Hanover public meetings in 2022

1 Hanover Borough Council

The Hanover Borough Council is holding its final meeting of 2022, preceded by a public hearing on the SALDO (Subdivision and Land Development Ordinance). The council will vote on the 2023 budget, tax ordinance, fee schedule, and several contracts and appointments. The agenda also includes approval of police officer hires, a fire union contract, and insurance agreements.

• Resolution No. 1359 adopting all 2023 borough budgets
• Ordinance No. 2333 levying 2023 taxes
• Resolution No. 1360 for 2023 miscellaneous fees
• Approve 2023-2027 Fire Union Contract
• Approve $5.5 million RACP grant management for new Public Administration and Public Safety Facility

Council approved the fiscal year 2023 budgets for all borough accounts and the Fire Commission. They passed an ordinance levying taxes for 2023 and adopted a new Subdivision and Land Development Ordinance. Additionally, two probationary police officers were appointed.

• Approved Resolution No. 1359 adopting 2023 budgets for all borough accounts
• Approved Ordinance No. 2333 levying a real estate tax of 6.09 mills and a $0.00 Per Capita Tax for 2023
• Approved Ordinance No. 2336 adopting the Hanover Borough Subdivision and Land Development Ordinance
• Appointed Hannah Lee Martin and Kaylin Mae Bickel as Probationary Police Officers
• Approved 2023 Fire Commission Budget
• Approved York County Economic Alliance scope and fee to manage $5.5M RACP Grant for new Public Administration and Public Safety Facility
• Approved Resolution No. 1360 for 2023 Miscellaneous Fees and Resolution No. 1361 for 2023 Non-Union Compensation and Health Insurance
• Authorized enforcement actions regarding 206 York Street for public safety concerns

Miscellaneous Public Hearings and Town Halls

The Hanover Borough Council is holding a public hearing to introduce Ordinance No. 2336, the Subdivision and Land Development Ordinance (SALDO). The meeting includes public comment on the proposed ordinance before any potential adoption.

• Public hearing on Ordinance No. 2336, the Subdivision and Land Development Ordinance (SALDO)

The Borough held a public hearing to discuss the enactment of an amended Subdivision and Land Development Ordinance (SALDO). The proposed update replaces regulations dating back to 1993. No public comments were presented, and the enactment was placed on the regular Council agenda.

2 Finance & Personnel Committee

The Hanover Borough Finance Committee will meet to approve consent agenda items including bills, financial reports, and special event permits, as well as several 2023 contracts and appointments. They will also vote on hiring three police officers and discuss the fire commission budget. The meeting includes public comment periods.

• Approve 2023-2027 Fire Union Contract
• Approve 2023 Insurance: General Liability, Workers Compensation, and Employee Health Coverage
• Approve 2023 Miscellaneous Fee Resolution changes
• Vote to approve hiring of 3 police officers
• Approve 2023 Financial Services Contract with Brown Schultz Sheridan & Fritz (BSSF)

The committee voted to recommend the appointment of Spencer Shirk, James Zartman, and Matthew Funk to the Zoning Hearing Board. It also moved several items to the full Council agenda, including the 2023 Fire Commission budget and the hiring of three police officers. A work group for rental registration and inspections was scheduled for January.

• Recommended appointment of Spencer Shirk to Zoning Hearing Board (5-4)
• Recommended reappointment of James Zartman to Zoning Hearing Board (8-1)
• Recommended appointment of Matthew Funk as Zoning Hearing Board alternate (7-2)
• Recommended reappointment of Jill Rohrbaugh, Jane West, Eric Kenworthy, and William W. Reichart II to respective boards
• Moved 2023 Fire Commission budget to Council agenda for consideration
• Moved hiring of three police officers to Council agenda for consideration
• Moved $81,000 YCEA grant management fee for public safety facility to Council agenda
• Moved continued use of Community Media services at ~$700/month to Council agenda

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council is holding a conditional use public hearing for an application by Buck Stuckey. The hearing will follow a structured procedure including presentations by the solicitor, zoning officer, and applicant, with opportunities for cross-examination and council questions. A decision may be made at the hearing or a notice of when the decision will be made will be provided.

• Conditional use application by Buck Stuckey
• Public hearing at Hanover Municipal Building, 44 Frederick Street
• Procedure includes solicitor's administrative exhibits and zoning officer's presentation

The Borough Council conducted a conditional use public hearing regarding Buck Stuckey's application to convert a four-unit apartment building into a boarding house. No final decision was made during the meeting; a separate decisional hearing will be scheduled and advertised.

• Tabled decision on boarding house application for 223 Carlisle Street pending a future decisional hearing

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission will hold its regular meeting, including an executive session, to consider consent agenda items, financial reports, and committee recommendations. Key actions include approving staff restructure and salary adjustments, appointing a new administrative assistant, and discussing a request to fund a new utility vehicle and unplanned expenses for Rescue 79.

• Approve restructure and salary adjustments for non-union staff
• Approve appointment of a new administrative assistant
• Discuss request by HAVFR to use funds for a new Utility vehicle and unplanned expenses for Rescue 79
• Discussion on proposed AEMT position
• Update on RFP for Sprinklers (FEMA Grant)

The Commission approved a job function restructure and salary adjustments for non-union staff. It also authorized the hiring of a part-time administrative assistant and the use of asset agreement funds for a new utility vehicle.

• Approved job function restructure and salary adjustments for non-union staff (unanimous)
• Approved hiring of part-time administrative assistant at $34,000 per year (unanimous)
• Approved use of asset agreement funds for a new utility vehicle for Clearview Station
• Deferred discussion on AEMT position

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is holding its regular monthly meeting. The agenda includes approval of previous minutes, a staff spotlight, committee reports, and updates from the library director, borough manager, and partner organizations. No major decisions or public hearings are listed; the meeting appears to be routine administrative business.

• Minutes from previous meeting
• Staff spotlight
• Nominating committee report
• Fundraising/annual campaign report
• Reports from director, borough manager, YCL, and Friends of the Library

The Board of Governors approved the appointment of Mark Riggs to the board effective January 2023. The Director reported the receipt of a $25,000 community aid grant for 2023 operating expenses. No action was taken regarding the consultant's report.

• Approved November 2022 minutes
• Voted to appoint Mark Riggs to the Board of Governors (effective January 2023)

5a Civil Service Commission

The Commission reviewed and certified an eligibility list for three patrolman positions within the Borough of Hanover Police Department. The certified list, containing three candidates and one alternate, was forwarded to the Borough Council for hiring decisions.

• Certified and forwarded police patrolman eligibility list to Council (unanimous)

1 Hanover Borough Council

The Hanover Borough Council will consider approving five employee early retirement applications, a new rental property ordinance, and several contracts and land development plans. The agenda also includes a resolution for a subdivision plan and a parking restriction amendment.

• Early retirement approvals for five employees with 35-44 years of service
• Ordinance No. 2335 replacing Rental Property Ordinance No. 1796
• Contracts: $30,000 (Downstream Strategies) and $13,500 (Buchart Horn) for market study, funded by grants
• Contract with Forever Media for $2,976 radio ads on metered parking
• Resolution No. 1358 for Preliminary/Final Subdivision Plan at 712 Ash Drive

Council failed to pass a proposed Rental Property Ordinance after significant public opposition. However, they approved a new procedure for waiving real estate tax penalties for taxpayers who do not receive notice. The Borough also announced a $5.5 million grant for a public safety administration building.

• Rental Property Ordinance No. 2335 failed (motion died for lack of a second)
• Approved Ordinance No. 2334 to waive real estate tax penalties for failure to receive notice (unanimous)
• Approved Ordinance No. 2332 modifying restricted parking in Cherry Tree Phase I (unanimous)
• Approved $30,000 contract with Downstream Strategies and $13,500 with Buchart Horn Architects for market analysis
• Approved $2,976 contract with Forever Media for parking meter informational ads
• Approved 2023 Asset Capitalization Policy
• Approved early retirement for five Water and Public Works employees
• Approved contract for Springbrook Holding Company LLC government accounting software

4c Zoning Hearing Board

The Zoning Hearing Board will consider two special exception requests for multi-family housing: one for an expansion on the 700 block of George Street and another for 120 garden apartment units on Cherry Tree Court. Both items were continued from the October 17, 2022 hearing. The meeting also includes approval of prior minutes and public comment.

• Special exception for Peach Tree expansion on 700 block of George Street
• Special exception for 120 garden apartment units on Cherry Tree Court
• Both items continued from October 17, 2022 hearing

The board reviewed a special exception application for a multi-family dwelling on Cherry Tree Court. No final decision was made as the applicant requested a waiver of the 45-day decision period to allow for a decisional meeting in January. A separate application for apartment expansion on George Street was withdrawn.

• Approved minutes of the October 17, 2022 meeting
• Acknowledged withdrawal of special exception application for Peach Tree Terrace Apartments on George Street
• Tabled decision on Cherry Tree Court garden apartments pending transcript and findings

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to consider several administrative and financial items, including the 2023 budget presentation, health insurance and benefit packages, a medical standby agreement, and a proposal to bill for fire department response fees. The commission will also swear in a new captain and review routine reports.

• Approve presentation of 2023 budget to municipalities
• Approve health insurance supplement for non-union employees
• Approve employee benefit package for Fire Chief and Executive Assistant
• Approve Medical Standby Agreement
• Approve FD billing for response fees/consumables and seek concurrent resolutions from both municipalities

The Commission approved the 2023 budget for submission to municipalities and authorized a health insurance supplement. The board also approved a benefit package for the Fire Chief and Executive Assistant and a Medical Standby agreement.

• Approved 2023 budget for submission to municipalities (unanimous)
• Approved Health Insurance supplement (unanimous)
• Approved benefit package for Fire Chief and Executive Assistant (unanimous)
• Approved Medical Standby agreement (unanimous)
• Approved all three items on the Consent Agenda (unanimous)
• Sworn in FF Joseph Wysocki as C Shift Fire Captain

2 Finance & Personnel Committee

The Hanover Borough Finance Committee is meeting to discuss and potentially approve several financial and administrative items, most notably the advertisement of the 2023 budget for public inspection. The committee will also consider directing the Civil Service Commission to provide a certified hiring list for police, approving early retirement incentive applications, and a contract for borough accounting software. Other items include a review of the legal counsel policy, a new asset capitalization policy, and several planning and public safety items.

• 2023 Budget: Approve for advertisement of public inspection
• Police Hires: Direct Civil Service Commission to provide certified hiring list
• Borough Accounting Software: Approve 2023 Springbrook software contract
• Sewer Credit Request: 10 Ridge Ave (True North Wellness) for $506.29
• Peach Tree Land Development Plan: Approve Grant of Extension or Denial

The committee moved several items to the Council Agenda for final consideration, including the 2023 budget, a new accounting software contract, and police hiring. They also discussed a proposed rental registration and inspection ordinance following significant public opposition.

• Moved 2023 budget approval for public inspection to Council Agenda
• Moved 2023 Springbrook accounting software contract to Council Agenda
• Moved approval to direct Civil Service Commission to provide police hiring list to Council Agenda
• Moved approval of five employees for Early Retirement Incentive Program to Council Agenda
• Approved current policy on Legal Affairs and Employment of Legal Counsel with no revisions
• Moved 2023 Asset Capitalization Policy ($5,000 threshold for all departments) to Council Agenda
• Moved grant-funded Market House study contracts to Council Agenda
• Moved Forever Media radio contract for parking promotion to Council Agenda

4e Recreation Board

The Hanover Borough Recreation Board will meet to approve minutes and treasurer's reports, and discuss new business including field usage requests from two soccer clubs and a proposed 2023 fee schedule for field usage and special events. Public comments will be heard.

• Hanover Soccer Club requests use of Moul Field/Myers Playground for practices and games for Under 6 & Under 8 teams, Spring season
• Avo Soccer Club requests use of Moul Field/Myers Playground for practices and games, April through October
• Discussion of 2023 fee schedule for field usage and special events at parks

The Recreation Board approved the 2023 fee schedule for field usage and special events. The board also granted field and playground access to the Hanover Soccer Club and AVO Soccer Club.

• Approved August 17, 2022, minutes
• Approved Treasurer’s Report for August, September, and October 2022
• Approved Hanover Soccer Club use of Moul Field for Spring Season (U6 & U8 teams)
• Approved AVO Soccer Club use of Myers Playground for Spring/Fall Season (April thru October)
• Approved 2023 fee schedule for Field usage and Special events

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to consider its 2023 budget, approve consent agenda items (minutes, bills, financial statements), and receive updates on the Good Field Stream Stabilization project and capital project prioritization. Public comment is also scheduled.

• 2023 Budget discussion and action
• Good Field Stream Stabilization: grant funding updates (YCSWC, York Co. Open Space, PA DEP CAP) and permitting
• Prioritization of capital stormwater projects
• Approval of minutes, bills, and financial statements for Aug-Oct 2022

The Authority approved the draft 2023 budget subject to advertising. Members also approved the consent agenda including previous meeting minutes and bills from August through October 2022.

• Approved draft 2023 budget subject to advertising
• Approved September 8, 2022 meeting minutes with corrections
• Approved payment of bills for August, September, and October 2022
• Approved monthly financial statements for August, September, and October 2022

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is meeting to handle routine business, including approving previous minutes, hearing committee and staff reports, and discussing old and new business. The agenda is largely procedural, with no major decisions or proposals listed.

• Approval of minutes from previous meeting
• Staff spotlight presentation
• Committee reports: Nominating, Fundraising/Annual Campaign, Honors/Aristotle
• Reports from Director, HPLA Finance Commission, Borough Manager, YCL, Friends of the Library

The Board of Governors approved the October 2022 minutes and voted to keep the current slate of officers for the 2023 year. The annual appeal reached $15,000, and the board was informed that the Peoples Bank portfolio has decreased 17% since the start of the year.

• Approved October 2022 minutes
• Approved current slate of officers to continue into 2023 (unanimous)

3a Governance and Policy Committee

The Governance & Policy Committee will discuss and potentially approve a policy on legal affairs and employment of legal counsel, and set the 2023 asset capitalization policy for the Water Department at $5,000 to match other funds. The meeting also includes public comment and approval of prior minutes.

• Policy on Legal Affairs and Employment of Legal Counsel discussion
• 2023 Asset Capitalization Policy: set Water Department threshold at $5,000 to be consistent with other funds

The Governance & Policy Committee reviewed the 2022 Solicitor’s Report and the 2023 Asset Capitalization Policy. Both items were moved to the Finance/Workshop for further review or approval by the full Borough Council.

• Approved minutes of October 3, 2022
• Moved Policy on Legal Affairs and Employment of Legal Counsel to Finance/Workshop for review
• Moved 2023 Asset Capitalization Policy to Finance/Workshop for approval

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission is meeting to approve minutes, hear public comment, and discuss a request from Hanover Auto Team for Arbor Day tree planting in 2023. They will also consider proposed changes to the recommended species list and review several permit applications for tree pruning, removal, or planting at specific addresses.

• Arbor Day Tree Planting 2023 request from Hanover Auto Team
• Proposed changes to Recommended Species List
• Permit: 324 Barberry Drive – tree pruning or removal
• Permit: 514 Baltimore Street – pruning, tree over stormwater culvert
• Permit: 138 York Street – tree removal and replanting

The Commission approved several pruning and planting requests and updated its recommended species list. Two tree removals were approved pending public hearings on January 9, 2023. The board also discussed a potential Arbor Day 2023 planting project with Hanover Auto Team.

• Approved minutes of October 3, 2022
• Removed Krimson King maple and Serviceberries from recommended species list
• Approved pruning at 514 Baltimore Street
• Approved pruning at 324 Barberry Drive
• Approved pruning at 201 Princess Street
• Approved expanding planting areas and planting trees at 126 & 132 York Street
• Approved removal of dead tree and replacement at 138 York Street (pending Jan 9 hearing)
• Approved removal of dying tree at 595 Wilson Avenue (pending Jan 9 hearing)

4b Planning Commission

The Hanover Borough Planning Commission will discuss and potentially act on the Peach Tree Apartment expansion on George Street and the 712 Ash Drive subdivision. They will also hear updates on the Cherry Tree 5 project and zoning board decisions, and may affirm a recommendation on the SALDO.

• Peach Tree Apartment expansion (George Street) – discussion and potential action
• 712 Ash Drive Subdivision – review, discussion, and potential action
• Cherry Tree 5 JA Myers (Cherry Tree Court) – discussion, no action
• SALDO – discussion, affirm recommendation to Council
• Report on Zoning Hearing Board decisions from October 17, 2022

The Planning Commission recommended that Borough Council ratify the amended Subdivision and Land Use Ordinance (SALDO). The commission also recommended the denial of land development plans for the Peach Tree Apartments expansion and recommended approval for a subdivision plan at 712 Ash Drive.

• Recommended adoption and ratification of the amended Subdivision and Land Use Ordinance (SALDO) to Borough Council
• Recommended denial of Land Development Plans for Peach Tree Apartments expansion near 751 George Street
• Tabled Cherry Tree Court Land Development Plan until December 7, 2022
• Recommended approval of Subdivision Plan for 712 Ash Drive to Council, subject to technical review compliance
• Approved October 5, 2022 meeting minutes

3c Public Safety Committee

The Hanover Borough Public Safety Committee is meeting to discuss several public safety and parking items. The agenda includes a discussion of parking in an alleyway at 243 Baltimore Street, improved barricades for downtown events, planning for 2023 special events, and an update to Ordinance 2245 regarding restricted parking areas in Cherry Tree phase 1. The committee will also approve minutes from a previous meeting and hear public comment.

