Herndon public meetings in 2023

Historic District Review Board

The Historic District Review Board will hold a public hearing to consider a Certificate of Appropriateness for a new accessory structure at 637 Oak Street. Staff recommends approval, and the board previously expressed support with design modifications. The meeting also includes approval of minutes and public comments.

• Public hearing for HDRB #23-016: new accessory structure at 637 Oak Street, zoned R-10, ~10,453 sq ft
• Staff recommends approval of the Certificate of Appropriateness
• Board recommended design changes: 4-light shed dormer windows, 6-over-6 side gable windows, standing seam metal roof
• Proposed materials: HardiePlank siding, standing seam metal roof, Clopay steel garage door, Windsor windows
• Applicant: Sean Ruppert, Opal Design Build; Owners: Melanie and Jordan Tatum

Planning Commission

The Herndon Planning Commission will hold public hearings on three items: a special exception for the Herndon Elementary School renovation and addition, an amendment to a special exception for two new homes on Monroe Street in the floodplain, and a zoning map amendment to redevelop the Worldgate Drive office site with 450 residential units. Staff recommends approval for the school and Monroe Street items, and a continuance for the Worldgate application. The meeting also includes approval of prior minutes, public comments, and a resolution for the 2024 meeting schedule.

• Special exception SE #23-01 for Herndon Elementary School renovation at 630 Dranesville Road, expanding from 85,165 to 129,204 sq ft
• Special exception amendment SE #21-03 for two new single-family dwellings at 1315 and 1317 Monroe Street in the Floodplain Overlay District
• Zoning map amendment ZMA #22-02 for 13100 & 13150 Worldgate Drive to allow 450 residential units (349 multi-family, 49 townhouses, 52 stacked units)
• Staff recommends continuance for ZMA #22-02 for further evaluation
• Resolution to adopt the 2024 Planning Commission meeting schedule

Town Council

The Herndon Town Council is meeting to receive the annual comprehensive financial report for FY2023, hear a proclamation for Wreaths Across America Day, and act on a consent agenda. The consent agenda includes a 3-year cable franchise extension with CoxCom, funding for a Transit-Related Growth Small Area Plan, a snow removal contract, and several leases for office space at 397 Herndon Parkway.

• Ordinance 23-O-21: 3-year cable TV franchise extension with CoxCom, LLC
• Resolution 23-G-77: Initiate Comprehensive Plan Amendment to adopt Transit-Related Growth Small Area Plan
• Resolution 23-G-79: Award contract IFB# 24-03 for Snow Removal and Ice Control Services
• Ordinances 23-O-22 and 23-O-23: Leases for office space at 397 Herndon Parkway for Delegate Irene Shin and Senator Jennifer Boysko
• Presentation of Annual Comprehensive Financial Report for FY ended June 30, 2023

Town Council

The Herndon Town Council is meeting to receive the annual comprehensive financial report for FY2023, hear a proclamation for Wreaths Across America Day, and act on a consent agenda. The consent agenda includes a 3-year cable franchise extension with CoxCom, a contract award for snow removal, and several lease agreements for office space at 397 Herndon Parkway.

• Ordinance 23-O-21: 3-year cable television franchise extension with CoxCom, LLC
• Resolution 23-G-79: Award contract IFB# 24-03 for Snow Removal and Ice Control Services
• Ordinance 23-O-22 and 23-O-23: Lease agreements for office space at 397 Herndon Parkway with Delegate Irene Shin and Senator Jennifer Boysko
• Resolution 23-G-77: Initiate Comprehensive Plan Amendment CPA #23-01 to adopt the Transit-Related Growth Small Area Plan
• Resolution 23-G-78: Endorse funding applications to NVTA for FY2030 RSTP and CMAQ funding

Architectural Review Board Work Session

The Architectural Review Board will hold a public hearing on ARB #23-016, a proposal by Stanley Martin Homes for a new housing development at 1155 Herndon Parkway, consisting of 55 townhomes and 56 two-over-two units. The application has been continued from previous meetings. Staff has withheld a recommendation pending further information, and the board will discuss design concerns including repetition, cornice/parapet features, and water table treatments.

• Public hearing for ARB #23-016, new housing development at 1155 Herndon Parkway, 283,675 sq ft, zoned PD-R
• Applicant: Stanley Martin Homes LLC; agent Tim Shriner
• Staff recommends adding more design options to reduce repetition among 55 townhomes and 56 two-over-two units
• Staff does not believe current cornice/parapet designs meet design criteria and may not recommend approval
• Retaining wall specifications and materials submitted for four walls

Historic District Review Board

The Historic District Review Board is holding a public hearing to consider a Certificate of Appropriateness for a new two-story garage at 637 Oak Street. Staff has withheld a recommendation because the application lacks measured elevation drawings and complete material specifications. The property is a contributing Folk Victorian structure within the Herndon Historic District.

• Application HDRB #23-016 for a new accessory structure (garage) at 637 Oak Street
• Staff withholds recommendation pending submission of to-scale elevation drawings and material specs
• Property is a contributing 1880-1900 Folk Victorian house zoned R-10
• Applicant is Sean Ruppert of Opal Design Build; owners are Melanie Adelle Tatum and Jordan Timothy Tatum

Town Council Work Session

The Herndon Town Council will discuss and vote on several items, including a 3-year cable franchise extension with CoxCom, an amendment to the TRG funding agreement, a resolution to initiate a Comprehensive Plan Amendment for the TRG Small Area Plan, and a snow removal contract. They will also discuss the draft 2024-2029 Strategic Plan and other community items.

• 3-year cable franchise extension with CoxCom, LLC through January 1, 2027
• Amendment to TRG funding agreement removing Herndon Hotel Ownership LLC, extending Phase 4 deadline to February 1, 2024
• Resolution to initiate CPA 23-01 to adopt TRG Small Area Plan into 2030 Comprehensive Plan
• Contract award IFB# 24-03 for Snow Removal and Ice Control Services
• Lease agreements for office space at 397 Herndon Parkway for Delegate Irene Shin and Senator Jennifer Boysko

Planning Commission

The Planning Commission is reviewing a special exception request from Fairfax County Public Schools to renovate and add to the school at 630 Dranesville Road. The proposal would increase the building size to 129,204 gross square feet and remove temporary modular classrooms.

• Special Exception SE #23-01 for Herndon Elementary School renovation and addition
• Proposed increase of building size to 129,204 gross square feet
• Student capacity limit of 1,050 students
• Requirement to remove all modular trailers prior to release of public facilities surety
• Proposed removal of 42 trees and preservation of 234 trees

Board of Zoning Appeals

The Board of Zoning Appeals regular meeting scheduled for November 16, 2023, is cancelled because no applications were received. The meeting was announced as cancelled by Chair Yung C. Kim in a memorandum dated October 26, 2023.

• Meeting cancelled due to no applications
• Contact Department of Community Development at (703) 787-7380 for questions

Architectural Review Board Meeting

The Architectural Review Board will hold a public hearing on a proposed housing development at 1155 Herndon Parkway, continued from October. Staff recommends continuing the case to December 20, pending additional materials from the applicant. The board will also vote on adopting the 2024 meeting schedule.

• Public hearing for ARB #23-016: new housing development at 1155 Herndon Parkway (Stanley Martin Homes LLC)
• Applicant to provide renderings, elevation drawings, retaining wall specs, and design updates
• Resolution to adopt ARB 2024 meeting schedule (work sessions first Wednesday, regular meetings third Wednesday)
• Public comments limited to 3 minutes per person

Historic District Review Board

The Historic District Review Board is considering whether to approve, deny, or continue a request for replacement windows at 743 Florence Place. The board is also establishing its 2024 meeting schedule.

• Public hearing for replacement windows at 743 Florence Place (HDRB #23-013)
• Withdrawn application for an awning at 781 Station Street (HDRB #23-015)
• Proposed 2024 meeting schedule resolution

Town Council

The Town Council is holding a public hearing on an ordinance to amend the FY 2024 General Fund and ARPA Fund budgets. The body is also considering a contract modification for tennis court renovations and two board appointments.

• Ordinance 23-O-20: Increase General Fund expenditures by $248,767 for Community Development and Police
• Resolution 23-G-73: $300,000 contingency increase for Bready Park Tennis Court Renovation
• ARPA Fund: $1,000,000 shift from Water Pump Station and Vaults to General Water Maintenance & Replacement
• Resolution 23-G-74: Reappointment of Stevan Porter to the Board of Zoning Appeals
• Resolution 23-G-75: Appointment of Dennis Clark to the Herndon Building Board of Appeals

Town Council

The Town Council is holding a public hearing to amend the FY 2024 General Fund and ARPA Fund budgets. The body will also consider a contract modification for tennis court renovations and two board appointments.

