King William County public meetings in 2023

Electoral Board

The Electoral Board will meet to approve minutes from four previous meetings. The body will also discuss information regarding upcoming elections and important dates for 2024.

• Approval of minutes from October 18, November 8, November 13, and November 14, 2023
• Discussion of upcoming election information
• Review of important dates for 2024
• Potential closed meeting regarding cyber security

The Board approved minutes from four previous meetings and discussed preparations for the March 5, 2024, presidential primary. The Board also held a closed session to discuss Cyber Security Policy.

• Approved minutes from October 18, November 8, November 12, and November 14, 2023
• Approved motion to enter closed session for Cyber Security Policy discussion (unanimous)

Economic Development Authority

The Economic Development Authority and Local Business Roundtable will hold a joint meeting featuring an update on economic development activities and a presentation from the Director of Planning. The public portion of the meeting begins at 6:30 PM following a private dinner.

• Update on Economic Development Activities by Percy C. Ashcraft
• Guest Presentation by Sherry Graham, Director of Planning

The meeting consisted of updates on economic development activities and a presentation on the planning and zoning process for new businesses. Members discussed ways to promote local shopping and improve business visibility. No formal votes or policy decisions were recorded.

Social Services Advisory Board

The Social Services Advisory Board will meet to review statistical and budget reports for October and November 2023. The meeting includes reports on finance, services, and benefits programs.

• Review of October 2023 and November 2023 Finance/Budget Report
• Review of October 2023 and November 2023 Services Report
• Review of October 2023 and November 2023 Benefits Programs Report
• Approval of October meeting minutes

Board of Supervisors

The Board of Supervisors will hold a public hearing regarding a conditional use permit for James R. and Carolyn T. Dudley. The meeting includes decisions on a regional animal shelter agreement and foster program, as well as a budget amendment for public schools.

• Public hearing for Resolution 23-91 (CUP 04-2023) for James R. & Carolyn T. Dudley
• Resolution 23-90: Budget amendment for additional state funding to King William County Public Schools
• Resolution 23-92: Approval of Regional Animal Shelter Agreement
• Resolution 23-93: Approval of Foster Program for Regional Animal Shelter
• Resolution 23-96: Declaring December 26, 2023, a local holiday

The Board of Supervisors approved a $1,119,165 budget amendment for King William County Public Schools to fund state-mandated initiatives. They also directed a 2% salary increase for all full-time county government positions effective December 1, 2023, and approved a boat house Conditional Use Permit. Additionally, the Board established a Foster Care Program for the Regional Animal Shelter and changed payroll dates to the 15th and last working day of each month.

• Approved $1,119,165 budget amendment for Public Schools (5-0)
• Directed 2% salary increase for full-time county positions effective Dec 1, 2023 (5-0)
• Approved CUP 04-2023 for boat house at 1984 Custis Millpond Road (5-0)
• Approved Foster Care Program for Regional Animal Shelter (5-0)
• Amended Personnel Policies to change pay dates to 15th and last working day (5-0)
• Declared December 26, 2023 a local holiday (5-0)
• Reappointed Otto O. Williams to Middle Peninsula Planning District Commission (5-0)
• Appointed Sam Drewry and Katie Gibson to VA250 Planning Committee (5-0)

Recreation Commission

The Commission discussed program updates for youth sports and upcoming community events. The body voted to move Veda Frazier from the 4th to the 2nd district to fill a vacancy following a resignation.

• Voted to move Veda Frazier from the 4th to the 2nd district
• Reported 275 registrations for Youth Basketball
• Reported 62 registrations for the 4th annual Reindeer Run
• Scheduled blood drive for January 16, 2024
• Scheduled DMV Connect at the Community Center for January 30, 2024

The Commission approved the meeting agenda and previous minutes. The board voted to move Veda Frazier from the 4th district to the 2nd district following a resignation. Staff provided updates on youth sports registrations and upcoming community events.

• Approved meeting agenda
• Approved meeting minutes
• Approved moving Veda Frazier from the 4th to the 2nd district

Historical Preservation and Architectural Board

The Board is finalizing the process for sending letters and brochures to homeowners regarding property registration. Members will also discuss the Annual Certified Local Government Report.

• Finalization of homeowner letters for listing properties in the Register
• Determination of timing and recipients for registration brochures
• Nomination for a new board member
• Discussion of the Annual Certified Local Government Report

The Board adopted the meeting agenda and approved the May 23, 2023 meeting minutes. Members reviewed a historical property registration brochure and discussed the postponement of the Courthouse Complex project.

• Adopted meeting agenda (unanimous)
• Approved May 23, 2023 meeting minutes (unanimous)

Planning Commission

The Planning Commission will conduct public hearings regarding a conditional use permit and a zoning request. The body will also hold a work session to discuss proposed changes to the Zoning Ordinance.

• Public hearing for CUP-05-23 (Owner: Roger Elliott / Applicant: Steve Elliott)
• Public hearing for Z-02-23 (Owner: Upper Mattaponi Tribe)
• Work session on proposed changes to the Zoning Ordinance

The Planning Commission approved a conditional use permit for a private boathouse at 1984 Custis Millpond Road. The commission also voted to move its 2024 meeting start time to 6:30 p.m. and received an update that the Board of Supervisors returned short-term rental ordinance amendments for further review.

• Approved CUP-04-23 for a private boathouse and pier at 1984 Custis Millpond Road (5-0)
• Approved changing 2024 meeting start time to 6:30 p.m. (3-1-1)
• Adopted amended meeting agenda (5-0)
• Approved November 14, 2023 meeting minutes (5-0)

Board of Supervisors

The Board of Supervisors will consider an ordinance to amend the county code regarding real property tax policies for elderly and disabled persons. The meeting includes discussions on a regional animal shelter agreement, wetlands ordinance changes, and the 2024 Emergency Operations Plan.

• Public hearing on Ordinance 10-23 regarding real property tax for elderly and disabled persons
• Resolution 23-80 to adopt the 2024 Emergency Operations Plan (EOP)
• Resolution 23-84 Capital Fund Roll Forward for Mangohick
• Resolution 23-85 PSAP Grant Allocation
• Discussion of proposed changes to the Wetlands Ordinance

The Board of Supervisors adopted an ordinance increasing income and asset limits for real estate tax exemptions for elderly and disabled persons. The Board also approved funding for the Mangohick Fire Department and a PSAP staffing grant.

• Adopted Ordinance 10-23 increasing income and asset limits for elderly/disabled tax relief (5-0)
• Approved $60,000 for Mangohick Fire Department parking lot improvements via Resolution 23-84 (5-0)
• Approved $35,000 PSAP Staffing Recognition Grant for Sheriff's Office bonuses via Resolution 23-85 (5-0)
• Approved submission of three Smart Scale projects to VDOT (5-0)
• Adopted the 2024 Emergency Operations Plan via Resolution 23-80 (5-0)
• Tabled decision on eliminating the Wetlands Board until January 2024

Planning Commission

The Planning Commission will conduct a public hearing regarding CUP-04-23. The body will also review proposed fee changes and amendments to the Zoning and Subdivision Ordinance.

• Public hearing for CUP-04-23 (Owner: James R. & Carolyn T. Dudley; Applicant: Karla S. Havens)
• Proposed fee changes and amendments to Zoning and Subdivision Ordinance

The Planning Commission recommended several amendments to the Zoning and Subdivision Ordinance and approved a new fee schedule. Certain changes regarding short-term rentals and road maintenance agreements were tabled for 90 days to seek legal advice.

• Recommended approval of zoning amendments for site area, open space, TCO district, and short-term rentals (5-0)
• Recommended tabling of Use Matrix changes for short-term rentals and religious assembly (5-0)
• Recommended tabling of Minor Residential Subdivision access requirements for 90 days (5-0)
• Approved proposed fee changes for permits and subdivisions (5-0)
• Approved September 5, 2023 meeting minutes (5-0)

Electoral Board

The King William County Electoral Board is meeting to continue the canvass of the November 7, 2023, General Election. The meeting is scheduled for November 14, 2023, at the Voter Registration & Elections Office.

• Reconvene Canvass of November 7, 2023 General Election

The King William County Electoral Board met to conduct the official canvass of the November 7, 2023 General Election. The Board ascertained the results by signing the abstracts of votes.

• Completed canvass of November 7, 2023 General Election results
• Approved adjournment of the meeting (unanimous)

Electoral Board

The King William County Electoral Board is meeting to continue the official canvass of the November 7, 2023, General Election. The agenda consists of this specific election business and standard procedural items.

• Reconvene Canvass of November 7, 2023 General Election

The Electoral Board continued the canvass of the November 7, 2023, General Election results. During a closed session, the Board reviewed 42 provisional ballots. The meeting ended with a vote to recess the canvass.

• Rejected 5 of 42 provisional ballots
• Approved motion to enter closed session (unanimous voice vote)
• Approved motion to return to open session (unanimous voice vote)
• Approved motion to recess the canvass (unanimous)

Economic Development Authority

The Economic Development Authority will hold a work session to review unfinished business and receive reports. The board is discussing a small business grant program and a farmers market.

• Small Business Grant Program discussion
• Farmers Market discussion
• October Expenditure Report
• October Business Roundtable update

The Economic Development Authority voted to move forward with the Small Business Grant Program without modifications. The board also rescheduled the December regular meeting to a joint session with the Business Roundtable.

• Approved Small Business Grant Program as presented (5-1)
• Approved October Expenditure Report (6-0)
• Approved October 11 and October 25 draft minutes with name correction (6-0)
• Approved electronic participation for Meade Rhoads (6-0)
• Canceled Dec. 13 regular meeting to hold a Business Roundtable Joint Meeting (6-0)
• Agreed to add a scenario question to the first interview for the EDA Specialist position

Electoral Board

The King William County Electoral Board will meet to conduct the official canvass of the November 7, 2023, General Election. This process involves verifying the election results.

• Canvass of November 7, 2023 General Election

The Board reviewed and confirmed the November 7, 2023, General Election results for each precinct. The Board held a closed session to review provisional ballots before recessing the meeting.

• Confirmed November 7, 2023 General Election results for each precinct
• Approved closed session to review provisional ballots (unanimous voice vote)
• Approved return to open session (unanimous voice vote)
• Approved recessing the meeting until November 13, 2023, at 1:00 p.m. (unanimous)

Recreation Commission

The Parks & Recreation Commission will meet to receive reports on various county programs and facilities. The agenda includes updates on youth sports, senior programs, and reports from partner agencies.

• Program reports for After School, Fall Soccer, Youth Basketball, Halloween Event, Reindeer Run, Senior Programs, and Fitness Classes
• Facility reports
• Reports from King William Little League, King William Raiders Youth Football and Cheer, and West Point YMCA

The commission approved the meeting agenda and minutes. The remainder of the meeting consisted of reports on youth sports, seasonal events, and facility staffing.

