Monroe public meetings in 2022

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes from prior sessions and consider several action items, including a change order for water system elevated tank improvements, an amendment to a telecommunications permit with the Monroe County ISD, authorization for code enforcement legal action on a blighted property, an appointment to the Telegraph Road Corridor Improvement Authority, and additional funding for a traffic study at the former La-Z-Boy site.

• Change order for $51,200 for sump pump rerouting as part of water system elevated tank improvements (total project $423,200)
• Consent for Monroe County Sheriff's Department to lease up to two fiber optic lines from Monroe County ISD, amending 1999 telecommunications permit
• Authorization for code enforcement legal action at 1023 E. Front St. for blight abatement
• Appointment of Jen Langenderfer to Telegraph Road Corridor Improvement Authority until January 13, 2025
• Additional $29,000 for traffic study at former La-Z-Boy headquarters site (total site infrastructure approx. $7 million)

City Council approved a General Fund budget amendment setting revenues at $21,645,342 and expenditures at $21,578,009. The council also authorized funding for traffic signal upgrades, tree removals, and a Spark Grant application for the Monroe Greenway Loop Project.

• Approved General Fund budget amendment with revenues of $21,645,342 and expenditures of $21,578,009 (Unanimous)
• Authorized up to $240,000 for MDOT to upgrade three locations to mast arm traffic signals (Unanimous)
• Approved $100,900 change order to TC Tree Service for winter 2022-23 tree removals (Unanimous)
• Adopted resolution to submit Spark Grant application for Monroe Greenway Loop Project (Unanimous)
• Ratified memorandum with POAM and COAM for a $550.00 uniform cleaning allowance (Unanimous)
• Approved $51,200 change order to Seven Brothers Painting, Inc. for water system tank improvements (Unanimous)
• Approved $29,000 (including contingency) for traffic study revisions at former La-Z-Boy site (Unanimous)
• Authorized legal action for blight abatement and code enforcement at 1023 E. Front St. (Unanimous)

City Council - Work Session Meeting

The City Council will receive the annual audit for fiscal year 2021-22 from Plante & Moran, the city's auditors. The audit covers the period ending June 30, 2022, and includes a material weakness in internal control at the Port of Monroe related to journal entries and account reconciliations. The presentation will also cover fund balances, pension and OPEB funding, and capital additions.

• Material weakness: Port of Monroe journal entries and account reconciliations not GAAP compliant
• General fund revenue for FY 2022: $20.58 million; expenditures: $22.5 million
• Pension plan 78% funded; city paid $830k above ADC in 2022
• OPEB plan 133% funded due to Medicare Advantage adoption
• Total governmental activities capital additions: $7.0M; business-type: $3.5M

The City Council held a work session to receive presentations on the Annual Comprehensive Financial Report and proposed refuse/recycling agreement with Stevens Disposal. No formal votes were taken during this session.

• Received presentation on Fiscal Year 2021-22 Audit
• Reviewed proposed refuse/recycling agreement with Stevens Disposal
• Received update on Oak Forest Property Maintenance Litigation
• Discussed two-way conversion of First and Front Street
• Requested amendment to regular agenda to ratify $550.00 uniform cleaning allowance for POAM and COAM

Citizens Planning Commission - Regular meeting

The Monroe Citizens Planning Commission will consider approving the 2023 meeting calendar and hear presentations on the draft Parks & Recreation Master Plan, the draft Trails Master Plan, and the FY 2023-2024 Capital Improvements Budget. The capital budget totals $55,204,945 and includes projects across city departments. No final decisions are scheduled on the plans or budget; they are for discussion and presentation.

• Approval of 2023 meeting calendar
• Draft Parks & Recreation Master Plan presentation
• Draft Trails Master Plan presentation
• FY 2023-2024 Capital Improvements Budget totaling $55,204,945
• Capital projects include $1,000,000 for MLK Jr. Footbridge Rehabilitation and $2,441,300 for Custer Airport Taxiway Rehabilitation

City Council - Special Meeting

The City Council is holding a special meeting to review the Capital Improvements Project (CIP) budget presentation for fiscal years 2023-2024, totaling $55,204,945. The agenda also includes scheduling a public hearing for the Parks & Recreation Master Plan, recommended for January 17, 2023. The meeting is primarily for discussion and scheduling, with no final votes indicated.

• CIP budget totals $55,204,945, with $15,779,134 requested for FY 2023-2024
• Water distribution improvements: $19,023,750 total, including $18,000,000 for 2024-2026 system improvements
• Wastewater system improvements: $11,160,000 total, including $9,000,000 State Revolving Fund loan
• Custer Airport Taxiway Rehabilitation: $2,441,300
• Public hearing for Parks & Recreation Master Plan scheduled for January 17, 2023

The City Council and Citizens Planning Commission held a joint meeting to review master plans and capital improvement budgets. The Council scheduled a public hearing for the Parks & Recreation Master Plan. The Citizens Planning Commission approved its November 2022 minutes and 2023 meeting calendar.

• Scheduled Parks & Recreation Master Plan public hearing for January 17, 2023 (Unanimous)
• Approved Citizens Planning Commission November 14, 2022 minutes (Unanimous)
• Approved 2023 Citizens Planning Commission meeting calendar (Unanimous)

Brownfield Redevelopment Authority - Regular Meeting

The City Council will review the proposed Capital Improvements Project (CIP) budget totaling $55,204,945 for fiscal years 2023-2024, covering projects across departments such as water, wastewater, streets, parks, and public safety. The council will also consider scheduling a public hearing for the Parks & Recreation Master Plan, recommended for January 17, 2023.

• Water distribution replacement/rehabilitation: $1,023,750
• Wastewater system improvements (State Revolving Fund loan): $9,000,000
• MLK Jr. Footbridge rehabilitation: $1,000,000
• Custer Airport taxiway rehabilitation: $2,441,300
• Public hearing for Parks & Recreation Master Plan scheduled for Jan 17, 2023

The City Council and Citizens Planning Commission held a joint meeting to review master plans and capital improvement budgets. The Council scheduled a public hearing for the Parks & Recreation Master Plan. The Citizens Planning Commission approved its 2023 meeting calendar and previous minutes.

• Approved 2023 Meeting Calendar (Unanimous)
• Approved November 14, 2022 meeting minutes (Unanimous)
• Scheduled Parks & Recreation Master Plan public hearing for January 17, 2023

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes from November 21 and to consider a preliminary report of invoices for payment, covering expenses from late November to early December 2022. The invoice list includes payments to vendors for services such as sludge hauling, utility bills, and construction projects. No other substantive agenda items are listed.

• Approval of minutes from Nov 21, 2022 meetings at 6:00 PM and 7:30 PM
• Invoice report includes $66,199.36 to Blue Cross Blue Shield of Michigan for December Medicare Advantage premiums
• Payment of $35,200.58 to GV Cement Contracting Co for additional 2022 sidewalk work
• Payment of $9,942.00 to CB Asphalt Maintenance LLC for WWTP asphalt patching repair
• Payment of $19,806.48 to Motion Industries for VFD drive and motor purchase

The City Council approved ordinances to dissolve the Parks and Recreation Advisory Commission and establish a Bicycle and Pedestrian Trail Advisory Committee. The council also approved several infrastructure contracts and the 2023 meeting calendar.

• Approved Ordinance 22-005 to dissolve Parks and Recreation Commission (Unanimous)
• Approved Ordinance 22-006 to establish Bicycle and Pedestrian Trail Advisory Committee (Unanimous)
• Approved $657,235.69 in payments to vendors (Unanimous)
• Approved purchase of emergency backup generators from Cummins Sales and Service (Unanimous)
• Approved $33,800 contract with Ohio Building Restoration, Inc. for Detroit Beach Pump Station repairs (Unanimous)
• Approved $21,000 proposal from David C. Hoffman & Sons to demolish 612 West Fifth Street (Unanimous)
• Adopted 2023 City Council Meeting Calendar (Unanimous)
• Adopted resolution updating 2023 Poverty Exemption Standards and application (Unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to discuss the process for searching for a new city manager. The Human Resources Director will facilitate the discussion and present a PowerPoint with components and a timeline. This is a discussion item, not a final decision.

• Discussion of city manager search process
• Presentation by HR Director Dr. Julie Everly
• Timeline for search process to be presented

The City Council held a work session to discuss the City Manager search process and the City Charter's perspective on the search. No formal votes or decisions were recorded during this meeting.

City Council - Council Meeting

The Monroe City Council is meeting to approve a preliminary invoice report covering checks from November 8-21, 2022, totaling various expenditures for city operations. The agenda also includes approval of minutes from the November 7 meeting. Most items are routine financial approvals.

• Invoice approval report includes $38,160 for 15 Dell OptiPlex desktop PCs
• $10,720 for repairs to overhead crane 'Hi Ranger'
• $5,600 for topographic survey work for Opportunity Center expansion
• $5,026 for liquid aluminum sulfate purchase for FY 22-23
• Approval of minutes from Nov 7, 2022 meeting

City Council approved a resolution to create a Downtown Social District and authorized a demolition contract for 1304 E. First Street. The council also held first readings for ordinances to dissolve the Parks and Recreation Commission and establish a Bicycle and Pedestrian Trail Advisory Committee.

• Approved Resolution to Establish a Downtown Social District (Unanimous)
• Approved $27,950 demolition contract for 1304 E. First Street (5-1)
• First reading of Ordinance 22-005 to dissolve Parks and Recreation Commission (Unanimous)
• First reading of Ordinance 22-006 to establish Bicycle and Pedestrian Trail Advisory Committee (Unanimous)
• Approved $2,560,449.01 in payments to vendors (Unanimous)
• Approved $35,201 change order for 2022 Sidewalk Replacement Program (Unanimous)
• Approved $20,000 for traffic signal equipment and installation at Elm and Dixie (Unanimous)
• Approved $34,000 encumbrance for sanitary lateral launch work at Saint Mary's Gardens (Unanimous)

City Council - Work Session Meeting

The Monroe City Council work session will hear updates on recreation partnerships, a social district proposal, refuse/recycling bids, construction projects, and a transit agreement amendment. No final votes are expected; most items are for discussion or preliminary review.

• Review of refuse/recycling bids from five vendors; current Waste Management agreement expires June 30, 2023
• Discussion of establishing a Social District in Downtown Monroe; resolution on regular agenda
• Construction updates: St. Mary's Garden Subdivision Storm Sewer, Father Cairns Park, La-Z-Boy Site Redevelopment
• Amendment to Lake Erie Transportation Commission interlocal agreement to allow Bedford Township at-large seat
• Recreation program partnership update with Monroe Family YMCA, MCOP, and Great Start Collaborative

City Council held a work session to receive updates on community recreation partnerships and construction projects. Staff provided a preliminary review of refuse and recycling bids. No formal votes or final decisions were recorded.

• Reviewed Recreation Program Community Partnership updates
• Received Robert Seldon Duncanson Society presentation
• Conducted preliminary review of Refuse/Recycling Bids
• Received construction project updates
• Discussed establishment of a Social District
• Discussed amendment to Lake Erie Transportation Commission Interlocal Agreement

Pension Board - Work Session

This is a work session of the Monroe, MI Pension Board. The agenda contains only the standard 'Rule of the Chamber' procedural text, with no listed agenda items for discussion or decision. The meeting appears to be limited to procedural matters.

