Indianola public meetings in 2023

Sustainability Committee

The committee will discuss old business including new building meetings, a Solar for Cities webinar, and a Carbon Credit Program. New business includes visiting other solar communities and a potential 2024 Sustainability Fair.

• Solar for Cities Webinar
• Carbon Credit Program
• Potential 2024 Sustainability Fair

Hometown Pride Committee

The committee will review its by-laws, discuss project updates, and plan upcoming community events. The meeting includes discussions on criteria for Lawn of the Month and various holiday programming.

• Wonder on Buxton update
• Lawn of the Month criteria approval
• Holiday Lanes planning
• Magical Night of Lights planning
• Lighted Parade and Prom planning

City Council

The City Council is scheduled for a special meeting to attend the Warren County Board of Supervisors meeting. The agenda consists only of this procedural attendance.

• Attendance at Warren County Board of Supervisors Meeting

Indianola Public Arts Commission

The Indianola Public Arts Commission will hold a procedural meeting on October 25, 2023, at 6:00 p.m. in the City Council Chambers. The agenda consists of standard administrative items, including the approval of claims and minutes, and a discussion regarding membership, committees, and projects. No specific dollar amounts, ordinances, or concrete project details are listed in the provided text.

• Discussion regarding membership and committees
• Discussion regarding projects and funding
• Approval of Claim
• Approval of Minutes

Planning and Zoning Commission

The agenda indicates that the Planning and Zoning Commission meeting scheduled for October 24, 2023, at 6:00 PM in the City Council Chambers was cancelled. No specific decisions, discussions, or items were listed because the meeting did not take place.

City Council

The Indianola City Council is meeting to consider several items, including the third and final consideration of an ordinance to increase compensation for the Mayor, City Council Members, and IMU Board of Trustees. They will also vote on a resolution to amend the Wellness Policy and handle routine consent agenda items, including a sign permit and a police officer eligibility list.

• Third consideration of ordinance increasing Mayor, Council, and IMU Board compensation
• Resolution approving amendment to Wellness Policy
• Resolution granting approval for projecting sign over public right-of-way at 216 West Salem Avenue
• Approval of Civil Service Commission list for Police Officer position

Civil Service Commission

The Indianola Civil Service Commission is meeting to interview police officer candidates and prepare a certified list of candidates. The interviews may be conducted in closed session under Iowa Code to protect candidates' reputations if requested.

• Interviews of police officer candidates
• Possible closed session per Iowa Code Section 21.5(1)(i)
• Preparation of certified list of police officer candidates

Downtown Square Commission

The Indianola Downtown Square Commission meeting scheduled for October 17, 2023, has been cancelled. The cancellation is due to a lack of agenda items.

Indianola Wellness Campus Board of Trustees

The Board of Trustees will hold a study session to discuss facility policies and rules. Discussion topics include age guidelines, member code of conduct, and swim club bylaws.

• Discussion of Rules, Guidelines, and Regulations
• Review of Facility Policies and Age Guidelines
• Member Code of Conduct discussion
• Indianola Area Swim Club Bylaws review
• New business regarding weather protocols and sales tax implementation

Indianola Public Arts Commission

The commission is meeting to plan for future meetings, an art festival, and grant opportunities. This is a work session held at the City Council Chambers.

• Planning for future meetings
• Art festival planning
• Grant opportunities discussion

Parks and Rec Commission

The commission will review reports regarding a Park Dedication Ordinance draft and the Indianola Wellness Campus Phase 2. Support group reports from the Tree Committee and Indianola Park Friends are also scheduled.

• Park Dedication Ordinance Draft
• Indianola Wellness Campus Phase 2

Library Board of Trustees

The Board of Trustees will review financial reports and monthly claims. Discussion includes a capital improvement plan update regarding an operable wall, potential changes to library hours, and 2024 building closures.

• Policy revision: IPL Code of Conduct
• Capital Improvement Plan: Operable Wall
• 2024 Library Building Closures
• Library Hours Change

Planning and Zoning Commission

The Planning and Zoning Commission will consider a request by the City of Indianola to vacate a portion of East Boston Avenue in the Ashton Park 5 Subdivision. The meeting also includes a building permit report and updates on current projects.

• Vacation request for a portion of East Boston Avenue in Ashton Park 5 Subdivision

IMU Board of Trustees

The IMU Board of Trustees will review informational items for electric, water, and communications utilities. Action items include a public hearing and resolutions regarding the NOFA7 - Phase 2 Project and updated 28E agreements with several municipal utilities.

• Public hearing for NOFA7 - Phase 2 Project plans, specifications, and costs
• Resolution awarding contract for NOFA7 - Phase 2 Project
• Resolution approving the NOFA7 - Phase 2 Project contract and bond
• Amended 28E agreement regarding joint ownership and use of certain facilities
• Amended 28E agreement regarding financial arrangements between multiple municipal utilities

Sustainability Committee

The Sustainability Committee will discuss potential use of the People’s parking lot with Ben Reeves. The committee is also scheduled to review a solar webinar and a carbon credit program through Trees Forever. Additionally, there will be a report on the Ames EcoFair.

• Discussion regarding city space across from the city building (People’s parking lot)
• Review of Solar Webinar from 9/25
• Carbon Credit Program through Trees Forever
• Report on Ames EcoFair

Hometown Pride Committee

The committee will discuss committee by-laws and review updates for the Wonder on Buxton project. Members will also plan for seasonal events including the Lighted Parade, Prom, and Holiday Lanes.

• Approval of Lawn of the Month criteria
• Planning for ICYF Trunk or Treat and Holiday Lanes
• Planning for Magical Night of Lights and Lighted Parade
• Review of Committee By-Laws
• Treasurer’s Report for June, July, and August

Indianola Wellness Campus Board of Trustees

The Board of Trustees will discuss facility policies, the member code of conduct, and Indianola Area Swim Club bylaws. The board also intends to schedule an upcoming study session.

• Review of campus rules, guidelines, and regulations
• Discussion of facility policies
• Member Code of Conduct review
• Indianola Area Swim Club Bylaws review
• Executive Director Dashboard update

City Council

The City Council will discuss IT deployment and training during this study session. The council will also receive a status update regarding the Indianola Wellness Campus.

• IT Deployment and Training discussion
• Indianola Wellness Campus status update

City Council

The City Council will review several resolutions regarding utility, water, and road projects. The meeting includes first consideration of an ordinance to increase compensation for the Mayor, Council Members, and Utility Board.

• Water Resource Recovery Facility: $104,808.81 payment and ($9,195.00) change order to Williams Brothers Construction
• 2022 Infrastructure Improvement Project (Boston Avenue): Final payment and supplemental contract
• MidAmerican Energy underground electric distribution conversion on Hillcrest Avenue
• Ordinance to increase compensation for Mayor, City Council, and Utility Board members
• Special event permit for Hillbilly Hike on November 4, 2023

Indianola Public Arts Commission

The commission will discuss a music event, upcoming projects, and grant applications. The agenda also includes a call for artists for the Summer Art Festival. Specific details regarding these items were not provided in the agenda.

• Music Event
• Upcoming Projects
• Grant Applications
• Summer Art Festival Call for Artists

Planning and Zoning Commission

The Planning and Zoning Commission will meet to approve the September 26 agenda and August 22 minutes. The commission will also consider a request to waive the right to review a Plat of Survey for Chad Daniels' property located within two miles of the city.

• Request to waive right to review a Plat of Survey for Chad Daniels near Indianola

IMU Board of Trustees

The IMU Board of Trustees will review several items including utility account write-offs and a holiday update for the employee handbook. The board is also considering three requests to allow Warren Water to serve customers near IMU territory.

• Payment application Number 4 for the Turbine 8 Controls Project
• Water service authorization for 9534 R-63, Indianola Iowa
• Water service authorization for 15504 Illinois St., Indianola Iowa
• Water service authorization for 9514 160th Ave., Indianola Iowa
• Amendment to include Veterans Day as a paid holiday in the IMU Employee Handbook

Downtown Square Commission

The September 19, 2023, Indianola Downtown Square Commission meeting has been cancelled. The cancellation is due to a lack of agenda items.

Indianola Wellness Campus Board of Trustees

This study session involves a review of the Indianola Wellness Campus Rules, Guidelines, and Regulations. The board will also discuss facility policies, member conduct, and swim club bylaws.

• Review of Board of Trustees Rules, Guidelines, and Regulations
• Discussion of Facility Policies
• Review of Member Code of Conduct
• Review of Indianola Area Swim Club Bylaws
• Executive Director Dashboard review

City Council

This study meeting includes a discussion regarding the South K Street Paving Project. The council will also discuss upcoming agenda items for the regular City Council meeting scheduled for later that evening.

• South K Street Paving Project discussion

City Council

The council will consider construction payments for the Downtown Reconstruction and Indianola Industrial Park projects. The agenda also includes a zoning change for 1101 West 12th Avenue and various special event permits.

• $221,225.77 payment to Absolute Concrete Construction for Downtown Reconstruction Project
• $990,937.02 payment to Sandstone Management for Indianola Industrial Park Project
• Zoning change from A-1 to R-1 at 1101 West 12th Avenue
• $26,470 contract with Confluence, Inc. for a housing study
• Special event permits for Tina Bush Day and Simpson College's Storm the Night

Parks and Rec Commission

The commission will welcome new members and hear reports from department heads. Updates include information on the Hillcrest, Hwy 65/69 Trail Connections and the Buxton Gazebo.

• Welcome of new members Judy Pauley and Marcy Hahn
• Hillcrest, Hwy 65/69 Trail Connections report
• Buxton Gazebo report
• Rotary Centennial Disc Golf Course Sign approval

Library Board of Trustees

The Indianola Public Library Board of Trustees will discuss updates to the Capital Improvement Plan, including quotes for automatic doors and bathroom flooring. The agenda also includes a referendum update and a review of monthly financial reports.

• Automatic door quotes under the Capital Improvement Plan
• Bathroom flooring quotes under the Capital Improvement Plan
• Flooring installation timeline and potential building closure
• Referendum update
• Approval of monthly claims

Hometown Pride Committee

The committee will review updates on the Wonder on Buxton project and Lawn of the Month nominations. Members will also plan for holiday events, a parade grand marshal selection, and prom.

• Wonder on Buxton update
• Lawn of the Month nominations and criteria
• Celebrate Warren County Parade Grand Marshall selection
• T-shirt fundraiser finalization
• Holiday Lanes and other holiday event planning

Board of Adjustments

The Board of Adjustment will consider a variance request for property identified as Parcel #490/2436-0481. The board will also review and approve the minutes from the August 2, 2023, meeting.

• Variance request for Parcel #490/2436-0481
• Approval of August 2, 2023, meeting minutes

Indianola Wellness Campus Board of Trustees

The Board of Trustees will review the Indianola Wellness Campus informational overview and facility policies. Discussion includes the member code of conduct and the Indianola Area Swim Club bylaws.

• Indianola Wellness Facility Campus Policies
• Indianola Wellness Member Code of Conduct
• Indianola Area Swim Club Bylaws

City Council

The scheduled September 5, 2023, study meeting has been cancelled. The agenda originally included a joint meeting with Warren County regarding a communications agreement.

City Council

The council will consider a rezoning request for 1101 West 12th Avenue and a major site plan application for DeYarman Ford. The agenda also includes permits for special events such as Oktoberfest and the IHS Homecoming Parade. Additionally, the council will address the purchase of a new front-end loader for Public Works.

• Rezoning 1101 West 12th Avenue from Agricultural to Single-Family Residential
• Site plan application for DeYarman Ford expansion at 2406 North Jefferson Way
• Purchase of a new front-end loader for the Public Works Department
• Special event permits for Wine, Witches, and Brews and IHS Homecoming Parade
• Resolution regarding alcohol consumption on West Salem Avenue during Oktoberfest

City Council approved a major site plan for an automobile sales area expansion and the first consideration of a rezoning request for 1101 West 12th Avenue. The Council also approved several special event permits and commission appointments. Staff were directed to explore design alternatives for the South K Street Paving Project.

• Approved major site plan for DeYarman Ford expansion at 2406 North Jefferson Way (5-0)
• Approved first consideration of rezoning 1101 West 12th Avenue from Agricultural to Single-Family Residential (5-0)
• Approved Plat of Survey for 1101 West 12th Avenue (5-0)
• Approved purchase of new front-end loader for Public Works (5-0)
• Approved special event permits for Wine, Witches, and Brews, Homecoming Parade, and Oktoberfest (5-0)
• Appointed Judy Pauley and Marcy Hahn to Parks and Recreation Commission (5-0)
• Reappointed Tim Bryan to Downtown Square Commission (5-0)
• Denied motion to waive second and third readings for 1101 West 12th Avenue rezoning (2-3)

Indianola Wellness Campus Board of Trustees

The Board of Trustees will conduct an organizational meeting to review city board guidelines and ordinances. The agenda includes the election of officers, the proposal of committee formations, and a mission overview.

• Election of Officers
• Establishment of Committees
• Review of Ordinance No. 1714

The Board of Trustees elected its leadership and approved a template for future meeting agendas. The board also established a recurring monthly meeting schedule and two specific study sessions for autumn 2023.

• Approved future meeting agenda template (Unanimous)
• Elected Angie Jensen as Chairperson, Mike Baethke as Vice Chairperson, and Lindsay Capps (Dean) as Secretary (Unanimous)
• Set monthly meetings for the first Tuesday of each month at 5:00 PM (Unanimous)
• Set study sessions for the third Tuesday in September 2023 and October 2023 (Unanimous)

IMU Board of Trustees

The IMU Board of Trustees will consider an agreement with IMPACT to administer the Iowa Low-Income Home Energy Assistance Program (LIHEAP). The board will also address water service authorizations and set a public hearing for a fiber project.

