Indianola public meetings in 2021

General

The City Council meeting includes a resolution to authorize the Mayor to sign a Memorandum of Agreement with Warren County. This agreement concerns Indianola Precinct 5.

• Resolution authorizing the Mayor to sign a Memorandum of Agreement with Warren County regarding Indianola Precinct 5

The Indianola City Council met in special session and approved Resolution 2021-295, authorizing the Mayor to sign a Memorandum of Agreement with Warren County regarding Indianola Precinct 5. The vote was unanimous (5-0). No other substantive decisions were made; the meeting adjourned shortly after.

• Approved Resolution 2021-295 authorizing Mayor to sign Memorandum of Agreement with Warren County on Precinct 5 (5-0)

City Council

The council will consider several large construction payments for water and streetscape projects. The agenda also includes first and third considerations of various ordinances and rezoning requests. Additionally, the council will review a development agreement with DeYarman Ford.

• $891,145.50 payment for Water Resource Recovery Facility improvements
• $259,621.61 payment for South Plant Lift Station Improvements
• Rezoning of 1909 South K Street from A-1 to R-1
• Development Agreement with DeYarman Properties and DeYarman Ford Indianola
• Ordinance amendments regarding noise and peddlers

The Indianola City Council approved a development agreement with DeYarman Properties and DeYarman Ford, and denied a right-of-way vacation request. It also approved consent agenda items, appointments, and first readings of ordinances on noise and peddlers.

• Approved Resolution 2021-293 for DeYarman development agreement (5-0)
• Denied third consideration of JK Management right-of-way vacation (0-5)
• Approved consent agenda including claims, liquor licenses, and payments (5-0)
• Approved first reading of noise ordinance amendment (5-0)
• Approved first reading of peddlers/solicitors ordinance amendment (5-0)
• Approved Resolution 2021-294 for wayfinding public hearing (5-0)
• Approved appointments to Planning and Zoning Commission (5-0)
• Approved Bob Kling to Public Arts Commission (4-0, Kling abstained)

Library Board of Trustees

The Indianola Public Library Board of Trustees will discuss library building updates, personnel matters, and 2022 holiday closures. The board is also scheduled to review the IPL Strategic Plan 2020-25 and several library policies.

• Library building update
• Review of ADA Checklist: Additional Access
• Annual Review of IPL Strategic Plan 2020-25
• Review of Collection Development Policy
• Short Years Partnership Donation Box

Planning and Zoning Commission

The Planning and Zoning Commission will consider rezoning 404 South Jefferson Way from highway commercial to single-family residential attached. The commission will also consider a request to vacate a storm sewer easement.

• Rezoning of 404 South Jefferson Way from C-2 to R-2
• Vacation of a storm sewer easement by Lee Adams of Danlee Corporation
• Approval of the 2022 calendar

The Planning and Zoning Commission approved a request to rezone 404 South Jefferson Way from C-2 to R-2, with Commissioner Farris opposed. They also approved a storm sewer easement vacation for Danlee Corporation and the 2022 meeting calendar. All votes were unanimous except the rezoning.

• Approved rezoning of 404 South Jefferson Way from C-2 to R-2 (4-1)
• Approved vacation of storm sewer easement for Danlee Corporation (5-0)
• Approved 2022 meeting calendar (5-0)

IMU Board of Trustees

The Board will discuss interest in a potential solar installation in Indianola. They will also consider approving a community outreach proposal and utility account write-offs.

• Potential solar installation discussion
• Crystal Clear Communications outreach proposal
• Utility account write-off consideration
• Approval of November 30 and December 13 claims

The Indianola Municipal Utilities Board of Trustees met on December 13, 2021, and approved a proposal from Crystal Clear Communications for community outreach and communication services. The board also approved the consent agenda, including claims and financials, and authorized utility account write-offs. Staff were directed to continue exploring the Sandhill Energy solar project proposal.

• Approved Crystal Clear Communications outreach proposal (unanimous)
• Approved consent agenda including claims, financials, and minutes (unanimous)
• Approved utility account write-offs and collection methods (unanimous)
• Directed staff to continue exploring Sandhill Energy solar project

Parks and Rec Commission

The Commission will review a request for 2022 Friday Night Live Concerts in Memorial Park. Department heads will also provide updates on the completion of the Moats Restroom and an office assistant vacancy.

• Friday Night Live Concerts request for Memorial Park
• Re-appointment of Kathy Thurnball through July 1, 2025
• Office Assistant position opening
• Completion of Moats Restroom
• Parks Directional Signs request from Indianola Hometown Pride

The Indianola Parks and Recreation Commission voted 4-0 to recommend the City Council suspend the ordinance prohibiting beer sales in city parks for three Friday Night Live concerts at Memorial Park on June 10, 24, and July 8. The commission also approved the consent agenda, including the November minutes, and received updates on the disc golf course at McCord Park, the completed Moats Restroom, and staff changes.

• Approved consent agenda including November minutes (unanimous)
• Recommended City Council suspend beer sales ban for 3 concerts (4-0)

City Council

The council will consider amending ward and precinct boundaries based on the 2020 Census. The agenda also includes rezoning requests, recycling rate changes, and development agreements. Additionally, the council will review infrastructure payments and liquor license renewals.

• $260,993.49 payment for WRRF sewer improvements
• Rezoning of 1909 South K Street from A-1 to R-1
• Ward and precinct boundary amendments
• Development Agreement with T.S. Investments LLC
• Hillcrest Avenue Pavement Reconstruction Project amendment

The Indianola City Council approved a contract with GovHR for city manager recruitment, a development agreement with T.S. Investments and Phillips' Floors, and a stormwater GIS survey. It also approved appointments to the Human Relations Commission, including two over objections about residency, and advanced a ward/precinct redistricting ordinance. The meeting included two closed sessions for litigation and real estate discussions.

• Approved Resolution 2021-284 for GovHR city manager recruitment contract (unanimous)
• Approved Resolution 2021-282 development agreement with T.S. Investments and Phillips' Floors (unanimous)
• Approved Resolution 2021-283 stormwater GIS survey with Snyder and Associates (unanimous)
• Approved first consideration of ward/precinct boundary amendment (unanimous)
• Appointed Nia Chiaramonte to Human Relations Commission (4-2, Parker and Schroder opposed)
• Appointed Tara Elcock to Human Relations Commission (4-2, Parker and Schroder opposed)
• Appointed Nick Mahlstadt to Human Relations Commission (4-2, Parker and Schroder opposed)
• Re-appointed Kathy Turnball to Parks and Recreation Commission for two terms (unanimous)

General

The IMU Board of Trustees will meet to discuss a resolution regarding an amendment to the employment agreement with Chris G. DesPlanques. The board also plans to enter a closed session to evaluate the professional competency of an individual.

• Resolution regarding an amendment to the employment agreement with Chris G. DesPlanques
• Closed session to evaluate the professional competency of an individual

The IMU Board of Trustees met in special session and, after a closed session to evaluate an individual's professional competency, unanimously approved Resolution 2021-032, an amendment to the employment agreement with Chris G. DesPlanques. The board also unanimously voted to enter and exit the closed session, and adjourned. No other substantive decisions were recorded.

• Approved Resolution 2021-032, amending the employment agreement with Chris G. DesPlanques (unanimous).
• Entered closed session under Iowa Code 21.5(1)(i) to evaluate an individual's professional competency (unanimous).
• Exited closed session (unanimous).
• Adjourned the meeting (unanimous).

Board of Adjustments

The Board of Adjustment will consider a variance request to allow an existing six-foot fence to remain at 812 North W Street. The board will also approve the minutes from the November 10, 2021 meeting and adopt the 2022 calendar.

• Variance request for a six-foot fence at 812 North W Street
• Approval of the 2022 calendar
• Approval of November 10, 2021 meeting minutes

The Board of Adjustment approved a variance for Rick and Patricia Miller to keep an existing six-foot front-yard fence at 812 North W Street, which violates the city's height/location rules. The board also approved the 2022 meeting calendar and the prior meeting's minutes. All votes were unanimous among the three members present.

• Approved variance for Rick and Patricia Miller to keep a six-foot front-yard fence at 812 N W St (Section 165.02(3)(B) exception to Section 165.04(4)(A)(1)) — unanimous.
• Approved the 2022 Board of Adjustment meeting calendar — unanimous.
• Approved the minutes from the November 10, 2021 meeting — unanimous.
• Approved the agenda for the December 1, 2021 meeting — unanimous.

General

The meeting includes presentations from recruitment firms under new business. Other scheduled items consist of standard procedural tasks and public comment.

• Recruitment firm presentations

The Indianola City Council met in special session and removed public comment from the agenda by unanimous voice vote. The Council heard presentations from three firms—Baker Tilly, GovHR, and Hinson Consulting, LLC—on recruiting a new city manager, but took no action on selecting a firm. The meeting adjourned at 7:07 p.m.

• Removed public comment from the agenda (unanimous voice vote)
• Heard presentations from Baker Tilly, GovHR, and Hinson Consulting, LLC on city manager recruitment
• Adjourned at 7:07 p.m. (unanimous voice vote)

IMU Board of Trustees

The board will review informational updates for electric, water, and communications utilities. The meeting includes a resolution concerning the authority to remove Board Members. Additionally, the board may enter closed sessions to discuss litigation strategy and evaluate professional competency.

• Resolution regarding the objection of authority to remove Board Members
• Approval of minutes from November 8 and 10, 2021
• Closed session for litigation strategy discussion
• Closed session for individual professional competency evaluation

The IMU Board of Trustees met November 22, 2021, approving the consent agenda and Resolution 2021-031 regarding the objection of authority to remove board members. Two members abstained due to potential personal benefit. The board also held two closed sessions for litigation strategy and personnel evaluation, then adjourned.

• Approved consent agenda including minutes from November 8 and 10, 2021
• Approved Resolution 2021-031 regarding objection of authority to remove board members (3 ayes, 2 abstentions)
• Entered closed session for litigation strategy under Iowa Code 21.5(1)(c)
• Exited closed session after about 77 minutes
• Entered closed session to evaluate professional competency under Iowa Code 21.5(1)(i)
• Exited closed session after about 1 hour 55 minutes
• Adjourned meeting at 9:01 p.m.

City Council

The City Council will consider ordinances regarding driveway standards and a residential rental code. The agenda includes payment applications for water and reconstruction projects. Public hearings are also scheduled for rezoning requests and development agreements.

• Payment of up to $1,603,208.81 to Williams Brothers Construction for the Water Resource Recovery Facility
• Ordinance amendments regarding driveway standards and a residential rental code
• Public hearing for rezoning 1909 South K Street from A-1 to R-1
• Payment of up to $282,664.45 to Absolute Concrete for the Square Reconstruction Project
• Amendment to the residential recycling contract with Waste Management of Iowa

The Indianola City Council approved a development agreement with Cemen Tech using TIF funds, approved the first consideration of a rezoning for 1909 South K Street, and adopted an updated fee schedule including residential rental inspections. The council also approved a recycling contract amendment and first consideration of an ordinance raising recycling rates by 11 cents. All votes were unanimous except for one abstention on claims approval.

• Approved Development Agreement with Cemen Tech (unanimous)
• Approved first consideration of rezoning 1909 South K Street from A-1 to R-1 (unanimous)
• Approved updated fee schedule including Residential Rental Inspections (unanimous)
• Approved amendment to residential recycling contract with Waste Management (unanimous)
• Approved first consideration of ordinance amending recycling rates (unanimous)
• Approved Resolution 2021-266 appointing interim city manager (unanimous)
• Approved Resolution 2021-267 appointing city clerk (unanimous)
• Approved claims with one abstention (Hulen)

General

The IMU Board of Trustees will discuss the engagement of special counsel for electric, water, and communications utilities. The board also plans to enter a closed session regarding litigation strategy and considers a resolution to appoint counsel.

• Discussion on engaging special counsel
• Closed session regarding litigation strategy
• Resolution to appoint counsel to Indianola Municipal Utilities

The Indianola Municipal Utilities Board of Trustees met in special session and heard from attorneys Rick Malm and John Lande of Dickinson, Mackaman, Tyler and Hagen P.C. regarding trustee removal notices and potential conflicts. The board approved Resolution 2021-030 to appoint the firm as counsel, with a 3-0 vote; Chairperson Voigts and Board Member Rozga abstained due to potential personal benefit. No public comments were offered, and the closed session was stricken from the agenda.

• Approved Resolution 2021-030 appointing Dickinson, Mackaman, Tyler and Hagen P.C. as counsel (3-0, 2 abstentions)
• Stricken closed session from agenda
• Adjourned meeting at 5:46 p.m. (unanimous voice vote)

Board of Adjustments

The Board of Adjustment tabled a special use permit request for a religious organization at 1200 West Iowa Avenue until more site plan information is received. Two variances were approved unanimously: one for a detached garage at 510 West 2nd Avenue and one for a covered deck at 601 North 12th Street. The board also discussed a proposed residential rental housing ordinance but took no action.

• Tabled special use permit for Karen Buddhist Association at 1200 W Iowa Ave pending site plan details
• Approved variance for detached garage at 510 W 2nd Ave (unanimous)
• Approved variance for covered deck at 601 N 12th St (unanimous)
• Discussed rental housing ordinance; no motion made

Parks and Rec Commission

The Commission will hold public consideration regarding Hometown Pride Park directional signs and the McCord Park Disc Golf Course. The agenda also includes reports from department heads and support groups.

• Hometown Pride Park directional signs
• McCord Park Disc Golf Course
• Approval of October 13, 2021 minutes
• Trees Committee report
• Indianola Park Friends report

The Indianola Parks and Recreation Commission approved the consent agenda, including the agenda and October minutes, unanimously. Public comments highlighted the need for a maintenance plan for Oak Savanna and invasive tree removal at Pickard Park, and an update on the McCord Park disc golf course with volunteer efforts and a potential Rotary Club grant. No other formal decisions were made.

