Kalamazoo County public meetings in 2023

Economic Development Corporation Board

The Economic Development Corporation Board is reviewing recommendations for the renewal of several marijuana business permits. The board is also set to nominate and approve new officer positions effective January 1, 2024.

• 2-year renewal of Medical and Adult Use Safety Compliance permits for SV Laboratories
• 1-year renewal of Adult Use Grower Class C permits for Pure, LLC
• 1-year renewal of Adult Use Retailer permit for High Profile - Boutique Cannabis (815/823 W Michigan)
• 1-year renewal of Adult Use Retailer permit for High Profile - Cannabis Shop (4037 S Westnedge)
• Nomination of Chair, Vice Chair, and Treasurer/Secretary

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board will hold a public hearing and vote on a plan amendment for 266 E. Michigan Avenue. The board is also reviewing development agreements and property purchase intents for several local sites.

• Public hearing and resolution for First Amendment to the Brownfield Plan for 266 E. Michigan Avenue
• First Amendment to the Brownfield Plan Development Agreement with Zoo North, LLC
• Amended and Restated Brownfield Plan Development Agreement for Arcadia Lofts
• Letter of Intent with Davis Creek Land Development Co. to purchase property at Davis Creek Business Park
• License agreement for soil disturbance and testing at 116 W. Cedar Street

Historic District Commission

The commission is reviewing requests for exterior alterations to historic properties. These reviews determine if proposed changes comply with local historic district standards.

• 808 W South: Retroactive review for third-story rear porch
• 723 McCourtie: Replacement of non-historic rear window and front door
• 712 Willard: Porch restoration including columns, railings, and top decoration
• 151 Prospect: Rear door replacement

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to approve the 2024 DDA budget and the 2024 board meeting calendar. The board will also consider a service agreement between the DDA/DEGA and the City of Kalamazoo.

• Approval of the 2024 DDA Budget
• Service Agreement between DDA/DEGA and the City of Kalamazoo
• 2024 DDA/DEGA Board Meeting Calendar

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board is meeting to approve its 2024 budget and meeting calendar. The board will also consider a service agreement with the City of Kalamazoo and an amendment to the Tax Increment Financing Plan.

• 266 E Michigan - DEGA Step Aside Request
• Amendment to Tax Increment Financing Plan
• Service Agreement between DDA/DEGA and the City of Kalamazoo
• 2024 DEGA Budget

City Commission

The City Commission will conduct a Committee of the Whole meeting including updates on safety projects and city planning. The agenda includes work sessions regarding right of way safety and the Imagine Kalamazoo 2025 plan.

• Right of Way Safety Projects Update
• Imagine Kalamazoo 2025 Update

City Commission

The City Commission is meeting to decide on updating drinking water rates and wastewater charges. The body will also consider several infrastructure contracts, grant acceptances, and neighborhood enterprise zone applications.

• Ordinance to increase drinking water rates effective January 1, 2024
• Acceptance of a $1,500,001 DOT grant for four safety improvement projects
• Professional service agreement with Tetra Tech, Inc. for Phosphate Upgrades Project Phase 2 for $998,900
• Contract with Webb Chemical for Sodium Hypochlorite solution for $982,800
• Vacating Cooley Street between Eleanor Street and West Kalamazoo Avenue

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to consider dimensional and use variance requests for four different properties. The board will also discuss interviews for the Zoning Board of Appeals.

• ZBA #23-11-18: Request for a 50 square foot LED panel and 100% changeable copy sign at 1000 W. Paterson Street
• ZBA #23-11-17: Request to remove required planting strips and reduce trees and shrubs at 1102 and 1110 Lake Street
• ZBA #23-12-20: Request for 100% opacity and six-foot height privacy fencing at 1618 Park Avenue
• ZBA #23-12-21: Request for a use variance to allow commercial 'Personal Improvement Services' and 'Retail Sales and Service' at 1019 Miller Road

Historic Preservation Commission

The Historic Preservation Commission will discuss the adoption of a workplan and a programmatic agreement. The body is also considering a recommendation for the appointment of Kaila Akina as a new commissioner.

• Recommendation for New Commissioner Appointment: Kaila Akina
• Workplan Review and Adoption
• Programmatic Agreement Review
• Kalamazoo Community Foundation O'Connor Fund Presentation
• MHPN Support Proposal

Local Officers Compensation Commission

The Local Officers Compensation Commission is meeting to review its compensation philosophy and determine compensation levels. The body will then decide on the report to the City Commission or determine next steps.

• Review of compensation philosophy
• Determination of compensation levels
• Report to City Commission

Foundation for Excellence Board of Directors

The Foundation for Excellence Finance Committee is meeting to review financial reports and approve previous minutes. The primary item of business is the receipt of the Q3 2023 Endowment Report from the Investment Subcommittee.

• Approval of October 9, 2023, minutes
• Receipt of FFE Investment Subcommittee Q3 2023 Endowment Report

Foundation for Excellence Board of Directors

The Foundation for Excellence Audit Subcommittee is meeting to discuss the 2023 fiscal year audit. The body intends to engage an annual independent auditor.

• Engagement of annual independent auditor for 2023 Fiscal Year Audit
• Approval of April 10, 2023 minutes

Foundation for Excellence Board of Directors

The Foundation for Excellence Executive Committee is meeting to conduct routine business. The primary action item is the approval of the board agenda for February 12, 2024.

• Approval of October 9, 2023, minutes
• Approval of Board Agenda for February 12, 2024

City Commission

The City Commission is holding a Committee of the Whole meeting. The primary focus of the session is a review of the proposed FY2024 Budget.

• Review of the Proposed FY2024 Budget

Planning Commission

The Planning Commission will review the 2024 Capital Improvement Plan requested by the Community Planning and Economic Development Department. The body will also determine the 2024 meeting schedule.

• Review of 2024 Capital Improvement Plan (P.C. 2023.08)
• Establishment of 2024 Meeting Schedule
• Annual Report to the Planning Commission for 2022
• 2023 Site Plan List

Civil Rights Board

The Civil Rights Board will meet to discuss board membership vacancies and provide updates on civil rights complaints. The board will also receive an update from the Ordinance Review Subcommittee.

• Civil Rights Board membership and vacancy update
• Ordinance Review Subcommittee update
• Civil Rights complaint update

City Commission

The City Commission is holding a Committee of the Whole meeting. The session includes a presentation on housing development strategies.

• Housing Development Strategies Presentation

City Commission

The City Commission is reviewing an ordinance to increase drinking water rates effective January 1, 2024. The agenda includes several contract approvals for water treatment, infrastructure repairs, and utility services.

• Ordinance to change drinking water rates to increase system revenues
• A1 Asphalt, Inc. contract for Water Main Break Patch Repair Project ($274,912)
• Balkema Construction contract for Water Station No.4 Roof Replacement ($307,000)
• Resolution setting a public hearing for the Fiscal Year 2024 Budget on January 2, 2024
• Harrison Circle PILOT agreement for 525 E. Ransom Street

City Commission

The City Commission will vote on budget amendments totaling $6,307,050 in additional expenses and $4,230,306 in revenue. The body is also considering tax payments in lieu of taxes (PILOT) for 70 senior affordable housing units and a presentation on proposed 2024 utility rates.

• Budget amendments: $4,230,306 in additional revenue and $6,307,050 in additional expenses
• PILOT resolutions for 70 senior affordable housing units across multiple addresses including E. Frank St. and N. Edwards St.
• Contract with PCI Municipal Services, LLC to manage City parking system for $297,000
• Purchase of playground equipment for Southside Park for $254,995.48
• Grant agreement with Kalamazoo Alternative Housing, Inc. for $198,000 for Douglass Apartments energy retrofits

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to discuss the 2024 budget and event center planning with Arcadia Creek. The board will also consider a service agreement with the City of Kalamazoo and a street vacation request.

• Arcadia Creek discussion regarding Event Center Planning
• 2024 DDA Budget discussion
• Service Agreement between DDA/DEGA and the City of Kalamazoo
• CD Arena vacation of West Street (legacy Westnedge) request

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board is meeting to review the 2024 budget and a financial report. The board will also consider a service agreement with the City of Kalamazoo and an amendment to the Tax Increment Financing Plan.

• Step aside request for 266 E Michigan
• 2024 DEGA Budget discussion
• Service Agreement between DDA/DEGA and the City of Kalamazoo
• Amendment to Tax Increment Financing Plan

City Commission

The meeting includes the administration of oaths of office for the newly elected Mayor, Vice Mayor, and City Commissioners. The agenda also features a report from the Board of Canvassers regarding the November 7, 2023, municipal election.

• Administration of the Oath of Office to the newly elected Mayor, Vice Mayor, and City Commissioners
• Report from the Board of Canvassers for the Municipal Election held on November 7, 2023

Economic Development Corporation Board

The Economic Development Corporation Board is meeting to vote on probationary business permits for two cannabis retailers. The board will also review the 2024 meeting schedule.

• 90-day probationary Adult Use Retailer Marijuana Business Permit for QPS Michigan Holdings, LLC DBA High Profile - Boutique Cannabis (815/823 W Michigan)
• 90-day probationary Adult Use Retailer Marijuana Business Permit for QPS Michigan Holdings, LLC DBA High Profile - Cannabis Shop (4037 S Westnedge)
• 2024 Proposed EDC-BRA Meeting Schedule

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board is meeting to vote on several property-related agreements and the 2024 meeting schedule. Key items include extending a closing date for a purchase agreement and granting state agency access to a property.

• Third Amendment to Purchase and Sale Agreement with River Caddis Development LLC to extend closing to March 31, 2024, and increase total deposit to $50,000
• First Amendment to 530 S Rose Grant Agreement
• Consent to Enter Agreement allowing EGLE and contractors access to 125 E. North Street
• Approval of the 2024 BRA Board of Directors Meeting Schedule

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two variance requests. The board will review requests for LED signage at the Douglass Community Center and a resident capacity increase for an adult foster care home.

• ZBA #23-11-18: Request for 28 sq ft and 50 sq ft LED signs at 1000 W. Paterson Street
• ZBA #23-11-19: Request to increase residents from six to eleven at 3113 Parchmount Avenue

Election Commission

The City of Kalamazoo Election Commission is meeting to conduct a public accuracy test of the program and voting equipment. This test is for the election scheduled for November 7, 2023.

• Public Accuracy Test for the November 7, 2023 election

Civil Rights Board

The City of Kalamazoo Civil Rights Board will meet to review board complaints and receive an update from the Ordinance Review Subcommittee. The meeting also includes the approval of minutes from the October 4, 2023 meeting.

• Civil Rights Board Complaint Update Discussion
• Ordinance Review Subcommittee Update
• Approval of October 4, 2023 meeting minutes

Foundation for Excellence Board of Directors

The Foundation for Excellence Board of Directors is meeting to approve and recommend the 2024 budget to the Kalamazoo City Commission. The board will also consider a one-year support services agreement and an annual grant agreement with the City of Kalamazoo.

• Approval and recommendation of the 2024 FFE Budget
• One-Year Support Services Agreement with the City of Kalamazoo
• Annual Grant Agreement between FFE and City of Kalamazoo
• Staff review of 2023 S.W.O.T. (no action)

Economic Development Corporation Board

The Economic Development Corporation Board of Directors will consider recommendations for two marijuana business permits and the approval of the 2024 budget.

• 2-year renewal of Adult Use Retail Marijuana Business Permit for Green Bronco, LLC DBA Mint Cannabis
• 90-day probationary approval of Medical Grower Class C and Adult Use Grower Class C Marijuana Business Permit for The Woods Cultivation LLC DBA AHKI Canna
• Approval of the 2024 EDC Budget

Brownfield Redevelopment Authority Board

The Board of Directors is meeting to consider the adoption of two proposed budgets for 2024. These include the operating budget and the local revolving fund.

• Adoption of 2024 Proposed Budget for Fund 243 (Brownfield Redevelopment Authority Operating Budget)
• Adoption of 2024 Proposed Budget for Fund 242 (Local Brownfield Revolving Fund)

Historic District Commission

The commission is reviewing applications for additions, signage, and siding changes to historic properties. These reviews determine if proposed exterior work complies with local historic district regulations.

• 837 Davis: Rear addition in South Street - Vine Area
• 161 E Michigan: Sign installation in Haymarket district
• 763 W Michigan: Trim, window, and door replacement in South Street - Vine Area
• 930 W Kalamazoo: Vinyl siding installation in Stuart district

City Commission

The City Election Commission is meeting to finalize administrative preparations for the November 7, 2023 election. The body will appoint election inspectors and set the operational details for the Absent Voter Counting Board.

• Appointment of election inspectors for 19 voting precincts, the absent voting counting board, and the receiving board
• Establishment of Kalamazoo City Hall (241 W. South Street) as the Absent Voter Counting Board location starting at 8:00 a.m. on November 7, 2023

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to approve the September 18, 2023, minutes and a financial report. No new development projects or ordinances are listed for action.

• Approval of September 18, 2023, meeting minutes
• Review and approval of the Financial Report

Downtown Economic Growth Authority Board

The Board of Directors will meet to review financial reports and receive committee updates. The agenda includes the approval of minutes from the September 18, 2023 meeting.

• Approval of September 18, 2023 meeting minutes
• Financial Report
• Events & Marketing Committee Report
• Recruitment and Retention Committee Report
• Update on Budget and Development Plans

City Commission

The City Commission is meeting for a Committee of the Whole session. The agenda focuses on a downtown update and the evaluation process for 2023 appointees.

• Downtown Update
• 2023 Appointee Evaluation Process

City Commission

The City Commission is considering updates to the Zoning Ordinance and related city codes. The body will also review several high-dollar contracts for fire equipment, water meters, and odor control technology.

