top priorities (3 votes each)
• Ranked Fence Ordinance, Legacy Giving, and Codifying Green Sheets as secondary priorities (2 votes each)
• Tabled approval of the 2023 Work Plan until February 16, 2023

Community Relations Committee

The regular Community Relations Committee meeting scheduled for January 24, 2023 has been cancelled. No items were discussed or decided.

City Council

The Los Altos Hills City Council is holding a special meeting with a consent calendar covering routine approvals, including disbursements of $2,185,934.73 for December 2022, and several resolutions for sewer main extensions and emergency work on Page Mill Road. The council will also introduce an ordinance amending the municipal code to add conflict of interest designations, and make appointments to committees. One item, the Edgerton Road Pathway Project, was removed from the agenda.

• Introduction of ordinance adding conflict of interest designations to municipal code
• Approval of $2,185,934.73 in December 2022 disbursements
• Sewer main extension agreements for 25750 Vinedo Lane and 13101, 13057, & 13023 La Cresta Drive
• Emergency work agreement with O. Nelson & Son, Inc. for Page Mill Road with $200,000 appropriation
• Appointments to Library Commission, Joint Volunteer Awards Committee, and History Committee

The City Council ratified and extended a proclamation of a local emergency relating to severe winter storms. This action extends emergency authority through February 17, 2023. The Council also heard annual reports from various planning commissions and committees, though no action was taken on those items.

• Approved Proclamation of Local Emergency Relating to Severe Winter Storms (5-0)

Fast Track/Site Development

The Town of Los Altos Hills Site Development Committee will hold a public hearing on January 24, 2023, to consider two Site Development Permit applications for landscape screening of approved new residences. The properties are 26100 Duval Way (File #SD22-0078) and 13781 Ciceroni Lane (File #SD22-0051). Both are categorically exempt from CEQA review. The meeting will be conducted via teleconference only.

• 26100 Duval Way – Site Development Permit for landscape screening (File #SD22-0078)
• 13781 Ciceroni Lane – Site Development Permit for landscape screening (File #SD22-0051)
• CEQA categorical exemption per Section 15304(b) for both projects
• Public comments accepted via email or during teleconference meeting

Parks & Recreation Committee

The Parks and Recreation Committee will discuss its 2023 goals and review draft minutes from December. They will also hear updates on renegotiating the Little League contract, pathway ideas, and a food truck social, plus plan upcoming events.

• Discussion of 2023 committee goals
• Update on renegotiating Los Altos/Los Altos Hills Little League contract
• Pathway improvement ideas
• Food truck social planning
• Upcoming events: TEDxLosAltosHills (Jan 28), Chamber Music Concert (Feb 12), Newcomers Event (Mar 5), Hoppin' Hounds (Apr 8)

Pathways Committee

The Los Altos Hills Pathways Committee is meeting by teleconference to review the status of several pathway projects, including CIP projects approved by City Council and FY 22/23 segments. They will also discuss developing a workflow for pathway projects, review specific properties, and consider naming a pathway after Art Lachenbruch, which may involve a vote. The meeting includes introductions, minutes approval, and public comment opportunities.

• Review and approval of November 28, 2022 minutes
• Introduction of new Public Works Director Woojae Kim
• Status report on CIP projects: Redwood Grove, 27447 Edgerton Rd, Page Mill (Lupine to Via Feliz), Summerhill Rd
• Possible vote on naming a pathway after Art Lachenbruch
• Discussion on parking on pathways

The committee approved pathway requirements for two properties and authorized the staking of existing easements from Maple Leaf Court to Middle Fork. A proposal to name a pathway after Art Lachenbruch was deferred until members can walk the site.

• Approved November 28, 2022 minutes (5-0, 1 abstention)
• Approved fee payment and ROW increase to new standards for 13867 Robleda (6-0)
• Approved fee payment and 5ft pathway requirement for 12800 Alto Verde (6-0)
• Approved staking existing easements from Maple Leaf Court to Middle Fork (6-0)
• Tabled vote on naming a pathway after Art Lachenbruch

City Council

The regular meeting of the Los Altos Hills City Council scheduled for January 19, 2023, has been cancelled. A special meeting is now scheduled for Tuesday, January 24, 2023, at 6:00 p.m.

• Cancellation of January 19 regular meeting
• Scheduling of Special Meeting for January 24, 2023

Technology Committee

The Los Altos Hills Technology Committee will review and prioritize its 2023 goals and receive a presentation from Tim Jaeger of Tarana Wireless on fixed wireless technology. The meeting is held by teleconference, with public comment allowed. The agenda also includes roll call, approval of prior minutes, and adjournment.

• Review and prioritization of 2023 committee goals
• Fixed wireless update from Tim Jaeger of Tarana Wireless
• Public comment period (up to 3 minutes each)
• Approval of prior meeting minutes

Community Relations Committee

The Community Relations Committee will hold a special meeting to approve draft minutes from November and December 2022, discuss whether a second welcoming letter to residents is needed, and review updated plans for the Newcomers March event including caterers and volunteers. The meeting is largely administrative and focused on community outreach activities.

