Hayward public meetings in 2021

City Council

The Hayward City Council meeting scheduled for December 28, 2021, was canceled. The next meeting is scheduled for Tuesday, January 18, 2022.

Council Economic Development Committee

The City of Hayward Council Economic Development Committee meeting scheduled for December 23, 2021, has been canceled. The next regular meeting is scheduled for January 27, 2022.

Planning Commission

The Planning Commission meeting scheduled for December 23, 2021, has been canceled. The next regular meeting is scheduled for January 13, 2022.

• Meeting cancellation

Clean and Green Commission

The Keep Hayward Clean and Green Task Force meeting scheduled for December 23, 2021, was cancelled. No items were presented for discussion or decision.

City Council

The Hayward City Council meeting scheduled for December 21, 2021, has been canceled. The next meeting is scheduled for January 18, 2022.

Library Commission

The scheduled Library Commission meeting for December 20, 2021, has been canceled. The next special meeting is scheduled for Monday, January 24, 2022.

• Cancellation of the December 20, 2021, meeting

City Council

The City Council held a closed session to confer with labor negotiators. The discussion covered all labor groups currently under negotiation. A report on this session will be provided on January 18, 2022.

• Conference with labor negotiators for all labor groups under negotiation

Hayward Youth Commission

The Hayward Youth Commission meeting scheduled for December 20, 2021, has been canceled. The next meeting is scheduled for Monday, January 3, 2022.

Homelessness-Housing Task Force

The Homelessness-Housing Task Force will review and discuss potential projects for the City of Hayward’s State of California Homekey Grant Application. The meeting also includes a progress update on the Strategic Road Map and Incentives to Housing Production Work Plan.

• Review of potential projects for Homekey 2.0 grant application
• Progress update on Strategic Road Map and Incentives to Housing Production Work Plan
• Approval of September 2, 2021, meeting minutes

Community Services Commission

The Community Services Commission will discuss forming a Community Advisory Committee on Environmental Justice. The agenda also includes reviewing racial equity strategic roadmap priorities and planning for three community conversations on policing.

• Formation of a Community Advisory Committee on Environmental Justice (RPT 21-1371)
• Racial Equity Strategic Roadmap Priorities (RPT 21-1392)
• Three community conversations on policing
• FY 2021/2022 Agenda Planning Calendar (RPT 21-1384)

The Community Services Commission discussed forming a Community Advisory Committee on Environmental Justice and reviewed a workplan for addressing racial equity, but no formal votes or decisions were recorded. The minutes are procedural, with items presented for discussion and future action.

• Reviewed minutes of November 17, 2021 meeting (no vote recorded)
• Discussed formation of Community Advisory Committee on Environmental Justice (no action taken)
• Reviewed racial equity workplan for Strategic Roadmap priorities (no vote recorded)
• Discussed Community Conversations on Policing (no action taken)
• Reviewed FY 2021/2022 Agenda Planning Calendar (no adoption recorded)

City Council

The Hayward City Council held a closed session to conduct conferences with property negotiators. The discussions involved properties at 1034-1036 B Street and Caltrans Parcel Group 5.

• Negotiations for 1034-1036 B Street
• Negotiations for Caltrans Parcel Group 5 (Maitland Drive, Bunker Hill Court, Bunker Hill Boulevard, and Central Boulevard)

City Council

The Hayward City Council will hold a public hearing regarding an appeal to develop an industrial building at 4150 Point Eden Way. The council is also considering several consent items, including small business loans and service agreements. A referral regarding guaranteed basic income is also on the agenda.

• Public hearing for a 116,844 square foot industrial building at 4150 Point Eden Way
• $50,000 small business loan to Casa Del Toro, LLC for work at 1034-1036 B Street
• $475,000 agreement with Alameda County Probation Department for delinquency prevention services
• $295,668 appropriation for the Route 238 Settlement Administration Project
• Resolution to distribute remaining COVID-19 relief funds to South Hayward Parish

The Hayward City Council approved the consent calendar, including a $50,000 small business loan to Casa Del Toro, LLC, and participation in the National Opioid Settlement. The council continued the U-Haul industrial building appeal to January 18, 2022, to allow the applicant to address comments. A referral to research Guaranteed Basic Income programs was approved.

• Approved $50,000 small business loan to Casa Del Toro, LLC (7-0)
• Approved resolution to grant remaining COVID-19 relief funds to South Hayward Parish (7-0)
• Approved $475,000 agreement with Alameda County Probation for delinquency prevention (7-0)
• Accepted resignation of Arzo Mehdavi from Community Services Commission (7-0)
• Appointed George Syrop to Community Services Commission (7-0)
• Approved continued teleconferenced meetings under AB 361 (7-0)
• Approved easement agreement with CSU East Bay and $295,668 appropriation (7-0)
• Approved participation in National Opioid Settlement (7-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed industrial campus at the former Berkeley Farms site. The project includes two buildings measuring approximately 233,000 and 155,000 square feet along with related site improvements. The Commission will also conduct the nomination and election of officers.

• Proposed industrial campus at 25450-25550 Clawiter Road
• Development of two buildings measuring approximately 233,000 and 155,000 square feet
• Nomination and election of Planning Commission officers
• Approval of November 18, 2021 meeting minutes

The Hayward Planning Commission unanimously approved a major site plan review and conditional use permit for a new industrial campus with two buildings (approx. 233,000 and 155,000 sq ft) at 25450-25550 Clawiter Road, including a mitigated negative declaration and monitoring program. The commission also elected new officers: Zachariah Oquenda as Chair, Aidan Ali-Sullivan as Vice Chair, and Briggitte Lowe as Secretary, all by 7-0 votes. Minutes from November 18, 2021 were approved 6-0 with one abstention.

• Approved industrial campus project at 25450-25550 Clawiter Road (7-0)
• Elected Zachariah Oquenda as Chair (7-0)
• Elected Aidan Ali-Sullivan as Vice Chair (7-0)
• Elected Briggitte Lowe as Secretary (7-0)
• Approved minutes of November 18, 2021 (6-0, 1 abstention)

City Council

This is a closed session meeting of the Hayward City Council. The council will confer with property negotiators regarding Caltrans Parcel Group 6 at Carlos Bee Boulevard and Overlook Avenue.

• Conference with Property Negotiators regarding Caltrans Parcel Group 6

City Council

The Hayward City Council will consider several land use and infrastructure items, including a rezoning for the La Playa Commons Development. The meeting also includes discussions on the Measure C annual report and recent resident satisfaction survey results. Additionally, the Council will review plans for water line improvements and a new groundwater sustainability plan.

• Rezoning 1000 La Playa Drive from Neighborhood Commercial to Planned Development
• A 13-lot subdivision at 24765 Hesperian Boulevard for single-family residences
• Call for bids on the Water Line Improvements Project No. 07093
• Adoption of the East Bay Plain Subbasin Groundwater Sustainability Plan
• Election of the 2022 Mayor Pro Tempore

The City Council approved the consent calendar, which included rezoning 1000 La Playa Drive for the La Playa Commons development, accepting the AB1600 report, adopting the FY2022 investment policy, approving plans for the Water Line Improvements Project, and approving the final map for a 13-lot subdivision at 24765 Hesperian Boulevard. The Council also adopted the East Bay Plain Subbasin Groundwater Sustainability Plan with changes, and elected Council Member Lamnin as Mayor Pro Tempore for 2022. No action was taken on the Measure C annual report or the 2021 Resident Survey results, which were informational only.

• Approved consent calendar including rezoning at 1000 La Playa Drive (7-0)
• Approved AB1600 Mitigation Fee Act report (7-0)
• Adopted FY2022 Statement of Investment Policy (7-0)
• Approved plans and call for bids for Water Line Improvements Project (7-0)
• Approved final map for 13-lot subdivision at 24765 Hesperian Boulevard (7-0)
• Adopted East Bay Plain Subbasin Groundwater Sustainability Plan (7-0)
• Elected Council Member Lamnin as Mayor Pro Tempore for 2022 (7-0)

Hayward Youth Commission

The Hayward Youth Commission will meet to approve minutes from the November 15, 2021, meeting. The agenda includes a presentation by Aman Fitzgerald, Program Manager for Side by Side.

• Approval of November 15, 2021, meeting minutes
• Guest speaker: Aman Fitzgerald, Program Manager at Side by Side
• Task Force updates
• Hayward City Council and agency reports

City Council

The City Council will hold a special closed session meeting via Microsoft Teams. The council intends to confer with legal counsel regarding seven anticipated litigation cases. A report on the closed session will be provided on December 7, 2021.

• Conference with legal counsel regarding seven anticipated litigation cases

Homelessness-Housing Task Force

The Homelessness-Housing Task Force meeting scheduled for December 2, 2021, has been canceled. The next special meeting is scheduled for December 16, 2021.

• No agenda items listed due to cancellation

Council Infrastructure Committee

The committee is reviewing a proposed resolution regarding the citywide use of surveillance technologies. It will also review an operational policy for the Hayward Police Department’s Unmanned Aerial Systems Program.

• Proposed resolution and policy statement on citywide surveillance technology use
• Operational policy for the Hayward Police Department’s Unmanned Aerial Systems Program
• Review of HPD UAS Operations Manual and Policy 610

City Council

The City Council will meet in a closed session to confer with labor negotiators regarding all labor groups currently under negotiation. A report on the results of this closed session will be provided on December 7, 2021.

• Conference with labor negotiators regarding all labor groups

Council Economic Development Committee

The City of Hayward Council Economic Development Committee meeting scheduled for November 25, 2021, has been canceled. The next regular meeting is scheduled for January 27, 2022.

Planning Commission

This notice contains only a meeting cancellation for November 25, 2021. The next regular meeting is scheduled for December 9, 2021.

• Cancellation of the November 25, 2021, meeting

City Council

The City Council meeting scheduled for Tuesday, November 23, 2021, has been canceled. The next meeting is scheduled for Tuesday, December 7, 2021.

Planning Commission

The Planning Commission will consider forming a Community Advisory Committee on Environmental Justice. A public hearing is scheduled for a proposed industrial campus featuring two buildings of approximately 233,000 and 155,000 square feet. This item is a continuation from the October 28, 2021 meeting.

• Formation of a Community Advisory Committee on Environmental Justice
• Proposed industrial campus at 25450-25550 Clawiter Road
• Approval of October 28, 2021 meeting minutes

The Planning Commission voted 4-2 to continue the election of officers to December 9, 2021. The public hearing for the proposed industrial campus at 25450-25550 Clawiter Road was also continued to December 9, 2021. The commission unanimously approved the minutes from the October 28, 2021 meeting. No public comments were made.

• Continued election of officers to December 9, 2021 (passed 4-2).
• Continued the Clawiter Road industrial campus public hearing to December 9, 2021.
• Approved the October 28, 2021 meeting minutes (passed 6-0).

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will review the October 21, 2021 meeting minutes and discuss financial reports. The agenda includes a presentation regarding the formation of an Environmental Justice Community Advisory Committee for the General Plan Update. Members will also receive sub-committee updates and review upcoming community cleanup events.

• Presentation on Environmental Justice Community Advisory Committee formation
• Approval of October 21, 2021 meeting minutes
• Financial report discussion
• Sub-committee assignments and updates
• Upcoming community cleanups at St. Joachim Catholic Church and Mt. Eden Park

Community Services Commission

The Commission will review the FY 2021 Community Agency Performance Report and associated funding recommendations. The agenda also includes discussions regarding CSC elections, by-laws, and the FY 2021/2022 planning calendar.

• FY 2021 Community Agency Performance Report and funding recommendations (RPT 21-127)
• CSC Elections discussion
• Bidder's Conference De-brief and ARC Selection
• CSC By-laws Discussion
• FY 2021/2022 Agenda Planning Calendar (RPT 21-1325)

The Community Services Commission approved the minutes of its October 20, 2021 meeting. The commission then held discussions on commission elections, a bidder's conference debrief and ARC selection, and by-laws. It also reviewed the FY 2021 Community Agency Performance Report and the FY 2021/2022 Agenda Planning Calendar, but no formal action was recorded on these items.

• Approved the minutes of the October 20, 2021 meeting.
• Discussed commission elections (no action recorded).
• Discussed bidder's conference debrief and ARC selection (no action recorded).
• Discussed by-laws (no action recorded).
• Reviewed FY 2021 Community Agency Performance Report (informational only).
• Reviewed FY 2021/2022 Agenda Planning Calendar (no adoption recorded).

City Council

The Hayward City Council approved a resolution apologizing to Black, Indigenous, and People of Color and Latinx community members for the city's role in historical institutional racism, with amendments adding specific population groups and language about evictions. The council also approved the La Playa Commons project, a 47-lot single-family subdivision at 1000 La Playa Drive, with a friendly amendment for dog waste stations and children's amenities. All votes were unanimous (7-0).

• Approved apology resolution for historical racism (7-0)
• Approved La Playa Commons 47-lot subdivision (7-0)
• Approved consent calendar including $1,000,708 SD-WAN agreement (7-0)
• Approved $352,935 cannabis program amendment (consent)
• Approved $662,000 Navigation Center state funds (consent)
• Approved AB 361 teleconferenced meetings resolution (consent)
• Approved United Against Hate Week resolution (7-0)
• Directed staff to draft redistricting feedback letter on Maps A and D

Library Commission

The Library Commission will discuss commission goals and the Children’s Internet Protection Act. The meeting also includes a review of the library privacy/confidentiality policy and potential security for the library and parking garage.

• Review of Library Privacy/Confidentiality Policy
• Discussion of Commission Goals
• CIPA (Children’s Internet Protection Act)
• Library/Parking Garage Security Possibilities
• Approval of October 18, 2021 meeting minutes

Hayward Youth Commission

The commission will meet to approve minutes from the November 1, 2021 meeting. The agenda also includes task force updates and discussions regarding planning projects and the youth fair.

• Approval of November 1, 2021 meeting minutes (MIN 21-155)
• Guest speaker presentation by Jade Le La Familia Counseling
• Task force updates
• Discussion regarding planning projects and the youth fair

Planning Commission

The Hayward Planning Commission meeting scheduled for November 11, 2021, was canceled. The next regular meeting is scheduled for November 18, 2021.

• Cancellation of the November 11, 2021, meeting

Council Sustainability Committee

The Council Sustainability Committee will select a design option for the Hayward water bill redesign and discuss the East Bay Plain Subbasin Groundwater Sustainability Plan. The committee will also receive an update on illegal dumping and surveillance technologies.

• Selection of a design option for the Hayward Water Bill Redesign
• Update on Illegal Dumping & Use of Surveillance Technologies
• Discussion of East Bay Plain Subbasin Groundwater Sustainability Plan
• Review of the proposed 2022 Agenda Planning Calendar

Council Appointed Officers Committee

The committee will meet via Microsoft Teams to conduct a closed session review. The meeting includes reviewing requests for proposals regarding a 360 evaluation of council appointed officers.

• Review of Request for Proposals for Council Appointed Officers 360 Evaluation

City Council

The City Council will consider a software migration agreement with Tyler Technologies for up to $414,000 annually. They will also review a contract for the Water Office Improvement Project and SB 1383 climate pollutant implementation. A public hearing regarding an industrial building was continued to December.