• Parking in alleyway at 243 Baltimore Street
• Improved barricades for downtown events
• 2023 special events planning
• Update to Ordinance 2245 – restricted parking areas in Cherry Tree phase 1

The Public Safety Committee approved moving an ordinance amendment regarding parking restrictions in the Cherry Tree Phase 1 Development to the Council Workshop. The committee also agreed to strictly follow existing special event ordinance limits and require Recreation Board approval for events in Borough parks.

• Approved minutes of September 6, 2022 meeting
• Recommended exploring grant opportunities for $100,000 mechanical event barricades
• Agreed to strictly follow special event ordinance limits on monthly and annual event frequency
• Decided all special events using Borough parks must be evaluated by the Recreation Board before the Council Workshop
• Approved moving Cherry Tree Phase 1 parking restriction ordinance amendment to the Council Workshop

1 Hanover Borough Council

The Hanover Borough Council is reviewing the official zoning map, which was prepared in August 2022. The map shows the current zoning districts, overlay districts, and parcel boundaries across the borough. This is a procedural item to consider the map for adoption or approval.

• Official Zoning Map prepared August 2022
• Overlay districts: FEMA Floodplain, HO-Hospital, SDO-Special District, STRO-Short Term Rental
• Residential districts: R-1, R-3, R-5
• Mixed use districts: PD, CB, MU, D
• Industrial districts: HI, M

Council appointed Margaret Lewis as Borough Manager effective December 1, 2022, and approved a real estate tax increase for 2023. The council also adopted Ordinance No. 2330 to amend the Borough Zoning Ordinance and Official Zoning Map.

• Appointed Margaret Lewis as Borough Manager effective Dec 1, 2022 (6-4)
• Approved 2023 real estate tax rate of 6.09 mills, an increase of 0.44 mills (7-3)
• Approved 2023 Per Capita Tax Rate at $0.00
• Adopted Ordinance No. 2330 amending the Zoning Ordinance and Official Zoning Map (10-0)
• Approved Resolution No. 1356 for Voluntary Retirement Incentive for eligible employees
• Approved Resolution No. 1357 for Tidal Wave Auto Spa land development plan
• Approved Resolution No. 1355 for PA State Association of Boroughs Junior Council Person Program
• Approved advertisement of ordinance to amend Rental Property Ordinance No. 1796

Zoning Amendment Public Hearing

The Hanover Borough Council is holding a continuation of a public hearing on proposed Zoning Ordinance Amendment No. 2330. The agenda includes a presentation by DPE, questions from council members, and a public comment period. The meeting is being held virtually via Zoom.

• Proposed Zoning Ordinance Amendment No. 2330
• Public hearing continuation
• Presentation by DPE
• Public comment period

The Borough Council held a continuation public hearing to discuss proposed Ordinance No. 2330 and its revised zoning map. No votes were taken or decisions made during this session.

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine approvals and discuss key operational items. The commission will consider creating a joint hiring list, hiring a 16th firefighter, and reviewing the budget presentation before it moves to municipalities. An EMS contract for outside use and a fire recovery service are also on the agenda.

• Approval to create a joint hiring list under Penn/Hanover Civil Service Rules
• Approval to hire a 16th firefighter under the Penn CBA
• Budget presentation and movement to municipalities
• EMS Contract for outside use
• PA Fire Recovery Service

The commission voted unanimously to create a new joint hiring list for firefighters after the previous Civil Service list was exhausted. Penn Township wants to hire a 16th firefighter, and the solicitor advised that Penn Township's board must approve the hire. The commission also discussed a medical standby agreement for events and a fire recovery billing service, but took no votes on those items.

• Approved consent agenda unanimously.
• Approved motion to create a new joint hire list for firefighters after the previous list was exhausted.
• Discussed but did not vote on a medical standby agreement for events like football games.
• Discussed but did not vote on a PA Fire Recovery Service billing proposal.
• Noted the 2023 budget must be approved and sent to municipalities by December 1.
• Discussed union contract issues regarding mandatory recall of firefighters, but no vote was taken.

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Enhancement Committee is meeting to conduct short-list interviews for a streetscape master planning consultant. The committee will also take public comment and approve the minutes from its September 14, 2022 meeting.

• Public comment period
• Approval of minutes from September 14, 2022
• Short list interviews for Streetscape Master Planning Consultant

2 Finance & Personnel Committee

The Hanover Borough Finance & Personnel Committee will discuss and potentially approve a planned incremental increase to the 2023 real estate tax millage rate, along with setting the per capita tax rate at zero. The meeting includes a presentation from Finance Director Jim Shelton on the tax increase analysis and 2023 budget update. Other items include approving contracts, ordinances, and special events.

• 2023 Real Estate Tax Millage Rate: Approve planned incremental increase
• 2023 Per Capita Tax Rate: Approve zero dollar ($0.00) rate
• SPCA 2023 Annual Contract $7,874.35 (no increase)
• CDBG Hanover Doss Alley Green Street Conversion: Approve Grant Contract
• Retirement Incentive: Approve Voluntary Retirement Incentive for eligible employees prior to January 1, 2023

The Finance & Personnel Committee voted 7-3 to advertise an ordinance raising the real estate tax rate by 0.44 mills for 2023, which would increase the average household's tax by about $66.33. The committee also unanimously forwarded a $0.00 per capita tax rate for 2023. Other items forwarded to the full council include a rental registration and inspection ordinance, a final land development plan for a car wash at 500 Eisenhower Drive, and a voluntary retirement incentive resolution.

• Forwarded 0.44-mill real estate tax increase to council (7-3)
• Forwarded $0.00 per capita tax rate for 2023 to council (10-0)
• Forwarded ordinance for waiving late real estate tax penalties due to ownership change to council
• Forwarded voluntary retirement incentive resolution to council
• Forwarded revised rental registration and inspection ordinance to council (8-2)
• Forwarded final land development plan for 500 Eisenhower Drive car wash to council (9-1)
• Forwarded utility easement agreement for Homewood at Plum Creek to council
• Forwarded ratification of Primrose Lane Lots 4 & 5 reverse subdivision plan to council (9-1)

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will consider a variance for a garage roof at 122 York Street and two special exceptions: one for a multi-family apartment expansion on the 700 block of George Street (continued from September), and another for 120 garden apartment units at Cherry Tree Court. The meeting also includes approval of prior minutes and public comment.

• 122 York Street – Variance for roof pitch/height of an accessory garage structure
• George Street (700 block) – Special Exception for Peach Tree expansion of multi-family apartment land use (continued hearing)
• Cherry Tree Court – Special Exception for construction of 120 garden apartment units

The Hanover Borough Zoning Hearing Board denied a variance to increase a garage roof height to 25 feet at 122 York Street, finding the property could be used without the variance. The board tabled a special exception for a 12-unit apartment building on George Street to allow the applicant to submit additional information. The board also tabled a special exception for 120 garden apartment units near Cherry Tree Court pending a traffic study and plan corrections.

• Denied variance for roof height increase to 25 feet at 122 York Street (3-0)
• Tabled special exception for 12-unit apartment building on George Street to November 21, 2022 meeting
• Tabled special exception for 120 garden apartment units near Cherry Tree Court to November 21, 2022 meeting
• Approved minutes of September 19, 2022 meeting

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors will meet to review minutes, receive committee reports, and hear updates from the director and other groups. The agenda is largely procedural, with no specific action items listed.

• Minutes from previous meeting
• Committee reports: Nominating, Fundraising/Annual Campaign, Honors/Aristotle
• Director's report
• Library Work Group update
• HPLA Finance Commission report

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The committee will review a proposal for Mental Health Park & Garden and receive updates on several municipal projects. Discussions include design efforts for North Street and Cougar Drive Extended, as well as status updates on the CSX Railroad Crossing and the Library Roof Project.

• Mental Health Park & Garden proposal from Gretta Koontz
• North Street Public Administration / Public Safety Facility design update
• Cougar Drive Extended Public Works / Water Resources Campus design update
• CSX Railroad Crossing on Broadway update
• Library Roof Project update

The Public Works & Facilities Committee discussed a CSX Railroad crossing issue at Broadway where a signal gate relocation could block a business's driveway. The PUC proposed placing the gate on a grassy area, but CSX would incur $6,000-$8,000 annual maintenance fees. The committee reached consensus that the Borough would not pay those fees, and Public Works Director Grimm will convey this at the October 19th PUC hearing.

• Approved minutes of July 13, 2022 (unanimous)
• Rejected paying annual CSX signal gate maintenance fees ($6,000-$8,000) (committee consensus)
• Discussed but no decision on Mental Health Park & Garden proposal from Gretta Koontz
• Discussed but no decision on Basis of Design for North Street Public Safety Facility and Cougar Drive Public Works Campus
• Noted Library Roof Project expected to start by end of month and finish by year-end

4b Planning Commission

The Hanover Borough Planning Commission will review and potentially act on the revised land development plans for Tidal Wave Auto Spa, and discuss the Peach Tree Apartment Expansion. The commission will also review two Zoning Hearing Board applications: one for a dimensional variance for a garage roof height at 122 York Street, and another for a special exception to build multi-family dwellings near Cherry Tree Court.

• Tidal Wave Auto Spa land development plans (revised plans received 09/27/2022) – discussion and potential action
• Peach Tree Apartment Expansion (George Street) – discussion only, no action (ZHB tabled)
• ZHB application by Cory Wonder for dimensional variance for roof pitch/height at 122 York Street (parcel no. 6700004050200)
• ZHB application by J.A. Myers Building & Development, Inc. for special exception for multi-family dwellings near Cherry Tree Court (R5 district)

The Planning Commission recommended conditional approval of the land development plan for Tidal Wave Auto Spa, based on a technical review letter. They also recommended denying a variance for roof height at 122 York Street and tabled a multi-family plan for Peach Tree Apartments until November. The commission directed staff to send a letter to the Zoning Hearing Board listing concerns about a proposed multi-family project near Cherry Tree Court.

• Approved minutes of September 7, 2022 meeting as written
• Recommended conditional approval of Tidal Wave Auto Spa land development plan (motion carried)
• Recommended denial of variance for roof pitch/height at 122 York Street (motion carried)
• Tabled Peach Tree Apartments expansion plan until November meeting
• Directed staff to draft letter to Zoning Hearing Board with concerns about Cherry Tree Court multi-family project (motion carried)

3a Governance and Policy Committee

The committee will review the 2021 policy on legal affairs and the employment of legal counsel. Members will also discuss the Borough Manager hiring process and a draft for an Early Retirement Incentive Program.

• Review of Policy on Legal Affairs and Employment of Legal Counsel (adopted Jan 27, 2021)
• Review of Borough Manager hiring process
• Draft Early Retirement Incentive Program

The Governance & Policy Committee voted to move a draft Voluntary Retirement Incentive Program to the October Council Workshop for consideration. The program targets 22 full-time employees eligible for normal retirement by January 1, 2023, and would be funded partly by unspent salary and ARPA funds. The committee also reviewed the solicitor's semi-annual reports and discussed clarifying the borough manager hiring process.

• Approved minutes of September 12, 2022 (unanimous)
• Moved Voluntary Retirement Incentive Program resolution to October Council Workshop (motion carried)
• Requested solicitor continue biannual reports with hourly summaries per topic

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and conduct public hearings on requests to remove dying or problematic trees at five properties. They will also review a permit application for trimming a sycamore tree at 929 East Walnut Street.

• Public hearings for tree removal: 106 Broadway (1 dying tree), 857 Broadway (3 dying trees), 136 Fleming Ave (1 dying tree), 28 Meade Ave (1 pear tree), 301 Primrose Lane (2 pear trees)
• Permit application: 929 East Walnut Street – trim sycamore away from house, above street and sidewalk, and remove deadwood
• Approval of minutes from September 12, 2022 meeting

The commission approved the removal of six dying or hazardous trees at four locations (106 Broadway, 857 Broadway, 136 Fleming Ave, 28 Meade Ave, 301 Primrose Lane) and authorized Public Works to prune a tree at 929 East Walnut Street. No public comment or opposition was recorded.

• Forwarded removal of 1 dying tree at 106 Broadway to Public Works work list (motion carried)
• Forwarded removal of 3 dying trees at 857 Broadway to Public Works work list (motion carried)
• Forwarded removal of 1 dying tree at 136 Fleming Ave to Public Works work list (motion carried)
• Forwarded removal of 1 pear tree at 28 Meade Ave to Public Works work list (motion carried)
• Forwarded removal of 2 pear trees at 301 Primrose Lane to Public Works work list (motion carried)
• Approved pruning and deadwood removal at 929 East Walnut Street by Public Works crew (motion carried)

5a Civil Service Commission

The Commission approved a motion to establish a cumulative score of 70% upon written and oral examination as the passing score. The meeting was called to order by President Vicki Jacobs and adjourned at 5:30 p.m. with no other business.

• Approved motion to set cumulative passing score at 70% for written and oral examination

1 Hanover Borough Council

The Hanover Borough Council is meeting to vote on a consent agenda, committee reports, and several contracts and ordinances. Key items include awarding a $964,000 bid for the Guthrie Memorial Library roof replacement, a $54,000 engineering contract for the Doss Alley Improvement Project, and a proposed zoning amendment (Ordinance No. 2330) with a public hearing scheduled for October 26. The council will also consider personnel changes, a voluntary retirement incentive program, and a fireworks ordinance.

• Award $964,000 bid to Mid-State Roofing and Coating for Guthrie Memorial Library roof replacement
• Award $54,000 engineering services bid to ARRO Consulting for Doss Alley Improvement Project
• Schedule public hearing for zoning ordinance amendment No. 2330 on October 26, 2022
• Approve revised 2023 personnel structure including new Utilities Business Manager position
• Approve fireworks regulation ordinance for advertisement

Hanover Borough Council approved a revised 2023 personnel structure for the water department, awarded a $964,000 bid for the Guthrie Memorial Library roof replacement, and approved several other contracts and policies. The council also tabled a voluntary retirement incentive program and scheduled a public hearing on a zoning amendment for October 26, 2022.

• Approved revised 2023 personnel structure for water dept. (8-1, Dr. Rupp opposed)
• Awarded $964,000 bid for Guthrie Memorial Library roof to Mid-State Roofing
• Awarded $54,000 engineering bid for Doss Alley project to ARRO Consulting
• Approved Bid Procurement, Contracts and Purchasing Policy
• Approved fireworks ordinance advertisement
• Tabled Voluntary Retirement Incentive Program
• Scheduled Oct. 26 public hearing on zoning amendment Ordinance No. 2330
• Approved consent agenda including sewer credits and lease agreements

Zoning Amendment Public Hearing

The Hanover Borough Council is holding a public hearing to consider proposed Zoning Ordinance Amendment No. 2330. The agenda includes a presentation by DPE Mains/Planner Rairigh, questions from council members, a public comment period, and consideration of the ordinance. The meeting is accessible via Zoom.

• Public hearing on Zoning Ordinance Amendment No. 2330
• Presentation by DPE Mains/Planner Rairigh
• Public comment period
• Consideration of Ordinance No. 2330

The Hanover Borough Council held a public hearing on proposed Zoning Ordinance Amendment No. 2330. During the hearing, it was revealed that seven properties were misidentified and 15 properties were incorrectly listed as changing zoning districts. Because the ordinance must be substantially revised, the hearing was recessed and continued to October 26, 2022, to allow for proper notice and procedural compliance. No vote on the amendment was taken.

• Recessed public hearing and continued to October 26, 2022 (motion carried)

2 Finance & Personnel Committee

The Hanover Borough Finance & Personnel Committee will hear the Finance Director's 2021 audited financials, 2022 year-to-date update, and 2023 preliminary budget presentation. The committee will also consider several contracts and policy items, including a $964,000 roof replacement bid for Guthrie Memorial Library, a $54,000 bid for Doss Alley work, and approval of a police hiring eligibility list.

• Roof replacement bid: $964,000 to Mid-State Roofing and Coating, Inc. for Guthrie Memorial Library
• Doss Alley bid: $54,000 to ARRO Consulting, Inc. (Borough share $22,000)
• 2023 reorganization: approve organization chart and hire Utilities Business Manager
• Retirement incentive for employees retiring before January 1, 2023
• Sewer credit requests: $212.72 (725 Washington Ave) and $380.64 (403 Moul Ave)

The committee moved several items to the full Council agenda, including a proposed 2023 budget with a .03 mill real estate tax increase and elimination of the per capita tax. A retirement incentive for eligible employees and a reorganization of the Water Resource Department were also approved for Council consideration. The committee recommended prohibiting all consumer fireworks within the borough and approved a $964,000 library roof replacement bid.

• Moved 2023 budget with .03 mill tax increase and per capita tax elimination to Council agenda
• Approved retirement incentive for eligible employees (5-4)
• Approved Water Resource Department reorganization, including hiring a Utilities Business Manager (7-3)
• Approved directing Civil Service Commission to create police eligibility list from MYPTC testing
• Approved Bid Procurement, Contracts, Policy & Procedures policy
• Approved keeping inspections in rental registration ordinance but not implementing immediately
• Approved $964,000 low bid from Mid-State Roofing for library roof replacement
• Approved advertisement of fireworks ordinance prohibiting consumer fireworks

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will meet to review a variance request and a special exception. The board will decide on roof specifications for a dwelling unit and the expansion of a multi-family land use.

