Kent public meetings in 2021

Civil Service Commission

The commission will review meeting minutes and address several personnel resignations. The agenda includes establishing an eligible list for a Civil Service Coordinator and reviewing upcoming civil service exams. It also covers updates to various AFSCME job descriptions.

• Request to establish an eligible list for part-time Civil Service Coordinator
• Part-time Detention Officer exam scheduled for January 11, 2022
• Engineering Technician exam scheduled for January 27, 2022
• Updated job descriptions for various AFSCME positions
• Resignation of Dawn Bishop, part-time Civil Service Coordinator

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request for the property at 911 North Mantua Street. The applicant is requesting to allow a roof structure over an existing rear patio with a 29-foot setback instead of the required 30 feet.

• Variance request for a 29-foot rear yard setback
• Proposal to construct a roof structure over an existing rear patio

Parks and Recreation Board

The Parks and Recreation Board will review November revenue and expenditure reports. The board will also enter an executive session to consider department restructuring.

• November monthly revenue report
• November monthly expenditure report
• Executive session regarding department restructuring

The Kent Parks and Recreation Board decided not to renew the fitness center lease, which ends in April, and will close the facility on December 31, 2021. Items not repurposed will be auctioned after council approval. The board also approved the September minutes and discussed the 2022 budget, which will go to council for approval.

• Approved September minutes (unanimous)
• Decided not to renew fitness center lease; facility closes Dec 31, 2021
• Planned to auction fitness center items not repurposed, pending council approval
• Discussed 2022 budget, to be submitted to council for approval

City Council

The council will review the 2022 City Operating budget, which includes proposed 3% rate increases for water and sewer services. The meeting also addresses allocating ARPA funds for water reclamation facility repairs and several municipal appointments.

• Proposed 3% increases to water and sewer rates starting January 2022
• $1,391,300 in State ARPA funds for water reclamation facility equipment repairs
• Renewal of the Portage County Public Defender contract for 2022
• New recycling collection contract with Portage County Solid Waste Management District
• Appointments to the Architectural Review Board and Sustainability Commission

Kent City Council approved the 2022 operating budget, including 3% water and sewer rate increases, and passed multiple ordinances for public defender services, appropriations, and surplus property sale. Council also moved discussion of a proposed anti-racism commission to committee and referred a parking issue to the TE&S committee. Several appointments were confirmed, including Andrew Scholl to the Sustainability Commission.

• Approved 2022 operating budget with 3% water and sewer rate increases (9-0)
• Adopted Ordinance 2021-134 increasing water rates by 3% (9-0)
• Adopted Ordinance 2021-135 increasing sewer rates by 3% (9-0)
• Adopted Ordinance 2021-132 contracting with Portage County Public Defender for 2022 (9-0)
• Adopted Ordinance 2021-133 appropriating funds for fiscal year 2022 (9-0)
• Adopted Ordinance 2021-140 for recyclables collection contract with Portage County Solid Waste District (8-1, Kuhar no)
• Appointed Andrew Scholl to Sustainability Commission (9-0)
• Moved anti-racism commission discussion to committee (9-0)

Standing Rock Cemetery

The meeting includes routine approvals of minutes, financial statements, and vouchers. The agenda also covers a fuel report and discussion of amended rules and regulations.

• Approval of minutes, financial statement, and vouchers
• Review of fuel report
• Discussion of amended rules and regulations for cremains in a monument

The Standing Rock Cemetery Trustees approved the November minutes, financial statement, and vouchers. They unanimously accepted amended Rules & Regulations adding a definition of Lot Holds and the cemetery's right to limit lot purchases. New fees for inurnment in a headstone/cremorial were set at $100 Monday-Friday and $200 on Saturday. An agreement with Charles Harris & Associates for state audits was approved.

• Approved November 2021 minutes
• Accepted November 2021 financial statement
• Approved vouchers for payment
• Accepted amended Rules & Regulations (unanimous)
• Set inurnment fee $100 Mon-Fri, $200 Sat
• Approved audit agreement with Charles Harris & Associates

Architectural Review Board

The Architectural Review Board will review building façade alterations at 121 East Main Street and a new free-standing sign for West River Medical at 307 West Main Street. The board will also review the summary from the October 5, 2021 meeting.

• Building façade alterations at 121 East Main Street (ARB21-018)
• New free-standing sign for West River Medical at 307 West Main Street (ARB21-019)
• Review of October 5, 2021 meeting summary

Sustainability Commission

The Sustainability Commission and the Ad Hoc Committee will hold a joint work session to review a draft report following its presentation to Council on December 1, 2021. The meeting includes discussion to identify needs for the plan.

• Review of Draft Report
• Discussion on plan development needs
• Public comment regarding KSU Intergenerational Village concerns

The Commission discussed next steps for the Climate Action Plan, including requesting a new staff position and creating community-facing materials. They agreed to have staff summarize past notes and to model the plan after other cities. No formal votes were taken on these items; the only votes were to excuse an absent member, approve the agenda, and approve the minutes.

• Excused absent member Wilder Hritz (3-0).
• Approved the meeting agenda (3-0).
• Approved the meeting summary minutes (3-0).
• Agreed to have staff summarize past notes for a future coordinator.
• Planned to request a budget appropriation for a new staff position in February.
• Discussed creating infographics and outreach materials for the community.
• Agreed to model the plan after other ICLEI cohort cities.
• Set next meeting for January 3, 2022.

General

This special meeting focuses on authorizing two collective bargaining agreements. The agreements cover the period from November 1, 2020, through October 31, 2023. They involve the Ohio Patrolmen’s Benevolent Association and AFSCME Local 379.

• Authorization of Draft No. 2021-124 (OPBA agreement)
• Authorization of Draft No. 2021-125 (AFSCME Local 379 agreement)

The Kent City Council unanimously approved two collective bargaining agreements. Ordinance 2021-124 authorizes a contract with the Ohio Patrolmen's Benevolent Association (OPBA) for November 1, 2020 through October 31, 2023. Ordinance 2021-125 authorizes a similar contract with AFSCME Ohio Council 8, Local 379, for the same period. Both ordinances were adopted by an 8-0 roll call vote after suspending the three-reading rule.

• Approved Ordinance 2021-124, a collective bargaining agreement with the Ohio Patrolmen's Benevolent Association (OPBA) for Nov 1, 2020 – Oct 31, 2023, by an 8-0 vote.
• Approved Ordinance 2021-125, a collective bargaining agreement with AFSCME Ohio Council 8, Local 379, for Nov 1, 2020 – Oct 31, 2023, by an 8-0 vote.
• Suspended the three readings for both ordinances 2021-124 and 2021-125, each by an 8-0 roll call vote.
• Excused Councilmember Heidi Shaffer Bish from the meeting by an 8-0 voice vote.

City Council

City Council committees will discuss the 2022 City Operating Budget and various 2021 budget amendments. The meeting also includes updates on State ARPA funding applications and a greenhouse gas inventory.

• 2022 City Operating Budget discussion
• State ARPA Funding Application and Allocation
• City/Portage County Public Defender Contract Renewal
• Greenhouse Gas Inventory update
• City Surplus Property Trade In/Auction

The City of Kent presented its Milestone One Community Greenhouse Gas Emissions Inventory Report, a draft dated December 1, 2021. The report documents a 2016 community-wide carbon footprint totaling 376,148 metric tons of CO2 equivalent. No council decisions, approvals, or votes are recorded in these minutes; the item was informational only.

• No formal decisions, approvals, or denials were recorded in the minutes.

City Council

The Special City Council meeting includes ordinances to authorize collective bargaining agreements with the Ohio Patrolmen’s Benevolent Association and AFSCME through October 31, 2023. Accompanying committee meetings will discuss the 2022 city operating budget, state ARPA funding applications, and greenhouse gas inventory.

• Collective bargaining agreement with Ohio Patrolmen’s Benevolent Association (OPBA)
• Collective bargaining agreement with AFSCME, Ohio Council 8, Local 379, AFL-CIO
• State ARPA funding application and allocation
• 2022 City Operating Budget discussion
• City/Portage County Public Defender contract renewal

The City of Kent presented its draft Community Greenhouse Gas Emissions Inventory Report (Milestone One) dated December 1, 2021. The report shows a 2016 community-wide carbon footprint totaling 376,148 metric tons of CO2 equivalent. Commercial energy was the largest sector at 38.08%, followed by residential energy at 28.33% and transportation at 23.0%. No council decisions were recorded in this document; it is a report presentation only.

• No formal decisions recorded; document is a draft inventory report
• Report identifies commercial energy as largest emissions sector at 143,240 MT CO2e (38.08%)
• Residential energy sector totaled 106,575 MT CO2e (28.33%), with grid electricity at 66.34% of that sector
• Transportation and mobile sources contributed 87,636 MT CO2e (23.0%)
• Solid waste, water/wastewater, and agriculture/forestry/land use made up the remaining 9.29% of emissions

Parks and Recreation Board

The Parks and Recreation Board will review monthly revenue and expenditure reports for September and October. The board is also scheduled to enter an executive session regarding department restructuring.

• September/October monthly revenue report
• September/October monthly expenditure report
• Executive session discussion on department restructuring

Parks and Recreation Board

The board will review monthly revenue and expenditure reports for September and October. An executive session is scheduled to discuss department restructuring.

• Approval of Sept. 16, 2021 meeting minutes
• Review of Sept./Oct. revenue and expenditure reports
• Executive session regarding department restructuring

General

The City Council Committee meetings will discuss proposed ward changes following the 2020 Census. The Finance Committee will also review the 2021 budget and propose an update to the 2022-26 Capital Plan.

• Proposed Ward Changes from 2020 Census
• 2021 Review and Proposed 2022-26 Capital Plan Update

The Kent City Council accepted the proposed 2022-26 Capital Plan as presented, following a review of 2021 projects and future infrastructure needs. The plan includes continued work on streets, sidewalks, the new Administration Building, and water reclamation facility upgrades. The motion to accept the plan carried unanimously (9-0).

• Accepted 2022-26 Capital Plan as presented (9-0)

City Council

The Kent City Council will consider several grant applications for local infrastructure projects. This includes funding requests for the East Main Street Improvement Project and the Portage Hike and Bike Trail. The agenda also covers committee appointments and contract renewals.

• $700,000 TASA grant application for East Main Street Improvement Project
• $483,100 TASA grant application for Portage Hike and Bike Trail final segment
• Renewal of the Main Street Kent contract for 2022-2024
• Next steps regarding the bid on the New City Hall project
• Appointments to the Architectural Review Board, Board of Building Appeals, and Board of Zoning Appeals

Council authorized proceeding with the New City Hall project bid, approved several board appointments (Dennis Saxe, Robert Rummel, Steven Protzman) while rejecting two others, and passed ordinances for grant applications for E. Main Street and the Hike and Bike Trail. It also approved the City Manager's report, including a $25 employee appreciation gift card, and ratified contracts with the OPBA and AFSCME unions after executive session.

• Authorized proceeding with next steps on the New City Hall project bid (8-0).
• Appointed Dennis Saxe to the Architectural Review Board (8-0).
• Rejected Kevin Koogle's appointment to the Architectural Review Board (2-6).
• Rejected Valerie Landis's appointment to the Architectural Review Board (1-7).
• Appointed Robert Rummel to the Board of Building Appeals (8-0).
• Appointed Steven Protzman to the Board of Zoning Appeals (8-0).
• Approved ordinances for TASA grant applications: $700,000 for E. Main Street and $483,100 for the Portage Hike and Bike Trail.
• Approved contracts with the Ohio Patrolmen's Benevolent Association and AFSCME Local 379 (8-0).

City Council

The Kent City Council will consider next steps for the New City Hall project bid. The agenda includes grant applications for East Main Street and the Portage Hike and Bike Trail. Additionally, council will discuss proposed ward changes from the 2020 Census.

• Next steps for the New City Hall project bid
• $700,000 TASA grant application for East Main Street Project
• $483,100 TASA grant application for Portage Hike and Bike Trail
• Renewal of the Main Street Kent contract for 2022-2024
• Proposed ward changes from the 2020 Census

The City Council accepted the proposed 2022-26 Capital Plan as presented, with a unanimous 9-0 voice vote. The plan includes infrastructure projects such as street and sidewalk improvements, water reclamation facility repairs, and a new administration building. Council also heard a presentation on proposed ward changes from the 2020 Census, but no action was taken; the Community Development Director will return in February or March with findings after verifying data discrepancies.

• Accepted the 2022-26 Capital Plan as presented (motion by Sidoti, second by Rosenberg, carried 9-0).
• No action taken on proposed ward changes; presentation only, with further report expected in February or March.
• No other formal motions or votes were recorded.

Planning Commission

The Planning Commission is reviewing a request from Slightly Toasted LLC regarding 331 East Main Street. The applicant seeks a Conditional Zoning Certificate and Site Plan Approval to operate the building's second floor as a single-family residential rental unit.

• Conditional Zoning Certificate and Site Plan Review for 331 East Main Street

Civil Service Commission

The commission will review minutes from the September meeting and process personnel updates for several city departments. These updates include new hires and resignations within the police, fire, and service administration. The commission will also consider a request to establish an eligible list for detention officers.

• New Police Officer hires: Brandon Falcone and Samantha Easterling
• Request to establish an eligible list for Detention Officers
• Resignation of Firefighter/Paramedic Matt Mathis
• Service Administration personnel changes, including new laborers

The Kent Civil Service Commission approved establishing a new eligible list for detention officer, after Police Lt. Lewis noted the current list is exhausted and a vacancy is upcoming. Testing will likely occur after the holidays to allow for recruiting. The commission also approved the September 20, 2021 minutes and adjourned; no other substantive decisions were made.

• Approved September 20, 2021 meeting minutes (2-0)
• Approved establishing an eligible list for detention officer (2-0)
• Adjourned meeting at 5:14 PM (2-0)

Board of Zoning Appeals

The Board will consider a request from Summit Metro Parks for a lot split at 1313 Middlebury Road to create a 0.392-acre lot. The meeting also includes a driveway width variance request for 409 West Grant Street.

• Lot split request for Summit Metro Parks at 1313 Middlebury Road
• Driveway width variance request for 409 West Grant Street
• Approval of October 18, 2021 meeting minutes

Standing Rock Cemetery

The Standing Rock Cemetery board met on November 11, 2021. The agenda includes reviewing the financial statement, approving vouchers, and reviewing a fuel report.

• Accept Financial Statement
• Approve Vouchers
• Fuel Report

The Standing Rock Cemetery Trustees held a routine meeting, approving the October minutes, financial statement, and vouchers for payment. A fuel report was reviewed, and the clerk reported that a new trial was granted in the Molai vs. Standing Rock Cemetery Trustees case due to an error in the recovery amount. No other substantive decisions were made.

• Approved October 2021 meeting minutes
• Accepted October 2021 financial statement
• Approved vouchers for payment
• Noted new trial granted in Molai vs. Standing Rock Cemetery Trustees

City Council

City Council committees will conduct interviews for boards and commissions and review a Town Gown update. The agenda also includes grant funding requests for E. Main Street and the Hike & Bike Trail.

• Grant funding requests for E. Main Street and Hike & Bike Trail
• Kent Sportswear appeal of ARB
• Historic designation request
• Main Street contract renewal
• Board and commission appointments

Council voted 5-4 to delay a decision on the Kent Sportswear appeal of the Architecture Review Board's color ruling until new design guidelines are established. They also approved moving forward with the New City Hall construction bid at $8.7 million, renewed the Main Street Kent contract with a 5% reduction for 2022, and authorized a new recycling contract with Portage County.

