Los Altos Hills public meetings in 2021

Community Relations Committee

The regular Community Relations Committee meeting scheduled for December 28, 2021, has been cancelled. No agenda items were decided or discussed because the meeting did not take place.

• Meeting cancellation notice issued

Fast Track/Site Development

The Site Development Committee will hold public hearings to consider two residential permit requests. The meeting will address landscape and fencing for one property and a major remodel and addition for another.

• 26898 Dezahara Way: Permit for landscape screening, fences, and driveway gate
• 10311 Magdalena Road: Permit for a 5,587 square-foot residence remodel, 688 square-foot garage, roof deck, and swimming pool
• 10311 Magdalena Road: Proposal for a new septic field
• 10311 Magdalena Road: Pathway Committee recommendation for a pathway fee

History Committee

This agenda is a cancellation notice. The History Committee meeting scheduled for Tuesday, December 15, 2020, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Parks & Recreation Committee

The Parks and Recreation Committee meeting scheduled for December 20, 2021, has been cancelled. No items will be discussed or decided at this meeting.

City Council

The Los Altos Hills City Council will hold a regular meeting with a closed session on anticipated litigation, followed by an open session. Key actions include a public hearing to extend the urgency ordinance regulating SB 9 subdivisions, a vote on a suicide prevention policy, and the annual reorganization to elect a new mayor and vice mayor. The consent calendar includes approval of November disbursements totaling $2,265,839.78 and a resolution for the East Sunset Drive roadway widening project.

• Extension of urgency ordinance adding Article 15 (Objective Standards for Qualified SB 9 Subdivisions) to the municipal code
• Resolution adopting a Suicide Prevention Policy for the Town
• Approval of disbursements for November 1-30, 2021: $2,265,839.78
• Resolution approving plans for East Sunset Drive Roadway Widening Project and authorizing bids
• Motion to re-authorize remote teleconference meetings under AB 361

The Los Altos Hills City Council adopted Resolution 85-21 establishing a suicide prevention policy, extended urgency ordinance 599 regulating SB 9 subdivisions for an additional 22 months and 15 days, and reorganized leadership by appointing George Tyson as Mayor and Linda Swan as Vice Mayor. The council also directed staff to sunset the Education Committee, merge its function into the Community Relations Committee, and add an Emerging Technologies Committee with at least five members.

• Adopted Resolution 85-21 Suicide Prevention Policy (5-0)
• Extended urgency ordinance 599 for SB 9 subdivisions for 22 months and 15 days (5-0)
• Appointed George Tyson as Mayor (5-0)
• Appointed Linda Swan as Vice Mayor (5-0)
• Directed staff to sunset Education Committee, merge into Community Relations, add Emerging Technologies Committee (5-0)
• Approved consent calendar including $2,265,839.78 disbursements and Resolution 84-21 for East Sunset Drive widening (5-0, Swan abstained on 6.E)

Finance & Investment Committee

The Finance and Investment Committee met via teleconference to discuss goals for the 2022 calendar year. The meeting included a review of draft goals and objectives by a working subcommittee.

• Discussion of CY2022 FIC goals and objectives

The Finance and Investment Committee revised its 2022 Tasks, Goals and Objectives report, agreeing to remove staff time and consultant cost estimates per the City Manager's request. Approval of the December 6 minutes was deferred to the next meeting. The committee also discussed a simplified financial report for transparency and scheduled a January meeting for January 5 or 11.

• Revised FIC Tasks, Goals and Objectives 2022 report (unanimous)
• Deferred approval of December 6, 2021 minutes
• Scheduled January meeting for January 5 or 11, 2022

Fast Track/Site Development

The Site Development / Fast Track Public Hearing scheduled for Tuesday, December 14, 2021, has been cancelled.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will discuss water conservation, wildlife corridors, and committee priorities for 2022. The meeting also includes a review of recent field trip reports and approval of previous minutes.

• Discussion on Water Conservation
• Discussion on Wildlife Corridors
• Review of field trip reports for properties including 13940 La Paloma Road and 28010 Natoma Road
• Approval of November 9, 2021 minutes

The Environmental Design and Protection Committee approved its 2022 Goals and Priorities list, with minor edits to be made offline by the chair. The list includes updating policies on fences, trees, and lighting, and addressing new development trends. The committee also approved the November 9, 2021 meeting minutes.

• Approved 2022 Goals and Priorities list (5-0)
• Approved November 9, 2021 meeting minutes (5-0)

Pathways Committee

The Los Altos Hills Pathways Committee is meeting by teleconference to review and vote on property pathway reviews, consider naming an off-road pathway, and discuss ongoing projects and goals. The agenda includes updates on CIP projects approved by the City Council and a request to build more paths at a greater rate.

• Votes on property reviews for 13830 Page Mill Rd, 11640 Buena Vista Dr, 26405 Ascension Dr, 12187 Kate Dr
• Consider naming an off-road pathway (Kit Gordon attachment)
• Associate membership vote
• Project updates on CIP projects including Redwood Grove, Altamont Plunge, La Paloma to Robleda, Byrne Park Plunge, 27447 Edgerton Rd, Page Mill Lupine to Via Feliz, Summerhill Rd, GIS Enhancements
• New Year's Pathway walks on January 1st starting at Baseball Field on Purissima Rd

The Pathways Committee approved naming an off-road pathway between Buena Vista Dr and Central Ave the Art Lachenbruch Pathway, and unanimously approved Val Metcalfe as an Associate Member. Four property reviews were approved unanimously, with one recusal. The committee also noted the pathways system is 64% complete, covering over 71 miles.

• Approved naming pathway between Buena Vista Dr and Central Ave as Art Lachenbruch Pathway (unanimous)
• Approved Val Metcalfe as Associate Member (unanimous)
• Approved property review at 13830 Page Mill Rd (unanimous, Alisa recused)
• Approved property review at 11640 Buena Vista Dr (unanimous)
• Approved property review at 26405 Ascension Dr (unanimous)
• Approved property review at 12187 Kate Dr (unanimous)
• Approved minutes from Oct 26, 2021 (unanimous)

Public Art Committee

The Los Altos Hills Public Art Committee is meeting virtually to discuss routine business, including approving previous meeting minutes and hearing public comments. The main items are a progress report on the Stoller Sculpture Project and preparing a draft of committee project ideas for 2022.

• Progress report on Stoller Sculpture Project
• Preparation of draft of Committee Project Ideas for 2022
• Approval of draft minutes from previous meeting
• Public comments from the floor

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee is meeting by teleconference to review draft minutes, hear public comment, and discuss old business including a report to council, a virtual open house, and community center updates. They will also consider activity proposals for the 2022 spring-summer season, due December 17, and maintenance improvements for West Wind Community Barn. The agenda includes several proposed events and subcommittee reports.

• Activity proposals for 2022 Spring-Summer season due Dec 17
• Maintenance/improvement for West Wind Community Barn
• Pathway run 2022 and pathway ideas
• Prop 68 update
• Subcommittee reports on Byrne Preserve signage and Edith Park improvements

The Parks and Recreation Committee met on December 13, 2021, and discussed several items, including a report to council, a virtual open house, and the Los Altos Hills Community Center project. No formal votes or decisions were recorded; the meeting was primarily informational and planning-focused. The committee reviewed draft minutes from November 15, 2021, and noted upcoming events and deadlines.

• Reviewed draft minutes from 11/15/2021 (no action noted)
• Discussed community center options, including parking and field location (no vote)
• Noted next virtual open house scheduled for Feb 2
• Noted activity proposals due by Dec 17
• Noted West Wind Community Barn maintenance passed to Town maintenance team

Planning Commission

The Los Altos Hills Planning Commission will hold a special meeting to consider two site development permits: a new pool and patio at 26070 Newbridge Drive and a new two-story residence with an accessory dwelling unit at 22560 Ravensbury Avenue, which also requests a variance to exceed maximum development area. The commission will also discuss project ideas for 2022 and vote on continuing virtual meetings under AB 361.

• Site Development Permit for pool and spa (1,121 sq ft) and patio (1,788 sq ft) at 26070 Newbridge Drive
• Site Development Permit for 4,985 sq ft two-story residence with 759 sq ft ADU at 22560 Ravensbury Avenue
• Variance request to exceed maximum development area by 363 sq ft at 22560 Ravensbury Avenue
• Grading policy exceptions requested for both projects
• Motion to continue teleconference meetings under AB 361

The Planning Commission approved a site development permit for a pool and spa at 26070 Newbridge Drive and a permit and variance for a new home at 22560 Ravensbury Avenue, both with added conditions. The commission also approved minutes and a motion to continue virtual meetings under AB 361. No other substantive decisions were made.

• Approved site development permit for pool/spa at 26070 Newbridge Drive with conditions (4-0)
• Approved grading policy exception for 26070 Newbridge Drive (4-0)
• Approved site development permit and variance for 22560 Ravensbury Avenue with conditions (4-0)
• Approved November 4, 2021 regular meeting minutes (4-0)
• Approved November 8, 2021 special meeting minutes (4-0)
• Approved motion to continue virtual meetings under AB 361 (4-0)

Environmental Initiatives Committee

The committee is meeting to review water conservation and the Climate Action Plan. Members will finalize a list of 2021 accomplishments and 2022 goals to be sent to the City Council by January 7, 2022.

• Water conservation presentation by Susan Cordone of California Water Service
• Discussion on the annual updating process for the GHG Inventory
• Implementation steps for the Climate Action Plan
• Election of the 2022 Chairperson

The Environmental Initiatives Committee approved its 2021 accomplishments and 2022 goals document to be sent to the City Council, and elected Vrinda as chairperson and Sasha as vice chair for 2022. The committee also heard a presentation on water conservation from Cal Water, including upcoming Stage 2 restrictions, and discussed the annual GHG inventory update process.

• Approved draft minutes of Nov 11, 2021 meeting (unanimous)
• Approved 2021 accomplishments and 2022 goals document (unanimous)
• Elected Vrinda as chairperson and Sasha as vice chair for 2022 (unanimous)

Open Space Committee

The Los Altos Hills Open Space Committee is meeting by teleconference to discuss planning site reviews, including a major addition at 11640 Buena Vista Drive and a new residence with ADU at 26405 Ascension Drive, as well as fence permit updates. The committee will also set its 2022 priorities and discuss continuing items such as wildlife corridors, creek daylighting, and a proposal to hire Live Oaks Associate for a wildlife corridor map. All fast track meetings in November and December were cancelled.

• Planning site review: 11640 Buena Vista Drive major addition
• Planning site review: 26405 Ascension Drive new residence and ADU
• Fence permit update on 28001 Elena Road (43-acre Fenwick property)
• Proposal to hire Live Oaks Associate for wildlife corridor map & definition
• Discussion on daylighting Robleda Creek at Fremont

Fast Track/Site Development

The Town of Los Altos Hills cancelled the weekly Site Development / Fast Track Public Hearing scheduled for December 7, 2021. No items were decided or discussed.

Finance & Investment Committee

The Finance and Investment Committee will meet via Zoom to approve prior minutes, receive finance and sewer updates, and discuss its 2022 goals and objectives. The meeting is open to public comment via Zoom, with no physical location.

• Approval of minutes from November 8, 2021 meeting
• Finance update from Admin Svcs Director Sarina Revillar
• Sewer update from Public Works Director Oscar Antillon
• Discussion of FIC 2022 Goals and Objectives
• Report from Council by George Tyson

The Finance and Investment Committee unanimously approved the November 8, 2021 minutes as corrected. The committee formed a subcommittee to review the town's compensation strategy and an ad hoc committee to identify recurring and non-recurring projects for the 2022 calendar year. The sewer update was presented, including discussion of contract renewals and ARPA fund use. The next meeting is set for December 15, 2021.

• Approved November 8, 2021 minutes as corrected by roll call vote.
• Formed a subcommittee (less than five members) to address the Finance Compensation strategy, reporting in February 2022.
• Formed an ad hoc committee (Allan Epstein, Cheryl Evans, Roddy Sloss) to identify recurring tasks and non-recurring projects with estimated staff time, reporting at the December 15 meeting.
• Scheduled next meeting for December 15, 2021 to complete the submittal on non-recurring projects.

Planning Commission

The regular meeting of the Los Altos Hills Planning Commission scheduled for December 2, 2021, has been cancelled. A special meeting is now scheduled for December 9, 2021.

Fast Track/Site Development

The Site Development / Fast Track Public Hearing scheduled for November 30, 2021, has been cancelled. The provided document is a notice of cancellation and contains no other agenda items.

Community Relations Committee

The Community Relations Committee will discuss its charges and duties, review prior meeting minutes, and receive reports on recent town activities, including the LAHCFD Fire Fair and TEDx program. Members will also plan for the 2022 Town Picnic, with activity proposals due by December 17, and consider contributions to the 'Our Town' newsletter. The meeting includes an introduction of the new City Manager, Peter Pirnejad.

• Introduction of new City Manager Peter Pirnejad
• Discussion on Committee charges and duties
• Report on LAHCFD Fire Fair, October 23
• Activity proposals for 2022 Spring-Summer due December 17
• Discussion on 2022 Town Picnic entertainment (pirate, magician)

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for November 23, 2021. No items were decided or discussed.

Community Relations Committee

The regular meeting of the Community Relations Committee scheduled for November 23, 2021, has been cancelled. A special meeting has been rescheduled for Tuesday, November 30, 2021.

Pathways Committee

The Pathways Committee regular meeting scheduled for Monday, November 22, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The Los Altos Hills City Council will hold a public hearing on an urgency ordinance adding objective standards for SB 9 subdivisions and development projects, and will also consider a map adjustment for a property on Priscilla Lane. The consent calendar includes approval of October disbursements totaling $1,226,635.94 and a resolution for the 2021 Sanitary Sewer Repair and Replacement Project. New business includes a request from GreenWaste Recovery for consent to sale and a franchise agreement amendment.

• Urgency ordinance adding Article 15 (Objective Standards for Qualified SB 9 Subdivisions) to Municipal Code Title 10, Chapter 1
• Map adjustment request for Certificate of Correction to Parcel Map 609 M31 at 12354 Priscilla Lane
• Review of disbursements for October 1-31, 2021: $1,226,635.94
• Resolution approving plans for 2021 Sanitary Sewer Repair and Replacement Project
• Consideration of GreenWaste Recovery franchise agreement amendment

Fast Track/Site Development

The Town of Los Altos Hills cancelled the weekly Site Development / Fast Track Public Hearing scheduled for November 16, 2021. No other business was listed.

History Committee

The Los Altos Hills History Committee is meeting via Zoom to discuss updates on local history projects, including a new museum display, heritage tree signage, and a digital archive. They will also set goals and priorities for 2022 and consider canceling the December meeting.

• Update on permanent display at Los Altos History Museum
• Signage for Byrne Park Heritage Trees
• Field trip to 25567 Willow Pond Lane (Horace Hill – Pink Horse Ranch)
• Dedication of two iconic trees in Byrne Preserve as Heritage Trees
• Goals and Priorities for 2022 due January 7

The Los Altos Hills History Committee approved the October 19, 2021 minutes, discussed the fall presentation and other updates, and voted to cancel the December meeting. They also discussed goals and priorities for 2022, with Sally tasked to submit them in writing. No major policy decisions were made.

• Approved October 19, 2021 minutes (3-0)
• Cancelled December meeting (3-0)
• Discussed 2022 goals and priorities; Sally to submit in writing

History Committee

This is a special meeting of the History Committee, held as a site visit. The committee will carpool and meet at the Bridgemen Stevenson Home at 13581 Robleda Road, Los Altos Hills, with the meeting scheduled to adjourn by 3:00 p.m. The agenda contains no substantive decisions or discussions, only procedural items for the site visit.

• Site visit to Bridgemen Stevenson Home at 13581 Robleda Road, Los Altos Hills
• Meeting location includes Town parking lot at 26379 Fremont Road

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee will hold a teleconferenced regular meeting to discuss new business, including a report to council, a virtual open house, community center updates, and activity proposals for the 2022 spring-summer season. They will also review old business items such as ARPA funding, maintenance at West Wind Community Barn, pathway plans, and various community events. The meeting is open to public comment via Zoom.

• Activity proposals for 2022 Spring-Summer Season (March 1–August 31) due by December 17
• Discussion of ARPA memo
• Maintenance/improvement for West Wind Community Barn
• Pathway run 2022 and pathway ideas
• Prop 68 discussion

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to establish goals and priorities for 2022. The body is seeking volunteers to help town staff implement the Climate Action Plan and recruiting new committee members.

• Introduction of Town Manager Peter Pirnejad
• Coordination with Community Relations Committee on electrification information for newcomers package
• Discussion of 2022 goals and priorities
• Recruitment of volunteers for Climate Action Plan implementation
• Recruitment of new EIC members

The Environmental Initiatives Committee met on November 11, 2021, and discussed 2022 goals and priorities, including CAP implementation, water conservation, and community outreach. The meeting was adjourned due to a lack of quorum, so no formal decisions or votes were taken. The committee approved the previous meeting's minutes and the agenda unanimously before the quorum issue arose.

• Approved previous meeting minutes (unanimous)
• Approved meeting agenda (unanimous)
• Adjourned meeting due to lack of quorum

Open Space Committee

The committee will review several planning sites, including properties on Priscilla Lane, Altamont Road, and Corte Madera Lane. Discussion items include daylighting Robleda Creek at Fremont and a proposal to hire Live Oaks Associate for wildlife corridor mapping.

• Planning site reviews for 12354 Priscilla Lane, 27600 Altamont Road, 12640 Corte Madera Lane, 25959 Alicante Lane, 12516 Robleda Road, and 12187 Kate Drive
• Update on 27388 Sherlock Road
• Fence Permit Review update for 28001 Elena Road
• Proposal to hire Live Oaks Associate for wildlife corridor map & definition
• Discussion on gas-powered leaf blowers in Los Altos Hills

The Open Space Committee reviewed several planning applications and made a recommendation to move a driveway at 12516 Robleda Road to preserve an oak tree, or replace any removed oaks. The committee also discussed Senate Bill 9's impact on open space easements, reviewed 2022 goals, and noted the cancellation of a fast track meeting.

• Approved recommendation for 12516 Robleda Road to move driveway to preserve oak or replace removed oaks (moved JS, seconded HW, in favor: WW, KG, HD, RC, GC)
• Accepted meeting minutes from October 20, 2021 (moved GW, seconded PB, in favor: JS, KG, WW, abstained: HD, RC)
• No OSC recommendations for 12354 Priscilla Lane, 27600 Altamont Road, or 25959 Alicante Lane
• Recommended open space easement over Hale Creek for 12187 Kate Drive
• No OSC issues for 12640 Corte Madera Lane until fencing part of landscape screening plan
• No report from October 26 fast track meeting; November 9 fast track meeting cancelled
• Discussed hiring Live Oaks Associate for wildlife corridor definition
• Preliminary 2022 goals list to be sent before December meeting

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for November 9, 2021. No items were decided or discussed.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will discuss old business items including heritage tree protection, a fence ordinance amendment, and water conservation, plus new business on wildlife corridors, heritage oaks in Byrne Preserve, and 2022 goals. They will also review field trip reports and site development permits, including one approved and one pending.

• Approved Site Development Permit #SD21-0064 for 381 sq ft second-story addition at 13691 Old Altos Road
• Pending Permit Modification #PM21-0005 for 4,587 sq ft residence with basement, garage, and ADU at 12640 Corte Madera Ln
• Field trip reports for 26685 Purissima Road, 27600 Altamont Road, 12156 Robleda Road, 25959 Alicante Lane
• Discussion of Heritage Tree Protection and Fence Ordinance Amendment
• New business: Wildlife Corridors and Heritage Oaks in Byrne Preserve

The Environmental Design & Protection Committee voted to propose heritage designation for two oak trees in Byrne Preserve and to request a public hearing option in the town's tree removal procedure. They also approved October minutes, discussed 2022 goals, and reviewed site development permits, approving one for a second-story addition.

• Approved motion to propose heritage designation for two oak trees in Byrne Preserve (6-0)
• Approved motion to request adding public hearing option to town tree removal procedure (6-0)
• Approved October 12, 2021 meeting minutes (7-0)
• Approved motion for members to submit 2022 goals suggestions (7-0)
• Approved Site Development Permit SD21-0064 for 381 sq ft addition at 13691 Old Altos Road
• Deferred fence ordinance amendment pending wildlife corridor guideline
• Noted Site Development Permit PM21-0005 at 12640 Corte Madera Ln as pending

Parks & Recreation Committee

The Parks and Recreation Committee is holding a special teleconferenced meeting, primarily to conduct a quarterly virtual open house where residents can learn about current offerings and ask questions. The agenda includes call to order, public comment, and the open house presentation. No formal decisions or votes are listed on the agenda.

• Quarterly virtual open house with 15-minute presentation and Q&A
• Teleconference meeting per AB 361 (2021) with Zoom access
• Committee has 4 vacancies
• Public comment period

Planning Commission

The Planning Commission will discuss an urgency ordinance to add Article 15 to the Municipal Code. This item establishes objective standards for regulating the subdivision and development of qualified Senate Bill 9 properties.

• Discussion of Urgency Ordinance regarding SB 9 subdivision and development projects

The Planning Commission held a public hearing and discussion on a draft urgency ordinance adding Article 15 (Objective Standards for Qualified SB 9 Subdivisions and Development Projects) to the Municipal Code. After extensive public comment and commissioner discussion, the commission voted 3-0 to forward the ordinance to the City Council with the modifications discussed during the meeting. No final decision was made on the ordinance itself; it was only a recommendation to the City Council.

• Forwarded SB 9 urgency ordinance to City Council with modifications (3-0-0-0-2; Commissioner Smith and Couperus absent)
• No other substantive decisions were made; the meeting was primarily a discussion and public hearing on the draft ordinance

Public Art Committee

The committee will review a progress report on the Stoller Sculpture Project and discuss selecting names for the sculpture. Members will also discuss future efforts for the Public Art Committee.

• Progress Report on Stoller Sculpture Project
• Discussion and Selection of Suggested Sculpture Names
• Discussion of PAC Future Efforts
• Introduction of new City Manager Peter Pirnejad

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The joint Los Altos/Los Altos Hills Volunteer Awards Committee is meeting virtually to handle routine business: establishing a quorum, public comment, approving October minutes, and reviewing the finance report. The bulk of the meeting is subcommittee updates on planning the volunteer awards luncheon, including ticket sales, a poinsettia fundraiser, plaques, wine donations, and the event timeline.

• Finance report review
• Poinsettia fundraiser update (Ben and Don)
• Ticket sales update (Jenny)
• Luncheon timeline of events (Cheryl)
• Wine donations update (Lakshmi)

Finance & Investment Committee

The Finance and Investment Committee is meeting to review financial reports including the CAFR, PARS, cash balances, and Q3 investment performance, and to discuss recommendations for ARPA funds. The meeting is held via Zoom due to the COVID-19 teleconference rules.

