Hanover public meetings in 2021

1 Hanover Borough Council

The Hanover Borough Council is meeting to consider several financial items for 2022, including the budget, tax levy, and fee schedule. They will also vote on ordinances, contracts, and appointments. The meeting includes a public comment period.

• Resolution No. 1334 adopting the 2022 budget
• Resolution No. 1333 levying taxes for 2022
• Ordinance No. 2315 setting mayor's salary at $0 for 2022
• Insurance coverage with Selective Insurance at $384,681
• CDBG contract for Doss Alley Conversion at $421,000

Hanover Borough Council approved the 2022 budget, tax levy, and compensation resolutions, and tabled an ordinance setting the mayor's salary at $0 to explore a paid salary. The council also approved a $10,000 appropriation to the Hanover Economic Development Corporation, awarded an audit contract, and approved various appointments and contracts.

• Approved 2022 tax levy (Resolution 1333)
• Approved 2022 budgets for all accounts (Resolution 1334)
• Approved 2022 compensation and health insurance premium share (Resolution 1335)
• Tabled Ordinance 2315 setting mayor's salary at $0 (8-2)
• Approved $10,000 appropriation to Hanover Economic Development Corporation (6-4)
• Awarded audit contract to CLA (CliftonLarsonAllen LLP) for 2021-2023
• Approved CDBG contract for Doss Alley Conversion ($421,000)
• Approved 2022 fee schedule with $10 water meter testing fee for residents

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council is conducting a public decisional hearing regarding an application submitted by Stacey R. MacNeal, Esquire on behalf of 213 Primrose, LLC. The meeting also includes the approval of minutes from the November 15, 2021 hearing.

• Public decisional hearing for 213 Primrose, LLC application

The Hanover Borough Council held a conditional use decisional hearing for a short-term rental application by 213 Primrose LLC for properties at 209 and 213 Primrose Lane. After public comment, the council voted to deny the application and adopt a written decision, with 7 in favor, 2 opposed, and 1 recusal. The meeting adjourned at 7:12 PM.

• Denied conditional use for short-term rental at 209 and 213 Primrose Lane (7-2, 1 recusal)
• Approved minutes of November 15, 2021 Conditional Use Hearing

Library Work Group

The Library Work Group is meeting to review decision-making roles and the differences between member and branch library status. The group will also discuss regional financial support and the potential hiring of a long-range planning consultant.

• Review of library governance roles and responsibilities
• Discussion on member versus branch library standards
• Plan for increasing financial support via regional relations
• Recommendation to hire an outside long-range strategic planning consultant

The Hanover Library Work Group met and discussed whether the library should remain a member of YCL or become a branch, with the Board of Governors favoring staying a member. No formal decisions were made; the group agreed to have the Borough Solicitor review legal options and to explore financial models, with results expected by the January meeting.

• Approved November meeting minutes (motion by Rosensteel, seconded by Kress)
• Discussed library governance options (member vs. branch), no action taken
• Agreed to have Borough Solicitor review legal feasibility of YCL membership and building use by January meeting
• Discussed potential funding models (per-use fees, non-resident charges, partnerships, referendum), no action taken

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission will consider adopting its 2022 budget and establishing additional PLGIT investment accounts. The agenda also includes routine consent items (November minutes, fire report, check runs), committee reports, and public comment periods.

• Move to adopt the 2022 Budget
• Establish additional PLGIT Investment Accounts
• November 2021 Meeting Minutes
• November 2021 Fire Report
• November 2021 A/P Check Runs

The Hanover Area Fire and Rescue Commission unanimously adopted the FY 2022 budget and approved the consent agenda. It decided against creating separate accounts for trust funds, opting to track them in the main account. No other substantive decisions were made; most items were reports or discussions.

• Adopted FY 2022 Commission budget (unanimous)
• Approved consent agenda (unanimous)
• Decided not to create separate PLGIT accounts for Bowman and Bair Trust funds (unanimous)

4d Library Board of Governors

The Board of Governors will meet to elect officers for 2022. The meeting includes reports from the Director, the HPLA Finance Commission, and the Borough Manager.

• Election of Officers for 2022
• Fund Raising/Annual Campaign report
• HPLA Finance Commission report
• Borough Manager report

2 Finance & Personnel Committee

The Finance and Personnel Committee is meeting to discuss the adoption of all fiscal year 2022 budgets and the 2022 tax levy. The body is also reviewing appointments to various boards and commissions and considering a revised fee schedule for permits and licenses.

• Proposed 2022 budgets and tax levy
• CDBG contract for Doss Alley Conversion in the amount of $421,000
• Insurance broker approvals for Stoudt Advisors ($10,000) and C.A. Weber ($25,000)
• Proposed $30,000 appropriation from the 2021 General Fund to the Hanover Economic Development Corporation
• Ordinance to set Mayor's salary at $0 compensation for 2022

The Finance & Personnel Committee voted to move several key items to the full council agenda, including the 2022 budget, tax levy, and liability/workers' compensation insurance at $384,681. It also approved consent agenda items, including a change order for the Sheppard Myers Dam project and a $421,000 grant contract for the Doss Alley conversion. Appointments for various boards and commissions were recommended, and the committee discussed but did not finalize a rental inspection program.

• Moved 2022 budget resolution to council agenda (unanimous)
• Moved 2022 tax levy resolution to council agenda (unanimous)
• Moved 2022 liability and workers' comp insurance at $384,681 to council agenda (unanimous)
• Approved consent agenda including Sheppard Myers Dam change order (40-day extension, no cost) and UPMC grant acceptance (unanimous)
• Moved Doss Alley Conversion CDBG contract ($421,000) to council agenda (unanimous)
• Moved appointments including Greenholt to Stormwater Authority, Markel to Recreation Board, Baum to Property Maintenance Appeals Board to council agenda (unanimous)
• Moved ordinance to transfer $10,000 to HEDC for advertisement to council agenda (unanimous)
• Moved Fiscal Sponsor Agreement with York County Safety Collaborative to council agenda (unanimous)

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to approve routine items and discuss new business, including the MS4 permit's secondary scope of services and watershed prioritization strategy, as well as preliminary Plum Creek modeling results. Public comment is scheduled.

• Approval of November 11, 2021 meeting minutes
• Approval of bill payments and monthly financial statements
• Review of additional proposals for MS4 permit secondary scope of services
• Update on watershed prioritization strategy progress
• Review of preliminary Plum Creek modeling results

The Hanover Borough Stormwater Authority approved a $23,000 secondary scope of service proposal from Gannett Fleming for the MS4 contract, after determining additional proposals were no longer needed. The board also reviewed preliminary Plum Creek modeling results, discussed flooding and pollutant concerns, and noted the need to nominate a replacement for Vice Chair Prances, whose term expires at the end of 2021. No public comments were made, and the meeting adjourned at 7:52 PM.

• Approved consent agenda including November 11, 2021 minutes, bill payments, and monthly financial statements
• Approved $23,000 Gannett Fleming secondary scope of service proposal for MS4 contract
• Discussed preliminary Plum Creek modeling results and flooding/pollutant concerns
• Noted need for nomination to replace Vice Chair Prances after term expires end of 2021

3c Public Safety Committee

The Hanover Borough Council's Public Safety Committee will discuss police enforcement of 'No Truck' restrictions on Kuhn Drive and Grant/Clearview, and consider approving traffic studies for intersections at Kindig/High and Grant/Moul. They will also review results of the George/Washington traffic study. The meeting includes public comment and approval of prior minutes.

• Discuss PD enforcement of 'No Truck' requirement on Kuhn Drive
• Recommend approval of traffic study at Kindig and High
• Recommend approval of second traffic study at Grant and Moul
• Discuss PD enforcement of 'No Truck' requirement at Grant and Clearview
• Report on results of George/Washington traffic study

The Hanover Borough Public Safety Committee approved adding a traffic study for the Kindig Lane and High Street intersection to determine the need for traffic control. The committee also decided the Borough will not rebuild Kuhn Drive to accommodate trucks, and will instead explore GPS modifications to warn truck drivers of no-truck areas. A traffic study for Grant and Moul was held for further discussion, and no further action will be taken on the George Street/Washington Avenue intersection based on study results.

• Approved adding a traffic study for the Kindig Lane and High Street intersection
• Decided the Borough will not rebuild Kuhn Drive to accommodate truck traffic; Public Works Director will respond to the resident's letter
• Agreed to hold further discussion on a traffic study for the Grant and Moul intersection
• Took no further action on the George Street/Washington Avenue intersection after study results showed no speed-related accidents
• Approved the minutes of the October 4, 2021 meeting
• Adjourned the meeting at 7:00 PM

1 Hanover Borough Council

The Hanover Borough Council is meeting to consider several significant items, including amendments to the 2022 budget for a new Fire Commission position, approval of the 2022 Fire Commission budget, and advertisement of the 2022 Borough budget for public inspection. The council will also vote on contracts for codes enforcement and architectural/engineering services, as well as various other administrative and financial matters.

• Consideration of motion to amend 2022 budget for new Fire Commission position
• Approval of 2022 Fire Commission budget
• Contract with Pennsylvania Municipal Code Alliance for codes enforcement at $50/hour, up to 20 hours/week, until Dec 31, 2023
• Buchart Horn contracts: $13,800 for Public Safety Facility feasibility study at 44 Frederick St; $8,200 for Guthrie Memorial Library programming
• Approval of 2022 salary adjustments, including HR Manager to $71,551

Council approved the draft 2022 borough budget, including a $52,000 share for a new Fire Commission business/finance manager position, and separately approved the 2022 Fire Commission budget. Council also approved several contracts, including a codes enforcement contract with the Pennsylvania Municipal Code Alliance and feasibility studies for a public safety facility and library expansion. The consent agenda was approved, covering items such as the Water Services PUC settlement, equipment leases, and a uniform contract with Cintas.

• Approved the draft 2022 borough budget, including $52,000 for a Fire Commission business/finance manager position.
• Approved the 2022 Fire Commission budget after amending the agenda to include it.
• Approved a codes enforcement contract with the Pennsylvania Municipal Code Alliance through 2023 at $50/hour.
• Approved a $13,800 contract with Buchart Horn for a public safety facility feasibility study.
• Approved an $8,200 contract with Buchart Horn for library programming design services.
• Approved a public auction for firewood from the former Blackrock Landfill site.
• Approved the Shentel Easement Agreement at West Hanover Street Playground.
• Approved the Social Media Policy, requiring elected and appointed officials to sign it.

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to approve the October 2021 minutes, fire report, and accounts payable check runs, and to hear reports from the treasurer, committees, fire chief, EMS captain, and EMA. They will also discuss an auditor request for proposal, budget status with municipalities, and an AFG grant. The agenda is largely routine, with no major policy decisions or public hearings listed.

• Approval of October 2021 minutes and fire report
• Motion to approve October 2021 accounts payable check runs
• Discussion of auditor request for proposal
• Report on budget status with municipalities
• Fire department assisting coroner's office

The Hanover Area Fire and Rescue Commission approved the October 2021 minutes, fire report, and financial reports. They directed staff to request an RFP from the current accountant for auditing services. The board also approved a new consent agenda format for future meetings. Additionally, they discussed the need for a business manager position, which is not yet in the 2022 borough budget, and agreed to pursue it.

• Approved the October 2021 meeting minutes.
• Approved the October 2021 fire report.
• Approved the October 2021 accounts payable and financial reports.
• Directed staff to request an RFP from the current accountant for auditing services.
• Approved the use of a new consent agenda format for meetings.
• Agreed to discuss the business manager position with borough council for budget inclusion.

2 Finance & Personnel Committee

The committee is deciding on 2022 salary adjustments, the 2022 budget advertisement, and the creation of a Senior Accountant position. Members are also discussing a project to combine library and borough office space and renovate the borough office into a new police department.

• Contract with Buchart Horn for space studies: $8,200 for Library/Borough Offices and $13,800 for Police Department
• Rental uniform contract bid award to Cintas at $825 per week
• Contract for codes enforcement with Pennsylvania Municipal Code Alliance at $50 per hour
• AFSCME White Collective Bargaining Agreement for January 1, 2022, through December 31, 2025
• Payment in Lieu Of Taxes receipt of $1,500 from Greater Hanover Housing Corporation

The Finance & Personnel Committee voted to move the 2022 budget advertisement, 2022 Borough Goals, and several contracts to the full Council agenda for consideration. It approved a consent agenda with corrections to prior minutes, including a $1500 payment from Greater Hanover Housing Corporation and a bid award to Cintas for rental uniforms. The committee also approved salary adjustments for the Human Resources Manager and specific library positions, but defeated a broader library salary increase. Several items, including the PMCA codes enforcement contract and studies for combining Borough offices with the library and expanding the police facility, were moved to the Council agenda.

• Approved consent agenda with corrections to October 20, 2021 minutes, including bills, financial statements, and investments.
• Approved PUC settlement, equipment leases resolution, and AFSCME collective bargaining agreement for 2022-2025.
• Appointed Amy Ehrhart to the Library Board of Governors until 1/31/22.
• Approved bid award to Cintas for rental uniforms at $825 per week pending staff review.
• Approved special events: YWCA Coats of Friendship and Main Street Bank Lane closure date change to 12/18.
• Approved 2022 salary increase for Human Resources Manager to $71,551.
• Defeated motion to increase all library employees to NJ Hess market study minimum (4-5 vote).
• Approved 2021 salary increases for specific library positions: Adult Dept Manager $20/hr, Youth Dept Manager $20/hr, Technical Services Supervisor $15.82/hr.

Library Work Group

The Hanover Library Work Group is meeting to review and discuss the roles and responsibilities of key library bodies, including the Borough Council, Board of Governors, Hanover Public Library Association, and York County Libraries. They will also consider a potential programmatic/space study by Buchart Horn for combining library and borough office space, and review a financial summary and library standards. The group will make recommendations to the Borough Council.

• Review of governance roles for Borough Council, Board of Governors, HPLA, and YCL
• Potential Buchart Horn programmatic/space study for combined library and borough office space
• Review of provided financial summary
• Review of library standards

The Library Work Group discussed library governance, financial sustainability, and regional relations. They decided to have each group review a governance outline and bring back interpretations, and tasked John with creating a document on member vs. branch library responsibilities. No formal votes or binding decisions were made; the meeting was primarily planning and discussion.

• Each group to review governance outline and report back interpretations
• John to create document on member vs. branch library responsibilities and pros/cons
• Action items assigned: standards, financial picture, cardholder numbers, township presentations
• John to consult YCL District Consultant about requirements

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council will hold a public hearing on a conditional use application from 213 Primrose LLC to operate a short-term rental at 209 and 213 Primrose Lane. The property is currently vacant and zoned R-1 and R-5 Residential. The applicant proposes to build a five-bedroom dwelling and rent it for stays of three to five nights. The hearing will include testimony from the applicant, objectors, and the zoning officer, with a decision expected after the hearing.

