San Leandro public meetings in 2023

Planning Commission and Board of Zoning Adjustments

The Commission approved a 180-unit multi-family residential development at 1145-1199 E. 14th Street. It also approved a modified permit for rental events at 561 Lafayette Avenue with new operational restrictions.

• Approved 180-unit multi-family residential project at 1145-1199 E. 14th Street (7-0)
• Approved Conditional Use Permit PLN23-0011 for rental events at 561 Lafayette Avenue with amendments (6-1)
• Received and filed August 3, 2023 meeting minutes (7-0)

Recreation and Parks Commission

The Commission approved the meeting agenda and previous minutes. Staff provided updates on tennis and pickleball court resurfacing and the San Leandro Family Aquatic Center construction timeline. No other substantive policy decisions were made.

• Approved September 6, 2023 agenda (6-0-1)
• Approved August 2, 2023 minutes (6-0-1)

Facilities & Transportation Committee

The committee reviewed presentations on three items. No formal actions were taken or decisions made during the meeting.

City Council

The City Council approved the Consent Calendar, authorizing several service agreements and emergency construction projects. The Council also designated voting delegates for the League of California Cities 2023 Annual Conference.

• Approved asset purchase and lease for Super 5 Chinese Restaurant not to exceed $147,270 (6-1)
• Approved $172,307 consulting agreement with Fehr & Peers for Bicycle and Pedestrian Master Plan Update (6-1)
• Approved final map for Tract 8592 at 2824 Halcyon Drive (6-1)
• Approved salary schedule amendments for Community Preservation Officers (6-1)
• Approved $1,226,654.52 amendment for FLEX RIDES Shuttle Paratransit Program (6-1)
• Approved $400,000 amendment for West Coast Arborists, Inc. citywide tree services (6-1)
• Approved $111,435 agreement with AERI Tree Service, LLC for Yarwood Sycamore trimming (6-1)
• Approved $227,500 emergency contract to McGuire & Hester for Haas Street Pedestrian Bridge demolition (6-1)

Personnel Relations Board

The Board approved a new classification for the Recreation and Parks Director and revisions to the Public Works and Assistant Public Works Director roles. It also voted to eliminate the Engineering & Transportation Director classification and extend an employment list for Senior Management Analysts.

• Approved six-month extension of Senior Management Analyst employment list (4-0)
• Approved new Recreation and Parks Director classification (4-0)
• Approved Public Works Director classification revision (3-1)
• Approved Assistant Public Works Director classification revision (4-0)
• Eliminated Engineering & Transportation Director classification (4-0)

Planning Commission and Board of Zoning Adjustments

The commission received and filed the draft minutes from the July 13, 2023, special meeting. No other substantive decisions were made during the session.

• Approved July 13, 2023 Special Meeting minutes (4-0-1)

Recreation and Parks Commission

The Commission approved the meeting agenda and the minutes from July 5, 2023. The remainder of the meeting consisted of presentations on the REC LINK program and facility reservations, as well as reports on park maintenance and upcoming activities.

• Approved August 2, 2023 agenda (5-0)
• Approved July 5, 2023 minutes with corrections (5-0)

Rules Committee

The committee held presentations regarding the City of San Leandro Homeless Response Resource Guide and future agenda items for July 2023. No formal votes or decisions were recorded during the meeting.

Human Services Commission

The Commission approved a motion to recess its August meeting. Members discussed increasing Community Assistance Program (CAP) Grants and creating a database of local LGBTQIA resources. The commission was notified that the City was awarded $2.5 million for the Nimitz Motel conversion into a homeless navigation center and shelter.

• Approved agenda (7-0)
• Approved June 28, 2023 minutes (6-0-1)
• Approved motion to recess August meeting (7-0)
• Tabled Human Service Commission Nomination Committee item until September

Finance Committee

The Finance Committee received presentations on sales tax updates, city debt obligations as of June 30, 2023, and the City Debt Management Policy. No formal actions or decisions were made during the meeting.

Senior Commission

The Commission approved the meeting agenda and the minutes from June 15, 2023. No substantive policy actions were taken, though staff provided updates on the Senior Community Center HVAC system and the Age-Friendly Action Plan RFP process.

• Approved July 20, 2023 agenda (5-0)
• Approved June 15, 2023 meeting minutes (5-0)

Community Police Review Board

The Community Police Review Board voted unanimously to select the top three policy review topics and a code amendment. The Board also received reports from the Police Department, the Independent Police Auditor, and the Board Secretary.

• Approved vote on top three policy review topics and code amendment (Unanimous)

Arts, Culture and Library Commission

The Commission approved funding for the Downtown San Leandro Holiday Art Trees project and reserved funds for arts grants and Comedy in the Plaza. It also established a Grants Ad-Hoc Committee to develop grant process guidelines. Additionally, the body elected new leadership for the commission.

• Allocated $11,850 for Downtown San Leandro Holiday Art Trees project for FY24 (7-0)
• Reserved $20,000 for Comedy in the Plaza and $20,000 for arts grants for FY24 (7-0)
• Formed Grants Ad-Hoc Committee with Commissioners Guillory, Miller, and Hiraki (7-0)
• Elected K. Fowler as Chair and B. Scotland as Vice-Chair (7-0)
• Approved July 18, 2023 agenda (7-0)
• Approved June 21, 2023 minutes (7-0)
• Added 2023/2024 Comedy in the Plaza reports to the September agenda (7-0)

City Council

The City Council approved several infrastructure contracts, including park improvements and emergency road repairs. The council also adopted resolutions for the 2023 fee schedule and the imposition of liens for delinquent service charges.

