Indianola public meetings in 2022

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss duties and attractions for the Art Festival. The meeting also includes discussions regarding priority areas for the Arts Master Plan and Bravo Public Arts Grants.

• Art Festival planning and division of duties
• Discussion of festival attractions
• Arts Master Plan priority area discussion
• Bravo Public Arts Grants

The Commission approved the November meeting minutes and assigned roles for an upcoming Art Festival, including fundraising and security coordination. Members agreed to review the Arts Master Plan to identify a new project for potential Bravo Public Arts grant funding.

• Approved November meeting minutes
• Assigned Tim Wilson to coordinate fundraising and sponsorships
• Assigned Justin Nostrala to contact Simpson College security for guidance
• Agreed to review Arts Master Plan to determine a new project

Civil Service Commission

The Indianola Civil Service Commission will conduct interviews for Police Lieutenant candidates. The agenda includes a closed session to evaluate professional competency under Iowa Code Section 21.5(1)(i). The commission will also prepare a certified list of candidates.

• Interviews of Police Lieutenant Candidates
• Preparation of a certified list of Police Lieutenant candidates

The Commission conducted interviews for the position of Police Lieutenant. Following the interviews, the Commission ranked the applicants.

• Ranked applicants for Police Lieutenant position

Downtown Square Commission

The Downtown Square Commission will consider recommendations on design guidelines and the 2023 Downtown Facade and Interior Improvement Program. The meeting includes a presentation from the Warren County Historic Preservation Commission regarding the Local Historical District. Discussions are also scheduled regarding trash receptacles and sidewalk use agreements for 2023.

• Presentation on Local Historical District from Warren County Historic Preservation Commission
• Recommendation on Downtown Design Guidelines
• Recommendation on 2023 Downtown Facade and Interior Improvement Program
• Discussion on additional trash receptacles in the Downtown Square
• Discussion on 2023 Sidewalk Use Agreements

The Downtown Square Commission approved recommendations for the Downtown Design Guidelines and the 2023 Downtown Facade and Interior Improvement Program. The commission also received a presentation from the Warren County Historic Preservation Commission.

• Approved Downtown Design Guidelines recommendation
• Approved 2023 Downtown Facade and Interior Improvement Program recommendation
• Approved December 2022 meeting agenda
• Approved November meeting minutes

City Council

The City Council will review the draft report from a compensation study. The meeting also includes a presentation on the preliminary budget report. This session serves to discuss items for the regular council meeting scheduled for later that evening.

• Draft compensation study report
• Preliminary Budget Report

The Council reviewed a compensation study presentation and the Fiscal Year 24 preliminary budget report. Council directed staff to conduct another survey regarding the allocation of funds for Civic Organization requests.

• Directed staff to send another survey on allocating funds to Civic Organizations

City Council

The City Council will consider ordinances regarding sign codes, recycling fees, and a sustainability committee. The agenda also includes reviewing large payments for water and square reconstruction projects. Additionally, the council will set public hearing dates for various rezoning and infrastructure proposals.

• Payment of $393,487.49 to Williams Brothers Construction for the WRRF project
• Approval of $413,096.00 payment and a $3,139.95 change order for Boston Avenue improvements
• Rezoning request for 1206 and 1300 W 2nd Avenue to Highway Commercial (C-2)
• Second consideration of an ordinance to increase monthly residential recycling fees
• Third consideration of an ordinance regarding a new sign code

The City Council approved the first consideration of a zoning change for 902 W 3rd Avenue and a major site plan for storage units at 1818 North 7th Street. The Council also voted to remain in the Intergovernmental Agreement for the Promotion of Tourism and Convention Activities in the Greater Des Moines area.

• Approved first consideration of rezoning 902 W 3rd Avenue from Highway Commercial (C-2) to Single-Family Residential Attached (R-2) (6-0)
• Approved major site plan for storage units at 1818 North 7th Street (6-0)
• Denied withdrawal from the Intergovernmental Agreement for the Promotion of Tourism and Convention Activities in the Greater Des Moines area (0-6)
• Approved first consideration of ordinance amending Chapter 95 regarding sanitary sewer service outside city limits (6-0)
• Approved Plat of Survey for Powdered Metal Products LLC at 1816 N 7th Street (6-0)
• Approved reappointment of Rene Soldwisch to the Board of Adjustment for terms ending July 1, 2023 and July 1, 2028 (6-0)
• Approved Consent Agenda including 2023 refuse hauling rates and multiple infrastructure payments (6-0)
• Approved Approval of Claims (4-0, 2 abstentions)

Parks and Rec Commission

The commission will review departmental updates, including the Annual Report and the Parks and Open Spaces Master Plan. The meeting also includes welcoming new member Randy Bickham and receiving support group reports.

• Welcome new commission member Randy Bickham
• Review of Parks and Recreation Annual Report
• Discussion of Parks and Open Spaces Master Plan
• Reports from Tree Committee and Indianola Park Friends

The Commission recommended that the City Council hire MSA Professional Services to update the Parks and Open Spaces Master Plan. The body also approved the meeting agenda and the November 9, 2022 minutes.

• Recommended City Council enter into contract with MSA Professional Services for Parks and Open Spaces Master Plan Update (Unanimous)
• Approved Agenda (Unanimous)
• Approved November 9, 2022 Minutes (Unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will discuss the FY-24 budget update and review 2022 strategic plan goals. The agenda includes policy reviews for test proctoring and cleaning fees for the Library of Things. The board will also address updates regarding plumbing repairs and a referendum.

• FY-24 budget update
• Test proctoring policy review
• Library of Things cleaning fee change
• Plumbing repair and referendum updates

The Board approved a new cleaning fee for items returned to the Library of Things. They also maintained the current test proctoring policy and approved the monthly financial reports.

• Approved cleaning fee of $2.00 - $5.00 for uncleaned Library of Things items
• Approved no changes to Test Proctoring policy
• Approved monthly financial reports and claims
• Approved November 8, 2022, meeting minutes

Planning and Zoning Commission

The commission will consider recommendations for a comprehensive plan amendment, site plans, and several plats of survey. Members will also discuss the 2023 meeting schedule and potential rule amendments regarding meeting dates and times.

• Rezoning request for 1206 and 1300 W 2nd Avenue to Highway Commercial (C-2)
• Site plan application for storage units at 1818 N 7th Street
• Comprehensive Plan Amendment for the 6th Street Sub-Area Plan
• Minor modification request for Deer Run Planned Unit Development
• Approval of various plats of survey for properties near Indianola

The Planning and Zoning Commission approved a rezoning request for land at 1206 and 1300 W 2nd Avenue to Highway Commercial. The board also approved a comprehensive plan amendment for the 6th Street Sub-Area Plan and several plat of survey requests. A minor modification to the Deer Run Planned Unit Development was also approved.

• Approved Comprehensive Plan Amendment for 6th Street Sub-Area Plan
• Approved major site plan for storage units at 1818 N 7th Street (Option 1)
• Approved Plat of Survey for Powdered Metal Products LLC at 1816 N 7th Street (Option 1)
• Approved Plat of Survey for Downing Family Investments Inc. (parcel #490/2413-0663)
• Approved Plat of Survey for Verlee Bishop (Option 1)
• Waived right to review for Plats of Survey for Joseph Greubel and Vance Overton
• Approved minor modification to Deer Run Planned Unit Development (PUD)
• Approved rezoning of 1206 and 1300 W 2nd Avenue from R-1 and R-2 to Highway Commercial (C-2)

IMU Board of Trustees

The IMU Board of Trustees will consider the Turbine 8 Control Replacement Project, including a public hearing and contract award. The board will also discuss direction for the Fiscal Year 24 budget and review utility account write-offs. Additionally, the agenda includes a marketing agent agreement with Municipal Energy of Nebraska.

• Turbine 8 Control Replacement Project plans and contract award
• Marketing agent agreement with Municipal Energy of Nebraska (MEAN)
• Approval of utility account write-offs
• Fiscal Year 24 budget discussion
• CISCO equipment purchase for the Communications Department

The Board unanimously approved the plans and construction contract for the Turbine 8 Control Replacement Project awarded to Petrotech. Members also approved a marketing agreement with the Municipal Energy Agency of Nebraska and authorized equipment purchases for the Communications Department.

• Approved Resolution 2022-057 for Turbine 8 Control Replacement Project plans and costs (5-0)
• Approved Resolution 2022-058 awarding Turbine 8 construction contract to Petrotech (5-0)
• Approved Resolution 2022-059 for marketing agent agreement with Municipal Energy Agency of Nebraska (5-0)
• Approved writing off utility accounts and using customary collection methods (Unanimous)
• Approved purchase of CISCO equipment for $177,116.96 (Unanimous)
• Approved purchase of CGNAT for $25,940.72 (Unanimous)
• Approved October 2022 Financial Report, claims, and Nov 28 minutes (Unanimous)

Civil Service Commission

The Civil Service Commission will conduct interviews for police officer candidates. The commission will also prepare a certified list of these candidates.

• Interviews of Police Officer Candidates
• Closed session evaluations under Iowa Code Section 21.5(1)(i)
• Preparation of a certified list of Police Officer Candidates

The Civil Service Commission conducted interviews for the Police Officer position. Following the open session interviews, the Commission ranked the applicants.

• Ranked candidates for Police Officer position

Board of Adjustments

The December 7, 2022, meeting of the Indianola Board of Adjustment was canceled because there were no agenda items scheduled for discussion.

• No agenda items were scheduled

City Council

The City Council will review the Parks and Recreation Annual Report. The meeting also includes discussions regarding the Indianola Chamber of Commerce, hotel/motel tax, and upcoming items for the regular council meeting.

• Parks and Recreation Annual Report
• Discussion regarding the Indianola Chamber of Commerce
• Discussion regarding hotel/motel tax

The Council reviewed the Fiscal Year 22 Parks and Recreation Annual Report. Members also discussed a proposal from the Chamber of Commerce for additional city funding to act as a Convention and Visitors Bureau. No formal votes or decisions were recorded.

City Council

The council will consider an ordinance to increase monthly residential recycling fees and an amendment to the Downtown Square Reconstruction Project agreement. Other items include reviewing sign code amendments and a new sustainability committee chapter. The meeting also includes discussions on liquor license renewals and landscaping contracts.

• Ordinance to increase monthly residential recycling fees
• Amendment to Bolton and Menk, Inc. agreement for Downtown Square Reconstruction Project
• Rezoning application for 1206 and 1300 West 2nd Avenue
• Approval of the Arts Master Plan
• Termination of Excel Lawns & Landscape contract and new contract with Woosley Landscaping

The Council approved a contract amendment for engineering services for the Downtown Square Reconstruction Project. Other actions included approving a new parks mowing contract and participating in a watershed management agreement.

• Approved $117,000 contract increase for Bolton and Menk, Inc. engineering services (6-0)
• Approved Resolution 2022-252 for parks mowing contract with Woosley Landscaping (6-0)
• Approved Resolution 2022-251 terminating parks mowing contract with Excel Lawns & Landscape (6-0)
• Approved participation in North and Middle Rivers Watershed Management Authority Agreement (5-1)
• Approved first consideration of Ordinance to increase monthly residential recycling fees (6-0)
• Approved Resolution 2022-257 providing matching funds to City of Carlisle for trail/park improvements (6-0)
• Approved appointment of Randy Bickham to Parks and Recreation Commission (6-0)
• Approved Resolution 2022-250 approving the Arts Master Plan (6-0)

General

The commission is scheduled to conduct interviews for Police Captain candidates. This includes a closed session to evaluate professional competency under Iowa Code Section 21.5(1)(i). The commission also intends to prepare a certified list of candidates.

• Interviews for Police Captain candidates
• Closed session regarding candidate professional competency evaluation
• Preparation of a certified list of Police Captain candidates

The Commission interviewed three candidates for the position of Police Captain. They certified a ranked list of three candidates for potential appointment, valid from December 1, 2022, to December 1, 2024.

• Approved entering closed session to evaluate one candidate (3-0)
• Approved exiting closed session (3-0)
• Certified ranked list of candidates: Robert Hawkins (1), Justin Keller (2), and Rolland Largesse (3)

Sustainability Committee

The committee is planning for the Sustainability Fair on April 1, 2023. Members will also discuss forming official committee status and meeting with the city regarding EV charging opportunities.

• Planning for Sustainability Fair on April 1, 2023
• Discussion of committee status and membership
• Meeting regarding EV charging opportunities
• Selection of a committee name

Hometown Pride Committee

The committee will discuss preparations for the Holiday Celebration on the Square and the Magical Night of Lights display. Updates are also scheduled regarding the Wonder on Buxton Culture Walk and the HTP Fundraiser. The meeting includes a review of 2022 activities and planning for future events like Indianola Bike Night.

• Holiday Celebration on the Square parade float and volunteer needs
• Magical Night of Lights display update
• Holiday Lanes advertising and December 18th charity night
• Wonder on Buxton Culture Walk design and fundraising updates
• HTP Fundraiser T-shirt plan and electronic payment options

IMU Board of Trustees

The IMU Board of Trustees will review the Fiscal Year 22 Audit Report and discuss telecommunications marketing strategies in a closed session. The board will also consider authorizing Warren Water District to serve a customer located at 12444 140th Avenue.

• Authorization for Warren Water District to serve a customer at 12444 140th Avenue
• Review of the Fiscal Year 22 Audit Report
• Closed session regarding telecommunications marketing and pricing strategies
• Approval of claims and November 14, 2022 meeting minutes

The Board approved the consent agenda and authorized the Warren Water District to serve a customer at 12444 140th Avenue. The Board also entered a closed session to discuss telecommunications marketing and pricing strategies.

• Approved Consent Agenda including claims and Nov 14 minutes (unanimous)
• Authorized Warren Water District to serve customer at 12444 140th Avenue (unanimous)
• Entered closed session to discuss telecommunications strategies (5-0)
• Exited closed session (5-0)

City Council

The City Council will review a presentation on the Arts Master Plan document. The council will also discuss direction for the Sustainability Committee, including proposed ordinances and by-laws.

• Arts Master Plan presentation
• Proposed ordinance and by-laws for the Sustainability Committee

The Council reviewed a presentation on the Arts Master Plan and discussed funding for art projects. Members also discussed residency and attendance requirements for the Sustainability Committee. No formal votes were taken during this study session.

City Council

The City Council will review significant payments for the Square Reconstruction and Water Resource Recovery Facility projects. The agenda also includes discussions on sign code amendments, property sales, and industrial park agreements. Additionally, the council will review rezoning requests and liquor license renewals.

• $251,033.56 payment for Square Reconstruction Project
• $626,899.95 payment for Water Resource Recovery Facility project
• Rezoning request for 902 West 3rd Avenue
• Sale of property at 1206 West 2nd Avenue to The Overland Group, LLC
• Amendments to city sign code and fireworks ordinances

The City Council approved the intent to sell property at 1206 West 2nd Avenue to the Warren County Historical Society for $260,000. Other key actions included approving a drive-through restaurant site plan and an infrastructure agreement for the Indianola Industrial Park.

• Approved intent to sell 1206 West 2nd Avenue to Warren County Historical Society for $260,000 (5-0, 1 abstain)
• Approved major site plan for drive-through restaurant at 102 North Jefferson Way (6-0)
• Approved Infrastructure Agreement with Indianola Industrial Park LLC (6-0)
• Approved preliminary plat for Indianola Industrial Park 3 (6-0)
• Approved preliminary plat for Heritage Hills 12 (6-0)
• Approved sign code exemptions for 1010 and 102 North Jefferson Way (6-0)
• Approved first consideration of ordinance amending sign code and deleting Chapter 167 (6-0)
• Approved $251,033.56 payment to Absolute Concrete and $626,899.95 to Williams Brothers Construction (6-0)

Indianola Public Arts Commission

The Indianola Public Arts Commission is meeting to plan an Art Festival. The agenda includes approving festival dates, a call for artists, and marketing strategies. The commission will also consider paying to post announcements on artist websites.

• Approval of Art Festival dates
• Approval of Call for Artists
• Discussion regarding marketing to artists and the public
• Approval of paying to post to artist sites

Downtown Square Commission

The commission will consider approving the November 2022 agenda and October meeting minutes. New business includes discussion regarding the North River Arts and Culture Plan and Downtown Design Guidelines.

• North River Arts and Culture Plan
• Downtown Design Guidelines

The commission approved the November 2022 agenda and the October meeting minutes. Presentations were given regarding the North River Arts and Culture Plan and Downtown Design Guidelines, but no formal actions were taken on these items.

• Approved November 2022 agenda
• Approved October meeting minutes

IMU Board of Trustees

The IMU Board of Trustees will review financial reports and meeting minutes. The board will also consider a resolution regarding the Pella Fiber Transport Network West to IMU construction contract and bond.

• Resolution for Pella Fiber Transport Network West to IMU project construction contract and bond
• Approval of September 2022 financial reports
• Resolution naming depositories

The Board of Trustees approved a construction contract and bond for the Pella Fiber Transport Network West to IMU project. They also passed a resolution naming depositories. The board received updates on electric and water utility projects and the budget process.

• Approved Resolution 2022-055 for Pella Fiber Transport Network construction contract and bond (3-0)
• Approved Resolution 2022-056 naming depositories (3-0)
• Approved Consent Agenda including claims, September 2022 financial reports, and October 24, 2022 minutes (unanimous)

Parks and Rec Commission

The Parks and Recreation Commission will review the advertising policy and the Aquatic Center Annual Report. The meeting also includes reports from the Tree Committee and Indianola Park Friends.

• Advertising Policy Review
• Aquatic Center Annual Report
• Tree Committee report
• Indianola Park Friends report

The Parks and Recreation Commission amended its advertising policy to exclude organizations that promote vaping and CBD products. The commission also approved the agenda and the October 12, 2022, meeting minutes.

• Approved Agenda (unanimous)
• Approved October 12, 2022 Minutes (unanimous)
• Amended policy 900.11 to exclude advertisements for vaping and CBD products (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will review the bed bug and library card policies. The meeting also includes an update on the library referendum and a review of financial reports.

