King William County public meetings in 2021

Board of Supervisors

The Board of Supervisors denied three conditional use permits (CUPs) for townhouse developments on Winchester Road and Union Hope Road, following the Planning Commission's 5-0 recommendation for denial. The Board also tabled a separate CUP (Resolution 21-91) for McCauley Park LLC until questions from the Planning Department can be addressed. In other business, the Board approved the consent agenda, reappointed Otto O. Williams to the Middle Peninsula Planning District Commission, and certified a closed meeting on a personnel matter.

• Denied CUP 11-21 for 7 townhouses at 209 Winchester Road (4-0, Chairman absent)
• Denied CUP 12-21 for 93 townhouses on tax map parcel 52-15 (4-0, Chairman absent)
• Denied CUP 13-21 for 23 townhouses at 1779 Union Hope Road (4-0, Chairman absent)
• Tabled Resolution 21-91 (CUP 10-21) for McCauley Park LLC (4-0, Chairman absent)
• Approved consent agenda including minutes and October/November bill payments (4-0, Chairman absent)
• Reappointed Otto O. Williams to MPPDC Citizen Representative for one-year term (4-0, Chairman absent)
• Certified closed meeting compliance with FOIA (4-0, Chairman absent)

Social Services Advisory Board

The King William County Social Services Advisory Board approved the FY23 budget proposal including a 1.5% increase, and tabled the amended FY22 compensation plan pending a final decision by the Board of Supervisors. The board also voted to return to in-person meetings every other month, with the February meeting moved to February 7, 2022. Administrative expenditures for November 2021 were approved.

• Approved FY23 budget with 1.5% increase (unanimous)
• Tabled FY22 compensation plan amendment until Board of Supervisors decision (unanimous)
• Approved return to in-person meetings every other month, February moved to Feb 7, 2022 (unanimous)
• Approved November 2021 administrative expenditures of $80,419.94 (unanimous)
• Approved minutes from November 15, 2021 meeting (unanimous)

Electoral Board

The King William County Electoral Board unanimously approved a Fiscal Year 2023 budget request, including a Capital Improvement request for new electronic poll books required in 2022, to be presented to the Board of Supervisors. No other substantive decisions were made; the meeting was procedural and adjourned at 10:46 a.m.

• Approved FY2023 budget request to present to Board of Supervisors (unanimous)
• Approved Capital Improvement request for new electronic poll books (unanimous)

Board of Supervisors

The Board of Supervisors held a work session with no formal votes on substantive matters. They received updates on the county-wide reassessment (projected 60-70% increase from 2015 values), the personal property tax increase (due to state PPTRA cap and rising vehicle values), and the Fire & EMS department (staffing, ambulance status). The Board also discussed the upcoming special election for Circuit Court Clerk and VPPSA budget increases, but took no final action.

• Adopted amended meeting agenda (5-0)
• Convened closed meeting for personnel matter (5-0)
• Reconvened in open session (5-0)
• Certified closed meeting compliance with FOIA (5-0)
• Adjourned meeting (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals held a regular meeting with three members present and one absent. The board unanimously approved the meeting agenda and adopted the July 21 and August 4, 2021 minutes, each amended to include Christina Grover in attendance. No public comments were made and there was no unfinished business. The board reached consensus to recommend Amanda Walker to fill the board vacancy, and asked staff to approach Jeanette Wagner about the secretary role.

• Adopted the meeting agenda as written, unanimous vote
• Approved July 21, 2021 minutes as amended to include Christina Grover, unanimous vote
• Approved August 4, 2021 minutes as amended to include Christina Grover, unanimous vote
• Reached consensus to recommend Amanda Walker to fill the Board of Zoning Appeals vacancy
• Asked staff to approach Jeanette Wagner about filling the secretary role in January
• Adjourned the meeting, unanimous vote

Board of Supervisors

The Board of Supervisors will consider a rezoning request for Tap Map Parcel 19-20A and discuss opioid abatement fund settlements. The meeting includes several resolutions to appropriate grant funds for school IT and special education programs.

• Public hearing for Rezoning Request Z-02-21, Tap Map Parcel 19-20A, Steve Adams, Inc.
• Resolution 21-87 and 21-88 regarding proposed Opioid Abatement Fund Settlements
• Resolution 21-83 appropriating USAC-ECF Grant proceeds for KWCPS IT Chromebooks
• Resolution 21-84 and 21-85 appropriating KWCPS ARP Funds for Special Education Programs
• Resolution 21-89 for additional temporary employee wages and a full-time staff member

Economic Development Authority

The King William County Economic Development Authority held a regular meeting with no formal votes on substantive matters. The board adopted the meeting agenda with an added update on the RKG visit, discussed desired board member skill sets, and received an update on a site tour with RKG Associates. No decisions were made beyond the agenda adoption.

• Adopted meeting agenda with added item on RKG visit update (unanimous)

Board of Supervisors

The Board of Supervisors approved Resolution 21-81R, which designates the proposed Central Garage water storage tank location, with two amendments correcting the public hearing date and adding a WHEREAS clause. The board also voted to fully support Bees Knees Farm's and Riverwatch Farm's AFID grant application, including a local match of $5,594.00. A proposed resolution to change virtual meeting procedures was not passed; instead, the chairman issued a directive requiring Zoom authentication and registration for public comment.

• Approved Resolution 21-81R for Central Garage water storage tank location (5-0)
• Approved support for Bees Knees Farm and Riverwatch Farm AFID grant application with $5,594 local match (5-0)
• Resolution 21-82 on virtual meeting procedures not passed; directive issued for Zoom authentication and registration

Electoral Board

The King William County Electoral Board met on November 5, 2021, to canvass the results of the November 2, 2021 General Election, as required by Virginia Code. The board completed the canvass and unanimously voted to adjourn. No substantive policy decisions were made; the meeting was procedural in nature.

• Completed canvass of November 2, 2021 General Election
• Adjourned canvass meeting at 2:30 PM (unanimous)

Electoral Board

The King William County Electoral Board met to canvass the November 2, 2021 General Election results. The board reviewed and confirmed results for each precinct, considered 13 provisional ballots, rejected 11, and held 1 pending identification. The meeting was recessed until November 5, 2021, after the noon deadline for provisional ballot identification.

• Canvass of November 2, 2021 General Election results confirmed for each precinct
• 13 provisional ballots considered; 11 rejected, 1 held pending identification
• Closed session held to review provisional ballots (unanimous vote)
• Recessed canvass meeting until November 5, 2021 at 2:00 p.m. (unanimous)

Board of Supervisors

The Board approved a rezoning request (Z-01-21) for a 6-acre parcel at Venter Road and King William Road from A-C to B-2, allowing Forest Pro, Inc. to operate an office and farm machinery retail/repair shop, with three conditions. They also established a Reassessment Advisory Committee and a Redistricting Advisory Committee, each with one citizen from each of the five districts and no Board members. Additionally, they approved a conditional use permit for an accessory dwelling on the Prince property and several resolutions, including those declaring October as Domestic Violence Awareness Month and November as Adoption Awareness Month.