• Approved $4,217,305 construction contract to Suarez & Munoz Construction, Inc. for Memorial Park Improvements
• Approved $450,000 emergency construction contract for Lake Chabot Road Upslope Repair Project
• Approved $245,355.54 emergency contract to McGuire & Hester for Blue Dolphin Restaurant Pier demolition
• Approved $800,000 ARPA budget reallocation for citywide beautification and community preservation
• Approved amendments to City Master Fee Schedule for 2023-2024 (6-0)
• Approved imposition of 2023 liens for delinquent service charges and overruled related protests (6-0)
• Approved 2023 Councilmembers Handbook (6-0)
• Approved contract amendment with CalPERS for employee cost sharing for unrepresented executive safety employees (6-0)

Planning Commission and Board of Zoning Adjustments

The commission received and filed the minutes from the June 1, 2023 meeting. No other substantive decisions were made during this special meeting.

• Approved June 1, 2023 meeting minutes (4-0)

City Council

The City Council approved the Consent Calendar, authorizing multiple consulting and maintenance agreements. The council also approved a lease agreement for a property on Alvarado Street. Several presentations were held regarding waste services, fire department updates, and revenue opportunities.

• Approved $96,000 agreement with Townsend Public Affairs for state legislative advocacy (6-0)
• Approved Community Police Review Board’s Administrative Procedures (6-0)
• Approved $140,900 agreement with Dixon Resources Unlimited for parking program management (6-0)
• Approved $80,252.58 amendment with Del Conte’s Landscaping, Inc. for citywide maintenance (6-0)
• Approved $186,410 amendment with GoGo Technologies, Inc. for FLEX RIDES services (6-0)
• Approved $111,018.88 amendment with Rubicon Landscape Corporation for turf maintenance (6-0)
• Approved lease agreement for 3199 Alvarado Street with Henry Crown Grandchildren Trust II (6-0)
• Continued adoption of 2023 Councilmembers Handbook to July 17, 2023

Recreation and Parks Commission

The Commission approved the July 5, 2023 agenda and the June 7, 2023 minutes. A motion to go on recess during the August session was defeated. Commissioners and staff provided updates on park maintenance and upcoming community movie events.

• Approved July 5, 2023 agenda (6-0)
• Approved June 7, 2023 minutes (6-0)
• Motion to recess in August defeated (2-4)

Facilities & Transportation Committee

The Committee reviewed an update regarding Lake Chabot Road. It recommended that the City Council support emergency authorization for stabilization analysis of both the upslope and downslope areas.

• Recommended City Council support for emergency authorization of Lake Chabot Road stabilization analysis

City Council

The City Council meeting scheduled for July 3, 2023, was cancelled. No decisions were made.

Human Services Commission

The Human Services Commission appointed Chair Borja to participate in the interview process for the Age-Friendly action plan RFP. The commission also approved corrections to the CAP/CDBG application score sheet.

• Approved agenda for June 28, 2023 (7-0)
• Approved minutes of May 24, 2023 (7-0)
• Approved corrections to CAP/CDBG application score sheet (7-0)
• Appointed Chair Borja as representative for Age-Friendly Action Plan RFP interview process (6-0-1)

Finance Committee

The Finance Committee reviewed and recommended four items for full City Council approval, including fee schedule amendments and ARPA fund reallocations. The committee also received updates on the ERP system selection and the third quarter investment report.

• Recommended approval of amendments to City Master Fee Schedule for 2023-24
• Recommended reallocation of $800,000 in ARPA funds to Citywide Beautification and Code Enforcement
• Recommended authorization for City Manager to approve carryovers of unspent ARPA funds
• Recommended approval of Fiscal Year 2022-23 Third Quarter Investment Report
• Recommended approval of 2023 liens for non-payment of various city charges and overruling related protests

Rules Committee

The Rules Committee provided direction to staff regarding a student applicant and the structure of the Community Police Review Board. This item was recommended to the City Council. Other agenda items were received and filed.

• Recommended to Council: Direction regarding student applicant and structure of Community Police Review Board (Item 23-307)
• Received and Filed: Future Agenda Items (Item 23-322)

Arts, Culture and Library Commission

The Commission identified a 1% for art ordinance as its top priority for the city. It also established an ad-hoc sub-committee to explore sustained funding and arts endowments. The body reviewed remaining FY23 budget funds totaling $7,139.69.

• Approved top priority to adopt a 1% for art ordinance for new construction permits of $250,000 or more (6-0)
• Formed Exploration of Sustained Funding Resources for the Arts Including Potential Arts Endowment Ad-Hoc Sub-Committee (6-0)
• Appointed Commissioners Guillory, Miller, Cassidy, and Chair Scotland to the funding sub-committee (6-0)
• Approved June 21, 2023 agenda (6-0)
• Approved May 10, 2023 minutes (6-0)
• Decided to continue Public Arts Master Plan Priorities Exercise discussion at the next meeting (6-0)

Community Police Review Board

The Board reviewed reports from the Police Department, the Independent Police Auditor, and the Board Secretary. The Board voted to recommend the Ad Hoc Committee reports to the City Council. Other items regarding board vacancies and policy review were discussed without formal action.