• Delayed Kent Sportswear ARB appeal decision until new design guidelines are established (5-4)
• Approved proceeding with New City Hall bid at $8.7 million (9-0)
• Approved Main Street Kent contract renewal with 5% reduction for 2022 (9-0)
• Authorized new contract with Portage County Solid Waste District for curbside recycling (8-1)
• Authorized grant funding request for E. Main Street project (9-0)
• Authorized grant funding request for Hike & Bike Trail for $480,000 (9-0)
• Authorized transfer of property taxes from Portage County (9-0)
• Approved historic designation grant request for Liquid Crystal Institute study (9-0)

City Council

The Special City Council meeting includes the authorization of a collective bargaining agreement between the City of Kent and IAFF Local #721. Following this, various council committees will meet to discuss items including city hall project bids, recycling contracts, and grant funding requests.

• Collective bargaining agreement for IAFF Local #721 (Sept 1, 2021 – Aug 31, 2024)
• New City Hall Project Bid Update
• Curbside Recycling Contract Status Report
• Grant funding requests for E. Main Street and Hike and Bike Trail
• Main Street Kent contract renewal

City Council voted 9-0 to proceed with the low bid of approximately $8.7 million for the New City Hall project, moving toward bond financing. Council also delayed a decision on the Kent Sportswear paint color appeal until new Architecture Review Board guidelines are established, and approved several other items including a recycling contract with Portage County and grant requests for East Main Street and the Hike and Bike Trail.

• Approved motion to proceed with $8.7M New City Hall bid (9-0)
• Delayed Kent Sportswear ARB appeal decision until new design guidelines established (5-4)
• Authorized historic designation grant application for Liquid Crystal Institute (9-0)
• Approved Main Street Kent contract renewal for 2022-2024 (9-0)
• Authorized new contract with Portage County Solid Waste District for recycling (8-1)
• Authorized grant funding request for E. Main Street project (9-0)
• Authorized grant funding request for Hike and Bike Trail (9-0)
• Authorized transfer of taxes from Portage County (9-0)

Sustainability Commission

The commission will review the October 4 meeting minutes and an Ad Hoc Committee report. Discussion topics include waste stream reform, municipal composting, and community gardens at the CAC property in South End.

• Waste stream reform discussion
• Community Gardens at CAC property in South End
• Municipal and community composting initiatives
• Ad Hoc Committee report review
• Bicycle Friendly Community updates

The Commission approved a motion to adopt four next steps, including reviewing the draft GHG report and reorganizing the Ad Hoc committee. The group discussed dissolving the current Ad Hoc and forming new sector-based committees, with a preference to allow existing volunteers to continue. No public comment was made, and the meeting was adjourned.

• Approved motion to excuse absent member Rick Hawksley (4-0)
• Approved agenda (4-0)
• Approved meeting summary minutes (3-0)
• Adopted next steps for Ad Hoc reorganization (4-0)
• Adjourned meeting (4-0)

Parks and Recreation Board

The agenda consists of routine procedural items and monthly staff reports. No specific new projects, ordinances, or decisions are detailed in this document.

• Monthly revenue report
• Monthly expenditure report
• Park and recreation department updates

The Kent Parks and Recreation Board met on September 16, 2021, and approved the August minutes. They discussed the Fitness Center's financial challenges and the upcoming lease decision, vandalism at the Rec Center, and plans for the 2022 Juneteenth celebration. No formal decisions were made on these topics; the board went into executive session and adjourned.

• Approved August minutes (unanimous)
• Discussed Fitness Center lease renewal decision for November
• Discussed Rec Center vandalism and cleanup
• Discussed 2022 Juneteenth Celebration planning
• Discussed replacing basketball court at Yacavona
• Discussed simplifying park impact fee formula

City Council

The council will review several ordinances, including expanding DORA boundaries and authorizing 911 dispatch services for Brimfield Township. The agenda also includes grant applications for street improvements and health department funding.

• $9,130,000 bond issuance to fund a new City Hall project
• Expansion of DORA boundaries to include 310 Park Ave and 115 Lake Street
• $230,843 grant application for Gougler and River Streets improvements
• Contract for 911 dispatch services with Brimfield Fire Department
• $180,000 CDC grant acceptance for the Kent Health Department

Kent City Council approved a $9.13 million bond issuance to finance the new City Hall, along with several other ordinances including a 911 dispatch contract with Brimfield Fire Department, DORA boundary expansion, a highway safety grant, a patio license agreement, a water tower easement renewal, budget amendments, and three TIF agreements. Council also approved the City Manager's report items and committee recommendations, and moved into executive session for personnel, litigation, and contract negotiations.

• Approved $9.13M bond issuance for new City Hall (8-1, Kuhar no)
• Approved 911 dispatch contract with Brimfield Fire Department (9-0)
• Expanded DORA boundaries to include 310 Park Ave and 115 Lake St (9-0)
• Authorized $230,843 highway safety grant for River and Gougler Streets (9-0)
• Approved license agreement for patio at 257 N Water St (9-0)
• Renewed water tower easement with Kent State University (9-0)
• Approved 2021 budget appropriations amendment (9-0)
• Approved TIF agreements for Davey Tree, Dunkin Donuts, and Hasawi's (9-0 each)

Planning Commission

The Planning Commission will consider a request from Shire Cannabis Co. for a conditional zoning certificate and site plan approval. The proposal involves operating a medical marijuana dispensary within the Commercial Zoning District.

• Conditional Zoning Certificate and Site Plan Review for Shire Cannabis Co. at 166 Currie Hall Parkway

The Kent Planning Commission approved a Conditional Zoning Certificate and Site Plan for Shire Cannabis Co. to operate a medical marijuana dispensary at 166 Currie Hall Parkway, with conditions including state licensing, a sign package, and technical review. The motion carried 4-0. The applicant noted the property is within 100 feet of a residential district but received a 10-foot variance from the Board of Zoning Appeals.

• Approved Conditional Zoning Certificate and Site Plan for Shire Cannabis Co. medical marijuana dispensary (4-0)
• Required acquisition of proper licensing and approval from the State of Ohio
• Required submittal of a Comprehensive Sign Package for review
• Required Technical Plan Review
• Approved September 21, 2021 Planning Commission minutes (4-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request for property at 409 West Grant Street. The applicant is requesting to place a new detached accessory structure in front of the main structure and to allow a driveway of unequal width.

• Variance for a detached accessory structure in front of the main structure at 409 West Grant Street
• Variance for an unequal width driveway at 409 West Grant Street
• Review of September 20, 2021 meeting minutes

The Board of Zoning Appeals granted a continuance for the only case on the agenda, BZ21-025, requested by Valerie Landis for variances at 409 West Grant Street. The applicant will meet with her contractor to develop a new plan, and a new application and public hearing notice will be required. The motion carried 4-0, and the board also approved the September 20, 2021 minutes.

• Granted continuance for BZ21-025 (Valerie Landis, 409 W. Grant St.) to November 15, 2021 (4-0)
• Approved September 20, 2021 meeting minutes (4-0)

City Council

The City Council will hold public hearings regarding the expansion of the Designated Outdoor Refreshment Area and the impact of corporate campaign contributions. Various committees will also meet to discuss street improvements, budget amendments, and dispatch services.

• Public hearing on Designated Outdoor Refreshment Area Expansion
• Public hearing on the impact of corporate campaign contributions
• Gougler and River Street improvements
• 2021 Budget Appropriations Amendment
• Patio License Agreement at 257 N. Water Street

Kent City Council committees approved several items on Oct. 6, 2021. The Community Development Committee voted 7-2 to allow Garage 108 to install an internally lit front sign, overturning the Architecture Review Board's denial. The Health and Safety Committee authorized a $44,040/year dispatch services contract with Brimfield Township (9-0) and expanded the DORA boundaries to include Kent Cycle and Belltower Brewery (8-0-1). The Streets, Sidewalks and Utilities Committee authorized a grant application for Gougler and River Street improvements, a patio license at 257 N. Water Street, and a water tower easement renewal with Kent State University (all 9-0). The Finance Committee approved a budget amendment, new non-school TIFs, bond proceedings for City Hall, depository bidding, and a workforce development grant (all 9-0).

• Approved Garage 108 appeal for internally lit sign (7-2)
• Authorized dispatch services to Brimfield Township at $44,040/year (9-0)
• Expanded DORA boundaries to include Kent Cycle and Belltower Brewery (8-0-1)
• Authorized grant application for Gougler and River Street improvements (9-0)
• Approved patio license at 257 N. Water Street (9-0)
• Approved water tower easement renewal with Kent State University (9-0)
• Approved 2021 budget appropriations amendment (9-0)
• Approved new non-school TIFs (9-0)

City Council

The City Council is reviewing Draft Ordinance No. 2021-102 to extend agreements with the city's primary and secondary depositories. This extension would allow existing banks to continue holding city funds until December 16, 2021, while new applications are reviewed for a five-year term.

• Extension of primary depositories JP Morgan Chase Bank, N.A., and The Huntington National Bank
• Extension of secondary depositories Hometown Bank, Pershing, LLC, and National Financial Services
• Proposed expiration date for current depository agreements: December 16, 2021

At a special meeting on October 6, 2021, Kent City Council unanimously approved Ordinance 2021-102, which extends the agreements with the city's current designated depositories. The ordinance was passed by a 9-0 roll call vote after suspending the three readings. No other substantive decisions were made.

• Approved Ordinance 2021-102 extending designated depository agreements (9-0)
• Suspended three readings for Ordinance 2021-102 (9-0)

Architectural Review Board

The Architectural Review Board is reviewing multiple projects involving windows, doors, signs, and facades. These reviews include properties at 108 & 122 West College Street and 121 East Main Street. The board will also review the summary from the September 7, 2021 meeting.

• Review of windows and doors at 108 & 122 West College Street
• Re-review of sign at 122 West College Street
• Review of building façade alterations at 121 East Main Street

The Architectural Review Board approved a Certificate of Appropriateness for Valerie Landis to replace a window, install roll-up shutters, and replace up to 7 man doors at 108 and 122 W. College St., with doors limited to white color and glass panels if allowed by code. The board also continued the sign review for 122 W. College St. until a new sign is requested, and continued the façade alteration case for 121 E. Main St. for up to 90 days.

• Approved Certificate of Appropriateness for Garage 108 window, shutters, and 7 man doors (5-0)
• Continued sign review for 122 W. College St. until a new sign is requested (5-0)
• Continued façade alteration case for 121 E. Main St. for up to 90 days (5-0)
• Approved September 7, 2021 meeting summary (3-0-2, with two abstentions)

Sustainability Commission

The commission will review minutes from the September 13 meeting and receive outreach updates. Discussions include waste stream reform, municipal composting, and community gardens.

• Waste stream reform discussion
• Community gardens at CAC property in South End
• Municipal and community composting
• Bicycle Friendly Community discussion
• Tree City Bulletin article deadline (Feb 4, 2022)

The Sustainability Commission discussed the pending greenhouse gas (GHG) report from Mr. Boateng and concerns about the process. Members voted 4-0 to meet with the ad hoc committee after having 1-2 weeks to review the report, before presenting it to Council. The meeting was procedural, with no final decisions on the report's content or recommendations.

• Approved the agenda 4-0
• Approved the meeting summary minutes 4-0
• Passed motion 4-0 to meet with the ad hoc committee after members have 1-2 weeks to review the GHG report
• Adjourned 4-0 at 7:40 pm

Planning Commission

The Planning Commission will review requests for conditional zoning certificates and site plans. This includes a home occupation request for a bonsai business at 304 S. Prospect St. and a request for Bridge Bible Church at 1050 W. Main St.

• Conditional Zoning Certificate and Site Plan Review for Lucky Bonsai (304 S. Prospect St.)
• Conditional Zoning Certificate and Site Plan Review for Bridge Bible Church (1050 W. Main St.)

The Kent Planning Commission approved two conditional zoning certificates. Lucky Bonsai, a home-based bonsai tree business at 304 S. Prospect St., was approved 4-0. Bridge Bible Church at 1050 W. Main St. was approved 3-0-1 with one abstention. The commission also approved the July 6, 2021 minutes and noted that the July 20, 2021 minutes could not be approved due to lack of quorum.

• Approved Conditional Zoning Certificate for Lucky Bonsai home occupation at 304 S. Prospect St. (4-0)
• Approved Conditional Zoning Certificate for Bridge Bible Church at 1050 W. Main St. with technical plan review condition (3-0-1, Clapper abstained)
• Approved July 6, 2021 Planning Commission minutes (4-0)
• Noted July 20, 2021 minutes cannot be approved due to lack of quorum

Civil Service Commission

The commission is reviewing various personnel updates, including hires, promotions, and resignations across city departments. The agenda also includes requests to establish eligible lists for several positions.

• Promotion of William Myers from Fire Captain to Fire Chief
• Request to establish an eligible list for the position of Police Officer
• Request to establish an eligible list for Engineering Technician
• Request to establish an eligible list for Chief Operator- Water Reclamation Facility
• Request to establish an eligible list for Laborer

The Civil Service Commission approved using National Testing Network to administer the police officer entry-level exam and adjusted extra credit for passing grades. They also established an eligible list for Engineering Technician and accepted the updated job description. The meeting was otherwise procedural, with personnel changes read and prior minutes approved.

• Approved minutes of June 21, 2021 (2-0)
• Established eligible list for Police Officer using National Testing Network and adjusted extra credit (2-0)
• Established eligible list for Engineering Technician and accepted updated job description (2-0)

Board of Zoning Appeals

The Board will consider several variance requests, including building setbacks at 449 Dodge Street and a fence orientation at 1493 Mogadore Road. They will also discuss a setback reduction for a medical marijuana dispensary at 166 Currie Hall Parkway.

• Building addition variances for Kent Automation (449 Dodge Street)
• Fence orientation variance at 1493 Mogadore Road
• Medical marijuana dispensary setback variance at 166 Currie Hall Parkway
• Review of July 19 and August 16 meeting minutes

The Board of Zoning Appeals approved all five requested variances for Kent Automation at 449 Dodge Street, allowing a building addition with reduced side and rear setbacks and smaller landscaping buffers. The board also granted a 10-foot variance to Galenas LLC for a medical marijuana dispensary at 166 Currie Hall Parkway, and continued the Copley fence variance case to May 1, 2022. All votes were 4-0.

• Approved 70-foot side yard setback variance for Kent Automation (4-0)
• Approved 81-foot rear yard setback variance for Kent Automation (4-0)
• Approved 15-foot landscaping strip variance for Kent Automation (4-0)
• Approved 20-foot side yard landscaping buffer variance for Kent Automation (4-0)
• Approved 31-foot rear yard landscaping buffer variance for Kent Automation (4-0)
• Continued Copley fence variance case to May 1, 2022 (4-0)
• Approved 10-foot setback variance for Galenas LLC medical marijuana dispensary (4-0)
• Approved July 19, 2021 minutes (4-0); approved August 16, 2021 minutes (3-0, Douglas abstained)

Parks and Recreation Board

The board will review monthly revenue and expenditure reports alongside staff updates. An executive session is scheduled to discuss department restructuring regarding personnel matters.