• Approved consent agenda including agenda and October 13, 2021 minutes (unanimous)

Library Board of Trustees

The Board of Trustees will review several library policies, including sex offender and collection development policies. The meeting also includes reviews of financial reports and 2021 public survey results.

• Sex Offender Policy review
• Collection Development Policy review
• Reconsideration of Materials Policy review
• Approval of monthly claims
• Building assessment update

Planning and Zoning Commission

The Planning and Zoning Commission will consider a recommendation regarding the Final Plat for Warren Wonder Estates, located within two miles of Indianola. The meeting also includes reports on building permits and current projects.

• Final Plat recommendation for Warren Wonder Estates

The Planning and Zoning Commission unanimously recommended approval of the Final Plat for Warren Wonder Estates, located within two miles of Indianola. The recommendation will be forwarded to the City Council for final action. No other substantive decisions were made; the meeting also included routine approval of the agenda and prior meeting minutes.

• Approved meeting agenda (6-0)
• Approved minutes from 10/12/2021 meeting (6-0)
• Recommended approval of Final Plat for Warren Wonder Estates (6-0)

General

The meeting agenda consists primarily of procedural items and a request for a closed session. The council will consider entering a closed session under Iowa Code Section 21.5 (1)(i) to evaluate the professional competency of an individual.

• Closed session regarding professional competency evaluation

The Indianola City Council met in special session and voted unanimously to enter a closed session to evaluate the professional competency of individuals, as permitted by Iowa Code. After the closed session, the council voted unanimously to exit, and no action was taken on any items discussed. The meeting adjourned shortly thereafter.

• Entered closed session to evaluate professional competency (6-0)
• Exited closed session (6-0)
• Adjourned meeting (6-0)

IMU Board of Trustees

The Board will review informational items regarding electric, water, and communications utilities. The agenda includes a resolution for fiber installation and the approval of recent financial records and claims. A closed session is also scheduled to discuss telecommunications marketing and pricing strategies.

• Resolution authorizing Teklink Communications to install drop conduit for IMU Fiber
• Approval of September financials
• Approval of claims from October 28, 2021, and November 9, 2021

The Indianola Municipal Utilities Board of Trustees approved Resolution 2021-029 authorizing Teklink Communications to install drop conduit for IMU Fiber, replacing Bear as the subcontractor. The board also approved the consent agenda, including claims, financial reports, and minutes. No other substantive decisions were made; the meeting included reports and public comments.

• Approved Resolution 2021-029 authorizing Teklink Communications to install drop conduit for IMU Fiber (unanimous)
• Approved consent agenda including claims, financial reports, and minutes (unanimous)

City Council

The City Council will consider several ordinance amendments following changes to Iowa state law. The agenda includes second considerations for residential rental and property maintenance code ordinances. Additionally, the council will review payments for sewer improvements and street paving projects.

• Second consideration of ordinances for residential rental and property maintenance codes
• Payment application for WRRF Trunk and Outfall Sewer Improvements up to $252,217.68
• Change order for Valley Place Reconstruction up to $160,673.26
• Payment application for East Iowa Avenue Paving Project up to $13,320.52
• Public hearing regarding an alley vacation request from JK Management LLC

The Indianola City Council met on November 1, 2021, and approved the consent agenda, which included setting a public hearing for a development agreement with Cemen Tech, Inc., and various licenses and payments. The council also approved several resolutions, including the final payment for the East Iowa Avenue Paving Project, a hotel/motel tax funding policy, and an amended snow and ice removal policy. Appointments to the Human Relations Commission were continued to the December 6 meeting, and the council entered closed session to evaluate an individual's professional competency, taking no action.

• Approved consent agenda including Resolution 2021-246 setting public hearing for Cemen Tech development agreement (unanimous)
• Approved Resolution 2021-249 for final payment and retainage for East Iowa Avenue Paving Project (unanimous)
• Approved Resolution 2021-250 accepting East Iowa Paving project (unanimous)
• Approved Resolution 2021-251 ordering final plat and assessments for East Iowa Avenue Paving Project (unanimous)
• Continued Human Relations Commission appointments to December 6 meeting (unanimous)
• Approved first consideration of JK Management LLC alley vacation ordinance (unanimous)
• Approved Resolution 2021-252 adopting Hotel/Motel Tax Funding policy (unanimous)
• Approved Resolution 2021-253 amending snow and ice removal policy (unanimous)

Indianola Public Arts Commission

The Indianola Public Arts Commission will review the status of pianos on the square, a community survey, and streetscape projects. The commission will also discuss historic figure benches and hometown grants.

• Pianos on the square status
• Community survey status
• Streetscape status
• Historic figure benches
• Hometown grants

The Indianola Public Arts Commission approved a motion for Monica's advanced art class to paint the second piano in 2022, with the piano to be moved from storage to the high school art room at the end of January. The commission also discussed moving the current piano to Bob's Custom Trophy for two weeks and then to West Hill Brewery for the winter, with Jackie coordinating delivery. No other formal decisions were made; the meeting included discussions on the community survey, streetscape, living walls, and historic figure benches.

• Approved August 12 and August 26, 2021 meeting minutes (motion carried)
• Approved art class painting second piano in 2022 (motion carried)
• Discussed moving current piano to Bob's Custom Trophy and West Hill Brewery (no formal vote)

General

The agenda for this meeting is limited to procedural items and a strategic planning session. No other specific business or decisions are listed.

• Strategic Planning Session

City Council

The City Council will consider ordinances regarding residential rental codes, driveway standards, and vehicle regulations. The meeting also includes approvals for construction payments related to water facilities and a potential $1.8 million sewer revenue capital loan.

• Pay application to Williams Brothers Construction up to $1,996,006.13 for Water Resource Recovery Facility
• Proposed $1,800,000 sewer revenue capital loan notes
• Rezoning request for 1909 South K Street from agricultural to single-family residential
• First consideration of an ordinance creating a residential rental code
• Pay application to Vanderpool Construction up to $187,122.82 for South Plant Lift Station Improvements

The Indianola City Council approved a $1.8 million sewer revenue loan for a clean water project, a three-year animal control contract with Kiya Koda, and a generator for the Wesley Lift Station. They also advanced first considerations of ordinances on driveway standards and a residential rental code. All votes were unanimous except for a claim approval where one member abstained.

• Approved $1.8M sewer revenue capital loan notes (unanimous)
• Approved animal control contract with Kiya Koda (unanimous)
• Approved generator purchase for Wesley Lift Station (unanimous)
• Approved first consideration of driveway standards ordinance (unanimous)
• Approved first consideration of residential rental code ordinance (unanimous)
• Approved plat of survey for 603 East Hillcrest Avenue (unanimous)
• Approved consent agenda including claims and pay applications (unanimous, one abstention on claims)
• Approved nuisance abatement lien certification resolution (unanimous)

City Council

The City Council will hold a study meeting to review the Indianola Public Library's Annual Report. The agenda also includes a presentation regarding the Capital Improvement Plan.

• Indianola Public Library's Annual Report
• Presentation regarding the Capital Improvement Plan

The Indianola City Council held a study session on October 18, 2021, receiving presentations from the Library Director and City Clerk/CFO. No formal decisions were made; the session was informational, covering the library's annual report and the five-year Capital Improvement Plan (CIP).

• No formal actions taken; study session only

City Council

The agenda consists of standard procedural items and a request for a closed session. The council will evaluate the professional competency of an individual under Iowa Code Section 21.5 (1)(i).

• Closed session to evaluate the professional competency of an individual

The Indianola City Council met in special session and voted unanimously to enter a closed session under Iowa Code to evaluate the professional competency of an individual, as requested by that individual. The council exited the closed session and adjourned without taking any other substantive actions.

• Entered closed session to evaluate individual's competency (5-0, Southall absent)
• Exited closed session (6-0)
• Adjourned meeting (6-0)

Parks and Rec Commission

The Indianola Parks and Recreation Commission will review reports from support groups and department heads. The meeting includes updates on the 2022 Disc Golf Pro Tour, the Rotary Peace Garden proposal, and park maintenance.

• Disc Golf Pro Tour Tournament (August 19-21, 2022)
• Rotary Peace Garden Proposal
• Hillcrest/Hwy 65/69 Trail Connections
• Parks winterization and restroom updates

The Indianola Parks and Recreation Commission approved the consent agenda and unanimously supported the concept of a Rotary Peace Garden at Pickard Park, with final design to be approved later. The commission also heard reports on the Disc Golf Pro Tour returning in 2022, campground issues, and park winterization plans.

• Approved consent agenda including agenda and September minutes (unanimous)
• Supported Rotary Peace Garden concept at Pickard Park (unanimous)

Library Board of Trustees

The board will review the Code of Conduct and Genealogy Research policies. Members will also review monthly claims and financial reports. A building report from the Steering Committee is scheduled for discussion.

• Policy Review: Code of Conduct
• Policy Review: Genealogy Research
• Review of monthly claims and financial reports
• Library Piano
• Building Report - Steering Committee Update

Planning and Zoning Commission

The Planning and Zoning Commission will consider a rezoning request for 1909 South K Street from A-1 to R-1. The commission will also discuss a proposed residential rental housing ordinance and program.

• Rezoning 1909 South K Street from A-1 to R-1
• Right-of-way vacation request for an alley in Jones and Windles Addition
• Plat of Survey recommendation for 603 East Hillcrest Avenue
• Discussion on proposed residential rental housing ordinance

The Planning and Zoning Commission unanimously approved a plat of survey for Robert and Elizabeth Freese at 603 East Hillcrest Avenue, a right-of-way vacation and conveyance for an alley west of Lots 15 and 16 in Jones and Windles Addition, and a rezoning of 1909 South K Street from A-1 to R-1. The commission also discussed a proposed residential rental housing ordinance, covering topics like radon testing, lock changes, and lawn care, but took no formal action on it.

• Approved plat of survey for 603 East Hillcrest Avenue (4-0)
• Approved alley vacation and conveyance with public utility easement (4-0)
• Approved rezoning of 1909 South K Street from A-1 to R-1 (4-0)
• Discussed rental housing ordinance; no motion made

IMU Board of Trustees

The board will consider authorizing Warren Water to serve customers at 90th Avenue and 10705 R57 Hwy. They will also review a resolution for a confidentiality agreement with MidAmerican Energy Company. Routine approvals of claims, minutes, and financial reports are also scheduled.

• Water service authorization for 90th Avenue
• Water service authorization for 10705 R57 Hwy
• Confidentiality agreement resolution with MidAmerican Energy Company
• Approval of September 28 and October 11 claims

The IMU Board of Trustees approved two requests for Warren Water to serve IMU customers, one on 90th Avenue and one at 10705 R57 Hwy, both unanimously. The board also unanimously approved Resolution 2021-028, a confidentiality agreement with MidAmerican Energy Company. The meeting included informational updates on utility operations and a closed session to discuss real estate, with no public comments offered.

• Approved Warren Water service for an IMU customer on 90th Avenue (unanimous)
• Approved Warren Water service for an IMU customer at 10705 R57 Hwy (unanimous)
• Approved Resolution 2021-028, confidentiality agreement with MidAmerican Energy Company (3-0, 2 absent)
• Approved consent agenda including claims, minutes, and August financial reports (unanimous)
• Entered closed session to discuss real estate purchase/sale (3-0, 2 absent)
• Exited closed session (3-0, 2 absent)

Board of Adjustments

The Board of Adjustment will consider a special use permit for a religious organization at 1200 West Iowa Avenue. The board will also review variance requests regarding a detached garage and a covered deck. Additionally, the meeting includes discussion on a proposed residential rental housing ordinance.

• Special use permit for religious organization at 1200 West Iowa Avenue
• Variance request for a detached garage at 510 West 2nd Avenue
• Variance request for a covered deck at 601 North 12th Street
• Discussion on proposed residential rental housing ordinance and program

The Indianola Board of Adjustment tabled a special use permit request from the Karen Buddhist Association of Iowa for 1200 West Iowa Avenue until more site plan information is received. The board approved a variance for a detached garage at 510 West 2nd Avenue and a variance for a covered deck at 601 North 12th Street. A discussion on a proposed residential rental housing ordinance was held with no motion required.

• Tabled the special use permit request for the Karen Buddhist Association of Iowa until further site plan information is received.
• Approved a variance for a detached accessory building (garage) at 510 West 2nd Avenue as submitted.
• Approved a variance for a covered deck at 601 North 12th Street as submitted.
• Held a discussion on the proposed residential rental housing ordinance; no motion was required.

City Council

The Indianola City Council will review several infrastructure payments, including a large payment for the Water Resource Recovery Facility. The agenda also includes discussions on amending regulations for ATVs and golf carts. Additionally, the council will consider rezoning applications for local properties.

• Payment to Langman Construction for Water Resource Recovery Facility ($703,859.92)
• Agreement with CIT Sewer Solutions for sewer main lining ($201,143.00)
• Contract with Oxford Tree Service for ash tree removal ($43,920.00)
• Ordinance amending regulations for ATVs, snowmobiles, and golf carts
• Rezoning of 1308 South G Street from A-1 to R-1

The Indianola City Council unanimously approved the consent agenda, which included rezoning 1308 South G Street to R-1, multiple construction contracts, and other routine items. They also approved resolutions to set a public hearing for a loan amendment and to reimburse the city for stormwater project costs. A rezoning application for about 80 acres at 1909 South K Street was referred to the Planning and Zoning Commission.

• Approved consent agenda including rezoning at 1308 South G Street to R-1 (unanimous)
• Approved claims, with Council Member Hulen abstaining due to conflict of interest
• Approved Resolution 2021-230 setting public hearing date for SRF loan amendment (unanimous)
• Approved Resolution 2021-231 declaring intent to reimburse $450,000 for stormwater project (unanimous)
• Referred rezoning application for 80 acres at 1909 South K Street to Planning and Zoning Commission (unanimous)
• Received and filed City Manager's weekly updates (unanimous)

City Council

The council will consider several items including a large payment for the Water Resource Recovery Facility and amendments to the Hillcrest/Downtown Unified Urban Renewal Plan. The meeting also includes discussions regarding new regulations for golf carts, ATVs, and snowmobiles. Additionally, the council will review various liquor license renewals and property plats.

