Hinckley public meetings in 2025

12 22

The Hinckley Village Board will discuss and potentially vote on filling a trustee vacancy and accepting a planning commission resignation. They will also consider approval of prior meeting minutes, payment of invoices, and a code enforcement officer appointment. A fencing project for the Royal Estates lift station is up for discussion and approval.

• For Discussion/Approval: Trustee Vacancy
• For Discussion/Approval: Acceptance of Planning Commission Resignation
• For Discussion/Approval: Code Enforcement Officer
• For Discussion/Approval: Fencing for the Royal Estates Lift Station
• November 2026 Treasurer's Report

12 22

The Village of Hinckley Committee of the Whole met on December 22, 2025, and approved the minutes from the December 8, 2025 meeting. No other business was discussed or decided; all committee reports were listed as 'no report' and there was no open discussion. The meeting adjourned after three minutes.

• Approved minutes from the December 8, 2025 Committee of the Whole meeting (voice vote, all in favor)

12 22

The Village of Hinckley Committee of the Whole will meet to discuss routine reports from the President, Attorney, Engineer, and committees. The only action item is approval of prior meeting minutes. No specific proposals, contracts, or votes are listed.

• Approval of Committee of the Whole meeting minutes from December 8, 2025
• Reports from Personnel, Public Safety, Streets & Alleys, Buildings, Grounds & Parks, Water & Sewer, and Finance & Economic Development committees

12 22

The board voted 4-1 to create a part-time Police Officer/Code Enforcement position at $27/hour for 10-12 hours per week. They also approved minutes, invoices, and several executive session records, and accepted a planning commission resignation.

• Approved creation of part-time Code Enforcement Officer position (4-1)
• Approved December 8, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Accepted resignation of Planning Commissioner Sharlene Thomason
• Approved executive session minutes for October 27, 2025 (5-0)
• Approved retention of executive session minutes for October 27, 2025 (5-0)
• Approved release of executive session minutes for July 28, 2025 (5-0)
• Approved release of executive session minutes for June 23, 2025 (5-0)

12 08

The Village of Hinckley Committee of the Whole met on December 8, 2025, and approved the minutes from November 24, 2025. No substantive decisions were made; discussion items included snow removal procedures and a potential additional leaf pickup by LRS in 2026, with no action taken.

• Approved Committee of the Whole minutes from November 24, 2025 (4-0)

12 08

The Hinckley Village Board will discuss and potentially approve the minutes from the November 24 meeting, payment of invoices, a trustee resignation, a salt and labor resolution, a code enforcement officer, and fencing for the lift station at Royal Estates. The meeting includes public comment periods and committee reports.

• Discussion/Approval: Trustee Resignation
• Discussion/Approval: Salt & Labor Resolution
• Discussion/Approval: Code Enforcement Officer
• Discussion/Approval: Lift Station fencing at Royal Estates
• Discussion/Approval: Payment of Invoices Due

12 08

The Village of Hinckley Committee of the Whole will meet on December 8, 2025, following the regular board meeting. The agenda includes discussion of an LRS pick-up extension under Streets & Alleys, along with routine reports and approval of prior meeting minutes.

• Discussion of LRS pick-up extension
• Approval of Committee of the Whole meeting minutes from November 24, 2025

12 08

The board approved the Salt & Labor Resolution for road maintenance (up to $15,263.90) and accepted Alyssa Prickett's resignation as Personnel Trustee. Minutes from November 24 and payment of invoices were also approved. A part-time Code Enforcement Officer position was discussed but not voted on.

• Approved November 24, 2025 regular board meeting minutes (4-0)
• Approved payment of invoices due (4-0)
• Accepted Alyssa Prickett's resignation as Personnel Trustee
• Approved Salt & Labor Resolution for road maintenance, NTE $15,263.90 (4-0)

12 01

The Hinckley Planning Commission met on December 1, 2025, and approved minutes from the October 6, 2025, Zoning Board of Appeals Public Hearing and Planning Commission meeting. No old business was discussed. New business included a discussion of a Community Business Academy funded by a Compeer Grant, a sidewalk repair and replacement plan, and a pathway in the nature area off East Sandwich Road. The commission also noted that Commissioner Thomason is moving out of the village and a new member will be needed.

• Approved minutes from October 6, 2025, Zoning Board of Appeals Public Hearing (4-0)
• Approved minutes from October 6, 2025, Planning Commission Meeting (4-0)

12 01

The Hinckley Planning Commission is meeting to discuss a Community Business Academy, a sidewalk plan, and a pathway in the nature area. They will also vote on approving the minutes from the October 6 Zoning Board of Appeals public hearing and Planning Commission meeting. No final decisions are expected on the discussion items.

• Discussion: Community Business Academy
• Discussion: Sidewalk Plan
• Discussion: Pathway in the nature area
• Vote on 10/6 Zoning Board of Appeals Public Hearing Minutes
• Vote on 10/6 Planning Commission Minutes

2025 DEC

The Hinckley Village Board is reviewing the treasurer's monthly fund balance report for December 2025, showing revenues and expenditures across general, road, utility, and other funds. The report also details COVID-19 relief fund usage, including business support and police department upgrades. No votes or decisions are indicated; the agenda is a financial review.

• General Fund balance of $2,731,744.14 as of December 31, 2025
• Road & Bridge Fund balance of $19,999.37
• Water & Sewer Fund balance of $551,556.10
• COVID CURES funds: $85,394.00 total, used for business support ($45,000) and police IT upgrade ($627) and Dodge Ram ($39,767)
• SLFRF funds: $278,973.52 used for police IT upgrade ($3,112.09) and wages ($275,861.43)

11 24

The Village of Hinckley Committee of the Whole is meeting on November 24, 2025, immediately after the regular board meeting. The agenda includes approval of prior meeting minutes, reports from the president, attorney, engineer, and various committees, and open discussion. No specific action items or proposals are listed, so the meeting appears to be largely procedural.

• Approval of Committee of the Whole minutes from 11/10/25
• Reports from Personnel, Public Safety, Streets & Alleys, Buildings, Grounds & Parks, Water & Sewer, and Finance & Economic Development committees

11 24

The Hinckley Village Committee of the Whole approved the November 10, 2025 meeting minutes with a 5-0-2 vote (Trustees Prickett and Whitlock abstaining). No substantive decisions were made; discussion included a cost increase for galvanized lift station fencing from $3,500 to $6,600, with additional betterments of about $7,150 to be covered by the Village. The meeting was adjourned at 7:54 pm.

• Approved Committee of the Whole minutes from November 10, 2025 (5-0-2, Prickett and Whitlock abstaining)

11 24

The Hinckley Village Board will discuss and potentially approve the November 10 meeting minutes, payment of invoices, a business registration form, the December 5 Christmas tree lighting, a contract with Lakeside Consultants, and the tax levy ordinance. A presentation from the Hinckley-Big Rock FFA is also scheduled.

• Discussion/Approval: Tax Levy Ordinance
• Discussion/Approval: Lakeside Consultants Contract
• Discussion/Approval: December 5th Christmas Tree Lighting
• Discussion/Approval: Business Registration Form
• Presentation: Hinckley-Big Rock FFA

11 24

The Hinckley Village Board approved the November 10 meeting minutes (5-0-2), payment of invoices (6-0), a tax levy ordinance for fiscal year 2025-26 (6-0), and a Lakeside Consultants service agreement (5-0-1). Trustees also discussed a new business registration form for emergency contacts and the December 5th Christmas Tree Lighting event. No decisions were made on the business registration form or the Christmas event.