• Approved meeting agenda
• Approved meeting minutes

General

The Economic Development Authority and Local Business Roundtable will meet to discuss county economic activities. The agenda includes a discussion regarding a Small Business Grant Program.

• Update on Economic Development Activities
• Discussion of Small Business Grant Program

The Economic Development Authority and Local Business Roundtable held a joint meeting to discuss economic development strategies. No formal votes or policy changes were recorded. The group discussed the hiring of an Economic Development Specialist, reviewed a small business grant program, and gathered feedback on local business concerns such as staffing, permitting, and zoning.

• No formal decisions or votes recorded
• Discussion held on hiring an Economic Development Specialist
• Review of Small Business Grant Program policy
• Feedback collected on business concerns (staffing, permits, zoning)
• Next meeting scheduled for December 13, 2023

Board of Supervisors

The Board of Supervisors will hold public hearings regarding amendments to the Zoning & Subdivision Ordinance and changes to subdivision fees. The meeting also includes discussions on real estate tax relief for elderly and disabled persons and a first quarter financial report for FY24.

• Ordinance 09-23: Amendments to the Zoning & Subdivision Ordinance
• Resolution 23-76: Changes to Subdivision Fees
• Draft Ordinance for Real Estate Tax Relief for Certain Elderly and Disabled Persons
• Resolution 23-77: Request to VDOT to add Central Crossing Section 2A to state highways
• Resolution 23-78: Request to VDOT to add McCauley Park Section 2 to state highways

The Board of Supervisors adopted a new Planning and Zoning Fee Schedule effective November 1, 2023. Proposed amendments to the Zoning & Subdivision Ordinance were tabled for further legal and planning review. The Board also approved several resolutions recognizing community milestones and requesting road additions.

• Approved Resolution 23-76 updating Planning and Zoning Fee Schedule (5-0)
• Tabled Ordinance 09-23 Zoning & Subdivision Ordinance amendments for legal review (5-0)
• Approved Resolution 23-77 to add Central Crossing Section 2A to state highway system (5-0)
• Approved Resolution 23-78 to add McCauley Park Section 2 to state highway system (5-0)
• Approved Resolution 23-59 celebrating Rock Spring Baptist Church's 146th Anniversary (5-0)
• Approved Resolution 23-79 recognizing logo contest winner Laurelyn Morgan (5-0)

Electoral Board

The Electoral Board will meet to review minutes from September 20, 2023, and receive an election update. The agenda includes a potential closed meeting regarding cyber security.

• Review and approval of September 20, 2023 minutes
• Election update
• Closed meeting discussion on cyber security

The Board reviewed election statistics, noting approximately 3.5% of registered voters had already voted early or by mail. The General Registrar estimated a 50% turnout for the upcoming election. The Board unanimously approved a closed session to discuss Cyber Security Policy and unanimously approved the adjournment.

• Approved minutes from September 20, 2023
• Approved closed session for Cyber Security Policy discussion (unanimous)
• Approved adjournment (unanimous)

Economic Development Authority

The Economic Development Authority is meeting to review the Infrastructure Fund and prepare for a round table meeting. The board will also discuss grant programs and the marketing of county-owned property.

• Expenditure Report and Infrastructure Fund discussion
• Round Table Meeting preparations and draft agenda
• Grant program discussion
• Marketing of county-owned property discussion

The Board updated eligibility requirements for the Small Business Grant Program, including revenue thresholds and business longevity. A motion to finalize and launch the program was failed, and the marketing website discussion was tabled.

• Approved September 13, 2023, Work Session Minutes
• Accepted Treasurer's report (7-0)
• Revised existing business eligibility from 12 months to five years (6-1)
• Changed existing business revenue criteria to a three-month average of $2,500 and added a projected three-month average of $2,500 for new businesses (7-0)
• Denied motion to finalize and launch grant program immediately (2-3-2)
• Tabled EDA marketing website discussion until EDA position is filled (5-2)

Recreation Commission

The commission will meet to receive reports on current recreational programs and facility maintenance. The agenda includes updates on youth sports, senior programs, and community center events.

• Program reports for After School, Fall Soccer, Youth Basketball, Halloween Event, Reindeer Run, Senior Programs, and Fitness Classes
• Facility reports regarding Park Maintenance Technician, School Fields, and Community Center Events
• Reports from King William Little League, King William Raiders Youth Football and Cheer, and West Point YMCA

The Commission reported on current youth sports and senior programming. The board approved the purchase of nearly 200 acres from Darrel Kellum and the transfer of a piece of land back to him.

• Approved purchase of almost 200 acres on 360 from Darrel Kellum
• Approved transfer of land across from the park back to Darrel Kellum
• Adopted meeting agenda
• Approved meeting minutes

Planning Commission

The Planning Commission will hold public hearings regarding proposed amendments to the Zoning and Subdivision Ordinance. The body will also discuss proposed fee changes.

• Public hearing on Zoning and Subdivision Ordinance amendments
• Public hearing on proposed fee changes

The Planning Commission approved the meeting agenda and previous minutes. Commissioners granted a 60-day deferral for a rezoning request (Z-01-2022) to allow the applicant to reapply for a conditional use permit. No new business was conducted.

• Adopted meeting agenda (5-0)
• Approved previous meeting minutes (5-0)
• Granted 60-day deferral for Z-01-2022 (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors will hold public hearings on property tax levies, real estate acquisitions, and a site plan for Kennington Place, LLC. The meeting also includes work sessions on real estate tax relief for elderly and disabled persons and personnel policy amendments.

• Resolution 23-72: FY2024 Budget amendment of $1.6 million for real property purchase
• Ordinance 08-23R: Readoption of emergency ordinance for tangible personal property tax levies
• Resolution 23-71: Disposition and acquisition of real property (Tax Map Parcels 28-41A, 28-8-A-16, 22-10, and 22-12)
• Preliminary Site Plan Approval for Kennington Place, LLC
• Resolution 23-75: Amendments to Personnel Policy

The Board of Supervisors approved the acquisition of two tax parcels for $1.7 million and the disposition of two other parcels. They also ratified a decrease in the personal property tax rate for vehicles and updated county personnel policies.

• Approved preliminary site plan for Kennington Place (5-0)
• Approved Ordinance 08-23R lowering personal property tax on vehicles by 50 cents (5-0)
• Adopted Resolution 23-71 to dispose of parcels 28-41A and 28-8-A-16 and acquire parcels 22-10 and 22-12 for $1.7M (5-0)
• Approved Resolution 23-72 to amend FY2024 budget by $1.6M for real property purchase (5-0)
• Approved Resolution 23-75 amending personnel policies regarding pay periods and drug testing (5-0)
• Approved returning reconciliation duties to the Treasurer’s Office effective July 1, 2024 (5-0)

Board of Supervisors

The Board of Supervisors will discuss the transfer of real property from the King William County School Board. The meeting includes resolutions regarding road designations and budget amendments for broadband initiatives.

• Resolution 23-68: Authorizing the County Administrator to sign deeds conveying real property from the School Board to the County
• Resolution 23-73: Amending the FY 2024 Budget Capital Improvement Plan for FY 2023 Broadband Initiative roll-forward
• Resolution 23-67: Designating E. St. Johns Church Road, W. Spring Forest Road, W. St. Johns Church Road, and Trimmers Shop Road as Rural Rustic Roads
• Proposed revision of job description and title for Economic Development staff
• Resolution 23-66: Declaring October 2023 as Domestic Violence Awareness Month

The Board of Supervisors authorized the acquisition of approximately 27 acres from the School Board for recreation purposes. They also approved a budget amendment to roll forward $2.5 million for the Broadband Initiative and designated four roads as Rural Rustic Roads.

• Approved Resolution 23-68R to accept ~27 acres from School Board for recreation (5-0)
• Approved Resolution 23-73 to appropriate $2,500,000 for Broadband Initiative (5-0)
• Approved Resolution 23-67 designating four Rural Rustic Roads (5-0)
• Approved revised job description and title for Economic Development staff (4-1)
• Approved Resolution 23-66 proclaiming October as Domestic Violence Awareness Month (5-0)
• Approved Resolution 23-74 commending Lauri A. Betts upon retirement (5-0)

Electoral Board

The King William County Electoral Board is meeting to appoint Officers of Election and review ADA compliance. The board will also discuss election updates and hold a party chair meeting regarding officer information and key dates.

• Appointment of Officers of Election
• Review and signing of ADA compliance review
• Approval of quote for ADA compliance supplies
• Review of August 23 and September 7, 2023 minutes

The Electoral Board approved a $3,085 quote for ground cover mats to fix ADA compliance issues at the Brett-Reed polling place. They also approved a list of prospective Officers of Election and reviewed early voting logistics, noting that write-in candidates may delay final results by up to seven days. The board held a closed session to discuss a Cyber Security Policy.

• Approved $3,085 quote for ADA ground cover mats at Brett-Reed
• Approved list of prospective Officers of Election
• Signed minutes for August 23 and September 7 meetings
• Ordered wireless doorbell for Brett-Reed entrance
• Entered closed session to discuss Cyber Security Policy
• Adjourned meeting at 2:10 PM (unanimous)

Economic Development Authority

The Economic Development Authority will hold a work session to review a job description for a Business Development Specialist and discuss a potential small business grant program. The board will also receive updates on the Local Business Round Table and HRSD.

• Business Development Specialist job description
• Potential EDA Small Business Grant Program
• Local Business Round Table discussion
• HRSD update
• Closed meeting to discuss terms or scope of a potential public contract

The Economic Development Authority approved a revised job description for a Business Development Specialist to be advertised as full-time or part-time. The board also reached a consensus on parameters for a proposed small business grant program and appointed three businesses to the Local Business Roundtable.

• Approved Business Development Specialist job description (4-2)
• Approved August 9, 2023 meeting minutes
• Approved Treasurer's Expenditure Report
• Appointed LM Tool Company, Glenn’s Automotive Inc., and Aylett Tire to Local Business Roundtable
• Reached consensus on $3,500 cap for proposed small business grants for for-profit businesses only

Board of Supervisors

The Board of Supervisors will receive updates on All Points Broadband and HRSD. The meeting includes the introduction of KWCPS Superintendent Dr. Charles Wagner and the approval of several resolutions.

• Resolution 23-61: MPNNCSB FY 24-25 Performance Contract Approval
• Resolution 23-63: Reimbursement of General Fund from Proffer/Undesignated Fund for architect payment
• Resolution 23-64: Appointment/Reappointment to Wetlands Board
• Resolution 23-65: Appointment/Reappointment to Social Services Advisory Board
• Closed meeting to discuss real property acquisition and prospective business expansion

The Board of Supervisors approved the FY 24/25 biennium performance contract for community services and adopted a resolution of appreciation for a local donor. The meeting also included updates on school security, bond funding, and broadband deployment delays.