• Payment application up to $2,150,084.18 for the Water Resource Recovery Facility
• Second consideration of rezoning 1308 South G Street from A-1 to R-1
• First consideration of ordinance regulating ATVs, snowmobiles, and golf carts
• Public hearing on Amendment No. 5 to the Hillcrest/Downtown Unified Urban Renewal Plan
• Liquor license renewals for Bush's Place LLC, St. Thomas Aquinas Church, Los Padrinos, LLC, and The Local Vine

The Indianola City Council approved the consent agenda, which included a $2,150,084.18 payment to Williams Brothers Construction for the Water Resource Recovery Facility, liquor license renewals, and a rezoning. Council Member Hulen abstained from the claims vote due to a conflict of interest. The council also approved first consideration of an ordinance regulating ATVs, snowmobiles, and golf carts, and approved a sign code exemption for 110 North 1st Street.

• Approved consent agenda including $2,150,084.18 payment to Williams Brothers Construction (unanimous)
• Approved claims, with Hulen abstaining due to conflict of interest (5-0-1)
• Approved first consideration of ordinance regulating ATVs, snowmobiles, and golf carts (unanimous)
• Approved sign code exemption at 110 North 1st Street (unanimous)
• Approved revised preliminary plat for Fox Run Plat 2 (unanimous)
• Adopted Amendment No. 5 to Hillcrest/Downtown Urban Renewal Plan (unanimous)
• Approved purchase of two vehicles for Water Resource Recovery Department (unanimous)
• Waived purchasing policy for biosolids vendor replacement (unanimous)

General

The City of Indianola Council is holding a study meeting to receive an update regarding the Public Works Department. No specific decisions, votes, or financial figures are listed on the agenda.

• Update regarding the Public Works Department

The Indianola City Council held a study session on September 20, 2021, receiving a presentation from Public Works Director Akhilesh Pal on the department's purpose, street and stormwater infrastructure, and a proposal to move the Parks Department from Parks & Recreation to Public Works. Dave Moeller of Snyder & Associates also presented on road preservation techniques and a priority list of streets for overlay. No formal decisions were made; the meeting was informational only and adjourned at 7:50 p.m.

• No formal decisions were made during the study session.
• Received a presentation from Public Works Director Akhilesh Pal on department operations and needs.
• Heard a proposal to reorganize the Parks Department under Public Works.
• Received a road preservation presentation from Dave Moeller of Snyder & Associates.
• Discussed a priority list of candidate streets for overlay.

Library Board of Trustees

The Indianola Public Library Board of Trustees approved eliminating the $0.50/day DVD late fee, extending the fine-free policy to DVDs. They also approved a new Safe Child Policy and elected officers for the coming term. The board discussed but did not finalize revisions to the Code of Conduct, pending review by the city legal department.

• Eliminated $0.50/day DVD late fee (motion Cyd Dyer, second Tom Smith)
• Approved new Safe Child Policy (motion Sally Van Dorin, second Melanie Hundertmark)
• Elected Andy Brittingham as President, Colleen Willmott as Vice President, Melanie Hundertmark as Secretary, Sally Van Dorin as Friends Representative
• Approved monthly financial reports and claims (expenses approved by Andy Brittingham)
• Approved agenda and minutes from July 13, 2021 meeting

Planning and Zoning Commission

The Commission will consider recommendations regarding several plat survey requests. These include projects for Marywood Farms Inc., Tim Phillips, and a revised preliminary plat for Fox Run Plat 2.

• Recommendation on Plat of Survey for Marywood Farms Inc.
• Recommendation on Plat of Survey for Tim Phillips
• Recommendation on revised Preliminary Plat for Fox Run Plat 2

The Planning and Zoning Commission approved recommendations for three plats of survey: Marywood Farms Inc., Tim Phillips, and a revised preliminary plat for Fox Run Plat 2. All votes were unanimous, with one commissioner recusing on the Tim Phillips item and another on the Fox Run item. The commission also discussed a building permit report and upcoming rental property guidelines.

• Approved recommendation for Plat of Survey for Marywood Farms Inc. (unanimous)
• Approved recommendation for Plat of Survey for Tim Phillips (unanimous, Soldwisch recused)
• Approved recommendation for revised Preliminary Plat for Fox Run Plat 2 (unanimous, Rabe recused)

IMU Board of Trustees

The IMU Board of Trustees will consider agreements with IMPACT to administer the Iowa Low-Income Home Energy Assistance Program and the Iowa Low-Income Household Water Assistance Program. The board will also review utility account write-offs and safety consulting renewals. An audit communication from Denman and Company is scheduled for presentation.

• Agreements with IMPACT to administer LIHEAP and LIHWAP programs
• Authorization for Warren Water to serve an IMU customer
• Renewal of safety consulting services with TrueNorth
• Approval of utility account write-offs and collection methods
• Approval of job descriptions for Accounts Payable/Payroll Clerk and Network Support Specialist

The IMU Board of Trustees unanimously approved agreements with IMPACT to administer the Iowa Low-Income Home Energy Assistance Program (LIHEAP) and the Iowa Low-Income Household Water Assistance Program (LIHWAP). The board also approved the consent agenda, authorization for Warren Water to serve a customer at 10801 R57 Hwy, utility account write-offs, job descriptions for two positions, and a safety consulting services renewal with TrueNorth. The board entered closed session to discuss telecommunications marketing and pricing strategies, then adjourned.

• Approved consent agenda including claims, minutes, and July 2021 financial report (unanimous)
• Approved authorization for Warren Water to serve IMU customer at 10801 R57 Hwy (unanimous)
• Approved agreement with IMPACT to administer LIHEAP (unanimous)
• Approved agreement with IMPACT to administer LIHWAP (unanimous)
• Approved utility account write-offs with collection methods (unanimous)
• Approved job descriptions for Accounts Payable/Payroll Clerk and Network Support Specialist (unanimous)
• Approved safety consulting services renewal with TrueNorth (unanimous)
• Entered closed session to discuss telecommunications marketing and pricing (unanimous)

City Council

The Indianola City Council is reviewing several major financial items, including a $16,345,000 loan agreement and $6,840,000 in bond notes. The agenda also includes discussions on stormwater fee amendments, property rezoning, and new regulations for golf carts.

• $16,345,000 Taxable General Obligation Capital Loan Notes agreement with Iowa Finance Authority
• Rezoning request for 1308 South G Street from A-1 to R-1
• Ordinance amending Stormwater Management Fees
• Purchase of three thermal imaging cameras up to $20,892.00
• Payment application up to $241,929.90 for WRRF sewer improvements

The Indianola City Council approved two major financing measures: a $16,345,000 taxable general obligation capital loan note for the Water Resource Recovery Facility, and a $6,840,000 general obligation capital loan note for street improvements on South K Street and Hillcrest. The council also approved a rezoning request for 1308 South G Street, a nuisance determination for 1500 W Third Avenue, and several other resolutions and ordinances. All votes were unanimous, with two council members abstaining on the claims approval due to a conflict of interest.

• Approved $16,345,000 loan for Water Resource Recovery Facility (5-0)
• Approved $6,840,000 loan for South K Street and Hillcrest improvements (5-0)
• Approved rezoning of 1308 South G Street from A-1 to R-1 (5-0)
• Determined no nuisance exists at 1500 W Third Avenue (5-0)
• Approved purchase of three thermal imaging cameras for $20,892 (5-0)
• Approved agreement with Iowa Civil Rights Commission (5-0)
• Approved Human Relations Commission ordinance (5-0)
• Tabled ATV/snowmobile/golf cart ordinance to September 20 meeting (5-0)

Board of Adjustments

The Board of Adjustment will review requests for variances regarding building locations, deck additions, and lot divisions. These items involve properties on West Ashland Avenue, West Orchard Ave, and East Hillcrest Avenue. The board will also approve minutes from the August 4, 2021 meeting.

• Variance for accessory structure at 307 West Ashland Avenue
• Variance for deck addition at 608 West Orchard Ave
• Variance for lot division at 603 East Hillcrest Avenue

The Indianola Board of Adjustment approved all three variance requests on its agenda. The first allowed First United Methodist Church to build an accessory structure at 307 West Ashland Avenue, with conditions on site plan and architectural style. The second permitted a deck addition at 608 West Orchard Avenue within the rear yard setback. The third allowed Robert and Betsey Freese to divide ground at 603 East Hillcrest Avenue despite lot size requirements. All votes were unanimous.

• Approved variance for accessory structure at 307 W Ashland Ave, conditioned on Option A site plan and matching architectural style (unanimous)
• Approved variance for deck addition at 608 W Orchard Ave within 35-foot rear yard setback (unanimous)
• Approved variance for lot division at 603 E Hillcrest Ave in A-1 zoning district (unanimous)

Indianola Public Arts Commission

The commission will discuss updates to the Pianos on the Square project, including painting, covers, and the timing for a second piano. The meeting also includes discussions regarding Arts and Humanities Month and Grow, Invest, Gather grants.

• Pianos on the square: painting, cover, and second piano timing
• Arts and Humanities Month
• Grow, Invest, Gather grants

City Council

The City Council will review amendments to the Hillcrest/Downtown Unified Urban Renewal Plan and the Urban Revitalization Plan. The agenda includes a $2,910,168.19 construction payment for the Water Resource Recovery Facility and a $6,740,000 loan note purchase. The council will also consider liquor license renewals and new ordinances regarding stormwater fees.

• $2,910,168.19 construction payment for Water Resource Recovery Facility
• Rezoning of 1308 South G Street from agricultural to residential
• Purchase of $6,740,000 General Obligation Capital Loan Notes
• Axon agreement not to exceed $90,870.01
• Amendments to the Hillcrest/Downtown Unified Urban Renewal Plan

The Indianola City Council approved a $6,740,000 General Obligation Capital Loan Notes proposal at 1.10% interest, adopted amendments to the Hillcrest/Downtown Unified Urban Renewal Plan and the 1998 Citywide Urban Revitalization Plan, and approved a development agreement with the Indianola Country Club. The council also approved a consent agenda including a $2,910,168.19 payment for the Water Resource Recovery Facility and a five-year Axon agreement not to exceed $90,870.01. All votes were unanimous (6-0).

• Approved $6,740,000 General Obligation Capital Loan Notes, Series 2021 (6-0)
• Adopted Amendment No. 4 to Hillcrest/Downtown Unified Urban Renewal Plan (6-0)
• Adopted Amendment No. 1 to 1998 Citywide Urban Revitalization Plan (6-0)
• Approved development agreement with Indianola Country Club (6-0)
• Approved $2,910,168.19 payment to Williams Brother's Construction for Water Resource Recovery Facility (6-0)
• Approved five-year Axon agreement not to exceed $90,870.01 (6-0)
• Approved labor contract with Teamsters Local 238 and Police Unit (6-0)
• Repealed Chapters 145, 146, and 164 of City Code (6-0)

Library Board of Trustees

The Indianola Public Library Board of Trustees will meet to approve monthly claims and expenditures. The board also plans to take action on updates to the library's purchasing and circulation policies.

• Approval of monthly claims
• Review of monthly expenditures
• Discussion of a revised painting quote
• Purchasing Policy review
• Circulation Policy revision

The Indianola Public Library Board of Trustees met on July 13, 2021, and approved several policy reviews, including Library Bylaws, Personnel, Internet Policy, and Community Room (with a $30 refundable deposit for food events). The election of officers was tabled until the August meeting. The board also approved monthly claims and reviewed the director's report on summer reading and new services.

• Approved agenda (motion Van Dorin, second Smith)
• Approved June 8, 2021 minutes (motion Konrad, second Smith)
• Approved monthly claims (motion Willmott, second Dyer)
• Tabled election of officers until August meeting
• Approved Library Bylaws policy review (motion Willmott, second Van Dorin)
• Approved Personnel policy review (motion Dyer, second Smith)
• Approved Internet Policy review (motion Willmott, second Van Dorin)
• Approved Community Room policy with $30 refundable deposit for food events (motion Willmott, second Konrad)

IMU Board of Trustees

The IMU Board of Trustees will consider a rebate for Simpson College and a resolution to hire The Institute for Decision Making at the University of Northern Iowa for strategic planning. The agenda also includes a closed session regarding personnel evaluation.

• Electric utility rebate for Simpson College not to exceed $10,000
• Strategic plan proposal from The Institute for Decision Making at the University of Northern Iowa
• Closed session to evaluate individual professional competency

The Indianola Municipal Utilities Board of Trustees approved a rebate for Simpson College not to exceed $10,000, contingent on the rebate formula being provided at the next meeting. They also approved Resolution 2021-027 to develop a strategic plan with the University of Northern Iowa's Institute for Decision Making. The board entered and exited a closed session to evaluate an individual's professional competency, and adjourned without other substantive decisions.

• Approved consent agenda including claims list and July 26 minutes (unanimous)
• Approved Simpson College rebate up to $10,000, pending formula disclosure (unanimous)
• Approved Resolution 2021-027 for strategic plan with UNI Institute for Decision Making (unanimous)
• Entered closed session to evaluate professional competency (unanimous)
• Exited closed session (unanimous)

City Council

The Indianola City Council will meet on August 2, 2021, to discuss several municipal items. Agenda topics include the purchase of an ambulance and the Preliminary Official Statement for the 2021 GO Bond Series. The council will also consider ordinances regarding stormwater management fees and street grades.