• Recommended Ad Hoc Committee Reports (23-313) to Council (6-0)

City Council

The City Council approved a $9.2 million contract for annual street paving and accepted multiple grants for streetscape and traffic calming projects. The council also appointed Arlene Lum to the Human Services Commission and approved the Heron Bay Maintenance Assessment District reports. An ordinance to terminate the city's eviction moratorium effective July 31, 2023, was received and filed.

• Appointed Arlene Lum to the Human Services Commission (5-0)
• Approved $9,207,613 construction contract to Pavement Coatings Company for street paving
• Approved $2,207,000 grant for Lewelling Boulevard Streetscape Project
• Approved $58,000 grant for Fairway Drive Traffic Calming Project
• Approved $255,000 grant for Hesperian Boulevard Gap Closure Project
• Approved $1,385,330 contract to Basset Engineering for sanitary sewer repairs
• Approved Heron Bay Maintenance Assessment District reports and levy (5-0)
• Approved resolution and ordinance for CalPERS cost sharing for executive safety employees (5-0)

Senior Commission

The Senior Commission approved an application for the San Leandro Art Association to display art at the Senior Community Center. The Commission also voted to cancel its August 17 meeting and delay the election of its Chair and Vice Chair.

• Approved San Leandro Art Association art display for July-December 2023 (7-0)
• Approved cancellation of August 17, 2023 meeting (7-0)
• Approved delay of Chair and Vice Chair nominations to September 21 and elections to October 19 (7-0)
• Appointed Dillon, Lopez-Nacario, and McHenry to the Nominating Committee

Recreation and Parks Commission

The Commission elected Commissioner DeQuincy as Chair and Commissioner Lamb as Vice-Chair. Members reported maintenance needs at several city parks, and staff provided updates on the Tennis Court/Pickleball Court Resurfacing project.

• Approved agenda (5-0)
• Approved May 3, 2023 minutes (5-0)
• Elected Commissioner DeQuincy as Chair (5-0)
• Elected Commissioner Lamb as Vice-Chair (5-0)

Facilities & Transportation Committee

The Facilities & Transportation Committee reviewed options for the San Leandro Family Aquatic Center and recommended presenting two different paths to the City Council. Other items were presented for information only.

• Recommended approaching City Council with 1 vote for Option A (staff recommendation) and 1 vote for amendment Option C regarding the San Leandro Family Aquatic Center

Youth Advisory Commission

The Commission voted to go dark for the remainder of the current term. Members nominated leadership for the upcoming 2023-2024 term and reviewed a project summary of the 2022-2023 term.

• Approved agenda as submitted (19-0-0)
• Approved minutes of May 16, May 23, and June 4, 2023 (19-0-0)
• Voted to go dark for the remainder of the term (19-0-0)
• Nominated Victoria Bammer as Chair and Sam Fitting as Co-Chair for 2023-2024 (14-5-0)

City Council

The City Council approved the first reading of an ordinance to end the city's eviction moratorium. Additionally, the Council approved a consent calendar containing multiple resolutions for housing, transportation, and city services.

• Approved termination of eviction moratorium effective July 31, 2023 (6-0)
• Approved $7.1M General Fund subsidy guaranty for Homekey Program Round 3 (6-0)
• Approved $893,400 construction contract to Sposeto Engineering Inc. for curb ramp upgrades (6-0)
• Approved $149,970 agreement with Ready To Launch Research for library strategic plan (6-0)
• Approved $577,409 amendment for workers’ compensation administration with Intercare Holdings (6-0)
• Approved $238,700 grant fund amendment for Building Futures interim housing operations (6-0)
• Approved $100,000 annual on-call transportation engineering agreements with DKS, Fehr & Peers, and W-Trans (6-0)
• Passed to print ordinance renewing Military Equipment, Funding, Acquisition and Use Policy (6-0)

Youth Advisory Commission

The commission met for a special session focused on team building. Members participated in activities, shared a potluck, and crafted bracelets. No legislative or policy decisions were made.

Planning Commission and Board of Zoning Adjustments

The Commission approved a Conditional Use Permit for a small scale hazardous waste center. The board also approved the minutes from the May 4, 2023 meeting and cancelled the July 6 meeting.

• Approved Conditional Use Permit and Resolution 2023-005 for hazardous waste center at 1971 Davis Street (6-0)
• Approved May 4, 2023 meeting minutes (5-0-1)
• Cancelled July 6 meeting

Rules Committee

The Rules Committee provided direction to staff regarding edits to the City Council Handbook and recommended the matter to the City Council. Direction was also provided to staff regarding the committee meeting schedule and future agenda items.

• Recommended City Council Handbook edits (23-252) to Council
• Provided direction to staff regarding Rules Committee Meeting Schedule
• Provided direction to staff regarding Future Agenda Items

Human Services Commission

The Commission approved a request to research local non-profits serving the LGBTQIA+ community to provide resources on the Human Services website. Members also decided to collectively review the CAP/CDBG application score sheet at the next meeting. Discussions regarding funding needs and volunteer opportunities were moved to unfinished business.

