Kent public meetings in 2023

Parks and Recreation Board

The board will review November revenue and expenditure reports alongside staff updates. An executive session is scheduled to consider the purchase, sale, or disposition of property.

• November Monthly Revenue Report
• November Monthly Expenditure Report
• Executive Session regarding potential property purchases or sales

City Council

The Kent City Council is scheduled to consider the 2024 city operating budget, which includes a 3 percent increase in water and sewer rates starting in January 2024. Officials will also vote on rezoning a parcel on Johnson Road to open space/recreational use, adopting revised design guidelines for development, and renewing the Portage County Public Defender contract. The meeting covers collective bargaining agreements for city unions and grant applications for water infrastructure and childcare stabilization.

• Rezoning parcel #17-046-00-00-019-009 on Johnson Road from medium residential (R-2) to open space/recreational (O-R).
• Adoption of revised Design Guidelines replacing current zoning code standards.
• 3 percent water and sewer rate increases beginning with the January 2024 billing cycle.
• Renewal of the Portage County Public Defender contract for calendar year 2024.
• Approval of collective bargaining agreements for AFSCME, FOP, and IAFF Local #721 covering November 2023 through October/December 2026.

Board of Health

The Kent City Health Board will review November 2023 expenditures and department reports. The board is also scheduled for a second reading of Resolution 2023-006 regarding food service license fees. Discussion includes updates on the PHEP Grant and a draft travel plan for Kent City Schools.

• Second reading of Resolution 2023-006 Food Service License Fees
• Review of November 2023 expenditures and encumbrances
• Discussion of Kent City Schools Travel Plan draft
• PHEP Grant updates

City Council

The meeting includes a public hearing regarding proposed map amendments to the Kent Zoning Code. Various committees will discuss updates on Safety Town, the City Administration Building, and Johnson Road rezoning. The Finance Committee is scheduled to review the 2024 City Operating Budget.

• Public hearing for proposed map amendments to the Kent Zoning Code
• Rezoning of Johnson Road
• Review of the 2024 City Operating Budget
• Renewal of the City/Portage County Public Defender contract
• Update on the City Administration Building

City Council

The Kent City Council is meeting to review a charter amendment regarding voting ward apportionment for the March 19, 2024, primary election. The agenda also includes amendments to parking regulations and a settlement between the city and Eclipse.

• Charter amendment for voting ward apportionment (Draft 2023-061)
• Amendments to parking ordinances (Draft 2023-081)
• Settlement between the City of Kent and Eclipse (Draft 2023-086)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing and business meeting regarding several property variances. Items include requests for building setbacks, sign substitutions, and landscape buffer eliminations.

• 434 Stow Street: Variance to allow a 90-foot setback instead of the required 100 feet
• 1435 East Main Street: Substitution of nonconforming use for electronic sign alteration
• 305-307 S. Chestnut: Variance to allow a deck to project 8 feet into a front yard setback
• 101 E. Crane Avenue: Variances to eliminate required 20-foot landscape buffers
• 234 S. Water Street: Substitution of nonconforming use for a pole sign and a height variance

Parks and Recreation Board

The board will review monthly revenue and expenditure reports for October. Staff will also provide updates via the Park, Recreation, and Director reports.

• October Monthly Revenue Report
• October Monthly Expenditure Report
• Park Report
• Recreation Report
• Director Report

City Council

The council is considering grant applications totaling over $6 million for road construction projects. Members will also review charter amendments regarding ward apportionment and various board appointments. Additionally, the Finance Committee proposed selling two North Water Street parcels to develop an Italian restaurant.

• $6,068,800 in grant applications for SR59, North Main Street, and Mogadore Road
• Sale of 252 N. Water Street and a vacant lot for $140,000 to develop an Italian restaurant
• Ordinance restricting motor vehicle engines from running while unoccupied
• Charter amendment regarding voting ward apportionment

Board of Health

The Kent Board of Health will review October 2023 statistical and director reports. The board is also scheduled to consider Resolution 2023-006 regarding food service license fees and the approval of a Permitum contract.

• Resolution 2023-006: Food Service License Fees
• Approval of Permitum Contract
• October 2023 Expenditures and Encumbrances
• October 2023 Statistical Report

General

The Special City Council meeting includes a Committee of the Whole session for board and commission interviews. The council will also enter an executive session to discuss these appointments.

• Board and Commission Interviews
• Executive Session regarding Board and Commission Appointments

Architectural Review Board

The Architectural Review Board will review a proposal for new signage at 425 Franklin Avenue. The board will also review the meeting summary from August 7, 2023.

• Signage review for Advanced Display, Salon Next at 425 Franklin Avenue
• Review of August 7, 2023 meeting summary

Planning Commission

The Planning Commission will consider a conditional use certificate for retail at 706 South Water Street. The body will also review a map amendment to change two residential parcels to open space recreation zoning.

• Conditional Zoning Use Certificate and Site Plan for Amira Omran LLC at 706 South Water Street
• Map Amendment to change parcels #17-046-00-00-018-00 & #17-046-00-00-019-007 from R-2 to O-R zoning

Sustainability Commission

The Sustainability Commission will hold a working session on the Climate Action Plan. This session is facilitated by Julie Morris.

• Working session – Climate Action Plan

City Council

Kent City Council committees will meet to discuss several municipal items. The agenda includes updates on City Hall construction, ward boundary ballots, and the city's tax ordinance. Committees will also review capital projects and grant applications.

• Update on City Hall Construction
• Proposed Ward Boundaries Ballot Update
• Idling Car Ordinance discussion
• Proposed 2024-2028 Capital Plan Update
• Proposed update to the City's Tax Ordinance

Civil Service Commission

The Kent Civil Service Commission will meet to approve minutes, consider a police promotion, and discuss creating eligible lists for Fire Chief, Water Reclamation Facility Chief Operator, and Senior Engineer positions, including exceptional appointments. The agenda also includes a request to review and approve an updated Senior Engineer job description.

• Promotion of Joseph Hadaway from Police Officer to Police Sergeant, effective September 25, 2023
• Request to create an eligible list for Fire Chief
• Request to create an eligible list for Water Reclamation Facility Chief Operator with exceptional appointment
• Request to create an eligible list for Senior Engineer with exceptional appointment
• Request for review and approval of updated Senior Engineer job description

City Council

The City Council will consider a charter amendment regarding ward apportionment and several utility ordinances. The meeting also includes a public hearing for the PY2022 Consolidated Annual Performance and Evaluation Report.

• Charter Amendment regarding voting ward apportionment
• Easement for road and public utility at 200 West Williams Street
• Memorandum of Understanding with Kent State University for 24" waterline relocation
• $1,000 PEP grant application for the Health Department
• $25,000 HEAL grant acceptance for the Health Department

Planning Commission

The Commission will consider a comprehensive sign plan for Schramm Signs at 1629 East Main Street. Additionally, the body will review a request from Amira Omran LLC for a Conditional Zoning Use Certificate and Site Plan at 706 South Water Street.

• Sign plan approval for Schramm Signs, Marcos Pizza at 1629 East Main Street
• Conditional Zoning Use Certificate and Site Plan for Amira Omran LLC at 706 South Water Street

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request regarding The Zephyr at 106 West Main Street. The applicant seeks several variances related to the required distance between an accessory structure and property lines.

• Variance for accessory structure distance from principal building (14 feet instead of 15)
• Variance for accessory structure distance from south property line (9 feet instead of 10)
• Variance for accessory structure distance from north property line (9 feet instead of 10)
• Variance for accessory structure distance from east property line (5 feet instead of 10)

General

The City Flag Committee is discussing the rollout of the city flag, including ideas for local business involvement and potential vendors. The committee is also working to refine documentation regarding official symbolism, colors, and proportions for presentation to council.

• Update on flag rollout and local business involvement
• Discussion of a potential flag vendor
• Development of a webpage using Cedar Rapids, Iowa as a guide
• Refinement of official symbolism documentation for council presentation
• Definition of official shades of blue and green and proportions

Board of Health

The board will discuss the Housing Program and a request for exemption from Delta Sigma Pi. Action items include reviewing food safety suspensions and approving adult vaccine fees. The meeting also includes health department statistical reports for August and September 2023.

• Resolution 2023-003: Food Safety suspension or revocation
• Resolution 2023-004: Immediate danger food safety suspension
• Resolution 2023-005: Approval of adult vaccine fees
• Resolution 2023-002: HSTS and PWS Contract with PCHD
• Discussion regarding the Housing Program

City Council

City Council committees will meet to review the New City Hall construction update. The agenda also includes discussions on 24-hour parking limits, an idling car ordinance, and a water line relocation MOU with Kent State University.