• Resolution approving the purchase of an ambulance
• Approval of the Preliminary Official Statement for 2021 GO Bond Series
• Ordinance amending Stormwater Management Fees
• Change Order #1 for WRRF Influent Trunk Sewer ($7,685.24 credit)
• Resolution approving the updated Official Zoning Map

The Indianola City Council approved Resolution 2021-178 authorizing the Mayor to sign an application for Economic Development Financial Assistance for Cemen Tech Inc with the Iowa Economic Development Authority, contingent upon a signed development agreement. The council also approved several other resolutions, including the purchase of streetlights, an ambulance, and a preliminary bond statement, and introduced ordinances on a Human Relations Commission, repealing outdated chapters, and amending stormwater fees. All votes were unanimous except for one abstention on claims.

• Approved Resolution 2021-178 for Cemen Tech financial assistance application, contingent on development agreement (6-0)
• Approved consent agenda including refuse hauling permit, change order, cardiac monitors, zoning map, salaries (6-0)
• Approved claims with Parker abstaining due to conflict of interest (5-0-1)
• Approved Resolution 2021-181 accepting low bid for streetlights for Square Reconstruction Project (6-0)
• Approved Resolution 2021-182 purchasing an ambulance (6-0)
• Approved Resolution 2021-183 Preliminary Official Statement for 2021 GO Bond Series (6-0)
• Introduced first consideration of ordinance creating Human Relations Commission (6-0)
• Introduced first consideration of ordinance repealing Chapters 145, 146, 164 (6-0)

City Council

The Indianola City Council will review several items including an ambulance purchase and economic development assistance for Cemen Tech Inc. The agenda also includes a bid for streetlights for the Square Reconstruction Project and amendments to stormwater management fees.

• Purchase of an ambulance
• Economic development assistance for Cemen Tech Inc
• Streetlight bid for the Square Reconstruction Project
• $7,685.24 credit for WRRF Influent Trunk Sewer project
• Amendments to stormwater management fees

IMU Board of Trustees

The IMU Board of Trustees will review utility claims and the June financial report. The board is also set to consider an amendment to a wholesale internet bandwidth agreement and approve utility account write-offs.

• Amendment Number 3 to the Intergovernmental Wholesale Internet Bandwidth Services Agreement
• Approval of utility accounts for write-off and collection
• Review of July 26, 2021 claims totaling $1,050,027.42
• Closed session regarding telecommunication marketing and pricing strategies

The Indianola Municipal Utilities Board of Trustees approved Resolution 2021-026, an amendment to the Intergovernmental Wholesale Internet Bandwidth Services Agreement, and approved utility write-offs for October–December 2020. The board also discussed using a collection agency for unpaid bills and entered closed session to discuss telecommunications marketing and pricing strategies.

• Approved consent agenda including claims, minutes, and June financial report (unanimous)
• Approved Resolution 2021-026 for internet bandwidth agreement amendment (5-0)
• Approved utility write-offs for Oct–Dec 2020 (unanimous)
• Entered closed session for telecom marketing/pricing discussion (5-0)
• Exited closed session (5-0)

City Council

The Indianola City Council will consider several ordinance amendments regarding zoning, adult entertainment, and massage establishments. The agenda includes approvals for liquor license renewals and a $1,320,248.62 payment for the Water Resource Recovery Facility. The council will also review committee appointments and sign code exemption requests.

• $1,320,248.62 pay application for the Water Resource Recovery Facility
• Renewal of liquor licenses for West Hill Brewing Company and Simpson College
• Ordinance amendments regarding adult entertainment and massage establishments
• $28,772 credit change order for the Water Resource Recovery Facility
• Sign code exemption applications for 407 North Jefferson Way and 123 South Howard Street

The Indianola City Council approved the consent agenda, which included liquor license renewals, a $1.32 million payment for the Water Resource Recovery Facility, and several ordinance amendments. They also approved a development agreement with Johansen Enterprises and appointed members to the Hometown Pride Committee and Board of Adjustment. The council entered closed sessions for litigation and personnel matters, taking no action on those items.

• Approved consent agenda including liquor license renewals for Simpson College, West Hill Brewing, Jiffy Express, and Indy 66 West.
• Approved Pay Application #13 for Water Resource Recovery Facility ($1,320,248.62) and Change Order #4 (credit $28,772).
• Approved development agreement with Johansen Enterprises.
• Appointed Michelle Holland-Sheraden, Mindy Blanchard, and Katherine Newcomer to Hometown Pride Committee.
• Appointed Lee Bash to Board of Adjustment.
• Approved sign code exemptions at 407 North Jefferson Way and 123 South Howard Street.
• Approved sewer credit request from Agriland FS ($4,120).
• Received and filed June 2021 Treasurer's Report and FY22 Community Development Work Program.

Library Board of Trustees

The Indianola Public Library Board of Trustees will review policies regarding non-resident card fees and services with cities. The meeting also includes the adoption of a service animals policy and a review of painting quotes.

• Review of Library Services with Cities and Fees for Non-Resident Cards
• Adoption of Service Animals policy
• Review of painting quotes
• Approval of monthly claims and FY19 financial reports
• Discussion regarding the Mary Hickman Estate

The Indianola Public Library Board of Trustees approved three policy updates (Circulation, Patron Accounts, and Library Service with other Cities) and a revised Storey-Kenworthy invoice. The board also authorized the director to continue discussions with Helping Hand about placing a food-access refrigerator in the library, with the condition that the program could be discontinued if it stops working for the library. No other substantive decisions were made; the meeting included routine approvals and reports.

• Approved agenda (motion Konrad, second Smith)
• Approved May 11, 2021 minutes (motion Konrad, second Smith)
• Approved Storey-Kenworthy invoice change from $532.04 to $722.92 (motion Konrad, second Smith)
• Approved Circulation Policy (motion Willmott, second Hundertmark)
• Approved Patron Accounts Policy (motion Willmott, second Hundertmark)
• Approved Library Service with other Cities Policy (motion Konrad, second Hundertmark)
• Authorized director to continue Helping Hand refrigerator discussions with condition to discontinue if needed

IMU Board of Trustees

The Indianola Municipal Utilities Board of Trustees will review informational updates for electric, water, and communications utilities. The agenda includes approval of June 2021 minutes and various utility claims. An action item is scheduled regarding a Safety Committee/TrueNorth contract.

• Action item regarding Safety Committee/TrueNorth contract
• Approval of utility claims for June 30 and July 12, 2021
• Informational updates for electric, water, and communications utilities

The Board approved the True North contract for September 2020-August 2021, covering safety committee services. It also approved the consent agenda, including claims and prior minutes. The Board decided to cancel second monthly meetings when no urgent items exist, and received updates on turbine repairs, water projects, and telecom work.

• Approved True North contract for September 2020-August 2021
• Approved consent agenda including claims list and June 28 minutes
• Decided to cancel second meetings of the month if no immediate agenda items
• Requested quotes for next True North contract period

City Council

The Indianola City Council will review ordinance amendments regarding adult entertainment and massage establishments. The meeting also includes discussions on the Fiscal Year 22 budget and a development agreement with Johansen Enterprises, LLC. Additionally, the council will consider various infrastructure payments and event applications.

• $351,864.44 payment for Water Resource Recovery Facility sewer project
• Ordinance amendments for adult entertainment and massage establishments
• Development Agreement with Johansen Enterprises, LLC
• Purchase of a new vehicle for the Police Department
• Sign code exemption applications at 407 North Jefferson Way and 123 South Howard Street

The council approved Resolution 2021-163, amending the Fiscal Year 22 budget to move items from FY21 to FY22, including permitting software, American Rescue Plan funding, and a LOST transfer. The amendment does not affect WRRF loan payments or require rate increases. The council also continued a development agreement with Johansen Enterprises to July 19 and approved a sewer credit of $1,877.41.

• Approved Resolution 2021-163, amending the FY22 budget
• Continued the Johansen Enterprises development agreement to July 19
• Approved a sewer credit of $1,877.41 for 501 South Jefferson Way
• Introduced first consideration of an ordinance establishing street grades for the East Iowa Avenue Paving Project
• Approved first consideration of an ordinance amending Chapter 27 (Art Commission)
• Approved Resolution 2021-165, engaging Ahlers & Cooney for urban revitalization plan amendment
• Received and filed the May 2021 Treasurer's Report and EMS Billing Activity Report
• Approved consent agenda items, including pay applications and liquor license renewal

General

The Indianola City Council approved the purchase of a police department vehicle, an amendment to the Fiscal Year 22 budget, and a development agreement with Johansen Enterprises LLC. The council also advanced several ordinances, including zoning map amendments and new regulations for adult entertainment and massage establishments. All votes were unanimous with three members present and one absent.

• Approved purchase of police department vehicle (3-0, with one nay recorded as 'Black' but not a council member)
• Approved Fiscal Year 22 budget amendment (3-0)
• Approved development agreement with Johansen Enterprises LLC (3-0)
• Approved right-of-way vacation and conveyance to Peterson Funeral Service (consent agenda)
• Advanced second consideration of zoning and site plan amendments (consent agenda)
• Advanced second consideration of adult entertainment regulations (consent agenda)
• Advanced second consideration of massage establishment regulations (consent agenda)
• Approved agreement with Snyder & Associates for GIS storm sewer database (3-0)

City Council

The Indianola City Council is meeting to approve the agenda and Fiscal Year 21 year-end transfers. The council will also review various vendor claims for services and supplies.

• Resolution approving Fiscal Year 21 year-end transfers
• $87,070.00 payment to CXT Incorporated for Moats Restroom Building
• $54,266.91 payment to Jetco Inc for Wesley Lift Station
• $39,666.03 payment to Hydro Klean for sewer main lining
• $11,978.37 payment to Bolton & Menk Inc for Square Streetscape Project

The Indianola City Council held a special meeting on June 28, 2021, and unanimously approved the consent agenda, which included the meeting agenda, claims on the computer printout for June 28, 2021, and Resolution 2021-157 approving Fiscal Year 21 year-end transfers. The meeting was adjourned immediately after.

• Approved the meeting agenda as part of the consent agenda.
• Approved claims on the computer printout for June 28, 2021.
• Approved Resolution 2021-157 for Fiscal Year 21 year-end transfers.
• Adjourned the meeting at 10:01 a.m.

IMU Board of Trustees

The Indianola Municipal Utilities Board of Trustees will review June 2021 claims totaling $858,923.36 and approve the May financial report. The meeting also includes a resolution for Fiscal Year 22 insurance coverage and discussion regarding a strategic planning session.

• Resolution approving FY22 liability, auto, property, workers' compensation, and machinery insurance
• Utility claims totaling $858,923.36, including $718,848.56 for purchased power
• Discussion regarding a strategic planning session

The Indianola Municipal Utilities Board of Trustees approved Resolution 2021-025 for liability, auto, property, worker's compensation, and machinery/equipment replacement insurance for Fiscal Year 22. The board also approved the consent agenda, including the claims list, June 14 minutes, and May financial report. Staff discussed turbine repairs, water line work, and the Communications Utility's 3,000th customer milestone.

• Approved Resolution 2021-025 for FY22 insurance coverage
• Approved consent agenda including claims list, June 14 minutes, and May financial report
• Discussed strategic planning session and consultant hire (no decision)

Indianola Public Arts Commission

The Fine Arts and Beautification Commission will review minutes from May 27, 2021. The meeting includes discussions regarding a list of local artists and groups, as well as updates on the Pianos on the square project.

• Approval of May 27, 2021 minutes
• Assembly of local groups and artists list
• Updates on Pianos on the square status, painting, and business letters

The Indianola Public Arts Commission approved the May 23 meeting minutes and advanced its public piano project, agreeing to a $200 sponsorship fee per sponsor with a maximum number to be determined. The group also decided to include the IPAC logo on sponsor plaques, recognize all sponsors at the ribbon cutting, and declined to coordinate a graffiti art installation at the skate park at this time.

• Approved the May 23, 2021 meeting minutes
• Agreed to a $200 per-sponsor fee for the piano project, with a maximum number of sponsors to be determined
• Agreed to include the IPAC logo on the sponsor plaque
• Agreed to recognize all sponsors at the ribbon cutting when the piano is initially placed
• Declined to focus on coordinating a graffiti art installation at the skate park at this time

City Council

The City Council will consider several land use changes, including property rezoning and new residential site plans. The agenda also includes reviewing engineering contracts and a large payment for the Water Resource Recovery Facility. Additionally, the council will discuss updates to city zoning and code regulations.

• $1,467,673.67 payment to Williams Brothers Construction for the Water Resource Recovery Facility
• Rezoning of property in Section 29 from Agricultural (A-1) to Mixed Residential (R-3)
• Approval of liquor and beer license renewals for Casey's General Store and others
• Review of plans and contracts for the Valley Place Reconstruction project
• Proposed code amendments regarding zoning, adult entertainment, and massage establishments

The Indianola City Council unanimously approved the Valley Place Reconstruction project, awarding the contract to TK Concrete. The council also approved several ordinances and resolutions, including rezoning property from A-1 to R-3, adopting an amended zoning map, and creating regulations for adult entertainment and massage establishments. All votes were unanimous, with some members abstaining on specific items due to conflicts of interest.

• Approved consent agenda including licenses, permits, and resolutions (unanimous)
• Approved claims for June 7, 2021 (4-0, 2 abstentions)
• Approved Resolution 2021-148 for FY22 salaries (5-0, 1 abstention)
• Approved rezoning from A-1 to R-3 and waived third reading (unanimous)
• Awarded Valley Place Reconstruction contract to TK Concrete (unanimous)
• Approved first consideration of ordinances for zoning amendments, adult entertainment, massage establishments, and amended zoning map (unanimous)
• Approved preliminary plat for Fox Run Plat 2 (unanimous)
• Approved agreement with Bird Rides, Inc. for scooter operations (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will vote on annual salary resolutions for union and non-union employees effective June 20, 2021. The board is also considering a proposal from P&E Engineering for the Downtown Underground Conversion Project.