• Zoning Ordinance text amendments and Zoning Map updates
• Purchase of a new fire pumper from Spartan Emergency Response for $838,362
• Contract change order with Ferguson Water Works for Neptune Water Meters for $700,000
• Grant of $330,000 to Kalamazoo County Land Bank for four low-income single-family homes
• Contract change order with USP Technologies for hydrogen sulfide reduction for $600,000

Foundation for Excellence Board of Directors

The Foundation for Excellence Finance Committee is meeting to review investment recommendations and the 2024 budget. The committee will determine whether to recommend these items for full Board approval.

• Recommendation for Board approval of the 2024 FFE Budget
• Investment Subcommittee Recommendation for non-FFEIS/IPS Investments
• Tabled item: FFE-City Tax Reduction Payment Calculation

Foundation for Excellence Board of Directors

The agenda for this meeting consists of procedural boilerplate. The committee will review previous minutes and a board survey and planning review.

• Approval of August 28, 2023, meeting minutes
• Board Survey and Planning Review (no action)
• Approval of October 30, 2023, Board Agenda

Planning Commission

The Planning Commission will hold public hearings regarding the vacation of two streets. The body will also review the City Planner's report and the site plan review list.

• Public hearing on vacating Cooley Street between Eleanor Street and W. Kalamazoo Ave
• Public hearing on vacating Eleanor Street between N. Park Street and N. Westnedge Avenue

Civil Rights Board

The Civil Rights Board is meeting to discuss board member nominations and amendments to its bylaws. The board will also address subcommittee appointments and schedule ordinance review meetings.

• New Board Member Nomination
• Civil Rights Board Bylaw Amendment/Addition Discussion
• Final Subcommittee Community Expert Appointment
• Ordinance Review Subcommittee meeting scheduling

City Commission

The City Commission is meeting for a Committee of the Whole session. The primary focus of the work session is an update regarding the Emergency Housing Ordinance.

• Work session on Emergency Housing Ordinance update

City Commission

The City Commission is meeting to vote on several city code updates, including wastewater discharge regulations and emergency housing. The body will also consider multiple service contracts and a billboard agreement.

• Contract extension with SNR Technologies for Powder Activated Carbon for $1,160,000
• Contract extension with Central City Parking/ABM Parking for $540,000
• Three-year contract with Gud Marketing for $285,000
• Contract supplemental with Carrier & Gable for traffic signal supplies for $200,000
• Public hearing on an Off-Premises Sign Agreement with Adams Outdoor Advertising

Foundation for Excellence Board of Directors

The Foundation for Excellence Board of Directors is meeting to approve a midyear budget adjustment and a draft 2024 budget. The board will also consider contracts for legal counsel and insurance, as well as position descriptions for two staff roles.

• Midyear 2023 Budget Adjustment
• Miller Johnson Attorneys Contract Renewal
• Directors and Officers and General Liability Insurance
• Endowment Developer position description and compensation range
• Foundation Coordinator position description and compensation range

Economic Development Corporation Board

The Economic Development Corporation is reviewing permit renewals for three cannabis retailers. The board is also considering an updated loan policy and a loan for 215 EM Partners LLC.

• 2-year renewal of Medical Provisioning and Adult Use Retailer Permits for Green Sunrise LLC DBA Lume Cannabis Co
• 1-year renewal of Adult Use Retailer Permit for Kalamazoo Gallery Inc DBA Herbana
• 1-year renewal of Adult Use Retail Marijuana Business Permit for 2233 N Burdick Inc
• Approval of updated EDC Loan Policy
• Economic Initiative Fund Loan for 215 EM Partners LLC

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board will hold a public hearing regarding the first amendment to the Act 381 Brownfield Redevelopment Plan for Arcadia Lofts. The board will also consider a development agreement amendment with Kalamazoo Neighborhood Housing Services, Inc.

• Public hearing for the First Amendment to the Act 381 Brownfield Redevelopment Plan for Arcadia Lofts
• Resolution to implement the First Amendment to the Act 381 Brownfield Redevelopment Plan for Arcadia Lofts
• Resolution for the Second Amendment to the Brownfield Plan Development Agreement with Kalamazoo Neighborhood Housing Services, Inc.

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to review financial reports and approve previous meeting minutes. The board will also consider recommending Kwame Gyimah for appointment to the DDA Board.

• Recommendation of Kwame Gyimah for DDA Board appointment

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board is meeting to review a financial report and an update to the DEGA Plan. The board will consider recommending a new member appointment and the creation of a recruitment and retention committee.

• Recommendation of Kwame Gyimah for DEGA Board appointment
• Creation of DDA/DEGA Recruitment and Retention Committee
• Introduction to the DEGA Plan Update

City Commission

The City Commission is meeting for a Committee of the Whole session. The primary focus of the meeting is a work session regarding an Emergency Temporary Housing Ordinance.

• Work session on Emergency Temporary Housing Ordinance

City Commission

The City Commission is deciding on several infrastructure contracts and a new wastewater discharge ordinance. The meeting includes approvals for street lighting changes and a grant for ending community violence.

• Contract with Peters Construction Company for Balch Street water main replacement: $1,562,158.97
• Professional service agreement with Wightman & Associates for Westnedge Avenue project: $817,750
• Purchase of carbon for wastewater treatment plant scrubber units from PureAir Filtration: $443,213
• First reading of an ordinance to repeal and replace Chapter 28 Wastewater Discharge Regulations
• Agreement with Michigan Department of Health and Human Services for Ending Community Violence grant: $50,000

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to review two variance requests. The board will determine if specific zoning rules regarding residential use and signage can be waived for two properties.

• ZBA #23-09-15: Use variance request for residential occupancy on the ground floor at 1321 S. Westnedge Avenue
• ZBA #23-09-16: Dimensional variance request for roof-mounted signs at 3651 E. Cork Street

Historic Preservation Commission

The Historic Preservation Commission is meeting to review a proposal to transfer funds from a City-held account to the O'Connor Fund. The body will also conduct a Programmatic Agreement Review.

• Proposal to transfer funds from City-held account to O'Connor Fund
• Programmatic Agreement Review
• Gravestone Cleaning Report
• O'Connor Fund Organizing Committee Report

City Commission

The City Election Commission is meeting to review and approve the proof ballots for the city's 19 voting precincts. This action is part of the administrative preparations for the election scheduled for November 7, 2023.

• Approval of ballots for 19 voting precincts for the November 7, 2023 election
• Approval of minutes from the August 30, 2023 meeting

The Kalamazoo City Election Commission approved the proof ballots for the 19 voting precincts for the upcoming Municipal Election. The commission also approved the minutes from the August 30, 2023 meeting.

• Approved proof ballots for 19 voting precincts for the November 7, 2023 election (voice vote)
• Approved minutes from the August 30, 2023 meeting (voice vote)

Planning Commission

The Planning Commission is meeting to consider a recommendation for the City Commission regarding text amendments to Chapter 50 Zoning Ordinance and Appendix A Zoning. The meeting also includes a review of the City Planner's report and the site plan list.

• Public hearing on PC 2023.05: Recommendation for text amendments to Chapter 50 Zoning Ordinance and Appendix A Zoning
• Updates to the Zoning Map

The Planning Commission held a public hearing regarding proposed text amendments to the Chapter 50 Zoning Ordinance and updates to the Zoning Map. Staff presented changes to commercial districts, parking requirements, and landscaping standards to align with the 2025 Master Plan. No final vote on the recommendation to the City Commission was recorded in the provided text.

• Approved September 7, 2023 agenda (unanimous)
• Approved July 20, 2023 minutes (unanimous)
• Approved August 3, 2023 minutes (unanimous)

Civil Rights Board

The Civil Rights Board is meeting to discuss board member nominations and amendments to its bylaws. The board will also address subcommittee appointments and schedule ordinance review meetings.

• New Board Member Nomination
• Civil Rights Board Bylaw Amendment/Addition Discussion
• Final Subcommittee Community Expert Appointment
• Ordinance Review Subcommittee meeting scheduling

The meeting was called to order at 5:02 p.m. and immediately adjourned because a quorum was not present. No substantive decisions were made.

City Commission

The City Commission is meeting for a Committee of the Whole session. The primary focus of the meeting is a work session regarding a Cannabis Program Update.

• Work session on Cannabis Program Update

The City Commission received an update on a proposed Social Equity Cannabis Chamber and reviewed a draft Request for Proposal (RFP). No formal votes were taken on the proposal, though staff outlined a plan to provide $200,000 annually for the first three years using cannabis excise tax revenue.

• Approved motion to excuse the absence of Commissioner Juarez (voice vote)

City Commission

The City Commission is meeting to vote on several ARPA-funded grants for housing and violence prevention. The body will also consider contracts for wastewater facility modifications and financial software consulting.

• Proposed $1,500,000 grant to Local Initiatives Support Corporation to rehabilitate approximately 48 rental units
• Proposed $770,000 grant to Kalamazoo Neighborhood Housing Services for eight new single-family homes
• Proposed $450,000 allocation to United Way of South Central Michigan for community violence prevention
• Proposed $309,875 contract with Plante Moran for ERP financial software consulting
• Proposed $176,549.40 change order with RK Davis Construction for Wastewater Tertiary Disc Filtration Process Facility

The City Commission approved a $1.5 million ARPA grant to LISC Kalamazoo to rehabilitate approximately 48 rental units. The commission also passed a consent agenda including funding for new low-income homes and community violence prevention.

• Approved $1.5M grant to LISC Kalamazoo for rehabilitation of ~48 rental units (6-0)
• Approved $770,000 ARPA grant to Kalamazoo Neighborhood Housing Services for eight single-family homes (6-0)
• Approved $450,000 ARPA allocation to United Way of South Central Michigan for pandemic-response grants (6-0)
• Approved $309,875 contract with Plante Moran for ERP financial software consulting (6-0)
• Approved $176,549.40 contract change with RK Davis Construction for Wastewater Tertiary Disc Filtration Process Facility (6-0)
• Accepted $109,532.20 distribution from Mayors Riverfront Park Endowment Fund (6-0)
• Approved appointment of Pamela Burpee to the Civil Rights Board (6-0)
• First consideration of billboard removal/reconstruction agreement with Adams Outdoor Advertising; public hearing set for Oct 2, 2023 (6-0)

Election Commission

The City Election Commission is meeting to discuss administrative duties for the November 7, 2023, Municipal Election. The body will consider a resolution to consolidate precincts and review proof ballots.

• Resolution consolidating precincts for the November 7, 2023 Municipal Election
• Review and approval of proof ballots for the November 7, 2023 Municipal Election
• Approval of minutes from April 10 and April 27, 2023 meetings

The Commission approved a resolution to consolidate precincts for the upcoming Municipal Election. The approval of proof ballots was deferred to a future special meeting because the documents had not yet been received from the County Clerk.

• Approved minutes from April 10 and April 27, 2023 (voice vote)
• Adopted resolution consolidating precincts for the November 7, 2023 Municipal Election (voice vote)
• Tabled approval of proof ballots pending receipt from Kalamazoo County Clerk

Foundation for Excellence Board of Directors

The FFE Finance Committee is meeting to approve midyear operating budget adjustments. The committee will also consider recommendations for the 2024 budget and the FFE-City tax reduction payment calculation to be sent to the Board.

• Midyear FFE Operating Budget Adjustments
• FFE-City Tax Reduction Payment Calculation recommendation
• Draft 2024 FFE Budget recommendation

The Finance Committee approved $112,250 in midyear operating budget adjustments. The committee also recommended the Draft 2024 FFE Budget to the Board, including a $670,433 limit for Aspirational Funding. A proposal regarding tax reimbursement calculations was tabled.

• Approved Midyear FFE Operating Budget Adjustments of $112,250 (unanimous voice vote)
• Recommended Draft 2024 FFE Budget to the Board, including a $670,433 'sum not to be exceeded' for Aspirational Funding (unanimous voice vote)
• Tabled recommendation for FFE-City Tax Reimbursement Calculation alteration
• Deferred decision on creating a separate Money Market Account policy to October 9, 2023

Foundation for Excellence Board of Directors

The Foundation for Excellence Executive Committee is meeting to recommend approvals for legal services and insurance. The body will also discuss position descriptions and compensation for foundation staff roles.

• Contract renewal for Miller Johnson Attorneys as FFE Legal Counsel
• Directors and Officers and General Liability Insurance
• Foundation Coordinator position description and compensation range
• Endowment Developer position description
• Amended 2023 and draft 2024 Board and Committee meeting schedules

The Executive Committee approved several recommendations for the full Board, including the renewal of legal counsel and insurance policies. The committee also recommended updates to the 2024 meeting schedule and two staff position descriptions.

• Recommended renewal of Miller Johnson Attorneys as FFE Counsel (unanimous)
• Recommended Ann Arbor Insurance Centre Inc policies for Director and Officer and General Liability insurance (unanimous)
• Recommended 2024 Schedule of Board and Committee Meetings (unanimous)
• Recommended FFE Coordinator position description with corrections (unanimous)
• Recommended FFE Development Manager position description with corrections (unanimous)
• Approved Agenda for September 25, 2023, Board meeting (unanimous)
• Amended the 2023 schedule (unanimous)
• Tabled 2023 Board Survey presentation until October 9, 2023

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to discuss the expansion of the Social District and review financial, parking, and ambassador reports. The board will consider allocating funds for specific event expansions and the creation of small event grants.

• Allocation of $15,000 for expansion of Beats on Bates and Workout Wednesdays
• Allocation of $2,500 for grants of up to $500 each to sponsor downtown events
• Discussion on the expansion of the Social District

The Board approved funding to extend two community event series through September and established a new grant program for downtown event sponsors. The Board also accepted the financial report and discussed the Downtown Ambassador program and social district expansion.

• Approved $15,000 to expand Beats on Bates and Workout Wednesdays
• Approved $2,500 to create event sponsorship grants of up to $500 each
• Accepted the financial report as presented
• Approved the August 21, 2023 agenda
• Approved the July 17, 2023 meeting minutes

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board is meeting to review a financial report and discuss the Iron Works project. The board will consider a Brownfield Redevelopment Authority (BRA) plan and a DEGA step-aside for the property at 203 N Rose.