• Software migration agreement with Tyler Technologies up to $414,000 annually
• Water Office Improvement Project contract award up to $117,462
• SB 1383 climate pollutant implementation ordinance
• Road improvement easements for Old Highlands Homeowner Association

The Hayward City Council approved the consent calendar, including a Tyler Technologies cloud migration agreement, water office improvements, and road easements. The council also approved staff's recommendation to adopt resolutions and introduce an opt-in ordinance for SB 1383 compliance on short-lived climate pollutants. The U-Haul industrial building appeal was continued to December 14, 2021, at the applicant's request. All votes were 6-0 with Council Member Salinas absent.

• Approved consent calendar including Tyler Technologies cloud migration agreement (6-0)
• Approved $200,000 appropriation and $117,462 contract to Custom Garages for water office improvements (6-0)
• Accepted easements for Old Highlands road improvements (6-0)
• Approved SB 1383 climate ordinance resolutions and opt-in ordinance (6-0)
• Continued U-Haul appeal to December 14, 2021

City Council

The special City Council meeting scheduled for November 2, 2021, was canceled. The agenda included a closed session conference with labor negotiators regarding all labor groups.

• Meeting cancellation notice

Hayward Youth Commission

The commission will hear a presentation from Environmental Services Manager Erik Pearson. The agenda also includes a discussion regarding the Hayward Youth Fair date and planning projects.

• Approval of October 18, 2021 meeting minutes
• Presentation by Environmental Services Manager Erik Pearson
• Discussion of the Hayward Youth Fair date

Council Economic Development Committee

The committee will receive an oral report regarding Route 238 properties development and updates from the Development Services Department. The meeting also includes the approval of minutes from the July 22, 2021, regular meeting.

• Route 238 Properties Development Update (Oral Report)
• Approval of July 22, 2021, meeting minutes

The Council Economic Development Committee met remotely and approved the minutes from its July 22, 2021 regular meeting by a unanimous 3-0 vote. All other agenda items were informational only, including updates on the Route 238 Properties development and Development Services Department activities. No substantive policy decisions were made.

• Approved July 22, 2021 Regular Meeting Minutes (3-0)

Council Airport Committee

The committee will receive an update on the Fire Station 6 and Fire Training Center Project. The meeting also includes an oral presentation regarding the reuse of the Skywest property.

• Update on Fire Station 6 and Fire Training Center Project
• Oral Presentation of the Update on Reuse of Skywest Property
• Approval of September 30, 2021, meeting minutes

Planning Commission

The Planning Commission will hold public hearings for two major development projects. The first involves a 47-lot single-family residential subdivision at 1000 La Playa Drive. The second proposes an industrial campus with two buildings on Clawiter Road.

• Proposed 47-lot single-family residential subdivision at 1000 La Playa Drive
• Demolition of a 74,750-square-foot commercial building at 1000 La Playa Drive
• New industrial campus development at 25450-25550 Clawiter Road
• Construction of two industrial buildings measuring approximately 233,000 and 155,000 square feet

The Hayward Planning Commission approved a proposal to demolish a 74,750-square-foot commercial building and construct a 47-lot single-family residential subdivision at 1000 La Playa Drive, with an amendment to condition of approval number 11 that removes fractional in-lieu fee language and adds a fifth affordable unit (two low-income, three moderate-income). The motion passed 6-1, with Commissioner Stevens voting nay. The commission also continued the industrial campus project at 25450-25550 Clawiter Road to November 18, 2021, and approved the October 14, 2021 meeting minutes as amended.

• Approved demolition and 47-lot subdivision at 1000 La Playa Drive with amended affordable housing condition (6-1)
• Continued industrial campus project at 25450-25550 Clawiter Road to November 18, 2021
• Approved October 14, 2021 Planning Commission minutes as amended (7-0)

Council Infrastructure Committee

The Council Infrastructure Committee will review the FY22 Pavement Improvement Project. The committee will also consider approving minutes from the July 28, 2021 meeting.

• Review of the FY22 Pavement Improvement Project (ACT 21-089)
• Approval of July 28, 2001 meeting minutes (MIN 21-134)
• Review and comment on the proposed 2022 Agenda Planning Calendar (ACT 21-094)

City Council

The Hayward City Council and GHAD Board will discuss the Skywest property site plan and solid waste franchise negotiations. The Council also plans to review several state grant awards for police programs and animal services.

• $200,000 grant from CA Office of Traffic Safety for police traffic safety programs
• Annexation of the Hayward SoMi Development into the GHAD
• $20,000 grant from CA Department of Alcoholic Beverage Control for enforcement operations
• $7,500 grant for spay and neuter services for low-income residents' cats
• Update on negotiations with Waste Management of Alameda County for recycling franchise agreement

The City Council, sitting as the GHAD Board, approved the consent item to accept the petition for annexation of the Hayward SoMi Development into the GHAD, set a public hearing, and direct notice to landowners. The Council also approved the consent calendar, including minutes, grant acceptances, a salary plan amendment, and teleconferencing authorization. No action was taken on work session items, and closed session had no reportable action.

• Approved GHAD annexation petition for SoMi Development and set public hearing (7-0)
• Approved consent calendar including minutes, grants, salary plan, and teleconferencing (7-0)
• Approved $200,000 OTS grant for police traffic safety programs (7-0)
• Approved $20,000 ABC grant for alcohol enforcement (7-0)
• Approved $7,500 grant for free spay/neuter services (7-0)
• Approved resolution endorsing regional homelessness plan (7-0)
• Approved FY2022 salary plan amendment (7-0)
• Approved resolution allowing teleconferenced meetings under AB 361 (7-0)

City Council

The Hayward City Council is meeting in closed session to discuss several confidential matters. These include negotiations with all labor groups and legal counsel regarding pending litigation. The council will also confer with property negotiators regarding the former California Air National Guard Site.

• Negotiations with all labor groups
• Legal conference regarding Swain v. City of Hayward
• Property negotiations for 1525 W. Winton Avenue

Hayward Geologic Hazard Abatement District

This agenda is for a meeting of the Hayward Geologic Hazard Abatement District. The provided text contains only the agenda header and page number, with no listed items, so the meeting's specific decisions or discussions are not detailed here.

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will meet to introduce new members and receive updates on monthly "pop-up" events. The agenda also includes a financial report and information regarding an upcoming community cleanup.

• Introduction of new Task Force members
• Update on monthly "pop-up" events
• Financial report
• Community cleanup at Tennyson Rd. & Patrick Ave. (Weekes Park) on October 23, 2021

Community Services Commission

The Community Services Commission will review the minutes from the September 15, 2021, meeting. The Commission is also scheduled to discuss CSC elections and the FY 2021/2022 agenda planning calendar.

• Approval of September 15, 2021, meeting minutes (MIN 21-129)
• Discussion regarding CSC Elections
• Review of the FY 2021/2022 Agenda Planning Calendar (RPT 21-120)

The Commission conducted elections for its officers and reviewed the FY 2021/2022 Agenda Planning Calendar, which was adopted with comments. The minutes of the September 15, 2021 meeting were approved. No other substantive decisions were made.

• Approved minutes of September 15, 2021 meeting
• Adopted FY 2021/2022 Agenda Planning Calendar

Council Budget and Finance Committee

The Council Budget and Finance Committee will discuss the city's investment portfolio and the FY 2022 Statement of Investment Policy update. The meeting also includes an oral presentation on the FY 2021 annual audit process and a CalPERS pension funding update.

• FY 2022 Statement of Investment Policy Update (ACT 21-0922)
• FY 2021 Annual Audit Process presentation
• CalPERS pension funding update (RPT 21-1174)
• Approval of September 15, 2021 meeting minutes

City Council

The City Council will hold a public hearing regarding the sale of Parcel Group 3 properties between Tennyson Road and Broadway Street for development. The meeting also includes votes on several funding allocations and service agreements. These items include foreclosure prevention services and rental assistance for foster youth.

• Sale of Parcel Group 3 for affordable housing and a school
• Foreclosure prevention agreement with HERA up to $1,319,598
• Allocation of $381,538 in HOME funds for Project Independence
• Transfer of $125,560 in Policy Planning Fees
• Agreement to join the Alameda County ALL IN Eats Partnership

The City Council approved the sale of Parcel Group 3, city-owned properties between Tennyson Road and Broadway Street, for development of new affordable housing and a public community school, with a revised resolution changing 'charter school' to 'public community school'. The council also approved the consent calendar, including resolutions on medical premium contributions, planning fees, housing funds, foreclosure prevention services, a road safety plan, a task force resignation, and joining Alameda County's ALL IN Eats partnership. Two council referrals were approved: declaring Hayward a supporter of reproductive freedom and urging support for the Howard Terminal/Waterfront Ballpark District EIFD.

• Approved sale of Parcel Group 3 for affordable housing and school (6-0, 1 recused)
• Approved consent calendar with 7 items (7-0)
• Approved $125,560 transfer for General Plan update
• Approved $381,538 in HOME funds for Project Independence rental assistance
• Approved $1,319,598 agreement with HERA for foreclosure prevention
• Approved joining Alameda County's ALL IN Eats partnership
• Approved resolution supporting reproductive freedom (7-0)
• Approved resolution urging support for Howard Terminal EIFD (5-0, 2 abstentions)

City Council

The City Council and Planning Commission will hold a joint work session regarding the Housing Element Update and Residential Objective Standards Project. This meeting is for discussion purposes only, and no formal actions will be taken during this session.

• Housing Element Update and Residential Objective Standards Project discussion

Library Commission

The Library Commission will meet to elect new officers and discuss Welcome Committee roles. The agenda includes an update on the Bookmobile and a review of best practices. The commission will also review the 2021-22 draft agenda schedule.

• Election of new officers
• Bookmobile update
• Review of Best Practices
• Approval of July 19 and September 20 meeting minutes

Hayward Youth Commission

The commission will discuss the process for reimbursing goods purchased on behalf of the commission. Members will also discuss a date for the Hayward Youth Fair. City Council Member Sara Lamnin is scheduled to speak as a guest.

• Discussion regarding the Hayward Youth Fair date
• Review of funds and reimbursement processes for goods (ACT 21-088)
• Approval of October 4, 2021, meeting minutes
• Guest presentation by City Council Member Sara Lamnin

Planning Commission

The Planning Commission will conduct a preliminary review for a proposed development at Overlook Avenue and Carlos Bee Boulevard. The project includes 298 residential units, a public park, and improvements to the Hayward Foothill Trail.

• Preliminary review of 298 residential units and a public park
• Proposed improvements to the Hayward Foothill Trail
• Approval of September 2, 2021, Planning Commission minutes

The Planning Commission held a work session to preliminarily review an application for 298 residential units, a public park, a portion of the Hayward Foothill Trail, and site improvements on a 29.8-acre site at Overlook Avenue and Carlos Bee Boulevard. No action was taken on this item; it was for information only. The commission approved the minutes from the September 2, 2021 meeting with a 6-0 vote and one abstention.

• Approved minutes of September 2, 2021 meeting (6-0, 1 abstention)
• Reviewed preliminary application for 298 residential units and park (information only)

Hayward Area Shoreline Planning Agency

The agency will review planning project updates, including the Amazon Last Mile Delivery Station and U-Haul development. The meeting also includes updates on the San Lorenzo-Bockman Levee Project and HASPA expansion efforts.

• Amazon Last Mile Delivery Station at 2701 West Winton Ave
• U-Haul Development at 4150 Point Eden Way
• LogistiCenter at 25450 Clawiter Road
• San Lorenzo-Bockman Levee Project Update
• HASPA Expansion Update (South Bay Salt Pond Restoration)

Personnel Commission

The Hayward Personnel Commission is meeting to review and recommend the adoption of a revised salary plan for Fiscal Year 2022. The agenda also includes informational reports from the City Council Liaison and the Director of Human Resources.

• Review and recommendation of the Revised Salary Plan for Fiscal Year 2022
• Informational reports from the City Council Liaison and Director of Human Resources

Hayward Local Agencies Committee

The October 14, 2021, meeting of the Hayward Local Agencies Committee consists of standard procedural boilerplate. No specific reports or action items are listed on this agenda.

City Council

The City Council will consider proposed changes to the Patrick Avenue Safety Improvement Project. The agenda also includes an amendment to the FY 2022 Salary Plan and a resolution for group insurance broker services. A public hearing is scheduled regarding a single-family home application on Central Boulevard.

• Proposed changes to the Patrick Avenue Safety Improvement Project
• Resolution for Alliant Insurance Services as Group Insurance Broker and Advisory Services
• Amendment to the City of Hayward Salary Plan for Fiscal Year 2022
• Single-family home application at 25183 Central Blvd

The City Council approved the consent calendar, including minutes and resolutions for insurance services and salary plan amendments. It also approved changes to the Patrick Avenue Safety Improvement Project, adding a friendly amendment to study rumble strips or reflective markers separating bike and vehicle lanes. A public hearing item for a single-family home at 25183 Central Blvd was noted as no longer requiring council action.

• Approved consent calendar including Sept 21 and Sept 28 minutes (7-0)
• Approved resolution authorizing Alliant Insurance Services agreement (consent)
• Approved FY2022 salary plan amendment (consent)
• Approved Patrick Ave Safety Project changes with amendment to study bike lane separation (7-0)
• Noted 25183 Central Blvd single-family home application no longer requires council action

City Council

The Hayward City Council will meet in closed session to discuss ongoing negotiations. This includes discussions regarding City Center Properties on Foothill Blvd and negotiations with all labor groups.

• Negotiation of City Center Properties at 22300, 22292, and 22321 Foothill Blvd
• Negotiations with all labor groups

City Council

The City Council meeting scheduled for October 5, 2021, has been canceled. A special meeting is scheduled for Tuesday, October 12, 2021.

Hayward Youth Commission

The commission will conduct an election for new officers and host an open forum for HYC candidates. The agenda also includes a presentation by Airport Manager Douglas McNeeley and task force updates.

• Election of new HYC officers
• HYC candidate open forum
• Presentation by Airport Manager Douglas McNeeley
• Approval of September 20, 2021 meeting minutes
• Task force updates

Council Airport Committee

The Council Airport Committee will review an update regarding the Skywest property, including a draft concept map and community input. The committee will also approve minutes from the July 15, 2021, meeting.

• Review of Skywest Property draft concept map and community input
• Approval of July 15, 2021, meeting minutes
• Discussion of the updated 2021 agenda planning calendar

City Council

The City Council will hold a special meeting to consider several contract amendments and funding allocations. A public hearing is scheduled regarding an appeal for the La Vista Residential/The Primary School project, which includes 176 affordable housing units. The Council will also review development modifications for Mission Crossings.

• Appeal of the La Vista Residential/The Primary School project involving 176 affordable housing units
• $830,000 increase for Fire Station 6 and Fire Training Center construction support
• Purchase of two ambulances for $435,875.59
• Modification of approval conditions for Mission Crossings development at 25501 Mission Boulevard
• $774,900 grant for signal modifications at Huntwood/Industrial and Huntwood/Sandoval intersections

The City Council approved the La Vista Residential/Primary School project, a 176-unit affordable housing development with a 36,000-square-foot school, overturning the Planning Commission's approval appeal. The council also approved modifications to the Mission Crossings development conditions and the final design for La Vista Park. All consent calendar items were approved unanimously.

• Approved La Vista Residential/Primary School project (6-0, Andrews recused)
• Approved Mission Crossings development condition modifications (6-0, Marquez recused)
• Approved La Vista Park final design (7-0)
• Approved consent calendar including $830K increase for Fire Station 6 project (7-0)
• Approved $435,875.59 purchase of two ambulances (consent)
• Approved $774,900 grant for signal modifications (consent)
• Approved $162,000 Safe Routes to School funding (consent)
• Approved MOU with Hayward Fire Chiefs' Association (consent)

City Council

The City Council will meet in closed session to discuss property negotiations and legal matters. This includes discussions regarding Caltrans Parcel Group 6 at Carlos Bee Boulevard and Overlook Avenue.