• 132 Potomac Avenue: Variance for pitch/height of accessory dwelling unit roof
• George Street (700 block): Special Exception for Peach Tree expansion of multi-family apartment building

The Hanover Borough Zoning Hearing Board approved a variance allowing a 24-foot-high accessory dwelling at 132 Potomac Avenue, exceeding the 15-foot limit by 9 feet. The board also tabled a special exception request for an apartment expansion on George Street until October 17, 2022, so the project engineer could attend.

• Approved variance for 24-foot accessory dwelling height at 132 Potomac Avenue (motion carried)
• Tabled special exception for multi-family expansion on George Street to October 17, 2022 (motion carried)
• Approved minutes of July 18, 2022 meeting (motion carried)

Library Work Group

The Hanover Borough Library Work Group is holding its final meeting to summarize the work completed to date and outline next steps for each subgroup: Borough Council, Board of Governors, and HPLA. The agenda includes approval of previous minutes and a public comment period. This is a procedural wrap-up meeting with no new decisions or proposals listed.

• Final meeting summary of completed work
• Next steps for Borough Council, Board of Governors, and HPLA subgroups
• Approval of minutes from previous meeting
• Public comment period

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving the consent agenda with August meeting minutes, fire report, and check run. The main substantive item is a discussion on amendments to the Intergovernmental Cooperation Agreement, listed under unfinished business.

• Discussion on amendments to the Intergovernmental Cooperation Agreement
• Approval of August 2022 meeting minutes
• Approval of August 2022 fire report
• Approval of August 2022 accounts payable check run
• Treasurer's report and financial report for August 2022

The Hanover Area Fire and Rescue Commission discussed transitioning all fire and EMS employees to Commission control, combining budgets, and unifying collective bargaining agreements. No formal votes were taken on these proposals; the meeting focused on legal and administrative review with Attorney Steven Hovis. The consent agenda and treasurer's report were approved unanimously.

• Approved consent agenda (3 items) unanimously
• Discussed moving all employees to Commission control, no vote taken
• Discussed combining municipal budgets into single Commission budget, no vote taken
• Discussed unifying two collective bargaining agreements, no vote taken
• Discussed pension and benefit consolidation, no vote taken
• Solicitor Iannacone agreed to work on the transition project

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Economic Development Committee is meeting to approve minutes, refine interview questions for two short-listed firms for the Streetscape Master Plan, select interview dates, and develop a recommendation to change the committee's name and purpose.

• Approval of minutes from July 13, 2022
• Refine interview questions for 2 short-listed firms for Streetscape Master Planning
• Select interview dates for Streetscape Master Planning
• Develop Council recommendation to change committee name and purpose

The committee approved forwarding a proposal to Borough Council to rename itself the Hanover Enhancement Committee, add three citizen advisors, and refocus on community enhancement projects. It also selected interview questions and set an October 20 date to interview two firms for a streetscape master plan.

• Approved sending committee name/structure/purpose change to Council Workshop agenda (unanimous)
• Selected 7 interview questions for two shortlisted streetscape firms
• Set October 20, 2022 for firm interviews at Bare Center, Guthrie Library
• Agreed to send interview questions in advance to firms and committee

3a Governance and Policy Committee

The Governance and Policy Committee is meeting to discuss draft policies for bid procurement, contracts, and purchasing. The committee will also review existing policies regarding the relationship between council members and staff, as well as the employment of legal counsel.

• Draft Bid Procurement, Contracts & Purchasing Policies
• Policy on Borough Council Members and Staff – Appropriate Relationship
• Policy on Legal Affairs and the Employment of Legal Counsel

The Governance & Policy Committee voted to move a draft Bid Procurement, Contract and Purchasing Policy to the workshop agenda for full council approval. The committee also reviewed existing policies on council-staff relationships and legal affairs, agreeing to discuss the relationship policy with full council at the workshop. No public comment was received.

• Approved minutes of August 1, 2022 meeting
• Moved draft Bid Procurement, Contracts & Purchasing Policy to workshop agenda for approval

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and conduct a public hearing on removing three dying trees at 280 Grant Drive. The commission will also review permit applications for tree removal or pruning at multiple addresses, including requests to remove trees due to roots, dying condition, or interference with signage.

• Public hearing: removal of 3 dying trees at 280 Grant Drive
• Permit request: remove/prune 3 trees at 419 Allegheny Ave (corner Penn St), one possibly rotting at base
• Permit request: remove tree at 403 Baltimore St to replace sewer lateral due to root problems
• Permit request: remove tree at 106 Broadway blocking business signage and dropping berries
• Permit request: remove two pear trees at 301 Primrose Ln

The commission approved removal of dying or problematic trees at 10 properties, denied removal of a healthy tree at 309 Penn Street, and approved pruning at two locations. Several removals are pending public hearings on October 3, 2022. No public comments were made.

• Approved removal of 3 dying trees at 280 Georgetown Circle (sic) and 2 at 857 Broadway (sic) — moved to Public Works list
• Approved removal of 2 pear trees at 301 Primrose Lane, pending public hearing Oct. 3, 2022
• Denied removal of healthy tree at 309 Penn Street; directed to contact Sidewalk Codes Officer
• Approved pruning of 3 trees at 419 Allegheny Avenue by Public Works Crew
• Approved removal of tree at 403 Baltimore Street by private contractor for sewer lateral replacement
• Approved removal of tree at 106 Broadway by Public Works pending Oct. 3 hearing, with future Gingko planting
• Approved removal of 3 dying trees at 857 Broadway by Public Works pending Oct. 3 hearing, with honey locust replacement
• Approved removal of dying tree at 136 Fleming Avenue by Public Works pending Oct. 3 hearing, with Japanese Lilac replacement

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to approve consent agenda items, including minutes and bills, and to discuss new business such as the Good Field Stream Stabilization project, the MS4 annual report, capital project prioritization, and 2023 budget initiatives. The authority will also take action on submitting the MS4 report to PA DEP and scheduling a public event.

• Approval of March 10, 2022 meeting minutes
• Payment of bills for March through July 2022
• Update on Good Field Stream Stabilization grant funding (YCSWC, York Co. Open Space, PA DEP CAP)
• Review and action to submit DRAFT MS4 annual report to PA DEP
• Update on capital project prioritization and action to schedule public event

The Hanover Borough Stormwater Authority approved an additional $10,000 for Gannet Fleming to complete design and modeling work on the Good Field stream stabilization project, funded by a grant. The authority also approved the consent agenda including minutes, bills, and financial statements for March through July 2022. No other substantive decisions were made; the meeting was procedural and adjourned without public comment.

• Approved additional $10,000 for Gannet Fleming to complete Good Field stream stabilization project (motion carried)
• Approved minutes of March 10, 2022 meeting (consent agenda)
• Approved payment of bills for March–July 2022 (consent agenda)
• Approved monthly financial statements for March–July 2022 (consent agenda)
• Adjourned meeting at 7:45 PM (motion carried)

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is holding its regular monthly meeting. The agenda consists of standard reports from committees, the director, and liaisons, plus old and new business; no specific decisions or proposals are listed.

• Minutes from previous meeting
• Committee reports: Nominating, Fundraising/Annual Campaign, Honors/Aristotle
• Report of the Director
• Library Work Group update
• Borough Manager and YCL reports

The Guthrie Memorial Library Board of Governors accepted Chris Neri's resignation from the board effective October 1, 2022, due to her moving out of the area. The board approved the August 2022 minutes and set a $50,000 goal for the annual appeal starting October 1. A director of development position was discussed, with the next step being advertising, though the job description is still being edited.

• Approved the minutes of the August 2022 meeting.
• Accepted Chris Neri's resignation from the board, effective October 1, 2022.
• Set a $50,000 goal for the annual appeal, starting October 1, 2022.
• Discussed and moved to the next step of advertising for a Director of Development position.

4b Planning Commission

The Hanover Borough Planning Commission will review and take action on the new Subdivision and Land Development Ordinance (SALDO), discuss zoning hearing board applications for a roof height variance and a multi-family special exception, and review final land development plans for an apartment expansion and a car wash. Public comment will be heard.

• Review and action on new SALDO
• ZHB application by Kristin Hart for roof height variance at 132 Potomac Avenue
• ZHB application by Larry Redding for multi-family special exception at 751 George Street
• Final Land Development Plan for Peach Tree Apartment Expansion on George Street
• Final Land Development Plan for Tidal Wave Auto Spa at Eisenhower Drive and Broadway

The Hanover Borough Planning Commission voted to forward proposed SALDO amendments to Council for public hearing and adoption. They also recommended approval of a variance for an accessory dwelling unit at 132 Potomac Avenue, but took no action on a special exception for a 12-unit apartment building at George Street and tabled the final land development plan for the same project.

• Approved minutes of August 3, 2022 meeting as written.
• Nominated and elected Commission member Baum as Vice Chairman.
• Authorized Chairman Hegberg to sign a letter transmitting proposed zoning amendments to Borough Council.
• Directed Director Mains to present final SALDO amendments to Council for public hearing and adoption.
• Recommended approval to the Zoning Hearing Board for a variance request by Kristin Hart for an accessory dwelling unit at 132 Potomac Avenue.
• Took no recommendation on a special exception by Larry Redding for a 12-unit apartment building near 751 George Street.
• Tabled the final land development plan for the Peach Tree Apartment expansion (12 one-bedroom units) pending county comments and plan refinement.

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to discuss several public safety items, including enhanced traffic barriers for downtown events, a turning lane on Eisenhower Drive, and a fireworks ordinance update to align with state law. The committee will also hear the Fire Chief's report and approve prior meeting minutes.

• Enhanced traffic barriers for downtown event street closures
• Eisenhower Drive turning lane by Bay City
• Fireworks ordinance reflecting recently passed state legislation
• Fire Chief's report
• Approval of August 2, 2022 minutes

The Public Safety Committee voted to advance a proposed ordinance prohibiting all consumer fireworks within the Borough, supporting Option 3 of the draft. The committee also approved forming a new committee to investigate improved traffic barriers for public events, and supported adding a turning lane on Eisenhower Drive for a new strip mall.

• Approved minutes of the August 2, 2022 Public Safety Committee meeting.
• Approved forming a committee to investigate pricing and specifications for enhanced traffic barriers for public events.
• Approved moving the proposed fireworks ordinance (Option 3, prohibiting all consumer fireworks) to the Council Workshop agenda.
• Supported moving forward with a center turning lane on Eisenhower Drive for the new strip mall.

1 Hanover Borough Council

This is the agenda for the August 24, 2022 Hanover Borough Council meeting. The main business is the approval of the July 27, 2022 meeting minutes, which include several significant actions: awarding a $1.33 million water main replacement contract, approving a $945,738 water main cleaning contract, adopting a noise control ordinance, and approving architectural contracts for two public facilities. The agenda also lists upcoming committee meetings and a call for volunteers for the Chili Cookoff.

• Approve minutes of July 27, 2022 meeting
• Water Main Replacement Project awarded to EK Services, Inc. for $1,332,548.32
• Water Main Cleaning/Lining Contract to J. Fletcher Creamer & Son, Inc. for $945,738.52
• Adopted Ordinance No. 2327 amending noise control (Chapter 248)
• Architectural contracts with Buchart Horn: $48,400 (North Street facility) and $60,400 (Cougar Drive campus)

Hanover Borough Council adopted Ordinance No. 2328 regulating abandoned and junked vehicles, and Ordinance No. 2329 prohibiting parking at two intersections. Council also authorized a $2,053,872 investment in the Neptune Smart Water Meter Project, approved a $28,000 emergency expenditure for a failed network switch, and approved advertisement of a zoning ordinance amendment with a public hearing set for September 28. Several consent agenda items were approved, including special events and a CDBG contract increase.

• Adopted Ordinance No. 2328 regulating abandoned/junked vehicles (7-0)
• Adopted Ordinance No. 2329 prohibiting parking at Grant Drive and E. Chestnut Street intersections (7-0)
• Authorized $2,053,872 investment for Neptune Smart Water Meter Project
• Ratified $28,000 emergency expenditure for failed network switch at Water Filtration Plant
• Approved change order for 2021 Water System Improvement Project ($5,803.33)
• Approved advertisement of zoning ordinance amendment with public hearing on Sept. 28
• Approved consent agenda including special events, Market House lease, and CDBG contract increase
• Approved extension of $2,000/month stipend for Assistant Public Works Director until Dec. 31, 2022

5b Hanover Area Fire and Rescue Commission

The Commission will review financial reports and committee updates. The Finance & Personnel committee is seeking approval for a benefit package for non-union employees.

• Approval of July 2022 Meeting Minutes
• Approval of July 2022 Fire Report
• Approval of July 2022 A/P Check Run
• Review of July 2022 Financial Report
• Proposed benefit package for non-union employees

The Hanover Area Fire and Rescue Commission approved an addendum to the non-union employee benefits summary regarding sick leave payout. The commission also received a $142,727 Assistance to Firefighters Grant for sprinkler systems at two stations. Discussions included moving the fire chief to the commission effective January 1, 2023, and outstanding EMS reimbursements exceeding $350,000.

• Approved addendum to non-union employee benefits for sick leave payout (unanimous)
• Received $142,727 AFG grant for sprinkler systems at Wirt Park and Clearview stations
• Agreed to move Chief Clousher to the Commission on January 1, 2023

2 Finance & Personnel Committee

The committee tabled approval for hiring a Library Fundraising & Development Manager until next month for further review. It also tabled advertising a rental registration and inspection ordinance, directing staff to focus on registration first with inspections phased in later. Several other items were moved to the full Council agenda, including approval of a $2.05 million smart water meter project, a $28,000 emergency network switch repair, and a change order for a water system improvement project.

• Tabled hiring of Library Fundraising & Development Manager until next month's workshop
• Tabled rental registration and inspection ordinance; directed modifications to focus on registration with phased inspections
• Approved advertisement of zoning ordinance amendments (Planning Commission work product)
• Extended $2,000 monthly stipend for Assistant Public Works Director through December 31, 2022
• Approved list of positions permitted to take home Borough-owned vehicles
• Approved proposed ordinance for regulation of abandoned or junked vehicles
• Approved initial investment of $2,053,872 for Neptune Smart Water Meter Project
• Ratified emergency expenditure of $28,000 for failed network switch at Water Filtration Plant

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, and to discuss summer program updates. The main new business is reviewing field usage requests from three organizations for 2023 tournaments, including specific field assignments. The meeting is procedural with some concrete decisions on field allocations.

• Southwest Outlaws request Good Field for 2023 tournaments
• Mason Dixon Softball request Good Field A & B for 2023 tournaments
• Diamond Sport request field usage for 2023 tournaments
• Approval of July 2022 minutes and treasurer's reports

The board approved the 2023 baseball and softball seasons and tournaments for Good/Moul Field from Southwest Outlaws, Mason Dixon, and Hanover Diamond Sports teams. They also approved the July 2022 minutes and treasurer's report. An update was given on Wirt Park improvements, with interest from the YWCA and Campbell's Snack in partnering on funding.

• Approved 2023 baseball/softball seasons and tournaments at Good/Moul Field (unanimous)
• Approved July 20, 2022 minutes (unanimous)
• Approved July 2022 Treasurer's Report (unanimous)

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will meet to review a request for 650 Broadway. The board is considering a special exception for a multi-family residential dwelling unit and a variance regarding lot width.

• Special exception request for multi-family residential dwelling at 650 Broadway
• Variance request for lot width at 650 Broadway

The Hanover Borough Zoning Hearing Board denied Justin Aiello's application for a special exception and variance to convert a duplex at 650 Broadway into a four-unit dwelling. The board cited traffic and safety hazards from alley parking and lack of hardship for the variance. The vote was 3-0.

• Denied variance for lot width at 650 Broadway (3-0)
• Denied special exception for multi-family dwelling at 650 Broadway (3-0)
• Approved minutes of July 18, 2022 meeting

Library Work Group

The Hanover Borough Library Work Group is meeting to review a financial report from the Borough Finance Director and discuss recommendations to bring to Borough Council. The group will also approve minutes from the previous meeting and take public comment. This is a working session ahead of its final meeting scheduled for September 19, 2022.

• Financial report presentation from Borough Finance Director
• Discussion and action on recommendations to Borough Council
• Public comment period
• Final meeting scheduled for September 19, 2022 at 4pm in the Library Bare Center

The Hanover Borough Library Work Group met on August 15, 2022, and approved the June minutes. The group reviewed a financial analysis report presented by Borough Finance Officer Jim Shelton, covering historical data from 2017 to present and future projections. They requested the report be separated by borough/non-borough revenue and debt/non-debt expenses, and discussed bringing the hiring of a Development Director to Council for approval. A presentation at the next Council Workshop meeting will focus on the consultant's study results and the development director proposal. No formal decisions were made beyond approving the minutes.

• Approved June meeting minutes (motion by Rosensteel, second by Frey)
• Requested financial report separated by borough/non-borough revenue and debt/non-debt expenses
• Discussed bringing Development Director hiring to Council for potential approval
• Planned presentation at next Council Workshop on consultant study and development director

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is meeting for a regular session. The agenda consists of standard items including approval of previous minutes, committee reports, and updates from the library director and various partner organizations. No major decisions or public hearings are listed.