• Ordinance 23-O-20: Increase General Fund expenditures by $248,767 for Community Development and Police
• ARPA Fund: Shift $1,000,000 from Water Pump Station and Vaults to General Water Maintenance & Replacement
• Resolution 23-G-73: $300,000 contingency increase for Bready Park Tennis Court Renovation to add pickleball courts and other upgrades
• Resolution 23-G-74: Reappointment of Stevan Porter to the Board of Zoning Appeals
• Resolution 23-G-75: Appointment of Dennis Clark to the Herndon Building Board of Appeals

Town Council Work Session

The Town Council is reviewing a budget amendment to allocate funds for community development and police equipment. The body is also discussing a contract modification for tennis court renovations and proposed changes to how ad hoc committees operate.

• Proposed FY 2024 budget amendment increasing General Fund expenditures by $248,767
• Proposed $300,000 contingency increase for Bready Park Tennis Court Renovation (Contract # B-23-01)
• Reallocation of $1,000,000 in ARPA funds from Water Pump Station and Vaults to Water Maintenance & Replacement
• Proposed shift of ad hoc committees to quarterly workshop-style meetings
• Public hearing on amending the FY 2024 Adopted Budget and ARPA Fund

Architectural Review Board Work Session

The Architectural Review Board will hold a public hearing on ARB #23-016, a proposed new housing development at 1155 Herndon Parkway by Stanley Martin Homes LLC, continued from the October 18 meeting. Staff has provided an addendum noting incomplete application materials and design concerns, and is withholding a recommendation pending further information. The board will also discuss a pre-application for 13100 & 13150 Worldgate Drive and consider the 2024 meeting schedule.

• Public hearing for ARB #23-016: new housing development at 1155 Herndon Parkway (283,675 sq ft, PD-R zoning)
• Staff cites missing materials: unclear number of façade options, no spec sheets for retaining wall veneer, site furnishings, railings, exterior lights
• Staff comments on design: townhouse partial parapet, recessed facades, front entrance prominence, water table treatment, townhouse elevations, color options, retaining walls
• Discussion of pre-application for 13100 & 13150 Worldgate Drive
• Resolution on ARB 2024 meeting schedule

Historic District Review Board

The Historic District Review Board will hold public hearings on two Certificate of Appropriateness applications: one for replacement windows at 743 Florence Place (continued from previous meetings) and one for an awning at 781 Station Street (also continued). The board will also consider a resolution to adopt its 2024 meeting schedule. Staff reports note that the Florence Place applicant is researching a proposed alternative, while no new materials have been submitted for the Station Street project.

• Public hearing on HDRB #23-013: replacement windows at 743 Florence Place, zoned R-10, owners Justin E. and Lindsay S. Winthers
• Public hearing on HDRB #23-015: awning construction at 781 Station Street, zoned PD-D, owner James Building Development LLC
• Resolution to adopt HDRB 2024 meeting schedule (work sessions first Wednesdays, regular meetings third Wednesdays)
• Staff recommends denial of Florence Place application as submitted, proposes conditioned approval with simulated divided lights
• No new materials submitted for Station Street application; staff withholding recommendation

Board of Zoning Appeals

The Board of Zoning Appeals regular meeting scheduled for October 26, 2023, is cancelled because no applications were received. The meeting was cancelled by Chair Yung C. Kim, and the press has been notified.

• Meeting cancelled due to no applications received

Town Council Work Session

The Herndon Town Council will consider a $3,060 donation request to support the Yom-e-Azadi Pakistan Heritage Day event, funded from the $70,000 mini-festivals budget. They will also discuss and potentially adopt a draft policy for Community Cultural Festivals, which sets guidelines for future donations, and a policy on what dates to include on the Town Calendar.

• Donation request: $3,060 for Pakistan Heritage Day event (logistics $2,015, facility rental $1,045)
• Community Cultural Festivals draft policy statement for approval
• Town Calendar policy statement for adoption
• List of 72 town events with estimated annual financial impact of $665,185
• FY 2024 mini-festivals budget: $70,000, balance after donation would be $66,940

Town Council

The Herndon Town Council will consider three resolutions: accepting the FY 2023 Annual Report, adopting the 2024 Legislative Program, and approving a temporary license agreement for Jimmy's Old Town Tavern to use alley space for outdoor seating during an event. The meeting also includes public comments and reports from the Town Manager and councilmembers.

• Resolution 23-G-66: Accept Town of Herndon Annual Report FY 2023
• Resolution 23-G-67: Adopt 2024 Legislative Program, including requests for 4-year council terms, photo speed monitoring, historic district tax rebates, and a Land Value Tax study
• Resolution 23-G-68: Approve temporary license agreement for Jimmy's Old Town Tavern to use alley space for outdoor seating on October 1, 2023

Planning Commission

The Planning Commission will hold a public hearing and vote on a special exception application (SE #23-02) to allow 911ifix.com Phone Repair LLC to operate a cell phone and computer repair service in a commercial office suite at 1020 Elden Street, Suite 206. Staff recommends approval with conditions limiting repair space to 400 square feet and requiring proper battery disposal. The commission may also approve minutes from four prior meetings.

• Public hearing on Special Exception SE #23-02 for product repair services at 1020 Elden Street, Suite 206
• Staff recommends approval with conditions: max 400 sq ft for computer repair, no e-waste storage
• Approval of minutes from June 12, June 20, June 26, and August 14, 2023 meetings
• Property zoned CO (Commercial Office), located in Tier 1 of South Elden Area Plan

Historic District Review Board

The Historic District Review Board will hold a public hearing on an application for a Certificate of Appropriateness for replacement windows at 743 Florence Place. This case was continued from the August 16 meeting. Staff recommends another continuance to research exterior muntin products.

• Public hearing on HDRB #23-013 for replacement windows at 743 Florence Place
• Property is a single-family house in R-10 zone, 43,560 sq ft
• Case continued from August 16 meeting for applicant to address board questions
• Staff recommends further continuance to research muntin products from Leesburg

Town Council

The Town Council voted 6‑0 to approve Resolution 23‑G‑60, modifying IFB #23‑05 with Millenium Pools and Spas LLC for a total of $78,662, including a 20 % contingency, for the Herndon Community Center swimming pool whitecoat project. The council also approved six consent‑agenda resolutions covering park fee changes, the cafeteria plan, the 2022 regional hazard mitigation plan, the 2024 meeting schedule, and a geotechnical services contract, each by a 6‑0 roll‑call vote.

• Approved $78,662 contract modification for pool whitecoat project (6‑0)
• Approved amendment to Parks and Recreation special facilities use and rental fees (6‑0)
• Approved adoption of the Town of Herndon Cafeteria Plan amendment (6‑0)
• Approved adoption of the 2022 Northern Virginia Regional Hazard Mitigation Plan (6‑0)
• Approved establishment of the 2024 Town Council meeting schedule (6‑0)
• Approved award of Contract D‑23‑04 for geotechnical engineering and testing services (6‑0)

Planning Commission Work Session

The Planning Commission held a work session to review a special exception application for 911ifixit.com Phone Repair LLC at 1020 Elden Street. Staff recommended moving the application to the Town Council with a recommendation for approval. No formal vote was recorded during this session.

• Discussed Special Exception SE #23-02 for product repair services at 1020 Elden Street (no vote recorded)

Architectural Review Board Work Session

The board held a work session to discuss the Herndon Elementary School project at 630 Dranesville Road. No formal decisions were made; the session consisted of staff reports, board questions, and applicant responses.

• Discussed Herndon Elementary School project design and parking (no vote taken)

Town Council Work Session

The Town Council reviewed proposed changes to Parks and Recreation fees and the Town's Cafeteria Plan, directing staff to place both items on the next meeting's Consent Agenda. Council also discussed the potential reinstatement of the Herndon Youth Advisory Committee and pedestrian safety on Center Street.

• Directed staff to place Parks and Recreation fee resolution on next Consent Agenda
• Directed staff to place Cafeteria Plan amendment resolution on next Consent Agenda
• Discussed reinstating the Herndon Youth Advisory Committee (HYAC)

Planning Commission Work Session

The Planning Commission held a work session to discuss the process and scope of the Herndon 2050 Comprehensive Plan. No formal decisions were made; the session consisted of a staff presentation and commissioner questions. Staff will exchange example plans with commissioners for review.

Town Council

The Town Council approved a zoning map amendment to allow a post-secondary education campus to operate within vacant office space. The council also amended the agenda to move a sublease agreement for Arts Herndon to the consent agenda.

• Approved Ordinance 23-O-17 to rezone 500, 555, and 585 Grove Street from Commercial Services (CS) to Planned Development-Business District (PD-B) (5-0)
• Approved motion to move Resolution 23-G-58 (Arts Herndon sublease agreement for 750 Center Street) to the Consent Agenda (5-0)

Town Council Work Session

The Town Council conducted a work session to discuss several proposed ordinances and resolutions. No final votes were taken during this session; items were reviewed for future action at a regular meeting.