• Agreement with IMPACT to administer the Iowa Low-Income Home Energy Assistance Program
• Authorization for Warren Water to serve a customer at 9119 110th Avenue
• Public hearing setting for Fiber 2023-NOFA7-Phase2-RSNo9 project
• Approval of utility claims and meeting minutes

The Board approved a public hearing for a fiber project and an agreement with IMPACT to administer the Iowa Low-Income Home Energy Assistance Program. They also authorized Warren Water to serve a specific customer located at 9219 110th Avenue.

• Approved Consent Agenda including claims and prior meeting minutes (5-0)
• Authorized Warren Water to serve customer at 9219 110th Avenue (5-0)
• Approved Resolution 2023-038 setting public hearing and letting dates for Fiber 2023-NOFA7-Phase2-RSNo9 project (5-0)
• Approved Resolution 2023-039 agreement with IMPACT to administer Iowa Low-Income Home Energy Assistance Program (5-0)

IMU Board of Trustees

The Indianola Municipal Utilities Board of Trustees will hold a study session regarding updates to service plans. This session is scheduled for August 28, 2023.

• Study Session: Service Plan Updates

General

Snyder and Associates will provide a presentation about the South K Street Paving Project. This neighborhood meeting involves the Indianola City Council and the IMU Board of Trustees.

• South K Street Paving Project presentation by Snyder and Associates

Snyder and Associates presented the history, schedule, and cost estimates for the South K Street Paving Project. The meeting included an open house for residents to review proposed property assessments. No formal votes or decisions were recorded.

Planning and Zoning Commission

The Commission will review a request to vacate an alley near East Salem Avenue and East Ashland Avenue. The agenda also includes a plat of survey waiver and a major site plan for an EV charging station.

• Alley vacation request between 1000 block of East Salem Avenue and 1000/1100 block of East Ashland Avenue
• Right to review waiver for a Plat of Survey near the City of Indianola
• Major site plan application for a Display Lot and EV Charging Station at 2406 North Jefferson Way

The Planning and Zoning Commission approved a request to vacate an alley and a major site plan for an EV charging station. A request to waive the right to review a Plat of Survey was also approved. One item regarding a preliminary plat for WesleyLife Village was withdrawn.

• Approved alley vacation request by Brenda Wickett between E Salem Ave and E Ashland Ave
• Approved waiving right to review of a Plat of Survey for Chad Daniels
• Approved major site plan for Display Lot and EV Charging Station at 2406 North Jefferson Way
• Withdrawn: Preliminary Plat for WesleyLife Village

City Council

The council will consider a public hearing and resolution for the Fiscal Year 24 budget amendment. Other items include liquor license approvals, construction payments, and a police vehicle purchase.

• $111,275.31 payment to Absolute Concrete Construction Inc. for Square Reconstruction Project
• $45,067.03 payment to Sandstone Management, LTD for Indianola Industrial Park Plat 3 Project
• Change Order and $393,824.92 payment to Vanderpool Construction for East Hillcrest Avenue Reconstruction
• Purchase of a 2023 Chevy Traverse for the Police Department
• Public hearing regarding an amendment to the Fiscal Year 24 budget

The City Council approved the first amendment to the Fiscal Year 24 budget, which includes funds for the Indianola Wellness Campus. Council also updated the policy for appointing board and commission members and authorized a legal petition for property title at 1001 Caroline Terrace.

• Approved first amendment to Fiscal Year 24 budget (6-0)
• Approved Resolution 2023-171 amending Council Policy regarding Boards and Commissions (6-0)
• Approved Resolution 2023-172 to petition for title to 1001 Caroline Terrace (6-0)
• Approved $35,500 amendment to Snyder and Associates agreement for East Hillcrest Avenue Reconstruction (6-0)
• Approved purchase of 2023 Chevy Traverse for Police Department (6-0)
• Approved $111,275.31 payment to Absolute Concrete Construction Inc. for Square Reconstruction Project (6-0)
• Approved $45,067.03 payment to Sandstone Management, LTD for Industrial Park Plat 3 Project (6-0)
• Approved $393,824.92 payment to Vanderpool Construction for East Hillcrest Avenue Reconstruction (6-0)

Downtown Square Commission

The Downtown Square Commission will consider recommendations for two special event applications. These include the West Hill Brewing Co. Oktoberfest and Wine, Witches and Brews.

• Recommendation of West Hill Brewing Co. Oktoberfest for September 29, 2023
• Recommendation of Wine, Witches and Brews for October 27, 2023

The Downtown Square Commission reviewed and recommended approval for two special event applications. Both the West Hill Brewing Co. Oktoberfest and the Wine, Witches and Brews event were approved.

• Approved Special Event Application for West Hill Brewing Co. Oktoberfest on September 29, 2023
• Approved Special Event Application for Wine, Witches and Brews on October 27, 2023
• Approved August 15, 2023 meeting agenda
• Approved July 18 meeting minutes

IMU Board of Trustees

The IMU Board of Trustees will consider resolutions regarding the South K Street Paving Project and amendments to the employee wellness program. The board will also review authorizations for Warren Water to serve specific customers near IMU territory.

• Payment application Number 3 for Turbine 8 Controls Project
• Resolution for purchasing materials for the South K Street Paving Project
• Authorization for Warren Water to serve customers at 16251 HWY 92 and 11640 160th AVE
• Amendment to Section 6.9 Wellness Program in the Employee Handbook

The Board approved an amendment to the employee handbook wellness program and authorized Warren Water to serve two specific customers. The Board also approved a payment application for the Turbine 8 Controls Project and the June 2023 financial report.

• Approved Resolution 2023-036 for Turbine 8 Controls Project payment application Number 3 (4-0)
• Approved June 2023 Financial Report (4-0)
• Approved prior meeting minutes (4-0)
• Authorized Warren Water to serve customers at 16251 HWY 92 and 11640 160th AVE (4-0)
• Approved Resolution 2023-037 amending Employee Handbook Section 6.9 Wellness Program (4-0)
• Struck from agenda the resolution for South K Street Paving Project public hearing and letting dates

Hometown Pride Committee

The committee is reviewing updates on the Wonder on Buxton project and the Celebrate Warren County Parade. Members are also discussing planning for Log Cabin Days, Spring Adult Prom, and holiday events.

• Wonder on Buxton update
• Celebrate Warren County Parade recap
• Log Cabin Days planning
• Spring Adult Prom planning
• Holiday events planning

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss the Art Festival and an upcoming project. The agenda also includes an item regarding a piano.

• Art Festival Discussion
• Upcoming Project
• Piano

The commission reviewed feedback and operational issues from a recent art festival and discussed future marketing and public art projects. No new projects or funding were approved during the meeting.

• Approved April, May, and June meeting minutes
• Decided to postpone election of new officers until IPAC is full

Library Board of Trustees

The Board of Trustees will elect a secretary to fill a vacancy and approve monthly financial claims. The meeting also includes updates on the FY24 Capital Improvement Plan and a review of the FY25 plan.

• Election of Board Secretary to fill a vacancy
• Approval of monthly claims and review of financial reports
• FY24 Capital Improvement Plan update
• Review and discussion of the FY25 Capital Improvement Plan
• Director’s report and review of library statistics

The Board appointed Randi as Secretary and approved the July 11 meeting minutes and monthly claims. Members discussed updates to the FY24 and FY25 Capital Improvement Plans, including adjustments to project timelines and budgets.

• Appointed Randi as Secretary
• Approved July 11, 2023 meeting minutes
• Approved monthly claims
• Formed furniture committee consisting of Andy, Sally, and Dawn
• Moved Parking Lot repairs to FY25
• Moved Circulation Desk project to FY26
• Appointed Dawn to the Personnel Committee
• Appointed Valerie to the Budget Committee

Planning and Zoning Commission

The August 8, 2023, Indianola Planning and Zoning Commission meeting has been cancelled. The cancellation is due to a lack of agenda items.

City Council

The City Council will discuss the appointment policy for board and commission members, including applications. The council will also discuss emergency management dispatch services.

• Board and commission member appointment policy
• Emergency management dispatch services
• Review of upcoming regular council meeting items

Council approved permanent changes to the board and commission application cover letter. Staff were directed to draft an amendment to the appointment policy to ensure Council receives all applications and a committee reviews multiple candidates.

• Approved permanent changes to board and commission cover letter and application
• Directed staff to prepare an amendment to the Boards and Commissions policy regarding the application and review process

City Council

The council will consider a rezoning request for 1101 West 12th Avenue and an ordinance to delete Chapter 126, Indianola Bike Nite. The meeting also includes reviews of permit renewals, special event permits, and the Fiscal Year 25 budget calendar.

• Rezoning request for 1101 West 12th Avenue from Agricultural to Single-Family Residential
• Public hearing for tobacco sales permit violations at Indy North #928
• Ordinance deleting Chapter 126, Indianola Bike Nite
• Special event permits for the Warren County Historical Society parade and Children's Costume Party
• Termination of Development Agreement with Kenneth McCoy at 410 South Jefferson Way

The City Council approved a consent agenda including several permits, a development agreement termination, and a budget calendar. The council also appointed members to the Wellness Campus and Library boards of trustees.

• Approved Consent Agenda including liquor, tobacco, and special event permits (6-0)
• Approved Resolution 2023-161 terminating Development Agreement with Kenneth McCoy (6-0)
• Approved Resolution 2023-160 amending Employee Handbook Wellness Program (6-0)
• Approved Approval of Claims (5-0, 1 abstain)
• Approved appointment of Cole Bickham to Wellness Campus Board of Trustees (6-0)
• Approved appointment of Valerie Craven to Library Board of Trustees (6-0)
• Tabled appointments to Public Arts and Downtown Square Commissions until September 5 (unanimous)
• Approved Ordinance deleting Chapter 126, Indianola Bike Nite (6-0)

Sustainability Committee

The Sustainability Committee will discuss meetings with area communities regarding renewable energy and energy conservation. The committee will also address the search for new members and the Master Conservationist Program.

• Renewable energy and energy conservation discussions
• New member search
• Master Conservationist Program

The committee approved the minutes from the June meeting with one correction regarding solar restrictions. Members discussed visiting other communities that use renewable energy and the Master Conservationist Program.

• Approved June meeting minutes with correction (motion by Kathie, 2nd by Bill)

Board of Adjustments

The Board of Adjustment will consider variance requests for properties on South Jefferson Way and West 12th Avenue. One request involves building a 2,688 square foot accessory structure in the front yard at 1315 South Jefferson Way.

• Variance request for a 2,688 square foot accessory structure at 1315 South Jefferson Way
• Variance request for property located at 1101 West 12th Avenue

General

This special meeting of the Indianola Hometown Pride Committee focuses on approving expenditures for a parade. No other specific business is listed on the agenda.

• Approval of parade expenditures

City Council

The Indianola City Council will meet to consider an application for a new liquor license for The Groggy Dog, LLC. Aside from this application, the agenda contains only procedural items.

• Liquor license application for The Groggy Dog, LLC

The City Council held a special session to review a single application. The council unanimously approved a new liquor license for The Groggy Dog, LLC.

• Approved new liquor license for The Groggy Dog, LLC (unanimous)

Planning and Zoning Commission

The Commission will consider rezoning property at 1101 West 12th Avenue from Agricultural to Single-Family Residential. The meeting also includes a recommendation on the final plat for Indianola Industrial Park 3. Additionally, the agenda covers approval of May minutes and building permit reports.

• Rezoning request for 1101 West 12th Avenue from A-1 to R-1
• Plat of Survey for 1101 West 12th Avenue
• Final plat recommendation for Indianola Industrial Park 3

The Planning and Zoning Commission recommended approval for a final plat for Indianola Industrial Park 3. It also recommended approval for a plat of survey and rezoning from Agricultural to Single-Family Residential Detached for a property on West 12th Avenue.

• Recommended approval of Plat of Survey for 1101 West 12th Avenue, conditional on Board of Adjustment variance for driveway placement (5-0)
• Recommended approval of rezoning 1101 West 12th Avenue from Agricultural (A-1) to Single-Family Residential Detached (R-1), conditional on Board of Adjustment variance for driveway placement (5-0)
• Recommended approval of final plat for Indianola Industrial Park Plat 3 (5-0)
• Approved July 25, 2023 agenda (unanimous)
• Approved May 23, 2023 meeting minutes (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will consider a request for Warren Water to serve a customer at 9361 143rd Ave. The board will also review a communications service resolution and hold a strategic planning session.

• Water service authorization for 9361 143rd Ave
• Resolution for Newcom Technologies, INC services for NOFA 7 North and NOFA & South Projects

The Board authorized Warren Water to serve a customer at 9361 143rd Ave. Trustees also approved a contract for engineering and design services for NOFA 7 projects. The session included a strategic planning process led by the Chairperson and General Manager.

• Approved authorization for Warren Water to serve customer at 9361 143rd Ave (5-0)
• Approved Resolution 2023-035 for NewCom Technologies Request for Services Number 9 in the amount of $21,559.51 (5-0)

Downtown Square Commission

The Downtown Square Commission will consider recommendations for two special event applications. These include the Annual Log Cabin Festival Parade and the Annual Children's Costume Party. The agenda also includes a notice regarding a walking tour for grant awardees.