• Approval of minutes from previous meeting
• Committee reports: Nominating, Fundraising/Annual Campaign, Honors/Aristotle
• Report of the Director
• Borough Manager Report
• Friends of the Library Report

The Guthrie Memorial Library Board of Governors approved the July 2022 minutes and discussed upcoming events, including a September 25 honor for Louis Guthrie and a Food for Fines/Roots for Boots program. No new business was introduced, and the meeting adjourned after committee reports.

• Approved July 2022 minutes (motion by Nat, second by Steve)
• Louis Guthrie honor scheduled for September 25, 2022, 2-4 PM in Bare Center
• Food for Fines/Roots for Boots program to start in September
• Target Circle voting to raise funds for HPLA (minimum $500)

4b Planning Commission

The Hanover Borough Planning Commission will review and discuss proposed zoning ordinance amendments and a working draft of the Subdivision and Land Development Ordinance (SALDO). They will also consider a zoning application from Aiello's Rentals LLC for a special exception and variance to construct a multi-family dwelling at 650 Broadway, and review a concept plan for the 'Cherry Tree 5' development. The meeting includes approval of minutes and public comment.

• Review of zoning ordinance edits/amendments
• ZHB application by Aiello's Rentals LLC for special exception and variance at 650 Broadway
• Request for variance from 80-foot to 69-foot road frontage
• Discussion of SALDO working draft
• Review of 'Cherry Tree 5' concept/sketch plan

The Planning Commission approved the final draft of zoning ordinance edits and map, and recommended approval of several zoning requests to the Zoning Hearing Board, including a variance for fence height at 230 Wilson Avenue, a dimensional variance and special exception for 650 Broadway, and a special exception for an accessory dwelling unit at 132 Potomac Avenue. The commission also discussed a potential fifth phase of the Cherry Tree development, but no formal application has been submitted.

• Approved minutes of July 6, 2022 meeting (unanimous)
• Nominated Vice Chairman Hegberg as Chairman (unanimous)
• Approved final draft of zoning ordinance and map (unanimous)
• Recommended approval of variance for fence height at 230 Wilson Avenue (ZHB approved)
• Recommended approval of dimensional variance and special exception for 650 Broadway (6-1 and 4-3 respectively)
• Recommended approval of parking variance for 650 Broadway (4-3)
• Discussed Cherry Tree 5 project; no formal application submitted

3c Public Safety Committee

The Hanover Borough Public Safety Committee will discuss citizen complaints about fireworks and consider amendments to no-parking ordinances on Grant Drive and East Chestnut Street. They will also review a citizen request for a speed limit sign on Eagle Avenue and a proposed bike repair station on Railroad Street. The meeting includes public comment and approval of prior minutes.

• Citizen request for speed limit sign on Eagle Avenue alley
• Fireworks legislation and recent citizen complaints
• Proposed no parking on south side of Grant Drive from Broadway to first alley
• Proposed no parking on east side of East Chestnut Street from Railroad to Carlisle, repealing metered parking
• Proposed bike repair station on Railroad Street

The Public Safety Committee approved moving two no-parking ordinance amendments to the Council Workshop agenda and approved a bicycle repair station installation along Bank Lane, funded by Fat Bat Brewery with no Borough expense. The committee also discussed fireworks enforcement and Eagle Avenue speeding concerns but took no formal action on those items.

• Moved no-parking amendments for Grant Drive and East Chestnut Street to Council Workshop (motion carried)
• Approved bicycle repair station in Borough right of way along Bank Lane, with conditions (motion carried)
• Approved minutes of June 7, 2022 meeting (motion carried)

3a Governance and Policy Committee

The committee will review the minutes from the June 6, 2022 meeting. Discussion items include a draft of the bid procurement, contracts, and purchasing policy, as well as a revised list of employees authorized for take-home vehicles.

• Approval of June 6, 2022 minutes
• Draft Bid Procurement, Contracts & Purchasing Policy
• Revised List of Employees for Take Home Vehicles

The Governance & Policy Committee discussed a draft procurement policy and a revised take-home vehicle list. No final decisions were made; the purchasing policy will return next month after review by the Finance Director and Solicitor, and the vehicle list discussion recommended removing the Borough Manager from the list.

• Approved minutes of June 6, 2022 (motion carried)
• Discussed draft Bid Procurement, Contracts & Purchasing Policy; no vote taken
• Agreed to add clause requiring Council notification within one business day for emergency purchases over $5,000
• Referred purchasing policy to Finance Director and Solicitor for review
• Recommended removing Borough Manager from take-home vehicle list

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and conduct a public hearing on removing six Bradford Pear trees at 716 Washington Avenue. The commission will also review several permit applications for tree pruning, removal, and planting by the Borough Crew.

• Public hearing: removal of 6 Bradford Pear trees at 716 Washington Avenue
• Pruning at 24-28 Baltimore Street for business visibility
• Removal of 3 dying trees at 280 Grant Drive
• Removal of 2 trees at 1224 East Walnut Street due to poor health and sewer root issues
• Planting of one Ginkgo tree near 934 East Walnut Street

The Hanover Borough Shade Tree Commission approved multiple tree-related actions, including the removal of six Bradford pear trees at 716 Washington Avenue, several pruning and removal requests, and the planting of new trees. All decisions were made without public objection, and some removals are pending public hearings on September 12, 2022.

• Approved removal of six Bradford pear trees at 716 Washington Avenue, forwarded to Public Works Director
• Approved pruning at 24-28 Baltimore Street by Public Works Crew
• Approved trimming at 109 West Elm Avenue by Public Works Crew
• Approved removal of three dying trees at 280 Grant Drive, pending public hearing on September 12, 2022
• Approved elevation over street and sidewalk at 317 High Street
• Approved elevation over street and sidewalk at 711 East Walnut Street
• Approved planting of two Princeton Sentry Gingkos at 938 East Walnut Street
• Approved removal of three dying trees and planting of two Princeton Sentry Gingkos at 240 York Street, pending public hearing on September 12, 2022

1 Hanover Borough Council

The Hanover Borough Council is meeting to vote on several contracts and resolutions, including a $1.33 million water main replacement project, architectural contracts for two facilities, and a salary adjustment. They will also consider ordinances on noise and abandoned vehicles, and approve special events and a grant extension.

• Award $1,332,548.32 bid for 2022 Water Main Replacement Project to EK Services, Inc.
• Approve $48,400 contract with Buchart Horn for North Street Public Administration/Public Safety Facility design
• Approve $60,400 contract with Buchart Horn for Cougar Drive Extended Public Works/Water Resources Campus design
• Adopt Ordinance No. 2327 amending noise control in Chapter 248 of Borough Code
• Approve Resolution 1352 setting Administrative Assistant to Public Works Director salary at $57,228.60

Hanover Borough Council adopted Ordinance No. 2327, a comprehensive noise control ordinance that repeals the 1932 ordinance and updates Chapter 248 of the Borough Code. The council also approved multiple contracts, including water main replacement and architectural/engineering services, and approved the 2023 Budget Directive.

• Adopted Ordinance No. 2327, new noise control ordinance (8-1, Funk opposed)
• Approved 2023 Budget Directive
• Approved $1,332,548.32 water main replacement bid to EK Services, Inc.
• Approved $945,738.52 water main cleaning/lining contract to J. Fletcher Creamer & Son, Inc.
• Approved $48,400 A/E contract with Buchart Horn for North Street facility
• Approved $60,400 A/E contract with Buchart Horn for Cougar Drive campus
• Approved $45,900 parking demand study with THA Consulting (Funk, Fuentes opposed)
• Approved $220/load transfer station hauling bid to Double W Farms, LLC

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to review routine reports and consider a benefit package for non-union employees. The agenda includes consent items like meeting minutes, the June fire report, and check runs, along with financial and committee reports. No major policy decisions or public hearings are listed beyond the benefit package approval.

• Approval of benefit package for non-union employees
• June 2022 meeting minutes
• June 2022 fire report
• June 2022 A/P check run
• June 2022 financial report

The Hanover Area Fire and Rescue Commission approved the consent agenda unanimously. The interim treasurer reported income at 58% and expenses at 50.9% of budget, with EMS overtime at 70.5% under review. The new business manager, Jerry Poland, starts July 25, and a benefits document for non-union employees was deferred to August for discussion. No other substantive decisions were made.

• Approved consent agenda (unanimous)
• Deferred approval of non-union employee benefits summary to August meeting
• Agreed to form committee to review Penn Township and Borough of Hanover contract renewal

2 Finance & Personnel Committee

The Finance & Personnel Committee moved several items to the full Council agenda, including a 2023 budget directive proposing a 0.3 mill real estate tax increase (from 5.65 to 5.95 mills) to address projected deficits. The committee also advanced contracts for architectural/engineering services for new municipal facilities, a water main replacement bid, and a parking demand study. The smart water meter project was tabled pending a financial return analysis.

• Moved 2023 budget directive with 0.3 mill tax increase to Council agenda
• Moved A&E contract for North Street facility (Buchart Horn, $48,400) to Council agenda
• Moved A&E contract for Cougar Drive facility (Buchart Horn, $60,400) to Council agenda
• Moved Transfer Station Hauling bid to Double W Farms ($220/load) to Council agenda
• Tabled smart water meter infrastructure investment pending capital return report
• Moved 2022 Water Main Replacement bid to EK Services ($1,332,548.32) to Council agenda
• Moved 2022/2023 Water Main Cleaning/Lining contract to J. Fletcher Creamer & Son ($945,738.52) to Council agenda
• Moved Parking Demand Study contract with THA ($45,900) to Council agenda (1 opposed)

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, hear summer program updates, and consider field usage requests from two softball organizations for 2023 tournaments. They will also discuss updates on Wirt Park, including a temporary fence installation.

• Approval of May 18, 2022 minutes and May & June 2022 treasurer's reports
• Southwest Outlaws request field usage for 2023 tournaments (Good Field only)
• Mason Dixon Softball request field usage for 2023 tournaments (Good Field A & B)
• Wirt Park temporary fence installed

The Hanover Borough Recreation Board approved the installation of a little library station at Moul Field Pavilion. The board tabled 2023 field usage requests until the August 17, 2022 meeting to allow all teams to submit requests. They also discussed playground equipment updates with YMCA summer program members, noting an ongoing study with Toole Recreation.

• Approved May 18, 2022 minutes
• Approved Treasurer's Report for May & June 2022
• Tabled 2023 field usage requests until August 17, 2022
• Approved little library station at Moul Field Pavilion

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will meet to consider three specific property requests. The board will decide on variances for commercial developments and a special exception for a residential dwelling.

• 230 Wilson Avenue: Variance for a fence exceeding 10 feet in height
• 500 Eisenhower Drive: Dimensional Variance for lot coverage and maximum signage area
• 132 Potomac Avenue: Special Exception for a new Accessory Dwelling Unit at the rear of the property

The Hanover Borough Zoning Hearing Board approved a variance for a 16-foot-high fence at 230 Wilson Avenue for a proposed Tractor Supply store, a dimensional variance for lot coverage and signage at 500 Eisenhower Drive for a car wash (2-1), and a special exception for an accessory dwelling unit at 132 Potomac Avenue. All approvals were contingent on future land development and building permits.

• Approved variance for 16-foot fence at 230 Wilson Avenue (unanimous)
• Approved dimensional variance for lot coverage and signage at 500 Eisenhower Drive (2-1)
• Approved special exception for accessory dwelling unit at 132 Potomac Avenue (unanimous)

Library Work Group

The Hanover Borough Library Work Group is meeting to approve prior minutes, distribute the final report from JR Keller LLC, and discuss next steps, including a full financial analysis and a presentation to Borough Council by the new Borough Finance Director. The meeting is primarily procedural and planning-focused.

• Distribution of final report from JR Keller LLC
• Discussion of full financial analysis
• Presentation to Borough Council by new Borough Finance Director
• Public comment period
• Next meeting scheduled for August 15, 2022

The Library Work Group approved the June minutes and received the final report from consultant JR Keller. Members discussed financial impacts with finance officer Jim Shelton and CPA Brian Marchuck, including the possibility of a municipal library tax and options for other municipalities to contribute. No formal decisions were made beyond approving the minutes.

• Approved June meeting minutes (motion by Kress, second by Rosensteel)
• Received final report deliverable from JR Keller per contract

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is holding its regular monthly meeting. The agenda consists of standard items: approving previous minutes, receiving committee and director reports, and updates from partner organizations. No major decisions or public hearings are listed; the meeting appears to be routine administrative business.

• Approval of minutes from previous meeting
• Committee reports: Nominating, Fundraising/Annual Campaign, Honors/Aristotle
• Report of the Director
• Updates from Library Work Group, HPLA Finance Commission, Borough Manager, YCL, Friends of the Library

The Guthrie Memorial Library Board of Governors met and approved the January 2022 minutes. Committee reports covered fundraising efforts, including a grant application and an upcoming honors event for Louis Guthrie on September 25. The director reported on outreach and senior programming, and the work group discussed plans for a Director of Development position. No substantive policy decisions were made.

• Approved January 2022 meeting minutes
• Scheduled Louis Guthrie honors event for September 25, 2022
• Discussed creating a Director of Development position (no vote)

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The committee will review recommendations for architecture and engineering services contracts. These items involve the North Street Public Administration/Public Safety Facility and the Cougar Drive Extended project.

• Recommend A/E Services Contract with Buchart Horn for North Street – Public Administration / Public Safety Facility
• Recommend A/E Services Contract with Buchart Horn for Cougar Drive Extended – Combined Public Works / Water Resources Campus

The Public Works & Facilities Committee voted to recommend Architectural and Engineering Services Contracts with Buchart Horn for the proposed Cougar Drive Extended Public Works/Water Resources Campus and the North Street Public Administration/Public Safety Facility to the Borough Council. The committee also discussed preliminary plans, including moving the composting area to the O'Brien Lane treatment facility and applying for a RACP grant for the North Street project. No public comment was offered, and the meeting adjourned at 7:49 PM.

• Approved minutes of June 8, 2022 (motion carried)
• Recommended Buchart Horn contracts for Cougar Drive and North Street projects to Borough Council (motion carried)

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Economic Development Committee is meeting to recommend awarding a parking demand study contract and to review consultant proposals for a streetscape beautification plan, narrowing candidates to two firms for interviews. They will also discuss a potential change to the committee's focus and name. Public comment and approval of prior minutes are on the agenda.

• Parking Demand Study - recommend award to Council
• Review of consultant proposals for Streetscape Beautification Plan (short list to two firms)
• Discussion on potential change to Committee focus/name

The Economic Development Committee recommended awarding a Parking Demand Study to THA Consulting, Inc. to the full council, despite delaying it to seek grant funding. The committee also agreed to advance two firms for interviews for a streetscape beautification plan and discussed renaming itself to the Hanover Enhancement Committee.

• Recommended award of Parking Demand Study to THA Consulting, Inc. (motion carried)
• Agreed to advance JMT and Dewberry for interviews for streetscape beautification plan
• Agreed to begin with a name change to 'Hanover Enhancement Committee'

4b Planning Commission

The Hanover Borough Planning Commission is meeting to review and discuss three zoning hearing board applications, including requests for a fence height variance, a dimensional variance, and a special exception. The commission will also review a draft of a new Subdivision & Land Development Ordinance for future discussion.

• Variance for fence height over 10 feet at 230 Wilson Avenue (Tractor Supply)
• Dimensional variance for land/lot coverage and sign area at 500 Eisenhower Drive
• Special exception for accessory dwelling at 132 Potomac Avenue
• Draft of new Subdivision & Land Development Ordinance presented for August discussion

The Hanover Borough Planning Commission reviewed three zoning applications and voted to recommend approval to the Zoning Hearing Board: a fence height variance at 230 Wilson Avenue, a dimensional variance for lot coverage and sign age at 500 Eisenhower Drive, and a special exception for an accessory dwelling unit at 132 Potomac Avenue. The commission also discussed a draft of a new Subdivision and Land Development Ordinance and continued work on zoning ordinance edits, both to be revisited at the August 3, 2022 meeting. No public comment was received.

• Recommended approval of fence height variance at 230 Wilson Avenue (unanimous)
• Recommended approval of dimensional variance at 500 Eisenhower Drive (unanimous)
• Recommended approval of special exception for accessory dwelling unit at 132 Potomac Avenue (unanimous)
• Approved minutes of June 1, 2022 meeting (unanimous)

5a Civil Service Commission

The Hanover Borough Civil Service Commission voted unanimously to refuse to hear a grievance filed by the Greater Hanover Professional Firefighters Association (IAFF Local 2045) against the Borough. The Commission determined that interpreting the Collective Bargaining Agreement's staffing provision and ruling on the merits was outside its jurisdiction. The decision allows the union to proceed to the next step in the grievance process, which is arbitration.

• Denied hearing on firefighter grievance for lack of jurisdiction (motion passed unanimously)
• Determined grievance interpretation is outside Civil Service Commission authority
• Allowed parties to proceed to arbitration under Act 111

1 Hanover Borough Council

Hanover Borough Council will consider several contracts, appointments, and ordinances at its June 22, 2022 meeting. Key items include approving a final land development plan for Rutter's, a $292,011.86 contract for Municipal Building roof replacement, and advertising a proposed noise ordinance. The council will also vote on appointments to the Recreation Board and Planning Commission, and several vehicle purchases.