• New City Hall construction update
• Review of 24-hour parking limits (KCO 351.13)
• Discussion of an idling car ordinance
• MOU for a 24" water line relocation with Kent State University
• Public hearing on the impact of corporate campaign contributions

Sustainability Commission

The Sustainability Commission will hold a working session regarding the Climate Action Plan. This session is facilitated by Julie Morris. Other agenda items include call to order and open comments.

• Working Session – Climate Action Plan

Parks and Recreation Board

The meeting consists of routine procedural items, including the approval of previous minutes and staff updates. The board will also review August revenue and expenditure reports and hold an executive session regarding personnel matters.

• Approval of minutes from the August 10, 2023, meeting
• Review of August monthly revenue report
• Review of August monthly expenditure report
• Executive session regarding public employee appointments or compensation

City Council

The City Council is reviewing several legislative items including a proposed change to ward apportionment and liquor license transfers. Other discussed actions include amending downtown parking hours, selling surplus city vehicles, and adjusting budget appropriations.

• Charter amendment to change ward differential from 10% to 15%
• TREX Liquor License request for Fast Mex LLC at 164 East Main Street
• Amendment to municipal parking lot hours changing restrictions from 2:30 am to 5:30 am
• Sale of surplus City vehicles, large equipment, and trailers via auction
• 2023 budget appropriation amendments

Planning Commission

The Planning Commission will conduct a work session regarding design guidelines. The agenda also includes a review of the June 20, 2023, meeting minutes.

• Design guidelines work session

General

The Civil Service Commission will meet to approve minutes from August 21, 2023, and review requests for new eligible lists in the police and utilities departments. The agenda also includes a notification of a new hire for the Community Development department.

• Request to create an eligible list for Detention Officer
• Request to create an eligible list for Clerk/Dispatcher (Entry level)
• New hire: Joshua Appleman, Construction Clerk
• Request to create an eligible list for Water Reclamation Facility Manager via Exceptional Appointment

Sustainability Commission

The Sustainability Commission is scheduled to conduct a working session regarding the Climate Action Plan. This session will be facilitated by Julie Morris.

• Working session – Climate Action Plan

The Commission held a brief formal meeting before adjourning to a working session. Members reviewed the new City Sustainability Overview webpage and discussed the 2023-2028 CAP Initiative Workplan and GHG Inventory updates.

• Adjourned formal meeting to enter working session (unanimous)

City Council

City Council committees will meet on September 6, 2023, to review several municipal items. Discussions include revised ward apportionment, the City Administration Building construction update, and a TREX agreement for Fast Mex, LLC.

• Revised Ward Apportionment
• City Administration Building construction update
• TREX Agreement: Fast Mex, LLC
• Kent State 5 K road closure
• Proposed text amendment to Chapter 355 regarding municipal parking lots

City Council voted to send a charter amendment to voters to increase the allowable population differential between wards from 10% to 15%. The council also approved a TREX agreement for a new restaurant in Acorn Alley.

• Approved charter amendment to revise ward apportionment differential from 10% to 15% (4-2-0)
• Approved Fast Mex, LLC TREX agreement for 164 East Main Street (6-0-0)

General

The Civil Service Commission will meet to approve June 26, 2023 minutes and appoint Matthew Hathaway as a new member. The commission will also review and decide on a protest regarding a Sergeant written exam. The agenda includes several personnel changes within the police, fire, and utility departments.

• Appointment of Matthew Hathaway to the Civil Service Commission
• Review and decision on a Sergeant written exam protest
• Police department retirements for Peter Drake Oldham, Jr. and Ron Gardner
• Fire department promotions for Jeffrey Tyler and Gregory Miller
• Request to extend the Account Clerk Eligible list

The Commission approved a Sergeant Promotional protest by removing a specific exam question for all candidates. The board also extended an eligible list for the Budget and Finance department and updated a job description for the Water Reclamation Facility Manager.

• Approved June 26, 2023 meeting minutes (3-0)
• Approved Sergeant Promotional protest and threw out question #41 for all officers (3-0)
• Extended Account Clerk Eligible list to expire August 11, 2024 (3-0)
• Approved updated Water Reclamation Facility Manager job description (3-0)

Board of Zoning Appeals

The Board will consider several property variances involving accessory structures and fences. These items include requests for height and setback adjustments at 219 East Williams Street, a fence height increase at 234 Gougler Avenue, and structure placement at 5123 Sunnybrook Road.

• 219 East Williams Street: variance for accessory structure side yard setback and height
• 234 Gougler Avenue: variance to allow a 6-foot tall fence instead of the 4-foot maximum
• 5123 Sunnybrook Road: variance to locate an accessory structure in front of the primary structure

The Board of Zoning Appeals approved three variance requests regarding accessory structures and fence height. All three motions passed with unanimous 3-0 votes.

• Approved variance for 219 E. Williams St. to allow accessory structure addition 1-foot 6 inches from side property line (3-0)
• Approved variance for 219 E. Williams St. to allow accessory building height of 15-foot 8 inches (3-0)
• Approved variance for 234 Gougler Ave. to allow a 6-foot tall fence where 4 feet is the maximum (3-0)
• Approved variance for 5123 Sunnybrook Rd. to allow an accessory structure to be located in front of the primary structure (3-0)
• Approved June 19, 2023 meeting minutes (3-0)

City Council

The City Council will review committee recommendations regarding public health, zoning, and infrastructure. Key items include regulating the number of tobacco retailers and approving a $666,000 grant for transportation improvements. The agenda also includes street closures for local events and updates to the city's zoning code.

• Ordinance to establish tobacco retailer density and proximity provisions
• Acceptance of a $666,000 ODOT grant for the SR 59 Alternative Transportation Improvement Project
• Renewal of the School Resource Officer agreement with Kent City Board of Education
• Approval of zoning code amendments to add new regulations and clarifying language
• Street closure on North Water Street for the 'Flashes First' event

Council passed ordinances to establish tobacco retailer density and proximity limits and to amend the city's zoning code. The city also extended the School Resource Officer program agreement and approved a street closure for a student welcome event.

• Adopted Ordinance 2023-049 to establish tobacco retailer density and proximity provisions (8-0-0)
• Adopted Ordinance 2023-050 extending the School Resource Officer program agreement until May 23, 2024 (8-0-0)
• Adopted Ordinance 2023-051 to amend the city's zoning code (8-0-0)
• Adopted Ordinance 2023-052 for the closure of North Water Street on August 24, 2023 (8-0-0)
• Approved City/County project agreement for Stow/Summit Street Bridge & Pedestrian improvement
• Authorized acceptance of ODOT grant funds for SR 59 Alternative Transportation Improvement Project
• Authorized temporary use of Budweiser products in the DORA for August 16, 2023
• Authorized staff to further review Ward revisions

Planning Commission

The meeting agenda consists primarily of procedural items and a work session regarding design guidelines. The commission will also review the minutes from the June 20, 2023, meeting.

• Design guidelines work session

Parks and Recreation Board

The meeting consists of procedural reviews and staff reports. The board will review monthly revenue and expenditure reports for July and hear updates from department staff.

• July monthly revenue report
• July monthly expenditure report
• Executive session regarding personnel matters

The board reviewed staff reports regarding park installations and upcoming events. No substantive motions were voted on or decided during the meeting.

Standing Rock Cemetery

This is a routine procedural meeting of the Standing Rock Cemetery board. The agenda includes approving minutes, accepting the financial statement, approving vouchers, and reviewing the fuel report. No major decisions or public hearings are listed.

• Approve minutes
• Accept financial statement
• Approve vouchers
• Fuel report

The Trustees approved the meeting minutes from July 2023, accepted the July 2023 financial statement, and approved vouchers for payment. Superintendent Roger Donell reported that the maintenance building roof will require replacement next year.

• Approved July 2023 meeting minutes
• Accepted July 2023 financial statement
• Approved vouchers for payment

Board of Health

The Kent Board of Health will discuss updates regarding harm reduction. The meeting includes reviews of the July 2023 statistical report and the Director's report. The board will also address expenditures and encumbrances for July 2023.

• Update on Harm Reduction
• July 2023 Statistical Report
• Director's Report
• July 2023 expenditures and encumbrances

Architectural Review Board

The Kent Architectural Review Board is scheduled to discuss proposed signage at 124 E. Main Street and 125 S. Water Street. The board will also review the meeting summary from July 18, 2023.