• Approved research of local LGBTQIA+ non-profits for the Human Services website (6-0)
• Decided to review CAP/CDBG application score sheet together at the next meeting
• Approved May 24, 2023 agenda (6-0)
• Approved April 26, 2023 minutes (6-0)

Finance Committee

The Finance Committee recommended that the City Council approve an amendment for audit services. The committee also reviewed the third quarter financial report and investment reports for pension and post-employment benefit trusts.

• Recommended City Council approval of Amendment No. 4 for $115,300 to Maze & Associates for audit services
• Recommended authorization for City Manager to approve further contract amendments up to $17,295

Youth Advisory Commission

The Commission reviewed grant proposals and unanimously decided on funding allocations for three applicants. A total of $1,000 was distributed among the selected youth groups.

• Approved $400 grant to Gxrl Up San Leandro (unanimous)
• Approved $350 grant to Assumption Youth Social Action Team (unanimous)
• Approved $250 grant to Cub Scout Pack 506 (unanimous)

Personnel Relations Board

The Personnel Relations Board met for a special meeting to review job classifications. The board approved a revision to the Deputy City Clerk classification.

• Approved Deputy City Clerk classification revision (5-0)

Senior Commission

The Commission approved the agenda and the minutes from the April 20, 2023 meeting. No other substantive actions were taken during the session.

• Approved May 18, 2023 agenda (8-0)
• Approved April 20, 2023 meeting minutes (8-0)

Community Police Review Board

The Board elected a new Vice Chair and recommended administrative procedures to the City Council with two amendments. The Board also created two ad-hoc committees related to its annual workplan and report.

• Elected Board Member Chang as Vice Chair (unanimous)
• Recommended 23-241 Ad Hoc Committee Recommended Administrative Procedures to Council with two amendments (7-0)
• Created two ad-hoc committees for the CPRB Annual Workplan and Annual Report
• Approved 15-minute meeting extension (unanimous)

Youth Advisory Commission

The commission approved the meeting agenda and previous minutes. Members coordinated upcoming events including a social at Carlton Senior Living and a special meeting to hear Youth Mini Grant proposals.

• Approved May 16, 2023 agenda (17-0-0)
• Approved May 2, 2023 minutes (17-0-0)
• Scheduled special meeting for Youth Mini Grant Proposals on May 23, 2023
• Scheduled special meeting at a local park on June 4
• Scheduled ice cream cookie social at Carlton Senior Living for May 28, 2023

City Council

The City Council approved the City Manager's proposed budgets for 2023-2024 and 2024-2025. The council also approved annual tax rate adjustments for business licenses and emergency services, and renewed the military equipment use policy.

• Approved proposed budgets for 2023-2024 and 2024-2025 (7-0)
• Approved annual tax rate adjustments for Business License Fee, EMS Tax, and Emergency Communications System Access Tax (7-0)
• Adopted ordinance to renew Military Equipment, Funding, Acquisition and Use Policy (7-0)
• Approved $416,204 contract with Whitewater West Industries for Washington Manor Pool play structure (7-0)
• Approved $669,487 contract with Gruendl Inc. for Wicks and Manor Boulevard traffic signal upgrades (7-0)
• Approved $161,000 grant-funded agreement with Terraphase Engineering for Sea Level Rise Master Plan (7-0)
• Reclassified Research and Development Services as a permitted use in the Bay Fair TOD District (7-0)
• Received and filed 90 Day Update on Eviction Moratorium Extension (6-1)

Arts, Culture and Library Commission

The Arts, Culture and Library Commission approved several expenditures for local events, including a puppet performance and a comedy series. The commission also confirmed that $75,000 in art program funding will carry over into FY24.

• Approved $16,300.00 for Giant Puppets Save the World at the Cherry Festival (7-0)
• Ratified $17,000.00 in funding for Comedy in the Plaza 2023 (7-0)
• Approved $400.00 rental for an art car for the Cherry Festival parade (7-0)
• Approved May 10, 2023 agenda (7-0)
• Approved April 18, 2023 minutes (7-0)

Planning Commission and Board of Zoning Adjustments

The Planning Commission and Board of Zoning Adjustments elected Commissioner Zuber as Chair and Commissioner Tejada as Vice Chair. They also approved a continuation of the public hearing for a 48-foot-tall warehouse at 1700 Doolittle Drive to a date uncertain. No other substantive decisions were made.

• Elected Commissioner Zuber as Chair (4-0-1)
• Elected Commissioner Tejada as Vice Chair (4-0-1)
• Approved continuation of PLN22-0030 warehouse project to a date uncertain (5-0)

Recreation and Parks Commission

The meeting was largely procedural and informational. The commission approved the agenda and previous meeting minutes. Staff reported that pickleball/tennis court resurfacing at Washington Manor Park will begin May 29, new trees were planted at three parks, and weed management was done behind Heron Bay. The Cherry Festival is scheduled for June 3. No substantive decisions or votes on policy or funding were taken.