• BRA Plan and DEGA Step-Aside for 203 N Rose, The Iron Works (formerly Arcadia Lofts) Project

The Board approved a request for the Downtown Economic Growth Authority to step aside, allowing PlazaCorp to seek tax increment financing from the Brownfield Redevelopment Authority for The Iron Works project. The project involves the adaptive reuse of the historic Lawrence Chapin Building into a mixed-use development with 82 units, including workforce and affordable housing.

• Approved DEGA step-aside to allow PlazaCorp to go to the Brownfield Redevelopment Authority to capture for up to 20 years
• Adopted August 21, 2023 agenda
• Approved July 17, 2023 minutes
• Accepted financial report as presented

City Commission

The City Commission is holding a Committee of the Whole meeting. The primary focus of the session is a presentation regarding Neighborhood Enterprise Zones policy.

• Neighborhood Enterprise Zones Policy Presentation

The City Commission met as a Committee of the Whole to receive a presentation on the draft Neighborhood Enterprise Zones (NEZ) policy. No formal votes or decisions were made during this meeting.

City Commission

The City Commission is voting on funding for affordable housing and the establishment of Neighborhood Enterprise Zones. The body is also reviewing several service contracts and grants for park equipment and brownfield activities.

• Grant of $1,500,000 to Local Initiatives Support Corporation for rental unit rehabilitation
• Housing development loan of $1,000,000 for The Legacy Senior Housing Development Project at 730 North Burdick Street
• Lease of 17 Public Safety vehicles with Enterprise Fleet Management for $628,695.50
• Contract extension with High Grade Materials for road gravel in the amount of $153,000
• Grants for playground equipment at Emerald Park (up to $100,000) and Southside Park (up to $132,000)

The City Commission unanimously approved a city-wide policy for the creation and management of Neighborhood Enterprise Zones (NEZs). Additionally, the Commission established a specific NEZ between Eleanor, Rose, Water, and Park Streets. Several infrastructure and public safety contracts were also approved via a consent agenda.

• Adopted city-wide policy for Neighborhood Enterprise Zones (Unanimous)
• Established Neighborhood Enterprise Zone between Eleanor, Rose, Water, and Park Streets
• Approved $628,695.50 lease for 17 Public Safety vehicles with Enterprise Fleet Management
• Approved $219,800 supplemental contract with 123.Net for internet services
• Approved $153,000 contract extension with High Grade Materials for road gravel
• Accepted up to $350,000 Brownfield Redevelopment Grant for 530 Rose Senior Apartments
• Accepted GameTime grants for playground equipment at Emerald Park (up to $100,000) and Southside Park (up to $132,000)
• Approved PILOT for 530 S. Rose Street

Economic Development Corporation Board

The Economic Development Corporation Board is meeting to review recommendations for cannabis-related permits. The board will consider permit renewals for one company and a probationary permit for another.

• Recommendation for 2-year renewal of Medical Class C Grower and Adult Use Class C Grower Permits for Seven Point Supply, LLC
• Recommendation for 90-day probationary approval of Adult Use Retailer Permits for 2233 N Burdick, Inc.
• Discussion of Cannabis Social Equity Chamber RFP
• Discussion of EDC Loan Policy

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board of Directors will meet to discuss new business and review reports. The primary action item is the adoption of a resolution regarding an EGLE Brownfield Grant Agreement.

• Resolution to approve an EGLE Brownfield Grant Agreement
• Share out from the 2023 National Brownfields Conference

Historic District Commission

The commission is reviewing requests for exterior alterations to historic properties in several city districts. These reviews determine if proposed changes comply with historic preservation standards.

• 1207 W Lovell: siding, door, and window changes
• 504 S Westnedge: lower chimney alteration
• 111 Portage: installation of signs
• 1475 W Main: window and door replacement and porch enclosure removal
• 930 W Kalamazoo: installation of vinyl siding over wood siding

The Commission approved several Certificates of Appropriateness for residential and commercial alterations, including siding, window, and door replacements. The board also authorized the removal of chimneys at two different properties and the installation of a new business sign.

• Approved siding, window, door, and step replacements at 1207 W Lovell
• Approved chimney removal at 1207 W Lovell
• Approved lowering of chimney to 2 feet above roof line at 504 S Westnedge
• Approved 36x36 double sided aluminum sign for Saugatuck Brewing Company at 111 Portage
• Approved restoration of open porch and existing railings at 1475 S Main
• Approved installation of 5 Fibrex windows at 1475 S Main
• Approved window enlargement for symmetry at 1475 S Main
• Approved installation of fiberglass entry door at 1475 S Main

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two dimensional variance requests. The board will consider requests for sign specifications at a school and the location of a group daycare.

• ZBA #23-07-11: Request by Kalamazoo Christian Schools for a 45 square foot, 9 foot tall sign with 50% changeable copy at 2121 Stadium Drive and 2100 Sheffield Drive
• ZBA #23-08-14: Request by Jacqueline Fullerton for a dimensional variance to allow a group daycare at 1108 N. Church Street

Historic Preservation Commission

The Historic Preservation Commission is meeting to review financial reports and committee updates. The primary action item is a proposal to transfer funds from a City-held account to the O'Connor Fund.

• Proposal to transfer funds from City-held account to O'Connor Fund
• August 2023 Financial Report
• O'Connor Fund Organizing Committee Report
• Gravestone Cleaning Report

The meeting was adjourned at 6:06pm because a quorum was not present. No substantive decisions were made.

• Adjourned meeting at 6:06pm due to lack of quorum

City Commission

The City Commission is holding a Committee of the Whole meeting to conduct a work session. The body will receive an update on the Kalamazoo Blueprint for Peace and discuss appointments for the Retirement Investment Committee and other boards.

• Kalamazoo Blueprint for Peace update
• Retirement Investment Committee reappointment discussion
• Board and Commission appointments discussion

The City Commission met as a Committee of the Whole to receive a presentation on the Blueprint for Peace and Community Violence Intervention (CVI) efforts. No formal votes or policy decisions were made during the meeting.

• Tabled discussion of Retirement Investment Committee reappointments

City Commission

The City Commission is voting on several large bond issuances for capital and utility projects. The body is also reviewing a major watermain and roadway project on Westnedge Avenue and a charter amendment regarding Ranked Choice Voting.

• Contract for Westnedge Avenue Watermain, Roadway, and Sanitary Project for $9,938,534.77
• General Obligation Limited Tax Bonds not to exceed $14,835,000 for FY 2023 capital projects
• Water Supply System Revenue Bonds and Refunding Bonds totaling up to $42,375,000
• Wastewater Supply System Revenue Bonds not to exceed $21,655,000
• Resolution to set election date and ballot language for Ranked Choice Voting for Mayor and City Commissioner

The City Commission approved several major infrastructure contracts, including water main replacements and a $1M EPA grant for lead service line replacement. The board also authorized 10 new Public Services staff positions and adopted the Stuart Neighborhood Plan 2023.

• Approved $9,938,534.77 contract with MDOT for Westnedge Avenue Watermain, Roadway, and Sanitary Project (unanimous)
• Approved $1,000,000 EPA grant for lead service line replacement (unanimous)
• Approved $1,562,158.97 contract with Peters Construction Company for Balch Street water main replacement (unanimous)
• Approved 10 new Public Services FTE Water positions and $225,000 FY2023 budget adjustment (unanimous)
• Adopted Stuart Neighborhood Plan 2023 as a subplan to the 2025 Master Plan (unanimous)
• Approved $133,875 contract extension with Big Truck Rental (unanimous)
• Approved $285,552 contract with Balkema Construction Inc. for Water Station No.5 repairs (unanimous)
• Approved $100,000 pilot program for lead and copper compliance monitoring water bill credits (unanimous)

Planning Commission

The Planning Commission will hold a public hearing regarding a special use permit for a group daycare. The City Planner will also provide an informational presentation on a proposed Zoning Code and Map Update.

• Public hearing for Special Use Permit for a Group Daycare at 3916 Bronson Blvd
• Informational presentation on proposed Zoning Code & Map Update

The Planning Commission approved a request to expand a licensed home daycare at 3916 Bronson Blvd to accommodate 7-12 children. The commission also received an informational presentation regarding proposed updates to the city's zoning code and map.

• Approved Special Use Permit for Group Daycare at 3916 Bronson Blvd (Passed via roll call, 1 no vote)
• Approved August 3, 2023, Planning Commission agenda (Unanimous voice vote)

Civil Rights Board

The Civil Rights Board is meeting to define board roles and expectations. The body will vote for a new Vice-Chair and discuss the nomination of new members and community experts.

• Voting of New Vice-Chair
• Nomination of New Board Members
• Discussion of Vouchers in Ordinance
• Appointment of Community Experts

The board established an Education subcommittee and an Ordinance Review Subcommittee. It recommended Pamela Burpee for appointment to the City Commission and voted to change meeting frequency to once per month until February 2024.

• Approved meeting agenda (unanimous)
• Approved June 7, 2023 minutes with corrections (unanimous)
• Appointed Director Calderon and Vice-Chair Lukeman to Education subcommittee
• Appointed Vice-Chair Lukeman, Director Phason, and Commissioner Hoffman to Ordinance Review Subcommittee
• Changed meeting frequency to once a month until February 2024 (unanimous)
• Elected Director Lukeman as Vice-Chair (unanimous)
• Recommended Pamela Burpee to the City Commission for board membership (unanimous)
• Appointed Patrese Griffin and Christina Shepard to the ordinance review sub-committee

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board is meeting to vote on a purchase and sale agreement amendment and two reimbursement requests for environmental and activity expenses. These actions affect specific property developments within the city.

• Assignment and First Amendment to the Purchase and Sale Agreement for 501 N. Westnedge Avenue
• Reimbursement request for environmental assessment expenses at 615 W. Kalamazoo Avenue
• Reimbursement request from Catalyst Development Co 12 for eligible activities expenses at 180 E. Water Street

Planning Commission

The Planning Commission will hold a public hearing regarding a special use permit request. The meeting also includes the approval of minutes from the June 1, 2023 meeting.

• Public hearing for Special Use Permit for a Group Daycare at 1108 N. Church Street (P.C. #2023.03)

The Planning Commission approved a request to operate a group daycare at 1108 N. Church Street. The approval is conditional upon the Zoning Board of Appeals granting a variance regarding the required street type.

• Approved Special Use Permit for Group Daycare at 1108 N. Church Street (unanimous), conditioned on ZBA variance for street type
• Approved July 20, 2023 agenda (unanimous)
• Approved June 1, 2023 meeting minutes (unanimous)

Economic Development Corporation Board

The Economic Development Corporation Board is reviewing recommendations to the City Clerk regarding the renewal of several marijuana business permits. These include renewals for growers, processors, and retailers.

• 2-year renewal of Adult Use Class C Grower and Processor permits for Harbor Farmz North, LLC
• 1-year renewal of Adult Use Class C Grower permits for Sweet Cut Grow, LLC
• 1-year renewal of Medical Provisioning & Adult Use Retail permit for AEY Capital, LLC dba Gage
• 1-year renewal of Adult Use Retailer permit for Redbud Roots Lab VI, Inc DBA Redbud Roots and GLH
• 1-year renewal of Adult Use Class A Grower, Processor, and Retail permits for Yuma Way MI, LLC DBA Urban Gardens

Historic District Commission

The commission is reviewing several applications for exterior alterations and one demolition request within city historic districts. These reviews ensure that work on historic resources complies with local preservation ordinances.

• 422 Stanwood: replacement of three part window
• 706 W Kalamazoo: installation of metal roofing on rear porch roof
• 1101 S Park: replacement of 2 windows
• 930 W Kalamazoo: installation of vinyl siding (postponed review)
• 728 Lovell: demolition of garage (postponed review)

The Commission approved window replacements and porch roofing for three properties and the demolition of a garage at 728 W Lovell. Retroactive window and porch work at 945 Osborne was partially approved, though one window removal was denied. An application for 930 W Kalamazoo was postponed.

• Approved wood window replacement at 422 Stanwood; denied vinyl option
• Approved metal porch roofing at 706 W Kalamazoo
• Approved wood window replacement at 1101 S Park
• Approved garage demolition at 728 W Lovell
• Denied window removal at 945 Osborne
• Approved window replacement at 945 Osborne
• Approved porch work at 945 Osborne
• Postponed vinyl siding application for 930 W Kalamazoo

Downtown Development Authority Board

The Downtown Development Authority Board will review the annual audit presented by Maner Costerisan. The board is also scheduled to act on the termination of a restated contract of sublease for Kalamazoo's parking system.

• Annual audit presentation by Maner Costerisan
• Termination of Restated Contract of Sublease for Kalamazoo's Parking System

The Board approved the termination of the Restated Contract of Sublease for Kalamazoo’s Parking System to transition rights and responsibilities. The Board also accepted the annual financial audit and the current financial report.

• Approved termination of Restated Contract of Sublease for Kalamazoo’s Parking System
• Accepted annual audit presented by Maner Costerisan
• Accepted financial report as presented
• Approved May 15, 2023 meeting minutes
• Adopted July 17, 2023 agenda

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board will meet to approve previous meeting minutes and accept the current financial report. The board will also receive a presentation of the annual audit by Maner Costerisan and a presentation from the Kalamazoo Experiential Learning Center.

• Approval of May 15, 2023, meeting minutes
• Presentation of annual audit by Maner Costerisan
• Presentation by Deb Droppers of Kalamazoo Experiential Learning Center (KELC)

The Board approved the May 2023 financial report and the annual audit conducted by Maner Costerisan. Members also received a presentation on downtown event activation and the streamlined application process for public spaces.