• No specific agenda items listed beyond procedural rules

Citizens Planning Commission - Regular meeting

The Citizens Planning Commission will hold a public hearing and vote on a site plan and special land use request from Restaurant Holdings, LLC to build a Taco John's restaurant with a drive-thru at 424 N. Telegraph Road. The commission will consider staff recommendations that include reducing drive-thru stacking spaces, improving facade transparency, and revising landscaping. The agenda also includes approval of the August 8 meeting minutes.

• Public hearing for cases SPL 22-003 and SU 22-003 at 424 N. Telegraph Road
• Site plan approval for Taco John's restaurant with conditions (reduce stacking spaces from 11 to 9, 50% facade transparency, brick materials)
• Special land use approval for drive-thru at 424 N. Telegraph Road
• Approval of August 8 meeting minutes

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority will vote on routine financial approvals, including a $397,045.48 summer 2022 tax increment capture distribution, certification of $2,182,291.56 in Brownfield Bond reimbursable costs with an $82,782.23 city reimbursement, and certification of $1,135,383.37 in TIF-eligible infrastructure costs. The board will also approve the 2023 meeting schedule and accept the September 30, 2022 financial report.

• Approve $397,045.48 Summer 2022 TIF capture distribution
• Certify $2,182,291.56 Brownfield Bond reimbursable costs and $82,782.23 city reimbursement
• Certify $1,135,383.37 TIF-eligible infrastructure costs
• Approve 2023 annual meeting schedule
• Accept September 30, 2022 financial report

The Brownfield Redevelopment Authority approved the distribution of Summer 2022 tax increment captures and certified millions in eligible costs for the La-Z-Boy site. The board also approved the 2023 meeting schedule and accepted the September 2022 financial report.

• Approved distribution of $397,045.48 in Summer 2022 tax increment captures (Unanimous)
• Certified $2,182,291.56 in Brownfield Bond eligible costs for La-Z-Boy site through Oct 31, 2022 (Unanimous)
• Approved $82,782.23 reimbursement to the City for La-Z-Boy site costs (Unanimous)
• Certified $1,135,383.37 in TIF Eligible Infrastructure Costs for La-Z-Boy site through Oct 31, 2022 (Unanimous)
• Approved 2023 annual meeting schedule with February date changed to Feb 7, 2023 (Unanimous)
• Accepted September 30, 2022 financial report (Unanimous)
• Approved Invoice Summary through October 31, 2022 (Unanimous)

City Council - Council Meeting

The Monroe City Council is meeting to consider several administrative items, including ratifying memorandums of understanding to make new employees eligible for health care benefits on their first day of employment, rather than after 90 days. The council will also vote on resolutions to add penalties to delinquent taxes and assessments, and to approve a new four-year mail machine lease with Pitney Bowes. Additionally, the council will discuss a temporary license agreement for vendors at the Christmas Tree Lighting event and approve additional costs for survey and rail study work.

• Ratify MOUs with six collective bargaining units for first-day health care eligibility
• Resolution to add 10% interest on unpaid special assessments
• Resolution to add 5% penalty on delinquent summer taxes and assessments
• Approve 4-year Pitney Bowes mail machine lease totaling $16,936.32
• Approve $4,280 for CAD processing for topographic survey work

City Council approved a resolution for Father Cairns Park improvement contracts and funding. The council also accepted a consent agenda including vendor payments, a mail machine lease, and health care eligibility changes for collective bargaining units.

• Approved Father Cairns Park Improvements Contract Award and Funding Resolution (Unanimous)
• Approved $1,043,459.04 in payments to vendors (Unanimous)
• Approved health care eligibility changes for six collective bargaining units (Unanimous)
• Authorized temporary license agreement with Vintage Market for Christmas Tree Lighting (Unanimous)
• Approved 4-year mail machine lease with Pitney Bowes for $16,936.32 (Unanimous)
• Authorized $4,280 for topographic survey costs to The Mannik and Smith Group (Unanimous)
• Authorized $8,900 for Rail Grade Separation Feasibility Study to The Mannik and Smith Group (Unanimous)
• Adopted Traffic Control Orders 167-015 and 192-010 (Unanimous)

City Council - Council Meeting

The Monroe City Council is meeting to approve several infrastructure contracts, including a $42,000 water treatment plant reservoir crack injection and expansion joint replacement, a $60,000 sanitary sewer jetting and CCTV inspection award, and a $49,000 sludge mixing system replacement. The agenda also includes approval of minutes from prior meetings.

• Water Treatment Plant East Reservoir Crack Injection & Expansion Joint Replacement - $42,000 from Water Fund
• FY 22-23 Monroe Metropolitan Sanitary Sewer System Jetting and CCTV Award - $60,000 from Wastewater Fund
• Wastewater Treatment Plant Sludge Mixing System Replacement - $49,000 from Wastewater Reserves
• Approval of minutes from Oct 3, 2022 meetings

The council approved employment agreements for three recently appointed Public Safety Commanders: Derek Lindsay (Police), Scott Smiley (Fire), and JD Wall (Administrative), with a 5-0 vote (one abstention). Several agenda items were postponed to November 21, including a recreation update, a quarterly report, and a demolition contract. The council also approved a consent agenda including vendor payments of $1,487,628.60 and multiple water/wastewater contracts.

• Approved employment agreements for three Public Safety Commanders (5-0, one abstention)
• Approved consent agenda including $1,487,628.60 in vendor payments
• Awarded $42,000 purchase order to Smith's Waterproofing for East Reservoir repairs
• Awarded $33,932 bid to Rogue Industrial Services for sewer jetting and CCTV project
• Awarded $44,900 purchase order to Pulsair Systems for sludge mixing system replacement
• Approved $5,000 budget amendment for holiday lighting elements
• Authorized $22,300 agreement for National Community Survey with CustomerExperience 360 and Polco
• Postponed demolition contract for 1304 E. First Street to November 21

City Council - Special Meeting

The City Council is holding a special work session to review draft policies, procedures, and a map for a proposed social district in downtown Monroe. If approved, the district would allow patrons to carry alcoholic beverages within the area under specific conditions, as permitted by state law. The council previously discussed the idea at an August 29, 2022 work session and directed staff to prepare the necessary regulations.

• Review of draft social district regulations and map
• Discussion of procedures for applying to the Michigan Liquor Control Commission
• Social district would allow carrying alcoholic beverages downtown under certain circumstances

The City Council held a special meeting and voted unanimously to enter closed executive session to review attorney-client privileged correspondence. No other formal decisions were made. Council members also discussed the Social District development and the future of the Parks and Recreation Commission, but no votes were recorded on those topics.

• Approved motion to enter closed executive session for attorney-client privileged correspondence (6-0, with one excused)
• Approved motion to reconvene to open session (6-0, with one excused)
• Approved motion to adjourn (6-0, with one excused)

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority is holding a regular meeting, but the agenda focuses on a City Council work session item: reviewing draft policies and procedures for a proposed downtown social district that would allow patrons to carry alcoholic beverages within the district under specific conditions. The draft was developed after an August 29, 2022 council work session and is being reviewed before applying to the state for designation.

• Review of draft social district regulations, map, and procedures
• Social district would allow carrying alcoholic beverages downtown under certain circumstances
• Application to Michigan Liquor Control Commission for social district designation
• Initiated by Mark Cochran, Economic & Community Development

The meeting was called to order at 6:03 PM by Mayor Robert E. Clark. The council voted unanimously to enter a closed executive session to review attorney-client privileged correspondence, then reconvened to open session. Discussion items included a review of the Social District Development and the future of the Parks and Recreation Commission, but no substantive decisions were made on these topics. The meeting adjourned at 7:08 PM.

• Approved closed executive session to discuss attorney-client privileged correspondence (6-0)
• Reconvened to open session (6-0)
• Adjourned meeting (6-0)

City Council - Special Meeting

This is a special meeting agenda containing only the standard rules of the chamber for public comment. No substantive items, decisions, or discussions are listed for the October 3, 2022 meeting.

• Public comment limited to 3 minutes per speaker
• Written comments may be submitted to the Clerk/Treasurer before the meeting
• Disability accommodations available with one week's notice

The City Council held a special meeting and voted unanimously to enter closed executive session for four purposes: a quarterly litigation update, review of attorney-client privileged correspondence, land acquisition, and labor negotiations. The council reconvened to open session about 82 minutes later, then adjourned. No substantive public decisions were made during the open portion.

• Approved motion to enter closed executive session for litigation, privileged correspondence, land acquisition, and labor negotiations (unanimous)
• Approved motion to reconvene to open session (unanimous)
• Approved adjournment at 7:35 PM (unanimous)

City Council - Council Meeting

The Monroe City Council is meeting to consider several action items, including approving a $94,000 repair and rehabilitation of Raw Water Station Low Service Pump #5, and approving four Community Development Block Grant (CDBG) subrecipient agreements totaling $43,500 for local organizations. The council will also vote on appointments to boards and commissions, and cast a vote for the Michigan Municipal League Liability and Property Pool Board of Directors.

• Approve $94,000 for Raw Water Station Low Service Pump #5 repairs (quote: $73,886 from Detroit Pump)
• Approve CDBG subrecipient agreements: Legal Services of South Central Michigan ($10,000), One Sheep Ministries ($7,500), HOME Inc. for Elm House roof ($16,000), Monroe County Opportunity Program for FIX Program ($10,000)
• Approve appointment of Stuart Eastman to Downtown Development Authority (4-year term expiring June 30, 2026)
• Cast vote for MML Liability and Property Pool Board of Directors (recommend Jeane Stegeman and Brenda Stumbo)
• Approve minutes from Sep 19, 2022 meetings

The City Council unanimously approved a $952,282.80 change order for sanitary sewer rehabilitation projects and a 5-year Obsolete Property Rehabilitation Exemption certificate for 8 N. Monroe Street, with a possible 7-year extension. The council also approved a $77,610 advance from the General Fund to the Brownfield Redevelopment Authority for La-Z-Boy site bond payments, and authorized a grant application for a railroad grade separation project. All votes were unanimous.

• Approved $952,282.80 change order for 2022 Sanitary Sewer Rehabilitation projects to Insituform Technologies USA, LLC.
• Approved Obsolete Property Rehabilitation Exemption certificate for 8 N. Monroe Street for 5 years, extendable to 7 years.
• Approved $77,610 advance from General Fund to Brownfield Redevelopment Authority for La-Z-Boy site bond payments.
• Approved jurisdictional transfer of 468 feet of South Roessler Street.
• Approved $80,000 for engineering services for La-Z-Boy Phase 2 infrastructure.
• Approved $33,000 for purchase and installation of security cameras downtown and at Labor Park.
• Approved up to $38,000 for fall 2022 street tree purchase (169 trees).
• Approved $73,886 for raw water station pump repairs with $94,000 encumbered including contingency.

City Council - Council Meeting

The Monroe City Council is meeting to approve several enforcement actions, including demolition contracts for two dangerous buildings and authorization for code enforcement lawsuits against four blighted properties. They will also set a public hearing date for revoking a tax exemption and proclaim Halloween trick-or-treat hours.