• Bed Bug Policy review
• Library Cards Policy review
• Library Referendum Update
• Approval of monthly claims
• Review of financial reports

The Board approved updated Bed Bug and Library Card policies, including the removal of library card replacement fees. Members also decided to keep the library open with limited hours during basement plumbing repairs.

• Approved Bed Bug Policy
• Approved Library Cards Policy and eliminated replacement fees
• Approved keeping library open 10:00AM to 4:00PM during basement plumbing repairs
• Approved October 11, 2022 meeting minutes
• Approved monthly claims

Planning and Zoning Commission

The Planning and Zoning Commission will consider an amendment to the Sign Code and several preliminary plat requests. The agenda also includes a rezoning request for 902 West 3rd Avenue and a site plan application for a drive-through restaurant.

• Amendment to Chapter 167 ‘Sign Code’
• Preliminary plat for Heritage Hills 12
• Preliminary plat for Indianola Industrial Park 3
• Rezoning of 902 West 3rd Avenue from Highway Commercial (C-2) to Single-Family Residential Attached (R-2)
• Major site plan application for a drive-through restaurant at 102 North Jefferson Way

City Council

The City Council will review annual reports for the Veteran's Memorial Aquatic Center and the Indianola Public Library. The session also includes an update on the Downtown Square Reconstruction.

• Veteran's Memorial Aquatic Center Annual Report
• Indianola Public Library Annual Report
• Downtown Square Reconstruction Update

The City Council held a study meeting to receive annual reports from the Veteran's Memorial Aquatic Center and the Indianola Public Library. Director Charlie Dissell also provided a status update on the Downtown Square Reconstruction Project. No formal votes or decisions were recorded.

City Council

The Indianola City Council will consider ordinance amendments regarding alcohol control and fireworks sales. The council will also discuss sidewalk placement for the Hillcrest Reconstruction Project and review a $36,005 payment for the Quail Meadows Sidewalk Connector. Public hearings are scheduled for November 21 regarding sign code exemptions.

• $36,005 payment to G&G Landscaping and Excavating for the Quail Meadows Sidewalk Connector
• Public hearings on November 21 for sign code exemptions at 1010 and 102 North Jefferson Way
• Ordinance amendments regarding alcohol control and fireworks sales locations
• Purchase of a K9 patrol vehicle for the Police Department
• Change Order Number 5 for the West Boston Avenue Infrastructure Improvements Project

The Council approved several resolutions including the purchase of a police K9 vehicle and a memorandum of understanding for the Greater Des Moines Fair Play Agreement. They also approved a special event application for Home for the Holidays and the first consideration of a fireworks ordinance. Staff were directed to maintain sidewalk plans for the Hillcrest Avenue Reconstruction Project.

• Approved purchase of a K9 patrol vehicle (6-0)
• Approved Home for the Holidays special event application (5-1)
• Approved first consideration of fireworks ordinance modifying July 4 times (6-0)
• Approved Resolution 2022-233 for Greater Des Moines Fair Play Agreement (6-0)
• Directed staff to keep sidewalks on the south side of Hillcrest Avenue Reconstruction Project
• Appointed Megan Shipley to the Indianola Public Arts Commission (6-0)
• Approved $36,005 payment to G&G Landscaping for Quail Meadows Sidewalk Connector (6-0)
• Approved Resolution 2022-227 to purchase a softball infield groomer (6-0)

General

The Indianola Civil Service Commission will conduct interviews for Fire Captain candidates. The meeting includes a closed session to evaluate professional competency under Iowa Code Section 21.5(1)(i). The commission will also prepare a certified list of candidates.

• Interviews of Fire Captain candidates
• Closed session for candidate competency evaluation
• Preparation of a certified list of Fire Captain candidates

The Commission conducted interviews for the Fire Captain position, including one candidate in a closed session. The Commission certified a ranked list of five candidates for potential appointment, valid from November 4, 2022, to November 4, 2025.

• Approved motion to enter closed session to evaluate a candidate (2-0)
• Approved motion to exit closed session (2-0)
• Certified ranked list of five candidates for Fire Captain: Chuck Cross (1), Eric Wallace (2), Thad White (3), Theodore Neller (4), and Aaron Payette (5)

Sustainability Committee

The committee is discussing its official status and planning for a Sustainability Fair on April 1, 2023. Discussion topics include invitations, vendors, advertising, and support from the City and IMU.

• Forming official committee status
• Planning for Sustainability Fair on April 1, 2023
• Organization of vendors, sponsors, and money collection

The committee approved the previous meeting minutes. Members assigned tasks for the upcoming Sustainability Fair and identified representatives to attend a city council study session on November 21 regarding ordinances and bylaws.

• Approved meeting minutes
• Assigned Bill, Anita, and Al to attend 11/21 city council study session for ordinance and bylaws
• Assigned Rita to prepare Sustainability Fair letter and January notification
• Planned Sustainability Fair advertising in city magazine and IMU bill
• Assigned Ben to coordinate with city departments for fair equipment
• Assigned Anita to verify with SOAR and Rita and Al to contact other suggestions for the fair

Hometown Pride Committee

The committee is discussing upcoming holiday celebrations on the Square and Holiday Lanes. Members will also review committee membership, officer positions, and meeting logistics.

• Holiday Celebration on the Square planning
• Holiday Lanes advertising and fundraising
• Magical Night of Lights display
• Culture walk design and fundraising updates
• ICYF Trunk or Treat recap

Board of Adjustments

The City of Indianola Board of Adjustment meeting scheduled for November 2, 2022, is cancelled because there are no agenda items to consider. This is a procedural cancellation with no decisions or discussions taking place.

Indianola Public Arts Commission

The commission will discuss planning for the Arts Master Plan. The agenda also includes items regarding the Art Festival and the Piano Project – P&R. Members will consider changing November and December meeting dates due to holidays.

• Arts Master Plan discussion and planning
• Art Festival
• Piano Project – P&R
• Proposed changes to November and December meeting dates

IMU Board of Trustees

The IMU Board of Trustees will consider several action items, including plans and contracts for the Pella Fiber Transport Network West to IMU joint project. The board will also address the Turbine 8 Control Replacement Project and an employment contract for Chris DesPlanques.

• Public hearing and adoption of plans for Pella Fiber Transport Network West to IMU
• Resolution regarding dates for the Turbine 8 Control Replacement Project
• Purchase of a 2022 Chevrolet Colorado and trade-in of a 2015 Equinox
• Approval of an employment contract with Chris DesPlanques

The Board approved several resolutions to advance the Pella Fiber Transport Network West to IMU project, including the adoption of plans and the construction contract. Other actions included approving a new employment contract for General Manager Chris DesPlanques and purchasing a vehicle for the Electric Department.

• Approved Resolution 2022-050 to set a public hearing for the Turbine 8 Control Replacement Project (5-0)
• Approved purchase of 2022 Chevrolet Colorado and trade-in of 2015 Equinox for Electric Department (unanimous)
• Approved Resolution 2022-051 adopting plans and costs for Pella Fiber Transport Network West to IMU (5-0)
• Approved Resolution 2022-052 consenting to City of Pella's award of construction contract (5-0)
• Approved Resolution 2022-053 approving construction contract and bond for Pella Fiber Transport Network West to IMU (5-0)
• Approved Resolution 2022-054 approving employment contract with Chris DesPlanques (5-0)
• Approved October 24, 2022 claims and October 10, 2022 minutes (unanimous)

General

The Indianola Public Arts Commission is meeting to discuss the Arts Master Plan and provide direction. The agenda contains only this single discussion item, with no other business listed.

• Discussion and direction on the Arts Master Plan

General

This is a governmental training meeting involving multiple city boards and commissions. The agenda contains only a single presentation by the Iowa League of Cities.

• Presentation by the Iowa League of Cities

Downtown Square Commission

The Downtown Square Commission will review the October 2022 agenda and approve meeting minutes from July, August, and September. The commission will also discuss downtown design guidelines and a special event application for 'Home for the Holidays'.

• Downtown Design Guidelines discussion
• 'Home for the Holidays' special event application
• Approval of July, August, and September meeting minutes

The Downtown Square Commission met on October 18, 2022, and approved the October 2022 agenda and the minutes from July, August, and September 2022. No substantive decisions were made; the meeting included a presentation on design guidelines and a discussion about a special event application.

• Approved October 2022 agenda (motion by Kamie Haynes, seconded by Jamie Parrott)
• Approved July, August, and September 2022 meeting minutes (motion by Rob Keller, seconded by Doug Gaumer)

City Council

The City Council study meeting includes a presentation on the Capital Improvement Plan. The council will also discuss the 'Wonder on Buxton' Hometown Pride project. Additionally, members will review items scheduled for the regular October 17 meeting.

• Capital Improvement Plan presentation
• 'Wonder on Buxton' Hometown Pride project discussion

The council held a study session with no formal votes or decisions. They received a Capital Improvement Plan presentation and discussed the Wonder on Buxton Hometown Pride project, including funding and cloud sculpture details. No action was taken on either item.

• No decisions made; study session only

City Council

The Indianola City Council will consider property disposition in the Hillcrest/Downtown Urban Renewal Plan Area and a new sign code. The agenda also includes reviewing construction payments for the Square Reconstruction and Water Resource Recovery Facility projects.

• Property disposition proposal involving The Overland Group, LLC in Hillcrest/Downtown area
• $419,750.14 payment for the Square Reconstruction Project
• $727,741.72 payment for the Water Resource Recovery Facility Project
• $60,115.00 purchase of crack sealer equipment from Logan Contractors
• Ordinance amendments regarding fireworks sales and use

The council approved a consent agenda including multiple resolutions, liquor license renewals, and payment applications for construction projects. It also approved an amendment to the Fiscal Year 23 Budget, advanced first consideration of an ordinance to allow fireworks sales in C1 and C3 zoning districts, and rejected a ban on fireworks use. The council directed staff to remove July 5th from allowable fireworks use days and approved a federal grant agreement for the Hillcrest Avenue Reconstruction Project.

• Approved consent agenda items including Resolution 2022-205 for monthly transfers, Resolution 2022-206 setting a public hearing on sign code amendments, and Resolution 2022-207 for competitive bidding on property in the Hillcrest/Downtown Urban Renewal Plan Area.
• Approved renewal liquor licenses for Brightman/Brown Enterprises LLC dba Mojo's and C & S Food Services LLC dba Pete's Pizza.
• Approved Payment Application Number 15 for $419,750.14 from Absolute Concrete for the Square Reconstruction Project and Payment Application Number 28 for $727,741.72 from Williams Brothers Construction for the Water Resource Recovery Facility Project.
• Approved Resolution 2022-218 amending the Fiscal Year 23 Budget.
• Approved first consideration of an ordinance amending the Code of Ordinances to allow fireworks sales in C1 and C3 Zoning Districts.
• Rejected a motion to approve first consideration of an ordinance banning fireworks use (4-2 vote); council directed staff to remove July 5th from allowable use days.
• Approved Resolution 2022-219 for an agreement with the Iowa Department of Transportation for a Surface Transportation Block Grant for the Hillcrest Avenue Reconstruction Project.
• Council directed staff to proceed with Change Order Number 5 for the 2022 Infrastructure Improvements Project (Boston Avenue) at an estimated additional cost of $25,300.

Parks and Rec Commission

The Indianola Parks and Recreation Commission will hear reports from support groups and department heads. Topics include parks winterization, the Buxton Park fountain, and upcoming events.

• Tree Committee report
• Indianola Park Friends report
• Parks winterization update
• Buxton Park fountain update
• Upcoming events discussion

The commission unanimously approved the consent agenda, including the September minutes and the October agenda. No substantive decisions were made beyond routine approvals; the meeting focused on reports from the Tree Committee, Park Friends, and the Director regarding winterization, fountain replacement, and upcoming events.

• Approved consent agenda (unanimous): September minutes and October agenda

Library Board of Trustees

The Board will review financial reports and monthly claims. Discussion items include an update on the library referendum and proposed changes to the circulation policy fee schedule. The board will also address holiday closings for 2023.

• Library Referendum Update
• Proposed revisions to Fee Schedule - Circulation Policy
• Integrated Library System discussion
• 2023 Holiday Closings

The board approved switching to a new integrated library system, with the migration fee coming from reserves and the software budget to be increased next fiscal year. They also approved the 2023 holiday closings, a revised fee schedule and circulation policy, and the monthly financial reports. No public comments were received.

• Approved new integrated library system, migration fee from reserves, software budget increase next fiscal year
• Approved 2023 holiday closings
• Approved revised fee schedule and circulation policy
• Approved monthly financial reports and claims

Planning and Zoning Commission

The Indianola Planning and Zoning Commission will review several land use applications, including a final plat for the Robinson Subdivision. The meeting also includes recommendations for modifications to the Summercrest Planned Unit Development and various survey plats.

• Final plat request for Robinson Subdivision
• Minor modification to Summercrest Planned Unit Development (PUD)
• Final Plat approval for Summercrest Plat 1
• Plat of Survey for Matt Thomas near Indianola
• Plat of Survey for Chad Daniels near Indianola

The Planning and Zoning Commission approved several subdivision plats and a minor modification to the Summercrest PUD. All items passed, with one vote against the Summercrest Plat 1 due to storm sewer conditions.

• Approved final plat for Robinson Subdivision (unanimous)
• Approved minor modification to Summercrest PUD (unanimous)
• Approved final plat for Summercrest Plat 1 with condition to resolve storm sewer issues (5-1)
• Approved plat of survey for Matt Thomas property within two miles of city (unanimous)
• Approved plat of survey for Chad Daniels property within two miles of city (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will consider purchasing a vacuum extractor and mini excavator for the electric utility. The board will also hold a public hearing regarding the NOFA7 - Phase 1 Project. Additionally, members will discuss an agreement with IMPACT to administer water assistance programs.

• Purchase of vacuum extractor from Vermeer for $87,814.60 plus tax
• Purchase of Yanmar mini excavator from Vermeer for $58,855.67
• Public hearing and resolutions for the NOFA7 - Phase 1 Project
• Agreement with IMPACT to administer Iowa Low-Income Household Water Assistance Program

The Indianola Municipal Utilities Board of Trustees approved the purchase of a vacuum extractor for $87,814.60 and a mini excavator for $58,855.67, both from Vermeer. They also approved three resolutions for the NOFA7 - Phase 1 Project, including plans, contract award, and contract/bond. A public hearing on the project was held with no comments. The board entered closed session to evaluate an individual's professional competency but took no action on that item.

• Approved purchase of vacuum extractor from Vermeer for $87,814.60 plus tax (unanimous).
• Approved purchase of mini excavator (Yanmar) from Vermeer for $58,855.67 (unanimous).
• Approved Resolution 2022-047 for NOFA7 - Phase 1 Project plans, specs, and estimate (unanimous).
• Approved Resolution 2022-048 awarding contract for NOFA7 - Phase 1 Project (unanimous).
• Approved Resolution 2022-049 approving contract and bond for NOFA7 - Phase 1 Project (unanimous).
• Approved agreement with IMPACT to administer Iowa Low-Income Household Water Assistance Program (unanimous).
• Approved consent agenda including claims lists, financial reports, and prior meeting minutes (unanimous).
• Entered closed session to evaluate professional competency of an individual; no action taken afterward (unanimous).

Sustainability Committee

The Indianola Sustainability Committee will discuss committee by-laws and official formation. The meeting includes a presentation on an energy survey from Simpson students and planning for a Sustainability Fair scheduled for April 1, 2023.

• Presentation on Energy Survey by Simpson students
• Committee by-laws and official committee formation
• Planning for Sustainability Fair on April 1, 2023
• Discussion regarding IRA and trees

Board of Adjustments

The Indianola Board of Adjustment will meet to consider three separate variance requests. These items involve building separation distances, driveway construction, and accessory structure placement.

• Variance request to reduce required building separation from 10 feet to 3’6’’
• Variance request to allow the construction of a second driveway
• Variance request to permit an accessory structure within a front yard

The Indianola Board of Adjustment approved three variance requests at its October 5, 2022 meeting. The first allowed a reduced building separation from 10 feet to 3'6'' and a second driveway. The second permitted an accessory structure in the front yard. All motions passed unanimously.

• Approved variance to reduce building separation from 10 feet to 3'6'' (unanimous)
• Approved variance to allow construction of a second driveway (unanimous)
• Approved variance to permit accessory structure in front yard (unanimous)

City Council

The City Council will hold a study meeting to discuss communications and review upcoming agenda items for the regular 7:00 p.m. meeting.

• Discussion regarding communications
• Review of upcoming agenda items from the 7:00 p.m. regular meeting

The council discussed homelessness and communications needs. They directed staff to research metro communities' communications departments, draft a job description, and include the Communications Director position in the next budget. No formal votes were taken; the session was a study meeting.

• Directed staff to research metro communications departments
• Directed staff to create a job description for Communications Director
• Directed staff to include Communications Director position in next budget

City Council

The council will consider several police department policy changes and a contract for a new police dog. The agenda also includes liquor license renewals and an ordinance amendment regarding alcohol control. A scheduled budget amendment hearing has been canceled.

• $13,500 contract for a police dog and training
• $1,500 Home Base Iowa Initiative warrant
• Replacement of the Hukill Memorial Fountain in Buxton Park
• Ordinance amendment regarding alcoholic beverage control
• Request from The Brickhouse for additional outdoor dining usage

The council approved several police-related items including a new uniform policy for leadership, a sick leave policy change, and a $13,500 contract for a dual-purpose police dog. They also authorized a petition for title to abandoned property at 701 West Boston Avenue and set a hearing for a budget amendment. All votes were unanimous except the sick leave policy, which passed 5-1.

• Approved Resolution 2022-191 authorizing purchase of flooring and chairs for police department (6-0)
• Approved Resolution 2022-192 modifying uniform policy for police leadership (6-0)
• Approved Resolution 2022-193 modifying sick leave policy for police leadership (5-1, Dalby opposed)
• Approved consent agenda including $13,500 police dog contract and Hukill Memorial Fountain replacement (6-0)
• Approved first consideration of ordinance amending alcoholic beverage control provisions (6-0)
• Approved Resolution 2022-200 setting October 17 hearing for FY2023 budget amendment (6-0)
• Approved Resolution 2022-203 authorizing petition for title to abandoned property at 701 West Boston Avenue (6-0)
• Approved Resolution 2022-204 authorizing subaward agreement with Warren County for Wonder on Buxton project (6-0)

IMU Board of Trustees

The IMU Board of Trustees will consider a resolution for the Pella Fiber Transport Network West construction and an equipment purchase from t3 Broadband for $92,388.29. The board will also discuss issuing a request for proposals regarding an IMU salary study.