• Approved amended November 10, 2025 meeting minutes (5-0-2, with Prickett and Whitlock abstaining)
• Approved payment of invoices as presented (6-0)
• Approved Lakeside Consultants Service Agreement (5-0-1, with Prickett abstaining)
• Approved Ordinance for Levy and Assessment of Taxes for fiscal year May 1, 2025 through April 30, 2026 (6-0)

11 10

The Hinckley Committee of the Whole approved the October 27th meeting minutes unanimously. The board discussed a draft Body Art Establishment ordinance (no current applicant) and a Business Registration Form for emergency contacts, with no fee. No substantive decisions were made beyond approving the minutes.

• Approved Committee of the Whole meeting minutes from October 27, 2025 (4-0)

11 10

The Village Board approved a Body Art Establishment Zoning Ordinance (4-1). Trustees also approved the amended October 27 meeting minutes and payment of invoices due. A vote on a Lakeside Consultants service agreement was postponed to the next meeting.

• Approved Body Art Establishment Zoning Ordinance (4-1)
• Approved amended October 27, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices due (4-1)
• Postponed Lakeside Consultants service agreement vote to November 24, 2025

11 10

The Hinckley Village Board will discuss and potentially approve a Body Art Establishment Zoning Ordinance and a service agreement with Lakeside Consultants. They will also swear in a new part-time police officer, Ramon Lopez, and consider the minutes and payment of invoices from the previous meeting.

• Discussion/Approval: Body Art Establishment Zoning Ordinance
• Swearing In of Part Time Officer Ramon Lopez
• Discussion/Approval: Lakeside Consultants Service Agreement
• Discussion/Approval: 10/27/2025 Regular Board Meeting minutes
• Discussion/Approval: Payment of Invoices Due

11 10

The Hinckley Committee of the Whole will discuss several draft items, including a proposed ordinance regulating body art establishments, a business registration form, and the employee handbook's second draft. The board will also review the tax levy. No final votes are scheduled; these are discussion items only.

• Discussion of Body Art Establishment Draft Ordinance
• Discussion of Business Registration Form Draft
• Discussion of Employee Handbook Second Draft
• Review of Tax Levy

2025 NOV

This is a monthly fund balance report for the Village of Hinckley as of November 30, 2025. It lists revenues, expenditures, and balances across General, Road & Bridge, MFT, Development, Water & Sewer, Capital Improvement, and Debt Service funds. No decisions or votes are scheduled; the agenda is purely procedural.

• General Fund balance: $2,680,546.21
• Water & Sewer Fund balance: $568,779.35
• COVID CURES total: $85,394.00
• SLFRF used: $3,112.09 for Police Dep IT Upgrade
• Police department Dodge Ram expenditure: $39,767.00

10 27

The Hinckley Village Board will discuss and potentially approve several items, including a civility pledge, IML Risk Management 2026 coverage renewal, and a finding of facts and recommendation regarding body art regulations. The board will also consider a presentation from Lakeside Consultants, lift station fencing in Royal Estates, and an update on the 2025 Fall Sidewalk Program. Additionally, part-time officer Ramon Lopez will be sworn in.

• Discussion/Approval: Body Art Finding of Facts & Recommendation
• Discussion/Approval: IML Risk Management 2026 Coverage Renewal
• Discussion/Approval: Civility Pledge
• Presentation by Lakeside Consultants representative
• Discussion/Approval: Lift Station Fencing in Royal Estates

10 27

The Village Board approved the IML Risk Management 2026 Coverage Renewal, excluding the Equipment Breakdown Endorsement, not to exceed $64,000. The board also approved the October 14 meeting minutes and payment of invoices due. A $30,000 IDOT grant for Lead Service Line Inventory was awarded to the village. Discussion on a Body Art Establishment ordinance and lift station fencing was continued to future meetings.

• Approved IML Risk Management 2026 Coverage Renewal excluding Equipment Breakdown Endorsement, not to exceed $64,000 (6-0)
• Approved October 14, 2025 Regular Board Meeting Minutes (6-0)
• Approved Payment of Invoices Due as presented (5-0-1, Cullins abstained)
• Authorized preparation of draft ordinance for Body Art Establishment (discussion continued to November 10th Committee of the Whole)
• Noted $30,000 IDOT grant awarded for Lead Service Line Inventory
• Tabled lift station fencing decision in Royal Estates for future meetings

10 27

The Hinckley Committee of the Whole met on October 27, 2025, and approved the minutes from the October 14th meeting. Discussion items included a Compeer Grant for rural vitality and a proposed surplus ordinance to sell a 2016 Public Works truck. The board also discussed a variance for a property on Clark Street and reviewed a draft employee handbook. No final votes were taken on these discussion items.

• Approved Committee of the Whole meeting minutes from October 14, 2025 (6-0)

10 27

The Village of Hinckley Committee of the Whole will discuss several items, including a Compeer grant, a proposed ordinance to sell a 2016 Public Works truck, and a variance for 435 Clark. The board will also review a draft employee handbook. A closed session is scheduled to discuss real property purchase or sale.

• Discussion of Compeer Grant
• Surplus Ordinance to sell 2016 Public Works Truck
• Variance for 435 Clark
• Employee Handbook Draft
• Closed session for real property acquisition or sale

10 14

The board approved the final change order for the 2025 Road Program, which came in $30,000 under budget, and authorized submission of a Safe Routes to School grant application to IDOT. Trustees also approved the purchase of a 2026 GMC Silverado public works truck not to exceed $93,500, and discussed fencing options at the Royal Estates lift station. The September 22, 2025 meeting minutes and payment of invoices were approved unanimously.

• Approved September 22, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices as presented (6-0)
• Approved final change order for 2025 Road Program (6-0)
• Approved Safe Routes to School grant application to IDOT (6-0)
• Approved purchase of 2026 GMC Silverado public works truck NTE $93,500 (6-0)

10 14

The Village of Hinckley Board will discuss and potentially approve several items, including the final change order for the 2025 Road Program, a Safe Route to School grant application, the 2025 village audit, fencing options at the Royal Estates Lift Station, and a new public works truck not to exceed $93,500. The meeting also includes routine approvals of minutes and invoices.

• 2025 Road Program Final Change Order
• Safe Route to School Grant Application
• 2025 Village of Hinckley Audit
• Fencing Options at Royal Estates Lift Station
• Public Works Truck NTE $93,500

10 14

The Village of Hinckley Committee of the Whole met on October 14, 2025, to discuss several proposals but took no final votes. Topics included a recommendation to zone body art establishments in B1, B2, and B3 districts, a review of fiber optic internet options, and continued discussion of a water disconnection policy at 46 days. Trustees also approved the minutes from the previous meeting and heard updates on sidewalk repairs, park restrooms, and a new HR handbook.

10 14

The Committee of the Whole will discuss several municipal topics including zoning and utility policies. Discussion items include a body art zoning proposal, fiber optic options, and water disconnection procedures.

• Body Art Zoning Proposal discussion
• Fiber Optic Choices discussion
• Discussion regarding ending contract with B&F
• Discussion regarding water disconnection at 46 days

2025 OCT

This agenda is a monthly fund balance report for the Village of Hinckley as of October 31, 2025. It details revenues, expenditures, and fund balances across general, road, utility, and other funds, including COVID relief fund usage. No decisions or proposals are listed; it is a financial status update.

• General Fund balance: $2,692,753.25
• COVID CURES funds: $85,394.00 total, fully used
• COVID SLFRF funds: $278,973.52 total, $3,112.09 used for Police Dept IT upgrade
• Police Dept Dodge Ram purchase: $39,767.00 (COVID CURES)
• Non-home rule sales tax: $846,162.08

09 22

The board authorized EEI to prepare a Safe Routes to School Grant application, with a Phase I fee of approximately $70,000 (not charged unless the grant is awarded). The grant could be up to $250,000, with decisions expected in Spring 2026 and completion by 2027. The item will return to the October 14 regular meeting for final approval. No other decisions were made; several items were discussed but not voted on.