• Signage review for 124 E. Main Street (ARB23-006)
• Signage review for 125 S. Water Street (ARB23-008)

The board granted Certificates of Appropriateness for proposed signs at 124 E. Main Street and 125 S. Water Street. The board also approved the meeting summary from July 18, 2023.

• Approved Certificate of Appropriateness for sign at 124 E. Main Street as presented (3-1)
• Approved Certificate of Appropriateness for blade sign at 125 S. Water Street with a black bracket instead of white (4-0)
• Approved July 18, 2023 Meeting Summary (3-0-1)

Shade Tree Commission

The Shade Tree Commission will review staff reports regarding tree planting, removals, and pruning. The meeting also includes discussion of the S Water St median and N Mantua planting.

• Staff report on planting, removals, and pruning
• Discussion of S Water St median
• New business regarding N Mantua planting

The commission discussed planning a tree giveaway for 2023 and the potential use of tree diapers in the median near Bob Evans. Staff provided updates on tree planting and pruning schedules for Harris Street, Riverbend, and Columbus Street.

• Agreed to meet again on February 6, 2023
• Proposed testing tree diapers in the median near Bob Evans

Sustainability Commission

The Sustainability Commission will hold a working session on the Climate Action Plan, facilitated by Julie Morris. The agenda also includes call to order and open comments.

• Working session on the Climate Action Plan

The commission held a formal meeting and working session to discuss recycling discrepancies and Climate Action Plan (CAP) outreach. No substantive votes were taken during the session, and the decision to table at the September Farmer's Market was deferred.

• Adjourned formal meeting to enter working session (unanimous)
• Tabled decision on September Farmer's Market tabling

General

The Special City Council meeting includes discussion of Draft Resolution 2023-048. This draft supports the League of Women Voters' recommendation to vote 'no' on Issue 1.

• Draft Resolution 2023-048 regarding the 'no' vote on Issue 1

City Council passed Resolution 2023-048, which supports the League of Women Voters in urging a "no" vote on Issue 1 for the August 8, 2023 election. The resolution was adopted after the council voted to suspend the three readings requirement.

• Approved Resolution 2023-048 to oppose Issue 1 (8-0-0)

City Council

City Council committees will meet to discuss various municipal updates and proposals. The session includes a public hearing for comments on proposed text amendments to several chapters of the City of Kent Zoning Code. Other committee discussions cover KSU updates, new city hall construction, and vape density proposals.

• Public hearing on proposed text amendments to the City of Kent Zoning Code
• Discussion regarding vape density proposals and moratorium options
• Update on New City Hall construction
• Agreement with Portage County for Stow/Summit Street Bridge and pedestrian improvements
• Renewal of the School Resource Officer Agreement

City Council voted down a motion to accept updated ward maps based on 2020 Census data. The meeting also included updates on Kent State University enrollment, new City Hall construction, and a proposal to limit vape shop density.

• Rejected motion to accept 2020 Census ward revisions (3-4-0)

City Council

The City Council is reviewing several ordinance updates and grant applications. Proposed actions include a 120-day trial of noise restrictions in the DORA district and authorization of funding requests for water infrastructure.

• Proposed 120-day trial of noise restrictions in the DORA district
• $622,700 in grant applications for WRF Primary Clarifier and Water Tank Rehabilitation
• $34,000 ARPA grant for police and fire recruitment and retention
• Ordinance to update the City's codified ordinances
• Funding application for the SR59 alternative transportation project

Council approved a 120-day trial to restrict loud noise in the DORA district during late-night hours. The body also authorized an employment contract for City Manager David Ruller and approved several grant applications and budget submissions.

• Approved 120-day trial to restrict loud noise in DORA district after 11 pm (Sun-Thu) and 12 am (Fri-Sat) (9-0-0)
• Approved employment contract for City Manager David Ruller (9-0-0)
• Approved updates to the City's Ordinance Book (9-0-0)
• Authorized $3 million CMAQ grant application for SR859 Alternative Transportation Project (9-0-0)
• Authorized OPWC grant requests for WRF Primary Clarifier Project and Water Tank Rehabilitation (9-0-0)
• Authorized submission for additional State ARPA funding for public safety recruitment (9-0-0)
• Authorized submission of 2024 Tax Budget to Portage County Auditor (9-0-0)
• Accepted $180 donation from Kent Jaycees for Parks and Recreation teen scavenger hunt (9-0-0)

Architectural Review Board

The Architectural Review Board will review two applications regarding signage. This includes a review of proposed signage for 124 E. Main Street and a comprehensive sign plan for 228 GOUGLER AVENUE.

• Signage review at 124 E. Main Street
• Comprehensive sign plan review for 228 GOUGLER AVENUE

The Architectural Review Board approved a comprehensive sign plan for 228 Gougler Avenue. A request for a blade sign at 124 E. Main Street was continued to the next meeting.

• Approved comprehensive sign plan for Unitarian Universalist Church at 228 Gougler Ave (3-0)
• Continued case ARB23-006 for blade sign at 124 E. Main St to next meeting
• Approved June 6, 2023 Meeting Summary (3-0)
• Excused Howard Boyle from the meeting (3-0)

Parks and Recreation Board

The Kent Parks and Recreation Board will review monthly revenue and expenditure reports for June. The meeting also includes staff updates and approval of minutes from the June 15, 2023, meeting. No specific new business or projects are detailed in this agenda.

• June monthly revenue report
• June monthly expenditure report
• Approval of June 15 Park Board minutes

The board approved the minutes from the previous meeting. Staff provided updates on summer camp enrollment, park facility repairs, and upcoming events. No other substantive legislative actions were taken.

• Approved previous meeting minutes (unanimous)

Standing Rock Cemetery

This is a routine procedural meeting of the Standing Rock Cemetery board. The agenda contains only standard administrative items: approving minutes, accepting the financial statement, approving vouchers, and reviewing a fuel report. No substantive decisions or public hearings are listed.

• Approve minutes
• Accept financial statement
• Approve vouchers
• Fuel report

The trustees approved the June 2023 meeting minutes, financial statements, and payment vouchers. The board received reports on a completed paving project and ongoing tree removal.

• Approved June 2023 meeting minutes
• Accepted June 2023 financial statement
• Approved vouchers for payment

General

The Health Board will review the June 2023 statistical report and the 2023 strategic plan. The meeting includes discussions regarding smoked foods guidance and semi-public sewers. Members will also approve minutes from May and June 2023.

• Discussion of smoked foods guidance
• Discussion of semi-public sewers
• Review of the 2023 Strategic Plan
• June 2023 Statistical Report

City Council

City Council committees will meet to discuss several municipal matters. The session includes a public hearing regarding the Annual Tax Budget for the fiscal year ending December 31, 2024. Other discussions include grant requests and updates on city guidelines.

• Public hearing on the City of Kent Annual Tax Budget for the fiscal year ending December 31, 2024
• ARPA First Responder Grant of $34,000 for recruitment services
• Ohio Public Works Commission grant requests
• Update on design guidelines
• Discussion regarding business district noise

Council approved a trial noise ordinance for the business district and authorized grant applications for utility rehabilitation and police recruitment. They also approved the 2024 tax budget and updated codified ordinance book pages.

• Approved trial noise ordinance for business district (7-0-0)
• Authorized $380,000 in Ohio Public Works Commission grant requests for water tank and clarifier rehabilitation (7-0-0)
• Authorized ARPA First Responder grant request for $30,000 recruitment services (7-0-0)
• Authorized 2024 Tax Budget (7-0-0)
• Approved budget appropriation request (7-0-0)
• Approved codified ordinance book replacement pages (7-0-0)
• Excused Mr. Kuhar and Ms. Shaffer Bish (7-0-0)

General

The Special City Council meeting includes the authorization of Draft No. 2023-039, which adopts the city's tax budget for the fiscal year beginning January 1, 2024. The council will also enter an executive session to consider personnel matters.

• Authorization of Draft No. 2023-039 (2024 tax budget)
• Executive session regarding public employee or official personnel matters

City Council adopted the tax budget for the fiscal year beginning January 1, 2024. The council also approved a payout of accrued unused leave balances for Chief Meyer in anticipation of retirement or resignation.

• Adopted Resolution 2023-039 regarding the 2024 tax budget (7-0-0)
• Approved payout of accrued unused leave balances for Chief Meyer (7-0-0)

General

The Sustainability Commission will hold a working session regarding the Climate Action Plan, facilitated by Julie Morris. The meeting also includes call to order and open comments.