• Demolition contracts: $27,950 for 1304 E. First St. (David C. Hoffman & Sons) and $18,061.67 for 1026 E. Second St. (Salenbien Trucking & Excavating)
• Authorize legal action for blight at 523 W. Fifth St., 412 Eastchester, 465 Riverview Ave., and 167 Richards Dr.
• Set Oct. 17, 2022 public hearing for revoking Obsolete Property Rehabilitation Exemption at 34 S. Monroe St.
• Proclaim Halloween trick-or-treat on Oct. 31, 2022, 6-8 p.m.
• Approve minutes from Sep. 6, 2022 meetings

The council unanimously approved a $90,855 professional services agreement with Kohler Architecture, AEW and Auch for schematic design of the expansion and renovation of the Opportunity Center at ALCC and Navarre Library. They also approved demolition contracts for 1026 E. Second Street ($18,061.67) and tabled demolition of 1304 E. First Street until October 17, 2022 (5-1). Additionally, the council authorized code enforcement legal action at 523 W. Fifth St. and 412 Eastchester.

• Approved $90,855 architectural design contract for Opportunity Center/Library expansion (unanimous)
• Approved $18,061.67 demolition contract for 1026 E. Second Street (unanimous)
• Tabled $27,950 demolition contract for 1304 E. First Street until Oct 17 (5-1)
• Authorized code enforcement legal action at 523 W. Fifth St. and 412 Eastchester (unanimous)
• Approved consent agenda including $714,308.07 in vendor payments (unanimous)
• Approved $222,208.55 water distribution materials bid to ETNA Supply and Ferguson Water Works (unanimous)
• Approved $50,000 change order for 2022 Sidewalk Replacement Program (unanimous)
• Approved $44,000 change order for Wastewater Treatment Plant Building repairs (unanimous)

City Council - Work Session Meeting

The City Council will hear presentations on two items: a railroad grade separation feasibility study at three CSX crossings on the west side, and an update on the downtown and Labor Park camera installation project. The camera project has $50,000 budgeted and may be placed on the October 3 agenda for formal approval if council has no issues.

• Railroad grade separation feasibility study at West Elm Avenue, West Front Street, and West Seventh
• Camera installation project for Downtown Monroe and Labor Park
• $50,000 budget allocated for camera project
• Camera vendor uses state-wide purchasing cooperative, no bids required

The City Council held a work session with presentations on a railroad grade separation feasibility study and a camera project installation update. No votes or formal decisions were taken; the session was informational only.

• No formal decisions made; presentations only

Citizens Planning Commission - Regular meeting

The City Council will receive presentations on two items: a railroad grade separation feasibility study for three CSX crossings on the west side, and an update on the downtown and Labor Park camera installation project. No formal votes are scheduled; the camera project may be placed on the October 3 agenda for approval if council has no issues.

• Railroad grade separation feasibility study at West Elm Avenue, West Front Street, and West Seventh
• Camera project first phase: outdoor cameras in Downtown Monroe and Labor Park
• $50,000 allocated in current fiscal year budget for camera project
• Camera vendor uses state-wide purchasing cooperative, no bids required

The meeting was a work session with no votes or decisions. Presentations were given on a railroad grade separation feasibility study and a camera project installation update. Two agenda items were pulled from the consent agenda for further discussion.

• No decisions, approvals, or denials were made at this work session.
• Item 3698 was pulled from the consent agenda to correct the resolution to read Tree Advisory Commission.
• Item 3709 was pulled for further discussion on property 1304 E. First St.
• Item 3705 was pulled for possible changes.

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority will vote on several financial items, including certifying $2,099,509.33 in Brownfield Bond reimbursable costs and approving a $119,845.62 reimbursement to the City. They will also consider a reimbursement agreement for the former La-Z-Boy Headquarters site, approve an administrative fund carryover of $2,510.77, and accept the annual Brownfield report to the State of Michigan.

• Certify Brownfield Bond reimbursable costs of $2,099,509.33 through August 31, 2022 and approve $119,845.62 reimbursement to the City
• Approve reimbursement agreement with City of Monroe for captured tax increment revenue at former La-Z-Boy Headquarters site
• Approve $2,510.77 carryover of administrative fund taxes to 2022-23 fiscal year
• Accept 2020 annual capture and distribution report submitted to State of Michigan
• Approve Document Retention and Destruction Policy

The Brownfield Redevelopment Authority unanimously approved a reimbursement agreement with the City of Monroe for the former La-Z-Boy headquarters site, allowing tax increment revenue to reimburse the city for eligible brownfield activities. The board also approved a document retention policy, certified $2.1 million in bond-eligible costs, and carried over $2,510.77 in administrative funds to the 2022-23 fiscal year. All decisions were unanimous with one member excused.

• Approved La-Z-Boy site reimbursement agreement with city (6-0)
• Approved document retention and destruction policy (6-0)
• Certified $2,099,509.33 in brownfield bond costs and approved $119,845.62 reimbursement to city (6-0)
• Approved $2,510.77 administrative fund carryover to 2022-23 fiscal year (6-0)
• Approved regular meeting agenda (6-0)
• Approved consent agenda including minutes, invoice summary, financial report, and annual brownfield report (6-0)

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes and consider several items, including a $109,350.76 purchase of a six-column rotary portable lift, a fourth extension to the Maul property purchase option, setting a public hearing date for an Obsolete Property Rehabilitation Exemption, and a $24,500 commercial kitchen feasibility study. The agenda also includes approval of minutes from prior meetings.

• Purchase of Six-Column Rotary Portable Lift for $109,350.76 from Stores and Equipment Fund
• Fourth extension to Maul Property purchase option at 942 East First Street through July 1, 2023
• Public hearing date set for October 3, 2022 for OPR Exemption at 8 North Monroe Street
• Commercial kitchen feasibility study at Event Center for $24,500
• Approval of minutes from Aug 15 and Aug 29, 2022 meetings

The council unanimously approved a $6.4 million construction contract with E.R. Zeiler Excavating for storm sewer improvements in the Saint Mary's Gardens Subdivision, along with a $710,000 professional services agreement with Spicer Group. The budget was amended to increase ARPA and wastewater funding and allocate $572,346 from the General Fund. The consent agenda, including $2.05 million in vendor payments and several other items, was also approved unanimously.

• Approved $6,422,400 contract to E.R. Zeiler Excavating for Saint Mary's Gardens storm sewer improvements (unanimous)
• Approved $710,000 professional services agreement with Spicer Group for the same project (unanimous)
• Amended budget to increase ARPA funding by $1,925,000, wastewater funding by $400,000, and allocate $572,346 from General Fund (unanimous)
• Approved consent agenda including $2,053,828 in vendor payments (unanimous)
• Approved purchase of a portable six-column Rotary lift for $109,350.76 (unanimous)
• Approved fourth extension to purchase option for property at 942 E. Second St. (unanimous)
• Set public hearing for October 3, 2022 on Obsolete Property Rehabilitation Exemption for 8 North Monroe Street (unanimous)
• Approved $24,500 commercial kitchen feasibility study at City Event Center (unanimous)

City Council - Work Session Meeting

The Monroe City Council work session will review the Roselawn Memorial Park service agreement for Woodlawn Cemetery, discuss the Tree Advisory Commission ordinance, and hear proposals for a utility bill lock box system and a 2023 National Citizen Survey. These are discussion items, not final decisions.

• Review of Roselawn Memorial Park service agreement for Woodlawn Cemetery
• Discussion of Tree Advisory Commission ordinance (Ordinance 21-012)
• Proposed lock box agreement for utility bill payments
• Proposal for 2023 National Citizen Survey

The City Council held a work session discussing several items but took no formal votes or decisions. Topics included a service agreement for Woodlawn Cemetery at Roselawn Memorial Park, a proposed Tree Advisory Commission ordinance, a lock box agreement, and a 2023 National Citizen Survey proposal. The meeting was procedural only.

• No formal decisions or votes taken during work session

City Council - Special Meeting

The City Council is holding a special meeting to consider ratifying a collective bargaining agreement with the firefighters. The agenda includes a fact sheet on the agreement, with a staff recommendation and a deadline for approval. No other substantive items are listed.

• Ratification of Firefighter Collective Bargaining Agreement

The City Council unanimously approved the ratification of the Firefighter Collective Bargaining Agreement. The council also voted unanimously to amend the agenda by removing the St. Mary's Gardens Storm Sewer Project. Presentations and discussions were held on refuse/recycling strategy, a downtown social district, capital improvements, and the River Raisin Battlefield education center, but no votes were taken on those items.

• Approved ratification of Firefighter Collective Bargaining Agreement (7-0)
• Approved agenda amendment to remove St. Mary's Gardens Storm Sewer Project (7-0)

City Council - Work Session Meeting

The City Council will hear a presentation on the draft Orchard East neighborhood subarea master plan, developed with public input over five months. They will also see a new online dashboard tracking blight enforcement complaints. No final decisions are scheduled; the plan is still open for feedback before adoption.

• Draft Orchard East neighborhood subarea master plan presentation by OHM Advisors
• Blight Tracker Dashboard presentation for public communication on enforcement actions
• Public comment allowed with 3-minute limit per speaker

The council received presentations on the Orchard East Neighborhood Subarea Plan and a blight tracker dashboard, but took no votes or formal decisions. Discussion included scheduling a special meeting for August 29 and a council member comment on item 3670.

• No formal decisions or votes taken during work session

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes from August 1, 2022, and to consider a one-year extension of the Cross Connection Control Program with HydroCorp, a $34,000 contract funded by the Water Fund. The program involves inspecting water systems to prevent backflow contamination. The agenda also includes a preliminary report on an unspecified item.

• Approval of minutes from Aug 1, 2022 meeting
• Consider $34,000 one-year extension for Cross Connection Control Program with HydroCorp (Water Fund)
• Review of AP Preliminary Report (initiated by Michelle J LaVoy)

The Monroe City Council approved the regular agenda with an amendment to schedule a special meeting, accepted the consent agenda including vendor payments and various contracts, and unanimously approved resolutions to waive rental inspection fees and schedule a CDBG public hearing. The council also scheduled a special meeting for August 29, 2022, to discuss several items including labor negotiations and capital projects. The meeting included closed sessions for legal and labor matters.

• Approved agenda amendment to schedule special meeting (unanimous)
• Accepted consent agenda including $1,108,844.59 vendor payments (unanimous)
• Approved Hydrocorp Inc. one-year extension for Cross Connection Control Program at $34,000 (unanimous)
• Approved Fishbeck engineering services for Wastewater CAP at $50,000, encumbering $60,000 (unanimous)
• Approved Traffic Control Order 167-014 for East Second Street (unanimous)
• Approved DTE pole relocation agreement for Mason Run Drain at $28,377.12 (unanimous)
• Authorized code enforcement legal action at 770 N. Roessler St., 716 S. Roessler St., and 44 E. Willow (unanimous)
• Approved partnership agreement with Monroe County Business Development Corporation at $20,000 (unanimous)

Brownfield Redevelopment Authority - Regular Meeting

The Monroe Brownfield Redevelopment Authority will consider approving invoices, certifying Brownfield Bond and TIF reimbursement costs, and hearing a presentation on document retention. The agenda includes several items carried over from the July 14 meeting, such as cost certifications and reimbursements, plus a proposal for additional environmental testing.