• Negotiations for Caltrans Parcel Group 6 (Carlos Bee Boulevard and Overlook Avenue)
• Conference with legal counsel regarding one case of anticipated litigation

Council Economic Development Committee

The Council Economic Development Committee meeting scheduled for September 23, 2021, was cancelled. The next regular meeting is scheduled for October 28, 2021, at 5:00 PM.

• Meeting cancelled
• Next regular meeting: October 28, 2021, 5:00 PM

Personnel Commission

The Hayward Personnel Commission is holding a special meeting to review and potentially adopt a revised job description for Utility Worker - Sewer, and to adopt a revised classification plan and recommend a revised salary plan for Fiscal Year 2022. The meeting also includes approval of prior minutes and informational reports from the City Council Liaison and Director of Human Resources.

• Review revised job description for Utility Worker - Sewer (ACT 21-0833)
• Adopt revised classification plan and recommend revised salary plan for FY 2022 (PH 21-0794)
• Review proposed FY 2022 agenda planning calendar (RPT 21-1062)
• Approve August 26, 2021 meeting minutes (MIN 21-1171)

City Council

The City Council will review several items including mental health service agreements and airport maintenance contracts. The meeting includes a work session regarding the status of the eviction moratorium. A public hearing for the Mission Crossings Development was continued to September 28.

• $500,000 contract for Hayward Executive Airport hangar roof repairs
• Mental health service agreements with Alameda County and HUSD totaling $340,000
• Approval of a 72-unit subdivision at 411 and 427 Industrial Parkway
• $103,000 agreement for Fire Department medical screening services
• Update on the status of the eviction moratorium

The Hayward City Council approved the consent calendar, which included contracts for school-based mental health services, airport roof repairs, a new airport hangar lease, a 72-unit subdivision final map, and a salary plan amendment. The council also adopted a resolution welcoming Afghan refugees, approved a referral to study firearm sales regulations, and continued the Mission Crossings development item to September 28. All votes were unanimous (7-0).

• Approved consent calendar including $220K and $120K school mental health agreements (7-0)
• Approved $500K airport hangar roof repair contract with The Garland Company (7-0)
• Approved final map for 72-unit subdivision at 411/427 Industrial Parkway (7-0)
• Approved MOU with IFPTE Local 21 (7-0)
• Adopted resolution welcoming Afghan refugees (7-0)
• Approved referral to study firearm sales regulations (7-0)
• Continued Mission Crossings development item to Sept 28 (no vote)
• Approved appointments to commissions and task force (7-0)

City Council

The City Council will meet in closed session to discuss pending and anticipated litigation. The council will also confer with negotiators regarding the Caltrans Parcel Group 3 property acquisition near Tennyson Road, East 16th Street, and Calhoun Street.

• Negotiations for Caltrans Parcel Group 3 adjacent to Tennyson Road, East 16th Street, and Calhoun Street
• Discussion of one case of anticipated litigation
• Discussion of pending litigation: Sheryl Mitchell v. City of Hayward

Hayward Youth Commission

This special meeting serves as an orientation session for the Hayward Youth Commission. The agenda includes reviews of the Brown Act, attendance policy, and meeting structure with city officials.

• Approval of May 17, 2021 Meeting Minutes
• Review of Brown Act, attendance policy, and meeting structure
• Task force updates

Library Commission

The Library Commission will introduce new or reappointed commissioners and discuss the 2021 agenda plan. The meeting includes updates on stimulus funds, the strategic plan, and the budget. Members will also review bylaws and the draft agenda schedule for 2021-22.

• Introduction of new and reappointed Commissioners
• Library Commission 2021 Agenda Plan discussion
• Budget update and effectiveness of letter sent to Council
• Stimulus funds request update
• Review of Bylaws/Best Practices

Personnel Commission

The special meeting of the Hayward Personnel Commission for September 16, 2021, has been canceled. The next special meeting is scheduled for September 23, 2021, at 5:30 PM.

• Cancellation of the September 16 special meeting

Community Services Commission

The Community Services Commission will review a recommendation to Council regarding a resolution of apology to BIPOC residents for historical institutional racism. The meeting also includes discussions on CSC elections and the FY 2021/2022 agenda planning calendar. Additionally, the commission will address public notices for CAPER and NOFA.

• Recommendation to Council to adopt a resolution apologizing to BIPOC for historical institutional racism (LB 21-0434)
• Review of workplan to address historical wrongdoings
• CSC Elections
• FY 2021/2022 Agenda Planning Calendar

The Community Services Commission reviewed and approved a draft resolution apologizing to Black, Indigenous, and People of Color (BIPOC) for the City of Hayward's role in historical institutional racism, and recommended that the City Council adopt it and review the attached workplan. The commission also approved the minutes from the July 21, 2021 meeting and adopted the FY 2021/2022 Agenda Planning Calendar. Other items, including public notices for CAPER and NOFA and commission elections, were discussed but no specific decisions were recorded.

• Approved draft resolution apologizing to BIPOC for historical racism and recommended Council adoption
• Approved minutes of July 21, 2021 meeting
• Adopted FY 2021/2022 Agenda Planning Calendar

Council Budget and Finance Committee

The Council Budget and Finance Committee will review the 2021 Draft Biennial Resident Satisfaction Survey. The meeting also includes an overview of funds at the East Bay Community Foundation. Additionally, members will consider approving minutes from the May 19, 2021, meeting.

• Review of the 2021 Draft Biennial Resident Satisfaction Survey
• Overview of Funds at the East Bay Community Foundation
• Approval of May 19, 2021 meeting minutes
• Review of the 2022 Agenda Planning Calendar

City Council

The provided agenda text contains no specific discussion items or decisions beyond the announcement of a special joint work session between the City of Hayward and the Hayward Unified School District.

City Council

The City Council will meet in closed session to discuss legal matters and labor negotiations. The agenda includes conferences regarding anticipated litigation and the pending case Woods v. City of Hayward, et al. Additionally, officials will meet with negotiators regarding all labor groups.

• Conference regarding one case of anticipated litigation
• Discussion of pending litigation: Woods v. City of Hayward, et al.
• Negotiations for all labor groups

Council Sustainability Committee

The Council Sustainability Committee will discuss a roadmap for meeting 2030 greenhouse gas emission targets. The committee will also review an outreach plan for the East Bay Community Energy default electricity product and a model ordinance regarding Senate Bill 1383.

• Roadmap to Meet 2030 Greenhouse Gas Emission Target
• Outreach Plan for New East Bay Community Energy Default Electricity Product
• Countywide Model Ordinance to Comply with Senate Bill 1383
• Approval of July 12, 2021 meeting minutes

City Council

This agenda is a final, published agenda for the Hayward City Council meeting on September 7, 2021. The provided text contains only the agenda header and page number, with no substantive items listed. The meeting appears to be scheduled, but no decisions or discussions are detailed in the available text.

Homelessness-Housing Task Force

The Homelessness-Housing Task Force will review upcoming updates to the city's Housing Element and Climate Action Plan. The meeting includes an implementation update on the Residential Rent Stabilization and Tenant Protection Ordinance. Members will also receive a report regarding the 2021-22 State Budget Update for housing and homelessness.

• Updates to the Housing Element, Climate Action Plan, Environmental Justice and Safety Element, and planning grants
• Implementation update on Residential Rent Stabilization and Tenant Protection Ordinance
• 2021-22 State Budget Update for housing and homelessness
• Oral report on foreclosures and evictions

Planning Commission

The Planning Commission will hold public hearings for three development projects. These include a mixed-use residential complex, a single-family residence on a hillside lot, and an auto repair use permit.

• 55-unit mixed-use project at 27177 and 27283 Mission Boulevard
• Single-family residence on a 0.11-acre lot at 25183 Central Boulevard
• Major automobile repair use permit for 629 Jefferson Street
• Approval of July 22, 2021, meeting minutes

The Hayward Planning Commission approved a 55-unit mixed-use project at 27177 and 27283 Mission Boulevard, consisting of nine live/work lofts and 46 townhomes, with a condition requiring good-faith efforts to select live/work purchasers for commercial, professional, or artistic use. The commission also approved a single-family residence on a hillside lot at 25183 Central Boulevard and a major automobile repair use at 629 Jefferson Street with added conditions. The July 22, 2021 meeting minutes were approved unanimously.

• Approved 55-unit mixed-use project at 27177/27283 Mission Blvd with added live/work purchaser condition (6-1)
• Approved single-family residence on hillside lot at 25183 Central Blvd with grading permit (7-0)
• Approved major auto repair use at 629 Jefferson St with two added conditions (4-3)
• Approved minutes of July 22, 2021 meeting (7-0)

Personnel Commission

The Personnel Commission will review job descriptions for a Crime Scene Specialist and a Senior Utility Field Services Leader. The commission also plans to adopt a revised classification plan and recommend a new salary plan for fiscal year 2022.

• Abolishing the Family Counselor Employment Register
• New job description for Senior Utility Field Services Leader
• New job description for Crime Scene Specialist
• Adoption of the revised classification plan and recommendation of the FY 2022 salary plan

City Council

The City Council will hold a closed session to confer with labor negotiators regarding all labor groups. A report on the results of this session is scheduled for September 21, 2021.

• Conference with labor negotiators regarding all labor groups

Library Commission

The Hayward Library Commission meeting scheduled for August 16, 2021, has been cancelled. The next regular meeting is scheduled for Monday, September 20, 2021.

• Meeting cancellation notice

Council Infrastructure Committee

The Council Infrastructure Committee will review proposed changes to the Patrick Ave Safety Improvement Project. The committee will also receive a project update on Mission Boulevard Linear Park Landscape. Oral reports are scheduled regarding Hayward Blvd traffic mitigation and rail safety enhancement.

• Proposed changes to Patrick Ave Safety Improvement Project
• Mission Boulevard Linear Park Landscape project update
• Hayward Blvd Traffic Mitigation report
• Rail Safety Enhancement Program report

City Council

The Council will consider adopting a resolution for an agreement with the Hayward Fire Chiefs’ Association regarding fiscal year 2021 concessions. The meeting also includes interviews and selections for several city commissions and task forces.

• Resolution approving a side letter of agreement with the Hayward Fire Chiefs’ Association
• Interviews for Community Services, Library, and Planning Commission applicants
• Selection of members for city commissions and the Keep Hayward Clean and Green Task Force

Council Economic Development Committee

The committee will conduct a preliminary concept review for the Dixon Tower Hotel project located at 29183 Dixon Street. Members will also elect a Chair and Vice Chair for Fiscal Year 2022 and approve the regular meeting schedule for the upcoming fiscal year.

• Preliminary concept review of Dixon Tower Hotel project at 29183 Dixon Street
• Election of Chair and Vice Chair for Fiscal Year 2022
• Approval of Fiscal Year 2021-2022 regular meeting schedule
• Approval of June 24, 2021, meeting minutes

The Council Economic Development Committee approved the FY2021-2022 regular meeting schedule and voted to keep Mark Salinas as Chair and Angela Andrews as Vice Chair until June 2022. The committee also approved the minutes from the June 24, 2021 meeting. A preliminary concept review of the Dixon Tower Hotel Project at 29183 Dixon Street was presented as an informational report only, with no action taken.

• Approved minutes of June 24, 2021 regular meeting (3-0)
• Approved FY22 regular meeting schedule (3-0)
• Retained Salinas as Chair and Andrews as Vice Chair for FY22 (3-0)

Planning Commission

The Planning Commission will hold public hearings for two proposed development projects. One proposal includes 176 affordable housing units and a 36,000 square foot school north of Tennyson Road. Another project proposes 55 mixed-use units at 27177 and 27283 Mission Boulevard.

• Proposed development with 176 affordable housing units and a 36,000 square foot school north of Tennyson Road
• Proposed 55-unit mixed-use project at 27177 and 27283 Mission Boulevard
• Approval of July 8, 2021, Planning Commission meeting minutes

The Hayward Planning Commission approved a proposed development with 176 affordable housing units and a 36,000-square-foot school on the southern portion of Parcel Group 3, north of Tennyson Road. The motion passed 5-1 with one recusal. The commission also continued a public hearing for a mixed-use neighborhood project on Mission Boulevard and approved the minutes of the July 8, 2021 meeting.

• Approved 176-unit affordable housing development with school (5-1, 1 recusal)
• Continued public hearing for 55-unit mixed-use project at 27177/27283 Mission Blvd
• Approved minutes of July 8, 2021 Planning Commission meeting (7-0)

Community Services Commission

The Community Services Commission will discuss the community agency funding process review for the 2021-2022 fiscal year. The meeting also includes a review of commission by-laws and approval of June 16, 2021, meeting minutes.

• Approval of June 16, 2021, meeting minutes
• FY 2021-2022 community agency funding process review
• Review of CSC By-laws for FY 2021-2022

The Community Services Commission discussed the FY 2021-2022 Community Agency Funding (CAF) process, noting that funding requests have increased significantly while available funds are expected to stay flat. The Commission was asked to review the report, provide feedback on questions for the City Council, and select a subgroup to form a committee to present with staff at a September 2021 Council meeting. No final decisions were recorded on this item; the minutes also include approval of the June 16, 2021 meeting minutes and discussion of the FY 2021/2022 agenda planning calendar, but no votes are recorded in the text.

• Reviewed FY 2021-2022 contracting update (oral report)
• Discussed Community Agency Funding process review; no vote recorded
• Reviewed CSC By-laws for FY 2021-2022 (oral report)
• Discussed FY 2021/2022 Agenda Planning Calendar; no adoption recorded
• Heard Councilmember/Commissioner/Staff announcements
• Adjourned; next meeting set for September 15, 2021

City Council

The Hayward City Council will review proposed changes to water and sewer service rates and the Urban Water Management Plan. The agenda also includes several labor agreements regarding the 2021 furlough program and a work session on fireworks mitigation options. Additionally, the Council will consider various grant applications and contract awards.

• Proposed amendments to water and sewer service rates
• A contract with Rincon Consultants up to $599,565 for General Plan Amendments
• A grant application for up to $5 million for affordable housing projects
• A $205,000 grant from the State of California Office of Traffic Safety for the Police Department
• Ordinance amendments regarding commercial cannabis businesses and cultivation

The Hayward City Council approved the consent calendar, including ordinances amending commercial cannabis business rules and personal cannabis cultivation regulations, and resolutions accepting grant funds and awarding contracts. The council also approved the FY 2022 and FY 2023 water and sewer service rates, the 2020 Urban Water Management Plan, and the Water Shortage Contingency Plan. A resolution designating voting delegates for the League of California Cities conference was also approved.

• Approved consent calendar with 14 items, including cannabis ordinance amendments and grant acceptances.
• Approved FY 2022 and FY 2023 water and sewer rate increases via Master Fee Schedule amendment.
• Approved the 2020 Urban Water Management Plan and Water Shortage Contingency Plan.
• Approved Maintenance District No. 1 assessment for storm drainage, with Council Member Andrews absent.
• Approved salary and benefits resolution for unrepresented executives and management employees.
• Designated Mayor Halliday as voting delegate and Council Member Salinas as alternate for League of California Cities conference.
• Took no reportable action on City Manager performance evaluation in closed session.
• Heard information only on fireworks mitigation options; no action taken.

City Council

This special meeting is a closed session for the Hayward City Council. The council will conduct a performance evaluation of the City Manager.