• Approved rezoning Z-01-21 for Forest Pro, Inc. (5-0) with three conditions
• Approved CUP 09-21 for accessory dwelling at 888 Mill Road (5-0)
• Established Reassessment Advisory Committee (Resolution 21-77R) (5-0)
• Established Redistricting Advisory Committee (Resolution 21-80R) (5-0)
• Approved Resolution 21-69 declaring October as Domestic Violence Awareness Month (5-0)
• Approved Resolution 21-75 declaring November as Adoption Awareness Month (5-0)
• Approved Resolution 21-76 amending overtime and holiday policies (5-0)
• Approved Resolution 21-78 designating voting representative for VACo conference (5-0)

Electoral Board

The King William County Electoral Board met and approved minutes from August 18, 2021. The General Registrar reported 580 in-person early voters, 377 mail ballots sent, and 222 returned, and reminded the board of upcoming deadlines and the November 3 canvass. No substantive decisions were made beyond routine approvals and updates.

• Approved minutes of August 18, 2021
• Adjourned meeting unanimously at 10:30 a.m.

Board of Supervisors

The King William County Board of Supervisors convened a special meeting, unanimously adopted the agenda, and entered a closed meeting to interview a prospective candidate for the County Administrator position. After reconvening in open session, the board certified compliance with the Virginia Freedom of Information Act. No action was taken as a result of the closed meeting, and the meeting adjourned.

• Adopted meeting agenda as presented (5-0)
• Convened closed meeting to interview county administrator candidate (5-0)
• Reconvened in open session after closed meeting (5-0)
• Adopted Standing Resolution 1 certifying closed meeting compliance with FOIA (5-0)
• Adjourned meeting (5-0)

Board of Supervisors

The Board of Supervisors reached consensus in favor of moving county employees from a 35-hour to a 40-hour work week, with compensatory time for hours worked over 40, though no formal vote was taken. They also reviewed a proposed reassessment contract with Pearson's Appraisal Service, Inc. at $28 per parcel for an estimated 11,197 parcels, with final values effective January 1, 2023, but took no action. The Board discussed land use ordinance requirements, with the Commissioner of Revenue enforcing the current ordinance as written, and agreed to consider changes in the future. No formal decisions were made during this work session.

• Consensus to move to a 40-hour work week for full-time non-exempt employees (no formal vote)
• Reviewed reassessment contract with Pearson's Appraisal Service, Inc. at $28 per parcel (no action taken)
• Discussed land use ordinance requirements; no changes made, future consideration agreed
• Held closed meeting on County Administrator personnel matter; no action taken

Board of Supervisors

The Board of Supervisors adopted the updated Zoning & Subdivision Ordinance (Ordinance 09-21R2) with a 30-day effective date and grandfathering for pending applications. They also approved a $115,000 school reserve fund transfer for high school cafeteria repairs, changed the personal property tax due date to January 15, and approved the MPNNCSB performance contract. The meeting included a closed session for personnel and appointments, with no action taken from it.

• Adopted Ordinance 09-21R2 updating Zoning & Subdivision Ordinance, effective 30 days from passage (5-0)
• Approved Resolution 21-74 transferring $115,000 from school reserve funds for high school cafeteria repairs (5-0)
• Adopted Ordinance 08-21 changing tangible personal property tax due date to January 15 (5-0)
• Approved Resolution 21-68 approving MPNNCSB FY22/23 performance contract (5-0)
• Approved Resolution 21-71 recommending Amanda Walker to Board of Zoning Appeals (5-0)
• Approved consent agenda including minutes, bills, and resolutions 21-70, 21-72, 21-73 (5-0)
• Convened closed meeting for personnel and appointments, certified compliance, no action taken

Board of Supervisors

The King William County Board of Supervisors convened a special called meeting and unanimously voted to enter a closed meeting to interview a prospective candidate for the County Administrator position. After reconvening, the board certified compliance with the Virginia Freedom of Information Act and took no further action. The meeting then adjourned.

• Adopted meeting agenda as presented (unanimous)
• Convened closed meeting to interview county administrator candidate (unanimous)
• Reconvened in open session (unanimous)
• Certified closed meeting compliance with FOIA via Standing Resolution 1 (unanimous)
• Adjourned meeting (unanimous)

Historical Preservation and Architectural Board

The King William County Historical Architectural Preservation Review Board held a work session on September 22, 2021, approving the minutes from March 31, 2021. The board discussed ongoing goals, including finalizing the HPARB handbook, revising the Certificate of Appropriateness application, and seeking Certified Local Government (CLG) status, with Chairman Fischer indicating he would not pursue CLG status until after the first of the year. No substantive decisions were made beyond the minutes approval.

• Approved March 31, 2021 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals unanimously approved the meeting agenda and adopted the July 21 and August 4, 2021 minutes, each amended to include Christina Grover in attendance. No public comments were made and there was no unfinished business. The Board reached consensus to recommend Amanda Walker to fill a vacancy, and discussed asking Jeanette Wagner to serve as secretary. No formal votes were taken on these recommendations.

• Adopted meeting agenda (unanimous)
• Approved July 21, 2021 minutes as amended (unanimous)
• Approved August 4, 2021 minutes as amended (unanimous)
• Consensus to recommend Amanda Walker for board vacancy
• Discussed approaching Jeanette Wagner for secretary role

Board of Supervisors

The Board of Supervisors approved Resolution 21-65R-2, amending the Personal Property Tax Relief (PPTRA) rate for 2021 from 30% to 27.7% after discovering more vehicles qualified for relief than originally projected. The Board also moved the November work session to November 8, 2021, and appointed Ms. Terry Stone to the Recreation Commission. A housing impact analysis was presented for discussion, and the Board gave consensus to handle running bamboo and giant hogweed through education rather than ordinance changes.

• Approved Resolution 21-65R-2 setting PPTRA rate at 27.7% for 2021 (5-0)
• Moved November work session to November 8, 2021 (5-0)
• Appointed Terry Stone to Recreation Commission for term ending June 30, 2024 (5-0)
• Gave consensus that Board Room is not available for non-governmental use after hours
• Gave consensus to address running bamboo and giant hogweed through education, not ordinance
• Directed staff to explore steps to increase speeding fines in Liberty Farms area

Planning Commission

The Planning Commission held a public hearing on proposed zoning ordinance amendments and voted unanimously to recommend approval of the amended recommendations from the Berkley Group. The amendments address accessory dwellings, lot sizes, campgrounds, and short-term rentals. The recommendation will go to the Board of Supervisors for a final decision.

• Recommended approval of amended zoning ordinance recommendations (5-0)
• Adopted meeting agenda (5-0)
• Approved minutes from July 19, August 3, and August 24 with amendment (5-0)

Planning Commission

The King William County Planning Commission held a work session to discuss the final draft of a zoning ordinance, adding specific requirements for cluster subdivisions, sign regulations, accessory structure heights, and definitions for campgrounds and campsites. No formal votes were taken; the changes were discussed and added to the draft for future consideration.

• Added minimum lot sizes for cluster subdivisions: 15,000 sf with water and sewer, 20,000 sf with one utility, 30,000 sf with neither
• Changed TCO sign regulations to require monument signs (max 15 ft for individual businesses, 20 ft for multi-tenant) and prohibit pole/free-standing signs
• Set accessory structure height limit to 60% of principal dwelling's allowable height, except farm structures
• Added definitions for campground, campsite, camp unit, and day-youth camp
• Added campground regulations: 100 ft setback from boundary, 200 ft from property lines, health department permit required, 14-day camping limit
• Directed consistency in wording (e.g., 'lot' vs 'parcel') throughout the ordinance
• Removed Board of Zoning Appeals from Section 86-404(2)

Board of Supervisors

The Board approved All Points Broadband's submission of a VATI grant application for a countywide fiber-to-the-home project, with the county agreeing to provide $2.5 million in local match funds if awarded. The Board also approved several resolutions, including a $29,435 budget amendment for school roof and grease interceptor repairs, a 30% personal property tax relief rate, and a $18,216.18 appropriation for temporary treasurer assistance. A ground lease agreement with the school board for a cell tower was approved, and a resolution to appoint a school representative to the Recreation Commission was tabled.