• Certify Brownfield Bond reimbursable costs of $1,979,663.71 and reimburse the City $104,189.75
• Certify TIF eligible infrastructure costs of $871,214.67 through July 31, 2022
• Approve invoice summary totaling $7,227.33 through August 5, 2022
• Hear presentation on document retention and destruction
• Approve reimbursement to L'Arret du Vin, LLC for $32,861.71 for asbestos abatement at 8 N. Monroe St.

The Brownfield Redevelopment Authority unanimously certified $1,979,663.71 in Brownfield Bond eligible costs through July 31, 2022, and approved a $104,189.75 reimbursement to the City. It also certified $871,214.67 in TIF-eligible infrastructure costs for the La-Z-Boy site. The board discussed document retention and received updates on several projects, but no other formal decisions were made.

• Certified $1,979,663.71 in Brownfield Bond eligible costs (unanimous)
• Approved $104,189.75 reimbursement to the City (unanimous)
• Certified $871,214.67 in TIF-eligible infrastructure costs (unanimous)
• Approved regular meeting agenda (unanimous)
• Approved consent agenda including July 14, 2022 minutes (unanimous)

City Council - Council Meeting

The Monroe City Council will consider several items, including a resolution to place a $12.5 million police station bond proposal on the November 8 ballot, a $34,812 antivirus software purchase, a memorandum of understanding with Monroe Public Schools to explore a dog park at Roessler Park, and a payment to the Port of Monroe for a crane. The agenda also includes approval of minutes from previous meetings.

• Resolution to approve ballot language for a $12.5 million general obligation bond for a new police station addition to the fire station on E. Third Street, with an estimated first-year millage of 0.98 mills.
• Purchase order to CDW-G for Sophos Central Intercept X antivirus software for a 3-year term at $34,812.
• Memorandum of Understanding with Monroe Public Schools to explore a dog park at Roessler Park (77 N. Roessler Street).
• Payment to the Port of Monroe for a crane, funded from the General Fund, pending grant reimbursement.
• Approval of minutes from the July 18, 2022 meetings.

The Monroe City Council unanimously approved a resolution to place a bond issue for a new police station on the November 8 General Election ballot. The council also approved several contracts, including demolition work for the former La-Z-Boy site and multiple residential buildings, and authorized legal action against Oak Forest Apartments for blight.

• Approved ballot language for police station bond (unanimous)
• Awarded $73,000 demolition contract for former La-Z-Boy boiler house and silo to Homrich (unanimous)
• Approved $88,000 demolition agreement with David C. Hoffman & Sons for five properties (unanimous)
• Authorized legal action against OFTH 172 LLC for blighted conditions at Oak Forest Apartments (unanimous)
• Approved MOU with Monroe Public Schools to explore dog park (unanimous)
• Approved $34,812 antivirus software purchase (consent agenda)
• Approved $2,585,938.29 in vendor payments (consent agenda)
• Approved minutes of July 18 meetings (consent agenda)

City Council - Council Meeting

The Monroe City Council will vote on several items, including a new Paid Time Off (PTO) policy for non-union employees, a non-union pay plan, and multiple water and infrastructure contracts. The agenda also includes approval of minutes from previous meetings. The PTO policy would replace separate vacation, sick, and personal leave with a single PTO bank starting January 1, 2023.

• Consideration to approve Paid Time Off (PTO) policy for non-union employees, effective January 1, 2023
• Approval of Non-Union Pay Plan (no salary changes, removes eliminated positions)
• Authorization of $25,000 for additional water patching in the 2022 Sidewalk Replacement Program
• Agreement for natural gas service for Saint Mary's Gardens storm sewer backup generator ($17,727.48 from ARPA funds)
• Water System Asset Management Plan update with Jones & Henry Engineers ($26,400)

The Council approved Ordinance 22-004 on final reading, rezoning properties at Scott, Humphrey, Wadsworth, and E First streets for a planned unit development (PUD) to redevelop the former fire station. The Council also adopted the 2022-2023 CDBG Annual Action Plan and approved the consent agenda, which included vendor payments, a PTO policy, a non-union pay plan, and several other items. A public hearing on the rezoning was held with one comment from a resident.

• Approved Ordinance 22-004 PUD rezoning for former fire station redevelopment (6-0, 1 excused)
• Adopted 2022-2023 CDBG Annual Action Plan (6-0, 1 excused)
• Approved consent agenda including $1,478,703.21 vendor payments (6-0, 1 excused)
• Adopted PTO policy for non-union employees effective Jan 1, 2023 (consent)
• Approved FY 2022-23 Non-Union Pay Plan with $1,500 bonus (consent)
• Authorized $25,000 additional water patching under 2022 Sidewalk Replacement Program (consent)
• Appropriated $17,727.48 for natural gas service at Saint Mary's Gardens backup generator (consent)
• Approved $24,000 Asset Management Plan update with Jones and Henry Engineers (consent)

City Council - Work Session Meeting

The July 18 work session is dedicated to presenting and discussing the proposed Monroe Public Safety Facility-Police Addition, including cost estimates, financing, and proposed ballot language for the November 8 election. No action will be taken at this meeting; the Council will consider ballot language at the August 1 regular meeting.

• Proposed police facility at 911 East Third, integrating with current fire station
• Cost estimates and financing structure for a bond issue and proposed millage
• Review of proposed ballot language for November 8 General Election
• Schematic design by Redstone Architects; cost estimates by Auch Construction
• Steering committee recommendation to City Council

The City Council work session on July 18, 2022, consisted solely of a presentation on the proposed Monroe Public Safety Facility police addition, led by City Manager Vince Pastue and representatives from Redstone Architects. No formal decisions, votes, or approvals were made during the session; it was informational only. The meeting adjourned at 7:19 PM.

• No formal decisions made; presentation only on proposed police facility addition

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority will consider approving several reimbursements and contracts, including a $32,861.71 reimbursement for asbestos abatement at 8 N. Monroe St., soil testing at 75 Scott St. and 317 E. First St., and a Brownfield Plan update for the former La-Z-Boy site. The board will also certify tax increment revenues and eligible costs, and elect officers.

• Reimbursement of $32,861.71 to L'Arret du Vin, LLC for asbestos abatement at 8 N. Monroe St.
• Proposal for additional soil boring at 75 Scott St. and 317 E. First St. not to exceed $5,500
• Contract with AKT Peerless for Brownfield Plan update at former La-Z-Boy site not to exceed $5,000
• Certify Brownfield Bond reimbursable costs of $1,875,473.96 and reimburse City $177,116.90
• Certify TIF eligible infrastructure costs of $819,072.67

The Brownfield Redevelopment Authority unanimously approved a $32,861.71 reimbursement to L'Arret du Vin, LLC for asbestos and hazardous materials abatement at 8 N. Monroe St., per the LBRF loan agreement. The board also approved contracts for additional environmental investigations at 75 Scott St. and 317 E. First St. (up to $5,500) and a Brownfield Plan update for the former La-Z-Boy Headquarters site (up to $5,000). All actions were adopted unanimously with Commissioner Jeff A. Hensley excused.

• Approved $32,861.71 reimbursement to L'Arret du Vin, LLC for asbestos abatement at 8 N. Monroe St. (unanimous)
• Approved AKT Peerless proposal for soil boring investigations at 75 Scott St. and 317 E. First St., up to $5,500 (unanimous)
• Approved contract with AKT Peerless for Brownfield Plan update at former La-Z-Boy site, up to $5,000 (unanimous)
• Adopted resolution for TIF Summer & Winter 2022 capture from four sites (unanimous)
• Certified Brownfield Bond reimbursable costs of $1,875,473.96 and approved $177,116.90 reimbursement to City (unanimous)
• Certified TIF Eligible Infrastructure Costs of $819,072.67 through June 30, 2022 (unanimous)
• Re-elected officers: Chair Don Lieto, Vice Chair Dale Brose, Treasurer Ed Sell, Recording Secretary Matt Budds (unanimous)
• Approved agenda and consent agenda, including minutes and financial reports (unanimous)

City Council - Council Meeting

The City Council is deciding whether to approve the 2022 Playground Equipment Replacement Program, which would replace playscapes at five parks and swing sets at two others, funded largely by ARPA funds. The council is also considering an amendment to the retiree health care plan that would allow certain retirees who don't elect coverage to receive a refund of their contributions plus interest. The agenda also includes approval of minutes from the June 20, 2022 meetings.

• Approval of $658,606.60 proposal from Penchura LLC for playground equipment replacement at Boyd, Frenchman's Bend, James Hendricks, Hoffman, and Soldiers and Sailors parks, plus swing sets at MLK and Veteran's parks
• Total authorization requested: $670,000 including contingency
• Funding sources: ARPA funds, Community Foundation Access to Recreation Grant, Renee Carlton Memorial Fund
• Amendment to retiree health care plan to allow refund of employee contributions plus interest for retirees not electing coverage, effective 1/1/2022, applying to non-union, COMEA 1, COMEA 2, and Police Command Officers
• Approval of minutes from June 20, 2022 meetings at 6:00 PM and 7:30 PM

The Monroe City Council unanimously approved reallocating American Rescue Plan Act (ARPA) funds and amending the 2022-23 budget, awarded contracts for a rail grade separation feasibility study and the MLK Footbridge rehabilitation design, approved an employment agreement for the Economic and Community Development Director, authorized code enforcement legal action on three properties, and approved a temporary HR employment agreement. All votes were unanimous.

• Approved ARPA funding reallocation and budget amendment (unanimous)
• Awarded $85,900 rail grade separation feasibility study contract to The Mannik and Smith Group, with $99,000 total authorized (unanimous)
• Awarded $82,000 MLK Footbridge rehabilitation design contract to Fishbeck (unanimous)
• Approved employment agreement with Mark Cochran as Economic and Community Development Director, effective July 3, 2022 with retroactive pay to January 1, 2022 (unanimous)
• Authorized code enforcement legal action at 1312 E. Third St., 304 Winchester St., and 506 Almyra Ave. (unanimous)
• Authorized temporary employment agreement with Peggy Howard for HR transition at $2,000/month for up to six months (unanimous)
• Approved consent agenda including $1,406,763.60 in vendor payments, 2022 Playground Equipment Replacement Program with Penchura LLC ($658,606.60), and retiree healthcare plan restatement (unanimous)

City Council - Work Session Meeting

The Monroe City Council will hold a work session to discuss three items: adding Juneteenth as a city holiday, a proposed amendment to the cell phone policy allowing a $50 monthly stipend for personal phone use, and a new Paid Time Off (PTO) policy for non-union employees. These are discussion items, with potential approval at the July 18 meeting.

• Discussion on adding Juneteenth as a city holiday
• Proposed cell phone policy amendment: $50 monthly stipend for personal phone use
• Proposed PTO policy converting vacation, sick, and personal leave for non-union employees
• PTO amounts range from 20 to 33 days based on years of service
• PTO implementation proposed for January 1, 2023

The City Council held a work session with no formal votes. They discussed adding Juneteenth as a city holiday, a proposed amendment to the cell phone policy, and a review of a new Paid Time Off policy. City Manager Vince Pastue also discussed Opportunity Center and Navarre Library funding, a temporary employment agreement with Peggy Howard, and items on the upcoming Regular Council agenda.