• Review of CAFR report
• PARS review (revised document)
• Cash balances for quarter ending Sept 30, 2021
• Q3 PFM investment review
• ARPA recommendations to City Council

The Finance and Investment Committee reviewed the draft Annual Comprehensive Financial Report (ACFR) for fiscal year ending June 30, 2021, and the related audit. The auditor confirmed a clean opinion with no material weaknesses or significant deficiencies. The committee approved the draft FIC Guidebook for presentation to Staff and Council. No formal decisions were made on the ACFR itself; it was discussed and will proceed to Council.

• Approved minutes of August 9, 2021 (unanimous)
• Approved draft FIC Guidebook for presentation to Staff and Council (unanimous)

Planning Commission

The Los Altos Hills Planning Commission will hold public hearings on three items: an appeal of a Site Development Committee approval for landscape screening and fencing at 12255 Menalto Drive, a map adjustment to remove a 25-foot Human Habitation Setback at 12354 Priscilla Lane, and a site development permit for a new residence with an accessory dwelling unit at 22560 Ravensbury Avenue. The commission will also consider approving meeting minutes and a resolution to continue virtual meetings under AB 361.

• Appeal of Site Development Permit (SD21-0009) for landscape screening and fencing at 12255 Menalto Drive
• Map Adjustment (MA21-0001) to remove 25-foot Human Habitation Setback at 12354 Priscilla Lane
• Site Development Permit (SD20-0045) for 5,016 sq ft two-story residence with 759 sq ft ADU at 22560 Ravensbury Avenue
• Resolution to continue teleconference meetings under AB 361
• Approval of October 7, 2021 meeting minutes

The Planning Commission denied an appeal of the Site Development Committee's approval of a Site Development Permit (SD21-0009) for landscape screening and fencing at 12255 Menalto Drive. The permit was approved with specific modifications to lighting, tree placement, and gate location. The Commission also forwarded a recommendation to the City Council to approve a map adjustment to remove a human habitation setback at 12354 Priscilla Lane.

• Denied appeal and approved Site Development Permit SD21-0009 for 12255 Menalto Drive with lighting, tree, and gate modifications (5-0)
• Forwarded recommendation to City Council to approve Certificate of Correction to abandon Human Habitation Setback on Lot 1 of Stonebridge subdivision, Parcel Map No. 609 M31 (5-0)
• Approved October 7, 2021 Regular Meeting Minutes with modification (5-0)
• Adopted resolution to continue virtual meetings pursuant to AB 361 (5-0)
• Continued Item 4.3 (22560 Ravensbury Avenue) off calendar to a date uncertain

Fast Track/Site Development

The Site Development Committee will hold a public hearing to consider a permit modification for a residential project. The request concerns a previously approved residence, basement, garage, and accessory dwelling unit.

• Permit modification for 12640 Corte Madera Ln (File #PM21-0005)
• Proposed 4,587 square-foot residence
• Proposed 2,063 square-foot basement
• Proposed 552 square-foot detached garage
• Proposed 800 square-foot accessory dwelling unit

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to discuss emergency preparedness and communications. The agenda includes welcoming the new city manager and a sheriff's captain, updates on fire safety and CERT programs, and presentations on ham radio and disaster relief organizations. The committee will also approve draft minutes and discuss volunteer needs.

• Welcome to Peter Pirnejad, new Los Altos Hills City Manager
• Welcome to Captain Rich Urena, Santa Clara County Sheriff's Office
• Update on Fire Safety Task Force by Councilmember Lisa Schmidt
• Presentation on SPECS (Southern Peninsula Emergency Communications System)
• Presentation on CADRE (Collaborating Agencies' Disaster Relief Effort)

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for November 1, 2021 has been cancelled. A special meeting has been scheduled for November 8, 2021, with an agenda to be posted on November 5, 2021. No other business items are listed on this agenda.

• Cancellation of November 1, 2021 Finance and Investment Committee meeting
• Special meeting scheduled for November 8, 2021
• Agenda for November 8 meeting to be posted November 5, 2021

Community Relations Committee

The Los Altos Hills Community Relations Committee is meeting to review prior minutes, receive reports on the LAHCFD Fire Fair and recent town activities, and discuss the TEDx program status. The committee will also review and approve the final report for the Los Altos Hills Classic Car Show and consider contributions to the 'Our Town' newsletter. The meeting is largely routine, covering updates and administrative items.

• Review of LAHCFD Fire Fair report from Council Liaison Lisa Schmidt
• Discussion of TEDx program status by Medha Rishi
• Review and approval of final report for Los Altos Hills Classic Car Show
• Report on council feedback from October 21 Council meeting
• Review of potential committee contributions for March 'Our Town' newsletter

The Community Relations Committee unanimously approved an updated Classic Car Show report with stronger language on handling non-residents at Town events. The Committee also voted to cancel its regular November and December meetings and instead hold a special meeting on November 30, 2021. No public comment was received, and no other substantive decisions were made.

• Approved updated Classic Car Show report (unanimous)
• Approved prior meeting minutes as distributed (unanimous)
• Cancelled November and December regular meetings; scheduled special meeting Nov 30, 2021 (unanimous)

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the weekly Site Development / Fast Track Public Hearing scheduled for October 26, 2021. No other items were listed for action.

Pathways Committee

The committee is reviewing progress on several Capital Improvement Program (CIP) projects and conducting property reviews for potential pathway easements. The meeting also includes discussions on town staffing updates and GIS enhancement efforts.

• Property review and PWC votes for 27600 Altamont Rd, 12516 Robleda Rd, and 25959 Alicante Ln
• Update on $33K Byrne Park Plunge project
• Update on $50K Edgertion Road Pathway project
• Update on $60K Page Mill from Lupine to Via Feliz project
• Budget increase for Summerhill project to $350K

The Los Altos Hills Pathways Committee approved recommendations for three properties (27600 Altamont Rd, 12516 Robleda Rd, 25959 Alicante Ln) and voted to reroute a multi-use easement along Matadero Creek to minimize impact to a homeowner. The committee also approved sending draft recommendations to the City Council for feedback on building paths faster.

• Approved property recommendation for 27600 Altamont Rd (8-0)
• Approved property recommendation for 12516 Robleda Rd (8-0)
• Approved property recommendation for 25959 Alicante Ln (8-0)
• Approved ribboning proposed pathway at Matadero Creek (8-0)
• Approved requesting exchange of multi-use easement to reroute at Matadero Creek (8-0)
• Approved sending draft recommendations to City Council for feedback (6-2)

City Council

The Los Altos Hills City Council is meeting to consider several significant items, including approving a new employment agreement for the City Manager, discussing the impacts of recently adopted state law SB 9 on single-family lots, and deciding how to allocate American Rescue Plan funds. The council will also review a $966,420 disbursement list, award a planning services contract for updating the General Plan's Housing and Safety Elements, and consider a resolution to continue virtual meetings under AB 361. Several commendations and annual reports are also on the agenda.

• Resolution approving City Manager employment agreement with Peter Pirnejad
• Report on state law SB 9 regarding single-family lot development
• Review of disbursements for September 1-30, 2021 totaling $966,420
• Resolution awarding planning services contract to update General Plan Housing and Safety Elements
• Resolution on use of American Rescue Plan (ARP) funds

The City Council adopted Resolution 70-21 approving a revised Climate Action Plan and Resolution 76-21 approving a five-year employment agreement for Peter Pirnejad as the new City Manager. The council also approved a $250,000 appropriation for a Town Hall electrical panel upgrade and formed ad hoc committees to address SB 9 and American Rescue Plan funds.

• Adopted Resolution 70-21 approving revised Climate Action Plan (5-0)
• Adopted Resolution 76-21 approving City Manager employment agreement with Peter Pirnejad (5-0)
• Approved $250,000 for Town Hall electrical service panel upgrade (5-0)
• Appointed Adrian Kuo to Youth Commission (4-1)
• Approved auction of surplus vehicles and equipment (5-0)
• Formed ad hoc committee to draft SB 9 urgency ordinance (5-0)
• Formed ad hoc committee to review ARP fund uses (5-0)
• Approved consent calendar items including disbursements of $966,421.10 (5-0)

Open Space Committee

The Los Altos Hills Open Space Committee is meeting by teleconference to discuss and receive updates on various open space topics, including tree removals on town property, stinkwort spraying, green stormwater infrastructure, and wildlife corridors. They will also review planning site reviews, fence permits, and new business items such as a proposal to hire Live Oaks Associate for a wildlife corridor map and American Rescue Plan Act proposals. The meeting includes public comment opportunities.

• Tree removals on Town property and road rights-of-way
• Stinkwort spraying update
• Green Stormwater Infrastructure and drainage related projects
• Proposal to hire Live Oaks Associate for wildlife corridor map & definition
• American Rescue Plan Act proposals for town

The Open Space Committee voted to recommend that American Rescue Plan funds be used to preserve and enhance the Town's open space preserves rather than install artificial turf at Purissima Park. The committee also approved several site reviews and discussed various projects, including the stinkwort spraying and wildlife corridor studies.

• Approved 2021-9-8 minutes (4-0-1, WW abstained)
• Approved OSE for 12869 La Cresta (5-0)
• Approved OSE for 28001 Elena (5-0)
• Recommended ARP funds for open space preserves, not artificial turf at Purissima Park (motion by KG, seconded by WW)

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a site development permit. The committee will review a request for a residential addition.

• Site Development Permit for a 381 square-foot, second-story addition at 13691 Old Altos Road (File #SD21-0064)

History Committee

The Los Altos Hills History Committee is holding a special meeting via Zoom to discuss updates on the fall presentation for Tales of Magdalena & Ravensbury, plaques for farm equipment, and the dedication of two trees in Byrne Preserve as Heritage Trees. The committee will also review web page changes and a report to the Town Council.

• Fall presentation update for Tales of Magdalena & Ravensbury on October 24
• Plaques for farm equipment and historical artifacts update
• Dedication of two iconic trees in Byrne Preserve as Heritage Trees
• Report to Town Council on October 21, 2021
• Field trip to 25567 Willow Pond Lane (Pink Horse Ranch)

The Los Altos Hills History Committee held a special meeting on October 19, 2021, and approved a motion for Carol to write a letter to the Environmental Design and Protection Committee requesting that two iconic trees in Byrne Preserve be designated as Heritage Trees. The committee also approved minutes from its September 21 and October 14 meetings, and discussed updates on various projects, including a fall presentation, plaques, and the return of historical documents to other jurisdictions.

• Approved motion for Carol to write letter to ED&P Committee requesting Heritage Tree designation for two Byrne Preserve trees (4-0)
• Approved minutes of September 21, 2021 meeting (4-0)
• Approved minutes of October 14, 2021 special meeting (4-0)

Public Art Committee

The Los Altos Hills Public Art Committee is holding a special virtual meeting to review progress on the Stoller Sculpture Project and the Edith Park Renovation Project, and to discuss future efforts. The agenda also includes routine items like approving previous minutes and public comments.

• Progress report on Stoller Sculpture Project
• Progress report on Edith Park Renovation Project
• Discussion of PAC Future Efforts

Parks & Recreation Committee

The Parks and Recreation Committee will review draft minutes, hear public comment, and discuss new business including an ARPA memo, maintenance/improvement for West Wind Community Barn, and the 2022 Pathway Run. Old business includes pathway ideas, LAH Outdoor Challenges, Prop 68, and upcoming events. The meeting is held by teleconference due to COVID-19 provisions.

• ARPA Memo discussion
• Maintenance/improvement for West Wind Community Barn
• Pathway Run 2022 planning
• Prop 68 update
• Upcoming events: Shred Event, Hoedown, Touch A Truck, Guess the Pumpkin's Weight, Halloween Family Movie Night, Festival of Lights, Caroling in the Hills

The Parks and Recreation Committee discussed potential uses for federal American Rescue Plan Act (ARPA) funds, including broadband, a well or purple pipe for field watering, electric vehicle fleet conversion, and solar panels. They voted unanimously to pass these recommendations to the city manager, with a suggestion to delay the final decision by at least one month. No final funding decisions were made.

• Motion to pass ARPA recommendations to Sarina passed unanimously
• Motion to add spring/summer program planning item from Chris passed unanimously

Environmental Initiatives Committee

The Environmental Initiatives Committee will meet via Zoom to review the Climate Action Plan and a generator replacement project. The body will also consider appointing April Anair as an Associate Member.

• Appointment of April Anair as Associate Member
• Discussion of generator replacement project by Cody Einfalt
• Climate Action Plan presentation

The Environmental Initiatives Committee unanimously approved a resolution endorsing the Climate Action Plan for presentation to the city council next week. The committee also discussed a proposal from Syserco for solar panels and battery storage at a city facility, but deferred formal comments until members have more time to review the details.

• Approved September meeting minutes (unanimous)
• April agreed to continue committee membership
• Endorsed Climate Action Plan resolution for council presentation (unanimous)
• Deferred formal comments on Syserco solar/battery proposal pending further review

History Committee

The Los Altos Hills History Committee is holding a special meeting that begins with a walking tour of the Moffett Historical Museum. The committee will also return documents from the town's historical files to the museum. The meeting is primarily a tour and document return, with no other substantive business.

• Walking tour of the Moffett Historical Museum at 500 Severyns Ave, Mountain View
• Return of documents from the Town of Los Altos Hills historical files to the museum
• Meeting starts at 11:15 a.m. at the Parks and Recreation Building, 26379 Fremont Road, Los Altos Hills

The Los Altos Hills History Committee held a field trip to the Moffett Field Museum on October 14, 2021. Members toured the museum and returned historical documents that had been held in the Town's History file. No formal decisions were made; the meeting was procedural and informational.

• Returned historical documents to Moffett Field Museum (unanimous)

Open Space Committee

The Open Space Committee's regular meeting scheduled for October 13, 2021 has been cancelled. A special meeting is scheduled for October 20, 2021. No agenda items are listed for this cancelled meeting.

• Regular meeting cancelled
• Special meeting scheduled for October 20, 2021

Fast Track/Site Development

The weekly Site Development / Fast Track Public Hearing scheduled for October 12, 2021, has been cancelled. Future meetings may be attended via Zoom teleconference.

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will hold a regular meeting to discuss and review several ongoing and new items, including community fiber towers, heritage tree protection, a fence ordinance amendment, water conservation, and SB9. The committee will also review field trip reports and site development permits, including approvals and a pending application.

• Approved site development permits for landscape screening at 12360 Priscilla Lane and 27860 Black Mountain Road
• Approved zoning permit for temporary trailer at 14330 Debell Road
• Pending site development permit for 381 sq ft second-story addition at 13691 Old Alto Road
• Field trip reports for properties on Corte Madera Lane, Dezahara Way, La Cresta Drive, and Kingsley Avenue
• Discussion of SB9 and water conservation

The Environmental Design and Protection Committee approved the September 14, 2021 minutes and discussed the water situation, forming an EIC subcommittee. They also discussed SB9 rules and a potential community meeting on trees. Several site development permits were approved, and one was continued.

• Approved September 14, 2021 minutes (6-0)
• Approved site development permit for landscape screening at 12360 Priscilla Lane
• Approved zoning permit for temporary trailer at 14330 Debell Road
• Approved site development permit for landscape screening at 27860 Black Mountain Road
• Continued site development permit for 13691 Old Altos Road addition

Public Art Committee

The Public Art Committee regular meeting scheduled for October 11, 2021, has been cancelled.

Planning Commission

The Los Altos Hills Planning Commission will hold a public hearing on a zoning permit for new 6-foot fencing at 28001 Elena Road, continued from a previous meeting. They will also discuss appointing a two-member subcommittee to review new construction requirements with the County Fire Department and receive an update on the revised Outdoor Lighting Policy. Several site development permits were previously approved and will be reported.

• Public hearing: Zoning permit for 6-ft property line fencing and gates at 28001 Elena Road (File #ZP21-0047)
• Appeal of Site Development Permit for landscape screening at 12255 Menalto Drive continued to Nov 4
• Appointment of subcommittee to review new construction requirements with County Fire Department
• Update on Revised Outdoor Lighting Policy and Guidelines
• Approved permits reported: 12500 Minorca Court (new residence with ADU), 14330 Debell Road (temporary trailer), and others

The Planning Commission voted 5-0 to continue the zoning permit for a 6-foot fence at 28001 Elena Road to a date uncertain, instructing the applicant to remove all unpermitted fences immediately, submit a detailed fence proposal, have the Open Space Committee evaluate wildlife concerns, and ensure agreement with neighboring parcel owners. The commission also approved the September 2, 2021 meeting minutes (5-0) and appointed a two-member subcommittee to review new construction requirements with the County Fire Department (5-0). An appeal of a site development permit at 12255 Menalto Drive was continued to the November 4, 2021 meeting at the appellant's request.

• Continued 28001 Elena Road fence permit to date uncertain with conditions (5-0)
• Approved September 2, 2021 meeting minutes as amended (5-0)
• Appointed Commissioner Couperus and Vice-Chair Waschura to fire subcommittee (5-0)
• Continued 12255 Menalto Drive appeal to November 4, 2021 meeting

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to approve draft minutes, pay tribute to late member Jim Abraham, and receive updates from the City Manager on the LAH repeater and EDN project. The committee will also hear from a council liaison on fire safety activities, and receive CERT program updates including the upcoming JOTA event and Wildfire Fair. Old business includes a county-wide drill, SPECSnet practice, inventory results, and a call for a volunteer secretary.

• Tribute to Jim Abraham (W6EB), charter committee member instrumental in LAH repeater operation
• Update on LAH repeater and LAH EDN project from City Manager Carl Cahill
• Oct. 23 Wildfire Fair at LAH Town Hall, 10 a.m. - 3 p.m., needs ECC volunteers
• County-wide emergency communications drill Saturday, Oct. 9
• Volunteer needed for committee secretary position for 2021/22 term

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a site development permit. The request concerns a residential addition for the Lands of Neal.

• Site Development Permit for a 381 square-foot, second-story addition at 13691 Old Alto Road (File #SD21-0064)

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for October 4, 2021 has been cancelled. No items will be discussed or decided at this meeting.

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider two site development requests. The body will review a request for a temporary construction trailer and a request for landscape screening.

• 14330 Debell Road: Zoning Permit for a temporary habitation trailer for six months
• 27860 Black Mountain Road: Site Development Permit for landscape screening

Community Relations Committee

The committee will review the draft final report for the Los Altos Hills Classic Car Show and prepare a draft report for the October 21 Council meeting. Members will also discuss the September issue of the 'Our Town' newsletter and wildfire preparedness.

• Review and approval of draft final report for Los Altos Hills Classic Car Show
• Review and approval of draft committee report to Council
• Review of 16-page September issue of 'Our Town' newsletter
• Selection of Committee officers for the 2021-2022 year
• Discussion regarding support for LAHCFD Fire Fair on October 23

The Community Relations Committee approved its prior meeting minutes and unanimously appointed Lew Jamison as chair and Rajiv Bhateja as vice chair for 2021-2022. The Council had previously approved the committee's recommendation to increase its size from five to seven full members, with April Anair and Lew Jamison appointed as new members. The committee also discussed future events, including a possible fire goats event next year and changes to the Classic Car Show policy, but made no formal decisions on those topics.

• Approved prior meeting minutes (unanimous)
• Appointed Lew Jamison as chair and Rajiv Bhateja as vice chair (unanimous)
• Agreed to meet next on October 26, 2021, at 7 PM
• Adjourned at 8:16 PM (unanimous)

Pathways Committee

The Los Altos Hills Pathways Committee is meeting to review and approve prior minutes, receive updates on approved Capital Improvement Program (CIP) pathway projects, and discuss old business including subcommittee reports on building more paths and reviewing pathway fees. No new properties were submitted for review this month. The meeting is held via teleconference due to the Governor's executive order.

• CIP project updates: Redwood Grove, Altamont Plunge, La Paloma to Robleda, Byrne Park Plunge, 27447 Edgerton Rd, Page Mill between Lupine and Via Feliz, Summerhill Rd, GIS enhancements
• Subcommittee on how to build more paths at a greater rate
• Subcommittee on review of Pathway Fee and Legal Constraints
• 28545 & 28535 Matadero Creek Path Rerouting Option
• No properties submitted for PWC review this month

The September 27, 2021 Pathways Committee meeting was cancelled due to technical issues, and all agenda items were rescheduled to a later date. No decisions were made.

History Committee

The Los Altos Hills History Committee is meeting to discuss several ongoing projects, including a fall Zoom presentation, a new permanent display at the Los Altos History Museum, and signage for Byrne Park Heritage Trees. They will also review proposed changes to the committee's web page and consider a field trip to the Moffett Field Museum. The agenda is largely routine updates and planning, with no major decisions or public hearings.

• Fall presentation update: plans for Zoom presentation and publicity
• Working committee for new permanent display at Los Altos History Museum
• Signage for Byrne Park Heritage Trees update
• Review of proposed changes to History Committee web page to link to oral histories
• Field trip to 25567 Willow Pond Lane (Horace Hill – Pink Horse Ranch)

The Los Altos Hills History Committee approved a first-pass modification to its website, adding an archive page and oral histories. The committee also discussed upcoming events, including a fall presentation and a visit to Moffett Field, and noted progress on various projects.

• Approved first modification of History Committee's website adding archive page and oral histories (4-0)
• Approved minutes of August 17, 2021 (4-0)

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a site development permit. The body will review requests for landscape screening and modifications to a driveway and hardscape for a new residence.

• Site Development Permit for 12360 Priscilla Lane (File #SD21-0074)

Parks & Recreation Committee

The Parks and Recreation Committee meeting scheduled for September 20, 2021, has been cancelled. No items will be discussed or decided at this meeting.

City Council

This is a special meeting of the Los Altos Hills City Council, held as a hybrid meeting. The only substantive item is a closed-session discussion regarding the recruitment and appointment of a City Manager. The meeting is otherwise procedural, with public comment limited to that item.

• Closed session discussion on City Manager recruitment and appointment
• Hybrid meeting format with in-person and Zoom attendance options

The City Council met in special session and immediately adjourned to closed session to discuss the recruitment of a city manager. No public comment was received, and no reportable action was taken. The meeting adjourned at 5:05 p.m.

• Adjourned to closed session for city manager recruitment (unanimous)
• No reportable action from closed session

City Council

The Los Altos Hills City Council will hold a regular meeting with a closed session on labor negotiations, followed by open session items including appointments, presentations, and a consent calendar. Key business includes a continued discussion on adding a swing shift deputy under the sheriff's contract, and several council-initiated discussions on fire prevention and SB9 deed restrictions.

• Resolution to add a swing shift deputy to sheriff's contract, not to exceed $450,000 annually (continued from Aug 19)
• Consent calendar includes disbursements of $1,435,568.84 for August 2021
• Resolution to increase standing purchase order with PLAN JPA by $19,243 for liability assurance
• Acceptance of open space and right-of-way easements at 26724 Palo Hills Drive, 14096 Seven Acres Lane, 13781 Cicerone Lane
• Discussion on forming a task force to review fire department requirements for new construction

The City Council voted 3-2 to postpone a decision on adding a second swing shift deputy to the Sheriff's contract, with some members wanting to first evaluate license plate readers. The Council also approved the consent calendar, including resolutions for easements and a sewer project, and voted 5-0 to continue teleconference meetings under AB 361. Appointments to the Community Relations Committee were made, and a motion to postpone agenda item 10F failed.