• Approved All Points Broadband VATI grant application (5-0)
• Approved Resolution 21-64: $29,435 for school roof and grease interceptor repairs (5-0)
• Approved Resolution 21-65R: 30% personal property tax relief rate (5-0)
• Approved Resolution 21-67: $18,216.18 for temporary treasurer employee (5-0)
• Approved ground lease agreement with King William County Public Schools (5-0)
• Approved assignment of All Points Broadband contract from EDA to County (5-0)
• Tabled Resolution 21-66: school representative to Recreation Commission
• Approved consent agenda including July 2021 expenditures (5-0)

Board of Supervisors

The King William County Board of Supervisors convened a special called meeting and unanimously voted to enter a closed meeting to interview prospective candidates for employment, as permitted under Virginia law. After reconvening in open session, the board certified compliance with the Freedom of Information Act. No action was taken as a result of the closed meeting, and the board adjourned.

• Approved motion to convene closed meeting for personnel interviews (5-0)
• Approved motion to reconvene in open session (5-0)
• Adopted Standing Resolution SR-1 certifying closed meeting compliance with FOIA (5-0)
• Adjourned meeting (5-0)

Electoral Board

The King William County Electoral Board voted 2-1 not to approve Sunday voting for the county, with Chair Drucilla B. Pollard and Vice Chair Ernest G. McAllister in favor of the motion and Secretary Eugene L. Campbell Jr. opposing. The board also unanimously approved continuing use of DemTech for new poll books and software for 2022, and set the ballot order for the November general election at 75%.

• Sunday voting not approved (2-1, Campbell opposed)
• Approved continued use of DemTech for new poll books and software (unanimous)
• Set November general election ballot order at 75%
• Approved minutes of June 1, 8, and 11, 2021
• Held closed session for personnel matter (unanimous)

Economic Development Authority

The Economic Development Authority is meeting to approve previous meeting minutes and receive updates on the RKG project and Board skills assessment. The agenda includes a review of a July work session involving broadband expansion and demographic trends for the Blueprint 2041 Comprehensive Plan.

• Update on All Points Broadband project including $1.5M in federal funding for Phase 1
• Review of Blueprint 2041 Demographic & Market Assessment study
• Discussion of fiber-to-home network extension to unserved areas
• RKG Update provided by Vice Chair Meade Rhoads
• Board Skills Assessment provided by Chair Jay Brown

The King William County Economic Development Authority held a regular meeting on August 11, 2021, adopting the meeting agenda and approving minutes from prior meetings. No substantive decisions were made; the board discussed the RKG economic development study, scheduling biweekly meetings with RKG, and completing a board skills assessment to fill two vacant board seats.

• Adopted meeting agenda as presented
• Approved minutes from July 12, June 29, March 10 (corrected), and January 13 (corrected) meetings
• Discussed scheduling regular meetings with RKG every two weeks
• Discussed completing board skills assessment to identify needs for filling two vacant board seats

Board of Zoning Appeals

The King William County Board of Zoning Appeals unanimously approved variance request V-02-21, allowing Kennington Place LLC a 15-foot reduction in the rear setback (from 30 to 15 feet) to build sunrooms on certain units in nine blocks of the subdivision. The board also adopted the meeting agenda and the minutes from April 21, 2021, with no public comments. No other substantive decisions were made.

• Approved variance V-02-21 for Kennington Place LLC to reduce rear setback by 15 feet (unanimous)
• Adopted meeting agenda as written (unanimous)
• Approved meeting minutes of April 21, 2021 (unanimous)

Planning Commission

The Planning Commission held a regular meeting with no substantive decisions. Members unanimously adopted the meeting agenda and approved the July 6, 2021 minutes. No public comments were made, and no new business was discussed. The commission scheduled a work session for August 24 to review the final draft ordinance submitted by the Berkley Group.

• Adopted August 3, 2021 meeting agenda (unanimous)
• Approved July 6, 2021 meeting minutes (unanimous)
• Scheduled August 24 work session to review draft ordinance

Board of Supervisors

The Board of Supervisors approved Resolution 21-55, establishing procedures for accepting delinquent real property tax relief applications, and rescinded the local COVID-19 emergency. The board also approved the consent agenda, including a $256,288 appropriation to the school cafeteria fund, and made several appointments to boards and commissions.

• Approved Resolution 21-55 establishing procedures for delinquent real property tax relief applications (5-0)
• Approved Resolution 21-62 rescinding the local COVID-19 emergency (5-0)
• Approved consent agenda including $256,288 appropriation to school cafeteria fund (5-0)
• Appointed W. Brian Hodges to the Economic Development Authority (5-0)
• Reappointed W. Robert Barber Jr. to the Wetlands Board (5-0)
• Reappointed Bryan Johnson to the Wetlands Board (5-0)
• Reappointed William A. Palmer Jr. to the Tri-River ASAP Board (5-0)
• Appointed Andrea M. Perseghin to the Rappahannock Community College Board (5-0)

Board of Zoning Appeals

The King William County Board of Zoning Appeals met on July 21, 2021, but lacked a quorum (only two of three members present). Chairman Shumaker noted the requirement for at least three members and adjourned the meeting. The meeting was rescheduled for August 4, 2021. No substantive decisions were made.

• Meeting adjourned due to lack of quorum (2 of 3 members present)
• Rescheduled meeting to August 4, 2021

Board of Supervisors

The Board of Supervisors voted unanimously to table discussion of a potential county cigarette tax until November 2021. The work session also included updates on the broadband project, the Blueprint 2041 comprehensive plan, and the building department. No other formal decisions were made.

• Tabled cigarette tax discussion until November 2021 (5-0)
• Adopted amended meeting agenda (5-0)
• Adjourned Planning Commission (8:58pm)
• Adjourned Economic Development Authority (8:59pm)
• Convened closed meeting for personnel interview (5-0)
• Reconvened in open session (5-0)
• Certified closed meeting compliance (5-0)
• Adjourned meeting (5-0)

Planning Commission

The King William County Planning Commission held a regular meeting on July 6, 2021. They unanimously adopted the meeting agenda and approved the June 1, 2021 minutes without amendments. No public comments were made. Under new business, the commission elected John Breeden as Chairman for 2021, with all members voting in favor. The meeting adjourned after a brief discussion on ordinance updates and an upcoming joint session with the Board of Supervisors.

• Adopted the July 6, 2021 meeting agenda as presented (unanimous).
• Approved the June 1, 2021 minutes with no amendments (unanimous).
• Elected John Breeden as 2021 Chairman (unanimous).

Economic Development Authority

The Economic Development Authority will discuss an update regarding a retail study proposal from Hill Studio. The meeting also includes a closed session and the approval of minutes from April and May 2021.