• Working session – Climate Action Plan

The Commission adjourned its formal meeting immediately to hold a working session focused on the Climate Action Plan (CAP). Members identified individual areas of interest within the CAP and discussed strategies for building a City-Business Climate Alliance. No formal votes were taken other than the motion to adjourn.

• Approved motion to adjourn formal meeting to enter working session (unanimous)

General

The Kent City Health Board is discussing initiating a contract between AxcessPointe, the Mental Health and Recovery Board, and the Board of Health for a Safe Syringe program. No prior minutes from Harm Reduction were presented for approval.

• Proposed contract for a Safe Syringe program involving AxcessPointe and the Mental Health and Recovery Board

General

The commission will consider revisions to the Civil Service Rules and Regulations publication. The agenda also includes requests to establish eligible lists for compliance and code enforcement positions, as well as police and utility personnel changes.

• Approval of revisions to the Civil Service Rules and Regulations publication
• Request to establish an eligible list for a Compliance Officer
• Request to amend Lateral Transfer experience requirements
• Request to establish an eligible list for a Code Enforcement Officer
• Personnel changes in the police and utilities departments

The Commission approved revisions to the Civil Service Commission Rules and Regulations. It also established eligible hiring lists for Compliance Officer and Code Enforcement Officer positions. A change to the Lateral Transfer process was accepted to remove the two-year full-time requirement.

• Approved May 22, 2023 meeting minutes (2-0)
• Approved June 08, 2023 meeting minutes (2-0)
• Accepted amendment to Lateral Transfer process removing two-year full-time requirement (2-0)
• Established eligible list for Compliance Officer (2-0)
• Established eligible list for Code Enforcement Officer (2-0)
• Approved revisions to Civil Service Commission Rules and Regulations (2-0)

City Council

The Kent City Council will consider adopting a new official flag design and appointing a member to the Civil Service Commission. The council will also review an ordinance regarding a grant from the NOPEC Foundation up to $40,000. Additionally, the Health & Safety Committee will discuss city-wide low-frequency noise and bike helmet distribution.

• Adoption of a new official flag design for the City of Kent
• Appointment to the Civil Service Commission
• Authorization of a NOPEC Foundation grant up to $40,000
• Distribution of bike helmets by the Health Department
• Investigation into low-frequency noise within the city

City Council approved a new official flag design and allocated $1,500 for its rollout at the Heritage Festival. The council also authorized a grant request for residential energy efficiency and appointed a new member to the Civil Service Commission.

• Adopted new official city flag design (8-0-0)
• Approved $1,500 for city flag rollout (8-0-0)
• Appointed Matthew Hathaway to the Civil Service Commission (8-0-0)
• Approved grant request up to $40,000 from NOPEC Foundation for residential energy efficiency study (8-0-0)
• Authorized acceptance and distribution of bike helmets by Kent City Health Department (8-0-0)
• Authorized staff to monitor general low-frequency noise in the city (8-0-0)
• Referred discussion on vape and medical marijuana shop moratorium to Health and Safety Committee (8-0-0)
• Approved $400 donation for Parks and Recreation memorial tree program (8-0-0)

Planning Commission

The Commission will review a comprehensive sign plan for Schramm Signs/Marcos Pizza at 1629 East Main Street. Members will also review and comment on proposed text amendments to several chapters of the Kent Zoning Code. A work session regarding design guidelines is also scheduled.

• Sign plan approval for Schramm Signs/Marcos Pizza at 1629 East Main Street
• Proposed zoning code text amendments for Chapters 1105, 1106, 1109, and 1111
• Design guidelines work session

The Planning Commission recommended that City Council hold a public hearing to adopt text amendments to Zoning Code Chapters 1105, 1106, 1109, and 1111. These changes address lighting, signage, accessory structures, and sexually oriented product shelf space. A sign plan for Marco's Pizza was continued to a future meeting.

• Recommended City Council hold a public hearing to adopt Zoning Code text amendments (4-0)
• Approved appointment of Amanda Edwards to the Community Reinvestment Area Review Board (unanimous)
• Continued Case PC23-005 (Schramm Signs, Marco's Pizza) to July 11, 2023
• Approved August 16, 2022 minutes (3-0-1)
• Approved October 18, 2022 minutes (3-0-1)
• Approved November 15, 2022 minutes (3-0-1)
• Approved March 7, 2023 minutes (4-0)
• Approved April 18, 2023 minutes (3-0-1)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request from Kardell Jackson regarding the property at 1228 Garth. The applicant is seeking permission to construct a 6-foot-tall fence where the maximum allowed height is 4 feet.

• Variance request (BZ23-009) for a 6-foot fence at 1228 Garth

The Board granted a variance to allow a 6-foot-tall fence at a property where the maximum height allowed is 4 feet. The decision was based on the practical difficulty of the property having two front yards.

• Approved variance for Kardell Jackson at 1228 Garth Dr. to allow a 6-foot-tall fence (3-0)
• Approved April 17, 2023 meeting minutes (3-0)
• Approved May 15, 2023 meeting minutes (3-0)

Parks and Recreation Board

The board will review April and May revenue and expenditure reports. The agenda also includes staff updates from the parks, recreation, and director departments.

• Review of April/May monthly revenue report
• Review of April/May monthly expenditure report
• Approval of March 16 and April 4 meeting minutes

The board approved the minutes from the previous meeting. Staff provided updates on park maintenance, summer camp enrollment, and upcoming budget planning for 2024.

• Approved last meeting's minutes (unanimous)

Board of Health

The Kent Board of Health will review May 2023 reports and expenditures. Discussion items include a care coordination hub, harm reduction, and work schedules. The board will also consider a memorandum of understanding with Kent State University.

• MOU for Academic Health Department with Kent State University
• Community Action Care Coordination HUB discussion
• Special Board meeting for Harm Reduction discussion
• May 2023 Expenditures and Encumbrances review

Sustainability Commission

The Sustainability Commission will hold a working session regarding the Climate Action Plan. No other substantive items are listed for this meeting beyond procedural calls to order and adjournment.

• Working Session – Climate Action Plan

The Commission voted unanimously to add the Good of the Order/Public Comment item back to the formal meeting agenda. Members also coordinated outreach for the Heritage Festival and discussed progress on Climate Action Plan (CAP) initiatives.

• Approved adding Good of the Order/Public Comment back to formal agenda (Unanimous)
• Decided to table at the Heritage Festival on July 1st from 11am to 3pm
• Agreed to use a broad overview of the CAP for initial public tabling information

Standing Rock Cemetery

The Standing Rock Cemetery board will review minutes, financial statements, and vouchers. The agenda also includes a fuel report and discussion regarding Roger Donell's retirement.

• Approval of minutes
• Acceptance of financial statement
• Approval of vouchers
• Fuel report
• Roger Donell retirement

The trustees approved the May 2023 meeting minutes, financial statements, and vouchers for payment. Clerk Jean Chrest reported that the paving project has started.

• Approved May 2023 meeting minutes
• Accepted May 2023 financial statement
• Approved vouchers for payment

City Council

City Council approved a new city flag design based on a committee recommendation and public survey. The council also received updates on the new city administration building and a pilot 4-day work week for some city staff.

• Approved new city flag design (9-0-0)

Architectural Review Board

The Architectural Review Board will conduct a work session regarding Design Guidelines. The meeting also includes a review of the April 4, 2023, meeting minutes.

• Design Guidelines Work Session
• Review of April 4, 2023, Meeting Minutes

The board conducted a work session to gather comments and critiques on a draft design guidelines document. No votes were taken on the guidelines themselves; the board only approved the minutes from the April 4, 2023 meeting.

• Approved April 4, 2023 Meeting Summary (4-0-1)

Shade Tree Commission

The Shade Tree Commission will review staff reports regarding tree removals, trimming, and planning. The meeting also includes discussion of the SR 43 median and a software update.

• Staff report on tree removals, trimming, and planning
• Discussion of SR 43 median
• Software update

City Council

The Special City Council meeting includes a third reading of Ordinance 2023-030. This ordinance proposes accepting a bid from Republic Services for the collection of refuse and recycled materials.

• Ordinance 2023-030: Accepting a bid from Republic Services for refuse and recycling collection

City Council

The Special City Council meeting includes a second reading of Ordinance 2023-030. This ordinance proposes accepting a bid from Republic Services for the collection of refuse and recycled materials.