• Recommendation of Special Event Application for the Annual Log Cabin Festival Parade
• Recommendation of Special Event Application for the Annual Children's Costume Party
• Notice of Downtown Facade and Interior Improvement Program Grant Awardees Walking Tour

City Council

The City Council will discuss the calendar for the Fiscal Year 25 budget. The meeting includes a presentation on code enforcement and discussion regarding items from the regular July 17, 2023, meeting.

• Fiscal Year 25 budget calendar discussion
• Code Enforcement presentation

The Council reviewed a proposed budget calendar for Fiscal Year 25 and received a presentation on the code enforcement process. No formal votes or decisions were recorded during this study session.

City Council

The City Council will review amendments to the division of general property taxes within the Hillcrest/Downtown Unified Urban Renewal Area. The agenda also includes a $46,558.26 payment for the Square Reconstruction Project and discussions regarding tobacco sales permit violations.

• $46,558.26 payment to Absolute Concrete for the Square Reconstruction Project
• Property tax division amendments for Hillcrest/Downtown Unified Urban Renewal Area
• $300 civil penalty for tobacco sales violations at Indy North #928
• Fire protection and emergency response agreement with Union Township
• Liquor license renewal for West Hill Brewing Company

The City Council approved several construction change orders and payments for the Square Reconstruction and Industrial Park projects. The council also assessed a $300 civil penalty against Indy North #928 for selling tobacco to a person under 21. Multiple other tobacco violation hearings were struck following settlement agreements.

• Approved $46,558.26 payment to Absolute Concrete for Square Reconstruction Project (6-0)
• Assessed $300 civil penalty against Indy North #928 for tobacco sale to minor (6-0)
• Accepted settlement agreements for tobacco violations at Jiffy #921, Walmart, and ABC Smoke (6-0)
• Approved Resolution 2023-155 for Industrial Park Plat 3 Project change order and payment (6-0)
• Approved Resolution 2023-156 for East Hillcrest Avenue Reconstruction change order and payment (6-0)
• Approved Resolution 2023-149 for monthly transfers (6-0)
• Approved Resolution 2023-153 for fire protection agreement with Union Township (6-0)
• Approved Resolution 2023-150 setting August 21 public hearing for FY24 budget amendment (6-0)

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss updates regarding Art Festival planning. The meeting also includes space for other comments and future agenda items.

• Art Festival planning committee updates

The Commission discussed volunteer recruitment, entertainment slots, and site logistics for an upcoming festival. Members coordinated the procurement of golf carts, artist lunches, and promotional advertising.

• Approved paying $10 for artist lunches for one day
• Agreed to use Simpson College golf carts for event transport

Parks and Rec Commission

The commission will hear reports regarding the FY 23 budget review and the Park Master Plan survey. Updates on the Indianola Wellness Campus and support group reports are also scheduled.

• FY 23 Budget Review
• Park Master Plan Survey report
• Indianola Wellness Campus update
• Tree Committee report
• Indianola Park Friends report

The Commission appointed its leadership and approved the meeting agenda and May 10, 2023 minutes. Director Doug Bylund reported a FY23 operational budget surplus of $29,276.73 for Fund 042. Members expressed concern regarding the use of Jerry Kelly Trail Phase 3 capital funds to cover Wellness Campus budget shortfalls.

• Nominated Randy Bickham as Chair and Kerry Koonce as Vice Chair (Unanimous)
• Approved Agenda (Unanimous)
• Approved May 10, 2023 Minutes (Unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will review financial reports and monthly claims. The board is also scheduled to discuss the Capital Improvement Plan regarding tuckpointing and a flooring project. Additionally, there is an opening for a Library Board position.

• Capital Improvement Plan: Tuckpointing
• Capital Improvement Plan: Flooring Project
• Approval of monthly claims
• Library Board opening

The Board of Trustees approved contracts for tuckpointing and flooring replacement. The board also agreed to offer a piano to the high school for donation.

• Approved $12,600 tuckpointing bid from Woods Waterproofing & Restoration
• Approved $35,009.00 flooring bid from Phillips’ Floors of Indianola
• Approved June 13 meeting minutes
• Approved June 19 Special Meeting minutes
• Approved monthly claims
• Agreed to offer piano to high school provided the school pays for transport

Planning and Zoning Commission

The agenda consists of procedural items, including the approval of May 23rd meeting minutes and a building permit report. No specific rezonings or projects are detailed in this document.

Board of Adjustments

The Board of Adjustment will consider a request for a Special Use Permit to allow a liquor store at 410 South Jefferson Way. The board will also review and approve the July 11 agenda and the minutes from the June 7 meeting.

• Special Use Permit request for a liquor store at 410 South Jefferson Way
• Approval of June 7th meeting minutes

The Board of Adjustment met to consider a variance request regarding driveway paving standards. The request to allow a gravel driveway at 1003 South 1st Street was denied.

• Denied variance request for gravel driveway at 1003 South 1st Street (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will review financial reports, claims, and meeting minutes. Action items include approving insurance for fiscal year 2024 and purchasing a new truck for the Water Department. The board will also consider utility account write-offs and joint negotiations with other utilities.

• Purchase of a 2023 Half Ton Crew Cab for the Water Department
• Approval of FY24 liability, auto, property, and worker's compensation insurance
• Resolution regarding State Setoff Program MOU and application
• Approval of utility accounts to be written off
• Joint representation with Waverly Utilities and Carlisle for MEAN negotiations

The Board unanimously approved the purchase of a Ford crew cab truck for the Water Department and insurance policies for Fiscal Year 24. Other actions included authorizing participation in the State Setoff Program and joint representation for MEAN negotiations.

• Approved purchase of 2023 Half Ton Crew Cab for Water Department for $26,690.00 (5-0)
• Approved FY24 liability, auto, property, worker's compensation and machinery and equipment replacement insurance (5-0)
• Approved MOU and application for State Setoff Program (5-0)
• Approved writing off utility accounts and use of customary collection methods (5-0)
• Approved joint representation with Waverly Utilities and City of Carlisle with Ahlers & Cooney for MEAN negotiations (5-0)
• Approved Consent Agenda including June 27 and July 10 claims, May 2023 financial report, and prior meeting minutes (5-0)

City Council

The Indianola City Council meeting includes routine procedural items such as the call to order and roll call. The council will consider applications, specifically a liquor license renewal for Feed and Foster.

• Renewal of liquor license for Feed and Foster

The City Council held a special session to address a single business license matter. The council unanimously approved a renewal liquor license for Feed and Foster.

• Approved renewal liquor license for Feed and Foster (4-0)

Sustainability Committee

The Sustainability Committee will review updates regarding GM EV charging and city grant plans. Members will also discuss information gathered from meetings with area communities about renewable energy and conservation. Additionally, the committee is conducting a search for new members.

• Update on GM EV charging and city grant plans
• Information sharing from meetings with area communities regarding renewable energy
• Search for new committee members
• Meeting update involving Jay Byers

The committee met to discuss solar power purchase agreements and the status of EV charging station grants. No formal votes or policy decisions were recorded during the meeting.

• Discussed solar and power purchase agreements with Terry Dvorak of Red Lion Renewables
• Noted that the city applied for EV charging station grants
• Identified one open committee member spot

City Council

The Indianola City Council will review ordinance amendments regarding property taxes and snow emergencies. The meeting also includes a discussion on the Square Reconstruction Project timeline and funding for downtown improvements.

• $14,833.82 payment to Williams Brothers Construction, Inc for Water Resource Recovery Facility Project
• Agreement with HR Green for wastewater engineering services
• Fire protection and emergency response agreement with the City of Sandyville
• Ordinance amendment regarding property tax division in the Hillcrest/Downtown Urban Renewal Area
• Discussion on the Square Reconstruction Project timeline

The Council approved funding for downtown improvements and several board appointments. They also passed a series of resolutions regarding wastewater engineering, fire protection services, and fiscal year transfers.

• Approved Resolution 2023-148 for 2023 Downtown Façade and Interior Improvement Program funds
• Approved $14,833.82 payment to Williams Brothers Construction, Inc for Water Resource Recovery Facility Project
• Approved Resolution 2023-145 for wastewater engineering services with HR Green
• Approved Resolution 2023-146 for fire protection and emergency response contract with City of Sandyville
• Approved Resolution 2023-144 for Fiscal Year 23 year-end transfers
• Appointed Mellisa Sones to Planning and Zoning Commission
• Reappointed Leslie Held and Jaime Parrott to Downtown Square Commission
• Directed staff to delay the west alley project until 2024

Planning and Zoning Commission

The June 27, 2023, Indianola Planning and Zoning Commission meeting has been cancelled. This cancellation is due to a lack of agenda items.

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss plans for an upcoming Art Festival, including committee updates and event schedules. The agenda also includes a discussion regarding an Alley Project and Bravo Grants.

• Art Festival planning
• Alley Project discussion
• Bravo Grants
• IPAC vacancies

The Commission coordinated logistics, sponsorship, and marketing for an upcoming festival. Members discussed volunteer recruitment and site arrangements for food trucks and entertainment. The commission selected a local balloon artist for the event.

• Selected Von Von’s Balloons for three hours of service at a cost of $260
• Set food truck sponsor vouchers at a value of $10 each
• Decided festival tee-shirts will be provided to volunteers but not sold

Downtown Square Commission

The Commission will consider recommendations for applications to the 2023 Downtown Facade and Interior Improvement Program. The meeting also includes approval of the May 16th meeting minutes.

• Recommendations for Downtown Facade and Interior Improvement Program grant applications
• Approval of May 16th meeting minutes

Library Board of Trustees

The Indianola Public Library Board of Trustees will meet to review financial reports and approve claims for the end of the fiscal year. The agenda also includes a period for public comment.

• Approval of end of fiscal year claims

The Board of Trustees met for a special meeting to review financial reports. The board approved the end of year fiscal claims.

• Approved end of year fiscal claims

City Council

The council will review risk renewals for Fiscal Year 24. Discussion is also scheduled regarding Chapter 56, Dangerous or Vicious Animals, and Chapter 126, Indianola Bike Nite. The meeting includes discussion of upcoming items for the July 19, 2023, meeting.

• Presentation on Fiscal Year 24 risk renewals
• Discussion regarding Chapter 56, Dangerous or Vicious Animals
• Discussion regarding Chapter 126, Indianola Bike Nite

The City Council directed staff to amend definitions regarding dangerous or vicious animals in Chapter 56. Additionally, staff were directed to repeal Chapter 126 concerning Indianola Bike Nite because the organizing committee dissolved. The Council also reviewed risk renewals for Fiscal Year 24.

• Directed staff to proceed with definition changes to Chapter 56 (Dangerous or Vicious Animals)
• Directed staff to bring forward a repeal of Chapter 126 (Indianola Bike Nite)

City Council

The City Council will discuss tax division changes for the Hillcrest/Downtown Urban Renewal Area and a potential property sale on West Boston Avenue. The agenda also includes ordinance amendments regarding snow emergencies and abandoned buildings. Additionally, the council will review infrastructure payments and liquor license renewals.

• $413,021.04 payment for Indianola Industrial Park Plat 3 Project
• Payment and change order for Square Reconstruction Project
• Payment and change order for Hillcrest Avenue Reconstruction Project
• Tax division changes for the Hillcrest/Downtown Unified Urban Renewal Area
• $1,500 warrant for a Home Base Iowa Initiative Application

The City Council approved the sale of real property at 701 West Boston Avenue for $13,000. The council also established a Wellness Campus Board of Trustees and approved several board appointments. Additionally, the council moved to remove two areas from the Urban Renewal Area due to 20-year sunset dates.

• Approved sale of 701 West Boston Avenue to Habitat for Humanity for $13,000 (6-0)
• Established Indianola Wellness Campus Board of Trustees with residency requirements within two miles of city limits (6-0)
• Approved first consideration to remove Hillcrest Amendment No. 2 Subarea and Downtown Original Urban Renewal Area from tax division (6-0)
• Approved appointment of Dawn Goodale to Library Board of Trustees (6-0)
• Approved appointments of Angie Jensen, Michael Baethke, Steve Sayler, and Jacy Downey to Wellness Center Board of Trustees (6-0)
• Approved $413,021.04 payment to Sandstone Management for Industrial Park Plat 3 Project (6-0)
• Approved Resolution 2023-142 regarding employee classifications (6-0)
• Approved intergovernmental agreement with Indianola Community School District for a School Resource Officer (6-0)

Parks and Rec Commission

The Parks and Recreation Commission will review reports from support groups and department heads. Discussion topics include the Park Master Plan Survey and the Indianola Wellness Campus.

• Tree Committee report
• Indianola Park Friends report
• Park Master Plan Survey update
• Indianola Wellness Campus update
• Tour of McCord Disc Golf Course

Civil Service Commission

The commission will conduct interviews for police officer candidates, including a closed session to evaluate professional competency under Iowa Code Section 21.5(1)(i). The commission will also prepare a certified list of candidates.

• Interviews of police officer candidates
• Closed session interviews for competency evaluation
• Preparation of a certified list of police officer candidates

Library Board of Trustees

The Board will review financial reports and approve monthly claims. Discussion includes several items under the Capital Improvement Plan, such as tuckpointing and flooring replacement. The board will also conduct an election for Vice President.

• Capital Improvement Plan: Tuckpointing
• Capital Improvement Plan: Flooring Replacement Project
• Capital Improvement Plan: Bathrooms discussion
• Vice President Election
• Review of Roof Inspection Report

The Board approved a $1,088 proposal for a virtual tour and updated policies regarding public comment and material reconsideration. The Board also rejected all current tuckpointing bids to reset the RFP process and appointed Randi Malone as Vice President.