• Retail Study Proposal update from Hill Studio

The King William County Economic Development Authority approved engaging RKG Associates for a $22,500 Phase 1 retail/traffic analysis, and approved the Project Blossom Performance Agreement to support an existing industry's expansion. The board also added agenda items on a board skills matrix and new member recruitment, and certified its closed meeting as compliant with Virginia FOIA.

• Approved engaging RKG Associates for Phase 1 retail/traffic analysis at $22,500 (unanimous)
• Approved Project Blossom Performance Agreement for an existing industry expansion (5-0, Longest absent)
• Approved meeting minutes of April 14, May 12, and May 19, 2021
• Added agenda items on Board Matrix and New EDA Members – Skills Needed
• Certified closed meeting compliance with Virginia FOIA (SR-1) (5-0, Longest absent)
• Formed subcommittee (Brown, Rhoads, Piersa) to recommend new board members based on skills matrix

Board of Supervisors

The Board of Supervisors approved Resolution 21-53, the Project Blossom Performance Agreement with Nestlé Purina PetCare Company, which includes a $182 million capital investment and up to $4.1 million in grant payments over ten years. The Board also approved lease purchase financing for new vehicles and emergency equipment, and appropriated funds for school budgets, a split levy reconciliation payment to West Point, and an EDA study rollover.

• Approved Resolution 21-53, the Project Blossom Performance Agreement with Nestlé Purina PetCare Company, including a $182 million capital investment and up to $4.1 million in grant payments.
• Approved Resolution 21-42, lease purchase financing for three sheriff vehicles, one fire engine, and one ambulance, with interest rates of 1.175% and 1.475%.
• Approved Resolution 21-41, appropriating $138,167.91 from the Split Levy Restricted Fund to reimburse King William County for school expenses.
• Approved Resolution 21-52, appropriating $102,484.18 to the Town of West Point as part of the FY2019 split levy reconciliation.
• Approved Resolution 21-50, rolling forward $18,789.94 in unexpended EDA FY2021 funds to FY2022 for a retail and commercial study.
• Approved Resolution 21-49, condemning organ harvesting in China and urging education of residents and medical community on risks of transplant tourism.
• Approved Resolution 21-40, honoring and congratulating the King William County High School and West Point High School Classes of 2021.
• Approved reappointments to the Economic Development Authority, Historic Preservation & Architectural Review Board, Recreation Commission, and Board of Zoning Appeals.

Board of Supervisors

The Board authorized staff to request $3,330,798 in American Rescue Plan Act funds for the County and approved adding a Director of Operations position, funded initially by ARPA and then by the Enterprise Fund. The vote on the Director of Operations was 3-2, with Supervisors Greenwood and Garber dissenting. The Board also discussed VPPSA service issues, school transfers, and tax collection updates, but took no formal action on those items.

• Authorized staff to initiate ARPA fund request for $3,330,798 (5-0)
• Approved adding a Director of Operations position (3-2)
• Adopted meeting agenda with added closed session (5-0)
• Convened closed session for personnel matters (5-0)
• Certified closed session compliance with FOIA (5-0)

Electoral Board

The King William County Electoral Board met on June 11, 2021, to canvass the results of the June 8, 2021 Democratic Party Primary Election. The board completed the canvass, ascertaining the results as required by Virginia law. No other substantive decisions were made, and the meeting adjourned at 3:00 p.m.

• Completed canvass of June 8, 2021 Democratic Primary Election
• Adjourned canvass meeting at 3:00 p.m. (unanimous)

Electoral Board

The King William County Electoral Board met to canvass the June 8, 2021 Democratic Party Primary Election results, reviewing and confirming them for each precinct. No provisional votes were cast, so no closed session was held. The board unanimously voted to recess until June 11, 2021, to finalize the canvass materials.

• Canvassed and confirmed June 8 primary election results for each precinct
• Recessed canvass meeting until June 11, 2021, to finalize materials (unanimous)

Planning Commission

The King William County Planning Commission elected John Breeden as the new chairman by a 4-1 vote, with Stephen Greenwood abstaining. The commission also approved the May 4, 2021 minutes as amended, and discussed the Comprehensive Plan survey and economic analysis. No other substantive decisions were made.

• Elected John Breeden as Planning Commission Chairman (4-1, Greenwood abstained)
• Approved May 4, 2021 minutes as amended (unanimous)

Electoral Board

The King William County Electoral Board met on June 1, 2021, and discussed early voting numbers and canvass plans for the June 8 primary. The board approved closing the registrar's office for the Region 3 VRAV meeting, per state code. No other substantive decisions were made.

• Approved office closure for Region 3 VRAV meeting (unanimous)

Board of Supervisors

The Board of Supervisors approved the FY2022 budget appropriations, the VDOT Secondary Six-Year Road Plan, and four conditional use permits for a gravel pit expansion, accessory dwellings, and an agricultural airstrip. The Board also approved a new Food and Beverage Tax ordinance, replacing the Meals Tax, by a 3-2 vote. A motion to table the tax ordinance for further research failed for lack of a second.

• Approved FY2022 budget appropriations totaling $28,117,949 for the General Fund (5-0)
• Approved VDOT Secondary Six-Year Road Plan FY2022-2027 (5-0)
• Approved CUP 04-21 for King William Sand & Gravel expansion (5-0)
• Approved CUP 05-21 for accessory dwelling at 3806 Custis Millpond Road (5-0)
• Approved CUP 06-21 for accessory dwelling at 1053 West Chinkapin Road (5-0)
• Approved CUP 07-21 for Coastal Farm Service airstrip (4-1)
• Approved Ordinance 06-21 replacing Meals Tax with Food and Beverage Tax (3-2)
• Appointed Mathew Sluder to Planning Commission (5-0)

Economic Development Authority

The King William County Economic Development Authority reconvened from a May 12 recess, held a closed meeting to discuss a proposed expansion of an existing industry, and certified compliance with Virginia's Freedom of Information Act. No substantive public decisions were made; the only actions were procedural motions to enter and certify the closed session, and to adjourn.

• Convened in closed meeting to discuss proposed industry expansion (unanimous)
• Adopted Standing Resolution SR-1 certifying closed meeting compliance with FOIA (5-0, two absent)
• Adjourned meeting (unanimous)

Economic Development Authority

The King William County Economic Development Authority voted to assign responsibility for the All Points Broadband project to the County Administrator, citing lack of updates from the vendor. The board also discussed a retail study proposal from Hill Studio, but no action was taken. The meeting was recessed and continued on May 19, where the board held a closed session and adjourned without further decisions.

• Assigned All Points Broadband project oversight to County Administrator (unanimous)
• Adopted agenda amendment to move closed session earlier (unanimous)
• Certified closed meeting compliance with FOIA (unanimous, May 12)
• Certified closed meeting compliance with FOIA (unanimous, May 19)

Planning Commission

The King William County Planning Commission voted unanimously to recommend approval of Conditional Use Permit CUP-08-21, allowing Joshua Stewart to add an in-law addition to his home for his parents. The commission also adopted the meeting agenda and approved the April 6, 2021 minutes. No other substantive decisions were made; the remaining discussion focused on the draft ordinance and Comprehensive Plan updates.

• Recommended approval of CUP-08-21 for Joshua Stewart (5-0)
• Adopted the May 4, 2021 meeting agenda (unanimous)
• Approved the April 6, 2021 meeting minutes (unanimous)

Planning Commission

The Planning Commission is holding a work session to reconvene a meeting from April 12, 2021. The primary purpose of the session is to discuss a draft ordinance.