• Monthly Revenue Report
• Monthly Expenditure Report
• Department Restructuring discussion in executive session

The Kent Parks and Recreation Board held a routine meeting on September 16, 2021, with no substantive decisions recorded in the minutes. The agenda included approval of prior minutes, staff reports, and an executive session to discuss department restructuring under Ohio law. No motions, approvals, or denials are noted in the provided text.

City Council

The Council will review proposed pay rates for the Mayor and Council members following a salary review. The meeting also includes an update on New City Hall project bids and a proposal for on-street parking on Walnut Street. Additionally, officials will discuss guidelines for the Neighborhood Grant Program.

• Ordinance to set pay rates for Mayor and Council members
• Ordinance to allow on-street parking on Walnut Street
• License agreement with Main Street Kent for a public art piece
• $500 donation for Pollinator Park/Hammock Park plants and signage
• New City Hall project bid update

Kent City Council approved ordinances setting the pay rates for at-large and ward council members and the mayor for future terms, and approved the yearly update to the city's codified ordinances. Council also accepted a $500 donation for the pollinator park, authorized on-street parking on Walnut Street, and appointed Michelle Frederick to the Board of Health. All votes were unanimous (9-0) except where noted.

• Approved Ordinance 2021-092 setting at-large council member pay (9-0)
• Approved Ordinance 2021-093 setting ward council member pay (9-0)
• Approved Ordinance 2021-094 setting mayor's pay (9-0)
• Approved Ordinance 2021-095 updating codified ordinances (9-0)
• Approved Ordinance 2021-096 authorizing Neighborhood Grant Program guidelines (9-0)
• Approved Ordinance 2021-097 authorizing Main Street Kent art piece license (9-0)
• Approved Ordinance 2021-098 allowing on-street parking on Walnut Street (9-0)
• Approved Resolution 2021-101 appointing Michelle Frederick to Board of Health (9-0)

Sustainability Commission

The Sustainability Commission will review committee updates and community outreach efforts. The agenda includes discussions on waste stream reform, bicycle-friendly initiatives, and community gardens in the South End.

• Waste stream reform and Portage County contamination report
• Bicycle Friendly Community discussion
• Community Gardens at CAC property in South End
• Municipal and community composting discussions
• Updates on Kent Environmental Council and KSU Office of Sustainability outreach

The Commission discussed the progress of the Climate Action Plan, with Andrew Boateng confirming that phases one and two (quantitative data) are nearly complete and will drive later mitigation and adaptation phases. Staff recommended requesting funding for a paid consultant or staff person to coordinate the plan. The Commission agreed to review the report and goals at the November meeting, with a summary memo to be sent one week prior. No formal decisions were made on these items; the only votes were to approve the agenda and minutes, and to pass over remaining agenda items except the Farmer's Market table.

• Approved the agenda as presented (4-0).
• Approved the meeting summary minutes (3-0).
• Passed over all remaining agenda items except the Farmer's Market table due to time constraints (4-0).
• Scheduled the Farmer's Market recycling game table for September 18th, with setup at 8:30 and teardown at 1:00.
• Agreed to review the GHG report and goals at the November meeting, with a summary memo to be sent one week prior.
• Discussed recommending a paid consultant or staff person to coordinate the Climate Action Plan, to be discussed at the November 1st meeting.

Standing Rock Cemetery

This is a procedural meeting of the Standing Rock Cemetery board. The agenda includes only routine items: calling the meeting to order, approving minutes, accepting the financial statement, approving vouchers, and a fuel report. No substantive decisions or discussions are listed.

• Approve minutes
• Accept financial statement
• Approve vouchers
• Fuel report

The Standing Rock Cemetery Trustees held a regular meeting on September 9, 2021, and approved the August 2021 minutes, financial statement, and vouchers for payment. They also reviewed the fuel report and noted the purchase of new chairs and chair covers for graveside services. Falls Tree service is scheduled to begin work on September 15, 2021. No substantive policy decisions were made; the meeting was procedural.

• Approved August 2021 meeting minutes (unanimous)
• Accepted August 2021 financial statement (unanimous)
• Approved vouchers for payment (unanimous)

Architectural Review Board

The Architectural Review Board will review new building signs for The Loft at 112 West Main Street. The meeting also includes a review of the August 3, 2021 meeting summary and discussion regarding signage at 122 West College Street.

• Review of new building signs for The Loft (112 West Main Street)
• Review of August 3, 2021 meeting summary
• Discussion regarding signage at 122 West College Street

The Architectural Review Board approved a Certificate of Appropriateness for new building signs at The Loft, 112 West Main Street, as presented on September 7, 2021. The board also approved the August 3, 2021 meeting summary with an accompanying memo clarifying the approval of the Jimmy John's internally lit sign. No public comment was heard, and no other substantive decisions were made.

• Approved Certificate of Appropriateness for The Loft signs (3-0)
• Approved August 3, 2021 meeting summary with memo on Jimmy John's sign (3-0)
• Excused Bridget Tipton from the meeting (3-0)

City Council

The City Council will hold a work session with the Architecture Review Board followed by several committee meetings. Discussions include a review of the noise ordinance, updates on East Main Street, and changes to neighborhood grants.

• Noise ordinance review
• East Main Street update
• Parking on Walnut Street
• Neighborhood Grant changes
• City Hall update

Kent City Council approved raising future council and mayoral salaries to $10,500 (with a $1,000 mayoral increment), authorized a letter of reprimand asking the Planning Commission chair to step down, and approved updates to the city ordinance book. The council also authorized changes to the Neighborhood Grant Program, a right-of-way agreement with Main Street Kent for a public art piece, a review of the noise ordinance, and parking changes on Walnut Street. No decision was made on a mask mandate, with council voting to monitor COVID data and disperse information on mask effectiveness.

• Authorized future salary increases for At Large, Ward, and Mayor (8-0)
• Authorized letter of reprimand asking Planning Commission chair to step down (7-1)
• Authorized updates to codified ordinance books (8-0)
• Authorized changes to Neighborhood Grant Program (8-0)
• Authorized right-of-way license agreement with Main Street Kent for art installation (8-0)
• Authorized police chief and law director to review noise ordinance (8-0)
• Approved parking ordinance change on Walnut Street (8-0)
• Voted to monitor COVID situation before deciding on mask mandate (8-0)

Parks and Recreation Board

The Parks and Recreation Board will review monthly revenue, expenditures, and department reports. The Director's report includes updates regarding the Portage Hike & Bike Trail 2nd Segment, an outdoor seasonal ice rink, and Rec Center paving.

• Portage Hike & Bike Trail 2nd Segment update
• Outdoor Seasonal Ice Rink discussion
• Marketing Plan Launch update
• Rec Center Paving report
• Review of monthly revenue and expenditures

The Kent Parks and Recreation Board met on July 15, 2021, and approved the June minutes unanimously. No formal votes were taken on substantive items; the meeting was largely informational and discussion-based. Key topics included the potential outdoor ice rink (with the board expressing positivity but noting they cannot fund it), a possible Juneteenth celebration in 2022, and memorial recognition for deceased staff. The board also discussed park usage, recreation programs, and a survey for a steering committee.

• Approved June minutes (unanimous)
• Discussed outdoor ice rink; board to convey positivity but needs to be involved if running it
• Discussed Juneteenth celebration; Neil to reach out to Dr. Nelson and Black United Students
• Discussed memorial plaques; no action taken, possible future programs considered

City Council

The council is considering an ordinance to change recycling collection from weekly to bi-weekly. Other items include an amended street closure plan for Oktoberfest and the adoption of a new official city flag. The meeting also includes discussions on budget amendments and utility charge certifications.

• Change in Portage County Recycling Service from weekly to bi-weekly collection
• Adoption of a new design for the official City of Kent flag
• Amended street closure plan for the Kent Oktoberfest event
• Authorization of a shared sign for the Portage Bike and Hike Trail
• Approval of budget appropriation amendments

Kent City Council passed 16 ordinances, including accepting the One Ohio Opioid Settlement, changing recycling pickup to bi-weekly, authorizing a temporary outdoor ice rink with Kent State, and approving several tax lien certifications. Council also moved several discussions to committees, including the city flag, noise ordinance, and COVID-19 mask mandate.

• Approved One Ohio Opioid Settlement participation (8-0)
• Approved recycling pickup change to bi-weekly (8-0)
• Approved temporary outdoor ice rink agreement with Kent State (8-0)
• Approved School Resource Officer agreement extension to June 2022 (8-0)
• Approved tax lien certifications for unpaid sidewalk, water, and mowing bills (8-0, 7-0-1)
• Approved shared sign for Portage Bike and Hike Trail (8-0)
• Approved amended Oktoberfest street closure plan (8-0)
• Moved city flag discussion to committee (7-1)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request to widen a driveway and change its required length at 876 Highridge Lane. The board will also review the minutes from the July 19, 2021 meeting.

• Driveway widening variance for 876 Highridge Lane
• Approval of July 19, 2021 meeting minutes

The Board of Zoning Appeals approved a variance allowing the driveway at 876 Highridge Lane to be widened by up to 4 feet on the right side, with the driveway not required to be of equal length from street to terminus. The decision was made to accommodate a resident with Parkinson's disease and improve access. The motion carried 3-0.

• Approved variance BZ21-021 to widen driveway up to 4 feet on right side (3-0)
• Excused Deborah Douglas from August 3, 2021 meeting (3-0)
• Moved review of July 19, 2021 minutes to next meeting
• Adjourned meeting at 7:36 p.m. (3-0)

Standing Rock Cemetery

The Standing Rock Cemetery Trustees approved a $9,925 quote from Falls Tree Service for tree work, accepted the July financial statement and vouchers, and noted that employee Jay Sanders resigned. They also reported that a civil trial is scheduled for September 9, 2021, and that a joint meeting will be held in November to appoint a trustee to complete Keith Benjamin's term.

• Approved July 2021 meeting minutes
• Accepted July 2021 financial statement
• Approved vouchers for payment
• Approved Falls Tree Service quote of $9,925 for tree work

Salary Review Committee

The Salary Review Committee will receive an update regarding extra retirement benefits from OPERS for some elected officials. The committee will also review proposals and hold a vote on a recommendation.

• Update on OPERS extra retirement benefit for some elected officials
• Proposals from the Chair
• Other proposals
• Vote on recommendation

City Council

Kent City Council committee meetings scheduled for August 4, 2021, will address several municipal topics. Discussions include police updates, recycling service changes, and budget amendments. The sessions also involve reviewing neighborhood grants and Oktoberfest requests.

• Renewal of the School Resource Officer position
• Shared sign approval for Portage Hike & Bike Trail
• Oktoberfest road closure and DORA suspension requests
• Proposed County Recycling Service changes
• Budget appropriation amendment

Kent City Council held committee meetings on August 4, 2021, approving several items. The most consequential decision was to approve the Oktoberfest street closure but reject a request to suspend the DORA (Designated Outdoor Refreshment Area) for the event, with the mayor casting the deciding vote. Other approvals included a shared sign for the Portage Hike & Bike Trail, updates to trash and recycling ordinances, a temporary ice rink agreement with Kent State University, and several finance items.

• Approved shared sign for Portage Hike & Bike Trail and ONUS water bottling plant (8-0)
• Approved Oktoberfest street closure for September 25, 2021 (8-0)
• Rejected DORA suspension for Oktoberfest (5-4, mayor casting tie-breaking vote)
• Approved updates to trash and recycling ordinances (8-0)
• Approved MOU with Kent State University for temporary outdoor ice rink (8-0)
• Approved bringing back community enhancement to Neighborhood Grant Program, split 50/50 with code violation assistance through 2022 (8-0)
• Approved renewal of School Resource Officer position (8-0)
• Approved certifying liens to Portage County for outstanding payments (7-0-1, Kuhar abstaining)

City Council

The Kent City Council is reviewing several ordinances, including a zoning change for the corner of SR43 and SR261. The meeting also includes discussions on pedestrian safety agreements with Kent State University and updates to local penalty classifications.

• Rezoning parcel #45-004-00-00-053-000 (Corner of SR43 & SR261) to C-R zoning
• Pedestrian safety agreement with Kent State University with a $15,000 maximum commitment
• Changing garage and yard sale violation penalties from minor misdemeanors to civil offenses
• Accepting $17,786.25 in grant funding for ballistic vests
• Issuing an $8,463.00 promissory note to 257 North Water, Ltd

At a special meeting on August 4, 2021, Kent City Council unanimously passed all 10 ordinances on the agenda, each by an 8-0 vote. Key actions included rezoning a parcel at SR43 & SR261 to commercial high-density multifamily residential, authorizing a pedestrian safety agreement with Kent State University, approving a winter ice rink special event, and accepting a $17,786.25 grant for ballistic vests. All items were declared emergencies and passed with suspended readings.

• Adopted Ordinance 2021-065 changing penalty status to civil offense (8-0)
• Adopted Ordinance 2021-066 adopting Portage County Hazard Mitigation Plan (8-0)
• Adopted Ordinance 2021-067 rezoning parcel at SR43 & SR261 to C-R district (8-0)
• Adopted Ordinance 2021-068 authorizing pedestrian safety agreement with KSU (8-0)
• Adopted Ordinance 2021-069 approving ice rink special event Nov 25-Feb 28 (8-0)
• Adopted Ordinance 2021-070 issuing $8,463 promissory note to 257 North Water, Ltd (8-0)
• Adopted Ordinance 2021-071 accepting $17,786.25 ballistic vest grant (8-0)
• Adopted Ordinance 2021-072 adjusting FY2021 appropriations (8-0)

Architectural Review Board

The Kent Architectural Review Board is reviewing applications for signage and building exteriors. These reviews include modifications to paint, lighting, and sign locations at various addresses.

• Sign location and exterior paint review for Collegiate Passion Brands (125 South Water Street)
• New building signs review for Lager & Vine (152 Franklin Avenue)
• Front building sign and lighting review for Garage 108 (108 West College Avenue)
• Building exterior and new signs review for The Loft (112 West Main Street)

The Architectural Review Board approved a Certificate of Appropriateness for the exterior paint at 125 S. Water St. (Kent Sportswear) with a modified color scheme: the three lower panels remain yellow with white trim, all other yellow trim is painted blue, and a recommendation that the second-floor windows be painted blue. The board also approved a sign location for the same property with a condition that the sign top aligns with the first-floor window trim. A request to allow internal lighting for Garage 108's front sign received no motion, so it was not approved.

• Approved modified paint scheme for 125 S. Water St. (4-1)
• Approved sign location for Collegiate Passion Brands with condition (4-1)
• Denied internal lighting for Garage 108 front sign (no motion)
• Continued Lager & Vine sign review to future meeting (5-0)
• Approved façade and sign package for The Loft, 112 W. Main St. (5-0)
• Approved July 6, 2021 meeting summary (5-0)

Salary Review Committee

The Salary Review Committee is scheduled to conduct a salary discussion and address questions from council members. The meeting also includes the approval of previously distributed minutes.

• Approval of minutes
• Council member Q&A
• Salary discussion

The Salary Review Committee discussed raising City Council salaries to at least the OPERS minimum and considered a $10,500 figure, but took no formal vote. Members heard testimony from councilmembers about time commitments and the need to meet OPERS retirement credit thresholds. A recommendation is expected by the September deadline.