• Approve Final Minor Land Development for Rutter's at 661-663 Broadway
• Approve $292,011.86 contract with Lobar Associates for Municipal Building roof replacement at 44 Frederick Street
• Advertise proposed Hanover Borough Noise Ordinance for July 27, 2022 consideration
• Approve 2023 vehicle pre-orders: Police Interceptor Hybrid Utility $45,500, F-150 Responder $50,295, F-350 plow $74,105, F-550 $76,028
• Approve Resolution No. 1348 adding attorney fees to delinquent water, sewer, trash, fines and assessment collections

Hanover Borough Council approved a $292,011.86 contract for Municipal Building roof replacement, adopted two ordinances (fire code amendments and traffic restrictions), and made appointments to the Recreation Board and Planning Commission. The council also approved several other resolutions and purchases, including a wastewater trainee position, a quiet title action, and vehicle pre-orders.

• Approved $292,011.86 roof replacement contract with Lobar Associates (motion carried)
• Adopted Ordinance No. 2325 amending fire code, repealing open burning ordinance (7-0)
• Adopted Ordinance No. 2326 adding right-turn restrictions and parking limits (7-0)
• Appointed Jared Laird to Recreation Board, 5-year term (motion carried)
• Appointed Edwards, Dunn, Graham, Johnson to Planning Commission (motion carried)
• Approved Resolution No. 1348 for delinquent account collection procedures (motion carried)
• Approved Resolution No. 1349 for Rutter's final minor land development (motion carried)
• Approved 2023 Ford vehicle pre-orders totaling $245,928 (motion carried)

5a Civil Service Commission

The Commission certified an Amended Joint Eligibility List for the firefighter position after an applicant submitted military preference late. The Commission also reviewed a grievance from the Greater Hanover Professional Firefighters and scheduled a hearing for June 29, 2022, but directed the appellant to provide a statement of jurisdiction, basis, and remedy sought due to jurisdictional concerns.

• Certified Amended Joint Eligibility List for firefighter position (motion by Jacobs, seconded by Keriazes, passed)
• Scheduled grievance hearing for June 29, 2022, at 5:00 p.m.
• Directed appellant to provide statement of jurisdiction, basis of grievance, and remedy sought before hearing

Library Work Group

The Hanover Borough Library Work Group is meeting to discuss an extension of its timeline through September 2022 and to review a draft Needs Assessment and Planning Study report prepared by JR Keller LLC. The group will also approve minutes from the previous meeting and set the next meeting date.

• Discussion of timeline extension through September 2022
• Presentation and discussion of Needs Assessment and Planning Study draft report from JR Keller LLC
• Next meeting scheduled for July 18, 2022 at 4pm in the Library Bare Center

The Library Work Group reviewed the first draft of a consultant's report on library operations and discussed concerns about regional funding and governance. No formal decisions were made beyond approving the June minutes and requesting revisions to the draft. The group is scheduled to present final data and recommendations to Council by September 21.

• Approved June meeting minutes (motion by Kress, second by Rosensteel)
• Requested consultants to revise draft report for next meeting

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving the consent agenda with May meeting minutes, fire report, and financial reports. They will also consider appointing a Commission Administrator/Business Manager and hear reports from the Fire Chief, EMS, and EMA.

• Appointment of Commission Administrator/Business Manager
• Approval of May 2022 meeting minutes and fire report
• May 2022 A/P check run and financial report
• Reports from Fire Chief, EMS, and EMA

The Hanover Area Fire and Rescue Commission unanimously approved the hire of Jerry Poland as Administrator/Business Manager. The board also approved the consent agenda and discussed budget adjustments, a generator repair, and a potential new billing service. No other substantive decisions were made.

• Approved hire of Jerry Poland as Administrator/Business Manager (unanimous)
• Approved consent agenda (unanimous)

2 Finance & Personnel Committee

The Finance & Personnel Committee will review several departmental actions, including a $292,011.86 contract for municipal building roof repairs. The committee will also consider updates to the Rental Registration Program and various ordinance amendments.

• Award $292,011.86 contract to Lobar Associates Construction for Municipal Building roof
• Request Council direction on Rental Registration Program scope and updated ordinance
• Approve resolution for delinquent utility account collection procedures and attorney fees
• Review Rutter’s Final Minor Land Development Plan for 661-663 Broadway
• Discuss proposed amendments to Fire Code, parking restrictions, and turning restrictions

The Finance & Personnel Committee voted to move several items to the June 22 Council agenda, including a rental inspection program (Option C), a $292,011.86 roof replacement, and multiple vehicle purchases. The committee also recommended rejecting all transfer station hauling bids and extending the current contract with Sullivan Hauling. No final approvals were made; all actions are recommendations for the full Council.

• Moved rental inspection program Option C (modified ordinance with unit inspections) to Council agenda (8-1)
• Moved $292,011.86 roof replacement at Municipal Building via Keystone Purchasing Network to Council agenda
• Moved rejection of all transfer station hauling bids, extension of Sullivan Hauling contract to 7/31/22, and rebid to Council agenda
• Moved approval of 2023 Ford vehicle orders (Police, Public Works, Water Distribution) to Council agenda
• Moved approval of 2022 Ford Transit Van change order ($44,000) to Council agenda
• Moved approval of Graco line painter ($8,500) to Council agenda
• Moved approval of Quiet Title action settlement for 229 Carlisle Street to Council agenda
• Moved approval of Rutter's Final Minor Land Development Plan to Council agenda

4d Library Board of Governors

The Board of Governors will conduct a regular meeting featuring committee reports and updates from the Library Director. The agenda includes reports from the Finance Commission, the Borough Manager, and the Friends of the Library.

• Committee reports from Nominating, Fund Raising/Annual Campaign, and Honors/Aristotle
• Report of the Director
• Library Work Group update
• HPLA Finance Commission report
• Borough Manager Report

The Board approved Andy Smith to fill an open position on the Board of Governors, with all members in agreement. The meeting also included reports on fundraising, summer reading programs, and a library work group, but no other formal decisions were made.

• Approved Andy Smith to serve on the Board of Governors (unanimous)

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Hanover Borough Council's Public Works & Facilities Committee is meeting to review the 2023 vehicle order and discuss proposed site concepts for a public safety/public administration facility on North Street and a combined public works/water resource department campus at the regional wastewater treatment plant. The committee will also approve minutes from the April 13, 2022 meeting and take public comment.

• 2023 Vehicle Order Review
• North Street Proposed Site Concept for Public Safety/Public Administration Facility
• Regional WWTP Site Concept for Combined Public Works/Water Resource Department Campus
• Approval of April 13, 2022 meeting minutes

The committee reviewed and agreed to move forward with concept plans for a combined Public Works/Water Resource campus at the former RWWTP site and a Public Safety/Public Administration facility on North Street. They agreed to investigate PennVest and Keystone Procurement Network for financing and to formulate an RFP for site planning. No formal votes were taken; decisions were consensus-based.

• Approved minutes of April 13, 2022 (motion carried)
• Agreed to move forward with RWWTP campus concept plan
• Agreed to move forward with North Street facility concept plan
• Agreed to investigate PennVest and KPN for financing options
• Agreed to formulate RFP for site planning and engage LOBAR for value engineering
• Adjourned at 7:00 PM (motion carried)

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee will consider a draft amendment to the fire code clarifying open burning and recreational fires, a parking restriction request for 316 Broadway, and possible right-turn-only restrictions at three intersections. The committee will also hear the fire chief's report and approve minutes from prior meetings.

• Fire code amendment on open burning/recreational fires
• Parking restriction request at 316 Broadway
• Right-turn-only ordinance discussion for York & Walnut, Baltimore & Walnut, Frederick & Franklin
• Approval of April 5, 2022 minutes for Public Safety and Parking Review committees

The Public Safety Committee approved its April minutes and moved three items to the Council Workshop agenda: a fire code ordinance amendment clarifying open burning and recreational fire definitions, a parking restriction request for 316 Broadway, and a proposal to make three intersections 'Right Turn Only' during high-traffic hours. No final decisions were made; all items are pending Council consideration.

• Approved April 5, 2022 minutes (motion carried)
• Moved fire code ordinance amendment to Council Workshop (motion carried)
• Moved 316 Broadway parking restriction request to Council Workshop (motion carried)
• Moved traffic study 'Right Turn Only' proposal to Council Workshop (motion carried)

3a Governance and Policy Committee

The committee will review the minutes from the March 8, 2022 meeting. The agenda also includes a draft of a Mandatory Training & Certification Policy.

• Approval of Minutes – March 8, 2022
• Draft Mandatory Training & Certification Policy

The Governance & Policy Committee voted to move the Draft Mandatory Training & Certification Policy to the Council Workshop agenda. The policy would require employees who receive certain training (CDL, Police Academy, Fire Academy) to reimburse the Borough if they leave within three years. No public comment was presented, and the minutes from March 8, 2022, were approved.

• Approved minutes of March 8, 2022 (motion carried)
• Moved Draft Mandatory Training & Certification Policy to Council Workshop agenda (motion carried)

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and receive updates on two property tree matters. They will also review permit applications for tree removal or pruning at two locations.

• 334 Frederick Street: property owner withdrew tree removal request
• 664-666 East Walnut Street: owner to pay for stump removal and replant Okame cherry or Hawthorne tree
• 309 Penn Street: tree removal request pending application
• 716 Washington Avenue: request to remove or prune 6 trees

The Hanover Borough Shade Tree Commission approved the removal of six pear trees at 716 Washington Avenue, contingent on a public hearing scheduled for August 1, 2022, with the Borough to replant replacement trees. The commission also noted that the property owner at 334 Frederick Street withdrew a tree removal request, and the owner at 664-666 East Walnut Street agreed to pay for stump removal and replant a tree in exchange for removing an existing tree without a permit. A permit application for 309 Penn Street was not received in time for the meeting.

• Approved removal of 6 pear trees at 716 Washington Avenue, pending public hearing on August 1, 2022
• Noted withdrawal of tree removal request at 334 Frederick Street
• Noted agreement at 664-666 East Walnut Street for stump removal and replanting in exchange for unpermitted tree removal

4b Planning Commission

The Hanover Borough Planning Commission will review and discuss zoning ordinance amendments and a proposed minor land development plan for Rutter's Store #33 expansion at 661-663 Broadway. The meeting includes approval of previous minutes and public comment.

• Review and discussion of zoning ordinance edits/amendments
• Proposed Minor Land Development Plan for Rutter's Store #33 expansion at 661-663 Broadway

The Hanover Borough Planning Commission recommended conditional approval for an expansion at Rutter's Store #33, located at 661-663 Broadway, based on recommendations from the Planning & Engineering Department and York County Planning Commission. The commission also discussed ongoing zoning ordinance edits, with a revised draft expected at the July 6, 2022 meeting. No final decisions were made on zoning changes requested during public comment.

• Approved minutes of May 4, 2022 meeting
• Recommended conditional approval for Rutter's Store #33 expansion (motion carried)
• Continued zoning ordinance edits, with revised draft due July 6, 2022

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council is holding a conditional use decisional hearing to consider an application by 213 Primrose, LLC for a short-term rental at 209 and 213 Primrose Lane in an R-1 residential zone. The meeting includes public comment and a vote on the application, along with approval of prior hearing minutes.

• Conditional use application for short-term rental at 209 and 213 Primrose Lane
• Public comment period
• Approval of minutes from March 23 and April 18, 2022 conditional use hearings

The Hanover Borough Council held a conditional use decisional hearing and approved, by a 5-4 vote, a short-term rental application from 213 Primrose LLC for properties at 209 and 213 Primrose Lane. The approval was subject to 19 conditions, including limiting rentals to Thursday through Sunday, capping guests at ten, requiring on-site parking, and banning retail sales or classes. The motion passed with five votes in favor and four opposed.

• Approved conditional use for short-term rental at 209/213 Primrose Lane (5-4)
• Adopted minutes of March 23 and April 18, 2022 conditional use hearings
• Imposed 19 conditions on the short-term rental approval, including Thursday-Sunday only rentals, 10-guest limit, and on-site parking
• Required annual Borough inspections of the property to ensure compliance
• Terminated approval if the property or ownership interest is sold or transferred

1 Hanover Borough Council

The Hanover Borough Council will hold a public hearing on a liquor license transfer for Primanti Brothers, then consider several motions including adopting a short-term rental zoning ordinance, appointing three probationary police officers, and approving a water service extension agreement. The agenda also includes routine consent items like minutes, bills, and special event permits.

• Public hearing and Resolution No. 1346 for Primanti Brothers liquor license transfer at 100 Eisenhower Drive, Suite 300
• Ordinance No. 2324, Short Term Rental Zoning Ordinance Comprehensive Amendment
• Appoint Katherine E. Baker, Adam Bollinger, and Ian Ness as probationary patrol officers effective May 27, 2022
• Approve Transfer Station Hauling Bid to Kirton & Sullivan, LLC at $224.48 per trip for June 1, 2022 – May 31, 2024
• Approve CDBG extensions for Baer Avenue Playground Improvements and Wirt Park Improvements until December 31, 2022

The minutes contain only a draft zoning map legend and no record of any council actions, votes, or discussion. No substantive decisions were made or recorded in this document.

Zoning Amendment Public Hearing

The council is holding a public hearing regarding the introduction of Proposed Ordinance 2324. The session includes an announcement of the hearing's purpose and a period for public comment.

• Introduction of Proposed Ordinance 2324 regarding short term rentals

The Hanover Borough Council held a public hearing on Ordinance No. 2324, a zoning amendment establishing a Short Term Rental Overlay (STRO) District and related regulations. No vote was taken; the hearing was adjourned after receiving public comment. The ordinance remains pending for Council action.

• Public hearing held on Ordinance No. 2324 for short-term rental zoning amendment
• Adjourned public hearing at 6:55 PM (motion carried)

5b Hanover Area Fire and Rescue Commission

The commission will conduct a regular meeting including reports from the Fire Chief, EMS, and EMA. The agenda includes a consent agenda for April 2022 minutes, fire reports, and accounts payable.

• Approval of April 2022 Meeting Minutes
• Approval of April 2022 Fire Report
• Approval of April 2022 A/P Check Run
• April 2022 Financial Report

The Hanover Area Fire and Rescue Commission met on May 19, 2022, and approved the consent agenda unanimously. The only substantive decision was to postpone naming a replacement check signatory until the June meeting. No other new or unfinished business was discussed.

• Approved consent agenda (unanimous)
• Postponed naming replacement check signatory to June meeting

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, receive updates on summer programs including playgrounds and baseball/softball, and discuss old business such as Wirt Park playground improvements and DCNR updates. Public comments will be heard.

• Approval of March 16, 2022 minutes
• Approval of Treasurer's Reports for March & April 2022
• Summer program reports: playgrounds, baseball/softball (Zachary Sheaffer)
• Wirt Park playground: YWCA Board approved expenditure of funds
• DCNR updates

The Hanover Borough Recreation Board met on May 18, 2022, and approved the minutes from the March 16, 2022 meeting and the Treasurer's Report for March and April 2022. No new business was discussed, and the meeting adjourned at 5:54 PM.

• Approved March 16, 2022 minutes (motion carried)
• Approved Treasurer's Report for March & April 2022 (motion carried)

2 Finance & Personnel Committee

The Finance & Personnel Committee will review financial reports, approve liquor license transfers, and consider appointments for the Borough Treasurer role. The committee will also discuss police hiring and community development grant extensions.

• Approve appointment of James Shelton as Borough Treasurer
• Vote to approve hiring of 3 Police Officers
• Public hearing and resolution for Primanti Brothers liquor license transfer
• CDBG extensions for Baer Avenue Playground and Wirt Park improvements
• Water Service Extension Agreement for Gitts Run Road Development

The Finance & Personnel Committee moved several items to the May 25 Council agenda, including awarding a trash hauling contract to Kirton & Sullivan, LLC at $224.48 per trip, hiring three probationary police officers, and approving a liquor license transfer for Primanti Brothers. The committee also advanced resolutions supporting the Trail Towns Action Plan and CDBG grant extensions. All actions are recommendations pending final Council approval.

• Moved trash hauling contract award to Kirton & Sullivan, LLC at $224.48/trip to Council agenda
• Moved hiring of three probationary police officers to Council agenda
• Moved liquor license transfer resolution for Primanti Brothers to Council agenda
• Moved Trail Towns Action Plan support resolution to Council agenda
• Moved CDBG grant extensions for Baer Avenue Playground and Wirt Park to Council agenda
• Moved appointment of James Shelton as Borough Treasurer to Council agenda
• Moved water service extension agreement for Gitts Run Road Development to Council agenda
• Moved DCED Wayfinding Grant extension to Council agenda

Library Work Group

The Hanover Borough Library Work Group is meeting to approve prior minutes and hear a presentation on sustainable funding for the library, followed by discussion of the library as a community asset. The meeting is scheduled for May 16, 2022, at 4:00 pm.