• Approved $1,088 proposal for Midwest Pano virtual tour
• Rejected all tuckpointing bids to reset RFP
• Approved addition of online public comment cards to policy
• Approved updated Reconsideration Procedure text
• Appointed Randi Malone as Vice President
• Approved monthly claims
• Approved May 9, 2023 meeting minutes
• Tabled flooring replacement project pending third bid

Planning and Zoning Commission

This agenda consists of standard procedural tasks such as call to order, roll call, and approvals. No specific projects or ordinances are listed for discussion at this meeting.

• No specific rezoning requests, contracts, or ordinances are listed.

IMU Board of Trustees

The IMU Board of Trustees will consider annual salary and benefit resolutions for union and nonunion employees effective June 18, 2023. The board will also discuss the K Street Paving Project and an agreement with Environmental Systems Research Institute, Inc.

• Payment application Number 2 for Turbine 8 Controls Project
• $51,313.00 payment to Stew Hansen Dodge City for a 2023 1-TON 4X4 Crew Cab
• Discussion regarding the K Street Paving Project
• Annual salary resolutions for union and nonunion employees
• Agreement with Environmental Systems Research Institute, Inc.

The Board approved the purchase of a Ford crew cab for the Water Department and authorized insurance policies for Fiscal Year 24. Other actions included approving a state setoff program MOU, writing off utility accounts, and joint representation for MEAN negotiations.

• Approved purchase of 2023 Half Ton Crew Cab for $26,690.00 (5-0)
• Approved FY24 liability, auto, property, worker's compensation and machinery and equipment replacement insurance (5-0)
• Approved MOU and application for State Setoff Program (5-0)
• Approved writing off utility accounts and use of collection methods (5-0)
• Approved joint representation with Waverly Utilities and City of Carlisle with Ahlers & Cooney for MEAN negotiations (5-0)
• Approved Consent Agenda including June 27 and July 10 claims and May 2023 Financial Report (5-0)

Board of Adjustments

The Board of Adjustment will consider a request from Josiah Robinson for a driveway paving variance. The proposal seeks to permit a gravel driveway at 1003 South 1st Street.

• Variance request for a gravel driveway at 1003 South 1st Street

The Board of Adjustments considered a request for a variance to driveway paving standards at 1003 South 1st Street. The request to permit a gravel driveway was denied.

• Denied variance for gravel driveway at 1003 South 1st Street (unanimous)

City Council

The Indianola City Council is holding a study meeting to discuss several topics. These include discussions regarding parking signs around the Square and the evaluation process for the City Manager.

• Parking signs around the Square
• City Manager review process and evaluation form

The City Council held a study session to discuss parking signage and marketing for the Square. Members also reviewed the City Manager evaluation process. No formal votes were taken during this session.

• Proposed 'Business Patron Parking Only' and wayfinding signs for the Square discussed
• Volunteered Council Members Dalby and Parker to compile City Manager reviews
• Set June 12 deadline for electronic evaluation forms
• Scheduled closed session for review results on June 19

City Council

The City Council will consider ordinance amendments regarding sidewalk use and snow emergency rules for the Downtown Square. The agenda also includes a workforce housing tax credit application and public hearings for tobacco permit violations. Additionally, the council will discuss construction plans and valuation for the South K Street Paving Project.

• Construction and valuation committee for the South K Street Paving Project
• Workforce Housing Tax Credit application for 1602 East 2nd Avenue
• Public hearings for tobacco sales permit violations at four locations
• Ordinance amendment regarding snow emergency rules in the Downtown Square
• Petitioning for title to abandoned properties on West 2nd Avenue and South D Street

The Council approved preliminary plans for the South K Street Paving Project and appointed a valuation committee for its special assessments. Other actions included approving several plats of survey and initiating petitions for title to three abandoned properties. One plat of survey for the Yoder Family Trust was denied.

• Approved preliminary resolution 2023-125 for South K Street Paving Project (5-1)
• Approved Resolution 2023-126 appointing a three-member valuation committee for South K Street (6-0)
• Approved Resolution 2023-127 modifying Summercrest Planned Unit Development (5-1)
• Approved first consideration of ordinance regarding Downtown Square snow emergency parking (6-0)
• Approved first consideration of ordinance amending Chapter 163 Abandoned or Unsafe Buildings (6-0)
• Denied Resolution 2023-128 approving Plat of Survey for Yoder Family Trust (3-3)
• Approved Resolution 2023-129 and 2023-130 approving Plats of Survey (6-0 each)
• Authorized City Attorney to petition for title to abandoned properties at 406 W 2nd Ave, 206 S D St, and 410 W 2nd Ave (6-0)

Sustainability Committee

The committee will discuss sustainability funds following a fair. Members also plan to meet with Simpson University President Jay Byers and brainstorm potential next projects. The agenda includes discussing ways to share information about solar energy and conservation methods used in other communities.

• Discussion of sustainability funds after the fair
• Meeting with Simpson President Jay Byers
• Brainstorming next potential projects
• Discussion on sharing energy conservation information

The committee decided to visit Perry to learn about its solar program and subsequently organize a webinar or study session for the City Council on solar savings. Members also discussed solar implementation in other cities and a 4.1 megawatt solar field planned for the old water plant.

• Decided Kari will arrange a committee visit to study the Perry solar program
• Decided to organize a solar savings webinar or study session for City Council

Hometown Pride Committee

The committee will receive updates on projects including Wonder on Buxton and the T-Shirt Fundraiser #2. Members will also conduct planning for several upcoming events, such as Ridiculous Days and Log Cabin Days. The agenda includes a treasurer's report and discussion of the Asana dashboard tool.

• Updates on Wonder on Buxton and T-Shirt Fundraiser #2
• Planning for Ridiculous Days, Warren County Fair, and Log Cabin Days
• Discussion regarding the Asana dashboard resource planning tool

General

The Indianola Civil Service Commission will conduct interviews for firefighter candidates and prepare a certified list of candidates. This includes a closed session to evaluate professional competency under Iowa Code Section 21.5(1)(i).

• Interviews of Firefighter Candidates
• Closed session evaluations regarding professional competency
• Preparation of a certified list of Firefighter Candidates

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommendations for several plat of survey requests. The commission will also discuss a requested modification to the Summercrest Planned Unit Development. Additionally, members will discuss zoning code reviews and amendments.

• Plat of Survey for Parcel #140/0023-0640
• Plat of Survey for 2405 W 2nd Avenue
• Plat of Survey for 8919 Hwy 65/69
• Modification to Summercrest Planned Unit Development (PUD)
• Discussion regarding Zoning Code Review and Amendments

The Commission recommended approval for three separate Plats of Survey and one modification to the Summercrest Planned Unit Development. All items were passed, including one plat recommendation that passed with a 3-2 vote.

• Recommended approval of Plat of Survey for Blake Reynolds, Parcel #140/0023-0640 (3-2)
• Recommended approval of Plat of Survey for Robert Myers, 2405 W 2nd Avenue
• Recommended approval of Plat of Survey for Lee Adams, 8919 Hwy 65/69
• Approved modification to the Summercrest Planned Unit Development (PUD) requested by Branden Stubbs

Downtown Square Commission

The Commission will consider a special event application for Ridiculous Days and a sidewalk use agreement for Pageturners at 101 East Salem Avenue. Members will also discuss recommendations for amending City Code regarding snow emergency regulations in the Downtown Square.

• Special Event Application for Ridiculous Days
• Sidewalk Use Agreement with Pageturners (101 East Salem Avenue)
• City Code amendment recommendation for Snow Emergency regulations

City Council

The City Council will hold a study meeting to discuss several upcoming topics. Discussions include an update on Bravo, the wellness facility transition, and a public safety building bond referendum.

• Bravo Annual Update
• Wellness Facility Transition Update
• Public Safety Building Bond Referendum Discussion

The Council discussed the timing of a bond referendum for a public safety building and reached a consensus to hold it in 2024. Members also discussed the transition of the Indianola Wellness Campus and the preference for a 501c3 designation. No formal votes were taken during this study session.

• Reached consensus to hold Public Safety Building bond referendum in 2024
• Expressed preference for 501c3 designation for the Indianola Wellness Campus

City Council

The council will consider several construction payments, including $367,737.21 for the Indianola Industrial Park. The agenda also includes reviews of ordinances regarding traffic, scavenging, and sidewalk use. Additionally, the council is reviewing a grant application for electric vehicle charging infrastructure.

• $367,737.21 payment to Sandstone Management for Indianola Industrial Park Plat 3 Project
• $194,925.48 payment to Absolute Concrete Construction, Inc. for City Square Reconstruction
• Agreement with HR Green for Franklin Avenue sewer replacement project
• Grant application for charging and fueling infrastructure at West Square and South Square parking lots
• Purchase of a 2023 Chevy Tahoe for the Police Department

The City Council unanimously approved a consent agenda including multiple construction payments and public safety agreements. The council also authorized a grant application for electric vehicle charging stations and approved a software agreement for the Indianola Wellness Campus.

• Approved $367,737.21 payment to Sandstone Management for Industrial Park Plat 3 (6-0)
• Approved $194,925.48 payment to Absolute Concrete Construction for City Square Reconstruction (6-0)
• Authorized purchase of a 2023 Chevy Tahoe for the Police Department (6-0)
• Approved grant application for EV charging sites at 114 North B Street and 106 West First Avenue (6-0)
• Approved seven-year software services agreement with Reclique Solutions, LLC for Wellness Campus (6-0)
• Approved first consideration of ordinance establishing Indianola Wellness Campus Board of Trustees (6-0)
• Approved engagement agreement with Ahlers and Cooney for South K St (6-0)
• Approved fire protection agreement with Lincoln Township and ambulance agreement with Warren County (6-0)

Indianola Public Arts Commission

The commission will review updates regarding Art Festival planning, including volunteer opportunities and marketing plans. The meeting includes requests for approval of security companies, entertainment acts, and related expenses.

• Approval of security company and expense
• Approval of entertainment acts and expenses
• Art Festival advertising/marketing plan update
• Discussion of upcoming projects

The Commission approved contracts for festival security and two musical acts. Members also established a July 1 deadline for sponsorships and discussed potential future art installations in alleys and on trails.

• Approved security company contract for 9 PM – 8 AM shifts at $385
• Approved hiring flute quartet for Sunday 12:30 – 1:20 for $100
• Approved hiring Bent Pipe band for Sunday 2-4 for $300
• Set July 1 as the deadline for sponsorships

Parks and Rec Commission

The commission will consider a request from HyVee to temporarily suspend ordinance enforcement during the Disc Golf Pro Tour from June 23-25, 2023. Department heads will also present reports regarding the FY 24 operational budget and Buxton Room rental fees.

• HyVee request for temporary ordinance suspension (June 23-25, 2023)
• FY 24 Operational Budget report
• Buxton Room rental fees report
• Tree Committee and Indianola Park Friends reports

The Commission unanimously recommended that the City Council temporarily suspend the ordinance prohibiting beer sales in parks for an event on June 23-25, 2023. The body also approved the meeting agenda and the April 12, 2023 minutes.

• Recommended City Council suspend beer sales ordinance for Indianola HyVee at Pickard Park June 23-25 (Unanimous)
• Approved May 10, 2023 Agenda (Unanimous)
• Approved April 12, 2023 Minutes (Unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will meet to review financial reports and approve monthly claims. The board is also scheduled to discuss an update on the FY23 Capital Improvement Plan and vote on the FY24 Library Budget.

• Approval of April 11, 2023 minutes
• Approval of monthly claims
• FY23 Capital Improvement Plan update
• Approval of FY24 Library Budget

The Board approved the 2024 library budget and monthly financial claims. City Manager Ben Reeves provided an update on the library project, noting that a referendum would not be realistic until November 2024. The Board also approved the April 2023 meeting minutes.

• Approved 2024 Library Budget
• Approved monthly financial claims
• Approved April 2023 meeting minutes
• Tabled trustee continuing education
• Consensus reached to move future meetings to 5:30pm

Planning and Zoning Commission

The Planning and Zoning Commission will review recommendations for plats of survey at 9393 143rd Avenue and Parcel #140/0023-0640. The agenda also includes a request to waive the right to review a plat of survey near Indianola.

• Plat of Survey for 9393 143rd Avenue
• Plat of Survey for Parcel #140/0023-0640
• Waiver of review right for a Plat of Survey near Indianola
• Building Permit Report

The commission approved a waiver of right to review and a plat of survey for Chad Daniels. One plat of survey request was deferred for further staff and county review.

• Approved waiving right to review of a Plat of Survey for Chad Daniels
• Approved Plat of Survey for Chad Daniels on behalf of Steve Henry at 9393 143rd Avenue
• Deferred Plat of Survey for Blake Reynolds (Parcel #140/0023-0640) for further review

IMU Board of Trustees

The IMU Board of Trustees will consider a water waiver request from the Memorial Building Commission. The meeting also includes reviews of the March 2023 financial report and discussions regarding CSR log reviews.

• Water waiver request from the Memorial Building Commission
• Approval of March 2023 Financial Report
• Resolution approving salaries
• Discussion regarding the CSR log review

The Board approved a water waiver request for the Veterans' Memorial Building Commission to fill its pool. The Board also approved the March 2023 financial report, claims, and salaries via a consent agenda.