• Approved minutes of July 13, 2021 meeting (3-0)
• Discussed raising council salaries to $10,500, no vote taken
• Discussed OPERS minimum salary requirement, no vote taken
• Adjourned meeting (3-0)

City Council

The meeting includes discussions on updating local ordinances and land use. Council will consider changing garage sale violations from misdemeanors to civil offenses and adopting a county hazard mitigation plan. The agenda also covers pedestrian safety agreements with Kent State University.

• Rezoning parcel #45-004-00-053-000 (Corner of SR43 & SR261) to Commercial High Density Multifamily Residential
• Changing garage and yard sale violations from a minor misdemeanor to a civil offense
• Adopting the Portage County Multi-Jurisdictional Hazard Mitigation Plan
• Entering a pedestrian safety improvement agreement with Kent State University
• Accepting $17,786.25 in grant funding for police ballistic vests

Kent City Council unanimously approved a new city flag design and directed revision of Resolution 1975-155 to match it. The council also passed first readings on ordinances for a KSU pedestrian safety agreement, an outdoor ice rink, a zoning change, and several financial items. All votes were 6-0.

• Approved new city flag design and revision of Resolution 1975-155 (6-0).
• Passed first reading of ordinance for pedestrian safety agreement with Kent State University (6-0).
• Passed first reading of ordinance authorizing outdoor ice rink from Nov 25, 2021 to Feb 28, 2022 (6-0).
• Passed first reading of ordinance to rezone parcel at SR43 & SR261 from Commercial to Commercial High Density Multifamily Residential (6-0).
• Passed first reading of ordinance issuing new promissory note to 257 North Water, Ltd for $8,463.00 (6-0).
• Passed first reading of ordinance accepting $17,786.25 grant for police ballistic vests (6-0).
• Passed first reading of ordinance amending 2021 appropriations (6-0).
• Passed first reading of ordinance accepting NOPEC $2,000 community event sponsorship (6-0).

Planning Commission

The Kent City Planning Commission will conduct a preliminary plan review for the Paigemax Subdivision. The proposed project is located at the northeast corner of Fairchild Avenue and Newcomer Road within an R-2 Medium Density Residential Zoning District.

• Preliminary plan review of Paigemax Subdivision (NE Corner of Fairchild Ave and Newcomer Road)

The Kent Planning Commission approved the preliminary subdivision plan for the Paigemax Subdivision, a 5.510-acre parcel at the NE corner of Fairchild Ave and Newcomer Road, with a 3-0 vote. The plan proposes 7 single-family lots, with 5 driveways exiting onto Newcomer Rd. and 2 onto Fairchild Ave. The commission also excused members Michael Bruder and Amanda Edwards from the meeting.

• Approved the preliminary subdivision plan for Paigemax Subdivision (PC21-015) by a 3-0 vote
• Excused Michael Bruder and Amanda Edwards from the July 20, 2021 meeting by a 3-0 vote
• Adjourned the meeting at 7:15 p.m. by a 3-0 vote

Board of Zoning Appeals

The Board will review three applications for zoning variances. These requests involve adjustments to front and side yard setback requirements and fence height limits.

• Garage addition setback variance at 1511 River Edge Drive
• Front yard fence height variance at 1207 Vine Street
• Accessory building setback variances at 1252 Shady Lakes Drive

The Board of Zoning Appeals approved all three variance requests on the agenda. It granted a 21-foot front yard setback variance for a garage addition at 1511 River Edge Dr., a 6-foot fence height variance at 1207 Vine St., and two variances for an accessory building at 1252 Shady Lakes Dr. (7-foot side yard and 21-foot front yard). The board also approved the June 21, 2021 meeting minutes.

• Approved a 21-foot front yard setback variance for Ralph Megargel at 1511 River Edge Dr. (motion carried 4-0).
• Approved a 6-foot fence height variance for Maxwell Slater at 1207 Vine St. (motion carried 4-0).
• Approved a 7-foot side yard setback variance for Alex Galazyuk at 1252 Shady Lakes Dr. (motion carried 4-0).
• Approved a 21-foot front yard setback variance for Alex Galazyuk at 1252 Shady Lakes Dr. (motion carried 4-0).
• Approved the June 21, 2021 meeting minutes as written (motion carried 4-0).

Parks and Recreation Board

The Kent Parks and Recreation Board will review monthly revenue and expenditures reports. The meeting includes updates on the Master Plan and an outdoor seasonal ice rink.

• Master Plan Update
• Outdoor Seasonal Ice Rink update
• Monthly Revenue and Expenditures reports

The Kent Parks and Recreation Board voted unanimously to close Plum Creek Park on June 19, 2021, due to an unauthorized gathering expected to draw 800-1,000 people, citing safety concerns and property damage from a similar event in 2020. The board also approved the May 20 meeting minutes and added New Business as an agenda item. Other actions included discussing the outdoor seasonal ice rink, with cost estimates of $87,000-$97,000, and reviewing the Master Plan survey corrections.

• Approved the minutes of the May 20 meeting unanimously.
• Added New Business as item 5 on the agenda, with a motion to permanently add Unfinished Business, New Business, and Motion to Adjourn.
• Authorized the closing of Plum Creek Park for June 19, 2021, due to an unauthorized gathering, with all members in favor.
• Discussed the outdoor seasonal ice rink, with a proposed budget of $87,000-$97,000, but no formal decision was made.
• Reviewed Master Plan survey corrections to be sent to Brandstetter Carroll.
• Noted the Fitness Center operates at a $50,000 annual loss, with future board discussion planned.
• Reported on camp registrations, with most camps full and pandemic support payments received for licensed sites.

Salary Review Committee

The Salary Review Committee is scheduled to conduct a discussion regarding salaries. The agenda also includes determining next steps and identifying future committee needs from staff or administration.

• Salary review discussion

The Salary Review Committee reviewed salary data for 31 comparable communities, finding Kent ranks 26th with an average salary of $10,476 and median of $10,431. They discussed raising council salaries to meet the OPERS minimum of $8,700 and planned to invite council members to the next meeting on July 27 to discuss their roles and time commitments. No formal salary decision was made.

• Approved meeting minutes of June 30, 2021 by a 2-0-1 vote with one abstention
• Reviewed a new spreadsheet of salary data for 31 communities, with Kent ranked 26th
• Discussed raising council salaries to meet the OPERS minimum of $8,700
• Planned to invite council members to the next meeting on July 27 to present and answer questions
• Adjourned the meeting by a 3-0 vote

Health Board

The Kent City Health Board will review statistical reports for May and June 2021. Discussion topics include the Haymakers Farmer’s Market Food Hub Grant and SB 248 regarding vaccine mandates. The board is also scheduled to take action on expenditures and Strategic Plan updates.

• Discussion of SB 248 regarding removing ability to mandate vaccines
• Haymakers Farmer’s Market Food Hub Grant discussion
• Action on KSU license fees
• Approval of May and June 2021 expenditures and encumbrances

Sustainability Commission

The Sustainability Commission will review minutes from the May 3, 2021 meeting and receive updates on community outreach efforts. The agenda includes discussions regarding waste stream reform, light pollution, and new business concerning municipal and community composting.

• Updates on community outreach with Kent Environmental Council and KSU Office of Sustainability
• Discussion regarding waste stream reform and composting initiatives
• Review of May 3, 2021 meeting minutes
• Discussion of community gardens at the CAC property in South End

The Sustainability Commission met on July 12, 2021, but could not approve the meeting minutes due to lack of quorum. They voted to add a waste stream reform document to the next meeting's agenda and to schedule a farmer's market outreach table in September. No other formal decisions were made.

• Approved adding a waste stream reform document to the next meeting's agenda (3-0).
• Approved empowering Hritz and Stone to schedule a farmer's market table in September (3-0).
• Tabled approval of meeting minutes due to lack of quorum.

Standing Rock Cemetery

This is a routine procedural meeting of the Standing Rock Cemetery board. The agenda includes only standard items: approving minutes, accepting the financial statement, approving vouchers, and receiving a fuel report. No substantive decisions or discussions are listed.

• Approve minutes
• Accept financial statement
• Approve vouchers
• Fuel report

The Standing Rock Cemetery Trustees held a routine regular meeting on July 8, 2021. They approved the June 2021 meeting minutes, accepted the June 2021 financial statement, and approved the vouchers for payment. Trustee Leo Lux called the meeting to order, with Trustee Mike DeLeone and Clerk-treasurer Jean Chrest present; Trustee Keith Benjamin was excused. The next regular meeting was scheduled for August 12, 2021.

• Approved the minutes from the June 2021 meeting
• Accepted the June 2021 financial statement
• Approved the vouchers for payment
• Scheduled the next regular meeting for August 12, 2021 at 4:00 p.m.

City Council

The meeting includes public hearings for the Annual Tax Budget and a zoning map amendment at SR 43 and SR 261. Committee discussions will cover street closures for festivals, trash and recycling alignment, and funding for ballistic vest replacements.

• Public hearing on the Annual Tax Budget for fiscal year ending December 31, 2022
• Zoning map amendment for Parcel # 45-004-00-00-053-000 (Corner of SR 43 and SR 261)
• Proposed street closures for the Craft Beer Festival and a Holiday Ice Rink on Erie Street
• Funding allocation for ballistic vest replacements
• Changing garage/yard sale violations to civil offenses

The City of Kent's council committees met on July 7, 2021, and voted unanimously (7-0) on several items. The Community Development Committee approved changing garage/yard sale violations from a criminal misdemeanor to a civil offense, allowing for fines. The Land Use Committee approved a zoning map amendment for the property at SR43/261, changing it from Commercial to Commercial High Density Multifamily Residential. The Streets, Sidewalks & Utilities Committee approved a pedestrian safety plan with Kent State University and authorized the closure of Erie Street for a holiday ice rink. The Finance Committee approved the transfer of a loan for the Kent Wells Sherman House, funding for police ballistic vests, the annual tax budget, and a 2021 budget appropriation amendment.

• Approved changing garage/yard sale violations to a civil offense, allowing for fines up to $100.
• Approved a zoning map amendment for the property at SR43/261, changing it to Commercial High Density Multifamily Residential.
• Approved a pedestrian safety plan with Kent State University, including a cost-sharing agreement.
• Authorized the closure of Erie Street between Depeyster and Haymaker for a holiday ice rink from October 18, 2021 to February 29, 2022.
• Approved the transfer of the Kent Wells Sherman House loan to the new property owner.
• Approved funding for the replacement of police ballistic vests, with a grant covering 75% of the cost.
• Approved the annual tax budget for 2022.
• Approved the 2021 budget appropriation amendment.

City Council

The City Council is considering a resolution to adopt the city's tax budget for the fiscal year beginning January 1, 2022. The budget outlines estimated revenues and expenditures for various municipal funds. This action must be completed by July 15, 2021, to ensure continued local government fund allocations.

• Resolution No. 2021-064: Adoption of the 2022 tax budget
• Total requested funds for municipal accounts: $3,486,530
• General Fund request: $1,792,849
• Recreation fund request: $1,183,765

The council voted 7-0 to adopt Draft No. 2021-064, a resolution adopting the city's tax budget for fiscal year 2022 and submitting it to the county auditor. The resolution was declared an emergency, and the council suspended the three readings to pass it. The meeting lasted about five minutes.

• Excused absent members Sidoti and Turner by a 7-0 voice vote.
• Authorized Draft No. 2021-064 by a 7-0 voice vote.
• Suspended the three readings for the resolution by a 7-0 roll call vote.
• Adopted the resolution (Ordinance 2021-064) by a 7-0 roll call vote.

Architectural Review Board

The Architectural Review Board will review applications for exterior changes to various local properties. These include renovations, railing replacements, and new signs at multiple addresses. The board will also review the summary from the June 1, 2021 meeting.

• Exterior renovations at 425 Gougler Avenue
• Patio railing replacement at 100 East Erie Suite 103
• Exterior paint and new sign at 125 South Water Street
• New free-standing sign at 331 East Main Street

The Architectural Review Board approved four Certificates of Appropriateness for exterior renovations, patio railing replacement, a sign, and a new free-standing sign, each with specific conditions. The board also discussed zoning code updates and requested material/color samples for future cases.

• Approved exterior renovations at 425 Gougler Ave. (ARB21-009) as presented (4-0)
• Approved patio railing replacement at 100 E. Erie St., Suite 103 (ARB21-010) with condition that railing and gate match existing gray color (4-0)
• Approved sign at 125 S. Water St. (ARB21-011) as presented but located centered above windows or door; paint color continued to next month (4-0)
• Approved new sign at 331 E. Main St. (ARB21-012) with conditions: monument sign only, no pole sign; not exceed current height/width; externally lit; orientation at applicant's discretion (4-0)
• Approved June 1, 2021 meeting summary as presented (4-0)
• Excused David Basista from the meeting (4-0)

Planning Commission

The Planning Commission will review an application to amend the conditional zoning certificate and site plan for 315 Summit St. The applicant seeks to allow four unrelated persons to reside at the property and requests that the approval be attached to the property rather than the owner.

• PC21-013: Conditional Zoning Certificate and Site Plan amendment for 315 Summit St.

The Kent Planning Commission voted 4-1 to deny Douglas and Michelle Oliver's request to amend their Conditional Zoning Certificate and Site Plan to allow four unrelated persons at 315 Summit St. The Commission also voted 5-0 to keep the restriction that the property reverts to single-family use upon sale. The property remains a rooming house for up to three unrelated individuals.

• Denied the amendment to allow four unrelated persons at 315 Summit St. (PC21-013) by a 4-1 vote.
• Retained the restriction that the property reverts to single-family use upon sale by a 5-0 vote.
• Approved the June 22, 2021 Planning Commission minutes as presented by a 5-0 vote.
• Adjourned the meeting at 7:38 p.m. by a 5-0 vote.

Salary Review Committee

The Salary Review Committee will hold an introductory meeting to discuss the City Charter and committee history. The committee will also vote on a chair and vice chair and establish goals.

• Introduction from Mayor Fiala regarding City Charter and committee history
• Presentation of committee goals by Budget and Finance Director Rhonda Hall
• Vote on the selection of a chair and vice chair
• Discussion of items needed for evaluation

The Salary Review Committee met for the first time, excused an absent member, appointed a full member and officers, and discussed the need to adjust council salaries to meet OPERS minimums for retirement service credit. No salary amounts were decided; the committee requested salary data from other cities and scheduled future meetings to develop a recommendation by August 25.

• Excused Kathie Slater's absence (2-0 voice vote)
• Appointed Warner Mendenhall as full member in lieu of Slater for voting (2-0)
• Appointed Dr. Pascarella as Chair (2-0)
• Appointed Mr. Tipton as Vice Chair (2-0)
• Requested salary data from specific cities and categories for next meeting
• Scheduled future meetings on 7/13, 7/27, 8/10, 8/17 at 4:30pm in Fire Station Training Room
• Set deadline for recommendation to clerk by August 25 for Council presentation on September 1

Planning Commission

The Planning Commission will review a site plan for a new city administration building. The process includes staff reports, applicant presentations, and public testimony.

• Site Plan Review for a new city administration building at 319 S. Water St.

The Planning Commission approved the site plan for a new City Administration Building at 319 S. Water St., which will replace the existing police building. The project includes 34 parking spaces, electric vehicle charging stations, bicycle parking, and extensive landscaping. The approval was subject to technical plan review and passed unanimously 5-0.