• Discussion of Draft Ordinance

Board of Supervisors

The Board of Supervisors unanimously approved the Fiscal Year 2022 budget (Resolution 21-30) and the corresponding appropriation of funds (Resolution 21-29). The budget totals $28,117,949 for the General Fund and includes an increased appropriation to schools. The Board also approved several other resolutions, including the Capital Improvements Plan, property tax levies, and health insurance plans.

• Adopted FY2022 budget (Resolution 21-30) (5-0)
• Appropriated FY2022 funds (Resolution 21-29) (5-0)
• Approved use of $24,991.83 school reserve funds for fire panel replacement (Resolution 21-24) (5-0)
• Adopted FY2022-2026 Capital Improvements Plan (Resolution 21-27) (5-0)
• Approved property tax levies for 2021 (Ordinance 07-21) (5-0)
• Approved $22,309.57 for courthouse audio/video equipment (Resolution 21-28) (5-0)
• Approved health insurance plans for FY2022 (Resolution 21-25) (5-0)
• Tabled food and beverage tax ordinance (Ordinance 06-21) to May 24, 2021 (4-0-1)

Board of Supervisors

The Board of Supervisors is holding a special called meeting to discuss the FY 2022 Budget.

• FY 2022 Budget discussion

The Board of Supervisors discussed updated revenue projections and school funding, then decided to reduce the jail line item by $135,500 to balance the budget, with plans to revisit the issue at year-end. The updated school appropriation, including meals tax revenue, is $10,253,465. No other formal votes were taken.

• Reduced jail line item by $135,500 to balance budget (unanimous consensus)
• Updated school appropriation to $10,253,465 including meals tax

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a request to reduce the minimum lot size from 5 acres to 2.4 acres. The board will also discuss a current vacancy on the Board of Zoning Appeals.

• Public hearing for Variance V-01-21: request to create a 2.4-acre lot at 104 Little Woodbury Road
• Discussion of Board of Zoning Appeals vacancy
• Review and adoption of January 20, 2021, and February 11, 2021, meeting minutes

The Board of Zoning Appeals unanimously approved a variance request (V-01-21) by Mollie and Henry Gregory to re-create a 2.4-acre lot in an A-C zoned district, which normally requires a minimum 5-acre lot size. The lot, combined with others in 1984, will allow a companion to build a home and provide daily care for the Gregorys. The board also approved the January 20 and February 11 meeting minutes, with minor corrections and the addition of the revised 2021 Bylaws. No other substantive decisions were made.

• Approved variance V-01-21 for 2.4-acre lot (unanimous)
• Approved January 20, 2021 minutes with typo correction (unanimous)
• Approved February 11, 2021 minutes with 2021 Bylaws attached (unanimous)

Board of Supervisors

The Board of Supervisors is conducting a full-day session to review and adjust the FY 2021 County Operating Budget. The session includes scheduled reviews of funding for public schools, public safety, and various county departments.

• FY 2021 County Operating Budget review and adjustments
• Budget reviews for King William County Public Schools and Sheriff's Office
• Budget reviews for West Point, Mangohick, and Walkerton Volunteer Fire departments
• Review of Economic Development Authority and Department of Social Services funding
• Review of Debt Service and General Fund transfers

The Board of Supervisors held a daylong budget work session on April 16, 2021, reviewing FY2022 requests from schools, sheriff, fire/EMS, and other departments. No final budget was adopted; the Board approved the Outside Agencies funding as presented (4-1, with one abstention) and scheduled a special meeting for April 22 to discuss funding scenarios for schools. The session was primarily informational, with no other formal votes on budget items.

• Approved Outside Agencies funding as presented (4-1, Greenwood abstained)
• Scheduled special called meeting for April 22, 2021 to discuss school funding scenarios
• Adopted meeting agenda (unanimous)
• Certified closed session compliance (unanimous)

Economic Development Authority

The Economic Development Authority will discuss a project brand survey and economic goals with Hills Studio. The board is also reviewing a retail study proposal and the 2022 budget request.

• Discussion with David Hill and Evelyn Stone of Hills Studio regarding brand survey, comprehensive plan, and economic goals
• Retail study proposal presented by Authority Member Meade Rhoads
• 2022 budget request presented by Chairman Jay Brown

The King William County Economic Development Authority approved a $65,000 FY2022 budget request to present to the Board of Supervisors, covering Middle Peninsula Alliance dues, travel/training, and consultant studies. The board also discussed a retail study proposal, agreeing to explore expanding Hill Studio's scope, and held a visioning session with Hill Studio for economic development planning. No public comments were made, and the meeting adjourned.

• Approved FY2022 budget request of $65,000 (dues, travel, consultants) for presentation to Board of Supervisors
• Adopted meeting agenda with no changes
• Approved minutes of March 10, 2021 meeting
• Agreed to discuss expanding Hill Studio's scope for retail study with Interim County Administrator

Board of Supervisors

The Board of Supervisors and Planning Commission held a joint work session, hearing a zoning and subdivision ordinance update from the Berkley Group and receiving staff reports on Fire/EMS, software updates, school transfers, and FY2021 finances. The Board discussed Planning Commission representation and directed staff to seek legal counsel, with a follow-up planned for April 26. The Board also approved the meeting agenda, recessed the Planning Commission, and convened a closed meeting for a personnel matter, certifying compliance with FOIA.

• Adopted meeting agenda (5-0)
• Planning Commission recessed to April 27 (5-0)
• Convened closed meeting for personnel interview (5-0)
• Certified closed meeting compliance with FOIA (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Planning Commission will conduct public hearings for four conditional use permit requests. The body will also discuss the location of a new water tower and review ordinance survey results.

• Public hearing for CUP-04-21: King William Sand & Gravel request to expand Queenfield Mine by 100.35 acres
• Public hearing for CUP-05-21: James Chester
• Public hearing for CUP-06-21: Chris Quann
• Public hearing for CUP-07-21: Coastal Farm Service
• Discussion on new water tower location with Steve Hudgins and Bowman

The King William County Planning Commission unanimously approved four conditional use permits (CUPs) at its April 6, 2021 meeting: CUP-04-21 for King William Sand & Gravel to expand its operation by 3.5 acres, CUP-05-21 for James Chester to add an accessory dwelling, CUP-06-21 for Chris Quann to add an accessory dwelling, and CUP-07-21 for Coastal Farm Service to build a 3,500-foot airstrip. All approvals included specific conditions, such as the accessory dwellings being limited to immediate family members and the airstrip operating from dawn to dusk. The commission also discussed an alternate water tower location but took no action, and heard public comments from the Upper Mattaponi Indian Tribe regarding the proposed tower site.

• Approved CUP-04-21 King William Sand & Gravel to add 3.5 acres to its existing conditional use permit, with 14 conditions.
• Approved CUP-05-21 James Chester for an accessory dwelling, with conditions that it be located behind the primary dwelling and occupied only by immediate family.
• Approved CUP-06-21 Chris Quann for an accessory dwelling, with conditions limiting occupancy to immediate family, allowing only two dwellings on the property, and capping the dwelling at 2 bedrooms and 1,200 square feet.
• Approved CUP-07-21 Coastal Farm Service for a 3,500-foot airstrip, with conditions including a limit of five spray planes, one helicopter, and one private plane, and a vegetated buffer.
• Adopted the meeting agenda and approved the March 3, 2021 minutes as amended.
• Discussed an alternate water tower location but took no action; staff said no other location is recommended at this time.