• Approved Consent Agenda including claims, March 2023 Financial Report, prior meeting minutes, and salary resolution (4-0)
• Approved water waiver request from the Veterans' Memorial Building Commission (Unanimous voice vote)
• Entered closed session to evaluate professional competency of an individual (4-0)
• Exited closed session with no action taken (4-0)

Hometown Pride Committee

The committee will discuss updates to committee by-laws and member terms. Members will also review progress on projects like Wonder on Buxton and plan for upcoming events including Ridiculous Days and the Warren County Fair.

• Committee By-Law Update
• Updates on Wonder on Buxton and Celebrate Warren County Parade
• Planning for Ridiculous Days, Warren County Fair, and Log Cabin Days
• T-Shirt Fundraiser #2 timeline discussion
• Asana demo for resource planning

Board of Adjustments

The Board of Adjustment will consider a special use permit for ground-mounted solar energy systems at 1602 South K Street. The board will also review a variance request for a property in the Millbrook Plat 2 Subdivision.

• Special Use Permit for solar energy systems at 1602 South K Street
• Variance request for Lot 62 of the Millbrook Plat 2 Subdivision

The Board of Adjustment approved a special use permit for Sandhills Energy LLC to install ground-mounted solar energy systems at 1602 South K Street on behalf of Indianola Municipal Utilities. A variance request from Rod and Angela McKelvey for a property at Lot 62 of Millbrook Plat 2 Subdivision was not approved.

• Approved special use permit for ground-mounted solar energy systems at 1602 South K Street (4-0)
• Denied variance request for Lot 62 of Millbrook Plat 2 Subdivision (0-4)

City Council

The City Council will conduct interviews for applicants seeking the vacant At-Large Council seat. The council will also discuss items scheduled for the regular May 1, 2023, meeting.

• Interviews of candidates for the At-Large Council Seat vacancy
• Discussion regarding upcoming agenda items from the regular City Council meeting

The City Council held interviews for applicants seeking to fill the At-Large Council Seat vacancy. Following a voting process, Josh Rabe received the most votes. The Council will consider his formal appointment at a regular meeting.

• Interviewed candidates Brad Green, Brian Endrizal, Randy Bickham, and Josh Rabe
• Voted Josh Rabe as the top applicant for the at-large vacancy

City Council

The Indianola City Council will consider several ordinance amendments regarding traffic codes, scavenging, and sewer service charges. The agenda also includes requests for special event permits for local festivals and street parties. Additionally, the council will review a resolution to purchase a new street sweeper for Public Works.

• Second consideration of ordinances amending the Indianola Traffic Code
• Resolution authorizing the purchase of a new street sweeper
• Ordinance amendment regarding sidewalk use regulations
• Amendment to Chapter 99 regarding Sewer Service Charges
• Special event permits for Summer Arts Festival and Friday Night Live

The City Council appointed Josh Rabe to fill a vacant unexpired term and approved the first consideration of an ordinance regarding sidewalk use regulations. The council also passed a consent agenda including the purchase of a new street sweeper and several special event permits.

• Appointed Josh Rabe as council member to fill vacant term (5-0)
• Approved first consideration of ordinance amending sidewalk use regulations (5-0)
• Approved Resolution 2023-094 to purchase a new street sweeper (5-0)
• Approved appointment of Melissa Gradischnig to Hometown Pride Committee (5-0)
• Approved appointment of Clint Hagedorn to Veterans Memorial Building Commission (5-0)
• Approved Resolution 2023-097 Intergovernmental Agreement for Medical Liaison with Warren County (5-0)
• Approved Resolution 2023-093 suspending alcohol consumption code for Friday Night Live (5-0)
• Approved Resolution 2023-092 suspending wine sale code for Summer Arts Festival (5-0)

Indianola Public Arts Commission

The commission will discuss planning for the Art Festival, including committee updates and the approval of outstanding expenses. The meeting also includes discussions regarding upcoming project ideas.

• Art Festival planning
• Approval of outstanding committee items and expenses
• Discussion of upcoming project ideas

The commission discussed event preparations including sponsorships, security, and artist attractions. No formal policy changes or budget approvals were voted on during the meeting.

• Confirmed $500 donation from CemenTech
• Confirmed $100 contribution from A&W
• Confirmed seven food trucks are lined up
• Confirmed student exhibits from each school are lined up
• Requested further research on 10’ X 20’ display tents

IMU Board of Trustees

The IMU Board of Trustees will review updates regarding electric, water, and communications utilities. The board is also scheduled to consider a resolution for a new truck purchase and a proposal for website and newsletter services.

• $48,490.00 payment to Karl Chevy for a 2023 1-ton Crew Cab
• Resolution approving health insurance benefits for IMU employees
• Services proposal from Gradient 9 for website and newsletter services

The Board of Trustees approved several resolutions via a consent agenda, including a vehicle purchase and employee health benefits. Additionally, the Board unanimously approved a services proposal from Gradient 9 for website and newsletter services.

• Approved Resolution 2023-022 for a 2023 1-ton Crew Cab for the Electric Department at $48,490.00 (Unanimous)
• Approved Resolution 2023-023 approving health insurance benefits for employees (Unanimous)
• Approved Resolution 2023-024 for Gradient 9 website and newsletter services (Unanimous)
• Approved Claims and prior meeting minutes (Unanimous)

Downtown Square Commission

The Downtown Square Commission will review special event applications for parades and a concert series. The commission will also consider a sidewalk use agreement for West Hill Brewery and an amendment to city code regarding snow emergency regulations in the downtown square.

• Sidewalk Use Agreement with West Hill Brewery at 219 W Salem Avenue
• Veterans Day Parade special event application from American Legion
• Hometown Pride Parade special event application
• Friday Night Live Street Party special event application
• Amendment to City Code regarding downtown snow emergency regulations

City Council

This study meeting includes a presentation on the South K Street Paving Project from Snyder and Associates. The council will also discuss items scheduled for the regular City Council meeting later that evening.

• Presentation regarding the South K Street Paving Project from Snyder and Associates

The Council received a presentation from Snyder and Associates regarding the preliminary design and assessment methodology for the South K Street Paving Project. No formal votes or decisions were recorded during this study session.

City Council

The council will conduct public hearings regarding the Fiscal Year 24 budget and the North Jefferson Way Trail Connections Project. The agenda also includes first considerations for several ordinance amendments involving traffic, sewer charges, and scavenging. Additionally, the council will review various permits, contracts, and fire protection agreements.

• Public hearing and contract award for North Jefferson Way Trail Connections Project
• Public hearing and approval of the Fiscal Year 24 budget
• $44,436.96 payment to Williams Brothers Construction for Water Resource Recovery Facility Project
• Ordinance amendments regarding traffic code, sewer charges, and scavenging practices
• Fire protection agreements with Liberty Township and the City of Ackworth

The City Council unanimously approved the Fiscal Year 24 budget and awarded a contract for the North Jefferson Way Trail Connections Project. The council also approved the final plat for Laura’s Timber Ridge Subdivision and passed the first consideration of several city ordinances.

• Approved Fiscal Year 24 Budget (5-0)
• Approved contract for North Jefferson Way Trail Project (5-0)
• Approved final plat for Laura’s Timber Ridge Subdivision (5-0)
• Approved first consideration of ordinance amending Sewer Service Charges (4-1)
• Approved first consideration of ordinance amending prohibited scavenging practices (4-1)
• Approved first consideration of ordinance relating to Indianola Traffic Code (5-0)
• Denied first consideration of ordinance amending Section 48.05 Sounds Not Allowed (0-5)
• Approved Resolution 2023-090 to transfer surplus stormwater utility funds to real property improvement fund (4-0)

Parks and Rec Commission

The commission will hear reports from support groups and department heads. This includes a report regarding the Indianola Wellness Center and a Soccer Tribe field request for the Activity Center.

• Tree Committee report
• Indianola Park Friends report
• Wellness Center report by Ben Reeves
• Soccer Tribe Field Request at the Activity Center

The Commission accepted a proposal for the Indianola Soccer Tribe to prepare land north of the Activity Center for soccer fields. The organization will cover the costs for grading, seeding, and preparation. The City Manager also reported the planned acquisition of Wellness Center operations on July 30, 2023.

• Approved proposal for Indianola Soccer Tribe to prepare land for soccer fields (unanimous)
• Approved April 2023 Agenda (unanimous)
• Approved March 8, 2023 Minutes (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will review financial reports and monthly claims. The agenda includes an update on a referendum and a change in copy prices.

• Referendum update
• Change in copy price
• Approval of March 14, 2023 minutes
• Review of monthly claims

Planning and Zoning Commission

The commission will review a request from TS Investments LLC for the approval of a final plat for Laura’s Timber Ridge Subdivision. Members will also consider a recommendation regarding an amendment to the City Code related to commercial vehicle parking.

• Final plat request for Laura’s Timber Ridge Subdivision
• City Code amendment regarding commercial vehicle parking
• Building Permit Report review
• Current Projects update

The Planning and Zoning Commission recommended approval for a final plat for Laura’s Timber Ridge Subdivision. The commission also approved a recommendation for a City Code amendment regarding commercial vehicle parking.

• Approved recommendation for City Code amendment regarding commercial vehicle parking
• Approved recommendation for final plat of Laura’s Timber Ridge Subdivision

IMU Board of Trustees

The IMU Board of Trustees will hold a public hearing regarding an amendment to the Fiscal Year 23 budget. The board will also consider a vendor agreement with The Salvation Army to provide assistance to certain customers.

• Public hearing and resolution for Fiscal Year 23 budget amendment
• Vendor agreement with The Salvation Army for customer assistance
• Payment resolution for Turbine 8 Control Replacement project
• Approval of February 2023 Financial Report

The Board of Trustees unanimously approved an amendment to the Fiscal Year 23 budget. They also approved a vendor agreement with The Salvation Army to provide assistance to specific IMU customers. A consent agenda including project payments and financial reports was also passed.

• Approved Resolution 2023-020 amending the Fiscal Year 23 budget (4-0)
• Approved vendor agreement with The Salvation Army for customer assistance (Unanimous)
• Approved Resolution 2023-018 for Turbine 8 Control Replacement project payment (4-0)
• Approved claims (4-0)
• Approved February 2023 Financial Report (4-0)
• Approved Resolution 2023-019 approving salary (4-0)
• Approved minutes of prior meetings (4-0)

City Council

The City Council and IMU Board of Trustees will discuss health insurance renewals and the health insurance fund. The agenda also includes resolutions to authorize agreements for risk consultation services.

• Discussion regarding health insurance renewals and the health insurance fund
• Insurance Brokerage RFP analysis
• Resolution authorizing a risk consultation services agreement (City Council)
• Resolution authorizing a risk consultation services agreement (IMU Board of Trustees)

The City Council and IMU Board of Trustees approved separate resolutions to hire Weinman/TrueNorth for risk consultation services. Officials also provided staff direction on health insurance renewals and fund management for Fiscal Year 24.

• Approved Resolution 2023-074 for Weinman/TrueNorth risk consultation services for the City (4-0)
• Approved Resolution 2023-021 for Weinman/TrueNorth risk consultation services for IMU (4-0)
• Directed staff to change stop loss level to $100,000
• Directed staff to implement 2023/24 Medical Accrual of $1,128.37 PEPM
• Directed staff to implement Employee Contributions Option 1
• Directed staff to increase annual HSA Contribution to $2600/year
• Directed staff to proceed with Dental, Vision, STD, and LTD recommendations
• Directed staff to implement Basic Life Option 1 recommendation

Sustainability Committee

The committee will review the successes and improvements of the Sustainability Fair held on April 1, 2023. Discussion topics include vendor organization, advertising, food trucks, and facility setup. There is no meeting scheduled for May.

• Review of April 1, 2023 Sustainability Fair
• Discussion of fair vendors, sponsors, and advertising
• Discussion of food trucks and facility setup

The committee met to review the outcomes and finances of the Sustainability Fair. No formal votes or policy decisions were recorded.

Hometown Pride Committee

The committee is meeting to approve updates to the committee by-laws and confirm a timeline for changes. Members will also receive updates on projects like Wonder on Buxton and discuss planning for summer events such as the Warren County Fair.

• Approval of committee by-law updates
• Updates on the Wonder on Buxton project and T-shirt fundraiser
• Planning for summer events including Ridiculous Days and Log Cabin Days
• Review of the Treasurer's Report

Board of Adjustments

The Indianola Board of Adjustment will meet to consider two appeals related to code violations. The agenda also includes the election of officers and approval of February meeting minutes.

• Appeal from Taylor Smothers regarding violations at 107 ½ West Salem Ave
• Appeal from Rod and Angela McKelvey regarding a violation at Lot 62 of the Millbrook Plat 2 Subdivision
• Election of officers

The Board of Adjustment approved a lockbox installation requirement for a property on West Salem Ave instead of condemning it. The board postponed a violation appeal for a lot in the Millbrook Plat 2 Subdivision. The issue of sprinkler requirements for downtown businesses was deferred.

• Approved lockbox installation requirement and declined to condemn 107 ½ West Salem Ave
• Deferred sprinkler issue for downtown businesses
• Postponed appeal regarding Lot 62 of the Millbrook Plat 2 Subdivision
• Approved the meeting agenda
• Approved February meeting minutes

City Council

The Indianola City Council is holding a study meeting to receive updates on local initiatives. The agenda includes reports from Catch Des Moines and the Indianola Chamber of Commerce regarding tourism. The council will also discuss items for the regular April 3, 2023, meeting.