• Approved site plan for new City Hall at 319 S. Water St. (5-0)
• Approved June 1, 2021 meeting minutes as corrected (4-0-1, Bruder abstained)

Civil Service Commission

The commission will review several personnel changes, including new hires and retirements in the police and fire departments. The agenda also includes a classification change for the Payroll Administrator and a request for an Account Clerk exam.

• Classification change for Payroll Administrator Kelly Simms
• Request for an Account Clerk exam
• Reinstatement of Mike Anguilano III as Accreditation Coordinator
• Police Department personnel changes including new hires and retirement
• Fire Department personnel changes including the Fire Chief's retirement

The commission voted 2-0 to reinstate Michael Anguilano to the full-time Accreditation Coordinator position in the Health Department, waiving the need for a new exam. They also approved an in-house exam for an Account Clerk eligible list, skipping the typing test to expedite hiring. The minutes from May 17, 2021, were approved, and the meeting adjourned at 5:25 PM.

• Approved minutes of May 17, 2021, by voice vote 2-0.
• Approved exam for Account Clerk eligible list, using in-house test without typing test, by voice vote 2-0.
• Approved reinstatement of Michael Anguilano to full-time Accreditation Coordinator, by voice vote 2-0.
• Adjourned meeting at 5:25 PM by voice vote 2-0.

Board of Zoning Appeals

The Kent Board of Zoning Appeals will meet virtually to consider several property variance requests. These include building additions, rebuilding dwellings, and new construction at 319 South Water Street. The Board will also hear appeals regarding duplex use on South Lincoln Street.

• Variance for addition at 1638 South Lincoln Street
• Variances to rebuild a dwelling at 710 Vine Street
• New building and signage variances at 319 South Water Street
• Appeals regarding duplex use on South Lincoln Street

The Board of Zoning Appeals approved all four variance requests for Justin & Marina Saunders to rebuild a dwelling at 710 Vine Street, including setbacks and lot width/frontage variances. It also approved five variances for the City of Kent's new administration building at 319 S. Water Street, including a reduced 26-square-foot sign variance. The Board denied David Adams' appeal for a non-conforming use certificate at 554 S. Lincoln Street, and continued two similar appeals for 544 and 558 S. Lincoln Street. A request by Audrey & David Kessler for variances at 1638 S. Lincoln Street was withdrawn.

• Approved withdrawal of BZ21-011 (Kessler, 1638 S. Lincoln St.) 4-0.
• Approved 9-foot lot width variance (BZ21-012, Saunders, 710 Vine St.) 4-0.
• Approved 9-foot lot frontage variance (BZ21-012) 4-0.
• Approved 13-foot front yard setback variance (BZ21-012) 4-0.
• Approved 5-foot side yard setback variance (BZ21-012) 4-0.
• Approved 40% and 14% lot frontage variances (BZ21-016, City of Kent, 319 S. Water St.) 4-0 each.
• Approved 6-foot and 19-foot front yard setback variances (BZ21-016) 4-0 each.
• Approved 26-square-foot sign variance (BZ21-016) 4-0; denied appeal for non-conforming use (BZ21-013, 554 S. Lincoln St.) 4-0; continued BZ21-014 and BZ21-015.

Parks and Recreation Board

The Parks and Recreation Board will review monthly revenue and expenditures through staff reports. The Director's report includes updates on the Master Plan, Art in the Park, and the 2022 budget.

• Master Plan Update P&R Budget
• Art in the Park
• Outdoor Seasonal Ice Rink
• 2022 Budget

The Kent Parks and Recreation Board met virtually and approved the April 15 minutes. They heard a presentation from Brandstetter Carroll on the Parks and Recreation Master Plan, which is moving forward with a survey and steering committee. The board also discussed a donation for a memorial tree, park projects, and the Park in Lieu Fee moratorium extension to end of August.

• Approved the minutes of the April 15 meeting unanimously.
• Moved forward on the Parks and Recreation Master Plan with Brandstetter Carroll, including a survey and steering committee.
• Discussed extending the Park in Lieu Fee moratorium to end of August, pending council action.
• Noted a generous donation from Pete Orlando toward a memorial tree.
• Reviewed park and recreation updates, including spring sports, summer camps, and the Brady's Leap trail project.

City Council

The meeting includes discussions on grant applications for street resuracing and zoning updates. Council will also consider committee appointments and a donation for neighborhood signage.

• $1,495,200 AMATS grant application to resurface Main, Water, and Mogadore/Summit streets
• $945,000 OPWC grant application
• Rezoning 107 Lake Street from Industrial to Commercial Downtown
• Acceptance of up to $13,995 for 'Historic South End' signage
• One-day extension of DORA hours until 11:00 P.M. on June 26, 2021

City Council voted to permanently extend the Downtown Kent DORA (Designated Outdoor Refreshment Area) hours from 10 p.m. to 11 p.m., amending the original one-night-only request from the Kent Chamber of Commerce. The council also approved a series of other ordinances, including accepting a $13,995 donation for new 'Historic South End' neighborhood signage, rezoning a property at 107 Lake Street from Industrial to Commercial Downtown, and authorizing grant applications for street resurfacing. All other agenda items, including appointments to the PARTA board and Salary Review Committee, were approved as recommended.

• Approved Ordinance 2021-056, permanently extending DORA hours to 11 p.m. (amended from a one-night extension).
• Approved Ordinance 2021-055, accepting a $13,995 donation from the Portage Foundation for 'Historic South End' signage.
• Approved Ordinance 2021-057, enacting new Planning and Zoning Code chapters.
• Approved Ordinance 2021-058, rezoning 107 Lake Street from Industrial to Commercial Downtown.
• Approved Ordinance 2021-059, authorizing $1,495,200 in AMATS grant applications for street resurfacing.
• Approved Ordinance 2021-060, authorizing $945,000 in OPWC grant and loan applications.
• Approved Ordinance 2021-061, authorizing a water tap-in for a skilled nursing facility at 5075 SR 43 and Meloy Road.
• Approved Ordinance 2021-062, creating a new ARPA fund (Local Fiscal Recovery Fund #138).

Standing Rock Cemetery

The Standing Rock Cemetery board will meet to approve previous minutes and a financial statement. The agenda also includes the approval of vouchers and a review of a fuel report.

• Approval of minutes
• Acceptance of financial statement
• Approval of vouchers
• Review of fuel report

The Standing Rock Cemetery Trustees approved the minutes and financial statement for May 2021, and approved vouchers for payment. They also accepted a quote from Barberton Tree Service for tree, limb, and stump removal, which was the only written quote received. The next regular meeting is scheduled for July 8, 2021.

• Approved the minutes from the May 2021 meeting
• Accepted the financial statement for May 2021
• Approved the vouchers for payment
• Accepted the Barberton Tree Service quote for tree, limb, and stump removal

Sustainability Commission

The commission will review minutes from May 3, 2021, and receive updates on community outreach efforts. The meeting includes discussions regarding waste stream reform, recycling ordinances, and community gardens in the South End.

• Waste stream reform discussion
• City of Kent Recycling ordinance
• Community Gardens at CAC property in South End
• Bicycle Friendly Community discussion
• Light Pollution discussion

The Kent Sustainability Commission met on June 7, 2021, but could not approve the previous meeting's minutes due to a lack of quorum. The commission voted 3-0 to add two new agenda items: one for municipal composting and one for community composting, to explore starting a composting program in Kent. Other items discussed included updates on the GHG Emissions Inventory, community outreach, and a decision to table the Farmer's Market recycling education table until fall.

• Added municipal composting and community composting as separate agenda items (3-0)
• Tabled Farmer's Market recycling education table until fall
• Approved meeting adjournment (3-0)

City Council

The City Council will hold a public hearing regarding a proposed zoning map amendment for 107 Lake Street. Various committees will also meet to discuss mask mandates, street resurfacing grants, and committee vacancies.

• Zoning map amendment for 107 Lake Street from Industrial to Commercial-Downtown
• Installation of the South End Neighborhood Monument Sign in ROW
• AMATS Grant Funding for Street Resurfacing Project
• OPWC Grant Funding for Infrastructure Projects
• Easement for a nursing home facility

The Land Use Committee voted to authorize a zoning map amendment for 107 Lake Street (North Water Brewery) from Industrial to Commercial-Downtown, with an emergency clause, by a 7-0-1 vote with one abstention. The Health and Safety Committee voted 7-0-1 to recommend rescinding the city's mask and mass gathering ordinances, with one dissenting vote. The Land Use Committee also approved several zoning code updates, including solar power specifications, public art review changes, and assisted living language, and voted to keep exterior color review with the Architectural Review Board. Other committees approved grant applications for street resurfacing and infrastructure projects, and accepted an easement for a nursing home facility.

• Authorized zoning map amendment for 107 Lake Street from Industrial to Commercial-Downtown with emergency clause (7-0-1, DeLeone abstaining)
• Recommended rescinding mask and mass gathering ordinances (7-0-1, Wallach voting no)
• Approved motion to explore costs for reorganizing zoning code design guidelines (8-0)
• Approved motion to keep exterior color review with Architectural Review Board (6-0-2, Rosenberg and Kuhar voting no)
• Approved zoning code additions for solar power specifications (8-0)
• Approved zoning code changes for public art review (8-0)
• Approved zoning code language changes for assisted living (8-0)
• Approved AMATS grant funding for street resurfacing projects (8-0)

City Council

The City Council is reviewing draft ordinances to repeal pandemic-era restrictions. These include removing the prohibition on mass gatherings of more than ten non-household members and ending the requirement for facial coverings in public places. The council will also hold an executive session regarding appointments and compensation for public employees.

• Draft No. 2021-051: Repeal of ordinance prohibiting mass gatherings of more than ten non-household members
• Draft No. 2021-052: Repeal of ordinance requiring facial coverings in public places
• Executive session regarding appointments, employment, and compensation of public employees or officials

At a special meeting on June 2, 2021, Kent City Council voted to repeal two COVID-19 ordinances: the mask mandate (Ordinance 2020-62) and the mass gathering limit of 10 people (Ordinance 2020-97). Both repeals passed, with the mask repeal passing 7-1 and the gathering repeal passing 8-0. The council also entered executive session to discuss personnel matters.

• Repealed mass gathering limit of 10 (Ordinance 2020-97) (8-0)
• Repealed mask mandate (Ordinance 2020-62) (7-1, Wallach no)
• Excused Councilmember Ferrara from meeting (8-0)
• Entered executive session for personnel discussion (8-0)

Architectural Review Board

The Architectural Review Board will continue its review of the exterior façade and signs for the project at 108 West College Street. The board will also review meeting summaries from April 6 and May 4, 2021. Additionally, members will continue discussing design guidelines for public art and exterior paint.

• Review of exterior façade and signs for 108 West College Street (ARB21-008)
• Continued discussion of Design Guidelines for public art and exterior paint

The Architectural Review Board approved a Certificate of Appropriateness for Garage 108 / Valerie Landis at 108 West College Street, allowing the unlit front sign, internally lit back sign (Option #3), and the paint color for all three buildings as presented. The motion carried 3-2, with members Tipton, Basista, and Saxe in favor, and Koogle and Boyle opposed. The board also approved the April 6 and May 4 meeting summaries unanimously. No other substantive decisions were made; the board discussed a proposed draft language amendment regarding public art and exterior color exceptions but took no action.

• Granted Certificate of Appropriateness for signs (Option #3) and building paint at 108 W. College St. (3-2)
• Approved April 6, 2021 meeting summary (5-0)
• Approved May 4, 2021 meeting summary (5-0)

Planning Commission

The Kent City Planning Commission will meet virtually on June 1, 2021, to consider two new business items. The commission will review a request for a conditional zoning certificate at 317 East College Avenue and a site plan for a vehicle training lot at 1550 Franklin Avenue.

• Conditional Zoning Certificate for a rooming house at 317 East College Avenue
• Site Plan Review for a new paved vehicle training lot at 1550 Franklin Avenue

The Kent Planning Commission approved a site plan for a new paved vehicle training lot at 1550 Franklin Avenue (PC21-011) and denied a conditional zoning certificate for a rooming house at 317 East College Avenue (PC21-007). Both votes were 4-0. The commission also excused an absent member and approved prior meeting minutes.

• Approved site plan for Davey Resource Group training lot at 1550 Franklin Ave (4-0)
• Denied conditional zoning certificate for rooming house at 317 E. College Ave (4-0)
• Excused Michael Bruder from June 1, 2021 meeting (4-0)
• Approved May 4, 2021 minutes as amended (4-0)
• Approved May 18, 2021 minutes as presented (3-0-1, Bellas abstained)

Parks and Recreation Board

The board will review monthly revenue and expenditures for March and April. The Director's report includes updates on the Master Plan, Brady’s Leap, and the 2022 budget. This meeting will be held virtually via Zoom.

• Master Plan Update
• Brady’s Leap- Portage Bike and Hike Update
• Park in Lieu Fee Moratorium
• 2022 P&R Budget
• Memorial donation from Pete Orlando for Hank Adams

The board selected a final candidate for Parks & Recreation Director after an April 5 interview and executive session; City Council must approve the choice on April 21, with a possible start date of April 26. The board also approved the March 18 meeting minutes unanimously. Trail construction is set to begin with the contractor on site next Monday, with completion expected by September. No other formal decisions were made; the meeting included staff reports and discussion of a future Master Plan steering committee.

• Approved March 18 meeting minutes (unanimous)
• Selected final candidate for Parks & Recreation Director; pending City Council approval April 21
• Scheduled trail construction to begin next Monday, completion by September

City Council

The council will hold a second public hearing regarding the Community Development Block Grant Program Year 2021 Action Plan. The agenda also includes a resolution opposing state efforts to abolish the local health department and an agreement for outdoor seating at 211 Franklin Ave.

• Public hearing for CDBG Program Year 2021 Action Plan
• Resolution opposing state efforts to abolish the Kent City Health Department
• License agreement for outdoor seating at 211 Franklin Ave
• Ordinance extending the moratorium on matching developer fees until August 30, 2021
• Acceptance of $3,140.00 in donations and grants for the Chimney Swift Project

The City Council held its second public hearing for the Community Development Block Grant (CDBG) Program Year 2021 Action Plan and 2020-2024 Consolidated Plan. No public comments were made, and the hearing was adjourned after about one minute. No substantive decisions were made during this procedural hearing.

• Held second CDBG public hearing for PY 2021 Action Plan and 2020-2024 Consolidated Plan (no vote)

City Council

The council will hold a public hearing regarding the 2021 Community Development Block Grant Action Plan. Additionally, members will review resolutions concerning the local health department and requests for outdoor seating licenses.

• Approval of $302,337 in CDBG assistance for fiscal year 2021
• Resolution opposing state efforts to abolish the Kent City Health Department
• License agreement for an outdoor patio at 211 Franklin Avenue
• Ordinance for the disposal of surplus city vehicles and equipment
• Acceptance of $3,140 in donations and grants for the Chimney Swift Project

Kent City Council passed Resolution 2021-046 strongly opposing Ohio House Bill 110, which would eliminate local health departments in cities under 50,000 population. The council also approved ordinances for CDBG assistance, an outdoor patio license, surplus property disposal, a moratorium extension on developer fee matches, and acceptance of donations for the Chimney Swift project. A motion to amend the resolution to strike 'local city health departments in general' failed 0-9.