• Approved FY 24/25 MPNNCSB Performance Contract (5-0)
• Adopted Resolution 23-62 appreciating Patrick McCoy and Home Depot Supply (5-0)

Recreation Commission

The Parks & Recreation Commission will meet to elect officers and receive reports on various youth and adult sports programs. The agenda includes a presentation on a walking trail and a facility report regarding the park parking lot.

• Election of Officers
• Walking Trail presentation
• Facility report on the park parking lot
• Program reports for Summer Sneakers, Adult Kickball, Blastball, and Summer Soccer Camp
• Reports from King William Little League, King William Raiders Youth Football and Cheer, and West Point YMCA

The Commission elected Troy Simons as Chair, Bill Faulkner as Vice Chair, and Evelyn Martin as Secretary. The County Administrator presented engineering drawings for a park parking lot project and a planned second entrance to reduce congestion.

• Elected Troy Simons as Chair
• Elected Bill Faulkner as Vice Chair
• Elected Evelyn Martin as Secretary
• Approved meeting agenda
• Approved previous meeting minutes

Electoral Board

The King William County Electoral Board will meet to discuss new business. The primary agenda item is a review of polling places and ADA compliance.

• Review of polling places and ADA compliance

The Electoral Board met to inspect each polling location and complete the State Department of Elections checklist. No other substantive business was conducted.

• Completed polling location inspections and state checklists
• Approved adjournment of meeting (unanimous)

Historical Preservation and Architectural Board

The Historic Preservation and Architectural Review Board will review materials for listing properties in the register. The body will also discuss a proposal for the Courthouse Complex project and provide an update on jail repairs.

• Review and finalization of brochure and letter for listing properties in register
• Discussion of RPF proposal on Courthouse Complex project
• Update on jail repairs
• Discussion of steps and meaning of CLG designation

The Board unanimously approved a modification to relocate a detached garage and a request to construct a new detached storage building. The Board also received updates on the county's Certified Local Government status and the condition of the Fire Tower.

• Approved relocation of 18’ x 20’ detached garage for Application 2023-01 (Unanimous)
• Approved construction of 20’ x 40’ detached storage building for Application 2023-02 (Unanimous)
• Approved March 23, 2023 meeting minutes (Unanimous)

Planning Commission

The Planning Commission will meet to conduct a public hearing regarding a zoning matter. The body will also review violation logs and approve minutes from previous meetings.

• Public hearing for Z-01-2022 (3 Rivers Land Management Inc and Jack R. Wilson, Jr)
• Review of Edmunds Reports and Violation Logs

Board of Supervisors

The Board of Supervisors is holding a special meeting to discuss and consider Emergency Ordinance 08-23 regarding personal property tax. The body may also consider an amendment to Resolution 23-55 to set the 2023 PPTRA percentage. A closed meeting is scheduled to discuss the acquisition of real property for a public purpose.

• Emergency Ordinance 08-23 regarding personal property tax
• Amendment to Resolution 23-55 regarding 2023 PPTRA percentage
• Closed meeting regarding acquisition of real property for a public purpose

The Board of Supervisors adopted an emergency ordinance to lower the 2023 vehicle tax rate to $3.15 per $100 of assessed value. The Board also amended the Personal Property Tax Relief Act (PPTRA) percentage to ensure state relief funds are fully exhausted.

• Approved Emergency Ordinance 08-23 setting vehicle tax rate at $3.15 ($1.15 county / $2.00 school) (4-0)
• Approved Resolution 23-55R setting PPTRA rate to 26.5% plus or minus 1% (4-0)

Board of Supervisors

The Board of Supervisors will discuss zoning and conditional use permit requests for the Kennington Age-Restricted Carriage Homes project. The meeting includes a performance contract presentation for the MPNN CSB and an update on Sweet Sue Solar.

• Ordinance 06-23: Zoning Request Z-01-2023 for Kennington Age-Restricted Carriage Homes
• Resolution 23-50: CUP-02-2023 for Kennington Age-Restricted Carriage Homes
• MPNN CSB FY 24-25 Performance Contract presentation
• Sweet Sue Solar update
• Resolution 23-60: Appointments to the Social Services Advisory Board

The Board of Supervisors approved a consent agenda including tax relief settings and honorary resolutions. The Department of Forestry provided the county with a check for $24,568.64 from timber sales. A performance contract for the Middle Peninsula-Northern Neck Community Services Board was discussed and is scheduled for approval on September 11, 2023.

• Approved Resolution 23-55 setting the 2023 personal property tax relief at 22.1% for qualifying vehicles over $1,000 (5-0)
• Approved Resolution 23-56 honoring the King William Ruritan Club's 85th anniversary (5-0)
• Approved Resolution 23-58 proclaiming September 2023 as National Suicide Prevention & Action Month (5-0)
• Approved July 10 and July 24, 2023 draft minutes (5-0)
• Approved meeting agenda (5-0)

Electoral Board

The Electoral Board will meet to review and approve minutes from June 1 and August 8, 2023. The board is scheduled to discuss ADA state requirements and may hold a closed meeting regarding cyber security.

• ADA State Requirement
• Cyber Security (closed meeting)

The Board scheduled inspections of voting precincts for September 7 to ensure ADA compliance. The General Registrar also provided the date for Logic and Accuracy Testing for the General Election.

• Approved minutes from June 1, 2023 and August 8, 2023 (Unanimous)
• Scheduled precinct ADA inspections for September 7 at 10am
• Approved motion to enter closed session to discuss Cyber Security Policies (Unanimous)

Board of Supervisors

The Board of Supervisors and Planning Commission are meeting for a joint work session. The body will discuss proposed changes to the zoning ordinance and subdivision fees.

• Proposed changes to Zoning Ordinance
• Subdivision fee discussion

The Board of Supervisors and Planning Commission held a joint work session to review proposed changes to the Zoning Ordinance and the Fee Schedule. Members discussed specific adjustments to parcel sizes, centerline definitions, and rental age requirements. No final votes were taken on the ordinance or fee changes during this session.

• Adopted meeting agenda (5-0 Board, 5-0 Planning Commission)
• Adjusted proposed Zoning Ordinance changes regarding parcel sizes, centerline definitions, and guest age requirements
• Adjusted proposed subdivision fees for Single Lot and Minor subdivisions to $500

Board of Supervisors

The Board of Supervisors will conduct a work session to discuss utility rates and library materials. The meeting includes a public hearing on an ordinance to amend the county code regarding peddlers and itinerant merchants.

• Public hearing on Ordinance 07-23 to amend Code Section 18-114 regarding Peddlers; Itinerant Merchants
• Discussion on Utility Rate Study
• Resolution 23-57 to amend the Fiscal Year 2024 Budget for a Law Enforcement Equipment Grant
• Resolution 23-55 regarding the adoption of PPTRA
• Discussion on library materials with PRL Director and Board representatives

The Board adopted Ordinance 07-23 to amend the license tax for peddlers and itinerant merchants, replacing higher flat fees with a $30 annual tax for most categories. The Board also held a discussion regarding library materials and the First Amendment, though no formal action was taken on that matter.

• Approved Ordinance 07-23 to set a $30 flat annual license tax for peddlers and itinerant merchants (5-0)
• Approved electronic participation for Supervisor Greenwood (5-0)
• Adopted meeting agenda with Item 8.b. moved to August 28, 2023 (5-0)

Planning Commission

The Planning Commission is holding a work session to discuss updates to the county's subdivision and zoning ordinances. The body will review conceptual plan changes and the current ordinance.

• Proposed changes to the Subdivision and Zoning Ordinance
• Proposed changes to Conceptual Plans with checklist
• Review of the current ordinance

Economic Development Authority

The Economic Development Authority will review a presentation on the EDA website and discuss small business assistance. The board will also address Go Virginia grant opportunities and a conference. A closed meeting is scheduled to discuss prospective businesses and public contract terms.

• EDA Website presentation by Rick Whittington
• Go Virginia Grant Opportunities
• Small Business Assistance discussion
• Closed meeting regarding prospective business or industry expansion
• Closed meeting regarding public contract terms or scope

The Economic Development Authority appointed 12 local businesses to the Local Business Round Table. Staff will draft a small business assistance program for further discussion in September. The board also received a presentation on the costs and requirements for creating a new EDA website.

• Approved July 12, 2023 meeting minutes
• Appointed 12 businesses to the Local Business Round Table (5-0)
• Approved amended meeting agenda (5-0)

Electoral Board

The Electoral Board is meeting to review the November 2023 election timeline and ballot order. The body will discuss candidate information, write-in candidates for District 3, and a Town Council special election. The board is also addressing the appointment and training of officers of election.

• Election timeline for November 2023
• Write-in candidates for District 3
• Town Council special election
• Appointment of one officer of election
• Request for authorization to appoint new officers during election time

The Board approved ordering 110% of ballots for the November General Election and appointed Daniel Hill as an officer of election. The Board also authorized the purchase of pins for election offices.

• Approved ordering 110% of ballots (All ayes)
• Appointed Daniel Hill as an officer of election (All ayes)
• Approved ordering pins for each election office (Unanimously all ayes)

Planning Commission

The Planning Commission will hold a public hearing regarding a preliminary site plan for Kennington Place LLC. The body will also discuss the VDOT Arterial Preservation Program.

• Public hearing: Kennington Place LLC - Preliminary Site Plan Approval
• Discussion: VDOT Arterial Preservation Program

Board of Supervisors

The Board of Supervisors will discuss the US 360 Arterial Management Plan and a water tower logo. They are deciding on a resolution to roll forward the Economic Development Authority's FY2023 operating budget to FY2024 and confirming an appointment to the Middle Peninsula Alliance Board.

• Resolution 23-53: Request to roll forward EDA FY2023 Operation Budget to FY2024
• US 360 Arterial Management Plan discussion
• Resolution 23-54: Appointment to the Middle Peninsula Alliance Board
• Water tower logo discussion
• Update on new laws effective July 1, 2023

The Board of Supervisors approved the roll-forward of unexpended Economic Development Authority funds and confirmed a representative for the Middle Peninsula Alliance Board. Members also discussed a potential water tower logo and a joint work session with the Planning Commission.

• Approved Resolution 23-53 to roll forward $29,040 from FY2023 EDA operational budget to FY2024 (5-0)
• Approved Resolution 23-54 appointing Edwin H. Moren, Jr. to the Middle Peninsula Alliance Board for 2023 (5-0)
• Approved amended meeting agenda (5-0)
• Approved Consent Agenda including June 12 and June 29 draft minutes (5-0)
• Agreed to hold Joint Meeting with Planning Commission on August 21, 2023

Board of Zoning Appeals

The Board of Zoning Appeals will meet to conduct a public hearing regarding case V-02-2023. The applicant for this matter is Fred W. Pearson.

• Public hearing for V-02-2023 (Applicant: Fred W. Pearson)

The Board of Zoning Appeals approved a variance request for a single-family home at 2574 Mahixon Road. The approval allows the home to be placed closer to the property lines than required by zoning setbacks.