• Postponed decision on adding Sheriff's deputy (3-2)
• Approved consent calendar (5-0)
• Appointed Lew Jamison and April Anair to Community Relations Committee (5-0)
• Adopted AB 361 to continue teleconference meetings (5-0)
• Directed Planning Commission to form two-member subcommittee on fire requirements (5-0)
• Failed to postpone agenda item 10F (2-3)

City Council

This is a special meeting with a single substantive item: a closed-session discussion about the appointment of a new City Manager. The council will also take public comment limited to this item and report out any action taken in closed session.

• Closed session: public employment — new City Manager
• Public comment on closed-session item
• Report out of closed session

The City Council met in special session and immediately adjourned to closed session to discuss the appointment of a new City Manager. No reportable action was taken, and the meeting adjourned at 5:52 p.m. The minutes were later approved at the October 21, 2021 regular meeting.

• Held closed session on public employment (City Manager) - no reportable action
• Approved minutes as presented at October 21, 2021 regular meeting

Fast Track/Site Development

The Site Development Committee will hold a public hearing to consider two site development permits. Both requests involve landscape screening for approved new residences.

• 12170 Dawn Lane: Site Development Permit for landscape screening (File #SD21-0044)
• 26303 Esperanza Drive: Site Development Permit for landscape screening, fences, and driveway gate (File #SD21-0047)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will review old business including a fence ordinance amendment, and new business on community fiber towers/antennas and heritage tree protection. They will also approve August minutes, review field trip and site development reports, and hear updates from the Planning Commission and City Council.

• Fence Ordinance Amendment (old business)
• Los Altos Hills Community Fiber Towers and Antennas (new business)
• Heritage Tree Protection (new business)
• Site Development Permit SD21-0009 at 12255 Menalto Drive approved, appeal filed
• Site Development Permit SD21-0044 at 12170 Dawn Lane continued to date uncertain

The Environmental Design and Protection Committee approved the August 10, 2021 minutes. They discussed a proposed 15% water use cut by Valley Water, noting Los Altos Hills' usage increased 5%, and formed a sub-committee on water conservation. They also discussed a fence ordinance amendment, referencing a neighborhood outcry and wildlife-friendly fence guidelines, and considered whether to use policy or ordinance for such matters. The committee also discussed the impact of new community fiber towers and the need to receive heritage tree inventories.

• Approved the August 10, 2021 meeting minutes (roll call vote).
• Formed a sub-committee (Carol, Elizabeth, Peter) to look at water conservation.
• Agreed to add Water Usage to the October EDPC agenda.
• Discussed coordinating with Open Space to schedule a speaker on climate change and oak trees.
• Discussed the fence ordinance amendment, referring to the Wildlife-friendly Fence document and wildlife movement corridor maps.
• Discussed the impact of LAHCF transmission towers and antennas, subject of a special City Council meeting.
• Discussed that EDPC should receive heritage tree inventory and arborist reports.
• Reviewed field trip reports and site development permits, including one approved (with appeal filed) and one continued.

Public Art Committee

The Public Art Committee Regular Meeting scheduled for September 13, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The Joint Los Altos - Los Altos Hills Community Volunteer Service Awards Committee is meeting virtually to conduct routine business, including approving minutes from the August meeting, reviewing finances, receiving subcommittee reports, and discussing luncheon ticket sales. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of minutes from August meeting
• Finance review
• Subcommittee reports
• Luncheon ticket sales review

Environmental Initiatives Committee

The Environmental Initiatives Committee will meet to discuss and approve a Greenhouse Gas (GHG) Inventory presentation for the City Council. The body will also discuss Climate Action Plan (CAP) measures and community relations regarding GHG and CAP.

• Approval of August 12, 2021 meeting minutes
• Approval of GHG Inventory Presentation to the City Council
• Discussion of CAP measures and requests for City Council

The Environmental Initiatives Committee approved the draft GHG inventory presentation for the City Council and discussed strategies for the Climate Action Plan (CAP), including setting preferred targets and costing out measures. The committee also discussed improving relations with GreenWaste and planning community outreach for the October Council meeting.

• Approved minutes of Aug. 12, 2021 meeting (unanimous)
• Approved GHG inventory presentation for City Council (no formal vote recorded)
• Action: Jay to discuss GreenWaste relationship with Kavita & Carl or new city manager
• Action: Subcommittee to develop draft CAP presentation and targets before next EIC meeting
• Action: April to discuss community outreach with Community Relations committee

City Council

The September 9, 2021 special City Council meeting was cancelled at the Mayor's direction. No items were discussed or decided.

• Meeting cancelled

Open Space Committee

The Los Altos Hills Open Space Committee is meeting via Zoom to review planning site applications, discuss recent ADU applications and fence permits, and receive updates on tree removal processes, arborist reports, and the town's bee keeping ordinance. The agenda also includes future public presentations on native plants and wildlife corridors, and discussion of the committee's meeting format.

• Planning site review: 12874 Viscaino Road
• Planning site review: 27388 Sherlock Road
• Update on Fenwick property (43 acre) 6' fence
• Update on tree removal on Elena, Packard property
• Update on replacing oak tree in Rex Gardiner Open Space (Moody & Old Snakey)

City Council

This is a special meeting of the Los Altos Hills City Council held at 8:30 a.m. at the Fremont Hills Country Club. The only substantive item is a closed session to discuss the recruitment of a City Manager, followed by a report out of that session. The agenda is otherwise procedural, with public comment limited to items on the special meeting agenda.

• Closed session: Public employment — City Manager recruitment (Gov. Code § 54957)
• Public comment limited to special meeting items
• Report out of closed session

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to approve draft minutes, hear updates from the Fire Safety Task Force and the fire district, and discuss volunteer opportunities and training. The agenda includes a guest talk on youth involvement in amateur radio, CERT program updates, and a wildfire fair, along with routine committee business like filling a secretary position.

• Approval of July 6 draft minutes
• Update on Moody/El Monte Roads evacuation route project
• Strategic Community Fuel Break project with Midpeninsula Open Space District
• Oct. 23 Wildfire Fair at LAH Town Hall, 10 a.m. - 3 p.m.
• Volunteers needed for SPECSnet Monday night net control rotation

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a Site Development Permit for a residential project. The proposal includes a new one-story home with a basement and a detached accessory dwelling unit.

• Site Development Permit for 4,551 sq ft one-story residence at 12500 Minorca Court
• Proposed 2,157 sq ft basement
• Proposed 1,198 sq ft detached accessory dwelling unit (ADU)
• Proposed removal of 11 Eucalyptus trees
• Requirement for applicant to pay a pathway fee

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for September 6, 2021 has been cancelled. The agenda contains no items for discussion or decision.

• Meeting cancelled

Planning Commission

The Los Altos Hills Planning Commission will hold a public hearing on a Site Development Permit for a new two-story residence with a basement, accessory dwelling unit, and pool at 13010 East Sunset Drive. The commission will also approve minutes from the August 5 meeting and receive reports on recent site development decisions, including an approved permit that has been appealed.

• Public hearing for 13010 East Sunset Drive: new 4,916 sq ft two-story residence, 3,416 sq ft basement, 798 sq ft ADU, 900 sq ft pool, and grading policy exception for driveway
• Approval of August 5, 2021 Regular Meeting Minutes
• Report: 12255 Menalto Drive site development permit approved (appeal filed)
• Report: 12170 Dawn Lane site development permit continued to date uncertain
• Report: 27860 Black Mountain Road and 26303 Esperanza Drive site development permits for landscape screening

The Planning Commission approved a Site Development Permit for a new two-story residence, basement, accessory dwelling unit, and pool at 13010 East Sunset Drive, subject to conditions including grading, lighting, and construction coordination with neighbors. The vote was 4-1, with Chair Indaco dissenting. The commission also approved the August 5, 2021 meeting minutes 5-0. No other substantive decisions were made; remaining items were informational reports.

• Approved Site Development Permit for 13010 East Sunset Drive (File #SD21-0030) with conditions, 4-1
• Approved August 5, 2021 Regular Meeting Minutes, 5-0
• Noted appeal filed on August 10, 2021 approval of 12255 Menalto Drive (File #SD21-0009)
• Continued 12170 Dawn Lane (File #SD21-0044) to a date uncertain
• Continued 27860 Black Mountain Road (File #SD21-0034) and 26303 Esperanza Drive (File #SD21-0047) due to applicant non-attendance

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider two site development permit requests. Both requests involve landscape screening for approved new residences.

• 27860 Black Mountain Road: landscape screening for a new residence and accessory structures
• 26303 Esperanza Drive: landscape screening, fences, and driveway gate for a new residence

City Council

The City Council is holding a special meeting to discuss and potentially authorize a master access agreement with Los Altos Hills Community Fiber for installing fiber optic network facilities in public rights-of-way. The meeting includes presentations from the community fiber group and Silicon Valley Joint Venture, followed by a resolution vote.

• Resolution authorizing City Manager to enter into Master Access Agreement with Los Altos Hills Community Fiber for fiber optic installation in public right-of-way
• Study session with presentations from Los Altos Hills Community Fiber and Silicon Valley Joint Venture
• Public comments accepted via email or Zoom due to teleconference-only meeting

The City Council unanimously approved Resolution 60-21, authorizing the City Manager to enter into a Master Access Agreement with Los Altos Hills Community Fiber (LAHCF) for installing fiber optic network facilities in the public right-of-way. The motion was amended to include a councilmember as a liaison to the LAHCF Board. The meeting also included a study session with presentations from LAHCF and Silicon Valley Joint Venture on community high-speed fiber.

• Approved Resolution 60-21 authorizing the City Manager to enter into a Master Access Agreement with LAHCF for fiber optic installation in the public right-of-way, as amended to include a councilmember liaison to the LAHCF Board
• Motion passed 5-0 with all councilmembers voting in favor
• Held a study session on community high-speed fiber, including presentations from LAHCF and Silicon Valley Joint Venture

City Council

This is a special meeting of the Los Altos Hills City Council, held via teleconference, with the sole substantive item being a closed session to review applications for the City Manager position. The meeting includes public comment, but only on this item, and will conclude with a report out of the closed session.

• Closed session: Public employment - review of City Manager applications
• Special meeting held via teleconference due to COVID-19 executive orders
• Public comments accepted via email or Zoom/phone

The City Council met in a special closed session to review City Manager applications. No reportable action was taken, and the meeting adjourned without public comment. The minutes were later approved at the September 16, 2021 regular meeting.

• Held closed session to review City Manager applications (no action taken)
• Adjourned at 11:20 a.m. without reportable action
• Approved the minutes of this special meeting on September 16, 2021

Fast Track/Site Development

The Fast Track / Site Development Public Hearing scheduled for Tuesday, August 24, 2021, has been cancelled. No other business is listed.

Pathways Committee

The Pathways Committee will review several CIP project updates, including Redwood Grove and Summerhill Rd. The committee is scheduled to vote on a recommendation regarding Matadero Creek Lane and a recommendation for staff regarding dog feces on paths.

• Vote on recommendation for Matadero Creek Lane alignment
• Vote on recommendation for staff regarding dog feces on paths
• Update on CIP projects including Redwood Grove, Altamont Plunge, and 27447 Edgertion Rd
• Review of pathway fee legal constraints
• Vote on property review for 26950 Moody Ct

The committee voted to recommend relocating the Matadero Creek Lane pathway from near the owner's pool to the south side of the property, and to seek an easement from Purissima Hills Water District for access. They also approved a motion for a member to discuss dog waste management options with Parks and Rec and town staff. Minutes from May and July 2021 were approved.

• Approved May 2021 minutes (6-0)
• Approved July 2021 minutes (6-0)
• Recommended relocating Matadero Creek Lane path to south side of property and seeking PHWD easement (6-1)
• Approved motion for VM to discuss dog waste options with Parks and Rec and staff (7-0)
• Approved motion to ask town to require accurate road placement and public access at 26950 Moody Ct (7-0)

City Council

This is a special meeting with a single substantive item: a closed session to discuss compensation and benefits for unrepresented employees (excluding the City Manager), with Carl Cahill as the designated representative. The meeting is held by teleconference due to COVID-19 orders, and public comment is limited to items on the special meeting agenda.

• Closed session under Government Code 54957.6 on labor negotiations for unrepresented employees
• Designated representative: Carl Cahill
• Teleconference meeting per Executive Orders N-29-20 and N-08-21

The City Council met in special session and immediately adjourned to closed session to discuss labor negotiations with unrepresented employees, excluding the City Manager. No reportable action was taken, and the meeting adjourned at 5:58 p.m. The minutes were later approved at the September 16, 2021 regular meeting.

• Adjourned to closed session for labor negotiations (unanimous)
• No reportable action from closed session

City Council

The Los Altos Hills City Council will discuss how to use American Rescue Plan Act funds, approve a policy for hybrid meetings, and consider a resolution for a fiber optic network installation. The council will also vote on several ordinances and contracts, including a $450,000 annual sheriff contract addendum and a $1.8 million pavement project.

• Ordinance 595: Adding regulations for Automatic License Plate Readers (ALPR)
• Ordinance 596: Establishing safe storage requirements for firearms
• Ordinance 597: Prohibiting smoking in parks and public areas
• Resolution awarding contract for 2021 Pavement Rehabilitation and Drainage Improvement Project
• Resolution authorizing Master Access Agreement with Los Altos Hills Community Fiber for fiber optic network

The City Council approved a hybrid meeting policy for City Council and Planning Commission meetings, and approved a plan to remove an oak tree on Elena Road near the Packard Pathway, with conditions including an independent arborist study for future heritage oak removals and replacement plantings. The council also made several appointments and reappointments to town committees, and postponed discussion on a fiber optic agreement and a sheriff's contract addendum to future meetings.

• Appointed Elizabeth Loinaz to Environmental Design and Protection Committee (5-0)
• Appointed Sharvari Dixit to Library Commission (5-0)
• Reappointed David Milgrim to Public Art Committee (5-0)
• Reappointed Wendie Ward to Open Space Committee (5-0)
• Approved Resolution 59-21 Hybrid Meeting Policy (5-0)
• Approved removal of oak tree at Elena Road and Josefa Lane, with replacement plantings (5-0)
• Postponed fiber optic Master Access Agreement to Aug 31 special meeting (5-0)
• Postponed Sheriff's contract addendum for swing shift deputy to next meeting (5-0)

History Committee

The Los Altos Hills History Committee meets via Zoom to handle routine business, including approving minutes, electing officers for the coming year, and discussing updates on plaques, the digital archive, and a field trip. The agenda is mostly procedural updates and old business, with no major decisions or public hearings.

• Election of Chair, Vice Chair, and Secretary for the coming year
• Update on Heritage Tree Ordinance and Tree 237 on Elena Road
• Update on plaques for farm equipment and historical artifacts
• Field trip to 25567 Willow Pond Lane (Horace Hill – Pink Horse Ranch)
• Signage for Byrne Park Heritage Trees

The Los Altos Hills History Committee held a regular teleconference meeting on August 17, 2021. The committee elected Sally Wood as Chair, Sylvia Jensen as Vice Chair, and Carol Gottlieb as Recording Secretary, with a unanimous vote. Most agenda items were updates with no decisions, including plaques, digital archive, and a fall presentation pending town council approval.

• Elected Sally Wood as Chair (4-0)
• Elected Sylvia Jensen as Vice Chair (4-0)
• Elected Carol Gottlieb as Recording Secretary (4-0)
• Approved minutes of July 20, 2021 (3-0-1, Jensen abstained)

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a Site Development Permit. The body will discuss a request for landscape screening for an approved new residence.

• Site Development Permit for landscape screening at 12170 Dawn Lane (File #SD21-0044)

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee will hold a teleconference meeting to review draft minutes, hear public comment, and discuss new and old business. A key item is a vote on whether to keep the in-person Hoe Down event scheduled for September 11, given the Delta variant. The committee will also discuss various park projects, events, and subcommittee reports.

• Vote on keeping in-person Hoe Down due to Delta variant
• Preschool picnic and social at Shoup Park and Purissima Park
• Drone app discussion
• Park and Rec Open Houses on 8/3, 11/9, 2/2
• Byrne Preserve Open Space permanent signage discussion

The Parks and Recreation Committee voted unanimously to recommend continuing the in-person Hoe Down event on September 11, with additional safety precautions and cancellation of dancing due to the Delta variant. The committee also discussed the community park ad hoc subcommittee's progress on spending Prop 68 funds, including options for Purissima Park improvements. No other substantive decisions were made; most old business items had no updates.

• Approved recommendation to hold Hoe Down with safety precautions and no dancing (unanimous)
• Approved July 19, 2021 meeting minutes (unanimous)

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting to approve its Annual Report Presentation to the City Council. Members will also discuss Climate Action Plan (CAP) measures and the next steps for the Water Subcommittee.

• Approval of Annual Report Presentation to the City Council
• Discussion of CAP measures and City Council requests
• Water Subcommittee next steps

The Environmental Initiatives Committee unanimously approved the Annual Report presentation to the City Council, incorporating suggested edits. The committee discussed proposed Climate Action Plan (CAP) measures targeting natural gas use, with a goal of eliminating it by 2045, and assigned champions for various measures. No formal votes were taken on the CAP measures, which are still in development.

• Approved July 1st and Special Meeting minutes (unanimous)
• Approved Annual Report Presentation to City Council (unanimous)
• Discussed CAP measures targeting natural gas elimination by 2045
• Assigned champions for CAP measures (Sasha, Aileen, Pat)

Open Space Committee

The Open Space Committee is meeting to discuss and review various open space matters, including planning site reviews, tree removals, and updates on ongoing projects. The agenda includes a mix of routine updates and specific items such as a fence permit review and the town's bee keeping ordinance. No major decisions are listed; most items are updates or discussions.

• Planning site review for 12874 Viscaino Road
• Update on tree removal on Elena, Packard property
• Update on replacing oak tree in Rex Gardiner Open Space (Moody & Old Snakey)
• Update on Town's bee keeping ordinance
• Update on Byrne heritage oak tree designations and sign placement

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a site development permit. The request concerns landscape screening, fencing, and driveway gates for a new residence.

• Site Development Permit for 12255 Menalto Drive (File #SD21-0009)

Environmental Design & Protection Committee

The Environmental Design & Protection Committee is reviewing recent field trip reports and site development permits. The agenda includes discussions on lighting policy, ordinance clarifications, and the approval of July 13, 2021 minutes.

• Approval of site development permit for a new 5,730 square-foot residence and 800 square-foot ADU at 24151 Dawnridge Drive
• Review of landscape screening at 27772 Lupine Rd.
• Review of major addition and new basement/garage at 26950 Moody Ct.
• Discussion regarding lighting policy and clarification of ordinances
• Review of site development permit for landscape screening and gates at 12255 Menalto Drive

The Environmental Design and Protection Committee approved its July 13, 2021 minutes and a presentation to the City Council. It also discussed the removal of a heritage oak tree on Elena Rd., noting inadequate notification and recommending a more transparent process. Site development permits for 24151 Dawnridge Drive and 12255 Menalto Drive were approved, and the committee reviewed field trip reports.

• Approved July 13, 2021 minutes (unanimous)
• Approved presentation to City Council (unanimous)
• Approved site development permit for 24151 Dawnridge Drive (new residence, ADU, pool)
• Approved site development permit for 12255 Menalto Drive (landscape screening, fencing, gates)

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The Joint Volunteer Awards Committee will hold a virtual meeting to conduct routine business. The agenda includes establishing a quorum, public comment, and the approval of minutes from March and April 2021 meetings.

• Approval of minutes from March 15, 2021, and April 26, 2021, meetings
• Review of subcommittee reports
• Timeline review

Finance & Investment Committee

The Finance and Investment Committee is holding a special teleconference meeting to review the second-quarter 2021 financial update from PFM, approve minutes from prior meetings, and hear reports on finance activities, insurance, and recent council actions. The meeting is open to public comment via Zoom.

• Approval of minutes from May 3 and July 12, 2021 meetings
• PFM Q2 2021 financial quarterly update
• Report on finance activities of interest
• Insurance update
• Topics for future meetings: insurance, cyber review, workers comp rates, long-term capital plans

The Finance and Investment Committee unanimously approved the May 3 and July 12, 2021 minutes. Members concurred that no changes to the Town's investment policy are recommended at this time, based on the PFM quarterly report. The committee discussed transferring funds from LAIF to PFM, with the amount to be determined by staff and presented at the next meeting. No formal decisions were made on other matters.

• Approved May 3, 2021 minutes (unanimous roll call)
• Approved July 12, 2021 minutes (unanimous roll call)
• Concurred no changes to Town investment policy recommended (unanimous)

City Council

The Los Altos Hills City Council is holding a special meeting on August 9, 2021, primarily to adjourn to closed session for a conference with labor negotiators. The closed session covers unrepresented employees, excluding the City Manager and Department Directors. Public comment is limited to items on the special meeting agenda, and the meeting is conducted via teleconference due to COVID-19 executive orders.

• Closed session conference with labor negotiators (Government Code Section 54957.6)
• Agency designated representatives: Carl Cahill and Steve Mattas
• Unrepresented employees: all except City Manager and Department Directors
• Teleconference meeting via Zoom (Webinar ID: 810 3951 6595, Passcode: 94022)

The City Council met in a special closed session to discuss labor negotiations with all employees except the City Manager and Department Directors. No reportable action was taken during the session. The minutes were later approved at the August 19 regular meeting.

• Held closed session for labor negotiations (no reportable action)
• Approved minutes of the August 9 special meeting at August 19 regular meeting

Planning Commission

The Planning Commission will hold public hearings regarding site development and zoning permits for multiple properties. Items include a reconsideration of a large residence project on Miranda Way and new fencing requests on Elena Road.

• Reconsideration of a 4,729 square-foot residence, pool house, and ADU at 14381 Miranda Way
• Site Development Permit for landscape screening at 27772 Lupine Road
• Zoning Permit for 6-foot tall property line fencing and gates at 28001 Elena Road
• Site Development Permit for a 4,958 square-foot residence and road improvements at 27388 Sherlock Court

The Los Altos Hills Planning Commission approved a site development permit for a new residence at 14381 Miranda Way (4-0-1) and a landscape screening permit at 27772 Lupine Road (4-0-1). It continued a zoning permit for fencing at 28001 Elena Road and a site development permit at 27388 Sherlock Court to future dates. The meeting also approved the July 1, 2021 minutes with corrections.