• Annual Update from Catch Des Moines
• Update on Indianola Chamber of Commerce's Tourism Initiative
• Discussion of upcoming regular City Council meeting agenda items

The Council received an annual update from Catch Des Moines regarding tourism economic impact and visitor data. Discussions were held with the Indianola Chamber of Commerce regarding local assets listed on the Catch Des Moines website. No substantive decisions were made during this study meeting.

City Council

The council will hold a public hearing regarding plans and costs for the East Hillcrest Avenue Reconstruction Project. The agenda also includes discussions on sewer rates and notice of intent to fill a Council At-Large vacancy.

• Public hearing and contract award for East Hillcrest Avenue Reconstruction Project
• Right-of-way leases for 107 North Buxton Street and 126 West Ashland Avenue
• Fire protection contracts with Otter Township and White Oak Township
• Notice of intent to fill a Council At-Large vacancy
• Discussion regarding sewer rates

The City Council approved the plans and awarded the contract for the East Hillcrest Avenue Reconstruction Project to Vanderpool Construction, Inc. Council also approved several liquor license renewals and right-of-way leases. A process was established to fill a Council At-Large vacancy by appointment on May 1.

• Awarded East Hillcrest Avenue Reconstruction contract to Vanderpool Construction, Inc. (4-0)
• Approved Resolution 2023-064 for Public Right-of-Way Lease with The Brickhouse (4-0)
• Approved Resolution 2023-065 for Public Right-of-way Lease with The Local Vine (4-0)
• Approved Resolution 2023-071 for Plat of Survey behind 1104 Ann Parkway (4-0)
• Approved Resolution 2023-073 to fill Council At-Large vacancy by appointment (4-0)
• Approved renewal liquor licenses for Sticks and Balls, LLC, The Garage, and Indy 66 #928 (4-0)
• Approved fire protection contracts with Otter Township and White Oak Township (4-0)
• Approved Resolution 2023-072 for application under 1998 Citywide Urban Revitalization Plan (4-0)

City Council

The Indianola City Council will consider a resolution regarding an agreement with the YMCA of Greater Des Moines. This item involves approving Amendment Number 2 to the existing contract between the City and the YMCA.

• Resolution approving Amendment Number 2 to the Agreement with the YMCA of Greater Des Moines

The City Council approved an amendment to the agreement with the YMCA of Greater Des Moines. Council Member Heather Hulen resigned from her At-Large position effective immediately.

• Approved Resolution 2023-063 regarding Amendment Number 2 to the YMCA of Greater Des Moines agreement (5-0-1)
• Accepted resignation of Council Member Heather Hulen as Council Member At-Large

Planning and Zoning Commission

The Commission will consider an amendment to Chapter 165 regarding commercial vehicle parking. The meeting also includes a recommendation for a Plat of Survey for Warren County on parcel #488/7024-0642.

• Amendment to Chapter 165 regarding commercial vehicle parking
• Plat of Survey recommendation for parcel #488/7024-0642

The commission approved a Plat of Survey for Matt Thomas on behalf of Warren County. A proposed amendment to Chapter 165 regarding commercial vehicle parking was sent back for review and revision.

• Approved Plat of Survey for Matt Thomas/Warren County (parcel #488/7024-0642)
• Sent Chapter 165 commercial vehicle parking amendment back for review and revision

IMU Board of Trustees

The IMU Board of Trustees will hold public hearings regarding proposed increases to water and telecommunication rates. The board is also scheduled to consider resolutions adopting new municipal water, commercial communications, and residential communications rates. Additionally, the electric utility will consider a purchase for a skid steer mounted core drill.

• Public hearing on proposed water utility rate increases
• Public hearing on proposed telecommunication rate increases
• Resolution adopting municipal water utility rates and charges
• Resolution adopting communications utility residential and commercial rates
• Purchase of a skid steer mounted core drill for the electric utility

The Board of Trustees unanimously approved new rates and charges for the Municipal Water Utility and the Municipal Communications Utility. The Board also authorized the purchase of a core drill for the Electric Utility and approved salaries via the consent agenda.

• Approved Resolution 2023-013 approving salaries (4-0)
• Approved Resolution 2023-014 to purchase a skid steer mounted core drill (4-0)
• Approved Resolution 2023-015 adopting Municipal Water Utility rates and charges (4-0)
• Approved Resolution 2023-016 adopting Municipal Communications Utility commercial rates and charges (4-0)
• Approved Resolution 2023-017 adopting Municipal Communications Utility residential rates and charges (4-0)

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss Art Festival planning, including committee updates and direction regarding a raffle permit. The agenda also includes a BRAVO update and discussion of upcoming projects.

• Art Festival planning
• Raffle permit discussion
• BRAVO update
• Upcoming project discussion

The Commission approved the use of funds to purchase a gambling license for the Indianola Summer Art Festival raffle. Members also discussed potential sites for alley artwork and agreed to identify additional locations for future projects.

• Approved March 4 minutes
• Approved use of funds to purchase gambling license for festival raffle
• Agreed to identify potential art project sites for the April meeting

Downtown Square Commission

The commission will hear a presentation from Indianola Public Works regarding the Downtown Square snow removal process. It will also consider several sidewalk agreements and public right-of-way lease recommendations for local businesses.

• Presentation on Downtown Square snow removal process
• Sidewalk agreement: Willow Moon Apothecary (208 West Ashland Avenue)
• Sidewalk agreement: adorn (119 West Salem Avenue)
• Sidewalk agreement: Feed and Foster (103 North Buxton Street)
• Public right-of-way lease recommendations for The Brickhouse and Local Vine

City Council

The Indianola City Council is holding a study meeting to receive a financial update from Michael Maloney of D.A. Davidson. The council will also discuss items scheduled for the regular March 20 City Council meeting.

• Financial update from Michael Maloney, D.A. Davidson
• Discussion regarding upcoming agenda items from the regular March 20 City Council meeting

The Council reviewed sewer cash flow and a proposal to increase user rates to address a fund deficit. No formal votes were taken during the study meeting; an ordinance amendment for sewer fees will be considered in April.

• Tabled sewer fee ordinance amendment to second April meeting
• Discussed fire protection and emergency response agreement with Palmyra Township
• Directed staff to examine fire and police report fee schedules

City Council

The Indianola City Council will consider a public hearing for the Fiscal Year 24 budget. The agenda also includes several resolutions regarding utility facility payments, fire protection agreements, and infrastructure project amendments.

• Public hearing for Fiscal Year 24 budget set for April 17, 2023
• $44,187.34 payment to Williams Brothers Construction for Water Resource Recovery Facility Project
• Fire protection and emergency response agreement with Palmyra Township
• Amendments to agreements with Snyder and Associates, Inc. for traffic and drainage projects
• $1,500 warrant for Home Base Iowa Initiative Application from Tyler Miller

The City Council unanimously approved an amendment to the Fiscal Year 23 budget following a public hearing. The council also passed a consent agenda containing multiple resolutions related to city infrastructure, fees, and intergovernmental agreements.

• Approved Resolution 2023-062 amending the Fiscal Year 23 budget (5-0)
• Approved Resolution 2023-047 setting a public hearing for the FY24 budget for April 17, 2023 (5-0)
• Approved $44,187.34 payment to Williams Brothers Construction for Water Resource Recovery Facility Project (5-0)
• Approved $1,500 Home Base Iowa Initiative Application for Tyler Miller (5-0)
• Approved Resolution 2023-051 for 2023 Brush Facility dates and pricing (5-0)
• Approved Resolution 2023-052 fee schedule for police and fire report fees (5-0)
• Approved Resolution 2023-054 fire protection agreement with Palmyra Township (5-0)
• Approved Resolution 2023-056 amendment for Buxton Street and Second Avenue traffic signal improvements (5-0)

Library Board of Trustees

The Board of Trustees will receive an update on the library referendum and review the Capital Improvement Plan. Members will also discuss revisions to collection development, bylaws, and volunteer policies. The meeting includes a review of monthly claims and financial reports.

• Library referendum update
• Capital Improvement Plan review
• Collection Development policy review
• Bylaws policy review
• New Volunteer Policy proposal

The Board of Trustees approved a new volunteer policy and updated the bylaws to align with Iowa’s Open Records Law. The board also approved monthly claims and scheduled a building closure for April 9, 2023.

• Approved February 14, 2023 meeting minutes
• Approved monthly claims
• Approved building closure for Sunday, April 9, 2023
• Approved updated bylaws regarding quorums
• Approved new Volunteer Policy
• Tabled Collection Development policy review until April meeting
• Decided to proceed with Capital Improvement Plan review as scheduled

Planning and Zoning Commission

The Planning and Zoning Commission will consider waiving the right to review a Plat of Survey for Chad Daniels. This property is located within two miles of the City of Indianola.

• Waiving right to review a Plat of Survey for Chad Daniels

The Planning and Zoning Commission approved a request to waive the right to review a Plat of Survey for a property located within two miles of the City of Indianola. The commission also approved the meeting agenda and the minutes from the February 28th meeting.

• Approved waiving right to review Plat of Survey for Chad Daniels
• Approved meeting agenda
• Approved February 28th meeting minutes

Sustainability Committee

The committee will discuss preparations for the upcoming Sustainability Fair scheduled for April 1, 2023. Discussion topics include organizing vendors, sponsors, advertising, food trucks, and volunteers.

• Sustainability Fair planning
• Organization of vendors and sponsors
• Coordination of food trucks and volunteers

The committee met to coordinate the upcoming Sustainability Fair scheduled for April 1, 2023. Discussions focused on presentations, vendors, advertising, food trucks, and volunteers. No formal votes or policy decisions were recorded.

IMU Board of Trustees

The IMU Board of Trustees will hold public hearings regarding proposed rate increases for water and telecommunications services. The board also plans to consider the electric utility's reliability plan and a budget amendment.

• Public hearing for water utility rate increases on March 27, 2023
• Public hearing for telecommunication rate increases on March 27, 2023
• Approval of IMU's Electric Utility Reliability Plan
• Public hearing for Fiscal Year 23 budget amendment on April 10, 2023
• Approval of utility accounts to be written off

The Board approved a consent agenda that schedules public hearings for a Fiscal Year 23 budget amendment and proposed water and telecommunication rate increases. The Board also approved the utility's Reliability Plan and the writing off of specific utility accounts.

• Approved resolution for April 10, 2023 public hearing on Fiscal Year 23 budget amendment (4-0)
• Approved resolution for March 27, 2023 public hearing on proposed water utility rate increases (4-0)
• Approved resolution for March 27, 2023 public hearing on proposed telecommunication rate increases (4-0)
• Approved IMU's Reliability Plan (Unanimous)
• Approved writing off of utility accounts and use of customary collection methods (Unanimous)
• Approved January 2023 Financial Report (4-0)
• Approved claims and prior board meeting minutes (4-0)

General

The Memorial Building Commission will discuss a proposed wage scale change and several fee increases. The meeting also includes a proposal to change weekend hours for open swim.

• Proposed admission fee of $7
• Proposed Tot Splash Time and Adult Lap Swim fees
• Proposed wage scale change
• Proposed Saturday and Sunday Open Swim hours of 1pm - 5pm

General

The Memorial Building Commission will meet to discuss wage increases, reductions in operating hours, and fee increases. The commission also plans to recognize IHS logo artist Lauren Philippi.

• Discussion of wage increases
• Proposed reduction of operating hours
• Proposed increase in fees
• Recognition of IHS logo artist Lauren Philippi

Parks and Rec Commission

The Parks and Recreation Commission will review department head reports and support group updates. Discussion items include trail connections at Hillcrest Avenue and North Jefferson Way, along with a proposal for a dog park shelter.

• Hillcrest Avenue & North Jefferson Way Trail Connections
• Jerry Kelly Trail Phase 3
• Dog Park Shelter Proposal
• MOU with Simpson College and the Indianola YMCA regarding Community Esports
• Request to allow wine in Buxton Park during the Art Festival

The Commission approved the installation of a Grain Bin Shelter at the Dog Park using donations and special revenue funds. It also authorized an amendment to the Simpson College Hammer Throw Agreement and allowed wine at the Buxton Park Art Festival. The Commission recommended keeping Buxton Room deposits non-refundable.

• Approved amendment to Simpson College Hammer Throw Agreement to move the ring north in Memorial Park (Unanimous)
• Approved wine in Buxton Park for Art Festival on July 29 and 30 (Unanimous)
• Approved Grain Bin Shelter at Dog Park using $5,000 from Park Friends, $5,000 from an anonymous donor, and 142 special revenue account funds (Unanimous)
• Recommended keeping Buxton Room deposits non-refundable
• Approved agenda and January 18, 2023 minutes (Unanimous)

City Council

The City Council will review the annual reports from the Fire Department and the Indianola Police Department. The meeting also includes a discussion regarding items on the agenda for the regular 7:00 p.m. council meeting.

• Fire Department Annual Report
• Indianola Police Department Annual Report

The City Council held a study meeting to review the 2022 annual reports from the Fire Department and the Police Department. No formal votes or policy decisions were recorded during this session.

City Council

The Indianola City Council will consider several infrastructure projects, including the North Jefferson Way Trail Connections and East Hillcrest Avenue Reconstruction. The agenda also includes reviews of land survey plats, noise permits, and professional service agreements.