• Approved Committee of the Whole minutes from September 8, 2025 (6-0)
• Authorized EEI to prepare Safe Routes to School Grant application (discussion, to return October 14)

09 22

The Hinckley Village Committee of the Whole will discuss several operational items, including a code enforcement officer position, a new permit/inspections update, and a public works vehicle update. The meeting follows the regular board meeting and includes approval of prior minutes.

• Discussion: Code Enforcement Officer
• Discussion: New Permit / Inspections Update
• Discussion: Public Works Vehicle Update
• Approval of Committee of the Whole Meeting minutes from 9/8/25

09 22

The Village of Hinckley Board will hold a regular meeting to discuss and approve the previous meeting's minutes and payment of invoices. Presentations are scheduled from Lauterbach & Amen LLP, the HBR Schools superintendent, MetroComm/Conxxus, and Surf Fiber. The board will also consider approval of the 2025 MFT Program pay estimate No. 2, the Village Pumpkin Display, and the 2025 Fall Sidewalk Program removal and replacement.

• For Discussion/Approval: 2025 MFT Program – Pay Est. No. 2
• For Discussion/Approval: Village Pumpkin Display
• For Discussion/Approval: 2025 Fall Sidewalk Program Removal & Replacement
• Presentations: Lauterbach & Amen LLP, Dr Jessica Sonntag (HBR Schools), MetroComm/Conxxus, Surf Fiber
• For Discussion/Approval: Payment of Invoices Due

09 22

The Village Board approved transferring $125,003.75 in non-Home Rule funds to Road and Bridge for the 2025 Road Program, approved a $22,000 invoice for the Fall Sidewalk Program, and approved a Village Pumpkin Display not to exceed $1,500. All votes were unanimous. The board also granted a road closure permit for a resident event and approved prior meeting minutes and invoices.

• Approved transfer of $125,003.75 non-Home Rule funds to Road and Bridge for 2025 Road Program (6-0)
• Approved $22,000 invoice to Elliot Construction for Fall Sidewalk Program (6-0)
• Approved Village Pumpkin Display, NTE $1,500 (6-0)
• Approved September 8, 2025, Regular Board Meeting Minutes (6-0)
• Approved Payment of Invoices Due as presented (5-0-1, Cullins abstained)
• Granted Road Closure permit for resident Whitlock on Sept. 26, 2025, 5:30-10:30 PM, Sycamore to Oak Streets (unanimous consent)

09 08

The Hinckley Village Board approved a new Massage Establishment Ordinance (5-0) and the minutes from August 25, 2025. They also approved payment of invoices (4-0-1 abstention). The 2025 road program was reported complete and under budget. Discussion on Landlord Water Billing was tabled to the September 22 meeting.

• Approved Massage Establishment Ordinance (5-0)
• Approved August 25, 2025 meeting minutes (5-0)
• Approved payment of invoices (4-0-1 abstention)
• Tabled Landlord Water Billing discussion to September 22 meeting

09 08

The Village of Hinckley Board will meet to discuss and potentially approve several items, including the minutes from the August 25 meeting, payment of invoices, a new Massage Establishment Ordinance, the 2025 Road Program update, the 2025 Sidewalk Program, and a change to Landlord Water Billing. Public comment is limited to agenda items scheduled for action.

• Massage Establishment Ordinance
• 2025 Road Program Update
• 2025 Sidewalk Program
• Landlord Water Billing
• Payment of Invoices Due

09 08

The meeting was largely procedural and discussion-based, with no binding votes taken on substantive items. Trustees discussed code enforcement options, a $19,182 sidewalk bid for Donald, View, and Sycamore streets, and community activities for the HBR Homecoming Parade. The only formal action was approval of the previous meeting's minutes.

• Approved Committee of the Whole minutes from August 25, 2025 (5-0)

09 08

The Village of Hinckley Committee of the Whole will discuss a public comment policy and protocol, a code enforcement officer position, a permit/inspections update, the Fall 2025 Sidewalk Program, and community activities. No binding votes are scheduled; all items are for discussion only.

• Discussion of Public Comment Policy & Protocol
• Discussion of Code Enforcement Officer position
• Discussion of Permit / Inspections Update
• Discussion of Fall 2025 Sidewalk Program
• Discussion of Community Activities

09 02

The Hinckley Planning Commission is meeting to handle routine procedural items, including approving previous meeting minutes and receiving public comments. The agenda also includes time for project updates and other information, but no specific decisions or proposals are listed.

• Approval of previous meeting minutes
• Public comment on agenda items
• Planning commission comments and project updates

2025 SEPT

The Hinckley Village Board is reviewing the Treasurer's Monthly Fund Balance Report for September 30, 2025, showing revenues, expenditures, and year-to-date totals across all funds. The report also details COVID-19 relief fund usage, including $39,767 for a police department Dodge Ram and $627 for an IT upgrade.

• General Fund balance of $2,616,080.24 as of September 30, 2025
• Road & Bridge Fund balance of $27,672.36
• MFT Fund negative balance of -$12,663.14
• COVID CURES total of $85,394.00, including $39,767 for police Dodge Ram
• SLFRF used $3,112.09 for police IT upgrade

08 25

The Village of Hinckley Committee of the Whole will meet to discuss several items, including revisions to the Body Art Ordinance and Massage Establishment Ordinances, the role of a Code Enforcement Officer, and the purchase of a Public Works vehicle. The meeting is for discussion only; no final decisions will be made.

• Revision of Body Art Ordinance
• Revision of Massage Establishment Ordinances
• Discussion of Code Enforcement Officer position
• Discussion of Public Works vehicle purchase

08 25

The Village Board approved pay application #1 for $120,991.51 to Universal Asphalt & Excavating for road repairs on View and Miller Street, and referred a petition for a zoning text amendment for body art establishments to the Planning Commission for review and hearing. Trustees also approved the August 11 meeting minutes, payment of invoices, and a sidewalk shaving program not to exceed $7,500. Officer Dave Brian was sworn in as Police Sergeant.

• Approved August 11, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Referred petition for zoning text amendment for body art establishment to Planning Commission (5-0)
• Approved pay application #1 for $120,991.51 to Universal Asphalt & Excavating for road repairs on View and Miller Street (5-0)
• Approved sidewalk shaving program not to exceed $7,500 (5-0)

08 25

The Hinckley Village Board will consider approving minutes, paying invoices, and several public safety and infrastructure items. Key actions include a zoning text amendment referral for body art establishments, a police sergeant swearing-in, and updates on road and sidewalk programs.

• Swearing in Officer David Brian to Police Sergeant
• Referral of Petition for Zoning Text Amendment to PC for Review, Hearing & Recommendation for Body Art Establishment
• Transitioning from IPSAN BULLETS ($3,120/year) to DeKalb County CAD with LEADS ($2,880/year, saving $340/year)
• CodeRed (Onsolve) platform upgrade with fee increase to $2,905.05/year (3-year contract)
• 2025 Road Program Update and 2025 Sidewalk Program

08 25

The Hinckley Committee of the Whole meeting on August 25, 2025, was largely procedural and discussion-based, with no final votes on substantive items. The board approved the minutes from the August 11 meeting and discussed several topics, including revised massage and body art establishment ordinances (to be placed on the September regular board agenda), a flag system for safe street crossing on Route 30, tree removal and sidewalk replacement quotes, and issues with B&F Construction Code Services. No binding decisions were made on these discussion items.