• Approved site development permit for new residence at 14381 Miranda Way with added conditions (4-0-1)
• Approved landscape screening permit at 27772 Lupine Road with added conditions (4-0-1)
• Continued zoning permit for fencing at 28001 Elena Road to a date uncertain (5-0)
• Continued site development permit for new residence at 27388 Sherlock Court to a date uncertain (5-0)
• Approved July 1, 2021 regular meeting minutes with corrections (5-0)

Emergency Communications Committee

The Emergency Communications Committee meeting scheduled for August 3, 2021 has been cancelled. No items will be discussed or decided at this meeting.

Fast Track/Site Development

The Town of Los Altos Hills cancelled the weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, August 3, 2021. The provided document is a notice of cancellation.

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee is holding a special teleconferenced meeting, primarily to conduct a quarterly virtual open house. The open house includes a 15-minute presentation of current park and recreation offerings followed by a Q&A period to gather resident feedback. The meeting is largely procedural and focused on public engagement, with no substantive decisions or proposals listed on the agenda.

• Quarterly virtual open house with 15-minute presentation and Q&A
• Future open house dates announced: Fall 11/9 and Winter 2/2
• Committee has 4 vacancies
• Meeting conducted via Zoom due to COVID-19 executive orders

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for August 2, 2021 has been cancelled. A special meeting has been scheduled for Monday, August 9, 2021. No agenda items are listed for this cancelled meeting.

• Meeting cancelled
• Special meeting rescheduled to August 9, 2021

Fast Track/Site Development

The Town of Los Altos Hills is holding a Fast Track Site Development public hearing to consider a permit for a new home and accessory dwelling unit. The body will review the project's impact on setbacks, height, and environmental screening.

• Site Development Permit for a 5,730 square-foot single-story residence at 24151 Dawnridge Drive
• Proposed 800 square-foot attached accessory dwelling unit (ADU)
• Construction of a new pool
• Removal of one 15-inch oak tree at the back of the property
• CEQA review: Categorical Exemption per Section 15303(a)

Community Relations Committee

The regular Community Relations Committee meeting scheduled for Tuesday, July 27, 2021, has been cancelled. No items were discussed or decided.

• Meeting cancelled

Pathways Committee

The Los Altos Hills Pathways Committee is meeting by teleconference to vote on a recommendation for the Matadero Creek Lane path alignment, following a site visit, and to elect a Chair, Vice Chair, and Secretary. The agenda also includes updates on town staffing, project updates, and ongoing business like the Fremont Road path.

• Vote on Matadero Creek Lane path alignment recommendation (continuation from May 2021)
• Election of Chair, Vice Chair, and Secretary
• Project updates: Redwood Grove, Altamont Plunge, La Paloma to Robleda, Burne Park Plunge, 27447 Edgerton Rd, Page Mill (Lupine to Via Feliz), Summerhill Rd
• GIS Enhancements (Audit and Easement Layer)
• Update on path along South Side of Fremont (S-curve)

The Los Altos Hills Pathways Committee elected Bob Elson as Chair, Alisa Bredo as Vice-Chair, and Judy Nagy as Secretary by unanimous votes. The committee postponed a vote on the Matadero Creek Lane path alignment to August due to a flight cancellation and homeowner unavailability. Several project updates were provided, including progress on Redwood Grove and Summerhill Road, but no other substantive decisions were made.

• Elected Bob Elson as Chair (unanimous)
• Elected Alisa Bredo as Vice-Chair (unanimous)
• Elected Judy Nagy as Secretary (unanimous)
• Postponed Matadero Creek Lane alignment vote to August

City Council

The Los Altos Hills City Council will hold a special meeting to consider several items, including a $100,000 funding request from the Chamber of Commerce, a 15-year lease extension with American Tower, and a first reading of an ordinance to ban smoking in parks. The agenda also includes numerous consent calendar items, such as approving contracts and agreements for road and sewer projects, and presentations on an ADU survey and committee reports.

• Chamber of Commerce funding request: $100,000
• 15-year lease extension with American Tower at 27210 Altamont Road
• Ordinance to ban smoking in parks (first reading)
• Design services contract for East Sunset Drive widening: up to $30,550
• Standing purchase orders for FY 2021-2022: up to $6,138,456

The City Council approved the consent calendar, including a resolution authorizing the City Manager to execute standing purchase orders up to $6,138,456 for FY 2021-2022, but amended it to remove $450,000 for a second sheriff's deputy. The Council also approved a 15-year telecom lease extension with American Tower, introduced an ordinance to ban smoking in parks, and authorized up to $30,000 for hybrid meeting technology. Several reports were received with no action taken, including annual presentations from the Open Space, Pathways, and ADU survey committees.

• Approved consent calendar with amendments (4-0-1)
• Approved Resolution 51-21 for standing purchase orders up to $6,138,456, amended to remove $450,000 for second sheriff's deputy (4-0-1)
• Approved Resolution 52-21 for sewer reimbursement agreement and directed staff to revise policy (4-0-1)
• Approved Resolution 53-21 for 10-year CUP renewal for wireless facility at 11997 Hilltop Drive (4-0-1)
• Introduced Ordinance 597 to ban smoking in parks (4-0-1)
• Approved Resolution 54-21 for 15-year telecom lease extension with American Tower (4-0-1)
• Authorized City Manager to contract with Coda-Tech for hybrid meeting technology up to $30,000 (4-0-1)
• Appointed Mayor Tankha and Councilmember Mok to ad-hoc subcommittee for multi-generational park (4-0-1)

History Committee

The committee is discussing various historical preservation projects and updates. Items include museum displays, digital archives, and heritage tree signage.

• Update on plaques for farm equipment and historical artifacts
• Working committee update for Los Altos History Museum display
• Signage update for Byrne Park Heritage Trees
• Status update on Digital Archive
• Field trip discussion regarding 25567 Willow Pond Lane

Fast Track/Site Development

The Town of Los Altos Hills cancelled the weekly Site Development / Fast Track Public Hearing scheduled for July 20, 2021. No items were decided or discussed.

Community Relations Committee

The Community Relations Committee is meeting to select officers for the 2021-2022 year and review committee membership. The committee will also conduct final event planning for the Los Altos Hills Classic Car Show, including COVID protocols and budget reviews.

• Selection of 2021-2022 chair, vice chair, and secretary
• Final planning for Los Altos Hills Classic Car Show
• Review of event budget and food truck arrangements
• Discussion of TEDx program
• Potential cancellation of the August meeting

Parks & Recreation Committee

The Parks and Recreation Committee is holding a special teleconference meeting to vote on whether to keep the current special meeting time or return to the regular schedule. They will also review draft minutes, hear public comment, and discuss old business including preschool events, a drone app, open houses, pathway ideas, and Prop 68. The agenda lists upcoming events such as a classic car show, softball game, and Halloween movie night.

• Vote on keeping special meeting time vs. regular schedule
• Preschool picnic and social at Shoup Park and Purissima Park
• Park and Rec Open Houses on 8/3, 11/9, 2/2
• Classic Car Show 7/25 10am-2pm
• Halloween Family Movie Night at the Park 10/29 6:30-9pm

The Parks and Recreation Committee voted unanimously to move its regular meeting time to 5:30 PM and to delay the preschool picnic and social program due to COVID-19 delta variant concerns. The committee also discussed a multi-generational park concept, a $250,000 park grant with a 2024 deadline, and reviewed upcoming events including a Classic Car Show and Hoedown. The June meeting minutes were approved unanimously with corrections.

• Approved June 21 meeting minutes unanimously with corrections to attendance and liaison name
• Voted unanimously to move regular meeting time to 5:30 PM
• Voted unanimously to delay the preschool playdate program due to delta variant concerns
• Discussed multi-generational park concept and potential park fund for donations
• Reviewed $250,000 park grant with application deadline Dec 2021 and actual grant deadline 2024
• Noted drone app airspace restrictions submitted, awaiting final wording from apps
• Scheduled Park and Rec Open Houses for 8/3, 11/9, 2/2 (tentatively 5:30-6:15 virtual)
• Reviewed upcoming events: Classic Car Show 7/25, Softball Game 8/14, Shred Event 9/4, Hoedown 9/11, Touch A Truck 10/2, Halloween Movie Night 10/29

City Council

The regular City Council meeting scheduled for July 15, 2021 has been cancelled. A special meeting has been scheduled for July 22, 2021 at 6:00 p.m. No agenda items are listed for either meeting.

• Regular meeting cancelled
• Special meeting scheduled for July 22, 2021 at 6:00 p.m.

Open Space Committee

The Los Altos Hills Open Space Committee will hold a hybrid meeting to discuss and decide on several open space topics, including a joint discussion with the Parks & Recreation Committee about drones in town open spaces, planning reviews for new residences, and new business items such as electing officers, replacing an oak tree, and discussing a bee keeping ordinance. The committee will also review site plans and consider representation at a local event.

• Joint discussion with Parks & Recreation Committee on drones in Town open spaces
• Planning site reviews: 11511 Summitwood Drive and 26875 Nina Place (new residences)
• Discuss replacing oak tree in Rex Gardiner Open Space (Moody & Old Snakey)
• Discuss bee keeping ordinance in Los Altos Hills
• Decide on OSC representation at Classic Car Show at Purissima Park July 25

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a Site Development Permit for Lextera, LLC. The proposal involves constructing a new primary residence, a detached accessory dwelling unit, and a swimming pool.

• Proposed 5,253 square-foot one-story residence with a 3,358 square-foot basement at 14330 DeBell Road
• Proposed 798 square-foot detached accessory dwelling unit (ADU)
• Proposed 924 square-foot swimming pool with integrated spa
• Requirement for applicant to pay a pathway fee and repair damages to existing pathways
• CEQA categorical exemption per Sections 15303(a) and 15303(e)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee approved the June 8, 2021 meeting minutes and voted to keep its current officers (Vijay Chawla as chair, Peter Brown as vice-chair, Buvana Dayanandan as secretary, Carol Gottlieb as field trip coordinator). The committee reviewed several site development permits, approving three (26677 Snell Lane, 26425 Aric Lane, 26455 Saint Francis Road) and continuing two (278001 Elena Rd, 14330 DeBell Rd, the latter later approved on July 13). It also noted the Planning Commission's favorable reception of the outdoor lighting policy proposal and took no further action on ordinance clarifications.

• Approved June 8, 2021 meeting minutes (motion by Carol, second by Peter, unanimous yes).
• Retained current committee positions: Vijay Chawla (chair), Peter Brown (vice-chair), Buvana Dayanandan (secretary), Carol Gottlieb (field trip coordinator).
• Approved site development permit for 26677 Snell Lane (new pool, spa, hardscape, driveway, fencing).
• Approved site development permit for 26425 Aric Lane (first-floor addition, garage, pool).
• Approved site development permit for 26455 Saint Francis Road (new residence, ADU, pool).
• Continued zoning permit for 278001 Elena Rd (6-foot fence and gates).
• Continued site development permit for 14330 DeBell Rd (new residence, ADU, pool); later approved on July 13.
• Took no further action on ordinance clarification; chair to upload summary document.

Public Art Committee

The Public Art Committee is holding a virtual regular meeting to approve prior minutes, hear public comments, elect 2021-2022 officers, and receive a progress report on the Edith Park Renovation Project. The meeting is conducted by teleconference under state executive orders related to the Brown Act.

• Nomination and election of 2021-2022 PAC officers
• Progress report on Edith Park Renovation Project
• Approval of draft minutes from previous meeting
• Public comments via Zoom (Meeting ID: 407 052 5877)
• Roll call votes required for all actions

Finance & Investment Committee

The Finance and Investment Committee is meeting to discuss an insurance update from PLAN JPA, overhead allocation and building/planning fees presented at a recent Council meeting, and other finance activities. They will also elect officers and hear reports on Council activities, including undergrounding.

• Discussion of overhead allocation and Building and Planning Fees presentation from June 17, 2021 Council meeting
• PLAN JPA insurance update by General Manager Jon Paulson
• Report on outstanding checks by Sarina Revillar
• Officer elections for Chair, Vice Chair, and Secretary
• Report on Council activities including undergrounding by Vice Mayor Tyson

The Finance and Investment Committee heard a presentation from PLAN JPA on liability and property insurance, noting a 35% increase in the town's liability premiums and a 53% decrease in property premiums. No formal decisions were made; items like earthquake and cyber insurance were deferred to the next meeting. The committee unanimously elected officers for the upcoming fiscal year.

• Deferred approval of May 3, 2021 minutes to next meeting
• Deferred earthquake insurance, cyber insurance, and financial statement reviews to August 9, 2021
• Unanimously elected co-chairs Susan Mason and Medha Rishi, Vice Chair Allan Epstein, Secretary Roddy Sloss

Environmental Initiatives Committee

The Environmental Initiatives Committee will meet via teleconference to receive a briefing on the CalOEP grant and its potential use. The committee will also discuss the Climate Action Plan.

• Briefing on CalOEP grant and input on its use
• Discussion of Climate Action Plan

The committee reviewed the Town Hall backup generator replacement project, which will use battery backup instead of dual fuel due to REACH code requirements, with Syserco selected as the design-build contractor. The committee also discussed CAP measures, including converting natural gas loads to electric, installing storage, V2G pilot, and free EV charging for staff, but took no formal votes. The committee will review Syserco's installation proposal via email updates from Cody Einfalt.

• Reviewed generator replacement project; Syserco chosen for design-build
• Discussed CAP municipal measures: electrify town hall, storage, V2G, EV fleet, free staff charging
• Discussed community measures: vision to be off gas by 2045, electrification walkthrough, permit fee reduction, on-bill financing
• Action: Cody will email updates on Syserco proposal for committee review; committee has no authority

City Council

The Los Altos Hills City Council is holding a special meeting that consists almost entirely of a closed session to discuss a threat to public services or facilities, with consultation from the Santa Clara County Sheriff's Office Captain. Public comment is limited to items subject to the special meeting, and the council will report out any action taken after the closed session.

• Closed session under Government Code Section 54957 regarding threat to public services or facilities
• Consultation with Santa Clara County Sheriff's Office Captain
• Public comments accepted via email or Zoom due to teleconference meeting

The City Council held a special meeting on July 8, 2021, and went into closed session to consult with the Santa Clara County Sheriff's Office about a threat to public services or facilities. After the closed session, the City Attorney reported that the Council directed the City Manager to analyze and report on potential measures to increase safety in the council chamber. No other substantive actions were taken, and the meeting adjourned at 6:35 p.m.

• Directed the City Manager to analyze and report on potential measures to increase safety in the council chamber.
• Approved the minutes of the July 8, 2021 special meeting as presented at the July 22, 2021 special meeting.

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to approve minutes, hear updates from the city manager and council liaison, and hold its annual officer election. The agenda also includes discussion of expanding the committee's role toward technical aspects like cell antenna technology and broader emergency communications response. Public comments and volunteer opportunities are also on the agenda.

• Annual election of officers via roll call
• Update from City Manager Carl Cahill on Emergency Service Plan and EDN project
• Council member Lisa Schmidt update on Fire Safety Task Force
• Discussion on updating ECC role for technical aspects like cell antenna technology
• Proposal to rotate TECH TALK presentations among members

The Los Altos Hills Emergency Communications Committee met via Zoom on July 6, 2021, and approved the June minutes unanimously. The committee re-elected Dru Anderson and Eduardo Arias as co-chairs for the 2020/21 year; the secretary position remained vacant. Members discussed upcoming drills, including the August 21 County ARES/RACES drill and an August 14 fox-hunting exercise, and heard updates on the EDN project and fire safety assessments.

• Approved June minutes unanimously (7-0)
• Re-elected Dru Anderson and Eduardo Arias as co-chairs (7-0)
• Left secretary position vacant; no candidate
• Discussed rotating duty for TECH TALK (no decision)
• Noted relocation of town radio gear to EOC radio room
• Heard update on EDN lease amendment sent to Purissima Hills Water District

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider two site development requests. The body will review a permit for a new residence and accessory dwelling unit and a separate request for property line fencing.

• Site Development Permit for a 5,253 sq ft one-story residence, 3,358 sq ft basement, 798 sq ft detached ADU, and 924 sq ft pool/spa at 14330 DeBell Road
• Zoning Permit for 6-foot tall property line fencing and gates at 28001 Elena Road

Finance & Investment Committee

The Finance and Investment Committee meeting originally scheduled for July 5, 2021 has been cancelled. A special meeting has been scheduled for Monday, July 12, 2021. No agenda items were discussed.

• Meeting cancelled
• Special meeting rescheduled to July 12, 2021

Environmental Initiatives Committee

The committee is meeting to discuss the Climate Action Plan and the CalOEP grant. Members will vote on committee membership and the scheduling of future meetings.

• Vote to make Jolie an associate member
• Vote to move meetings to the second Thursday of the month
• Vote to call a special meeting to discuss the Climate Action Plan
• Briefing from Cody Einfalt regarding the CalOEP grant
• Input for the Annual Report to City Council

The Environmental Initiatives Committee unanimously approved moving its regular meetings to the second Thursday of each month at 6:30 pm, pending City Council approval. The committee also unanimously scheduled a special meeting for July 8 to discuss the Climate Action Plan and hear from Cody Einfalt about a CalOEP grant. No other formal decisions were made; the rest of the meeting was discussion.

• Approved moving EIC meetings to second Thursday at 6:30 pm (unanimous, pending council approval)
• Approved special meeting on July 8 to discuss Climate Action Plan and invite Cody Einfalt
• Approved minutes from June 3, 2021 (unanimous)
• Made Jolie an associate member (unanimous, no formal vote recorded)
• Resolved no action on Terry Oldberg's presentation
• Agreed to form water subcommittee with Vrinda, Srini, Aileen, and Jolie (associate)

Planning Commission

The Los Altos Hills Planning Commission will hold public hearings on a variance request for a fence at 12900 Atherton Court and a 10-year renewal of a conditional use permit for a wireless facility at 11997 Hilltop Drive. They will also introduce a revised outdoor lighting policy and guidelines, and appoint a new chair and vice-chair. The agenda includes reports on past site development permits and city council meetings.

• Variance request for 6-foot fence encroaching 10 feet into setback at 12900 Atherton Court
• 10-year renewal of conditional use permit for wireless facility at 11997 Hilltop Drive
• Introduction of revised Outdoor Lighting Policy and Guidelines
• Appointment of Chair and Vice-Chair
• Approved site development permits for pools, additions, and accessory units at multiple addresses

The Planning Commission voted 5-0 to forward a recommendation to the City Council to extend the Conditional Use Permit for the existing T-Mobile wireless telecommunications facility at 11997 Hilltop Drive for an additional ten years, subject to the conditions of approval. The commission also approved the June 3, 2021 meeting minutes, appointed Commissioner Indaco as Chair and Commissioner Waschura as Vice-Chair, and discussed a revised outdoor lighting policy without taking action. A variance request for 12900 Atherton Court was withdrawn by the applicant.

• Approved the June 3, 2021 Regular Meeting Minutes as presented (5-0).
• Voted 5-0 to recommend the City Council extend the Conditional Use Permit for the T-Mobile site at 11997 Hilltop Drive for 10 years.
• Appointed Commissioner Indaco as Chair of the Planning Commission (4-0-0-1).
• Appointed Commissioner Waschura as Vice-Chair of the Planning Commission (4-0-0-1).
• Noted the withdrawal of the variance application for 12900 Atherton Court; no motion was made.
• Discussed the revised Outdoor Lighting Policy and Guidelines; no motion was made.

City Council

This is a special meeting of the Los Altos Hills City Council, held by teleconference, with the sole substantive item being a closed-session discussion on the employment of the City Manager. The meeting includes public comment, a closed session, and a report out of that session. No other business is on the agenda.

• Closed session on public employment: City Manager position (Gov. Code Section 54957)
• Public comment allowed on items subject to the special meeting
• Meeting held via teleconference per Executive Order N-08-21

The City Council met in special session on June 29, 2021, and after public comment, adjourned to closed session to discuss the recruitment of a new city manager. The meeting adjourned at 1:54 p.m. with no reportable action taken. The minutes were later approved as presented at the July 22, 2021 special meeting.

• Held a closed session to consider the public employment title of City Manager
• Adjourned the meeting with no reportable action on the city manager recruitment
• Approved the minutes of this special meeting as presented at the July 22, 2021 special meeting

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a Site Development Permit for a residential project. The body will review plans for a new primary residence, an accessory dwelling unit, and a swimming pool.

• Site Development Permit for 26455 Saint Francis Road (File #SD21-0026)
• Proposed 6,015 square-foot single-story residence with a 3,707 square-foot basement
• Proposed 792 square-foot detached accessory dwelling unit
• Proposed 1,094 square-foot swimming pool

Pathways Committee

The Pathways Committee meeting scheduled for June 28, 2021, has been cancelled because a quorum could not be reached. No items will be discussed or decided at this meeting. The agenda contains only the cancellation notice and standard public inspection information.

• Meeting cancelled due to lack of quorum

Fast Track/Site Development

The Site Development Committee will consider a permit request for 26425 Aric Lane. The project includes a 1,231 square-foot first floor addition with an attached garage and a new 774 square-foot swimming pool.

• Site Development Permit for 26425 Aric Lane (File #SD21-0035)
• 1,231 square-foot first floor addition including attached garage
• 774 square-foot swimming pool

Community Relations Committee

The Los Altos Hills Community Relations Committee is meeting to handle internal matters, including filling a vice chair vacancy, selecting a new chair for the upcoming year, and discussing a memo to Council recommending an increase in committee size. They will also review the Los Altos Hills Classic Car Show proposal, budget, and flier, and discuss other community items like welcoming new residents and a TEDx program.

• Discussion and approval of memo to Council recommending increase in Committee size
• Review and approval of draft flier for Los Altos Hills Classic Car Show
• Review of car show event budget
• Appointment of event chairperson for car show
• Discussion of TEDx program

The Community Relations Committee approved the draft flier for the Los Altos Hills Classic Car Show, with notes that the event is limited to Town residents, COVID guidelines will be followed, and an email will be sent to prior picnic registrants. The Committee also decided not to recommend increasing its size to Council at this time, instead focusing on recruiting associate members. The next regular meeting was cancelled in favor of a special meeting on July 20, 2021, for final event planning.

• Approved the draft flier for the Classic Car Show with amendments (resident-only, COVID guidelines, email to prior picnic registrants).
• Decided not to recommend increasing Committee size to Council; will advertise for associate members instead.
• Approved the minutes of the prior meeting as distributed.
• Cancelled the next regular meeting; scheduled a special meeting for July 20, 2021, for final event planning.
• Agreed to send an email to 2019 Town Picnic registrants with the current flier.
• Unanimously adjourned at 8:34 PM.

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee is holding a special teleconference meeting to discuss new business including permanent signage at Byrne Preserve, a possible ban on drones and vehicles in open spaces, a private donation, and election of a new chair and secretary. They will also review draft minutes and cover old business such as Edith Park improvements and upcoming events.

• Discussion of permanent signage at Byrne Preserve Open Space
• Proposal to ban drone and vehicle usage at open spaces
• Possible private donation to support Park and Recreation
• Election of new committee chair and secretary
• Plan to improve Edith Park

The Parks and Recreation Committee unanimously approved a motion to form an ad hoc subcommittee to develop signage for open spaces, including drone and vehicle restrictions, and to work offline. The committee also unanimously elected Yibin Tang as Chair, Jasmeen Pombra as Vice Chair, and Ben Xu as Secretary. Additionally, they approved holding a July meeting to plan the Hoedown event.