• Conditional use application for short-term rental at 209 and 213 Primrose Lane (parcels 67000130156C000000 and 67000130156D000000)
• Proposed five-bedroom dwelling with accessory parking and five parking spaces plus three-car garage
• Property is vacant and located in R-1 and R-5 Residential Zoning Districts
• Applicant: 213 Primrose LLC, represented by Stacey R. MacNeal, Esquire
• Hearing scheduled for November 15, 2021, at 6:00 PM at Guthrie Memorial Library

The Hanover Borough Council held a conditional use hearing for a short-term rental at 209 and 213 Primrose Lane. After hearing testimony from the applicant, parties, and citizens, the Council voted to deliberate a decision at a later date, effectively tabling the matter. The vote was 7-1 in favor of tabling, with Ms. Pranses opposed.

• Tabled decision on short-term rental conditional use for 213 Primrose LLC (7-1)
• Disqualified James Baumgardner as a party to the hearing (5-3)
• Qualified Betsy Beal, Peg Sennett, and Michael Lucia-Hrinyak as parties to the hearing (5-3)
• Adjourned the meeting at 9:16 PM

4d Library Board of Governors

The Board of Governors will meet to review committee reports and receive updates from the Director and Borough Manager. The agenda includes reports on fundraising, the annual campaign, and the HPLA Finance Commission.

• Fund Raising/Annual Campaign report
• HPLA Finance Commission report
• Borough Manager report
• Library Work Group discussion

4a Stormwater Authority

The Hanover Stormwater Authority is meeting to approve routine items including minutes, bills, and financial statements, and to consider the 2022 budget. They will also discuss pending grant applications and proposals for MS4 permit compliance work.

• 2022 Budget approval
• Grants for Adaptive Clearview / Utz Corridor and Growing Greener (pending)
• MS4 permit secondary scope of services proposal
• BMP tracking/database integration with iWorQ by DPE
• Watershed prioritization strategy proposal

The Hanover Borough Stormwater Authority approved the draft 2022 budget with a change to transfer reserves to balance it. They also authorized proceeding with Gannett Fleming for a Watershed Prioritization Strategy at $18,800. The MS4 contract was tabled pending additional proposals. A letter of support for a CWP partnership was authorized.

• Approved 2022 budget with reserve transfer to balance (unanimous)
• Authorized Gannett Fleming for Watershed Prioritization Strategy at $18,800 (unanimous)
• Tabled MS4 contract decision pending two additional proposals
• Authorized letter of support for CWP biochar partnership (unanimous)

4b Planning Commission

The Hanover Borough Planning Commission is meeting to review a conditional use application for a short-term rental at 213 Primrose, LLC, and to discuss updates to the zoning ordinance, including draft short-term rental criteria and a six-month update process. The meeting also includes approval of minutes and public comment.

• Review/recommendation for 213 Primrose, LLC conditional use application for short-term rental
• Update on draft short-term rental criteria for zoning ordinance
• Update on October ZHB decisions
• Timeline/process for six-month updates to zoning ordinance

The Planning Commission recommended approval of the Conditional Use Application by 213 Primrose, LLC for a short-term rental property, with conditions prohibiting classes, retail sales, and guest speakers. The Zoning Hearing Board denied a Special Exception for Aiello's Rentals at 243 Baltimore Street due to parking issues. The Commission also discussed updates on short-term rental criteria and a timeline for zoning ordinance updates.

• Recommended approval of 213 Primrose, LLC Conditional Use Application with conditions (no classes, no retail sales, no guest speakers) (5-1, Funk opposing)
• Approved minutes of October 6, 2021 meeting
• Noted Zoning Hearing Board denied Aiello's Rentals Special Exception at 243 Baltimore Street

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission is meeting to approve minutes, hear public comment, and conduct public hearings for tree removal applications previously approved pending these hearings. They will also discuss proposed PennDOT tree removals related to the Broadway paving project, a topping request, and permit applications.

• Public hearings for tree removal at 100 Frederick Street and 14 Fourth Street (2 trees)
• Proposed PennDOT tree removals at 9 properties on Broadway, including 306, 616, 931, 933, 935 (2 trees), 1155, 1157, 1159, and 1211 Broadway
• Discussion of topping trees at 406 Dart Drive
• Ratification of permit for pruning at 1041 Keith Drive

The commission approved forwarding two previously pending tree removal applications (100 Frederick Street and 14 Fourth Street) to the Public Works Director after no public opposition. It also reviewed PennDOT-required removals of sycamore trees along Broadway for the paving project, with notifications to property owners and future public hearings planned. Additionally, the commission agreed to issue a citation for unauthorized severe topping of trees at 406 Dart Drive.

• Approved forwarding tree removal applications for 100 Frederick Street and 14 Fourth Street to Public Works Director (motion carried)
• Agreed to issue a citation for unauthorized tree topping at 406 Dart Drive
• Reviewed proposed PennDOT tree removals on Broadway; notifications and public hearings to follow
• Ratified permit application for pruning at 1041 Keith Drive

1 Hanover Borough Council

The Hanover Borough Council is deciding on filling three vacant positions, preparing a 2022 budget with no tax increase, and approving equipment leases and other administrative items. The agenda includes several motions for approval, including new hires, street address changes, and equipment purchases.

• Fill Patrolman position (salary per collective bargaining agreement), Library Administrative Assistant ($18/hr), Building Permits Manager/Zoning Officer ($65,000-$75,000)
• Authorize 2022 budget with one public works employee, one police patrolman, no tax increase
• Approve street address changes: 22B W. Walnut St. to 24 W. Walnut St., 24 W. Walnut St. to 26 W. Walnut St.
• Approve 3-year lease for dump truck and backhoe at 1.35% interest, total $297,460
• Approve 5-year lease for tandem axle dump truck and trash compactor at 1.55% interest, total $402,616.32

Hanover Borough Council approved a 2022 budget with one additional public works employee and one police patrolman, with no tax increase. The council also approved several equipment purchases, a roof replacement bid, and tabled the social media policy pending solicitor review.

• Approved 2022 budget with one public works employee, one police patrolman, no tax increase (7-2)
• Awarded LBS Maintenance Facility Roof Replacement bid to J.S. Young and Sons, Inc. for $71,650
• Approved $2,000/month stipend for HR Manager as Interim Treasurer
• Approved filling Patrolman position in Police Department
• Approved filling Library Administrative Assistant at $18/hour (opposed by Funk and Greenholt)
• Approved filling Building Permits Manager/Zoning Officer at $65,000-$75,000
• Approved equipment leases: 3-year for dump truck/backhoe ($297,460) and 5-year for tandem dump truck/trash compactor ($402,616.32)
• Tabled Social Media Policy for Elected Officials pending solicitor review

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving minutes, financial reports, and fire/EMS reports. The most consequential item is a decision on whether to hold future meetings until Hanover Borough agrees to continue negotiations and finalize integration.

• Approval of August and September 2021 minutes
• September financial report and accounts payable check runs
• Approval of August and September 2021 fire reports
• Decision on future HAFR meetings pending Hanover Borough negotiations

The Hanover Area Fire and Rescue Commission voted to continue its monthly meeting schedule after Hanover Borough raised concerns about its budget and the cost of combining contracts. The board also directed its Finance & Personnel committee to explore moving Chief Clousher and Exec. Asst. Larson into the Commission for payroll and benefits. All motions were approved unanimously.

• Approved minutes from August and September 2021 meetings (unanimous)
• Approved fire reports for August and September 2021 (unanimous)
• Approved accounts payable and financial reports for August and September 2021 (unanimous)
• Directed Finance & Personnel committee to explore moving Chief Clousher and Exec. Asst. Larson into Commission payroll (unanimous)
• Decided to continue monthly meetings despite borough budget concerns (unanimous)

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, receive summer program updates, and discuss new business including field usage requests, a special event permit, board reappointments, and the 2022 fee schedule. Old business includes DCNR updates and the Kiwanis pavilion update. Public comments will be heard.

• Southwest Outlaws field usage request for tournaments
• Special event permit for 3 Hogs Food Truck Event
• Reappointments of Recreation Board Members
• Review of 2022 fee schedule
• Kiwanis pavilion update

The Hanover Borough Recreation Board approved the Southwest Outlaws' request to use Moul and Good Field for weekend tournaments from April through July 2022. The board tabled a special event permit request for 3 Hogs pending more information, and agreed to hold future meetings at the library on the third Wednesday from January through October. Minutes and treasurer's reports were approved.

• Approved Southwest Outlaws 2022 weekend tournament field usage for Moul and Good Field (motion carried)
• Tabled 3 Hogs special event permit request pending more information
• Agreed to hold recreation meetings at library on third Wednesday, January through October
• Approved August 18, 2021 minutes (motion carried)
• Approved Treasurer's Reports for August & September 2021 (motion carried)

2 Finance & Personnel Committee

The committee is discussing the 2022 General Fund Budget, including tax rates and personnel decisions. The meeting includes proposals for new equipment leases and several staff position replacements.

• 3-year leases for a single axle dump truck and backhoe totaling $297,460
• 5-year leases for a tandem axle dump truck and trash compactor totaling $402,616.32
• Filter Plant Server order from Control Systems 21 for $87,150
• Proposed salary range of $65,000 - $75,000 for Building Permit Manager / Zoning Officer
• Zoning Ordinance amendments regarding short term rentals

The Finance & Personnel Committee recommended hiring one Public Works employee and one additional Police Officer, both approved by Council votes. A motion to hire two Public Works employees with a tax increase failed. The committee also moved several items to the Council agenda, including the LBS Maintenance Facility roof replacement bid and equipment leases.

• Approved hiring one Public Works employee (6-2)
• Approved hiring one additional Police Officer (6-2)
• Denied motion to hire two Public Works employees with 1/4 mill tax increase (2-6)
• Moved LBS Maintenance Facility roof replacement bid of $71,650 to Council agenda
• Moved approval of 3-year lease-to-own for dump truck and backhoe ($297,460) to Council agenda
• Moved approval of 5-year lease-to-own for tandem axle dump truck and trash compactor ($402,616.32) to Council agenda
• Moved approval of Water Filtration Plant server purchase ($87,150) to Council agenda
• Moved approval of draft zoning ordinance amendment regarding short-term rentals to Council agenda

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will consider a proposed special exception for multi-family dwelling use at 243 Baltimore Street, which was tabled from the September 20 meeting. The board will also approve minutes, take public comment, and discuss a possible November meeting date change.

• 243 Baltimore Street – proposed special exception for multi-family dwelling use (tabled from 9-20-21)
• Approval of minutes from September 20, 2021 meeting
• Public comment period
• Possible November 22, 2021 meeting date change; conditional use hearing for 213 Primrose Lane scheduled for November 15, 2021 with Borough Council

The Hanover Borough Zoning Hearing Board denied a special exception request by Aiello's Rentals, LLC to convert the building at 243 Baltimore Street into four apartments and add a rear duplex. The board voted 3-0, citing traffic and safety hazards, inadequate parking, and the applicant's failure to meet zoning requirements. The applicant had revised the plan to add two parking spaces, but this exceeded the maximum lot coverage, requiring a variance not requested.

• Denied special exception for multi-family dwelling and duplex at 243 Baltimore Street (3-0)
• Approved minutes of the September 20, 2021 meeting
• Adjourned meeting at 6:45 PM

1 Hanover Borough Council

The Hanover Borough Council is meeting to interview candidates for the unexpired Ward 3 council seat and consider a motion to appoint one to serve until December 31, 2023. The agenda also includes an executive session, public comment, and standard preliminary matters. The appointment requires the candidate to be a resident of the 3rd Ward for one year and a registered voter.

• Interview of Ward 3 council member candidates
• Consideration of motion to appoint to unexpired Ward 3 term until December 31, 2023
• Oath of office administered by Mayor Whitman
• Executive session at 6:30 PM
• Public comment period

The council interviewed two candidates for the vacant Ward 3 seat and appointed Gary Greenholt by a 6-1 vote. He was sworn in to serve until December 31, 2021. No other substantive decisions were made.

• Appointed Gary Greenholt to Ward 3 Council seat (6-1)
• Rejected Suzanne Mazzenga for Ward 3 Council seat (3-4)

4b Planning Commission

The Hanover Borough Planning Commission is meeting to discuss and take action on draft short-term rental criteria for the zoning ordinance, as well as review preliminary rulings on September Zoning Hearing Board cases. They will also discuss the timeline and process for six-month updates to the zoning ordinance. The meeting includes approval of minutes and public comment.

• Discussion and action on draft short-term rental criteria for zoning ordinance
• Preliminary rulings on September Zoning Hearing Board cases
• Discussion of timeline/process for six-month updates to zoning ordinance
• Approval of September 7, 2021 meeting minutes

The Planning Commission voted to recommend Borough Council adopt the draft Short-Term Rental criteria for inclusion in the Zoning Ordinance. The commission also reviewed preliminary rulings from the Zoning Hearing Board, including approvals for several variance and special exception applications. No other substantive decisions were made.

• Recommended Borough Council adopt Short-Term Rental criteria (motion carried)
• Approved minutes of September 7, 2021 meeting (motion carried)
• Noted Zoning Hearing Board approved dimensional variance for Robert and Beverley Bigham at 210 West Avenue
• Noted Zoning Hearing Board approved special exception for Douglas Miller at 401 Carlisle Street (indoor entertainment/recreation)
• Noted Zoning Hearing Board tabled special exception for Aiello's Rentals LLC at 243 Baltimore Street
• Noted Zoning Hearing Board approved special exception for Jonathan Lugo Fernandez at 387 High Street
• Noted Zoning Hearing Board approved special exception for Wesley Sensenig at 200 East Middle Street (multi-family dwelling)

3a Governance and Policy Committee

The Governance and Policy Committee is meeting to approve the previous meeting's minutes and discuss a social media policy. No other substantive items are on the agenda.

• Approval of minutes from September 7, 2021
• Discussion of social media policy

The Governance & Policy Committee approved changes to the Social Media Policy, adding a warning step by the Council President or Vice-President and requiring timely action. The revised policy will be sent to the Workshop agenda for final approval. A proposed blog for public questions was discussed but not pursued.

• Approved minutes of September 7, 2021 meeting.
• Approved revisions to Social Media Policy Section III (Enforcement), adding a warning by Council President/Vice-President and 'in a timely manner' clause.
• Moved revised Social Media Policy to Workshop agenda for approval with signature by each elected official.
• Decided not to pursue a blog for public questions/comments at this time.

4f Shade Tree Commission

The commission will hold public hearings regarding previously approved tree removals and review new permit applications for tree removal or pruning. The meeting also includes the approval of previous meeting minutes and a period for public comment.

• Public hearing for tree removal at 20 Ridge Avenue (Walnut Street side)
• Tree removal and replanting request at 11 Carlisle Street
• Tree removal requests for 14 Fourth Street and 100 Frederick Street
• Pruning requests for 231 Frederick Street and 206 Georgetown Court

The Hanover Borough Shade Tree Commission approved the removal of two dying trees at 20 Ridge Avenue, forwarding the application to the Public Works Director. It also approved removals at 14 Fourth Street and 100 Frederick Street pending public hearings on November 1, 2021, and approved pruning at 231 Frederick Street. A pruning request at 206 Georgetown Court was denied because the tree was adequately trimmed.