• Approved Committee of the Whole meeting minutes from August 11, 2025 (5-0)
• Discussed revised massage ordinance (fees removed) to be placed on September regular board agenda
• Discussed body art establishment ordinance for future vote
• Discussed safe street crossing flag system on Route 30 at Post Office (estimated $200)
• Discussed tree removal (Donald, View, Sycamore) and sidewalk/hydrant concrete work; quotes to be collected
• Discussed B&F Construction Code Services issues; Attorney to advise, alternative quotes to be sought
• Discussed absentee board member; Attorney to research options
• Discussed fencing and roadway at Royal Estates lift station; President to follow up with Steve Phillips

08 11

The Village Board approved the July 28, 2025 regular meeting minutes and the payment of invoices due, both by unanimous roll call votes. No other binding decisions were made; other items were discussed but not voted on.

• Approved July 28, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices due as presented (5-0)

08 11

The Committee of the Whole will discuss proposed ordinances for body art and massage establishments. Discussion is also scheduled regarding a Code Enforcement Officer and a Safe Step meeting.

• Proposed Body Art Establishment & Massage Establishment Ordinances
• Discussion regarding Code Enforcement Officer
• Discussion regarding Safe Step Meeting

08 11

The Committee of the Whole discussed proposed ordinances for Body Art and Massage Establishments, with public comment opposing a $250 fee as excessive. Trustees agreed to lower fees and treat both business types similarly, but no vote was taken; the matter was deferred to the first meeting in September. The board also approved the July 28, 2025, Committee of the Whole minutes unanimously.

• Approved Committee of the Whole minutes from July 28, 2025 (5-0)
• Discussed but did not vote on Body Art and Massage Establishment ordinances; amendments to be revisited in September
• Discussed sidewalk repairs: ~80 joints to be shaved ($7,500) and 9 replacements ($20,000) on Donald St. to View St. and Route 30 to McKinley Ave.
• Discussed Code Enforcement Officer position; no action taken

08 11

The Village of Hinckley Board will hold a regular meeting to discuss and potentially approve the 2025 Road Program update and a landlord water billing policy, along with routine items like meeting minutes and invoices.

• Discussion/Approval: 2025 Road Program update
• Discussion/Approval: Landlord water billing policy

08 04

The Hinckley Planning Commission will consider two new ordinances regulating body art and massage establishments. They will also discuss a revitalization effort involving Resource Bank and the DeKalb County Economic Development Corporation. The meeting includes approval of previous minutes and public comment periods.

• Discussion/approval of Body Art Establishment Ordinance
• Discussion/approval of Massage Establishment Ordinance
• Discussion of revitalization effort with Resource Bank and DeKalb County Economic Development Corporation
• Approval of June 2, 2025 meeting minutes

08 04

The Hinckley Zoning Board of Appeals is holding a public hearing to consider proposed ordinances regulating body art and massage establishments. The board will take public comments and then make a recommendation on the ordinances.

• Public hearing on Body Art Establishment Ordinance
• Public hearing on Massage Establishment Ordinance
• Public comment period on both ordinances

08 04

The Hinckley Planning Commission discussed and will recommend to the Village Board that body art establishments be allowed only in business districts (B1, B2, B3), with a question on whether a special hearing is needed referred to the village attorney. The previous meeting's minutes were tabled until the next meeting. No other decisions were made; the meeting also included a presentation on community revitalization efforts.

• Tabled approval of June 2, 2025 meeting minutes until next meeting
• Recommended to Village Board that body art establishments be zoned only in business districts (B1, B2, B3)
• Referred question on need for special hearing to village attorney

08 04

The Hinckley Planning Commission held a public hearing on proposed body art and massage establishment ordinances. After public comment and board discussion, the commission voted unanimously to recommend both ordinances with a reduced annual renewal fee of $50. The recommendations will go to the Village Board for final action.

• Recommended massage establishment ordinance with $50 annual renewal fee (6-0)
• Recommended body art establishment ordinance with 9pm-4am closure and $50 annual renewal fee (6-0)

2025 AUG

This agenda is a monthly fund balance report for the Village of Hinckley as of August 31, 2025. It details revenues, expenditures, and fund balances across general, road, utility, and other funds, with no decisions or discussions listed. The report is informational only.

• General Fund balance: $2,629,283.08
• Road & Bridge balance: $16,952.24
• Water & Sewer balance: $464,880.65
• COVID CURES funds: $85,394.00 received, fully used
• SLFRF funds: $278,973.52 received, $3,112.09 used

07 28

The Committee of the Whole meeting was largely procedural, with no substantive decisions made. The board discussed a resident's complaint about amplified noise from a business, but found the business was within the current ordinance's decibel and time limits. They agreed to monitor the situation and revisit if a violation occurs. A discussion on landlord water billing was tabled for the next regular board meeting.

• Approved Committee of the Whole minutes from July 14, 2025 (5-0)
• Discussed but took no action on amplification ordinance after noise complaint
• Tabled landlord water billing discussion to next regular board meeting

07 28

The Hinckley Village Board will consider approving a 1% Grocery Tax Ordinance, a street closure permit for Midwest Sports, and a purchase for Public Works vehicles. They will also discuss the 2025 Road Program update and a Radio Reads water meters purchase, along with approving prior meeting minutes and invoices.

• For Discussion/Approval: 1% Grocery Tax Ordinance
• For Discussion/Approval: Midwest Sports Street Closure Permit Application
• For Discussion/Approval: Public Works Vehicle Purchase
• For Discussion: Update on 2025 Road Program
• For Discussion/Approval: Radio Reads for Water Meters Purchase

07 28

The Village of Hinckley Committee of the Whole will meet to discuss two items: an Amplification Ordinance and Landlord Water Billing. The meeting also includes approval of prior minutes and reports from various committees.

• Discussion of Amplification Ordinance
• Discussion of Landlord Water Billing
• Approval of Committee of the Whole meeting minutes from 7/14/25

07 28

The Village Board voted 4-1 to continue the 1% grocery tax after hearing public comment both for and against. Trustees also approved a street closure permit for Midwest Sportsplex, authorized up to $20,000 for water meters and radio readers, and voted to raise hourly wages for seven village employees following closed session. A proposed public works truck purchase was tabled until a second bid is obtained.

• Continued 1% grocery tax (4-1)
• Approved Woodlawn Street closure Oct 3 for Midwest Sportsplex food truck event (5-0)
• Approved purchase of 50 water meters and 50 radio readers not to exceed $20,000 (5-0)
• Approved compensation increases for seven employees after closed session (5-0 each)
• Approved minutes from June 23 regular board, appropriations, and annexation meetings (5-0 each)
• Approved payment of invoices as presented (5-0)
• Tabled public works truck purchase pending second bid per state statute

07 14

The Village of Hinckley held a public hearing on the annexation agreement with 84 Lumber. No public comments were received. The hearing was closed by a majority vote and adjourned at 6:53pm. No decisions were made at this hearing.

• Public hearing on annexation agreement with 84 Lumber opened and closed without public comment (majority vote)

07 14

The Hinckley Committee of the Whole met on July 14, 2025, and approved the minutes from the June 23 meeting with one abstention. No substantive decisions were made; trustees discussed following up on properties needing pool fences and noted that the sealcoating at Pioneer Park was approved by a trustee under the spending limit.

• Approved Committee of the Whole minutes from June 23, 2025 (4-0-1, Kula abstained)

07 14

The Village of Hinckley Committee of the Whole is meeting to discuss agenda items, including approval of minutes from the June 23 meeting. The agenda consists primarily of standard reports from the president, attorney, engineer, and various committees, with no specific action items listed.

• Approval of Committee of the Whole meeting minutes from 6/23/25
• Reports from Personnel, Public Safety, Streets & Alleys, Buildings, Grounds & Parks, Water & Sewer, and Finance & Economic Development committees

07 14

The Village of Hinckley is holding a public hearing to consider an annexation agreement with 84 Lumber. The meeting includes call to order, roll call, quorum determination, pledge of allegiance, public comment, and adjournment.