• Discussed adding Juneteenth as a city holiday (no action taken)
• Discussed proposed amendment to cell phone policy (no action taken)
• Reviewed proposed Paid Time Off policy (no action taken)
• Discussed Opportunity Center and Navarre Library funding (no action taken)
• Discussed temporary employment agreement with Peggy Howard (no action taken)

City Council - Council Meeting

The Monroe City Council will hold a public hearing and final reading on a new Mobile Retail ordinance, and consider several contracts and appropriations, including a $1.79 million contract for Phase 2 infrastructure work at the former La-Z-Boy headquarters site. The agenda also includes routine approvals of minutes, vendor payments, and appointments.

• Contract award to E.R. Zeiler Excavating, Inc. for $1,790,130.50 for La-Z-Boy Site Redevelopment Phase 2 - Huber Drive Improvements
• Public hearing and final reading of Ordinance 22-003 to adopt Chapter 436 - Mobile Retail, repealing food truck and peddler chapters
• First reading of Ordinance 22-004 to rezone former fire station parcels to Planned Unit Development (PUD)
• Purchase of wetland mitigation credits from Haley Farm, LLC for $94,800 for La-Z-Boy site
• Contract award to Highway Maintenance & Construction Co. for $101,100 for crack sealing and spray patching

The City Council approved a $1,790,130.50 contract with E.R. Zeiler Excavating, Inc. for Phase 2 Huber Drive improvements at the former La-Z-Boy World Headquarters site, encumbering $1,970,000 including a 10% contingency. The council also approved a new Mobile Retail Ordinance (22-003) on final reading, replacing previous food truck and peddler chapters, and authorized code enforcement legal action at 1431 Hagan St. A rezoning for the former fire station site (Ordinance 22-004) was given first reading and scheduled for a public hearing on July 18, 2022.

• Approved $1,790,130.50 contract to E.R. Zeiler Excavating for La-Z-Boy site Phase 2 Huber Drive improvements (7-0)
• Approved Ordinance 22-003 Mobile Retail on final reading, repealing food truck and peddler chapters (7-0)
• Approved $94,800 purchase of wetland mitigation credits from Haley Farm, LLC for La-Z-Boy site (7-0)
• Authorized code enforcement legal action at 1431 Hagan St. (7-0)
• Approved first reading of Ordinance 22-004 PUD rezoning for former fire station; public hearing set for 7/18/2022 (7-0)
• Approved $101,100 crack sealing and spray patching contract to Highway Maintenance & Construction Co. (consent agenda)
• Approved $46,604.79 furniture purchase for Public Safety command staff (consent agenda)
• Approved selection of C & S Companies as aviation consultant for Custer Airport 2022-23 through 2027-28 (7-0)

City Council - Work Session Meeting

The City Council is holding a work session to discuss the upcoming expiration of the refuse, recycling, and yard waste collection contract on June 30, 2022. City staff will present the current state of the industry and alternatives, including a potential renewal with Waste Management that would require switching to 96-gallon totes. The council will also consider entering closed session for litigation, land acquisition, and labor negotiations.

• Refuse-recycling contract expires June 30, 2022
• Waste Management interested in renewal with 96-gallon tote requirement
• Closed session for quarterly litigation update
• Closed session for land acquisition
• Closed session for labor negotiations

The City Council unanimously approved entering a closed executive session to discuss litigation updates, land acquisition, and labor negotiations. The council reconvened to open session about an hour later. No substantive decisions were made during the open portion of the meeting.

• Approved entering closed executive session for litigation, land acquisition, and labor negotiations (unanimous)
• Approved reconvening to open session (unanimous)

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority is meeting to approve routine items including minutes, an invoice summary, a financial report, and two contracts: a $4,000 environmental assessment for properties at 212 E. Front St. and 26 Scott St., and an $8,000 records digitization proposal. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approve $4,000 proposal by AKT Peerless for Phase I and Baseline Environmental Assessment at 212 E. Front St. and 26 Scott St.
• Approve $8,000 proposal by Equature for scanning and digitization of BRA records.
• Approve invoice summary through June 2, 2022 totaling $11,435.02.
• Accept April 30, 2022 financial report showing total assets of $2,127,932.01.
• Approve minutes of May 12, 2022 regular meeting.

The Brownfield Redevelopment Authority approved two contracts: up to $4,000 for AKT Peerless to conduct a new Phase I and Baseline Environmental Assessment at 212 E. Front St. and 26 Scott St., and up to $8,000 for Equature to scan and digitize all BRA records. Both motions passed unanimously. The board also approved a request for the City Clerk to present retention and destruction policies once digitization is complete.

• Approved $4,000 proposal for Phase I and BEA at 212 E. Front St. & 26 Scott St. (unanimous)
• Approved $8,000 proposal for records digitization by Equature (unanimous)
• Approved request for City Clerk to present retention/destruction policies (unanimous)
• Approved regular meeting agenda (unanimous)
• Adopted consent agenda including minutes and financial reports (unanimous)

City Council - Council Meeting

The City Council is considering several contracts for wastewater and water treatment operations, including chemical purchases and sludge hauling and disposal services for fiscal year 2022-2023. These are routine operational approvals with deadlines of June 30, 2022. The agenda also includes approval of minutes from previous meetings.

• Wastewater treatment chemicals: $135,475 total, including $113,390 for cationic polymer and $20,400 for liquid ferric chloride
• Sludge hauling and disposal: $455,579.77 total, with options including B.C.A. Express Co. and quasar energy group
• Water treatment chemicals: $499,556 total, including aluminum sulfate quarterly bids
• Approval of minutes from May 16, 2022 meetings at 6:00 PM and 7:30 PM

The Monroe City Council approved a $1.7 million appropriation of ARPA funds to the Port of Monroe for its Cargo Inspection Project, subject to federal procurement guidelines. The council also approved several contracts and change orders, including wastewater and water treatment chemical purchases, sludge hauling services, fire turnout gear, and sidewalk and parking lot improvements. A mobile retail ordinance was placed on the floor for first reading with a public hearing set for June 20, 2022. All votes were unanimous.

• Approved $1.7M ARPA appropriation to Port of Monroe for Cargo Inspection Project (unanimous)
• Approved $1,689,682.86 in vendor payments (unanimous)
• Awarded wastewater treatment chemical purchase orders: PVS Technologies ($20,400), Polydyne ($113,390) (unanimous)
• Awarded sludge hauling/disposal contracts: B.C.A. Express ($172,193.35), Republic Services ($171,198.30), Quasar Energy ($59,962.32), Waste Management ($52,225.80) (unanimous)
• Awarded water treatment chemical purchase orders totaling $499,556 (unanimous)
• Authorized purchase of fire turnout gear from West Shore Fire Service for $35,941.41 (unanimous)
• Approved DTE pole relocation agreement for Huber Drive Extension at $44,837.94 (unanimous)
• Approved change orders for sidewalk replacement ($197,000) and parking lot reconstruction at 1330 East First Street ($25,000) (unanimous)

City Council - Work Session Meeting

The Monroe City Council work session will discuss four items: a proposed quarterly city newsletter by Community Publishing, a federal grant program for railroad crossing elimination, a draft policy for naming city facilities, and proposed changes to the Post-Retirement Health Care Fund's investment allocations. No formal votes are scheduled; the council is gathering feedback before potential action at the June 20 meeting.

• Quarterly newsletter: 10,000 printed, ~7,500 direct mail, by Community Publishing
• Railroad Crossing Elimination Grant Program (federal) and state funding discussed
• Draft naming policy for city facilities, possible adoption June 20
• Proposed changes to Post-Retirement Health Care Fund investment target allocations

The City Council held a work session with no formal votes or decisions. They discussed the Monroe Today newsletter, a railroad grade separation study and grant options, the naming policy, and proposed changes to post-retirement health care fund allocations. The council also agreed to remove a closed executive session from the regular meeting agenda and possibly move items 3573 and 3575 to the June 20 meeting.

• Removed Closed Executive Session from regular meeting agenda
• Discussed moving items 3573 and 3575 to June 20 Council meeting

City Council - Council Meeting

The Monroe City Council will vote on approving minutes from prior meetings and consider several agenda items, including a $52,200 purchase for a water treatment plant motor and drive replacement, a $28,200 professional engineering contract for a wastewater pump feasibility study, and scheduling a public hearing for the 2022-2023 CDBG Annual Action Plan. The agenda also includes a preliminary report item, but details are not provided in the text.

• Approve minutes from May 2 and May 9 meetings
• Water Treatment Plant High Service #6 Motor & Drive Replacement Purchase - $52,200 from Water Fund
• Wastewater Treatment Plant Raw Sewage Pump Replacement Feasibility Study - $28,200 from Wastewater Fund
• Schedule CDBG Annual Action Plan 2022-2023 Public Hearing (HUD requirement)
• AP Preliminary Report (details not in agenda text)

The Monroe City Council approved a consent agenda including vendor payments of $1,467,299.89, a $878,225.02 water meter inventory and replacement program, and authorization to order a new pumper truck for $680,600. They also approved a $48,560 General Fund transfer to the CDBG fund and adopted traffic control orders removing metered parking. The meeting included a closed session for land acquisition and labor negotiations.

• Approved consent agenda including $1,467,299.89 vendor payments (unanimous)
• Approved $878,225.02 water meter replacement program with SLC Meter, LLC (unanimous)
• Authorized ordering replacement Pumper #3 for $680,600 from E-One (unanimous)
• Approved $48,560 General Fund transfer to CDBG Fund (unanimous)
• Adopted traffic control orders removing metered parking (unanimous)
• Approved $47,420.29 Water Treatment Plant pump motor replacement (unanimous)
• Approved $26,800 wastewater feasibility study with Fishbeck (unanimous)
• Approved $47,574 aeration system upgrade consulting with BCV Systems (unanimous)

City Council - Work Session Meeting

The Monroe City Council is holding a work session to discuss several items, including a proposed increase in ARPA funding for the Port of Monroe from $1.6 million to $1.7 million, a mobile retail ordinance, the CDBG Annual Action Plan, and a reorganization of the Economic and Community Development department. The council will also hear presentations from a second-grade class and the Monroe County Opportunity Program.

• Discussion to increase ARPA funding for Port of Monroe from $1.6M to $1.7M for cargo inspection operations
• Discussion of proposed Mobile Retail Ordinance
• Discussion of proposed CDBG Annual Action Plan, with public hearing scheduled for June 6
• Discussion of Economic and Community Development reorganization, including Neighborhood Services position and housing master plan
• Presentation by Arborwood Elementary second grade class on family-friendly community improvements

The Monroe City Council held a work session with no formal votes or decisions. Members heard presentations from Arborwood Elementary second graders and MCOP, and discussed a proposed mobile retail ordinance, the CDBG Annual Action Plan, APRA funding for the Port of Monroe, and an economic development reorganization. The meeting adjourned without taking action on any item.

• No formal decisions or votes taken during the work session
• Discussed proposed Mobile Retail Ordinance
• Discussed proposed CDBG Annual Action Plan
• Discussed APRA funding for Port of Monroe
• Discussed Economic and Community Development reorganization

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority will consider approving a $2,800 work order for AKT Peerless to complete environmental site assessments at the former fire station and adjacent properties, covering a funding shortfall and after-hours survey costs. The board will also review and potentially approve updated program policies and procedures, and approve an invoice summary of $990.76 for support services.