• Approved removal of 2 dying trees at 20 Ridge Avenue (motion carried)
• Approved removal of 2 dying trees at 14 Fourth Street, pending public hearing Nov 1, 2021
• Approved removal of dying tree at 100 Frederick Street, pending public hearing Nov 1, 2021
• Approved pruning at 231 Frederick Street for clearances and sucker shoot removal
• Denied pruning at 206 Georgetown Court; tree adequately trimmed

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to discuss several public safety and traffic-related items, including a traffic study at York and Walnut, truck traffic on Grant Drive and Clearview Road, a brake retarder restriction, and public noise abatement. The committee will also hear public comment and approve minutes from the August 2, 2021 meeting.

• Traffic study at York and Walnut
• Truck traffic on Grant Drive and Clearview Road
• Brake retarder restriction
• Public noise abatement

The Public Safety Committee moved several items to the Council Workshop agenda for consideration, including traffic studies for three intersections, a letter to PennDOT requesting a brake retarder prohibition, and a discussion on a noise abatement ordinance. No final approvals were made; all actions were procedural referrals. Public comments on speeding on George Street were noted, but no enforcement action was taken.

• Moved traffic study for Washington Avenue and George Street intersection to Council Workshop agenda
• Moved traffic studies for York/Walnut and Baltimore/Walnut intersections to Council Workshop agenda
• Moved approval of letter to PennDOT for brake retarder prohibition to Council Workshop agenda
• Moved noise abatement discussion to Council Workshop agenda
• Approved minutes of August 2, 2021

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is holding a special meeting to approve its 2022 budget and appoint an interim treasurer. The agenda also includes an executive session announcement and public comment periods. No other substantive items are listed.

• Approval of 2022 Budget
• Appoint interim Treasurer
• Announcement of Executive Session
• Public Comment

The commission unanimously approved the 2022 budget after renaming the Deputy Fire Chief/Administrator position to Business Manager with a salary of $65,000. Treasurer duties were moved to the Finance and Personnel Committee until further notice. No public comments were made, and the meeting was procedural with no other substantive decisions.

• Approved 2022 budget with renamed Business Manager position at $65,000 (unanimous)
• Moved treasurer responsibilities to Finance and Personnel Committee (unanimous)

1 Hanover Borough Council

The Hanover Borough Council is reviewing a Memorandum of Agreement (MOA) between the U.S. Army Corps of Engineers and the Pennsylvania State Historic Preservation Officer regarding the Sheppard-Myers Dam rehabilitation project. The agreement outlines measures to mitigate adverse effects on the dam, which is eligible for the National Register of Historic Places, including photo documentation, an interpretive kiosk, and procedures for unexpected discoveries. The Borough is a concurring party and will implement the stipulations.

• Rehabilitation of Sheppard-Myers Dam includes new auxiliary spillway, embankment modifications, and stormwater facilities
• Corps permit application number NAB-2021-00051.20210316
• Interpretive kiosk to be installed within 1 year of project completion
• Unexpected discovery procedures require halting construction within 5 working days
• Agreement expires in 3 years unless extended

Hanover Borough Council approved several personnel and financial actions, including appointing Amy Hill as Interim Borough Treasurer, authorizing a $45,000 short-term accounting contract with BSF Brown, and setting the salary for the Director of Water Resources. The council also approved a no-parking ordinance on Third Street, a cooperation agreement with Wellspan for police mental health response, and various water and sewer project approvals. All votes passed with majority support, with one opposition vote on the interim treasurer appointment.

• Appointed Amy Hill as Interim Borough Treasurer, rescinding R. Samuel Miller's appointment effective Oct 1 (4-1, Funk opposed)
• Authorized $45,000 accounting services contract with BSF Brown ($190/hr for 130 hrs, $210/hr for 45 hrs)
• Approved Resolution No. 1330 setting salary for Director of Water Resources
• Approved Ordinance No. 2313 no parking on south side of Third Street near St. Vincent's Lane (5-0)
• Approved Wellspan cooperation agreement for police mental health response
• Approved revised Kitzmiller Diversion Dam project scope at $336,670
• Approved free parking on Fridays/Saturdays Nov 26-Jan 1, contingent on sponsor for $2,870 lost revenue
• Tabled potential disciplinary action against a Borough employee

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will consider five land-use requests, including a variance for a roof encroachment and special exceptions for indoor recreation, multi-family dwellings, and an eating establishment. The board will also approve minutes from its July 19 meeting and take public comment.

• 210 West Avenue – variance for roof encroachment
• 401 Carlisle Street – special exception for baseball/softball training facility
• 243 Baltimore Street – special exception for multi-family dwelling
• 387 High Street – special exception for eating establishment
• 200 East Middle Street – adaptive reuse of former church for multi-family dwelling

The Hanover Borough Zoning Hearing Board approved a variance for a roof encroachment at 210 West Avenue, a special exception for an indoor baseball/softball training facility at 401 Carlisle Street, a special exception for an eating establishment at 387 High Street, and a special exception for a 16-unit multi-family conversion of the former church at 200 East Middle Street. The board tabled a special exception request for a multi-family dwelling at 243 Baltimore Street until October 18, 2021, to allow the applicant to revise the parking plan.

• Approved variance for roof encroachment at 210 West Avenue (motion carried)
• Approved special exception for indoor baseball/softball training at 401 Carlisle Street with conditions (motion carried)
• Approved special exception for eating establishment at 387 High Street with conditions (motion carried)
• Approved special exception for 16-unit multi-family conversion at 200 East Middle Street with conditions (4-1, Feder opposed)
• Tabled special exception for multi-family dwelling at 243 Baltimore Street until October 18, 2021 (2-1, Bond opposed)
• Approved minutes of July 19, 2021 meeting (motion carried)

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving the August 2021 minutes, financial reports, and fire report. They will also consider appointing an interim treasurer and discuss committee reports and new business.

• Appoint interim Treasurer
• Approve August 2021 Minutes
• August Financial Report
• Approve August 2021 Fire Report
• Approve August 2021 Accounts Payable Check Runs

2 Finance & Personnel Committee

The Finance and Personnel Committee is discussing the 2022 General Fund budget, capital plan, and staffing proposals for police, fire, and public works. The body is also addressing interim finance department leadership and various infrastructure contracts.

• Bid award to Dry Run Lumber Company for Timber Harvest on 23.23 acres of Watershed area for $25,790
• Contract with Gannett Fleming for Clear Lake Feasibility Study at a cost of $39,400
• Purchase of Bulk Water Wireless Reader System not to exceed $3,500
• Appointment of Amy Hill as Interim Borough Treasurer effective October 1, 2021
• Interim finance services contract with Sam Miller not to exceed 10 hours per month at $85 per hour

The Finance & Personnel Committee reviewed the draft 2022 budget and staffing requests, and voted to move several items to the full Council agenda for consideration. These include filling police and public works vacancies, a fire department business manager position, a Wellspan co-responder MOU, and various contracts and purchases. No final decisions were made; all actions are recommendations for the Council.

• Moved consent agenda items to Council agenda (minutes, bills, financial reports, pension obligation, spill plan, trick-or-treat, timber harvest bid, street closures)
• Moved appointment of Amy Hill as Interim Borough Treasurer to Council agenda
• Moved authorization for short-term accounting services contract to Council agenda
• Moved authorization for interim finance services with Sam Miller (max 10 hrs/month at $85/hr) to Council agenda
• Moved appointment of Alternate Member Funk as regular Tax Appeals Board member to Council agenda
• Moved appointment of Mr. Roland as Alternate Tax Appeals Board member to Council agenda
• Moved authorization of Wellspan Co-Responder Program MOU to Council agenda
• Moved approval of Council-Staff Relations Policy to Council agenda (opposed by Funk and Roland)

4d Library Board of Governors

The board approved moving forward to honor Bruce Rebert as the 2021 honoree, with a photo and acknowledgment to be placed near the Aristotle room, funded by an anonymous donation. The board also approved the August 12, 2021 minutes with a correction, and approved Buchart Horn to design the new library roof. No other substantive decisions were made; most items were reports or discussions.

• Approved August 12, 2021 minutes with correction (motion by Neri, second by Hoffacker)
• Approved honoring Bruce Rebert as 2021 honoree with photo and acknowledgment
• Approved Buchart Horn for design phase of new library roof

3d Water & Sewer Committee

The Hanover Borough Council Water and Sewer Committee is meeting to discuss several water and sewer projects, including cost-saving measures for the Kitzmiller Dam Rehabilitation Project and engineering study proposals for biogas, sewer infiltration, sludge receiving, and Clear Lake intake. They will also receive an update on the PUC rate case and discuss in-Borough water rates, as well as the 2022 proposed operating and capital budgets for enterprise funds.

• Review of engineering contract costs and cost-saving measures for Kitzmiller Dam Rehabilitation Project
• Engineering study proposals for Biogas/Gasifier Energy Solutions, Sewer/Infiltration Surcharge Assessment, Sludge Receiving Station, and Clear Lake Intake Evaluation, proposed to be funded 50% through a STMP grant
• Update on PUC Rate Case progress and discussion of in-Borough water rate strategies
• Discussion of 2022 proposed operating and capital budgets for enterprise funds

The committee approved moving forward with the Kitzmiller Dam Rehabilitation Project, incorporating cost-saving measures that reduce engineering costs by approximately $40,000. It also agreed to proceed with a feasibility study for installing vertical turbine pumps at Clear Lake, funded 50% through a STMP grant. Other potential studies (sewer surcharge, sludge receiving, biogas) were discussed but not approved, and the PUC rate case update noted ongoing discussions about in-Borough rate increases.

• Approved Kitzmiller Dam Rehabilitation Project with cost reductions (motion carried)
• Agreed to proceed with Clear Lake vertical turbine pump feasibility study (motion carried)
• Discussed sewer surcharge assessment, sludge receiving station, and biogas options without formal action
• Noted PUC rate case progress; in-Borough rate increase discussion deferred to late spring

3a Governance and Policy Committee

The Hanover Borough Council Governance & Policy Committee is meeting to discuss and potentially vote on a Council-Staff Relations Policy. The agenda also includes public comment, approval of previous minutes, and new/old business.

• Discussion and potential vote to recommend Council-Staff Relations Policy
• Approval of minutes from July 6, 2021
• Public comment period

The Governance & Policy Committee voted to keep the current Council-Staff Relations policy unchanged, with all council member information requests forwarded directly to the Borough Manager rather than staff. The matter will be moved to the Council Workshop - Finance & Personnel Committee agenda for approval. The committee also reviewed the Social Media Policy, which was adopted May 26, 2021, and will discuss it further at the next meeting.

• Approved minutes of July 6, 2021 (motion carried)
• Kept current Council-Staff Relations policy unchanged, directing all council information requests to Borough Manager (motion carried)
• Moved Council-Staff Relations policy to Council Workshop - Finance & Personnel Committee agenda

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and hold public hearings on tree removal applications previously approved. The commission will also review new permit requests for tree removal, planting, and pruning.

• Public hearing for dead beach tree removal at Myers Arboretum
• Public hearing for removal of 2 dying trees at 314 High Street along Pine Street
• Permit request to remove tree at 28 Maple Avenue near N. Franklin St.
• Permit request to plant tree at 508 McCosh Street
• Permit request to remove 2 trees at 225 Penn Street and 2 trees at 20 Ridge Avenue

The Hanover Borough Shade Tree Commission approved several tree removal and maintenance permits, including the removal of two dying trees at 20 Ridge Avenue (pending a public hearing) and the removal of two sycamore trees at 225 Penn Street at the property owner's expense. The Commission also approved a grant project for the Myers Arboretum and recommended a $400 fee for public hearings on appeals. No substantive decisions were made beyond these routine approvals.

• Approved removal of 2 dying trees at 20 Ridge Avenue (pending public hearing, chair abstained)
• Approved removal of 2 sycamore trees at 225 Penn Street at owner's expense
• Approved removal of dead beech tree at Myers Arboretum
• Approved removal of 2 dying trees at 314 High Street
• Approved trimming at 28 Maple Avenue (removal denied)
• Approved planting new tree at 508 McCosh Street (2023-2024)
• Recommended payment of Bartlett Tree Experts bill for 507 McCosh Street
• Recommended $400 fee for public hearings on appeals

4b Planning Commission

The Commission will review multiple zoning hearing applications including requests for variances and special exceptions. The agenda also includes a review of draft short-term rental criteria for the Zoning Ordinance.

• Variance request for 210 West Avenue to add a roof over an existing front porch
• Special Exception for 401 Carlisle Street to create an indoor entertainment or recreation facility
• Special Exception for 243 Baltimore Street to convert a structure into four 2-bedroom apartments
• Special Exception for 387 High Street to convert a former store into an eating establishment
• Resubmitted Special Exception for 200 East Middle Street for a multi-family housing project

The Hanover Borough Planning Commission recommended approval of five zoning applications to the Zoning Hearing Board, including a variance and four special exceptions. The commission also discussed a draft of short-term rental criteria for the zoning ordinance, which will be finalized and presented to Council. No other substantive decisions were made.

• Recommended approval of variance for roof over front porch stoop at 210 West Avenue
• Recommended approval of special exception for indoor entertainment facility at 401 Carlisle Street
• Recommended approval of special exception for multi-family dwelling at 243 Baltimore Street
• Recommended approval of special exception for eating establishment at 387 High Street
• Recommended approval of special exception for multi-family housing at 200 East Middle Street

1 Hanover Borough Council

The Hanover Borough Council is reviewing administrative compliance and manufacturer details for two bids on the 2021 Water Main Replacements Project. The agenda includes bid compliance checklists and manufacturer lists for EK Services and Wexcon, Inc. No final decision is recorded in this agenda.

• Bid prices: EK Services $166,594.25; Wexcon, Inc. $1,892,138.00
• Bid bonds: Hudson Insurance Company (EK) and North American Specialty Insurance Company (Wexcon)
• Manufacturer lists for ductile iron pipe, gate valves, tapping sleeves, line stops, insertion valves, and air valves
• Compliance items include bid form attestation, corporate seals, and power of attorney

Hanover Borough Council appointed Anthony Funk and Scott Roland to four-year terms on the Planning Commission, with Funk receiving 5 votes and Roland 8 votes. The council also approved several contracts and resolutions, including a $1.67 million water main replacement bid, a $200,000 trash compactor purchase, and a $35,973 fire commission budget deficit payment contingent on Penn Township action. A motion to request a joint study with Penn Township on the Fire Commission was approved, and the council authorized a letter to the Maryland Department of Natural Resources declining to sell borough land.