• Adopted Resolution 2021-046 opposing abolition of Kent City Health Department (9-0)
• Adopted Ordinance 2021-045 for CDBG FY2021 assistance and annual action plan (9-0)
• Adopted Ordinance 2021-047 authorizing outdoor patio license for The Tulips, LLC at 211 Franklin Ave (9-0)
• Adopted Ordinance 2021-048 authorizing trade-in/auction/disposal of surplus city property (9-0)
• Adopted Ordinance 2021-049 extending moratorium on city match of developer fees through Aug 30, 2021 (9-0)
• Adopted Ordinance 2021-050 accepting $3,140 in donations/grants for Chimney Swift project (9-0)
• Approved liquor license transfer for Kent Fuel and Minimart, Inc. with no objection (9-0)
• Failed motion to amend Resolution 2021-046 to strike 'local city health departments in general' (0-9)

Planning Commission

The Planning Commission will review site plan and conditional zoning requests for Kent City Schools at 1400 North Mantua Street and 900 Doramor St. A project for the City of Kent Administration Building has been postponed. The commission will also discuss a Zoning Code Update.

• Site plan review for a new building, addition, and parking expansion at 1400 North Mantua Street
• Site plan review for a building addition at 900 Doramor St.
• Zoning Code Update discussion

The Kent Planning Commission approved two Kent City Schools projects: a new gymnasium, field house, and parking expansion at 1400 N. Mantua St., and two new classrooms at 900 Doramor St. Both approvals were unanimous (4-0) with conditions, including technical plan review and elimination of front-yard parking on Mantua. A third case for the City Administration Building was postponed.

• Approved site plan and conditional zoning certificate for Kent City Schools at 1400 N. Mantua St. (4-0), with conditions including technical review, sign plan, parcel consolidation, parking documentation, and elimination of front-yard parking
• Approved site plan and conditional zoning certificate for Kent City Schools at 900 Doramor St. (4-0), subject to technical plan review
• Postponed PC21-012 for City of Kent Administration Building at 319 S. Water St. at applicant's request

Civil Service Commission

The Civil Service Commission is reviewing several personnel changes and departmental updates. Items include a retirement in payroll, a new hire for Parks & Recreation, and a promotion within the police department.

• Retirement of Payroll Administrator Juliann Labajetta, effective July 30, 2021
• New hire: Angela Manley as Parks & Recreation Director, effective April 26, 2021
• Promotion of Elizabeth Sadowski to Dispatch Coordinator, effective April 12, 2021
• Updated job description and exam request for Health Department Accreditation Coordinator

The Civil Service Commission approved the updated job description for the Accreditation Coordinator position in the Health Department and authorized holding an exam to establish an eligibility list. The change removes passport application duties. One member abstained over concerns about job requirements.

• Approved minutes of April 19, 2021 (3-0)
• Approved Accreditation Coordinator job description and exam (2-0, 1 abstention)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request from Jeffrey McDaniel regarding 732 Longcoy Avenue. The applicant is seeking permission to install a bump-out in the driveway.

• Variance request for a driveway bump-out at 732 Longcoy Avenue
• Review of April 19, 2021 meeting minutes

The Board of Zoning Appeals denied a variance request from Jeffrey McDaniel to install a driveway bump-out at 732 Longcoy Ave., voting 4-0. The board found the request did not meet the required criteria, noting the work was already completed and alternative parking options existed. The meeting also included approval of the April 19, 2021 minutes.

• Denied variance BZ21-010 for driveway bump-out at 732 Longcoy Ave. (4-0)
• Approved April 19, 2021 meeting minutes (4-0)

Standing Rock Cemetery

The meeting includes routine approvals of minutes, financial statements, and vouchers. The board will also review a fuel report and consider the hiring of seasonal employees.

• Approval of seasonal employee hiring
• Acceptance of financial statement
• Review of fuel report

The Standing Rock Cemetery Trustees approved the April 2021 minutes, financial statement, and vouchers for payment. They approved hiring four seasonal employees and approved rate increases effective June 1, 2021. The trustees also agreed to continue mask requirements and discussed handling of a reported dog burial at a grave site.

• Approved April 2021 minutes (passed)
• Accepted April 2021 financial statement (passed)
• Approved vouchers for payment (passed)
• Approved hiring seasonal employees Mark Sanders, Dwayne Rhinehart, Jaleen Sanders, Jeremiah Proctor (passed)
• Approved rate increases effective June 1, 2021 (passed)
• Agreed to continue mask requirements in office and for unvaccinated employees

Health Board

The Kent City Health Board will meet to review April 2021 statistical, nursing, and communicable disease reports. The agenda includes a discussion of House Bill 110 and a report on waste water monitoring. Action items include reviewing expenditures and encumbrances.

• Discussion of House Bill 110
• Waste Water Monitoring report
• Review of April 2021 statistical and disease reports
• Approval of expenditures and encumbrances

The Kent City Health Board approved April 2021 expenditures and encumbrances totaling $47,585.78, including mosquito control supplies and pool certification. The board also voted to cancel the June 8 meeting and combine it with the July 13 meeting. No other substantive decisions were made; the meeting included reports on COVID-19, wastewater monitoring, and vaccination efforts.

• Approved April 2021 expenditures and encumbrances totaling $47,585.78 (unanimous)
• Moved June 8, 2021 meeting to combine with July 13, 2021 (unanimous)
• Excused Pam Ferguson from the May 11, 2021 meeting (unanimous)
• Approved amended April 13, 2021 meeting minutes (unanimous)

City Council

The Finance Committee voted 8-0-1 (with one abstention) to proceed with a pitched roof for the West Side Fire Station, rejecting a flat roof design favored by the Architectural Review Board. The committee also approved the sale or trade-in of surplus city property (9-0) and extended the park fee moratorium until August 30, 2021 (9-0). The Community Development and Streets committees approved a DORA update and a licensing agreement for outdoor seating at 211 Franklin Avenue, respectively.

• Approved pitched roof for West Side Fire Station (8-0-1, Amrhein abstaining)
• Approved sale or trade-in of surplus city property (9-0)
• Extended park fee moratorium until August 30, 2021 (9-0)
• Approved Franklin and Erie Street licensing agreement for outdoor patio (9-0)

City Council

This is the annual joint meeting between Kent City Council and Franklin Township Trustees. They will discuss and potentially act on three joint resolutions regarding the Standing Rock Cemetery: setting the 2020 tax levy at 0.70 mills for each jurisdiction, appointing an at-large trustee for a 2022-2024 term, and granting salary raises to cemetery personnel. The agenda also includes a joint appointment to the cemetery board.

• Joint resolution to fix cemetery tax levy at 0.70 mills for Kent and 0.70 mills for Franklin Township for tax year 2020
• Joint resolution to appoint an at-large trustee to the Standing Rock Cemetery Board for term 1/1/2022-12/31/2024
• Joint resolution granting salary and hourly pay raises to Standing Rock Cemetery personnel
• Discussion of draft ordinances 2021-042, 2021-043, and 2021-044

At a special joint meeting, Kent City Council and Franklin Township Trustees approved a .100 millage increase for Standing Rock Cemetery, raising the rate to .60 mills for tax year 2021. They also appointed Leo Lux as an at-large cemetery trustee and granted salary and hourly pay raises to cemetery personnel. All actions passed unanimously by 12-0 votes.

• Approved .100 millage increase for Standing Rock Cemetery (12-0)
• Adopted Joint Resolution 2021-042 fixing cemetery tax rate at .60 mills for City of Kent and Franklin Township (12-0)
• Appointed Leo Lux as at-large trustee to Standing Rock Cemetery Board (12-0)
• Adopted Joint Resolution 2021-043 appointing Leo Lux effective Jan 1, 2022 to Dec 31, 2024 (12-0)
• Adopted Joint Resolution 2021-044 granting salary and hourly pay raises to Standing Rock Cemetery personnel (12-0)

Architectural Review Board

The Architectural Review Board will review several architectural projects, including a new City Administration building and additions to local schools. The board will also discuss design guidelines for public art and exterior paint.

• Review of new City Administration building at 319 South Water Street
• Proposed gymnasium addition and field house at Roosevelt High School
• Proposed building addition at Walls Elementary School
• Exterior façade and sign review for 108 West College Street
• Discussion of design guidelines for public art and exterior paint

The Architectural Review Board recommended approval of the proposed gymnasium addition and new field house at Roosevelt High School (1400 N. Mantua St.) to the Planning Commission, with a condition to make the field house's south elevation more welcoming. The Board also recommended approval of a two-classroom addition at Walls Elementary School (900 Doramor). A Certificate of Appropriateness was granted to Garage 108 (108 W. College St.) for garage door and window changes, but the sign and paint color discussions were continued to a future meeting.

• Recommended approval of Roosevelt High School gym addition and field house (5-0), with condition to improve south elevation
• Recommended approval of Walls Elementary School addition (5-0)
• Granted Certificate of Appropriateness for Garage 108 overhead doors and windows (3-2)
• Continued Garage 108 sign and paint color discussion to next meeting

Planning Commission

The Kent Planning Commission will review a site plan for a medical marijuana dispensary at 1181 West Main Street. The commission will also consider a request to change the zoning near State Routes 43 and 261 to allow high-density multifamily residential use.

• Site Plan Review and Conditional Zoning Certificate for Buckeye Relief at 1181 West Main Street
• Zoning map amendment near State Routes 43 and 261 for high-density multifamily residential use

The Kent Planning Commission approved a Conditional Zoning Certificate for Buckeye Relief to operate a medical marijuana dispensary at 1181 West Main Street, subject to state licensing, technical plan review, and a future landscape plan review. The commission also recommended approval of a zoning map amendment for a parcel near State Routes 43 and 261, changing it from Commercial to Commercial High Density Multifamily Residential, despite concerns about housing and environmental impacts. The motion to disapprove the amendment failed for lack of a second, and the approval recommendation passed 3-1.

• Approved Conditional Zoning Certificate for Buckeye Relief medical marijuana dispensary at 1181 W. Main St. (4-0), with conditions including state licensing, technical plan review, and landscape plan approval
• Recommended approval of zoning map amendment for Parcel #45-004-00-00-053-000 from C to C-R zoning (3-1), with motion to disapprove failing for lack of a second
• Approved minutes from December 15, 2020, January 26, 2021, February 9, 2021, February 16, 2021, and April 6, 2021 meetings
• Excused Mr. Bruder from the meeting (4-0)

Sustainability Commission

The Sustainability Commission will review previous meeting minutes and receive updates on community outreach efforts. The agenda also includes discussions regarding waste stream reform and local recycling policies.

• Waste stream reform discussion
• Bicycle Friendly Community update
• City of Kent/Portage County Recycling policy changes
• Community Gardens at CAC property in South End
• Tree City Bulletin article updates

The Sustainability Commission approved meeting minutes from Feb 1 and Mar 29, 2021, and discussed several ongoing initiatives including community outreach, recycling education, and potential ordinance changes. No new substantive decisions were made; the meeting focused on updates and planning for future actions.

• Approved Feb 1, 2021 meeting minutes (3-0)
• Approved Mar 29, 2021 meeting minutes (3-0)
• Adjourned meeting (4-0)

City Council

Kent City Council is reviewing several ordinances regarding street closures and parking regulations. The council will consider closing Franklin Avenue from Erie Street to Main Street to provide outdoor seating for downtown businesses. Additionally, members will discuss budget amendments and fire service agreements with Franklin Township.

• Ordinance to prohibit on-street parking on Middlebury Road
• Ordinance to close Franklin Avenue from Erie Street to Main Street for outdoor seating
• Extension of the fire protection and EMS agreement with Franklin Township
• Ordinance regarding 2021 budget appropriation amendments
• Appointment of a committee to review Mayor and Council salaries

Kent City Council passed several ordinances, including prohibiting on-street parking on Middlebury Road, closing Franklin Avenue for outdoor dining, and authorizing a maintenance agreement with Main Street Kent. Council also approved appointments, budget amendments, and a fire service agreement extension with Franklin Township. A motion to review the West Side Fire Station roof design was referred to committee.

• Approved Ordinance 2021-034 prohibiting on-street parking on Middlebury Road (8-0)
• Approved Ordinance 2021-035 closing Franklin Avenue for outdoor dining (8-0)
• Approved Ordinance 2021-036 maintenance agreement with Main Street Kent (8-0)
• Approved Ordinance 2021-037 appointing salary review committee (8-0)
• Approved Ordinance 2021-038 extending fire service agreement with Franklin Township (8-0)
• Approved Ordinance 2021-039 budget appropriation amendments (8-0)
• Approved Ordinance 2021-040 accepting donation for aluminum can collection container (8-0)
• Moved West Side Fire Station roof discussion to committee (5-2-1)

Civil Service Commission

The commission will review classification changes and updated job descriptions for two positions. The agenda also includes reports on various personnel changes across city departments.

• Approval of February 22, 2021 meeting minutes
• Review of Payroll Administrator and Health Department Secretary job descriptions
• Personnel updates for Community Development, Health, Parks & Recreation, Police, Fire, and Service Administration

The Kent Civil Service Commission approved job description and classification changes for the Payroll Administrator and Health Department Secretary, aligning them with the rest of the city's positions. The meeting also included reading personnel changes from several departments and updates on the firefighter-paramedic eligible list. Commissioner Allyson Chicoski announced her resignation before the end of her term.

• Approved minutes of February 22, 2021 (3-0)
• Approved job description and classification changes for Payroll Administrator and Health Department Secretary (3-0)
• Adjourned meeting at 5:16 PM (3-0)

Board of Zoning Appeals

The Board will meet virtually to consider multiple zoning variance applications. These include requests for driveway width and setback adjustments, as well as permission to build accessory structures on lots without principal structures. One application regarding a fence has been withdrawn by the applicant.

• Variance for 46-foot driveway and front yard setback at 647 South Depeyster Street
• Request to allow an accessory structure without a principal structure at 446 Sunrise Boulevard
• Request to allow an accessory structure without a principal structure at 551 Harris Street
• Withdrawal of fence variance request for 562 Valleyview Street

The Board of Zoning Appeals approved three variance requests and noted one withdrawal. A 46-foot front yard setback variance and a driveway width variance were granted to Jon Barber at 647 S. Depeyster St. Variances allowing accessory structures on lots without principal structures were granted to Jacklyn & Brandon Morris at 446 Sunrise Blvd. and Holly Bloom at 551 Harris St. A request by Cryscilla & Michael Herbkersman at 562 Valleyview St. was withdrawn by the applicant.

• Granted 46-foot front yard setback variance for garage addition at 647 S. Depeyster St. (4-0)
• Granted driveway width variance to 46 feet at 647 S. Depeyster St. (4-0)
• Granted variance for accessory structure on lot without principal structure at 446 Sunrise Blvd. (4-0)
• Granted variance for accessory structure on lot without principal structure at 551 Harris St. (4-0)
• Withdrawn: fence height variance request at 562 Valleyview St.
• Approved December 21, 2020 meeting minutes (3-0)
• Approved March 15, 2021 meeting minutes (4-0)

Parks and Recreation Board

The board will review monthly revenue, expenditures, and staff reports. The meeting includes updates regarding the Park and Recreation Director application process and several park projects.

• Park and Recreation Director application process
• Brady’s Leap- Portage Bike and Hike update
• Chimney Swift Project - PD
• Hammock Park - PD

The Kent Parks and Recreation Board approved five sets of meeting minutes, including corrections to February minutes. The board narrowed the director candidate list to three finalists after interviews. Staff reported on park maintenance, recreation programs, and upcoming construction on Middlebury Road that will affect boat ramp access.