• Discussed Zoning Map Amendment ZMA #22-001 for post-secondary education use at 500, 555, and 585 Grove Street
• Reviewed proposed FY 2023 funding reserves and FY 2024 budget amendments
• Discussed TAP funding applications for Spring Street ADA Sidewalk and Central Elden Walkability projects
• Reviewed sublicense agreement for Arts Herndon, Inc. at 750 Center Street

Town Council Work Session

The Town Council will hold public hearings on a zoning map amendment to allow a post-secondary education use at 500, 555, and 585 Grove Street, and on resolutions to authorize FY2023 reserve funding, amend the FY2024 budget, and apply for state transportation grants for sidewalk and walkability improvements. A sublicense agreement with Arts Herndon for space at 750 Center Street is also up for approval. Discussion items include translation services, town rebranding, zoning setbacks, historic district, affordable dwelling units, scams, electric vehicles, sidewalks, and greens.

• ZMA #22-001: Rezone 4.45 acres at 500, 555, 585 Grove Street from CS to PD-B to allow Fairfax University of America to occupy 70,623 sq ft of vacant office space (up to 290 students, ~40 employees)
• Resolution to reserve FY2023 funding for ongoing operations, capital projects, ARPA projects, and encumbrances for the FY2024 adopted budget
• Ordinance to amend FY2024 adopted budget for General Fund, Water and Sewer Fund, Chestnut Grove Cemetery Fund, Herndon Centennial Golf Fund, Capital Projects Fund, and ARPA Fund
• Resolutions to endorse FY2025-FY2026 TAP funding applications for Spring Street ADA Sidewalk Improvements and Central Elden Walkability Improvements
• Resolution to approve sublicense agreement with Arts Herndon, Inc. for space at 750 Center Street

The Town Council conducted a work session to discuss several proposed ordinances and resolutions. No formal votes were taken during this session, as items were presented for review prior to a regular meeting.

• Discussed proposed rezoning of 500, 555, and 585 Grove Street to PD-B for post-secondary education use
• Reviewed proposed FY 2023 funding reserves and FY 2024 budget amendments
• Discussed TAP funding applications for Spring Street ADA Sidewalk and Central Elden Walkability projects
• Reviewed proposed sublicense agreement for Arts Herndon at 750 Center Street

Historic District Review Board

The Historic District Review Board will hold a public hearing and consider approving a Certificate of Appropriateness for a wall sign at 754 Elden Street, Suite 201. The application has been continued from April, May, and June meetings. Staff recommends approval with a condition that the sign be centered on the building façade.

• Public hearing on HDRB #23-008 for a non-illuminated matte black aluminum sign at 754 Elden Street
• Application continued from April 19, May 17, and June 21, 2023 hearings
• Staff recommends approval with condition that sign be aligned and centered on the tower façade
• Sign is 35.77 square feet, ¼-inch flat cut aluminum dimensional letters, painted matte black

Town Council

The Town Council approved a consent agenda containing six items related to facility maintenance, stream restoration, theater licensing, and road funding applications. The Council also noted the receipt of a $720,000 RAISE grant for the Comprehensive Plan update.

• Approved IFB Contract #23-05 for swimming pool whitecoat (6-0)
• Approved funding agreement with Fairfax County for Sugarland Run (North) Stream Restoration Project (6-0)
• Approved Third Sublicense Extension for NextStop Theatre Company at 750 Center Street through June 30, 2024 (6-0)
• Authorized VDOT funding application for East Elden Street Widening and Improvements (6-0)
• Authorized VDOT funding application for Herndon Parkway at Sunset Park Drive Intersection Improvements (6-0)
• Authorized VDOT funding application for Locust Street ADA Sidewalk Improvements (6-0)
• Approved June 6, 2023 Town Council Work Session Minutes (6-0)

Town Council

The Herndon Town Council is holding a special strategic planning meeting to refine core values, confirm strategic focus areas, and identify 10-year outcomes. The agenda includes facilitated discussions and group work, building on prior retreats. No formal decisions or votes are scheduled; the meeting is for planning and discussion.

• Strategic planning retreat moderated by external consultants
• Discussion of core values and strategic focus areas
• Review of council initiatives process
• Draft vision statement: 'Herndon is an integrated, sustainable, safe, and equitable community built on accessible development and an engaged community.'
• Adoption of Town Council Operating Agreement (referenced from April 11, 2023)

The Town Council met for a special strategic planning session to refine draft core values and identify strategic outcomes for a 10-to-15-year vision. No decisions were made on specific initiatives during this meeting.

Town Council

The Herndon Town Council is holding a special strategic planning meeting to refine core values, confirm strategic focus areas, and identify 10-year outcomes. The agenda includes facilitated discussions and group work, building on prior retreats. No formal decisions or votes are scheduled; the meeting is for planning and discussion.

• Strategic planning retreat moderated by Kristi Dooley and Juliette Rouge
• Review of draft strategic focus areas: Strong Fiscal Stewardship, Safe & Inclusive Community, Economic and Environmental Sustainability, Good Governance, Thriving Community
• Discussion of core values including innovative, ethical, sustainable, collaborative, responsive, equitable
• Review of Council initiatives process and previous initiatives

The Town Council met for a special strategic planning session to refine draft core values and identify ten-year strategic outcomes. No decisions were made on specific initiatives during this meeting.

Town Council Work Session

The Town Council will vote on several resolutions including awarding a $69,356 contract to Millenium Pools and Spas for whitecoating the community center pool, approving a $3.9 million funding agreement with Fairfax County for the Sugarland Run (North) Stream Restoration Project, extending NextStop Theatre Company's sublicense through June 2024, and authorizing three VDOT funding applications for road and sidewalk improvements. Discussion items include a stormwater management update, citizen opinion survey, and economic development objectives.

• Award IFB Contract #23-05 to Millenium Pools and Spas, LLC for $69,356 for swimming pool whitecoat
• Approve $3,916,000 funding agreement with Fairfax County for Sugarland Run (North) Stream Restoration Project
• Authorize VDOT funding applications for East Elden Street Widening, Herndon Parkway at Sunset Park Drive Intersection Improvements, and Locust Street ADA Sidewalk Improvements
• Approve third sublicense extension for NextStop Theatre Company at 750 Center Street through June 30, 2024
• Discuss stormwater management update, citizen opinion survey, and Town Council objectives for Economic Development Committee

The Council held a work session to review several resolutions and reports. No final votes were taken on the general items, but Council directed staff to place them on the Consent Agenda for the next meeting. The Council also amended the agenda to include a closed session regarding litigation.

• Approved agenda amendment to add a closed meeting regarding litigation (Unanimous)
• Directed staff to place swimming pool whitecoat contract for Millenium Pools and Spas, LLC on next Consent Agenda
• Directed staff to place Sugarland Run (North) Stream Restoration funding agreement on next Consent Agenda
• Directed staff to place NextStop Theatre Company sublicense extension for 750 Center Street on next Consent Agenda
• Directed staff to place VDOT funding applications for East Elden Street ($10M) on next Consent Agenda
• Directed staff to place VDOT funding applications for Herndon Parkway at Sunset Park Drive ($4M) on next Consent Agenda
• Directed staff to place VDOT funding applications for Locust Street ADA Sidewalks ($10M) on next Consent Agenda

Architectural Review Board Work Session

The Architectural Review Board held a work session to discuss a pre-application case for 13100 & 13150 Worldgate Drive. Board members questioned applicants regarding unit stacking, parking, and design. No formal decisions were made during this session.

Planning Commission

The Planning Commission recommended a zoning map amendment to allow a new post-secondary education use in vacant office space at 500, 555, and 585 Grove Street. The commission also approved the minutes from two previous May 2023 meetings.

• Recommended ZMA #22-001 to change zoning from CS to PD-B for 500, 555, and 585 Grove Street (5-0)
• Approved May 8, 2023, Work Session minutes (5-0)
• Approved May 22, 2023, Regular Meeting minutes (5-0)

Architectural Review Board Meeting

The Architectural Review Board approved an application for fencing on a vacant property located at the southwest quadrant of the Spring Street/Fairfax County Parkway interchange. The board also approved the minutes from two previous May 2023 meetings.

• Approved fencing application ARB #23-014 for property on Spring Street (3-0)
• Approved May 3, 2023, Work Session Minutes (3-0)
• Approved May 17, 2023, Regular Meeting Minutes (3-0)

Town Council

The Town Council read proclamations recognizing LGBTQ+ Pride Month and Juneteenth Day. The Town Manager reported on upcoming safety campaigns for the W&OD Trail and delays to handicap ramp repairs on Center Street. No substantive votes or legislative decisions were recorded in the provided text.

Town Council

The Town Council read proclamations recognizing LGBTQ+ Pride Month and Juneteenth Day. The meeting included reports on W&OD Trail safety and delays to handicap ramp repairs on Center Street. No substantive votes were recorded in the provided text.

• Read Proclamation to Recognize LGBTQ+ Pride Month
• Read Proclamation to Recognize Juneteenth Day

Planning Commission Work Session

The Planning Commission conducted a work session to review a zoning map amendment for a post-secondary education use and discuss population and housing estimate methodologies. No formal votes or final decisions were made during this session.

• Discussed ZMA #22-001 for 500, 555, and 585 Grove Street; staff recommended approval
• Discussed potential demographic studies and housing surveys to improve Town population data

Architectural Review Board Work Session

The Architectural Review Board held a work session to discuss a fencing application for a vacant property at the Spring Street and Fairfax County Parkway interchange. Staff recommended approval of the application, with a draft resolution to be provided for the June 21, 2023, regular meeting. No formal decision was made during this session.