• Public hearing on annexation agreement with 84 Lumber

07 14

The Village of Hinckley held a public hearing for the FY 2026 Appropriations Ordinance. No public comments were received. The hearing was closed by a majority vote and adjourned at 6:48 PM. No substantive decisions were made; the hearing was procedural only.

• Closed public hearing for FY 2026 Appropriations Ordinance (motion by Siwicki, second by Whitlock, majority vote carried)

07 14

The Village Board voted unanimously to annex 84 Lumber's Lot 10 and rezone it and two other parcels to I1 (industrial), with conditions including fencing and landscaping. The board also approved employee pay raises retroactive to May 1, 2025, and discussed but took no action on a 1% grocery tax. Other items included approving prior meeting minutes and paying invoices.

• Approved annexation of 84 Lumber Lot 10 (4-0)
• Approved rezoning of three 84 Lumber parcels to I1 with conditions (4-0)
• Approved annexation agreement with 84 Lumber (4-0)
• Approved police pay raises: part-time to $27/hr, Officer Fancsali to $28.38/hr, Sergeant promotion at $32.30/hr, Chief to $43.99/hr, retroactive to May 1, 2025 (4-0)
• Approved June 23, 2025 meeting minutes (3-0-1)
• Approved payment of invoices as presented (4-0)
• Discussed but took no action on 1% grocery tax
• Directed Village President to send demand letter regarding 110 E Miller Street property

07 14

The Hinckley Village Board will consider annexing and rezoning the 84 Lumber property, discuss a Royal Estates update, and vote on the Appropriations Ordinance and a 1% Grocery Tax Ordinance. Other items include approving meeting minutes, paying invoices, and discussing sidewalk repairs. A closed session is planned for employee compensation.

• Annexation and rezoning of 84 Lumber
• Royal Estates update
• Appropriations Ordinance
• 1% Grocery Tax Ordinance
• Sidewalk repairs/replacements update

07 14

The Village of Hinckley is holding a public hearing to consider the appropriations ordinance for fiscal year 2026. The meeting includes a call to order, roll call, pledge of allegiance, and public comment period before closing.

• Public hearing on the FY 2026 appropriations ordinance

2025 JULY

This is a monthly fund balance report for the Village of Hinckley as of July 31, 2025. It lists revenues, expenditures, and balances across general, road, MFT, development, water/sewer, capital improvement, and debt service funds. No decisions or public hearings are scheduled; the document is purely a financial status update.

• General fund balance: $2,658,857.69 with $1,487,362.82 available
• Non-home rule sales tax yet to come: $895,633.44
• COVID CURES total: $85,394.00 (business support $45,000, police IT upgrade $627, police Dodge Ram $39,767)
• SLFRF used: $3,112.09 for police IT upgrade
• Total fund balance across all funds: $3,930,042.75

06 23

The Hinckley Village Board held an executive session on June 23, 2025, to discuss employee compensation. Trustees agreed to a 10% salary increase estimate for police department and all village employees for the 2026 budget. No formal vote was taken; the matter will return to a future executive session.

• Agreed to a 10% salary increase estimate for police department and all village employees (no formal vote)
• Adjourned executive session at 8:34 pm (4-0)

06 23

The Hinckley Village Board discussed the draft FY 2026 Appropriations Ordinance, noting an amendment is needed for previously approved McKinley sidewalk repairs. Trustees also discussed a water meter upgrade project that will integrate with the current system and reduce manual meter reading, with the first 50 meters designated for Royal Estates and hard-to-access locations. The board postponed discussion of the Code Enforcement Officer position to the July 14 meeting. No votes were taken on these discussion items.

• Approved minutes from the June 9, 2025 Committee of the Whole meeting (4-0)
• Moved to closed session for employee discussion (4-0)
• Adjourned meeting at 8:38 PM (voice vote, all in favor)
• Discussed but did not vote on FY 2026 Appropriations Ordinance
• Discussed but did not vote on Code Enforcement Officer position (tabled to July 14)
• Discussed but did not vote on electric bike information posting
• Discussed but did not vote on water meter upgrade project

06 23

The Village of Hinckley Committee of the Whole will discuss the FY 2026 budget, a potential code enforcement officer position, electric bike regulations, and a water meter upgrade. The meeting includes committee reports and may enter closed session for employee matters.

• Discussion of FY 2026 Appropriations
• Discussion of Code Enforcement Officer Position
• Discussion of Electric Bikes under Public Safety
• Discussion of Water Meter Upgrade under Water & Sewer
• Possible closed session for employee personnel matters

06 23

The Village of Hinckley Board will meet to approve routine items like meeting minutes and invoices, and will discuss or approve several public works and financial matters. Key items include a bond reduction for Royal Estates, an update on the McKinley sidewalk, a proposed service agreement for the Lead Service Line Replacement Program, and employee health insurance renewal. The meeting is scheduled for June 23, 2025, at 7:00 PM.

• Royal Estates Bond Reduction/Public Improvements
• McKinley Sidewalk Update
• Lead Service Line Replacement Program - Proposed Service Agreement
• Employee Health Insurance Renewal
• 110 E Miller Update

06 23

The board approved a bond reduction for Royal Estates public improvements, reducing Lake County Grading's line of credit to $40,961. They also approved the June 9 meeting minutes, payment of invoices, and renewed the employee health insurance policy with a secondary option. A vote on the Lead Service Line Replacement Program service agreement was held over for further discussion.

• Approved June 9, 2025 regular board meeting minutes (4-0)
• Approved payment of invoices as presented (4-0)
• Approved Royal Estates bond reduction/public improvement reduction to $40,961 (4-0)
• Renewed employee health insurance policy with secondary option (4-0)
• Tabled 110 E Miller update for further review
• Held over vote on Lead Service Line Replacement Program service agreement

06 09

The Hinckley Village Board will discuss and vote on routine approvals including meeting minutes and invoices, along with a donation request from the Hinckley Festival Association for sanitation services, a Planning Commission/Zoning Board report from June 2, and a water meter upgrade. The agenda is largely procedural with a few actionable items.

• Discussion/approval of Hinckley Festival Association donation for sanitation
• Discussion/approval of Planning Commission/Zoning Board report from 6.2.25
• Discussion/approval of deposit card signatures
• Discussion/approval of water meter upgrade

06 09

The Hinckley Committee of the Whole met on June 9, 2025, and discussed several items but took no final votes on substantive matters. Topics included a shared solar project, a code enforcement officer proposal, a lead service line replacement program, and a 1% grocery sales tax ordinance. All decisions were deferred to future meetings pending further review.

• Approved Committee of the Whole minutes from May 19, 2025 (5-0)
• Discussed Shared General Energy Solar Project; contract review deferred to next meeting
• Discussed Lake County Grading Royal Estates bond reduction; accuracy review pending
• Discussed Code Enforcement Officer proposal; interest in re-creating position, further discussion set for June 23
• Discussed Lead Service Line Replacement Program; scheduled for fall, further discussion June 23
• Discussed 1% Grocery Sales Tax ordinance; draft prepared for June 23 regular meeting
• Discussed appropriations for coming fiscal year; continued discussion set for June 23

06 09

The Village of Hinckley Committee of the Whole will discuss several items including a shared general energy solar project, an update on the village's solar project for the well and wastewater treatment plant, a bond reduction for Royal Estates, a code enforcement officer proposal, and a lead service line replacement program service agreement. The committee will also discuss a 1% sales tax and appropriations.