• Approved corrected February minutes and future use of 'Chairperson' (unanimous)
• Approved all 5 sets of minutes with corrections (unanimous)
• Narrowed director candidates to 3 finalists after interviews
• Discussed Middlebury Road closure for 90 days, affecting boat ramp access
• Agreed to add steering committee for Master Plan to next month's agenda

Health Board

The board will review March 2021 statistical and health reports. Discussion includes an override of House Bill 22. Action items include reviewing expenditures and a possible temporary license exemption for Kent Social Services.

• Possible temporary license exemption for Kent Social Services
• Discussion regarding House Bill 22 override
• Review of March 2021 statistical and health reports
• Review of expenditures and encumbrances

The Kent City Health Board approved a temporary license exemption for Kent Social Services, which is partnering with Trinity Lutheran Church to provide meals during renovations. The board also approved March 2021 expenditures and encumbrances, and the minutes from the March 9 meeting. No other substantive decisions were made.

• Approved temporary license exemption for Kent Social Services
• Approved expenditures and encumbrances for March 2021
• Approved minutes from March 9, 2021 meeting
• Excused Michelle Frederick from April 13 meeting

Standing Rock Cemetery

The meeting includes routine approvals for minutes, financial statements, and vouchers. The board will also review a fuel report and discuss the feasibility of rate increases. Bill Rudloski is scheduled to speak regarding the wall.

• Rate increase feasibility study
• Discussion with Bill Rudloski regarding the wall
• Review of fuel report
• Approval of financial statements and vouchers

The Standing Rock Cemetery Trustees approved a .2 mill increase to fund road replacement, tree maintenance, equipment replacement, and salary adjustments toward a $15 minimum wage. They also approved the March 2021 minutes, the March financial statement, and vouchers for payment. The board discussed a wall replacement project estimated to cost the city between $70,000 and $100,000, and set a joint agenda meeting for May 5, 2021.

• Approved the minutes from the March 2021 meeting.
• Accepted the financial statement for March 2021.
• Approved the vouchers for payment.
• Approved a .2 mill increase to fund road replacement, tree maintenance, equipment replacement, and salary adjustments.
• Set the Joint Agenda for May 5, 2021.

City Council

Various City Council committees will meet virtually to review municipal matters. Topics include proposed zoning code updates, street maintenance agreements, and 2021 budget amendments.

• Proposed zoning code updates
• Parking on Middlebury Road
• Proposed outdoor seating on Franklin Ave.
• City/Franklin Township Fire Service Contract Rate Extension
• 2021 Budget Appropriation Amendment

Architectural Review Board

The Architectural Review Board will conduct a courtesy review of a chimney swift tower near South Depeyster Street. The board will also review a revised site plan and sign package for a medical marijuana dispensary at 1181 West Main Street.

• Courtesy review of chimney swift tower near 301 South Depeyster Street
• Review of revised site plan and sign package for medical marijuana dispensary at 1181 West Main Street
• Review of March 2, 2021 meeting summary

The Architectural Review Board recommended approval of the site plan for a medical marijuana dispensary at 1181 West Main Street (Buckeye Relief), with a condition to eliminate the extended gable and connect roofs with a cricket. The board also reviewed a courtesy presentation for a chimney swift tower near 301 South Depeyster Street and approved the March 2, 2021 meeting minutes.

• Recommended approval of Buckeye Relief site plan for medical marijuana dispensary at 1181 W. Main St. (4-0), with condition to eliminate extended gable and add roof cricket
• Approved March 2, 2021 meeting minutes (3-0-1, Tipton abstaining)
• Excused Dennis Saxe from meeting (4-0)

Planning Commission

The commission will review site plans and zoning requests for several local properties. This includes an amended site plan for 310 Park Avenue and a zoning map amendment for 107 Lake Street.

• Amended Site Plan and Sign Plan Review for 310 Park Avenue
• Zoning Map Amendment for 107 Lake Street from Industrial to Commercial-Downtown
• Site Plan Review and Conditional Zoning Certificate for the corner of Harvey Street and Lake Street

The Kent Planning Commission approved the amended site plan and comprehensive sign plan for Bell Tower Properties at 310 Park Avenue, both by 4-0 votes. The commission also recommended approval of a zoning map amendment for 107 Lake Street from Industrial to Commercial-Downtown (3-0-1, with one abstention) and approved a site plan and conditional zoning certificate for an eight-unit age-restricted housing development at the southeast corner of Harvey and Lake Streets (4-0).

• Approved amended site plan for Bell Tower Properties, 310 Park Ave (4-0)
• Approved comprehensive sign plan for Bell Tower Properties (4-0)
• Recommended approval of zoning map amendment for 107 Lake St from I to C-D (3-0-1, Clapper abstaining)
• Approved site plan and conditional zoning certificate for 8-unit age-restricted housing at Harvey & Lake St (4-0)
• Excused Amanda Edwards from the meeting (4-0)

Parks and Recreation Board

This is a special meeting of the Kent Parks and Recreation Board held via Zoom. The agenda consists of procedural items and an executive session to consider public employee appointments, employment, or compensation.

• Executive session regarding public employee appointment, employment, or compensation

Sustainability Commission

The Sustainability Commission and Ad Hoc Committee will hold a virtual joint special meeting via Zoom. The agenda includes an update presentation regarding the Ad Hoc and Action Plan.

• Ad Hoc and Action Plan Update Presentation

The Sustainability Commission held a joint meeting with the Ad Hoc Committee to receive a presentation from Andrews Boateng on the progress of the City's Climate Action Plan. No formal decisions were made; the meeting was informational, focusing on the GHG inventory process and next steps. The meeting adjourned with a motion passed 5-0.

• Adjourned meeting (5-0)

Parks and Recreation Board

The Parks and Recreation Board will meet virtually via Zoom due to the COVID-19 pandemic. The agenda includes an executive session regarding public employee appointments, employment, or compensation.

• Executive Session regarding public employee appointment, employment, or compensation

Parks and Recreation Board

The Parks and Recreation Board met virtually to discuss budget reductions caused by the COVID-19 pandemic. The board reviewed progress on the new director recruitment process and upcoming summer programming. Members also approved a park in lieu fee for a multi-family housing project.

• Approved $6,240 Park in Lieu Fee for 700 Lake St development
• Reviewed department budget reductions of at least 20%
• Discussed the Parks and Recreation Director application process with 8 candidates remaining
• Requested approval for a memorandum of understanding regarding the Brady Leap Project loan

The Kent Parks and Recreation Board approved a memorandum of understanding for the Brady Leap Project, involving a $460,000 loan to the board and a $120,000 city contribution, with the balance to be repaid over five years. The board also approved a $6,240 Park in Lieu Fee for a multi-family development at 700 Lake St. and unanimously approved the minutes from the January 21 meeting. No other formal decisions were made; the meeting was largely informational, covering budget, park, and recreation reports.

• Approved the minutes of the January 21 meeting unanimously.
• Approved the Park in Lieu Fee of $6,240 for the 700 Lake St. development, with all members voting yes.
• Approved the Brady Leap Project memorandum of understanding, including a $460,000 loan and $120,000 city contribution, with all members voting yes.

City Council

The City Council is conducting a public hearing regarding amendments to Zoning Code Chapters 1107 through 1114. The meeting also includes proposals to renew the Haymaker Farmers' Market lease and update tobacco retailer requirements. Additionally, council will consider various infrastructure loans and grant funds.

• Public hearing for proposed updates to Zoning Code Chapters 1107-1114
• Renewal of Haymaker Farmers' Market sub-lease for a parking lot at $1.00
• Requirement for tobacco retailers to post the Tobacco Quitline number at point of sale
• Extension of outdoor patio dining licenses through December 31, 2021
• Authorization of NOPEC grant funds up to $49,978.00

The Kent City Council approved all 12 ordinances on the agenda, including renewing the Haymaker Farmers' Market sublease, requiring tobacco retailers to post the Tobacco Quitline phone number, extending outdoor patio dining agreements through 2021, authorizing a water tap-in for a car wash, and accepting donations. The council also approved the City Manager's report items, including accepting donations and amending an access agreement for the 800 Mogadore Road remediation site. All votes were unanimous (8-0) except for one abstention on the PARTA lease amendment.

• Approved Ordinance 2021-020 renewing the Haymaker Farmers' Market sublease for the 2021 season.
• Approved Ordinance 2021-021 requiring tobacco retailers to post the Tobacco Quitline phone number at point of sale.
• Approved Ordinance 2021-022 extending temporary outdoor patio dining agreements through December 31, 2021.
• Approved Ordinance 2021-023 authorizing a water tap-in for MOD Car Wash at 1788 State Route 59.
• Approved Ordinance 2021-024 authorizing an Ohio EPA loan agreement for the Southwest Sanitary Sewer Pump Station project.
• Approved Ordinance 2021-025 authorizing a $460,000 loan agreement for the Portage Bike & Hike Trail – Brady's Leap segment.
• Approved Ordinance 2021-027 amending the PARTA lease to add the ground floor for clinical purposes (7-0-1, Amrhein abstaining).
• Approved Ordinance 2021-031 amending the access agreement with ABB for site remediation at 800 Mogadore Road.

Board of Zoning Appeals

The Board of Zoning Appeals will meet virtually to review two variance applications. These include a request for a wider driveway at 1230 Middlebury Road and a taller front yard fence at 1089 Leonard Boulevard.

• Driveway width variance for 1230 Middlebury Road
• Front yard fence height variance for 1089 Leonard Boulevard
• Review of January 25, 2021 meeting minutes

The Board of Zoning Appeals approved two variances for Kyle Veon at 1230 Middlebury Rd.: one allowing a 31-foot-wide driveway (7 feet over the 24-foot max) and one allowing the driveway to have varying widths. Both motions passed 4-0. The board also approved a 2-foot variance for Kevin Rodgers at 1089 Leonard Blvd. to allow a 6-foot-tall fence in the front yard along Judith Street, where 4 feet is the max, also 4-0. The January 25, 2021 meeting minutes were approved.

• Approved a 7-foot variance for Kyle Veon to allow a 31-foot-wide driveway at 1230 Middlebury Rd. (4-0).
• Approved a variance for Kyle Veon to allow a driveway with varying widths at 1230 Middlebury Rd. (4-0).
• Approved a 2-foot variance for Kevin Rodgers to allow a 6-foot-tall fence in the front yard at 1089 Leonard Blvd. (4-0).
• Approved the January 25, 2021 meeting minutes as presented (4-0).

Standing Rock Cemetery

This is a routine procedural meeting of the Standing Rock Cemetery board. The agenda includes only standard items: approving minutes, accepting the financial statement, approving vouchers, and a fuel report. No substantive decisions or discussions are listed.

• Approve minutes
• Accept financial statement
• Approve vouchers
• Fuel report

The Standing Rock Cemetery Trustees approved the February 2021 meeting minutes, the February financial statement, and vouchers for payment. They also discussed revisiting the pay scale for all employees, instructing the clerk-treasurer to study the feasibility of an $11/hr minimum wage for seasonal labor and a $15/hr minimum wage for regular full-time labor. The trial for Molai vs Standing Rock Cemetery Trustees was continued, and the next meeting is scheduled for April 8, 2021.

• Approved February 2021 meeting minutes (moved by Benjamin, seconded by DeLeone)
• Accepted February 2021 financial statement (moved by Lux, seconded by Benjamin)
• Approved vouchers for payment (moved by Benjamin, seconded by Lux)
• Instructed clerk-treasurer to study feasibility of increased pay scale ($11/hr seasonal, $15/hr full-time)

Health Board

The Kent City Health Board will review February 2021 statistical and communicable disease reports. The meeting includes discussions regarding housing and the Cutler Space update, alongside actions on several departmental documents.

• Review of 2021-2026 Strategic Planning Document
• Action on 2020 Annual Report
• Discussion of Housing PI and Cutler Space update
• Review of February 2021 statistical and disease reports

The Kent City Health Board approved the 2021-2026 Strategic Planning document, the 2020 Annual Report, and the 2019 Public Health Code of Ethics policy. It also approved expenditures and encumbrances for February 2021, totaling over $51,000. The board heard updates on COVID-19 vaccination efforts and a housing inspection process change, but took no other substantive actions.

• Approved 2021-2026 Strategic Planning document (unanimous)
• Approved 2020 Annual Report (unanimous)
• Approved 2019 Public Health Code of Ethics policy (unanimous)
• Approved expenditures and encumbrances for February 2021 (unanimous)

City Council

The City Council will hold a public hearing regarding proposed text amendments to Zoning Code Chapters 1101 through 1106. Various committees will also meet to discuss items including CDBG projects, tobacco ordinance amendments, and water service in Franklin Township.

• Public hearing on Zoning Code Amendments (Chapters 1101-1106)
• Proposed 2021 CDBG Funded Projects
• Lease renewal for Haymaker Farmer’s Market
• Proposed amendments to the City’s Tobacco 21 Ordinance
• Ohio EPA Loan Agreement for SW Sanitary Sewer Pump Station

Kent City Council committees met virtually on March 3, 2021, and approved several items. The Health and Safety Committee approved amendments to the Tobacco 21 ordinance requiring the Ohio Quit Line number on point-of-sale signage. The Land Use Committee approved the Haymaker Farmer's Market sublease renewal and partial closure of Franklin Avenue. The Streets and Sidewalks Committee approved extending staff authorization for private use of city right-of-way and a water line tie-in for a new car wash. The Finance Committee approved an Ohio EPA loan agreement, a Parks and Recreation MOU, a final easement, a PARTA lease amendment, and NOPEC grant funds. The Community Development Committee discussed proposed 2021 CDBG projects but took no action.

• Approved Tobacco 21 ordinance amendments requiring Ohio Quit Line on signage (8-0)
• Approved Haymaker Farmer's Market sublease renewal and Franklin Ave. partial closure (8-0)
• Approved extension of staff authorization for private use of city right-of-way (8-0)
• Approved water line tie-in for new car wash (8-0)
• Approved Ohio EPA loan agreement up to $2.5M for Southwest Sanitary Pump Station (8-0)
• Approved Parks and Recreation MOU for bike trail loan payback (8-0)
• Approved final easement for Sanitary Sewer Station (8-0)
• Approved PARTA lease amendment for Health Department clinic (7-0-1, Amrhein abstaining)

Architectural Review Board

The Architectural Review Board recommended approval of a proposed 8-unit senior housing project at the southeast corner of Lake and Harvey Streets, with conditions including no shutters, varied color schemes, and animal barriers. The board also approved certificates of appropriateness for Bell Tower Brewing Co.'s patio, trellis, fence, dumpster enclosure, and sign package, with one abstention from member Tipton.

• Recommended approval of ARB21-001 Harvey Home project (5-0) with conditions: cedar shake siding on gables, trim around windows/doors, at least 2 color schemes, animal barriers, no shutters
• Approved Certificate of Appropriateness for Bell Tower Brewing Co. patio, trellis, arbor, fence, and dumpster enclosure (4-0-1, Tipton abstained)
• Approved Certificate of Appropriateness for Bell Tower Brewing Co. sign package with wood sign option (4-0-1, Tipton abstained)
• Approved minutes from Nov 3, Nov 19, and Dec 1, 2020 meetings (5-0)

Parks and Recreation Board

The Kent Parks and Recreation Board met virtually and voted unanimously to enter executive session to discuss personnel matters, then returned to open meeting and adjourned. No other business was conducted.