• Approved formation of an ad hoc subcommittee (Kit, Scott, Ben) to develop open space signage, including drone and vehicle restrictions.
• Unanimously elected Yibin Tang as Chair, Jasmeen Pombra as Vice Chair, and Ben Xu as Secretary.
• Unanimously approved holding a July meeting to discuss the Hoedown event.
• Approved the May 17, 2021 draft minutes unanimously.
• Discussed but did not decide on banning drones in all open spaces, deferring to case-by-case review.
• Discussed but did not decide on a private donation, pending more information.
• Discussed but did not decide on preschool playdates, with staff to follow up on logistics.
• No update on Edith Park improvement subcommittee.

City Council

The Los Altos Hills City Council will hold public hearings to adopt the FY 2021-22 operating budget and five-year capital plan, approve sewer service charges for collection by the county, and set planning and building fees. The consent calendar includes contracts for recruiting services, a pavement project, and a fence improvement, plus several resolutions and permits. New business covers a pay equity report and staff reclassification.

• FY 2021-22 Operating Budget and FY 2022-26 Five-Year Capital Improvement Plan adoption
• Resolution requesting Santa Clara County to collect delinquent sewer charges and 2021-2022 sewer service charges
• FY 21/22 Planning and Building Fee Schedule adoption
• Contract with Peckham & McKenney for Planning Director recruiting services, not to exceed $23,000
• Contract for Westwind Community Barn Feeding Pasture Fence Improvement, not to exceed $67,550

The City Council voted 3-2 to adopt Resolution 39-21, extending City Manager Carl Cahill's employment agreement through October 29, 2021. Councilmembers Mok and Swan opposed, with Swan suggesting the manager retire June 30 and Mok favoring severance instead. The Council also approved the FY 2021-22 operating budget and directed staff to prepare documents for a potential fiber optic franchise agreement with LAH Community Fiber.

• Approved Resolution 39-21 extending City Manager Carl Cahill's contract through Oct 29, 2021 (3-2)
• Approved Resolution 43-21 adopting FY 2021-22 operating budget and 5-year capital plan (5-0)
• Approved Resolution 42-21 adopting updated Planning and Building fee schedule (4-1)
• Approved Resolution 41-21 requesting county tax collector collect sewer charges (5-0)
• Introduced Ordinance 595 on Automatic License Plate Readers penalties (5-0)
• Introduced Ordinance 596 on safe firearm storage and lost/stolen reporting (5-0)
• Directed staff to prepare franchise agreement and encroachment permit documents for LAH Community Fiber (consensus)
• Approved Resolution 40-21 for Accounting Technician and Management Analyst job descriptions (5-0)

City Council

The City Council is holding a special teleconference meeting to interview four executive search firms competing for a contract to recruit a new City Manager. After the interviews, the Council will discuss the results and give direction on which firm to select. The meeting is open for public comment on this item only.

• Interviews with Avery Associates, Ralph Andersen & Associates, Peckham & McKenney, and Bob Murray & Associates
• Discussion and direction on selecting a consulting firm for City Manager recruitment services
• Public comment accepted on the recruitment services item

The City Council interviewed four consulting firms for city manager recruitment services. After discussion, the council voted 5-0 to direct the city attorney to prepare a contract with Bob Murray & Associates. The motion was made by Councilmember Swan and seconded by Vice Mayor Tyson.

• Approved 5-0 directing the City Attorney to prepare a contract with Bob Murray & Associates for city manager recruitment services
• Interviewed four firms: Avery & Associates, Ralph Andersen & Associates, Peckham & McKenney, and Bob Murray & Associates
• Received public comment from resident Bob Sandor, read into the record
• Adjourned the special meeting at 2:47 p.m.

History Committee

The Los Altos Hills History Committee is meeting to discuss old business items including new members, plaques for farm equipment, historical files, a permanent display at the Los Altos History Museum, signage for Byrne Park Heritage Trees, the digital archive, a fall presentation, and a local history writing contest. No new business is listed. The meeting is held via Zoom due to the COVID-19 teleconference order.

• Plaques for farm equipment and historical artifacts – update
• Working committee for new permanent display at Los Altos History Museum – update
• Signage for Byrne Park Heritage Trees – update
• Status of Digital Archive – update
• Historical designation for Town – Re SB 9 & 10 (unresolved item)

The Los Altos Hills History Committee approved minutes from May 18 and April 28, 2021, with all present members voting yes. They discussed updates on plaques for farm equipment, historical files, a new museum display, signage for Bryne Park heritage trees, and a digital archive, but made no new decisions.

• Approved May 18, 2021 minutes (4 yes votes)
• Approved April 28, 2021 minutes (4 yes votes)
• Discussed Taaffe family hay rake donation; plaque pending confirmation
• Discussed missing presentations in historical files; master list to be compiled
• Discussed returning old files to other jurisdictions; work ongoing
• Discussed new museum display; important names to be included
• Discussed Bryne Park signage; staff approval needed for tree placement
• Discussed digital archive; 1947 map to be added

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a site development permit for the Lands of Mehta. The body will review plans for residential improvements at 26677 Snell Lane.

• Site Development Permit for a 473 square-foot swimming pool and spa at 26677 Snell Lane
• Proposed hardscape improvements, repaved driveway, and replacement fencing at 26677 Snell Lane

Public Art Committee

The Los Altos Hills Public Art Committee is holding a virtual regular meeting. The main business is a progress report on the sculpture project, including discussion with Roger Stoller of a revised design sketch, and a progress report on the Edith Park Renovation and Art Garden Proposal. The committee will also approve draft minutes, take public comments, and announce upcoming officer elections.

• Discussion with Roger Stoller of revised design sketch for sculpture project
• Progress report on Edith Park Renovation and Art Garden Proposal
• Announcement of July nomination/election of 2021-2022 PAC officers
• Approval of draft minutes from previous meeting

Open Space Committee

The Los Altos Hills Open Space Committee is meeting to review several planning site applications, including a pool design, a pool house, a new residence, and clarifications of open space easements. They will also discuss new business items such as stinkwort removal, management of Sudden Oak Death, possible illegal fencing, and drone use in preserves, and will vote for a new committee chair.

• 26070 Newbridge Drive: clarification of open space easement
• 25560 Fernhill Drive: new pool design and setback variance
• 12896 Viscaino Road: new pool house with gym & studio (ADU?)
• 12815 Deer Creek Lane: new residence
• 27800 Via Feliz: clarification of open space easement

Fast Track/Site Development

The Town is holding a public hearing to consider site development permits for three residential properties. The requests include a new swimming pool and spa, an accessory dwelling unit with a basement and pool, and an unspecified permit for the lands of Gourji.

• 13800 Barton Court: Permit for a 1,033 sq ft two-story accessory building with a 1,019 sq ft ADU, 913 sq ft basement, and 1,000 sq ft pool
• 13101 La Cresta Drive: Permit for a 1,432 sq ft swimming pool, spa, and hardscape improvements
• 27575 Black Mountain Road: Site Development Permit for the lands of Gourji

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will hold a regular meeting via Zoom. They will consider approving the May 11, 2021 minutes and discuss a lighting policy update. The agenda also includes reviews of field trip reports and site development permits, with several approvals already noted.

• Lighting policy update discussion
• Approval of May 11, 2021 minutes
• Approved site development permits: 25915 Elena Road (6-foot wall), 12874 Viscaino Rd (4,635 SF residence with ADU), 12663 Corte Madera Lane (landscape screening)
• Pending site development permits: 27575 Black Mountain Road (landscape screening, fencing), 13101 La Cresta Dr (pool/spa), 13800 Barton Ct (accessory building with ADU and pool)
• Planning Commission report: 14381 Miranda Way (reconsideration of SD permit for 4,999 SF residence)

The Environmental Design and Protection Committee approved the May 11, 2021 meeting minutes unanimously. The committee also reviewed and approved several site development permits, including a new residence with ADU on Viscaino Rd and a zoning permit for a wall on Elena Road. No other substantive decisions were made; the meeting included reports and updates on field trips and future meetings.

• Approved May 11, 2021 meeting minutes (5-0)
• Approved zoning permit for existing 6-foot wall at 25915 Elena Road
• Approved SD permit for new 4,635 SF residence with ADU at 12874 Viscaino Rd
• Approved SD permit for landscape screening at 12663 Corte Madera Lane

Environmental Initiatives Committee

The committee will review a presentation on SB 1383 impacts from GreenWaste and discuss a $250k town hall resiliency award. Other discussion topics include water, undergrounding contracts, and a Climate Action Plan progress report.

• Presentation: GreenWaste's response to SB 1383
• Discussion of $250k award for town hall resiliency
• Review of undergrounding contracts
• Climate Action Plan subcommittee update

The Environmental Initiatives Committee heard presentations from GreenWaste on SB 1383 compliance and from resident Terry Oldberg on climate model flaws. They discussed a $250k resiliency grant for a town battery, and reviewed contracts for undergrounding utilities (Icebreaker project at $254,462 and Ocean Liner project at $128k). No formal votes were taken; the meeting was informational and discussion-focused.

• Discussed SB 1383 compliance with GreenWaste; no action taken
• Reviewed $250k resiliency grant proposal for town battery; no formal action
• Discussed Icebreaker undergrounding contract ($254,462) for engineering only; no vote
• Discussed Ocean Liner undergrounding analysis ($128k); no vote
• Agreed to consider forming a water subcommittee; no formal decision
• CAP subcommittee update deferred to next meeting

Planning Commission

The Los Altos Hills Planning Commission will hold public hearings on three items: a reconsideration of a site development permit for a new two-story residence with an accessory dwelling unit at 14381 Miranda Way, a site development permit for landscape and lighting at 27800 Via Feliz, and a general plan amendment to adopt a Wildland Urban Interface map. The commission will also approve minutes from the May 6 meeting and receive reports on past decisions.

• 14381 Miranda Way: reconsideration of site development permit for 4,999 sq ft two-story residence, 1,827 sq ft basement, and 800 sq ft ADU
• 27800 Via Feliz: site development permit for landscape screening, outdoor lighting, and hardscape
• Wildland Urban Interface Map adoption: General Plan Amendment to update Fire Hazards Section of Safety Element
• Approval of May 6, 2021 meeting minutes
• Reports on approved permits: 25915 Elena Road (wall), 12874 Viscaino Road (residence with ADU), 12663 Corte Madera Lane (landscape screening)

The Planning Commission continued the site development permit for 14381 Miranda Way with conditions, approved a site development permit for 27800 Via Feliz, and recommended a General Plan amendment for the Wildland Urban Interface map. The May 6 minutes were approved after revision.

• Continued 14381 Miranda Way site development permit with conditions (4-0, Smith recused)
• Approved 27800 Via Feliz site development permit with added conditions (5-0)
• Recommended City Council adopt WUI Fire Area Map and amend General Plan (5-0)
• Approved May 6, 2021 meeting minutes as revised (5-0)

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to approve draft minutes, receive updates on CERT training, and discuss planning for a potential joint town/ECC/CERT drill in July. The committee will also review radio room documentation and equipment protocols, and hear from Councilmember Lisa Schmidt on the Fire Safety Task Force.

• Approval of draft minutes from May 4, 2021
• Discussion of potential joint town/ECC/CERT drill in July
• Review of QRG chapter on radio room layout and equipment interface
• Update on potential LAH EDN (Emergency Digital Network) next steps
• Report on recent county drill and mini-message passing session

The Emergency Communications Committee approved the May 4 minutes and discussed a proposed joint drill with CERT, with a date to be determined. No other formal votes were taken; most items were informational or status updates.

• Approved May 4 meeting minutes (7-0, 1 abstention)
• Discussed joint ECC/CERT drill, date to be determined
• Noted need to update Town Emergency contact list and packet station notice
• Heard update on LAHEDN installation, no vote
• Heard recruiting appeal completed and submitted to social media
• Heard inventory report completed, online tracking discussed, no action
• Heard EC report on training and message passing practice suggestions

Fast Track/Site Development

The Town of Los Altos Hills has cancelled the Site Development / Fast Track Public Hearing scheduled for Tuesday, June 1, 2021. No other business is listed.

City Council

The Los Altos Hills City Council and Finance and Investment Committee are holding a special joint meeting to study the proposed FY21-22 operating budget and the FY2022-2026 Five-Year Capital Improvement Plan. This is a study session, so no final decisions are expected. Public comments are limited to items on the special meeting agenda.

• Study session on proposed FY21-22 operating budget
• Review of FY2022-2026 Five-Year Capital Improvement Plan
• Teleconference meeting with public comment via email or webinar

The City Council and Finance and Investment Committee held a study session on the proposed FY21-22 operating budget and five-year capital plan, agreeing on $1,043,700 in service enhancements. These include $450,000 for additional law enforcement hours, $160,000 for employee merit increases, and $13,700 in one-time CHAC funding, to be paid from American Rescue Plan funds. The council directed staff to return in June with a final budget incorporating these enhancements. No formal votes were taken; decisions were by consensus.

• Agreed to $1,043,700 in service enhancements for FY21-22 budget (consensus)
• Allocated $13,700 for CHAC one-time funding from ARP funds (consensus)
• Directed staff to return in June with final budget including enhancements (consensus)
• Agreed to bring sheriff's contract for second deputy to council for further discussion (consensus)
• Included survey in service enhancements per committee member suggestion (consensus)

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a Site Development Permit. The request concerns landscape screening for a residence remodel and addition.

• Site Development Permit for landscape screening at 12663 Corte Madera Lane (File #SD21-0038)
• Approved 803 square-foot addition and remodel of a two-story residence

Community Relations Committee

The Community Relations Committee will discuss organizing a Classic Car Show as an alternative to the Town Picnic. The committee will also address nominations for Vice Chair and the selection of a new Committee Chair for the 2021-2022 term.

• Nominations to fill Vice Chair vacancy
• Selection of new Committee Chair for July 2021 - June 2022
• Planning for Los Altos Hills Classic Car Show including food, equipment, and budget
• Review of draft event flier for resident mailing
• Discussion of TEDx program

The Community Relations Committee approved a detailed proposal for the Los Altos Hills Classic Car Show, including using food trucks for food and providing coupons to car show participants. The committee also unanimously approved Medha Rishi's plan to proceed with TEDx planning. The approved car show proposal will be sent to the Town Council.

• Approved prior meeting minutes (unanimous)
• Approved Medha's plan to proceed with TEDx planning (unanimous)
• Approved using food trucks for food and providing coupons to car show participants (unanimous)
• Approved classic car show proposal with edits, to be sent to Council (unanimous)

Pathways Committee

The committee is reviewing updates on several Capital Improvement Program (CIP) projects, including the Summerhill Road path and the Altamont Plunge. Members will also vote on a new form for evaluating properties and discuss ongoing maintenance and easement issues.

• Vote on a new PWC form to evaluate properties
• Vote on $75,000 in extra funding for the Summerhill Road path project
• Update on $33,000 Byrne Park Plunge project regarding homeowner easements
• Update on $50,000 Edgertion Road Pathway project extension
• Review of Matadero Creek Lane report and recommendation

The Los Altos Hills Pathways Committee approved a new form for evaluating pathway properties on a 3-month trial basis, and accepted property evaluations for four locations. A vote on the Matadero Creek Lane recommendation was delayed to the June meeting so members could visit the property. The committee also received updates on several capital projects, including the Summerhill Rd path and the Edgerton Rd extension.

• Approved new property evaluation form for 3-month trial (7-0)
• Accepted property evaluations for 12815 Deer Creek Ln, 14330 De Bell Rd, 12355 Hilltop Dr, 26303 Esperanza Dr (7-0)
• Approved minutes of April 26, 2021 (6-0)
• Delayed vote on Matadero Creek Lane recommendation to June meeting

City Council

The Los Altos Hills City Council will hold public hearings on introducing ordinances for automatic license plate readers and safe firearm storage, and will consider a resolution for the Town Hall backup power project. The consent calendar includes approvals for minutes, disbursements, and various resolutions, including a sewer rate study update and a landscaping contract. The council will also discuss restricting parking near Byrne Preserve and Westwind Barn, and consider hybrid meeting formats.

• Introduction of ordinance adding Chapter 9, ALPR, to Title 4 of the Municipal Code
• Introduction of ordinance amending Title 4, Chapter 4, Weapons, to require safe storage and reporting lost/stolen firearms
• Resolution for Town Hall Backup Power Resiliency Capital Project with Syserco Energy Solutions
• Resolution approving 2021 Sewer Rate Study Update and $10,000 amendment
• Resolution awarding contract for landscaping services for town-owned facilities

The Los Altos Hills City Council approved a second reading of Ordinance 593, prohibiting remote control cars and drones in Byrne Preserve, and directed committees to review other open spaces. The council also introduced an ordinance on safe firearm storage with a $250 infraction fine, and directed staff to update the ALPR ordinance with a higher, tiered violation structure. Several consent calendar items were approved, including a sewer rate study update and a landscaping services contract.

• Adopted Ordinance 593 banning remote control cars and drones in Byrne Preserve (5-0)
• Introduced ordinance on safe firearm storage with $250 infraction fine (5-0)
• Directed staff to update ALPR ordinance with higher, tiered violation structure
• Approved $1,298,718.78 in April disbursements (5-0)
• Approved Resolution 28-21 for 2021 Sewer Rate Study Update with $10,000 amendment (5-0)
• Awarded landscaping services contract via Resolution 29-21 (5-0)
• Approved Resolution 30-21 amending Westwind Community Barn concession agreement (5-0)
• Reappointed Aileen Lee to Environmental Initiatives Committee and Hayley Ditzler to Open Space Committee (5-0)

City Council

The Los Altos Hills City Council is holding a special meeting that consists almost entirely of a closed session to discuss the employment of the City Manager, per Government Code Section 54957. The meeting includes public comment, a roll call, and a report out of the closed session. No other substantive business is on the agenda.

• Closed session on City Manager employment
• Public comment limited to special meeting items
• Teleconference meeting via Zoom
• Report out of closed session

The City Council held a special meeting to discuss the city manager recruitment process. After public comment, the Council moved into closed session and voted unanimously (5-0) to authorize the City Attorney to prepare and distribute a request for proposals (RFP) for a recruiter for the City Manager position. No other substantive decisions were made.

• Authorized City Attorney to prepare and distribute RFP for city manager recruiter (5-0)

History Committee

The Los Altos Hills History Committee is meeting virtually to discuss old business items, including updates on the Mills Act, plaques for historical artifacts, and a possible historical designation for the town. No new business is listed. The meeting is open for public comment via Zoom.

• Mills Act update from LAH Museum presentation
• Plaques for farm equipment and historical artifacts
• Signage for Byrne Park Heritage Trees
• Historical designation for Town re SB 9 & 10
• Fall presentation on Tales of Magdalena Road

The Los Altos Hills History Committee met via Zoom on May 18, 2021, and delayed approval of the April 16, 2021 minutes to the June 15 meeting. They discussed recruiting Kjell Karlsson as a full member, reviewed a presentation on the Mills Act and its property tax implications, and noted updates on various projects including digital files, signage for Byrne Park Heritage Trees, and a potential local history writing contest. No formal decisions were made; most items were informational or pending further action.

• Delayed approval of April 16, 2021 minutes to June 15 meeting
• Encouraged Kjell Karlsson to join as full member
• Discussed Mills Act presentation and property tax implications
• Noted no update on farm equipment plaques
• Discussed missing presentations on Town Server with Cody
• Noted signage for Byrne Park Heritage Trees made, placement discussed
• Jitze added 1947 aerial survey to archives
• No new business; unresolved items postponed

Fast Track/Site Development

The Town of Los Altos Hills is holding a Fast Track Site Development public hearing. The body will consider a permit for a new residence and accessory dwelling unit on the lands of Vahid Firouzdor.

• Site Development Permit for a 4,635 square-foot two-story residence at 12874 Viscaino Road
• Proposed 1,165 square-foot accessory dwelling unit (ADU) on the second floor
• Proposed 448 square-foot two-car garage
• Requirement for the applicant to pay a pathway fee
• CEQA review: Categorical Exemption per Section 15303(a)

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee will hold a special teleconferenced meeting to discuss several items, including working with the FAA and drone manufacturers to update drone flying map apps, a plan to improve Edith Park, and budget requests for FY21-22. The committee will also review draft minutes and hear public comments.

• Consider working with FAA and drone manufacturers to update drone flying map apps for no-fly spaces in LAH
• Plan to improve Edith Park (presented by David Milgram, Public Art Committee)
• Budget Requests for FY21-22
• Independence Day Caravan on 7/4
• Pending approval: CRC Proposing Car Show on 7/25

Open Space Committee

The Los Altos Hills Open Space Committee meets via Zoom to review five planning site applications, including properties on New Bridge Drive, Corte Madera Lane, Willow Pond Lane, and Hilltop Drive. The agenda also covers new business on Grassroots Ecology updates and Sudden Oak Death management, plus continuing items on drones in open spaces, invasive removal, and a wildfire talk.

• Planning site reviews: 26070 New Bridge Drive, 12663 Corte Madera Lane landscape plan, 25567 Willow Pond Lane, 12355 Hilltop Drive, 26070 Newbridge Drive
• Discussion of recent ADU applications and fence permit reviews
• Future management of Sudden Oak Death in LAH OS preserves
• Drones in Town open spaces and signs in Byrne Preserve regarding remote control vehicles, drones, litter, parking
• Schedule wildfire talk and invasive removal 2021

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a zoning permit request. The meeting is being conducted via teleconference.

• Zoning Permit for existing 6-foot high wall at property line: 25915 Elena Road (File #ZP21-0007)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is meeting to review and discuss various site development permits, field trip reports, and a discussion with Director Zachary Dahl. The agenda includes approval of minutes and reports on recent Planning Commission and City Council meetings.

• Approval of April 13, 2021 minutes
• Discussion with Director Zachary Dahl
• Review of field trip reports for April 16, 30, and canceled trips on April 23 and May 6
• Review of site development permits approved in April and May, including new residences and ADUs
• Planning Commission report on May 6, including approvals and a continued appeal

The Environmental Design and Protection Committee held a regular meeting, moving up a discussion with Director Zachary Dahl about lighting as a potential policy change. The committee agreed to work with Jeremy over the summer, with a subsequent review by the Planning Commission. The committee also approved the April 13, 2021 meeting minutes and reviewed multiple site development permits, all of which were approved as listed.