• Approved agenda for May 3, 2023 (6-0)
• Approved minutes of April 5, 2023 (6-0)
• Adjourned meeting (6-0)

Facilities & Transportation Committee

The Facilities & Transportation Committee met to discuss five items, including the Neptune Drive Flood Protection Project, a Community Workforce Agreement update, Hillside Drive Slide Repair, and Lake Chabot Road Repair. No formal votes or decisions were made; the committee only received presentations and heard public comments. For Lake Chabot Road, the committee recommended a lane closure with alternating one-way operation under traffic signal or stop control until repairs are completed.

• No formal votes or decisions taken on any agenda item
• Committee recommended lane closure with alternating one-way operation for Lake Chabot Road repair

Youth Advisory Commission

The Commission approved the meeting agenda and previous minutes. Members agreed to provide graduation stoles to graduating seniors and scheduled a special meeting at a local park for June.

• Approved May 2, 2023 agenda (13-0-0)
• Approved April 18, 2023 minutes (13-0-0)
• Agreed to provide graduating seniors with YAC stoles
• Agreed to host a special meeting at a local park in June
• Scheduled ice cream cookie social at Carlton Senior Living for May 28, 2023

City Council

The City Council approved a 10-year Capital Improvement Program plan for FY 24 through FY 33. The council also approved updates to zoning for research and development services in the Bay Fair TOD District and the HUD FY 2023-2024 Annual Action Plan.

• Approved Capital Improvement Program 10 Year Plan FY 24 through FY 33 (7-0)
• Approved zoning update to reclassify Research and Development Services as a Permitted Use in Bay Fair TOD District (7-0)
• Approved HUD Fiscal Year 2023-2024 Annual Action Plan (7-0)
• Authorized acceptance of $500,091 in Alameda County HHAP funds for housing and shelters (7-0)
• Approved Human Services Commission recommendations for CAP Grants for FY 2023-2025 (7-0)
• Approved $203,350 consulting agreement with HF&H Consultants, LLC for stormwater rate voting process (7-0)
• Approved 10-year sewer utility commercial account billing agreement with EBMUD for approximately $40,000 annually (7-0)

Human Services Commission

The Commission approved the agenda and previous meeting minutes. Members voted to add discussions regarding volunteering opportunities and funding needs to the May meeting agenda. Staff provided an update on the city's eviction moratorium extension.

• Approved April 26, 2023 agenda (6-0-1)
• Approved April 4, 2023 minutes (6-0-1)
• Approved adding volunteering opportunities to May agenda (7-0-0)
• Approved adding funding needs to May agenda (7-0-0)

Finance Committee

The Finance Committee recommended a 4.9% CPI increase for Business License Fees, EMS Tax, and Emergency Communications System Access Tax effective July 1, 2023. The committee also recommended forwarding the FY 23-24 City Investment Policy to Council with specific edits. Other items presented included the FY 2022 Audited Financial Statements and the Proposed FY24 and FY25 Biennial Budget.

• Recommended 4.9% CPI increase to Business License Fee, EMS, and 911 Taxes effective July 1, 2023
• Recommended forwarding FY 23-24 City Investment Policy to Council with edits regarding reporting timelines and single issuer maximums

Personnel Relations Board

The Board elected a Chair Pro Tem and approved minutes from two previous meetings. Staff provided reports on recruitment and personnel activities for the first quarter of 2023.

• Elected Member Heystek as Chair Pro Tem (5-0)
• Approved minutes of November 10, 2022 and March 2, 2023 meetings (5-0)

Senior Commission

The Commission approved the April 20, 2023 agenda and the March 16, 2023 meeting minutes. No substantive policy decisions or new business actions were taken during the meeting.

• Approved April 20, 2023 agenda (9-0)
• Approved March 16, 2023 draft minutes (8-0-1)

Arts, Culture and Library Commission

The Arts, Culture and Library Commission elected a Chair and Vice-Chair Pro Tem to serve through July 2023. The body also voted to move its regular meeting start time to 6:30 PM. Discussions regarding the use of a one-time $75,000 art program budget were tabled until May 2023.

• Elected B. Scotland as Chair Pro Tem and K. Fowler as Vice-Chair Pro Tem (8-0)
• Approved April 18, 2023 agenda (8-0)
• Changed regular meeting start time to 6:30 PM on the 3rd Tuesday of each month (8-0)
• Tabled discussion on $75,000 art program budget to May 2023
• Moved Comedy in the Plaza item to May 2023 meeting

Youth Advisory Commission

The Commission decided to focus efforts elsewhere rather than partnering to host a 5K fundraiser. Members discussed the Youth Mini Grant application process and planning for a root beer float social and an outdoor movie night.

• Approved April 18, 2023 agenda (13-0-0)
• Approved April 4, 2023 minutes (13-0-0)
• Decided unanimously not to partner to host a 5K fundraiser

City Council

The City Council approved the Consent Calendar, which included the 2022-2023 mid-year financial report and budget amendments. The Council also authorized continued participation in the Alameda County HOME Consortium for affordable housing funds and rejected all bids for a sanitary sewer repair project.