• Proposal from P&E Engineering for Downtown Underground Conversion Project right of way services
• Annual salary resolutions for appointed officers and non-union employees
• Annual salary resolutions for union employees
• Authorization for Warren Water to serve an IMU customer

The Board approved Resolution 2021-022, authorizing P&E Engineering to obtain right-of-way access and easements for the Downtown Underground Conversion Project. They also approved Resolution 2021-023 and 2021-024, setting salaries for non-union and union employees with a 3% increase, and authorized Warren Water to serve a customer at 118th Lane. The consent agenda, including claims and minutes, was approved.

• Approved consent agenda including claims for May 28 and June 14, 2021, and May 24, 2021 minutes.
• Approved Resolution 2021-022 for P&E Engineering right-of-way services for the Downtown Underground Conversion Project.
• Authorized Warren Water to serve an IMU customer at 118th Lane.
• Approved Resolution 2021-023 setting salaries for appointed officers and non-union employees.
• Approved Resolution 2021-024 setting salaries for union employees.

Library Board of Trustees

The Indianola Public Library Board of Trustees is meeting to discuss library operations and policies. Action items include reviewing the Teen Space Policy and a new Circulation Policy for automatic renewals. The board will also review monthly financial claims and expenditures.

• Teen Space Policy review
• Automatic Renewals circulation policy
• Approval of monthly claims
• Review of monthly expenditures
• Trustee orientation on Intellectual Freedom

The Indianola Public Library Board of Trustees met remotely and approved the monthly claims and financial reports. The board also welcomed a new librarian and discussed the summer reading program. No other substantive decisions were made.

• Approved agenda (motion Cyd Dyer; second Sally VanDorin)
• Approved April 13, 2021 minutes (motion Tom Smith; second Andy Brittingham)
• Approved monthly claims (motion Colleen Willmott; second Cyd Dyer)
• Approved monthly financial reports (motion Colleen Willmott; second Sally VanDorin)

City Council

The City Council will consider large payments for sewer and paving infrastructure projects. The agenda also includes discussions on bicycle regulations, property rezonings, and a nuisance determination.

• $1,045,562.11 pay application for WRRF Influent Trunk Sewer and Outfall Sewer project
• Rezoning request from Ground Breaker Homes to change property from Agricultural to Mixed Residential
• Ordinance amendment regarding bicycles and micromobility regulations
• Right-of-way vacation and conveyance of an alley to Peterson Funeral Service, Inc.
• $197,641.99 pay application for East Iowa Avenue Paving project

The Indianola City Council approved the consent agenda, including pay applications and a change order for construction projects, and introduced ordinances for rezoning and site plan amendments. The council also approved a resolution authorizing D.A. Davidson as bond advisor for street improvements, and directed staff to work on agreements with Kiya Koda and the Indianola Country Club.

• Approved consent agenda including pay applications and change order (unanimous)
• Introduced ordinance for right-of-way vacation to Peterson Funeral Services (unanimous)
• Approved Resolution 2021-134 granting public utility easement (unanimous)
• Introduced ordinance rezoning property from A-1 to R-3 (unanimous)
• Continued nuisance determination for 608 South G Street to June 21 (unanimous)
• Approved Resolution 2021-135 for Iowa Great Places Grant pre-application (unanimous)
• Approved Resolution 2021-136 engaging D.A. Davidson as bond advisor (unanimous)
• Directed staff to prepare agreement with Indianola Country Club for effluent pipe (unanimous)

Indianola Public Arts Commission

The Fine Arts and Beautification Commission will discuss commission bylaws and a list of local groups and artists. The agenda also includes discussion regarding the 'Pianos on the square' project and the Great Places Grant.

• Approval of commission bylaws
• 'Pianos on the square' funding and storage
• Great Places Grant discussion
• Strategic plan next steps

The Indianola Public Arts Commission expressed strong support for Hometown Pride's proposed cultural corridor/walk project between the Square and Simpson College, which is being developed for an Iowa Great Places grant pre-qualifying application due in June. The commission approved a bylaw change to state the commission shall have 7 members, and approved the April 22, 2021 meeting minutes. Parks & Rec agreed to help transport and store public pianos for the planned piano installation project.

• Approved April 22, 2021 meeting minutes (all in favor)
• Approved bylaw change: commission shall have 7 members
• Expressed strong support for Hometown Pride's cultural corridor project
• Parks & Rec agreed to transport and store public pianos

IMU Board of Trustees

The IMU Board of Trustees will hold a public hearing regarding plans and contracts for the Downtown Underground Conversion Project. The board will also consider the potential sale of real property at 2110 Country Club Road to Kevin D. Halterman. Additionally, the agenda includes authorizations for water service and participation in the Iowa Rent and Utility Assistance Program.

• Public hearing and resolutions for Downtown Underground Conversion Project
• Potential sale of real property at 2110 Country Club Road
• Engineering Services Agreement with Veenstra & Kimm for Southeast Streetscape Water Main Extension
• Authorization for Warren Water to serve customers at 8369 110th Avenue and 14130 118th Avenue
• Approval to participate in the Iowa Rent and Utility Assistance Program

The Board approved the plans, specifications, and cost estimate for the Downtown Underground Conversion Project (Resolution 2021-019) but did not award construction or materials contracts, citing a bid over budget and the need for a rate increase. They also approved engineering agreements, water service authorizations, a property sale, and participation in a rent/utility assistance program.

• Approved Resolution 2021-019 for Downtown Underground Conversion Project plans (3-0, Forbush unable to vote)
• Deferred awarding construction and materials contracts for Downtown Underground Conversion Project
• Authorized Warren Water to serve IMU customer at 8369 110th Avenue (unanimous)
• Authorized Warren Water to serve IMU customer at 14130 118th Avenue (unanimous)
• Approved Resolution 2021-020 for Engineering Services Agreement with Veenstra & Kimm for Southeast Streetscape Water Main Extension (unanimous)
• Approved Resolution 2021-021 authorizing sale of 2110 Country Club property to Kevin D. Halterman (unanimous)
• Approved participation in Iowa Rent and Utility Assistance Program (unanimous)

City Council

The City Council will hold a study session regarding the first phase of development code updates. The discussion focuses on revisions to the zoning and site plan regulations. A presentation from Confluence will be provided to guide council direction.

• Phase one revisions to Zoning Regulations (Chapter 165) and Site Plan (Chapter 166)
• Proposal to combine Chapters 165 and 166 into a single chapter
• Presentation by Chris Shires of Confluence regarding code updates
• Future phase two plans including sign regulations and subdivision regulations

The City Council held a study session to discuss phase one of the development code updates to zoning and site plan regulations. No formal decisions or votes were made; the meeting was for discussion and direction only. Council members provided feedback on topics like solar panels, commercial building standards, and parking regulations.

• No formal decisions or votes taken during the study session

City Council

The council will consider several rezoning requests and infrastructure projects, including the Valley Place Reconstruction Project. They will also discuss amendments to the Fiscal Year 21 budget and a proposed increase in stormwater utility fees. Additionally, the agenda includes liquor license approvals and professional service agreements.

• Stormwater fee increase from $2 to $6 per residential unit
• $1,861,522.83 pay application for Water Resource Recovery Facility
• Rezoning request by Ground Breaker Homes from A-1 to R-3
• Professional Services Agreement with North River Arts Council up to $5,250
• Liquor license approval for Walgreens Co. at 1000 North Jefferson Way

The Indianola City Council unanimously approved a stormwater utility fee increase from $2 to $6 per equivalent residential unit, which officials said will speed up necessary repairs. The council also approved a $1.86 million payment for the Water Resource Recovery Facility, a preliminary plat for a 19-lot subdivision, and amendments to the FY21 budget. All votes were unanimous, with one abstention on the claims approval.

• Approved stormwater utility fee increase from $2 to $6 per ERU (unanimous)
• Approved $1,861,522.83 pay application for Water Resource Recovery Facility (unanimous)
• Approved FY21 budget amendments shifting $5M for WRRF construction (unanimous)
• Approved preliminary plat for 19-lot Prairie Glynn Plat 3 subdivision (unanimous)
• Approved supplemental agreements for South K Street paving and Hillcrest Ave reconstruction (unanimous)
• Approved annual insurance renewals (unanimous)
• Approved consent agenda including liquor license for Walgreens and public art master plan (unanimous)
• Approved claims with Hulen abstaining (5-0-1)

IMU Board of Trustees

The IMU Board of Trustees held a special meeting on May 12, 2021. The agenda includes the review of claims for May 12, 2021.

• $218,501.00 claim to Altec Industries Inc. for Bucket Truck-Unit 21

The Indianola Municipal Utilities Board of Trustees held a special meeting on May 12, 2021, with three members present via Zoom and two absent. The board approved the consent agenda, which included the claims list for May 12, 2021, by unanimous voice vote. The meeting adjourned shortly after at 3:02 p.m. No other substantive decisions were made.

• Approved claims list for May 12, 2021 (unanimous)

Parks and Rec Commission

The commission will review reports regarding COVID-19 reopening steps and a recreation trail grant application. Discussion also includes bicycle code updates and the transition of parks services to Public Works.

• Bicycle and micro-mobility code update
• COVID Relief Recreation Trail Grant Application
• Transition of Parks to Public Works
• Pickard Disc Golf Course Improvements
• Moats Restroom updates

The Indianola Parks and Recreation Commission approved the consent agenda, including the agenda and April 21 minutes, unanimously. The director reported that a COVID-19 Relief Recreational Trails Program grant will be submitted by May 17 for Highway 65 trail connections, and the commission discussed parkland dedication support and disc golf tournament proceeds. No other substantive decisions were made.

• Approved consent agenda including agenda and April 21 minutes (unanimous)

Library Board of Trustees

The Board of Trustees will review financial reports and approve monthly claims. The board will also discuss implementing holds pickup and curbside service.

• Approval of monthly claims
• Review of monthly expenditures
• Discussion regarding holds pickup/curbside service
• Library update and monthly statistics

IMU Board of Trustees

The IMU Board of Trustees will review utility updates and several action items. The board will consider a public hearing for the sale of real property to Kevin D. Halterman and approve insurance benefits for employees. Additionally, the board will address authorization for Warren Water to serve an IMU customer.

• Resolution setting a Public Hearing for the sale of real property to Kevin D. Halterman
• Resolution approving insurance benefits for IMU employees
• Authorization for Warren Water to serve an IMU customer
• Review of utility claims for April 29 and May 10, 2021

The Indianola Municipal Utilities Board of Trustees approved Resolution 2021-017, setting a public hearing to consider the sale of real property to Kevin D. Halterman. The board also approved insurance benefits for employees (Resolution 2021-018) and authorized Warren Water to serve a customer at 12696 150th Avenue. All votes were unanimous.

• Approved Resolution 2021-017 setting public hearing for property sale to Kevin D. Halterman (5-0)
• Approved Resolution 2021-018 approving employee insurance benefits (5-0)
• Authorized Warren Water to serve IMU customer at 12696 150th Avenue (5-0)
• Approved consent agenda including claims list and April 26 minutes (5-0)
• Agreed General Manager will provide quarterly goal updates as agenda item
• Entered closed session for litigation strategy and telecom proprietary info; no action taken

City Council

The City Council will consider an ordinance to increase stormwater utility fees and review new regulations for micromobility. The agenda also includes several construction pay applications and liquor license renewals.

• Ordinance to increase stormwater utility fees from $2 to $6 per residential unit
• Pay application of $1,021,048.63 for the Water Resource Recovery Facility project
• Contract with Iowa Plains Signing, Inc for up to $13,417 to remove pavement markings
• First consideration of an ordinance adding micromobility regulations
• Public hearings regarding tobacco sales violations at Casey's General Store and Murphy USA

The council unanimously approved the third consideration of an ordinance converting certain streets from one-way to two-way, along with a contract to remove pavement markings. They also approved the consent agenda, including payments for sewer and street projects, and passed several other resolutions and ordinances. No action was taken on items discussed in closed session.

• Approved third consideration of ordinance converting streets from one-way to two-way (unanimous)
• Approved Resolution 2021-109 for pavement marking removal on Howard and Buxton Streets, not to exceed $13,417 (unanimous)
• Approved consent agenda including pay applications and change orders for sewer and street projects (unanimous)
• Approved first consideration of ordinance adding micromobility regulations to Chapter 76, Bicycles (unanimous)
• Approved Resolution 2021-110 authorizing COVID-19 Relief Recreational Trails Program grant application (unanimous)
• Assessed $300 civil penalty against Murphy USA for tobacco sale to minor (unanimous)
• Assessed $300 civil penalty against Indy West 929 for tobacco sale to minor (unanimous)
• Directed staff to work with Holmes Murphy on insurance renewals with specific changes (unanimous)

IMU Board of Trustees

The IMU Board of Trustees will review informational updates for electric, water, and communications utilities. Action items include approving an employment agreement for General Manager Christopher DesPlanques and the Public Purpose Policy. The board may also enter a closed session to discuss telecommunications marketing and pricing strategies.

• Employment agreement for General Manager Christopher DesPlanques
• Approval of the Public Purpose Policy
• Review of April 26, 2021 claims totaling $1,010,858.34
• Closed session regarding telecommunications marketing and pricing strategies
• Payment to Municipal Energy Agency of Nebraska for $733,311.46

The Indianola Municipal Utilities Board of Trustees approved Resolution 2021-016, adopting an employment agreement with General Manager Christopher DesPlanques, including a salary increase effective Sept 2020 and July 2021, increased retirement benefits, and removal of a specific review month. The board also approved the Public Purpose Policy, which was raised during an audit and mirrors the City of Indianola's policy. All votes were unanimous. No action was taken on items discussed in closed session.