Town Council Work Session

The Town Council conducted a work session to review several resolutions and ordinances. No final votes were recorded on the public hearing items, which included a historic district demolition appeal and a license agreement for the Carroll Cabin.

• Approved motion to convene closed meeting for public employee performance review (4-0)
• Approved motion to exit closed meeting (6-0)
• Certified closed meeting compliance with Virginia Freedom of Information Act (6-0)

Town Council

The Town Council unanimously approved the FY 2025 through FY 2029 portion of the Capital Improvement Program. This financial plan includes 51 proposed projects, including three new ADA sidewalk improvement projects.

• Approved Resolution 23-G-38 to adopt the FY 2025 through FY 2029 Capital Improvement Program (unanimous)

Town Council

The Town Council unanimously approved the FY 2025 through FY 2029 portion of the Capital Improvement Program, which includes 51 projects. The program introduces three new projects focused on the Herndon Community Center and ADA sidewalk improvements on Spring and Locust Streets.

• Approved Resolution 23-G-38 to adopt the FY 2025-2029 Capital Improvement Program (Unanimous)

Planning Commission

The Planning Commission recommended a special exception for a business expansion and approved housekeeping zoning ordinance amendments. A zoning map amendment for a post-secondary education use was continued to a future meeting.

• Approved minutes from April 10 and April 24, 2023 (4-0-1)
• Recommended Special Exception Amendment SE #21-05 for Fancy Lashes and Beyond, LLC to expand into unit 107 at 299 Herndon Parkway (5-0)
• Continued Zoning Map Amendment ZMA #22-001 for 500, 555, and 585 Grove Street to the June 26, 2023 meeting (5-0)
• Recommended Zoning Ordinance Text Amendment ZOTA #23-02 housekeeping amendments to Town Council, excluding the proposed re-application time limit (5-0)

Architectural Review Board Meeting

The Architectural Review Board will hold public hearings on two alteration applications at 101 and 460 Elden Street, with staff recommending approval for the 101 Elden Street project. The previously continued Master Sign Plan update for Worldgate Centre has been formally withdrawn by the applicant, so no action is needed on that item. The board will also approve minutes from prior meetings and hear public comments.

• Withdrawal of Master Sign Plan amendment (ARB #23-005) for Worldgate Centre at 13001 and 13101 Worldgate Drive
• Public hearing on alteration application ARB #23-012 at 101 Elden Street (O&LI zoned, 331,619 sq ft) — staff recommends approval
• Public hearing on alteration application ARB #23-013 at 460 Elden Street (PD-B zoned, 65,642 sq ft) — staff withholds recommendation pending awning fabric sample
• Approval of minutes from April 5 work session and April 19 regular meeting

The Architectural Review Board approved two applications for alterations to existing structures on Elden Street. One application for a Master Sign Plan at Worldgate Centre was withdrawn by the applicant.

• Approved alterations to existing structures at 101 Elden Street (4-0)
• Approved alterations to existing structures at 460 Elden Street (4-0)
• Master Sign Plan for Worldgate Centre (ARB #23-005) withdrawn by applicant
• Approved April 5 and April 19, 2023 meeting minutes (4-0)

Town Council Work Session

The Town Council will hold a public hearing and vote on adopting the FY 2025–2029 portion of the six-year Capital Improvement Program, which totals $171.4 million for 40 general government projects. The plan includes major transportation projects like East Elden Street widening and Spring Street improvements, as well as parks, stormwater, and facility upgrades. Council will also consider a zoning amendment to allow a drive-through at an eating establishment and approve a temporary license for outdoor seating at Jimmy’s Old Town Tavern.

• Public hearing on adopting the FY 2025–2029 Capital Improvement Program ($171.4 million total)
• Resolution to amend trash-collection condition for Special Exception SE #20-01 to permit drive-through at an eating establishment in CS zoning district
• Temporary license agreement for Jimmy’s Old Town Tavern to use alley space for outdoor seating during two events
• Resolution supporting FY2024 Congressionally Directed Spending request for East Spring Street project (UPC 105521)
• Discussion items include collections of accounts receivable, new town website preview, HDEIC recommendations, town rebranding, uniform zoning/setbacks, historic district, and affordable dwelling units

The Council conducted a work session to review the FY 2024-2029 Capital Improvement Program and a trash collection amendment for Pollo Campero. No final votes were taken on the public hearing items, as they were continued or referred to a regular meeting. The Council did hold a closed session regarding a public employee's performance review.

• Approved motion to enter closed session for employee performance review (7-0)
• Approved motion to exit closed session (7-0)
• Certified closed session discussion adhered to legal requirements (7-0)
• Requested staff conduct legal and feasibility assessment for women-only hours at the Community Center
• Continued public hearing for FY 2024-2029 Capital Improvement Program to May 23, 2023

Town Council

The Town Council is holding public hearings to decide on the Fiscal Year 2024 budget, including the appropriation of funds and the setting of real estate tax rates. The body is also considering a long-term license agreement for the operation of the Depot at 717 Lynn Street.

• Proposed real estate tax rates of $.26 or $.2650 per $100 of valuation
• 40-year License Agreement with Northern Virginia Regional Park Authority for the Depot at 717 Lynn Street
• Ordinance 23-O-13 to amend Town Code procurement proceedings (Secs. 30-301 – 30-307)
• Resolution 23-G-31 to increase compensation for certain Boards and Commissions
• Public hearing for FY 2025-FY 2029 Capital Improvement Program continued to May 23, 2023

The Town Council approved the Fiscal Year 2024 budget using 'Alternate B,' which includes a one-half cent reduction in the real estate tax rate. The Council unanimously approved the ordinance to levy taxes at a rate of $0.260.

• Approved Ordinance 23-O-10 (Tax Levy) for FY 2024 Budget using Alternate B, setting tax rate at $0.260 (7-0)

Planning Commission Work Session

The Planning Commission conducted a work session to review three applications. No final votes were taken on the applications, as the session was used for staff reports and commissioner questions.

• Discussed SE #21-05 for Fancy Lashes and Beyond, LLC expansion (Staff recommended approval)
• Discussed ZMA #22-001 for post-secondary education use at 500, 555, and 585 Grove Street (Staff recommended continuance to June 26, 2023)
• Discussed ZOTA #23-02 for zoning ordinance housekeeping amendments (Staff recommended approval)

Architectural Review Board Work Session

The Board will review applications for structural alterations at two Elden Street properties and a master sign plan update for Worldgate Centre. Staff is withholding a recommendation for the 101 Elden Street project pending further technical specifications.

• ARB #23-005: Master Sign Plan updates for Worldgate Centre (13001 and 13101 Worldgate Drive)
• ARB #23-012: 900 sq ft office addition, 64 sq ft garage addition, and equipment enclosures at 101 Elden Street
• ARB #23-013: Application for alteration to existing structures at 460 Elden Street

The Architectural Review Board held a work session with three members present. The applicant for the Worldgate Centre Master Sign Plan withdrew the application, requiring no further board action. Two alteration applications (101 Elden Street and 460 Elden Street) were discussed but staff withheld recommendations pending additional information; no votes were taken.

• Worldgate Centre Master Sign Plan application withdrawn by applicant; no board action required
• Alteration application at 101 Elden Street: staff withheld recommendation pending further info; no decision made
• Alteration application at 460 Elden Street: staff withheld recommendation pending further info; no decision made

Town Council Work Session

Council held a work session to discuss the FY 2024 proposed budget, including a potential one-half cent real estate tax reduction and a total 11.5% pay increase for law enforcement. No final votes were taken on the budget ordinances; staff will provide two draft options for the next meeting. A 40-year license agreement for the Depot at 717 Lynn Street was presented for consideration.

• Approved motion to convene closed session for board and commission appointments (4-0)
• Approved motion to exit closed session (4-0)
• Approved motion to certify closed session compliance (4-0)
• Tabled FY 2024 Tax Levy Ordinance, Fiscal Planning Resolution, and Appropriation Ordinance for further drafting

Town Council Work Session

The Town Council is discussing the Fiscal Year 2024 budget, including real estate tax levies and fund appropriations. The session also covers a long-term license agreement for the Depot and the 2025-2029 Capital Improvement Program.

• Ordinance 23-O-10 to levy real estate taxes at $.2650 per $100 of valuation
• 40-year License Agreement with Northern Virginia Regional Park Authority for the Depot at 717 Lynn Street
• Adoption of the FY 2025 through FY 2029 Capital Improvement Program
• Funding agreement with Fairfax County for the Sugarland Run (North) Stream Restoration project
• Ordinance to amend Chapter 30 relative to procurement proceedings

Town Council

The Town Council read a proclamation recognizing Nepalese American Heritage Day. The meeting included reports on infrastructure projects and a public hearing regarding the proposed FY 2024 Annual Budget, though the provided text ends before a final decision on the budget was recorded.