• Approved variance for 2574 Mahixon Road to allow side setbacks of 11.9 feet and a front setback of 71.1 feet (4-0)
• Approved February 28, 2023, meeting minutes (unanimous)

Economic Development Authority

The Economic Development Authority is holding a work session to review financial reports and unfinished business. The board will discuss the Local Business Round Table with County Administrator Percy C. Ashcraft.

• Review of June 30, 2023 Treasurer's Report
• Discussion on Local Business Round Table

The Economic Development Authority voted to create a Business Round Table to improve relationships between local government and businesses. The board also discussed the ongoing search for an Economic Development Director and potential infrastructure grant funding through Go Virginia.

• Approved establishment of an EDA Business Round Table (6-0)
• Approved amended meeting agenda (unanimous)
• Approved June 14, 2023 regular meeting draft minutes (unanimous)
• Approved motion to convene in Closed Meeting to discuss prospective business or industry (6-0)
• Approved motion to reconvene in Open Session (6-0)
• Adopted Standing Resolution 1 to certify closed meeting compliance (6-0)

Planning Commission

The Planning Commission will conduct a public hearing regarding a conditional use permit for Old New Castle Properties. The body will also hold a work session to discuss proposed changes to the Zoning Ordinance.

• Public hearing for CUP 03-2023 - Old New Castle Properties
• Work session on proposed changes to the Zoning Ordinance

The Planning Commission recommended approval for a rezoning request and a conditional use permit to allow 31 age-restricted townhouses for residents 55 and older. The recommendation for the permit includes requirements for a site plan and a public hearing.

• Recommended approval of Z-01-2023 to rezone 9.99 acres from B-2 to R-1 (5-0)
• Recommended approval of CUP-02-2023 for 31 age-restricted townhouses with conditions (5-0)
• Approved May 2, 2023 meeting minutes (4-0)

Board of Supervisors

The Board of Supervisors will hold a work session to discuss several county infrastructure and administrative updates. The meeting includes a review of Resolution 23-52 regarding architectural services for a community center. Other topics include park improvements and broadband updates.

• Resolution 23-52: Approve architectural services for design of a community center
• Walking trail presentation at King William Rec Park
• Discussion on additional parking at Rec Park
• All Points Broadband update
• Peddler & Itinerant Merchant License discussion

The Board of Supervisors approved a $368,050 contract for the architectural design of a new Community Center. They also approved moving forward with a project to expand parking at the Rec Park. Discussions were held regarding peddler license fees and broadband updates.

• Approved Resolution 23-52 for Community Center architectural services with Tymoff & Moss Architects for $368,050 (5-0)
• Approved moving forward with the expanded parking project at Rec Park (5-0)
• Approved updated meeting agenda (5-0)

Board of Supervisors

The Board of Supervisors will consider a zoning request and conditional use permit for age-restricted carriage homes in Kennington. The meeting also includes budget amendments for schools and the engagement of a consultant for a government complex master plan.

• Public hearing on Zoning Request Z-01-2023 and CUP-02-2023 for Kennington Age-Restricted Carriage Homes
• Resolution 23-51: Budget amendment for Acquinton Elementary School EFIS and Gutter System Project VPSA funding
• Resolution 23-48: KWCPS FY '23 Budget Amendments
• Engagement letter for Robinson, Farmer, Cox Associates, PLLC for FY 2023 Audit
• Discussion on engaging a consultant for the Government Complex Master Plan

The Board of Supervisors approved budget amendments for school funding and a local holiday. Two zoning requests for Kennington Age-Restricted Carriage Homes were deferred to the Planning Commission. The Board also authorized the pursuit of a consultant for a Government Complex Master Plan.

• Approved Resolution 23-51 for $337,769.86 to fund EFIS and Gutter System Project at Acquinton Elementary School (5-0)
• Approved Resolution 23-48 for KWCPS FY '23 Budget Amendments (5-0)
• Approved Resolution 23-49 declaring July 3, 2023 a local holiday (5-0)
• Deferred decision on Ordinance 06-23 (Zoning Request Z-01-2023) for Kennington Age-Restricted Carriage Homes (5-0)
• Deferred decision on Resolution 23-50 (CUP-02-2023) for Kennington Age-Restricted Carriage Homes (5-0)
• Authorized County Administrator and Board Chair to sign FY 2023 Audit engagement letter (5-0)
• Approved staff to move forward with RFP for Government Complex Master Plan consultant (5-0)

Economic Development Authority

The Economic Development Authority will receive updates on the Commerce Park and the Farmers Market. The board will also discuss local business data and a local business round table. A closed meeting is scheduled to discuss the acquisition of real property for a public purpose.

• Commerce Park update by David Martin
• Farmers Market update by Sarah Williams
• Local Small Business Data presentation by Kenny Holderied
• Closed meeting regarding the acquisition of real property for a public purpose

The Economic Development Authority approved the treasurer's report and requested that the Board of Supervisors roll over the remaining budget balance to the next fiscal year. The board also held a discussion regarding road and sewage infrastructure issues at Commerce Park and reviewed updates on the local Farmers Market.

• Approved amended meeting agenda
• Approved March 8, 2023 Work Session minutes
• Approved May 10, 2023 Work Session minutes
• Approved treasurer's report
• Requested Board of Supervisors roll over EDA budget balance to new fiscal year (6-0)
• Convened closed meeting regarding acquisition of real property for public purpose (6-0)
• Adopted Standing Resolution 1 to certify closed meeting compliance (6-0)

Board of Supervisors

The Board of Supervisors will hold a public hearing on revisions to license fees and exemptions. The session includes discussions on a Family Dollar ABC license request, personnel policy revisions, and updates on water tower and transfer station projects.

• Ordinance 05-23: Revisions to Code Section 18-37 regarding license fees and Section 18-110 regarding event exemptions
• Discussion of Family Dollar request for ABC License
• Resolution 23-41: Revisions to Personnel Policy
• Discussion of declaring July 3 as a local holiday
• Resolutions 23-42 through 23-47: Appointments to Planning Commission, Economic Development Authority, Airport Authority, Bay Aging Board, Community Services Board, and Wetlands Board

The Board of Supervisors approved an ordinance exempting vendors from license taxes and fees at county-sponsored events or on county-owned property. They also approved revisions to the personnel policy manual and authorized the certification of the FY2022 financial report.

• Approved Ordinance 05-23 exempting vendors at county-sponsored events from license taxes and fees (5-0)
• Authorized Board Chair and County Administrator to sign FY2022 financial report certification (5-0)
• Approved Resolution 23-41 for complete revisions to the Personnel Policies and Procedure Manual (5-0)
• Discussed declaring July 3 as a local holiday; consensus reached to bring a resolution to the next meeting

Planning Commission

The King William County Planning Commission will meet to conduct a public hearing regarding two applications from Kennington Place LLC. The meeting also includes standard procedural items such as the approval of May 2, 2023, meeting minutes.

• Public hearing for Z-01-2023 - Kennington Place LLC
• Public hearing for CUP-02-2023 - Kennington Place LLC

The Planning Commission recommended that the Board of Supervisors approve a rezoning request and a conditional use permit for Kennington Place LLC. The project involves constructing 31 age-restricted attached townhouses for persons 55 years and older.

• Recommended approval of Z-01-2023 to rezone 9.99 acres from B-2 to R-1 (5-0)
• Recommended approval of CUP-02-2023 for 31 age-restricted townhouses with requirements for a site plan per Article XVII Section 86-44 and a public hearing (5-0)
• Approved May 2, 2023 regular meeting minutes (4-0)

Electoral Board

The Electoral Board will meet to review and approve meeting minutes from April and May. The agenda includes a potential closed meeting for the annual review and reappointment discussion of the General Registrar.

• Approval of April 20, 2023 meeting minutes
• Approval of May 17, 2023 meeting minutes
• Annual review of General Registrar
• General Registrar reappointment discussion

The King William County Electoral Board approved the meeting minutes from April 20, 2023, and May 17, 2023. The board also held a closed session to discuss a personnel matter.

• Approved April 20, 2023 meeting minutes
• Approved May 17, 2023 meeting minutes
• Approved motion to enter closed session for personnel matter (unanimous)

Recreation Commission

The commission will receive manager reports on various athletic and senior programs. The meeting includes facility updates regarding the Community Center and Recreation Park.

• Program reports for After School, Summer Sneakers, Spring and Fall Soccer, Adult Kickball, Blastball, Senior Programs, and Fitness Classes
• Facility reports on Community Center and Recreation Park
• Updates on Recreation Park bathroom doors, walking trail, and concession stand roll-up window
• Reports from King William Little League, King William Raiders Youth Football and Cheer, and West Point YMCA

The Commission approved skipping the July meeting and will instead reconvene in August. Members also planned to meet at the park on September 7th to tour recent improvements. No other substantive policy decisions were made.

• Approved skipping the July 6 meeting
• Scheduled September 7 meeting to be held as a tour of the park

Historical Preservation and Architectural Board

The Historic Preservation and Architectural Review Board will consider two applications for residential structures. The board will also receive updates on the county's Certified Local Government status and the fire tower.

• Application-2023-01: Modification to relocate a proposed detached garage (Tax Map 57-1-2)
• Application-2023-02: Request for a proposed detached storage building (Tax Map 57-1-6)
• Update on Certified Local Government status
• Fire tower update from Robert Hubbard
• Review of DHR files survey effort brochures and letters

The Board reviewed proposed changes to the certified local government agreement, including survey focus areas and professional qualification goals. Members discussed updates to a survey brochure and planned a meeting to draft a letter for property owners.

• Adopted the agenda (unanimous)
• Approved January 26, 2023 meeting minutes (unanimous)

Board of Supervisors

The Board of Supervisors will discuss the FY '22 annual financial audit and the FY '23 3rd quarter financial report. Members will consider budget amendments for the Department of Social Services and KWCPS, as well as a wastewater treatment project for KWCPS.

• KWCPS Wastewater Treatment Project approval
• Resolution 23-40: Department of Social Services Budget Amendment
• Resolution 23-39: KWCPS Budget Amendment
• FY '22 Annual Financial Audit presentation
• Special Event Ordinance discussion

The Board of Supervisors approved budget increases for the Department of Social Services and King William County Public Schools. A request from King & Queen County to withdraw from the Pamunkey Regional Library was not decided, and a wastewater treatment project was tabled.

• Approved Resolution 23-40 to increase Department of Social Services budget by $600 (5-0)
• Approved Resolution 23-39 for KWCPS budget amendments, including $425,000 for track repair and renovation (5-0)
• Tabled decision on KWCPS Wastewater Treatment Project (5-0)
• Withdrew motion to deny King & Queen County's request to withdraw from Pamunkey Regional Library
• Moved certification of FY2021 Financial Report to June work session

Electoral Board

The King William County Electoral Board is meeting to conduct a drawing of districts for staggered terms. This action is being taken per Ordinance 03-23.