• Approved consent agenda including claims list and April 12 minutes (unanimous)
• Approved Resolution 2021-016: Employment Agreement with Christopher DesPlanques as General Manager (5-0)
• Approved Public Purpose Policy (unanimous)
• Entered closed session to discuss telecommunications marketing/pricing (5-0)
• Exited closed session with no action taken (5-0)

Indianola Public Arts Commission

The Indianola Public Arts Commission will review commission bylaws and the number of members. The meeting also includes discussions regarding the 'Pianos on the square' project and NRAC representation.

• Approval of commission bylaw and member count
• Discussion of 'Pianos on the square' funding, storage, and selection
• Assembly of a list of local groups and artists
• Selection of a representative for NRAC

The Indianola Public Arts Commission tabled a vote on by-laws until May to reflect a 7-member commission. They agreed to start with one piano for the pianos on the square project, draft an informational letter to businesses, and set a $100 budget. Kim Guilford volunteered to represent IPAC on the North River Arts Council, and future meetings will be held on the 4th Thursday monthly.

• Tabled by-law approval until May meeting
• Agreed to start with one piano for pianos on the square project
• Set $100 budget for piano purchase
• Kim Guilford volunteered as IPAC representative to North River Arts Council
• Approved monthly meetings on 4th Thursday (motion passed)
• Approved April 8, 2021 meeting minutes

Parks and Rec Commission

The Indianola Parks and Recreation Commission approved policy updates tied to January fee structure changes and supported a Hometown Pride Committee plan to install directional signs in parks. Both motions passed unanimously. The commission also approved the consent agenda, which included the agenda and minutes. No other substantive decisions were made.

• Approved consent agenda (agenda and minutes) unanimously
• Approved policy updates from fee structure changes (5-0)
• Supported Hometown Pride Committee directional signs in parks (5-0)

City Council

The City Council will consider an ordinance to increase stormwater utility fees from $2 to $6 per equivalent residential unit. The agenda also includes discussions regarding the Streetscape Project and changes to street directions. Additionally, the council will review several liquor license applications and a large construction payment.

• Ordinance to increase stormwater utility fees from $2 to $6 per equivalent residential unit
• $850,051.70 pay application for the Water Resource Recovery Facility
• Streetscape Project plans and contracts for City Square Reconstruction
• New Class C liquor license application for Dollar General Store at 201 N Jefferson Way
• Ordinance to convert certain streets from one-way to two-way

The City Council unanimously approved the City Square Reconstruction (Streetscape Project), including plans, a contract award, and a temporary easement, despite a single high bid and public opposition. The project's additional $2.5 million in costs will be funded through options like American Rescue Plan funds, LOST funds, or bonds. The Council also advanced a stormwater utility fee increase from $2 to $6 per unit on first consideration.

• Approved Resolution 2021-101 for Streetscape Project plans and cost (unanimous)
• Awarded contract for Streetscape Project via Resolution 2021-102 (unanimous)
• Approved temporary easement for Streetscape Project (Resolution 2021-103, unanimous)
• Suspended code section to allow food trucks during construction (Resolution 2021-104, unanimous)
• Introduced ordinance to increase stormwater utility fee from $2 to $6 per ERU (first consideration, unanimous)
• Approved consent agenda including liquor licenses, pay application, and resolutions (unanimous)
• Approved event and noise permits for Friday Night Live concerts (unanimous)
• Entered closed session for litigation strategy; no action taken

City Council

The Indianola City Council will consider resolutions to authorize several funding requests. These include grant applications for the West Clinton Avenue Resiliency Improvements project and paving projects on South K Street.

• Grant application for West Clinton Avenue Resiliency Improvements project
• Community Project Funding request for West Clinton Avenue Resiliency Improvements project
• Grant application for South K Street Paving Improvements project
• Funding request for K Street Paving Improvements project

The City Council unanimously approved the consent agenda, which authorized submitting grant applications for the West Clinton Avenue Resiliency Improvements and South K Street Paving Improvements projects. The projects are still in the design phase, so funding and timelines are not yet known. The meeting was procedural, with no other substantive decisions.

• Approved consent agenda including Resolution 2021-088 for West Clinton Ave grant application (unanimous)
• Approved Resolution 2021-089 for Community Project Funding request for West Clinton Ave (unanimous)
• Approved Resolution 2021-090 for South K Street Paving grant application (unanimous)
• Approved Resolution 2021-091 for K Street Paving funding request (unanimous)

Library Board of Trustees

The Indianola Public Library Board of Trustees will meet to review financial reports and monthly claims. The agenda includes discussions regarding Sunday hours, program policy, and an update on the building project.

• Welcome to librarian Jacynthia West
• Building Project: Steering Committee Update
• Review of Alternate Fee Structure
• Discussion of Sunday Hours
• Program Policy review

The Indianola Public Library Board of Trustees approved the monthly claims, monthly financial reports, and the Fiscal Year 22 budget. The board also reviewed the Trustee Handbook and discussed an alternate fee structure, but no decisions were made on the fee structure. The meeting was held remotely via Zoom due to the COVID-19 pandemic.

• Approved monthly claims (motion by Sally Van Dorin, second by Tom Smith)
• Approved monthly financial reports (motion by Sally Van Dorin, second by Cyd Dyer)
• Approved Fiscal Year 22 budget (motion by Cyd Dyer, second by Emmett Konrad)

IMU Board of Trustees

The IMU Board of Trustees will consider proposed telecommunication rate changes for residential and commercial customers. The meeting also includes discussions on the Downtown Underground Conversion project and debt issuance for water infrastructure.

• Proposed telecommunication rate changes for residential and commercial customers
• Purchase of diesel fuel not to exceed $150,000
• Downtown Underground Conversion project plans and contract estimates
• Debt issuance resolutions for electric/fiber distribution and water infrastructure
• Water waiver request from the Memorial Building Commission

The Indianola Municipal Utilities Board of Trustees approved telecommunication rate changes for both residential and commercial customers, along with resolutions to allow potential debt issuance for specified projects. The board also approved purchasing diesel fuel up to $150,000 and adjusted bid letting dates for the Downtown Underground Conversion project. All decisions were unanimous, with one member absent.

• Approved consent agenda including claims and minutes (unanimous)
• Approved diesel fuel purchase up to $150,000 at $2.10/gallon (unanimous)
• Approved Resolution 2021-011 changing bid letting and public hearing dates for Downtown Underground Conversion (unanimous)
• Authorized Warren Water to serve an IMU customer (unanimous)
• Approved water waiver request from Memorial Building Commission (unanimous)
• Approved Resolution 2021-012 telecom rate changes for residential customers (unanimous)
• Approved Resolution 2021-013 telecom rate changes for commercial customers (unanimous)
• Approved Resolutions 2021-014 and 2021-015 declaring intent to issue debt for specified projects (unanimous)

Indianola Public Arts Commission

The Fine Arts and Beautification Commission will discuss commission bylaws and the number of members on the committee. The meeting also includes updates on streetscape ideas and a list of local artists and groups.

• Approval of February 25, 2021 minutes
• Discussion of commission bylaws and committee size
• Development of a list of local groups and artists
• Review of streetscape ideas
• Discussion on meeting frequency

The Indianola Public Arts Commission met and discussed several items but made no final decisions. Approval of the bylaws and the number of committee members were both moved to the next meeting. A vote on the number of pianos for the streetscape project was also postponed. The commission discussed using a free MailChimp service for contacts and having Grant Darrah design a logo and create a Facebook page.

• Approved the minutes from the 2/25/21 meeting.
• Moved discussion of the committee's member count to the next meeting.
• Moved approval of the bylaws to the next meeting.
• Moved the vote on the number of pianos to the next meeting.
• Discussed using a free MailChimp service for up to 2,000 contacts.
• Discussed creating a Facebook page and logo for the commission.
• Discussed mural options on public property, noting city funds cannot be used on private property.
• Adjourned the meeting.

Board of Adjustments

The Board of Adjustment will consider two variance requests for residential properties. One request involves increasing the allowed roof height for an accessory structure at 1312 E Euclid Ave. The second seeks to extend a driveway by 10 feet at 1504 E Euclid.

• Variance request for building height exceeding 12' at 1312 E Euclid Ave
• Request to add 10' to an existing driveway at 1504 E Euclid

The Board of Adjustment denied two variance requests from Kim Abild for a 20-foot-tall accessory structure at 1312 East Euclid Avenue; both motions failed on voice votes. The board approved a separate variance request from Cody Ries to add 10 feet to the driveway at 1504 E Euclid, passing unanimously.

• Denied variance for 20-ft garage at 1312 E Euclid (Option 2) (2-3)
• Denied variance for 20-ft garage at 1312 E Euclid (Option 1) (1-4)
• Approved driveway addition variance at 1504 E Euclid (unanimous)

City Council

The council will discuss an ordinance to convert certain streets from one-way to two-way and review the Streetscape Project. The agenda also includes approving contracts for police vehicles, sewer maintenance, and city mowing. Public hearings are scheduled regarding tobacco sales permit violations at three local businesses.

• Purchase of two police vehicles not to exceed $65,834
• Sewer main and lateral lining contract with Hydro-Klean up to $78,043
• Three-year mowing contract with Excel Lawns & Landscape up to $75,429
• Ordinance to convert certain streets from one-way to two-way
• Public hearings for tobacco sales permit violations at Murphy USA, Indy West 929, and Casey's General Store

The Indianola City Council unanimously approved a consent agenda including police vehicle purchases, tobacco violation hearing dates, and a liquor license renewal. It also approved resolutions for a sewer main lining contract, a traffic study, a mowing contract, trail design services, and grant applications, and gave first consideration to an ordinance converting some one-way streets to two-way. The council directed the Planning and Zoning Commission to review a childcare facility request in an M-2 zone, and entered closed session for litigation strategy, taking no action afterward.

• Approved consent agenda including two police vehicles (up to $65,834), tobacco hearing dates, liquor license renewal, lien subordination, COVID handbook, and salaries
• Approved Resolution 2021-082 for a traffic engineering study at 2nd Avenue West and Buxton Street
• Approved first consideration of ordinance converting certain one-way streets to two-way
• Approved Resolution 2021-083 awarding sewer lining contract to Hydro-Klean (up to $78,043)
• Approved Resolution 2021-084 for fiscal sponsorship of grant opportunities
• Approved Resolution 2021-085 authorizing STBG grant application for Hillcrest Avenue reconstruction
• Approved Resolution 2021-086 for three-year mowing contract with Excel Lawns & Landscape
• Approved Resolution 2021-087 for Jerry Kelley Trail phase three design services with Snyder and Associates

City Council

The Indianola City Council will review several infrastructure and utility items. This includes approving a $1,872,561.42 construction payment and setting dates for the Square Streetscape project. The council will also address sidewalk use agreements and city fee schedules.

• $1,872,561.42 pay application for Water Resource Recovery Facility
• Public hearing and letting dates for Square Streetscape project
• Plans and contract for West Highway 92 Tree Planting Project
• Site plan approval method for DeYarman Ford at 2406 North Jefferson Way
• Renewal of liquor license for Indy 66 at 1201 North Jefferson

The Indianola City Council unanimously approved the consent agenda, including a $1,872,561.42 payment to Williams Brothers Construction for the Water Resource Recovery Facility, and several other items. They also approved resolutions for the Moats Park Restroom project, West Highway 92 Tree Planting project, Utility Refund Policy, Brush Facility services, annual Fee Schedule, and a letter of support for a grant application. The council entered closed session to discuss litigation but took no action on those items.

• Approved consent agenda including Resolution 2021-060 (monthly transfers), Resolution 2021-061 (public hearing for Square Streetscape), and Resolution 2021-066 (salaries).
• Approved Pay Application Number 9 for $1,872,561.42 to Williams Brothers Construction for the Water Resource Recovery Facility.
• Approved Resolution 2021-068 awarding a contract for the Moats Park Restroom project, with the special revenue account covering the over-budget bids.
• Approved Resolution 2021-069 approving plans, specifications, and contract for the West Highway 92 Tree Planting project.
• Approved Resolution 2021-070 adopting the Utility Refund Policy, which now addresses storm water and recycling refunds.
• Approved Resolution 2021-071 approving Brush Facility services for 2021.
• Approved Resolution 2021-072 approving the annual Fee Schedule, with a request to review mobile food and ice cream vendor fees.
• Approved Resolution 2021-074 approving a letter of support for a Community Catalyst Building Remediation Program Grant application.

City Council

The City Council is holding a study meeting to discuss the Square Streetscape Project. This includes an update on converting one-way streets to two-way streets on Howard Street, Buxton Street, and around the Square. The council will also discuss options for COVID-19 stimulus funding.

• Update on Square Streetscape Project conversion of Howard St, Buxton St, and the Square
• Discussion regarding COVID-19 stimulus funding options

The Indianola City Council held a study session to discuss the Square Streetscape project and the one-way to two-way conversion on Howard Street, Buxton Street, and around the Square. Council directed staff to move forward with ordinance changes, install 4-way stops at locations in the traffic study report, and work with building owners on private utility upgrades. The council also discussed potential uses for anticipated $2 million in COVID-19 stimulus funding, including water line replacement and other infrastructure projects, but made no formal decisions on spending.

• Directed staff to move forward with ordinance changes for the one-way to two-way conversion
• Directed staff to install 4-way stops at locations in the traffic study report
• Directed staff to work with building owners and tenants on private utility upgrades around the Square
• Preferred a median for mailboxes in the Streetscape project

IMU Board of Trustees

The IMU Board of Trustees is reviewing infrastructure projects for the electric and water utilities. This includes plans for North 8th Street water main improvements and the Downtown Underground Conversion project. The board will also receive the Fiscal Year 20 audit.

• North 8th St Water Main Improvements public hearing and contract award
• Downtown Underground Conversion project planning and hearings
• Purchase of two 1-ton 4x4 crew cab pickups for the Electric Department
• Receipt of Fiscal Year 20 Audit
• Review of claims totaling $1,023,036.82

The Board approved the purchase of two electric department pickup trucks, with one abstention due to a conflict of interest. It also approved resolutions to set public hearings and award a contract for the North 8th Street Water Main Improvement Project. The board received and filed the FY20 audit and entered closed session to evaluate an individual's competency, taking no action on those items.