• Bid acceptance from Republic Services for refuse and recycling collection

City Council voted to accept a bid from Republic Services for the collection of refuse and recycled materials from city customers. The decision replaces the previous system with Portage County Recycling.

• Suspended three readings of Draft 2023-030 (7-1-0)
• Approved Ordinance 2023-030 to accept Republic Services bid (6-2-0)

General

The committee will review updates on data collection and prepare a presentation for City Council. The discussion includes recommendations for a new flag design, official wording, and rollout plans.

• Update on data collection
• Presentation preparation for City Council
• Recommendation for new flag design
• Discussion of ordinance and rollout process
• Review of vendors for flags and merchandise

The committee approved the minutes from the February 27 meeting. A presentation of information and a final recommendation for the City Council were reviewed for a June 7 date.

• Approved February 27 meeting minutes (4-0-1)

General

The Civil Service Commission is meeting to approve previous minutes and review personnel updates across several departments. The agenda includes new hires and resignations for the Police, Fire, and Utilities departments. The commission will also address promotional assessment results for fire officers and a position exemption request.

• Promotional assessment results for Fire Lieutenant and Fire Captain
• Police personnel changes including one resignation and one new hire
• New hires for Firefighter/Paramedic positions in the Fire Department
• Personnel changes in Utilities, including a new Chief Operator Water Treatment
• Request for an exemption for the Laboratory Technician Water Treatment position

The Civil Service Commission approved the creation of an eligible list for a Laboratory Technician via the lateral transfer process. This action addresses a vacancy at the Water Treatment Plant. The commission also approved the minutes from the April 24, 2023 meeting.

• Approved April 24, 2023 meeting minutes (2-0)
• Established eligible list for Lateral Transfer Laboratory Technician (2-0)

City Council

The meeting includes a public hearing regarding the 2023 Community Development Block Grant Action Plan. Council will review several proposed ordinances, including trash services contracts and parking regulation changes. The Finance Committee is also reviewing a $4 million federal grant application for street improvements.

• $4 million federal grant application for East Main Street area improvements
• Trash services contract award to Republic Services
• Public hearing for the 2023 Community Development Block Grant Action Plan
• Parking regulation changes on Cuyahoga Street near the Old H-W Industries building
• $360,000 CDC Workforce Development grant and $70,832 Enhanced Operations grant

Council approved the 2023 Community Development Block Grant Action Plan and awarded the trash services contract to Republic Services. The city also appointed Jack Murphy to the PARTA board and updated parking fee penalties.

• Approved PY2023 CDBG Action Plan and funding (9-0-0)
• Awarded trash services contract to Republic Services (6-3-0)
• Appointed Jack Murphy to the PARTA Board (8-0-1)
• Approved Ordinance 2023-029 amending parking penalty Section 351.99 (9-0-0)
• Approved donation of a bench from Girl Scout Troop 91527 (9-0-0)
• Approved April 19 and May 3 regular meeting minutes (8-0-1)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request for the property at 423 Suzanne Drive. The applicants are seeking to reduce required setbacks for an accessory structure.

• Variance BZ23-007 regarding accessory structure setbacks at 423 Suzanne Drive

The Board of Zoning Appeals approved two variances for Tammy and Russell Shaffer to allow the construction of a carport. The decisions permit the structure to be located closer to the principal building and the side property line than normally required.

• Approved variance from Section 1106.10(A) to allow accessory structure 0 feet from principal building (4-0)
• Approved variance from Section 1106.10(A) to allow accessory structure 5 feet from side property line (4-0)

Standing Rock Cemetery

The meeting consists primarily of routine administrative tasks including approving minutes, financial statements, and vouchers. The agenda also includes a fuel report and the retirement of Roger Donell.

• Approval of minutes
• Acceptance of financial statement
• Approval of vouchers
• Fuel report
• Roger Donell retirement

The trustees approved the meeting minutes and financial statements for April 2023. They also approved vouchers for payment. The board received a report that road repairs will begin after Memorial Day.

• Approved April 2023 meeting minutes
• Accepted April 2023 financial statement
• Approved vouchers for payment

General

The committee will review statistics and comments from surveys and in-person interactions regarding the city flag. Members will discuss potential modifications to existing designs, such as colors and symbols. The meeting also includes planning for a presentation to City Council.

• Review of survey statistics and comments
• Discussion of design modifications including colors and symbols
• Planning for a presentation to City Council

Board of Health

The Kent Board of Health will review several departmental updates, including a PHEP grant report and a workforce development plan. The meeting also includes a discussion on community action care coordination and the approval of expenditures.

• PHEP Grant Report
• Workforce Development Plan
• Health Equity Update
• Community Action Care Coordination discussion
• Review of expenditures and encumbrances

Parks and Recreation Board

The May 4, 2023, meeting of the Kent Parks and Recreation Board contains only procedural boilerplate. No specific new business or substantive topics are listed for discussion or decision.

City Council

City Council committees will meet to discuss budget amendments, grant requests, and a 4-day work week pilot. The agenda also includes reviews of trash and recycling bids and parking ordinance penalties.

• Budget Appropriation Amendment #3
• 4 Day Work Week Pilot for Service Administration Complex
• Review and Acceptance of Trash and Recycling Bid
• Detachment of Land Request- Johnson Road
• E Main Street Improvements - Safe Streets for All Grant Request

City Council voted 9-0 to deny a resident's request to detach 38 acres of land from Kent to Franklin Township. The decision followed public comments and discussion about floodplain concerns, zoning, and neighbor objections. The motion was made by Heidi Shaffer Bish and seconded by Tracy Wallach.

• Denied detachment of land request for Johnson Road property (9-0)

General

The City of Kent and Franklin Township Trustees are meeting to consider several proposals regarding Standing Rock Cemetery. Proposed actions include fixing the 2023 cemetery tax rate at .60 mills for both jurisdictions and granting pay raises to cemetery personnel.

• Fixing the 2023 cemetery tax rate at .60 mills for Kent and Franklin Township
• Appointing a Franklin Township Trustee to the Standing Rock Cemetery Board of Trustees
• Granting salary and hourly pay raises to Standing Rock Cemetery personnel

The joint Franklin Township/Kent City Council meeting approved three resolutions: setting a 0.60-mill cemetery tax levy for 2023, appointing Glenn Russell to the Standing Rock Cemetery Board, and granting salary and hourly pay raises to cemetery personnel. All resolutions passed unanimously or with one abstention.

• Approved Joint Resolution 2023-024 fixing a 0.60-mill cemetery tax levy for 2023 (11-0)
• Approved Joint Resolution 2023-025 appointing Glenn Russell to the Standing Rock Cemetery Board (10-0-1, Russell abstained)
• Approved Joint Resolution 2023-026 granting salary and hourly pay raises to Standing Rock Cemetery personnel (11-0)

General

The Sustainability Commission will hold a working session on the Climate Action Plan. The meeting also includes a discussion of an article regarding Direct Democracy/Citizen’s Assembly and plans for Farmers’ Market booth tabling.

• Climate Action Plan working session
• Discussion of Direct Democracy/Citizen’s Assembly article
• Farmers’ Market Booth tabling topic and schedule
• Review of Commission Responsibilities

The commission received a presentation from the Assistant Law Director regarding legal responsibilities, sunshine laws, and communication protocols. Members discussed the process for future work sessions to prioritize Climate Action Plan (CAP) initiatives.

• Excused absence of Mary Jayne Stone (unanimous)
• Approved amendment to agenda to allow Erik Fink to speak first (unanimous)

Civil Service Commission

The Civil Service Commission is reviewing recent personnel changes for the police and fire departments. The meeting includes approving February minutes and discussing requests for new eligible lists.

• Police officer resignations and retirements
• New hires for police dispatch and police officer roles
• Request to establish an eligible list for Lateral Transfer Clerk/Dispatcher
• Firefighter/Paramedic retirements
• Request to establish an eligible list for Fire Service Specialist

The Civil Service Commission approved the creation of eligible lists to fill two vacancies. These actions allow the city to begin the hiring process for a police dispatcher and a fire department specialist.

• Approved February 27, 2023 meeting minutes (2-0)
• Established five-year eligible list for Lateral Transfer Clerk/Dispatcher (2-0)
• Established eligible list for Fire Services Specialist (2-0)

Shade Tree Commission

The meeting includes staff reports on tree removals and stump grinding. The commission will also address the tree giveaway, Sunrise Dr, and the 2023 tree selection process.

• Tree removal and stump grinding reports
• Tree giveaway update
• Sunrise Dr discussion
• 2023 tree selection

Parks and Recreation Board

The meeting agenda consists of procedural items and routine staff updates. The board will review the monthly revenue and expenditure reports for March, alongside park and recreation reports.