• Approved April 13, 2021 meeting minutes (5-0)
• Discussed lighting policy change with Director Zachary Dahl; committee to work with Jeremy over summer, then Planning Commission review
• Approved SD Permit for 26724 Palo Hills Dr (new residence, ADU, pool, cabana)
• Approved SD Permit for 14146 Amherst Court (pool and hardscape)
• Approved SD Permit for 14221 Miranda Road (new residence, garage, pool)
• Approved Minor Variance for 13920 Fremont Pines Lane (solar panel system)
• Approved SD Permit for 24840 Summerhill Avenue (landscape screening and fencing)
• Approved SD Permit for 26616 Westwind Way (new residence, ADU, pool)

Public Art Committee

The Los Altos Hills Public Art Committee is meeting virtually to discuss and potentially approve items related to public art projects. They will review a design sketch for a sculpture project and consider joining a joint subcommittee for the Edith Park renovation and art garden proposal. The meeting is open to public comment via Zoom.

• Progress report on sculpture project with discussion of Roger Stoller's design sketch
• Approval to join Joint Edith Park Subcommittee (JEPS) for Edith Park renovation and art garden
• Approve draft minutes of previous meeting
• Presentations from the floor

Environmental Initiatives Committee

The committee is meeting to discuss several environmental topics, including water issues and the progress of the Climate Action Plan. Members will also review lessons from forming a microgrid and the status of undergrounding.

• Water issues in LAH
• Lessons from forming a microgrid
• Undergrounding progress
• Climate Action Plan subcommittee progress report

The Environmental Initiatives Committee met on May 6, 2021, and approved the minutes from the April 1 meeting. The committee discussed water conservation issues, including a potential subcommittee, and heard a detailed presentation on microgrid development in Gonzales. They also reviewed progress on the Climate Action Plan, noting that air travel significantly impacts emissions and that the 2025 target is only met if air travel is excluded.

• Approved minutes of April 1, 2021 meeting (unanimous)
• Discussed forming a water subcommittee (no formal action)
• Heard microgrid presentation from Sasha and Peter (informational)
• Reviewed Climate Action Plan subcommittee update (informational)

Planning Commission

The Los Altos Hills Planning Commission will hold public hearings on four development applications, including a new residence with a variance, a home with an ADU and pool, a permit modification for a bunker and expanded ADU, and an appeal of an approved residence. The commission will also approve minutes and receive reports on past meetings.

• 12819 Viscaino Road: Site Development Permit and Variance for a 4,373 sq ft two-story residence with basement encroaching 30 ft into side yard setback
• 12131 Oak Park Court: Site Development Permit for 4,689 sq ft residence, 719 sq ft ADU, 640 sq ft pool, grading exceptions
• 12355 Stonebrook Drive: Permit Modification for 1,630 sq ft bunker, expanded ADU, roof deck, garage reduction
• 14381 Miranda Way: Appeal of approved Site Development Permit for 4,999 sq ft residence with ADU
• Approval of April 1, 2021 meeting minutes

The Los Altos Hills Planning Commission approved three site development permits and continued one appeal. Approved were a new residence at 12819 Viscaino Road (4-0-0-1), a new residence with ADU at 12131 Oak Park Court (5-0), and a permit modification at 12355 Stonebrook Drive (3-2). The appeal of a site development permit at 14381 Miranda Way was continued with conditions.

• Approved site development permit, variance, and grading exception for 12819 Viscaino Road (4-0-0-1, Waschura abstained)
• Approved site development permit and grading exception for 12131 Oak Park Court (5-0)
• Approved permit modification and site development permit for 12355 Stonebrook Drive (3-2)
• Continued appeal of site development permit for 14381 Miranda Way with conditions (4-0-0-1, Smith abstained)
• Approved April 1, 2021 meeting minutes (5-0)

Fast Track/Site Development

The Site Development Committee will consider two site development permit requests via teleconference. The items include a new swimming pool at Natoma Road and a new residence with an attached accessory dwelling unit at Sunrise Farm Road.

• Site Development Permit for a 1,000 square-foot swimming pool and hardscape at 27644 Natoma Road
• Site Development Permit for a 4,492 square-foot two-story residence and 334 square-foot attached ADU at 27474 Sunrise Farm Road

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to discuss emergency preparedness topics, including a potential town Emergency Digital Network (EDN), a fire safety task force, and a possible joint drill with town staff and CERT. The agenda includes updates from city manager Carl Cahill and council member Lisa Schmidt, plus committee reports and public comments.

• Discussion of potential LAH EDN (Emergency Digital Network) with city manager Carl Cahill
• Update on Town Fire Safety Task Force development by council member Lisa Schmidt
• Consideration of scheduling a joint drill of Town Staff/ECC/CERT team
• Update on emergency ham radio training courses via SCC ARES/RACES
• ECC membership recruitment outreach next steps

The committee discussed next steps for the Los Altos Hills Emergency Data Network (LAHEDN), with Town Manager Carl Cahill agreeing to draft a lease amendment for a microwave antenna at a Purissima Hills Water District site. The amendment will need approval from the water district board and Town Council. The committee also received updates on a LAFCO review of fire/EMT services and the Town Fire Safety Task Force, and approved the April minutes unanimously.

• Approved April 6, 2021 minutes unanimously (8-0)
• Agreed Town Manager will draft lease amendment for LAHEDN antenna with water district
• Agreed Neil K2LL will lead technical work on LAHEDN antenna installation
• Scheduled Carl Cahill to report progress at June meeting
• Discussed potential joint emergency communication drill in July/August with CERT

Finance & Investment Committee

The Finance and Investment Committee is meeting to review the quarterly investment report, discuss the pension program with PARS, and receive a presentation on the FY21/22 budget. They will also consider financial controls, uncashed checks, and recent council activities. The meeting is held via Zoom due to the COVID-19 executive order.

• Quarterly Investment Report for period ending March 31, 2021
• FY21/22 Budget Presentation by Sarina Revillar
• PARS update on pension program
• Report on uncashed checks
• Joint budget review with Town Council on May 27, 2021

The Finance and Investment Committee voted to maintain the current moderate asset allocation for the town's investments, despite discussions about moving to a more aggressive strategy. The committee also reviewed the quarterly investment report and the FY 21/22 budget, noting a proposed 11.3% revenue increase and a 10.1% expenditure decrease. No formal action was taken on the budget or investment strategy changes.

• Approved Feb 8 minutes (6-0)
• Kept moderate investment allocation (no formal vote, consensus)
• Reviewed quarterly investment report ending March 31
• Reviewed FY 21/22 budget proposal

City Council

This is a special meeting of the Los Altos Hills City Council, held via teleconference, with the sole substantive item being a closed session to discuss the performance evaluation of the City Manager. The meeting includes public comment, but only on items subject to the special meeting, and will conclude with a report out of the closed session.

• Closed session: Public employee performance evaluation for City Manager
• Public comment via email or Zoom/phone
• Teleconference meeting per Executive Order N-29-20

The City Council met in special session to conduct a closed-session performance evaluation of City Manager Carl Cahill. After hearing public comments, the council adjourned to closed session and later reconvened with no reportable action. The minutes were approved at the May 20, 2021 regular meeting.

• Held closed session for city manager performance evaluation (no reportable action)
• Approved minutes of April 29, 2021 special meeting as presented (May 20, 2021)

City Council

The Los Altos Hills City Council is holding a special meeting with one new business item: a resolution to enter into agreements with three jurisdictions to purchase 4,323,712 Rule 20a work credits for $2,012,240 to complete the town's undergrounding project. The meeting is teleconferenced, with public comments accepted via email or webinar/phone.

• Resolution to enter agreements with three jurisdictions to purchase 4,323,712 Rule 20a work credits for $2,012,240 to complete the town's undergrounding project

The City Council approved Resolution 23-21 to enter into agreements with three jurisdictions to purchase 4,323,712 Rule 20a work credits for $2,012,240 to complete the Town's undergrounding project. The agreements will be effective upon execution by the Vice Mayor, and a letter to the CPUC was also approved. Mayor Tankha recused herself due to a conflict of interest, and the motion passed 4-0-1.

• Approved Resolution 23-21 to purchase 4,323,712 Rule 20a work credits for $2,012,240 (4-0-1, Tankha recused)
• Approved agreements with three jurisdictions to complete the undergrounding project
• Approved a letter to the CPUC regarding the work credits

Fast Track/Site Development

The Site Development Committee will consider several site development and zoning permit applications. These include a new residence with an accessory dwelling unit, landscape screening, and a wall height request.

• Site Development Permit: landscape screening and new fencing at 24840 Summerhill Avenue
• Site Development Permit: new 4,935 square-foot residence, 655 square-foot ADU, and 500 square-foot pool at 26616 Westwind Way
• Zoning Permit: 6-foot high wall at property line for 25915 Elena Road

Community Relations Committee

The Community Relations Committee will discuss planning for a TEDx program and the town picnic, including whether to move it to late July. They will also review prior meeting minutes, recent town activities, and fill a Vice Chair vacancy.

• Nominations to fill Vice Chair vacancy
• Discussion of TEDx program planning
• Town picnic status and possible move to late July
• Possible classic car show in late July
• Review of prior Council meetings and Fire Task Force

The Community Relations Committee approved a motion to hold a classic car show event on July 25, 2021, from 10 AM to 1 PM, with box lunches, water, and possibly other drinks, Lionel trains if the club participates, and the Jack Ford Band. The event is for Los Altos Hills residents only, with online registration limited by authorities. The committee also approved prior meeting minutes and noted the Council's approval of an ordinance on automatic license plate readers, which now goes to the County for approval.

• Approved classic car show event for July 25, 2021 (unanimous)
• Approved minutes of prior meeting (unanimous)
• Noted Council approval of automatic license plate reader ordinance, pending County approval

Pathways Committee

The Los Altos Hills Pathways Committee is meeting to review and vote on capital improvement projects for 2021/2022, and to receive updates on several ongoing pathway projects. The agenda includes updates on approved projects like the Altamont Plunge and Summerhill Rd, as well as maintenance and enforcement issues. The committee will also discuss a GIS mapping audit and pathway easement layers.

• Vote on CIP projects for 2021/2022
• Update on Altamont Plunge switchback design ($30K) and stairs ($12K)
• Byrne Park Plunge project ($33K)
• Edgerton Road Pathway ($50K)
• Page Mill from Lupine to Via Feliz ($60K)

The Los Altos Hills Pathways Committee reviewed staff updates on several pathway projects and voted to prioritize seven Capital Improvement Program (CIP) projects for fiscal year 2021/22, including Moon Lane, Country Way, La Paloma/Robleda, Summerhill, GIS easement layers, miscellaneous path segments, and Page Mill to Matadero. The committee also approved the February 22, 2021 meeting minutes (with one abstention) and discussed ongoing maintenance and easement issues.

• Approved February 22, 2021 meeting minutes (8-0-1, AB abstained)
• Prioritized CIP projects for 2021/22: Moon Lane, Country Way, La Paloma/Robleda, Summerhill, GIS easement layers, Miscellaneous Path Segments, Page Mill to Matadero
• Noted PWC members thought GIS easement layers should be funded through General Fund
• Discussed Summerhill Rd homeowner outreach; BE, LB, and Carol Gottlieb to contact homeowners
• Discussed blocked path at Matadero Creek Lane; reports to be pushed to PWC May meeting
• Discussed pathway easement layer trial; AB to confirm with Anne Duwe and Sue Welsh on easement data

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The Joint Volunteer Awards Committee will hold a teleconference meeting to conduct committee business. The agenda includes approving previous minutes and discussing the timeline for letters and advertisements.

• Approval of March 15, 2021, meeting minutes
• Discussion regarding timeline for letters and LATC ads

History Committee

The Los Altos Hills History Committee is meeting via Zoom to discuss routine business, including approving minutes and hearing public comments. The agenda includes updates on several ongoing projects such as the Mills Act, new plaques, a Foothill College presentation, and the digital archive. No new business is listed.

• Approval of March 16, 2021 minutes
• Update on Mills Act
• New plaque for flagpole
• Signage for Byrne Park Heritage Trees
• Status of Digital Archive

The Los Altos Hills History Committee met and approved the previous meeting's minutes with a correction. No substantive decisions were made; the meeting focused on updates and discussions about various historical projects, including plaques, presentations, and digital archives.

• Approved minutes with correction noting Carol Grewal's absence (3-0)
• No action on Mills Act
• No action on new flagpole plaque
• Postponed spring Zoom presentation to fall
• Moved March walk to fall date
• Discussed but did not decide on farm equipment plaques

Fast Track/Site Development

The Town is holding a public hearing to consider several site development permits and one minor variance. The body will review requests for a new residence, a swimming pool, and a solar panel system.

• 14221 Miranda Road: Permit for a 4,199 square-foot residence, 658 square-foot garage, and 1,093 square-foot pool
• 13920 Fremont Pines Lane: Minor Variance for an 856 square-foot solar panel system
• 14146 Amherst Court: Permit for a 512 square-foot swimming pool and hardscape
• 25915 Elena Road: Zoning Permit for a 6-foot high wall (continued to a date uncertain)

Parks & Recreation Committee

The Parks and Recreation Committee will consider and vote on expanding ordinance 12.1.04, which currently bans remote control vehicles and drones in Byrne Preserve, to cover all open space preserves including Juan Prada Mesa, O'Keefe, Saddle Mountain, Rhus Ridge, Murietta Ridge, and Central Drive. The committee will also discuss plans to improve Edith Park, a kids biking loop, and budget requests for FY21-22, among other items.

• Vote to expand ordinance 12.1.04 banning remote control vehicles and drones to all open space preserves
• Plan to improve Edith Park presented by David Milgram of the Public Art Committee
• Discussion of kids biking loop
• Vote on Inspirational Banner Project Submissions
• Budget requests for FY21-22

The Parks and Recreation Committee unanimously approved a motion to form a subcommittee to develop an improvement plan for Edith Park, following a presentation by the Public Art Committee. The committee also approved a quarterly open house night for public input and voted to limit the expansion of an ordinance prohibiting remote control vehicles to Byrne Preserve only.

• Formed subcommittee to develop Edith Park improvement plan (unanimous)
• Approved quarterly open house night for public input (unanimous)
• Voted not to expand RC vehicle ordinance to other open spaces (1 opposed)
• Approved March 15, 2021 minutes (unanimous)

City Council

The Los Altos Hills City Council will consider authorizing a contract with Flock Safety for 40 automatic license plate reader cameras at up to $120,000 annually, funded from the General Fund. The council will also vote on a sewer maintenance agreement amendment, a Town Hall construction contract, and introduce ordinances banning remote control cars and drones in Byrne Preserve and confirming meeting procedures. Several consent items include disbursements totaling over $2 million and a resolution condemning anti-Asian hate.

• Resolution to contract with Flock Safety for 40 ALPR cameras, not to exceed $120,000 annually
• Third Amendment to sewer maintenance agreement with West Bay Sanitary District
• Contract award for Town Hall Addition Project – Phase 1
• Ordinance to prohibit remote control cars and drones in Byrne Preserve
• Disbursements: $705,504.75 (Feb) and $1,325,084.48 (Mar)

The City Council approved a resolution authorizing the City Manager to negotiate a contract with Flock Safety for 40 automatic license plate reader (ALPR) cameras, not to exceed $120,000 annually, and appropriate $120,000 from the Unreserved General Fund for fiscal year 2020-2021. The Council also awarded a contract for the construction of the Town Hall Addition Project – Phase 1. Additionally, the Council introduced ordinances prohibiting remote control cars and drones in Byrne Preserve and amending meeting procedures, and accepted a report on the tractor port project.

• Appointed Kejun (Ben) Xu to Parks and Recreation Committee (5-0)
• Approved consent calendar except items 4.B and 4.H (5-0)
• Approved March 18, 2021 regular meeting minutes as presented (3-2)
• Accepted Public Works Corporation Yard Tractor Port report (3-1-1)
• Adopted Resolution 20-21 for ALPR cameras, $120K annually (5-0)
• Adopted Resolution 21-21 for West Bay Sanitary District sewer maintenance amendment (5-0)
• Adopted Resolution 22-21 awarding Town Hall Addition Phase 1 contract (4-1)
• Introduced Ordinance 593 prohibiting RC cars/drones in Byrne Preserve (5-0)

City Council

The Los Altos Hills City Council is holding a special meeting that consists almost entirely of a closed session to discuss a public employee performance evaluation for the City Manager. The meeting includes public comment limited to items on the special meeting agenda, followed by the closed session and a report out of that session. No other substantive business is listed on the agenda.

• Closed session discussion of City Manager performance evaluation (Government Code Section 54957)
• Public comment period limited to special meeting agenda items
• Teleconference participation via Zoom or phone due to Executive Order N-29-20

The City Council met in special session and adjourned to closed session to conduct a performance evaluation of City Manager Carl Cahill. No reportable action was taken, and the meeting adjourned at 6:15 p.m. The minutes were later approved at the May 20, 2021 regular meeting.

• Held closed session for city manager performance evaluation (no reportable action)
• Approved minutes of April 15, 2021 special meeting at May 20, 2021 regular meeting

Open Space Committee

The Los Altos Hills Open Space Committee meets via Zoom to review four planning site applications, discuss recent ADU applications and fence permit reviews, and address new and continuing business including invasive species removal and signage in Byrne Preserve. The meeting is open to public comment via Zoom, with no physical location due to the Governor's teleconference order.

• Planning site reviews at 13010 East Sunset Drive, 12500 Minorca Court, 24151 Dawnridge Drive, and 26455 St Francis Drive
• Discussion of recent ADU applications and fence permit reviews
• Sudden Oak Death Blitz 2021 and invasive removal 2021 updates
• Signs in Byrne Preserve: remote control vehicles, drones, litter, parking
• Updates on fence ordinance and EDPC Landscaping Guide

Fast Track/Site Development

The Town of Los Altos Hills is holding public hearings to consider a site development permit for a new residence and a zoning permit for an existing wall. The body will review project plans, setbacks, and environmental impacts.

• Site Development Permit for 26724 Palo Hills Drive: 5,917 sq ft residence, 706 sq ft ADU, 1,000 sq ft pool, and 400 sq ft cabana
• Zoning Permit for 25915 Elena Road: existing 6-foot high wall at property line

Environmental Design & Protection Committee

The Environmental Design and Protection Committee will hold a regular meeting via Zoom. They will discuss updates on the Landscaping Guide and Wildlife Corridor Fence Amendment, consider a statement on fire safety, review a complaint about 24745 Olive Tree Lane, and consider a heritage designation request for a 100+ year old wisteria at 25310 Elena Rd. They will also review field trip and site development reports.

• Discussion of fire safety statement
• Heritage designation request for wisteria at 25310 Elena Rd
• Complaint regarding 24745 Olive Tree Lane
• Update on Landscaping Guide
• Update on Wildlife Corridor Fence Amendment

The Environmental Design and Protection Committee approved several site development permits for new residences, additions, and accessory structures, and denied an appeal of a prior permit condition. The committee also approved the March 9, 2021 minutes and discussed but did not adopt a fire safety statement. A heritage designation request for a wisteria was not pursued because the homeowner did not attend.

• Approved SD Permit for 2,880 sq ft greenhouse at 27860 Black Mountain Rd
• Approved SD Permit for 4,999 sq ft residence with ADU at 14381 Miranda Way
• Approved SD Permit for exterior lighting modification at 27447 Edgerton Rd
• Approved SD Permit for 5,698 sq ft residence with ADU, pool, cabana at 14096 Seven Acres Lane
• Approved SD Permit for additions at 25900 Springhill Dr
• Approved SD Permit for 5,917 sq ft residence with ADU, pool, cabana at 26724 Palo Hills Dr
• Continued zoning permit for wall at 25915 Elena Rd
• Denied appeal of SD20-0083 at 13781 Ciceroni Lane

Public Art Committee

The Los Altos Hills Public Art Committee is holding a virtual regular meeting. The agenda includes approving previous meeting minutes, receiving public comments, and receiving progress reports on the sculpture project and the Edith Park renovation and art garden proposal. No decisions are listed on the agenda.

• Progress report on sculpture project
• Progress report on Edith Park renovation and art garden proposal
• Public comment period
• Approval of draft minutes

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to discuss emergency communications, including a proposal to create a new group (LAHEDN) to develop an emergency data network for the town. They will also hear updates on training, the Neighborhood Watch pilot program, and CERT activities, and consider a membership recruitment invitation.

• Proposal to create LAHEDN group within LAHECC for emergency data network feasibility
• Update on Neighborhood Watch pilot for Zone 2 including Moon Lane
• Discussion of QRG frequency list update
• Inventory report procedures for ongoing updates
• Membership recruitment invitation proposal

The committee voted unanimously to establish a sub-group within the ECC, led by Neil K2LL, to design and implement a volunteer-based microwave link to the County for emergency data communications. The group also approved the minutes from March 2, 2021, and agreed to adopt a simplified list of radio frequencies as the official standard. No other formal decisions were made; other items were informational or deferred.

• Approved the minutes of March 2, 2021, unanimously.
• Adopted the simplified QRG frequency list as the official standard for radio programming.
• Established the LAHEDN sub-group within ECC, led by Neil K2LL, to design and implement a microwave link to the County on a volunteer basis.

Fast Track/Site Development

The weekly Site Development / Fast Track Public Hearing scheduled for April 6, 2021, has been cancelled. No development items are listed for this date.

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for April 5, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Environmental Initiatives Committee

The committee is meeting via teleconference to discuss greenhouse gas (GHG) inventory and the Climate Action Plan. The session includes a report on GHG savings from an electrification ordinance and a review of microgrid lessons from the Town of Mathews.

• CSG Report on GHG inventory
• Climate Action Plan based on GHG inventory
• Estimated GHG savings from electrification ordinance
• Lessons from Town of Mathews microgrid
• Electrification webinar series

The Environmental Initiatives Committee decided to start work on its own draft Climate Action Plan (CAP) after concluding the CSG greenhouse gas inventory report ignored their feedback and should not be accepted by the Council as the CAP. A subcommittee (Vrinda, Anand, Steve, Srini, Peter) will begin work, and the committee will raise the issue at its annual update to the City Council. The microgrid topic was postponed to the next meeting, and the committee will request access to undergrounding contracts and send questions to George.

• Approved past meeting minutes unanimously.
• Postponed microgrid discussion to next meeting; added to agenda.
• Decided to start work on a draft CAP, with a subcommittee formed.
• Decided to communicate to the Council that the CSG report is not acceptable as a CAP.
• Vrinda to check with Deborah on schedule for EIC annual update to City Council.
• Decided to request EIC access to signed undergrounding contracts and send questions to George.
• Next meeting set for May 6th.

Planning Commission

The Planning Commission will hold a public hearing on an appeal of a condition attached to a Site Development Permit for a new two-story residence with accessory structures at 13781 Ciceroni Lane. The commission will also review minutes from the March 4 meeting and receive reports on past site development and fast-track meetings.