• Read Proclamation to Recognize Nepalese American Heritage Day into the record

Town Council

The Town Council read a proclamation recognizing Nepalese American Heritage Day. The meeting included reports on infrastructure projects and public comments regarding non-profit funding and the proposed FY 2024 budget. No final votes on resolutions or ordinances were recorded in the provided text.

• Read Proclamation to Recognize Nepalese American Heritage Day into the record

Planning Commission

The Planning Commission recommended a special exception amendment for Pollo Campero at 1131 Elden Street to the Town Council. The amendment involves updating the site plan and revising trash collection conditions for the drive-through use.

• Approved minutes from Feb 13, Feb 16, and Feb 27, 2023 meetings (5-0)
• Recommended Special Exception Amendment SE #20-01 for Pollo Campero at 1131 Elden Street to Town Council (5-0)

Town Council Work Session

The Town Council is holding a work session to discuss the Fiscal Year 2024 budget, including real estate tax levies and fund appropriations. The body is also considering increases to water and sewer usage charges and service fees effective July 1, 2023.

• Proposed real estate tax levy of $.2650 per $100 of valuation for FY 2024
• Proposed water usage increase to $3.47 per 1,000 gallons and sewer increase to $8.27 per 1,000 gallons
• Resolution to award $80,000 in donations to 15 charitable or non-profit organizations
• Proposed compensation increases for Planning Commission, Board of Zoning Appeals, and other boards
• Temporary License Agreement with Dulles Regional Chamber of Commerce for Friday Night Live events

The Council held a work session to discuss the proposed FY 2024 budget, including potential real estate tax reductions and water/sewer rate increases. Members also reviewed a proposal to increase compensation for several Town boards and commissions. No final votes on these items were taken during this session.

• Approved motion to enter closed session to discuss board and commission candidates (4-0)
• Approved motion to exit closed session (7-0)
• Approved motion to certify closed session compliance (7-0)

Town Council

The Town Council is holding public hearings to adopt the Fiscal Year 2024 budget and set real estate tax levies. The body is also considering ordinances to increase water and sanitary sewer service and usage charges. Additionally, the council will review a zoning ordinance amendment regarding Board of Zoning Appeals applications.

• Ordinance 23-O-09 to increase sanitary sewer rates to $8.27 per 1,000 gallons and water usage charges to $3.47 per 1,000 gallons
• Ordinance 23-O-10 to levy real estate taxes at $.2650 per $100 of valuation for FY 2024
• Resolution 23-G-28 and Ordinance 23-O-11 to adopt and appropriate funds for the FY 2024 Budget
• ZOTA #23-02 to align zoning with the Code of Virginia and implement a 12-month wait period for substantially similar variance applications
• Resolution 23-G-30 to adopt the Town Council Operating Agreement

The Town Council held public hearings on the proposed FY 2024 budget, including water and sewer rate increases and tax levies, but continued all four hearings to April 25, 2023. The Council also approved several administrative items via the consent agenda.

• Continued public hearing on Ordinance 23-O-09 (water and sewer rates) to April 25, 2023 (Unanimous)
• Continued public hearing on Ordinance 23-O-10 (tax levy) to April 25, 2023 (Unanimous)
• Continued public hearing on Resolution 23-G-28 (fiscal planning) to April 25, 2023 (Unanimous)
• Continued public hearing on Ordinance 23-O-11 (appropriation of funds) to April 25, 2023 (Unanimous)
• Approved Resolution 23-G-29 to initiate Zoning Ordinance Text Amendment ZOTA #23-02 (Unanimous)
• Approved Resolution 23-G-30 to adopt the Town Council Operating Agreement (Unanimous)
• Approved minutes from March 21, March 28, and March 30, 2023 meetings (Unanimous)

Town Council

The Town Council held four public hearings regarding the proposed FY 2024 budget, including water and sewer rates and tax levies, but continued all four hearings to April 25, 2023. The Council also approved several consent agenda items, including the Town Council Operating Agreement and previous meeting minutes.

• Continued public hearing on Ordinance 23-O-09 (Water & Sewer rates) to April 25, 2023 (Unanimous)
• Continued public hearing on Ordinance 23-O-10 (Tax Levy) to April 25, 2023 (Unanimous)
• Continued public hearing on Resolution 23-G-28 (Fiscal Planning Resolution) to April 25, 2023 (Unanimous)
• Continued public hearing on Ordinance 23-O-11 (Appropriation Ordinance) to April 25, 2023 (Unanimous)
• Approved Resolution 23-G-29 to initiate Zoning Ordinance Text Amendment ZOTA #23-02 (Unanimous)
• Approved Resolution 23-G-30 to adopt the Town Council Operating Agreement (Unanimous)
• Approved March 21, March 28, and March 30, 2023 meeting minutes (Unanimous)

Planning Commission Work Session

The April 10, 2023, Planning Commission work session was adjourned shortly after it began. No substantive decisions were made because there were only three Commissioners present, which did not constitute a quorum.

Architectural Review Board Work Session

The Board conducted a work session to review three applications regarding signage and building alterations. No final votes were recorded for the applications during this session.

• Deferred Master Sign Plan for Worldgate Centre (ARB #23-005) to May 17, 2023
• Discussed signage application for 632 Grant Street (ARB #23-006)
• Discussed alteration application for 315 Elden Street (ARB #23-007)

Town Council Work Session

The Town Council is holding a work session to discuss the Fiscal Year 2024 budget, including real estate tax levies and fund appropriations. The body is also considering ordinances to increase water and sanitary sewer service charges and a zoning amendment regarding variance applications.

• Proposed real estate tax levy of $.2650 per $100.00 of valuation for FY 2024
• Proposed sanitary sewer rate increase from $7.16 to $8.27 per 1,000 gallons
• Proposed water usage charge increase from $3.31 to $3.47 per 1,000 gallons
• Zoning Ordinance Text Amendment ZOTA #23-02 to align with Code of Virginia and potentially limit variance reapplications to once per year
• Proposed Town Council Operating Agreement

The Council held a work session to discuss the proposed FY 2024 budget, including water and sewer rate increases and real estate taxes. They also reviewed traffic calming measures for the Spring Street area and discussed moving future work sessions to the Council Chambers.

• Directed staff to place Zoning Ordinance Text Amendment ZOTA #23-02 on the next Consent Agenda
• Directed staff to place the Town Council Operating Agreement resolution on the next Consent Agenda
• Requested staff to purchase furniture and move future work sessions to the Council Chambers
• Requested staff to explore various traffic and pedestrian safety improvements for the Spring Street area
• Agreed to engage a consultant for a business community survey after the citizens' survey is complete
• Requested staff consider adding all Council signatures to Town-issued proclamations

Town Council

The Town Council is convening for a special meeting focused on training. The agenda includes a closed session for a briefing on cyber and physical security.

• Closed meeting for cyber and physical security briefing

The Town Council convened a special meeting for training purposes. The session consisted of a closed meeting to receive a briefing on cyber and facility security.

• Approved motion to enter closed session for cyber and facility security briefing (4-0)
• Approved motion to exit closed session (6-0)
• Certified that only permitted matters were discussed during closed session (6-0)

Town Council

The Town Council approved several resolutions via a unanimous consent agenda, including a contract for the Community Center Natatorium HVAC retrofit and a memorandum of understanding for the 2023 Herndon Festival. The council also authorized a grant application for the Virginia Commission for the Arts and repealed a previous state of local emergency.

• Approved Resolution 23-G-24 for Creative Communities Partnership Grant Application (7-0)
• Approved Resolution 23-G-25 for Northwest Federal Credit Union MOU to host 2023 Herndon Festival (7-0)
• Approved Resolution 23-G-26 for Herndon Community Center Natatorium HVAC Retrofit contract IFB #B-23-02 (7-0)
• Approved Resolution 23-G-27 to repeal Resolution 20-G-13 State of Local Emergency and Disaster (7-0)
• Approved March 7, 10-11, and 14, 2023 meeting and retreat minutes (7-0)

Town Council

The Town Council approved a consent agenda including a contract for the Herndon Community Center Natatorium HVAC retrofit and a grant application for the Virginia Commission for the Arts. The council also authorized an agreement with Northwest Federal Credit Union for the 2023 Herndon Festival.

• Approved Resolution 23-G-24 for Creative Communities Partnership Grant Application (7-0)
• Approved Resolution 23-G-25 for Northwest Federal Credit Union MOU for 2023 Herndon Festival (7-0)
• Approved Resolution 23-G-26 for Herndon Community Center Natatorium HVAC Retrofit contract (7-0)
• Approved Resolution 23-G-27 to repeal State of Local Emergency and Disaster (7-0)
• Approved March 7, 10-11, and 14, 2023 meeting and retreat minutes (7-0)

Planning Commission

The Planning Commission public hearing scheduled for March 27, 2023, and the work session scheduled for March 13, 2023, have been cancelled. This is due to no reviewable applications being received.

Board of Zoning Appeals

The Board of Zoning Appeals is discussing potential amendments to the Town Code regarding reapplication time limits. The board is considering a rule that would prohibit filing a variance on the same property within one year of a denial.