• Resolution for Pella Fiber Transport Network West construction
• $92,388.29 purchase of Optical Transport System components from t3 Broadband
• Risk consultation services agreement with Weinman Insurance / TrueNorth Companies, L.C.
• Discussion regarding a request for proposals for an IMU salary study

The Indianola Municipal Utilities Board of Trustees approved Resolution 2022-045 ordering construction of the Pella Fiber Transport Network West to IMU and set a hearing date for bids. They also approved a $92,388.29 purchase of Optical Transport System components from t3 Broadband. Additionally, the board approved a consent agenda including claims, minutes, and salary resolution, and authorized a risk consultation services agreement with Weinman Insurance / TrueNorth Companies.

• Approved Resolution 2022-045 ordering construction of Pella Fiber Transport Network West to IMU (4-0)
• Approved purchase of Optical Transport System components from t3 Broadband for $92,388.29 (4-0)
• Approved consent agenda including claims, minutes, and Resolution 2022-044 approving salaries (4-0)
• Approved Resolution 2022-046 authorizing risk consultation services agreement with Weinman Insurance / TrueNorth Companies (4-0)

Indianola Public Arts Commission

The Indianola Public Arts Commission will review updates on the Art Festival and the Hometown Pride Project RFP. The meeting also includes discussions regarding a new sculpture and a sidewalks project.

• Update on RFP for Hometown Pride Project
• Discussion of Tree of Life Sculpture
• Sidewalks Project discussion
• Arts Master Plan update

The Indianola Public Arts Commission discussed a 2-day art festival and decided to add artist quotes and website links to applications. The Tree of Life Sculpture project was referred to the Parks Friends group. Bob is waiting on more information before finalizing the RFP for the Hometown Pride project.

• Referred the Tree of Life Sculpture project to the Parks Friends group, as it was their project initially.
• Decided to add artist quotes and website links to the application for use in advertising.
• Decided to add emergency information and contacts to the artist packets.

Downtown Square Commission

The Downtown Square Commission will discuss downtown design guidelines and review a special event application for a Children's Costume Party. The meeting also includes the approval of minutes from July and August meetings.

• Downtown Design Guidelines
• Special Event Application for Children's Costume Party
• Approval of July and August meeting minutes

The Downtown Square Commission met on September 20, 2022, but took no substantive votes. They discussed downtown design guidelines and a special event application for a Children's Costume Party, but no decisions were made. Approval of previous meeting minutes was postponed to October.

• Approved agenda for September 2022 meeting
• Postponed approval of July and August minutes to October meeting
• Discussed downtown design guidelines; no vote taken
• Discussed Children's Costume Party special event application; no vote taken

City Council

The City Council will review several construction payments, including over $1.1 million for the Water Resource Recovery Facility. The meeting also includes discussions on new site plan applications for a car wash and a bank. Additionally, the council will consider ordinance amendments regarding fireworks sales and overnight parking.

• $1,132,447.36 payment to Williams Brothers Construction for Water Resource Recovery Facility
• $583,693.50 payment to Absolute Concrete for Square Reconstruction Project
• Site plan applications for a car wash at 1807 North Jefferson Way and a bank at 1401 North Jefferson Way
• Ordinance amendment regarding fireworks sale locations
• $2,015,000 General Obligation Capital Loan Notes proposal

The council unanimously approved a $2,015,000 General Obligation Capital Loan Notes Series 2022, a major site plan for a car wash at 1807 North Jefferson Way, and a major site plan for a bank at 1401 North Jefferson Way. All votes were 6-0.

• Approved $2,015,000 General Obligation Capital Loan Notes Series 2022 (6-0)
• Approved major site plan for car wash at 1807 North Jefferson Way (6-0)
• Approved major site plan for bank at 1401 North Jefferson Way (6-0)
• Approved consent agenda including multiple resolutions, permits, and payment applications (6-0)

City Council

The Indianola City Council will hold a study meeting to discuss North 6th Street and E Girard Avenue Sub-Area Plan updates. The agenda also includes a presentation regarding Water Resource Recovery Facilities by Simpson College students.

• North 6th Street and E Girard Avenue Sub-Area Plan updates
• Presentation on Water Resource Recovery Facilities by Simpson College students

The City Council held a study session with no formal votes or decisions. They received updates on the North 6th Street and E Girard Avenue sub-area plan, including trail and housing connections, and a presentation from Simpson College students on the Water Resource Recovery Facilities project. The meeting was informational only.

• No formal decisions made; study session only

Civil Service Commission

The Indianola Civil Service Commission is conducting interviews for Police Chief candidates. This includes a closed session to evaluate professional competency under Iowa Code Section 21.5(1)(i). The commission will also prepare a certified list of candidates.

• Interviews of Police Chief candidates
• Closed session regarding candidate competency
• Preparation of a certified list of candidates

The Indianola Civil Service Commission interviewed six candidates for police chief on September 15, 2022, and certified a ranked list. Three candidates requested closed sessions to evaluate their professional competency, which were granted unanimously. The final ranked list was certified on September 19, 2022, and is valid for one year.

• Approved closed session for candidate 2 (unanimous)
• Approved closed session for candidate 4 (unanimous)
• Approved closed session for candidate 5 (unanimous)
• Certified ranked list of six candidates for police chief (valid Sept 19, 2022 – Sept 19, 2023)

Parks and Rec Commission

The Parks and Recreation Commission will hear updates from support groups and department heads. Discussion topics include square plantings and homelessness in parks.

• Tree Committee report
• Indianola Park Friends report
• Report on homelessness in parks
• Report on square plantings

The Indianola Parks and Recreation Commission approved the consent agenda, including the agenda and August minutes, unanimously. The meeting included reports on the Tree Committee's half-price tree sale, homeless encampments at DeNelsky Park, and upcoming projects like the Buxton Park fountain replacement. No other substantive decisions were made.

• Approved consent agenda including agenda and August 10, 2022 minutes (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will discuss draft policies for public comment and photography or video recordings. The board will also receive an update on the library referendum and review monthly financial reports.

• Draft Policy: Public Comment
• Draft Policy: Photography and Video Recordings
• Library Referendum Update
• Approval of monthly claims

The Indianola Public Library Board of Trustees approved a Public Comment Policy draft and a Photography and Video Recording Policy draft, both without comment. The board also approved the agenda, prior meeting minutes, and monthly financial reports. The director reported that a roof repair is coming, a lighting project is nearly complete, and a boiler preconstruction meeting has occurred.

• Approved the meeting agenda (motion Sally Van Dorin, second Tom Smith).
• Approved the minutes from the August 9, 2022 meeting (motion Randi Malone, second Cyd Dyer).
• Approved monthly financial reports (motion Tom Smith, second Sally Van Dorin).
• Approved the Public Comment Policy draft (motion Colleen Wilmott, second Randi Malone).
• Approved the Photography and Video Recording Policy draft (motion Colleen Wilmott, second Cyd Dyer).
• Adjourned the meeting at 6:25 p.m. (motion Colleen Wilmott, second Cyd Dyer).

Planning and Zoning Commission

The Commission will consider recommendations for site plan applications at 1807 and 1401 North Jefferson Way. The agenda also includes reviews of plat of survey requests and an amendment to fireworks sales locations.

• Site plan application for a car wash at 1807 North Jefferson Way
• Site plan application for a bank at 1401 North Jefferson Way
• Plat of Survey for 405 E Franklin
• Plat of Survey for 1202 S Jefferson Way
• Amendment to Chapter 165 regarding fireworks sales locations

The Planning and Zoning Commission voted to recommend approval of a major site plan for a car wash at 1807 North Jefferson Way with conditions, and a major site plan for a bank at 1401 North Jefferson Way as submitted. They also recommended approval of two plats of survey and an amendment to Chapter 165 regarding fireworks sales locations. All motions passed unanimously.

• Approved major site plan for car wash at 1807 North Jefferson Way with conditions (motion by Ormsby, second by Stecker).
• Approved major site plan for bank at 1401 North Jefferson Way as submitted (motion by Rabe, second by Ritchie).
• Approved Plat of Survey for Warren & Nataliya Burge, Block 14 of Windle’s Addition (405 E Franklin) (motion by Ormsby, second by Rabe).
• Approved Plat of Survey for Indianola Lodge #70 IOOF at 1202 S Jefferson Way (motion by Farris, second by Stecker).
• Approved recommendation on amendment to Chapter 165 regarding fireworks sales locations (motion by Rabe, second by Ritchie).

IMU Board of Trustees

The IMU Board of Trustees will review fiber financing results and consider resolutions for issuing revenue notes. The board will also discuss transmission investments and potential agreements for power purchases and solar energy.

• Fiber Financing Results Presentation (Series 2022A/B)
• $29,547.65 warrant to Murphy Tower Services for fiber network extension completion
• Purchase power agreement with SE Municipal Iowa, LLC
• Lease and easement agreement for a solar energy system
• Resolutions for issuing Communications Revenue and Refunding Notes (Series 2022A/B)

The IMU Board of Trustees unanimously approved a purchase power agreement with SE Municipal Iowa, LLC and a lease/easement agreement for a solar energy system, authorizing the general manager to finalize the legal description. The board also approved three resolutions related to communications utility financing and a public hearing date for a fiber project, and issued a final payment to Murphy Tower Services for fiber network work. No action was taken on items discussed in closed session.

• Approved purchase power agreement with SE Municipal Iowa, LLC (unanimous)
• Approved lease and easement agreement for solar energy system, with authority to finalize legal description (unanimous)
• Approved Resolution 2022-040 for borrowing money for IMU (unanimous)
• Approved Series Resolution 2022-041 for Communications Revenue and Refunding Notes, Series 2022A (unanimous)
• Approved Series Resolution 2022-042 for taxable Communications Revenue Refunding Notes, Series 2022B (unanimous)
• Approved Resolution 2022-044 setting public hearing and letting dates for Fiber 2022-NOFA7-Phase 1 project (unanimous)
• Approved Certificate of Final Completion and $29,547.65 warrant to Murphy Tower Services for fiber network extension (unanimous)
• Directed General Manager to vote in favor of CMPAA upgrades (unanimous)

Indianola Public Arts Commission

The Indianola Public Arts Commission will conduct elections for its officers and review claims for approval. The meeting includes updates regarding the Hometown Pride Project, Art Festival, and Artists List.

• Election of officers
• Approval of claim
• Hometown Pride Project update
• Art Festival discussion
• Artists List review

The Indianola Public Arts Commission elected officers for the upcoming term and discussed assisting the Hometown Pride Committee with a proposed sculpture series called 'Wonder on Buxton' between downtown and Simpson College. No formal decisions were made on the sculpture series; the commission recommended that businesses be approached by the Hometown Pride Committee for sponsorships. The meeting was adjourned after brief discussion of the Art Festival and artist list.

• Elected Bob Kling as President, Grant Darrah as Vice President, Tim Wilson as Secretary, Hayden Keeney as Treasurer
• Discussed assisting Hometown Pride Committee with 'Wonder on Buxton' sculpture series (no formal vote)
• Recommended businesses be approached by Hometown Pride Committee for sponsorships (no formal vote)
• Adjourned meeting at 6:40 p.m.

Board of Adjustments

The Indianola Board of Adjustment meeting scheduled for September 7, 2022, was cancelled because there were no agenda items to address. This is a procedural cancellation with no decisions or discussions taking place.

• Meeting cancelled due to no agenda items

City Council

The Indianola City Council will consider liquor license renewals, construction payments, and labor agreements with LiUNA Local 177. The agenda also includes public hearings regarding industrial park infrastructure loans and a sign code exemption.

• Public hearing for up to $3,500,000 in capital loan notes for Industrial Park improvements
• $18,457.55 payment to Langman Construction for the Water Resource Recovery Facility project
• Sign code exemption application for 1103 North Jefferson Way
• Ordinance amendments regarding Overnight Square Parking and Iowa Avenue stop signs
• Memorandums of Understanding with LiUNA Local 177 regarding pay and employment status

The council unanimously approved resolutions to issue up to $3.5 million in general obligation capital loan notes for industrial park infrastructure improvements. A public hearing was held and closed without opposition. The city's Aa2 bond rating was reaffirmed, allowing a favorable interest rate. The council also denied a stop sign ordinance for North 9th St and Iowa Ave after a traffic study found it did not meet warrant criteria.

• Approved Resolution 2022-175 to issue up to $3.5M general obligation capital loan notes for industrial park infrastructure (unanimous)
• Approved Resolution 2022-176 approving official statement for the loan notes (unanimous)
• Approved Resolution 2022-177 granting sign code exemption at 1103 N Jefferson Way (unanimous)
• Denied first consideration of ordinance to add stop sign at North 9th St and Iowa Ave (2-4)
• Approved consent agenda including liquor license renewals, Homecoming Parade, and budget hearing date (unanimous)
• Approved appointment of Justin Nostrala to Public Arts Commission (unanimous)
• Approved claims with Hulen abstaining due to conflict of interest (5-0)

Sustainability Committee

The Indianola Sustainability Committee will discuss official city committee rules and by-laws. Members will also continue planning for the Sustainability Fair scheduled for April 1, 2023.

• Establishment of official city committee rules
• Development of committee by-laws
• Planning for the April 1, 2023, Sustainability Fair
• Organization of vendors, sponsors, and money collection

City Council

The meeting includes updates on Capital Improvement Plans across various city departments. Reports will also be provided by the City Manager and IMU General Manager.

• Capital Improvement Plan presentations from city departments
• Manager's reports from City and IMU management

The Indianola City Council and IMU Board of Trustees met jointly to receive presentations from department heads on capital improvement plans for the next two to five years. No votes or decisions were taken; the meeting was informational only.

IMU Board of Trustees

The IMU Board of Trustees will review fiber financing and a strategic plan presentation. The board will consider a three-year contract with Calix and an agreement with IMPACT for LIHEAP administration. Action items also include reviewing bond resolutions and equipment purchases.

• Fiber Financing Review Presentation
• Resolution regarding bond sales and note redemption
• Three-year contract with Calix for Support Cloud Licensing
• $16,051.10 purchase of an 8VSB Clear QAM Receiver and Dual Processor
• Agreement with IMPACT to administer the LIHEAP program

The IMU Board of Trustees approved Resolution 2022-039 authorizing the sale of bonds and redemption of outstanding notes for the communications utility. They also approved a three-year contract with Calix for Cloud Licensing, a $16,051 equipment purchase, and an agreement with IMPACT for the LIHEAP energy assistance program. A closed session was held to discuss potential real estate transactions.

• Approved Resolution 2022-039 for bond sale and note redemption (4-0)
• Approved three-year contract with Calix for Support Cloud Licensing (unanimous)
• Approved $16,051.10 purchase of 8VSB Clear QAM Receiver and Dual Processor (unanimous)
• Approved agreement with IMPACT to administer LIHEAP program (unanimous)
• Entered closed session to discuss real estate purchase/sale (4-0)

Downtown Square Commission

The Commission will discuss event applications for use on the Downtown Square. Members will also hold a discussion regarding alcohol use on the Square.

• Event applications on the Square
• Alcohol use on the Square

The Downtown Square Commission held a discussion on how to handle future event applications, reaching a consensus to evaluate each application individually as they come in, given that conditions on the square are not normal due to ongoing construction. No formal decisions or votes were taken on this or other items. The meeting was largely procedural, with agenda approval and a note that July's minutes were missed and will be addressed in September.

• Approved the August 2022 agenda (unanimous)
• July minutes approval deferred to September agenda
• Consensus to handle event applications on a case-by-case basis due to construction

City Council

The Indianola City Council will review several construction payments and zoning applications. This includes a resolution for a potential $3,500,000 general obligation capital loan for urban renewal purposes. The council will also consider liquor license renewals and infrastructure project updates.

• Authorization of up to $3,500,000 in general obligation capital loan notes
• Payment of $489,485.29 to Williams Brothers Construction for the Water Resource Recovery Facility
• Rezoning of property near 2110 Country Club Road from agricultural to residential
• Payment of $502,727.03 and a $21,034.50 change order for the Square Reconstruction Project
• Liquor license renewals for The Zoo and The Village

The Indianola City Council approved a $502,727.03 payment and a $21,034.50 change order for the Square Reconstruction Project, along with a $114,990.61 payment for the 2022 Infrastructure Improvements Project. They also approved a major site plan for a pharmacy at 2105 North 3rd Lane and continued a parking ordinance amendment to a future meeting. The meeting included two closed sessions for real estate discussions, with no action taken.

• Approved Resolution 2022-159 for Square Reconstruction Project payment of $502,727.03 and change order of $21,034.50 (4-1)
• Approved Resolution 2022-160 for 2022 Infrastructure Improvements Project payment of $114,990.61 (5-0)
• Approved Resolution 2022-168 for major site plan for retail pharmacy at 2105 North 3rd Lane (5-0)
• Approved Resolution 2022-169 for plat of survey for Kevin Halterman (5-0)
• Approved first consideration of ordinance to allow overnight parking permits for county personnel (5-0)
• Continued first consideration of ordinance for four-way stop at 9th St intersection to September 6 meeting (5-0)
• Approved consent agenda including rezoning, liquor licenses, and various resolutions (5-0)
• Tabled appointment of Joan Overton to Sustainability Committee until parameters are formalized (5-0)

City Council

The City Council will hold a study meeting to discuss information regarding the use of fireworks within city limits. This agenda contains only this single discussion item.

• Discussion regarding the use of fireworks within city limits

The City Council held a study session to discuss fireworks regulations. Staff presented data on fireworks-related calls. Council members directed staff to explore tightening the ordinance, including requiring the posting of the ordinance at point-of-sale in fireworks tents. No formal action was taken.