• Approval of March 16, 2023, meeting minutes
• March monthly revenue report
• March monthly expenditure report
• Park and recreation staff reports

The Board established a policy allowing local 501(c)3 non-profit organizations to request facility rental and administration fee reductions of up to 50% for special events. The Board also approved the minutes from the previous meeting.

• Approved rental and administration fee reductions up to 50% for local 501(c)3 nonprofits (Unanimous)
• Approved previous meeting minutes

City Council

The council will consider adopting a local Climate Action Plan and entering a regional agreement with Akron. They will also review budget amendments and grant applications for transportation improvements and school policing.

• Adoption of the City's Climate Action Plan
• Renewal of the Davey Tree Enterprise Zone Agreement
• $500,000 East Main Street Transportation Improvement Grant application
• $125,000 COPS grant for a school resource officer
• Issuance of a final trash service request for proposals

Council approved a local Climate Action Plan and a letter of intent to develop a regional cooperative plan with Akron and other entities. The city also renewed a tax exemption agreement for Davey Tree Expert Company and approved several grant applications.

• Adopted Resolution 2023-018 to authorize a Climate Action Plan (9-0-0)
• Passed Ordinance 2023-019 to enter a regional cooperative climate agreement with Akron (9-0-0)
• Passed Ordinance 2023-020 to renew the Davey Tree Enterprise Zone Agreement tax exemption (9-0-0)
• Approved return of liquor license for Haasz Moonbase LLC DBA Dome Night Club with no objection (9-0-0)
• Approved $500,000 East Main Street Transportation Improvement Grant application
• Approved $125,000 COPS grant application
• Authorized issuance of final trash service request for proposals for competitive bids
• Approved March 15, 2023, meeting minutes (9-0-0)

Planning Commission

The Planning Commission will consider an application for a comprehensive sign plan at 1106 West Main Street. The property is located in the Intensive Commercial Residential District. The commission will also review minutes from four meetings held in 2022.

• Comprehensive sign plan for 1106 West Main Street (PC23-003)
• Review of meeting minutes from August, October, November, and December 2022

The Planning Commission approved a comprehensive sign plan for Klaben at 1106 West Main Street. The plan includes wall signs and two ground monument signs. Approval was granted with the condition of a technical plan.

• Approved comprehensive sign plan for Klaben, Ellet Neon Sign at 1106 W. Main St. (3-0)
• Excused Nasar Matar and Alyssa Trivigno from the meeting (3-0)

General

The Sustainability Commission will elect officers and review its responsibilities. The meeting includes an update on the City of Kent Climate Action Plan following a recent council committee meeting. Other discussions include waste stream reform, community gardens, and light pollution.

• Election of Commission officers
• Update on the City of Kent Climate Action Plan
• Review of proposed CAP working database
• Discussion of waste stream reform and community composting
• Review of Pollinator Pockets and Noxious Weeds Ordinance

The commission elected Judy Nelson as Chair and Mary Starbuck as Vice Chair. Members approved a new meeting agenda format and scheduled a future discussion on Citizen Assemblies. The commission also reviewed a new database for tracking Climate Action Plan (CAP) initiatives.

• Elected Judy Nelson as Chair and Mary Starbuck as Vice Chair (unanimous)
• Approved new agenda format including 'Good of the Order/Open Comments' (unanimous)
• Approved adding Direct Democracy/Citizen’s Assembly article to next month's new business (unanimous)
• Tabled review of commission responsibilities

Board of Zoning Appeals

The Board will consider an appeal to recognize a property at 518 North Mantua Street as a two-family dwelling. A variance request for a building addition at 1337 South Water Street is also on the agenda. The meeting includes the approval of March 20, 2023 minutes.

• Appeal for a two-family dwelling at 518 North Mantua Street
• Variance request for an addition at 1337 South Water Street
• Approval of March 20, 2023 meeting minutes

The Board heard an appeal from John, Rita, and Brandy Kuhar regarding the denial of a Certificate of Nonconforming Use to recognize their property as a two-family dwelling. The meeting record ends before a final decision was reached on the matter.

Standing Rock Cemetery

The Standing Rock Cemetery meeting includes reviewing financial statements and vouchers. The board will also review a fuel report and consider the approval of seasonal employees.

• Approval of minutes
• Acceptance of financial statement
• Approval of vouchers
• Fuel report review
• Approval of seasonal employees

The Board approved the March 2023 minutes, financial statements, and payment vouchers. Trustees authorized the hiring of four seasonal employees and approved the agenda for the May 3, 2023, joint meeting with the Township and City.

• Approved March 2023 meeting minutes
• Accepted March 2023 financial statement
• Approved vouchers for payment
• Approved hiring of seasonal labor: Dwayne Rhinehart, David Deskins, Mark Sanders, and Jeremy Pinkston
• Approved Joint Agenda for May 3, 2023 meeting

Board of Health

The Kent City Health Board will review reports regarding COVID-19 data and a cancer investigation at Satterfield Hall/KSU. The board also plans to approve March 2023 expenditures and an administrative position.

• Cancer investigation report for Satterfield Hall/KSU
• Approval of Administrative Assistant/Local Vital Statistics Registrar position
• Review of March 2023 expenditures and encumbrances
• COVID-19 data update

City Council

Kent City Council committees will meet to review several municipal items. Topics include an update on New City Hall construction, the Climate Action Plan, and citywide trash services bids. The Finance Committee will also discuss budget appropriations and grant requests for E Main Street improvements.

• New City Hall Construction Update
• Climate Action Plan review
• Citywide Trash Services Bid
• Budget Appropriation
• E Main Street Improvements grant request

City Council authorized the adoption of the Climate Action Plan and approved a request for proposals for citywide trash and recycling services. The council also approved several grant applications and a budget appropriation.

• Approved adoption of the Climate Action Plan (9-0-0)
• Approved renewal of Davey Tree Expert Company Enterprise Zone Agreement (9-0-0)
• Authorized issuance of final trash service request for proposals (9-0-0)
• Authorized budget appropriation (9-0-0)
• Approved $500,000 Transportation Improvement District Grant application for East Main Street (9-0-0)
• Approved application for COPS grant of $125,000 for a school resource officer (9-0-0)

Architectural Review Board

The Kent Architectural Review Board will review proposed signage for Flourish Plant Market and building improvements for Taco Tantos and Marathon Financial. The board will also review meeting summaries from January 3 and February 7, 2023.

• Proposed signage at 113 S. Water Street (Flourish Plant Market)
• Proposed building improvements at 123 Franklin Avenue (Taco Tantos)
• Proposed building improvements at 234 S. Water Street (Marathon Financial)

The Architectural Review Board granted Certificates of Appropriateness for a new blade sign and two sets of building improvements. The board also approved meeting summaries from January and February 2023.

• Approved blade sign for Flourish Plant Market at 113 S. Water St. (4-0)
• Approved building improvements/stair reconfiguration for Taco Tantos at 123 Franklin Ave. (4-0)
• Approved ramp, window changes, and new exterior colors for Marathon Financial at 234 S. Water St. (3-0-1)
• Approved January 3, 2023 Meeting Summary (4-0)
• Approved February 7, 2023 Meeting Summary (3-0-1)

Sustainability Commission

The commission postponed the election of a Chair and Vice Chair to the next meeting. Members discussed the implementation of the City's Climate Action Plan (CAP) and received an update on the Davey Tree SEED Campus project.

• Tabled election of officers to next month's agenda

Board of Zoning Appeals

The Board of Zoning Appeals approved three variances for Amira Omran LLC to allow a new building at 706 South Water Street. One request regarding a two-family dwelling at 518 North Mantua Street was continued to April.

• Approved front property line variance of 11-foot 5-inch (4-0)
• Approved rear property line variance of 25-foot (4-0)
• Approved side property line variance of 7-foot 10-inch (4-0)
• Continued case BZ23-002 for 518 North Mantua Street to April meeting
• Approved February 20, 2023 meeting minutes (3-0-1)

Parks and Recreation Board

The meeting consists of procedural items and staff reports. The board will review revenue and expenditure reports for January and February.

• Monthly Revenue Report (January/February)
• Monthly Expenditure Report (January/February)

The board approved the January 19 minutes and confirmed the reauthorization of Jake Ferlito by the School Board. The board also voted to maintain its current leadership positions. A discussion was held regarding whether the board should continue or move under direct city control during the new master plan process.