• Approve $2,800 work order for AKT Peerless site assessments at 75 Scott, 317 E. First, and 60 Wadsworth
• Approve invoice summary of $990.76 for BRA support services through April 28, 2022
• Consider and possibly approve revised Program Policies and Procedures document
• Approve minutes of the April 14, 2022 regular meeting

The Brownfield Redevelopment Authority approved a $2,800 work order to cover the remainder of the AKT Peerless proposal and additional survey costs for the former fire station site. The board also unanimously approved the agenda, consent agenda (including minutes and a $990.76 invoice summary), and the Program Policies and Procedures document. No other substantive decisions were made; staff provided updates on La-Z-Boy, Whistlestop, and fire station projects.

• Approved regular meeting agenda (unanimous)
• Adopted consent agenda including April 14, 2022 minutes and $990.76 invoice summary (unanimous)
• Approved Program Policies and Procedures document (unanimous)
• Approved $2,800 work order for AKT Peerless site assessments (unanimous)

City Council - Special Meeting

The Monroe City Council is meeting to consider several items: purchasing the First Merchants Bank property at 212 East Front Street for $599,000 to add downtown parking and redevelopment opportunities; approving a $90,000 contract for daylighting Mason Run Drain at the former La-Z-Boy site; renewing the city attorney's retainer with an increased hourly rate; and approving an employment agreement for a new Human Resources Director.

• Purchase of 212 East Front Street property for $599,000, including 26 Scott Street parcel, with city conveying 50 Macomb Parking Lot to First Merchants Bank
• Contract for daylighting Mason Run Drain at former La-Z-Boy site, $90,000 funded by Brownfield Bond
• Two-year renewal of City Attorney retainer with Mohr Budds Law, hourly rate increase from $170 to $180
• Code Enforcement Supplemental Retainer: $3,000/month for 20 hours, excess hours at $180/hour
• Employment agreement for Dr. Julie Everly as Director of Human Resources, effective August 15, 2022

The City Council unanimously approved four items: a construction contract for daylighting Mason Run drain at the former La-Z-Boy site, a two-year renewal of the City Attorney retainer agreements, the purchase of 212 East Front Street, and an employment agreement with Dr. Julie Everly as Director of Human Resources. All votes were unanimous with no opposition.

• Approved $74,500 construction contract for Mason Run daylighting, with $90,000 total including 20% contingency (unanimous)
• Approved two-year renewal of City Attorney Retainer and Code Enforcement Supplemental Retainer starting July 1, 2022 (unanimous)
• Authorized purchase of 212 East Front Street, including budget amendment from Fund Balance (unanimous)
• Approved employment agreement with Dr. Julie Everly as Director of Human Resources (unanimous)

City Council - Council Meeting

The Monroe City Council is meeting to consider several items, including approving minutes from prior meetings, a preliminary report, traffic committee minutes and control orders, a change order for the Orchard East Subarea Plan, a budget amendment, and a water meter replacement program. The most significant item is a $918,000 expenditure for the Year 4 meter replacement and conversion to a fixed-based reading system.

• Approve $918,000 for water meter replacement and conversion to Badger Beacon system (Water Fund)
• Approve $3,000 increase to OHM Advisors contract for Orchard East Subarea Plan (total $55,000)
• Approve Traffic Committee minutes and Traffic Control Orders from April 27, 2022 meeting
• Approve minutes from April 18 and April 25, 2022 meetings
• Consider AP Preliminary Report

The Monroe City Council approved authorizing the City Attorney to file complaints and pursue Circuit Court judgments for blight abatement and code enforcement at four properties: 325 S. Roessler, 312 W. Fourth, 212 Cass, and 412 Washington. The vote was unanimous among the four members present, with three members excused. The council also approved the consent agenda, including vendor payments of $903,519.32, and accepted minutes from prior meetings.

• Authorized code enforcement legal action at 325 S. Roessler, 312 W. Fourth, 212 Cass, and 412 Washington (unanimous)
• Approved consent agenda including vendor payments of $903,519.32 (unanimous)
• Accepted minutes from April 18 and April 25 meetings (unanimous)
• Approved Traffic Control Orders 067-010 and 121-008 (unanimous)
• Approved resolution making appointments to City Boards and Commissions (unanimous)

City Council - Special Meeting

This is a special City Council work session agenda with three items for discussion: downtown parking, a proposed fire pumper purchase, and a police AED purchase. No decisions are listed; information is to be provided at the work session. The agenda is otherwise procedural, including rules for public comment.

• Downtown parking discussion
• Proposed fire pumper purchase
• Police AED purchase

The City Council held a work session to discuss downtown parking (recommending removal of parking meters in favor of time-limited parking), a proposed fire pumper purchase, and a police AED purchase. No formal decisions were made on these items. The only formal action was a unanimous vote to enter closed session to review attorney-client privileged correspondence, then reconvene and adjourn.

• Approved motion to enter closed executive session (unanimous)
• Approved motion to reconvene to open session (unanimous)
• Approved motion to adjourn (unanimous)

City Council - Work Session Meeting

This is a work session agenda for the Monroe City Council. The agenda primarily contains procedural information about public comment rules and accommodations for disabilities, with no specific policy items listed.

• Public comment limited to 3 minutes per speaker
• Written comments may be submitted to the Clerk/Treasurer
• Disability accommodations available with one week's notice

The City Council held a work session with no formal votes or decisions. They reviewed the status of major construction projects, received an economic development update, and discussed a reorganization of the Economic and Community Development department. The meeting concluded with a brief tour of the 3rd floor office space.

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes from April 4, 2022, and to review and approve a preliminary accounts payable report covering checks from April 5-18, 2022. The report includes a $119,503 payment to D & K Truck Company for a swap loader cab/chassis, as well as numerous smaller payments for supplies, services, and utilities. No other substantive policy items or public hearings are listed on the agenda.

• $119,503 to D & K Truck Company for swap loader cab/chassis
• $17,062.88 to Clarke for 2022 mosquito control products
• $15,872.59 to Delta Dental for March 2022 claims
• $7,000 to Creative Benefits for worker comp TPA renewal
• Approval of minutes from April 4, 2022 meetings

The Monroe City Council unanimously approved the FY2023 budget ordinance and a professional services contract with Redstone Architects for the new police station addition, but defeated a residential infill development agreement with Patriot Group Construction, LLC. The council also approved several consent agenda items, including vendor payments and appointments, and accepted reports and grant amendments.

• Approved FY2023 budget ordinance (unanimous)
• Approved $80,000 professional services contract with Redstone Architects for police station addition (unanimous)
• Defeated residential infill development agreement with Patriot Group Construction, LLC (4-2)
• Approved extension amendment to agreement with Bird Rides, Inc. (unanimous)
• Accepted EGLE grant amendment 4 for River Raisin AOC (unanimous)
• Approved additional work scope for River Raisin Legacy Project II documentary film (unanimous)
• Approved vendor payments of $1,286,622.36 (consent agenda)
• Approved appointments to boards and commissions (consent agenda)

City Council - Special Meeting

This is a special meeting agenda containing only the chamber's rules for public comment. No substantive decisions, proposals, or discussion items are listed. The agenda is purely procedural boilerplate.

• Public comment limited to 3 minutes per speaker
• Written comments may be submitted to the Clerk/Treasurer before the meeting
• Disability accommodations available with one week's notice

The Monroe City Council met in special session and unanimously approved entering closed executive session to conduct the city manager's performance evaluation and discuss collective bargaining. The council reconvened in open session at 7:29 PM and adjourned at 7:30 PM. No other substantive decisions were made.

• Approved motion to enter closed executive session for city manager performance review and collective bargaining (unanimous)
• Approved motion to reconvene to open session at 7:29 PM (unanimous)
• Approved motion to adjourn at 7:30 PM (unanimous)

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority will consider routine consent items including minutes, an $8,548.43 invoice summary, and a financial report. Under new business, the board will vote on certifying $1,631,957.40 in Brownfield Bond reimbursable costs and approving an $18,721.87 reimbursement to the City, as well as reviewing a proposed program policy and procedures document.

• Approve invoice summary through April 11, 2022 for $8,548.43
• Certify Brownfield Bond reimbursable costs of $1,631,957.40 and approve $18,721.87 city reimbursement
• Adopt revised summer 2021 and winter 2021 TIF distributions
• Review proposed Program Policy and Procedures Document

The Brownfield Redevelopment Authority approved the revised summer and winter 2021 TIF distributions, and certified $1,631,957.40 in Brownfield Bond eligible costs through March 31, 2022, approving a reimbursement of $18,721.87 to the City. The board also approved the regular meeting agenda, consent agenda (including minutes and an $8,548.43 invoice summary), and corrected minutes from prior meetings. A proposed program policy and procedures document was discussed but not voted on.

• Approved revised summer and winter 2021 TIF distributions (unanimous)
• Certified $1,631,957.40 in Brownfield Bond eligible costs and approved $18,721.87 reimbursement to City (unanimous)
• Approved regular meeting agenda (unanimous)
• Adopted consent agenda including minutes and $8,548.43 invoice summary (unanimous)
• Approved minutes with corrections to 8 N. Monroe St. loan discussion (unanimous)

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes from prior sessions and a large preliminary invoice report covering payments from March 22 to April 4, 2022. The agenda is primarily administrative, with no new policy decisions or public hearings listed.

• Invoice approval includes $174,676 for sanitary sewer rehabilitation (Instituform Technologies)
• $48,822.88 for a portable generator from Generac Power Systems
• $95,000 annual appropriation to Port of Monroe
• $64,562.12 for Blue Cross Blue Shield medical premiums
• $599,784.27 for QECB bonds series 2014 payment

The Monroe City Council unanimously approved four resolutions to place delinquent snow removal, rental housing inspection, blight removal, and weed & grass cutting fees onto the 2022 summer tax roll. The council also gave the first reading to the FY 2022-2023 budget ordinance, setting a public hearing and second reading for April 18, 2022. Several public hearings on delinquent invoices were closed with no comments, except one regarding weed & grass cutting where the city manager agreed to review a property owner's dispute.

• Approved resolution spreading snow removal expenses on 2022 summer tax roll (unanimous)
• Approved resolution spreading rental property inspection fees on 2022 summer tax roll (unanimous)
• Approved resolution spreading blight removal expenses on 2022 summer tax roll (unanimous)
• Approved resolution spreading weed & grass cutting expenses on 2022 summer tax roll (unanimous)
• Gave first reading to FY 2022-2023 budget ordinance; public hearing set for 4/18/2022 (unanimous)
• Approved regular agenda and consent agenda (unanimous)
• Approved vendor payments totaling $1,433,516.84 (consent agenda)

City Council - Special Meeting

This is a special meeting agenda containing only the chamber's rules of procedure for public comment. No substantive business items, ordinances, contracts, or resolutions are listed for discussion or decision.