• Drawing of Districts for Staggard Terms per Ordinance 03-23

The Electoral Board randomly selected two districts to serve two-year terms in the upcoming November election. This process follows Ordinance 03-23 to begin staggering terms for the Board of Supervisors and School Board Members.

• Selected District 1 to run for a two-year term
• Selected District 5 to run for a two-year term

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review minutes from February 28, 2023. The primary focus of the meeting is a public hearing regarding case V-01-2023.

• Public hearing for V-01-2023 involving owners Sylvester and Shockia Robinson and applicant John Zeilinger

The Board of Zoning Appeals approved a variance request for Engel Farms Inc. to create a two-acre lot, which is smaller than the required five acres. The approval includes deed restrictions prohibiting the development of the surrounding three acres until the property enters a conservation easement.

• Approved variance for 2-acre lot at Nelson’s Bridge Road (3-1)
• Approved February 28, 2023 meeting agenda (unanimous)
• Approved January 18, 2023 meeting minutes (unanimous)

General

The Board of Equalization is meeting to review and approve minutes from April 13, 2023. The board will also hear a presentation from an appellant named Poythress.

• Appellant presentation: Poythress

The Board of Equalization approved the draft minutes from April 13, 2023. The board also voted to decrease the assessed value of a specific property following an appellant presentation regarding house grading.

• Approved April 13, 2023 draft meeting minutes (5-0)
• Decreased value of Parcel 35 1 4 to $617,600 by changing grade to C (5-0)

Economic Development Authority

The Economic Development Authority will hold a work session to discuss a financial analysis of the Commerce Park. The board will also address the establishment of a bank account and updates on the Farmer's Market.

• Motion to establish bank account with Primis Bank
• Commerce Park financial analysis presented by Percy C. Ashcraft
• Farmer's Market update
• Economic Development Director update
• Matrix for prioritizing EDA actions and efforts

The Economic Development Authority approved the establishment of a bank account with Primis Bank and adopted the Treasurer's report. The board agreed to prioritize the establishment of a Business Roundtable and the preparation of 'shovel ready' sites. The board also received updates on the Farmers Market and the search for an Economic Development Director.

• Approved establishment of EDA bank account with Primis Bank
• Approved Treasurer's report
• Approved April 12, 2023 meeting minutes
• Agreed to prioritize establishing a Business Roundtable
• Agreed to prioritize preparing 'shovel ready' sites for recruitment

Board of Supervisors

The Board of Supervisors is holding a work session to discuss the FY '24 budget, appropriations, and property tax levies for 2023. The meeting includes a public hearing regarding a conditional use permit for Cohoke Club, Inc.

• Public hearing: Resolution 23-33 - CUP-01-23: Cohoke Club, Inc.
• Ordinance 04-23R: Property Tax Levies for Calendar Year 2023
• Resolution 23-37: Adopting the FY '24 Budget
• Resolution 23-36: FY '2024-2028 Capital Improvements Plan
• Resolution 23-35: Pay & Classification and Salary Adjustment Plan for FY '24

The Board of Supervisors approved the 2023 property tax levies, adjusting the general fund and school fund rates. They also approved a conditional use permit for a boathouse and updated employee health insurance and salary plans for FY 2024.

• Approved Resolution 23-33 and CUP 01-23 for Cohoke Club, Inc. to build a covered boathouse (5-0)
• Approved Ordinance 04-23R imposing 2023 property tax levies, changing general fund rate to $0.27 and school fund levy to $0.31 for Districts 2-5 (3-2)
• Approved Resolution 23-34 establishing health insurance plans for county employees beginning July 1, 2023 (5-0)
• Approved Resolution 23-35 for the FY 2024 Pay & Classification and Salary Adjustment Plan (5-0)

Recreation Commission

The Parks & Recreation Commission will meet to receive reports on various county programs and facilities. The agenda includes updates on youth and adult sports, senior programs, and community center operations.

• Program reports for After School, Senior Programs, Fitness Classes, Spring Soccer, Summer Sneakers, Adult Kickball League, and Blastball
• Facility reports for the Community Center (DMV Connect) and Recreation Park (Pavillion Rentals)
• Reports from King William Little League, King William Raiders Youth Football and Cheer, and West Point YMCA

The King William County Parks & Recreation Commission met on May 4, 2023, and discussed several program updates and facility plans. No formal votes were taken; the meeting was primarily informational. Key topics included a planned quarter-mile walking trail at the park, ongoing parking expansion discussions with a developer, and a potential new community center/library on Route 30.

• Approved meeting agenda (unanimous voice vote)
• Approved previous meeting minutes (unanimous voice vote)
• Discussed new walking trail at park (no formal action taken)
• Discussed parking expansion with developer (no formal action taken)
• Discussed potential community center/library on Route 30 (no formal action taken)
• Discussed IFB for 25 acres for new fields and facilities (no formal action taken)

Planning Commission

The Planning Commission will hold a work session to discuss several regulatory updates. The meeting also includes a report on zoning violations from the Zoning Administrator.

• Discussion of Short Term Rental Ordinance
• Discussion of PUD Ordinance
• Discussion of Entrances and Driveways
• Discussion of Accessory Structures
• Edmonds Reports and Violation Logs

The Planning Commission recommended approval of a conditional use permit for a boathouse expansion at the Cohoke Club. The commission also discussed a tabled apartment project application (CUP-04-22) involving revised fire lane plans and resident objections regarding density and height.

• Recommended approval of CUP-01-2023 for Cohoke Club boathouse (5-0)
• Approved March 14th regular meeting minutes (5-0)
• Approved March 14th Work Session minutes (5-0)
• Adopted amended meeting agenda (5-0)

Board of Supervisors

The Board of Supervisors will hold public hearings regarding proposed tax levies for 2023, staggered terms, and the VDOT Secondary Six-Year Plan. The meeting includes discussions on budget amendments for public schools and the transfer station, as well as well replacement at the Administration Complex.

• Ordinance 04-23: Proposed Tax Levies for Calendar Year 2023
• Ordinance 03-23: Staggered Terms
• Resolution 23-30: VDOT Secondary Six-Year Plan (SSYP)
• Resolution 23-31: Amendment to the FY '23 Budget for King William County Public Schools
• VPPSA Disaster Debris Removal, Reduction, and Disposal Service Agreement

The Board of Supervisors approved the VDOT Secondary Six-Year Road Plan for FY 2024-2029 and a proclamation for Public Service Recognition Week. The Board also approved several administrative contracts and minutes via a consent agenda. A request from King & Queen County to withdraw from the Pamunkey Regional Library system was discussed but not decided.

• Approved VDOT Secondary Six-Year Road Plan FY 2024-2029 and Construction Priority List 2023-2027 (5-0)
• Approved Resolution 23-29 proclaiming May 7-13, 2023, as Public Service Recognition Week (5-0)
• Approved VPPSA Disaster Debris Removal, Reduction, and Disposal Service Agreement (5-0)
• Approved VPPSA Transfer Station Soil Remediation Contract (5-0)
• Approved minutes from five March 2023 work sessions and regular meeting (5-0)

Electoral Board

The Electoral Board will meet to approve previous meeting minutes and receive an update regarding the June Primary. The agenda includes potential closed sessions to discuss cyber security and the voting system security plan.

• Approval of January 13, 2023 and April 10, 2023 meeting minutes
• Update on June Primary (no primary for King William)
• Closed meeting discussion on Voting System Security Plan
• Closed meeting discussion on Cyber Security

The Board approved minutes from January 13 and April 10, 2023. The General Registrar reported there will be no June Primary for the county's House of Delegates and Senate districts. The Board held a closed session to discuss the Voting System Security Plan and Cyber Security.

• Approved minutes of January 13, 2023
• Approved minutes of April 10, 2023
• Approved motion to enter closed session for Voting System Security Plan and Cyber Security (unanimous)

Recreation Commission

The commission will review program and facility reports, including youth sports and senior programs. The meeting includes a new business item regarding an Invitation for Bids (IFB) for the purchase of land.

• IFB for the purchase of land
• Program reports for youth basketball, spring soccer, and adult kickball
• Facility reports for the Community Center, including a blood drive and DMV Connect
• Reports from King William Little League and King William Raiders Youth Football and Cheer

The Commission adopted the meeting agenda and approved previous minutes. Members discussed program updates for youth sports and upcoming community center events, and reviewed the county's request for bids to purchase at least 25 acres of land.

• Adopted meeting agenda
• Approved previous meeting minutes

General

The Board of Equalization is meeting to review presentations from seven appellants. The agenda consists of procedural approvals and scheduled hearings for specific individuals.

• Appellant presentation: Leuchtmann
• Appellant presentation: Byrd
• Appellant presentation: Segal
• Appellant presentation: Poythress
• Appellant presentations: Harris and Lawrence

The Board of Equalization reviewed several property tax appeals. The board voted to decrease the assessed value of three parcels and affirm the value of two others. One appellant withdrew their appeal.

• Approved April 11, 2023 draft meeting minutes (5-0)
• Decreased value of Parcel 36-1-4 from $380,000 to $342,800 (5-0)
• Decreased value of Parcel 56-5 from $353,900 to $301,300 (5-0)
• Decreased value of Parcel 35-1-4 from $837,200 to $814,300 (5-0)
• Affirmed value of Parcel 37-104A at $436,800 (5-0)
• Affirmed value of Parcel 28-8-2A-8 at $308,400 (5-0)

Economic Development Authority

The Economic Development Authority Board will meet to discuss bonds with a presentation from Davenport & Company LLC. The remainder of the agenda consists of standard procedural items.

• Bond discussion presentation by James E. Sanderson, Jr. of Davenport & Company LLC

The Authority approved the meeting agenda and electronic participation for one member. The board discussed the search for an Economic Development Director and the potential establishment of a farmers market at King William High School. No substantive policy or funding decisions were made.

• Approved electronic participation for Mr. Rhoads (unanimous)
• Approved meeting agenda with additions regarding Farmer's Market, Director search, and priority matrix (unanimous)

General

The Board of Equalization is meeting to review appeals from five different parties. Each appellant is allotted 30 minutes for their presentation.

• Board Review presentation
• Montalbano presentation regarding 5 commercial parcels
• Parr presentation
• Pleasants presentation
• Richardson presentation

The Board of Equalization heard appeals regarding property assessments. The Board voted to reduce the assessed values of six parcels and affirmed the values of two others.

• Approved April 6, 2023 draft meeting minutes (5-0)
• Reduced Parcel 22-102 value from $40,000 to $3,000 (5-0)
• Reduced Parcel 22-104 value from $92,600 to $24,700 (5-0)
• Reduced Parcel 34-7L2 value from $1,860,200 to $1,426,800 (5-0)
• Reduced Parcel 22-104A value from $142,400 to $123,300 (5-0)
• Affirmed Parcel 22-101 value at $30,000 (5-0)
• Reduced Parcel 38-16D value from $595,900 to $592,700 (5-0)
• Affirmed Parcel 11-5-6 value at $647,600 (5-0)

Board of Supervisors

The Board of Supervisors is conducting a work session to discuss personal property taxes, land use, and the VDOT Secondary Six-Year Plan. The meeting includes reviews of a staggered terms ordinance and emergency operation plans.