• Adopted July 17, 2023 agenda
• Approved May 15, 2023 minutes
• Accepted May Financial Report
• Accepted annual audit by Maner Costerisan

City Commission

The City Commission is meeting for a Committee of the Whole session. The agenda focuses on a work session regarding zoning updates and neighborhood enterprise zones.

• Zoning Ordinance Update
• Neighborhood Enterprise Zones

The City Commission met as a Committee of the Whole to receive presentations on proposed zoning code and map updates and a draft Neighborhood Enterprise Zone (NEZ) policy. No formal actions were taken during this meeting; staff will continue working on the zoning draft and NEZ policy for future consideration.

City Commission

The City Commission will hold a public hearing regarding the Eleanor-Rose-Water-Park Area Neighborhood Enterprise Zone. The body is also deciding on multiple infrastructure contracts and a significant contract supplemental for water service line replacements.

• Public hearing for Eleanor-Rose-Water-Park Area Neighborhood Enterprise Zone
• Contract supplemental with SWT Excavating, Inc. for $3,878,403.66 for North Kalamazoo Non-Copper Service Line Replacements
• Contract with Pitsch Companies for $183,000 for asbestos abatement and demolition at 328 E. Stockbridge Ave.
• Professional Services Agreement with Prein & Newhof for $627,000 for Water Main Replacement Project
• Contract with County Line Nurseries, Inc for $236,250 for the 2023 Tree Planting Program

The City Commission approved a contract change order to add 1,080 lead service line replacements. The commission also approved several infrastructure and service contracts via a consent agenda and partially approved reappointments to the Retirement Investment Committee.

• Approved $3,878,403.66 contract change order for North Kalamazoo Non-Copper Service Line Replacements (unanimous)
• Approved $125,000 contract with Hildebrand Trucking, Inc. (unanimous)
• Approved $183,000 contract with Pitsch Companies for asbestos abatement and demolition at 328 E. Stockbridge Ave. (unanimous)
• Approved $185,000 contract extension with Waste Management (unanimous)
• Approved $194,176 contract extension with Trace Analytical Laboratories, Inc. (unanimous)
• Approved $236,250 contract with County Line Nurseries, Inc. (unanimous)
• Approved $281,427 contract with Cummins Bridgeway LLC (unanimous)
• Approved reappointments of Dan DeMent and Randy Eberts to the Retirement Investment Committee and postponed Robert Salisbury's reappointment (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding several property requests in the City of Kalamazoo. These include requests for sign dimension adjustments, a temporary food trailer permit, and a residential conversion request.

• Sign variance for Kalamazoo Christian Schools at 2121 Stadium Drive and 2100 Sheffield Drive
• Temporary use approval for Harvey's BBQ trailer at 3003 N. Burdick Street
• Use variance to convert ground-floor office to residential at 621 S. Park Street

Historic Preservation Commission

The commission will review minutes from the June 14, 2023, meeting and receive reports from the Neighborhood Activator and the Coordinator. The agenda also includes a financial report and a Section 106 review for quarters 1 and 2.

• Approval of June 14, 2023, meeting minutes
• Section 106 Quarter 1 and 2 Review
• Financial Report

The Commission approved the minutes from the June 14, 2023, meeting with a spelling correction. No other substantive decisions were made during the meeting.

• Approved June 14, 2023, meeting minutes as amended

City Commission

The City Commission is reviewing several major infrastructure contracts, including large-scale water system improvements and street conversion engineering. The agenda also includes various municipal purchases, grant acceptances, and a Brownfield Plan for redevelopment.

• $8,995,875.38 contract with SWT Excavating, Inc. for Water System Improvements
• $5,310,449.76 contract with SWT Excavating for Northside Non-Copper Service Line Replacements
• Brownfield Plan resolution for redevelopment at 215 E. Michigan Avenue
• $386,500 agreement with Wightman & Associates for Kalamazoo Avenue street conversion
• $204,500 grant from The Recycling Partnership, Inc. for residential recycling programs

The City Commission approved two major contracts with SWT Excavating, Inc. for water system improvements and non-copper service line replacements. The board also approved a new contract with the United Way of South Central Michigan to adjust funding for the Business Development Program.

• Approved $8,995,875.38 contract with SWT Excavating, Inc. for FY23 DWRF Contract 1 – Water System Improvements (Unanimous)
• Approved $5,310,449.76 contract with SWT Excavating for FY23 DWRF Contract 2 – Northside Non-Copper Service Line Replacements (Unanimous)
• Approved new contract with United Way of South Central Michigan to adjust funding for the Business Development Program (Unanimous)
• Approved $189,643 purchase of one bucket truck from Altec Industries Inc. (Unanimous)
• Approved $138,872.50 contract with David Construction, Inc. for Schippers Lane Culvert reconstruction (Unanimous)
• Approved professional service agreement with OHM Advisors for Inkster Bridge construction engineering, not to exceed $278,000 (Unanimous)
• Approved $112,500 contract with Pipeline Management Company for 2023 Catch Basin Cleaning Program (Unanimous)
• Approved sale of 710 N. Edwards Street to Hazel L. Cook for $150 (Unanimous)

Historic District Commission

The commission will review several applications for alterations, new construction, and demolitions within local historic districts. The meeting also includes the approval of previous minutes and a report from the coordinator.

• 111 Portage: Alteration to install an LED illuminated sign
• 606 Woodward: New construction of a 20'x20' garage
• 930 W Kalamazoo: Installation of vinyl siding over existing wood siding
• 728 Lovell: Demolition of a garage
• 427 Stone: Demolition of a chimney

The Historic District Commission approved two Certificates of Appropriateness for a commercial sign and a residential garage. The commission denied a request to remove a chimney at 427 Stone. One application was postponed and another was withdrawn.

• Approved LED sign installation at 111 Portage (Unanimous)
• Approved 20x20 pre-manufactured garage at 606 Woodward (Unanimous)
• Denied chimney removal at 427 Stone (Unanimous)
• Postponed window and siding alteration at 945 Osborne until July 18, 2023 (Unanimous)
• Postponed vinyl siding alteration at 930 W Kalamazoo until next month
• Withdrawn demolition application for garage at 728 Lovell

City Commission

The Committee of the Whole will hold a work session regarding the FY2024 budget process update. The meeting also includes a discussion on the Communications Strategic Plan.

• Update on FY2024 Budget Process
• Communications Strategic Plan

The City Commission met as a Committee of the Whole to receive presentations on the FY2024 budget process and the 2023-2025 Communications Plan. No substantive policy decisions or budget approvals were made during the meeting.

• Approved motion to excuse the absence of Commissioner Juarez (voice vote)

City Commission

The City Commission is reviewing several resolutions for large-scale municipal bonds totaling over $54 million for capital improvements, wastewater, and water supply. The agenda also includes ordinances to establish a Diversity, Equity & Inclusion Department and to amend marijuana business regulations.

• Notice of Intent for $14,835,000 in 2023 Capital Improvement Bonds
• Notice of Intent for $21,655,000 in Wastewater System Revenue Bonds
• Notice of Intent for $37,670,000 in Water Supply System Revenue Bonds
• Acceptance of a $5,974,694 federal RAISE grant for Downtown Transportation Network planning
• Ordinance to establish the Diversity, Equity & Inclusion Department

The City Commission unanimously approved notices of intent for capital improvement, wastewater, and water supply bonds totaling over $74 million. The commission also accepted a $5.9 million RAISE grant for downtown transportation planning. Various infrastructure contracts and board appointments were approved via the consent agenda.

• Approved Notice of Intent for 2023 Capital Improvement Bonds up to $14,835,000 (unanimous)
• Approved Notice of Intent for 2023 Wastewater System Revenue Bonds up to $21,655,000 (unanimous)
• Approved Notice of Intent for 2023 Water Supply System Revenue Bonds up to $37,670,000 (unanimous)
• Accepted $5,974,694 RAISE grant for Downtown Transportation Network planning (unanimous)
• Approved $656,440 MDOT contract for Inkster Bridge replacement (unanimous)
• Approved $162,300 purchase of wastewater carbon scrubber units (unanimous)
• Approved $250,000 contract with Peter's Construction for sidewalk improvements (unanimous)
• Postponed sale of 710 N Edwards Street to Hazel L Cook until July 5, 2023 (unanimous)

Economic Development Corporation Board

The Economic Development Corporation Board is reviewing a recommendation for a 90-day probationary marijuana business permit for Yuma Way MI, LLC DBA Urban Gardens. The board will also vote on amendments to the EDC Loan Policy.

• 90-day probationary approval of marijuana grower, processor, and retail permits for Yuma Way MI, LLC DBA Urban Gardens
• Amending of the approved EDC Loan Process

Brownfield Redevelopment Authority Board

The Board will hold a public hearing regarding an Act 381 Brownfield Plan for 215 E. Michigan Avenue. The meeting also includes votes on implementation resolutions, a development agreement with 215 EM Partners, and a grant agreement with 530 S Rose LDHA LP.

• Public hearing for Act 381 Brownfield Plan at 215 E. Michigan Avenue
• Resolution to implement the 215 E. Michigan Avenue Brownfield Plan
• Development and Reimbursement Agreement with 215 EM Partners
• Grant Agreement with 530 S Rose LDHA LP for an EGLE Brownfield Redevelopment Grant

Historic Preservation Commission

The Historic Preservation Commission will discuss a report regarding the City Hall Local Historic District Study. The meeting also includes discussions on transferring funds to the O'Connor Fund and reviewing various payments and gifts.

• Discussion of City Hall Local Historic District Study Report
• Proposal to transfer funds from a City-held account to the O'Connor Fund
• Payment to KNAC for Historic Preservation Awards of Merit Space
• Payment to Blair Bates of Building Renovation, LLC for a masonry workshop
• Review of gift from Community Homeworks

The Historic Preservation Commission approved several payments and a fund transfer process. The commission also scheduled training and a review of Robert's Rules of Order for July 19.

• Approved gift to Community Homeworks
• Approved quarterly transfer of funds over $5,000.00 to O’Conner fund
• Approved $110.00 payment to KNAC for Historic Preservation Awards of Merit Space
• Approved $500.00 payment to Blair of Building Renovation, LLC for masonry workshop
• Approved minutes from April 12 meeting

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a use variance request for the property at 1122 S. Westnedge Avenue. HCC Property Holdings is requesting to allow ground-floor residential uses within the Commercial – Office (CO) District.

• Public Hearing ZBA #23-06-10: Use variance for ground-floor residential use at 1122 S. Westnedge Avenue

Civil Rights Board

The Civil Rights Board will meet to nominate a new Board Chair and establish a New Board Member Nomination Sub-Committee. The meeting also includes discussions regarding the Ordinance Review and Education sub-committees.

• Nomination of Board Chair
• Establishment of New Board Member Nomination Sub-Committee
• Discussion of Ordinance Review Sub-Committee
• Discussion of Education Sub-Committee

City Commission

The City Commission will hold a meeting with a closed session to discuss attorney-client privileged communication.

• Closed session to discuss attorney-client privileged communication

The City Commission met as a Committee of the Whole and voted to enter a closed session. No other substantive decisions were recorded during the meeting.

• Approved motion to enter closed session to discuss attorney-client privileged communication (unanimous)

City Commission

The Kalamazoo City Commission will discuss several significant contracts, including wastewater management and technology upgrades, as well as ordinances related to housing and marijuana businesses.

• Approval of a $1.97 million contract with SWT Excavating for water service replacement
• $375,000 contract with Fusus Inc. for real-time crime center platform
• First reading of ordinance allowing Payment in Lieu of Taxes (PILOT) for low-income housing developments
• Resolution recommending approval of a Social District Permit for Bell's Brewery at 355 East Kalamazoo Avenue

The City Commission unanimously approved two major water project contracts and a series of consent agenda items including brownfield plan amendments and landscaping extensions. The commission also issued proclamations for Juneteenth, Pride Month, Women Veterans Recognition Day, and Gun Violence Awareness Day.

• Approved $1,972,749.77 contract with SWT Excavating, Inc. for Northside #2 Non-Copper Water Service Replacement (unanimous)
• Approved $2,198,915 contract with Fer-Pal Construction USA, LLC for Milwood Neighborhood water pipe lining (unanimous)
• Approved $123,200 sole source purchase of odor suppressant chemicals from Solterra Group, LLC (unanimous)
• Approved $125,000 sole source purchase with USP Technologies for hydrogen peroxide storage and feed system (unanimous)
• Approved $228,061.71 contract extension with Mulders Landscape Supplies, Inc. (unanimous)
• Approved $242,315 contract extension with Treeworks, Inc. for neighborhood tree maintenance (unanimous)
• Approved $266,000 change order with Carrier & Gable for traffic signal maintenance supplies (unanimous)
• Approved Social District Permit for New Belgium Brewing Company, Inc. dba Bell's Brewery (unanimous)

Planning Commission

The Planning Commission will consider a recommendation for the Stuart Neighborhood Plan 2023 sub-plan. The meeting also includes discussions regarding vacant commissioner positions and updates on the Zoning Code and Map.

• Public hearing for the Stuart Neighborhood Plan 2023 sub-plan
• Recommendation of candidates for vacant Planning Commissioner positions
• City Planner's Report on Zoning Code & Map Update

The Planning Commission voted unanimously to recommend the Stuart Neighborhood Plan to the City Commission. The commission also recommended two candidates for vacant seats. Staff presented proposed updates to the zoning code and map, including a shift from minimum to maximum parking requirements.

• Recommended Stuart Neighborhood Plan to City Commission (unanimous)
• Recommended Mitchell Curtiss and Christine Dascenzo for Planning Commission appointment

Brownfield Redevelopment Authority Board

The Board will consider a Brownfield Plan Development Agreement with 19 Props, LLC. The meeting also includes a public hearing and implementation discussion regarding the 11th Amendment to the City's Revised Brownfield Plan.