• Appointed Anthony Funk to Planning Commission (5-4)
• Appointed Scott Roland to Planning Commission (8-1)
• Approved $1,665,940.25 water main replacement bid to EK Services
• Approved $200,000 trash compactor purchase for Transfer Station
• Approved $35,973 Fire Commission budget deficit payment, contingent on Penn Township
• Approved Resolution No. 1328 for dump truck lease at $166,385 over 3 years
• Approved Resolution No. 1329 for STMP grant applications
• Approved letter to Maryland DNR stating borough not interested in selling land

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to review the July financial report, discuss a 2021 budgetary shortfall, and begin reviewing the 2022 budget. The agenda also includes committee reports, a fire chief report, an EMS update, and an EMA report, along with routine approvals of minutes and accounts payable.

• 2021 budgetary shortfall discussion
• 2022 budget review
• July 2021 financial report and accounts payable check runs
• Fire chief report
• EMS captain update

The Hanover Area Fire and Rescue Commission met and approved minutes, fire report, and financial reports unanimously. Penn Township Commissioner Brown expressed dissatisfaction with the Commission's progress and requested a 'vote of confidence' from the Borough, leading to a discussion about trust and the future of the combined workforce. No formal decision was made on this matter; Councilman Reichart will take it to Borough Council. The Commission also noted an increased EMS budget deficit and discussed COVID vaccination mandates.

• Approved minutes from July 14, 2021 meeting (unanimous)
• Approved July 2021 Fire Report (unanimous)
• Approved July 2021 Accounts Payable and Financial Reports (unanimous)
• Discussed Penn Township's request for a 'vote of confidence' from Borough; no action taken
• Noted EMS budget deficit projection increased to ($378,900)
• Discussed mandating COVID vaccination for employees; no decision made

4e Recreation Board

The Hanover Borough Recreation Board will review minutes and treasurer's reports, then discuss setting 2022 field usage fees. They will also consider several field-use requests from local sports groups for the 2022 season, including the Southwest Outlaws, Hanover Hawks, and Hanover Diamond Sports, plus a tennis court request from Delone Catholic.

• Discuss fees for 2022 field usage
• Southwest Outlaws request Moul lower field and Good Field D for 2022 spring season
• Southwest Outlaws request Good and Moul Fields for Snacktown Showdown tournament in June 2022
• Hanover Hawks youth football request Moul Multi-purpose field for 2022 season
• Hanover Diamond Sports request Good Field A, B, C and Moul upper field for mid-April thru October 2022

The Hanover Borough Recreation Board approved several field-use requests for the 2022 season, including Southwest Outlaws, Hanover Diamond Sports, and Hanover Hawks youth football. The board also approved Delone Catholic Girls Tennis for the 2021 fall season. A request from Southwest Outlaws for various tournament dates was tabled to the October 20, 2021 meeting.

• Approved Southwest Outlaws field usage for Moul lower Field and Good Field D for 2022 spring season
• Approved Southwest Outlaws field usage for 2022 Snacktown Showdown tournaments in May & June
• Approved Hanover Hawks youth football field usage for Moul Multi-purpose field for 2021 fall season
• Approved Hanover Diamond Sports field usage for Good Field A, B, C, and upper Moul Field for mid-April thru October 2022 season
• Approved Hanover Diamond Sports field usage for 2022 Spring Explosion and Sandlot Series Tournaments
• Approved Delone Catholic Girls Tennis team use of W Hanover Tennis courts for 2021 fall season
• Tabled Southwest Outlaws request for various tournament dates in 2022 to October 20, 2021 meeting

2 Finance & Personnel Committee

The Finance and Personnel Committee is reviewing several capital expenditures and budget items, including a fire commission deficit and a new trash compactor. The body is also discussing the 2022 budget for enterprise funds and water/sewer infrastructure.

• Funding of 2021 Fire Commission Deficit estimated at $35,973.00
• Contract for trash compactor estimated at $200,000
• 3-year dump truck lease with Bci Capital for $166,385
• Interim property maintenance contract with PA Municipal Codes Alliance for approx. $22,000
• Library roof design contract extension with Buchart Horn for $59,200

The Finance & Personnel Committee forwarded several items to the August 25 council agenda, including funding the Fire Commission deficit of $35,973 contingent on Penn Township's parallel action, a $200,000 trash compactor purchase, and a $1,665,940.25 water main replacement bid award. The committee also discussed the 2022 budget, with enterprise funds projected at $17.9 million, and heard presentations on EMS shortfalls, a new police program, and the library director's plans.

• Forwarded $35,973 Fire Commission deficit funding to council (contingent on Penn Township)
• Forwarded $200,000 trash compactor purchase to council
• Forwarded $1,665,940.25 water main replacement bid award to EK Services
• Forwarded $59,200 library roof design contract extension to council
• Forwarded $10,350 garage door installation at Sand Filter Building to council
• Forwarded $30,000 LBS Dam shed roof replacement to council
• Forwarded $22,000 interim codes enforcement contract with PA Municipal Codes Alliance to council
• Forwarded dump truck lease ($166,385 over 3 years) to council

Hanover Borough Council Conditional Use Public Hearings

The Hanover Borough Council will hold a decisional hearing regarding a conditional use application from 213 Primrose, LLC. The request seeks approval for a short term rental at 209 and 213 Primrose Lane.

• Conditional use application for short term rental at 209 and 213 Primrose Lane
• Approval of June 28, 2021 Conditional Use Hearing minutes

Hanover Borough Council denied a conditional use application by Lora Cecere Hypes, on behalf of 213 Primrose, LLC, for short-term rentals at 209 and 213 Primrose Lane in an R-1 zoning district. The decision was based on the June 28, 2021 public hearing; no new public comment was considered. The motion passed 7-0 with two abstentions (Chesney and Reichart) due to their absence at the initial hearing. The written decision will be mailed to the applicant and parties of record.

• Denied conditional use for short-term rental at 209 & 213 Primrose Lane (7-0, 2 abstentions)
• Approved minutes of June 28, 2021 Conditional Use Hearing
• Adjourned meeting at 6:09 PM

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to discuss public safety matters, including a request to restrict brake retarders in the borough and a no-parking request for St. Vincent's on Third Street. The committee will also hear a presentation from Police Chief Martin and review old business regarding traffic lines on George Street.

• Request for brake retarder restrictions in borough
• St. Vincent's no parking request – Third Street
• Presentation by Chief Martin - Hanover Police
• George Street traffic lines painted (old business)
• Approval of minutes from June 7, 2021

The Public Safety Committee voted to advance a brake retarder restriction ordinance to the Council Workshop for consideration, responding to noise complaints. The committee also heard a police department overview and a request for a no-parking zone on Third Street, but took no final action on those items.

• Moved brake retarder restriction ordinance to Council Workshop agenda (motion carried)
• Approved minutes of June 7, 2021 (motion carried)

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, hear public comment, and conduct public hearings on tree removal applications. They will also ratify recent tree removals and review new permit requests for tree work.

• Public hearing for tree removal at 123 Fourth Street
• Ratify storm-damage tree removals at 540 North Franklin Street and 720 Ash Drive
• Ratify approved removal at 1011 Keith Drive by Harman's Tree Service
• Ratify pruning at 1011 East Walnut Street by M & J Tree Service
• Review permit requests including removal at Myers Arboretum and 417 Clearview Road

The Hanover Borough Shade Tree Commission approved the removal of a tree at 123 Fourth Street after a public hearing with no opposition, and ratified several prior approvals for storm-damaged tree removals and pruning. It also approved new tree plantings and removals at multiple properties, while denying two requests for public crew work due to tree health or clearance reasons.

• Approved tree removal at 123 Fourth Street after public hearing (unanimous)
• Ratified storm damage tree removals at 540 North Franklin St and 720 Ash Dr (6-22-21)
• Ratified private contractor tree removal at 1011 Keith Dr (Harman's Tree Service)
• Ratified private contractor pruning at 1001 East Walnut St (M & J Tree Service)
• Approved removal and replanting of beech tree at Myers Arboretum
• Approved planting 2 new trees at 303 Fourth St after removal of dying trees
• Approved removal of 2 dying trees at 314 High St (along Pine St)
• Denied public crew trimming at 236 Meade Ave; property owner may hire insured contractor

1 Hanover Borough Council

The Hanover Borough Council is considering several personnel actions, including approving an administrative assistant position, certifying a police hiring list, and temporarily filling a code enforcement vacancy. It will also vote on a water main extension agreement with High Pointe, LLC for new development phases, and other items like a financial audit contract extension and a conceptual outdoor dining layout.

• Approve Administrative Assistant position in Finance Department
• Authorize Civil Service Commission to certify police eligibility hiring list
• Temporarily fill Code Enforcement position at $25/hour, 30 hrs/week through Dec 31, 2021
• Approve water main extension agreement with High Pointe, LLC (estimated $306,779 for Phase S-2, $150,040 for S-3)
• Approve $38,000 contract with PFM Group for Capital Improvements Plan (50% grant funded)

The Hanover Borough Council approved a consent agenda including bills, minutes, a water main extension agreement, special event permits, and market house leases. They also approved several committee recommendations, including a new administrative assistant position, a police eligibility hiring list, a part-time code enforcement position, a critical projects list, an auditor contract extension, a pay grade MOU, a wildlife management agreement renewal, an outdoor dining layout, a letter supporting the 5C route, a research agreement, an escrow agreement, a subdivision plan, a capital plan model, and a consulting contract. All motions carried, with some opposition noted.

• Approved consent agenda including bills, minutes, water main extension, special event permits, and market house leases
• Approved Administrative Assistant position in Finance Department (opposed by Funk)
• Authorized Civil Service Commission to certify police eligibility hiring list
• Approved part-time Code Enforcement position at $25/hr through Dec 31, 2021
• Approved Critical Projects List as starting point (opposed by Pranses)
• Approved auditor contract extension with Hamilton Musser for 2021-2023
• Approved MOU with United Steelworkers for Lead Man pay grade
• Approved $38,000 contract with PFM for Capital Improvements Plan (opposed by Pranses)

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, hear summer program updates, and discuss the future agreement with YAFFL and the board's meeting schedule. The agenda is mostly routine administrative items, with the YAFFL discussion being the only substantive new business.

• Approval of May 25, 2021 meeting minutes
• Approval of Treasurer's Reports for May and June 2021
• Summer program reports for playgrounds and baseball/softball
• Discussion of future agreement with YAFFL
• DCNR updates

The Hanover Borough Recreation Board voted not to renew its agreement with YAFFL for the fall season at Moul Multi-Purpose Field. The board also approved renaming the Morning League to Carroll Granger's Morning League in honor of the late Carroll Granger. Both motions carried.

• Approved the July 21, 2021, minutes
• Approved the Treasurer's Reports for July 2021
• Agreed not to renew the agreement with YAFFL for their fall season at Moul Multi-Purpose Field
• Renamed the Morning League to Carroll Granger's Morning League

2 Finance & Personnel Committee

The provided text consists of a list of street names, lot numbers, and basin identifiers from a land surveying document. There are no decisions, proposals, or meeting items listed.

The Hanover Borough Council Workshop & Finance & Personnel Committee meeting on July 21, 2021, moved several items to the full Council agenda, including the Primrose Lane conditional use application, a potential water rate increase, and the hiring of an administrative assistant. The committee also approved consent agenda items, including bills, minutes, and special event permits. No final decisions were made; all substantive items were forwarded for Council consideration.

• Approved consent agenda including bills, minutes, and special event permits (unanimous)
• Moved approval of administrative assistant position to Council agenda (7-2, Roland and Funk opposed)
• Moved authorization of Civil Service Commission to certify hiring list to Council agenda (unanimous)
• Moved approval of part-time codes officer to Council agenda (unanimous)
• Moved approval of audit contract extension with Hamilton Musser to Council agenda (unanimous)
• Moved approval of Maryland Wildlife Agreement renewal to Council agenda (unanimous)
• Moved approval of outdoor dining concept for Bank Lane and Railroad Street to Council agenda (unanimous)
• Moved approval of letter to YAMPO supporting 5C alternate route to Council agenda (7-1, Roland opposed)

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will hold a public meeting to consider four special exception requests for properties on Stock, East Middle, Frederick, and Carlisle Streets. The board will also discuss a policy for hearing preparation and coordination, and take public comment.

• 10 Stock Street – special exception for accessory dwelling unit (ADU)
• 200 East Middle Street – special exception for multi-family dwelling (adaptive reuse of former church)
• 118-120 Frederick Street – special exception to modify minimum parking requirements
• 1155 Carlisle Street – special exception for self-storage facility at former JC Penney facility

The Hanover Borough Zoning Hearing Board approved a special exception for an existing accessory dwelling unit at 10 Stock Street, denied a special exception for a 16-unit apartment conversion at 200 East Middle Street, and approved a parking modification for 118-120 Frederick Street. The board also approved a special exception for an interior self-storage facility at 1155 Carlisle Street.

• Approved special exception for existing ADU at 10 Stock Street (Hoover/McGill).
• Denied special exception for 16-unit apartment conversion at 200 East Middle Street (Sensenig).
• Approved parking modification for 118-120 Frederick Street (Aiello's Rentals) with conditions.
• Approved special exception for self-storage at 1155 Carlisle Street (True Storage).

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving June 2021 minutes, financial reports, and accounts payable. They will also hear updates from the EMS Captain and the EMA, and receive committee reports. The agenda is largely procedural with no major policy decisions or contracts listed.

• Approval of June 2021 minutes
• Treasurer's report and June financial report
• Motion to approve June 2021 accounts payable check runs
• EMS Captain update
• EMA report for June 2021

The commission heard a presentation from Chief Daniel Hoff of York Area United Fire & Rescue (YAUFR) about their regional fire service model, including funding and operations. They approved the June 17, 2021 minutes, the June 2021 Fire Report, and the June 2021 Accounts Payable and Financial Reports, all unanimously. No executive sessions were held, and no public comment was made.

• Approved the minutes from the June 17, 2021 meeting (motion by Lockard and Otis, carried unanimously).
• Approved the June 2021 Fire Report (motion by Cromer and Lockard, carried unanimously).
• Approved the June 2021 Accounts Payable and Financial Reports (motion by Lockard and Otis, carried unanimously).
• Adjourned the meeting at 6:19 p.m. (motion by Lockard and Spielman, carried unanimously).

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to approve routine items and discuss new business, including a grant application for the Clearview/Utz Corridor, an audit report, a cost proposal, and an update on the MS4 contract. They will also receive updates on the Growing Greener Grant for Hanover High School and Good Field, and the Oil Creek Watershed model.

• New Growing Greener grant for adaptive Clearview / Utz Corridor Solution
• Audit report issued
• Cost proposal attached to packet
• MS4 contract update by Gannett Fleming on Reporting / Program Assessment
• Growing Greener Grant updates for Hanover High School & Good Field

The Hanover Borough Stormwater Authority approved a new audit fee schedule from Hamilton & Musser, PC, increasing costs by $100 per year to $1,700 for 2021, $1,800 for 2022, and $1,900 for 2023. They also authorized staff to request a cost proposal from Gannett Fleming for completing the final watershed study (Plum Creek). The consent agenda, including minutes, bills, and financial statements, was approved. No public comment was made.