• Setting hearing and bid dates for North Jefferson Way Trail Connections Project
• Setting a public hearing for East Hillcrest Avenue Reconstruction Project
• Consideration of a noise permit for Warren County Speedway
• Approval of a $1,500.00 Home Base Iowa warrant for King Richard Cole
• Amendment to the HR Green agreement for the Water Resource Recovery Facility Project

The City Council unanimously approved a consent agenda including public hearing dates for the North Jefferson Way Trail Connections and East Hillcrest Avenue Reconstruction projects. The council also approved several plat of survey waivers and a Home Base Iowa Initiative application. Additionally, the Planning and Zoning Commission was directed to study commercial box truck parking in residential areas.

• Approved Resolution 2023-037 for North Jefferson Way Trail Connections public hearing (6-0)
• Approved Resolution 2023-038 for East Hillcrest Avenue Reconstruction public hearing (6-0)
• Approved $1,500 Home Base Iowa Initiative Application for King Richard Cole (6-0)
• Approved renewal liquor license for Casey's Marketing Company at 1006 West 2nd Avenue (6-0)
• Approved Resolution 2023-045 Plat of Survey for Chad Daniels/TS Investments LLC (6-0)
• Approved appointment of Leslie Held to Downtown Square Commission (6-0)
• Approved Approval of Claims (5-0, 1 abstain)
• Waived right to review four Plats of Survey for Chad Daniels (6-0)

Sustainability Committee

The committee will vote on a new vice chair and sign by-laws. Members will also continue planning for the Sustainability Fair scheduled for April 1, 2023.

• Vote on vice chair and signing of by-laws
• Planning for the Sustainability Fair on April 1, 2023
• Discussion regarding fair vendors, advertising, and food trucks

Hometown Pride Committee

The committee will review February minutes and discuss by-law updates and a resource planning tool. Members will also receive updates on projects like Wonder on Buxton and plan for upcoming summer events.

• Wonder on Buxton update
• IHP T-Shirt Fundraiser update
• IHP Bike Ride update
• Celebrate Warren County Parade planning
• Summer event planning (Ridiculous Days, Warren County Fair)

Indianola Public Arts Commission

The commission will discuss planning for an Art Festival, including artists, deadlines, and sponsorships. The meeting also includes reviews of the Arts Master Plan focus areas and policy, as well as the Bravo Public Arts Grant.

• Art Festival planning regarding artists, deadlines, and sponsorships
• Arts Master Plan focus areas and policy
• Bravo Public Arts Grant
• Discussion of an upcoming project

The Commission approved extending the art festival application deadline and authorized selective invitations to artists. They also approved a discounted sponsorship offer for previous sponsors.

• Approved January minutes as corrected
• Approved extending application deadline to April 1
• Authorized Bob to extend invitations to artists at the Ted Lare Art in the Garden event
• Approved offering previous $100 sponsors a one-time 'half off' rate for $500 and $1,000 membership levels

Planning and Zoning Commission

The Planning and Zoning Commission will consider waiving rights to review several plats of survey for Chad Daniels. The commission will also discuss a request for approval of a plat of survey on behalf of TS Investments LLC.

• Waiving right to review Plat of Survey for properties near Indianola
• Approval of Plat of Survey for TS Investments LLC
• Building Permit Report
• Current Projects update

The Planning and Zoning Commission approved several motions to waive the right to review Plats of Survey for Chad Daniels. One request was made on behalf of TS Investments LLC.

• Waived right to review of a Plat of Survey for Chad Daniels (Passed)
• Waived right to review of a Plat of Survey for Chad Daniels (Passed)
• Waived right to review of a Plat of Survey for Chad Daniels (Passed)
• Waived right to review of a Plat of Survey for Chad Daniels (Passed)
• Waived right to review of a Plat of Survey for Chad Daniels on behalf of TS Investments LLC (Passed)

IMU Board of Trustees

The IMU Board of Trustees will conduct a public hearing and vote on the Fiscal Year 24 budget. The board is also scheduled to consider a services proposal from Crystal Clear Communications and a purchase for an electric department service body.

• Public hearing and resolution for the Fiscal Year 24 budget
• Purchase of a fiberglass service body for the Electric Department
• Services proposal from Crystal Clear Communications
• Discussion on Electric Utility S&P rating and DA Davidson report

The Board of Trustees unanimously approved the Fiscal Year 24 budget following a public hearing. Other actions included approving a purchase for a fiberglass service body and a short-term services contract with Crystal Clear Communications.

• Approved Fiscal Year 24 budget via Resolution 2023-008 (4-0)
• Approved Resolution 2023-007 for a fiberglass service body for the Electric Department (4-0)
• Approved Resolution 2023-009 for a Crystal Clear Communications services proposal with a contract end date of June 30, 2023 (4-0)
• Approved Consent Agenda including claims and prior meeting minutes (unanimous voice vote)

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss planning for the Art Festival, including artists, deadlines, and sponsorships. The meeting also includes discussions regarding the Arts Master Plan and the Bravo Public Arts Grant.

• Art Festival planning (artists, deadlines, and sponsorships)
• Arts Master Plan focus areas and policy
• Bravo Public Arts Grant
• Upcoming project updates

Downtown Square Commission

The Downtown Square Commission will meet to approve the current agenda and January's meeting minutes. The commission will also consider sidewalk agreements for Copper and Fringe and Brickhouse Tavern.

• Sidewalk agreement with Copper and Fringe at 124 West Ashland Avenue
• Sidewalk agreement with Brickhouse Tavern at 107 North Buxton Street

City Council

The City Council will discuss the Fiscal Year 24 allocation for Hotel/Motel Tax Revenue and potential changes to the process. The meeting also includes a review of the Indianola Police Department Annual Report.

• Hotel/Motel Tax Revenue FY 24 Allocation discussion
• Discussion on future changes to tax revenue processes
• Indianola Police Department Annual Report review

Council directed staff to distribute projected hotel/motel tax revenue to nine civic organizations without using reserves. Staff were also directed to update the application policy for these funds. The Police Department annual report was not given.

• Allocated $8,500 each to DMMO, NBC, GDSM Partnership, IPAC, Downtown Merchants, and Warren County Fair
• Allocated $6,000 to KIB
• Allocated $2,500 to WCLI Playground
• Allocated $500 to Indianola Concert Association
• Directed staff to update the fund application policy to include request caps, follow-up presentations, and specific timing for requests

City Council

The City Council will consider a rezoning for land at 1600 E Iowa Avenue and a $331,240.78 payment for the Water Resource Recovery Facility Project. The agenda also includes discussions on Fiscal Year 24 property tax maximums and a fire protection agreement with Squaw Creek Township.

• $331,240.78 payment to Williams Brothers Construction, Inc for the Water Resource Recovery Facility Project
• Rezoning of land at 1600 E Iowa Avenue to a Planned Unit Development
• Fire protection and emergency response agreement with Squaw Creek Township
• Renewal of liquor licenses for Dolgencorp, LLC, Casey's Marketing Company, Frerichs & Zeitz, LLC, and Deng's Garden of Indianola, LLC
• Public hearing regarding maximum property tax dollars for the Fiscal Year 24 budget

The Council approved the maximum property tax dollars for the Fiscal Year 24 budget. They also passed a consent agenda including liquor license renewals, zoning ordinances, and a fire protection agreement with Squaw Creek Township.

• Approved FY24 maximum property tax dollars at $7,983,356 (6-0)
• Approved Resolution 2023-034 for fire protection agreement with Squaw Creek Township (6-0)
• Approved $331,240.78 payment to Williams Brothers Construction for Water Resource Recovery Facility Project (6-0)
• Approved rezoning to PUD for land at 1600 E Iowa Avenue and Missouri Valley JATC PUD (6-0)
• Approved renewal liquor licenses for Dolgencorp, LLC, Casey's Marketing Company, Frerichs & Zeitz, LLC, and Deng's Garden of Indianola, LLC (6-0)
• Approved appointment of Steven Gray to Sustainability Committee (6-0)
• Approved Resolution 2023-033 for FY23 budget third amendment public hearing (6-0)
• Approved claims (5-0, 1 abstain)

Library Board of Trustees

The Board will review financial reports and approve monthly claims. The agenda also includes a discussion regarding a late opening due to software conversion.

• Approval of January 10, 2023 minutes
• Review of financial reports and monthly claims
• Late opening for software conversion
• Director's report and library statistics

The Board of Trustees approved the January 10, 2023 meeting minutes and the monthly financial reports and claims. Members discussed a delay regarding software conversion.

• Approved January 10, 2023 meeting minutes
• Approved monthly financial reports and monthly claims

IMU Board of Trustees

The IMU Board of Trustees will consider resolutions for audit services from Denman and Company and a shared services agreement with the City of Indianola. The board will also review a proposal from Crystal Clear Communications and discuss the Fiscal Year 24 budget.

• Resolution for Denman and Company audit services
• Shared services agreement with the City of Indianola
• Services proposal from Crystal Clear Communications
• Fiscal Year 24 Budget Discussion

The Board of Trustees approved contracts for audit services and a shared services agreement with the City of Indianola. A proposal for services from Crystal Clear Communications was tabled. The Board also reviewed the projected Fiscal Year 24 budget and a proposal for City use of IMU office space.

• Approved Resolution 2023-005 authorizing Denman and Company for audit services (4-0)
• Approved Resolution 2023-006 for a shared services agreement with the City of Indianola (4-0)
• Tabled Resolution 2023-007 regarding a services proposal from Crystal Clear Communications (4-0)
• Approved Consent Agenda including claims, December 2022 Financial Report, and prior meeting minutes (unanimous voice vote)

General

The Indianola City Council is holding a special meeting for a strategic planning session. The council will also discuss the possible direction for the Fiscal Year 24 budget.

• Strategic Planning Session
• Fiscal Year 24 Budget Discussion

City Council

This study meeting includes a report on the Fiscal Year 24 Budget. The Council will also discuss the Indianola Soccer Tribe and items for the regular February 6, 2023 City Council meeting.

• Fiscal Year 24 Budget Report
• Indianola Soccer Tribe discussion

Council members stated their support for the Indianola Soccer Tribe's plans to address the loss of playing fields and growth of soccer. Staff were proposed to assist with grant writing and land area identification. The Assistant City Manager/CFO presented the Fiscal Year 24 budget report.

• Council stated support for Indianola Soccer Tribe moving forward with plans

City Council

The City Council will review rezoning applications for 1600 E Iowa Avenue and properties on W 2nd Avenue. The meeting also includes discussions regarding a compensation study, salary approvals, and a real estate agreement with the Warren County Historical Society.

• Rezoning 1600 E Iowa Avenue to a Planned Unit Development
• Rezoning 1206 and 1300 W 2nd Avenue to Highway Commercial
• Approval of compensation study recommendations and salaries
• Purchase of a Dodge Ram 1500 from Stew Hansens Dodge
• Real estate purchase agreement with Warren County Historical Society

The City Council adopted recommendations from a compensation study to set policies and salaries for non-bargaining employees. The council also approved several zoning changes, a property sale to the Warren County Historical Society, and a new Planning and Zoning Commission appointment.

• Approved Resolution 2023-025 for compensation study recommendations (6-0)
• Approved Resolution 2023-029 for employee salaries (6-0)
• Approved appointment of Carrie Woerdeman to Planning and Zoning Commission (4-2)
• Approved first consideration of ordinance amending The Village, A Wesley Life Community PUD (6-0)
• Approved Resolution 2023-030 for real estate purchase agreement with Warren County Historical Society (5-0, 1 abstain)
• Approved Resolution 2023-031 for Water Resource Recovery Facility Project Change Order Number 6 (6-0)
• Approved rezoning for Missouri Valley JATC PUD (6-0)
• Approved rezoning for Warren County Historical Society at 1206 and 1300 W 2nd Avenue (6-0)

Civil Service Commission

The Commission will conduct interviews for Firefighter/Paramedic candidates. One interview is scheduled as a closed session to evaluate professional competency. The body will also prepare a certified list of candidates.

• Interview of Firefighter/Paramedic Candidate
• Closed session interview for professional competency evaluation
• Preparation of a certified list of Firefighter/Paramedic Candidates

Sustainability Committee

The committee is discussing updates regarding the formation of official members. Members are also planning details for a Sustainability Fair scheduled for April 1, 2023.

• Update on forming official committee members
• Planning for the April 1, 2023, Sustainability Fair
• Discussion of vendors, sponsors, and food trucks for the fair

The committee did not have a quorum, so the January minutes were not reviewed. Members discussed potential committee invitees and continued planning for the Sustainability Fair.

• Review of January minutes postponed to March meeting due to lack of quorum

Hometown Pride Committee

The meeting includes approving December and January minutes and welcoming Paige Wardell to the committee. Members will receive updates on the T-shirt fundraiser and Wonder on Buxton. No treasurer's report is due for this meeting.

• Welcoming Paige Wardell to the committee
• Wonder on Buxton update
• IHP T-Shirt Fundraiser update
• Resource planning options

Board of Adjustments

The Board of Adjustment will consider a request from Scott Huston for a rear-yard setback variance at 1313 Stephen Ct. The meeting also includes the election of officers.

• Rear-yard setback variance request for 1313 Stephen Ct
• Election of officers

The Board of Adjustments approved a rear-yard setback variance request for a property at 1313 Stephen Ct. The election of officers was postponed to the next meeting.

• Approved rear-yard setback variance for 1313 Stephen Ct
• Tabled election of officers to the next meeting

IMU Board of Trustees

The IMU Board of Trustees is meeting to consider a resolution regarding the purchase of fuel for the Electric Department. This is the only action item listed on the agenda.

• Resolution approving the purchase of fuel for the Electric Department

The IMU Board of Trustees met in a special session to address fuel needs for the Electric Department. The Board approved the purchase of fuel from Agriland at a price not to exceed $2.00 per gallon.