• VDOT Quarterly Update and Secondary Six-Year Plan discussion
• Personal Property Tax and Land Use discussions
• Draft Staggered Terms Ordinance review
• Emergency Operation Plan (EOP) update and Hazard Mitigation Grant application approval
• Appointments to the Board of Zoning Appeals and VA 250 Planning Committee

The Board of Supervisors approved a 5% county match for a FEMA Hazard Mitigation Grant to replace the Station 1 generator. Other actions included approving updates to the Emergency Operation Plan and making several committee appointments.

• Approved applying for FEMA Hazard Mitigation Grant for Station 1 generator with 5% county match (5-0)
• Approved updates to the Emergency Operation Plan (5-0)
• Recommended Janie Rhoads to the Circuit Court for appointment to the Board of Zoning Appeals (5-0)
• Appointed Reginald Neale to the VA250 Planning Committee (5-0)
• Approved Resolution 23-27 appreciating Commonwealth's Attorney Matthew R. Kite (5-0)
• Approved Resolution 23-28 recognizing CERT volunteers (5-0)
• Approved amended meeting agenda and previous meeting minutes (5-0)

General

The Board of Equalization is meeting to hear presentations from property owners appealing their assessments. The board will review cases for two specific appellants.

• Appeal presentation by Balides regarding 2 parcels
• Appeal presentation by Bristow regarding 6 parcels

The Board of Equalization heard appeals regarding property assessments. The Board voted to decrease the assessed values of six parcels and affirmed the value of one parcel.

• Approved April 4, 2023 draft meeting minutes (5-0)
• Decreased Parcel 35-38 value from $1,583,500 to $1,547,900 (5-0)
• Decreased Parcel 69A1-1-3 value from $202,500 to $200,000 (5-0)
• Decreased Parcel 69A1-4-3 value from $22,500 to $3,300 (5-0)
• Affirmed Parcel 69A1-4-15 value at $100,000 (5-0)
• Decreased Parcel 69A1-4-7 value from $9,000 to $1,100 (5-0)
• Decreased Parcel 69A1-4-9 value from $73,300 to $54,300 (5-0)
• Decreased Parcel 69A1-4-11 value from $22,500 to $5,000 (5-0)

Planning Commission

The Planning Commission will conduct public hearings regarding conditional use permits for Mark Baker and Cohoke Club, Inc. The body will also hold a work session to discuss ordinances for short-term rentals, PUDs, and accessory structures.

• Public hearing for CUP-04-2022 (Mark Baker)
• Public hearing for CUP-01-23 (Cohoke Club, Inc / Bill Allen)
• Work session on Short Term Rental Ordinance
• Work session on PUD Ordinance
• Work session on Accessory Structures and Entrances/Driveways

The Planning Commission recommended approval of a conditional use permit for a boathouse expansion at the Cohoke Club. A request for a multi-story apartment complex by Mark Baker was tabled until July to allow for further revisions. The Commission also discussed updates to ordinances regarding short-term rentals and PUDs.

• Recommended approval of CUP-01-2023 for Cohoke Club boathouse (5-0)
• Tabled CUP-04-22 apartment project by Mark Baker until July meeting
• Approved March 14th regular meeting minutes (5-0)
• Approved March 14th Work Session minutes (5-0)

General

The Board of Equalization is meeting to review appeals from three parties. The board will hear presentations from Board Review, Redd (Brown), and Sanders regarding eight commercial parcels.

• Appeal presentation: Board Review
• Appeal presentation: Redd (Brown)
• Appeal presentation: Sanders (Commercial - 8 parcels)

The Board of Equalization heard appeals regarding property valuations. The Board affirmed the assessed values of five parcels and decreased the assessed values of four parcels.

• Approved March 30, 2023 draft meeting minutes
• Decreased Parcel 26-23B value to $52,680 from $52,700
• Affirmed Parcel 63A3-3-1A value at $80,000
• Decreased Parcel 63A4-6-5-20 value to $138,400 from $152,400
• Affirmed Parcel 69A1-28-356A value at $166,200
• Decreased Parcel 63A3-5-241 value to $628,200 from $692,400
• Affirmed Parcel 63A4-6-5-5 value at $283,100
• Affirmed Parcel 63A3-6-79 value at $382,400

General

The Board of Equalization is meeting to review presentations from four appellants. The board will also consider the approval of the March 28, 2023 draft meeting minutes.

• Appellant presentation: Board Review
• Appellant presentation: Walker
• Appellant presentation: Shaw
• Appellant presentation: Mills

The Board of Equalization reviewed several property assessment appeals. The board approved value reductions for two parcels and an increase for one parcel, while tabling one case pending a physical reassessment.

• Approved March 28, 2023 draft meeting minutes (5-0)
• Reduced assessed value of Parcel 6-36 to $34,500 due to acreage error (5-0)
• Reduced assessed value of Parcel 13-1 to $89,700 (5-0)
• Increased assessed value of Parcel 69A1-22-283 by $4,000 to $175,800 (5-0)
• Affirmed assessed value of Parcels 69A1-14-164 and 69A1-14-160 (5-0)
• Tabled consideration of Parcel 33-17 pending physical reassessment (5-0)

General

The Board of Equalization is meeting to review presentations from four appellants. The board will also review and adopt the meeting agenda and approve minutes from March 23, 2023.

• Appellant presentation: Board Review
• Appellant presentation: Mull
• Appellant presentation: Montalbano
• Appellant presentation: Tilghman

The Board of Equalization affirmed the assessed values for two specific property parcels. The Board also established a new policy allowing appellants to reschedule hearings if new information is uncovered.

• Approved March 23, 2023 draft meeting minutes (5-0)
• Affirmed total assessed value of Parcel 33 11A1 at $948,300 (5-0)
• Affirmed total value of parcel 36-42 as assessed (5-0)
• Approved motion to allow appellants to reschedule if new information is uncovered (5-0)

Board of Supervisors

The Board of Supervisors will hold public hearings regarding the proposed FY '24 budget and VRA borrowing for a water tower project. The meeting also includes discussions on FOIA policy updates and library book ratings.

• Public hearing on Proposed FY '24 Budget
• Public hearing on Resolution 23-23: VRA Borrowing for Water Tower Project
• Resolution 23-19: Request to VDOT to add Kennington Sections 2A and 3A to the Secondary System of State Highways
• Resolution 23-24: FOIA Policy & Fee Update
• Resolution 23-25: Appointment to the Board of Zoning Appeals

The Board of Supervisors authorized borrowing up to $12 million for water tower and water main improvements. Other actions included updating FOIA policies and approving a short-term rental permit. The Board held a public hearing on the proposed FY '24 budget, but no final vote on the budget was recorded.

• Approved Resolution 23-23 to issue a Water and Sewer System Revenue Bond up to $12M (5-0)
• Approved Resolution 23-24R updating FOIA policy and fee schedules (5-0)
• Approved Resolution 23-08 granting a Conditional Use Permit for a short-term rental at 5149 Wakema Road (5-0)
• Approved Resolution 23-20 directing a $4,107.38 property tax refund to Essex Concrete Corp. (5-0)
• Approved Resolution 23-19 requesting VDOT add Kennington Sections 2A and 3A to the Secondary System of State Highways (5-0)
• Approved Resolution 23-22 proclaiming April 2023 as Child Abuse Prevention Awareness Month (5-0)

General

The Board of Equalization will meet to review presentations from seven different appellants. Each appellant is allotted 30 minutes to present their case to the board.

• Appellant presentation: Gaines
• Appellant presentation: Harrell
• Appellant presentation: Helms
• Appellant presentation: Kemp
• Appellant presentations: Kopacki and St. John

The Board of Equalization heard several appeals regarding property valuations. The Board approved value decreases for seven specific parcels based on property condition, factual errors, or land use.

• Approved March 21, 2023 draft meeting minutes
• Decreased Parcel 38-6 value from $526,700 to $489,000
• Decreased Parcel 2-13A building value from $30,100 to $10,000
• Decreased Parcel 60-20A value from $387,600 to $349,800
• Decreased Parcel 48-7-2 home value to $166,000
• Decreased Parcel 46-14A value from $47,900 to $35,900
• Decreased Parcel 63A7-10-52 building value to a total parcel value of $486,500
• Decreased Parcel 44-7B total value from $262,300 to $242,600

Historical Preservation and Architectural Board

The Historic Preservation and Architectural Review Board will discuss updates regarding the county's Certified Local Government status. The board will also review a brochure and letter related to DHR files survey efforts.

• Update on Certified Local Government status
• Review of brochure and letter for DHR files survey effort

The Board approved new requirements to notify adjacent property owners and post signs for non-public Certificate of Appropriateness applications. A certificate of appropriateness was also issued for a new single-family dwelling and detached garage at Tax map 57-1-2.

• Required notification to adjacent property owners and sign posting for non-public hearing applications (Unanimous)
• Issued certificate of appropriateness for new single-family dwelling and detached garage at Tax map 57-1-2 (Unanimous)
• Re-elected Carl Fischer as President and Robert Hubbard as Vice President (Unanimous)
• Approved October 22, 2022 meeting minutes (Unanimous)
• Adopted 2023 meeting calendar (Unanimous)
• Established process to mail letters and brochures to owners of potentially National Registry-eligible properties

General

The Board of Equalization is meeting to review appeals from seven different parties. Each appellant has been allotted 30 minutes for their presentation.

• Appellant presentation: Donaldson
• Appellant presentation: Bancroft
• Appellant presentation: Abrams
• Appellant presentation: Gwathmey
• Appellant presentation: Gauthier

The Board of Equalization reviewed several property valuation appeals, resulting in value decreases for most requested parcels. One property valuation was affirmed without change. The Board also modified its future meeting schedule to shorten the review period.

• Approved February 28, 2023 draft meeting minutes
• Decreased land value on Parcel 7-21 from $60,800 to $23,800
• Decreased building value on Parcel 14-17A from $287,300 to $269,800 (Total: $313,700)
• Decreased building value on Parcel 29A-17 from $196,200 to $172,000 (Total: $214,000)
• Decreased building value on Parcel 11-63 from $49,600 to $27,200 (Total: $85,200)
• Affirmed 2023 reassessed value of parcel 29B-1-19 at $311,900
• Decreased total value of parcel 63A1-3-A from $210,700 to $202,700
• Decreased total value of parcel 63A1-3-U to $610,900

Social Services Advisory Board

The Social Services Advisory Board will meet to review budget, services, and benefit program reports. The board is scheduled to elect a Chair and Vice Chair during this session.