• Approved consent agenda including May 13, 2021 minutes, bills, and monthly financial statements.
• Approved audit cost proposal from Hamilton & Musser, PC with fees of $1,700 (Dec 2021), $1,800 (Dec 2022), and $1,900 (Dec 2023).
• Authorized staff to request a proposed cost from Gannett Fleming for completing the last watershed study (Plum Creek).

4b Planning Commission

The Hanover Borough Planning Commission is meeting to discuss a subdivision request for a lot at 228 Broadway/229 E. Chestnut, a sketch plan for the Cherry Tree 5 development, and four special exception zoning applications. The commission will also note that the new Zoning Ordinance was adopted by Borough Council on June 23.

• Massaroni Subdivision Plan – 228 Broadway / 229 E. Chestnut: informal discussion on splitting an existing lot in half
• Cherry Tree 5 Development – sketch plan and trail alignment discussion
• Special Exception: Ray S. Hoover, 10 Stock Street – accessory dwelling unit (ADU) in R-3 district
• Special Exception: Wesley Sensenig, 200 East Middle Street – convert former church/parsonage to multi-family in R-5 district
• Special Exception: Aiello's Rentals, 118-120 Frederick Street – parking modification for adaptive reuse in D district; True Storage, 1155 Carlisle Street – self-storage conversion of former J.C. Penney in PD district

The Hanover Borough Planning Commission conditionally approved the Massaroni subdivision plan for 228 Broadway/229 E. Chestnut Street, recommending it to council. They also recommended approval of three special exception applications to the Zoning Hearing Board, including an ADU at 10 Stock Street, a church conversion at 200 East Middle Street, and a storage facility at 1155 Carlisle Street, with conditions. The commission discussed but did not vote on the Cherry Tree 5 trail alignment sketch.

• Approved minutes of June 2, 2021, as written.
• Recommended conditional approval of Massaroni subdivision plan to council.
• Recommended support for ADU at 10 Stock Street, conditioned on building code compliance.
• Recommended approval of church conversion to 16 apartments at 200 East Middle Street, preserving exterior.
• Recommended favorable consideration of parking relief for 118-120 Frederick Street, but not full request.
• Recommended approval of climate-controlled storage at 1155 Carlisle Street, with concerns noted.
• Noted new Zoning Ordinance adopted by Borough Council on June 16, 2021.

3a Governance and Policy Committee

The Governance & Policy Committee will discuss and potentially recommend policies governing the appropriate business relationship between Borough Council members and Borough staff, prompted by recurring concerns about conflicts of interest or abuse of authority. The Borough Solicitor will explain relevant state and local rules, and the committee will consider whether additional guidance is needed.

• Discussion of policy on council-staff communications and relationships
• Review of PA conflict of interest statute and Hanover Borough Code Chapter 16, Section 8
• Consideration of scenarios like informal meals, personal use of Borough equipment, and requests for special services
• Approval of minutes from May 3, 2021

The Governance & Policy Committee discussed and reached consensus on a policy governing how Borough Council members should interact with Borough staff. The committee agreed that council members should go through the Borough Manager for information, not contact staff directly, and should not discuss Borough business over meals with staff. They also agreed that council members should not ask for favors or use Borough equipment, and that complaints about staff should go through the Manager. The committee did not formally approve a policy, but discussed a list of questions to develop one.

• Approved the minutes of the May 3, 2021 meeting.
• Agreed that Council should contact the Borough Manager for information, not staff directly.
• Agreed that Council should not schedule Borough business discussions with staff over meals.
• Agreed that Council should not ask for favors from Borough staff.
• Agreed that Council should not request to use Borough equipment.
• Agreed that complaints about the Manager or Council members should go to the Council President or Vice President, and complaints about staff should go through the Manager.
• Adjourned the meeting at 7:11 PM.

Hanover Borough Council Conditional Use Public Hearings

This is a procedural agenda for a conditional use public hearing before the Hanover Borough Council. The hearing will follow a standard format including presentations by the zoning officer, applicant, and objectors, with cross-examination and council questions. No specific project or application details are listed in the agenda.

• Conditional use hearing procedures outlined
• Zoning officer presents application and facts
• Applicant and objector presentations with cross-examination
• Council questions and rebuttals
• Decision or notice of decision expected

The Hanover Borough Council held a conditional use hearing for a proposed short-term rental quilting retreat at 209 and 213 Primrose Lane, but took no vote. Council members indicated they will use the full 45 days allowed to render a decision, which will be announced at a future advertised public hearing. The hearing included testimony from the applicant, supporters, and neighbors with concerns about traffic, stormwater, and the definition of short-term rentals.

• Held conditional use hearing for 209/213 Primrose Lane short-term rental; no decision made
• Deferred decision for up to 45 days as allowed by law
• Adjourned hearing at 10:00 PM (motion carried)

1 Hanover Borough Council

The Hanover Borough Council is meeting to consider formal adoption of a proposed new zoning ordinance, approve various contracts and permits, and discuss other routine business. The agenda includes consent items for special event permits, market house leases, and a sewer credit, as well as reports from standing committees covering personnel, capital purchases, and recreation planning.

• Formal adoption of proposed new zoning ordinance
• Contract with Toole Recreation Planning and JMT for Comprehensive Recreation, Park and Open Space Plan at $80,000 (50% PA DCNR funded)
• Vehicle replacements: Water Dept. pickups ($28,977.35 and $38,741.31), Public Works trucks with plows ($38,741.31 each), zero turn mower ($15,000)
• Fleet Supervisor position at $69,000/year and Automotive Mechanic I at $27.83/hour
• Sewer credit request for Trone Family Trust, 858 Grant Drive - $652.47

Council voted 5-3 to table the approval of a new Administrative Assistant to the Finance Director position, which would have replaced two retired staff at no additional cost. The motion to table was made to allow for more information on the position and department reorganization. Council also approved the consent agenda, including bills, special event permits, and market house leases, and approved Resolution No. 1326 for the Greater Hanover Housing Corporation's final minor land development plan.

• Tabled Administrative Assistant to Finance Director position (5-3)
• Approved consent agenda including bills, financial statements, and investment report
• Approved special event permits for Sip & Stroll, Hawk Hustle 5K, and other events
• Approved Market House leases for three vendors
• Approved sewer credit request for Trone Family Trust ($652.47)
• Approved Resolution No. 1326 for Greater Hanover Housing Corporation land development

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to handle routine business, including approving the May 2021 fire report and accounts payable check runs, and receiving an update from the EMS captain. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Motion to approve the May 2021 Fire Report
• Motion to approve the May 2021 Accounts Payable Check Runs
• EMS Captain update related to EMS
• Treasurer's Report and April Financial Report
• Committee reports from Finance & Personnel, Facilities & Apparatus, Operations

The Hanover Area Fire and Rescue Commission unanimously approved the May 2021 meeting minutes, Fire Report, and Accounts Payable and Financial Reports. The commission discussed EMS revenue shortfalls, a $25,000 Sweet Charities grant to pay one year of Cardiac Monitor debt, and concerns about aging ambulances. No new business was introduced, and the meeting adjourned at 5:50 p.m.

• Approved May 20, 2021 meeting minutes (unanimous)
• Approved May 2021 Fire Report (unanimous)
• Approved May 2021 Accounts Payable and Financial Reports (unanimous)
• Adjourned at 5:50 p.m. (unanimous)

2 Finance & Personnel Committee

The Finance and Personnel Committee is reviewing a new Zoning Ordinance for potential adoption. The meeting also includes discussions on American Rescue Act fund allocations and the 2022 budget direction.

• Adoption of Zoning Ordinance No. 2310
• Sewer credit request for Trone Family Trust at 858 Grant Drive ($652.47)
• Creation of an Administrative Assistant position in the Finance Department
• Minor Land Development Plan for Greater Hanover Housing Corporation (two duplex units)
• American Rescue Act fund allocation priorities

Council adopted Ordinance No. 2310, which establishes a regulatory framework for short-term rentals (e.g., Air B&Bs) as a conditional use in residential districts, with a 6-1 vote. The ordinance will be re-evaluated within six months. Council also approved a sewer credit, forwarded a new administrative assistant position to the full agenda, and discussed American Rescue Act fund priorities.

• Adopted Ordinance No. 2310 (zoning, short-term rentals) 6-1
• Approved $652.47 sewer credit for Trone Family Trust, 858 Grant Drive
• Approved consent agenda items (minutes, finance reports, event permits, market house leases) except sewer credit
• Forwarded creation of Administrative Assistant position ($18/hr, AFSCME-White) to Council agenda 5-2
• Approved minor land development plan for Greater Hanover Housing Corporation (2 duplexes) for Council agenda

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Hanover Borough Council Public Works & Facilities Committee is meeting to review and discuss the 2021 Facilities Assessment for vertical construction as part of capital planning, per a Council request. The agenda also includes approval of the previous meeting's minutes and a public comment period.

• Review and discussion of 2021 Facilities Assessment for vertical construction
• Approval of minutes from May 12, 2021
• Public comment period

The Public Works & Facilities Committee approved the May 12, 2021 minutes and discussed a facilities assessment of all borough-owned buildings, with plans to share score sheets with all council members for input. The committee also reviewed a proposed $19,000 contract with PFM Consulting Group for a multi-year Capital Improvement Plan, with 50% grant funding, but took no action. No public comment was presented, and the meeting adjourned at 6:33 PM.

• Approved minutes of May 12, 2021 as written
• Discussed facilities assessment; agreed to forward blank score sheets to all council members for input
• Reviewed proposed PFM Consulting Group contract for Capital Improvement Plan ($19,000, 50% grant funded) — no action taken

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to hear a presentation from Chief Clousher of Hanover Fire & Rescue. The committee will also approve minutes from the April 5, 2021 meeting and take public comment.

• Presentation by Chief Clousher of Hanover Fire & Rescue
• Approval of minutes from April 5, 2021 meeting
• Public comment period

The Public Safety Committee discussed several traffic and safety issues but made no final decisions. It approved the minutes of the April 5, 2021 meeting. The committee noted that a $50,000 traffic study for eliminating advance crosswalks and adding left-turn phasing at Center Square will be submitted to PennDOT. It also discussed speed humps on George Street, a no-left-turn restriction at three intersections, and other resident concerns, with staff to follow up.

• Approved minutes of April 5, 2021 meeting (motion carried)
• Noted $50,000 traffic study for Center Square crosswalk and left-turn changes to be submitted to PennDOT
• Discussed but did not approve speed humps on George Street; data shows speeds within range
• Police chief to implement possible no-left-turn restrictions at York/Walnut, Baltimore/Walnut, Frederick/Franklin
• Public Works to review moving 'No Outlet' sign on Primrose Lane
• Committee suggested friendly notification to Episcopal Church about food donation box issues
• Public Works cleaning up Baer Avenue Playground after vandalism and trash
• Manager to investigate drone interference concerns near hospital

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will hold public hearings on tree removal applications previously approved, and will review new permit requests for tree work. The meeting includes approval of minutes, public comment, and discussion of a recommended species list.

• Public hearings for tree removal at Center Square SE Quadrant (1 tree), 303 Fourth Street (2 trees), and 307 York Street (1 tree)
• Permit request at 857 Broadway to remove 2 dying trees and replace with 3 Summer Snow Japanese Lilacs
• Permit request at 123 Fourth Street for dying tree removal by Borough Crew
• Permit request at 1011 Keith Drive to remove 2-3 pear trees
• Permit request at 18 Stock Street for red maple tree removal by private contractor

The Hanover Borough Shade Tree Commission approved several tree removal and trimming requests, including removals at Center Square, 303 Fourth Street, and 307 York Street, which were previously approved pending public hearing. The commission also approved removals at 857 Broadway, 123 Fourth Street, 1011 Keith Drive, and 150 Meade Avenue, while denying a removal at 18 Stock Street. All actions were taken at the June 7, 2021 meeting.

• Approved tree removals at Center Square, 303 Fourth Street, and 307 York Street (no opposition)
• Approved removal of 1 Bradford pear and 1 Kwanzan cherry at 857 Broadway, with 3 Japanese Lilacs to be planted by Borough
• Approved removal of dying tree at 123 Fourth Street, pending public hearing on August 2, 2021
• Approved removal of 3 Bradford pear trees at 1011 Keith Drive at owner's expense
• Approved trimming of sycamore at 150 Meade Avenue (high priority)
• Denied removal of red maple at 18 Stock Street; approved elevation and trim instead
• Approved elevation of 2 trees at 1222 East Walnut Street

4b Planning Commission

The Hanover Borough Planning Commission will review a plan by Greater Hanover Housing Corp. to build four single-family residential units (two duplexes) within an existing townhouse development on High Street. The commission will also hear about a conditional use request for a short-term rental and home occupation on Primrose Lane, and note the upcoming adoption of a new Zoning Ordinance.

• Informal discussion of 4 new residential units (2 duplexes) on High Street by Greater Hanover Housing Corp.
• Conditional Use hearing scheduled for former Lots 4/5 on Primrose Lane for Short Term Rental and Home Occupation
• New Zoning Ordinance to be advertised for adoption at June 23 Borough Council meeting
• PLK Fast Food Restaurant plan at 440 Eisenhower Drive set for Council approval May 26

The Planning Commission conditionally approved a proposal by the Greater Hanover Housing Corporation to construct four new single-family residential units (two duplexes) within an existing townhouse development on High Street, with the condition of completing a CCTV inspection of the sewer lateral. The Commission also voted to recommend approval of a Conditional Use application for a Short-Term Rental and Home Occupation at the former Lots 4/5 on Primrose Lane, ahead of a June 28 hearing. No other substantive decisions were made; the meeting included approval of prior minutes and a report on a fast-food restaurant project at 440 Eisenhower Drive.

• Conditionally approved four new residential units (two duplexes) on High Street (motion carried)
• Recommended approval of Conditional Use application for Short-Term Rental and Home Occupation on Primrose Lane (motion carried)
• Approved minutes of May 5, 2021 meeting (motion carried)

1 Hanover Borough Council

The Hanover Borough Council will meet on May 26, 2021, to consider a range of items including setting a baseline for the 2022 budget, filling several positions, approving contracts for summer programs and a recreation plan, and adopting a new zoning ordinance. The agenda also includes consent items such as approving bills, minutes, and special event permits.

• Adopt 2022 budget baseline with no new positions, no long-vacant positions, and separate capital budget
• Approve professional evaluation of personnel levels in general fund departments, funded 50% by grant
• Fill Fleet Supervisor vacancy at $69,000/year and hire Automotive Mechanic I at $27.83/hour
• Approve contracts with YMCA ($10,000) and YWCA ($1,500) for summer programs
• Advertise new zoning ordinance for adoption on June 23, 2021

Hanover Borough Council approved a directive setting a baseline for the 2022 budget, including no new positions and no long-vacant positions. They also approved several personnel hires, contracts for recreation and water projects, and a parking restriction ordinance near UPMC Hanover Hospital. All votes were unanimous unless noted.