• Performance evaluation of the City Manager

Library Commission

This special meeting consists of procedural items for the Library Commission. The commission will approve the June 21, 2021, meeting minutes and discuss the 2021-22 draft agenda schedule.

• Approval of June 21, 2021, meeting minutes
• Discussion of 2021-22 Draft Agenda Schedule (RPT 21-094)

Council Airport Committee

The Council Airport Committee will receive an update on the reuse of the Skywest property. The committee will also consider a new ground lease with Hayward Hangars, LLC.

• Update on Reuse of Skywest Property
• New Ground Lease with Hayward Hangars, LLC
• Approval of April 22, 2021 meeting minutes
• Review of the updated 2021 Agenda Planning Calendar

Hayward Local Agencies Committee

The agenda for this Hayward Local Agencies Committee meeting contains only procedural boilerplate. No specific reports or action items are listed for discussion or decision.

City Council

The City Council will consider adopting the Let’s House Hayward! strategic plan and a $38 million federal stimulus expenditure plan. The council will also review a new drone program for the police department and reports on data transparency. Other items include contract amendments for rental assistance and homelessness projects.

• Adoption of Let’s House Hayward! Strategic Plan
• Approval of $38 million Federal Stimulus Expenditure Plan
• Authorization of a new drone program for the Hayward Police Department
• $110,137 contract increase with Bay Area Community Services for rental assistance
• $454,508 construction contract for Municipal Parking Lot No. 2 Improvement Project

The Hayward City Council approved the Let's House Hayward! Strategic Plan, the Federal Stimulus Expenditure Plan for $38 million with $18.9 million appropriated for Year 1, and a drone program for the Police Department, with the latter requiring policy review by the Community Advisory Panel and Council Infrastructure Committee before deployment. All votes were 7-0 except the drone program, which passed 5-2. The consent calendar, including contracts and assessments, was also approved unanimously.

• Approved the Let's House Hayward! Strategic Plan (7-0).
• Approved the Federal Stimulus Expenditure Plan for $38 million, appropriating $18.9 million for Year 1 (7-0).
• Approved the purchase of drones for the Police Department, with implementation pending policy review by CAP and CIC and Council approval (5-2).
• Approved the consent calendar, including minutes, assessments, and contracts (7-0).
• Approved a $110,137 increase for COVID-19 rental assistance with Bay Area Community Services.
• Authorized agreements for ARPA-funded homelessness projects with BACS, Vagabond Inn, and First Presbyterian Church.
• Awarded a $454,508 construction contract for Municipal Parking Lot No. 2 improvements.
• Approved amendments to the ERMAC Joint Powers Agreement.

City Council

The City Council will hold a closed session to confer with labor negotiators. This meeting involves discussions related to all labor groups.

• Conference with labor negotiators for all labor groups

Council Sustainability Committee

The committee will discuss a recommendation to Council regarding zero emission vehicle sales goals by 2030. The agenda also includes an annual report on Reach Code implementation and updates on recycled water and waste reduction programs.

• Recommendation for 100% Zero Emission Vehicle Sales in California by 2030 (ACT 21-0603)
• Reach Code Implementation Annual Report (RPT 21-0802)
• Recycled Water Project Update (RPT 21-0834)
• Update on City waste reduction and recycling programs (RPT 21-0815)

Planning Commission

The Planning Commission will hold public hearings regarding two development projects. These include a new industrial building at 4150 Point Eden Way and a proposed Starbucks drive-thru at 411 Industrial Parkway.

• Proposed Starbucks drive-thru at 411 Industrial Parkway
• New 116,844-square-foot industrial building at 4150 Point Eden Way
• Approval of June 10 and June 24 meeting minutes

The Hayward Planning Commission denied a proposal for a new 116,844-square-foot industrial building at 4150 Point Eden Way, which required site plan review, a historic resources demolition permit, and an EIR certification. The motion to deny the staff recommendation passed 5-1, with Commissioner Goldstein voting against. The commission also approved a conditional use permit for a Starbucks drive-thru at 411 Industrial Parkway, with a modification to Condition of Approval #14 requiring landscape and irrigation plan approval before a building permit. Both prior meeting minutes were approved.

• Denied the U-Haul industrial building project at 4150 Point Eden Way (5-1 vote, Goldstein nay).
• Approved the Starbucks drive-thru conditional use permit at 411 Industrial Parkway, with a modified Condition #14.
• Approved the June 10, 2021 Planning Commission minutes (6-0).
• Approved the June 24, 2021 Planning Commission minutes (6-0).

Hayward Area Shoreline Planning Agency

The Hayward Area Shoreline Planning Agency will review several development project updates and planning reports. The Board is scheduled to consider actions regarding the expansion and six-month extension of the agency.

• Expansion of HASPA (ACT 21-0616)
• Six-month extension of HASPA (ACT 21-0627)
• Grant funding for Oro Loma Interim Levee
• Amazon Last Mile Delivery Station at 2701 2695-2893 West Winton Ave
• U-Haul Development at 4150 Point Eden Way

City Council

The City Council will consider introducing ordinances for the regulation of personal and commercial cannabis. The agenda also includes approving several service agreements, contract amendments, and a construction contract for median landscape improvements.

• Introduction of ordinances for regulating personal and commercial cannabis
• $645,235 construction contract for the FY22 Median Landscape Improvement Project
• $370,000 amendment to CSG Consultants, Inc. professional services agreement
• Selection of a default electricity product from East Bay Community Energy
• Service agreement with Fairview Fire Protection District

The Council approved two ordinances and resolutions updating commercial cannabis regulations, including a 1,000-foot school buffer, a 1,000 sq ft retail cap, and community benefit options like public art. It also selected Renewable 100 as the default electricity product from East Bay Community Energy (6-1) and approved City Council Handbook modifications (6-1). All consent calendar items were approved unanimously.

• Approved commercial cannabis text amendments and fee schedule with amendments (7-0)
• Selected Renewable 100 as default electricity product for EBCE customers (6-1)
• Approved City Council Handbook modifications (6-1)
• Approved consent calendar including $645,235 median landscape contract and $370,000 CSG Consultants amendment (7-0)

City Council

The City Council will hold a work session to review eight reappointment requests for various city commissions and the Keep Hayward Clean and Green Task Force. This meeting is for discussion only, and no formal action will be taken during this session.

• Review of eight reappointment requests for City Commissions and the Keep Hayward Clean and Green Task Force
• Approval of interview process for July 27, 2021

City Council

The Hayward City Council will hold a closed session to discuss personnel and property matters. The agenda includes a performance evaluation for the City Attorney and negotiations regarding a purchase option agreement with the California Community Housing Agency.

• Performance evaluation of the City Attorney
• Negotiation of a purchase option agreement for 28850 Dixon Street

Council Appointed Officers Committee

The Council Appointed Officers Committee meeting scheduled for June 28, 2021, was cancelled. No agenda items were presented for discussion or decision.

Clean and Green Commission

The Task Force will review financial reports, community engagement updates, and beautification progress. Members are also scheduled to discuss the 2022 meeting and beautification event calendar.

• Approval of May 27, 2021, meeting minutes
• Review of the 2022 meeting and beautification event calendar
• Community cleanup at Giuliani Plaza on July 24, 2021
• Community cleanup at Tennyson Rd & Patrick Av (Weekes Park) on October 23, 2021

Planning Commission

The Planning Commission will hold a public hearing for a development project located north of Tennyson Road between 16th Street and the future La Vista Park. The proposal includes 176 affordable housing units and an approximately 36,000 square foot charter school. The commission will also review minutes from the May 27, 2021 meeting.

• Proposed development of 176 affordable housing units and a 36,000 square foot charter school
• Site Plan Review, Administrative Use Permit, and Density Bonus Application 202001594
• Approval of May 27, 2021, Planning Commission meeting minutes

The Planning Commission unanimously approved a request to continue the public hearing for a proposed development with 176 affordable housing units and a 36,000-square-foot charter school to a date certain. The item was continued, not decided. The commission also approved the minutes from the May 27, 2021 meeting.

• Approved continuation of the public hearing for the Eden Housing development (176 affordable units and charter school) to a date certain.
• Approved the Planning Commission meeting minutes of May 27, 2021.

Council Economic Development Committee

The Council Economic Development Committee will provide feedback on proposed COVID-19 economic recovery programs. This includes reviewing a plan for the expenditure of stimulus funding and results from a business needs survey. The committee will also approve minutes from the May 27, 2021 meeting.

• Feedback on proposed COVID-19 economic recovery programs
• Plan for expenditure of stimulus funding
• Business needs survey results
• Approval of May 27, 2021 meeting minutes

The Council Economic Development Committee approved the minutes of its May 27, 2021 regular meeting with one minor change, carried by a 3-0 vote. The committee also received informational reports on proposed COVID-19 economic recovery programs and future meeting topics, with no action taken on either. The meeting adjourned at 6:07 PM.

• Approved the May 27, 2021 regular meeting minutes with one minor change (3-0 vote).
• Received informational report on proposed COVID-19 economic recovery programs; no action taken.
• Received informational report on future meeting topics as of June 24, 2021; no action taken.

City Council

The City Council will consider an emergency ordinance to enact a temporary residential eviction moratorium. The agenda also includes discussions regarding the FY 2022 salary plan and several public hearings for local assessment districts.

• Emergency ordinance enacting a moratorium on residential evictions
• $661,076 contract for sidewalk rehabilitation and wheelchair ramps
• $94,498 contract for sewer root control services with Root Tamers, Inc.
• $500,000 agreement for cost reduction consulting services with Procure America
• Amendments to the FY 2022 salary plan for various city employees

The Council unanimously adopted an emergency ordinance establishing a temporary moratorium on residential evictions for non-payment of rent caused by COVID-19, or for no-fault reasons, effective July 1 through September 30, 2021. It also approved the FY 2022 salary plan, restored furlough time and foregone salary adjustments for certain employees, and amended employment agreements for the City Manager, City Attorney, and City Clerk. The Stratford Village assessment district failed because ballots did not reach a 50% majority plus one, while other assessment districts were approved.

• Adopted emergency ordinance for temporary residential eviction moratorium (July 1–Sept 30, 2021) — approved 7-0
• Approved FY 2022 salary plan and restoration of furlough time/foregone salary adjustments for firefighters and unrepresented employees — approved 7-0
• Approved amendment to City Manager employment agreement — approved 7-0
• Approved foregone COLA and one-time lump sum payment to City Attorney — approved 7-0
• Approved foregone COLA and one-time lump sum payment to City Clerk — approved 7-0
• Approved LLAD 96-1 assessments and funding for FY 2022 — approved 7-0
• Approved Eden Shores Maintenance District assessments and budget for FY 2022 — approved 7-0
• Stratford Village assessment district not approved — ballots did not meet 50% majority plus one

Ad Hoc Committee

The Hayward Ad Hoc Committee is meeting to conduct a further review of proposed changes to the City Council Handbook. The committee will examine a redline version of the handbook provided in the meeting attachments.

• Further review of modifications to City Council Handbook (ACT 21-0571)

City Council

The City Council will meet in closed session to discuss labor negotiations for all labor groups. The council will also confer regarding a purchase option agreement with the California Community Housing Agency for 28850 Dixon Street.

• Labor negotiations for all labor groups
• Purchase option agreement for 28850 Dixon Street

Library Commission

The Hayward Library Commission is meeting to review the Code of Conduct Policy and the Bylaws/Best Practices Document. The commission will also receive reports from the Library Director, City Council Liaison, and Friends of Hayward Library.

• Review of Code of Conduct Policy
• Review of Bylaws/Best Practices Document
• Approval of May 17, 2021 meeting minutes
• Library Commission 2020-21 Draft Agenda Schedule review

Personnel Commission

The Hayward Personnel Commission will consider adopting a revised classification plan and recommending a new salary plan for Fiscal Year 2022. The commission will also review updated job descriptions for the Family Counselor and Management Fellow positions.

• Adoption of Revised Classification Plan and recommendation of FY 2022 Salary Plan
• Review of revised job description for Family Counselor
• Review of revised job description for Management Fellow
• Review of the proposed Fiscal Year 2022 Agenda Planning Calendar

Community Services Commission

The Commission will review updated recommendations for distributing American Rescue Plan Act (ARPA) stimulus funding to community programs. The meeting also includes an update on public safety work and the Policy Innovation Workshop. Additionally, the body will vote to adopt the FY 2021/2022 Agenda Planning Calendar.

• Review of updated American Rescue Plan Act (ARPA) funding recommendations
• Update on Policy Innovation Workshop and Community Public Safety Work
• Debrief of FY 2021-2022 Community Agency Funding Process
• Adoption of the FY 2021/2022 Agenda Planning Calendar
• Review of CSC By-laws for FY 2021-2022

The Commission reviewed updated American Rescue Plan Act (ARPA) funding recommendations for community and nonprofit programs, with staff presenting three new options after determining the Commission's initial recommendations were administratively infeasible. The Commission also received an update on the Policy Innovation Workshop and Community Public Safety Work, and approved the minutes of the May 19, 2021 meeting. No final funding decision was made; the Commission's selection is subject to Council approval.

• Approved the minutes of the May 19, 2021, Community Services Commission meeting.
• Accepted the presentation on the Policy Innovation Workshop and Community Public Safety Work update.
• Reviewed updated ARPA funding recommendations and discussed three new options for dispersing funds to community programs; no final selection was made.
• Reviewed the FY 2021/2022 Agenda Planning Calendar; adoption was not recorded in the minutes.

City Council

The Hayward City Council will consider selecting a default electricity product from East Bay Community Energy. The agenda also includes reviewing recycling rate adjustments and refunds from Waste Management of Alameda County. Additionally, the Council may authorize audio-visual upgrades for City Hall.

• Selecting a default electricity product from East Bay Community Energy
• Approving Waste Management of Alameda County's recycling rate adjustments and refunds
• Authorizing audio-visual retrofits for Council Chambers via Avidex Industries LLC
• Extending negotiating rights with Eden Housing Inc. and Pacific Companies
• Confirming collection of delinquent sewer and water bills on property tax rolls

The City Council voted 4-3 to select Bright Choice as the default electricity product for Hayward customers served by East Bay Community Energy, effective January 1, 2022, with a plan to reconsider options for all users in April 2022 and conduct outreach. This followed a failed motion to approve staff's recommendation for a different default product. The Council also approved the consent calendar, including a separate 6-0 vote (with one recusal) to extend exclusive negotiating rights with Eden Housing Inc. and Pacific Companies for Parcel Groups 3 and 4.

• Approved Hayward Youth Commission appointments and reappointments (7-0).
• Approved minutes from May 25, 2021, and June 1, 2021 meetings.
• Authorized agreement with Avidex Industries LLC to retrofit Council Chambers and City Hall audio/visual systems.
• Approved Waste Management's plan to adjust recycling rates for multi-family customers and issue refunds.
• Extended exclusive negotiating rights with Eden Housing Inc. and Pacific Companies for Parcel Groups 3 and 4 (6-0, one recusal).
• Accepted report for delinquent sewer and water bills and authorized collection on property tax roll.
• Authorized City Partnership with East Bay Community Energy for Energy Resilient Public Facilities Program.
• Continued exclusive negotiations with Waste Management of Alameda County through December 31, 2021.

City Council

The Hayward City Council is meeting in a closed session to conduct negotiations with all labor groups. The council will also discuss a master lease renewal with the Hayward Area Recreation and Park District involving various properties. Additionally, officials will confer with legal counsel regarding two cases of anticipated litigation.