• Election of Chair and Vice Chair
• Review of Finance/Budget Report
• Review of Services Report
• Review of Benefit Programs Report

Board of Supervisors

The Board of Supervisors is meeting for a budget work session to discuss various financial and staffing matters. The session includes reviews of vehicle taxes and potential new positions. No final decisions are noted on this agenda.

• Personal Property Vehicle Tax review
• Proposed Assessor Position
• Animal Shelter budget discussion
• Non Property Split Levy discussion

The Board of Supervisors held a budget work session to discuss personnel, animal shelter funding, and tax levy options. The Board reached a general consensus to begin advertising for an Assessor position. No formal votes were taken on budget allocations or the split levy proposal.

• Adopted meeting agenda (5-0)
• Reached general consensus to advertise for the Assessor position
• Requested projections research for April 10th meeting regarding school reserved and restricted funds
• Adjourned meeting (5-0)

Planning Commission

The Planning Commission is holding a work session to discuss several regulatory updates and land-use matters. The meeting focuses on discussions regarding ordinances and specific parcel rezonings.

• Discussion of rezoning parcels on Route 360
• Short Term Rental Ordinance
• PUD Ordinance
• Discussion of entrances and driveways
• Discussion of accessory structures

Planning Commission

The King William County Planning Commission will meet to conduct a public hearing regarding CUP-04-2022. The commission will also review violation logs and reports provided by Christina Grover.

• Public hearing for CUP-04-2022: Owner Darrell Kellum Inc / Applicant Mark Baker

The Planning Commission held a public hearing regarding a conditional use permit for a multi-family development. The request was tabled to the April meeting to allow the applicant to address fire lane requirements and buffer widths. No other substantive decisions were made.

• Tabled CUP-04-2022 for 180 apartment units (Applicant: Mark Baker)

Board of Supervisors

The Board of Supervisors will hold a work session to discuss the County Administrator's recommended budget for FY24. The meeting includes presentations on taxing authority, property maintenance, and the Sheriff's Office 2022 annual report.

• FY24 County Administrator's Recommended Budget
• Taxing Authority Consulting Services (TACS) presentation
• Property Maintenance Summary by Codes Compliance and Planning
• King William Sheriff's Office 2022 Annual Report
• Closed meeting regarding real property acquisition and disposition

The Board of Supervisors approved an agreement to secure ordinance compliance and dispose of Case CL22-347. The session also included presentations on tax collections, property maintenance, the Sheriff's annual report, and the FY24 recommended budget.

• Approved meeting agenda (5-0)
• Authorized County Administrator to execute agreement for ordinance compliance and disposition of Case CL22-347 (5-0)
• Approved Standing Resolution 1 to certify closed meeting compliance (5-0)

Electoral Board

The King William County Electoral Board is meeting to continue the canvass of the March 7, 2023 Special Election. The remainder of the agenda consists of procedural items.

• Reconvene Canvass of March 7, 2023 Special Election

The King William County Electoral Board met to conduct the official canvass of the March 7, 2023 Special Election. The Board completed the process to ascertain the election results.

• Completed canvass of March 7, 2023 Special Election
• Approved motion to adjourn meeting (unanimous)

Economic Development Authority

The Economic Development Authority is holding a work session to discuss new business and unfinished items. The board will review grant opportunities and local economic priorities.

• Discussion of AFID Grant Opportunities
• Discussion regarding Farmer's Market
• Update on Economic Development Director

The Economic Development Authority approved funding for Farmers Market signage and restrooms. The board also identified five strategic priorities for county economic development, including business retention and utility advancement.

• Approved up to $2,500 for Farmers Market restrooms and signage
• Approved January 11, 2023 Organizational Meeting minutes
• Approved February 8, 2023 Regular Meeting minutes
• Established five priorities: business retention, land purchase, commercial property website/GIS, utility advancement, and new business prospecting

Electoral Board

The King William County Electoral Board is meeting to conduct the canvass of the Special Election held on March 7, 2023.

• Canvass of March 7, 2023 Special Election

The Board reviewed and confirmed the results for each precinct from the March 7, 2023 Special Election. Additionally, the Board reviewed six provisional ballots, accepting five of them.

• Confirmed March 7, 2023 Special Election results for each precinct
• Accepted 5 of 6 provisional ballots reviewed

Board of Supervisors

The Board of Supervisors is meeting for a joint budget work session. The primary focus is a presentation of the King William County Public Schools FY24 budget.

• King William County Public Schools FY24 Budget Presentation

The Board of Supervisors and School Board discussed the King William County Public Schools FY24 budget request. No formal votes were taken on budget allocations or tax rates; the session consisted of a presentation and general discussion regarding teacher raises and staffing shortages.

• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors is meeting for a budget work session to review funding requests and financial planning. The session includes discussions on revenues, tax levies for 2023, and personnel costs.

• Budget requests from Walkerton, Mangohick, and West Point Volunteer Fire Departments
• Budget requests from Pamunkey Regional Library, Arts Alive, and Rappahannock Community College
• Budget requests from Legal Aid Works, Middle Peninsula Northern Neck CSB, and Three Rivers Health District
• Discussion of revenues and proposed tax levies for Calendar Year 2023
• Review of salary increases, personnel positions, capital projects, and debt service

The Board conducted a budget work session to review outside agency funding requests, proposed tax levies, and personnel matters. No final votes were taken on budget allocations or tax rates during this session.

• Adopted meeting agenda (5-0)
• Adjourned meeting (5-0)

Recreation Commission

The Recreation Commission will meet to discuss manager reports on various youth, senior, and fitness programs. The body will also review facility reports regarding park fields and the community center parking lot.

• Program reports for Youth Basketball, After School Program, Senior Programs, Fitness Classes, Easter Egg Hunt, Spring Soccer, and Summer Sneakers
• Facility reports for Park- Field 2 & Field 4
• Facility report for Community Center Parking Lot
• Discussion of fertilizer for all fields
• Reports from King William Little League, King William Raiders Youth Football and Cheer, and West Point YMCA

The Commission approved the meeting agenda and previous minutes. Members discussed youth basketball refereeing issues and received updates on seasonal sports and facility maintenance. The next meeting was moved to April 13 due to Spring Break.

• Approved meeting agenda
• Approved previous meeting minutes
• Rescheduled April meeting to April 13

General

The Board of Zoning Appeals will meet to review prior minutes and conduct a public hearing. The primary item for consideration is a matter involving Engel Farms Inc.

• Public hearing for V-04-22 - Engel Farms Inc

The Board of Zoning Appeals held an organizational meeting to elect its 2023 officers and approve administrative items. The board appointed a new Chair, Vice-Chair, and Secretary, and approved the 2023 meeting schedule and bylaws.

• Elected Amanda Walker as Board Chair (Unanimous)
• Elected Yvonne Broaddus as Board Vice-Chair (Unanimous)
• Appointed Christina Grover as Secretary (Unanimous)
• Approved proposed by-laws (Unanimous)
• Approved 2023 meeting dates (Unanimous)
• Approved October 19, 2022 minutes (Unanimous)
• Approved 2022 Annual Report with specified additions (Unanimous)

General

The Board of Equalization is meeting to handle organizational matters. The body will elect its leadership and establish a schedule for hearing dates and times.

• Election of Board Chair
• Election of Board Vice Chair
• Election of Board Secretary
• Establishment of hearing dates and times

The Board of Equalization held an organizational meeting to elect its officers and establish a schedule for upcoming hearings. The board also discussed technical issues regarding property cards and the Board Portal.

• Elected Sergio Tassinari as Chair (5-0)
• Elected Vincent Gaines as Vice Chair (5-0)
• Elected John W. Turnage as Secretary (5-0)
• Approved meeting schedule of Tuesdays 1-5pm and Thursdays 4-8pm starting March 21, 2023 (5-0)

Board of Supervisors

The Board of Supervisors will consider a rezoning request and conditional use permit for McCauley Park LLC. The meeting includes discussions on budget amendments, an opioid settlement agreement, and updates to flood compliance codes.

• Ordinance 12-22: Update to County Code Chapter 86, Article XIX regarding FEMA flood requirements
• Ordinance 01-23: Rezoning Request Z-03-2022 for McCauley Park LLC
• Resolution 23-18: CUP-05-2022 for McCauley Park LLC
• Resolution 23-16: Participation in a proposed opioid settlement agreement
• Resolution 23-14: Request for recreational access grant funding for Sandy Point State Forest / Sandy Point Road (Route 641)

The Board of Supervisors approved a rezoning request and conditional use permit for McCauley Park LLC. Members also voted to implement staggered election terms via a drawing process and approved several budget amendments and grant applications.

• Approved rezoning request Z-03-2022 and proffered conditions for McCauley Park LLC (5-0)
• Approved Resolution 23-18 (CUP-05-2022) for McCauley Park LLC (5-0)
• Approved directing staff to draft an ordinance for staggered election terms using Option Three (5-0)
• Approved applying for RSAF Grant for ProQA Calltaking software (5-0)
• Adopted Ordinance 12-22 to update flood codes per FEMA requirements (5-0)
• Approved participation in opioid-related claims settlement against Teva, Allergan, Walmart, Walgreens, and CVS (5-0)
• Approved Resolution 23-14 requesting recreational access grant funding for Sandy Point State Forest (5-0)
• Approved budget amendments for Social Services ($1,200), fuel expenses ($69,096 total), and Public Schools (5-0)

Social Services Advisory Board

The board will meet to review statistical and budget reports and receive a director's report. The meeting includes the election of a Chair and Vice Chair.

• Election of Chair and Vice Chair
• Review of statistical and budget reports
• Director report

Board of Supervisors

The Board of Supervisors is holding a work session to discuss administrative requests and county reports. Key discussion items include the design of a new library and adjustments to Board salaries and health insurance. The Board will also consider an appointment to the VA250 Planning Committee.

• Engaging an architect for the design of a new library
• Discussion of Board of Supervisors salary adjustments beginning January 1, 2024
• Discussion of Board members participating in the County's health insurance program
• Economic Development Administration (EDA) request for a new position
• Resolution 23-15: Appointment to the VA250 Planning Committee

The Board of Supervisors authorized the recruitment of an Economic Development Director and the advancement of an RFP for a new library. They also approved salary increases for future board members and made several commission appointments.

• Approved motion to advertise for an Economic Development Director (4-1)
• Approved RFP for Architectural and Engineering Services for King William Library (5-0)
• Increased future Board salaries to $11,000 for members and $12,320 for Chair (3-1-1)
• Rejected Board member participation in County health insurance program (4-1)
• Extended Recreation Commission terms for Scoots Curry and Veda Frazier (5-0)
• Appointed Stacy Johnson to VA250 Planning Committee (5-0)

Economic Development Authority

The Economic Development Authority is meeting to discuss its budget request for fiscal year 2024. The board will also address funding for a paid EDA position and updates regarding the farmers market.