• Directed staff to explore tightening fireworks ordinance, including posting at point-of-sale

Parks and Rec Commission

The Parks and Recreation Commission will review reports from support groups and department heads. The agenda includes updates regarding the Buxton Park Tulip Tree and the Pickard Disc Golf Course Logo.

• Tree Committee report
• Indianola Park Friends report
• Buxton Park Tulip Tree report
• Pickard Disc Golf Course Logo report
• Approval of July 13, 2022 minutes

The Indianola Parks and Recreation Commission approved the consent agenda, including the July minutes, and accepted a new logo for the Pickard Park Disc Golf Course. The commission also supported plans to replace the Hukill Memorial Fountain at Buxton Park, though no formal vote was recorded. No other substantive decisions were made.

• Approved consent agenda including July 13, 2022 minutes (unanimous)
• Accepted new Pickard Park Disc Golf Course logo (motion by Hoger, second by Turnball)

Library Board of Trustees

The Board will review the library's service animal policy and discuss a change order for a boiler replacement. Trustees will also review financial reports and monthly claims.

• Service Animals in the Library policy review
• Boiler Replacement Change Order
• Approval of monthly claims
• Review of July 11, 2002 meeting minutes
• Trustee continuing education on the Trustee Handbook

The Indianola Public Library Board of Trustees approved a $7,044 change order to replace the expansion tank and air separator during boiler replacement. They also approved the agenda, July minutes, and monthly financial reports. A steering committee for the new library was discussed but not formally established.

• Approved $7,044 change order for boiler expansion tank and air separator
• Approved monthly financial reports
• Approved July 12, 2022 meeting minutes
• Approved meeting agenda

Planning and Zoning Commission

The Planning and Zoning Commission will consider a major site plan application for Medicap Pharmacy located at 2105 North 3rd Lane. The commission will also review a request for approval of a Final Plat for the Wadle Subdivision.

• Major site plan application for Medicap Pharmacy at 2105 North 3rd Lane
• Request for approval of a Final Plat for Wadle Subdivision
• Building Permit Report

The Planning and Zoning Commission approved a major site plan for Medicap Pharmacy at 2105 North 3rd Lane, with Jeromy Pribil recusing himself. The commission also approved the final plat for Wadle Subdivision as submitted with a lateral tie. Both approvals were unanimous among voting members.

• Approved major site plan for Medicap Pharmacy at 2105 North 3rd Lane (unanimous, Pribil recused)
• Approved final plat for Wadle Subdivision as submitted with a lateral tie (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will consider resolutions regarding communication revenue and refunding loan agreements. The board will also review salary settings for appointed officers and employees effective June 19, 2022. Additionally, the agenda includes a quote for door access control at the Customer Service Center.

• Public hearing on communication revenue and refunding loan agreements
• $16,406 quote from Communication Innovators for door access control
• Resolution setting salaries for appointed officers and union employees
• Approval of utility accounts to be written off

The Indianola Municipal Utilities Board approved a resolution to proceed with communication revenue and refunding loan agreements, allowing borrowing up to $12,200,000, with final action scheduled for August 22. They also approved a 3% salary increase for all employees, a $16,406 door access control contract, and utility write-offs. The board directed staff to provide more details on electric fund balance and water main breaks.

• Approved Resolution 2022-036 to proceed with communication revenue and refunding loan agreements up to $12.2M (unanimous)
• Approved $16,406 door access control quote from Communication Innovators (unanimous)
• Approved utility accounts write-off and collection methods including state offset (unanimous)
• Approved Resolution 2022-037 setting salaries for appointed officers and union employees (unanimous)
• Approved Resolution 2022-038 setting salaries for appointed officers and employees (unanimous)
• Approved consent agenda including June 2022 financial reports and claims (unanimous)
• Directed staff to provide more info on electric fund balance increase and water main breaks
• Requested Solar Project contract be brought for approval soon

Sustainability Committee

The committee will discuss preparations for a Sustainability Fair scheduled for April 1, 2023. This includes planning for presentations and the organization of vendors and sponsors. The agenda also includes a discussion with City Manager Ben Reeves.

• Planning for the April 1, 2023, Sustainability Fair
• Discussion with City Manager Ben Reeves
• Organization of vendors, sponsors, and money collection
• Meetings with city council members

Board of Adjustments

The Board will review an appeal regarding a zoning violation at 604 South E Street. It will also consider requests for a school permit at 2205 West 2nd Avenue and a variance for an accessory structure.

• Appeal from Optimae Lifeservices, Inc. regarding a violation at 604 South E Street
• Special use permit request for a school at 2205 West 2nd Avenue
• Variance request for the construction of an accessory structure

The Board of Adjustment approved an appeal from Manuel Cornell for Optimae Lifeservices regarding a zoning violation at 604 South E Street, reversing the Zoning Administrator's determination. They also approved a special use permit for Jake Doering for a school at 2205 West 2nd Avenue, and a variance for Gerald Truitt for an accessory structure with conditions. All votes were unanimous.

• Approved appeal from Optimae Lifeservices for 604 South E Street, reversing violation determination
• Approved special use permit for school at 2205 West 2nd Avenue
• Approved variance for Gerald Truitt with condition to push structure back as far as possible

City Council

The Indianola City Council will review an amendment to the Hillcrest/Downtown Unified Urban Renewal Plan and a street party application for the WHO 13 RVTV event. The agenda also includes rezoning requests, infrastructure resolutions, and final plat approvals.

• Rezoning property near 2110 Country Club Road from A-1 to R-1
• Public hearing on Amendment No. 7 to the Hillcrest/Downtown Unified Urban Renewal Plan
• Event application for the WHO 13 RVTV Street Party on September 9
• Generator purchase for Quail Meadows 3 Lift Station
• Final Plat approvals for Prairie Glynn Plat 3 and Quail Meadows Plat 4

The Indianola City Council unanimously approved Amendment No. 7 to the Hillcrest/Downtown Unified Urban Renewal Plan, which is needed for industrial park development. They also authorized the mayor to sign a subaward agreement with Warren County for ARPA funds for industrial site improvements. All other agenda items, including consent agenda resolutions and an event application, were approved unanimously.

• Adopted Resolution 2022-153, Amendment No. 7 to Hillcrest/Downtown Urban Renewal Plan (unanimous)
• Authorized mayor to execute ARPA subaward agreement with Warren County (Resolution 2022-154, unanimous)
• Approved consent agenda including generator purchase, sludge removal, fiber connectivity, and final plat approvals (unanimous)
• Approved event application for WHO 13 RVTV Indianola Street Party on Sept 9 (unanimous)
• Suspended alcohol code enforcement for RVTV street party (Resolution 2022-155, unanimous)

IMU Board of Trustees

The meeting consists of standard procedural items and a request to enter into a closed session. This session is intended to evaluate the professional competency of an individual regarding hiring or performance.

• Request for closed session to evaluate personnel competency

The Indianola Municipal Utilities Board of Trustees met in special session and voted unanimously to enter a closed session to evaluate an individual's professional competency, as permitted by Iowa Code. After an hour-long closed session, the board exited and took no action on the items discussed. The meeting adjourned shortly thereafter.

• Entered closed session at 8:04 AM to evaluate professional competency (unanimous)
• Exited closed session at 9:04 AM (unanimous)
• Took no action on items discussed in closed session
• Adjourned at 9:05 AM (unanimous)

Indianola Public Arts Commission

The Indianola Public Arts Commission will hold an election for its officers. The commission will also address old business regarding the Art Festival.

• Election of officers
• Art Festival discussion

IMU Board of Trustees

The IMU Board of Trustees will consider a resolution to set a public hearing date for a proposed $12,200,000 communications loan. The agenda also includes approving engagement agreements with Dorsey & Whitney LLP and a resolution regarding salaries.

• Resolution setting a public hearing date for a proposed $12,200,000 communications loan
• Approval of engagement agreements with Dorsey & Whitney LLP
• Resolution approving salaries

The Indianola Municipal Utilities Board approved engagement agreements with Dorsey & Whitney LLP for Communications Revenue and Refunding Bonds 2022A/B, and set a public hearing for borrowing up to $12,200,000. They also approved Resolution 2022-035 setting salaries. Two closed sessions were held with no action taken on discussed items.

• Approved consent agenda including claims and prior minutes (unanimous)
• Approved engagement agreements with Dorsey & Whitney LLP for Communications Revenue and Refunding Bonds 2022A/B (unanimous)
• Approved Resolution 2022-034 setting public hearing for borrowing up to $12,200,000 (4-0, Voigts absent)
• Approved Resolution 2022-035 approving salaries (4-0, Voigts absent)
• Entered closed session for telecom marketing/pricing strategies (4-0, Voigts absent)
• Exited closed session at 6:55 p.m. (4-0, Voigts absent)
• Entered closed session to evaluate professional competency (4-0, Voigts absent)
• Exited closed session at 8:27 p.m. (4-0, Voigts absent)

City Council

The City Council will consider a resolution regarding the enforcement of Code 45.02(2). The proposal seeks to suspend rules against alcohol consumption on city streets during the July 21, 2022, band concert on Salem Avenue.

• Resolution suspending enforcement of Code 45.02(2) regarding alcohol consumption on city streets

The Indianola City Council held a special session and approved Resolution 2022-145, which suspended enforcement of Indianola Code 45.02(2) to allow alcohol consumption on city streets during the band concert on Salem Avenue on July 21, 2022. The vote was unanimous among the five members present, with two members absent. No other substantive decisions were made.

• Approved Resolution 2022-145 suspending alcohol ban on Salem Avenue for band concert (5-0, 2 absent)

Downtown Square Commission

The Planning and Zoning Commission will discuss downtown parking regulations and the Façade Grant Program. The meeting also includes a presentation regarding Wonder on Buxton and a recommendation consideration for the WHO13 RVTV street closure.

• Presentation Regarding Wonder on Buxton
• Discussion and Direction on Downtown Parking Regulations
• Discussion and Direction on Façade Grant Program
• Consider Recommendation on WHO13 RVTV Street Closure

The Planning and Zoning Commission held a discussion-only meeting, approving the agenda and minutes but taking no substantive votes. They discussed overnight parking regulations for downtown employees, the façade grant program, and a street closure request for WHO13's RVTV event.

• Approved July 2022 agenda
• Approved June 22nd meeting minutes

City Council

The Indianola City Council will review a request to rezone property near 2110 Country Club Road from agricultural to residential. The agenda includes approvals for large construction payments related to the Square Reconstruction Project and Water Resource Recovery Facility. The council will also consider a site plan for industrial services at 1700 North 14th Street.

• Rezoning request for property near 2110 Country Club Road from agricultural to residential
• $697,912.82 payment for the Water Resource Recovery Facility Project
• $482,097.52 payment and $19,387.26 change order for the Square Reconstruction Project
• Major Site Plan application for concrete mixing at 1700 North 14th Street
• Amendment to the Hillcrest Avenue Reconstruction Project agreement

The Indianola City Council approved the first consideration of a rezoning request for property adjacent to 2110 Country Club Road from A-1 to R-1, and approved several resolutions including payment applications for the West Boston Avenue and Square Reconstruction projects, an amendment for the Hillcrest Avenue Reconstruction Project, a major site plan for CemenTech, and a preliminary plat for Trail View Plat 2. All votes were unanimous with Council Member Gwen Schroder absent.

• Approved first consideration of rezoning adjacent to 2110 Country Club Rd from A-1 to R-1 (unanimous)
• Approved Resolution 2022-134: $126,303.40 payment and $2,886 change order for West Boston Ave project (unanimous)
• Approved Resolution 2022-135: $482,097.52 payment and $19,387.26 change order for Square Reconstruction (unanimous)
• Approved Resolution 2022-139: Amendment 2 to Snyder & Assoc. agreement for Hillcrest Ave Reconstruction (unanimous)
• Approved Resolution 2022-140: Amendment to STBG application for Hillcrest Ave project (unanimous)
• Approved Resolution 2022-142: Major site plan for CemenTech at 1700 N 14th St (unanimous)
• Approved Resolution 2022-143: Plat of survey for 2105 N 3rd Lane (Medicap relocation) (unanimous)
• Approved Resolution 2022-144: Preliminary plat for Trail View Plat 2 (unanimous)

City Council

The City Council is holding a study meeting to review the North 6th Street and East Girard Avenue sub-area plan. The council will also hold a discussion regarding the South K Street Paving Project.

• North 6th Street and East Girard Avenue sub-area plan presentation
• South K Street Paving Project discussion

The City Council held a study session with two presentations but took no formal votes or decisions. MSA presented an analysis of the North 6th Street and East Girard Avenue area, focusing on commercial and housing outlook. Snyder & Associates discussed the South K Street Paving Project, including assessment methodology, sidewalks, trails, and 42 tax parcels. The meeting was informational only.

• No formal decisions made; study session only

Civil Service Commission

The Commission will conduct interviews for Firefighter/Paramedic candidates, including a closed session to evaluate professional competency. The body will also prepare and approve a certified list of candidates valid for 120 days.

• Interviews for Firefighter/Paramedic candidates
• Closed session interviews per Iowa Code Section 21.5(1)(i)
• Preparation of a certified list of career Firefighter/Paramedic candidates
• Approval of the certified candidate list for 120 days

The Indianola Civil Service Commission met on July 14, 2022, to interview four candidates for the Firefighter/Paramedic position. After interviews, the Commission ranked the candidates, with Mark Hutchinson ranked first. The ranked list was certified and is valid from July 18 to November 15, 2022.

• Ranked Mark Hutchinson as top candidate for Firefighter/Paramedic
• Certified ranked list of four candidates for potential appointment
• Set ranked list validity from July 18 to November 15, 2022

Indianola Public Arts Commission

The Indianola Public Arts Commission is holding a special meeting to finalize plans for the Indianola Summer Art Festival. The agenda contains only this single item, with no additional details or attachments provided.

• Finalize plans for the Indianola Summer Art Festival

The Indianola Public Arts Commission held a special meeting to discuss the layout for the art festival. No formal decisions were made; the meeting was adjourned after the discussion.

Parks and Rec Commission

The commission will consider a request from HyVee to allow beer sales at Pickard Park during the Des Moines Challenge Disc Golf Tournament in August. Department heads will also provide updates on trail connections and park opening policies.

• HyVee request for beer sales at Pickard Park (August 17-21, 2022)
• Quail Meadows Trail Connection update
• Trailview Plat 2 land donation report
• Review of park opening time policies
• Square plantings update

The Indianola Parks and Recreation Commission unanimously recommended the City Council suspend the park beer ban for the Tru Bank Des Moines Challenge at Pickard Park, allowing HyVee to sell beer. They also unanimously recommended accepting a 2.48-acre land donation for parkland from the Trailview Plat 2 developer. The commission directed staff to change park opening hours from 7:00 AM to 6:00 AM, and approved the consent agenda.

• Recommended City Council suspend beer ban at Pickard Park for Tru Bank Des Moines Challenge (unanimous)
• Recommended City Council accept 2.48-acre parkland donation from Trailview Plat 2 developer (unanimous)
• Directed staff to change park opening hours from 7:00 AM to 6:00 AM
• Approved consent agenda including June 8, 2022 minutes (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will hold a special session for a library referendum discussion. The agenda also includes officer elections and committee assignments.

• Library referendum discussion
• Officer elections and committee assignments
• Review of monthly claims and financial reports
• Approval of June 14, 2022 meeting minutes

The Indianola Public Library Board of Trustees met on July 12, 2022, and discussed a potential referendum for a new library building with City Manager Ben Reeves. The board approved the agenda, June minutes, and monthly financial reports. Officer elections were held, with Andy Bringham re-elected as President, Colleen Willmott as Vice President, and Emmett Konrad as Secretary. No other substantive decisions were made.

• Approved agenda (motion by Willmott, second by Malone)
• Approved June 14 minutes (motion by Willmott, second by Van Dorin)
• Approved monthly financial reports (motion by Willmott, second by Malone)
• Elected officers: President Bringham, Vice President Willmott, Secretary Konrad (motion by Willmott, second by Malone)

Planning and Zoning Commission

The Indianola Planning and Zoning Commission will consider several major site plan applications. These include an addition to CemenTech at 1700 North 14th Street and a project for Medicap Pharmacy at 2105 North 3rd Lane. The meeting also includes a presentation regarding the North 6th Street and East Girard Avenue sub-area plan.

• Site plan application for CemenTech addition at 1700 North 14th Street
• Site plan application for Medicap Pharmacy at 2105 North 3rd Lane
• Plat of Survey request for Summercrest Hills Plat 4, Lot 2
• Preliminary Plat for Trail View Plat 2
• Presentation on the North 6th Street and East Girard Avenue sub-area plan

The Planning and Zoning Commission approved a major site plan for a CemenTech addition at 1700 North 14th Street, and remanded the Medicap Pharmacy site plan at 2105 North 3rd Lane for additional glass. It also approved a plat of survey for Lot 2 of Summercrest Hills Plat 4 and a preliminary plat for Trail View Plat 2 with conditions. Commissioner Jeromy Pribil recused himself from several items.

• Approved major site plan for CemenTech addition at 1700 North 14th Street (motion passed)
• Remanded Medicap Pharmacy site plan at 2105 North 3rd Lane to add additional glass (motion passed)
• Approved plat of survey for Lot 2 of Summercrest Hills Plat 4 (2105 North 3rd Lane) (motion approved)
• Approved preliminary plat for Trail View Plat 2 with conditions, including SWMP review and waivers (motion approved)

IMU Board of Trustees

The board will review utility claims and financial reports from May and June 2022. Action items include approving a payment for the Fiber Network Extension to the Water Resource Recovery Facility. Additionally, Michael Maloney will present an update on a fiber transport route between Indianola and Pella.

• $67,562.35 payment to Murphy Tower Services for Fiber Network Extension work
• Financial feasibility update for a fiber route between Indianola and Pella
• Approval of May 2022 financial reports
• Approval of June 30 and July 11, 2022 claims

The Indianola Municipal Utilities Board of Trustees approved a payment of $67,562.35 to Murphy Tower Services for work on the Fiber Network Extension to the Water Resource Recovery Facility project. The board also approved the consent agenda, administered the oath of office to a member, and entered a closed session to evaluate an individual's professional competency, but no decisions were made on items discussed in the closed session.