Board of Supervisors

The King William County Board of Supervisors held public hearings on the proposed FY2022 budget and the proposed 2021 tax levies. No formal decisions or votes were made on these items during the meeting; the hearings were for public comment only. The board discussed budget priorities, including potential teacher pay raises and a possible property tax rate reduction, with adoption scheduled for April 26, 2021.

• Adopted the amended meeting agenda (5-0)
• Held public hearing on proposed FY2022 budget; no action taken
• Held public hearing on proposed 2021 tax levies; no action taken
• Adjourned meeting (5-0)

Electoral Board

The King William County Electoral Board met on March 31, 2021, and approved the minutes from its March 1, 2021 meeting. The board then unanimously voted to enter a closed session to discuss a risk management matter, returning to open session shortly after. The meeting adjourned at 9:30 AM.

• Approved the minutes of the March 1, 2021 meeting.
• Unanimously approved a motion to enter closed session for a risk management matter.
• Unanimously approved a motion to return to open session.
• Unanimously approved adjournment of the meeting.

Historical Preservation and Architectural Board

The King William County Historical Architectural Preservation Review Board held a work session via Zoom, unanimously approving the January 19, 2021 meeting minutes. The board discussed and made corrections to the Certificate of Appropriateness procedure and form, and outlined six goals for 2021, including finalizing the HPARB handbook, updating the COA application, and seeking Certified Local Government status by year's end. No formal decisions were made on these goals; they remain discussion items.

• Approved the January 19, 2021 meeting minutes unanimously.
• Corrected the Certificate of Appropriateness procedure form; revisions to be made by staff.
• Corrected the Certificate of Appropriateness form and agreed to develop a second page with outline requirements.
• Discussed 2021 goals, including finalizing the HPARB handbook with a color county seal on the front page.
• Discussed continuing work on GPS historical layers, currently on hold due to website host conversion.
• Discussed revising the COA application form, currently being updated.
• Discussed developing additional HPARB forms and procedures, with follow-up to the Interim Planning Director.
• Discussed seeking Certified Local Government status by end of 2021, pending completion of handbook and applications.

Board of Supervisors

The King William County Board of Supervisors tabled Resolution 21-20, which would have funded paving of the parking lot at Fire Station 1, due to concerns about cost benefits. The board approved Resolution 21-19, proclaiming March 2021 as the 19th Annual March for Meals Month. The board also approved the consent agenda, which included five tax refund resolutions, and heard presentations on the Rappahannock Electric Cooperative's strategic plan, the Historical Preservation and Architectural Review Board's annual report, and the Planning Commission's annual report.

• Approved Resolution 21-19 proclaiming March 2021 as the 19th Annual March for Meals Month.
• Tabled Resolution 21-20 for funding the paving of the parking lot at Fire Station 1.
• Approved the consent agenda, including five tax refund resolutions due to erroneous assessment.
• Adopted the amended meeting agenda.
• Certified the closed meeting via Standing Resolution 1 (SR-1).
• Adjourned the meeting.

Board of Supervisors

The Board of Supervisors and School Board held a joint work session and unanimously approved Resolution 21-13, appropriating up to $60,254.36 from FY2020 school operating year-end fund balances to the FY2021 School Capital Fund. The funds will cover King William High School fire panel replacement ($48,959.36) and grease interceptor ($11,295.00). No closed session was held, and the meeting adjourned.

• Approved Resolution 21-13 to appropriate up to $60,254.36 from FY2020 school fund balances for FY2021 school capital projects.
• Allocated $48,959.36 for KWHS fire panel replacement.
• Allocated $11,295.00 for KWHS grease interceptor.
• Adjourned the meeting by unanimous vote.

Economic Development Authority

The King William County Economic Development Authority voted to close its COVID-19 grant program, declining to spend $6,000 on two eligible applications, and unanimously approved pausing the County Courier advertisement. The board also discussed 2021 goals, including attracting retail and improving communication with county planning, and scheduled future work sessions with an expert and the Board of Supervisors.

• Closed COVID-19 grant program (4-1)
• Denied $6,000 in grant requests to two eligible businesses (4-1)
• Approved pausing Country Courier advertisement (unanimous)
• Approved meeting agenda with added Country Courier item (unanimous)
• Approved minutes of January 13, 2021 (unanimous)
• Scheduled expert presentation for April 14, 2021 work session
• Scheduled Board of Supervisors work session for June 14, 2021

Board of Supervisors

The King William County Board of Supervisors is holding a work session to discuss and potentially adopt several items, including an ordinance to amend the real estate reassessment schedule, school capital needs, and a resolution supporting a regional economic development district. The board will also receive updates on COVID-19 vaccinations and school funding transfers. The agenda includes a public hearing on the reassessment ordinance and a closed session.

• Public hearing on Ordinance 03-21 to amend Section 7-45, setting next reassessment for Jan 1, 2023, and repealing Ordinances 9-20 and 21-17
• School capital needs request: $463,254.36 for items including fire panel replacement ($48,959.36), buses (up to $96,000 and $110,000), roof repair ($90,000), and tractor ($67,000)
• Resolution 21-12 supporting creation of Middle Peninsula Economic Development District
• Discussion of upcoming Planning Commission hearings: King William Sand and Gravel CUP modification (100.35 acres) and accessory dwelling at 3806 Custis Millpond Road
• Treasurer's transfers to schools: $7,884,265.65 transferred as of Feb 26, 2021

The Board of Supervisors approved Ordinance 02-21, which amends the county code to establish a four-year general reassessment cycle for real estate, effective January 1, 2023, and repeals Ordinances 9-20 and 21-17. The Board also approved Resolution 21-12 supporting the creation of the Middle Peninsula Economic Development District, and Resolution 21-11 reappropriating up to $91,533.50 for the courthouse wing buildout. Additionally, the Board voted to keep a $3,500 salary supplement for two constitutional officers and make it retroactive, with a total payout of $75,466.90.

• Approved Ordinance 02-21: amended Section 7-45 to set a four-year reassessment cycle starting January 1, 2023, and repealed Ordinances 9-20 and 21-17.
• Approved Resolution 21-12: supported the creation of the Middle Peninsula Economic Development District.
• Approved Resolution 21-11: reappropriated up to $91,533.50 for the buildout of the unfinished courthouse wing.
• Approved motion to keep the $3,500 salary supplement for the Commissioner of the Revenue and Treasurer, and make it retroactive, with a total payout of $75,466.90.
• Adopted amended agenda to move salary discussion to open session.
• Certified closed session compliance with FOIA (SR-1).
• Approved Resolution 20-56R regarding closed session action.
• Adjourned meeting.

Planning Commission

The King William County Planning Commission will hold a regular meeting via Zoom to review minutes, hear public comments, and discuss unfinished business including an ordinance update. New business includes discussion of the 2020 solar moratorium, a joint session with the Board of Supervisors and Berkley Group, and a new water tower location for the Central Garage Water System. Staff will provide updates on building, violation, and zoning logs.

• Discussion of the 2020 Solar Moratorium
• Joint session with Board of Supervisors and Berkley Group
• New water tower location for Central Garage Water System
• Ordinance update (unfinished business)
• February building, violation, and zoning logs

The King William County Planning Commission voted unanimously to table the proposed new water tower location for the Central Garage Water System, following concerns about potential archaeological sites and the need for more information on alternative sites. The commission also discussed the solar moratorium ordinance and received updates on the ordinance revision survey, with 520 surveys completed. The meeting recessed until a March 24 work session.