• Negotiations with all labor groups
• Master Lease Renewal for Hayward Area Recreation and Park District
• Two cases of anticipated litigation

Council Appointed Officers Committee

The Council Appointed Officers Committee will hold a closed session for the performance evaluation of the City Attorney. Public comments are limited to agenda items and must be submitted in writing before the meeting.

• Performance Evaluation: City Attorney

Planning Commission

The Commission will hold a public hearing regarding proposed text amendments to the Hayward Municipal Code. These changes involve the regulation of personal and commercial cannabis businesses, as well as planning, zoning, and subdivision rules. Following the hearing, the Commission may make a recommendation to the City Council.

• Proposed amendments to Chapter 6, Article 14 (Commercial Cannabis Businesses)
• Proposed amendments to Chapter 10 (Planning, Zoning, and Subdivisions)
• Public hearing for Application No. 202102446

Personnel Commission

The Personnel Commission meeting scheduled for June 10, 2021, has been canceled. A special meeting is scheduled for June 17, 2021.

City Council

The Hayward City Council will hold a closed session to conduct a performance evaluation of the City Attorney. The council will also meet with negotiators regarding all labor groups currently under negotiation. A report on these items is scheduled for June 15, 2021.

• Performance evaluation of the City Attorney
• Conference with labor negotiators regarding all labor groups

Homelessness-Housing Task Force

The Task Force will discuss the implementation strategy for the "Let’s House Hayward!" strategic plan. Members will also review recommendations for using federal stimulus funds for homelessness expenditures and proposed federal stimulus housing programs.

• Feedback on Let’s House Hayward! Strategic Plan Implementation Strategy
• Federal Stimulus Homelessness Expenditure Recommendations
• Proposed Federal Stimulus Housing Programs
• Approval of March 4, 2021 meeting minutes

City Council

The Council will hold public hearings to adopt the FY 2022 operating and capital improvement budgets for the City, Redevelopment Successor Agency, and Housing Authority. The meeting also includes a review of recommended water and sewer rates for fiscal years 2022 and 2023.

• $10,538,547 contract award to Teichert Construction for FY21 Pavement Improvement Project
• Public hearing for adoption of the FY 2022 operating and capital improvement budgets
• Review of recommended FY 2022 and FY 2023 water and sewer rates
• Resolution to reject all bids for Mission Boulevard Corridor Improvements Phase 3 Project
• Amendment to Pavement Engineering, Inc. agreement for a total amount not to exceed $1,362,670

The Hayward City Council unanimously approved the FY2022 operating budgets for the City, Redevelopment Successor Agency, and Housing Authority, along with the Capital Improvement Program budget and appropriations. The council also adopted the FY2022 appropriations limit, established Juneteenth as a city business closure day, and approved the updated FY21-23 Strategic Roadmap. All votes were 7-0.

• Adopted FY2022 operating budgets and appropriations for City, Successor Agency, and Housing Authority (7-0)
• Adopted FY2022 Capital Improvement Program budget and appropriations (7-0)
• Adopted FY2022 Gann appropriations limit (7-0)
• Established Juneteenth as city business closure day (7-0)
• Adopted updated FY21-23 Strategic Roadmap (7-0)
• Approved consent calendar including $10.5M pavement contract to Teichert Construction (7-0)
• Approved consent calendar including rejection of bids for Mission Boulevard Corridor Improvements Phase 3 (7-0)
• Approved consent calendar including extension of exclusive negotiating rights with Trumark Properties (7-0)

City Council

The Hayward City Council will hold a closed session meeting to address personnel and property matters. This includes a performance evaluation of the City Manager and conferences with negotiators regarding labor groups and Caltrans property parcels.

• Performance evaluation of the City Manager
• Conference with negotiators for all labor groups
• Property negotiations for Caltrans Parcel Group 3 near Tennyson Road, East 16th Street, and Calhoun Street

Clean and Green Commission

The Task Force will meet to approve the minutes from the April 22, 2021, meeting. The agenda includes updates on upcoming community cleanups at Giuliani Plaza and Weekes Park. No action items are scheduled for this meeting.

• Approval of April 22, 2021 meeting minutes
• Giuliani Plaza cleanup on 07/24/21
• Tennyson Rd & Patrick Av (Weekes Park) cleanup on 10/23/21

Council Economic Development Committee

The committee will conduct a preliminary concept review for an Amazon Last Mile Delivery facility at 25450-25550 Clawiter Road. The agenda also includes the approval of minutes from the April 22, 2021, special meeting.

• Preliminary concept review: Proposed Amazon Last Mile Delivery use at 25450-25550 Clawiter Road
• Approval of April 22, 2021 Special Meeting Minutes

The Council Economic Development Committee met remotely and approved the minutes from its April 22, 2021 special meeting. The committee also received an informational report on a proposed Amazon last-mile delivery use at 25450-25550 Clawiter Road (former Berkeley Farms site) and a list of future agenda topics. No substantive decisions were made beyond the minutes approval.

• Approved April 22, 2021 special meeting minutes (3-0)

City Council

This special meeting consists of a City Council tour of Set Jet Operations. The event will take place at the Hayward Executive Airport.

• Tour of Set Jet Operations

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed three-story condominium development at 692 Berry Avenue. The project includes 18 residential units and an affordable housing plan. The Commission will also consider approving the minutes from the May 13, 2021 meeting.

• Proposed three-story condominium development with 18 units at 692 Berry Avenue
• Approval of Vesting Tentative Map 8572 and Site Plan Review Application 202003050
• Review of an affordable housing plan for the Berry Avenue project
• Approval of May 13, 2021, Planning Commission meeting minutes

The Hayward Planning Commission approved a proposed three-story condominium development with 18 residential units at 692 Berry Avenue, which will replace four existing unoccupied single-family homes and a garage. The approval includes four added conditions, such as unbundled parking, tenant displacement notices, first right of refusal for displaced tenants, and two deed-restricted affordable units. The motion passed 6-1, with Commissioner Oquenda voting nay. The commission also approved the minutes from the May 13, 2021 meeting unanimously.

• Approved 18-unit condominium development at 692 Berry Avenue with conditions (6-1)
• Added condition: parking unbundled from unit sales
• Added condition: 6-month notice to potentially displaced tenants
• Added condition: first right of refusal for displaced tenants on market-rate and income-restricted units
• Added condition: two deed-restricted units (one very low income, one moderate income) per Affordable Housing Ordinance
• Approved Planning Commission minutes of May 13, 2021 (7-0)

Council Infrastructure Committee

The committee will provide feedback on the updated City of Hayward Federal Stimulus Expenditure Plan regarding capital and infrastructure projects. The agenda also includes oral updates on La Vista Park and the Hayward High Speed Fiber Optic Network Project.

• Feedback on proposed federal stimulus expenditure plan (ACT 21-053)
• Oral update on La Vista Park
• Oral update on Hayward High Speed Fiber Optic Network Project

Ad Hoc Committee

The Ad Hoc Committee will review proposed modifications to the City Council Handbook. The review includes examining survey results from council members and other California cities, as well as guidelines for ceremonial documents and events.

• Review of modifications to the Council Handbook (ACT 21-0541)

City Council

The Hayward City Council and GHAD Board will meet to consider the 2021/22 GHAD budget. The Council will also review an interchange improvement project for I-880 and several contract amendments.

• $325,000 amendment to professional services for Fire Station 6 and Fire Training Center
• GHAD Budget for the 2021/22 Fiscal Year public hearing
• I-880/Whipple Road and I-880/Industrial Pkwy interchange improvement project work session
• Lease agreement with Pacific Gas & Electric Company at the Water Pollution Control Facility
• Designation of Mission Boulevard parcel as surplus property

The City Council approved the Geologic Hazard Abatement District (GHAD) budget for fiscal year 2021/22 and the consent calendar, which included items like a contract amendment for Fire Station 6 and a lease with PG&E. The Amazon last-mile delivery facility at 2701 W. Winton Avenue was continued to a date uncertain at the applicant's request. No action was taken on the I-880 interchange project, which was presented for information only.

• Approved GHAD budget for 2021/22 fiscal year (7-0)
• Approved consent calendar (7-0)
• Approved $325,000 amendment for Fire Station 6 materials testing contract, total not-to-exceed $675,000
• Approved lease agreement with PG&E for Water Pollution Control Facility property
• Approved surplus property designation for Mission Boulevard parcel and vacating public service easement
• Approved plans and call for bids for FY22 Median Landscape Improvement Project
• Accepted resignations from Keep Hayward Clean and Green Task Force and Library Commission
• Continued Amazon facility zoning and conditional use permit item to a date uncertain

City Council

The Hayward City Council is holding a special closed session meeting. The agenda includes a performance evaluation of the City Manager. No other substantive items are listed for this session.

• Performance evaluation of the City Manager

Council Budget and Finance Committee

The Council Budget and Finance Committee will review the minutes from April 2021 meetings. The committee will also receive a report regarding COVID-19 revenue and expenditures. Additionally, members will review the 2021/2022 agenda planning calendar.

• COVID-19 funding update including General Fund revenue and expenditures (RPT 21-066)
• Approval of April 21, 2021 meeting minutes (MIN 21-062)
• Approval of April 26, 2021 special meeting minutes (MIN 21-063)
• Review and approval of the 2021/2022 Agenda Planning Calendar (ACT 21-051)

Community Services Commission

The Commission will review staff recommendations for allocating American Rescue Plan Act (ARPA) funding to community and nonprofit programs. The meeting also includes a debrief on the FY 2021-2022 Community Agency Funding Process.

• Review of ARPA funding allocation recommendations
• Debrief of FY 2021-2022 Community Agency Funding Process
• Discussion regarding Community Conversations on Policing
• Approval of March 17, 2021 meeting minutes

The Commission reviewed and discussed staff recommendations for allocating American Rescue Plan Act (ARPA) funding to community and nonprofit programs, with an estimated allocation of $250,000-$750,000. They also reviewed the FY 2021-2022 Community Agency Funding Process and adopted the 2020/2021 Agenda Planning Calendar. No final funding decisions were made; recommendations will go to Council for approval.

• Approved minutes of March 17, 2021 meeting
• Reviewed and discussed ARPA funding allocation for community and nonprofit programs (no vote)
• Adopted 2020/2021 Agenda Planning Calendar

City Council

The City Council will review the FY2022 operating budget and long-term capital improvement program. The meeting includes decisions on professional service agreements for water infrastructure and tenant mediation services. Additionally, the Council will discuss funding for projects from a public safety workshop.

• $1,108,835 agreement with Carollo Engineers for Water Pollution Control Facility electrical rehabilitation
• $150,000 contract with Project Sentinel for rent stabilization and tenant relocation mediation services
• $60,000 PGE grant for Fire Department vegetation management via Pacheco Landscape Management
• $273,165 agreement with WaterSmart Software for an advanced metering infrastructure customer portal
• Resolution authorizing funding for public safety workshop projects

The City Council approved funding for public safety workshop projects recommended for immediate implementation, with amendments to swap Project 7 (Law Enforcement Community Internship) with Project 17 (Community Feedback/Complaint Liaison) and to create a webpage for mental health resources. The motion passed unanimously (7-0). The council also approved the consent calendar, which included accepting a $60,000 PG&E grant for vegetation management, a $150,000 mediation services agreement with Project Sentinel, and a $1,108,835 contract with Carollo Engineers for water pollution control facility electrical rehabilitation. No action was taken on the FY2022 budget or Capital Improvement Program, which were presented as information only.

• Approved public safety workshop projects with amendments (7-0)
• Approved consent calendar including PG&E grant and contracts (7-0)
• Accepted $60,000 grant from PG&E for vegetation management (consent)
• Approved $150,000 agreement with Project Sentinel for mediation services (consent)
• Approved $1,108,835 contract with Carollo Engineers for electrical rehabilitation (consent)
• Approved $273,165 agreement with WaterSmart Software for AMI customer portal (consent)
• Accepted resignation of Alicia Lawrence from Community Services Commission (consent)
• Approved minutes of April 27 and May 4, 2021 meetings (consent)

City Council

The City Council will meet in closed session to discuss negotiations with all labor groups. The council will also confer regarding property acquisitions for Caltrans Parcel Group 5, including Maitland Drive and Bunker Hill Boulevard. Additionally, the council will discuss one case of anticipated litigation.

• Negotiations with all labor groups
• Property negotiations for Maitland Drive, Bunker Hill Court, Bunker Hill Boulevard and Central Boulevard
• Discussion regarding one case of anticipated litigation

Library Commission

The commission will discuss Homework Support Centers and the Friends of Hayward Library. The meeting also includes reports from the Library Director and the City Council Liaison.

• Homework Support Centers report
• Review of the City of Hayward’s Strategic Road Map
• Approval of April 19, 2021 meeting minutes

Hayward Youth Commission

The Hayward Youth Commission will meet via Zoom to host April Rovero from the National Coalition Against Prescription Drug Abuse. The agenda also includes task force updates, agency reports, and an after-action review of a youth conference.

• Approval of May 3, 2021, meeting minutes
• Guest presentation by April Rovero, Executive Director for National Coalition Against Prescription Drug Abuse
• Youth Conference After Action Review
• Reports from Hayward City Council, HUSD, HARD, and Public Library

City Council

The City Council will hold a work session to review the proposed Fiscal Year 2022 operating budget and the Five-Year Plan. This includes receiving and discussing department budget presentations from City Manager McAdoo. No formal action will be taken during this meeting.

• Review of proposed Fiscal Year 2022 operating budget
• Review of Five-Year Plan
• Department budget presentations

Planning Commission

The Planning Commission will hold a public hearing regarding a development project at 26231 Mission Boulevard. The proposal includes two new drive-through restaurants and a significant remodel of an existing 94,500-square-foot commercial building. The commission will also review the minutes from the April 22, 2011 meeting.

• Proposed development of two drive-through restaurants at 26231 Mission Boulevard
• Remodel of a 94,500-square-foot commercial building
• Approval of April 22, 2021, meeting minutes

The Hayward Planning Commission unanimously approved a conditional use permit, site plan review, and various warrants and exceptions for two new drive-through restaurants and a significant remodel of an existing 94,500-square-foot commercial building at 26231 Mission Boulevard. The approval includes an added condition requiring the property owner to post property management contact information onsite and on their website. The commission also approved the minutes from the April 22, 2021 meeting.

• Approved conditional use permit, site plan review, and warrants/exceptions for drive-through restaurants and remodel at 26231 Mission Blvd (7-0)
• Added condition #141 requiring property management contact info posted onsite and online
• Approved Planning Commission minutes of April 22, 2021 (7-0)

Council Appointed Officers Committee

The Council Appointed Officers Committee is meeting to conduct a closed session regarding public employment. The agenda includes a performance evaluation for the City Manager. Public comments are limited to items on the agenda and must be submitted in writing prior to the meeting.

• Performance evaluation of the City Manager

Council Sustainability Committee

The Council Sustainability Committee will discuss the default electricity product from East Bay Community Energy and updates on solid waste franchise agreement negotiations. The committee will also review solar and storage for critical facilities and the 2020 Urban Water Management Plan.

• Default electricity product from East Bay Community Energy
• Update on negotiations for a new solid waste franchise agreement
• Solar and storage for critical facilities
• Update on the 2020 Urban Water Management Plan
• Draft Countywide Model Ordinance to comply with Senate Bill 1383

Personnel Commission

The Personnel Commission will meet to review the proposed Fiscal Year 2021 Agenda Planning Calendar. The commission will also consider abolishing the WPCF Lead Operator Employment Register and reviewing a revised job description for the Deputy Director of Public Works.