• Approved consent agenda including claims, financial reports, and prior minutes (unanimous)
• Approved $67,562.35 payment to Murphy Tower Services for fiber network work (unanimous)
• Entered closed session to evaluate professional competency (unanimous)
• Exited closed session with no decisions made (unanimous)

Sustainability Committee

The Indianola Sustainability Committee will discuss preparations for a Sustainability Fair scheduled for April 1, 2023. The agenda includes an update on a solar energy tour and discussions regarding meetings with city council members. A discussion with Mayor Erickson is also scheduled.

• Update on solar energy tour
• Planning for Sustainability Fair (April 1, 2023)
• Discussion with Mayor Erickson
• Recruitment of additional committee members

Board of Adjustments

The Board of Adjustment will consider an appeal regarding a zoning violation determination at 604 South E Street. A variance request for a gravel driveway addition by Brian Daleske was withdrawn.

• Appeal regarding a zoning violation at 604 South E Street
• Withdrawn variance request for a gravel driveway addition

The Board of Adjustment voted to continue the appeal by Optimae Lifeservices regarding a zoning violation at 604 South E Street until August 3, 2022, to gather more information. The board also approved the agenda and the June 1, 2022 meeting minutes. A variance request from Brian Daleske was withdrawn.

• Approved July 2022 meeting agenda (motion by Whalen, second by Bash)
• Approved June 1, 2022 meeting minutes (motion by Mitchell, second by Whalen)
• Continued Optimae Lifeservices appeal to August 3, 2022 (motion by Bash, second by Mitchell)
• Variance request by Brian Daleske withdrawn

City Council

The City Council will consider appointments to the Hometown Pride Committee and review a $90,044.70 payment for sewer improvements. The agenda also includes setting public hearing dates for an urban renewal plan amendment and reviewing various community event requests.

• Public hearing dates for Hillcrest/Downtown Unified Urban Renewal Plan Amendment No. 7
• $90,044.70 payment to Langman Construction for sewer improvements
• Appointments and reappointments to the Hometown Pride Committee
• Resolution regarding ground emergency medical transportation costs
• Requests for parades and a band concert on Salem Avenue

The Indianola City Council approved the consent agenda and claims, including several resolutions and permits, and made appointments to the Hometown Pride Committee. All votes were unanimous (5-0) with one member absent. The council also directed staff to extend Hometown Pride Committee terms to two years and discussed future agenda items.

• Approved consent agenda including resolutions and permits (5-0)
• Approved claims including cyber insurance with Cowbell (5-0)
• Directed staff to extend Hometown Pride Committee terms to two years (5-0)
• Appointed Tammie Lukins to Hometown Pride Committee (5-0)
• Reappointed Amy Duncan to Hometown Pride Committee (5-0)
• Appointed Andrea Carlson to Hometown Pride Committee (5-0)
• Approved Resolution 2022-131 for Myers and Stauffer LC representation (5-0)

City Council

The Indianola City Council meeting consists of routine administrative items. The agenda includes the approval of claims and a resolution regarding Fiscal Year 22 year-end transfers.

• Approval of Claims
• Resolution approving Fiscal Year 22 year-end transfers

The Indianola City Council met in special session and approved the consent agenda, including claims, and separately approved Resolution 2022-127 for Fiscal Year 22 year-end transfers. The transfers were explained as part of the budget process to move property taxes to capital projects and between departments. All votes were unanimous among the five members present.

• Approved consent agenda including claims (5-0)
• Approved Resolution 2022-127 for FY22 year-end transfers (5-0)

IMU Board of Trustees

The IMU Board of Trustees will consider a custom electric utility rebate for Simplot AG. The board is also scheduled to approve various insurance coverages for Fiscal Year 23.

• $9,160 custom rebate for Simplot AG (formerly Intrepid Ag)
• Resolution approving liability, auto, property, worker's compensation, and machinery/equipment replacement insurance for FY23

The Indianola Municipal Utilities Board approved a custom rebate of $9,160 for Simplot AG (formerly Intrepid Ag) and approved Resolution 2022-033 for Fiscal Year 23 insurance coverage. The board also decided to continue monitoring diesel fuel prices without action and directed staff to continue solar contract negotiations. No action was taken on matters discussed in closed session.

• Approved $9,160 custom rebate for Simplot AG (unanimous)
• Approved Resolution 2022-033 for FY23 liability, auto, property, workers' comp, and machinery insurance (unanimous)
• Decided to continue monitoring diesel fuel prices, no action taken
• Directed staff to continue solar contract negotiations unless joint contract not in IMU's best interest
• Entered closed session to evaluate professional competency (unanimous)
• Exited closed session with no action taken

Indianola Public Arts Commission

The Indianola Public Arts Commission approved the June 2 meeting minutes and discussed preparations for an upcoming art festival, including vendor packets, social media posts, and securing volunteers. They agreed to decline an offered organ, approved spending $801 on supplies like garbage bags, a banner, and a portable toilet, and confirmed the city council approved closing Girard Ave and a noise permit for the festival. No formal votes were recorded beyond the minutes approval and adjournment.

• Approved June 2, 2022 meeting minutes (motion by Bob, second by Grant)
• Agreed to decline the offered organ
• Approved $801 budget for garbage bags, banner, and portable toilet
• Agreed one ADA-compliant portable toilet is sufficient
• Confirmed council approved Girard Ave closure and noise permit for festival
• Adjourned meeting at 6:45 p.m. (motion by Bob, second by Monica)

Downtown Square Commission

The Planning and Zoning Commission will host a presentation and discussion regarding the Main Street Iowa program. The meeting also includes approval of the June 22nd agenda and May 17th minutes.

• Presentation and discussion on Main Street Iowa program by Michael Wagler
• Comments regarding the 2022 Iowa Downtown Conference

The Planning and Zoning Commission met and approved the agenda and the minutes from the May 17, 2022 meeting. The main item was a presentation by Michael Wagler, Main Street Iowa State Coordinator, on the Main Street Iowa program and its potential benefits for Indianola. No formal decisions were made on the presentation.

• Approved June 22, 2022 agenda
• Approved May 17, 2022 minutes

City Council

The Council will consider several construction payments, including $1,566,562.86 for the Water Resource Recovery Facility Project. The agenda also includes a public hearing regarding rezoning near 2110 Country Club Road and discussions on the Fiscal Year 23 budget.

• $1,566,562.86 payment to Williams Brothers Construction for Water Resource Recovery Facility Project
• $498,453.57 payment to Absolute Concrete for Downtown Reconstruction Project
• Public hearing set for July 18 regarding rezoning near 2110 Country Club Road
• Fiscal Year 23 budget amendment and salary approvals
• Site plan amendment for a restaurant and retail sales at 1010 North Jefferson Way

The Indianola City Council approved a Fiscal Year 23 budget amendment increasing employee COLA, FY23 salaries, and a liability/auto/property insurance renewal package. It also approved several consent agenda items, including construction payments and liquor license renewals, and reappointed two Hometown Pride Committee members. No substantive decisions were made on homelessness or parking issues raised in public comment, which were deferred to a future agenda.

• Approved FY23 budget amendment increasing COLA (6-0)
• Approved FY23 salaries (6-0)
• Approved liability/auto/property insurance renewal (5-1, Beach nay)
• Approved consent agenda including $1.57M wastewater plant payment (6-0)
• Approved claims (5-0, Hulen abstained)
• Approved Ahlers & Cooney engagement for urban renewal plan (6-0)
• Approved HR Green wastewater engineering services (6-0)
• Reappointed Jessica Schneider and Heidi Levine to Hometown Pride Committee (6-0)

City Council

The Indianola City Council will hold a study meeting to hear presentations regarding a K9 Program and the 'Wonder on Buxton' project by the Hometown Pride Committee.

• Presentation regarding a K9 Program
• Presentation regarding 'Wonder on Buxton' by the Hometown Pride Committee

The City Council heard presentations on a proposed K9 program and the 'Wonder on Buxton' project. Council directed staff to keep moving forward on exploring grants for the K9 unit. The Council praised the Buxton plan but took no formal action on it.

• Directed staff to keep moving forward on K9 program grant exploration
• Heard K9 program presentation from Interim Police Chief Brian Sher and Detective Nicole Stewart
• Heard 'Wonder on Buxton' presentation from Hometown Pride Committee staff liaison Doug Bylund

Library Board of Trustees

The Board of Trustees will review financial reports and approve monthly claims. The agenda also includes updates on a library referendum and a boiler replacement project.

• Boiler replacement
• Library referendum update
• Approval of monthly claims
• Surplus furniture
• Charles Ginter Memorial

The Indianola Public Library Board of Trustees approved a $57,839 boiler replacement bid from Baker Group, the apparent low bidder, and approved a donation of surplus furniture to First United Methodist Church. The board also revised and approved the May 10, 2022 minutes, and reviewed financial reports. No other substantive decisions were made; the meeting was largely procedural.

• Approved $57,839 boiler replacement bid from Baker Group (motion by Emmett Konrad, second by Cyd Dyer)
• Approved surplus furniture donation to First United Methodist Church (motion by Tom Smith, second by Emmett Konrad)
• Approved May 10, 2022 minutes with amendment to boiler RFP details (motion by Tom Smith, second by Cyd Dyer)
• Approved monthly financial reports and claims (motion by Tom Smith, second by Cyd Dyer)

Planning and Zoning Commission

The Commission will consider recommendations for several final plats and survey plats. It will also review a rezoning request near Country Club Road and a façade amendment for a retail site on North Jefferson Way.

• Rezoning request near 2110 Country Club Road from A-1 to R-1
• Final Plat approvals for Quail Meadows, Prairie Glynn, and Heritage Hills
• Façade amendment for restaurant and retail at 1010 North Jefferson Way
• Survey plats for Kevin Halterman, Jonathan Ide, and Marvin Mahr

The Indianola Planning and Zoning Commission approved all items on the agenda, including final plats for Quail Meadows Plat 4, Prairie Glynn Plat 3, and Heritage Hills Plat 11 (9 lots), as well as an amended site plan for a restaurant at 1010 North Jefferson Way. They also approved plats of survey for Kevin Halterman, Jonathan Ide, and Marvin Mahr, and a rezoning of property adjacent to 2110 Country Club Road from A-1 to R-1. All votes were unanimous.

• Approved Final Plat for Quail Meadows Plat 4 (unanimous)
• Approved Final Plat for Prairie Glynn Plat 3 using alt. 2 (unanimous)
• Approved Final Plat for Heritage Hills Plat 11 for 9 lots (unanimous)
• Approved amended site plan for restaurant/retail at 1010 North Jefferson Way (unanimous)
• Approved Plat of Survey for Kevin Halterman adjacent to 2110 Country Club Blvd (unanimous)
• Approved rezoning of property adjacent to 2110 Country Club Road from A-1 to R-1 (unanimous)
• Approved Plat of Survey for Jonathan Ide within two miles of city (unanimous)
• Approved Plat of Survey for Marvin Mahr within two miles of city (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will review annual salary resolutions for both union and non-union employees. The board will also consider adopting the Warren County Hazard Mitigation Plan Update and approving utility account write-offs.

• Resolution setting salaries and benefits for appointed officers and non-union employees
• Resolution setting salaries for union employees
• Adoption of the Warren County Hazard Mitigation Plan Update
• Approval of utility accounts to be written off
• Discussion regarding the purchase of a new electric utility crew truck

The Indianola Municipal Utilities Board of Trustees approved resolutions setting salaries for appointed officers, non-union, and union employees, adopted the Warren County Hazard Mitigation Plan Update, and approved writing off utility accounts. They also directed staff to pursue manufacturer quotes for a truck and to provide public information on rolling blackouts.

• Approved consent agenda including claims, April financial report, and prior minutes (unanimous)
• Directed electric superintendent to obtain truck quotes from manufacturers
• Approved Resolution 2022-030 setting salaries for appointed officers and non-union employees (4-0)
• Approved Resolution 2022-031 setting salaries for union employees (4-0)
• Approved Resolution 2022-032 adopting Warren County Hazard Mitigation Plan Update (4-0)
• Approved utility accounts write-off and collection methods including state offset program (unanimous)
• Directed staff to research Iowa laws on recording conversations for training and provide quarterly call reports

Parks and Rec Commission

The commission will review a request from the Public Arts Commission to allow wine sales at Buxton Park for an upcoming festival. The agenda also includes a presentation on an Eagle Scout project concept and reports from support groups.

• Eagle Scout project concept for Trail Workout Stations
• Request for wine sales at Buxton Park during the July 30 Arts Festival
• Request for a Rotary Peace Garden sign
• Report on Square Maintenance

The commission unanimously approved installing three workout stations along the McVay Trail, temporarily suspending the ordinance to allow wine sales at Buxton Park during the Arts Festival on July 30, and approving a Rotary sign at the Peace Garden. A resident spoke against the disc golf course in McCord Park, but no action was taken on that item. The commission also directed staff to consider the Activity Center as a location for a community garden.

• Approved installation of 3 trail workout stations along McVay Trail (unanimous)
• Approved consent agenda including May 11 minutes (unanimous)
• Approved temporary suspension of ordinance for wine sales at Buxton Park during Arts Festival July 30 (unanimous)
• Approved Indianola Rotary sign at Peace Garden, McCord Park (unanimous)

City Council

The Indianola City Council will review a memorandum of understanding with the police union regarding wages and health insurance benefits. The agenda also includes approvals for new fire department vehicles and payments for water facility construction projects.

• MOU with Teamsters Local Union 238 regarding police wages and health insurance
• Purchase of Engine 332 and Command Vehicle 330 for the Fire Department
• $35,727.98 payment to Langman Construction for Water Resource Recovery Facility sewer work
• $30,796.15 payment to Langman Construction for Golf Course Irrigation Pipe Extension
• Adoption of the 2022 Strategic Plan and Warren County Hazard Mitigation Plan

The Indianola City Council approved the 2022 Strategic Plan and the Warren County Hazard Mitigation Plan, along with a consent agenda containing numerous routine items such as liquor licenses, construction payments, and fire department vehicle purchases. Several board and commission appointments were also confirmed. The meeting was largely procedural with no public comments.

• Approved 2022 Strategic Plan (Resolution 2022-110) unanimously
• Adopted Warren County Hazard Mitigation Plan (Resolution 2022-111) unanimously
• Approved consent agenda including liquor licenses, construction payments, and fire vehicle purchases unanimously
• Approved claims (Agenda Item 5B) with Richardson abstaining
• Reappointed Stephen Stark to Civil Service Commission unanimously
• Reappointed Andrew Brittingham and Tom Smith, appointed Randi Malone to Library Board unanimously
• Reappointed Bob Greener to Aquatic Center Commission unanimously
• Appointed Dom Selgrade to Municipal Utilities Board unanimously

Sustainability Committee

The committee will review comments regarding the MEAN Integrated Resource Plan. Members will also discuss preparations for the Sustainability Fair scheduled for April 1, 2023.

• Review of MEAN Integrated Resource Plan comment
• Planning for Sustainability Fair on April 1, 2023
• Meetings with mayor and city council members
• Additional committee members

Indianola Public Arts Commission

The Indianola Public Arts Commission will receive an update on Hometown Pride. The meeting also includes discussions regarding pianos, the Art Festival, and a request from the library.

• Hometown Pride update
• Discussion of pianos
• Art Festival discussion
• Library Request

The Indianola Public Arts Commission voted to collaborate with Hometown Pride on the 'Wonder on Buxton' art sculpture, a project connecting Simpson College to The Square. The commission also approved the April 28 meeting minutes and discussed logistics for the upcoming art festival, including piano placements, booth sponsorship, and a potential Facebook page. No other formal decisions were made.

• Approved collaboration with Hometown Pride on 'Wonder on Buxton' art sculpture (motion by Dan, second by Kim)
• Approved April 28, 2022 meeting minutes (motion by Grant, second by Bob)

City Council

The City Council will discuss and provide direction regarding the Public Safety and Library/City Hall Building Projects.

• Public Safety and Library/City Hall Building Projects

The Indianola City Council met in special session to discuss options for the Public Safety facility and library. Council directed staff to work with OPN Architects to add City Hall facilities to the Public Safety facility, amend the library design, work on funding, and plan a ballot initiative for both facilities in March 2023. No formal votes were taken on these items; the only motion was to adjourn, which passed unanimously.

• Directed staff to work with OPN Architects on adding City Hall facilities to the Public Safety facility
• Directed staff to amend the library design
• Directed staff to work on funding for both facilities
• Directed staff to plan a ballot initiative for both facilities in March 2023
• Adjourned meeting at 7:16 PM (unanimous)

Board of Adjustments

The Board of Adjustment will review two requests for variances under the city code. One request involves an underground garage addition at 411 W Ashland Ave, and another concerns a driveway entrance on North Kenwood Boulevard.

• Variance request for an underground attached garage at 411 W Ashland Ave
• Variance request for a driveway entrance off North Kenwood Boulevard

The Indianola Board of Adjustment approved two variance requests. The first allows an underground attached garage at 411 W Ashland Ave, and the second permits a driveway entrance off North Kenwood Boulevard. Both motions passed unanimously.

• Approved variance for underground attached garage at 411 W Ashland Ave (unanimous)
• Approved variance for driveway entrance off North Kenwood Blvd (unanimous)

City Council

The Indianola City Council is holding a study meeting. The session will include a presentation regarding the Water Resource Recovery Facilities.

• Presentation regarding the Water Resource Recovery Facilities

The City Council met in a study session to hear a presentation on the Water Resource Recovery Facilities project. Construction will be delayed, with substantial completion in October and final completion in December 2022. Change orders will be needed for the HR Green construction engineering agreement and for Williams Brothers, with costs likely recouped in liquidated damages. No formal decisions were made; the session was informational only.

• No formal decisions made; study session only

IMU Board of Trustees

The IMU Board of Trustees will consider action items regarding water and communications utilities. This includes a request for $44,489 for network extension engineering and construction review. The board will also review agreements with NewCom Technologies Inc and water service authorization for 16001 Hwy 92.