• Tabled new water tower location for Central Garage Water System (unanimous)
• Adopted meeting agenda (unanimous)
• Approved February 2, 2021 minutes (unanimous)
• Recessed until March 24, 2021 work session (unanimous)

Electoral Board

The King William County Electoral Board will meet to approve minutes from February 8, 2021, and discuss the 2021 annual review of the Voting System Security Plan. They will also address the upcoming June 8, 2021 primary election. The meeting may include a closed session if needed.

• Approve final meeting minutes from February 8, 2021
• Voting System Security Plan – 2021 Annual Review
• June 8, 2021 Primary
• GR Remarks
• Closed meeting (if needed)

The King William County Electoral Board unanimously approved the annual Voting System Security Plan with no changes. The board was notified of the June 8, 2021 dual primary, with early voting starting April 23 and candidate filings finalized by March 30. The board also scheduled a late-March meeting to approve a Plan of Action Memorandum due to a deadline change, and entered closed session to discuss a risk management matter.

• Approved the Voting System Security Plan with no changes (unanimous).
• Signed the minutes of the February 8, 2021 meeting.
• Noted the June 8, 2021 dual primary and early voting start date of April 23.
• Scheduled a future meeting to approve the Plan of Action Memorandum by March 31.
• Entered closed session for a risk management matter (unanimous).
• Returned to open session and certified the closed meeting as lawful.
• Adjourned the meeting at 2:35 PM.

Board of Supervisors

The King William County Board of Supervisors will hold a regular meeting on February 22, 2021, to consider several items, including a public hearing on amending the utility fees schedule, a resolution to reappropriate unencumbered capital improvement project balances from FY20, and a discussion of FY22 capital funding needs. The board will also receive presentations on infrastructure bonds, recognize the sheriff and newly elected officials, and review the Board of Zoning Appeals annual report.

• Public hearing on Ordinance 01-21 to amend Chapter 78 Utilities Fees Schedule
• Resolution 21-07 to reappropriate unencumbered CIP balances of FY20
• FY22 Capital Funding Needs discussion
• Presentation on Infrastructure Bonds by James Sanderson of Davenport & Co.
• Recognition of James R. Nester Jr. and introduction of newly elected Commissioner of the Revenue and Treasurer

The Board of Supervisors approved Ordinance 01-21, amending the utility fee schedule to add new fees for hydrant meter rentals and plan reviews, and Resolution 21-07, reappropriating $633,462.42 in unencumbered capital funds to FY2021. Both passed unanimously. The board also heard presentations from newly elected officials and discussed FY22 capital needs, but took no action on those items.

• Approved Ordinance 01-21 amending utility fee schedule (5-0)
• Approved Resolution 21-07 reappropriating $633,462.42 in CIP funds (5-0)
• Adopted amended agenda with addition of closed meeting (5-0)
• Approved Consent Agenda (5-0)
• Adopted Resolution 21-10 recognizing Captain James R. Nester Jr. (5-0)
• Certified closed meeting compliance with FOIA (5-0)

Board of Zoning Appeals

The King William County Board of Zoning Appeals is meeting to adopt its 2020 annual report and amended by-laws, and to discuss board member term limits and upcoming expirations. The meeting also includes a public comment period. The agenda is largely administrative, with no new zoning cases or public hearings scheduled.

• Adoption of 2020 BZA Annual Report
• Adoption of Amended 2020 By-Laws
• Discussion of Board Member Term Limits and Upcoming Expirations
• Public Comment Period

The King William County Board of Zoning Appeals held a special meeting via Zoom and unanimously approved the 2020 Annual Report and the amended 2021 By-Laws, with the by-laws approval conditioned on changing the title to 'Director of Planning' within the document. The board also accepted the resignation of member Sergio Tassinari, effective March 1, 2021, or until a replacement is decided, and discussed term limits. No public comments were made, and the meeting adjourned unanimously.

• Adopted meeting agenda (unanimous)
• Approved 2020 Board of Zoning Appeals Annual Report (unanimous)
• Approved amended 2021 By-Laws, contingent on title change to 'Director of Planning' (unanimous)
• Accepted resignation of Sergio Tassinari, effective March 1, 2021, or until replacement (unanimous)

Board of Supervisors

The Board of Supervisors discussed widespread errors in the 2021 property reassessment conducted by BRIGHTMINDS, LLC, including missed new construction and lack of property visits. After hearing public comments and legal advice, the Board unanimously voted to invalidate the assessment, extend the reassessment period by 90 days, disband the Board of Equalization, and amend the assessment ordinance date to January 1, 2023, with plans to restart the process.

• Authorized counsel to seek court order to extend reassessment period by 90 days (5-0)
• Authorized counsel to seek court order to disband Board of Equalization (5-0)
• Instructed staff to publish intent to amend assessment ordinance date from Jan 1, 2021 to Jan 1, 2023 (5-0)
• Certified closed meeting compliance with FOIA (SR-1) (5-0)

Electoral Board

The King William County Electoral Board approved the 2021 Officers of Election list, removing Karena Funkhouser due to her new county position, and set its leadership for the March 2021–February 2022 term. The board also reviewed upcoming audit and ballot review dates for the November 2020 election. All decisions were unanimous.

• Approved 2021 Officers of Election list with removal of Karena Funkhouser (unanimous)
• Set 2021-2022 officers: Drucilla B. Pollard as Chair, Ernest G. McAllister as Vice Chair, Eugene L. Campbell Jr. as Secretary (unanimous)
• Signed minutes from Dec 9, 2020, Feb 3, 2021, and Feb 5, 2021
• Adjourned meeting at 10:50 a.m. (unanimous)

Board of Equalization

The King William County Board of Equalization is holding an organizational meeting to elect officers and discuss the scheduling of hearings for the calendar year 2021. The agenda is largely procedural, with no specific property appeals or decisions listed.

• Election of Chairman
• Election of Secretary
• Overview of scheduled hearings
• Discussion of alternate scheduling

Planning Commission

The King William County Planning Commission unanimously adopted the 2021 by-laws as amended, which removed a specific meeting location reference and added a new section allowing meetings in the Administration Building unless otherwise specified. The Commission also unanimously approved rescheduling the March meeting to March 3, 2021. No other substantive decisions were made; the meeting included procedural items and discussions about the Comprehensive Plan and public forum.

• Adopted 2021 by-laws as amended (unanimous)
• Rescheduled March meeting to March 3, 2021 (unanimous)
• Approved January 5, 2021 minutes (unanimous)
• Adopted February 1, 2021 agenda (unanimous)

Board of Supervisors

The Board of Supervisors will review updates to the Comprehensive Plan and Zoning Ordinance. The agenda also includes a discussion regarding a new parcel for a water tower location at the Central Garage Water System.

• Discussion of parcel for New Water Tower Location Central Garage Water System
• Resolution 21-07 to amend the FY21 Capital Fund Budget
• Five real estate tax refunds due to erroneous assessments on various parcels
• Personal property tax refund for a 2020 Hyundai Kona
• Presentation of the Comprehensive Annual Financial Report (CAFR)

The Board approved Resolution 21-06 accepting a $41,914.54 gift from the Upper Mattaponi Indian Tribe for mill work, repaving, and grading of a shared parking lot. They also approved moving forward with locating a parcel on Kelley Lane for a new water tower, and tabled Resolution 21-07 regarding a $633,462.42 capital fund reappropriation pending required advertising. The consent agenda was approved unanimously.