• Appeal APL21-0001: condition on Site Development Permit SD20-0083 for 6,279 sq ft residence, 519 sq ft detached garage, 1,000 sq ft ADU at 13781 Ciceroni Lane
• Approval of March 4, 2021 Regular Meeting Minutes
• Reports on past meetings: approvals at 12468 Casa Mia Way, 27860 Black Mountain Road, 14381 Miranda Way, 27447 Edgerton Road, 14096 Seven Acres Lane, and 25900 Springhill Drive

The Planning Commission voted 5-0 to uphold the Site Development Committee's decision, deny the appeal by applicant Dana Stalder, and approve the Site Development Permit (SD20-0083) for a new residence at 13781 Ciceroni Lane, subject to conditions of approval and four additional conditions. The additional conditions include favoring fill over cut for the detached garage pad, using structural soil fill in oak dripline areas, staking the pathway alignment with staff and a Pathways Committee representative, and having the landscape screening plan reviewed and approved by the Planning Commission. The meeting also included approval of the March 4, 2021 minutes and reports on past City Council and Fast Track/Site Development meetings.

• Approved the March 4, 2021 Regular Meeting Minutes as presented (5-0).
• Denied the appeal and approved Site Development Permit SD20-0083 for 13781 Ciceroni Lane, with additional conditions (5-0).
• Approved Site Development Permit for 12468 Casa Mia Way (landscape screening, driveway gates, fencing).
• Continued Zoning Permit for 125915 Elena Rd to a date uncertain.
• Approved Site Development Permit for 27860 Black Mountain Road (agricultural greenhouse).
• Approved Site Development Permit for 14381 Miranda Way (new residence with ADU).
• Approved Site Development Permit for 27447 Edgerton Road (exterior lighting modification).
• Approved Site Development Permit for 14096 Seven Acres Lane (new residence with ADU, pool, cabana).

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a Site Development Permit for the Lands of Goel. The proposal involves adding a first-floor and second-floor addition to an existing one-story single-family home.

• Site Development Permit for a 436 square-foot first floor addition and a 552 square-foot second floor addition at 25900 Springhill Drive
• CEQA review: Categorical Exemption per Section 15301(e)
• Requirement for applicant to pay in-lieu fees to the Pathways Committee prior to building permit issuance
• Environmental Design and Protection Committee recommendations to replace wooden decks with non-flammable Class A material

Fast Track/Site Development

The Town of Los Altos Hills is holding public hearings to consider site development permits for two residential projects. One request involves exterior lighting modifications, while the other is for a new residence and accessory dwelling unit.

• 27447 Edgerton Road: Modification to exterior lighting for landscape screening
• 14096 Seven Acres Lane: New 5,698 square-foot residence with 2,906 square-foot basement
• 14096 Seven Acres Lane: Detached 800 square-foot accessory dwelling unit
• 14096 Seven Acres Lane: 800 square-foot swimming pool and 570 square-foot cabana

Community Relations Committee

The committee will review nominations for a Vice Chair vacancy and discuss the planning of a TEDx program. Members will also receive updates on recent town activities, wildfire preparedness, and the status of the Los Altos Hills Town Picnic.

• Nominations to fill Vice Chair vacancy
• Review and approval of memo and presentation for Council regarding TEDx program
• Discussion of County rules regarding the Town Picnic
• Status update on fire safety task force

Pathways Committee

The Pathways Committee Regular Meeting scheduled for Monday, March 22, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The Los Altos Hills City Council will hold a regular meeting with presentations, including adoption of 2021 goals and updates from the Mid-Peninsula Regional Open Space District and the Sheriff's Office. The council will consider a consent calendar with disbursements of $705,504.75 and a public hearing on the 2020 Housing Element Annual Progress Report. Ongoing business includes a resolution on Automatic License Plate Readers, and council-initiated discussions on topics like fire department ADU driveway requirements, reinstating the Wildland-Urban Interface Map, and forming committees.

• Consent calendar includes approval of minutes, disbursements of $705,504.75, proclamations for Red Cross Month, Women's History Month, and Equal Pay Day, and a sewer agreement for Taaffe Road.
• Public hearing on 2020 Housing Element Annual Progress Report, summarizing housing production and RHNA progress.
• Resolution to adopt a policy on Automatic License Plate Readers in the town.
• Discussion on reinstating the Wildland-Urban Interface (WUI) Map.
• Discussion on supporting a town hall meeting on state zoning legislation SB 9 and SB 10.

The City Council adopted Resolution 17-21, establishing a policy on Automatic License Plate Readers and approving full deployment of cameras throughout town. The council also adopted the 2021 goals, the 2020 Housing Element Annual Progress Report, and a resolution opposing SB 9. Several other items were approved, including appointments to the Youth Commission and a directive to review the Wildland-Urban Interface map.

• Adopted Resolution 17-21 on Automatic License Plate Readers and approved full deployment (5-0)
• Adopted 2021 Goals as outlined in the Goal Setting Workshop Report (5-0)
• Adopted 2020 Housing Element Annual Progress Report (5-0)
• Adopted Resolution 18-21 opposing SB 9 (5-0)
• Appointed Avi Bahri and Manya Sikka to the Youth Commission (5-0)
• Approved Town Hall meeting on SB 9 and SB 10 (5-0)
• Directed staff to review WUI designation and return with recommendation (5-0)
• Formed ad hoc committee to review emerging technologies (5-0)

City Council

The Los Altos Hills City Council is holding a special meeting on March 18, 2021, at 11:00 a.m. The sole substantive item is a closed session to discuss a public employee performance evaluation for the City Manager, pursuant to Government Code Section 54957. The meeting will include public comment, adjournment to closed session, and a report out of closed session.

• Closed session: Public employee performance evaluation for the City Manager
• Public comment allowed on items subject to the special meeting
• Meeting held via teleconference per Executive Order N-29-20
• Public comments can be submitted in advance to the City Clerk
• Report out of closed session scheduled after adjournment

The City Council met in a special meeting and immediately adjourned to closed session to evaluate the City Manager's performance. No action was taken during the meeting, and the minutes were later approved at the April 15, 2021 regular meeting.

• Adjourned to closed session for city manager performance evaluation (unanimous)
• No action taken on city manager evaluation

History Committee

The Los Altos Hills History Committee is meeting virtually to discuss old and new business. They will consider the Mills Act, new plaques, a Zoom presentation, and updates on historical files and displays. New business includes a fall presentation, a local history writing contest, and state laws SB 9 and SB 10.

• Mills Act discussion
• New plaque for flagpole
• Plaques for farm equipment and historical artifacts
• Signage for Byrne Park Heritage Trees
• Discussion of SB 9 and SB 10

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider three site development permits. The requests include residential additions, a new greenhouse, and a new two-story residence with an accessory dwelling unit.

• 25900 Springhill Drive: 436 sq ft first floor and 552 sq ft second floor addition
• 27860 Black Mountain Road: New 2,880 sq ft agricultural greenhouse
• 14381 Miranda Way: New 4,999 sq ft two-story residence with 1,827 sq ft basement
• 14381 Miranda Way: Detached 800 sq ft accessory dwelling unit

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee will vote on updating an ordinance to prohibit remote control vehicles and drones in Byrne Preserve, and on submissions for the Inspirational Banner Project. The committee will also discuss pathway ideas, the town's 65th anniversary celebration, a town construction project's timeline, and budget requests for FY21-22. Public comment is available via Zoom; all votes are by roll call.

• Vote to update ordinance banning remote control vehicles and drones in Byrne Preserve
• Vote on Inspirational Banner Project Submissions
• Discussion of pathway ideas
• Budget Requests for FY21-22
• Upcoming events: Drive Thru Shred Event 3/20, Hoppin' Hounds at Home 3/19-4/3, Make Everyday Earth Day 4/1-4/25, Pathways Run/Walk 5/1-5/9, Independence Day Caravan 7/4, Softball Game 8/14

The Parks and Recreation Committee discussed but did not vote on an ordinance to ban remote control vehicles and drones in Byrne Preserve, citing the need for more specific language. A subcommittee will refine the ordinance and bring it to the April 12 meeting. The committee also reviewed banner submissions, discussed trail information ideas, and received updates on upcoming events.

• Tabled vote on ordinance restricting RC vehicles and drones in Byrne Preserve; subcommittee to refine language
• Approved February 22, 2021 meeting minutes unanimously
• Reopened banner submissions until end of March to reach 6 designs
• Discussed creating categorized trail information for residents; Scott, Boxia, and Ying to work on details
• Noted no updates on town construction project or FY21-22 budget requests

Open Space Committee

The Los Altos Hills Open Space Committee will hold a regular meeting via Zoom, reviewing planning site applications, recent ADU applications, and fence permit reviews. New business includes the 2021 Sudden Oak Death Blitz, invasive species removal, and discussions about additional signs in Byrne Preserve. Continuing business covers the EDPC Landscaping Guide, committee priorities, and updates on the fence ordinance.

• Planning site review: 13101 La Cresta Dr
• Fence permit review: 27161 Fremont
• Sudden Oak Death Blitz 2021
• Invasive removal 2021
• Discussion of additional signs in Byrne Preserve (remote control vehicles, drones, litter, parking)

The Open Space Committee voted to extend the Town Riding Ring ordinance banning radio-controlled vehicles and drones to all town preserves, with a subcommittee to refine the language. They also approved hosting a wildfire talk with Matteo Garbelotto and the fire chief, and supported the Sudden Oak Death Blitz 2021. The meeting was largely procedural, with no major fiscal decisions.

• Extended ordinance banning radio-controlled vehicles and drones to all OSC preserves (motion KG, 2nd PB, in favor: RC, JS, WW, GC)
• Approved motion to request council permission to host wildfire talk with Matteo Garbelotto and fire chief Denise (motion WW, 2nd JS, in favor: RC, WW, KG, GC)
• Approved Sudden Oak Death Blitz 2021 for May 14-18, with George Clifford as point person (motion KG, 2nd PB, in favor: RC, JS, WW, GC)
• Formed subcommittee (RC and KG) to draft signage language for preserves, to present at next meeting
• Accepted February meeting minutes with a fix to a fire link (moved PB, 2nd WW, approved; JS abstained)

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider two property requests. The body will review a site development permit and a zoning permit.

• 12468 Casa Mia Way: Site Development Permit for landscape screening, new driveway gates, and fencing
• 25915 Elena Rd: Zoning Permit for an existing 6-foot high wall at the property line

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a site development permit. One item is scheduled for review, while another has been continued to a date uncertain.

• 12468 Casa Mia Way: Permit for landscape screening, new driveway gates, and fencing
• 25915 Elena Rd: Zoning permit for existing 6-foot high wall (Continued to a Date Uncertain)

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is meeting to discuss updates on the Landscaping Guide, Outdoor Lighting Ordinance, and a Wildlife Corridor Fence Amendment. They will also review field trip reports and site development applications for several residential properties. The meeting is held via Zoom due to the COVID-19 teleconference order.

• Landscaping Guide Update
• Outdoor Lighting Ordinance update
• Wildlife Corridor Fence Amendment update
• Site development reviews: 13781 Ciceroni Ln, 13902 Campo Vista Ln, 27985 Central Dr, 13940 La Paloma Rd, 27161 Fremont Rd, 12468 Casa Mia Way
• Field trip reports: 12255 Menalto Dr, 27645 Natoma Rd, 10311 Magdalena Rd, 12874 Viscaino Rd, 12355 Stonebrook Dr, 24151 Dawnridge Dr

The Environmental Design and Protection Committee voted unanimously to send outdoor lighting ordinance recommendations to Planning Staff for agendizing at the Planning Commission. The committee also approved the February 9, 2021 meeting minutes and discussed two bunker projects, recommending both for Planning Commission review. No other formal decisions were made; the rest of the meeting consisted of reports and updates.

• Approved sending outdoor lighting ordinance recommendations to Planning Staff for Planning Commission agendizing (unanimous).
• Approved the February 9, 2021 meeting minutes (unanimous).
• Recommended that two bunker projects be reviewed by the Planning Commission.

Public Art Committee

The Los Altos Hills Public Art Committee is holding a virtual regular meeting. The agenda includes approving prior meeting minutes, hearing public comments, and receiving progress reports on the sculpture project and the Edith Park renovation and art garden proposal. No decisions or votes on specific items are listed beyond routine approvals.

• Progress report on sculpture project
• Progress report on Edith Park renovation and art garden proposal
• Approval of draft minutes from previous meeting
• Public comments via Zoom (Meeting ID: 407 052 5877)

Environmental Initiatives Committee

The Environmental Initiatives Committee is meeting via teleconference to review the minutes from February 4, 2021. The committee will also discuss a Greenhouse Gas (GHG) Inventory Update.

• GHG Inventory Update

The Environmental Initiatives Committee approved the February 4, 2021 minutes. Members discussed promoting electrification webinars and tools, and reviewed the status of the town's GHG inventory, noting the CSG contract is used up and staff has no time. They requested Council Liaison Mok to meet with Zach about the contract and agreed to add CAP planning to the next agenda.

• Approved the minutes of the February 4, 2021 meeting as presented.
• Discussed promoting GreenTown Los Altos webinars and tools, with no formal action taken.
• Requested Council Liaison Mok to meet with Zach to discuss the CSG contract for the GHG inventory.
• Agreed to add Climate Action Plan (CAP) planning to the next meeting's agenda based on the draft inventory.

Planning Commission

The Los Altos Hills Planning Commission will hold public hearings on two site development permits: a new 10,016 sq ft recreation building with basement and patios at 13891 Ciceroni Lane, and landscape screening for a previously approved residence at 13875 Mir Mirou Drive. The commission will also approve minutes from the February 4 meeting and receive reports on past site development approvals.

• Public hearing: Conditional Use Permit and Site Development Permit for a 10,016 sq ft gym at 13891 Ciceroni Lane
• Public hearing: Site Development Permit for landscape screening at 13875 Mir Mirou Drive
• Approval of February 4, 2021 meeting minutes
• Report on approved site development permits: 13781 Ciceroni Lane (6,279 sq ft residence with ADU), 13902 Campo Vista Lane (3,554 sq ft residence with ADU), 27985 Central Drive (landscape screening), 13940 La Paloma Road (tennis court), 27161 Fremont Road (basketball court and fence exception)

The Planning Commission approved a Conditional Use Permit and Site Development Permit for a new 10,016 square-foot recreation center (gym) at 13891 Ciceroni Lane, with conditions including a pathway easement along Fremont Road, reduced exterior lighting, and a two-year review. The Commission also approved a Site Development Permit for landscape screening at 13875 Mir Mirou Drive after an initial motion failed. No other substantive decisions were made.

• Approved CUP and Site Development Permit for gym at 13891 Ciceroni Lane (5-0)
• Approved Site Development Permit for landscape screening at 13875 Mir Mirou Drive (5-0)
• Denied first motion for 13875 Mir Mirou Drive with different conditions (1-4)
• Approved February 4, 2021 meeting minutes (5-0)

Emergency Communications Committee

The Emergency Communications Committee will hold a virtual meeting to approve minutes, receive reports on emergency communications equipment and training, and hear a guest presentation on the national NFPA FireWise program. They will also discuss 2021 goals, including membership recruitment and coordination with local emergency response, and plan a Zoom/radio drill.

• Approval of draft minutes from Feb. 2, 2021
• Guest presentation on NFPA FireWise program by Denise Gluhan, LAHCFD Emergency Services Manager
• Discussion of 2021 goals: membership recruitment and coordination with Town Emergency Management and LAHCFD CERT
• Planning for a Zoom/radio drill on emergency ham communications protocol
• Inventory final status and procedures for ongoing updates

The Emergency Communications Committee approved the February 2, 2021 minutes with a noted typo correction. Members heard reports on repeater status, emergency power backups, and a presentation on the FireWise program. No major policy decisions were made; the meeting focused on updates and planning.

• Approved Feb. 2, 2021 minutes with typo correction (unanimous, 6 members present)
• Discussed simplifying frequency list in Quick Reference Guide; Dru and Jay to work on it
• Noted LAH repeater W6LAH and backup in good working order
• Discussed stalled antenna installation proposal at La Cresta water tower; Neil to re-submit to water district
• Heard FireWise program presentation; community organizing encouraged
• Discussed planning for Zoom/radio drill with CERT

Fast Track/Site Development

The Town of Los Altos Hills will hold a public hearing to consider a site development permit for the Lands of Wu. The body will review a proposal for a new basketball court and a fence exception.

• Site Development Permit for a 1,485 square-foot basketball court at 27161 Fremont Road
• Fence exception for a six-foot tall wrought iron fence adjacent to a conservation easement

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for March 1, 2021 has been cancelled. The agenda contains only the cancellation notice and standard public inspection information, with no items for discussion or decision.

• Meeting cancelled

Community Relations Committee

The Los Altos Hills Community Relations Committee is meeting to discuss community engagement topics, including wildfire and emergency preparedness materials, the status of the town picnic, and planning for a TEDx program. The agenda also includes routine items like reviewing minutes and welcoming new residents.

• Discussion of wildfire preparedness materials recommended by LAHCFD
• Status update on the Los Altos Hills Town Picnic
• Planning for TEDx program and presentation to Council
• Nominations to fill Vice Chair vacancy
• Review of prior meeting minutes and City Council meetings

Fast Track/Site Development

The Town will hold a public hearing to consider two site development permit requests. The body will review plans for residential landscaping and a new tennis court.

• 27985 Central Drive: Site Development Permit for landscape screening and new fencing
• 13940 La Paloma Road: Site Development Permit for a new tennis court and fencing

Pathways Committee

The Los Altos Hills Pathways Committee will review and vote on Capital Improvement Program (CIP) projects for 2021/2022, including a vote on formally asking the City Council to fund engineering and partial construction of the Robleda-La Paloma path. The committee will also discuss ongoing maintenance issues, staff evaluations of specific easements, and updates on the Master Pathway Plan and GIS mapping. The meeting is held via teleconference due to the COVID-19 executive order.

• Vote on CIP projects for 2021/2022
• Vote to ask City Council to fund engineering and partial construction of Robleda-La Paloma path
• Discussion of maintenance issues: East to West Sunset off-road, Berry Hill, Via Ventana to Matadero Creek, Robleda-La Paloma entrance
• Staff evaluation of easement at 27820 Saddle Court and 13891 Cicerone Lane
• Update on Master Pathway Plan and GIS audit

The Pathways Committee approved a motion to delegate Bob Elson and Laura Bailey to work with staff on funding engineering and partial construction for the Robleda-La Paloma pathway project, following the City Council's 5-0 vote to accept the Initial Study and Mitigated Negative Declaration. The motion passed 6-2, with Bridget Morgan and Judy Nagy dissenting because they wanted to know the funding amount first. The committee also approved the January 25, 2021 meeting minutes, with two abstentions, and discussed various pathway maintenance and CIP projects, but took no other formal votes.

• Approved motion to delegate BE and LB to work with staff on Robleda-La Paloma funding (6-2)
• Approved January 25, 2021 meeting minutes (6-0, 2 abstentions)
• Noted City Council voted 5-0 to accept Robleda-La Paloma Initial Study and Mitigated Negative Declaration

Parks & Recreation Committee

The Los Altos Hills Parks and Recreation Committee is holding a special teleconference meeting to review draft minutes, receive updates on the Westwind Community Barn, and discuss new business including budget requests for FY21-22, the town's 65th anniversary celebration, and upcoming events. The committee will also define tasks for members and address old business items such as the Important Contacts Booklet and outdoor changes.

• Westwind Community Barn status update
• Budget Requests for FY21-22
• Town 65th Anniversary Celebration update
• Drive Thru Shred Event on 3/20
• Hoppin' Hounds at Home 3/19-4/3

The Parks and Recreation Committee met via teleconference and approved the draft minutes from October 2020 and January 2021. They discussed updates on the Westwind Community Barn, including fencing, bathroom needs, and safety concerns, and reviewed plans for the Spring-Summer activity guide. No formal votes were taken on new business items; the meeting was primarily informational and planning-focused.

• Approved draft minutes from October 19, 2020 and January 25, 2021 (unanimous)
• Discussed Westwind Barn improvements: fencing, additional bathrooms, and lighting
• Set July 1 deadline for activity proposals for the Fall-Winter guide
• Volunteers assigned to review/edit new activity guidebook and find preschool programs
• Scheduled Leadership Conference for March 7, 2021 on emergency preparedness
• Set March 8 deadline for inspirational banner submissions
• Discussed budget requests for FY21-22, including Westwind Barn projects and multi-purpose room
• Planned upcoming events: Shred Event, Hoppin' Hounds, Earth Day, and Independence Day Caravan

City Council

The Los Altos Hills City Council will hold a regular meeting with several key items. They will discuss and potentially provide direction on an Automatic License Plate Reader (ALPR) policy, receive the 2020-21 mid-year financial report and adopt budget appropriations, and introduce a zoning ordinance amendment. The consent calendar includes approvals for contracts, disbursements, and several resolutions, including denials for new houses on Mora Drive.

• Discussion on Automatic License Plate Readers (ALPR) policy
• Mid-year budget report and appropriations resolution
• Zoning ordinance amendments to appeals process and parking dimensions
• Resolution denying permits for new houses at 10728 and 10758 Mora Drive
• Contract award for tree care services

The City Council heard presentations and extensive public comment on Automatic License Plate Readers (ALPRs) and reached consensus to return with a draft policy next month. The Council also approved several appointments, including to the Finance and Investment Committee (4-1), and adopted resolutions for the mid-year budget, salary schedule, and the La Paloma/Robleda pathway. No final decision on ALPRs was made.

• Appointed Maddie Cheng to Community Relations Committee (5-0)
• Appointed Vivian He to Public Art Committee (5-0)
• Appointed Kjell Karlsson to Finance and Investment Committee (4-1)
• Approved consent calendar items, including $1.53M disbursements and resolutions (5-0)
• Awarded tree care contract to McClenahan (5-0)
• Adopted Resolution 13-21 for La Paloma/Robleda pathway MND (5-0)
• Introduced zoning ordinance amendments (5-0)
• Adopted mid-year budget appropriations and salary schedule (5-0)

City Council

This is a special meeting of the Los Altos Hills City Council, held via teleconference, with the sole substantive item being a closed-session discussion of the City Manager's performance evaluation. Public comment is limited to items on the special meeting agenda, and the meeting will adjourn to closed session and then report out.

• Closed session: Public employee performance evaluation for City Manager (Gov. Code § 54957)
• Teleconference meeting per Executive Order N-29-20; no physical public observation location
• Public comments accepted via email or Zoom/phone during meeting

The City Council met in a special closed session to conduct a performance evaluation of City Manager Carl Cahill. No action was taken during the session, and the meeting adjourned without any public decisions. The minutes were later approved at the March 18, 2021 regular meeting.

• Held closed session for city manager performance evaluation (no action taken)

History Committee

The Los Altos Hills History Committee is holding a regular teleconferenced meeting to approve minutes and discuss old and new business. Items include cataloguing files, recruiting members, the Mills Act, new plaques, a Foothill College presentation, and signage for Byrne Park Heritage Trees. The meeting is open to public comment via Zoom.

• Approval of minutes from January 19, 2021
• Discussion of Mills Act
• New plaque for flagpole
• Signage for Byrne Park Heritage Trees, needing arborist care and report
• Thank you to Denise for years of service

The Los Altos Hills History Committee met via Zoom on February 16, 2021, but took no substantive decisions. The approval of January minutes was delayed until the March 16 meeting. Most agenda items were informational or resulted in no action, including Mills Act, new plaque for flagpole, and Zoom presentation. The committee discussed cataloguing files, new members, and a spring presentation.