• Approved January 19 meeting minutes
• Confirmed Jake Ferlito's reauthorization by the School Board
• Voted to continue Steve as Chairman
• Voted to continue Neil as Vice Chair
• Voted to continue Kathleen as Secretary

City Council

The City Council will consider grant acceptances for the Health Department and energy efficiency projects. The agenda also includes a resolution to implement a Vision Zero plan for traffic safety. Additionally, the council will introduce new police officers.

• $159,062 VISTA grant for the Kent Health Department
• $25,000 EPA grant for mosquito control through April 2024
• Vision Zero resolution to reduce traffic fatalities and injuries
• $54,794 NOPEC Energized Grant for energy efficiency projects
• Proposed update to the City Ordinance book

Council adopted a resolution to implement a Vision Zero plan to eliminate traffic fatalities. The board also approved several grant allocations for the health department and energy efficiency projects. A motion was passed to send a general discussion on low-frequency noise to committee following resident complaints about a local factory.

• Approved Vision Zero Resolution to eliminate traffic fatalities (7-0)
• Approved $159,062 VISTA grant for Health Department (8-0)
• Approved $25,000 EPA grant for mosquito control (7-0)
• Approved $54,794 NOPEC grant for energy efficiency projects (7-0)
• Approved update to City Ordinance book (7-0)
• Approved $1,000 donation to Parks and Recreation for Adult Easter Egg event (7-0)
• Approved $410 donation for Kidz Club drinking station (7-0)
• Sent general discussion on low-frequency noise to committee (7-0)

Standing Rock Cemetery

This is a routine procedural meeting of the Standing Rock Cemetery board. The agenda includes only standard administrative items: approving minutes, accepting the financial statement, approving vouchers, and a fuel report. No substantive decisions or public hearings are listed.

• Approve minutes
• Accept financial statement
• Approve vouchers
• Fuel report

The Trustees approved the February 2023 meeting minutes, financial statements, and vouchers for payment. The Clerk reported that the Policy Manual is currently being revised for future approval.

• Approved February 2023 meeting minutes
• Accepted February 2023 financial statement
• Approved vouchers for payment

Planning Commission

The Commission will consider a request for a conditional zoning use certificate and site plan approval for a child day care facility. The meeting also includes the election of officers and administration of oaths for new members.

• Conditional zoning use certificate and site plan approval for Watershed School at 349 West Elm
• Election of Planning Commission officers
• Administration of oath for new members
• Approval of meeting minutes from August, October, November, and December 2022

The Planning Commission approved a Conditional Zoning Use Certificate and site plan for a childcare facility at 349 West Elm Street. The commission also elected its officers for the term. A presentation was given regarding the Freedom Bike and Hike Trail Connector project on Middlebury Road.

• Approved Zoning Use Certificate and Site Plan for Watershed School at 349 W. Elm St. (5-0)
• Elected Amanda Edwards as Planning Commission Chairperson (5-0)
• Elected Jeff Clapper as Planning Commission Vice Chairperson (5-0)
• Elected Naser Mater as Planning Commission Secretary (5-0)

Board of Health

The Board of Health will review various health, equity, and policy reports from February 2023. The meeting includes discussions regarding a VISTA grant and the Kent City Schools equity meeting. Action items include reviewing swimming pool fees and February expenditures.

• Resolution 2023-001 (Swimming Pool Fees)
• February 2023 Expenditures and Encumbrances
• Health Equity Report by Dr. De Julius
• Discussion of VISTA Grant
• Proclamation for 2023 National Public Health Week

City Council

Committee meetings on March 1, 2023, will address the Climate Action Plan and the City Hall project update. Discussions also include trash service bid preparation and health department grant opportunities.

• Climate Action Plan discussion with KERAMIDA
• City Hall Project update
• CDBG Project recommendations for PY 2023
• Citywide Trash Service Bid Preparation
• Vision Zero Resolution

Council approved a $159,062 VISTA grant and a $25,000 EPA grant for the Health Department, as well as a $54,794 NOPEC energy efficiency grant. The body also adopted the Vision Zero resolution to eliminate traffic fatalities by 2050 and approved updates to the codified ordinance books.

• Approved $159,062 VISTA grant for Health Department (8-0-0)
• Approved $25,000 EPA grant for mosquito risk reduction (8-0-0)
• Approved $54,794 NOPEC Energized Community grant for energy efficiency (8-0-0)
• Approved Vision Zero Resolution for zero traffic fatalities by 2050 (8-0-0)
• Approved codified ordinance book replacement pages (8-0-0)
• Tabled action on Climate Action Plan until April
• Tabled decision on citywide trash service bid preparation
• Proposed trial for administration-approved road closures on Erie Street

General

The Civil Service Commission will consider requests to establish eligible lists for entry-level and lateral transfer police officers. The meeting also includes discussions regarding the Fire Lieutenant promotional exam and utility personnel changes.

• Request to establish eligible lists for Entry Level and Lateral Transfer Police Officers
• Request to add an additional book for the Fire Lieutenant Promotional exam
• New hire: Steven Betz, Water Reclamation Facility Operator
• Request for exemption for Chief Operator position

General

The committee will review recent flag purchases and potential rollout delays if flags do not arrive by March 1. Members will also discuss plans for flyer, poster, and library display placements.

• Updates on flag purchases and potential delivery delays
• Plans for flyer, poster, and online placements
• Discussion regarding a library display and media opening

Sustainability Commission

The Kent Sustainability Commission will discuss draft strategies for the Climate Action Plan and receive a staff update on next steps. The meeting also includes the election of officers and discussion regarding the new Sustainability Coordinator position.

• Election of officers
• Discussion of draft Climate Action Plan strategies
• Update on the Sustainability Coordinator position
• Review of tabled items including waste stream reform and community gardens
• Community outreach updates from KSU Office of Sustainability and Kent Environmental Council

Board of Zoning Appeals

The Board of Zoning Appeals is considering two applications for zoning variances. These requests involve reducing minimum distance requirements for accessory buildings and additions on Davey Avenue and Marvin Street.

• Variance request for 1057 Davey Avenue regarding accessory building setbacks
• Variance request for 919 Marvin Street regarding an addition setback

The Board approved variance requests for a residential shed on Davey Avenue and a commercial addition for a PSA tank at Smithers Oasis. Both requests were passed unanimously.

• Approved variance for 1057 Davey Ave to allow accessory building 8 feet from principal building (3-0)
• Approved variance for 1057 Davey Ave to allow accessory building 3 feet from rear property line (3-0)
• Approved variance for Smithers Oasis (919 Marvin Street) to allow addition 8 inches from existing accessory building (3-0)
• Approved November 21, 2022 meeting minutes (3-0)
• Approved January 23, 2023 meeting minutes (3-0)

Parks and Recreation Board

This meeting includes the approval of minutes from January 19, 2023, and various staff reports. The board will review January revenue and expenditure reports alongside updates from the Park, Recreation, and Director reports.

• Approval of January 19, 2023 minutes
• January monthly revenue report
• January monthly expenditure report

City Council

The Streets, Sidewalks & Utilities Committee will address a special event road closure. The provided agenda does not contain specific details regarding the location or timing of this closure.

• Special event road closure

City Council

The meeting includes a public hearing regarding the 2023 CDBG Action Plan. Council will review several grant applications for health department security and first responder wellness. Additionally, members will consider renewing the Haymaker Farmer's Market lease.

• $102,500 ARPA grant for police and fire wellness programs
• Renewal of Haymaker Farmer's Market sublease through November 2023
• $1,000 PEP Grant for Health Department security
• New liquor license request for The Underground at 265 West Main St.
• $3,500 NOPEC grant for the Kent Skates project

Council approved several grant applications for the health and police departments and authorized a letter of support for a low-income housing project at Summit Gardens. The city also renewed a land lease for the Haymaker Farmer's Market and approved a trail rerouting agreement with Summit County Metroparks.

• Appointed Patricia Lowery to the Loan Review Board (9-0-0)
• Renewed Haymaker Farmer's Market sublease for 2023 season (9-0-0)
• Approved $1,000 PEP grant for Health Department panic buttons (9-0-0)
• Approved $102,500 ARPA grant for police and fire wellness programs (9-0-0)
• Approved trail rerouting agreement with Summit County Metroparks (9-0-0)
• Approved special event and Erie Street closure for June 24-25 (9-0-0)
• Accepted $3,500 NOPEC grant for Kent Skates project (9-0-0)
• Authorized letter of support for Summit Gardens housing application (9-0-0)

Board of Health

The Board will review the 2023 Pool Fees Cost Methodology and discuss upcoming health initiatives. Discussion topics include the first annual Historic South end Health Fair and Narcan distribution. The board also plans to accept a resignation and approve a search for a new Registrar/Administrative Assistant.