• Shared General Energy Solar Project presentation by Arnie Schramel
• Update on Village of Hinckley Solar Project for Well & Waste Water Treatment Plant
• Royal Estates Bond Reduction/Public Improvements discussion
• Code Enforcement Officer Proposal discussion
• Lead Service Line Replacement Program Proposed Service Agreement discussion

06 09

The board approved a $1,500 donation to the Hinckley Festival Association for sanitation services at the fireworks event, with Trustee Cullins voting nay. They also approved the May 19 meeting minutes, payment of invoices, and updated deposit signature cards. A Planning Commission hearing on 84 Lumber's rezoning request was discussed but no decision was made.

• Approved $1,500 donation to Hinckley Festival Association for sanitation (4-1)
• Approved May 19, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Approved deposit signature card signators: Carson Bennett, David Maroo, Brian Siwicki (5-0)
• Amended deposit signature card to include 'on all bank deposit accounts' (5-0)

06 02

The Zoning Board of Appeals will hold a public hearing on a request from 84 Lumber to rezone three parcels — two in Hinckley Business Park and one outside village limits — from B-3 and A-1 to I-1 (industrial). The rezoning of the parcel outside village limits is contingent on future annexation. The board will take public comment and then vote on a recommendation.

• Rezoning of Lot 3 (PIN 15-14-400-036) and Lot 4 (PIN 15-14-400-037) of Hinckley Business Park Unit 2A from B-3 to I-1
• Rezoning of PIN 15-13-300-001 from A-1 to I-1, contingent on future annexation
• Petitioner: 84 Lumber
• Public hearing with opportunity for public comment

06 02

The Zoning Board of Appeals voted 5-0 to recommend rezoning three parcels owned by 84 Lumber from B-3 and A-1 to I-1, contingent on future annexation of one parcel. The recommendation includes conditions for fencing, landscaping, and a ban on vinyl signs on fencing. The request now goes to the Village Board for final action.

• Recommended approval of rezoning Lot 3 (PIN 15-14-400-036) and Lot 4 (PIN 15-14-400-037) from B-3 to I-1 (5-0)
• Recommended approval of rezoning PIN 15-13-300-001 from A-1 to I-1, contingent on future annexation (5-0)
• Attached conditions: appropriate fencing, landscaping, and restriction of vinyl signs on fencing

06 02

The Hinckley Planning Commission met on June 2, 2025, and approved the minutes from the May 5, 2025 meeting by a unanimous 5-0 roll call vote. No old or new business was discussed. The chair noted a possible public hearing in July on two proposed ordinances, but no decisions were made on that or any other substantive matter.

• Approved May 5, 2025 Planning Commission meeting minutes (5-0)

06 02

The Hinckley Planning Commission is holding a regular meeting with only procedural items: call to order, roll call, pledge, public comment, approval of previous minutes, and adjournment. No new business, old business, or specific proposals are listed for discussion or decision.

• Approval of May 5, 2025 Planning Commission meeting minutes

2025 JUNE

This agenda consists solely of the treasurer's monthly fund balance report for June 30, 2025, showing revenues, expenditures, and balances across all funds. No decisions or discussions are scheduled; the item is informational only.

• General Fund balance: $2,611,873.95
• Road & Bridge balance: $21,088.42
• Water & Sewer balance: $400,177.29
• COVID CURES total: $85,394.00 (used in full)
• SLFRF used: $3,112.09 for Police Department IT upgrade

05 19

The Hinckley Village Board will consider several appointments, including Eddie Cullins and Steven Gayhart as trustees, Kathy Michael as deputy clerk, and Russ Kula as interim president for a short period. They will also discuss a semi-annual noise amplification permit and approve prior meeting minutes and invoices.

• Appointment of Eddie Cullins as Trustee
• Appointment of Kathy Michael as Deputy Clerk
• Reappointment of Steven Gayhart as Trustee
• Appointment of Russ Kula as Interim President (May 20-June 6)
• Semi-Annual NOISE Amplification Permit Application

05 19

The Hinckley Village Board held a closed executive session on May 19, 2025, to discuss employee salaries, stipends, and backpay. No formal decisions were made; the session was solely for discussion. Trustee Prickett will provide additional information for future meetings.

• No formal decisions were made during the executive session

05 19

The Village Board reappointed Steven Gayhart as Trustee and appointed Eddie Cullins as Trustee, Kathy Michael as Deputy Clerk, Russ Kula as Interim President, and John Weibler to the Planning Commission/Zoning Board of Appeals. A motion to align village holidays with DeKalb County failed, but new office hours (Mon 7:30-6:30, Tue-Fri 7:30-4) were approved. A semi-annual noise amplification permit was renewed.

• Reappointed Steven Gayhart as Trustee for two-year term (3-0)
• Appointed Eddie Cullins as Trustee for two-year term (4-0)
• Appointed Kathy Michael as Deputy Clerk for four-year term (4-0)
• Appointed Russ Kula as Interim President May 20–June 6, 2025 (5-0)
• Appointed John Weibler to Planning Commission/Zoning Board of Appeals for four-year term (5-0)
• Approved semi-annual noise amplification permit renewal (5-0)
• Motion to adopt DeKalb County holiday schedule failed (2-3)
• Approved new office hours: Mon 7:30-6:30, Tue-Fri 7:30-4 (5-0)

05 19

The Village of Hinckley Committee of the Whole will discuss the annexation of 84 Lumber, as well as weed control, fertilizing, and tree pruning in parks. The meeting also includes approval of prior minutes and a closed session for personnel matters.

• Discussion of 84 Lumber Annexation
• Discussion of weed control and fertilizing at the parks
• Discussion of tree pruning and health evaluation of trees in Pioneer Park
• Approval of Committee of the Whole meeting minutes from 05/12/25
• Closed session for discussion of employee appointment, employment, compensation, discipline, performance, or dismissal

05 19

The Committee of the Whole approved the amended minutes from the May 12, 2025 meeting after a correction was made to remove 'Interim' from President Quirk's title. No other substantive decisions were made; the meeting included discussions on the 84 Lumber annexation, park weed control, and tree pruning, but no votes were taken on those items.

• Approved amended Committee of the Whole minutes from May 12, 2025 (5-0)

05 12

The Hinckley Committee of the Whole discussed creating an Ordinance Enforcement Officer position, with the village president to bring a proposal to the June board meeting. Trustees also heard a presentation on a Flock camera identification program for a 60-day trial. The committee approved the April 28 meeting minutes. No final decisions were made on the officer position or camera program.

• Approved Committee of the Whole minutes from April 28, 2025 (5-0)

05 12

The Village of Hinckley Board will hold its regular meeting on May 12, 2025, at 7:00 PM. They will swear in newly elected officials and consider approval of prior meeting minutes, invoice payments, the 2025 Road Program award letter, a groundwater use ordinance technical support agreement, and two non-potable water system variable frequency drives not to exceed $6,500. Committee reports will also be presented.

• 2025 Road Program – Recommendation of Award Letter
• Groundwater Use Ordinance Technical Support PSA
• Two Non-Potable Water System VFDs, NTE $6,500
• Swearing in of newly elected officials and appointed trustees/clerks
• Approval of 4/28/2025 meeting minutes and payment of invoices

05 12

The Village Board approved a $322,363.51 road program contract with Universal Asphalt & Excavating, Inc., and appointed several officials to terms including a new trustee, village clerk, deputy clerk, police chief, treasurer, and planning commission chair. All votes were unanimous. The board also approved a $10,000 technical support agreement for groundwater ordinance work and $6,500 for replacement pumps at the wastewater plant.