• Delayed approval of January minutes until March 16, 2021
• Discussed forming a subcommittee for cataloguing files with Nina as consultant
• No action on Mills Act, flagpole plaque, or Zoom presentation
• No date set for March 2020 Historical Walk due to pandemic
• Carol to contact Nichol B. about arborist inspection of Byrne Preserve heritage trees

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider site development permits for two new residential projects. The body will review plans for new homes and accessory dwelling units (ADUs) at two specific addresses.

• 13781 Ciceroni Lane: Proposed 6,279 sq ft two-story residence, 519 sq ft detached garage, and 1,000 sq ft ADU
• 13902 Campo Vista Lane: Proposed 3,554 sq ft single-story residence with 2,853 sq ft basement, detached carport, and 1,181 sq ft ADU
• Review of CEQA categorical exemptions for both projects
• Requirement for applicants to pay in-lieu fees to the Pathways Committee prior to building permits

City Council

The special City Council meeting scheduled for Thursday, February 11, 2021, has been cancelled. No items were discussed or decided at this meeting.

• Meeting cancellation notice issued by City Clerk Deborah Padovan

Open Space Committee

The Los Altos Hills Open Space Committee is meeting via Zoom to review planning site developments, fence permits, and ADU applications. They will also discuss increased usage at Byrne Preserve, set 2021 priorities, and continue work on the EDPC Landscaping Guide and fence ordinance updates.

• Planning site reviews: 12131 Oak Park Court, 26724 Palo Hills Drive, 27474 Sunrise Farm Road, 12255 Menalto Drive, 12819 Viscaino Road
• Fence permit reviews: 12897 Viscaino Place, 12901 Tripoli Court
• Discussion of Byrne Preserve increased usage
• OSC priorities for 2021
• Updates on fence ordinance

The Open Space Committee voted on conditions for five property reviews, including restrictions on development near oak trees, creek setbacks, and open space easements. No votes were taken on two other properties. The committee also discussed Byrne Preserve usage, noting no detrimental effects from increased visitation.

• Approved restricting development within drip line of large oak at 12131 Oak Park Court (motion JS, second PB; RC, WW, GC, KG in favor)
• Approved creating OSE and 25' riparian setback from top of creek bank at 26724 Palo Hills Drive, with no fences or structures in flood plain and removal of fences/non-native plants (motion PB, second WW; RC, JS, GC, KG in favor)
• Approved creating open space easement on slopes >30% at 27474 Sunrise Farm Road, including oak trees and Open Space Conservation Area (motion KG, second PB; RC, WW, JS, GC in favor)
• Approved requiring open space easement on lower elevations with slope >30% and along southern border at 12819 Viscaino Road, plus planting oak trees and native plants (motion PB, second JS; RC, WW, GC, KG in favor)
• No vote on 12255 Menalto Drive; suggested more native plants
• Discussed fence permit at 12897 Viscaino Place, noting no fencing within 25' of top of banks or in flood plain per town code

Fast Track/Site Development

The Site Development / Fast Track Public Hearing scheduled for February 9, 2021, has been cancelled. The provided document is a notice of cancellation.

Public Art Committee

The Los Altos Hills Public Art Committee is meeting virtually to discuss the progress of a sculpture project and consider signage and online data related to it. The agenda also includes approving previous meeting minutes, introducing a City Council liaison, and hearing public comments. This is a routine working meeting focused on the committee's ongoing art projects.

• Discussion of progress on sculpture
• Consideration of sculpture signage and online data
• Introduction of Lisa Schmidt, City Council Liaison
• Approval of draft minutes from previous meeting

The committee approved the January 2021 minutes and discussed the sculpture design for the Parking Lot and Roundabout Renovation, noting the positive impact of Roger Stoller's design concepts. They agreed the sculpture's imagery should reflect Los Altos Hills topography and culture. The committee also discussed potential names and additional smart-device-accessible information for the sculpture, but no formal decisions were made on these topics.

• Approved January 2021 minutes (moved by Diane, seconded by Ellen)
• Agreed sculpture imagery should be recognizable as LAH topography and culture
• Encouraged members to suggest names for the sculpture for later consideration

Finance & Investment Committee

The Finance and Investment Committee will review the mid-year budget versus actuals, investment portfolio and cash flow, and discuss extending audit services with Maze & Associates for five years. They will also consider updates to the reserve policy and sewer fund reimbursement. The meeting is held via Zoom due to the COVID-19 executive order.

• Review Mid-Year Budget vs Actual
• Investment Portfolio Charts and Quarterly PFM report
• Update Reserve Policy
• Extend Audit Services for 5 Years with Maze & Associates
• Sewer Fund Reimbursement

The Finance & Investment Committee approved a five-year contract extension with Maze & Associates for audit services, totaling $238K, and unanimously approved a $294K reimbursement to the Sewer Fund for excess overhead allocations. The committee also reviewed mid-year budget adjustments, including a $1M pension prepayment and a $250K Cal OES grant application for emergency backup power, but took no final action on those items. A reserve policy update and a transfer policy proposal were discussed but left pending for future meetings.

• Approved Maze & Associates audit contract extension, 5-year total $238K
• Approved $294,316 reimbursement to Sewer Fund for excess overhead allocation (unanimous)
• Approved Dec 7, 2020 meeting minutes (unanimous)

City Council

The Los Altos Hills City Council is holding a special teleconference meeting for a goal-setting study session focused on the FY 2021/2022 budget. The agenda includes public comment limited to items on the special meeting, followed by the study session and adjournment. No specific decisions or proposals are listed beyond the study session itself.

• FY 2021/2022 Goal Setting Study Session
• Public comment limited to special meeting items
• Teleconference meeting per Executive Order N-29-20

Environmental Design & Protection Committee

The Environmental Design and Protection Committee met via Zoom and approved the January 12, 2021 meeting minutes unanimously. They also voted unanimously to have member Peter ask the town to pay for a DropBox account for online resources. No other substantive decisions were made; most items were status updates or reports.

• Approved January 12, 2021 meeting minutes (unanimous)
• Approved motion for Peter to ask town to pay for DropBox (unanimous)

Environmental Initiatives Committee

The committee will meet via teleconference to review the GHG inventory and the impact of council resolutions. Members will also discuss town hall reach codes and provide an update on undergrounding.

• GHG Inventory Update
• LAH town hall beyond reach codes
• GHG impact of LAH council resolutions
• Undergrounding update
• Discussion on Yellow Tin

Planning Commission

The Los Altos Hills Planning Commission will hold public hearings on two development proposals: a new two-story residence with a basement ADU at 27321 Altamont Road, and legalization of additions and an ADU at 14486 Liddicoat Circle. The commission will also approve minutes from prior meetings and receive reports on past site development decisions.

• 27321 Altamont Road: Site Development Permit for 5,241 sq ft two-story residence, 3-car garage, 2,471 sq ft basement with Junior ADU, pool, grading exception
• 14486 Liddicoat Circle: Conditional Development Permit to legalize 1,710 sq ft additions, convert 865 sq ft to ADU, with variances for setbacks and front yard parking
• Approval of minutes from December 10, 2020 and January 14, 2021 special meetings
• Report on January 19, 2021 site development meeting: 27161 Fremont Road basketball court permit continued

The Planning Commission approved a Site Development Permit for a new two-story residence at 27321 Altamont Road, including an exception to the Town's Grading Policy, with a condition that the landscape screening plan be reviewed and approved by the Commission. The vote was 3-2. The Commission also approved a Conditional Development Permit for 14486 Liddicoat Circle, legalizing additions and an ADU, but denied the ADU balcony encroachment and front fence height variance, and required a pathway fee.

• Approved Site Development Permit for 27321 Altamont Road with grading exception (3-2)
• Approved Conditional Development Permit for 14486 Liddicoat Circle (5-0)
• Denied ADU balcony encroachment into left side setback at 14486 Liddicoat Circle
• Denied front fence height variance at 14486 Liddicoat Circle
• Required payment of Pathway Fee for 14486 Liddicoat Circle
• Approved December 10, 2020 Special Meeting Minutes (5-0)
• Approved January 14, 2021 Special Meeting Minutes (5-0)

Fast Track/Site Development

The Site Development / Fast Track Public Hearing scheduled for Tuesday, February 2, 2021, has been cancelled.

Emergency Communications Committee

The Los Altos Hills Emergency Communications Committee is meeting virtually to approve draft minutes, hear from Mayor Kavita Tankha about the town's 2021 objectives, and receive updates from the Emergency Coordinator. The agenda includes a guest presentation on packet radio training, a report on CERT activities, and a status update on equipment inventory. The meeting is open to public comment via Zoom.

• Approval of Dec. 1, 2020 draft minutes
• Mayor Kavita Tankha to present 2021 town goals
• Guest presentation on packet radio training by John Kristian W6JMK
• Update on emergency response guidebooks and DSW card stickers
• Status of equipment inventory, including PHWD mobile unit

The Emergency Communications Committee approved the minutes of its Dec. 2, 2020 meeting unanimously. Mayor Kavita Tankha reported that town offices remain open during the pandemic, with minimal financial impact, and that the council is addressing burglary increases and wildfire prevention. The committee also heard a guest presentation on Los Altos ARES packet training and updates on CERT activities, but took no other substantive actions.

• Approved Dec. 2, 2020 minutes (unanimous)
• Adjourned at 8:36 p.m. (unanimous)

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for March 1, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for February 1, 2021 has been cancelled. A special meeting has been scheduled for Monday, February 8, 2021. No agenda items are listed for this cancelled meeting.

• Meeting cancelled
• Special meeting rescheduled to February 8, 2021

Parks & Recreation Committee

The Parks and Recreation Committee is holding a special teleconference meeting to review draft minutes, hear public comments, and discuss new business items including outdoor activity programs for children, a pop-up photo frame, and an inspirational banner program. Old business includes an important numbers booklet and Prop 68. The committee has five vacancies and seeks more members with children.

• LAH Kids Outside Challenges - outdoor activities for kids
• Pop-Up Photo Frame at Edith Park
• 2021 Inspirational Banner Program
• Hoppin' Hounds Biscuit Kit
• Pathways Run/Walk Self Challenge

Fast Track/Site Development

The Town of Los Altos Hills has cancelled its weekly Site Development / Fast Track public hearing scheduled for Tuesday, January 26, 2021. No projects will be considered at this meeting. Future hearings in 2021 will be held via Zoom teleconference, with details for public participation provided.

• Cancellation of the January 26, 2021 Site Development / Fast Track Public Hearing
• Future 2021 hearings to be held via Zoom teleconference
• Public comments may be submitted by email in advance or during the meeting via Zoom

Community Relations Committee

The Los Altos Hills Community Relations Committee is meeting via teleconference to discuss routine business and several community items. Key decisions include whether to hold a town picnic and its scope, as well as reviewing wildfire and emergency preparedness efforts. The committee will also discuss a TEDx program presentation and address a vice chair vacancy.

• Decision on whether to hold a Town Picnic and its scope
• Review of Ron Knapp's wildfire preparedness article and efforts
• Discussion of LAH Fire Safety Handbook and phone numbers insert in 'Our Town'
• Youth Commission's plans for Leadership Conference on Emergency Preparedness
• Discussion of TEDx program and proposed presentation to Council

Pathways Committee

The Los Altos Hills Pathways Committee will hold a teleconference meeting to review updates on capital improvement projects, maintenance issues, and ongoing pathway audits. A key action item is a vote on a potential partnership with the Los Altos History Museum for a spring 2021 wildflower exhibit. The committee will also discuss a proposed pathway database for plants and flowers.

• Vote on partnership with Los Altos History Museum for wildflower exhibit (Spring 2021)
• Update on Summerhill Rd path construction (budget increased from $80K to $350K)
• Update on Edgerton Rd pathway ($50K project) and Page Mill path ($60K project)
• Maintenance items: Sunset off-road signage, Berry Hill slope reduction, Via Ventana to Matadero Creek path improvements
• Staff evaluation of easement at 27820 Saddle Court and 13891 Cicerone LN

Parks & Recreation Committee

The Parks and Recreation Committee regular meeting scheduled for January 25, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

City Council

The City Council will hold public hearings on two appeals to build single-family homes at 10728 and 10758 Mora Drive, which were previously denied by the Planning Commission. The consent calendar includes approving a $829,488.22 disbursement report, extending the Isolation and Quarantine Program agreement with Santa Clara County, and awarding a contract for an Underground Utility Feasibility Study. The meeting is held via teleconference due to Executive Order N-29-20, with no physical public observation location.

• Public Hearing: Appeal for 2,483 sq ft home at 10728 Mora Drive (File #APL20-0004)
• Public Hearing: Appeal for 2,254 sq ft home at 10758 Mora Drive (File #APL20-0005)
• Consent: Approval of December 2020 disbursements totaling $829,488.22
• Consent: Resolution to extend Isolation and Quarantine Program agreement with Santa Clara County until June 30, 2021
• Consent: Resolution to award engineering services contract for Underground Utility Feasibility Study

City Council

This is a special meeting with a single substantive item: a closed-session discussion with legal counsel about existing litigation in the case Linebarger v. Town of Los Altos Hills (Case No. 115-CV-282970). The council will also take public comment limited to this item, then report out of closed session. No other business is on the agenda.

• Closed session: conference with legal counsel on existing litigation, Linebarger v. Town of Los Altos Hills, Case No. 115-CV-282970
• Public comment limited to the special meeting subject, via email or Zoom

The City Council met in special session and immediately adjourned to closed session to discuss existing litigation in Linebarger v. Town of Los Altos Hills. No action was taken during the meeting, which adjourned at 6:30 p.m. The minutes were later approved at the January 21 regular meeting.

• Adjourned to closed session for litigation discussion (unanimous)
• No action taken on Linebarger v. Town of Los Altos Hills

History Committee

The Los Altos Hills History Committee is meeting via Zoom to handle routine business: approving minutes, hearing public comments, and discussing old and new business items. Topics include cataloguing files, recruiting new members, the Mills Act, a new flagpole plaque, a Foothill College presentation, and a possible working committee for a permanent display at the Los Altos History Museum.

• Discussion of Mills Act
• New plaque for flagpole
• Plaques for farm equipment and historical artifacts
• Potential working committee for permanent display at Los Altos History Museum
• Photo scavenger hunt of historical places

The Los Altos Hills History Committee met via Zoom and approved the minutes from the November 17, 2020 meeting unanimously. The committee discussed cataloguing historical files, including a draft chart and spreadsheet of scrapbooks, and considered writing a letter to the council to post the inventory on the town's website. No formal decisions were made on other agenda items, which were either on hold or had no action.

• Approved minutes of November 17, 2020 meeting (unanimous)
• Discussed cataloguing files and inventory storage (no formal action)
• Considered writing letter to council for web posting (no formal action)

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing to consider a Site Development Permit for a new 1,485 square-foot basketball court at 27161 Fremont Road, adjacent to Fremont Road and Barron Creek. The project is categorically exempt from CEQA review under Section 15303(e). The meeting will be held via Zoom teleconference, with public comments accepted in advance by email or during the meeting.

• Site Development Permit for a 1,485 sq-ft basketball court at 27161 Fremont Road (File #SD20-0094)
• CEQA Categorical Exemption per Section 15303(e)
• Public hearing via Zoom teleconference on January 19, 2021 at 10:00 AM
• Public comments accepted by email before the meeting or during the meeting
• Meeting ID: 864 7719 6354, Passcode: 398572

Parks & Recreation Committee

The Parks and Recreation Committee meeting scheduled for January 18, 2021 has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Planning Commission

The Los Altos Hills Planning Commission is holding a special meeting with two public hearings: a site development permit for a new two-story residence at 27321 Altamont Road with a basement and grading exception, and an initial study for an off-road pathway between La Paloma Road and Robleda Road. The commission will also discuss a draft letter to the City Council on 2021 priorities and review past site development approvals.

• Public hearing: Site Development Permit for 5,241 sq ft two-story residence with 2,471 sq ft basement at 27321 Altamont Road (File #SD20-0056)
• Public hearing: Initial Study and Mitigated Negative Declaration for off-road pathway between La Paloma Road and Robleda Road (File #SP19-0005)
• Discussion of draft Planning Commission letter to City Council on 2021 Town priorities
• Report on past approvals: fence exception at APN 351-37-014, remodel at 24269 Dawnridge Drive, new home at 13902 Campo Vista Lane
• Report on pending permits: landscape screening at 13661 La Paloma Road, new home at 12805 Deer Creek Lane

City Council

This is a special meeting of the Los Altos Hills City Council, held via teleconference due to the COVID-19 pandemic. The only substantive item is a closed session to discuss existing litigation in the case Linebarger v. Town of Los Altos Hills. The meeting includes public comment, but it is limited to items on the special meeting agenda.

• Closed session: Conference with legal counsel regarding existing litigation (Linebarger v. Town of Los Altos Hills, Case No. 115-CV-282970)

Open Space Committee

The Los Altos Hills Open Space Committee meets via Zoom to review five planning site applications, fence permit reviews, and recent ADU applications. The committee will also discuss its 2021 priorities, report submittal protocol, and updates on tree and fence ordinances. The meeting is open to public comment via Zoom.

• Planning site reviews for 14096 Seven Acres Lane, 27161 W. Fremont Road, 26616 Westwind Way, 13875 Mirmirou Drive, and 12805 Deer Creek Lane
• Fence permit reviews and updates on fence ordinance
• Recent ADU applications
• Committee report submittal protocol and file sharing options
• Updates on tree ordinance and Fast Track/Site Development Hearings

The committee approved conditions for the 14096 Seven Acres Lane project, requiring a 25-foot open space easement, removal of eucalyptus and acacia trees, and wildlife-friendly fencing. It also set conditions for 27161 W. Fremont Road, including improved screening and native plantings, and for 12897 Viscaino Place, restricting fencing near the creek and flood plain. Several other site reviews were approved with no comment, and some items were deferred to February.

• Approved conditions for 14096 Seven Acres Lane (motion passed, WW abstained)
• Approved conditions for 27161 W. Fremont Road (motion passed)
• Approved no-comment review for 26616 Westwind Way (motion passed)
• Approved no-comment review for 13875 Mir Mirou (motion passed)
• Approved no-comment review for 12805 Deer Creek Lane
• Approved conditions for 12897 Viscaino Place fence permit (motion passed)
• Approved no-comment review for 12901 Tripoli Court fence permit
• Deferred 12131 Oak Park Court and 26724 Palo Hills Drive to February meeting

Fast Track/Site Development

The Town of Los Altos Hills has cancelled its weekly Site Development / Fast Track Public Hearing scheduled for Tuesday, January 12, 2021. No projects will be considered at this meeting. Future hearings in January will be held via Zoom teleconference, with details for public participation provided.

• Cancellation of the January 12, 2021 Site Development / Fast Track Public Hearing
• Future January 2021 hearings to be held via Zoom teleconference
• Public comments may be submitted by email in advance or during the meeting via Zoom
• Meeting will be recorded and made available upon request

Environmental Design & Protection Committee

The Environmental Design and Protection Committee is meeting to discuss updates on the Landscaping Guide, Outdoor Lighting Ordinance, and other old business items, as well as review field trip and site development reports. The meeting is held via Zoom due to the COVID-19 teleconference order. No major decisions are expected; most items are status updates and reviews.

• Landscaping Guide Update
• Outdoor Lighting Ordinance update
• Wildlife Corridor Fence Amendment update
• Review of site development reports for properties including 24269 Dawnridge Dr and 13661 La Paloma Rd
• Westwind Barn Landscaping request

Public Art Committee

The Los Altos Hills Public Art Committee is meeting virtually to discuss and potentially act on public art matters. The main items are a discussion of Revision 2 of the Roger Stoller Artist's Brief and consideration of sculpture signage and online data. The meeting also includes approval of previous minutes and public comment.

• Discussion of Revision 2 of the Roger Stoller Artist's Brief
• Consideration of sculpture signage and online data
• Approve draft minutes for previous meeting
• Presentations from the floor

Joint Los Altos - Los Altos Hills Community Volunteer Service Awards

The Joint Los Altos - Los Altos Hills Community Volunteer Service Awards Committee is meeting to review the 2020 sub-committee's work, approve prior minutes, and select the date and venue for the 2021 JVAC Luncheon. The meeting is held via teleconference due to the COVID-19 executive order.

• Approval of minutes from October 26, 2020 meeting
• 2020 Sub-Committee Review
• Date and venue selection for 2021 JVAC Luncheon

Environmental Initiatives Committee

The committee is meeting to review a greenhouse gas inventory update and a presentation on clean energy from Yellow Tin. Members will also discuss reach code compliance for the Town Hall expansion and continued participation in the CDP.

• G HG Inventory Update
• Yellow Tin presentation on clean energy education
• Reach Codes Compliance for LAH Town Hall Expansion
• Continued participation in CDP

The Environmental Initiatives Committee approved the December minutes and discussed the draft GHG inventory report, noting high air travel emissions and requesting changes. They also discussed heat pump installations, town-wide undergrounding funding, and a presentation from Yellow Tin on clean energy education. No formal decisions were made beyond approving the minutes.

• Approved December meeting minutes (unanimous)
• Discussed GHG inventory draft; Anand to summarize requested changes to CSG
• Discussed town-wide undergrounding with mayor and finance committee; to be on next agenda
• Discussed heat pump contractor referrals; no action taken
• Discussed Yellow Tin clean energy education; no action taken
• Anand and Jolie to form subcommittee on GHG impact of council decisions

Planning Commission

The regular Planning Commission meeting scheduled for January 7, 2021, has been cancelled. A special meeting is scheduled for January 14, 2021. No other agenda items are listed.

• Regular meeting cancelled
• Special meeting scheduled for January 14, 2021

Emergency Communications Committee

The Emergency Communications Committee meeting scheduled for January 5, 2021, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Fast Track/Site Development

The Town of Los Altos Hills is holding a public hearing on two site development permit applications. One seeks approval for landscape screening and fencing at 13661 La Paloma Road, and the other for a new two-story residence with an accessory dwelling unit and pool at 12805 Deer Creek Lane. The meeting will be held via teleconference due to the COVID-19 executive order.

• 13661 La Paloma Road – File #SD20-0078 – landscape screening and new fencing for approved two-story residence
• 12805 Deer Creek Lane – File #SD20-0036 – new 6,103 sq ft two-story residence, 478 sq ft garage, 277 sq ft ADU, and pool
• CEQA categorical exemptions cited for both projects
• Public comments accepted via email or Zoom teleconference
• Rahman project: 14 fast track points, proposed height 30 ft, 5 parking spaces

Finance & Investment Committee

The Finance and Investment Committee meeting scheduled for January 4, 2021 has been cancelled. The agenda contains only the cancellation notice and standard public inspection information, with no items for discussion or decision.

• Meeting cancelled