• Public comment limited to 3 minutes per speaker
• Written comments may be submitted to the Clerk/Treasurer before the meeting
• Disability accommodations available with one week's notice

The Monroe City Council held a special meeting on April 4, 2022, and unanimously approved an agreement for a Planned Unit Development (PUD) at 1284 N. Telegraph Road between Great Lakes Opportunity Fund, LLC and Squire Properties, LLC. The council also authorized the Mayor and Clerk-Treasurer to execute the agreement and related documents. The meeting included a closed executive session to review attorney-client privileged correspondence, and all actions were approved unanimously with two members excused.

• Approved motion to enter closed executive session to review attorney-client privileged correspondence (unanimous)
• Approved motion to reconvene to open session (unanimous)
• Approved agreement for Planned Unit Development at 1284 N. Telegraph Road (unanimous)
• Authorized Mayor and Clerk-Treasurer to execute the PUD agreement and related documents (unanimous)

City Council - Work Session Meeting

This agenda contains only the standard rules of procedure for public comment at the meeting. No specific business items, decisions, or discussions are listed.

• Public comment limited to 3 minutes per speaker
• Written comments may be submitted to the Clerk/Treasurer before the meeting
• Auxiliary aids available for disabled attendees with one week's notice

The Monroe City Council held a special meeting on April 4, 2022, and unanimously approved a Planned Unit Development (PUD) agreement for 1284 N. Telegraph Road between Great Lakes Opportunity Fund, LLC and Squire Properties, LLC, authorizing the Mayor and Clerk-Treasurer to execute the agreement. The council also entered a closed executive session to review attorney-client privileged correspondence, then reconvened to open session. No other substantive decisions were made.

• Approved PUD agreement for 1284 N. Telegraph Road (unanimous)
• Authorized Mayor and Clerk-Treasurer to execute PUD agreement and related documents (unanimous)
• Entered closed executive session to review attorney-client privileged correspondence (unanimous)
• Reconvened to open session (unanimous)

Brownfield Redevelopment Authority - Special Meeting

The Brownfield Redevelopment Authority is considering a resolution to amend the Brownfield Plan for 1284 N. Telegraph Road, the former La-Z-Boy headquarters site. The amendment would defer capture of administrative and Local Brownfield Revolving Fund expenses until the City repays Squire Properties' $3,000,000 infrastructure contribution. This action supports the First Amendment to the Development Agreement, which City Council will consider on April 4, 2022.

• Resolution to amend Brownfield Plan for 1284 N. Telegraph Road
• Deferral of administrative and Local Brownfield Revolving Fund capture until $3,000,000 infrastructure repayment to Squire Properties
• Extension of tax capture term as long as state law permits
• Directs staff to prepare Brownfield Plan Amendment within 90 days of First Amendment to Development Agreement
• City Council to consider First Amendment to Development Agreement on April 4, 2022

The Brownfield Redevelopment Authority unanimously adopted a resolution amending the Brownfield Plan for the property at 1284 N. Telegraph Road. The amendment defers capture of the administrative fund and local brownfield revolving fund until the City's bond obligation is satisfied and Squire Properties' eligible infrastructure costs are paid, extending the term to 35 years. The action supports redevelopment activities and construction, with City Council to consider related agreements on April 4.

• Approved special meeting agenda (unanimous)
• Adopted resolution to amend Brownfield Plan for 1284 N. Telegraph Road (unanimous)

City Council - Special Meeting

The City Council is holding a special meeting to consider approving a planned unit development (PUD) agreement with Great Lakes Opportunity Fund, LLC and Squire Properties, LLC for the former La-Z-Boy headquarters site. The council will also hold a required Downtown Development Authority (DDA) information session and review the proposed Fiscal Year 2022-23 budget.

• Consideration to approve PUD agreement for former La-Z-Boy headquarters site with Great Lakes Opportunity Fund, LLC and Squire Properties, LLC
• DDA Information Session #1 for 2022 and review of proposed DDA budget
• Review of proposed Fiscal Year 2022-23 budget with presentations from City Administration

The Monroe City Council held a special meeting to review the proposed 2022 DDA budget and the Fiscal Year 2022-2023 budget. The council also voted unanimously to enter a closed executive session to review attorney-client privileged correspondence, and later reconvened to open session. No final decisions were made on the budgets; the meeting was informational.

• Approved agenda amendment to remove PUD agreement item and add closed session item (unanimous)
• Approved entering closed executive session at 8:20 PM to review attorney-client privileged correspondence (unanimous)
• Approved reconvening to open session at 8:48 PM (unanimous)
• Approved adjournment at 8:53 PM (unanimous)

City Council - Work Session Meeting

The City Council will hold a work session to review and potentially approve a planned unit development (PUD) agreement with Great Lakes Opportunity Fund, LLC and Squire Properties, LLC for the redevelopment of the former La-Z-Boy headquarters site. The council will also review the proposed Fiscal Year 2022-23 budget and hold a DDA information session on the proposed DDA budget.

• Consideration to approve PUD agreement for former La-Z-Boy headquarters site with Great Lakes Opportunity Fund, LLC and Squire Properties, LLC
• DDA Information Session #1 for 2022 and review of proposed DDA budget
• Review of proposed Fiscal Year 2022-23 budget, including general fund, water and wastewater budgets

Brownfield Redevelopment Authority - Regular Meeting

The Brownfield Redevelopment Authority is meeting to approve routine financial items and several brownfield redevelopment actions, including a grant for environmental assessment at the former fire station site and a change order for work at the former La-Z-Boy headquarters. The board will also consider a loan for abatement activities at 8 N. Monroe St. and certify costs for tax increment financing and bond reimbursements.

• Approve grant up to $13,550 to City of Monroe for Phase I and II assessment at former fire station site
• Approve change order up to $3,000 to AKT Peerless for Act 381 Work Plan at 1284 N. Telegraph Rd.
• Consider LBRF loan for abatement activities at 8 N. Monroe St.
• Certify $801,385.97 in TIF eligible infrastructure costs through Feb 28, 2022
• Certify $1,613,235.53 in Brownfield Bond reimbursable costs and approve $29,594.24 reimbursement to City

City Council - Council Meeting

The Monroe City Council will consider approving a $17,062.88 purchase of mosquito control larvicide from Clarke, authorize the sale of surplus city equipment and vehicles at an online auction, and set public hearings for April 4, 2022, to review delinquent snow removal, rental housing inspection, and blight invoices that may become liens on properties. The agenda also includes approval of minutes from the March 7, 2022 meetings.

• Purchase of mosquito larvicide (NATULAR G30 and FOURSTAR 180 DAY BRIQUET) for $17,062.88 from Clarke
• Authorization to sell surplus items including two 2006 Harley Davidson motorcycles, a fountain and trailer, and other equipment at an online auction
• Resolution to set public hearing for delinquent snow removal invoices totaling $255.09
• Resolution to set public hearing for delinquent rental housing inspection invoice of $440.00
• Resolution to set public hearing for delinquent blight invoices

City Council - Special Meeting

The City Council is holding a special meeting to discuss two topics: a request to change Mason Run Design Guidelines (allowing lot splits, removing hard-surface parking requirements, and redefining inoperable vehicles) and the impact of new Michigan House of Representatives districts on elections. The first item is a discussion of the change process, not a final decision.

• Discussion of Mason Run zoning changes: lot splits, parking surface requirements, inoperable vehicle definition
• Review of new Michigan House districts for the City of Monroe
• Presentation by Clerk/Treasurer Michelle LaVoy on election procedure impacts

The Monroe City Council held a special meeting on March 21, 2022. The only substantive action was a unanimous vote to enter closed executive session to discuss attorney-client privileged correspondence and receive updates on pending litigation (the Micks-Harm case consolidated with others, and the Carroll case). The council reconvened to open session at 7:26 p.m. and then adjourned. No other decisions were made; two work session items were moved to the regular agenda due to time constraints.

• Approved motion to enter closed executive session for litigation update and attorney-client correspondence (unanimous, 6-0, Whitman excused)
• Approved motion to reconvene to open session at 7:26 p.m. (unanimous, 6-0, Whitman excused)
• Approved adjournment (unanimous, 6-0, Whitman excused)

Citizens Planning Commission - Regular meeting

This is the agenda for the Monroe Citizens Planning Commission regular meeting on March 14, 2022. The agenda text provided contains only the chamber's rules for public comment, including the three-minute speaking limit and procedures for submitting written comments. No specific planning items, decisions, or discussions are listed in this agenda.

• Public comment limited to 3 minutes per speaker
• Written comments may be submitted to the Clerk/Treasurer before the meeting
• Auxiliary aids available for disabled attendees with one week's notice

City Council - Council Meeting

The City Council will consider approving a preliminary accounts payable report covering checks from February 23 to March 7, 2022, which includes a $72,270 payment to BLD Services for the corrective action plan phase 2 lateral lining contract. The agenda also includes approval of minutes from the February 22, 2022 meetings. No other substantive policy items are listed.

• $72,270 to BLD Services for lateral lining contract per 11/1/21 council action
• $20,291 rental for 1000KW portable CAT diesel generator
• $1,131,754.61 total to Monroe County Drain Commission for wastewater projects
• $58,923.54 to State of Michigan for school operating payments
• $3,300 to Election Source for tabulator coding for November 2021 election

The Monroe City Council approved a $1,854,688.25 contract for the 2022 Concrete Paving Program with G.V. Cement Contracting Co., including a 10% contingency. The council also approved the consent agenda, which included vendor payments of $1,747,401.87 and several other items. Ordinance 22-001 amending the Retirement System Ordinance was approved unanimously. No public comments were made at the public hearing for the ordinance.

• Approved 2022 Concrete Paving Program contract to G.V. Cement Contracting Co. for $1,854,688.25 (unanimous)
• Approved consent agenda including vendor payments of $1,747,401.87 (unanimous)
• Approved Ordinance 22-001 amending Chapter 127 Retirement System Ordinance (unanimous)
• Approved bid award for 72,000 fall leaf bags to Dano Enterprises, Inc. for $38,160.00
• Approved construction engineering agreement with Mannik and Smith Group for $14,600 plus contingency
• Approved professional services proposal by MKSK to update Sign Ordinance up to $35,000
• Approved agreement with University of Michigan-Dearborn for archaeological research
• Approved purchase order to SLC Meter, LLC for meter inventory totaling $131,398.52

City Council - Work Session Meeting

The City Council will discuss a proposed Mobile Retail Ordinance that would replace the current Hawker and Peddler and Food Truck ordinances. The ordinance aims to streamline the permit and licensing process and encourage more food truck participation at local events. No final decision will be made at this work session; the ordinance is expected to be introduced on March 21 and adopted on April 4.

• Proposed Mobile Retail Ordinance consolidating Hawker and Peddler and Food Truck rules
• Permit fees nonrefundable, set by Clerk/Treasurer and approved by Council
• Requires $1,000,000 public liability and property damage insurance per vendor
• Vending hours restricted to 8 a.m.–8 p.m. unless part of a special event
• Criminal background check may be conducted on applicants

City Council - Council Meeting

The City Council will vote on approving the purchase of a 2022 Chevrolet Silverado MD5500 truck for the Water Department at a total cost of $84,025.45, offset by a $7,600 trade-in for a 2010 Ford F550, resulting in a net cost of $76,425.45. The agenda also includes approval of minutes from several prior meetings and a preliminary report item.