• Brownfield Plan Development Agreement with 19 Props, LLC
• Public Hearing for the 11th Amendment to the City's Revised Brownfield Plan
• Implementation of the 11th Amendment to the City's Revised Brownfield Plan
• EGLE Brownfield Redevelopment Grant submission for 530 S. Rose Street

Economic Development Corporation Board

The Economic Development Corporation Board is reviewing several marijuana-related business permits. This includes two 2-year permit renewals and one 90-day probationary approval for a retailer.

• 2-year renewal of Adult Use Processor Marijuana Business Permit for 3300 Miller Road LLC
• 2-year renewal of Adult Use Retailer Marijuana Business Permit for Refine Michigan Co DBA The Refinery
• 90-day probationary approval of Adult Use Retailer Marijuana Business Permit for Redbud Roots Lab VI, Inc DBA Redbud Roots and GLH

Historic District Commission

The Historic District Commission will review several applications for exterior changes to properties within historic districts. These include requests for demolition of structures or windows, as well as the addition of solar panels.

• 516 Oak: Demolition of garage and removal of windows
• 1207 Lovell: Demolition of a non-original 2-story enclosed rear porch
• 200 Stuart: Addition of 23 solar panels to the existing roof

The Historic District Commission approved the demolition of a garage and window removals at 516 Oak, the demolition of a rear porch at 1207 Lovell, and the installation of 23 solar panels at 200 Stuart.

• Approved Notice to Proceed for garage demolition at 516 Oak (All approve)
• Approved Certificate of Appropriateness for window removals at 516 Oak (All approve)
• Approved Certificate of Appropriateness to demolish 2-story rear porch at 1207 Lovell (All approve)
• Required applicant for 1207 Lovell to return for review of final windows, door, clad, and deck details (All approve)
• Approved Certificate of Appropriateness for 23 solar panels at 200 Stuart (All approve)
• Approved April 18, 2023 meeting minutes (All approve)

Downtown Development Authority Board

The Downtown Development Authority Board will meet to approve previous meeting minutes and receive a financial report. The agenda also includes the swearing-in of new board members and a development presentation.

• Approval of April 17, 2023, meeting minutes
• Financial Report
• Swearing-in of new DDA Board Members
• DDA Development Presentation

The Board established a Development Plan Planning Committee to create a guiding document for spending the DDA's 2-mill levy revenue. The board also swore in two new members and accepted the April financial report.

• Swore in Curt Aardema and Clarence Lloyd as DDA and DEGA Board members
• Approved May 15, 2023 agenda
• Approved April 17, 2023 minutes
• Accepted April financial report
• Approved creation of a Development Plan Planning Committee

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board will review the April 17, 2023, minutes and receive a financial report. The agenda also includes the swearing-in of new board members and a presentation by Treystar.

• Approval of April 17, 2023, meeting minutes
• Swearing-in of new DEGA Board Members
• Treystar presentation

The Board approved a request to step aside and allow the Brownfield Authority to capture local millages for the redevelopment of 215 E Michigan. The decision follows a presentation by Treystar regarding the project's funding and tax structure. The Board also agreed to develop a formal policy and checklist for future developer requests.

• Approved stepping aside to allow Treystar to use the Brownfield Authority to capture up to $275,000 over the next 22 years (carried with one dissent)
• Approved April 17, 2023 minutes
• Accepted the Financial Report
• Approved amending the agenda to include a closed session
• Entered closed session to discuss a privileged legal opinion (8-0)

City Commission

The City Commission will hold a Committee of the Whole meeting to discuss specific work session items. Discussion topics include Historic District Standards and Guidelines and the Social Equity Cannabis Chamber.

• Historic District Standards and Guidelines discussion
• Social Equity Cannabis Chamber discussion

The City Commission met as a Committee of the Whole to receive presentations on updating historic district standards and the creation of a Social Equity Cannabis Chamber. No formal votes or decisions were made during the meeting.

City Commission

The City Commission is reviewing several high-value contracts including watermain construction and fuel supplies. The agenda also includes various board appointments and tax rate resolutions.

• $3,619,086 contract with MDOT for Whites Road watermain and roadway construction
• $1,100,000 contract with Kalamazoo Oil Inc. for fuel
• $1,011,302 contract with Corby Energy for sanitary sewer rehabilitation
• $863,911.11 purchase order with SWT Excavating, Inc. for water service installation
• Resolution to levy a tax rate of 1.9638 mills for the Downtown Development Authority

The City Commission approved several high-value infrastructure and service contracts, including sewer rehabilitation and assessing services. The board also confirmed the 2023 Assessment Roll and appointed new members to the Civil Rights Board and Environmental Concerns Committee.

• Approved $3.6M MDOT contract for Whites Road watermain and roadway project (Unanimous)
• Approved $1.2M contract extension with WCA Assessing for assessing services (Unanimous)
• Approved $1.01M contract extension with Corby Energy for sewer rehabilitation (Unanimous)
• Approved $1.1M contract with Kalamazoo Oil Inc. for fuel (Unanimous)
• Approved $863,911.11 purchase order with SWT Excavating for water service installation (Unanimous)
• Appointed Aaron Powers as City Assessor and approved $394,523.87 contract for Assessor of Record services (Unanimous)
• Approved DDA request to levy a tax rate of 1.9638 mills (Unanimous)
• Confirmed 2023 Assessment Roll and updated 2023 Emergency Operations Plan (Unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two dimensional variance requests. The board will review a request for additional off-street parking at several North Burdick, East Frank, North Edwards, and East North Street properties, as well as a request to place an accessory structure in a front yard at 918 Jasper Street.

• ZBA #23-04-08: Request for 8 additional off-street parking spaces at 724 and 730 N. Burdick St. and related addresses
• ZBA #23-05-09: Request to place an accessory structure in the front yard of 918 Jasper Street

Economic Development Corporation Board

The Economic Development Corporation Board is reviewing permit recommendations for several cannabis businesses. The board will also receive updates regarding the Cannabis Committee.

• 90-day probationary approval recommendation for AEY Capital, LLC dba Gage
• 2-year renewal recommendation for Thrive Enterprises, LLC dba Cookies Kalamazoo
• 1-year renewal recommendation for WTOG, LLC DBA Rair
• Resignation of Jason Novotny from EDC Cannabis Committee

Brownfield Redevelopment Authority Board

The Board will hold a public hearing and vote on the 4th Amendment to the Revised Brownfield Plan for Scattered Site Infill Housing. The meeting also includes requests for TIF reimbursements and a new development agreement.

• Public Hearing: 4th Amendment to the Revised Brownfield Plan for Scattered Site Infill Housing
• Resolution for implementation of the 4th Amendment to the Revised Brownfield Plan
• TIF Reimbursement Request #2 from Kalamazoo Neighborhood Housing Services
• Development Agreement with 19 Props, LLC for the Arcadia Lofts Project
• Update on 530 S. Rose EGLE Grant Proposal

Planning Commission

The Planning Commission will review the City Planner's report regarding Zoning District Standards, Overlay District Standards, and a Proposed Map. The meeting also includes a review of the Site Plan List.

• Review of Zoning District Standards, Overlay District Standards, and Proposed Map
• Review of Site Plan List

The Kalamazoo Planning Commission held a work session on proposed zoning code updates, including removing several base and overlay districts and adding new districts like Commercial Node and CC2. No votes were taken on the proposed changes; the meeting was informational only. Public comments raised concerns about weakening Natural Features Protection standards and removing special use permit requirements for car washes.

• Approved May 4, 2023 agenda as amended (unanimous voice vote)
• Approved April 6, 2023 minutes as presented (unanimous voice vote)

City Commission

The City Commission Committee of the Whole will hold a work session featuring a presentation by the Kalamazoo Department of Public Safety (KDPS). The meeting focuses on discussing current community policing efforts.

• Presentation by KDPS on Community Policing Efforts

The City Commission met as a Committee of the Whole to receive a presentation from the Kalamazoo Department of Public Safety (KDPS) regarding community updates and the my90 survey. No substantive legislative decisions were made during the meeting.

• Excused absence of Commissioner Juarez (voice vote passed)

City Commission

The City Commission will hold a public hearing regarding the Program Year 2023 Action Plan for the U.S. Department of Housing and Urban Development. The agenda includes several contract extensions and new agreements for city services, infrastructure, and utilities.

• Public Hearing: Program Year 2023 Action Plan
• Parks and Recreation Five Year Master Plan development: $104,000
• Bronson Boulevard resurfacing project design: $112,583
• Quarterly bulk trash removal contract renewal: $559,214.04
• Natural gas contract extension for city facilities: $750,000

Election Commission

The City Election Commission will discuss and act on the public accuracy test for the upcoming election on May 2, 2023. The meeting also includes standard procedures such as roll call and approval of minutes.

• Public Accuracy Test for the May 2, 2023 election

The Election Commission conducted public accuracy tests on tabulators and programs for the May 2, 2023 Special Election. Following successful tests on tabulators for specific precincts, the commission certified the results and sealed the testing materials.

• Certified results of public accuracy tests for tabulators used in Precincts 1 & 3, 7 & 9, and 19 & 25
• Sealed test results, test decks, and result tapes in an approved ballot container

Foundation for Excellence Board of Directors

The Foundation for Excellence Board of Directors will hold its annual election of officers. The meeting also includes nominations and appointments for the Finance, Executive, and Audit committees.

• Annual Election of Officers
• Finance and Executive Committee Nominations
• Nominating Committee Appointments
• Audit Subcommittee Appointments

The Foundation for Excellence Board approved a $130,000 annual salary for Executive Director Steve Brown and adopted a new purchasing policy for endowment expenditures. The Board also reappointed several members to the Board and Investment Subcommittee and elected its 2023-2024 officers.

• Approved FFE Purchasing Policy for endowment expenditures (unanimous)
• Approved $130,000 yearly base salary for Executive Director Steve Brown effective 1/1/2023 (unanimous)
• Approved lease agreement between City of Kalamazoo and FFE (unanimous)
• Adopted 2023 SWOT priorities and Executive Director assessment framework (unanimous)
• Approved Nominating Committee description and onboarding expansion (unanimous)
• Reappointed Alisa Carrel, Ida Salas, Alice Taylor, and appointed Jonathan Yarbrough to the Board (unanimous)
• Reappointed seven members to the Investment Subcommittee (unanimous)
• Elected Sandra Calderon-Huezo (President), James K. Ritsema (VP), Alisa Carrel (Treasurer), and Barbara Hamilton-Miller (Secretary) (unanimous)

Civil Rights Board

The Civil Rights Board will review updates on a complaint and receive an update from the Ordinance Review Subcommittee. The board will also discuss and vote on new board members and officers.

• Discussion of Complaint Update
• Ordinance Review Subcommittee Update
• Vote on New Board Members/Officers

The board elected Lyonel LaGrone II as the new chair following Marissa Harrington's resignation. The board also voted to recommend two applicants to the City Commission for appointment to board vacancies.

• Adopted meeting agenda (unanimous)
• Approved February 1, 2023 minutes (unanimous)
• Elected Lyonel LaGrone II as board chair (unanimous)
• Approved nominating two applicants for City Commission appointment (unanimous)

Historic District Commission

The Kalamazoo Historic District Commission will meet to review applications for exterior alterations in the South Street - Vine and West Main Hill historic districts. The commission will also approve minutes from the March 21, 2023, meeting.

• 846 Davis: Application to rebuild rear landing/deck with alternate materials
• 121 Bulkley: Application for a house main floor addition

The Historic District Commission approved two applications for residential work in the South Street-Vine and West Main Hill districts. Both projects were found to comply with Secretary of the Interior standards.

• Approved Certificate of Appropriateness for deck replacement at 846 Davis (All approve)
• Approved Certificate of Appropriateness for 10 X 12 main floor addition at 121 Bulkley (All approve)

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to review financial reports and audit letters. The board will also consider updates to policies and bylaws, as well as tree planting plans based on arborist recommendations.

• Parking Resolution Extension with Central City
• Appointment of 2023-2024 Slate of Officers
• Adoption of tree species and placement recommendations
• Policy & Bylaws Task Force updates

The Board approved a six-month contract extension for parking services with Central City and appointed its 2023-2024 officers. Members also authorized tree planting coordinated by the city arborist and recommended bylaw updates to the City Commission.

• Approved six-month parking resolution extension with Central City
• Approved 2023-2024 slate of officers: Lindemann (Chair), Fletcher (Vice-Chair), Brown (Secretary), Hinman (Treasurer)
• Authorized Public Works to coordinate tree selection and planting at the expense of Adams Outdoor Advertising
• Approved and recommended bylaw updates with a 2/3 vote change to City Commission
• Accepted financial report as presented

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board will review financial reports, audit letters, and updates to policies and bylaws. The meeting includes presentations regarding the BRA Plan at 215 W Michigan Ave and downtown placemaking budgets.

• Block By Block Resolution Extension
• Treystar presentation regarding BRA Plan at 215 W Michigan Ave
• Adoption of updates from Policy & Bylaws Task Force
• Presentation for Downtown Placemaking Projects and Budgets
• Appointment of 2023-2024 Slate of Officers

The Board authorized a contract extension for Block by Block through April 30, 2024, and appointed its 2023-2024 officers. Members also approved updated bylaws to be recommended to the City Commission. A proposal regarding a Brownfield plan at 215 W Michigan Ave was discussed but no decision was made.

• Authorized Block by Block resolution extension through April 30, 2024 (6-0)
• Approved 2023-2024 slate of officers (6-0)
• Approved and recommended updated bylaws to City Commission (6-0)
• Accepted Financial Report as presented (6-0)
• Approved March 20, 2023 minutes (6-0)

City Commission

The Committee of the Whole will hold a work session featuring a presentation from Discover Kalamazoo. The commission will also receive an update regarding the Emergency Operations Plan.