• Adopted 2022 budget directive with no new positions and no positions vacant since Jan 1, 2021
• Approved professional evaluation of personnel levels in general fund departments, funded 50% by grant
• Filled Fleet Supervisor vacancy at $69,000/year and hired Automotive Mechanic I at $27.83/hour
• Approved YMCA contract up to $10,000 for Summer Playground program and YWCA up to $1,500 for enrichment
• Awarded $80,000 contract for Recreation, Park and Open Space Plan, 50% funded by PA DCNR
• Approved capital purchases for five vehicles and a mower, totaling about $160,000
• Approved Ordinance No. 2312 restricting parking near UPMC Hanover Hospital (8-0)
• Approved conditional approval of subdivision plan for 446 Eisenhower Drive

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Economic Development Committee voted to recommend Oliver Hoar, John P. Lunn, Mindy Crawford, and Paige Schlanger for appointment to the Hanover Economic Development Corporation Board of Directors. The recommendation will go to the full Borough Council for official appointment. No other candidates were recommended.

• Recommended Oliver Hoar for HEDC Board appointment
• Recommended John P. Lunn for HEDC Board appointment
• Recommended Mindy Crawford for HEDC Board appointment
• Recommended Paige Schlanger for HEDC Board appointment

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, receive summer program updates, and discuss new business including the current/future agreement with YAFFL and a request from Hanover Youth Football & Cheer to place two promotional signs on Moul Field.

• Approval of April 22, 2021 meeting minutes
• Approval of Treasurer's Reports for April 2021
• Summer program reports: playgrounds and baseball/softball
• Discussion of current/future agreement with YAFFL
• Request for two signs on Moul Field for youth football registration

The Hanover Borough Recreation Board approved the April minutes and Treasurer's Report, then took four actions: allowed Hanover Youth Football & Cheer to place two signs on Moul Field, allowed pickleball club members to use bathrooms at Myer Memorial Playground with a suggested donation, allowed R.H. Sheppard Community program to clean up and spread mulch at Baer Ave Playground with borough-supplied mulch, and awarded the contract for the Comprehensive Recreation, Park and Open Space Plan to Toole Recreation Planning. All motions carried.

• Approved April 22, 2021 minutes (motion carried)
• Approved Treasurer's Reports for April 2021 (motion carried)
• Allowed Hanover Youth Football & Cheer to put two signs on Moul Field (motion carried)
• Allowed pickleball club to use bathrooms at Myer Memorial Playground with recommended donation (motion carried)
• Allowed R.H. Sheppard Community program to clean up and spread mulch on Baer Ave Playground, borough supplying mulch (motion carried)
• Awarded contract to Toole Recreation Planning for Comprehensive Recreation, Park and Open Space Plan (motion carried)

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting to approve the April 2021 fire report and financial reports, hear committee updates, and receive an EMS update from the EMS Captain. The agenda is largely routine, with no major policy decisions or public hearings listed.

• Motion to approve April 2021 Fire Report
• Motion to approve April 2021 Accounts Payable Check Runs
• Discussion on need for blank checks for District Magistrate's office (EMS Collections)
• EMS Captain update on EMS
• EMA Report for April 2021

The Hanover Area Fire and Rescue Commission approved a procedure to generate blank dollar amount checks for the District Magistrate to collect overdue ambulance reimbursements, with checks pre-stamped and held by the executive assistant. The board also approved the April minutes, fire report, and accounts payable/financial reports. Treasurer projections indicate a potential FY 2020 budget shortfall of about $410,000, with proposed amendments reducing it to $252,200, to be reviewed in June. No other substantive decisions were made.

• Approved minutes from April 15, 2021 meeting (unanimous)
• Approved April 2021 Fire Report (unanimous)
• Approved April 2021 Accounts Payable and Financial Reports (unanimous)
• Approved procedure to generate blank dollar amount checks for District Magistrate MDJ-19-3-05 (unanimous)
• Agreed to review EMS budget amendments at June finance committee meeting
• Agreed to quarterly meetings with EMA representatives

2 Finance & Personnel Committee

The Finance & Personnel Committee is reviewing the 2022 budget direction and a new zoning ordinance. The body is also deciding on several personnel hires and capital equipment purchases for public works.

• New Zoning Ordinance: discussion and advertisement of intention to adopt in June
• Vehicle replacements: four trucks and one mower totaling $155,131.30
• Wastewater Treatment Plant roof replacements contract with Daniel F. Smith Roofing for $14,500
• Subdivision / Land Development Plan for 446 Eisenhower Drive
• Summer Playground program contracts with YMCA (up to $10,000) and YWCA (up to $1,500)

The Finance & Personnel Committee recommended a directive for preparing the 2022 budget, including no new positions and no long-vacant positions, and recommended a personnel study funded 50% by a grant. It also moved several items to the full Council agenda, including water main replacements, vehicle purchases, and a new zoning ordinance. All recommendations are subject to final Council approval.

• Recommended 2022 budget directive with no new positions and no long-vacant positions (motion carried)
• Recommended personnel study for general fund departments, funded 50% by Strategic Management Plan Grant (motion carried)
• Recommended filling Fleet Supervisor vacancy and hiring Automotive Mechanic I (motion carried)
• Recommended filling Semi-Skilled Laborer position in Water Distribution (motion carried)
• Recommended moving notice of intent to adopt new zoning ordinance to Council agenda (motion carried; Pranses opposed)
• Recommended adding three water main replacement segments and fire hydrant replacements (motion carried)
• Recommended vehicle purchases totaling $160,201.28 for replacements (motion carried)
• Recommended roof replacements at wastewater plant not to exceed $14,500 (motion carried)

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board will consider two dimensional variance requests: one for existing non-conforming signs at 11 York Street and another for a proposed privacy fence at 1108 Roosevelt Court. The board will also approve minutes from its April 19 meeting and hear public comment.

• 11 York Street – dimensional variance for 2 existing non-conforming signs
• 1108 Roosevelt Court – dimensional variance for proposed privacy fence
• Approval of April 19, 2021 meeting minutes

The Hanover Borough Zoning Hearing Board approved two dimensional variances. The first allows two existing non-conforming signs at 11 York Street, including a hotel sign overhanging the sidewalk and smokestack lettering, with a stipulation that future changes require board approval. The second permits an 8-foot privacy fence section at 1108 Roosevelt Court, with the rest at 6 feet. Both motions carried.

• Approved dimensional variance for two non-conforming signs at 11 York Street (motion carried)
• Approved dimensional variance for 24-foot section of 8-foot privacy fence at 1108 Roosevelt Court (motion carried)

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to approve routine items and select a consultant for a limited engagement support services contract. They will also receive updates on the Growing Greener grant and the Oil Creek Watershed H&H model.

• Consultant selection for Limited Engagement Support Services Contract
• Growing Greener Grant updates
• Oil Creek Watershed H&H Model updates
• Approval of April 8, 2021 meeting minutes
• Approval of monthly bills and financial statements

The Hanover Borough Stormwater Authority approved a consent agenda including April minutes, bill payments, and financial statements. They awarded a contract to Gannet Fleming, Inc. for Stormwater Program Support Services, not to exceed $15,200, after reviewing proposals from three firms. Updates were given on the Growing Greener Grants and Oil Creek Watershed Study, with no public comment.

• Approved consent agenda: April 8 minutes, bill payments, monthly financial statements
• Awarded Stormwater Program Support contract to Gannet Fleming, Inc. (not to exceed $15,200)

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Public Works & Facilities Committee will finalize discussions on the draft 2021 Facility Assessment report and consider recommending it to Council. They will also discuss a financial services proposal to align with the facility plan. The meeting includes approval of prior minutes and public comment.

• Approval of minutes from March 10 and March 16, 2021
• Finalize DRAFT Capital Planning – 2021 Facility Assessment report
• Discussion on financial services proposal for facility planning

The Public Works & Facilities Committee voted to forward the 2021 Facility Assessment Report to the Council Workshop for review. The committee also discussed a proposed contract with PFM Consulting Group for a multi-year Capital Improvement Plan, funded by $7.5 million in American Rescue Act federal funds, and agreed to explore the plan through the Strategic Management Planning Program. No formal action was taken on the PFM contract.

• Moved 2021 Facility Assessment Report to Council Workshop for review (motion carried)
• Agreed to explore Capital Improvement Plan and Strategies through STMP program (no formal vote)

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Economic Development Committee is meeting to approve minutes, hear public comment, interview candidates for the HEDC Board, and receive an update from Main Street Hanover. The agenda is mostly procedural, with the main substantive item being the candidate interviews.

• Approval of minutes from March 10, 2021 (no quorum on April 6, 2021)
• Public comment period
• Interviews for HEDC Board members
• Update from Main Street Hanover

The Hanover Borough Economic Development Committee interviewed seven candidates for appointment to the Hanover Economic Development Corporation Board of Directors. Two additional candidates submitted written comments, and three withdrew before the meeting. No appointments were made; the meeting was recessed to a later date.

• Approved minutes of March 10, 2021 (motion carried)
• Interviewed 7 candidates for Economic Development Corporation Board
• Recessed meeting until a later date (motion carried)

1 Hanover Borough Council

The Hanover Borough Council held a public hearing on the proposed new Zoning Ordinance and Map, which had been reviewed by the York County Planning Commission. No members of the public offered comments during the hearing, and council members expressed support or asked procedural questions. No decision was made; the council will decide at a future meeting whether to advertise the ordinance for adoption.

• Held public hearing on proposed new Zoning Ordinance/Map (no vote)
• Adjourned meeting at 6:40 PM (motion carried)

4b Planning Commission

The Commission will hold a formal discussion regarding a fast food restaurant plan at 440 Eisenhower Drive. They will also conduct an informal discussion on a proposal for four new single-family residential units on High Street.

• Subdivision plan for PLK 'Fast Food Restaurant' at 440 Eisenhower Drive
• Subdivision plan for Greater Hanover Housing Corp. on High Street
• Two variance requests pending before the Zoning Hearing Board
• Review of York County Planning comments regarding the Zoning Ordinance Update

The Hanover Borough Planning Commission recommended conditional approval of a subdivision plan by PLK for a fast food restaurant at 440 Eisenhower Drive, forwarding it to Borough Council. The commission tabled a plan by Greater Hanover Housing Corp. for four new attached single-family units on High Street until the June meeting. Two zoning variance requests were reported for the Zoning Hearing Board's May 17 meeting.

• Recommended conditional approval of PLK fast food restaurant plan at 440 Eisenhower Drive to Borough Council (motion carried)
• Tabled Greater Hanover Housing Corp. plan for four attached single-family units on High Street until June 2 meeting
• Approved minutes of January 6, February 9, and April 7, 2021 meetings with correction (motion carried)

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will meet to approve minutes, discuss the 2021 Arbor Day celebration (including a Sycamore tree planted by Public Works and a proclamation), and review changes to the 2021 planting list. The commission will also consider multiple tree-related permit applications and ratify previously approved permits.

• 2021 Arbor Day: Garden Club declined formal celebration, paid for one Sycamore tree at Good Field; proclamation planned
• Permit applications: 732 Blossom Drive/723 Grant Drive (3 Japanese Lilacs), 935 Broadway (crown reduction), 303 Fourth Street (tree health), 309 Fourth Street (2 Zelkova trees), 81 George Street (deadwood trimming), 201 Honeysuckle Court (prune over street), 337 Penn Street (remove 2 Bradford pears), 711 East Walnut Street (elevate over street/sidewalk), 1000 East Walnut Street (pruning), 1103 East Walnut Street (replace sycamore)
• Permits to ratify: 321 East Walnut Street (pruning), Trinity Church (pruning over right of way), 307 Charles Street (tree removal due to water line damage, with replacement)
• Review of Recommended Species List

The Hanover Borough Shade Tree Commission approved several tree-related actions, including planting a replacement tree for a resident, approving removals of dead or dying trees pending public hearings, and approving plantings and pruning. A request to prune sycamore trees at 935 Broadway was not approved for borough-funded work, and a planting request at 732 Blossom Drive was denied due to deed restrictions.

• Approved planting replacement tree at 317 Broadway (Fall 2021 or Spring 2022)
• Approved removal of dead gingko tree at Center Square SE quadrant, pending public hearing June 7, 2021
• Approved planting Japanese Lilac at 135 Baltimore Street with biochar and concrete removal
• Denied planting at 732 Blossom Drive due to deed restrictions
• Approved removal of two dying trees at 303 Fourth Street, pending public hearing June 7, 2021
• Approved planting one Japanese Zelkova at 309 Fourth Street, pending utility check
• Denied pruning at 711 East Walnut Street as trees properly elevated
• Approved removal of dying tree at 307 York Street, pending public hearing June 7, 2021

3a Governance and Policy Committee

The Governance & Policy Committee is meeting to discuss and potentially approve several policy documents, including social media guidelines for elected officials and appointed members, a disciplinary policy, and a vehicle and equipment policy for non-uniformed personnel. The agenda also includes public comment, approval of prior minutes, and new/old business.

• Social Media Guidelines for Elected Officials & Appointed Members of Public Bodies
• Disciplinary Policy
• Vehicle & Equipment Policy – for Non-Uniformed Personnel
• Approval of Minutes – March 1, 2021

The Governance & Policy Committee approved moving three policies to the Council Workshop agenda: revised Social Media Guidelines (with added censorship language), a standard progressive Disciplinary Policy, and a Vehicle & Equipment Policy for non-uniformed personnel. All motions carried unanimously. No public comment was presented, and no other substantive decisions were made.

• Approved moving revised Social Media Guidelines to Council Workshop agenda (with added section on Council's right to censor)
• Approved moving Disciplinary Policy to Council Workshop agenda
• Approved moving Vehicle & Equipment Policy for non-uniformed personnel to Council Workshop agenda
• Approved minutes of March 1, 2021 meeting
• Adjourned meeting at 6:10 PM

1 Hanover Borough Council

Hanover Borough Council will vote on a consent agenda and multiple committee recommendations, including major water infrastructure contracts, personnel changes, and public safety measures. The meeting includes awarding a $10.8 million dam rehabilitation project, a $1.09 million water lining project, and several smaller contracts and resolutions.

• Award Sheppard-Myers Dam Rehabilitation Project to KC Construction for $10,847,975
• Award 2021 Broadway Water System Lining Project to Mainlining America for $1,086,360
• Approve $2.5M RACP grant application for UPMC Hanover behavioral health/crisis suite
• Approve fireworks contract with Bixler Pyrotechnics for $11,499
• Approve water meter upgrade contract with Gannett Fleming up to $48,000

The council approved a $10.8 million contract for the Sheppard-Myers Dam Rehabilitation Project, with a roll call vote of 7-1. It also ratified a $2.5 million RACP grant application for UPMC Hanover's behavioral health suite, approved multiple water system extension agreements, and awarded several other contracts and bids. The meeting included numerous routine approvals and a brief executive session.