• $44,489 request for network extension engineering and construction review
• Authorization for Warren Water District to serve a customer at 16001 Hwy 92
• Mutual Non-Disclosure agreement with NewCom Technologies Inc
• Technical Services Agreement with NewCom Technologies Inc

The Indianola Municipal Utilities Board of Trustees approved a $44,489 Request for Services for engineering design and construction review of network extension phases under NOFA grants, along with related agreements with NewCom Technologies. They also authorized Warren Water District to serve a customer near IMU territory. All votes were unanimous.

• Approved consent agenda including claims and prior minutes (unanimous)
• Authorized Warren Water District to serve customer at 16001 Hwy 92 (unanimous)
• Approved Mutual Non-Disclosure Agreement with NewCom Technologies (unanimous)
• Approved Technical Services Agreement with NewCom Technologies (unanimous)
• Approved Request for Services RS No 1 for $44,489 for NOFA grant network extensions (unanimous)

Downtown Square Commission

The commission will conduct elections for officers and review its rules and regulations. The meeting also includes reviews of sidewalk use, smoking, parking, and mobility regulations.

• Election of officers
• Review of Downtown Square Commission Rules and Regulations
• Review of Sidewalk Use/Patio Agreements and Regulations
• Review of Outdoor Smoking Regulations
• Review of Downtown Parking, Bicycle, and Mobility Regulations

The Downtown Square Commission approved its agenda and April minutes, elected Amanda as chair and Tim as vice chair, and approved its rules and regulations. The commission discussed sidewalk/patio agreements, outdoor smoking, parking, and bicycle regulations, but reached no decisions on those topics.

• Approved May 17, 2022 agenda
• Approved April 19, 2022 minutes
• Elected Amanda as chair and Tim as vice chair (unanimous)
• Approved Downtown Square Commission rules and regulations

City Council

The City Council will review several construction payments, including a $1.6 million payment for the Water Resource Recovery Facility project. The agenda also includes a major site plan application for restaurant and retail sales at 1010 North Jefferson Way. Additionally, the council will consider traffic signal improvements and property assessments.

• $1,670,922.23 payment to Williams Brothers Construction for Water Resource Recovery Facility project
• $314,841.97 change order and payment for the Square Reconstruction Project
• Traffic signal improvements at Buxton Street and Second Avenue
• Major Site Plan application for 1010 North Jefferson Way
• Agreements with Terracon Consultants, Inc for property assessments

The Indianola City Council approved the consent agenda and several pulled items, including payments for construction projects and contracts for environmental assessments and traffic signal improvements. All votes were unanimous, with one abstention on the claims approval. The council also set a public hearing for a budget amendment and approved a major site plan for a restaurant and retail building.

• Approved consent agenda including $1,670,922.23 payment to Williams Brothers Construction for Water Resource Recovery Facility (6-0)
• Approved claims (5-0, Hulen abstained due to conflict of interest)
• Approved Terracon agreement for Phase 1 Environmental Site Assessment of Warren County Highway Dept property (6-0)
• Approved Terracon agreement for Stage 1 Geotechnical Site Assessment of Warren County Highway Dept property (6-0)
• Approved Snyder & Associates contract for traffic signal improvements at Buxton St and 2nd Ave (6-0)
• Approved Change Order No 6 and Payment Application No 10 to Absolute Concrete for $314,841.97 for Square Reconstruction Project (6-0)
• Approved Resolution 2022-100 setting public hearing for June 20, 2022 on FY23 budget amendment (6-0)
• Approved Major Site Plan for restaurant and retail sales at 1010 North Jefferson Way (6-0)

City Council

The City Council is holding a study meeting to provide an update and discussion regarding the South K Street paving project.

• South K Street paving project update

The City Council held a study session to receive an update and discussion on the South K Street paving project. A presentation by Dave Moeller of Snyder & Assoc. covered project history, property assessment process, speed control concepts, and unique design. No formal decisions were made during this study session.

• Received presentation on South K Street paving project (no vote)

Parks and Rec Commission

The commission will hear reports from the Tree Committee and Indianola Park Friends. Department heads will also present updates regarding campground policies and park planting.

• Pickard Softball Field naming rights discussion
• Campground policies report
• Tree Committee report
• Indianola Park Friends report
• Parks planting report

The Commission unanimously approved a motion to change campground policies to allow a maximum stay of two weeks, with a return stay allowed after one week. They also discussed naming rights for field sponsorship at Pickard Park and agreed to continue researching fees and policies. No other substantive decisions were made.

• Approved campground policy change: max stay two weeks, return after one week (unanimous)
• Approved consent agenda including April 13, 2022 minutes (unanimous)
• Discussed Pickard Park field naming rights; consensus to continue research

Library Board of Trustees

The Indianola Public Library Board of Trustees approved a lighting replacement quote from Spectrum Lighting to convert fluorescent lights to LED, and approved offering free fax service to patrons. The board also increased the boiler replacement RFP maximum to $82,000 to attract competitive bids, with the lowest bid to be approved. Financial reports and meeting minutes were approved, and the library received a $4,000 grant for teen room furniture.

• Approved LED lighting replacement quote from Spectrum Lighting
• Approved offering free fax service to patrons
• Increased boiler replacement RFP maximum to $82,000 for competitive bids
• Approved monthly financial reports
• Approved minutes from April 12, 2022 meeting
• Approved agenda

Planning and Zoning Commission

The Planning and Zoning Commission approved a Major Site Plan application for a restaurant and retail sales at 1010 North Jefferson Way, with a condition that the north side meet the 75% material requirement. The vote was 5-1, with Misty Soldwisch dissenting. The meeting also included unanimous approval of the agenda and the April 12, 2022 minutes.

• Approved Major Site Plan for restaurant/retail at 1010 N Jefferson Way with condition (5-1)
• Approved May 10, 2022 meeting agenda (unanimous)
• Approved April 12, 2022 meeting minutes (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will consider dissolving electric utility Fund 625 and returning funds to Fund 630. The board will also discuss MEAN's draft 2022 Integrated Resource Plan and authorize water service at 12753 140th Avenue. Additionally, they will review a legal services engagement letter.

• Resolution to dissolve Fund 625 and return funds to Fund 630
• Discussion of MEAN's draft 2022 Integrated Resource Plan
• Water service authorization for 12753 140th Avenue
• Legal services engagement with Dickinson, Mackaman, Tyler and Hagen PC

The Indianola Municipal Utilities Board of Trustees approved a resolution to dissolve Fund 625 and transfer its remaining balance to Fund 630, and authorized Warren Water District to serve a customer near IMU territory. They also approved a new legal services engagement and directed staff to amend the FY22 budget for fuel costs. No public comments were made.

• Approved Resolution 2022-029 dissolving Fund 625 and returning funds to Fund 630 (unanimous)
• Approved consent agenda including claims, March financial report, and prior minutes (unanimous)
• Authorized Warren Water District to serve a customer at 12753 140th Avenue (unanimous)
• Approved engagement letter with Dickinson, Mackaman, Tyler and Hagen PC for legal services (unanimous)
• Directed staff to amend FY22 budget to move $70,000 for fuel to FY23 (unanimous)

Board of Adjustments

The Board of Adjustment will consider a special use permit for a trades school located at 1600 East Iowa Avenue. The board will also review a variance request to allow a shed in the front yard of a corner lot at 2405 W. Girard Ave. Additionally, the meeting includes approval of minutes from February and April 2022.

• Special use permit for trades school at 1600 East Iowa Avenue
• Variance request for a shed at 2405 W. Girard Ave
• Approval of February 2, 2022 and April 5, 2022 meeting minutes

The Indianola Board of Adjustment unanimously approved a special use permit for a trades school at 1600 East Iowa Avenue, requested by Eric Miller of Bishop Engineering on behalf of Missouri Valley Line Constructors Apprenticeship and Training Program. The board also unanimously approved a variance for a shed at 2405 W. Girard Ave, allowing placement in the front yard of a corner lot. Both decisions were made without opposition.

• Approved special use permit for trades school at 1600 East Iowa Ave (unanimous)
• Approved variance for shed at 2405 W. Girard Ave (unanimous)

City Council

The Council will consider resolutions calling for special elections regarding bond issuances for public safety and library/city hall buildings. The agenda also includes a development agreement for 506 West 2nd Avenue and a third amendment to the Fiscal Year 22 budget.

• Special elections for $27,700,000 in City Facility bonds and $34,500,000 in Public Safety Facility bonds
• Development agreement and property sale at 506 West 2nd Avenue
• $150,648.32 payment to Langman Construction for the Water Resource Recovery Facility project
• $300 civil penalty regarding a tobacco sales permit violation at Jiffy #921
• Friday Night Live Summer Concert Series permits and code suspensions

The Indianola City Council voted on two resolutions to call special elections for bond issues: one for up to $27.7 million for a city facility and another for up to $34.5 million for a public safety facility. Both motions failed due to split votes. The council also approved a development agreement for property at 506 West 2nd Avenue, a $300 tobacco penalty for Jiffy #921, and a third amendment to the FY22 budget.

• Approved consent agenda including liquor licenses, concert permits, health insurance, and police union contract (unanimous)
• Approved claims (5-0, Hulen abstained)
• Approved sidewalk and trails inventory agreement with Des Moines Metro Planning Organization (5-1, Dalby opposed)
• Approved development agreement and sale of property at 506 West 2nd Ave (unanimous)
• Approved $3,000 closing costs for property sale (unanimous)
• Assessed $300 civil penalty against Jiffy #921 for tobacco sale to minor (unanimous)
• Approved third amendment to FY22 budget (unanimous)
• Rejected resolution for $27.7M city facility bond election (3-3, failed)

Indianola Public Arts Commission

The Commission will discuss event planning for the Classic Art Festival, including volunteer roles and vendor needs. The meeting also includes a treasurer's report and discussion regarding membership.

• Classic Art Festival event planning
• Selection of festival team leaders and volunteers
• Approval of treasurer's report claims
• Commission membership discussion

The Indianola Public Arts Commission approved a $89 reimbursement to Bob Kling for Art Festival website expenses and discussed plans for the upcoming Art Festival, including extending the application deadline and seeking sponsors. The commission also discussed increasing its membership from 7 to 9 and noted that three members' terms expire on July 1, 2022.

• Approved $89 reimbursement to Bob Kling for Art Festival website expense
• Approved March 24th and March 30th minutes, with March 24th amended to include Laurel Halstead as present
• Discussed extending Art Festival application deadline to attract more applicants
• Discussed increasing commission membership from 7 to 9 members

IMU Board of Trustees

The IMU Board of Trustees will consider resolutions for electric utility equipment and a turbine controls project. The board also plans to review employee salaries, job descriptions, and health insurance benefits. Additionally, the meeting includes discussions regarding water service authorizations.

• Purchase of two directional bore machines, trailers, and mixing systems
• P&E Engineering Company proposal for Turbine 8 controls replacement project
• Resolution approving salaries and health insurance benefits
• Water service authorization for 12244 140th Avenue
• Discussion and direction on Legal Services RFP

The Indianola Municipal Utilities Board approved resolutions to purchase two directional bore machines and related equipment, and to contract with P&E Engineering for the Turbine 8 control replacement project. They also approved a water waiver for the Memorial Building, new job descriptions, salary adjustments, and health insurance benefits. The board directed staff to develop a formula for health insurance reserves and to research a 4K camera system option.

• Approved Resolution 2022-025 authorizing purchase of two directional bore machines, trailers, and mixing systems (unanimous)
• Approved Resolution 2022-026 for P&E Engineering Company Turbine 8 control replacement project (unanimous)
• Approved water waiver request from Memorial Building Commission (unanimous)
• Approved Finance/HR Director job description (unanimous)
• Approved Telecommunications Superintendent job description (unanimous)
• Approved Resolution 2022-027 approving salaries (unanimous, Forbush absent)
• Approved Resolution 2022-028 approving health insurance benefits (unanimous, Forbush absent)
• Directed staff to develop engagement agreement with Dickinson, Mackaman, Tyler and Hagen PC for legal services

Downtown Square Commission

The meeting includes the election of new officers for the commission. Members will also review the commission's rules, regulations, and upcoming work plan items.

• Election of officers
• Review of Downtown Square Commission Rules and Regulations
• Review of upcoming work plan items

City Council

The Indianola City Council will consider several infrastructure payments, including over $2 million for the Water Resource Recovery Facility project. The agenda also includes discussions on downtown reconstruction change orders, new vehicle purchases, and various land development plats.

• $2,040,212.11 payment to Williams Brothers Construction for the Water Resource Recovery Facility project
• Change Order Number 5 ($30,501.14) and Payment Application Number 9 ($185,743.74) for Downtown Reconstruction
• Purchase of two Ford Police Interceptor Vehicles for the Police Department
• Approval of preliminary and final plats for Ashton Park, Prairie Glynn, and Deer Run
• Intergovernmental agreement for mutual assistance with Warren County Fire/EMS services

City Council

The City Council will hold a study meeting to review a presentation regarding the Public Safety and Library/City Hall Buildings. No other items are listed for this session.

• Presentation regarding the Public Safety and Library/City Hall Buildings

The Indianola City Council held a study session on April 18, 2022, receiving a presentation from staff on the Public Safety and Library/City Hall Buildings. The presentation covered planning background, a 2021 library building assessment, project verification, concept plans, projected costs, and schedule. Council discussed exterior concepts, safety risks, parking, and public communication, but no formal decisions were made.

City Council

The City Council will consider the approval of a temporary liquor license for Willow Moon Apothecary for an event at The Studio. Other items on the agenda are procedural.

• Temporary liquor license for Willow Moon Apothecary

The Indianola City Council met in special session and approved a temporary liquor license for Willow Moon Apothecary for an event at The Studio. The motion was made by Council Member Richardson, seconded by Beach, and passed unanimously by voice vote. The meeting adjourned immediately after.

• Approved temporary liquor license for Willow Moon Apothecary for event at The Studio (unanimous)

City Council

The City Council and IMU Board of Trustees will meet to discuss FY23 insurance renewals. The remainder of the agenda consists of standard procedural items.

• Discussion regarding the FY23 insurance renewals

The City Council and IMU Board of Trustees met jointly and discussed benefit renewals with Holmes Murphy. They directed staff to follow the 25 percent funding model and use fund balance to double the HSA contribution per employee for FY2023. They also affirmed the current fund balance policy for Fund 820 and directed staff to continue lowering the fund balance to meet that policy. No formal votes were taken; the only motion was to adjourn.

• Directed staff to follow 25% funding model for benefits
• Directed staff to use fund balance to double HSA contribution per employee for FY2023
• Affirmed current fund balance policy for Fund 820
• Directed staff to continue lowering fund balance to meet policy

Parks and Rec Commission

The commission will hear reports from the Tree Committee and Indianola Park Friends. Department heads will also provide updates regarding new grants, a snooker table donation, and park restroom openings.

• Tree Committee report
• Indianola Park Friends report
• Snooker table donation announcement
• New grants availability
• Park restrooms opening update

The Indianola Parks and Recreation Commission approved the consent agenda and accepted over $3,000 in donations from billiards players to purchase a second snooker table, replacing the oldest pool table. The commission also noted the hiring of a new city manager and discussed grant opportunities and seasonal staff recruitment.

• Approved consent agenda including agenda and March minutes (unanimous)
• Accepted over $3,000 in donations for a second snooker table (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will review financial reports and monthly claims. The meeting includes updates on boiler, lighting, and building projects. The board will also discuss policy changes regarding Kanopy streaming and video games.

• Resolution requesting facilities improvements
• FY23 Budget
• Policy change: Kanopy Streaming Video
• Policy change: Video Games
• Updates on boiler, lighting, and building projects

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommendations for multiple plat requests. This includes preliminary plats for Ashton Park Plats 8, 9, and 10, as well as Prairie Glynn Plat 4. The commission will also review a final plat for Deer Run Plat 8.

• Preliminary Plat recommendation for Ashton Park Plats 8, 9 and 10
• Preliminary Plat recommendation for Prairie Glynn Plat 4
• Final Plat recommendation for Deer Run Plat 8

IMU Board of Trustees

The IMU Board of Trustees will consider an agreement with Ahlers & Cooney, P.C. regarding the renewal or extension of certain transmission line franchises. The board will also review a request for Warren Water District to serve a customer at 11665 160th Avenue. Additionally, the meeting includes updates on a solar project.

• Agreement with Ahlers & Cooney, P.C. regarding transmission line franchises
• Water service authorization for 11665 160th Avenue
• Solar project update
• Approval of February financial reports

The Indianola Municipal Utilities Board of Trustees approved a legal engagement agreement with Ahlers & Cooney, P.C. for franchise agreement renewals, and authorized Warren Water District to serve a customer near IMU territory. The board also approved the consent agenda and entered a closed session to evaluate an individual's professional competency.

• Approved consent agenda including claims, minutes, and financial reports (unanimous)
• Approved Resolution 2022-024 authorizing engagement with Ahlers & Cooney, P.C. for franchise agreements (5-0)
• Authorized Warren Water District to serve a customer at 11665 160th Avenue (unanimous)
• Entered closed session to evaluate an individual's professional competency (5-0)

City Council

The Indianola City Council will meet to approve an amended liquor license for Fiesta Jalepeno and consider a resolution regarding the City Manager's employment agreement. The council also plans to enter a closed session for personnel evaluation.

• Amended liquor license for Fiesta Jalepeno
• Resolution approving an employment agreement for City Manager
• Closed session for individual professional competency evaluation

The Indianola City Council unanimously approved Resolution 2022-067, an employment agreement with Benjamin Reeves for the position of City Manager. The council also approved the consent agenda, which included an amended liquor license for Fiesta Jalepeno, and held a closed session to evaluate a candidate. No other substantive decisions were made.

• Approved Resolution 2022-067, employment agreement with Benjamin Reeves for City Manager (unanimous)
• Approved consent agenda, including amended liquor license for Fiesta Jalepeno (unanimous)
• Entered closed session at 4:01 PM to evaluate a candidate (unanimous)
• Exited closed session at 4:14 PM (unanimous)

Board of Adjustments

The Indianola Board of Adjustment will consider a special use permit for the Indianola Community School District at 403 South 15th Street. The board will also review a request for a six-foot side yard fence at 1712 East Boston Place.