• Approval of minutes from previous meeting
• Presentation: Sustainable Funding – Moving Forward
• Discussion: Library as Community Asset
• Next meeting: June 20, 2022 at 4pm in the Library Bare Center

The Library Work Group discussed sustainable funding recommendations from JR Keller LLC, including advocating for restored state funding, seeking county support, and positioning the library as a community asset. They rejected withdrawing from the State Aid program, which would cost $100-200k annually. No formal decisions were made beyond approving the April minutes and scheduling the next meeting.

• Approved April meeting minutes (unanimous)
• Rejected withdrawal from State Aid program (discussed, not voted)
• Scheduled next meeting for June 20, 2022

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is meeting to discuss library consultants' presentation on imaginative trends in libraries, along with old and new business. The agenda includes approval of previous minutes and a focus conversation with the consultants.

• Presentation: 'Imaginative Trends in Libraries' by consultants Keller and Belanger
• Discussion of old business and new business items
• Approval of minutes from previous meeting

The board heard a presentation from library consultants on imaginative trends in libraries, covering topics like welcoming all users, customer convenience, and library as a third place. The April 2022 minutes were approved. No other substantive decisions were made.

• Approved April 2022 meeting minutes (motion by Nat Fissel, second by Brett Hoffacker)

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Economic Development Committee will review proposals for a parking demand study and a streetscape beautification plan. The committee may also discuss potential changes to its focus.

• Review of Parking Demand Study proposals
• Review of consultant proposals for Streetscape Beautification Plan study
• Discussion on potential change to the Committee focus

The Economic Development Committee recommended selecting THA Consulting for a parking demand study, with modifications including strategy planning, optimizing Passport, and a shared parking and revenue plan. The committee also discussed consultant proposals for a streetscape beautification study, deferring selection to the next meeting. No formal votes were taken on these recommendations; the only formal action was approving the March 9, 2022 minutes.

• Approved minutes of March 9, 2022 as written
• Recommended THA Consulting for parking demand study (no formal vote)
• Deferred selection of streetscape beautification consultant to next meeting

4b Planning Commission

The Hanover Borough Planning Commission will review and discuss six months of zoning ordinance edits and amendments. The commission also notes that Borough Council accepted its work on short-term rentals, with a public hearing scheduled for May 25, 2022. The agenda includes approval of the April 6 minutes and no new business or communications.

• Review and discussion of 6-month Zoning Ordinance edits/amendments
• Council accepted Planning Commission work product on Short Term Rental
• Public hearing on Short Term Rental set for May 25, 2022
• Approval of April 6, 2022 meeting minutes

The Hanover Borough Planning Commission met on May 4, 2022, and approved the minutes from the April 6 meeting. They reviewed proposed zoning ordinance edits with consultant Shawn Rairigh, with formal action expected in September or October 2022. The commission also noted that Council accepted their work on short-term rentals, with a public hearing scheduled for May 25, 2022. No new business or public comments were presented.

• Approved minutes of April 6, 2022 meeting as written
• Reviewed zoning ordinance edits; formal action expected September/October 2022
• Noted Council accepted short-term rental work product; public hearing set for May 25, 2022

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission is meeting to approve minutes, hear public comment, and hold a public hearing on removing two flowering pear trees at 705 Ash Drive. They will also discuss 2022 spring plantings and review several permit applications, including tree removals, plantings, and pruning requests. The meeting is largely routine, covering standard tree-related permits and administrative items.

• Public hearing for removal of 2 flowering pear trees at 705 Ash Drive
• Permit request to plant 2 cherry, hawthorn, or Japanese lilac at 552 Broadway
• Request to allow tree to remain at 303 Fourth Street (healthy tree)
• Removal request at 336-338 Frederick Street due to driveway sight distance issue
• Tree removed without permit at 664-666 East Walnut Street

The Hanover Borough Shade Tree Commission approved the removal of two flowering pear trees at 705 Ash Drive, which will be implemented by the Public Works Department. The commission also ratified a permit for tree removal at 101 Pleasant Street and approved several permit applications, including planting at 552 Broadway and pruning at 210 York Street. Spring plantings by Public Works totaled 7 trees across various locations.

• Approved removal of 2 flowering pear trees at 705 Ash Drive
• Ratified removal of tree overhanging public right-of-way at 101 Pleasant Street
• Approved planting of one tree at 552 Broadway pending utility check
• Approved pruning at 210 York Street
• Approved removal of tree at 336-338 Frederick Street pending public hearing
• Approved citation for unauthorized tree removal at 664-666 East Walnut Street

1 Hanover Borough Council

The Hanover Borough Council will consider several personnel and financial actions, including appointing an acting borough manager, hiring a firm to recruit a new manager and water resource director, and setting parameters for potential bond refinancing. The council will also consider advertising a zoning amendment for short-term rentals and approving contracts for design work on public facilities.

• Ordinance No. 2323: set maximum parameters for potential future bond refinancing
• Contract with Team LMI for Borough Manager recruitment at $1,650/month up to 4 months
• Contract with Team LMI for Water Resource Director recruitment at $1,650 up to 4 months
• Resolution No. 1345: records disposition and shredding contract with Shredding Solutions, Inc. not to exceed $10,000
• Zoning Ordinance amendment regarding short-term rentals to be advertised for adoption May 25, 2022

The Hanover Borough Council approved Ordinance No. 2323 setting parameters for potential future bond refinancing, and adopted Ordinance No. 2322 accepting the dedication of Gateway Drive as a public right-of-way. The council also approved several personnel appointments, contracts, and capital purchases, and voted to advertise a zoning amendment for short-term rentals.

• Approved Ordinance No. 2323 setting bond refinancing parameters (7-0)
• Adopted Ordinance No. 2322 accepting Gateway Drive dedication (7-0)
• Appointed Amy Hill as Borough Administrator with $1,500/month stipend (6-1)
• Approved contract with Team LMI for Borough Manager recruitment at $1,650/month up to 4 months
• Approved contract with Team LMI for Water Resource Director recruitment at $1,650/month up to 4 months
• Approved Resolution No. 1345 for records disposition and shredding contract up to $10,000
• Approved capital purchase of leak detection equipment for $27,150
• Approved advertising zoning amendment for short-term rentals for May 25 hearing

5b Hanover Area Fire and Rescue Commission

The commission will conduct a regular meeting including reports from the Fire Chief, EMS, and EMA. The agenda includes a consent agenda for March 2022 minutes, fire reports, and accounts payable.

• Approval of March 2022 Meeting Minutes
• Approval of March 2022 Fire Report
• Approval of March 2022 A/P Check Run
• Treasurer's Financial Report

2 Finance & Personnel Committee

The Hanover Borough Finance Committee is meeting to discuss and potentially approve a range of financial and administrative items, including debt refinancing, recruitment for a new Borough Manager and Water Resource Director, and several capital projects. The agenda includes consent items for bills, contracts, and agreements, as well as discussions on zoning, noise ordinance, and facility designs. An executive session on personnel is scheduled before the public meeting.

• Bond refinancing: consider potential debt refinancing and advertise ordinance
• Recruit Borough Manager and Water Resource Director via Team LMI at $1,650/month up to 4 months each
• Records disposition: contract for shredding up to $10,000 from fund reserves
• Leak detection equipment purchase: $27,150 from water reserves
• Police Department roof replacement: emergency contract or bidding estimated at $120,000

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council is holding a continued conditional use public hearing for an application by 213 Primrose LLC, which began on March 23, 2022. The hearing will follow a structured procedure including presentations by the borough solicitor, zoning officer, and the applicant, with opportunities for cross-examination and council questions. No decision is scheduled at this hearing; the council may announce when a decision will be made.

• Continued conditional use hearing for 213 Primrose LLC application
• Hearing procedures include solicitor and zoning officer presentations
• Applicant and parties may present testimony and cross-examine witnesses
• Council may announce decision timeline at hearing conclusion

The Hanover Borough Council continued a conditional use public hearing for a proposed short-term rental at 213 and 209 Primrose Lane. The applicant, Lora Cecere-Hypes, testified about the use, parking, stormwater, and proposed conditions. No decision was made; the Council has 45 days to decide and will notify the public of the decisional hearing.

• Continued conditional use hearing for short-term rental at Primrose Lane; no decision made
• Admitted applicant's exhibits #1 through #16 into the record
• Scheduled decisional hearing within 45 days; public to be notified

Library Work Group

The Hanover Borough Library Work Group is meeting to hear a presentation from library consultants on imaginative trends in libraries, followed by a focus conversation. The group will also approve minutes from the previous meeting. The next meeting is scheduled for May 16, 2022.

• Presentation: 'Imaginative Trends in Libraries' by library consultants
• Focus conversation on library trends
• Approval of minutes from previous meeting
• Next meeting: May 16, 2022 at 4pm in the Library Bare Center

The Library Work Group approved the March minutes and received a presentation from JR Keller LLC on library renovation possibilities. No formal decisions were made; the meeting focused on brainstorming and discussion.

• Approved March minutes (unanimous)

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Public Works & Facilities Committee will discuss a long-term capital expenditure plan for public buildings, including a condition assessment and feasibility study for the police building, an improvements strategy for all public buildings, and a long-term project funding model. The agenda also includes approval of the February 9, 2022 minutes, public comment, and adjournment.

• Police Building: Condition Assessment / Feasibility Study by Buchart Horn
• CapEx Supplement – Improvements Strategy for all public buildings
• Long Term Project Funding Model with PFM Financial Consultants

The Public Works & Facilities Committee recommended moving forward with the library roof replacement and Bare Center improvements, a study for the Public Works facility at the former Wastewater Treatment Plant, and a study for relocating police and Borough offices to the North Street facility. The motion carried unanimously. No final funding or construction decisions were made; these are recommendations for full Council consideration.

• Recommended library roof replacement and Bare Center improvements (motion carried)
• Recommended study for Public Works facility at former Wastewater Treatment Plant (motion carried)
• Recommended study for police and Borough office relocation to North Street facility (motion carried)
• Approved minutes of February 9, 2022 (motion carried)

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is meeting to review minutes, committee reports, and the director's report. Key discussion items include a library work group's building discussion and potential recommendations, plus reports from the HPLA Finance Commission, borough manager, YCL, and Friends of the Library. The agenda is largely routine, with no specific dollar amounts or public hearings listed.

• Building discussion and potential recommendations from Library Work Group
• Report of the Director by Hollich
• HPLA Finance Commission report by Neri
• Borough Manager Report by Dunford
• Friends of the Library Report by Frey

The Guthrie Memorial Library Board of Governors approved the February 2022 minutes and formed a consensus supporting the option of the Borough occupying the library's 3rd floor, one of three options being considered by Borough Council. The board also heard reports on fundraising, the Honors Event, and the hiring of a library planning consultant.

• Approved February 2022 minutes unanimously
• Formed consensus supporting Borough occupying 3rd floor option
• Noted fundraising focus for 2022: partnering with Honors Committee and Annual Appeal
• Reported JR Keller, LLC hired as library planning consultant for $18,000
• Reported HPLA will contribute $104,000 from Endowment in four installments
• Reported YCCF annual distribution of approximately $1,500 to Endowment Fund

4b Planning Commission

The Hanover Borough Planning Commission is meeting to consider a proposed comprehensive zoning ordinance amendment relating to short-term rentals, including a motion to present it to Borough Council. They will also receive an update on six-month zoning ordinance edits and review a proposed two-lot subdivision plan on Charles Street.

• Motion to present short-term rental zoning amendment to Borough Council
• Update on 6-month zoning ordinance edits by Shawn Rairigh of Gannett Fleming
• Review of Preliminary/Final Subdivision Plan for 2-lot subdivision on Charles Street
• iWorQ Zoning Module fully operational; Vacant Property and Rental Property Module in progress

The Hanover Borough Planning Commission held a public meeting and voted unanimously to complete work on a comprehensive zoning amendment for short-term rentals, determine it consistent with the Borough's Comprehensive Plan, and present it to Borough Council with a recommendation to adopt. The commission also approved a conditional recommendation for a two-lot subdivision on Charles Street and 101 Oak Street, subject to removal of the rock apron on both sides of the sidewalk. No other substantive decisions were made; the meeting included public comments and updates on zoning software and ordinance edits.

• Completed work on short-term rental zoning amendment (unanimous)
• Determined short-term rental zoning amendment consistent with Comprehensive Plan (unanimous)
• Presented short-term rental zoning amendment to Borough Council with recommendation to adopt (unanimous)
• Approved conditional recommendation for two-lot subdivision at Charles Street and 101 Oak Street, subject to rock apron removal (unanimous)
• Approved minutes of February 2, 2022 meeting (unanimous)

3c Public Safety Committee

The Hanover Borough Public Safety Committee is meeting to discuss a proposed noise ordinance based on an updated draft from the solicitor, and to review a PennDOT fact sheet on smaller motorized vehicles. The committee will also hear the fire chief's report and approve the minutes from the March 1, 2022 meeting. A separate Parking Review Committee meeting precedes it to consider a handicapped permit application.

• Proposed noise ordinance – updated draft from Solicitor Shultis
• Smaller motorized vehicles – PennDOT fact sheet review
• Handicapped permit application for Richard Treadway, 400 Baltimore Street, 1st Floor
• Fire Chief's report
• Approval of minutes from March 1, 2022

The Public Safety Committee approved minutes and moved a proposed noise ordinance to full council discussion. The Parking Review Committee approved a handicapped parking permit for 400 Baltimore Street. No other substantive decisions were made.

• Approved minutes of March 1, 2022 (motion carried)
• Moved proposed noise ordinance to full council discussion (motion carried)
• Approved handicapped parking permit for 400 Baltimore Street (motion carried)

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission approved two permit applications: removal of two pear trees at 705 Ash Drive with replanting, and evaluation of a service berry tree plus planting of two zelkova trees at 206 Fleming Avenue. The commission also discussed plans for the annual Arbor Day celebration on April 27, 2022, including a tree planting at New Hope Ministries.

• Approved removal of 2 pear trees at 705 Ash Drive, with Public Works to replant another variety, pending public hearing May 2, 2022
• Approved evaluation of service berry tree and planting of 2 zelkova trees at 206 Fleming Avenue, subject to underground utilities and tree removal need
• Approved minutes of March 7, 2022 meeting

1 Hanover Borough Council

The Hanover Borough Council is considering two main items: an ordinance to increase water rates for customers outside the borough, and a contract with J.R. Keller LLC for library planning consulting. The water rate increase would raise revenue by $1,044,980 (18.5%) for outside customers. The library contract is for $18,875, with 50% funded by a grant.

• Ordinance No. 2320: increased water rates for outside-borough customers (Supplement No. 34)
• Contract with J.R. Keller LLC for Library Planning Consultant: $18,875 (50% STMP grant-funded)
• Water rate increase effective March 28, 2022, raising revenue by $1,044,980 (18.5%)
• Library consultant to guide Library Work Group on governance, operations, building, budget, and regional relations

1 Hanover Borough Council

The Hanover Borough Council will vote on several contracts and resolutions, including a $595,020 water system lining project, a $12,850 parking kiosk contract, and a timber sale. They will also consider resolutions to transfer $3.5 million in ARPA funds to the general fund and establish a capital projects fund, plus fee increases for parking meters and permits.

• Award 2022 Water System Lining Project bid to J. Fletcher Creamer and Son, Inc. at $595,020
• Approve contract with MacKay for parking kiosks on Carlisle and Railroad Streets, not to exceed $12,850
• Approve Resolution No. 1341 increasing parking meter rates and building/zoning permit fees
• Approve Resolution No. 1342 for $3,500,000 supplemental appropriation of ARPA funds to 2022 General Fund
• Approve Resolution No. 1343 to establish a Capital Projects Fund and transfer $3,500,000

Hanover Borough Council adopted Ordinance No. 2319 prohibiting engine brake retarders (Jake Brakes) on York Street/High Street, Carlisle Street/Baltimore Street, Broadway/Frederick Street, Elm Avenue, and Moulstown Road, following a PennDOT study. Council also approved a consent agenda including a $595,020 water system lining project bid, a $69.00 per ton rock salt bid, and a $12,850 parking kiosk contract. Resolutions were passed to appropriate $3.5 million in ARPA funds to the 2022 General Fund and establish a capital projects fund, plus fee increases for parking meters and building permits.

• Adopted Ordinance No. 2319 banning engine brake retarders on five roads (9-0)
• Approved $595,020 bid to J. Fletcher Creamer and Son for 2022 Water System Lining Project
• Awarded rock salt bid to Eastern Salt at $69.00 per ton
• Approved parking kiosk contract with MacKay not to exceed $12,850
• Appropriated $3,500,000 in ARPA funds to 2022 General Fund via Resolution No. 1342
• Established capital projects fund and transferred $3,500,000 via Resolution No. 1343
• Approved Resolution No. 1341 increasing parking meter and building/zoning permit fees
• Authorized police department to fill vacancies up to 25 sworn officers

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council is holding a conditional use public hearing for an application by 213 Primrose LLC. The hearing will follow a structured procedure including presentations by the zoning officer, the applicant, and cross-examination by parties and council. A decision or notice of when a decision is expected will be made at the conclusion.

• Conditional use hearing for application of 213 Primrose LLC
• Hearing held via Zoom and phone dial-in
• Procedures include applicant presentation and cross-examination

The Hanover Borough Council convened a conditional use public hearing for 213 Primrose LLC's application to operate short-term rentals at 209 and 213 Primrose Lane. The council granted party status to nearby resident Peter Keriazes, heard testimony from borough staff and the applicant's expert witnesses, and recessed the hearing to a future date to allow additional witnesses to testify. No final decision was made on the application.