• Approved consent agenda including claims list and minutes from March 8 and 10, 2021.
• Approved Resolution 2021-007 authorizing purchase of two 1-ton 4x4 crew cab pickups for the Electric Department (one abstention).
• Approved Resolution 2021-008 setting public hearings for the Downtown Underground Conversion project.
• Approved Resolution 2021-009 approving plans and specifications for North 8th Street Water Main Improvements.
• Approved Resolution 2021-010 awarding contract for North 8th Street Water Main Improvements.
• Received and filed the FY20 audit report.
• Entered closed session to evaluate professional competency of an individual; no action taken on items discussed.

Parks and Rec Commission

The commission will review department reports including the FY22 budget and COVID-19 reopening steps. Discussion topics include e-scooter policies, pool opening guidelines, and park maintenance tasks. A public hearing for a Moats Restroom contract is scheduled for March 23.

• FY22 Budget review
• COVID-19 response and vaccine clinic updates
• E-scooters and golf carts joint presentation on April 13
• Public hearing for Moats Restroom contract on March 23
• Park maintenance including ash tree removal and mowing bids

The Indianola Parks and Recreation Commission approved policy updates resulting from January fee structure changes, and voted to support the Hometown Pride Committee's plan to install directional signs in parks. The consent agenda, including the agenda and January minutes, was also approved. No other substantive decisions were made; other items were reports or updates.

• Approved consent agenda (agenda and January 13, 2021 minutes) unanimously.
• Approved policy changes from fee structure updates (motion by Turnball, second by Koonce, 5-0).
• Supported Hometown Pride Committee placing directional signs in parks (motion by Hoger, second by Walton, 5-0).

City Council

The City Council will conduct a public hearing and vote on the Fiscal Year 2022 budget. The proposed property tax levy remains flat at $13.63 per $1,000 of valuation. Additionally, the Council will consider amending a marketing agreement to lower utility service line warranty premiums for property owners.

• Public hearing and resolution for the Fiscal Year 2022 Budget
• Property tax levy remains flat at $13.63 per $1,000 of valuation
• Amendment to marketing agreement with Service Line Warranties of America to reduce property owner premiums

The City Council held a special meeting and unanimously approved the consent agenda, which included a resolution amending a marketing agreement with Utility Services Partners. A public hearing on the proposed Fiscal Year 22 budget was opened and closed with no public comments, and the council unanimously approved Resolution 2021-059 adopting the budget. The budget presentation highlighted the city's tax rate per dollar and changes to multi-family home taxation.

• Approved the consent agenda, including Resolution 2021-058 amending the marketing agreement with Utility Services Partners.
• Opened the public hearing on the proposed FY22 budget.
• Closed the public hearing on the proposed FY22 budget.
• Approved Resolution 2021-059 adopting the Fiscal Year 22 budget.

City Council

The City Council and IMU Board of Trustees will meet to discuss the 2021 health insurance renewal. The remaining agenda consists of procedural motions and other business.

• Discussion regarding the 2021 health insurance renewal

The City Council and IMU Board of Trustees met jointly to hear a presentation from Holmes Murphy on health insurance, covering current benefits, budget, fund balance, and 2021 considerations. Discussion followed on the fund balance, but no formal decisions or votes were taken. The meeting adjourned at 7:11 p.m.

IMU Board of Trustees

The Indianola City Council and IMU Board of Trustees are meeting to discuss the 2021 health insurance renewal. The remainder of the agenda consists of standard procedural items.

• Discussion regarding the 2021 health insurance renewal

The City Council and IMU Board of Trustees met jointly to hear a health insurance presentation from Holmes Murphy, covering current benefits, budget, fund balance, and 2021 considerations. No formal decisions or votes were made; the meeting adjourned after discussion.

• Adjourned meeting at 7:11 pm (moved by Marchant, seconded by Parker)

Library Board of Trustees

The Indianola Public Library Board of Trustees will hold its monthly meeting on March 9, 2021. The agenda includes reviewing financial reports and the FY22 budget. The board will also discuss building project updates and an alternate fee structure.

• Approval of FY22 Budget
• Building Project: Steering Committee Update
• Building Project: EveryLibrary update
• Review of Alternate Fee Structure

The Indianola Public Library Board of Trustees accepted Betsy Freese's resignation and elected Andy Brittingham as President and Colleen Willmott as Vice-President. The board also approved monthly claims and financial reports, and discussed the building project and library reopening.

• Approved monthly claims (motion by Cyd Dyer, second by Sally Van Dorin)
• Approved monthly financial reports (motion by Cyd Dyer, second by Andy Brittingham)
• Accepted Betsy Freese's resignation from the Board
• Elected Andy Brittingham as President (motion by Betsy Freese, second by Sally Van Dorin)
• Elected Colleen Willmott as Vice-President (motion by Andy Brittingham, second by Sally Van Dorin)

IMU Board of Trustees

The IMU Board of Trustees will set a public hearing for proposed telecommunication rate changes. The board is also considering an agreement with the City of Pella Telecommunications Utility regarding joint facility use. Additionally, members will consider approving utility account write-offs.

• Public hearing for proposed telecommunication rate changes on April 12, 2021
• Resolution for joint facility use with City of Pella Telecommunications Utility
• Approval of utility accounts to be written off

The Board of Trustees approved Resolution 2021-06, an intergovernmental agreement with the City of Pella Telecommunications Utility for joint ownership and use of certain facilities. They also set a public hearing for April 12, 2021, on proposed telecommunication rate changes. The board approved writing off utility accounts and using collection methods, including the state offset program. No action was taken on items discussed in closed session.

• Approved Resolution 2021-06 for joint telecom facilities agreement with Pella.
• Set public hearing for April 12, 2021, on proposed telecommunication rate changes.
• Approved writing off utility accounts and using collection methods, including state offset program.
• Approved consent agenda: claims lists and minutes from February 22, 2021.
• Entered closed session to discuss telecom marketing and pricing strategies.
• Exited closed session; no action taken on discussed items.

Board of Adjustments

The Board of Adjustment is considering a variance request from Kim Abild for an accessory structure with a 20-foot roof height and a driveway exceeding 20 feet in width. The Board also approved the Board of Adjustment Rules of Procedure.

• Variance request for accessory structure height and driveway width at 1312 East Euclid Avenue
• Approval of Board of Adjustment Rules of Procedure

The Indianola Board of Adjustments approved a variance for a concrete driveway at 1312 East Euclid Avenue but denied a separate variance for a 20-foot-tall detached accessory structure, which exceeded the code's height limit by 8 feet. Both votes were unanimous, with the driveway motion passing and the height variance failing.

• Approved driveway variance for 1312 E Euclid Ave (unanimous)
• Denied 20-ft accessory structure height variance for 1312 E Euclid Ave (unanimous)

City Council

The City Council will hold public hearings regarding the Fiscal Year 22 budget and property tax maximums. The agenda includes construction contracts for the Water Resource Recovery Facility, including a professional services agreement up to $300,000. The council will also review various permit applications and city reports.

• Public hearing on maximum property tax dollars for the Fiscal Year 22 budget
• Professional Services Agreement with HR Green up to $300,000
• Construction contract awards for Water Resource Recovery Facility sewer projects
• Tobacco and cigarette permit for Dollar General Store #22960
• $5,250 request from Fine Arts and Beautification Commission for a strategic plan study

The council awarded construction contracts for the Water Resource Recovery Facility trunk sewer and south plant lift station projects, and approved a professional services agreement with HR Green for Phase 2 construction services. It also approved the maximum property tax dollars for the Fiscal Year 22 budget and set a public hearing for the budget. Additionally, the council approved a $5,250 request for a strategic plan study for the arts, waived patio and sidewalk agreement fees for 2021, and entered a closed session for litigation strategy, taking no action on those items.

• Approved consent agenda including noise permit for Warren County Speedway, tobacco permit for Dollar General, liquor license renewal for Dollar General, and change order for WRRF project
• Approved claims on the computer printout (item 5B) with Hulen abstaining
• Received and filed Treasurer's Reports for Oct-Dec 2020
• Received and filed EMS billing activity report for Oct-Dec 2020
• Approved $5,250 for Fine Arts and Beautification Commission strategic plan study
• Awarded construction contracts for WRRF trunk sewer and outfall sewer improvement project and south plant lift station project
• Approved Resolution 2021-053 approving maximum property tax dollars for FY22 budget
• Approved waiving fees for patio and sidewalk agreements for 2021 and allowing The Brickhouse to set up patio early

Indianola Public Arts Commission

The Indianola Public Arts Commission will review commission bylaws and discuss streetscape ideas. The meeting also includes preparations for a presentation to the City Council on March 1.

• Approval of commission bylaws
• Assembly of local groups and artists list
• Discussion of streetscape ideas
• Preparation for March 1 City Council presentation

The Indianola Public Arts Commission approved the February 11, 2021 meeting minutes with corrections to the document title and a typo. The group tabled approval of the commission bylaws until the next meeting because a member was absent. Members reviewed a draft outreach document for local artists and discussed using MailChimp for engagement, with revisions and research to be presented later. The commission also planned to watch a virtual streetscape public meeting on March 11, 2021, and discussed identifying downtown buildings for public art installations.

• Approved the February 11, 2021 meeting minutes with corrections to the document title and a typo.
• Tabled approval of the commission bylaws until the next meeting due to a member's absence.
• Reviewed a draft Google document to solicit local artists and groups, with suggestions for modifications.
• Discussed MailChimp as a potential tool for engaging artists and groups; Monica will research it.
• Scheduled the next meeting as a virtual session to watch the streetscape presentation on March 11, 2021.
• Confirmed Dan will present IPAC's funding request for the NRAC master plan at the council meeting on March 1st.
• Agreed to focus on reaching out to business owners about public art installations and identify downtown art opportunity locations.
• Discussed a potential street piano project, with research on existing projects to be conducted.

IMU Board of Trustees

The IMU Board of Trustees will hold a public hearing and vote to adopt the Fiscal Year 22 budget. The board is also considering construction for North 8th Street Water Main Improvements and the purchase of a new pickup truck for the Water Department.

• Public hearing and adoption of the Fiscal Year 22 budget
• Construction of North 8th Street Water Main Improvements
• Purchase of a 2021 GMC Sierra 1500 pickup for the Water Department
• Approval of utility claims totaling $944,470.97

The Indianola Municipal Utilities Board of Trustees unanimously adopted the Fiscal Year 2022 budget, which does not include any rate increases. The board also approved the purchase of a 2021 GMC Sierra pickup for the Water Department and authorized construction of the North 8th Street water main improvements. A public hearing on the budget was held with no written comments and one verbal question about rate increases.

• Adopted FY22 budget (unanimous)
• Approved purchase of 2021 GMC Sierra 1500 for Water Department (unanimous)
• Authorized North 8th Street water main improvements and set bid hearing date (unanimous)
• Approved consent agenda including claims list and Feb 8 minutes (unanimous)

City Council

The City Council is reviewing budget amendments for fiscal years 2021 and 2022. The meeting includes discussions on significant sewer revenue loans and infrastructure payments. The agenda also covers liquor license renewals and residential code amendments.

• Authorization of $15,274,000 in Taxable Sewer Revenue Capital Loan Notes
• $1,057,236.82 pay application for the Water Resource Recovery Facility
• Purchase of a new single axle dump truck for up to $161,103.81
• Approval of a Parks Department truck and plow not to exceed $28,325
• Ordinance amendment to Chapter 151 regarding the Residential Code

The council approved a $15.27 million taxable sewer revenue capital loan note (Series 2021) and related loan agreements with the Iowa Finance Authority, including a $3.14 million amendment to the 2017 loan for pavers and street sweeper. They also approved the FY22 budget amendment, set a public hearing on maximum property tax dollars, and approved a $161,103.81 dump truck purchase. All votes were unanimous (5-0 or 4-0).

• Approved Resolution 2021-045 authorizing $15,274,000 Taxable Sewer Revenue Capital Loan Notes, Series 2021 (5-0)
• Approved Resolution 2021-044 amending 2017 loan agreement for $3,141,701.95 (5-0)
• Approved Resolution 2021-043 authorizing loan and disbursement agreement and up to $100,000 in notes (5-0)
• Approved Resolution 2021-041 approving third budget amendment for FY21 (5-0)
• Approved Resolution 2021-047 authorizing purchase of dump truck up to $161,103.81 (5-0)
• Approved Resolution 2021-046 authorizing Buy Board cooperative purchasing membership (5-0)
• Approved Resolution 2021-040 approving Moats Park restroom plans and specs (5-0)
• Postponed SUDAS resolution to March 1 meeting (unanimous voice vote)

City Council

The City Council will hold a study meeting. The agenda includes a presentation regarding the status of the Water Resource Recovery Facility.

• Presentation on the status of the Water Resource Recovery Facility

The City Council received a presentation on the status of the Water Resource Recovery Facility Project, covering design, construction schedule, payments, change orders, and progress on five buildings. Council members commented that change orders have been good, and the City Manager praised the on-site project manager. No formal decisions were made; the meeting was informational only.

• No formal decisions made; meeting was informational

Indianola Public Arts Commission

The Fine Arts and Beautification Commission will meet to approve commission bylaws and compile a list of local artists and groups. The meeting also includes a presentation from the North River Arts Council.

• Approval of commission bylaws
• Assembly of local groups and artists list
• North River Arts Council presentation

The Indianola Arts & Beautification Committee voted to recommend that the city council spend $5,250 to join Norwalk and Carlisle in funding a Warren County public art master plan led by the North River Arts Council. Approval of the committee's by-laws was tabled until corrections are made. The committee also planned outreach to former students and local artists.