• Approved Resolution 21-06 accepting $41,914.54 gift from Upper Mattaponi Tribe (5-0)
• Approved moving forward with locating water tower parcel on Kelley Lane (5-0)
• Tabled Resolution 21-07 reappropriating $633,462.42 in capital funds (5-0)
• Approved consent agenda (5-0)

Board of Zoning Appeals

The King William County Board of Zoning Appeals will hold a public hearing on a variance request (V-04-20) from Paige Kuhlmey to reduce the required side yard setback from 15 feet to 2 feet to build a metal outbuilding with a lean-to at 7284 East River Road. The board will also organize for the calendar year 2021, elect officers, adopt by-laws, and review the 2020 annual report. The meeting will be held virtually via Zoom.

• Public hearing on variance V-04-20 for a 24' x 30' metal outbuilding with a 24' x 40' lean-to at 7284 East River Road
• Staff recommends modifying the request to a 7.5 ft. setback instead of the requested 2 ft.
• Election of Board Chairman, Vice-Chairman, and Secretary for 2021
• Adoption of Board of Zoning Appeals By-Laws
• Approval of the 2020 Board of Zoning Appeals Annual Report

The King William County Board of Zoning Appeals denied a variance request (V-04-20) from Paige Kuhlmey to reduce the required setback from 15 feet to 2 feet for a 24' x 30' metal outbuilding, following staff and health department recommendations due to the location over a septic tank and drain field. The board also denied the 2020 annual report as presented, requesting revisions for conciseness and formatting. Other actions included adopting the meeting agenda with a reordering of items and approving the previous meeting's minutes.

• Denied variance V-04-20 for setback reduction from 15' to 2' (unanimous)
• Denied 2020 BZA Annual Report as presented (unanimous)
• Adopted meeting agenda with item 7 moved to first business (unanimous)
• Approved previous meeting minutes (unanimous)

Historical Preservation and Architectural Board

The board will conduct a work session via Zoom to discuss handbook updates, goals for 2021, and NPS documents. The meeting also includes discussion of a letter intended for new property owners and the GPS project.

• Discussion of Handbook Additions (Accomplishments and 2021 Goals)
• Review of NPS Documents
• Drafting of Letter to New Property Owners
• GPS Project discussion

The Historical Preservation Architectural Review Board held a work session via Zoom, approving the minutes from November 12, 2020, and unanimously approving a request to use a copper downspout to conceal the HVAC line set at the Historic Courthouse. The board also revised a 2021 goal regarding GPS maps and discussed adding NPS documents to the handbook. No other substantive decisions were made; the GPS project remains on hold.

• Approved minutes from November 12, 2020 meeting (unanimous)
• Approved copper downspout for HVAC line set at Historic Courthouse (consensus)
• Revised 2021 goal to include working with county and Historical Society on GPS map layers

Economic Development Authority

The King William County Economic Development Authority will hold its January 2021 meeting via Zoom, where it will elect officers for 2021, review the EDA's 2020 business, and consider the FY2022 budget proposal. The board will also receive updates from subcommittees on internet connectivity, business development, properties, workforce development, tourism, and agri-business, and discuss COVID-19 grant applications and the All Points Broadband project. No new business is listed.

• Election of EDA Officers for 2021
• Review FY2022 Budget Proposal
• COVID-19 Grant Applications
• All Points Broadband Update
• Sub-committee reports on internet connectivity, business development, properties, workforce, tourism, agri-business

The King William County Economic Development Authority re-elected Jay Brown as Chairman and Meade Rhoads as Vice Chair for 2021 after several members declined nominations. The board tabled four pending COVID-19 grant applications totaling $12,000 until after budget discussions in February. All Points Broadband provided an update on the broadband project, but details were limited due to an FCC-imposed quiet period ending January 29, 2021.

• Re-elected Jay Brown as Chairman and Meade Rhoads as Vice Chair (unanimous)
• Approved meeting agenda as amended to allow All Points Broadband presentation (unanimous)
• Approved minutes of December 11, 2019 and December 9 & 23, 2020 meetings (unanimous)
• Tabled four COVID-19 grant applications totaling $12,000 until February budget discussion (consensus)
• Closed public comment period with no comments (unanimous)

Board of Supervisors

The King William County Board of Supervisors is holding a town hall meeting to present the current and proposed budget for fiscal year 2022 and to hear citizen comments. The presentation covers the county's financial strategy, debt, assessments, and capital needs. The board is seeking public input on the budget and the real property tax rate, with a public hearing scheduled for April 5, 2021.

• FY21 projected revenues total $25,674,511; expenditures include $9,549,802 for KWCPS support and $4,054,647 for debt service.
• County contribution to KWCPS in FY21 is $11,128,108, plus $1,017,918 in CARES Relief Funds.
• Debt benchmark is 3% of assessed values; county is at 1.26%.
• Capital needs include replacing a fire engine and backup ambulance via lease purchase.
• County plans to reduce real property tax rate, per Code of Virginia § 58.1-3321.

Board of Supervisors

The King William County Board of Supervisors is holding its annual organizational meeting to elect a chairman and vice-chairman, adopt by-laws and the 2021 meeting calendar, and set the FY2022 budget schedule. The board will also make appointments to several county commissions and boards. A work session will include updates on fire and EMS, a DEQ water withdrawal matter, the Motorola radio project, and a financial overview.

• Election of Board Chairman and Vice-Chairman
• Adoption of 2021 By-Laws and Rules of Procedure
• Adoption of FY2022 Budget Schedule
• Appointments to Planning Commission, Recreation Commission, and other boards
• Work session: Fire and EMS update, DEQ water withdrawal, Motorola radio project

Planning Commission

The King William County Planning Commission will hold its organizational meeting for 2021, electing a chairman, vice-chairman, and secretary, and adopting the commission's bylaws for the year. The commission will also review and approve the 2020 annual report and receive staff reports on zoning, violations, building, and land disturbance activities. The meeting will be held via Zoom only.

• Election of Commission Chairman, Vice-Chairman, and Secretary for 2021
• Adoption of Commission By-Laws for Calendar Year 2021
• Approval and adoption of 2020 Planning Commission Annual Report
• Review of December Zoning Log, Violation Log, Building Report, and Land Disturbance report

The King William County Planning Commission reorganized for 2021, unanimously electing Janie Rhoads as Chair and Stephen Greenwood as Vice-Chair, with Sherry Graham as Secretary. The commission approved the amended agenda (4-1) and the December 1, 2020 minutes as amended. It deferred adoption of the by-laws to the February meeting and recommended the 2021 Annual Report to the Board of Supervisors. Staff reported on the Berkley Group survey and Comprehensive Plan timeline, with no formal decisions on those items.

• Approved amended meeting agenda (4-1)
• Approved December 1, 2020 minutes as amended (unanimous)
• Elected Janie Rhoads as 2021 Chair (unanimous)
• Elected Stephen Greenwood as 2021 Vice-Chair (unanimous)
• Elected Sherry Graham as 2021 Secretary (unanimous)
• Deferred by-laws adoption to February meeting (unanimous)
• Recommended 2021 Annual Report to Board of Supervisors (unanimous)