• Approved Resolution 2023-004 to purchase fuel from Agriland not to exceed $2.00/gallon (5-0)

Indianola Public Arts Commission

The commission will discuss volunteer needs and sponsorship for the Art Festival. The agenda also includes reviews of focus areas and policy for the Arts Master Plan and an update on the Comprehensive Plan Amendment.

• Art Festival planning regarding volunteers and sponsorship
• Arts Master Plan focus areas and policy
• Comprehensive Plan Amendment update

The commission approved four sponsorship tiers ranging from $250 to $3,000. Members discussed volunteer recruitment strategies and event logistics, including the use of high school students for service credits. Review of the Arts Master Plan was tabled.

• Approved November meeting minutes
• Accepted sponsorship levels of $3,000, $1,000, $500, and $250
• Approved purchase of volunteer T-shirts with sponsor logos
• Tabled review of the Arts Master Plan

Civil Service Commission

The Civil Service Commission will conduct interviews for Police Sergeant candidates. This includes a closed session to evaluate professional competency and the preparation of a certified list of candidates.

• Interviews of Police Sergeant Candidates
• Closed session interview regarding professional competency
• Preparation of a certified list of Police Sergeant Candidates

The Commission interviewed 12 candidates for the position of Police Sergeant. They certified two ranked lists of candidates for potential appointment, valid from January 25, 2023, to January 24, 2025.

• Certified a ranked list of 10 candidates for Police Sergeant (List A)
• Certified a ranked list of candidates for Police Sergeant (List B)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a request to modify a Planned Unit Development at 1203 North E Street. The commission will also conduct an election of officers and consider a waiver for a plat of survey review.

• PUD modification request for 1203 North E Street
• Waiver of right to review of a Plat of Survey for Chad Daniels
• Election of Officers

The Planning and Zoning Commission approved a modification to a Planned Unit Development for a property on North E Street. The board also voted to waive the city's right to review a Plat of Survey for a property located within two miles of the city.

• Approved alternative 1 for PUD modification at 1203 North E Street
• Approved waiving right to review Plat of Survey for Chad Daniels
• Elected Cortney Marmon as chair and Sarah Ritchie as vice-chair

IMU Board of Trustees

The IMU Board of Trustees will discuss a public hearing for the Fiscal Year 24 budget. The board will also consider a resolution approving water utility salaries and an agreement with the Salvation Army. A closed session is scheduled to discuss telecommunications pricing strategies.

• Public hearing for Fiscal Year 24 budget
• Resolution approving water utility salaries
• Discussion regarding an agreement with the Salvation Army
• Closed session on telecommunications marketing and pricing strategies

The Board approved the appointment of Justin Brand as Interim Water Superintendent. A public hearing for the Fiscal Year 24 budget was scheduled for February 27, 2023. The Board also directed staff to draft an agreement with the Salvation Army to assist residents with utility bills.

• Approved Resolution 2023-002 setting FY24 budget public hearing for Feb 27, 2023 (5-0)
• Approved Resolution 2023-003 appointing Justin Brand as Interim Water Superintendent (5-0)
• Directed staff to draft an agreement with the Salvation Army for utility bill assistance
• Approved claims and minutes from Jan 5 and Jan 9 meetings (5-0)

General

The commission will review the 2022 recreation season report and discuss upcoming offseason upgrades. These projects include pool light installation, safety pad replacement, and concrete repair. The meeting also covers scheduled special events for the summer.

• Offseason upgrades including interior pool lights and safety pad replacement
• Replacement of three concession tables
• Concrete repair projects
• Upcoming special events including Iowa Realty Cardboard Boat Races
• Discussion regarding VMAC logo

Parks and Rec Commission

The Parks and Recreation Commission will hear department reports regarding Activity Center repairs and various area plans. The meeting also includes nominations for the Commission Chair and Co-Chair positions.

• Nominations for Commission Chair and Co-Chair
• Activity Center repairs report
• Parks, Recreation and Open Spaces Master Plan discussion
• 6th Street Area Plan discussion

The Commission appointed Joel Hoger as Chair and Drew Brazie as Co-Chair. The body also approved the meeting agenda and the December 14, 2022 minutes.

• Appointed Joel Hoger as Commission Chair (unanimous)
• Appointed Drew Brazie as Commission Co-Chair (unanimous)
• Approved January 18, 2023 Agenda (unanimous)
• Approved December 14, 2022 Minutes (unanimous)

Downtown Square Commission

The Downtown Square Commission will discuss options for pedestrian alley lighting and the creation of a downtown historic district. The meeting also includes routine approvals of previous agendas and minutes.

• Pedestrian alley lighting options
• Creation of a historic district in the downtown area

City Council

The City Council will review a budget report and a presentation regarding the Downtown Façade and Interior Improvement Program. The session also includes discussion of items scheduled for the regular January 17 City Council meeting.

• Budget Report
• Downtown Façade and Interior Improvement Program presentation

The Council reviewed the taxable valuation change and its effect on the FY24 budget. Staff were directed to proceed with civic organization contributions. A presentation was given on the Downtown Design Guidelines and the 2023 Downtown Façade and Interior Improvement Grant Program.

• Directed staff to proceed with civic organization contributions

City Council

The council will set a public hearing date for the Fiscal Year 24 property tax budget. The meeting also includes discussions on infrastructure payments, liquor license amendments, and rezoning requests.

• $217,610.48 payment to Williams Brothers Construction for Water Resource Recovery Facility Project
• Rezoning request for 1206 and 1300 W 2nd Avenue
• Approval of the 2023 Downtown Façade and Interior Improvement Program
• Site plan application for a day care center at 1010 North Jefferson Way
• $76,980.69 payment to Absolute Concrete for Boston Avenue infrastructure

The City Council approved the first consideration of a rezoning ordinance for the Missouri Valley JATC Planned Unit Development. Other actions included approving a day care center site plan and the 2023 Downtown Façade and Interior Improvement Program. The council also directed staff to adopt all GovHR compensation study recommendations.

• Approved first consideration of rezoning and PUD for Missouri Valley JATC (5-0)
• Approved major site plan for day care center at 1010 North Jefferson Way (5-0)
• Approved 2023 Downtown Façade and Interior Improvement Program (5-0)
• Approved Downtown Design Guidelines (5-0)
• Approved $217,610.48 payment to Williams Brothers Construction (5-0)
• Approved appointment of Paige Wardell to Hometown Pride Committee (5-0)
• Approved appointment of Jess Tom to Veterans Memorial Building Commission (5-0)
• Directed staff to adopt all GovHR compensation study recommendations

Library Board of Trustees

The Indianola Public Library Board of Trustees will review financial reports and monthly claims. The meeting includes discussions regarding a library referendum and a warming center. Additionally, the board will review the library's meeting room policy.

• Library referendum discussion
• Warming center discussion
• Meeting room policy review
• Review of monthly claims and financial reports
• Trustee education on library bylaws

The Board of Trustees approved the meeting agenda, previous meeting minutes, and monthly financial reports and claims. Members reviewed the Trustee Bylaws and discussed the possibility of a warming center.

• Approved meeting agenda
• Approved December 13, 2022 meeting minutes
• Approved monthly claims and financial reports

Planning and Zoning Commission

The Commission will consider several land use applications, including a site plan for a day care center and rezoning requests. The meeting also includes the annual election of officers and review of the 2022 annual report.

• Site plan application for a day care center at 1010 N Jefferson Way
• PUD modification request for 1203 North E Street
• Rezoning request for land at and adjacent to 1600 E Iowa Avenue
• Annual election of officers
• Waiving right to review of a Plat of Survey for Chad Daniels

The Commission approved a major site plan for a day care center and a rezoning request for land at 1600 E Iowa Avenue. A PUD modification for 1203 North E Street was approved, and the 2022 annual report was adopted. The body also elected new officers for the upcoming term.

• Elected Sarah Ritchie as Chair
• Elected Cortney Marmon as Vice-Chair
• Approved Alternate 2 for day care center site plan at 1010 N Jefferson Way
• Approved option 4 for PUD modification at 1203 North E Street
• Approved rezoning to PUD for land at and adjacent to 1600 E Iowa Avenue
• Approved option 1 to waive right to review of Plat of Survey for Chad Daniels
• Approved motion to waive right to review of Plat of Survey for Chad Daniels
• Approved 2022 annual report

IMU Board of Trustees

The IMU Board of Trustees will consider a resolution for the Turbine 8 Control Replacement Project contract and bond. The board will also discuss direction for the Fiscal Year 24 operations and management budget.

• Turbine 8 Control Replacement Project contract and bond resolution
• Fiscal Year 24 operations and management budget discussion
• Selection of 2023 officers
• Approval of November 2022 Financial Report

The Board of Trustees approved a contract and bond for the Turbine 8 Control Replacement Project. The board also appointed its leadership for 2023 and approved the November 2022 financial report. A study session was held regarding the Fiscal Year 24 budget.

• Approved Resolution 2023-001 for Turbine 8 Control Replacement Project contract and bond (unanimous)
• Approved December 30, 2022 claims (unanimous)
• Approved November 2022 Financial Report (unanimous)
• Approved December 12, 2022 meeting minutes (unanimous)
• Appointed Lori Smith as IMU Board Chair and Deb White as Vice Chair for 2023 (unanimous)

Sustainability Committee

The Indianola Sustainability Committee is discussing its official committee status and membership. The committee is also planning details for a Sustainability Fair scheduled for April 1, 2023.

• Forming official committee status and members
• Planning for the April 1, 2023, Sustainability Fair
• Discussion of fair invitations, presentations, and advertising

The committee approved the minutes from the December meeting. Members discussed planning for a Sustainability Fair and the possibility of encouraging EV charging stations.

• Approved December meeting minutes

City Council

The meeting consisted of a pre-legislative session discussion among city, county, school, and utility boards. No formal votes were taken and no substantive decisions were made.

Hometown Pride Committee

The Indianola Hometown Pride Committee is reviewing recent holiday events and providing updates on the Wonder on Buxton Culture Walk. The committee will also discuss design approval for the HTP Fundraiser and plan upcoming 2023 projects.

• Wonder on Buxton Culture Walk update
• HTP Fundraiser design approval and timeline
• Review of holiday event participation and sponsors
• Discussion of 2023 projects and resources

Board of Adjustments

The Board of Adjustment will consider requests from 1 Source Solar regarding a ground mounted solar energy system at 1017 South Y Street. The meeting also includes the election of 2023 officers and approval of the annual calendar.

• Variance request for solar energy system at 1017 South Y Street
• Special Use Permit request for solar energy system at 1017 South Y Street
• 2023 Election of Officers
• Approval of the 2023 Calendar

The Board of Adjustment approved a variance and a Special Use Permit for a ground mounted solar energy system at 1017 South Y Street. The board also elected its officers for 2023 and approved the 2023 meeting calendar.

• Retained Bill Mette as Chair and Amy Mitchell as Vice-Chair
• Approved variance for ground mounted solar energy system in front and side yard at 1017 South Y Street
• Approved Special Use Permit for ground mounted solar energy system at 1017 South Y Street
• Approved 2023 Calendar

City Council

The Indianola City Council will hold a study meeting featuring a presentation on construction delivery systems available to Iowa municipalities. The agenda also includes the IMU Annual Report presentation and discussion of items for the regular 7:00 p.m. meeting.

• Presentation on construction delivery systems by Master Builders of Iowa
• IMU Annual Report presentation
• Discussion regarding upcoming agenda items from the 7:00 p.m. regular meeting

The Council received a presentation on Construction Manager At-Risk processes from Master Builders of Iowa. Members discussed explaining local budgets to state representatives during a January 5 meeting. No formal votes or legislative actions were taken.

• Postponed IMU Annual Report presentation by General Manager Chris DesPlanques

City Council

The council will review several ordinances, including a residential recycling fee increase and sewage system amendments. The agenda also includes rezoning requests for properties on W 2nd Avenue and W 3rd Avenue. Additionally, the council will discuss infrastructure plans for the Indianola Industrial Park Plat 3.

• Payment of $47,899.95 to Langman Construction Inc. for the Water Resource Recovery Facility
• Rezoning request for land at 1206 and 1300 W 2nd Avenue
• Ordinance to increase monthly residential recycling fees
• Contract award to Sandstone Management LTD for Indianola Industrial Park Plat 3
• Rezoning of 902 W 3rd Avenue from Highway Commercial to Single-Family Residential

The City Council awarded an infrastructure contract for the Indianola Industrial Park Plat 3 to Sandstone Management LTD. The council also authorized the sale of real property to the Warren County Historical Society and approved a Comprehensive Plan Amendment for the 6th Street Sub-Area Plan.

• Approved contract for Industrial Park Plat 3 Infrastructure Project to Sandstone Management LTD (6-0)
• Approved sale of real property and addendum to Offer to Buy Real Estate with Warren County Historical Society (6-0)
• Approved first consideration for rezoning 1206 and 1300 W 2nd Avenue to Highway Commercial (C-2) (6-0)
• Approved Comprehensive Plan Amendment for the 6th Street Sub-Area Plan (6-0)
• Approved modification to Deer Run Planned Unit Development (PUD) (4-2)
• Approved contract with MSA for Parks and Open Spaces Master Plan (6-0)
• Appointed Anita Christensen, Rita Bresnan, Bill Howard, Jon Vernon, and Kathie Farris to the Sustainability Committee (6-0 each)
• Approved Consent Agenda including $47,899.95 payment to Langman Construction Inc. (6-0)