• Approve draft minutes from November 22 and December 17, 2022
• Discuss whether a second welcoming letter from the CRC is needed
• Review updated plans for the Newcomers March event, including caterers and volunteers
• Any updates for the Town Picnic

The committee approved Hunger at Home as the caterer for the 2023 town picnic. Members also decided that newcomer welcome packets will now be mailed only upon request.

• Approved Nov 17, 2022 minutes (Unanimous)
• Approved Dec 7, 2022 minutes (Unanimous)
• Decided newcomer packets will be mailed on request only
• Approved motion for committee to address and stuff newcomer envelopes for town mailing
• Voted to retain Hunger at Home as town picnic caterer (Majority yes, one abstention)

History Committee

The Los Altos Hills History Committee will meet via Zoom to approve minutes, discuss old and new business, and plan upcoming events. Key items include involvement in Heritage House renovations, the 2023 Morgan Manor event, and long-term plans for a museum exhibit. The meeting is open to public comment via Zoom.

• Discussion of committee involvement in Heritage House renovation plans
• Update on planning for the 2023 Morgan Manor event
• Discussion of long-term plans for the Wallace Stegner/conservation outdoor exhibit with Elisabeth Ward and John Swan
• Discussion of change to in-person or hybrid meetings at Heritage House or council chambers
• Creation of a bibliography of Los Altos Hills history for the town web page

The History Committee recommended that the Town Council consider hosting the Wallace Stegner/conservation outdoor exhibit near the Heritage House for 2 to 5 years. This recommendation is contingent upon the Council allocating separate funds and staff time for the project. The committee also approved the minutes from two November meetings.

• Approved November 15 Regular and Special Meeting minutes (5-0)
• Recommended Town Council support moving the Wallace Stegner outdoor exhibit to Los Altos Hills for 2-5 years (5-0)

Fast Track/Site Development

The Town of Los Altos Hills Site Development Committee will hold a public hearing on three development applications: a site development permit for landscape screening at 25900 Springhill Drive, and two fast track permits for a new residence at 27790 Stirrup Way and a major remodel at 25215 La Loma Drive. The meeting will be conducted by teleconference only, with public comment options via email or Zoom.

• Fast Track Permit for new 5,000 sq ft residence with 2,861 sq ft basement at 27790 Stirrup Way (SD22-0032)
• Fast Track Permit for major remodel and rebuild of residence at 25215 La Loma Drive (SD22-0054)
• Site Development Permit for landscape screening at 25900 Springhill Drive (SD22-0068)
• All projects are categorically exempt from CEQA review
• Meeting held via teleconference; Council Chambers not open to public

City Council

The City Council is holding a special meeting to consider proclaiming a local emergency related to severe winter storms. The council will also hear annual reports from the Planning Commission and standing committees on 2022 accomplishments and proposed 2023 work plans. Public comment is limited to items on the special meeting agenda.

• Proclamation of local emergency relating to severe winter storms
• Annual reports by Planning Commission and standing committees on 2022 accomplishments and 2023 work plans

The City Council ratified and extended a local emergency proclamation related to severe winter storms. The emergency authority is extended through February 17, 2023. Several committees presented annual reports and 2023 work plans, but no action was taken on those items.

• Approved Proclamation of the Existence of a Local Emergency Relating to Severe Winter Storms (5-0)

Technology Committee

The Technology Committee Regular Meeting scheduled for Wednesday, January 11, 2023, at 5:00 PM has been cancelled. No items were discussed or decided.

• Meeting cancelled

Open Space Committee

The Los Altos Hills Open Space Committee is meeting to review nine planning site applications, including residences and an ADU, and to discuss recent ADU applications and fence permits. They will also hear a progress report from Grassroots Ecology, consider a proposed standing committee code of conduct, and address continuing business items such as invasive plant management and creek protection.

• Planning site reviews for 27573 Samuel Lane, 25091 Tepa Way, 26080 Quail Lane, 25700 Bassett Lane, 10842 W Loyola Drive, 13867 Robleda Road, 27827 Via Felix, 26481 Purissima Road, and 12800 Alto Verde Lane
• Grassroots Ecology Q2 Progress Report
• Proposed Standing Committee Code of Conduct
• City Council Special Meeting on Annual Reports of Committees tonight at 6:00 PM
• Discussion on invasive plant management and creek protection

The committee approved native landscaping and invasive plant removal recommendations for several residential properties. It also passed a resolution opposing a proposed Standing Committee Code of Conduct and Form 700 requirements.

• Approved recommendations for 25091 Tepa Way, including an open space easement over a dormant landslide (unanimous)
• Approved recommendations for 26080 Quail Lane to protect oaks and remove Stinkwort (unanimous)
• Approved recommendations for 25700 Bassett Lane to confirm fault line location (unanimous)
• Approved recommendations for 10842 W. Loyola Drive regarding native plants and oak tree care (unanimous)
• Approved recommendations for 13867 Robleda Road, including an easement on storm drainage (unanimous)
• Approved recommendations for 26481 Purissima Road regarding native plants (6-1)
• Approved recommendations for 12800 Alto Verde Lane regarding creek setbacks (6-1)
• Approved resolution to send opposition of the Draft Code of Conduct and Form 700 to the council (unanimous)

Open Space Committee

The Los Altos Hills Open Space Committee is holding a special teleconference meeting to discuss a new telecom pole in town and to accept meeting minutes. The agenda includes public comment periods and open discussion on open space topics.