• Special use permit request for a school at 403 South 15th Street
• Variance request for a six-foot fence in the side yard at 1712 East Boston Place

The Board of Adjustments approved a special use permit for the Indianola Community School District to use a property at 403 South 15th Street as a school, and approved a variance for a six-foot fence at 1712 East Boston Place. Both requests passed unanimously. The board also moved approval of February minutes to the May 4th meeting and noted the hiring of Ben Reeves as City Manager.

• Approved special use permit for Indianola Community School District at 403 South 15th Street (unanimous)
• Approved fence height variance at 1712 East Boston Place (unanimous)
• Moved approval of February minutes to May 4th meeting

City Council

The Council will consider liquor licenses and appointments to the Downtown Square Commission. The meeting also includes discussions regarding legal services and the Downtown Reconstruction Project.

• $278,297.24 payment to Langman Construction for sewer improvements
• Purchase of a 2022 Ford Explorer for Economic Development
• New liquor license application for Sticks and Balls LLC
• Public hearing for storm sewer easement transfer to Warren County
• Appointments to the Downtown Square Commission

The Indianola City Council approved the consent agenda, including a $278,297.24 payment for sewer improvements and liquor licenses. It then filled the Downtown Square Commission with eight appointments, setting staggered terms, and closed the candidate slate. The council also discussed the potential purchase of Deer Run Golf Club, legal and insurance services, and storm shelter codes, but took no final action on these items.

• Approved consent agenda including $278,297.24 payment to Langman Construction (6-0)
• Appointed Jamie Parrott to Downtown Square Commission (5-1)
• Appointed Michael Egel to Downtown Square Commission (5-1)
• Appointed Amanda Ripperger to Downtown Square Commission (6-0)
• Appointed Tim Bryan to Downtown Square Commission (6-0)
• Appointed Rob Keller to Downtown Square Commission (6-0)
• Appointed Douglas Gaumer to Downtown Square Commission (6-0)
• Set terms for Downtown Square Commission members (6-0)

City Council

The council will conduct a review process with GovHR. The agenda also includes requests for four separate closed sessions regarding the evaluation of individual professional competency.

• Review process with GovHR
• Four requests for closed sessions to evaluate personnel competency

The Indianola City Council met and entered into five closed sessions to evaluate the professional competency of an individual, as permitted by Iowa Code. No action was taken on any items discussed in the closed sessions, and the meeting adjourned without any substantive decisions.

• Entered closed session at 8:55 AM (unanimous)
• Exited closed session at 10:08 AM, no action taken (unanimous)
• Entered closed session at 10:16 AM (unanimous)
• Exited closed session at 11:29 AM, no action taken (unanimous)
• Entered closed session at 11:35 AM (unanimous)
• Exited closed session at 12:49 PM, no action taken (unanimous)
• Entered closed session at 1:00 PM (unanimous)
• Exited closed session at 2:25 PM, no action taken (unanimous)

City Council

The Indianola City Council is hosting a public meet and greet for City Manager candidates. The event will take place at Hubbell Hall in the Kent Campus Center.

• City Manager candidates public meet and greet

The Indianola City Council held a meet-and-greet for city manager candidates on April 1, 2022. No decisions were made during the meeting.

Indianola Public Arts Commission

The Indianola Public Arts Commission met to hold discussions regarding the art fair and a third piano. The agenda includes seeking direction on these items.

• Discussion and direction on the art fair
• Discussion on third piano

IMU Board of Trustees

The IMU Board of Trustees will hold public hearings regarding proposed rates for electric, water, and communications utilities. The board will also consider two grant agreements with the State of Iowa. Additionally, members will discuss a fiber transport route between Indianola and Pella.

• Public hearings for electric, water, and communication utility rates
• Grant Agreement #433551 with the State of Iowa ($137,082.24)
• Grant Agreement #433553 with the State of Iowa ($477,025.20)
• 28E Agreement between the City of Pella and IMU
• Presentation on fiber transport route feasibility between Indianola and Pella

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss several ongoing projects. This includes updates on piano donations and the fountain project.

• Donations for 2nd piano project
• Fountain project
• Hometown Pride project
• Annual report to Council

The Indianola Public Arts Commission approved coordinating an art show on July 30, 2022, during the Warren County Fair and National Balloon Classic, at the request of Hometown Pride. The commission also discussed a third piano but decided there is no storage space for it over the winter. The Buxton Park fountain project was tabled until the next meeting.

• Approved coordination of an Arts Show on July 30, 2022 (motion by Laurel, second by Grant)
• Tabled Buxton Park fountain project until next meeting
• Decided not to pursue a third piano due to lack of winter storage

City Council

The council will hold a public hearing on the Fiscal Year 23 budget and consider an ordinance regarding nonconforming structures. The agenda also includes a fire protection agreement with Greenfield Township and siren replacement funding.

• $663,944.01 payment to Williams Brothers Construction for Water Resource Recovery Facility
• Public hearing on the Fiscal Year 23 budget
• Fire protection and emergency response contract with Greenfield Township
• Outdoor Warning Siren Replacement Project subaward agreement
• Ordinance amendment to add the Downtown Square Commission

The Indianola City Council approved the Fiscal Year 23 budget and added $11,500 to the Indianola Chamber of Commerce contribution from hotel-motel tax revenue. The council also approved a $663,944.01 payment for the Water Resource Recovery Facility, a fire protection agreement with Greenfield Township, and a siren replacement subaward. An ordinance creating an exception to nonconforming structures was approved on first reading with second and third readings waived.

• Approved FY23 budget (Resolution 2022-059) unanimously
• Added $11,500 to Chamber of Commerce contribution (Resolution 2022-058) unanimously
• Approved $663,944.01 payment to Williams Brothers Construction for WRRF (6-1)
• Approved fire protection agreement with Greenfield Township (Resolution 2022-060) unanimously
• Approved Outdoor Warning Siren Replacement subaward (Resolution 2022-061) unanimously
• Approved contract with AVI Systems (Resolution 2022-062) unanimously
• Approved first reading of nonconforming structures ordinance, waived second and third readings unanimously
• Approved consent agenda including Brickhouse deck agreement and liquor license renewals unanimously

City Council

This is a council study meeting. The agenda contains only one item concerning discussion and direction for the Council Policy Folder.

• Discussion of Council Policy

Planning and Zoning Commission

The Commission will consider a recommendation regarding a Plat of Survey request for Bruce and Susan Brockway near Indianola. The meeting also includes approval of February meeting minutes and an update on current projects.

• Plat of Survey request for Bruce and Susan Brockway
• Approval of February meeting minutes
• Update on March 9th current projects

The Planning and Zoning Commission unanimously approved a Plat of Survey for Bruce and Susan Brockway, located within two miles of the city but outside city limits. Staff recommended approval with alternative one, noting the area is agricultural and not a growth priority. No other substantive decisions were made; the meeting was brief and procedural.

• Approved Plat of Survey for Bruce and Susan Brockway with alternative one (unanimous)
• Approved meeting agenda (unanimous)
• Approved February meeting minutes (unanimous)
• Adjourned meeting (unanimous)

IMU Board of Trustees

The IMU Board of Trustees is meeting to discuss several utility service items. This includes setting public hearings for proposed rate increases in electric, water, and telecommunications services. The board will also review the 2022 Strategic Plan and various utility contracts.

• Public hearings for electric, water, and telecommunications rate increases on March 28, 2022
• $37,803 bid for a 2022 RAM 3500
• $26,855.45 payment to CDW-G for the CISCO SmartNet agreement
• Approval of the IMU Strategic Plan 2022
• Termination of the USDA Revolving Loan Fund Agreement

The IMU Board of Trustees approved resolutions setting public hearings for proposed electric, water, and telecommunications rate increases, and approved a new bid for a 2022 RAM 3500. The board also approved the updated Interconnection Policy, the 2022 Strategic Plan, and several other routine items. All votes were unanimous.

• Approved consent agenda including claims, financial report, and resolutions setting public hearings for rate increases (unanimous)
• Approved Resolution 2022-015 accepting $37,803 bid for 2022 RAM 3500 and waiving bidding policies (unanimous)
• Approved updated IMU Interconnection Policy and Guidelines (unanimous)
• Authorized Warren Water District to serve IMU customer at 10409 95th Ave (unanimous)
• Approved $26,855.45 payment to CDW-G for CISCO SmartNet agreement (unanimous)
• Approved IMU Strategic Plan 2022 (unanimous)
• Approved 4th Quarter 2021 write-offs (unanimous)
• Approved Resolution 2022-016 terminating USDA Revolving Loan Fund Agreement (unanimous)

City Council

The agenda contains only procedural items and a request for a closed session. The council will meet to evaluate the professional competency of an individual under Iowa Code Section 21.5 (1)(i).

• Closed session regarding professional competency evaluation

The Indianola City Council met in special session and voted unanimously to enter closed session under Iowa Code to evaluate the professional competency of an individual. The council exited closed session and adjourned without taking any other substantive actions.

• Entered closed session to evaluate individual's competency (5-0, Dalby absent)
• Exited closed session (5-0, Dalby absent)
• Adjourned meeting (voice vote, unanimous)

Parks and Rec Commission

The commission will review department head reports regarding the FY23 operational budget and seasonal staff wages. The agenda also includes updates on campground signage and the April 15 opening of shelters and restrooms. Support group reports from the Tree Committee and Indianola Park Friends are scheduled for discussion.

• FY23 operational budget report
• Seasonal staff wages discussion
• Opening of shelters and restrooms on April 15
• Pickard & McCord disc golf course updates
• Tree Committee and Indianola Park Friends reports

The Indianola Parks and Recreation Commission approved new campground policies addressing fee collections and campsite appearance, which will be posted on a new rules sign at the campground entrance. The commission also approved the consent agenda, including the February minutes. No other formal decisions were made; other items were informational reports.

• Approved new campground policies for fee collections and campsite appearance (unanimous)
• Approved consent agenda including agenda and February 9, 2022 minutes (unanimous)

City Council

The March 8, 2022, meeting consists of standard procedural items and a request to enter a closed session. This session is intended to evaluate the professional competency of an individual under Iowa Code Section 21.5 (1)(i).

• Closed session regarding evaluation of an individual's professional competency

Library Board of Trustees

The Indianola Public Library Board of Trustees will meet to review the Teen Space and Circulation policies. The board will also address unfinished business regarding a boiler replacement and approve monthly claims.

• Review of Teen Space Policy
• Review of Circulation Policy
• Boiler Replacement update
• Approval of Monthly Claims
• Holiday Closure Schedule addendum

The Indianola Public Library Board approved starting the boiler replacement project with a $5,800 payment to Formation Group, despite ongoing bond discussions, to ensure proper heating and cooling. The board also updated the Teen Space and Circulation policies, approved Easter Sunday as a library holiday, and reviewed financial reports. No public comments were made.

• Approved $5,800 to Formation Group to begin boiler replacement (motion by Colleen Willmott, second by Cyd Dyer)
• Updated Teen Space policy (motion by Colleen Willmott, second by Cyd Dyer)
• Updated Circulation Policy with $80 replacement cap and check-in/out checklist (motion by Colleen Willmott, second by Melanie Hundertmark)
• Approved Easter Sunday (April 17) as library holiday (motion by Emmett Conrad, second by Colleen Wilmott)
• Approved monthly financial reports (motion by Emmett Conrad, second by Melanie Hundertmark)
• Approved agenda (motion by Cyd Dyer, second by Emmett Conrad)
• Approved February 8, 2022 minutes (motion by Cyd Dyer, second by Colleen Wilmott)

City Council

The Indianola City Council will consider several ordinances regarding property rezonings and alley vacations. The agenda also includes a $520,781.80 payment for the Water Resource Recovery Facility project and a tentative labor agreement with Teamsters Local Union 238.

• Payment of $520,781.80 to Langman Construction for sewer project work
• Rezoning 2110 Country Club Road from A-1 to R-1
• Rezoning 60 acres near East Hillcrest Avenue and 143rd Street from M-1 to M-2
• Tentative labor agreement with Teamsters Local Union 238 and the Police Unit
• Wage ranges for seasonal Parks, Recreation, and Aquatic Center staff

City Council

The agenda includes a request to enter into a closed session under Iowa Code Section 21.5 (1)(i). This session is intended to evaluate the professional competency of an individual.

• Closed session regarding professional competency evaluation

The Indianola City Council met in special session and voted unanimously to enter a closed session under Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual. The closed session lasted from 4:02 p.m. to 5:52 p.m., after which the council voted unanimously to exit and adjourned. No substantive decisions were made during the open portion of the meeting.

• Entered closed session to evaluate individual's competency (6-0)
• Exited closed session (6-0)
• Adjourned meeting (voice vote, unanimous)

IMU Board of Trustees

The IMU Board of Trustees will hold a public hearing for the Fiscal Year 23 Budget and consider its approval. The board will also act on a construction contract and bond for the Fiber Extension to the Water Resource Recovery Facility Project.

• Fiber Extension to the Water Resource Recovery Facility construction contract and bond
• Fiscal Year 23 Budget public hearing and resolution
• General Manager Job Description discussion and approval
• Review of draft strategic plan

The Indianola Municipal Utilities Board of Trustees approved the Fiscal Year 23 budget and a construction contract for the Fiber Extension to the Water Resource Recovery Facility Project. The board also approved the General Manager job description and discussed strategic plan goals, with final approval deferred to a future meeting.

• Approved Resolution 2022-010 for fiber extension construction contract and bond (4-0)
• Approved Resolution 2022-011 for Fiscal Year 23 Budget (4-0)
• Approved General Manager Job Description (unanimous voice vote)
• Approved consent agenda including prior meeting minutes (unanimous voice vote)

Civil Service Commission

The commission will discuss a request from Fire Chief Chia. This discussion concerns exhausting the current list of qualified candidates for the Firefighter/Paramedic position.

• Discussion on exhausting the current list of qualified candidates for Firefighter/Paramedic

The Indianola Civil Service Commission met and discussed Fire Chief Chia's request to exhaust the current list of qualified candidates for the Firefighter/Paramedic position. The Commission decided not to exhaust the list. No other substantive decisions were made.

• Denied request to exhaust firefighter/paramedic candidate list

Indianola Public Arts Commission

The Indianola Public Arts Commission will discuss updates on the second and third piano projects and an annual report to Council. New business items include the Buxton Park fountain project and the Hometown Pride project.

• Donations for 2nd piano project
• 3rd piano update
• Buxton Park fountain project
• Hometown Pride project
• Annual report to Council

City Council

The City Council will consider property rezonings and infrastructure contracts, including a $1,104,305.07 payment for the Water Resource Recovery Facility project. The agenda includes discussions on the Fiscal Year 23 budget and maximum property tax dollars. The council will also review various liquor license renewals and street improvement plans.

• $1,104,305.07 payment to Williams Brothers Construction for Water Resource Recovery Facility project
• Rezoning 2110 Country Club Road from A-1 to R-1
• Rezoning 60 acres southwest of East Hillcrest Avenue and 143rd Street from M-1 to M-2
• Contract award to Absolute Concrete for West Boston, North F Street, and West Clinton Avenue improvements
• Fiscal Year 23 budget and maximum property tax dollars hearing

The Indianola City Council unanimously approved the 2022 Infrastructure Improvements project on West Boston Avenue, North F Street, and West Clinton Avenue, awarding the contract to Absolute Concrete. They also approved the FY2023 Maximum Property Tax Dollars and set a public hearing for the FY23 budget. Several consent agenda items were approved, including liquor license renewals and payment applications. The council directed staff to proceed with proposed changes to Brush Facility services and fees.

• Approved Resolution 2022-040 awarding 2022 Infrastructure Improvements contract to Absolute Concrete (unanimous)
• Approved Resolution 2022-041 approving FY2023 Maximum Property Tax Dollars (unanimous)
• Set public hearing for FY23 budget for March 21, 2022 (unanimous)
• Approved consent agenda including liquor license renewals and payment applications (unanimous)
• Approved Resolution 2022-039 approving plans and specs for 2022 Infrastructure Improvements (unanimous)
• Approved first consideration of ordinance adding Downtown Square Commission (unanimous)
• Approved Resolution 2022-043 terminating development agreement with Diligent Prairie Glynn, LLC and Jerry's Homes (unanimous)
• Directed staff to proceed with Brush Facility service and fee changes (unanimous)

City Council

The City Council will hold a study meeting featuring a presentation from financial advisor Mike Maloney of D.A. Davidson. The council also scheduled an exempt session to discuss employment conditions.

• Presentation from financial advisor Mike Maloney, D.A. Davidson
• Exempt session for a strategy meeting regarding employment conditions

IMU Board of Trustees

The IMU Board of Trustees will hold a public hearing and consider resolutions regarding the Fiber Extension Project to the Water Resource Recovery Facility. The board will also select 2022 officers and discuss the draft operation and maintenance budget.

• Fiber Extension Project: public hearing, plans, and contract award
• Selection of 2022 IMU Board officers
• Presentation of the draft operation and maintenance budget
• Approval of December 2021 financials
• Water Main Mapping update

The Indianola Municipal Utilities Board of Trustees held a regular meeting on February 14, 2022. They approved the consent agenda, including claims and financials. The board adopted Resolution 2022-008 for the Fiber Extension to the Water Resource Recovery Facility Project and awarded the construction contract to Murphy Tower Services via Resolution 2022-009. They also selected Lori Smith as Chairperson and Deb White as Vice Chair for 2022.

• Approved the consent agenda, including claims from January 31 and February 15, 2022, December 2021 financials, and prior meeting minutes.
• Adopted Resolution 2022-008 for the Fiber Extension to the Water Resource Recovery Facility Project.
• Awarded the construction contract for the Fiber Extension project to Murphy Tower Services.
• Selected Lori Smith as Chairperson and Deb White as Vice Chair for 2022.

Parks and Rec Commission

The Parks and Recreation Commission will receive reports regarding the FY23 operational budget and seasonal staff wages. The meeting also includes updates from the Tree Committee and Indianola Park Friends.

• FY23 Operational Budget report
• Seasonal Staff Wages report
• Tree Committee report
• Indianola Park Friends report
• Recreation and Parks reports

The Indianola Parks and Recreation Commission approved the consent agenda and recommended new wages for all seasonal Parks and Recreation staff, effective March 13, 2022, with a 4-0 vote. The City Council will consider the wage recommendation at its March 7 meeting and the FY23 budget at its March 21 meeting. No other substantive decisions were made.