• Approved 2022-2023 Mid-Year Financial Report and Budget Amendments (5-0)
• Accepted 2022-2023 Second Quarter Investment Report Update (5-0)
• Authorized continued participation in Alameda County HOME Consortium for FFY 2024-2026 (5-0)
• Rejected all bids for Sanitary Sewer Point Repairs 2022 Project (5-0)
• Approved minutes from April 3, 2023 meeting (5-0)

Planning Commission and Board of Zoning Adjustments

The Planning Commission approved a permit for beer and wine sales at a gas station and recommended a zoning code amendment for Research and Development services. A warehouse project review was continued to a future meeting.

• Approved Conditional Use Permit for beer and wine sales at 1935 Washington Avenue (5-1)
• Recommended City Council amend Zoning Code to make Research and Development Services a Permitted Use in Bay Fair TOD District (5-0)
• Continued review of warehouse/distribution facility at 1700 Doolittle Drive to May 4th meeting (6-0)
• Received and filed February 2, 2023 meeting minutes (4-0)

Recreation and Parks Commission

The Commission approved the meeting agenda and the minutes from February 1, 2023. Staff provided updates on the 2023 Cherry Festival, park maintenance issues following storms, and the selection of WRT Design for a parks needs assessment study.

• Approved agenda as submitted (7-0)
• Approved February 1, 2023 minutes (7-0)

Facilities & Transportation Committee

The committee meeting consisted of presentations on transit agreements, railroad safety, and project updates. No substantive decisions were made during the session.

Human Services Commission

The Commission approved funding recommendations for Community Development Block Grant (CDBG) and Community Action Program (CAP) applicants. The decisions allocate specific dollar amounts to several local service organizations.

• Recommended CDBG awards: Calico ($22k), Davis Street Family Resource Center ($30k), SOS/MOW ($39k), and Spectrum ($30,342) (5-0-1)
• Recommended CAP awards: Ruby's Place ($31k), SAVE ($18k), Seneca ($35k), EBAC ($35k), and FVLC ($41k) (7-0-0)
• Approved April 4, 2023 agenda (7-0-0)
• Approved February 22, 2023 minutes (6-0-1)

Youth Advisory Commission

The Commission approved the meeting agenda and the minutes from March 21, 2023. Members discussed planning for an outdoor movie night, a social event at Carlton Senior Living, and a potential 5K fundraiser.

• Accepted April 4 agenda (13-0-0)
• Accepted March 21 minutes (13-0-0)

City Council

The City Council approved a construction contract for the Washington Avenue Reconstruction Project and authorized grant applications for the Bay Fair TOD. The council also approved an employment agreement amendment for Police Chief Abdul Pridgen and a legal settlement offer.

• Approved $1,958,816 construction contract to Redgwick Construction Company for Washington Avenue Reconstruction (7-0)
• Approved Rule 68 offer of $200,001 to plaintiff in closed session (7-0)
• Authorized City Manager to submit grant applications totaling $1.8M for Bay Fair TOD (7-0)
• Authorized acceptance of $49,847.87 grant for officer wellness and mental health resources (7-0)
• Approved Amendment No. 1 to the employment agreement for Police Chief Abdul Pridgen (7-0)
• Approved employee cost-sharing under Government Code Section 20516 for unrepresented executive safety employees (7-0)
• Adopted proclamation of local emergency regarding persistent storms and local flooding (7-0)
• Appointed representatives to Boards and Commissions (7-0)

Rules Committee

The committee provided direction to staff regarding edits to the City Council Handbook. The matter was received and filed.

• Provided direction to staff regarding City Council Handbook edits (Received and Filed)

Finance Committee

The Finance Committee reviewed the second quarter investment report and the mid-year financial report as of December 31, 2022. The committee recommended moving forward to the City Council with proposed budget amendments.

• Recommended proposed budget amendments move forward to Council

Youth Advisory Commission

The commission approved the meeting agenda and previous minutes. Members received a presentation on a potential June 5K fundraiser at Marina Park and participated in Stop the Bleed training. The commission also discussed upcoming events, including an ice cream social and an outdoor movie night.

• Approved agenda of March 21, 2023 (16-0-0)
• Approved minutes of March 7, 2023 (16-0-0)

City Council

The City Council approved several consulting agreements and administrative updates. Key actions included authorizing a parks master plan and amending a CalPERS contract for police management. The Council also approved various grant funds and budget amendments via the consent calendar.

• Approved $379,612 consulting agreement with WRT Design for Comprehensive Parks Master Plan (7-0)
• Adopted ordinance to amend CalPERS contract for San Leandro Police Management Association employee cost sharing (7-0)
• Approved 30-day public comment period for HUD Draft FY 2023-2024 Annual Action Plan (7-0)
• Approved $370,000 amendment for Robert Half International Inc. staff augmentation services (7-0)
• Authorized acceptance of $5,500 grant from California Humanities’ Library Innovation Lab (7-0)
• Approved 2022-2023 Budget Amendment for one-time appropriation of surplus funds (7-0)
• Adopted motion to appoint representatives to Boards and Commissions (7-0)
• Adopted minute order to terminate referral to rename the San Leandro Main Library (7-0)

City Council

The meeting was procedural and no substantive items were decided, approved, or denied. Councilmembers shared calendar announcements and reports on intergovernmental agency meetings.

Senior Commission

The Commission approved the meeting agenda and the February 16, 2023, minutes. Members discussed a draft Request for Proposals (RFP) for an Age-Friendly Action Plan consultant and provided feedback. No other substantive actions were taken.