• Awarded Sheppard-Myers Dam Rehabilitation Project to KC Construction for $10,847,975 (7-1)
• Authorized Change Order #1 to KC Construction, decreasing contract by $1,032,904 (7-1)
• Ratified submission of $2.5M RACP grant application for UPMC Hanover behavioral health suite
• Approved water system extension agreements for Stonewicke, South Heights, and Residences on Church developments
• Awarded 2021 Broadway Water System Lining Project to Mainlining America for $1,086,360
• Approved contract with NJ Hess for job classification study at $30,000 total cost
• Approved opening Borough Municipal Building to public for meetings starting in May
• Authorized advertisement of ordinance to restrict parking near UPMC Hanover Hospital

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, receive summer program updates, and review DCNR comprehensive plans. The meeting is largely procedural, with no major decisions or proposals listed.

• Approval of minutes from February 17, 2021 meeting
• Approval of Treasurer's Reports for February and March 2021
• Summer program reports for playgrounds and baseball/softball
• Review of DCNR comprehensive plans

The Hanover Borough Recreation Board approved working with the YMCA and YWCA to administer the summer recreation program. The board also approved the February 17, 2021 minutes and the Treasurer's Reports for February and March 2021. No other substantive decisions were made.

• Approved YMCA/YWCA partnership for summer recreation program
• Approved February 17, 2021 minutes
• Approved Treasurer's Reports for February & March 2021

2 Finance & Personnel Committee

The Finance & Personnel Committee is reviewing several capital projects, including the Sheppard-Myers Dam rehabilitation and water meter upgrades. The agenda includes various personnel actions for the library, fire department, and water resources, alongside a $2.5 million RACP grant application for UPMC Hanover.

• UPMC Hanover $2.5 million RACP grant application
• KC Construction contract for Sheppard-Myers Dam at $9,815,071.00 net
• Bixler Pyrotechnics fireworks contract for $11,499
• NJ Hess human resources study contract for $30,000 ($15,000 net cost)
• Gannett Fleming water meter upgrade project up to $48,000

The Finance & Personnel Committee voted to move several major items to the full Council agenda, including a $10.8 million contract for the Sheppard-Myers Dam Rehabilitation Project and a $2.5 million RACP grant application for UPMC Hanover. The committee also approved moving forward with a $30,000 human resources study, a $48,000 water meter upgrade contract, and a $3,900 archival scanning contract. All items are recommendations for final approval by the Borough Council.

• Moved $10,847,975 Sheppard-Myers Dam Rehabilitation contract to Council agenda (opposed by Roland)
• Moved $2.5M UPMC Hanover RACP grant application and cooperation agreement to Council agenda
• Moved $30,000 NJ Hess HR classification study (net $15,000) to Council agenda (opposed by Roland)
• Moved $48,000 Gannett Fleming water meter upgrade contract to Council agenda
• Moved $3,900 Scantek archival scanning contract to Council agenda
• Moved $20,150 Waggoner Construction equipment shed contract to Council agenda
• Moved $14,531.75 Hach turbidimeter replacement to Council agenda
• Moved approval to fill firefighter vacancy and create new Civil Service list to Council agenda

4c Zoning Hearing Board

The Hanover Borough Zoning Hearing Board is meeting to consider a variance request for a property at 228 Broadway, where the applicant proposes to subdivide the parcel into two standalone lots, with the new lot falling short of minimum lot coverage requirements. The board will also approve prior meeting minutes, reorganize for 2021, and address old and new business, along with public comment.

• Variance request for 228 Broadway to subdivide into two parcels, with new lot below minimum lot coverage
• Approval of minutes from November 18, 2020 meeting
• Reorganization of board for 2021 (chairman and vice chairman election)

The Hanover Borough Zoning Hearing Board approved a variance for the property at 228 Broadway, allowing a lot of 3,198 square feet instead of the required 3,500 square feet for a one-family dwelling. The applicant, Robert J. Massaroni Jr., sought to subdivide the parcel into two standalone lots, with the front building converted to residential use. The motion carried unanimously. The board also approved the minutes from November 16, 2020, and reorganized for 2021, electing James Zartman as Chairman and Gary Bond as Vice-Chairman.

• Approved variance for 228 Broadway to allow 3,198 sq ft lot instead of required 3,500 sq ft (unanimous)
• Approved minutes of November 16, 2020 as presented
• Elected James Zartman as Chairman and Gary Bond as Vice-Chairman for 2021

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting virtually to handle routine business, including approving minutes, the treasurer's report, and the March financial report. They will also hear committee reports, the fire chief's report, and an EMS update, and consider a motion to approve the March 2021 fire report and accounts payable check runs.

• Motion to approve March 2021 Fire Report
• Motion to approve March 2021 Accounts Payable Check Runs
• Treasurer's Report and March Financial Report
• EMS Captain update on EMS
• EMA Report for March 2021

The Hanover Area Fire and Rescue Commission met virtually and approved the March 18 meeting minutes, the March 2021 Fire Report, and the March 2021 Accounts Payable and Financial Reports, all unanimously. No substantive policy decisions were made; the meeting was largely procedural, with reports on operations, staffing changes, and a discussion about a future mutual aid agreement.

• Approved March 18, 2021 meeting minutes (unanimous)
• Approved March 2021 Fire Report (unanimous)
• Approved March 2021 Accounts Payable and Financial Reports (unanimous)

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Hanover Borough Public Works & Facilities Committee will meet to approve prior minutes and finish discussions on the draft 2021 Facility Assessment capital planning report. They will review next steps, including a consulting proposal to align financial strategy with identified projects. Public comment is also scheduled.

• Approval of minutes from March 10 and March 16, 2021
• Discussion of DRAFT Capital Planning – 2021 Facility Assessment report
• Review of consulting proposal for aligning financial strategy with projects

4a Stormwater Authority

The Hanover Borough Stormwater Authority is meeting to handle routine approvals, review the 2021 budget, and discuss MS4 permit compliance, including adjusting roles after a DPE staff departure. They will also receive updates on grant submissions and project statuses, and address dog waste issues related to MS4 obligations.

• Approval of minutes, bills, and monthly financial statements
• MS4 permit compliance: adjusting roles and responsibilities due to DPE staff departure
• NFWF grant submission update
• Growing Greener Grant updates: High School Grant restructuring and Good Field Grant award
• Jackson Street Drainage project completion and lessons learned

The Hanover Borough Stormwater Authority approved a motion to authorize DPE to prepare a Request for Proposals (RFP) for MS4 permit compliance, to be distributed for electronic review, with bids solicited and awarded at the May 13, 2021 meeting. The board also approved the consent agenda, including minutes, bill payments, and financial statements, and agreed on officers for 2021. Updates were provided on grants, dog waste outreach, and various projects, but no other formal decisions were made.

• Approved consent agenda: minutes of Nov 12, 2020, payment of bills, and monthly financial statements.
• Agreed on 2021 officers: Chairman B. Reichart, Vice-Chair J. Pranses, Secretary B. Jendras, Treasurer Z. Sheerer.
• Authorized DPE to prepare an RFP for MS4 permit compliance, with bids to be awarded at the May 13, 2021 meeting.
• Adjourned at 8:12 PM.

3d Water & Sewer Committee

The Hanover Borough Council's Water and Sewer Committee is meeting to discuss and make recommendations on several infrastructure items, including the direction of the water meter project, the 2021 meter replacement program, potential scope changes for the dam rehabilitation project, and the creation of a Director of Water Resources position. The committee will also approve minutes from a prior meeting and hear public comment.

• Recommendation on water meter project direction (in-house or performance contract)
• 2021 meter replacement program
• Potential scope changes to dam rehabilitation project
• Consideration of creating Director of Water Resources position

The Water & Sewer Committee approved a motion to contract with Gannett Fleming for $48,000 to plan and supervise an in-house phased water meter replacement program, rather than a performance management contract. The committee also reached consensus to increase annual water meter investment from $150,000 to $350,000. The dam rehabilitation project was discussed but no decision was made; a special meeting was scheduled for April 13. The committee expressed support for reorganizing water and sewer functions under a Director of Water Resources.

• Approved motion to contract with Gannett Fleming for $48,000 for in-house meter project (moved by Pranses, seconded by Hegberg)
• Reached consensus to increase annual water meter investment from $150,000 to $350,000
• Scheduled special meeting for April 13 at 6:00 PM to discuss dam rehabilitation
• Expressed support for reorganizing water and sewer functions under a Director of Water Resources

4b Planning Commission

The Hanover Borough Planning Commission will hold formal discussions on two subdivision plans and make recommendations for Council approval in April. The commission will also hear an update on the revised Zoning Ordinance, which Council has approved for adoption, with a public hearing scheduled for May 6th. The agenda includes approval of prior meeting minutes and public comment.

• Sensenig Real Estate, LLC – 20 McKinley Avenue: request to create a new single-family parcel; existing structure to become a duplex
• Heartland Investment Properties, LLC – Lots 4 & 5 Primrose Lane: request to combine two lots for a single-family home
• Zoning Ordinance update: first advertisement April 8, public hearing May 6
• No new Zoning Hearing Board applications; signage variance application anticipated for April

The Hanover Borough Planning Commission recommended approval of two plans: a Sensenig LLC proposal to consolidate three tracts into a duplex and a single-family home, and a Heartland Investment LLC subdivision. The commission also discussed a zoning variance request by Massaroni and agreed to send a letter of support to the Zoning Hearing Board, though no formal motion was taken. Meeting minutes approval was delayed until May.

• Recommended approval of Sensenig LLC's plan for a duplex and single-family detached structure on consolidated tracts.
• Recommended approval of Heartland Investment LLC's proposed subdivision, despite discussion of future use for quilting club stays and e-commerce.
• Agreed to prepare a letter of support for Massaroni's zoning variance request, to be sent to the Zoning Hearing Board.
• Delayed approval of meeting minutes until May.

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Economic Development Committee is meeting to approve minutes, hear public comment, and discuss the selection of HEDC board members, including reviewing criteria and determining the selection process. They will also receive an update from Main Street Hanover. The agenda is mostly procedural, with no specific decisions or dollar amounts listed.

• Approval of March 10, 2021 minutes
• Public comment period
• Review criteria for HEDC board candidate selection
• Determine HEDC board candidate selection process
• Main Street Hanover update

3c Public Safety Committee

The Hanover Borough Council Public Safety Committee is meeting to discuss several public safety items, including a recommendation to approve a downtown pedestrian traffic study and request PennDOT's permission to eliminate auxiliary crosswalks. The committee will also consider parking restrictions at the hospital, address traffic control and speed concerns on George Street, and receive an update on a dog waste issue.

• Parking restrictions at the hospital
• George Street request for traffic control / speed concerns
• Downtown pedestrian traffic study – recommendation to approve study and ask PennDOT to allow elimination of auxiliary crosswalks
• Dog waste issue update

The Public Safety Committee approved moving forward with a downtown pedestrian traffic study that recommends removing advance crosswalks and signal lights to reduce vehicle waiting times, with an estimated cost under $50,000. The committee also agreed to add speed lines on George Street, include the area in the electronic speed sign rotation, and continue monitoring after a resident petitioned for speed controls. Parking restrictions near the hospital were approved for advertisement, and the committee discussed dog waste signage and fines.

• Approved moving forward with the downtown pedestrian traffic study proposal, including removing advance crosswalks and signal lights, to be submitted to PennDOT.
• Agreed to add speed lines on George Street, include the area in the electronic speed sign rotation, and continue monitoring speed issues.
• Approved advertising an ordinance to restrict parking in the Charles Street area, with the hospital paying for signage.
• Approved the minutes of the August 3, 2020 meeting.
• Adjourned the meeting at 7:45 PM.

1 Hanover Borough Council

The Hanover Borough Council will consider several motions, including a lease-purchase agreement for a refuse truck, a tax exemption for a property, and a public hearing for a new zoning ordinance. They will also review bids for dam rehabilitation and parking technology contracts.

• Resolution No. 1319: $239,968 lease-purchase for tandem axle refuse truck
• LERTA tax exemption for 108 East Chestnut Street (Ilyes Holdings 4, LLC)
• Public hearing on new Zoning Ordinance set for May 6, 2021
• Sheppard-Myers Dam Rehabilitation bid award
• Contracts: Passport $17,700, MacKay Meters $7,085, tablets ~$720

The council approved a cable franchise agreement with Shenandoah Cable Television, along with several other items including vehicle purchases, a sewer lining contract, and a lease-purchase for a refuse truck. All motions passed, with a few dissenting votes on specific resolutions.

• Approved cable franchise agreement with Shenandoah Cable Television (unanimous)
• Approved $336,111.76 sewer lining contract with Mr. Rehab, LLC
• Approved purchase of police vehicles ($42,500 marked interceptor, $34,350 unmarked transit)
• Approved emergency purchase of front-end loader for WWTP ($84,463 after insurance)
• Approved lease-purchase for refuse truck ($239,968)
• Approved LERTA tax exemption for 108 East Chestnut Street
• Approved mobile parking platform contract with Passport ($17,700) and kiosk with MacKay Meters ($7,085)
• Approved personnel policies on ADA, harassment, and equal opportunity

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting virtually to handle routine business, including approving the February 2021 fire report and financial statements. They will also hear committee reports, a fire chief's report with an EMS update, and discuss moving administrative employees to the commission payroll and holding meetings in person.

• Motion to approve February 2021 Fire Report
• Motion to approve February 2021 Accounts Payable Check Runs
• Discussion: moving administrative employees to Commission payroll
• EMS Captain update on EMS
• Discussion: holding meetings in-person

The Hanover Area Fire and Rescue Commission unanimously approved the February 2021 meeting minutes, fire report, and accounts payable and financial reports. Treasurer Sam Miller recommended moving Chief Anthony Clousher and Executive Assistant Vanessa Larson onto the Commission payroll with matching benefits, a change estimated to cost about $10,000 more annually; Commissioner Michael Brown said he would pursue this if contract negotiations fail. The commission also discussed facility repairs, including a new bid for a separator tank at Clover Lane, and noted a clean 2020 audit.

• Approved minutes from the February 18, 2021 meeting unanimously
• Approved the February 2021 Fire Report unanimously
• Approved the February 2021 Accounts Payable and Financial Reports unanimously
• Discussed moving Chief Clousher and Vanessa Larson to Commission payroll with benefits, with Commissioner Brown stating he would act if negotiations fail
• Noted bids received for the Clover Lane separator tank issue, with the lowest bid to be selected
• Adjourned at 6:09 p.m. by unanimous motion

2 Finance & Personnel Committee

The Finance and Personnel Committee is reviewing several capital expenditures, including sewer rehabilitation and new police and public works vehicles. The body is also discussing a water resources reorganization and the 2022 budget calendar.