• Abolishment of the WPCF Lead Operator Employment Register (ACT 21-0452)
• Review of Revised Job Description for Deputy Director of Public Works (ACT 21-0463)
• Review of Proposed Fiscal Year 2021 Agenda Planning Calendar (RPT 21-0651)

Council Appointed Officers Committee

The Council Appointed Officers Committee will meet via teleconferencing to conduct a performance evaluation of the City Manager. Public comments are limited to items on the agenda and must be submitted in writing.

• Performance evaluation of the City Manager

City Council

The City Council will consider allocating up to $4.9 million from the Inclusionary Housing Trust Funds to prioritize affordable housing projects. The agenda also includes several infrastructure contracts and a public hearing for a residential development on Home Avenue.

• $4.9 million allocation for affordable housing development
• $430,000 contract for trash capture devices throughout the city
• $864,000 total amount for traffic signal and streetlight maintenance
• $627,600 contract for sanitary sewer main replacement
• Public hearing for a single-family residence at 2579 Home Avenue

The City Council approved a resolution authorizing the City Manager to prioritize current affordable housing projects for allocation of existing Inclusionary Housing Trust Funds not-to-exceed $4.9 million and to issue a Notice of Funding Availability (NOFA) to establish an affordable housing development pipeline. The council also approved the consent calendar, including contracts for trash capture devices, traffic signal maintenance, and sewer replacement, and approved a site plan review for a single-family residence with an accessory dwelling unit on a hillside lot. The Amazon facility zoning and conditional use permit item was continued to May 25, 2021, at the applicant's request.

• Approved $4.9M affordable housing funding allocation and NOFA (7-0)
• Approved consent calendar including FY22 RRAA project list (7-0)
• Approved agreements with Alameda County for youth services and Medi-Cal activities (7-0)
• Approved $430,000 contract for small trash capture devices (7-0)
• Approved $864,000 amendment for traffic signal and streetlight maintenance (7-0)
• Approved $627,600 sewer replacement contract and $747,600 fund transfer (7-0)
• Approved site plan review for 2579 Home Avenue residence and ADU (5-2)
• Continued Amazon facility item to May 25, 2021

City Council

The Hayward City Council will hold a closed session meeting. The council is scheduled to confer with negotiators regarding all labor groups under negotiation and meet with legal counsel regarding one case of anticipated litigation.

• Labor negotiations for all labor groups
• Discussion of one case of anticipated litigation

Hayward Youth Commission

The Hayward Youth Commission will discuss joining the Empowerment Collective as an organization. The meeting also includes updates on a fundraiser and planning for youth summit committees. Reports from the City Council, HUSD, HARD, and the public library are scheduled.

• Approval of April 19, 2021 meeting minutes
• Discussion regarding joining Empowerment Collective as an organization
• Fundraiser update
• Youth Summit planning committee updates
• Reports from Hayward City Council, HUSD, HARD, and Public Library

City Council

The Hayward City Council is meeting in a closed session to conduct a performance evaluation of the City Manager. A report regarding this closed session will be provided on May 4, 2021.

• Performance evaluation of the City Manager

Council Infrastructure Committee

The committee will review the recommended Capital Improvement Program for fiscal years 2022 to 2031. The agenda also includes updates on Main Street Complete Streets and the Mission Boulevard Linear Park landscape project. Additionally, members will discuss the Safe Routes for Seniors Program.

• Main Street Complete Streets update including parking concepts and cost estimates
• Review of Recommended Capital Improvement Program for FY 2022 - FY 2031
• Safe Routes for Seniors Program
• Mission Boulevard Linear Park Landscape project update
• Approval of January 27, 2021 meeting minutes

City Council

The City Council is reviewing a zoning amendment for an Amazon Last Mile Delivery Facility. The Council will also consider community agency funding and the acceptance of federal stimulus funds to address COVID-19 impacts.

• Zoning amendment for an Amazon delivery facility at 2701 W. Winton Avenue
• $95,000 increase to Advanced Mobility Group, Inc. professional services agreement
• FY 2022 Community Agency Funding Recommendations and Annual Action Plan
• Acceptance of federal stimulus funding from the American Rescue Plan Act

The City Council approved the consent calendar, including a $95,000 increase to a professional services agreement with Advanced Mobility Group. It approved FY2022 community agency funding recommendations for social services, arts, music, CDBG, and economic development, with some members recused. The council also accepted the federal stimulus allocation under the American Rescue Plan Act and provided feedback on the expenditure plan. The Amazon facility item was continued to May 4, 2021.

• Approved consent calendar including $95,000 increase to Advanced Mobility Group agreement (7-0)
• Approved FY2022 community agency funding for social services, arts, and music (7-0)
• Approved CDBG funding allocations for public services, economic development, and infrastructure (4-0, 3 recused)
• Approved resolution accepting federal stimulus allocation under ARPA (7-0)
• Continued Amazon facility zoning and conditional use permit to May 4, 2021

City Council

The Hayward City Council is meeting in closed session for a performance evaluation of the City Clerk. The meeting is being conducted via teleconferencing.

• Performance evaluation: City Clerk

Council Budget and Finance Committee

The committee will review findings and recommendations from the Policy Innovation Workshop. The meeting also includes an update on Community Public Safety Work.

• Findings and Recommendations from the Policy Innovation Workshop
• Update on Community Public Safety Work (RPT 21-062)

Clean and Green Commission

The Task Force will review the March 25, 2021, meeting minutes and hear a financial report from Kimberly DeLand. The agenda includes updates on Earth Month and scheduled community cleanups at Heritage Plaza and Weekes Park. No action items are listed for this meeting.

• Approval of March 25, 2021, meeting minutes
• Financial report presentation by Kimberly DeLand
• Earth Month Challenge updates
• Community cleanup at Heritage Plaza on July 24, 2021
• Community cleanup at Tennyson Rd & Patrick Av (Weekes Park) on October 23, 2021

Council Economic Development Committee

The Committee will conduct a preliminary concept review for a student housing mixed-use proposal located at 25501 Mission Boulevard. The meeting also includes a discussion regarding the proposed revised regular meeting schedule for fiscal year 2020-21.

• Preliminary concept review of student housing mixed-use proposal for 25501 Mission Boulevard
• Review and discussion of proposed revised FY20-21 regular CEDC meeting schedule
• Approval of March 25, 2021, special meeting minutes

The Council Economic Development Committee approved the revised FY20-21 regular meeting schedule. The minutes also include approval of the March 25, 2021 special meeting minutes and an informational review of a student housing proposal at 25501 Mission Boulevard. No other substantive decisions were made.

• Approved revised FY20-21 CEDC regular meeting schedule (3-0)
• Approved March 25, 2021 special meeting minutes (3-0)

Council Airport Committee

The committee will discuss an update on aircraft activity during the coronavirus pandemic. The meeting also includes an oral presentation regarding the annual evaluation of the airport noise program.

• Update on Aircraft Activity During the Coronavirus Pandemic (RPT 21-0582)
• Oral Presentation of the Annual Evaluation of the Airport Noise Program (RPT 21-0593)
• Approval of January 28, 2021, meeting minutes (MIN 21-0531)
• Review of updated 2021 Agenda Planning Calendar (RPT 21-0604)

Planning Commission

The Planning Commission is conducting public hearings on the FY 2022 - FY 2031 Capital Improvement Program. The commission will also consider proposed changes to the city's noise ordinance and landscaping equipment regulations.

• Recommended FY 2022 - FY 2031 Capital Improvement Program
• Proposed amendments to the Hayward noise ordinance
• Proposed amendments to the Hayward 2040 General Plan regarding landscaping equipment
• Approval of April 8, 2021 meeting minutes

The Planning Commission voted unanimously to recommend the FY 2022–FY 2031 Capital Improvement Program to the City Council. It also split 4-3 in favor of recommending amendments to the noise ordinance and General Plan related to landscaping equipment. The commission approved the minutes from its April 8, 2021 meeting and adjourned at 9:46 p.m.

• Recommended FY 2022–FY 2031 Capital Improvement Program to City Council (7-0)
• Recommended noise ordinance and General Plan amendments on landscaping equipment to City Council (4-3)
• Approved minutes of April 8, 2021 Planning Commission meeting (7-0)

Council Budget and Finance Committee

The Council Budget and Finance Committee will review a proposed new format for the FY 2022 - FY 2031 Capital Improvement Program. The meeting includes a discussion on the Mayor and City Council Fiscal Year 2022 budget and an update on the budget process.

• Proposed new format for the FY 2022 - FY 2031 Capital Improvement Program
• Discussion on Mayor & City Council Fiscal Year 2022 Budget
• Fiscal Year 2022 Budget Process Update
• Approval of March 17, 2021 meeting minutes
• Review and approval of the 2021 Agenda Planning Calendar

Community Services Commission

The Community Services Commission meeting scheduled for April 21, 2021, has been cancelled. The next regular meeting is scheduled for May 19, 2021, at 7:00 PM.

• Meeting cancellation

City Council

The City Council will consider several contracts, including a $3 million agreement for trash capture devices on Arf Avenue and Tennyson Road. The Council will also review updates to the "Let's House Hayward!" homelessness reduction strategic plan. Other items include approving a new condominium subdivision and reviewing city debt reports.

• $3 million agreement with Caltrans for Arf Avenue and Tennyson Road trash capture devices
• $601,750.24 contract for a city-wide access control system
• Approval of 8 condominiums at 26736 Hayward Avenue
• Rejection of bids and new call for bids for the FY21 Pavement Improvement Project
• $200,000 agreement with Schaaf & Wheeler for engineering design services

The City Council approved the consent calendar with a 7-0 vote, which included approving minutes, accepting a resignation, approving a final map for 8 condominiums, and authorizing contracts for a city-wide access control system and sidewalk rehabilitation. Item 5, regarding sidewalk and wheelchair ramp projects, was removed for separate discussion and also approved 7-0. No substantive decisions were made on work session items, which were informational or continued.

• Approved consent calendar (7-0)
• Approved final map for 8 condominiums at 26736 Hayward Avenue
• Approved plans and specs for FY21 Sidewalk Rehabilitation and Wheelchair Ramp Projects (7-0)
• Approved $601,750.24 contract for city-wide access control system
• Approved $3M Caltrans agreement for trash capture devices and $200K design services
• Rejected all bids and re-approved plans for FY21 Pavement Improvement Project
• Accepted resignation of Lisa Sharp from Keep Hayward Clean and Green Task Force

City Council

The Hayward City Council is holding a closed session meeting. The agenda includes a performance evaluation for the City Clerk.

• Performance evaluation of the City Clerk

Library Commission

The Hayward Library Commission is meeting to discuss plans for post-pandemic library reopening. The commission will also review reports regarding stimulus funding support letters and racial equity training.

• Discussion of post-pandemic library reopening
• Report on letters of support for stimulus funding and budget requests
• Racial equity training presentation by Kavita Sagran and Ariana Nussbaum
• Approval of March 15, 2021, meeting minutes

Hayward Youth Commission

The commission will review minutes from the March 15, 2021 meeting. The agenda includes updates on a homeless shelter fundraiser and the Youth Summit Planning Committee. Members will also hear from a guest speaker and receive reports from local agencies.

• Approval of March 15, 2021, meeting minutes
• Guest presentation by Audrey Mallah of Empowerment Collective
• Update on fundraiser for homeless shelter
• Review of Hayward Youth Conference budget and expenses
• Youth Summit Planning Committee updates

Planning Commission

The Planning Commission will hold a public hearing regarding the establishment of a drive-thru coffee shop and convenience store. The proposal includes requests for a conditional use permit, site plan review, and building setback variances. The commission will also approve minutes from the March 25, 2021 meeting.

• Proposed drive-thru coffee shop and convenience store at 28590 Mission Boulevard
• Request for conditional use permit, site plan review, and building setback variances
• Approval of March 25, 2021, Planning Commission meeting minutes

The Planning Commission approved a Conditional Use Permit, Site Plan Review, and Variance for a proposed drive-thru coffee shop and convenience store at 28590 Mission Boulevard. The approval included three new conditions: adding two EV charging stations, providing six additional parking spaces onsite or within an eighth of a mile with a written contract for employee off-site parking, and participation in the City's Adopt-a-Block program. The motion passed 6-1, with Commissioner Stevens voting nay. The Commission also approved the minutes from the March 25, 2021 meeting, with a noted correction regarding a reference to Chair Bonilla instead of Commissioner Bonilla.

• Approved the drive-thru coffee shop and convenience store at 28590 Mission Boulevard with three added conditions (EV charging stations, parking, Adopt-a-Block) — motion passed 6-1.
• Approved the March 25, 2021 Planning Commission meeting minutes, with a correction to a reference from Chair Bonilla to Commissioner Bonilla — motion carried 6-1.

Hayward Area Shoreline Planning Agency

The Hayward Area Shoreline Planning Agency is reviewing technical advisory committee updates regarding the regional shoreline adaptation master plan. The meeting also includes updates on several industrial development projects in the area. Additionally, the agency will discuss outreach for the master plan and a possible expansion of the agency.

• Amazon Last Mile Delivery Station at 2701 West Winton Ave
• U-Haul Development at 4150 Point Eden Way
• Hines Industrial Campus at 25800 Clawiter Road
• LogistiCenter at 25450 Clawiter Road
• Duke Realty Building at 24993 Clawiter Road

Council Appointed Officers Committee

The Council Appointed Officers Committee meeting scheduled for April 7, 2021, was cancelled. The next meeting is scheduled for May 5, 2021.

City Council

The City Council will vote on a vegetation management contract and the FY 2022 Paratransit Program Plan. The Council will also discuss community agency funding recommendations and a stimulus funding plan for COVID-19 impacts.

• Vegetation management contract with Joe’s Landscape and Concrete for $104,092.77 annually
• FY 2022 Measure B/BB Annual Paratransit Program Plan approval
• FY 2022 Community Agency Funding recommendations
• American Rescue Plan Act stimulus funding expenditure plan

The Hayward City Council approved the consent calendar, which included minutes from March 16 and 23, 2021, a vegetation management contract with Joe's Landscape and Concrete for $104,092.77 annually, and the FY 2022 Measure B/BB Paratransit Program Plan. Two work session items—community agency funding recommendations and a stimulus funding expenditure framework—were presented for information only, with no action taken. The closed session reported no reportable action.

• Approved consent calendar (6-0, Zermeno absent)
• Approved March 16, 2021 City Council minutes
• Approved March 23, 2021 City Council minutes
• Approved vegetation management contract with Joe's Landscape and Concrete ($104,092.77 annually)
• Approved FY 2022 Measure B/BB Paratransit Program Plan and service agreements

City Council

The City Council is meeting in a closed session to conduct conferences with labor negotiators regarding all groups currently under negotiation. The council will also meet with legal counsel concerning matters that may pose a threat to public access to city services or facilities.

• Labor negotiations for all groups currently under negotiation
• Conference with legal counsel regarding threats to public access to city services or facilities

Council Economic Development Committee

The City of Hayward Council Economic Development Committee meeting scheduled for April 5, 2021, was canceled. A special meeting has been rescheduled for Thursday, April 22, 2021, at 5:00 PM.

• No agenda items were presented due to the cancellation.

City Council

The City Council will hold a special work session to review sections of the City Council Member Handbook. The council will provide direction to staff regarding potential updates or changes. This is a non-action item and no formal action will be taken at this meeting.