• Discussion of Town Code amendments to restrict similar applications from being resubmitted within one year

The Board of Zoning Appeals approved the minutes from the January 26, 2023 meeting. The board discussed a proposed Zoning Ordinance Text Amendment to restrict similar applications from being resubmitted within one year but did not reach a consensus on the matter.

• Approved January 26, 2023 meeting minutes (4-0)
• No consensus reached on amending Town Code to restrict similar applications resubmitted within one year

Town Council Work Session

The Town Council is reviewing a contract for HVAC upgrades at the Herndon Community Center Natatorium and discussing the FY 2024 Enterprise Funds Budget. The body is also considering grants for local arts organizations and the venue for the 2023 Herndon Festival.

• Proposed contract award of $2,198,095.00 to Service Mechanical, Inc. for Natatorium HVAC Retrofit, plus a $330,000.00 contingency
• Proposed $4,500 grant application to the Virginia Commission for the Arts for Arts Herndon ($3,000) and Next Stop Theatre ($1,500)
• Proposed amendment to MOU with Northwest Federal Credit Union to host the 2023 Herndon Festival
• Proposed repeal of Resolution 20-G-13 (State of Local Emergency and Disaster)
• Discussion of FY 2024 Enterprise Funds Budget

The Council reviewed grant applications for arts organizations, a festival site agreement, and an HVAC retrofit contract, directing all three to the next Consent Agenda. The session included budget discussions for Enterprise Funds and departmental orientations. A closed session was held to discuss the disposition of residential real estate.

• Directed Creative Communities Partnership Grant application ($4,500 for Arts Herndon and NextStop Theatre) to next Consent Agenda
• Directed MOU amendment with Northwest Federal Credit Union for 2023 Herndon Festival to next Consent Agenda
• Directed Herndon Community Center Natatorium HVAC Retrofit contract award to Service Mechanical, Inc. to next Consent Agenda
• Approved motion to enter closed session to discuss disposition of residential real estate (7-0)
• Approved motion to exit closed session (7-0)
• Approved certification of closed session contents (7-0)

Architectural Review Board Meeting

The Architectural Review Board is meeting to discuss the adoption of Uniform Sign Standards and review specific property applications. The board will consider a resolution for sign standards and a fencing application for a town-owned property.

• Resolution to adopt Uniform Sign Standards for the Architectural Control District
• Application ARB #23-004 for fencing at 397 Herndon Parkway
• Application ARB #23-005 for Master Sign Plan updates at 13001 and 13101 Worldgate Drive

The Architectural Review Board adopted new Uniform Sign Standards to streamline the application process. The Board also approved a fencing application for a town-owned property and continued a sign plan application for Worldgate Centre.

• Adopted Uniform Sign Standards for the Architectural Control District (4-0)
• Approved fencing application ARB #23-004 at 397 Herndon Parkway (4-0)
• Continued Master Sign Plan application ARB #23-005 for Worldgate Centre (4-0)
• Approved February 1 and February 15, 2023 meeting minutes (4-0)

Historic District Review Board

The Historic District Review Board is considering a resolution to adopt the Uniform Sign Standards (USS). These standards provide design guidance for signage to ensure consistency and appropriateness within the Town's architectural context.

• Resolution to adopt Uniform Sign Standards for the Historic District Overlay
• Proposed standards for wall, projecting, freestanding, canopy, awning, and A-frame signs
• Requirement for signs to use traditional materials or mimics of traditional materials
• Prohibition of glossy finishes on signs
• Establishment of standards for the Architectural Control District (ACD)

The Historic District Review Board approved a resolution to adopt the Uniform Sign Standards for the Historic District Overlay. The board also approved the minutes from two February 2023 meetings.

• Adopted Uniform Sign Standards for the Historic District Overlay (6-1)
• Approved February 1, 2023, Work Session Minutes (6-0)
• Approved February 15, 2023, regular meeting Minutes (6-0)

Town Council

The Town Council approved a lease amendment for the Alabama Drive Water Tower and a zoning text amendment regarding wall-mounted signs in downtown districts. The Council also approved the Town's participation in a settlement of opioid-related claims.

• Approved Ordinance 23-O-07 for AT&T Mobility Corporation lease amendment at Alabama Drive Water Tower (Unanimous)
• Approved Ordinance 23-O-08 (ZOTA #23-01) to revise wall-mounted sign regulations in Downtown Mixed-Use Districts (Unanimous)
• Approved Resolution 23-G-23 to participate in opioid-related claim settlements against Teva, Allergan, Walmart, Walgreens, and CVS (Unanimous)
• Approved February 21, February 28, and March 9, 2023 meeting minutes (Unanimous)

Town Council

The Town Council approved a lease amendment for the Alabama Drive Water Tower and a zoning text amendment regarding wall-mounted signs in downtown districts. The Council also authorized participation in a settlement for opioid-related claims.

• Approved Ordinance 23-O-07 to authorize a Fourth Lease Amendment with AT&T Mobility Corporation for the Alabama Drive Water Tower (7-0)
• Approved Ordinance 23-O-08 (ZOTA #23-01) to revise regulations for wall-mounted signs in Downtown Mixed-Use Districts (7-0)
• Approved Resolution 23-G-23 to participate in opioid-related claim settlements against Teva, Allergan, Walmart, Walgreens, and CVS (7-0)
• Approved February 21, February 28, and March 9, 2023 meeting minutes (7-0)

Town Council

The Town Council conducted a retreat on March 10 and 11, 2023. The sessions focused on reviewing communication, leadership models, operating guidelines, and the Town's vision and vision principles. No formal votes or legislative decisions were recorded.

Town Council

The Town Council convened a special meeting for training purposes. Mauricio Velasquez of Diversity Training Group presented two PowerPoints on diversity and harassment prevention. No substantive legislative decisions were made.

Town Council Work Session

The Town Council is reviewing a lease amendment for AT&T Mobility Corporation to update equipment and rent at the Alabama Drive Water Tower. The body will also discuss the FY 2024 General Fund Budget and a settlement for opioid-related claims.

• Lease amendment for Alabama Drive Water Tower increasing monthly rent by $450 to $4,541.99
• Zoning ordinance text amendment ZOTA #23-01 regarding wall mounted signs in Downtown Mixed-Use Districts
• Proposed settlement of opioid-related claims against Teva, Allergan, Walmart, Walgreens, and CVS
• Discussion on the impact of the East Spring Street project on Sunset Business Park Businesses
• FY 2024 General Fund Budget discussion

The Council held a public discussion regarding the performance and conduct of a Council member. They also reviewed the FY 2024 General Fund Budget and discussed mitigation efforts for the East Spring Street project's impact on Sunset Business Park.

• Denied motion to make the closed meeting open to the public (3-3)
• Denied motion to table the discussion on Council member performance (4-2)
• Directed staff to place the opioid-related claims settlement resolution on the next Consent Agenda
• Decided to review a small business presentation at the upcoming retreat before acting on reinstating the Economic Development Advisory Committee

Architectural Review Board Work Session

The board conducted a work session to review applications for fencing at 397 Herndon Parkway and updates to the Worldgate Centre Master Sign Plan. No formal decisions were made on these applications or the proposed Uniform Sign Standards during this session.

Historic District Review Board

The Board held a work session to provide input on draft Uniform Sign Standards for the Historic District Overlay and a draft Property Owners Resource Guide. No formal votes were taken on these items; staff will incorporate Board feedback into a memo for the March 15, 2023, meeting.

• Discussed draft Uniform Sign Standards for the Historic District Overlay (no vote)
• Discussed draft Property Owners Resource Guide (no vote)

Town Council

The Town Council approved amendments to the FY 2023 budget for several funds and updated zoning regulations for drive-through signs. The Council also authorized a lease for the NextStop Theatre Company and an organic material disposal agreement with Prince William County.

• Approved Ordinance 23-O-04 to amend FY 2023 budgets for General, Golf, Water and Sewer, and ARPA Funds (Unanimous)
• Approved Ordinance 23-O-05 to revise maximum number of freestanding signs for drive-through uses (Unanimous)
• Approved Ordinance 23-O-06 for a three-year lease with NextStop Theatre Company at 717 Lynn Street (Unanimous)
• Approved Resolution 23-G-22 for an organic material disposal agreement with Prince William County (Unanimous)
• Approved minutes from February 7, February 14, and February 16 meetings (Unanimous)

Town Council

The Town Council unanimously approved amendments to the FY 2023 budget for several funds and updated zoning regulations for drive-through signage. Council also authorized a lease for the NextStop Theatre Company and an organic material disposal agreement with Prince William County.

• Approved Ordinance 23-O-04 to amend FY 2023 budgets for General, Golf, Water and Sewer, and ARPA Funds (unanimous)
• Approved Ordinance 23-O-05 (ZOTA #22-01) to revise freestanding sign regulations for drive-through uses (unanimous)
• Approved Ordinance 23-O-06 for a three-year lease with The Elden Street Players d/b/a NextStop Theatre Company at 717 Lynn Street (unanimous)
• Approved Resolution 23-G-22 for an organic material disposal agreement with Prince William County (unanimous)
• Approved minutes from February 7, February 14, and February 16, 2023 meetings (unanimous)

Planning Commission

The Planning Commission voted to recommend a zoning ordinance text amendment to the Town Council. The amendment would revise regulations for wall signs in downtown mixed-use districts when authorized by a Certificate of Appropriateness.