• Discover Kalamazoo Presentation
• Emergency Operations Plan Update

The City Commission met as a Committee of the Whole to receive presentations from Discover Kalamazoo and the Emergency Preparedness and Resource Coordinator. No substantive legislative decisions were made during the meeting.

• Excused the absence of Commissioner Decker (voice vote)

City Commission

The City Commission is considering a project plan for water system improvements and several contract approvals. The agenda includes infrastructure repairs, water inventory purchases, and community grant allocations.

• Peters Construction Company: $194,414.09 for Thompson Street curb and road repairs
• Howard Street: $100,500 local share for MDOT asphalt milling and resurfacing
• Boys and Girls Club of Kalamazoo: $122,756 ARPA grant for Bridging Opportunities program
• Ferguson Waterworks: $762,522.78 contract for water inventory purchase
• Peerless-Midwest Company: $128,350 contract for well rehabilitation and maintenance

The City Commission approved an employment agreement for Aaron Leal as City Attorney and adopted a project plan for water system improvements. The commission also passed a consent agenda including multiple infrastructure contracts and a grant for the Boys and Girls Club of Kalamazoo.

• Approved employment agreement with Aaron Leal for City Attorney (6-0)
• Adopted Project Plan for Water System Improvements (6-0)
• Approved $122,756 ARPA grant to Boys and Girls Club of Kalamazoo (6-0)
• Approved $194,414.09 contract with Peters Construction Company for Thompson Street repairs (6-0)
• Approved $100,500 local share for Howard Street improvements via MDOT (6-0)
• Approved $128,350 contract with Peerless-Midwest Company for well rehabilitation (6-0)
• Approved water inventory contracts with EJ Prescott ($187,065.85) and Ferguson Waterworks ($762,522.78) (6-0)
• Approved fireworks permits for Kalamazoo Country Club and Kalamazoo Growlers (6-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding three separate variance requests. These items include requests for a marijuana microbusiness facility, residential units at 3625 W. Michigan Avenue, and building setbacks on Reed Avenue.

• Use variance for an Adult Use Marihuana Microbusiness Class A facility at 4511 and 4525 W. KL Avenue / 4520 W. Michigan Avenue
• Request to allow residential dwelling units and a reduction in off-street parking spaces for a 235 unit apartment complex at 3625 W. Michigan Avenue
• Dimensional variance for increased impervious cover and building setback at 1827, 1925 and 2005 Reed Avenue

Historic Preservation Commission

The commission will consider the re-appointment of Dr. Powell-Wilson and review nominations for the Historic Preservation Awards of Merit. The meeting also includes reports on financial status, Preservation Month 2023, and the O'Connor Fund Grant Making Organizing Committee.

• Re-appointment of Dr. Powell-Wilson
• Historic Preservation Awards of Merit Nominations
• Community Home Works gift discussion
• Section 106 Quarter 1 Report

The commission approved several nominations for Historic Preservation Awards of Merit and re-appointed Dr. Powell-Wilson. A nomination for 530 W South Street was denied due to a need for more information. A gift for Community Home Works was postponed until June 2023.

• Re-appointed Dr. Powell-Wilson
• Approved Historic Preservation Award of Merit nomination for David S. Brose, Ph.D.
• Approved Historic Preservation Award of Merit nomination for Community Home Works
• Denied Historic Preservation Award of Merit nomination for 530 W South Street
• Approved Historic Preservation Award of Merit nomination for KNHS Home Ownership Services
• Approved Historic Preservation Award of Merit nomination for 606 Stuart Avenue
• Postponed gift for Community Home Works until June 2023
• Tabled Forest Street projects discussion until next month

Foundation for Excellence Board of Directors

The FFE Audit Subcommittee will meet to review an independent auditor presentation by Aaron Stevens of Maner Costerisan. The subcommittee will also consider approving the minutes from the December 12, 2022, meeting.

• Independent Auditor Presentation by Aaron Stevens, CPA, CGFM
• Approval of December 12, 2022, meeting minutes

The Audit Subcommittee received a draft independent audit report containing no negative findings. The final audit is scheduled to be received by the Board on April 24.

• Approved draft agenda (unanimous voice vote)
• Approved December 12, 2022 meeting minutes (unanimous voice vote)
• Received draft independent audit report

Election Commission

The Commission will appoint individuals to boards of election inspectors and the receiving board for the upcoming May 2 election. The meeting also includes establishing the location and hours for the Absent Voter Counting Board.

• Appointment of election inspectors for 19 voting precincts
• Appointment of the absent voting counting board
• Appointment of the receiving board
• Setting May 2, 2023, ballot processing at Kalamazoo City Hall starting at 8:00 a.m.

The Commission appointed election inspectors for 19 precincts and the absent voter and receiving boards for the May 2, 2023 election. It also designated City Hall as the location for election day ballot processing.

• Approved March 3, 2023 meeting minutes (voice vote)
• Appointed individuals on the Worker List to boards of election inspectors for 19 precincts, the absent voter counting board, and the receiving board for the May 2, 2023 election (voice vote)
• Approved Kalamazoo City Hall at 241 W. South Street as the location for Absent Voter Counting Board activities on May 2, 2023, starting at 8:00 a.m. (voice vote)

Foundation for Excellence Board of Directors

The FFE Finance Committee will review the 2023 FFE Assessment and Planning and the FFE-City Purchasing Policy. The committee will also address annual financial compliance documents.

• 2023 FFE Assessment and Planning report
• FFE-City Purchasing Policy review
• Annual Financial Compliance Documents

The Finance Committee approved the meeting agenda and the minutes from January 30, 2023. The board agreed to use SWOT analysis action items for annual performance reviews. A draft Purchasing Policy based on the Kalamazoo Brownfield Authority's version was presented.

• Approved draft Agenda (unanimous voice vote)
• Approved January 30, 2023 meeting minutes (unanimous voice vote)
• Agreed to use SWOT analysis action items for annual performance reviews

Foundation for Excellence Board of Directors

The FFE Executive Committee meeting includes a report on the 2023 FFE Assessment and Planning. The committee will also vote to adopt the agenda for the April 24, 2023, Board meeting.

• 2023 FFE Assessment and Planning report
• Adoption of the April 24, 2023, FFE Board Agenda

The Executive Committee approved the draft agenda for the upcoming April 24, 2023, Board meeting. The committee also agreed to use action items from a SWOT analysis to create a performance review frame for the Executive Director and the Board.

• Approved draft agenda for April 24, 2023, meeting (unanimous voice vote)
• Approved December 12, 2022, meeting minutes (unanimous voice vote)
• Approved draft meeting agenda (unanimous voice vote)
• Agreed to use SWOT analysis action items for annual performance review frame

Planning Commission

The Planning Commission will hold an annual vote to delegate Site Plan Review to the Site Plan Review Committee. The meeting also includes a presentation on the Zoning Code & Map Update.

• Annual vote to delegate Site Plan Review to the Site Plan Review Committee
• Election of Commission Officers: Chair, Vice Chair, and Secretary
• Presentation on Zoning Code & Map Update
• Site Plan Report

The Planning Commission approved the annual delegation of site plan reviews to the Site Plan Review Committee. The commission also elected its Chair, Vice Chair, and Secretary. A presentation was given on proposed zoning code and map updates, but no votes were taken on those changes.

• Approved delegating site plan review to the Site Plan Review Committee (Unanimous)
• Elected Commissioner Milliken as Chair
• Elected Commissioner Burgess as Vice Chair
• Elected Commissioner Pittelko as Secretary
• Approved April 6, 2023 agenda (Unanimous)
• Approved March 2, 2023 minutes (Unanimous)

City Commission

The City Commission will hold a Committee of the Whole meeting to receive an update on regional economic development from Southwest Michigan First. The agenda contains no other specific items for discussion or decision.

• Southwest Michigan First: Regional Economic Development Update

The City Commission met as a Committee of the Whole to receive a presentation on economic development. No substantive decisions were made or voted upon during the meeting.

City Commission

The City Commission is considering several contracts for public works, including water main extensions and road improvements. The agenda also includes large grant agreements for lead-based paint remediation and housing services.

• Contract with SWT Excavating for Big Rock Water Main Extension: $823,011.37
• Grant to Kalamazoo Neighborhood Housing Services for Lead-Based Paint Remediation: $3,522,609.65
• Agreement with Southwest Michigan First for Kalamazoo Farmer's Market Phase II: $500,000
• Contract with Rieth-Riley Construction Company for Maple Street improvements: $202,000.80
• Demolition of 328 East Stockbridge Avenue via Kalamazoo County Land Bank: ~$185,000

The City Commission voted to begin contract discussions with Aaron Leal for the City Attorney position. The commission also approved several infrastructure contracts, a lead-based paint remediation grant, and a collective bargaining agreement for municipal employees.

• Directed recruitment subcommittee to begin contract discussions with Aaron Leal for City Attorney (unanimous)
• Approved collective bargaining agreement with Kalamazoo Municipal Employees’ Association for 2023-2025 (unanimous)
• Approved $3,522,609.65 grant to Kalamazoo Neighborhood Housing Services for lead-based paint remediation (unanimous)
• Approved $178,950 contract with Smith Group for Downtown Placemaking Design Project (unanimous)
• Approved $823,011.37 contract with SWT Excavating for Big Rock Water Main Extension (unanimous)
• Approved $800,000 contract extension with Ferguson Water Works for Neptune Water Meters (unanimous)
• Approved $500,000 agreement with Southwest Michigan First for Farmer's Market redevelopment (unanimous)
• Approved $185,000 MOU with Kalamazoo County Land Bank to demolish 328 East Stockbridge Avenue (unanimous)

City Commission

The City Commission is conducting interviews for City Attorney candidates. The scheduled interviews include Lewis Smith, Ivar Stein, and Aaron Leal.

• Interview of Lewis Smith
• Interview of Ivar Stein
• Interview of Aaron Leal

The City Commission interviewed three candidates for the City Attorney position. By consensus, the Commission decided to postpone the final selection until the April 3rd Regular Business Meeting to allow for more community input.

• Postponed consideration of City Attorney candidates until April 3rd (consensus)

Historic District Commission

The Historic District Commission will review several applications for exterior changes to properties in the West Main Hill and South Street - Vine Area districts. The agenda includes requests for window replacements, a garage demolition, a rear addition, and wood soffit removal.

• 1509 Academy: Window replacements (PPZ23-0008)
• 1105 S Park: Garage demolition (PPZ23-0009)
• 1406 S Westnedge: Rear addition (PPZ22-0034)
• 119 Prairie: Removal of wood soffit and fascia and installation of aluminum (PPZ23-0005)

The commission issued Certificates of Appropriateness for window replacements at 1509 Academy and a rear addition at 1406 S Westnedge. It approved the demolition of a garage at 1105 S Park. An application for aluminum soffit and fascia at 119 Prairie was denied.

• Approved Certificate of Appropriateness for wood window replacement at 1509 Academy (All approve)
• Approved demolition of garage at 1105 S Park (All approve)
• Approved Certificate of Appropriateness for rear addition at 1406 S Westnedge (All approve)
• Denied application for aluminum soffit, fascia, and gutters at 119 Prairie (All approve)

Downtown Development Authority Board

The Downtown Development Authority Board will review financial reports and committee updates. The board is also considering recommendations for board member nominations to the Mayor and City Commission.

• Recommendation of Curt Aardema for board membership
• Recommendation of Clarence Lloyd for board membership
• Reappointment of Jeff Breneman to the board
• Updates from Projects and Finance, Events & Marketing, and Policy committees

The Board recommended the appointment of Curt Aardema and Clarence Lloyd to vacant seats and the reappointment of Jeff Breneman. The Board also accepted the financial report and approved the January 17, 2023, meeting minutes.

• Recommended appointment of Curt Aardema and Clarence Lloyd and reappointment of Jeff Breneman (Carried, 1 abstention)
• Accepted financial report as presented (Carried)
• Approved January 17, 2023 minutes with correction to staff list (Carried)
• Adopted March 20, 2023 agenda (Carried)

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board is reviewing upcoming board member nominations and committee updates. The board will also consider authorizing the Events & Marketing Committee to recommend a contractor for event and marketing management.

• Board member nominations for Curt Aardema, Clarence Lloyd, and Jeff Breneman
• Authorization of contractor recommendation for events and marketing
• Financial report presentation
• Committee updates for Projects and Finance, Events & Marketing, and Policy

The Board approved a budget for the Marketing Committee to manage traditional summer events and recommended three board members for appointment. The Board also accepted the January financial reports.

• Authorized Marketing Committee to spend up to $60,000 for traditional summer events
• Recommended appointment of Curt Aardema and Clarence Lloyd to the Mayor/City Commission
• Recommended reappointment of Jeff Breneman to the Mayor/City Commission (1 abstention)
• Accepted January financial reports
• Approved January 17, 2023 minutes
• Adopted March 20, 2023 agenda

City Commission

The City Commission will hold a Committee of the Whole meeting. The primary work session item is a follow-up discussion regarding city commission priorities for 2024.

• Follow up discussion of City Commission Priorities for 2024

The City Commission met as a Committee of the Whole to receive a presentation on 2024 project planning. No substantive decisions were made or voted upon during this meeting.

City Commission

The City Commission is reviewing several infrastructure and service contracts, including sidewalk improvements and wastewater management. The body will also consider an ordinance for wastewater supply system revenue bonds and schedule interviews for the City Attorney position.

• Ordinance authorizing Wastewater Supply System Revenue Bonds up to $7,445,000
• Contract with Lopez Concrete Construction for sidewalk improvements: $511,760
• Contract with Peters Construction for sidewalk infill construction: $524,752.81
• Three-year contract with Waste Management Inc. for wastewater biosolids: $39,652,000
• Agreement with Kalamazoo Youth Development Network for ARPA funds: $1,000,000

The City Commission approved several high-value infrastructure and service contracts, including a three-year agreement for wastewater biosolids disposal. The board also authorized $7.4M in revenue bonds for the wastewater supply system and $1M for youth programming.