• Approved consent agenda including agenda and January 12, 2022 minutes (unanimous)
• Recommended new wages for all seasonal Parks and Recreation staff effective March 13, 2022 (4-0)

Library Board of Trustees

The Indianola Public Library Board of Trustees will review financial reports and monthly claims. The board is scheduled to discuss updates to the City Facility Plan and boiler replacement under the FY22 Capital Improvement Plan. Other items include a credit/debit policy review and furniture replacement for the teen area.

• Boiler replacement in the FY22 Capital Improvement Plan
• Review of Credit/Debit Policy
• Teen Area furniture replacement
• Update on the City Facility Plan
• Library Board appointments

The Indianola Public Library Board of Trustees met on February 8, 2022, and approved the agenda, minutes, and financial reports. They tabled a decision on boiler replacement for a few months, updated the credit/debit card policy to include donations, and discussed capital improvements and appointments.

• Approved agenda (motion Cyd Dyer, second Tom Smith)
• Approved January 11, 2022 minutes (motion Tom Smith, second Cyd Dyer)
• Approved monthly financial reports and claims (motion Cyd Dyer, second Sally Van Dorin)
• Tabled boiler replacement decision for a few months
• Approved credit/debit card policy update to include donations (motion Cyd Dyer, second Emmett Conrad)

Planning and Zoning Commission

The Planning and Zoning Commission will consider a recommendation regarding an amendment to Chapter 165. This proposed change would create an exception to nonconforming structures. The meeting also includes reviews of building permits and current projects.

• Proposed amendment to Chapter 165 creating an exception to nonconforming structures
• Building Permit Report
• Current Projects update

The Planning and Zoning Commission unanimously approved an amendment to Chapter 165 creating an exception for nonconforming structures, allowing rebuilding of residences destroyed 50% or more by events like fires, with a condition that city staff add qualifying language requiring a contract or permit within 180 days if work hasn't started. The amendment aims to help with property sales and does not apply to neglected or dilapidated houses.

• Approved zoning regulation amendment to Chapter 165 (unanimous)
• Condition added: staff to develop qualifying language for 180-day contract/permit requirement

City Council

The Indianola City Council will discuss the Fiscal Year 23 budget and a public hearing for maximum property tax dollars. The agenda also includes several rezoning requests and funding presentations from local economic development groups.

• Payment of $567,811.98 to Langman Construction for the Water Resource Recovery Facility project
• Rezoning 60 acres southwest of East Hillcrest Avenue and 143rd Street from M-1 to M-2
• Rezoning 2110 Country Club Road from A-1 to R-1
• Agreement with Visual Labs for body worn cameras
• Public hearing for maximum property tax dollars for Fiscal Year 23

The Indianola City Council approved a $250,000 contribution over five years to support the new Des Moines Airport Terminal Project, funded by state backfill payments. The council also approved several rezoning requests, including a 60-acre industrial rezoning and a residential rezoning at 2110 Country Club Road, and advanced alley vacation ordinances. All votes were unanimous except for one dissenting vote on a change order for the Water Resource Recovery Facility project.

• Approved $250,000 for Des Moines Airport Terminal Project over 5 years (6-0)
• Approved first consideration of rezoning 60 acres at E. Hillcrest Ave & 143rd St from M-1 to M-2 (6-0)
• Approved first consideration of rezoning 2110 Country Club Rd from A-1 to R-1 (6-0)
• Approved first consideration of alley vacation west of Lot 14, Jones & Windles Addition (6-0)
• Approved first consideration of alley vacation between Lots 5 & 6, Block 8, Original Town Plan (6-0)
• Approved Resolution 2022-030, Change Order No. 5 for WRRF Project (5-1, Richardson dissenting)
• Approved Resolution 2022-029, Payment Application No. 6 and Change Order No. 1 for South Plant Lift Station (6-0)
• Approved Resolution 2022-033, agreement with Central Pump and Motor for McCord-Plainview Lift Station Piping (6-0)

Board of Adjustments

The Board of Adjustment will consider Lee Adams's request for a variance to allow a 6.23’ side setback for a new commercial building. The agenda also includes the election of a Vice Chairperson and approval of January 05, 2022 minutes.

• Lee Adams variance request for a 6.23’ side setback on a new commercial building
• Election of Vice Chairperson
• Approval of January 05, 2022 minutes

The Board of Adjustment unanimously approved a variance request from Lee Adams to build a new commercial building with a 6.23-foot side setback, which deviates from the required 10-foot setback. The board also elected Renee Soldwisch as vice-chairperson. The meeting was procedural and brief, with no other substantive decisions.

• Approved variance for 6.23' side setback (unanimous)
• Elected Renee Soldwisch as vice-chairperson (unanimous)
• Approved agenda (unanimous)
• Approved January 5, 2022 minutes (unanimous)

City Council

The City Council is conducting breakout group sessions to establish goals and priorities for the 2022-2023 period. This agenda contains only procedural planning items.

• Breakout group sessions
• 2022-2023 goals and priorities

The Indianola City Council held a strategic planning session and identified five top priorities for 2022-2023: public facilities, a capital improvement plan for gravel roads, gateway and corridor improvements, a comprehensive staffing plan with pay studies, and public health including animal control. No formal votes or binding decisions were made; the meeting was a discussion and goal-setting session.

• Identified top priority: public facilities
• Identified top priority: CIP for gravel roads
• Identified top priority: gateway and corridor improvements
• Identified top priority: comprehensive staffing plan with pay studies
• Identified top priority: public health - animal control

Indianola Public Arts Commission

The commission will discuss updates regarding the Pianos on the Square project and the Streetscape Project. The meeting also includes selecting 2022 officers and discussing grants for upcoming project ideas.

• Pianos on the Square status and donations
• Arts Master Plan update
• Streetscape Project update
• Selection of 2022 officers
• Hometown Pride project

The Indianola Public Arts Commission tabled the selection of 2022 officers until July, with current officers continuing in their roles. The commission also discussed the ongoing piano project, with plans to paint a second piano and make both available to the public. No formal votes were taken on these items; the only motions were to approve previous minutes and adjourn.

• Approved October 28, 2021 meeting minutes (motion carried)
• Tabled 2022 IPAC officer selection until July (all officers continue)
• Decided both pianos will be made available to the public once second piano completed
• Decided to request clarity from Hometown Pride on support for their project
• Adjourned meeting at 7:00 p.m. (motion carried)

City Council

The City Council will receive a presentation regarding the Des Moines Airport Terminal Expansion Project. The discussion involves potential financial participation from Indianola, Norwalk, Carlisle, and Warren County.

• Presentation regarding the Des Moines Airport Terminal Expansion Project
• Discussion on financial participation from Indianola, Norwalk, Carlisle and Warren County

The Indianola City Council met with Warren County and the cities of Carlisle and Norwalk for an informational session about the Des Moines Airport Terminal Expansion Project. The meeting was informational only, and no decisions were made. It adjourned at 5:38 p.m.

IMU Board of Trustees

The IMU Board of Trustees will discuss the utility mission statement, General Manager job description, and capital budgets. The board also plans to schedule public hearings for the Fiscal Year 23 budget and a fiber extension project.

• Public hearing for Fiscal Year 23 budget set for February 28, 2022
• Public hearing for Fiber Extension to the Water Resource Recovery Facility Project set for February 14, 2022
• Authorization for Warren Water to serve a resident at 14694 Kennedy Street
• Presentation of audit report
• Discussion on General Manager job description

The Indianola Municipal Utilities Board approved resolutions setting public hearings for a fiber extension to the Water Resource Recovery Facility and the Fiscal Year 23 budget. They also authorized Warren Water to serve a customer near IMU territory and reviewed the FY21 audit and capital budgets. No public comments were offered, and the board entered closed session to discuss telecommunications pricing.

• Approved consent agenda including prior meeting minutes (unanimous)
• Authorized Warren Water to serve customer at 14694 Kennedy Street (unanimous)
• Approved Resolution 2021-006 setting Feb 14, 2022 public hearing for fiber extension project (unanimous)
• Approved Resolution 2022-007 setting Feb 28, 2022 public hearing for FY23 budget (unanimous)
• Directed staff to review general manager job description physical requirements and bring revised version for approval
• Entered closed session at 7:20 p.m. to discuss telecommunications marketing and pricing (unanimous)
• Exited closed session at 8:22 p.m. (unanimous)
• Adjourned at 8:22 p.m. (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will hold a strategic planning session to discuss and review the draft strategic plan. No other business is listed on the agenda.

• Review of the draft strategic plan

The IMU Board of Trustees met in special session and reviewed revisions to the 2022-2026 Strategic Plan. No formal action was taken on the plan; it will be presented for approval at the February 14, 2022 regular meeting. The meeting adjourned unanimously.

• Reviewed revisions to 2022-2026 Strategic Plan (no vote)
• Adjourned at 7:47 p.m. (unanimous)

City Council

The City Council will consider rezoning requests and infrastructure improvements for several local streets. The agenda includes reviewing payment applications for water facility and streetscape projects. Additionally, the council will hear a presentation on police body cameras.

• $1,584,623.38 payment for Water Resource Recovery Facility
• $247,336.01 payment for Streetscape Project
• Rezoning 60 acres near East Hillcrest Avenue and 143rd Street
• Infrastructure improvements on West Boston Avenue, North F Street, and West Clinton Avenue
• Presentation on police body cameras

The Indianola City Council approved several ordinances and resolutions, including amendments to noise regulations and peddler/solicitor rules, and a rezoning at 404 South Jefferson Way from C-2 to R-2. They also approved payments for the Water Resource Recovery Facility and Streetscape Project, and made various board appointments. One appointment to the Human Relations Commission failed on a 2-4 vote.

• Approved noise ordinance amendment (unanimous)
• Approved peddler/solicitor ordinance amendment (unanimous)
• Approved rezoning at 404 S Jefferson Way to R-2 (unanimous)
• Approved $1,584,623.38 payment for Water Resource Recovery Facility (unanimous)
• Approved $247,336.01 payment for Streetscape Project (unanimous)
• Approved temporary road closures for 2022 construction (unanimous)
• Appointed Jane Whalen to Board of Adjustment (unanimous)
• Appointment of Scott Duncan to Human Relations Commission failed (2-4)

City Council

The City Council will hold a study meeting to receive an update on the Downtown Reconstruction Project. Director Akhilesh Pal will also provide a presentation regarding the Public Works Department.

• Downtown Reconstruction Project update from Chadd Kahlsdorf, Bolton & Menk
• Public Works Department presentation by Director Akhilesh Pal

The City Council held a study session with no formal votes or decisions. They received updates on the Streetscape Project and Public Works department activities, including discussions on design details and staffing needs.

• No formal decisions made; study session only

Parks and Rec Commission

The Parks and Recreation Commission will host public consideration from the Indianola Rotary Club regarding the McCord Disc Golf Course. The meeting also includes reports from the Trees Committee and Indianola Park Friends.

• Public consideration for McCord Disc Golf Course
• Trees Committee report
• Indianola Park Friends report
• Approval of December 8, 2021 minutes

The Indianola Parks and Recreation Commission approved the consent agenda, including the agenda and December 8, 2021 minutes, unanimously. The meeting included reports from the Rotary Club on financial support for the Disc Golf Course at McCord Park, and updates on budget, Bird Scooters, and park maintenance. No other substantive decisions were made.

• Approved consent agenda including agenda and December 8, 2021 minutes (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will discuss updates regarding the library building and personnel. The board is also scheduled to review sustainability and confidentiality policies. Additionally, trustees will review financial reports and monthly claims.

• Sustainability Policy review
• Confidentiality of Library Records Policy review
• Library Building Update
• Personnel Update
• Approval of Monthly Claims

The Indianola Public Library Board of Trustees approved the removal of the Sustainability Policy and approved a revision to the Confidentiality of Library Records policy to include internet and electronic search records. The board also approved the agenda, minutes, and financial reports, and discussed a potential bond referendum for the library building.

• Approved removal of Sustainability Policy
• Approved revision to Confidentiality of Library Records policy
• Approved agenda
• Approved December 14, 2021 minutes
• Approved monthly financial reports and claims

Planning and Zoning Commission

The Planning and Zoning Commission will review several rezoning requests and right-of-way vacations. This includes a 60-acre change to general industrial zoning and property changes at 2110 Country Club Road.

• Rezoning 60 acres southwest of E Hillcrest Avenue and 143rd Street to M-2
• Rezoning 2110 Country Club Road from A-1 to R-1
• Right-of-way vacation for an alley in Jones and Windles Addition
• Right-of-way vacation for an alley in the Original Town Plan
• Plat of Survey approval for TeaMc Inc. at 1308 South G Street

The Planning and Zoning Commission unanimously approved all seven agenda items, including two alley right-of-way vacations, two rezoning requests, a plat of survey, the 2021 annual report, and 2022 officer elections. All votes were 7-0.

• Approved alley vacation/conveyance west of Lot 14, Jones and Windles Addition (7-0)
• Approved alley vacation/conveyance between Lots 5-6, Block 8, Original Town Plan (7-0)
• Approved rezoning 2110 Country Club Rd from A-1 to R-1 (7-0)
• Approved rezoning 60 acres near E. Hillcrest Ave & 143rd St from M-1 to M-2 (7-0)
• Approved plat of survey for TeaMc Inc., 1308 S G St (7-0)
• Approved 2021 Planning & Zoning Commission Annual Report (7-0)
• Elected Misty Soldwisch as Chair, Sarah Ritchie as Vice-Chair (7-0)

IMU Board of Trustees

The IMU Board of Trustees will review resolutions for a joint fiber transport line project with the City of Pella. The meeting also includes approvals for a communications service policy and an administrative services agreement with MissionSquare Retirement. Additionally, the board will discuss solar energy updates and select 2022 officers.

• Resolution approving a 28E Agreement for a joint fiber transport line with the City of Pella
• Resolution approving the Communications Utilities Service Policy
• Conflict of interest waiver regarding Ahlers & Cooney, P.C. and the 28E Agreement
• Administrative services agreement between IMU and MissionSquare Retirement
• Selection of 2022 Officers

The Indianola Municipal Utilities Board of Trustees approved four resolutions: the Communications Utilities Service Policy, a conflict-of-interest waiver for Ahlers & Cooney, an administrative services agreement with MissionSquare Retirement, and salaries. A resolution for a joint fiber transport line with Pella was pulled from the agenda, and officer selection was tabled to February 14, 2022.

• Approved Consent Agenda including November financials and claims (unanimous)
• Approved Resolution 2022-001 Communications Utilities Service Policy (4-0)
• Approved Resolution 2022-002 conflict-of-interest waiver for Ahlers & Cooney (3-1, Forbush nay)
• Approved Resolution 2022-004 administrative services agreement with MissionSquare Retirement (4-0)
• Approved Resolution 2022-005 salaries (4-0)
• Tabled 2022 officer selection to February 14, 2022 meeting
• Pulled Resolution 2022-003 28E Agreement for fiber transport line with Pella from agenda
• Directed GM to issue RFQ for legal services

Board of Adjustments

The Board of Adjustment is considering a variance request from Michael Spores. The request seeks to permit an accessory building at 511 North Y Street that would not meet specific height or area requirements under the city code.

• Variance request for an accessory building at 511 North Y Street

The Board of Adjustments approved a variance request from Michael Spores for an accessory building at 511 North Y Street, which did not meet height/area requirements. The approval was unanimous, with a note that Community Development staff would enforce the timeline. The board also elected new officers and approved the agenda and previous minutes.

• Approved variance for accessory building at 511 N. Y St. (5-0)
• Elected Bill Mettee as Chairman and Wes Sharp as vice-chair (5-0)
• Approved agenda for 01/05/2022 meeting (5-0)
• Approved minutes from 12/1/2021 meeting (5-0)

City Council

The Indianola City Council is reviewing ordinance amendments for noise regulations and peddler/solicitor rules. The agenda also includes payment approvals for sewer and drainage projects. Additionally, the council will consider rezoning referrals and regional planning appointments.

• $327,624.64 payment for Influent Trunk Sewer and Outfall Sewer Project
• Ordinance amendments for noise regulations and peddlers/solicitors
• $7,000 final payment for 2019 Drainage Improvements Project
• Rezoning referrals for 2110 Country Club Road and land near East Hillcrest Avenue
• Public hearing on storm sewer easement vacation at 1010 North Jefferson Way

The Indianola City Council approved a $327,624.64 payment for the Influent Trunk Sewer and Outfall Sewer Project, advanced second consideration of ordinances amending noise regulations and peddler/transient merchant rules, and accepted completion of the 2019 Drainage Improvements Project. The council also set a February 7 public hearing for the FY2022 budget amendment, referred two rezoning requests to the Planning and Zoning Commission, and approved several resolutions including salaries and an extension of the Bird Rides agreement.

• Approved $327,624.64 payment to Langman Construction for sewer project (unanimous)
• Approved second consideration of noise ordinance amendment (unanimous)
• Approved second consideration of peddlers/solicitors ordinance amendment (unanimous)
• Accepted 2019 Drainage Improvements Project completion and authorized $7,000 final payment (unanimous)
• Vacated 20' and 42' storm sewer easement at 1010 North Jefferson Way (unanimous)
• Set FY2022 Budget Amendment Public Hearing for February 7, 2022 (unanimous)
• Referred rezoning for 2110 Country Club Road to Planning and Zoning Commission (unanimous)
• Referred rezoning for 60 acres near East Hillcrest and 143rd Avenue to Planning and Zoning Commission (unanimous)

City Council

The Indianola City Council is holding a study meeting to review an update regarding the Fiscal Year 2023 budget. No other items are listed on the agenda for this session.

• Fiscal Year 23 Budget Update Presentation

The City Council held a study session to review the Fiscal Year 23 budget update presented by Assistant City Manager/Finance Director Andrew Lent. No formal decisions or votes were made; the session was informational only. Key items included proposed personnel changes, increased WCEDC contribution, and a timeline for budget adoption.

• No formal decisions or votes taken during study session