• Approved March 16, 2023 agenda (5-0)
• Approved February 16, 2023 meeting minutes (5-0)

Community Police Review Board

The Board received reports from the Police Department, the Independent Police Auditor, and the Board Secretary. Members discussed draft administrative procedures and the CPRB workplan, but no substantive policy decisions were recorded.

• Approved motion to extend meeting by 15 minutes (unanimous)

Youth Advisory Commission

The Commission approved the meeting agenda and previous minutes. Members discussed a fundraising event, a potential trail clean-up, and an ice cream social at Carlton Senior Living. An Outdoor Movie Night is scheduled for May 19, 2023, at Washington Manor Park.

• Approved March 7, 2023 agenda (12-0-0)
• Approved February 21, 2023 minutes (12-0-0)
• Scheduled Outdoor Movie Night for May 19, 2023 at Washington Manor Park

City Council

The City Council adopted a resolution opposing the East Bay Municipal Utility District's Quarry Site Restoration Project. The council also approved several funding agreements for homelessness services and technology equipment.

• Approved resolution opposing EBMUD Quarry Site Restoration Project (7-0)
• Approved $141,000 consulting agreement with Davis Street Family Resource Center (7-0)
• Approved $154,000 agreement amendment for Building Futures with Women and Children (7-0)
• Approved up to $300,000 for Dell Technologies equipment (7-0)
• Approved Amendment No. 5 to the Nimitz Motel purchase and sale agreement (7-0)

Personnel Relations Board

The Board approved the adoption of a new classification specification for the Executive Assistant to the City Manager. The board also approved the minutes from the October 20, 2022 meeting.

• Approved October 20, 2022 meeting minutes (3-0)
• Approved adoption of Executive Assistant to the City Manager classification (3-0)

Facilities & Transportation Committee

The committee discussed the Steven Taylor Sanctity of Life Memorial Project. No formal decisions or votes were recorded for the items on the agenda.

Human Services Commission

The Commission conducted ten-minute interviews with 10 organizations applying for the CAP/CDBG Grant program. These interviews and application data will be used to make award recommendations to the City Council. No other substantive decisions were made.

• Approved agenda of February 22, 2023 (5-0)
• Approved minutes of January 25, 2023 (4-0-1)

Finance Committee

The Finance Committee reviewed reports on post-employment benefits and pension trust investments. The committee recommended a budget amendment for the 2022-23 budget regarding year-end surplus funds to the City Council.

• Recommended 2022-23 Budget Amendment for 2021-22 year-end surplus funds to Council

City Council

The City Council approved an extension of the residential eviction moratorium and authorized the purchase of ten police vehicles. The council also approved several grant acceptances and consulting agreements.

• Extended residential eviction moratorium to February 28, 2024 (5-2)
• Approved procurement of ten police vehicles not to exceed $864,774.00 (7-0)
• Approved $487,500 contract increase for TRB+Associates plan check services (7-0)
• Authorized $455,106.25 agreement with Municipal Resources Group, LLC for executive evaluations (7-0)
• Accepted $161,000 California Resilience Challenge Grant for Shoreline Master Plan (7-0)
• Accepted $18,790 California Library Literacy Services grant for ESL program (7-0)
• Appointed Joseph Trujillo to Community Police Review Board (7-0)
• Approved CalPERS contract amendment for police management cost sharing (7-0)

Senior Commission

The commission approved the meeting agenda and previous minutes. No substantive policy decisions were made, though members received updates on Human Services staffing, homeless outreach, and the Age-Friendly Action Plan.

• Approved February 16 agenda (6-0)
• Approved January 19 draft minutes (6-0)

City Council

The City Council voted to adopt an ordinance extending the residential eviction moratorium through February 28, 2024. The approved version includes requirements for reports to the council every 90 days and for landlords to report COVID-19 exemption claims to the city.

• Approved extension of residential eviction moratorium to February 28, 2024 (4-3)
• Approved motion to extend meeting until 10:20 pm (7-0)
• Approved motion to extend meeting until 10:40 pm (7-0)

City Council

The City Council approved an urgent referral to rename the San Leandro Library to the Bernard Ashcraft Library within the next 6 months to 1 year.

• Approved urgent referral to rename San Leandro Library to Bernard Ashcraft Library (4-3)

Youth Advisory Commission

The commission decided to stop pursuing a fundraising event at Chipotle. Members also agreed to find a new date for an outdoor movie night due to a scheduling conflict with San Leandro High School prom.

• Approved February 7, 2023 agenda (12-0-0)
• Approved January 17, 2023 minutes (12-0-0)
• Decided to end efforts for Chipotle fundraiser (unanimous)
• Decided to pursue a new date for Outdoor Movie Night (unanimous)

City Council

The City Council approved several consultant agreements via the consent calendar, including waste procurement and transportation services. The council also approved a post-retirement employment exception for Sandra Colwell. A proposed ordinance to extend unpaid rent repayment for the residential eviction moratorium was pulled from the agenda.