• Approved entering executive session for personnel discussion (5-0).
• Approved returning to open meeting after executive session (5-0).
• Approved adjourning the meeting (4-0 voice vote).

Civil Service Commission

The Civil Service Commission is reviewing several personnel changes within the police and parks departments. The agenda also includes requests for promotional examinations for dispatch and juvenile counselor roles.

• Resignations of Alisen Butcher and Jordan Costy from Kent Police Department
• Retirement of David Cox, Service Worker
• Request for Dispatch Coordinator promotional examination
• Request for Juvenile Counselor examination
• Resignation of Parks and Recreation Director Kevin Schwartzoff

The Kent Civil Service Commission approved holding a promotional exam for the Dispatch Coordinator position based on a revised job description, and approved a written exam for the Juvenile Counselor position to establish an eligible list. Both motions passed unanimously. The meeting also included approval of prior minutes and personnel changes.

• Approved minutes of December 21, 2020 (2-0, Sessions abstained)
• Approved holding Dispatch Coordinator promotional exam based on revised job description (3-0)
• Approved holding written exam for Juvenile Counselor position to establish eligible list (3-0)
• Adjourned meeting at 5:31 PM (3-0)

Parks and Recreation Board

The board will review monthly revenue, expenditures, and the director application process. Discussion items include Harvey House Park fees and a trail connector to Portage Hike & Bike Trail.

• Harvey House Park in Lieu Fee
• Brady Leap Memo & Memorandum of Understanding
• Summit Metro Parks- Freedom Trail connector to Portage Hike & Bike Trail
• Director Application Process
• Monthly Revenue and Expenditures reports

The Kent Parks and Recreation Board approved the Memorandum of Understanding for the Brady's Leap trail project, which addresses a $460,000 budget shortfall through a $120,000 city contribution and a $340,000 no-interest loan. The board also approved the 2021 fee schedule with a $1 increase for most programs, park fees for 211 Franklin Ave, and the appointment of new officers. The meeting was held virtually due to COVID-19.

• Approved Brady's Leap MOU with $120,000 city contribution and $340,000 loan (unanimous)
• Approved 2021 fee schedule with $1 increase for most programs (unanimous)
• Approved park fees for 211 Franklin Ave (unanimous)
• Appointed Steve Mitchell as Chair, Neil Dukes as Vice-Chair, Kathleen Wiler as Secretary (unanimous)
• Approved minutes of December 17 and January 5 meetings (unanimous)

City Council

The City Council will hold a public hearing regarding the Community Development Block Grant 2021 Action Plan. The agenda also includes items to authorize water service for Express Wash Concepts and accept Phase 5 of the Riverbend East subdivision.

• Public Hearing for CDBG Program Year 2021 Action Plan
• Acceptance of Phase 5 Riverbend East subdivision streets and open spaces
• Water tap-in authorization for Express Wash Concepts at 1811 State Route 59
• Acceptance of a $1,000 ODNR grant for a Chimney Swift Tower
• Addition of five days to full-time employees' paid time off banks

Kent City Council held a public hearing for the CDBG 2021 Action Plan with no public comments, then approved a series of ordinances and resolutions. Key actions included adopting the 2021 budget appropriation amendments, accepting a $1,000 ODNR grant for a Chimney Swift Tower, authorizing a $17,156 fire safety grant application, and adding five paid time off days for full-time employees in recognition of pandemic efforts. All votes were unanimous (9-0).

• Adopted 2021 budget appropriation amendments (Ordinance 2021-013, 9-0)
• Accepted $1,000 ODNR grant for Chimney Swift Tower (Ordinance 2021-014, 9-0)
• Authorized $1,000 KEC grant application for Chimney Swift Tower (Resolution 2021-015, 9-0)
• Authorized right-of-way agreement for Southwest Sanitary Pump Station (Resolution 2021-016, 9-0)
• Authorized $17,156 fire safety grant application (Ordinance 2021-017, 9-0)
• Accepted $50 donation to Fire Department (Ordinance 2021-018, 9-0)
• Added 5 paid time off days for full-time employees (Ordinance 2021-019, 9-0)
• Approved liquor license transfer for Pacific East with no objections (9-0)

Planning Commission

The Planning Commission will conduct a conceptual site plan review for JKC Land Company LLC. The proposal involves constructing eight single-family dwellings at the southeast corner of Harvey St. and Lake St.

• Conceptual site plan review for 8 single-family dwellings (PC21-005)
• Proposed development at the SE corner of Harvey St. and Lake St.

The Kent Planning Commission held a conceptual site plan review for JKC Land Company's proposal to build 8 single-family dwellings (4 two-unit buildings) for a 55-and-older community at the SE corner of Harvey St. and Lake St. No formal decision was made; the applicant sought comments to decide whether to proceed. Commissioners raised concerns about traffic, roof pitch, and neighborhood character, but offered no guarantee of approval.

• Excused Amanda Edwards from Feb 1, 2021 meeting (4-0)
• Approved Nov 17, 2020 minutes as presented (3-0-1, Bellas abstaining)
• Adjourned meeting (4-0)

Standing Rock Cemetery

The Standing Rock Cemetery agenda includes routine administrative approvals for minutes, financial statements, and vouchers. The meeting also notes the continuation of the Molai vs SRC Trustees trial.

• Approval of minutes
• Acceptance of financial statement
• Approval of vouchers
• Fuel report
• Update on Molai vs SRC Trustees trial continuation

The Standing Rock Cemetery Trustees held a routine meeting, approving the January 2021 minutes, financial statement, and vouchers for payment. Fuel reports were reviewed, and the Molai lawsuit trial was continued. No substantive policy decisions were made.

• Approved January 2021 meeting minutes
• Accepted January 2021 financial statement
• Approved vouchers for payment
• Reviewed fuel reports

Parks and Recreation Board

This meeting will be held virtually via Zoom due to the COVID-19 pandemic. The agenda includes a call to order, roll call, and an executive session regarding public employee appointments or compensation.

• Executive session regarding personnel matters

The Kent Parks and Recreation Board met virtually and immediately entered executive session to discuss personnel matters, then returned and adjourned. No substantive public decisions were made; the only actions were procedural motions to enter and exit executive session and to adjourn.

• Entered executive session for personnel discussion (5-0)
• Returned to public meeting after executive session (5-0)
• Adjourned meeting (5-0)

Health Board

The board will discuss several subgrants and the 2021 Nursing Contract. Members are also scheduled to take action on expenditures and the 2021-2026 Strategic Planning Document.

• 2021-2026 Strategic Planning Document
• 2021 Nursing Contract discussion
• VN 21, EO 21, and CT 21 subgrants
• Cutler Space update
• Expenditures and encumbrances

Planning Commission

The Commission will review proposed amendments to the Kent Planning and Zoning Code. This includes a full replacement of chapters 1106 through 1113. The Commission is tasked with providing a recommendation to Council.

• Proposed amendment to Kent Codified Ordinances, Chapters 1106-1113

The Kent Planning Commission voted 5-0 to recommend that City Council hold a public hearing and review the proposed replacement of Zoning Code chapters 1106-1113, with the intent to adopt the amended code in its entirety. The commission also elected new officers: Chris Clevenger-Morris as Chairperson (4-1), Amanda Edwards as Vice Chairperson (5-0), and Jeff Clapper as Secretary (5-0). No other substantive decisions were made.

• Recommended zoning code chapters 1106-1113 to Council for public hearing and adoption (5-0)
• Elected Chris Clevenger-Morris as Chairperson (4-1)
• Elected Amanda Edwards as Vice Chairperson (5-0)
• Elected Jeff Clapper as Secretary (5-0)

City Council

The meeting includes several committee sessions covering topics such as the 2021 budget appropriations amendment and the 2020 annual economic report. Other discussions include a water line tie-in request and the River Bend East Dedication (Phase 5). An executive session is scheduled to discuss a union leave request.

• 2021 Budget Appropriations Amendment
• Annual Economic Report for 2020
• River Bend East Dedication (Phase 5)
• Request for Water Line Tie-In
• Chimney Swift Nesting Habitat Grant

Sustainability Commission

The Sustainability Commission will hold elections for officers and review previous meeting minutes. The agenda also includes updates on community outreach and discussions regarding waste stream reform and bicycle-friendly initiatives.

• Election of officers
• Waste stream reform discussion
• Bicycle Friendly Community discussion
• Review of November 2, 2020 meeting minutes

The commission elected Renee Ruchotzke as Chairperson and Maryjayne Stone as Vice-Chairperson, both by 4-0 votes. It tabled farmers market updates until members can participate again, and discussed progress on the greenhouse gas inventory and climate action plan, scheduling a presentation by Andrews Boateng for March. No other substantive decisions were made; several items remain tabled until after COVID-19.

• Elected Renee Ruchotzke as Chairperson (4-0)
• Elected Maryjayne Stone as Vice-Chairperson (4-0)
• Tabled farmers market updates until group can participate again (4-0)
• Scheduled Andrews Boateng to present climate action plan update in March

Planning Commission

The Planning Commission will conduct a site plan review for the Kent West Apartment multifamily residential project. The commission will also review proposed amendments to the Planning and Zoning Code.

• Site plan review for Kent West Apartment at 227 Franklin Avenue
• Proposed amendments to Planning and Zoning Code Chapters 1101-1106
• Park fee review for 211 Franklin Ave
• Administration of oath to a new member

The Kent Planning Commission approved a site plan for a six-story, 47-unit apartment building at 227 Franklin Avenue, with conditions including a sanitary sewer study and a park fee to be finalized later. The commission also approved a $12,480 park fee for a mixed-use project at 211 Franklin Ave. and recommended City Council hold a public hearing on proposed zoning code changes.

• Approved site plan for Kent West Apartments, 47-unit building at 227 Franklin Ave. (5-0)
• Approved park fee of $12,480 for PC18-002 Hasawi, 211 Franklin Ave. (5-0)
• Recommended City Council hold public hearing on zoning code chapters 1101-1106 (5-0)

Board of Zoning Appeals

The Board will meet virtually to review two variance applications. One request involves setbacks for a new accessory structure at 451 Park Avenue. Another seeks to reduce the required landscaping strip width at 1127 West Main Street.

• Variance for side and rear yard setbacks at 451 Park Avenue
• Reduction of required landscaping strip at 1127 West Main Street
• Election of Board officers

The Board of Zoning Appeals approved two variance requests. Benjamin Tipton received variances to build an accessory structure closer to side and rear property lines at 451 Park Ave. Mazda of Kent received a reduced variance for a landscaping strip at 1127 W. Main St. Officers were elected for the year.

• Granted 9.5-ft side yard setback variance for accessory structure at 451 Park Ave. (5-0)
• Granted 5-ft rear yard setback variance for accessory structure at 451 Park Ave. (5-0)
• Granted 5-ft landscaping strip variance for Mazda of Kent at 1127 W. Main St. (5-0)
• Elected Tim Sahr as Chairperson (5-0)
• Elected Paul Sellman as Vice Chairperson (5-0)
• Elected Jona Burton as Secretary (5-0)

Parks and Recreation Board

The Parks and Recreation Board will review Portage Bike and Hike Trail funding and discuss extending the Parks and Rec fee moratorium. Staff reports will cover monthly revenue, expenditures, and the search for an OPRA Director.

• Portage Bike and Hike Trail funding review and update
• OPRA Director Search
• Park Fees at 211 Franklin Ave
• Parks and Rec Fee Moratorium Extension
• Leap Project funding increase and repayment

The Parks and Recreation Board approved the $1.46 million budget for the Portage Bike & Hike Trail Brady's Leap segment, with the city fronting $460,000 to cover the shortfall. The board also accepted Director Kevin Schwartzhoff's resignation and contracted OPRA for the director search. A park-in-lieu fee of $12,480 for the Hasawi development at 211 Franklin Ave was recommended for approval.

• Approved $1.46M Brady's Leap Trail project budget (unanimous)
• Accepted Kevin Schwartzhoff's resignation/retirement (unanimous)
• Approved OPRA director search contract at $12,000 (unanimous)
• Amended Parks and Recreation job description to make CPRP certification preferred (unanimous)
• Recommended approval of $12,480 park-in-lieu fee for Hasawi development at 211 Franklin Ave

City Council

The Kent City Council is reviewing a proposed 10-year tax exemption agreement for a $14 million expansion at the Davey Tree site. The agenda also includes accepting a street right-of-way for a new Dunkin’ Donuts and approving grant funds for ballistic vests. Additionally, council will consider easements for the Southwest Sanitary Pump Station project.

• $14 million expansion project and tax exemption for Davey Tree Expert Company
• Street right-of-way acceptance for Dunkin’ Donuts at 1625 S. Water Street
• $5,287.71 grant for the purchase of ballistic vests
• Easements for the Southwest Sanitary Pump Station project from Jozef Neuzil and Steven J. Smith
• Extension of the moratorium on matching developer fees for parks and recreation

Standing Rock Cemetery

The Standing Rock Cemetery board will meet to appoint a Chairman and Vice-Chair and approve the 2021 budget. The agenda also includes reviewing financial statements and discussing a retaining wall with Bill Rudloski from the City of Kent.

• Appointment of Chairman and Vice-Chair
• Approval of 2021 Budget
• Discussion regarding a retaining wall

The Standing Rock Cemetery Trustees approved the 2021 budget, which includes funds for road chip and seal, a riding lawn mower, leaf blower and weed eater, and landscaping for the River Columbariums. They also appointed Keith Benjamin as Chairman and Leo Lux as Vice-Chairman, and approved the December 2020 minutes, financial statement, and vouchers. A court date for the Molai vs Standing Rock Cemetery Trustees case was scheduled for February 9, 2021.

• Appointed Keith Benjamin as Chairman (passed)
• Appointed Leo Lux as Vice-Chairman (passed)
• Approved December 2020 meeting minutes (passed)
• Accepted December 2020 financial statement (passed)
• Approved vouchers for payment (passed)
• Approved 2021 budget (passed)

Health Board

The Kent City Health Board will review December 2020 statistical and disease reports. Discussion topics include a COVID-19 epidemiology report, the 2021 Nursing Contract, and an update on Cutler Space. The board will also consider expenditures and the 2021-2026 Strategic Planning Document.

• 2021-2026 Strategic Planning Document
• 2021 Nursing Contract discussion
• COVID-19 epidemiology report
• Cutler Space update
• Expenditures and encumbrances approval

City Council

City Council will hold a public hearing regarding an Enterprise Zone Agreement with The Davey_Tree Expert Company to support its headquarters expansion. Committee meetings will also address land use, finance topics, and board applications. An executive session is scheduled to discuss appointments and compensation plans.

• Public hearing for Davey Tree Enterprise Zone Agreement at 1500 N. Mantua Street
• Right of Way Dedication at 1625 South Water Street (Dunkin’ Doughnuts)
• Ivan Drive Division and Sale of Parcels
• Grant funding for ballistic vests
• Parks and Rec Fee Moratorium Extension

Parks and Recreation Board

This meeting consists of procedural items including call to order and roll call. The board will also enter an executive session regarding the appointment, employment, or compensation of a public official.

• Executive session regarding appointment, employment, or compensation of a public employee