• Review of 2023 Pool Fees Cost Methodology
• Discussion of 1st Annual Historic South end Health Fair
• Discussion regarding Narcan Distribution
• Acceptance of Sandy Knezevich's resignation
• Approval of search for New Registrar/Administrative Assistant

Standing Rock Cemetery

The Standing Rock Cemetery meeting includes the approval of minutes, vouchers, and the 2023 amended budget. The agenda also includes a review of the fuel report.

• Approval of 2023 Amended Budget
• Acceptance of Financial Statement
• Approval of Vouchers
• Review of Fuel Report

The Standing Rock Cemetery Trustees approved the amended 2023 budget. The board also accepted the January 2023 financial statement and approved vouchers for payment.

• Approved January 2023 meeting minutes
• Accepted January 2023 financial statement
• Approved vouchers for payment
• Accepted Amended 2023 Budget

General

The City Flag Committee will review previous meeting minutes and receive updates on purchases. The committee will also discuss the placement of flyers, posters, and online materials.

• Updates on purchases
• Updates on flyer, poster, and online placements

The committee reviewed the status of flag and pole orders and discussed the dissemination of a press release and posters. No new policy decisions were made.

• Approved January 19 meeting minutes (6-0)

Architectural Review Board

The Architectural Review Board will review a proposal for building improvements at 427 Franklin Avenue by Franklin Avenue Properties LLC. The board will also review the meeting summary from January 3, 2023.

• Review of proposed building improvements at 427 Franklin Avenue (ARB23-002)
• Review of January 3, 2023, meeting summary

The Architectural Review Board approved a Certificate of Appropriateness for exterior renovations at 427 Franklin Avenue. The project includes new windows, an ADA ramp, and a new awning. The board deferred the January 3, 2023 meeting summary due to a lack of a voting quorum.

• Approved Certificate of Appropriateness for building improvements at 427 Franklin Avenue (3-0)
• Excused Bridget Tipton from the meeting (3-0)

City Council

Various city committees are scheduled to review municipal projects and grant opportunities. The agenda includes updates on the New City Hall Project, trail agreements, and potential health department grants.

• Update on the New City Hall Project
• Haymaker Farmers Market SubLease
• Freedom-Portage Bike & Hike Trail agreement with Summit MetroParks
• Budget Appropriation Amendment
• Health Department PEP Grant opportunity

Council approved a $102,500 grant for first responder mental health and wellness programs. Members also authorized a trail connection agreement with Summit MetroParks and updated the composition of the RLF Loan Review Board.

• Approved changes to RLF Loan Review Board composition (7-0-0)
• Approved Haymaker Farmers Market sublease renewal (7-0-0)
• Approved $1,000 PEP grant application for Health Department panic buttons (7-0-0)
• Approved $102,500 Ohio First Responder grant for wellness programs (7-0-0)
• Approved Freedom-Portage Bike & Hike Trail agreement with Summit MetroParks (7-0-0)
• Approved $3,500 NOPEC sponsorship grant for Kent Skates (7-0-0)
• Approved budget appropriation amendment (7-0-0)

General

The Civil Service Commission will meet to approve minutes from the December 19, 2022, meeting. The commission will also review requests for Fire Lieutenant and Fire Captain promotional assessments.

• Approval of December 19, 2022, meeting minutes
• Request for a Fire Lieutenant promotional written exam and assessment
• Request for a Fire Captain promotional assessment

The Commission approved the creation of eligible lists for a new part-time Records Clerk and a Police Captain. The Records Clerk position was added to handle the processing of body camera footage requests.

• Approved meeting minutes of October 23, 2023 (2-0)
• Established eligible list for part-time Records Clerk (2-0)
• Established eligible list for Police Captain (2-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request to allow an accessory building closer to the side yard property line at 415 Harris. The meeting also includes administrative items such as electing officers and swearing in new members.

• Variance request for side yard setback at 415 Harris
• Election of Board officers
• Administration of oath for new members

The provided minutes for the January 23, 2023, Board of Zoning Appeals meeting contain no record of actions, discussions, or decisions. The document is procedural only.

Parks and Recreation Board

This meeting consists of routine staff reports and procedural business. The board will review revenue and expenditure reports for November and December.

• Approval of December 6, 2022 meeting minutes
• November/December monthly revenue report
• November/December monthly expenditure report

The board re-authorized Jake Ferlito as a member and voted to maintain Steve Mitchell as Chairman, Neil Dukes as Vice Chair, and Kathleen Wiler as Secretary. The board also discussed whether to remain a separate board or move under direct city control during the new master plan process.

• Approved previous meeting minutes
• Re-authorized Jake Ferlito to the board
• Elected Steve Mitchell as Chairman
• Elected Neil Dukes as Vice Chair
• Elected Kathleen Wiler as Secretary

City Council

The City Council will consider a $10,000 equipment grant application for public water systems. The meeting also includes discussions on renewing IT services with Quality IP and a settlement agreement with Fioritto Construction, LLC.

• $10,000 OEPA equipment grant application for public water systems
• Renewal of IT services contract with Quality IP
• Agreement to transition the city to Microsoft Office 365
• Settlement and release agreement with Fioritto Construction, LLC

The meeting consisted of remarks regarding a council member's departure and a fire department update. No legislative actions, votes, or policy decisions were recorded. The meeting adjourned at 7:50 p.m.

Standing Rock Cemetery

The Standing Rock Cemetery board will meet to organize for the year by appointing a Chairman and Vice-Chair. The agenda also includes approvals for minutes, financial statements, vouchers, and the 2023 budget.

• Appointment of Chairman and Vice-Chair
• Approval of 2023 Budget
• Review of Fuel Report

Trustees appointed leadership roles and approved the December 2022 financial statements and vouchers. The board accepted a proposal for road repairs and established a yearly savings transfer for a future vehicle purchase.

• Appointed Trustee M. DeLeone as Chairman (Passed)
• Appointed Trustee Leo Lux as Vice-Chairman (Passed)
• Approved December 2022 meeting minutes (Passed)
• Accepted December 2022 financial statement (Passed)
• Approved vouchers for payment (Passed)
• Accepted $48k road patchwork proposal from Todd Lamb (Passed)
• Approved yearly $10k transfer to Money Market account for future dump truck purchase (Passed)

General

The City Flag Committee is meeting to discuss a presentation for City Council and responses to an article in The Portager regarding flag designs. The committee will also finalize purchases of flags, hardware, and posters. Additionally, members will coordinate with the Kent Free Library regarding display placement and duration.

• Finalizing purchases of flags, hardware, and posters
• Discussion of City Council presentation
• Coordination of displays with Kent Free Library
• Website setup for design overview and data collection

City Council

City Council committees will review updates on New City Hall construction and Office 365 migration. The Health and Public Safety Committee will discuss fire department updates and a request to oppose State HB515. The Finance Committee will discuss an IT support contract.

• New City Hall construction update
• Office 365 migration
• Health Department request to oppose State HB515
• Police Department update on animal control services
• Information Technology support contract

City Council approved a three-year Information Technology support contract with Quality IP. The council also voted to remove several items from its pending list, including noise ordinance reviews and yard waste site policies. Additionally, the body entered an executive session to confer with an attorney regarding imminent court action.

• Approved Information Technology support contract with Quality IP (8-0-0)
• Removed Conflict of Interest for Boards and Commissions from pending list (8-0-0)
• Removed Review of Noise Ordinance and Recommendation from pending list (8-0-0)
• Kept Parameters for Low Frequency Noises on pending list (8-0-0)
• Kept Proactively Dealing with Racism on pending list (8-0-0)
• Removed Animal Control Equipment Discussion from pending list (8-0-0)
• Kept Changes in Fireworks Law on pending list (8-0-0)
• Removed Yard Waste Site Policies from pending list (8-0-0)

Architectural Review Board

The board granted a Certificate of Appropriateness for two new signs at 112 W. Main Street. The board also approved meeting summaries from October, November, and December 2022.

• Approved Certificate of Appropriateness for signs at The Loft, 112 W. Main Street (4-0)
• Approved October 20, 2022 and November 1, 2022 meeting summaries (4-0)
• Approved December 6, 2022 and December 20, 2022 meeting summaries (3-0-1)