• Approved $322,363.51 road program contract with Universal Asphalt & Excavating, Inc. (5-0)
• Appointed Jamie Whitlock as Trustee for two-year term (4-0)
• Appointed Joan Bennett as Village Clerk for four-year term (5-0)
• Appointed Jennifer Klambauer as Deputy Clerk for four-year term (5-0)
• Appointed Ken Gettemy as Police Chief for four-year term (5-0)
• Appointed Dave Maroo as Village Treasurer for four-year term (5-0)
• Approved $10,000 purchase service agreement for groundwater ordinance technical support (5-0)
• Approved $6,500 for two non-potable water system VFDs (5-0)

05 12

The Village of Hinckley Committee of the Whole will discuss appointing an Ordinance Enforcement Officer and making Trustee Committee appointments. A presentation on Flock cameras is scheduled under Public Safety. The meeting follows the regular board meeting and includes approval of prior minutes.

• Discussion: Ordinance Enforcement Officer
• Discussion: Trustee Committee Appointments
• For Discussion: Flock Camera Presentation

05 05

The commission approved the March 17, 2025 meeting minutes unanimously. They discussed scheduling a June 2 public hearing for 84 Lumber's annexation of Lot 10 and rezoning of multiple lots to I1, contingent on receiving a $10,000 escrow and completed annexation agreement by May 16. No final decision was made on the annexation or rezoning; the hearing is pending. Updates on body art and massage establishment ordinances were distributed, with a hearing planned for July or later.

• Approved March 17, 2025 meeting minutes (4-0)

05 05

The Hinckley Planning Commission will consider setting a public hearing date for the 84 Lumber annexation and rezoning petition, and receive updates on body art and massage establishment ordinances. The meeting includes approval of previous minutes and public comment periods.

• Update on 84 Lumber Annexation and Rezoning Petition and set date for Public Hearing
• Update of Body Art Establishment and Massage Establishment Ordinances
• Approval of March 17, 2025 Planning Commission Meeting Minutes

2025 MAY

The Hinckley Village Board is reviewing the Treasurer's Monthly Fund Balance Report for May 30, 2025, which details revenues, expenditures, and fund balances across all village funds. The report also shows COVID-19 relief fund usage, including a police department IT upgrade and a Dodge Ram purchase.

• General Fund balance: $2,450,818.66
• Road & Bridge Fund balance: $21,199.30
• Water & Sewer Fund balance: $402,094.34
• COVID CURES funds: $85,394.00 total, with $39,767.00 for Police Dodge Ram and $627.00 for IT upgrade
• SLFRF funds: $278,973.52 total, with $3,112.09 used for Police IT upgrade

04 28

The Hinckley Village Board will consider approving the BS&A contract, the FY 2026 meeting schedule, and the 2025 sidewalk removal and replacement program. The agenda also includes discussion of appropriations and routine approvals of meeting minutes and invoices.

• For Discussion/Approval: BS&A Contract Approval
• For Discussion/Approval: FY 2026 Meeting Schedule
• For Discussion/Approval: 2025 Sidewalk Removal & Replacement
• For Discussion: Appropriations
• Proclamations: ABATE, Tree City

04 28

The Village of Hinckley Committee of the Whole will meet to discuss village parking lot use under Buildings, Grounds & Parks. The agenda also includes approval of prior meeting minutes and standard reports from the president, attorney, engineer, and committees.

• Discussion of Village Parking Lot Use under Buildings, Grounds & Parks committee report
• Approval of Committee of the Whole meeting minutes from 04/14/25

04 28

The Hinckley Village Board approved a BS&A software contract not to exceed $110,000 for water billing modernization, approved the FY 2026 meeting schedule, and awarded a $38,000 sidewalk removal and replacement contract to Elliot Construction Corp. The board also honored retiring Trustee Mike Constant, who served over 20 years on the Planning Commission and Village Board.

• Approved BS&A Contract Approval, NTE $110,000 (5-0)
• Approved FY 2026 Meeting Schedule (5-0)
• Approved 2025 Sidewalk Removal & Replacement, NTE $38,000 (5-0)
• Approved minutes of April 14, 2025 Regular Board Meeting (5-0)
• Approved Payment of Invoices Due as presented (5-0)

04 28

The Hinckley Committee of the Whole meeting on April 28, 2025, was largely procedural. The only formal decision was approving the minutes from the April 14, 2025, meeting by a unanimous roll-call vote. Other items were discussed but not voted on, including potential purchase of portable water barricades and concerns about semi-truck damage to the Village Hall parking lot.

• Approved Committee of the Whole meeting minutes from April 14, 2025 (5-0)

04 14

The Hinckley Village Board will consider several ordinances and approvals, including a new building code ordinance, a surplus property ordinance, and the 2025 road program bid package. They will also discuss converting financial software from MSI to BS&A, approve street sweeping on April 22, and review bids for mowing and hydrant painting.

• For Discussion/Approval: Building Code Ordinance
• For Discussion/Approval: Ordinance Surplus Property
• For Discussion/Approval: 2025 Road Program Bid Package, Summary, & Funding of Such
• For Discussion/Approval: MSI to BS&A Conversion Negotiations
• For Discussion/Approval: Street Sweeping April 22, 2025

04 14

The Hinckley Committee of the Whole approved the March 24, 2025 meeting minutes. Members discussed the Ground Water Use Ordinance Agreement, with EEI requesting more information before a recommendation. Trustee Kula recommended Elliot Construction for the 2025 Sidewalk Removal & Replacement project, with approval to be motioned at the next regular board meeting. The committee also discussed replacing 11 known lead lines before the next IEPA test in the fall.

• Approved Committee of the Whole meeting minutes from March 24, 2025
• Discussed Ground Water Use Ordinance Agreement; held off on ordinance pending more information
• Recommended Elliot Construction for 2025 Sidewalk Removal & Replacement; approval to be motioned at next regular board meeting
• Discussed replacing 11 known lead lines before next IEPA test in the fall

04 14

The Hinckley Village Board approved several items including updating the building code to 2021 standards, authorizing negotiations for BS&A software conversion, adopting a surplus property ordinance, and awarding a two-year mowing contract to Thorp Lawn Care, LLC. The board also approved a purchasing policy with clerical amendments and a hydrant painting bid not to exceed $15,000. The 2025 Road Program bid package was discussed but final approval awaits the April 29 bid opening.

• Approved March 24, 2025 meeting minutes (5-0)
• Approved payment of invoices as presented (5-0)
• Approved entering BS&A software conversion negotiations (5-0)
• Approved building code ordinance update to 2021 codes (5-0)
• Approved surplus property ordinance (5-0)
• Approved purchasing and bidding procedures with clerical amendments (5-0)
• Approved two-year mowing contract with Thorp Lawn Care, LLC (5-0)
• Approved hydrant painting bid from Giant Maintenance and Restoration, NTE $15,000 (5-0)

04 14

The Hinckley Committee of the Whole will discuss a Ground Water Use Ordinance Agreement and the 2025 Sidewalk Removal & Replacement program. The meeting follows the regular board meeting and includes committee reports on personnel, public safety, streets, parks, water, and finance.

• Discussion of Ground Water Use Ordinance Agreement
• Discussion of 2025 Sidewalk Removal & Replacement
• Approval of Committee of the Whole minutes from 03/24/25

04 07

The Hinckley Planning Commission is meeting to approve previous meeting minutes and discuss any new or old business. The agenda is largely procedural with no substantive items listed.

• Vote on March 17, 2025 Planning Commission meeting minutes

2025 APRIL

The agenda consists solely of the Treasurer's Monthly Fund Balance Report for April 30, 2025, showing revenues, expenditures, and fund balances across all village funds. It also details COVID-19 relief fund usage, including police IT upgrades and a Dodge Ram purchase. No decisions or discussions are listed; this is a routine financial report.