• Approved three-year contract with Waste Management Inc. for wastewater residual biosolids disposal for $39,652,000 (Unanimous)
• Adopted ordinance authorizing Wastewater Supply System Revenue Bonds not to exceed $7,445,000 (Unanimous)
• Approved $1,000,000 agreement with Kalamazoo Youth Development Network for ARPA Summer Youth Program (Unanimous)
• Approved $511,760 contract with Lopez Concrete Construction for 2023 Sidewalk Improvement Program (Unanimous)
• Approved $524,752.81 contract with Peters Construction for 2023 Sidewalk Improvement Program Infill (Unanimous)
• Approved $249,310.50 contract with Rieth-Riley Construction Company for Duke Street resurfacing (Unanimous)
• Approved $350,000 supplemental contract with Kalamazoo Oil, Inc. for fuel (Unanimous)
• Approved interviews and public meet-and-greet for three City Attorney finalists (Unanimous)

Economic Development Corporation Board

The Board is considering permit renewals and probationary approvals for adult-use marijuana businesses. The meeting also includes a recommendation to award a contract for legal services.

• 2-year renewal of Adult Use Marijuana Business Permit for True Leaf Solutions, LLC
• 90-day probationary approval of Adult Use Marijuana Business Permit for WTOG, LLC DBA Rair
• Award and contract with Dickinson Wright for legal services

Brownfield Redevelopment Authority Board

The Board is considering several property purchase option agreements and amendments to redevelopment plans. The meeting also includes a public hearing for a brownfield plan at 215 E. Michigan Avenue and a contract award for legal services.

• Purchase Option Agreement for parcel near 333 E. Alcott
• Public Hearing for Act 381 Brownfield Plan at 215 E. Michigan Avenue
• Second Amendment to Purchase and Sale Agreement for 116 W. Cedar Street
• First Amendment to Brownfield Plan Development Agreement for 315 E. Frank Street
• Purchase Option Agreement for 700 River Street and 812 Gull Street

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a request from Valley Vision Construction & Development, LLC for a five-foot dimensional variance from the required 25-foot front building setback on Martin Street for two lots.

• Public hearing on ZBA #23-03-04 for 1625 and 1629 Krom Street
• Requested variance: 5 feet from required 25-foot front setback on Martin Street
• Applicant: Valley Vision Construction & Development, LLC

Historic Preservation Commission

The Historic Preservation Commission will meet to approve minutes from February, receive a report from the Edison Neighborhood Association, and discuss plans for Historic Preservation Month 2023. No formal action items are listed.

• Guest presentation by Adrienne Waller of the Edison Neighborhood Association
• Discussion of Historic Preservation Month 2023
• Financial report review

The commission appointed Hibbard as Chair and Walker as Vice Chair. The commission also approved the minutes from the December 14, 2022 meeting as amended.

• Appointed Hibbard as Chair
• Appointed Walker as Vice Chair
• Approved December 14, 2022 meeting minutes as amended

City Commission

The City Commission will hold a work session to discuss a commercial zoning update. No votes or decisions are scheduled; the item is for discussion only.

• Work session on commercial zoning update

The City Commission met as a Committee of the Whole to receive a presentation on zoning updates. No formal decisions were made during the meeting; staff outlined the process for future ordinance readings and adoption.

City Commission

The Kalamazoo City Commission will vote on a consent agenda including nine items such as contracts for property maintenance, HR software, water station upgrades, and road work. The regular agenda includes approval of a $1.86 million vehicle lease, adoption of HUD plan amendments, and acceptance of $4.67 million in federal lead hazard and healthy homes grants.

• Lease of 44 vehicles from Enterprise Fleet Management for $1,857,062.95 over 60 months
• Acceptance of a Lead Hazard Reduction Grant ($3,971,441.40) and Healthy Homes Grant ($696,000) from HUD
• Contract with Abonmarche Consultants for Ransom Street Utility Upgrade & Right of Way Improvements ($849,910)
• Purchase of a Prodigy Hydro-Excavator from Jack Doheny Company ($430,250)
• Sale of 60 West Crosstown Parkway to Crosstown Ventures LLC for $1,000 (postponed to March 20)

The City Commission accepted two HUD grants for lead hazard reduction and healthy homes. The board also approved a $1.8M fleet vehicle lease and an allocation plan for HOME/ARPA funds. Several infrastructure contracts and board appointments were approved via the consent agenda.

• Accepted Lead Hazard Reduction Grant ($3,971,441.40) and Healthy Homes Grant ($696,000) (Unanimous)
• Approved lease of 44 vehicles from Enterprise Fleet Management for $1,857,062.95 (Unanimous)
• Approved HOME Investment Partnership Program-American Rescue Plan funds allocation plan (6-0, 1 abstention)
• Authorized release of DRAFT Program Year 2023 HUD Action Plan for 30-day public comment (6-0, 1 abstention)
• Adopted Substantial Amendments to 2019-2023 Consolidated Plan and 2019 Action Plan (6-0, 1 abstention)
• Approved $12,000 from City Commission Initiatives budget for Shop with a Senior program (Unanimous)
• Approved professional services agreement with Abonmarche Consultants, Inc. for $849,910 (Unanimous)
• Appointed Jeremy Terpening, Gary Wark, Joseph Hohler III, and Tony McReynolds to Zoning Board of Appeals (Unanimous)

Election Commission

The City Election Commission will consider a resolution to consolidate voting precincts for the May 2, 2023 election and approve its 2023 regular meeting schedule. The meeting also includes approval of minutes from three prior meetings and public comment.

• Resolution to consolidate voting precincts for the May 2, 2023 election
• Approval of the Election Commission's 2023 Regular Meeting Schedule
• Approval of minutes from July 11, October 5, and October 27, 2022 meetings

The Kalamazoo City Election Commission approved the temporary consolidation of precincts for the May 2, 2023 election. The commission also approved previous meeting minutes and the 2023 regular meeting schedule.

• Approved minutes from July 11, October 5, and October 27, 2022 (voice vote)
• Adopted resolution approving temporary consolidation of precincts for May 2, 2023 election (voice vote)
• Approved 2023 Regular Meeting Schedule (voice vote)

Planning Commission

The Planning Commission will hold a public hearing on a special use permit request for a rooming house in an RM-36 District at 1025 North Park Street. The commission will also consider renewal of planning commissioner terms and receive a City Planner's report.

• Public hearing for special use permit at 1025 North Park Street for a rooming house in RM-36 District
• Discussion on renewal of Planning Commissioner terms
• City Planner's Report and Site Plan List

The Planning Commission approved a Special Use Permit for a rooming house at 1025 North Park Street. The commission also recommended that the City Commission reappoint two members to the Planning Commission.

• Approved Special Use Permit for a rooming house at 1025 North Park Street (Unanimous)
• Recommended approval to City Commission for Planning Commissioners Swan and Pittelko to continue their terms (Voice vote)

Foundation for Excellence Board of Directors

The Foundation for Excellence Board of Directors will meet to approve minutes from October 24, 2022, and receive staff, finance, executive, and nominating committee reports. No substantive decisions or public hearings are listed on the agenda.

• Approve minutes of October 24, 2022
• Staff report
• Finance committee report
• Executive committee report
• Nominating committee report

The Board of Directors approved a professional service contract with Hopkins Fundraising Consultants for a feasibility study on long-term endowment development. The Board also approved the minutes from the October 24, 2022, meeting subject to typo corrections. No decisions were made regarding the 2024 fiscal year grant to the City.

• Approved professional service contract with Hopkins Fundraising Consultants up to $25,000.00 (Unanimous)
• Approved October 24, 2022 meeting minutes subject to typo corrections (Unanimous voice vote)
• Excused absent members (Unanimous voice vote)

Historic District Commission

The Historic District Commission will consider six alteration applications for properties in local historic districts, including a postponed application for 1406 S Westnedge. The commission will also elect a chair and vice chair, and approve minutes from the January 31 meeting.

• 1509 Academy - Alteration
• 119 Prairie - Alteration
• 1403 Henderson - Alteration
• 251 E Michigan - Alteration
• 823 Lucas Ct - Alteration

The commission issued Certificates of Appropriateness for alterations at 1509 Academy, 1403 Henderson, and 251 E Michigan. A request to remove a chimney at 823 Lucas Ct was denied, and the commission elected its officers for the term.

• Approved alterations at 1509 Academy (All approve)
• Postponed application for 119 Prairie until applicant is present (All agree)
• Approved egress and basement window installation at 1403 Henderson (All approve)
• Approved installation of louvers at 251 E Michigan (All approve)
• Denied chimney removal at 823 Lucas Ct (All approve)
• Approved core structure at 1406 S Westnedge; postponed rear portion application (All approve)
• Recommended reappointment of Eric Stucky (All approve)
• Elected Dan Kastner as Chair and Dana Underwood as Vice Chair (All approve)

City Commission

The Kalamazoo City Commission is meeting as a Committee of the Whole. The main item is a work session featuring a Housing Forum with local housing partners.

• Housing Forum with Local Housing Partners scheduled as a work session item

The City Commission met as a Committee of the Whole to receive presentations from several housing service providers regarding homeownership, homelessness, and senior services. No substantive legislative decisions were made during the meeting.

• Excused the absence of Commissioner Hoffman (voice vote)

City Commission

The City Commission will consider a consent agenda of 17 items, including a $12.3 million contract for the 2023-2024 Ransom Street Improvements Project, a $271,500 lease for offsite record storage, and a $330,000 grant to remediate lead paint in low-income housing. The meeting also includes a proclamation for March for Meals and a public comment period.

• Approval of a $12,287,470.60 contract with Kamminga & Roodvoets, Inc. for the 2023-2024 Ransom Street Improvements Project
• Approval of a five-year, $271,500 lease agreement with Kalamazoo Storage Center, LLC for offsite record storage at 3003 South Burdick Street
• Approval of a $330,000 grant to Kalamazoo Neighborhood Housing Services from ARPA funds to remediate lead-based paint in 20 low-income residential units
• Approval of a $314,200 contract with Treeworks, Inc. for tree removals at Water Station 5
• Adoption of resolutions recommending Social District permits for Shakespeare's Pub and HighDive Kitchen & Bar

The City Commission approved a contract for the 2023-2024 Ransom Street Improvements Project to replace water, sewer, and street infrastructure. The commission also approved several consent agenda items, including various maintenance contracts, liquor permits, and board appointments.

• Approved $12,287,470.60 contract with Kamminga & Roodvoets, Inc. for Ransom Street Improvements (6-0)
• Approved $100,000 contract extension with Unique Paving Materials, Corp. (6-0)
• Approved $100,000 contract supplemental with Rathco Safety Supply, Inc. (6-0)
• Approved $156,300 contract extension with Treeworks, Inc. for hazardous tree removal (6-0)
• Approved $169,578.92 contract supplemental with Davis Construction, Inc. (6-0)
• Approved $271,500 five-year lease with Kalamazoo Storage Center, LLC (6-0)
• Approved $314,200 contract supplemental with Treeworks, Inc. for Water Station 5 (6-0)
• Approved $330,000 ARPA grant to Kalamazoo Neighborhood Housing Services for lead-based paint remediation (6-0)

City Commission

The Kalamazoo City Commission is holding a Committee of the Whole work session to discuss priorities for 2024. No formal votes or decisions are scheduled; the meeting is focused on discussion and planning.

• Discussion of City Commission priorities for 2024

The City Commission held a retreat to discuss and develop measurable outcomes for ten priority areas for Fiscal Year 2024. These priorities will be given to staff to develop specific strategies and performance measures. No formal votes were taken on the goals themselves.

• Excused the absences of Commissioner Hoffman and Commissioner Juarez (voice vote)

Economic Development Corporation Board

The Economic Development Corporation Board will consider recommending approval of 2-year renewals for adult-use marijuana business permits for Green Peak Industries Inc. (Skymint), Portage Acquisitions Inc. (Black Market), and Focus Group Enterprises LLC (adult-use/medical). The board will also handle routine items including call to order, agenda adoption, minutes approval, and public comments.

• 2-year renewal of Adult Use Marihuana Business Permit for Green Peak Industries Inc. DBA Skymint
• 2-year renewal of Adult Use Marihuana Business Permit for Portage Acquisitions, Inc. DBA Black Market
• 2-year renewal of Adult Use/Medical Provisioning Center Marihuana Business Permit for Focus Group Enterprises, LLC

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board will consider several financial and property actions. Items include submitting a state brownfield grant for 530 S Rose, amending a brownfield plan agreement, and approving TIF reimbursements for two completed projects. The board will also vote on a letter of intent to explore selling BRA-owned properties on Parsons and Rose Streets.

• EGLE Brownfield Redevelopment Grant Proposal for 530 S Rose
• First Amendment to the Brownfield Plan Development Agreement
• TIF Reimbursement Request from 615 Holdings, LLC for 615 W. Kalamazoo Avenue
• TIF Reimbursement Request from Kzoo Hotel Partners, LLC for 303 N. Rose Street
• Letter of Intent with Plazacorp to explore sale of BRA-owned property at 315 Parsons and 1015/1025 N. Pitcher Streets

Zoning Board of Appeals

The provided document contains only procedural boilerplate for the Zoning Board of Appeals meeting. No specific discussion or action items were listed in the text.

Historic Preservation Commission

The Historic Preservation Commission will review its annual report, elect a chair and vice chair, and discuss the second half 2022 Section 106 report. The meeting includes approval of prior minutes and a financial report.

• Review of the Historic Preservation Commission Annual Report
• Election of Chair and Vice Chair
• Discussion of the Second Half 2022 106 Report
• Approval of minutes from December 14, 2022 meeting
• Financial Report

The Commission held officer elections to fill leadership positions. Hibbard was nominated for Chair and Walker was appointed as Vice Chair. The Commission also approved the minutes from the December 14, 2022 meeting.