• Recommended ZOTA #23-01 regarding downtown mixed-use wall signs to Town Council (5-0)
• Approved January 9, 2023, Work Session minutes (5-0)
• Approved January 23, 2023, Regular Meeting minutes (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for February 23, 2023, was cancelled. No applications were received for the meeting.

Town Council Work Session

The Town Council is reviewing budget amendments for the General, Golf, Water & Sewer, and ARPA funds. The body is also considering a zoning text amendment to regulate freestanding signs for drive-through establishments.

• Proposed FY 2023 budget amendments including $1.6M in General Fund expenditures and $8.2M in ARPA fund appropriations
• Proposed 2% cost of living (COLA) increase for town employees and addition of one Traffic Engineer position
• Zoning amendment (ZOTA #22-01) to allow up to two primary and four secondary drive-through signs
• Three-year lease agreement for The Elden Street Players at 717 Lynn Street (the Depot)
• Interjurisdictional and Cooperative Agreement for Organic Material Disposal with Prince William County

The Council reviewed proposed budget amendments for the General, Golf, Water and Sewer, and ARPA funds. Two items were directed to the next meeting's Consent Agenda: a lease for the NextStop Theatre Company and an organic material disposal agreement with Prince William County. A discussion on communication standards was deferred to the upcoming Council retreat.

• Directed lease agreement for NextStop Theatre Company at 717 Lynn Street to Consent Agenda
• Directed organic material disposal agreement with Prince William County to Consent Agenda
• Deferred discussion on clear communication standards to the Town Council retreat

Historic District Review Board

The Historic District Review Board is holding a public hearing to consider a Certificate of Appropriateness for alterations at 722 Park Avenue. Staff recommends approval of the repairs and alterations to the residence's porch and roofing.

• Public hearing for application HDR B #23-002 regarding alterations at 722 Park Avenue
• Proposed installation of 12-inch standing seam metal panels for roofing
• Proposed use of half round gutters and aluminum round downspouts painted white
• Proposed use of composite PVC material for the porch cornice
• Proposed use of Southern Yellow Pine or Cedar for exterior wood replacement

Architectural Review Board Meeting

The Architectural Review Board is considering two public hearings. The board will review a request to update signage for a hotel and a proposal to build a new pavilion at a town-owned park.

• ARB #23-001: Application to update three parapet signs and one monument sign at 138 Spring Street
• ARB #23-002: Application for a 24-foot by 36-foot pre-fab pavilion at Haley M. Smith Park (320 Van Buren Street)

The Architectural Review Board approved applications for a new pavilion at Haley M. Smith Park and signage for a property on Spring Street. Both items passed with unanimous 4-0 votes.

• Approved signage application ARB #23-001 at 138 Spring Street without draft resolution conditions (4-0)
• Approved new pavilion construction ARB #23-002 at Haley M. Smith Park with draft resolution conditions (4-0)
• Approved January 4 and January 18, 2023 meeting minutes (4-0)

Town Council

The Town Council is meeting to discuss updates to personnel grievance and conflict of interest procedures. The body is also considering several contract awards and a zoning amendment regarding downtown signs.

• Ordinance 23-O-03 to amend personnel grievance procedures and conflict of interest rules
• Contract #D-23-01 for General Water and Sanitary Sewer Engineering Services
• Contract IFB #23-03 for Traffic Marking
• Contract IFB #B-23-01 for Bready Park Tennis Court Renovation
• Zoning Ordinance Text Amendment ZOTA #23-01 regarding wall signs in Downtown Mixed-use Districts

The Town Council approved a consent agenda containing several service contracts, a personnel ordinance, and board appointments. The council also initiated a zoning text amendment regarding sign standards in downtown mixed-use districts.

• Approved Ordinance 23-O-03 amending personnel grievance and conflict of interest procedures (6-0)
• Approved Resolution 23-G-16 for General Water and Sanitary Sewer Engineering Services (6-0)
• Approved Resolution 23-G-17 for Traffic Marking contract (6-0)
• Approved Resolution 23-G-18 for Bready Park Tennis Court Renovation (6-0)
• Approved Resolution 23-G-19 to initiate Zoning Ordinance Text Amendment ZOTA #23-01 regarding wall signs (6-0)
• Approved Resolution 23-G-20 to apply for RAISE program funding for the 2050 Comprehensive Plan (6-0)
• Approved Resolution 23-G-21 to appoint members to the Architectural Review Board and Historic District Review Board (6-0)
• Approved meeting minutes from January 10, January 17, and January 24, 2023 (6-0)

Town Council

The Town Council will meet to discuss a proposed ordinance amending personnel grievance and conflict of interest procedures. The body is also considering several contract awards and a zoning text amendment regarding downtown signs.

• Ordinance 23-O-03 to amend personnel grievance procedures and conflict of interest rules
• Contract #D-23-01 for General Water and Sanitary Sewer Engineering Services
• Contract IFB #23-03 for Traffic Marking
• Contract IFB #B-23-01 for Bready Park Tennis Court Renovation
• Zoning Ordinance Text Amendment ZOTA #23-01 regarding wall signs in Downtown Mixed-use Districts

The Town Council approved a consent agenda including a personnel ordinance and four service contracts. The Council also initiated a zoning text amendment regarding downtown wall signs and endorsed a federal funding application for the Town's 2050 Comprehensive Plan.

• Approved Ordinance 23-O-03 amending personnel grievance and conflict of interest procedures (6-0)
• Approved Resolution 23-G-16 for General Water and Sanitary Sewer Engineering Services (6-0)
• Approved Resolution 23-G-17 for Traffic Marking contract (6-0)
• Approved Resolution 23-G-18 for Bready Park Tennis Court Renovation (6-0)
• Approved Resolution 23-G-19 to initiate Zoning Ordinance Text Amendment ZOTA #23-01 for downtown wall signs (6-0)
• Approved Resolution 23-G-20 to apply for RAISE program funding for the 2050 Comprehensive Plan (6-0)
• Approved Resolution 23-G-21 to appoint members to the Architectural Review Board and Historic District Review Board (6-0)
• Approved meeting minutes from January 10, January 17, and January 24, 2023 (6-0)

Planning Commission Work Session

The Planning Commission held a work session to review ZOTA #23-01 regarding wall sign regulations in downtown mixed-use districts. Staff recommended the amendment to the Town Council, but no formal vote was taken during this session.

Town Council Work Session

The Town Council is meeting to discuss amendments to employee grievance and conflict of interest procedures. The body is also considering several contract awards and a zoning text amendment regarding downtown wall signs.

• Ordinance to amend Chapter 54 (PERSONNEL) regarding Grievance Procedure and Conflict of Interest
• Contract awards for General Water and Sanitary Sewer Engineering Services, Traffic Marking, and Bready Park Tennis Court Renovation
• Zoning Ordinance Text Amendment ZOTA #23-01 regarding wall signs in Downtown Mixed-use Districts
• RAISE program funding application for the Town’s 2050 Comprehensive Plan
• Discussion on Mayor and Council salaries

The Council reviewed several proposed contracts and a personnel ordinance, directing staff to place them on the next meeting's consent agenda. The Council also modified a federal grant application for the 2050 Comprehensive Plan to reduce the Town's match to $180,000.

• Directed personnel ordinance (Chapter 54) to next consent agenda with requested revisions
• Directed water and sanitary sewer engineering contract (Whitman Requardt & Associates, LLP and CDM Smith Inc.) to next consent agenda
• Directed traffic marking contract (Midlantic Marking, Inc. and Mullen’s Markings, Inc.) to next consent agenda
• Directed Bready Park Tennis Court Renovation contract (A.P. Construction, LLC) to next consent agenda
• Directed Zoning Ordinance Text Amendment ZOTA #23-01 regarding wall signs to next consent agenda
• Approved revising RAISE grant application to request $720,000 with a Town match of $180,000
• Tabled discussion on Council Communication Approach
• Tabled discussion on Mayor and Council salaries

Historic District Review Board

The Historic District Review Board is considering a Certificate of Appropriateness for repairs and roof replacement at a Victorian residence. Staff is withholding a recommendation pending further details on metal panel widths and gutter specifications.

• Application HDRB #23-002 for porch roof replacement and repairs at 722 Park Avenue
• Proposed use of standing seam metal roofing to match existing materials
• Proposed replacement of porch ceiling with beaded pine
• Proposed custom-fabricated wood replacements for decorative brackets and railings

Architectural Review Board Work Session

The Architectural Review Board is considering applications for a new public pavilion and updated commercial signage. Staff recommends approval for both projects.

• Proposed 24-foot by 36-foot pre-fab pavilion at Haley M. Smith Park (320 Van Buren Street)
• Proposed signage updates at 138 Spring Street, including three parapet signs and one monument sign
• Removal of two wall signs at 138 Spring Street

The board held a work session to review two applications. Staff recommended approval for signage at 138 Spring Street and a new pavilion at Haley M. Smith Park, but no formal votes were recorded.