• Granted party status to Peter Keriazes for the hearing (motion carried)
• Recessed the conditional use hearing to a future date to continue testimony

Library Work Group

The Hanover Borough Library Work Group is meeting to consider a recommendation to approve J R Keller LLC as library planning consultant for $18,875, with 50% funded by the STMP grant. The group will also receive an update from the Borough Manager on building plans and next steps, and approve minutes from the February meeting.

• Consider approval of J R Keller LLC as library planning consultant for $18,875, 50% funded by STMP grant
• Update from Borough Manager on building plans and next steps
• Approval of minutes from February meeting

The Library Work Group approved a motion to recommend JR Keller LLC as the planning consultant for the library, with a total cost of $18,875. The recommendation will be taken to the borough council for final approval. The group also discussed updates on building plans and the potential use of STMP grant funding.

• Approved motion to recommend JR Keller LLC as planning consultant (unanimous)
• Recommended $18,875 contract for all work in proposal
• Requested contract provision for additional hours if needed
• Discussed building plans with PFM, costs for three options to be presented

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission met on March 17, 2022, and unanimously approved the consent agenda, which included routine items. The meeting focused on reports from the treasurer, committees, fire chief, EMS, and EMA, covering topics such as the 2021 audit, disposal of PFAS-containing foam, a new reporting system, and a grant application. No substantive decisions were made beyond the consent agenda approval.

• Approved consent agenda (unanimous)
• Relief Association to cover $4,450 disposal of 11,000 gallons of PFAS foam by ACV Enviro
• Relief Association to purchase two totes of 'green' foam at $12,000 each
• Relief Association to cover $10,400 annual cost for new ESO reporting system

2 Finance & Personnel Committee

The Finance & Personnel Committee will consider resolutions to transfer $3.5 million in AARPA funds to a new Capital Projects Fund. The committee will also review proposed fee increases for parking meters and building/zoning permits.

• Approval of $3,500,000 transfer to a new Capital Projects Fund from AARPA funds
• $595,020 bid award to J. Fletcher Creamer and Son, Inc. for 2022 Water System Lining Project
• Contract approval with MacKay for parking kiosks on Carlisle and Railroad Streets up to $12,850
• Proposed fee increases for parking meter rates and building/zoning permits
• Approval of police staffing levels not to exceed 25 sworn officers

The Finance & Personnel Committee voted to move several items to the full Council, including a $3.5 million supplemental appropriation of ARPA funds to the 2022 General Fund and a resolution to establish a Capital Projects Fund with the same amount. The committee also recommended approving a consent agenda with multiple contracts and appointments, and advanced fee increases for parking meters and building/zoning permits. No final decisions were made; all items are recommendations for Council consideration.

• Moved $3.5M ARPA supplemental appropriation to Council agenda (carried)
• Moved resolution to establish Capital Projects Fund with $3.5M transfer to Council agenda (carried)
• Moved parking meter rate and building/zoning fee increases to Council agenda (carried)
• Moved consent agenda to Council, including $595,020 water lining bid and $12,850 parking kiosk contract (carried)
• Moved $30,000 appropriation to Hanover Economic Development Corporation to Council agenda (carried, 1 opposed)
• Moved approval to hire police officers up to 25 sworn officers to Council agenda (carried)
• Moved $11,000-$15,000 fuel station repair contract to Council agenda (carried)
• Moved adoption of Board and Committee Appointments Policy to Council agenda (carried)

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer reports, receive summer program updates, and discuss new and old business. The main item is tennis court repairs on W Hanover St, along with DCNR updates and public comments.

• Approval of Rec Board minutes from January 19, 2022
• Approval of Treasurer's Reports for January & February 2022
• Summer Program Reports: Playgrounds and Baseball/Softball by Zachary Sheaffer
• Tennis Court Repairs on W Hanover St
• DCNR updates

The Hanover Borough Recreation Board approved temporary fencing at Wirt Park and discussed budgeting for yearly tennis court maintenance. The board also approved the January 2022 minutes and the Treasurer's Reports for January and February 2022. No other substantive decisions were made.

• Approved temporary fencing at Wirt Park
• Approved January 2022 minutes
• Approved Treasurer's Reports for January and February 2022

3d Water & Sewer Committee

The Water & Sewer Committee approved moving forward with Council adoption of the PUC-approved water rate increase for out-of-Borough residents. The Committee also supported proceeding with a Neptune automated water meter upgrade contract through COSTARS, with a gradual replacement plan and funding options to be pursued. No public comment was offered, and the meeting adjourned at 6:55 PM.

• Approved minutes of September 8, 2021 (motion carried)
• Moved to proceed with Council adoption of PUC water rate increase (motion carried)
• Supported proceeding with Neptune meter upgrade contract through COSTARS (discussion, no formal vote)
• Supported exploring a handicapped archery hunting program at watershed (discussion, no formal vote)

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to reorganize and appoint officers for 2022, approve consent agenda items including minutes and bills, and discuss new business such as a grant scope revision, contract updates, and a GPS equipment grant resolution. The meeting includes public comment and is largely administrative.

• Re-organization and appointment of officers for 2022
• Approval of minutes from December 9, 2021, and payment of bills for Dec. 2021, Jan. & Feb. 2022
• Review/approve Good Field Grant revised scope of consulting work/fee
• Updates on Stormwater Capital Investment Strategy contract and MS4 Support Services contract
• Approve resolution for Local Share Account (LSA) GPS Equipment Grant

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Economic Development Committee is meeting to discuss a proposed demand study for a parking garage. The agenda also includes public comment and approval of minutes from previous meetings.

• Public comment period
• Approval of minutes from May 12 and May 26, 2021
• Discussion of proposed parking garage demand study

The Economic Development Committee discussed parking initiatives, including a potential parking garage, and unanimously supported commissioning a parking demand study via an RFP, with results to be reviewed in April. The committee also noted upcoming parking rate changes, including increased ticket fines from $5 to $25, and discussed public communication efforts.

• Approved minutes of May 26, 2021 as written
• Supported parking demand study and RFP, review in April
• Discussed two alternative parking garage locations
• Noted parking ticket fines increase from $5 to $25
• Noted new parking rate structure to be reviewed by Council next week

3a Governance and Policy Committee

The Governance and Policy Committee will meet to review a draft policy regarding appointments and reappointments to boards and commissions. The meeting also includes a period for public comment and the approval of previous minutes.

• Review of draft policy on appointments and reappointments to boards and commissions

The Governance & Policy Committee approved a draft policy on appointments and reappointments to boards and commissions, with minor edits to be incorporated by the Borough Manager. The committee also asked that the Citizens Interest Form be posted on the website and that volunteer names be collected year-round. No public comment was presented, and the meeting adjourned at 6:18 PM.

• Approved draft policy on appointments and reappointments to boards and commissions
• Directed Borough Manager to incorporate minor edits into the policy
• Requested Citizens Interest Form be posted on website and volunteer names collected throughout the year
• Approved minutes of February 7, 2022 meeting

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission is meeting to approve minutes, hear public comment, and discuss the annual Arbor Day celebration. They will also receive an update on sycamore trees slated for removal by PennDOT on Broadway and review a permit request from Columbia Gas to remove two trees on Moul Avenue for a new gas main.

• Annual Arbor Day Celebration scheduled for April 27, 2022 at Library Courtyard
• Update on sycamore trees set for PennDOT removal on Broadway
• Columbia Gas permit request for 2 tree removals on Moul Avenue near Wilson Avenue

The commission denied Columbia Gas's request to remove two trees on Moul Avenue for a gas main relocation, citing that no future trees could be planted in that section. It also approved minutes from the previous meeting and discussed PennDOT's planned removal of nine sycamore trees on Broadway, with 616 Broadway exempted for now.

• Denied Columbia Gas request to remove 2 trees on Moul Avenue near Wilson Avenue
• Approved minutes of February 7, 2022 meeting
• Agreed to exempt 616 Broadway from sycamore tree removal, with pruning to accommodate paving

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to discuss and potentially act on several public safety matters, including regulations for street performers, motor scooters, and a proposed noise ordinance. The agenda also includes a proposal to send letters to legislators regarding the 'Coalition Against Bigger Trucks' and a report from the Fire Chief. Public comment and approval of the previous meeting's minutes are also on the agenda.

• Discussion of street performer regulations
• Discussion of motor scooter rules
• Proposed noise ordinance
• Proposed letters to legislators about 'Coalition Against Bigger Trucks'
• Fire Chief's report

The Public Safety Committee agreed to support a letter opposing legislation to increase truck sizes on Pennsylvania roads. They also discussed regulating street performers, motorized scooters, and noise, but took no final action on these items. The committee approved the minutes from the previous meeting.

• Approved minutes of February 1, 2022 meeting
• Agreed to support letter opposing bigger trucks on PA roads
• Discussed street performer ordinance, no action taken
• Discussed motorized scooter regulation, no action taken
• Discussed noise ordinance, no action taken

Library Work Group

The Hanover Borough Library Work Group is meeting to approve January minutes and receive a presentation from Buchart Horn, followed by discussion and approval of next steps. The group will also receive updates on the scope of work and consultant. The next meeting is scheduled for March 21, 2022.

• Presentation from Buchart Horn; discussion and approval of next steps
• Updates regarding scope of work / consultant
• Approval of minutes from January meeting

The Library Work Group heard a presentation from architect Scott Loercher on renovation options, including roof replacement and two concept plans (Integration and 3rd floor). The structural engineer recommended re-evaluating the roof enclosure project due to uncertainty about current columns' load-bearing capacity, noting columns would likely need replacement. No final decision was made; members requested cost comparisons for a new build and new borough offices, plus benchmarking data on library square footage. The group approved the January minutes unanimously.

• Approved January minutes unanimously
• Heard Buchart Horn presentation on roof replacement and two concept options
• Discussed 3rd floor option as less disruptive to library operations
• Noted structural engineer's recommendation to re-evaluate roof columns
• Requested cost comparison for a new build option
• Requested cost comparison for new borough offices
• Requested benchmarking data on library square footage standards
• Scheduled next meeting for March 21, 2022

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving the consent agenda, receiving committee and chief reports, and discussing new or unfinished business. The agenda includes a motion to advertise for an approved Business Manager position, indicating a hiring step. No major policy decisions or public hearings are listed.

• Motion to advertise for approved Business Manager position
• January 2022 financial report and A/P check run
• January 2022 fire report and meeting minutes
• Committee appointments for Finance/Personnel and Facilities/Apparatus
• Reports from Fire Chief, EMS, and EMA

The Hanover Area Fire and Rescue Commission approved advertising for a Business Manager position on indeed.com. Committee memberships for Finance/Personnel and Facilities/Apparatus were recommended to remain the same as 2021. The consent agenda, including the treasurer's report, was approved unanimously. No other substantive decisions were made; several items were discussed or tabled.

• Approved advertisement for Business Manager position on indeed.com
• Approved consent agenda including treasurer's report
• Recommended committee memberships remain same as 2021
• Tabled bringing third EMS truck into use until staffing and call volume increase

1 Hanover Borough Council

The Hanover Borough Council will consider several financial and policy items, including a budget modification to use $3.5 million in ARPA funds for police and fire personnel costs, approval of joint municipal bids for materials, and various ordinances and resolutions. The agenda also includes discussions on short-term rentals, a rental inspection ordinance, and a possible end to the Stabler tax appeal.

• Approve $3.5M ARPA fund transfer for police and fire personnel
• Reject and re-bid snow and ice rock salt bids
• Approve joint bids for paving, stone, fuel, and chemicals
• Ordinance to fund Main Street Hanover for 2022
• Discuss short-term rental zoning amendment and rental inspection ordinance

The council approved the 2022 Borough Summer Playground Program to be run by the Hanover Area YMCA, authorizing staff to create an agreement. It also approved a letter supporting PennDOT's 5C option for the Eisenhower Drive Extension project and designated Mayor Whitman as the official speaker at the upcoming public hearing. The council voted 6-3 to discontinue the Borough's appeal in the Stabler vs. Borough of Hanover litigation. Additionally, it approved ordinances funding Main Street Hanover ($40,000) and expanding the Recreation Board from five to seven members.

• Approved the 2022 Borough Summer Playground Program with the Hanover Area YMCA and authorized staff to create an agreement.
• Approved a letter to PennDOT supporting the 5C option for the Eisenhower Drive Extension Project.
• Voted 6-3 to discontinue the Borough's appeal in Stabler vs. Borough of Hanover.
• Approved Ordinance No. 2317 appropriating $40,000 to Main Street Hanover for 2022.
• Approved Ordinance No. 2318 to increase Recreation Board membership from five to seven.
• Approved Resolution No. 1338 to sell eleven surplus vehicles/equipment at auction.
• Approved a $2,000 monthly stipend for the Assistant Public Works Director to fill in for the Water Resource Director until August 31, 2022.
• Approved the UPMC Employee Assistance Program at an approximate annual cost of $3,500.

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is meeting to discuss routine business, including committee reports, a director's report on revised policy drafts and staff performance evaluations, and updates from the borough manager and partner organizations. No major decisions or public hearings are listed; the agenda is largely procedural.

• Review of revised policy drafts
• Staff performance evaluations
• Committee reports on fundraising and nominating
• Updates from HPLA Finance Commission and YCL

The Guthrie Memorial Library Board of Governors approved the January 2022 minutes and unanimously appointed Bobbi Little to the board, with her term running through January 31, 2024. The board discussed forming a fundraising group for 2022, reviewed administrative policies, and noted the library's highest circulation in York County for 2021. No other substantive decisions were made.

• Approved January 2022 meeting minutes (unanimous)
• Appointed Bobbi Little to Board of Governors (unanimous, term through 1/31/2024)

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Hanover Borough Council Public Works & Facilities Committee is meeting to approve prior minutes, consider a building assessment for the Market House, and hear public comment. The agenda is otherwise routine, with no major contracts or ordinances listed.

• Approval of minutes from June 9, 2021
• Market House building assessment consideration
• Public comment period

The Public Works & Facilities Committee discussed a proposed building assessment for the Market House, including a code review, structural evaluation, and historical assessment, to support grant applications. Staff will prepare a proposal and available grants for Council review in March. The committee also approved the minutes from June 9, 2021, and adjourned.

• Approved minutes of June 9, 2021 (motion carried)
• Directed staff to prepare Market House assessment proposal and grants for Council review in March

3a Governance and Policy Committee

The committee will review the January 3, 2022, meeting minutes and discuss a social media policy for employees.

• Approval of Minutes – January 3, 2022
• Social Media Policy for Employees

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission is meeting to approve minutes, hear public comment, and introduce a new code enforcement officer. The main business is public hearings on multiple tree removal requests, including sycamore trees mandated for removal by PennDOT along Broadway and other removals on several streets. No permit applications were received since the previous meeting.

• Public hearings for PennDOT-mandated sycamore removals at 306, 616, 931, 933, 935 (2 trees), 1155, 1157, 1159, and 1211 Broadway
• Other tree removals: 112 Fulton St (1), 602 McCosh St (3), 322 McKinley Ave (2), 230 Highland Ave (2)
• Introduction of Chris Miller, Code Enforcement Officer
• Approval of January 10, 2022 minutes
• No permit applications received

The Hanover Borough Shade Tree Commission approved the removal of sycamore trees mandated by PennDOT for the Broadway milling/paving project, with the exception of 616 Broadway, which will be spared if trimming is sufficient. Other tree removals at four additional locations were also approved. The commission discussed the Kleins' request to save their tree and noted PennDOT will repair sidewalks and yards at no cost.

• Approved removal of sycamore trees at 306, 931, 933, 935 (2 trees), 1155, 1157, 1159, and 1211 Broadway
• Exempted 616 Broadway from removal pending adequate trimming
• Approved removal of trees at 112 Fulton St (1), 602 McCosh St (3), 322 McKinley Ave (2), and 230 Highland Ave (2)
• Forwarded non-Broadway tree removals to Public Works for implementation
• Approved minutes of January 10, 2022 meeting

4b Planning Commission

The Hanover Borough Planning Commission will discuss and potentially act on draft short-term rental criteria for the Zoning Ordinance, receive updates on zoning amendments, and review a proposed subdivision plan for 106 & 108 Fulton Street. The meeting also includes approval of minutes and a report on zoning hearing board decisions.

• Discussion/potential action on Draft Short-Term Rental Criteria additions for Zoning Ordinance
• Update on 6-month Zoning Ordinance edits/amendments
• New iWorQ Zoning Module/electronic permitting platform implementation
• Review of January Zoning Hearing Board Decisions
• Preliminary/Final Subdivision Plan for 106 & 108 Fulton Street (Winmere Capital) to split duplex into two twin lots

The Hanover Borough Planning Commission recommended moving the working draft of short-term rental zoning edits to the York County Planning Commission and Borough Council for public hearings. The commission also recommended approval of a two-lot subdivision at 106 and 108 Fulton Street, subject to conditions, and approved the associated sewage facilities planning form. No final decisions were made; all actions are recommendations to Council.