• General Fund balance: $2,335,704.68
• Road & Bridge Fund balance: $20,847.54
• MFT Fund balance: $105,434.37
• COVID CURES total: $85,394.00 (including $39,767.00 for Police Dodge Ram)
• SLFRF used: $3,112.09 for Police Dep IT Upgrade

EPA LSLI Reporting Year 2025

This agenda contains only boilerplate navigation and website information. No specific meeting items, decisions, or discussions are listed.

2025 CCR

The agenda for the April 1, 2025, meeting of the Hinckley President & Board of Trustees contains only navigation links and boilerplate website text. No specific items for decision or discussion are listed.

03 24

The Hinckley Village Board approved a Solar Letter of Intent with General Energy Corp. to pursue a solar project, approved a park and monument proposal from Lennar, and approved the March 10 meeting minutes and payment of invoices. Several items, including building code updates and a surplus property ordinance, were continued to the next meeting.

• Approved March 10, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices as presented (6-0)
• Approved General Energy Corp. Solar Letter of Intent to proceed with due diligence (6-0)
• Approved Lennar proposal for Park & Monument plans (6-0)

03 10

The Hinckley Village Board approved several maintenance items including loader maintenance up to $2,000, painter's bid for $1,600, WTP UV parts up to $2,500, and Well #5 level transducer replacement up to $10,000. The board also received an update on the 2025 Road Program and approved the February 24 meeting minutes and payment of invoices. No public comments were made on agenda items.

• Approved February 24, 2025 regular board meeting minutes (6-0)
• Approved payment of invoices as presented (6-0)
• Approved loader maintenance not to exceed $2,000 (6-0)
• Approved painter's bid for kitchen, bathroom, and hall not to exceed $1,600 (6-0)
• Approved WTP UV parts not to exceed $2,500 (6-0)
• Approved Well #5 level transducer replacement not to exceed $10,000 (6-0)

FY 2025 Appropriations Ordinance Estimated Revenue

The Village Board is considering an appropriations ordinance for the fiscal year beginning May 1, 2024, totaling $4,033,100 across all funds. Estimated revenue for the same period is $2,979,100. The ordinance sets spending for general government, police, roads, water and sewer, parks, and debt service.

• General Fund appropriations total $1,713,500, including $274,000 for salaries and $262,000 for contractual services.
• Police Department appropriations total $524,000, with $277,000 for salaries and $78,000 for contractual services.
• Water & Sewer Fund appropriations total $1,216,700, including $525,000 for capital improvements at the water treatment plant.
• Road & Bridge Fund appropriations total $84,000, with $45,000 for snow and ice removal supplies.
• Debt Service appropriations total $448,400, including $336,000 for water treatment plant principal and interest.

2025 Hinckley Annual Financial Report

The Village of Hinckley's annual financial report for the fiscal year ended April 30, 2025, presents audited financial statements and an unmodified opinion from the independent auditor. Government-wide net position increased by $1,276,272, with the General Fund ending balance rising 54.2% to $2,561,010.

• Net position of governmental activities increased by $1,014,252 (33.8%)
• Net position of business-type activities (water and sewer) increased by $262,020 (5.2%)
• General Fund surplus of $900,502, ending fund balance of $2,561,010
• Government-wide revenues totaled $3,523,240; expenses totaled $2,246,968
• Total net position on April 30, 2025: $9,272,001

2025 MAR

This agenda item is a monthly fund balance report for March 2025, showing revenues, expenditures, and fund balances across general, road, utility, and other funds. No decisions or votes are scheduled; the report is for review and information only.

• General Fund balance of $2,303,482.43 as of March 31, 2025
• COVID CURES funds total $85,394.00, with $45,000 allocated for business support
• SLFRF funds total $278,973.52, with $3,112.09 used for Police Department IT upgrade
• Police Department Dodge Ram purchase of $39,767.00 listed under COVID CURES
• Non-Home Rule Sales Tax balance of $783,836.75

2 24

The board approved the use of $152,200 in Motor Fuel Tax funds for the upcoming road program covering Miller and View Streets. They also approved the Village Hall Hours Ordinance, Section 2.3, and the minutes from the February 10 meeting. Several items were discussed but not voted on, including the Royal Estates park and sign concept, building code update, and mowing RFP.

• Approved February 10, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices due (4-0)
• Approved Village Hall Hours Ordinance, Section 2.3 (5-0)
• Approved use of $152,200 MFT funds for 2025 road program on Miller & View Streets (5-0)

2 10

The Hinckley Village Board approved a $7,000 painting contract for village hall, waived late utility fees until March 14, 2025, and authorized Carson Benson to become administrator for Mission Square. Two road program items were tabled to the next meeting. No vote was taken on the Royal Estates park and sign concept, which awaits final approval.

• Approved January 27, 2025 regular board meeting minutes (4-0)
• Approved payment of invoices due for February 10, 2025 (4-0)
• Approved ICMA authorization for Carson Benson to become administrator for Mission Square (4-0)
• Approved waiver of late utility fees until after March 14, 2025 (4-0)
• Approved village hall painting proposal, not to exceed $7,000 (4-0)
• Approved posting mowing bid forms on village website (4-0)
• Tabled use of $152,000 MFT funds for road program to February 24, 2025 meeting
• Tabled professional service agreement for 2025 road program to February 24, 2025 meeting

2025 FEB

The agenda is the Treasurer's Monthly Fund Balance Report for February 28, 2025, showing revenues, expenditures, and fund balances across all village funds. It also details COVID relief fund usage, including a police IT upgrade and a Dodge Ram purchase. No decisions or discussions are listed; this is a financial status report.

• General Fund balance: $2,249,417.53
• Road & Bridge balance: $21,473.40
• Water & Sewer balance: $304,237.44
• COVID CURES funds: $85,394.00 total, with $45,000 for business support and $39,767 for police Dodge Ram
• SLFRF used: $3,112.09 for Police Dep IT Upgrade

1 27

The Hinckley Village Board approved several items including the 2025 Road Program professional service agreement, revisions to the zoning list, purchase of a new copier, annual pumping of lift stations, and a generator fuel leak repair. All votes were unanimous except the generator repair, which passed 4-1. The board also discussed an OSHA citation from October 2024, noting no fees were assessed and issues are being addressed.

• Approved January 27, 2025 regular board meeting minutes (5-0)
• Approved payment of invoices due (5-0)
• Approved revisions to zoning list (5-0)
• Approved purchase of color copier-scanner (5-0)
• Approved professional service agreement for 2025 road program (5-0)
• Approved annual pumping of lift stations not to exceed $1,500 (5-0)
• Approved portable generator fuel leak repair not to exceed $2,000 (4-1, Constant nay)

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The Hinckley Village Board approved the appointment of Joan Bennett to fill the remaining Village Clerk term, approved a new contract with B&F Construction Code Services, Inc., donated $2,300 to Meals on Wheels, and authorized up to $22,000 for police body cameras with 5-year support. All votes were unanimous (4-0).

• Approved December 23, 2024 meeting minutes (4-0)
• Approved payment of invoices due (4-0)
• Appointed Joan Bennett as Village Clerk for remainder of term (4-0)
• Approved contract with B&F Construction Code Services, Inc. (4-0)
• Donated $2,300 to Voluntary Action Center Meals on Wheels (4-0)
• Approved purchase of police body cameras not to exceed $22,000 (4-0)

2025 JAN

The agenda consists solely of the treasurer's monthly fund balance report for January 31, 2025, with no decisions or discussions listed. It details revenues, expenditures, and balances across multiple funds, including general, road, water, and capital improvement funds.

• General fund balance: $2,199,345.56 with $1,180,479.44 available
• Road & Bridge fund balance: $37,909.71
• Water & Sewer fund balance: $270,764.07
• COVID SLFRF net: $275,861.43
• Police department IT upgrade expenditure: $3,112.09