• Discussion of new telecom pole in Town (Cody Einfalt)
• Acceptance of Open Space Committee meeting minutes
• Public comment periods for items not on the agenda

The Open Space Committee reviewed four potential locations for a new telecom pole within town preserves. The committee unanimously recommended the O’Keefe Preserve location near Highway 280 as the only acceptable site.

• Recommended placing the telecom pole in the O’Keefe Preserve close to 280 (unanimous)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is meeting to discuss old business items such as native plant gardens, water conservation, wildlife corridors, and signage for heritage trees. They will also consider new business including approval of previous meeting minutes and definitions of creeks, ridgelines, and hilltops. The agenda includes reviews of field trip reports and site development meetings, with several items cancelled.

• Review of field trip reports for properties including 13109 Byrd Lane, 26929 Almaden Court, 26851 Estacada Drive, 27772 Lupine Road, 25700 Bassett Lane, 25900 Springhill Drive, 13867 Robleda Road, 25091 Tepa Way, 26481 Purissima Road, 13418 Carillo Lane, 26080 Quail Lane, and 12800 Alto Verde
• Review of site development items including 27474 Sunrise Farm, 26481 Purissima Road, 27983 Central Drive, 24160 Dawnridge Drive, and 27772 Lupine Road
• Discussion of City Council changes to Standing Committees Resolution, Code of Conduct, and Conflict of Interest Designations
• Discussion of definition of creeks, ridgelines, and hilltops
• Approval of November 8, 2022 meeting minutes

The committee approved the November 2022 meeting minutes and rescheduled a February meeting. Member Carol Gottlieb will work with the Senior Planner to map ridgelines and hilltops to help staff apply policies regarding structure heights and landscape disruptions.

• Approved November 8, 2022 meeting minutes (6-0)
• Changed February 14 meeting start time to 4:00 p.m. (6-0)
• Assigned Carol Gottlieb to map ridgelines and hilltops in Los Altos Hills
• Approved landscape screening at 27474 Sunrise Farm
• Approved new sports court and artificial turf at 26481 Purissima Road
• Approved landscape screening at 27983 Central Drive
• Approved landscape screening at 24160 Dawnridge Drive
• Approved new pool at 27772 Lupine Road

Emergency Preparedness and Response Committee

The Los Altos Hills Emergency Preparedness and Response Committee will hold a special teleconference meeting to review and vote on a proposed code of conduct and conflict-of-interest requirements for standing committees, and to discuss emergency preparedness matters including a review of the LAHEG memorandum of understanding and upcoming emergency operations center drills. The agenda also includes routine items like approving prior minutes and receiving standing reports.

• Vote on proposed Standing Committee Code of Conduct and FPPC Form 700 requirement
• Review of LAHEG MoU with Town (guest Dave Gilmour)
• Deeper dive into Oct 25 2022 LAH EOC Staff Drill
• Feb 1 2023 EOC Joint Training/Drill
• Future agenda item: reducing hazardous fuel reduction (Mar 7 2023)

The committee approved the minutes from the December 6, 2022 meeting. Members discussed emergency communication redundancy and the role of the Los Altos Hills Emergency Group. A discussion on the Standing Committee Code of Conduct and FPPC Form 700 was tabled.

• Approved minutes of the December 6th, 2022 meeting
• Tabled discussion on Standing Committee Code of Conduct & FPPC Form 700 Requirement

Public Art Committee

The Public Art Committee Regular Meeting scheduled for January 9, 2023 has been cancelled. No items were discussed or decided.

Planning Commission

The regular meeting of the Los Altos Hills Planning Commission scheduled for January 5, 2023 has been cancelled. No items were discussed or decided.

Emergency Preparedness and Response Committee

The Emergency Preparedness and Response Committee regular meeting scheduled for January 3, 2023 has been cancelled. A special meeting is scheduled for Tuesday, January 10, 2023. No agenda items are listed for this cancelled meeting.

• Meeting cancelled for January 3, 2023
• Special meeting scheduled for January 10, 2023

Fast Track/Site Development

This meeting agenda is a notice of cancellation for the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, January 3, 2023. No projects or decisions are listed for this date. The notice also provides instructions for attending future hearings via Zoom and submitting public comments.

• Weekly Site Development / Fast Track Public Hearing cancelled for January 3, 2023
• Future hearings to be held via Zoom teleconference
• Public comments may be submitted by email before the meeting or during the meeting via Zoom

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for January 2, 2023 has been cancelled. No agenda items were discussed or decided. The notice includes standard public inspection information for any documents provided to the committee.

• Meeting cancelled — no business conducted