• Reviewed signage application ARB #23-001 for 138 Spring Street (staff recommended approval with condition)
• Reviewed new construction application ARB #23-002 for a pavilion at Haley M. Smith Park (staff recommended approval)

Town Council

The Town Council is providing the Town Manager with directives for the FY 2024 budget, including maintaining current tax rates and addressing workforce retention. The body is also considering a temporary land use agreement for a local business.

• Resolution 23-G-14: FY 2024 Budget guidance including balanced budget goals and ARPA funding use
• Resolution 23-G-15: Temporary license agreement for Jimmy’s Old Town Tavern to use public alley space for outdoor seating on February 12, 2023
• Proposed budget focus on water and sewer rate plans to address infrastructure and inflation
• Proposed budget focus on Chestnut Grove Cemetery acreage expansion
• Initiation of a multi-year effort to update the Comprehensive Plan

The Town Council unanimously approved Resolution 23-G-14, which outlines priorities for the FY 2024 Budget. Key goals include maintaining current tax rates and addressing deferred vehicle replacements. The Council also approved the minutes from two previous meetings.

• Approved Resolution 23-G-14 providing FY 2024 Budget guidance (7-0)
• Approved December 13, 2022 Regular Meeting Minutes (7-0)
• Approved January 3, 2023 Work Session Minutes (7-0)
• Removed Resolution 23-G-15 regarding a temporary license agreement for outdoor seating from the agenda

Town Council

The Town Council is providing the Town Manager with specific directives for the FY 2024 budget, including maintaining current tax rates and addressing workforce retention. The body is also considering a temporary license for outdoor seating at a local business.

• Resolution 23-G-14: FY 2024 Budget guidance including balanced budget at current tax rates
• Resolution 23-G-15: Temporary license agreement for Jimmy’s Old Town Tavern for outdoor seating on February 12, 2023
• Proposed update to the Comprehensive Plan pursuant to Virginia Code
• Proposed rate plan for Water and Sewer to address infrastructure and commodity costs
• Proposed support for additional acreage at Chestnut Grove Cemetery

The Town Council unanimously approved Resolution 23-G-14, which outlines priorities for the FY 2024 Budget. Guidance includes maintaining current tax rates and addressing inflationary pressures. The Council also approved previous meeting minutes.

• Approved Resolution 23-G-14 providing FY 2024 Budget guidance (7-0)
• Approved December 13, 2022 Regular Meeting Minutes (7-0)
• Approved January 3, 2023 Work Session Minutes (7-0)
• Removed Resolution 23-G-15 regarding a Temporary License Agreement for Jimmy's Old Town Tavern from the agenda

Planning Commission

The Planning Commission recommended the draft FY 2024–2029 Capital Improvement Program to the Town Manager. The commission also recommended that the Town Council approve a zoning ordinance text amendment regarding freestanding signs for drive-through uses.

• Recommended FY 2024–2029 Capital Improvement Program to Town Manager (7-0)
• Recommended Town Council approve ZOTA #22-01 regarding drive-through sign regulations (6-0)
• Elected Michael Romeo as Chairman for the 2023 term (7-0)
• Elected George Burke as Vice Chair for the 2023 term (7-0)
• Approved agenda for January 23, 2023 meeting (7-0)
• Approved minutes for Nov 7, Nov 14, and Dec 5, 2022 meetings (7-0)

Architectural Review Board Work Session

The Architectural Review Board approved a signage application for a property at 13035A Worldgate Drive. The board also held its organizational meeting to elect officers for the 2023 term.

• Approved signage application ARB #22-031 at 13035A Worldgate Drive (2-0)
• Elected Leslie Blaker-Glass as Chair for the 2023 term (2-0-1)
• Elected Eric Boll as Vice Chair for the 2023 term (3-0)
• Approved December 7 and December 14, 2022 meeting minutes (3-0)

Historic District Review Board

The Board approved certificates of appropriateness for signage at 700 Lynn Street and 783 Station Street. The Board also elected its 2023 officers and approved several sets of previous meeting minutes.

• Elected Leslie Blaker-Glass as Chair for the 2023 term (4-0-1)
• Elected Eric Boll as Vice Chair for the 2023 term (5-0)
• Approved minutes from Sept 7, Sept 21, Dec 7, and Dec 14, 2022 (5-0)
• Approved signage application HDRB #22-010 for 700 Lynn Street, Suite B (5-0)
• Approved projecting sign for 783 Station Street, Suite A, requiring updated renderings for staff review (5-0)

Town Council Work Session

The Council reviewed draft guidance for the FY 2024 budget and held orientation presentations for Public Works, Parks & Recreation, and Communications. No formal votes were taken on budget or policy items, though one temporary license agreement was referred to a future consent agenda.

• Directed staff to place Jimmy's Old Town Tavern temporary license agreement for outdoor seating on the next meeting's Consent agenda
• Approved motion to add 'Clear Communication Standards to Include Process' to the agenda
• Approved motion to enter closed session to discuss disposition of downtown public real estate (7-0)
• Approved motion to exit closed session (7-0)
• Approved motion to certify closed session compliance (7-0)

Town Council

The Town Council approved the abandonment of 100 feet of conduit on Worldgate Drive, transferring ownership to the Town. Council also amended the Town Code to allow the annual adoption of the meeting schedule by resolution. Additionally, several board appointments and a vehicle maintenance agreement with Fairfax County were approved via the consent agenda.

• Approved Ordinance 23-O-01 to abandon 100 feet of Harris Corporation conduit on Worldgate Drive (Unanimous)
• Approved Ordinance 23-O-02 to amend meeting location and scheduling process in Town Code (Unanimous)
• Approved Resolution 23-G-03 for vehicle maintenance agreement with Fairfax County (Unanimous)
• Approved Resolution 23-G-04 to appoint members to the Board of Zoning Appeals (Unanimous)
• Approved Resolution 23-G-05 to appoint members to the Herndon Building Board of Appeals (Unanimous)
• Approved Resolution 23-G-06 to appoint members to the Herndon Diversity, Equity, and Inclusion Committee (Unanimous)
• Approved Resolution 23-G-07 to appoint members to the Pedestrian and Bicycle Advisory Committee (Unanimous)
• Approved various appointments to regional transportation and planning boards via consent agenda (Unanimous)

Town Council

The Town Council approved the abandonment of 100 feet of conduit on Worldgate Drive, transferring ownership to the Town. Council also amended the Town Code to allow the annual meeting schedule to be adopted by resolution. Additionally, several board appointments and a vehicle maintenance agreement with Fairfax County were approved via the consent agenda.

• Approved Ordinance 23-O-01 to abandon 100 feet of conduit on Worldgate Drive (Unanimous)
• Approved Ordinance 23-O-02 to amend meeting location and scheduling process in Town Code (Unanimous)
• Approved Resolution 23-G-03 for vehicle maintenance agreement with Fairfax County (Unanimous)
• Approved Resolution 23-G-04 to appoint members to the Board of Zoning Appeals (Unanimous)
• Approved Resolution 23-G-05 to appoint members to the Herndon Building Board of Appeals (Unanimous)
• Approved Resolution 23-G-06 to appoint members to the Diversity, Equity, and Inclusion Committee (Unanimous)
• Approved Resolution 23-G-07 to appoint members to the Pedestrian and Bicycle Advisory Committee (Unanimous)
• Approved various appointments to regional transportation and planning boards via consent agenda (Unanimous)

Planning Commission Work Session

The Planning Commission conducted a work session to review a proposed zoning amendment for drive-through signs and the FY 2024–FY 2029 Capital Improvement Program. No formal votes or decisions were recorded during this session.

Architectural Review Board Work Session

The Architectural Review Board conducted a work session to review a signage application for 13035A Worldgate Drive. Staff recommended approval with conditions, but no formal decision was recorded during this session.

• Discussed signage application ARB #22-031 for 13035A Worldgate Drive; no vote recorded

Town Council Work Session

The Town Council held an organizational meeting to elect leadership and establish procedural rules. Council also discussed the FY 2024 budget guidance and town operations. Several items were referred to future meetings for formal action.

• Adopted Robert's Rules of Order and designated Town Attorney as Parliamentarian (Unanimous)
• Elected Clark Hedrick as Vice Mayor for 2023-2024 (5-0)
• Directed staff to place Fairfax County vehicle maintenance MOU on next Consent agenda
• Deferred change of work session location until after March Council Chambers retrofit
• Approved Certification of Closed Meeting regarding board and commission appointments (7-0)

Town Council Work Session

The Town Council held an organizational meeting to establish leadership and operating procedures for the 2023-2024 term. Council members also discussed FY 2024 budget guidance and town operations. No final action was taken on the proposed meeting schedule ordinance or the Fairfax County vehicle maintenance agreement.

• Adopted Robert's Rules of Order Newly Revised, 3rd edition (Unanimous)
• Elected Clark Hedrick as Vice Mayor (5-0)
• Approved certification of closed meeting regarding board and commission appointments (7-0)