• Approved $150,000 contract amendment with Fehr & Peers for transportation engineering (7-0)
• Approved $137,050 contract with HF&H Consultants, LLC for solid waste procurement process (7-0)
• Approved Communication and Integrity Policy for Solid Waste Contract Procurement (7-0)
• Nominated Joseph Trujillo as District 3 representative to the Community Police Review Board (7-0)
• Approved post-retirement employment waiting period exception for Sandra Colwell (7-0)
• Terminated local emergency proclamation regarding the COVID-19 pandemic (7-0)
• Pulled ordinance to extend unpaid rent repayment period for residential eviction moratorium

Planning Commission and Board of Zoning Adjustments

The Planning Commission and Board of Zoning Adjustments approved two conditional use permits. One allows hazardous materials storage at Williams Drive, and the other establishes an assisted care facility for the elderly on Bancroft Avenue.

• Approved Conditional Use Permit for hazardous materials storage at 2010 and 2020 Williams Drive (6-1)
• Approved Conditional Use Permit for an assisted care facility for up to 15 residents at 1411 Bancroft Avenue (7-0)
• Approved parking requirement modification for 1411 Bancroft Avenue, reducing minimum spaces from 11 to 5 (7-0)
• Received and filed November 17, 2022 meeting minutes (7-0)

Recreation and Parks Commission

The commission approved the meeting agenda and the minutes from September 7, 2022. No substantive policy decisions were made; the meeting consisted of reports on park maintenance, storm damage, and project updates.

• Approved February 1, 2023 agenda (5-0)
• Approved September 7, 2022 meeting minutes (5-0)

Facilities & Transportation Committee

The committee reviewed storm damage assessments for Lake Chabot Road and an update on the EBMUD Quarry Site Restoration Project. No formal votes were taken; the committee issued directions to staff and EBMUD for further analysis and written responses.

• Requested geotechnical analysis for Lake Chabot Road
• Requested EBMUD provide written responses to City questions before draft E.I.R. issuance
• Requested EBMUD print public comments received regarding the Quarry Site Restoration project
• Requested EBMUD present ground water project and Quarry Site Restoration project to full City Council
• Requested updates on San Lorenzo Creek trail development
• Requested updates on unfunded Lewelling Boulevard and Wicks Boulevard projects
• Requested updates on East Bay Greenway

Rules Committee

The committee received a presentation regarding the background and next steps for a proposed Soft Story Ordinance. No formal actions or votes were taken during the meeting.

• Presented proposed Soft Story Ordinance background and next steps

Human Services Commission

The Commission approved the meeting agenda and the minutes from November 30, 2022. No new business was decided; the session consisted of staff training and reports on community services. Staff provided updates on unhoused storm support, FLEX RIDES membership, and the Senior Community Center boiler.

• Approved agenda of January 25, 2023 (5-0)
• Approved minutes of November 30, 2022 (5-0)

Senior Commission

The Commission approved the January 19, 2023 agenda and the minutes from the November 17, 2022 meeting. No other substantive decisions were made during the session.

• Approved January 19, 2023 agenda (7-0)
• Approved November 17, 2022 meeting minutes (7-0)

Community Police Review Board

The Community Police Review Board elected its leadership for the 2023 calendar year. The Board also voted to provide direction to staff regarding draft administrative procedures.

• Elected Member Bailey as Chair (7-0-1)
• Elected Member Gage as Vice Chair (7-0-1)
• Approved motion to provide direction to staff regarding draft administrative procedures 23-010 (7-0-1)

Youth Advisory Commission

The Commission approved the January 17 agenda and the January 3 minutes. Members discussed upcoming events including a Valentine's craft event, a Chipotle fundraiser, and a movie night scheduled for May 12, 2023.

• Approved January 17, 2023 agenda (19-0-0)
• Approved January 3, 2023 minutes (19-0-0)

City Council

The City Council held a special meeting to adopt the 2023 State and Federal Legislative Platforms. The council also received updates from state and federal government liaisons.

• Adopted 2023 State and Federal Legislative Platforms

City Council

The City Council appointed a Vice Mayor and approved several infrastructure contracts, including street paving and park improvements. The council also approved the appointment of Kelly Clancy as City Clerk and updated various administrative reports.

• Appointed Councilmember Azevedo as Vice Mayor (7-0)
• Approved $2.471M contract to Spencon Construction for curb ramp upgrades (7-0)
• Approved $406,754.27 contract to Newton Construction & Management Inc. for tennis and pickleball courts at Washington Manor Park (7-0)
• Approved appointment of Kelly Clancy as City Clerk (6-1)
• Approved $15,151 compensation increase for Denalect Alarm Company for Farrelly Pool replacement (7-0)
• Approved 2023 list of recurring annual proclamations (7-0)
• Approved FY 2022-2023 first quarter financial and investment reports (7-0)
• Authorized FTE position upgrades in IT Department and City Manager’s Office (7-0)

Youth Advisory Commission

The Commission decided to host a beach-themed movie night featuring the film Moana at Washington Manor Park. Members also discussed a potential Valentine's event at Carlton Senior Living and a networking special meeting. No other substantive policy decisions were made.

• Approved beach-themed movie night showing Moana on May 12, 2023, at Washington Manor Park
• Approved January 3, 2023 agenda (14-0-0)
• Approved December 6, 2022 minutes (14-0-0)
• Approved December 20, 2022 minutes (14-0-0)