• Purchase of 2022 Chevrolet Silverado MD5500 Crew Cab 4x2 KUV for Water Department, $84,025.45 total, $76,425.45 net after trade-in
• Trade-in of 2010 Ford F550 Crew Cab Utility for $7,600 credit
• Approval of minutes from Feb 5 and Feb 7, 2022 meetings
• AP Preliminary Report (item 5.B.a) for discussion

City Council - Special Meeting

The Monroe City Council is holding a special meeting to discuss three items: an update on the St. Mary's Garden storm sewer project, the possible conversion of Marion Drive from a private to public roadway, and a presentation on a traffic study for converting Willow and Vine streets from one-way to two-way traffic. The Willow/Vine study, prepared by OHM, analyzes full and partial conversion options and finds all intersections would operate at acceptable levels of service under the proposed changes. No formal votes are listed on the agenda; these are discussion items.

• St. Mary's Garden Storm Sewer Project update
• Discussion of converting Marion Drive to a public roadway; costs could exceed $20,000 per lot
• Presentation of Willow and Vine two-way conversion traffic study
• Willow Street widening plans (West Willow from 24 to 26 feet, East Willow narrowing from 32 to 26 feet) out for bids
• Traffic study by OHM shows all intersections at LOS C or better under full conversion

The Monroe City Council held a special meeting on February 22, 2022. They unanimously approved entering a closed executive session to discuss land acquisition, then unanimously approved reconvening to open session. The council also received updates on the St. Mary's Garden Storm Sewer project, discussed the possible conversion of Marion Drive to a public roadway, and reviewed a traffic study on converting Willow and Vine to two-way traffic. The review of the 2022-2023 City Council Goals and Objectives was postponed to March 7, 2022.

• Approved entering closed executive session to discuss land acquisition (unanimous).
• Approved reconvening to open session after the closed session (unanimous).
• Postponed review of 2022-2023 City Council Goals and Objectives to March 7, 2022 (unanimous).
• Approved adjournment of the meeting at 7:27 p.m. (unanimous).

Pension Board - Work Session

This is the agenda for a Monroe, MI Pension Board work session on February 16, 2022. The agenda contains only the standard 'Rule of the Chamber' procedural text about public comment rules and disability accommodations, with no specific agenda items, decisions, or discussion topics listed. The meeting appears to be procedural or the substantive agenda was not included in this document.

• No specific agenda items listed in the provided text

City Council - Council Meeting

The Monroe City Council is meeting to approve minutes from January 18, 2022, and to review and approve a preliminary invoice report covering payments from January 19 to February 7, 2022. The report includes numerous vendor payments for city operations, utilities, and professional services. The most significant single payment is $173,915.63 to GOT NICE HOME LLC for property acquisition.

• Approval of minutes from Jan 18, 2022 meetings at 7:00 PM and 7:30 PM
• Payment of $173,915.63 to GOT NICE HOME LLC for property acquisition
• Payment of $94,726.86 to DTE Energy for utility services at multiple city locations
• Payment of $62,581.24 to Blue Cross Blue Shield of Michigan for February medical advantage premiums
• Payment of $51,750.00 to Monroe County Opportunity Program for quarterly funding allocation

The Monroe City Council unanimously approved a resolution authorizing the Port Commission to sell a 16.8-acre parcel at 1700 E. Front St. to Shunli Steel USA, Inc. They also approved a $52,000 contract with OHM Advisors for the Orchard East Subarea Plan and an agreement with DTE Energy for use of wastewater effluent in fly ash treatment. The consent agenda, including vendor payments of $1,073,165.70 and appointments to boards, was accepted. No items were denied or tabled.

• Approved Port of Monroe land sale to Shunli Steel USA (unanimous)
• Approved $52,000 contract with OHM Advisors for Orchard East Subarea Plan (unanimous)
• Approved fly ash facility agreement with DTE Energy (unanimous)
• Accepted consent agenda including $1,073,165.70 vendor payments (unanimous)
• Approved appointments to City Boards and Commissions (unanimous)
• Authorized MERS Defined Contribution Plan for non-union employees (unanimous)

City Council - Work Session Meeting

The Monroe City Council is holding a work session to discuss two items: renewing the Bird Rides scooter agreement for 2022 and a proposal from Patriot Group Construction to develop vacant city-owned lots for residential infill. No formal votes are scheduled; the council is providing feedback before potential future agreements.

• Discussion on renewing Bird Rides, Inc. scooter MOU for 2022
• Patriot Group proposal to purchase 13 city-owned parcels for $1 each
• Proposal includes property tax abatement until sale or lease
• Patriot Group offers path-to-home-ownership program
• List of 13 parcels includes 487 Toll Street, 750 Winchester St, 1300 Michigan Ave

The work session was procedural and informational only; no formal votes or decisions were taken. Discussions covered the Bird Scooter Memorandum of Understanding renewal, a residential infill development proposal by Patriot Group Construction, regular meeting agenda items, a pedestrian safety campaign, and initializing a Tree Advisory Committee.

• Discussed Bird Scooter MOU renewal (no action)
• Discussed Residential Infill Development Proposal by Patriot Group Construction (no action)
• Reviewed regular meeting agenda items (no action)
• Discussed Michigan Fitness Foundation Pedestrian Safety Education Campaign (no action)
• Discussed initializing Tree Advisory Committee (no action)

City Council - Work Session Meeting

This is a work session agenda containing only the chamber rules for public comment, with no listed agenda items for discussion or decision. The document is procedural boilerplate and does not indicate any specific actions, proposals, or topics for the meeting.

• No specific agenda items listed beyond procedural rules

The City Council met for a work session to discuss goals and objectives, led by City Manager Vince Pastue. No formal decisions or votes were made; the meeting was procedural and ended with adjournment.

City Council - Council Meeting

The Monroe City Council will consider approving a $35,840 proposal from the Mannik & Smith Group to develop a citywide nonmotorized plan and update the five-year Parks and Recreation Master Plan. The council will also vote on a resolution making appointments to various boards and commissions, and consider a memorandum of understanding for a pedestrian safety education pilot program. The meeting includes approval of minutes from January 4, 2022.

• Proposal from Mannik & Smith Group for nonmotorized plan and Parks and Recreation Master Plan update, not to exceed $35,840
• Resolution appointing members to boards and commissions, including Brownfield Redevelopment Authority, Planning Commission, and Zoning Board of Appeals
• Memorandum of Understanding with Michigan Fitness Foundation for Pedestrian Safety Education Pilot Program
• Approval of minutes from January 4, 2022 meeting

The Monroe City Council unanimously approved the regular agenda and consent agenda, which included vendor payments of $926,608.17, a pedestrian safety education pilot program with the Michigan Fitness Foundation, a nonmotorized plan and parks master plan update for up to $35,840, a public hearing date for the 2022-2028 Capital Improvements Budget, a water treatment plant painting bid, a Port of Monroe deficit elimination plan, and a demolition bid for 523 West Fourth Street. The council also unanimously approved appointments to boards and commissions, including Lee Garlign to the Board of Review. No other substantive decisions were made; the meeting adjourned at 8:00 PM.

• Approved regular agenda (unanimous)
• Accepted consent agenda including $926,608.17 vendor payments (unanimous)
• Ratified MOU with Michigan Fitness Foundation for Pedestrian Safety Education Pilot Program (unanimous)
• Accepted Mannik & Smith Group proposal for nonmotorized plan and parks master plan update, not to exceed $35,840 (unanimous)
• Set Feb 22, 2022 as public hearing for 2022-2028 Capital Improvements Budget (unanimous)
• Approved Oh-Man Enterprises LLC bid for Water Treatment Plant Filter Gallery Painting, encumbering $27,000 (unanimous)
• Approved Port of Monroe deficit elimination plan resolution (unanimous)
• Approved David C Hoffman & Sons Inc. demolition bid for 523 West Fourth Street, encumbering $19,000 (unanimous)

City Council - Special Meeting

This is a special meeting agenda containing only the chamber's rules for public participation. No substantive items, decisions, or discussions are listed for the January 18, 2022 meeting.

• No agenda items listed beyond procedural rules

The Monroe City Council held a special meeting on January 18, 2022, and unanimously approved entering a closed executive session to discuss attorney-client privileged correspondence and pending litigation with La-Z-Boy, Incorporated. The council then unanimously reconvened to open session and adjourned. No other substantive decisions were made.

• Approved motion to enter closed executive session for attorney-client privileged correspondence and pending litigation with La-Z-Boy, Incorporated (unanimous)
• Approved motion to reconvene to open session (unanimous)
• Approved motion to adjourn at 7:42 PM (unanimous)

Brownfield Redevelopment Authority - Regular Meeting

The Monroe Brownfield Redevelopment Authority is meeting to approve routine financial items, including an invoice summary, financial reports, and a corrective action plan. The board will also certify costs eligible for reimbursement from the Brownfield Bond and TIF funds, and approve the 2022 meeting calendar.

• Certify $1,583,641.29 in Brownfield Bond reimbursable costs and approve $1,286.25 reimbursement to the City
• Certify $737,129.06 in TIF eligible infrastructure costs
• Approve invoice summary of $12,584.71 through January 6, 2022
• Place on file the 2021 Corrective Action Plan submitted to the Michigan Department of Treasury
• Accept and place on file the audited financial statement of June 30, 2021

The Brownfield Redevelopment Authority unanimously approved certifying $1,583,641.29 in eligible Brownfield Bond costs and a $1,286.25 reimbursement to the City, plus $737,129.06 in TIF-eligible infrastructure costs. They also accepted the December 31, 2021 financial report and audited financial statement, and approved the 2022 meeting calendar. No substantive decisions were made beyond these routine approvals and updates.

• Approved Brownfield Bond reimbursable cost certification of $1,583,641.29 and $1,286.25 City reimbursement (unanimous)
• Approved TIF eligible infrastructure costs of $737,129.06 (unanimous)
• Accepted December 31, 2021 financial report (unanimous)
• Accepted June 30, 2021 audited financial statement (unanimous)
• Approved invoice summary of $12,584.71 (unanimous)
• Placed 2021 Corrective Action Plan on file (unanimous)
• Approved 2022 annual meeting calendar (unanimous)
• Authorized Chairman to approve invoices if meetings cancelled due to public health (unanimous)

City Council - Council Meeting

The Monroe City Council meeting on January 4, 2022, is largely procedural. The main actions are approving minutes from two December 20, 2021 meetings and reviewing a preliminary report (AP Preliminary Report) as part of an agenda fact sheet. No substantive decisions or public hearings are listed beyond these items.

• Approval of minutes from Dec 20, 2021 6:00 PM meeting
• Approval of minutes from Dec 20, 2021 7:30 PM meeting
• Review of AP Preliminary Report (agenda fact sheet, initiated by Michelle J LaVoy)

The Monroe City Council held its annual organizational meeting, during which Mayor Robert E. Clark, Clerk-Treasurer Michelle LaVoy, and council members were sworn into office by Judge Cheryl E. Lohmeyer. The council approved the regular agenda and consent agenda, including payments to vendors totaling $627,503.58. No substantive policy decisions were made; the meeting was largely ceremonial and procedural.

• Approved consent agenda including minutes and vendor payments of $627,503.58 (unanimous)
• Approved regular agenda (unanimous)
• Adjourned at 8:19 PM (unanimous)