• Review of City Council Member Handbook (WS 21-0151)

The Hayward City Council held a special work session to review sections of the City Council Member Handbook and provide direction to staff on updates or changes. No action was taken on the handbook. The meeting adjourned at 7:05 p.m.

• Reviewed the City Council Member Handbook and provided no direction for changes (no action taken).

Clean and Green Commission

The Keep Hayward Clean and Green Task Force is meeting to review a financial report and discuss upcoming environmental events. There are no action items scheduled for this meeting. The agenda includes updates on the Earth Month Challenge and future cleanup dates.

• Financial report presentation by Kimberly DeLand
• Earth Month Challenge for April 2021
• Heritage Plaza event scheduled for July 24, 2021
• Cancellation of St. Joachim Catholic Church cleanup on March 27, 2021

Planning Commission

The Planning Commission will hold a public hearing regarding a zoning amendment to allow truck terminals in the Industrial Park District. This includes a request for a conditional use permit to establish an Amazon Logistics delivery station.

• Zoning text amendment to include 'Truck Terminals' as a permitted use in the IP District
• Conditional Use Permit for an Amazon Logistics delivery station
• Proposed 507,500 square foot industrial building at 2701 W. Winton Avenue

Council Economic Development Committee

The Council Economic Development Committee will discuss a grocery store market and food desert analysis. The committee will also consider approving minutes from the February 1, 2021, meeting.

• Grocery Store Market and Food Desert Analysis (RPT 21-0362)
• Approval of February 1, 2021, meeting minutes (MIN 21-0271)

The Council Economic Development Committee met remotely and approved the minutes from its February 1, 2021 regular meeting by a unanimous 3-0 vote. The committee received two informational reports only: a grocery store market and food desert analysis, and future meeting topics. No substantive policy decisions were made.

• Approved Feb. 1, 2021 meeting minutes (3-0)

Council Appointed Officers Committee

The Council Appointed Officers Committee will conduct a performance evaluation for the City Clerk during a closed session. Public comments are limited to items on the agenda and must be submitted in writing.

• Performance evaluation of the City Clerk

City Council

The Council will hold a public hearing regarding amendments to the Fiscal Year 2022 Master Fee Schedule. The agenda also includes contract increases for the Heritage Plaza Library project and a resolution denouncing violence against the AAPI community. Additionally, the Council will review a proposal for an election in the Stratford Village Assessment District.

• Amendment to the Fiscal Year 2022 Master Fee Schedule
• Contract increases for the 21st Century Library - Heritage Plaza Project
• Resolution denouncing racism and violence against the AAPI community
• Review of a Proposition 218 election proposal for Stratford Village Stormwater Lift Station
• Amendment to the City Salary Plan for Fiscal Year 2021

The City Council unanimously approved a resolution denouncing racism, xenophobia, and violence against the Asian American and Pacific Islander community. The council also approved the consent calendar, including amendments to the salary plan and contract increases for the library project and consulting firms, and adopted the amended FY2022 Master Fee Schedule. A work session on the Stratford Village assessment district was informational only, with no action taken.

• Approved resolution denouncing racism, xenophobia, and violence against the AAPI community (7-0).
• Approved consent calendar, including salary plan amendment for FY2021 (7-0).
• Approved resolutions authorizing contract increases for the 21st Century Library - Heritage Plaza Project (7-0).
• Approved resolution authorizing amendments to agreements with five consulting firms (7-0).
• Adopted resolution amending the FY2022 Master Fee Schedule (7-0).
• No action taken on Stratford Village assessment district proposal; information only.

City Council

This closed session meeting includes a performance evaluation for the City Clerk. No other substantive items are listed on this agenda.

• Performance evaluation of the City Clerk

Council Budget and Finance Committee

The Committee will review reports regarding the annual review of city-issued debt and the annual city benefit liabilities and funding plan. Staff will also provide updates on the Policy Innovation Workshop and the Fiscal Year 2022 budget process.

• Annual Review of City Issued Debt (RPT 21-0453)
• Annual City Benefit Liabilities and Funding Plan (RPT 21-0464)
• Fiscal Year 2022 Budget Process Update
• Approval of February 17, 2021 meeting minutes
• Review and approval of the 2021 Agenda Planning Calendar

Community Services Commission

The Community Services Commission will review the February 17, 2021 meeting minutes and discuss final funding recommendations for FY 2022. The agenda also includes a review of the FY 2020/2021 agenda planning calendar.

• Final funding recommendations for FY 2022 (PH 21-0202)
• Review of February 17, 2021 meeting minutes (MIN 21-0381)
• FY 2020/2021 agenda planning calendar (RPT 21-0443)

The Commission reviewed and accepted the Application Review Committees' funding recommendations for FY 2022 and voted to recommend them to the City Council for final approval. It also approved the minutes of the February 17, 2021 meeting and adopted the 2020/2021 Agenda Planning Calendar. No other substantive decisions were made.

• Approved minutes of February 17, 2021 meeting
• Accepted FY 2022 Application Review Committees' funding recommendations
• Recommended FY 2022 funding recommendations to City Council for final approval
• Adopted 2020/2021 Agenda Planning Calendar

City Council

The Hayward City Council will meet to vote on several professional services agreements and department programs. This includes the adoption of a new drone program for police and fire services and planning service contracts. The council will also receive the 2020 General Plan Annual Progress Report.

• Adoption of a drone program for Hayward Police and Fire departments
• $175,000 contract for on-call planning services with Metropolitan Planning Group
• Engineering agreement for the Main Street Complete Street Project
• Sanitary sewer main replacement at Alameda County Transit Maintenance Facility
• 2020 General Plan Annual Progress Report

The City Council unanimously approved a settlement in the pending litigation AGG v. City of Hayward during a closed session reconvened after the regular meeting. The council also approved the consent calendar, including a $175,000 on-call planning services agreement and a professional services agreement for the Main Street Complete Street Project. Consent Item No. 8, regarding an unmanned aerial system program for police and fire departments, was removed and continued to a future meeting.

• Approved settlement in AGG v. City of Hayward (unanimous)
• Approved consent calendar (7-0)
• Approved $175,000 on-call planning services agreement with Metropolitan Planning Group
• Approved professional services agreement with CSW/Stuber-Stroeh for Main Street Complete Street Project
• Approved plans and call for bids for sanitary sewer main replacement at Alameda County Transit facility
• Removed and continued unmanned aerial system program item to a future meeting

City Council

The City Council will meet in closed session to discuss pending litigation and labor negotiations for all labor groups. The council will also confer with negotiators regarding Caltrans property parcels involving Maitland Drive, Bunker Hill Court, Bunker Hill Boulevard, Central Boulevard, and Grove Way.

• Pending litigation: AG.G. et al. v. City of Hayward, et al.
• Labor negotiations for all labor groups
• Property negotiations for Caltrans Parcel Group 5 (Maitland Drive, Bunker Hill Court, Bunker Hill Boulevard and Central Boulevard)
• Property negotiations for Caltrans Parcel Group 8 (Grove Way)

Council Appointed Officers Committee

The Council Appointed Officers Committee will hold a closed session to review the annual evaluation process and conduct performance evaluations for the City Clerk, City Attorney, and City Manager. Public comments are restricted to items on the agenda and must be submitted in writing.

• Annual evaluation process review
• Performance evaluation of City Clerk
• Performance evaluation of City Attorney
• Performance evaluation of City Manager

Library Commission

The Hayward Library Commission will meet remotely to discuss library budget priorities and commission goals. The agenda also includes a report from the Hayward Youth Commission regarding teen services.

• Discussion of Library eResources
• Report from Hayward Youth Commission regarding Teen Services
• Review of Library Budget Priorities
• Approval of February 22, 2021, meeting minutes

Hayward Youth Commission

The Hayward Youth Commission will review recruitment and reappointment requests. The agenda also includes updates on task forces, a homeless shelter fundraiser, and youth summit planning committees.

• HYC recruitment and reappointment requests
• Task force updates
• Fundraiser for homeless shelter update
• Youth Summit planning committees
• Reports from City Council, HUSD, HARD, and Public Library

Personnel Commission

The Hayward Personnel Commission is reviewing several revised job descriptions, including roles for Police Records Clerk and Customer Field Technician. The commission will also consider adopting a revised classification plan and recommending a salary plan for Fiscal Year 2021.

• Revised Police Records Clerk I/II job description
• Revised Customer Field Technician job description
• Revised Management Fellow job description
• Adoption of the Revised Classification Plan
• Recommendation of the FY 2021 Salary Plan

Planning Commission

The Planning Commission will hold a public hearing regarding an Amazon Logistics last mile delivery station at 2701 W. Winton Avenue. This item includes a proposed zoning amendment to allow truck terminals in the Industrial Park District. The commission will also discuss the 2020 General Plan Annual Progress Report during a work session.

• Amazon Logistics last mile delivery station at 2701 W. Winton Avenue
• Zoning amendment to include "Truck Terminals" in the IP District
• 2020 General Plan Annual Progress Report review

The Planning Commission voted 5-0 to continue the public hearing on a zoning text amendment and conditional use permit for a last-mile delivery station for Amazon Logistics at 2701 W. Winton Avenue to the March 25, 2021 meeting. The continuance allows the applicant and staff to meet and resolve issues. Commissioner Stevens could not participate in the vote due to technical difficulties. The commission also approved the minutes of the February 11, 2021 meeting.

• Continued the Amazon Logistics truck terminal zoning amendment and conditional use permit to March 25, 2021 (5-0 vote)
• Approved the February 11, 2021 Planning Commission minutes (5-0, with one abstention)

Council Sustainability Committee

The Council Sustainability Committee will review the 2020 Urban Water Management Plan and consider implementing WaterSmart Software for a water meter pilot program. The committee will also receive an update on local recycling programs.

• Review of the 2020 Urban Water Management Plan
• Consideration of WaterSmart Software for the Advanced Metering Infrastructure (AMI) Customer Portal Pilot Program
• Update on Hayward’s recycling programs and the recycling industry
• Approval of January 11, 2021, meeting minutes

Homelessness-Housing Task Force

The Homelessness-Housing Task Force will discuss funding priorities for the Inclusionary Housing Trust Fund. The meeting includes a review of staff reports and criteria regarding affordable housing projects with funding gaps. The body will also consider approving minutes from the December 3, 2020, meeting.

• Review of funding priorities for the Inclusionary Housing Trust Fund (ACT 21-0192)
• Approval of minutes from the December 3, 2020, meeting
• Discussion of affordable housing projects with funding gaps

City Council

The City Council will hold public hearings regarding two residential development projects on hillside lots. The Council will also consider a landscape maintenance contract for Route 238 and a new template for wireless facility licenses.

• Landscape maintenance contract for Route 238 with Los Loza Landscaping ($270,000 annually plus $20,000 contingency)
• Proposed single-family residence and ADU at 2579 Home Avenue
• Proposed single-family residence at 2382 Rainbow Court
• Master License Agreement Template for wireless facilities in the public right-of-way
• Acceptance of Gary Patton's resignation from the Planning Commission

The City Council approved the consent calendar, including a $270,000 landscape maintenance contract for Route 238. It continued the Switzer Residence project at 2579 Home Avenue to May 4, 2021, to address concerns. The Council approved the Rainbow Court single-family residence and the Municipal Facility Master License Agreement Template for wireless facilities. It also accepted a Planning Commission resignation and appointed former Council Member Mendall to fill the vacancy.

• Approved consent calendar, including minutes and a $270,000 landscape contract for Route 238.
• Continued the Switzer Residence project (2579 Home Avenue) to May 4, 2021.
• Approved the Rainbow Court single-family residence site plan and grading permit.
• Approved the Municipal Facility Master License Agreement Template for wireless facilities.
• Accepted Gary Patton's Planning Commission resignation and appointed former Council Member Mendall to fill the vacancy.

City Council

This special meeting of the Hayward City Council is a closed session. The council will confer with legal counsel regarding two cases of anticipated litigation.

• Conference with legal counsel regarding two anticipated litigation cases

Council Economic Development Committee

The March 1, 2021, Council Economic Development Committee meeting was canceled. A special meeting has been scheduled for Thursday, March 25, 2021, at 5:00 PM.

Hayward Youth Commission

The Hayward Youth Commission will receive updates regarding a fundraiser for a homeless shelter and various youth summit committees. The meeting also includes reports from the City Council, HUSD, HARD, and the Public Library.

• Approval of February 1, 2021, meeting minutes
• Fundraiser For Homeless Shelter Update
• Youth Summit Committee Reports
• Youth Summit Planning Committees
• Reports from City Council, HUSD, HARD, and Public Library

Clean and Green Commission

The Task Force will review financial reports and citywide cleanup updates. The agenda includes the approval of meeting minutes from January 21, 2021. Members will also discuss scheduled cleaning events for April and July.

• Approval of January 21, 2021, meeting minutes
• Financial report presentation by Kimberly DeLand
• Citywide cleanup update from Chair Manzo
• Cancellation of St. Joachim Catholic Church cleanup on March 27, 2021
• Upcoming citywide cleanup scheduled for April 24, 2021

Planning Commission

The Planning Commission meeting scheduled for February 25, 2021, was canceled. The next regular meeting is scheduled for March 11, 2021.

City Council

The City Council will consider extending the city's shelter crisis declaration through December 31, 2021. This includes authorizing emergency actions for a 30-bed youth shelter at 27211 Tyrrell Avenue. The Council will also review the FY 2021 mid-year budget and long-range financial model.

• Extension of the city's shelter crisis declaration until December 31, 2021
• Construction of a 30-bed transitional age youth shelter at 27211 Tyrrell Avenue
• FY 2021 mid-year budget review and General Fund long-range financial model update
• Selection of preferred alternative for I-880/A Street interchange improvements
• Resolution for a transparent 2021 redistricting process in Alameda County

The City Council voted 7-0 to extend the shelter crisis declaration through December 31, 2021, and authorize emergency actions for a 30-bed transitional-age youth shelter on Hayward Unified School District property at 27211 Tyrrell Avenue, with an amendment dedicating 50% of beds to youth who previously resided or worked within HUSD limits. The council also approved the FY 2021 Mid-Year Budget Review and General Fund Long Range Financial Model Update with an additional $1 million contribution to OPEB, voting 6-1. A resolution calling for a transparent, inclusive, and equitable 2021 redistricting process in Alameda County was approved 7-0. The I-880/Winton Ave and I-880/A Street Interchange Improvement Project was presented as information only, with no decision made.

• Approved resolution for transparent, inclusive, equitable 2021 redistricting process in Alameda County (7-0)
• Approved extension of shelter crisis declaration and authorization for 30-bed youth shelter at 27211 Tyrrell Ave, with 50% beds for HUSD-connected youth (7-0)
• Approved FY 2021 Mid-Year Budget Review and General Fund Long Range Financial Model Update with additional $1M OPEB contribution (6-1)

City Council

The Hayward City Council is meeting in closed session to confer with property negotiators. These discussions involve ongoing negotiations for several land parcels, including properties near Enterprise Avenue and Caltrans parcel groups.

• Negotiations for property at the corner of Enterprise Avenue and Whitesell Street
• Negotiations for Caltrans Parcel Group 5 (Maitland Drive, Bunker Hill Court, Bunker Hill Boulevard, and Central Boulevard)
• Negotiations for Caltrans Parcel Group 6 (Carlos Bee Boulevard and Overlook Avenue)

Library Commission

The Library Commission is scheduled to discuss library eResources, the Farias Fund for Teen Services, and a GARE training outline. The commission will also approve minutes from the January 25, 2021 meeting.