• Recommended $5,250 to council for NRAC public art master plan (motion carried)
• Tabled by-laws approval pending corrections on board terms and treasurer language
• Approved January 28, 2021 minutes as corrected

Parks and Rec Commission

The commission will review department head reports regarding COVID-19 reopening steps and e-scooter and golf cart policies. Updates on park maintenance, including tree removal and snow removal, will also be discussed. A public hearing for the Moats Restroom contract is scheduled for March 23.

• Presentation on E-Scooters and Golf Carts with Planning & Zoning
• COVID response re-opening steps
• Public hearing for Moats Restroom contract scheduled for March 23
• Ash tree removal and trail tree trimming
• Pool opening guidelines

The February 10, 2021 meeting of the Indianola Park and Recreation Commission was cancelled because a quorum was not present. No decisions were made or business conducted.

Library Board of Trustees

The Indianola Public Library Board of Trustees will meet to approve monthly claims and January meeting minutes. The board will also take action on the 2020-25 Strategic Plan and a Summer Reading Program Intern.

• Approval of Monthly Claims
• Review of Strategic Plan 2020-25
• Summer Reading Program Intern appointment
• Discussion regarding digital signage

Planning and Zoning Commission

The Planning and Zoning Commission will consider a request from Brad Ross to amend Chapter 165 of the city code. This proposal would allow for stand-alone warehouse facilities within the C-2 Highway Commercial zoning district.

• Ordinance amendment to allow stand-alone warehouses in C-2 Highway Commercial zones

IMU Board of Trustees

The Indianola Municipal Utilities Board of Trustees will review informational updates for electric, water, and communications utilities. The board is scheduled to set a public hearing regarding the Fiscal Year 22 budget. Additionally, the board may enter a closed session to discuss telecommunications marketing and pricing strategies.

• Resolution setting a Public Hearing for the Fiscal Year 22 budget
• Closed session discussion regarding telecommunications marketing and pricing strategies
• Approval of utility payroll expenses totaling $313,231.49
• Software maintenance payment to Innovative Systems for $22,435.56
• Approval of claims for January 27 and February 8, 2021

The Indianola Municipal Utilities Board of Trustees approved a resolution setting a public hearing for the Fiscal Year 22 budget, and entered and exited closed session to discuss telecommunications marketing and pricing. The board also approved the consent agenda, including claims and prior minutes, and received staff updates on operations and budget review meetings.

• Approved consent agenda including claims and January 25 minutes (unanimous)
• Approved Resolution 2021-02 setting public hearing for FY22 budget (5-0)
• Entered closed session to discuss telecommunications marketing and pricing (5-0)
• Exited closed session (5-0)

Board of Adjustments

The Board of Adjustment is considering a request from Steven and Debra Richardson to build an addition to their garage. The proposal would place the structure within 22 inches of the north property line, which does not meet the required 10-foot side setback. The board will also consider approving new rules of procedure.

• Variance request for garage addition at 611 North Street Place
• Approval of Board of Adjustment Rules of Procedure

City Council

The City Council will hold hearings regarding the FY22 budget property tax maximums and a State Revolting Fund loan. The agenda also includes discussions on authorizing general obligation capital loan notes totaling over $6.7 million. Additionally, the council will consider liquor license renewals and police vehicle purchases.

• Authorization of $6,755,000 in General Obligation Capital Loan Notes, Series 2021
• Purchase of a 2021 Ford Explorer for the Police Department up to $32,917.00
• Pay application of $55,121.09 to Vanderpool Construction, Inc for Quail Meadows 3 Lift Station and Sewer Improvements
• Renewal of Class C liquor licenses for On the Rocks and Deng's Garden of Indianola
• Public hearing on maximum property tax dollars for the FY22 budget

The Indianola City Council unanimously approved resolutions authorizing up to $7.5 million in general obligation capital loan notes and issuing $6.755 million in Series 2021 notes for the Water Resource Recovery Facility Project. The council also approved a storm sewer repair agreement with Warren County, a one-year farm lease with MZ Grain, and postponed the SUDAS supplement adoption to February 16. All votes were unanimous with no dissenting votes recorded.

• Approved Resolution 2021-027 for up to $7.5M GO capital loan notes (unanimous)
• Approved Resolution 2021-028 issuing $6.755M GO Capital Loan Notes, Series 2021 (unanimous)
• Approved Resolution 2021-026 for storm sewer repair agreement with Warren County (unanimous)
• Approved Resolution 2021-029 one-year farm lease with MZ Grain, LLC (unanimous)
• Postponed SUDAS supplement adoption to February 16 meeting (unanimous)
• Approved consent agenda including police vehicle purchase and liquor license renewals (unanimous)
• Appointed Jim Lindsley to Fine Arts and Beautification Commission (unanimous)
• Directed staff to raise stormwater utility fee to $6.00/ERU/month

Library Board of Trustees

The Indianola Public Library Board of Trustees is holding a special meeting to discuss the expansion of library services. This item requires approval by a trustee vote. The meeting will be held both in person and virtually via Zoom.

• Expansion of library services (requires trustee vote)

Indianola Public Arts Commission

The City of Indianola Special Council will hold a facilitated discussion regarding the city's Strategic Plan and other related items. The agenda also includes standard procedural items such as roll call and adjournment.

• Discussion of the City of Indianola’s Strategic Plan

IMU Board of Trustees

The IMU Board of Trustees will present a draft of the Fiscal Year 22 Budget. The board will also consider approving a marketing agent agreement for the electric utility.

• Approval of MEAN Marketing Agent Agreement
• Presentation of the draft Fiscal Year 22 Budget
• Closed session regarding real estate purchase or sale
• Closed session regarding telecommunications pricing strategies
• Payment of claims, including $746,226.44 for purchased power

The Indianola Municipal Utilities Board of Trustees approved the MEAN Marketing Agent Agreement and the consent agenda, including claims and prior minutes. They also discussed the Fiscal Year 22 Budget draft and directed staff to study water and electric rates, plan the underground conversion project, phase out shared services, and review health insurance funding. The board entered and exited closed session to discuss real estate, but no decisions were made on that matter.

• Approved consent agenda including claims list and January 11 minutes (unanimous)
• Approved MEAN Marketing Agent Agreement (unanimous)
• Directed staff to conduct rate study for water and electric utilities
• Directed staff to provide timeline and funding for underground conversion project
• Directed staff to create plans to phase out shared services
• Directed staff to look into health insurance funding
• Entered closed session for real estate discussion (unanimous)
• Exited closed session (unanimous)

City Council

The City Council will hold public hearings regarding a $7,500,000 General Obligation Capital Loan Note issuance and a fiscal year budget amendment. The agenda also includes reviews of sewer infrastructure upgrades and a proposed development agreement for 506 W 2nd Avenue. Additionally, the council will administer oaths to new police officers.

• Public hearing for $7,500,000 General Obligation Capital Loan Notes
• Development agreement and property sale at 506 W 2nd Avenue
• Approval of plans for Water Resource Recovery Facility sewer upgrades
• Renewal of liquor licenses for Indianola Country Club and Casey's General Store
• Oath of office for police officers Ross Marshall, Tanner Ortlund, and Nicole Stewart

The Indianola City Council approved a development agreement and sale of real property with Sandquist Investments, LLC for 506 W 2nd Avenue, following a public hearing with no comments. The council also approved plans and specifications for water resource recovery facility improvements, including trunk sewer and lift station upgrades, and set a public hearing for those projects. Several other resolutions were passed, including renaming portions of R-63 Highway and approving temporary road closures for the 2021 Right-of-Way Construction Program.

• Approved Resolution 2021-012: development agreement with Sandquist Investments for 506 W 2nd Ave (unanimous)
• Approved Resolution 2021-013: final plat for Williams Terrace Plat 1 (unanimous)
• Approved Resolution 2021-014: plans for Water Resource Recovery Facility Trunk Sewer and Outfall Sewer Improvements (unanimous)
• Approved Resolution 2021-015: plans for South Plant Lift Station upgrades (unanimous)
• Set public hearing (Resolution 2021-016) for sewer and lift station projects (unanimous)
• Introduced ordinance amending Residential Code for accessory buildings and fire protection (unanimous)
• Approved Resolution 2021-017: renaming portions of R-63 Highway (unanimous)
• Approved Resolution 2021-018: temporary road closures for 2021 Right-of-Way Construction Program (unanimous)

City Council

The City Council will hold a study meeting to receive presentations on two specific items. These include updates on the Square Streetscape Project and the status of the Fiscal Year 22 Budget.

• Presentation on the status of the Square Streetscape Project
• Presentation on the status of the Fiscal Year 22 Budget

The City Council received presentations on the Square Streetscape Project and the Fiscal Year 22 budget, but took no formal votes or decisions. The budget presentation noted the tax rate will remain unchanged at $13.63, and the project update covered plans, costs, and grants.

• No formal decisions made; meeting was informational only

Library Board of Trustees

The Indianola Public Library Board of Trustees will review monthly financial reports and claims. The board is also scheduled to discuss a painting project and the 2020-25 strategic plan. Additionally, members will consider adopting emergency action and bed bug policies.

• Adoption of Emergency Action Plan policy
• Adoption of Bed Bugs policy
• Discussion of Strategic Plan 2020-25
• Review of monthly expenditures and claims
• Discussion of painting project

The Indianola Public Library Board of Trustees met remotely on December 9, 2020, and approved monthly claims and financial reports. They also approved changes to the Gifts and Memorials policy and the Donor Plaque Guidelines, and moved four 2020 goals to 2021. The board expressed support for closing the library on December 26 and 27 if the building remains closed to the public.

• Approved agenda without change
• Approved minutes from November 10, 2020 meeting
• Approved monthly claims
• Approved monthly financial reports
• Approved changes to Gifts and Memorials policy
• Approved changes to Donor Plaque Guidelines, removing 'currently located in the south entryway'
• Moved four 2020 goals (laptops, wireless printing, fines/fees structure, Library of Things) to 2021

Planning and Zoning Commission

The Planning and Zoning Commission will review a final plat for the Williams Terrace Plat 1 subdivision, which includes a proposed 50-unit senior community. The meeting also includes discussions on renaming R-63 Highway and electing new officers for 2021.

• Final plat approval for Williams Terrace Plat 1 (50-unit senior living)
• Plat of Survey for Terra Tender, Inc.
• Renaming of R-63 Highway within city limits
• Review of the 2019 Planning & Zoning Commission Annual Report
• Election of 2021 Commission officers

The Planning and Zoning Commission voted unanimously to recommend approval of the final plat for Williams Terrace Plat 1, with Commissioner Soldwisch recused. The recommendation will go to the City Council for final action. The meeting also included routine approval of the agenda and prior minutes.

• Approved meeting agenda (6-0)
• Approved minutes of December 8, 2020 meeting (6-0)
• Recommended approval of Williams Terrace Plat 1 final plat (5-0, Soldwisch recused)

IMU Board of Trustees

The IMU Board of Trustees will review informational updates for electric, water, and communications utilities. Action items include extending Families First Coronavirus Response Act leave benefits through March 31, 2021, and selecting 2021 officers. The board also plans to enter a closed session regarding telecommunications marketing strategies.

• Extension of Families First Coronavirus Response Act leave benefits through March 31, 2021
• Selection of 2021 Officers
• Resolution approving salaries
• Approval of claims totaling $514,845.42
• Closed session regarding telecommunications marketing and pricing strategies

Board of Adjustments

The Board is considering a request from Sandquist Investments LLC to construct three two-family dwellings at 506 and 508 West 2nd Avenue. The application requests variances for lot area, width, and side setbacks because the lots are nonconforming.

• Variance request for three two-family dwellings at 506 and 508 West 2nd Avenue
• Proposed reduction of minimum lot area from 8,400 to 6,000 square feet
• Proposed reduction of minimum lot width from 70 to 50 feet
• Proposed side yard setback reduction from 10 to 8 feet

The Board of Adjustments approved a variance for Steven and Debra Richardson to build a north-side garage addition at 611 North Street Place, which would not meet the required 10-foot side setback under Section 165.09. The board also unanimously approved its Rules of Procedure. Both motions passed by voice vote with all members present voting aye.

• Approved variance for garage addition at 611 North Street Place (unanimous voice vote)
• Approved Board of Adjustment Rules of Procedure (unanimous voice vote)

City Council

The City Council will consider a development agreement for 506 West 2nd Avenue and a marketing agreement for residential property warranty plans. Members will also discuss extending pandemic-related leave through March 31, 2021. The agenda includes several commission appointments and economic development presentations.

• Development agreement and property sale at 506 West 2nd Avenue
• Marketing agreement with Utility Service Partners Private Label, Inc for residential warranty plans
• Extension of Families First Coronavirus Response Act leave through March 31, 2021
• Appointment of Monica Weinman to the Fine Arts and Beautification Commission
• Engineering services from HR Green Inc totaling $117,393.85

The Indianola City Council approved the consent agenda, including resolutions for a property sale at 506 West 2nd Avenue and salary approvals. It also approved the Board and Commissions listing, appointed Monica Weinman to the Fine Art and Beautification Commission, and appointed members to the Warren County Revolving Loan Fund Loan Review Committee. The council authorized a marketing agreement with Utility Service Partners for a service line warranty program and extended Families First Coronavirus Response Act leave through March 31, 2021. All votes were unanimous.

• Approved consent agenda including Resolution 2021-001 (property sale) and Resolution 2021-002 (salaries)
• Approved Board and Commissions membership listing
• Appointed Monica Weinman to Fine Art and Beautification Commission (term to July 1, 2023)
• Approved Resolution 2021-003 appointing members to Warren County Revolving Loan Fund Loan Review Committee
• Approved Resolution 2021-004 authorizing service line warranty marketing agreement with Utility Service Partners
• Approved extending Families First Coronavirus Response Act leave through March 31, 2021
• Received and filed City Manager's weekly updates from December 18 and 23, 2020