• Recommended short-term rental zoning draft to York County Planning Commission and Council (motion carried)
• Recommended approval of two-lot subdivision at 106-108 Fulton Street, conditioned on review letter (motion carried)
• Recommended approval of Declaration of Non-Building Sewage Facilities Planning Form for subdivision (motion carried)
• Approved minutes of January 5, 2022 meeting (motion carried)

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to discuss a proposed noise ordinance and receive updates on traffic studies, including the Center Square pedestrian and traffic study and potential restrictions at several intersections. The committee will also hear reports from the police and fire chiefs. Public comment and approval of prior minutes are also on the agenda.

• Proposed noise ordinance presented by Councilman Hegberg
• Center Square pedestrian and traffic study update from Public Works Director
• Traffic studies and potential restrictions at York/Walnut, Baltimore/Walnut, and Frederick/Franklin intersections
• Police Chief's update on traffic studies
• Fire Chief's report

The Public Safety Committee discussed a draft noise ordinance modeled on Lancaster, West Chester, and York, focusing on enforcement challenges and decibel standards. No formal action was taken on the ordinance. The committee also reviewed completed traffic studies recommending left-turn prohibitions at two intersections and discussed a potential Center Square pedestrian study.

• Approved minutes of December 6, 2021 (motion carried)
• Discussed draft noise ordinance; no vote taken
• Reviewed traffic studies recommending left-turn bans at Baltimore & Walnut and York & Walnut
• Agreed to consult new Codes Officer Christopher Miller on noise ordinance at next meeting
• Agreed to include traffic calming on next month's agenda
• Adjourned at 7:20 PM (motion carried)

1 Hanover Borough Council

The Hanover Borough Council is meeting to vote on several contracts, tax collection appointments, and policy items. Key decisions include awarding a fire commission study, approving the 2022 tax warrants, and adopting a non-union employee compensation policy. The agenda also includes routine approvals of minutes, bills, and tax lien filings.

• Fire Commission study contract with Pennsylvania Economy League, not to exceed $80,000, subject to 50% DCED grant
• Charge 2022 Real Estate Tax Collector with collecting $5,743,049.62 in taxes, with 0.95% commission
• Approve $400 fee for Property Maintenance Code Appeals Hearings
• Reduce Cherry Tree 4 development bonding from $623,997.00 to $347,854.10
• Purchase surge protector/transfer switch for Church Street lift station, ~$50,000

Hanover Borough Council approved a contract for a Fire & Rescue Services Study at a cost not to exceed $80,000, subject to a 50% grant. They also approved the 2022 tax collection warrants totaling over $5.7 million in real estate and $54,695 in per capita taxes, and made several other administrative and operational decisions.

• Awarded Fire & Rescue Services Study contract to Pennsylvania Economy League, not to exceed $80,000 (subject to 50% grant)
• Approved 2022 Real Estate Tax collection warrant of $5,743,049.62 with 0.95% commission
• Approved 2022 Per Capita Tax collection warrant of $54,695.00 with 25¢ commission
• Approved purchase of iWorQ Zoning Software Module for $3,000
• Approved $400 fee for Property Maintenance Code Appeals Hearings
• Advertised ordinance to increase Recreation Board membership from 5 to 7
• Terminated MDIA contract and approved 2-year UCC contract with PMCA
• Accepted deed of dedication for Cherry Tree 4 water/sewer systems

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission will hold its annual reorganization, electing officers and appointing committee members. The board will also consider a 3% increase in ambulance billing for 2022, approve job description changes, and review financial reports and a contract renewal.

• Annual board reorganization with election of Chairman, Vice-Chairman, Secretary, Treasurer
• Motion to approve 3% increase for ambulance billing in 2022
• Renewal of contract with Hamilton & Musser, P.C.
• Approval of job descriptions for Business Manager and changes to Exec. Assistant
• Consent agenda includes December 2021 minutes, fire report, and A/P check run

The commission unanimously reappointed Bert Elsner as Chairman, William Reichart as Vice-Chairman, Vanessa Larson as Secretary, and Steven Otis as Interim Treasurer. It approved the consent agenda, renewed the auditor contract for three years, approved updated job descriptions, approved the 2021 year-end budget report, and increased EMS billing rates by 3% for 2022. No executive sessions were held, and no public comment was made.

• Reappointed Bert Elsner as Chairman (unanimous)
• Reappointed William Reichart as Vice-Chairman (unanimous)
• Reappointed Vanessa Larson as Secretary (unanimous)
• Reappointed Steven Otis as Interim Treasurer (unanimous)
• Approved consent agenda (unanimous)
• Renewed Hamilton & Musser, P.C. contract for three years (unanimous)
• Approved updated Business Manager and Executive Assistant job descriptions (unanimous)
• Approved 2021 year-end budget report (unanimous)

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve prior minutes and treasurer's reports, receive summer program updates, and discuss amending the Recreation ordinance to allow up to 7 members. The meeting includes public comments and will be held in the Library's Board of Governor Room.

• Approval of minutes from October 20, 2021
• Approval of Treasurer's Reports for Oct, Nov, Dec 2021
• Discussion on amending Recreation ordinance to allow up to 7 members
• Summer program reports: Playgrounds, Baseball/Softball
• DCNR updates

The Hanover Borough Recreation Board approved Recreation Ordinance No. 2318, increasing the board's membership from five to seven members. The board also approved the October 2021 minutes and the Treasurer's Reports for October, November, and December 2021. All motions carried unanimously.

• Approved Recreation Ordinance No. 2318 to increase board members from 5 to 7 (motion carried)
• Approved October 2021 minutes (motion carried)
• Approved Treasurer's Reports for October, November & December 2021 (motion carried)

2 Finance & Personnel Committee

The Hanover Borough Council Workshop and Finance & Personnel Committee will consider an emergency purchase of a surge protector and transfer switch for the Church Street lift station, estimated at $50,000 from wastewater reserves. The agenda also includes routine consent items, several contract awards, and proposed fee and ordinance changes.

• Emergency purchase of surge protector/transfer switch for Church Street lift station, ~$50,000
• Approve $400 fee for Property Maintenance Code Appeals Hearing
• Advertise ordinance for 2022 appropriations to Main Street Hanover
• Approve iWorQ zoning software purchase, not to exceed $3,000
• Advertise ordinance to increase Recreation Board membership from 5 to 7

The Finance & Personnel Committee voted to move several items to the full Council agenda for consideration, including a Fire Commission study contract with the Pennsylvania Economy League not to exceed $80,000, a $3,000 iWorQ zoning software module, and a $400 fee for property maintenance code appeals hearings. The committee also moved approval of a certified police candidate eligibility list, a non-union pay policy, and an emergency purchase of a surge protector/transfer switch for the Church Street lift station at approximately $50,000. All motions carried unanimously.

• Moved Fire Commission Study contract with PA Economy League (not to exceed $80,000) to Council agenda
• Moved purchase of iWorQ Zoning Software Module (not to exceed $3,000) to Council agenda
• Moved amendment to 2022 Fee Resolution to add $400 fee for Property Maintenance Code Appeals Hearings to Council agenda
• Moved award of firewood sale at Blackrock Landfill to Tim Bankert ($750) to Council agenda
• Moved award of UCC contract for third-party building code review to PMCA to Council agenda
• Moved acceptance of deed of dedication for Cherry Tree 4 water system to Council agenda
• Moved approval of bond reduction for Cherry Tree 4 (from $623,997.00 to $347,854.10) to Council agenda
• Moved approval of certified eligibility list for police candidates to Council agenda

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will meet to elect leadership and introduce a new Zoning Officer. The board will consider three special exception requests for residential and commercial developments.

• Special Exception for four multifamily units at 200 East Walnut Street
• Special Exception for expansion of Rutter's convenience store at 661-663 Broadway
• Special Exception for an accessory dwelling unit above a garage at 189 Second Avenue

The Hanover Borough Zoning Hearing Board approved three special exceptions at its January 17, 2022 meeting: a multifamily conversion at 200 East Walnut Street, a 62.5% expansion of the Rutter's convenience store at 661-663 Broadway, and an accessory dwelling unit at 189 Second Avenue. All approvals were unanimous and subject to conditions. The board also reorganized, electing James Zartman as Chairman and Gary Bond as Vice-Chairman, and welcomed new Zoning Officer Christopher Miller.

• Approved special exception for multifamily conversion at 200 East Walnut Street (4 units) with conditions (unanimous)
• Approved special exception for Rutter's expansion at 661-663 Broadway (1,750 sq ft addition) with conditions (unanimous)
• Approved special exception for accessory dwelling unit at 189 Second Avenue with conditions (unanimous)
• Elected James Zartman as Chairman and Gary Bond as Vice-Chairman for 2022 (unanimous)
• Approved minutes of October 18, 2021 meeting (unanimous)

Library Work Group

The Hanover Borough Library Work Group is meeting to review different library governance models and their financial impacts, and to consider next steps for potentially hiring a consultant. They will also receive updates on a space/programmatic study and legal questions about governance. The meeting is a working session with decisions expected on approving next steps.

• Review of library governance models and summary financial impacts
• Discussion of scope of work for potential consultant hiring
• Update on Buchart Horn space/programmatic study
• Update from solicitor on governance model questions

The Library Work Group informally agreed to retain current YCL membership while pursuing creation of a 501c3 nonprofit, rejecting privatization and branch-of-larger-system models. They also discussed hiring a consultant for a governance study and next steps include refining an RFP.

• Approved December minutes (unanimous)
• Informally agreed to retain YCL membership and pursue 501c3 creation
• Rejected privatization model (#4) and branch-of-system model (#3)
• Discussed hiring a consultant for governance study; no formal action

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is holding its annual reorganization meeting, including electing officers and appointing committee members. The board will also review the December 2019 fire report, financial reports, and approve check runs and bank signatories.

• Motion to appoint Bertram Elsner II as Member at Large
• Election of Chairman, Vice-Chairman, Secretary, and Treasurer
• Appointment of committee vacancies (Administrative, Financial, Facilities)
• Motion to approve December 2019 Fire Report
• Motion to approve Accounts Payable Check Runs dated January 15, 2020

The Hanover Area Fire and Rescue Commission reorganized for 2020, electing Bert Elsner as Chairman, William Reichart as Vice Chairman, and appointing committee chairs. The commission approved the December 2019 minutes, fire report, and financial reports, and approved Nan Dunford as a third signatory on the BB&T bank account. It also discussed consolidating vehicle insurance policies but decided to wait until an agreement is signed.

• Elected Bert Elsner as Chairman (unanimous)
• Elected William Reichart as Vice Chairman (unanimous)
• Elected Vanessa Larson as Secretary (unanimous)
• Elected Sam Miller as Treasurer (unanimous)
• Appointed committee chairs: Elsner (Financial), Spielman (Facilities), Felix (Labor Relations) (unanimous)
• Approved December 2019 minutes (unanimous)
• Approved December 2019 fire report (unanimous)
• Approved December financial reports and accounts payable checks (unanimous)

4d Library Board of Governors

The Guthrie Memorial Library Board of Governors is holding its regular monthly meeting. The agenda consists of standard items: approving November meeting minutes, receiving committee reports (nominating, fundraising, honors), hearing the director's report, and updates from the library work group, finance commission, borough manager, YCL, and Friends of the Library. No specific decisions, proposals, or dollar amounts are listed; the meeting appears to be routine procedural business.

• Approval of November meeting minutes
• Committee reports: Nominating, Fund Raising/Annual Campaign, Honors/Aristotle
• Report of the Director
• Library Work Group update
• HPLA Finance Commission and Borough Manager reports

The Guthrie Memorial Library Board of Governors met on January 13, 2022, and approved the November 2021 minutes. The meeting included reports on committee activities, a library incident resulting in two six-month bans, and plans for upcoming events like Give Local York and a human library. No substantive policy decisions were made; the meeting was primarily informational and procedural.

• Approved November 2021 minutes (motion by Nat Fissel, second by Steve Sherman)
• Banned two individuals from the library for 6 months following an altercation
• Adjourned meeting at 1:10 PM (motion by Nat, second by Chris Neri)

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and discuss proposed PennDOT tree removals tied to the Broadway paving project. The commission will also address a pruning violation, ratify recent permit applications, and review new permit requests. A discussion on ornamental pear trees follows a Department of Agriculture notice.

• Proposed PennDOT tree removals at 306, 616, 931, 933, 935, 1155, 1157, 1159, and 1211 Broadway
• Tree pruning without permit at 859 Broadway to be addressed
• Permit ratified for Atlas Tree Service to prune at 720 East Walnut Street
• Permit requests for pear tree removals at 112 Fulton, 602 McCosh, 322 McKinley, and 230 Highland
• Discussion of Department of Agriculture notice on ~275 ornamental pear trees

The Hanover Borough Shade Tree Commission approved several tree removal and planting applications, including the removal of pear trees at 602 McCosh Street, 322 McKinley Avenue, and 112 Fulton Street, all pending public hearings on February 7, 2022. The Commission also approved a legal advertisement for public hearings on PennDOT tree removals along Broadway prior to paving, and ratified pruning applications for 720 East Walnut Street and downtown trees. No final decisions were made on the public comment request for pear tree removal at 602 McCosh Street, as the Commission agreed to develop a policy for such requests.

• Approved legal advertisement for public hearings on PennDOT tree removals along Broadway (motion carried)
• Approved removal of 3 pear trees at 602 McCosh Street pending public hearing (Borough replants 2 trees)
• Approved removal of 2 pear trees at 322 McKinley Avenue pending public hearing (Borough replants 2 trees)
• Approved removal of pear tree at 112 Fulton Street pending public hearing
• Approved removal of 2 trees at 230 Highland Avenue pending public hearing (Borough replants 1 tree)
• Approved planting of replacement tree at 100 Frederick Street in 2-3 years
• Ratified pruning application for 720 East Walnut Street by Atlas Tree Service
• Approved downtown tree pruning by Public Works one block out from Center Square

4b Planning Commission

The Hanover Borough Planning Commission will reorganize its leadership, approve prior minutes, and discuss draft short-term rental criteria for the zoning ordinance. They will also review three special exception applications for property uses, including a multi-family dwelling, a convenience store expansion, and an accessory dwelling unit. The meeting includes public comment and is scheduled for January 5, 2022.

• Discussion on draft short-term rental criteria for zoning ordinance
• Special exception for 200 E. Walnut Street: multi-family dwelling (4 units)
• Special exception for 661-663 Broadway: expansion of Rutters convenience store
• Special exception for 189 Second Avenue: accessory dwelling unit
• Appointment of Chris Miller as Zoning Officer

The Hanover Borough Planning Commission met on January 5, 2022, and recommended approval of three special exception applications to the Zoning Hearing Board: a multi-family unit at 200 E. Walnut Street, a store expansion at 661-663 Broadway, and an accessory dwelling unit at 189 Second Avenue. The Commission also reorganized, appointing Seibel as Chairman, Hegberg as Vice-Chairman, and Becker as Secretary. Updates were provided on short-term rental and zoning ordinance edits, with drafts expected in February or March.

• Recommended approval of special exception for multi-family unit at 200 E. Walnut Street
• Recommended approval of special exception for store expansion at 661-663 Broadway
• Recommended approval of special exception for accessory dwelling unit at 189 Second Avenue
• Appointed Seibel as Chairman
• Appointed Hegberg as Vice-Chairman
• Appointed Becker as Secretary
• Approved minutes of November 3, 2021 meeting

1 Hanover Borough Council

This is the annual reorganization meeting of the Hanover Borough Council. The council will swear in the mayor and newly elected council members, then elect a council president and vice-president, and approve appointments for borough officers. The meeting also includes setting the regular meeting schedule for 2022.

• Oath of office administered to Mayor SueAnn Whitman and six council members
• Election of Council President and Vice-President
• Approval of borough officers including Manager Nan Dunford and Solicitor Timothy J. Shultis
• Ratification of 2022 regular meeting dates (fourth Wednesday monthly, except November on fourth Tuesday)

The Hanover Borough Council held its reorganization meeting on January 3, 2022, swearing in newly elected members and officers. Council elected William W. Reichart II as President and Scott Roland as Vice President by roll call votes. The council also appointed borough officers for 2022-2023 and ratified the 2022 regular meeting schedule. No public comment was presented.

• Elected William W. Reichart II as Council President (9-1)
• Elected Scott Roland as Council Vice President (9-0)
• Appointed borough officers for 2022-2023: Manager Nan Dunford, Secretary Dorothy C. Felix, Treasurer Amy Hill, Assistant Secretary Nan Dunford, Assistant Treasurer Susan Racey, Solicitor Timothy J. Shultis
• Ratified 2022 regular meeting schedule: fourth Wednesday at 7:00 PM, except November on fourth Tuesday

3a Governance and Policy Committee

The Governance & Policy Committee is reviewing several personnel and administrative matters. Discussions include social media policies for non-uniformed staff, employee classification, and the Mayor's compensation.

• Policy on Information Technology & Social Media - for Non-Uniformed Personnel
• Non-Union Employee Compensation & Classification Policy
• Discussion on Compensation for Mayor

The Governance & Policy Committee approved forwarding the Non-Union Employee Compensation and Classification Policy to the Council Workshop agenda. They also discussed revisions to the Information Technology & Social Media policy, requesting staff to revise it for further discussion. Compensation for the mayor was discussed but no action was taken, with consensus to revisit it in three years.

• Approved minutes of October 5, 2021 (motion carried)
• Forwarded Non-Union Employee Compensation and Classification Policy to Council Workshop (motion carried)
• Requested staff revise Information Technology & Social Media policy for further discussion