• FY 2024 Budget Request discussion
• Paid EDA Position and interim funding request
• Farmers Market update
• Clarification and adoption of By-Laws

The Economic Development Authority approved a budget request for FY 2024 that includes funding for a new Director position. The board also adopted updated bylaws and discussed the potential for a farmers market starting in May.

• Approved FY24 budget request of $186,250 (6-2)
• Approved updated bylaws as presented (8-0)
• Approved electronic participation for Chairman Brown (7-0)
• Approved meeting agenda (8-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a zoning and conditional use permit request from McCauley Park LLC. The body will also consider the adoption of its bylaws for the calendar year.

• Public hearing for Z-03-2022 and CUP-05-2022 (McCauley Park LLC)
• Adoption of Commission Bylaws for the calendar year
• Review of Edmunds Reports
• Review of Violation Logs

The Planning Commission approved a conditional use permit for a short-term rental on Wakema Road and a rezoning request for a mixed-use development by MHF Properties LLC. The commission tabled the adoption of its 2023 bylaws and a recommendation regarding flood ordinance changes.

• Approved CUP-03-22 for short-term rental at 5149 Wakema Road (4-0)
• Approved Z-02-22 rezoning for MHF Properties LLC from R-R to PUD (4-0)
• Tabled adoption of 2023 Commission Bylaws (4-0)
• Tabled recommendation on Chapter 86, Article XIX-Floods changes (4-0)
• Approved 2022 Planning Commission Annual Report (4-0)
• Approved 2023 meeting dates (4-0)
• Approved Amended November 1, 2022 and December 6, 2022 meeting minutes (4-0)
• Elected Stephen Greenwood as Chair, Matthew Sluder as Vice Chair, and Barbara Trimmer as Secretary (4-0)

Board of Supervisors

The Board of Supervisors is conducting a work session to review department budget presentations and a recreational plan update. The meeting includes discussions on salaries and a grant application for Fire & EMS.

• Update on Recreational Plan by Hill Studio
• Budget presentations for Regional Animal Shelter, IT, Building, Planning & Zoning, General Properties, Parks & Recreation, Utilities, and Fire & EMS
• Budget presentations for Financial Services and Human Resources/Payroll
• Salary discussion with Fire Chief Stacy Reaves
• Intent to file an application for AFG Grant

The Board of Supervisors held a budget work session to review FY ’24 departmental requests and a recreational plan update. The Board approved applying for an AFG grant for the fire department. No other formal budget approvals were made during the session.

• Approved applying for the AFG Grant (4-0, 1 absent)
• Approved electronic participation for Supervisor Greenwood and Chairman Hodges (3-0, 1 absent)
• Adopted the amended meeting agenda (4-0, 1 absent)

Recreation Commission

The commission will discuss various recreational programs and facility maintenance. The meeting includes reports on staff, park vandalism, and an update from the Hill Group.

• Staff report on After School Rec Aide
• Reports on youth basketball, spring soccer, and senior programs
• Discussion of park vandalism and Park Maintenance Technician
• Community Center Active Attack Class and Blood Drive
• Review of Bylaws

The Commission decided to continue meeting on the first Thursday of each month. Members agreed to a specific term schedule, with Veda, Troy, and Bill ending terms in June 2025 and Scoots and Evelyn ending in June 2024. The body also discussed park vandalism and upcoming program registrations.

• Approved meeting agenda
• Approved previous meeting minutes
• Decided to keep meetings on the first Thursday of the month (8-0)
• Agreed that Veda, Troy, and Bill will have terms ending June 2025
• Agreed that Scoots and Evelyn will have terms ending June 2024
• Decided Veda will represent District 4 until her term ends

Electoral Board

The King William County Electoral Board is meeting to consider appointments for officers of elections. The board will review logistics for the March 7, 2023 Special Election and discuss offices appearing on the November General Election ballot.

• Consideration of appointments for Officers of Elections
• Review of March 7, 2023 Special Election in-person and mail numbers
• Establishment of training and pre-processing dates for the Special Election
• Discussion of offices on the November General Election ballot

The Electoral Board unanimously approved the list of current and new Officers of Election. The board tabled the approval of the January 13, 2023, meeting minutes due to required corrections. Members also held a closed session to discuss cyber security policies.

• Approved 2023 Officers of Election appointments (Unanimous)
• Tabled January 13, 2023 meeting minutes
• Approved motion to enter closed session for cyber security policies (Unanimous)

Board of Supervisors

The Board of Supervisors is conducting a work session to review FY24 budget requests. The meeting focuses on funding requests from constitutional officers and the Department of Social Services.

• FY24 budget requests for State Offices
• FY24 budget requests for General Registrar, Commonwealth's Attorney, and Clerk of the Circuit Court
• FY24 budget requests for Commissioner of the Revenue, Treasurer, and Sheriff
• FY24 budget requests for Department of Social Services and CSA

The Board of Supervisors reviewed FY24 budget requests from constitutional and appointed officers, including the Sheriff, Treasurer, and General Registrar. No formal budget approvals were made during this session; the County Administrator's recommendation is scheduled for March 13.

• Adopted meeting agenda (5-0)

Historical Preservation and Architectural Board

The Historic Preservation and Architectural Review Board will meet to discuss the election of officers and the county's Certified Local Government status. The board will also review a specific application for a new residence and detached garage.

• Application-2023-01: Proposed single family dwelling & detached garage at Tax Map 57-1-2
• Update on Certified Local Government status
• Survey effort regarding DHR files
• Election of officers

The Board unanimously approved updated bylaws to address recommendations from the Department of Historic Resources. Members discussed ordinance revisions regarding historic district violations and a new conflict of interest policy.

• Approved June 30, 2022 meeting minutes with correction (unanimous)
• Approved updated bylaws for submission to Board of Supervisors on November 7, 2022 (unanimous)

Board of Supervisors

The Board of Supervisors will conduct public hearings regarding a conditional use permit, a zoning matter, and the disposition of real property for public use. The body will also discuss water tower bond issuance and budget adjustments for a transfer station.

• Public hearing on Resolution 23-08 (CUP 03-22) for John W. Foley, II
• Public hearing on Resolution 23-09 (Z-02-2022) for MHF Properties LLC
• Public hearing on Resolution 23-10 regarding Disposition of Real Property for Public Use
• Application for Virginia Resources Authority (VRA) Water Tower Bond Issuance
• Resolution 23-11 Budget Adjustment Request for VPPSA Transfer Station Improvement Plan

The Board approved a rezoning request for a Planned Unit Development featuring residential and commercial spaces. They also authorized a property exchange for a future library site and approved several budget amendments. A conditional use permit for a short-term rental was tabled for 60 days.

• Approved Rezoning Request Z-02-22 for MHF Properties LLC (4-1)
• Approved Resolution 23-10 to swap Kennington subdivision property for a 3-acre site at Shelton Place and Route 30 (5-0)
• Tabled short-term rental CUP 03-22 for 60 days (5-0)
• Approved Resolution 23-11 to reappropriate $160,000 for VPPSA transfer station expansion (5-0)
• Approved Resolution 23-06 to increase Department of Social Services budget by $4,285 (5-0)
• Approved Resolution 23-07 to amend King William County Public Schools budget by $222,684.80 (5-0)
• Approved Resolution 23-05 recognizing February 2023 as Black History Month (5-0)
• Reappointed Otto O. Williams to the Middle Peninsula Planning District Commission (5-0)

General

The Planning Commission is holding a work session to discuss draft by-laws and updates to county ordinances. The body will review the zoning map and specific regulations regarding floods and subdivisions.

• Discussion of changes to Chapter 86, Article XIX-Floods
• Review of the Zoning Map
• Discussion of PUD
• Minor Subdivision Ordinance
• Discussion of Draft By-Laws

Economic Development Authority

The board is meeting to elect its 2023 officers and adopt a meeting schedule. Members will also review the FY 2024 budget request and discuss updates regarding RKG Phase 2.

• Election of Board Chair, Vice Chair, Secretary, and Treasurer
• Review of FY 2024 Budget Request
• RKG Phase 2 Update
• EDA Staff Person Request to BOS Update
• Update of EDA By-laws for February adoption

The Economic Development Authority held an organizational meeting to elect its board officers and approve the 2023 meeting schedule. The board voted to add expanding the nonresidential tax base to its official purposes and discussed revisions to bylaws and staffing requests.

• Elected Jason Brown as EDA Board Chair (unanimous)
• Elected Kenneth Holderied as EDA Board Vice Chair (unanimous)
• Elected Eugene Campbell as EDA Board Secretary and Treasurer (unanimous)
• Approved 2023 Meeting Schedule (unanimous)
• Approved December 14, 2022 draft minutes (unanimous)
• Voted to add 'Expand nonresidential tax base' to Section 1.2 Purpose of bylaws (unanimous)

Social Services Advisory Board

The board is meeting to review the purpose and overview of Social Services. Members will hear comments from unit supervisors and elect a Chair and Vice Chair.

• Election of Chair and Vice Chair

Board of Supervisors

The Board of Supervisors will elect its Chair and Vice Chair and establish rules and a meeting calendar for 2023. The session includes updates on general reassessment, VDOT, and social services, as well as discussions on capital funding and staffing.

• Election of Board Chair and Vice Chair
• Appointments to HPARB, MPPDC, Recreation Commission, and Virginia Career Works
• General Reassessment Update from Pearson's Appraisal Service, Inc.
• Request for letter of support for Henrico Doctor's Hospital
• Discussion on ATVs on private roads

The Board of Supervisors elected William L. Hodges as Chair and C. Stewart Garber, Jr. as Vice Chair for 2023. The Board approved the 2023 meeting calendar, updated board by-laws, and authorized letters of support for a proposed trauma center in Ashland.

• Elected William L. Hodges as Chair for 2023 (5-0)
• Elected C. Stewart Garber, Jr. as Vice Chair for 2023 (4-0, 1 abstain)
• Approved 2023 Meeting Calendar (5-0)
• Reappointed Chairman Hodges to Historical Preservation & Architectural Review Board (5-0)
• Reappointed Supervisors Moskalski and Moren to Middle Peninsula Planning District Commission (5-0)
• Reappointed Vice Chair Garber to Recreation Commission (5-0)
• Reappointed Supervisor Moren to Virginia Career Works Chief Elected Officials Consortium (5-0)
• Authorized letters of recommendation for Henrico Doctor's Hospital level 2 trauma center in Ashland (5-0)

Planning Commission

The Planning Commission will conduct public hearings regarding a conditional use permit, changes to flood regulations, and a zoning request. The body will also organize its leadership and adopt by-laws for the 2023 calendar year.

• Public hearing for CUP-03-22 (John W. Foley/John W. Foley II)
• Public hearing for changes to Chapter 86, Article XIX-Floods
• Public hearing for Z-02-22 (MHF Properties LLC)
• Election of Commission Chairman, Vice-Chairman, and Secretary
• Adoption of 2022 Planning Commission Annual Report