• Review of Library eResources
• Discussion of Farias Fund for Teen Services
• GARE Training outline review
• Approval of January 25, 2021 meeting minutes
• Review of 2020-21 Draft Agenda Schedule

City Council

The City Council is holding a special meeting for a retreat focused on strengthening joint governance and improving operational procedures. These work session items are non-action items.

• City Council Retreat regarding governance and operational procedures (WS 21-0081)

Council Budget and Finance Committee

The Council Budget and Finance Committee will review the FY 2021 mid-year budget and an update to the General Fund long-range financial model. The meeting also includes a referral regarding cannabis revenue and unfunded liabilities.

• FY 2021 Mid-Year Budget Review and General Fund Long Range Financial Model Update (RPT 21-033)
• Cannabis Revenue / Unfunded Liability Referral (RPT 21-035)
• Review and approval of the 2021 Agenda Planning Calendar (ACT 21-017)
• Approval of January 20, 2021 meeting minutes
• Approval of January 25, 2021 meeting minutes

Community Services Commission

The Community Services Commission will review the FY 2022 Measure B/BB Annual Paratransit Program Plan. The meeting also includes discussion regarding preliminary draft funding recommendations for the FY 2022 Application Review Committee.

• FY 2022 Measure B/BB Annual Paratransit Program Plan review
• FY 2022 Application Review Committee preliminary draft funding recommendations
• Commencement of CDBG Public Comment Period
• Community Conversations on Policing discussion
• Review of December 16, 2020 meeting minutes

The Community Services Commission reviewed the FY 2022 Measure B/BB Annual Paratransit Program Plan and the FY 2022 Application Review Committee Preliminary Draft Funding Recommendations, and discussed the FY 2020/2021 Agenda Planning Calendar. No formal votes or decisions were recorded; the items were informational or for discussion only.

• Approved minutes of December 16, 2020 meeting
• Reviewed FY 2022 Measure B/BB Annual Paratransit Program Plan (informational)
• Reviewed FY 2022 Application Review Committee Preliminary Draft Funding Recommendations (discussion)
• Discussed FY 2020/2021 Agenda Planning Calendar (no adoption recorded)

City Council

The City Council will consider adopting the Hayward Regional Shoreline Adaptation Master Plan. The agenda also includes a call for bids on pavement improvements and a subdivision of Harvey Avenue to allow for 12 single-family residences. A hearing regarding a residence at 2579 Home Avenue was continued to March 2, 2021.

• Adoption of the Hayward Regional Shoreline Adaptation Master Plan
• Call for bids for the FY21 Pavement Improvement Project
• Subdivision of Harvey Avenue parcels for 12 single-family residences
• Amendment to the City of Hayward Salary Plan for Fiscal Year 2021

The City Council approved the Final Hayward Regional Shoreline Adaptation Master Plan, which guides future shoreline resilience and public access. The consent calendar was approved, including the FY21 Pavement Improvement Project plans and the final map for a 17-lot subdivision on Harvey Avenue. A proposed single-family residence with an accessory dwelling unit at 2579 Home Avenue was continued to March 2, 2021. No reportable actions were taken in closed session.

• Adopted Shoreline Adaptation Master Plan (7-0)
• Approved consent calendar including FY21 Pavement Improvement Project plans and call for bids (7-0)
• Approved final map for Tract 8442, subdividing two parcels into 17 lots for 12 homes (7-0)
• Approved amendment to FY21 Salary Plan (7-0)
• Continued Switzer Residence project to March 2, 2021

City Council

The City Council is meeting in a closed session to conduct negotiations. The agenda includes discussions regarding the Caltrans Parcel Group 6 property and negotiations with all labor groups.

• Property negotiations for Caltrans Parcel Group 6 at Carlos Bee Boulevard and Overlook Avenue
• Negotiations with all labor groups

Library Commission

The provided agenda contains only procedural information and does not list any specific items for discussion or decision.

City Council

The Hayward City Council will hold a special meeting to review a Strategic Roadmap Update. This item is part of a work session, meaning no formal action will be taken during this meeting. The update will be presented by City Manager McAdoo.

• Strategic Roadmap Update report from City Manager McAdoo (WS 21-0071)

Planning Commission

The Hayward Planning Commission is reviewing several development proposals during this meeting. These include a single-family residence on Rainbow Court, a cannabis microbusiness on Radley Court, and an industrial campus on Clawiter Road. The commission will also review minutes from the January 28, 2021, meeting.

• Proposed single-family residence at 2382 Rainbow Court
• Proposed cannabis microbusiness at 2416 Radley Court, Unit 3
• Proposed industrial campus and data center at 25800 Clawiter Road

The Hayward Planning Commission approved all three items on the agenda: a single-family residence at 2382 Rainbow Court, a cannabis microbusiness at 2416 Radley Court, and an industrial campus at 25800 Clawiter Road. Each approval included specific conditions, and the minutes from January 28, 2021, were also approved. All votes were 6-0 with Commissioner Patton absent.

• Approved site plan review and grading permit for single-family residence at 2382 Rainbow Court (6-0)
• Approved conditional use permit for cannabis microbusiness at 2416 Radley Court, Unit 3 (6-0)
• Approved major site plan review and conditional use permit for industrial campus at 25800 Clawiter Road (6-0)
• Approved minutes of January 28, 2021 meeting (6-0)

Hayward Local Agencies Committee

The agenda consists of procedural items including reports and public comments. No specific action items, projects, or ordinances are listed for this session.

City Council

The City Council will review several consent items, including garbage rate updates and a FEMA grant for the Hayward Hills Project. They will also hold a public hearing regarding the Old Highlands Area Road Improvement Assessment District. Additionally, the Council will discuss negotiating principles for labor contracts.

• $1,116,606 lease agreement with L.N. Curtis and Sons for breathing apparatuses
• Approval of garbage and recycling rates for 2021-2022
• $294,654 amendment to OpenGov, Inc. agreement for financial reporting services
• $21,132 FEMA grant for the Hayward Hills Project defensible space creation
• Public hearing on Old Highlands Area Road Improvement Assessment District

City Council

The City Council will hold a closed session to confer with property negotiators. The discussion involves negotiations regarding MYL Restaurant Concepts LLC (dba “Playt”) at 1036 B Street.

• Negotiation with MYL Restaurant Concepts LLC (dba “Playt”) at 1036 B Street

Council Economic Development Committee

The Council Economic Development Committee will select a new Chair and Vice Chair. The committee will also conduct a project concept review for Covenant House California at 27211 Tyrrell Avenue. Additionally, members will discuss future meeting topics.

• Selection of Committee Chair and Vice Chair
• Project Concept Review: Covenant House California proposal at 27211 Tyrrell Avenue
• Approval of December 7, 2020 meeting minutes

The committee approved the December 7, 2020 minutes and unanimously appointed Mark Salinas as Chair and Angela Andrews as Vice Chair, each for one-year terms. A project concept review for Covenant House California at 27211 Tyrrell Avenue was informational only, with no action taken. No other substantive decisions were made.

• Approved Dec. 7, 2020 meeting minutes (3-0)
• Appointed Mark Salinas as Chair for one-year term (3-0)
• Appointed Angela Andrews as Vice Chair for one-year term (3-0)

Hayward Youth Commission

The commission will hear from Dr. Candace Coffield regarding equity in the Hayward Unified School District. The meeting also includes discussions on a fundraiser for a homeless shelter and a review of survey results.

• Guest speaker: Dr. Candace Coffield, HUSD Administrator on Special Assignment for Equity
• Discussion of fundraiser for homeless shelter
• Review of survey results
• Youth Summit planning committee updates
• Approval of January 4, 2021 meeting minutes

Personnel Commission

The Personnel Commission will review the proposed fiscal year 2021 agenda planning calendar. The commission is also tasked with adopting a revised classification plan and recommending a new salary plan to the City Council. Additionally, members will review a new job description for the Deputy Director of Information Technology.

• Adoption of Revised Classification Plan and recommendation of FY 2021 Salary Plan (PH 21-0025)
• Review of New Job Description for Deputy Director of Information Technology (ACT 21-0124)
• Request to remove the Justin Nishioka appeal from the calendar (ACT 21-0053)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed single-family residence and attached accessory dwelling unit at 2579 Home Avenue. The project involves a site plan review and grading permit for a 0.21-acre hillside lot. Following the hearing, the Commission may make a recommendation to the City Council.

• Public hearing for single-family residence and attached ADU at 2579 Home Avenue
• Site plan review and grading permit application No. 202000579
• Approval of October 22, 2020, Planning Commission minutes

The Hayward Planning Commission approved a site plan review and grading permit for a single-family residence with an attached accessory dwelling unit on a vacant 0.21-acre hillside lot at 2579 Home Avenue, with a revision to condition No. 39 requiring a 10-year storm review by the City Engineer. The commission also recommended the owner and Old Highland Neighborhood associations meet to discuss parking and other items. The motion passed 4-2, with Commissioners Bonilla and Stevens dissenting. The commission also approved the October 22, 2020 meeting minutes (5-0-1, with Patton abstaining).

• Approved site plan review and grading permit for 2579 Home Avenue (4-2)
• Revised condition No. 39 to require 10-year storm review by City Engineer
• Recommended owner and Old Highland Neighborhood associations meet on parking
• Approved October 22, 2020 Planning Commission minutes (5-0-1)

Council Airport Committee

The Council Airport Committee is reviewing an update on the Hangar Repair Project. The meeting also includes a discussion regarding innovative aviation products and technologies. Additionally, members will review the proposed 2021 agenda planning calendar.

• Hangar Repair Project Update (RPT 21-0102)
• Innovative Aviation Products and Technologies (RPT 21-0113)
• Review of the proposed 2021 Agenda Planning Calendar (RPT 21-0124)

City Council

The City Council will consider an ordinance to extend the commercial eviction moratorium and enact a residential one. The meeting also includes reviews of the Measure C annual report and General Fund revenues. Several infrastructure contracts and professional service amendments are also up for approval.

• Ordinance to extend the commercial eviction moratorium and enact a residential moratorium
• Contract amendment for Mission Boulevard Corridor Improvements Phase 3 ($1,519,180 total)
• $75,000 grant for Patrick Avenue Improvements Phase 2
• Contract award to Marina Landscape, Inc. for median landscape improvements ($399,083)
• Resolution regarding new service stations selling fossil fuels

City Council

The City Council will meet in closed session to discuss property negotiations regarding Caltrans Parcel Group 6 at Carlos Bee Boulevard and Overlook Avenue. The council will also confer with legal counsel regarding one case of anticipated litigation.

• Property negotiations for Caltrans Parcel Group 6 (Carlos Bee Blvd and Overlook Ave)
• Conference with legal counsel regarding one case of anticipated litigation

Council Budget and Finance Committee

The Council Budget and Finance Committee is meeting to review the Police Department budget. The agenda also includes an overview of the Lean Innovation Process and policy workshop participants.

• Review of the Police Department Budget (WS 21-0061)
• Review Policy Workshop Participants and Overview of Lean Innovation Process (WS 21-0052)

Library Commission

The Library Commission will conduct a midyear budget review and discuss library reopening plans. The meeting also includes an update on the Heritage Plaza art project.

• Heritage Plaza art update
• Midyear budget review
• Reopening plans
• Approval of November 16, 2020 meeting minutes

Clean and Green Commission

The Keep Hayward Clean and Green Task Force will review financial reports and community engagement updates. The agenda includes discussions on mural boxes, yard contests, and an advocacy letter to Caltrans. The group will also consider a donation to the Downtown Streets Team.

• Action item regarding a donation to the Downtown Streets Team
• Discussion of an advocacy letter to Caltrans
• Updates on mural boxes and the Beautiful Yard Contest
• Notice of cancelled cleanups at Mt. Eden Park and St. Joachim Catholic Church

Council Budget and Finance Committee

The Council Budget and Finance Committee will conduct a review of FY 2021 General Fund revenue. The agenda also includes oral updates on COVID-19 funding and the Employee Home Loan Program. Additionally, members will review the proposed 2021 agenda planning calendar.

• FY 2021 General Fund Revenue Review
• COVID-19 Funding Update
• Employee Home Loan Program Update
• Review of the proposed 2021 Agenda Planning Calendar
• Approval of December 16, 2020 meeting minutes

City Council

The City Council will meet in closed session to discuss labor negotiations involving all labor groups. The council will also confer with legal counsel regarding several pending lawsuits. Additionally, officials will discuss property negotiations involving various Caltrans parcel groups and Central Avenue.

• Labor negotiations for all labor groups
• Legal conference regarding pending litigation including Stoddard-Nunez v. City of Hayward
• Property negotiations for Caltrans Parcel Group 2 at Mission Boulevard and Tennyson Road
• Property negotiations for Caltrans Parcel Group 3 near Tennyson, East 16th, and Calhoun Street
• Property negotiations regarding 1032 Central Avenue

City Council

The scheduled Hayward City Council meeting for January 19, 2021, was cancelled. The next regular meeting is scheduled for Tuesday, January 26, 2021.

Library Commission

The provided text for the Hayward Library Commission meeting on January 18, 2021, consists only of procedural boilerplate and meeting logistics. No discussion topics, proposals, or decisions are included in this document.

Hayward Youth Commission

The provided text contains only the logistical information for the Hayward Youth Commission meeting. No specific topics or decisions are documented in this portion of the agenda.

Hayward Area Shoreline Planning Agency

The HASPA Board will consider a recommendation to adopt the Shoreline Adaptation Master Plan. The meeting includes updates on Lochirco development applications and a work session regarding regional strategies for a rising bay. The agency will also elect a new Chair for the Board of Trustees.

• Recommendation for adoption of Shoreline Adaptation Master Plan
• Election of HASPA Board of Trustees Chair
• Updates on Lochirco applications at West Winton Avenue, Point Eden Way, and Clawiter Road
• Bay Adapt: Regional Strategy For A Rising Bay work session
• Shoreline Adaptation Master Plan Implementation Grant Application update

Planning Commission

The Planning Commission meeting scheduled for January 14, 2021, was canceled. The next regular meeting is scheduled for January 28, 2021.

Council Sustainability Committee

The Council Sustainability Committee will review updates on the City's waste reduction and recycling programs. The committee will also consider the 2019 Greenhouse Gas Emissions Inventory and provide direction regarding the Municipal Regional Permit 3.0 draft.

• Update on City’s Waste Reduction and Recycling Programs
• Municipal Regional Permit 3.0 Draft and Reissuance Schedule
• 2019 Greenhouse Gas Emissions Inventory
• Approval of November 9, 2020 meeting minutes

City Council

The City Council meeting scheduled for Tuesday, January 5, 2021, was cancelled. A special meeting is scheduled for Tuesday, January 19, 2021.

• Cancellation of the January 5, 2021, City Council meeting

Council Economic Development Committee

The City of Hayward Council Economic Development Committee meeting scheduled for January 4, 2021, was cancelled. The next regular meeting is scheduled for February 1, 2021.

Hayward Youth Commission

The Hayward Youth Commission will meet to approve minutes from the December 7, 2020, meeting. The agenda includes a guest speaker from Pioneers for Change and updates on Youth Summit planning committees.

• Approval of December 7, 2020, meeting minutes
• Guest speaker Yesenia Melendez, Lead for Pioneers for Change
• Task force updates
• Reports from Hayward City Council, HUSD, HARD, and Public Library
• Youth Summit planning committee reports