• Approved December 14, 2022 meeting minutes as amended
• Nominated Hibbard for Chair
• Appointed Walker to Vice Chair

City Commission

The City Commission is meeting as a Committee of the Whole for a work session. The main agenda item is a presentation on Early Childhood Community Partners. No decisions or votes are scheduled.

• Presentation on Early Childhood Community Partners

The City Commission met as a Committee of the Whole to hear a presentation and panel discussion regarding Early Childhood Education (ECE). No substantive policy decisions or funding approvals were made during the meeting.

• Excused the absences of Commissioners Decker and Juarez (voice vote)

City Commission

The City Commission will hold public hearings and vote on two rezoning ordinances: one for 1.6 acres at 3650 Alvan Road from Commercial-Community to Manufacturing-Limited, and another for three parcels on Westnedge Court to consolidate zoning into Residential-Multi Dwelling. The consent agenda includes a $1,215,500 contract extension for asphalt paving materials, a $423,740 purchase of 10 public safety fleet vehicles, and a $1,076,665 insurance contract extension, among other items.

• Public hearing on rezoning 1.6 acres at 3650 Alvan Road from CC to M-1
• Public hearing on rezoning 435, 436, and 439 Westnedge Court to RM-36
• Contract extension with Rieth-Riley for asphalt paving materials, $1,215,500
• Purchase of 10 Public Safety fleet vehicles from LaFontaine Dodge, $423,740
• Property & casualty insurance contract extension not to exceed $1,076,665

The City Commission approved the rezoning of properties on Alvan Road and Westnedge Court. It also adopted a Brownfield Plan for 203 N. Rose Street and approved several municipal service contracts via a consent agenda.

• Approved rezoning 3650 Alvan Road from Commercial-Community to Manufacturing-Limited (6-0)
• Approved rezoning 435, 436, and 439 Westnedge Court to Residential-Multi Dwelling (6-0)
• Approved Act 381 Brownfield Plan for 203 N. Rose Street (6-0)
• Approved $1.2M asphalt paving materials contract extension with Rieth-Riley
• Approved $423,740 purchase of 10 Public Safety fleet vehicles from LaFontaine Dodge
• Approved $358,272 contract with Pavement Maintenance Systems for 2023 Local Streets Chip & Cape Seal Project
• Approved $1.07M property & casualty insurance extension with Michigan Municipal Risk Management Authority
• Approved appointments for Donna Keller (Board of Review), Kazmira Herberger (Parks and Recreation Advisory Board), and Jerrid Burdue (Zoning Board of Appeals)

Planning Commission

The Planning Commission will hold a public hearing on a request for a special use permit to allow outdoor sales and service at 3651 East Cork Street. The City Planner will also report on restarting the commercial-focused zoning code update.

• Public hearing for special use permit at 3651 East Cork Street for outdoor sales and service
• City Planner's report on restarting the commercial-focused zoning code update

The Planning Commission approved a request to allow outdoor sales and service use at 3651 East Cork Street for an Enterprise rental car and truck business. Staff also presented a progress report on updating the commercial zoning code and mapping for approximately 2,000 parcels.

• Approved special use permit for outdoor sales and service at 3651 East Cork Street (unanimous)
• Approved February 2, 2023 agenda (unanimous)
• Approved December 1, 2022 meeting minutes (unanimous)

Civil Rights Board

The Civil Rights Board will review recent revisions to Chapter 18 of the city code. The meeting includes discussions on complaint updates, subcommittee assignments, and selecting a date for upcoming training.

• Review of Chapter 18 revisions
• Discussion of Complaint Update
• Ordinance Review Subcommittee Assignment
• Selection of Training Date

The board appointed two members to a subcommittee to review and revise the Chapter 18 ordinance. Members also scheduled a training date for June 5 and requested monthly complaint summaries from staff.

• Adopted meeting agenda (unanimous)
• Approved December 7, 2023 minutes with corrections (unanimous)
• Appointed Director LaGrone and Director Lukeman to the Chapter 18 ordinance review subcommittee
• Selected June 5, 2:30 to 4:30 pm as the training date

Historic District Commission

The Historic District Commission will consider three applications for exterior work on properties in Kalamazoo's historic districts: an addition/alteration at 1406 S Westnedge, an alteration/addition at 215 E Michigan (a non-contributing building), and an alteration at 602 W South. The meeting also includes approval of prior minutes and a coordinator's report.

• 1406 S Westnedge - Addition/alteration
• 215 E Michigan - Alteration/addition (Non-Contributing Building)
• 602 W South - Alteration

The Commission approved a Certificate of Appropriateness for a restaurant development at 215 E Michigan and home alterations at 602 W South St. A request for a third-story addition at 1406 S Westnedge was postponed pending further documentation.

• Approved Certificate of Appropriateness for 215 E Michigan restaurant development (Approved, 1 vote against)
• Approved Certificate of Appropriateness for door, window, and accessibility alterations at 602 W South St (All approved)
• Postponed 1406 S Westnedge addition request until February 21, 2023, pending additional elevations and materials (All approved)
• Approved December 20, 2022 minutes (All approved)

Foundation for Excellence Board of Directors

The Finance Committee of the Kalamazoo Foundation for Excellence will meet to approve minutes from December 12, 2022, and discuss endowment and 2024 City Grant Planning, with no action requested on that item. The agenda is otherwise procedural.

• Approve minutes of 12.12.2022 meeting
• Discussion of endowment and 2024 City Grant Planning (no action requested)

The Finance Committee discussed minimizing the FY 2024 aspirational grant to the City due to challenged endowment financial outlook models. The committee plans to review facts in February and recommend a grant amount at the April Board meeting. The proposed grant would be conditional on the endowment remaining above a specific dollar threshold.

• Approved December 12, 2022 meeting minutes (unanimous voice vote)

Foundation for Excellence Board of Directors

The Foundation for Excellence Board of Directors Executive Committee is meeting to approve minutes from the previous meeting and receive a staff report. No substantive decisions or public hearings are on the agenda.

• Approve minutes of December 12, 2022 meeting
• Staff report

Economic Development Corporation Board

The Economic Development Corporation Board will consider a 90-day probationary renewal of the adult-use/medical marijuana business permit for Focus Group Enterprises, LLC, and vote on a new policy for non-renewal of marijuana business permits.

• Approval of 90-day probationary renewal of Adult Use Retailer/Medical Provisioning Center marijuana business permit for Focus Group Enterprises, LLC
• Approval of Marihuana Business Permit Non-Renewal Policy

Brownfield Redevelopment Authority Board

The Brownfield Redevelopment Authority Board will hold a public hearing and consider adopting an Act 381 brownfield plan for the Arcadia Lofts South project at 203 N. Rose Street. The board will also vote on a third amendment to the development agreement for the Rivers Edge project and approve a contract assignment for brownfield technical assistance. Additionally, a $10,916,313.53 tax increment financing (TIF) reimbursement request from Catalyst Development Co 12, LLC for expenses at 180 E. Water Street is up for approval.

• Public hearing for Act 381 Brownfield Plan for Arcadia Lofts South at 203 N. Rose Street
• Resolution to approve the brownfield plan and recommend adoption by City Commission
• Third Amendment to Brownfield Plan Development Agreement with River Caddis Development LLC for Rivers Edge Project
• Contract assignment and extension for Fishbeck Inc. for brownfield technical assistance
• Amended TIF reimbursement request for $10,916,313.53 from Catalyst Development Co 12, LLC at 180 E. Water Street

Downtown Economic Growth Authority Board

The Downtown Economic Growth Authority Board is meeting to discuss administrative updates and service contracts. The body is considering the creation of a task force to review its bylaws.

• Amended contract with Maestro for 2023 webhosting and site maintenance
• Creation of an ad-hoc task force to review DEGA bylaws
• Approval and release of RFQ for 2023 Summer and Fall Downtown Events

The Board approved the release of a Request for Qualifications (RFQ) for 2023 summer and fall downtown events. It also approved an amended webhosting contract and the creation of a task force to review bylaws.

• Approved RFQ for 2023 Summer and Fall Downtown Events
• Approved amended contract with Maestro for 2023 webhosting and site maintenance
• Created ad-hoc task force to review DEGA bylaws
• Accepted the Financial Report
• Approved December 19, 2022 minutes

Downtown Development Authority Board

The Downtown Development Authority Board is meeting to discuss organizational restructuring and strategic planning. The body will consider motions regarding a new development plan, a strategic work plan, and the termination of a parking system lease with the City of Kalamazoo.

• Motion to terminate parking system lease agreement with City of Kalamazoo
• Motion to contract with Dickinson Wright to author DDA Development Plan
• Motion to adopt strategic work plan by Yard & Company
• Motion to approve amended contract with Maestro for webhosting and site maintenance
• Approval and release of RFQ for 2023 Summer and Fall Downtown Events

The Board approved the early termination of its parking system lease to transition management back to the City. Other key actions included adopting a strategic work plan and contracting for a new development plan. The Board also established a task force to review bylaws and delegated the release of an events RFP to the Executive Committee.

• Approved early termination of parking system lease agreement with City of Kalamazoo (7-0)
• Adopted strategic work plan as outlined by Yard & Company
• Approved contract with Dickinson Wright to author DDA Development Plan
• Approved amended contract with Maestro for 2023 webhosting and site maintenance
• Created ad-hoc task force to review DDA bylaws with recommendations due in March
• Delegated responsibility for releasing 2023 Summer and Fall Downtown Events RFP to Executive Committee
• Accepted the financial report as presented

City Commission

The Kalamazoo City Commission is meeting as a Committee of the Whole to hold a work session featuring a presentation on housing development sites and units. The meeting includes public comment and commissioner comments.

• Presentation on Housing Development Sites and Units

The City Commission met as a Committee of the Whole to receive a presentation on housing development from the Community Planning and Economic Development (CPED) Director and Housing Development Supervisor. No substantive policy decisions or budget approvals were made during the meeting.

• Excused the absence of Vice Mayor Don Cooney (voice vote)

City Commission

The City Commission is considering the adoption of the 2023 annual appropriation resolution and various department fee schedules. The agenda also includes first readings for two rezoning ordinances and several contract approvals.

• Resurfacing and improvements on West Michigan Avenue between Lovell and West Main Streets for $591,528.03
• Engineering support for the Two-Way Conversion project via WSP Michigan Inc. for $159,965.22
• Two-year agreement with ASU Group for excess workers' compensation premium totaling $430,140
• Shared Prosperity Kalamazoo High Impact Fund grant of $220,000 for family engagement services
• Rezoning ordinance for 3650 Alvan Road from Commercial - Community to Manufacturing- Limited

The City Commission unanimously adopted the 2023 annual appropriation and associated component unit budgets. The board also approved a road resurfacing contract and initiated first readings for two rezoning ordinances. Additionally, the Commission amended the City Attorney's employment agreement.

• Approved FY 2023 annual appropriation and component unit budgets (Unanimous)
• Approved $591,528.03 contract with Peters Construction Company for West Michigan Avenue resurfacing (Unanimous)
• Approved amendment to City Attorney's employment agreement and directed staff to fill the impending vacancy (Unanimous)
• First reading approved for rezoning 1.6 acres of 3650 Alvan Road from CC to M-1 (Unanimous)
• First reading approved for rezoning 435, 436, and 439 Westnedge Court to RM-36 (Unanimous)
• Approved $159,965.22 agreement with WSP Michigan Inc. for Two-Way Conversion project (Unanimous)
• Approved $430,140 agreement with ASU Group for workers' compensation premium (Unanimous)
• Approved $220,000 Shared Prosperity Kalamazoo High Impact Fund grant for KPS (Unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to consider three variance requests. These include a request to allow a daycare in a residential district and two requests regarding off-street parking limits.

• ZBA #23-01-01: Use variance for Urban Montessori Development Center daycare at 622 W. Kalamazoo Avenue
• ZBA #23-01-02: Dimensional variance for Zoetis at 2605 E. Kilgore Road to allow 586 parking spaces
• ZBA #23-01-03: Dimensional variance for Kalamazoo Country Club to allow 364 parking spaces and 20 bicycle spaces

City Commission

The City Commission is meeting to receive public comments on the proposed FY2023 budget and a sidewalk maintenance assessment. The body will also consider several contracts for city maintenance, transportation, and community grants.

• Public hearing for the Fiscal Year 2023 Proposed Budget
• Proposed 2021 Kalamazoo Mall Sidewalk Maintenance Assessment at $13.570 per front foot
• Contract extension with Premier Lawn and Snow for $285,890
• Support Services Agreement with Central County Transportation Authority for $550,644 (first year)
• Shared Prosperity Kalamazoo High Impact Fund grants of $220,000 and $195,000

The City Commission approved a sidewalk maintenance assessment for the Kalamazoo Mall and passed two ordinances regarding the employee retirement system. The commission also established a Diversity, Equity, and Inclusion Subcommittee and approved several service contracts.

• Approved 2021 Kalamazoo Mall Sidewalk Maintenance Assessment at $13.570 per front foot (unanimous)
• Approved $285,890 contract extension with Premier Lawn and Snow for cemetery maintenance (unanimous)
• Approved three-year Support Services Agreement with CCTA for $550,644 in the first year (unanimous)
• Approved $195,000 Shared Prosperity Kalamazoo agreement for Southwest Childcare Resources (unanimous)
• Approved easement agreement with Bogan Developments LLC for public sidewalk installation (unanimous; Commissioner Praedel abstained)
• Adopted resolution recognizing Kalamazoo County Child Abuse and Neglect Prevention Council as a non-profit (unanimous)
• Adopted ordinance amending Pension Ordinance regarding Deferred Retirement Option Plan (unanimous)
• Created Diversity, Equity, and Inclusion Subcommittee consisting of Commissioners Hess, Hoffman, and Decker (unanimous)