• COSTARS contract with Mr. Rehab, LLC for sanitary sewer lining: $336,111.76
• Purchase of two police vehicles: $42,500 (marked) and $34,350 (unmarked)
• Lease of tandem axle rear load refuse truck: $239,968
• CDBG Grant contracts for Baer Avenue Playground ($60,000) and Wirt Park ($70,000)
• Contracts with Dowling Forestry for herbicide treatment and timber sale: $33,053.46

The Hanover Borough Council Workshop & Finance & Personnel Committee approved a consent agenda with 15 items, including a $336,111.76 sewer lining contract, and moved several items to the full Council agenda for consideration. These included the purchase of police and refuse vehicles, a LERTA tax assistance application for 108 East Chestnut Street, a mobile parking platform and kiosk, and acceptance of a donated pavilion for Moul Field. The committee also agreed to reopen Borough offices to the public on March 22 with COVID precautions.

• Approved consent agenda including bills, financial reports, tax exonerations, tuition agreements, water service agreement, alcohol use resolution, sewer lining contract, solicitor engagement, special event permits, sewer billing credit, CDBG contracts, fishing tournaments, and market stall leases.
• Moved to Council agenda: fill Library Director position, utility payment policy, vehicle purchases (police interceptor $42,500, evidence van $34,350, refuse truck $239,968, front-end loader $84,463), and Moul Field pavilion donation.
• Moved to Council agenda: LERTA application for 108 East Chestnut Street redevelopment.
• Moved to Council agenda: forestry management contracts with Dowling Forestry ($33,053.46).
• Moved to Council agenda: discontinuance of voluntary drought restrictions on water usage.
• Moved to Council agenda: mobile parking platform (Passport, $18,260) and kiosk (MacKay Meters, $7,085).
• Moved to Council agenda: personnel policies (ADA, Anti-Discrimination/Harassment, EEO).
• Agreed to reopen Borough offices to public on March 22 with masking and social distancing.

Public Works & Facilities Committee (Merged with Enhancement Committee January 2026)

The Public Works & Facilities Committee will hear two consultant presentations: Buchart Horn on the Library Study's status and preliminary findings/costing, and DPE on the draft Building & Improvements Plan from the 2021 Facility Assessment, including scoring and timing. The committee will also approve minutes from December 15, 2020, and take public comment.

• Presentation by Buchart Horn on Library Study status and preliminary findings/costing
• Presentation by DPE on draft Building & Improvements Plan from 2021 Facility Assessment
• Approval of minutes from December 15, 2020
• Public comment period

The committee heard a feasibility study from Buchart-Horn outlining a three-phase repair plan for the Guthrie Library, with cost estimates totaling $5.49M. They also reviewed a 2021 Facility Assessment Report covering eight Borough-owned properties to guide future capital projects. No formal decisions were made; the committee will score projects for the April meeting.

• Approved minutes of December 15, 2020 (motion carried)
• Heard Buchart-Horn presentation on Guthrie Library repairs; no action taken
• Reviewed 2021 Facility Assessment Report; no action taken
• Agreed to reconvene March 16, 2021; meeting adjourned at 6:48 PM

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Hanover Borough Council Economic Development Committee is meeting to review candidates for the HEDC board and plan the selection process. They will also receive updates from DPE/DPW on a mobile parking application and parking kiosks, including proposals, and discuss correspondence about parking. An update from Main Street Hanover is also on the agenda.

• Review HEDC board candidates and plan selection process
• Update on mobile parking application and parking kiosk proposals
• Discussion of correspondence received regarding parking
• Update from Main Street Hanover

The Economic Development Committee voted to recommend approving contracts for a mobile parking platform from Passport ($18,260) and a fixed parking kiosk from McKay Meters ($7,085) to the Council Workshop agenda. The recommendation follows a parking study and aims to modernize downtown parking, with a proposed rate increase to at least $1.00 per hour. The committee also discussed EDC board candidate selection criteria and received updates on Main Street Hanover activities.

• Approved forwarding Passport mobile parking platform contract ($18,260) to Council Workshop (motion carried)
• Approved forwarding McKay Meters parking kiosk contract ($7,085) to Council Workshop (motion carried)
• Approved minutes of January 13, 2021 (motion carried)

3a Governance and Policy Committee

The Governance & Policy Committee is meeting to consider updates to three personnel-related policies: the Americans with Disabilities Act (ADA), Equal Employment Opportunity (EEO), and Anti-Discrimination/Harassment policies. The agenda also includes public comment, approval of minutes, and new/old business. No specific decisions or dollar amounts are listed.

• Review of Americans with Disabilities Act (ADA) Policy
• Review of Equal Employment Opportunity (EEO) Policy
• Review of Anti-Discrimination/Harassment Policy
• Public comment period
• Approval of January 4, 2021 minutes

The Hanover Governance & Policy Committee voted to forward the Americans with Disabilities Act (ADA) Policy, the Equal Employment Opportunity (EEO) Policy, and the Anti-Discrimination/Harassment Policy to the Borough Council agenda. The committee also discussed the need for employee training and a sign-off sheet for policy acknowledgment, and received an update on the development of an employee-only Intranet site. No public comment was presented, and the minutes from the January 4, 2021 meeting were approved.

• Approved the minutes of the January 4, 2021 meeting.
• Forwarded the Americans with Disabilities Act (ADA) Policy to the Council agenda.
• Forwarded the Equal Employment Opportunity (EEO) Policy to the Council agenda.
• Forwarded the Anti-Discrimination/Harassment Policy to the Council agenda.
• Discussed the need for employee training and a sign-off sheet for policy acknowledgment.
• Received an update on the development of an employee-only Intranet site.

1 Hanover Borough Council

The Hanover Borough Council is meeting to consider several administrative and financial items, including approving a new Administrative Assistant position for Planning and Engineering, authorizing a license agreement for the PNC Parking Lot at 33 Carlisle Street, and approving joint municipal bid results for paving materials, crushed stone, and petroleum products. The agenda also includes consent items such as approving minutes, bills, and special event permits, as well as a resolution supporting the York County Trail Towns Program.

• Approve Resolution No. 1315 for disposition of Police Records
• Approve joint bid for bituminous paving materials to York Materials Group, LLC (e.g., $105.00/ton stock pile, $45.60/ton BCBC)
• Approve joint bid for crushed stone to Vulcan Construction Materials, LLC (e.g., $12.25/ton screenings, $9.20/ton PA 2A)
• Approve joint bid for petroleum products to Mid-Atlantic Cooperative Solutions (gasoline $1.7708/gal, diesel $1.9223/gal)
• Consider motion to approve License Agreement for PNC Parking Lot, 33 Carlisle Street

Council approved Ordinance No. 2309, the Hanover Borough Transient Retail Business Ordinance, which replaces Ordinance No. 521 and updates regulations for peddlers, solicitors, and temporary businesses. The council also approved a $19,600 contract with Gannett Fleming for cultural resource work on the Sheppard-Myers Dam project, and approved a license agreement for the PNC Parking Lot after an executive session. Several other items were approved, including the consent agenda, a letter of engagement for legal services, and a resolution supporting the York County Trail Towns Program.

• Approved Ordinance No. 2309, the Transient Retail Business Ordinance, repealing Ordinance No. 521.
• Approved a contract with Gannett Fleming, Inc. for up to $19,600 for cultural resource mitigation for the Sheppard-Myers Dam project.
• Approved a License Agreement for the PNC Parking Lot, 33 Carlisle Street, after executive session.
• Approved Resolution No. 1316 in support of the York County Trail Towns Program.
• Approved the consent agenda, including bills, minutes, special event permits, and joint municipal bid awards.
• Approved a letter of engagement with Thomas, Nieson and Thomas for legal services for the Water Rate Case.
• Approved advertising an ordinance for a cable franchise agreement with Shenandoah Cable Television, LLC.
• Approved establishment and filling of an Administrative Assistant position for Planning and Engineering.

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting virtually to conduct routine business. They will consider approving the January 2021 Fire Report, the Treasurer's financial report, and accounts payable check runs, and will hear updates from committees, the Fire Chief, and the EMA. The meeting also includes public comment periods and an announcement of an executive session.

• Consider motion to approve January 2021 Fire Report
• Motion to approve January 2021 Accounts Payable Check Runs
• EMS Captain update on EMS Task Force
• EMA Report for January 2021
• Change of Alternate Board Member approved at January 21, 2021 meeting

The Hanover Area Fire and Rescue Commission met virtually and unanimously approved appointing Justin Heiland as the Penn Township alternate board member, correcting a prior error. They also approved the January minutes, fire report, and accounts payable, and organized a committee to begin negotiations with the firefighters' union. The meeting was procedural with no public comment or new business.

• Appointed Justin Heiland as Penn Township alternate board member (unanimous)
• Approved minutes from January 21, 2021 meeting (unanimous)
• Approved January Fire Report (unanimous)
• Approved January 2021 Accounts Payable (unanimous)
• Organized committee to start union negotiations, consisting of Reichart, Cromer, and Chief Clousher (unanimous)

4e Recreation Board

The Hanover Borough Recreation Board is meeting to approve minutes and treasurer's reports, receive summer program updates, and discuss new and old business. Key items include a presentation on the DCNR comprehensive plan, a request from Delone Catholic Boys' Tennis team to reserve courts, and updates on signage and CDBG/DCNR projects.

• Approval of January 20, 2021 meeting minutes
• Approval of Treasurer's Reports for January 2021
• Summer program reports: Playgrounds and Baseball/Softball
• Delone Catholic Boys' Tennis team request to reserve West Hanover Street Tennis courts (March 8 - May 7, 2021)
• Update on Wetzel Family signage at Elm Ave Playground

The Hanover Borough Recreation Board approved a request from Delone Catholic Boys' Tennis team to reserve the West Hanover Street Tennis courts for practices and games from March 8 to May 7, 2021. The board also approved the January 2021 minutes and treasurer's report, and discussed postponing a DCNR comprehensive plan presentation. Additionally, the board approved using reserve Recreation Endowment funds to pay for wrapping beams and ceiling of a pavilion being constructed by the Kiwanis Club at Moul Field.

• Approved January 20, 2021 minutes (motion carried)
• Approved Treasurer's Reports for January 2021 (motion carried)
• Approved reserving West Hanover Street Tennis courts for Delone Catholic Boys' Tennis team, March 8 - May 7, 2021 (motion carried)
• Approved using reserve Recreation Endowment money for wrapping beams and ceiling of Kiwanis Club pavilion at Moul Field (motion carried)

2 Finance & Personnel Committee

The Finance and Personnel Committee is discussing a draft Zoning Ordinance revision and the introduction of a water rate case. The body is also reviewing several municipal contracts, bond releases, and personnel changes.

• Proposed contract with Gannett Fleming for $19,600.00 regarding the Sheppard-Myers Dam Project
• Proposed release of water system bond for Cherry Tree Phase 4.2 in the amount of $286,645.87
• Proposed reduction of public improvements bond for Cherry Tree Phase 4.3 in the amount of $196,352.20
• Review of draft Zoning Ordinance and potential inclusion of Senior Housing in the Planned Development District
• Proposed license agreement for PNC Parking Lot at 33 Carlisle Street

The Finance & Personnel Committee voted to recommend a new zoning ordinance to the full Council, excluding senior housing language from the Planned Unit Development District, after public opposition. A separate motion to advertise an amendment adding senior housing to the Limited Manufacturing District was defeated. The Committee also advanced several items to the Council agenda, including a water rate case legal engagement, a parking license agreement with PNC Bank, a cable franchise agreement with Shentel, and a new administrative assistant position.

• Recommended new zoning ordinance excluding senior housing (9-1, Pranses opposed)
• Defeated amendment to add senior housing to Limited Manufacturing District (9-1 against)
• Moved water rate case legal services with Thomas, Nieson and Thomas to Council agenda (10-0)
• Moved PNC Bank parking lot license agreement to Council agenda (10-0)
• Moved Shentel cable franchise ordinance to Council agenda (10-0)
• Moved new Administrative Assistant position in Planning & Engineering to Council agenda (10-0)
• Moved cultural resources study contract for Sheppard Myers Dam ($19,600) to Council agenda (10-0)
• Moved resolution supporting York County Trail Towns program to Council agenda (10-0)

4b Planning Commission

The Hanover Borough Planning Commission is meeting to review and discuss the draft of a new Zoning Ordinance. The commission is expected to take action on whether its work on the ordinance is complete and to present it to Borough Council with recommendations. Public comment will be heard before the commission's discussion and action.

• Presentation of draft Zoning Ordinance by DPE Director Mains and Planner Rairigh
• Public comment period on the new Zoning Ordinance
• Action to determine completion of Planning Commission's work on the Zoning Ordinance
• Presentation of the Zoning Ordinance to Borough Council with recommendations

1 Hanover Borough Council

The Hanover Borough Council is holding a public hearing on a zoning text amendment. The agenda includes a presentation by WODA Cooper, followed by council questions, public comment, and council discussion. No final decision is listed on this agenda; it is a hearing to gather input.

• Public hearing for zoning text amendment
• Presentation by WODA Cooper
• Public comment period
• Council questions and discussion

Hanover Borough Council held a public hearing on Ordinance No. 2308, which would add senior housing as a permitted use in the LM Limited Manufacturing Zoning District. No action was taken on the ordinance; any decision will occur at a subsequent meeting. Council heard presentations from WODA Cooper and public comments, including opposition from residents and a petition with over 200 signatures.

• Held public hearing on Ordinance No. 2308 (no vote taken)
• Adjourned public hearing at 8:13 PM (motion carried)

1 Hanover Borough Council

The Hanover Borough Council is meeting to consider several financial and personnel actions, including furloughing part-time library employees, approving engineering contracts for a rate case and landfill monitoring, and adopting new policies. The council will also vote on consent agenda items such as tax lien filings, special event permits, and vendor leases.

• Furlough of 8 part-time library employees starting Feb 1, 2021, reconsidered in May
• Engineering services contract for PUC rate case: $144,000 estimate plus up to $100,000 post-filing
• Contract with Hydro-Terra Group for Black Rock Landfill monitoring: $39,372 for 2 years
• Real estate tax lien filings totaling $90,571.86 in face value
• Conditional approval of subdivision plans for North Hanover Mall Lot 3

The council voted down a motion to furlough eight part-time library employees starting February 1, 2021, with reconsideration in May 2021. The motion failed 4-6. The council also approved several resolutions, contracts, and an ordinance on overnight parking, and authorized a temporary parking agreement with PNC Bank.

• Furlough of 8 part-time library employees defeated (4-6)
• Approved Resolution No. 1310 adopting Comprehensive Borough Finance Policies
• Approved Engineering Services Contract for PUC Rate Case support ($144,000 estimate, $100,000 post-filing cap)
• Approved COVID leave policy, Legal Affairs policy, and Family Medical Leave policy
• Approved Resolution No. 1311 for Assistant Supervisor of Public Works compensation amendment
• Approved Resolution No. 1312 creating Human Resource Manager position
• Approved Ordinance No. 2307 amending overnight parking regulations (unanimous)
• Authorized temporary license agreement with PNC Bank (up to $500/month, 30-day exit clause)

5b Hanover Area Fire and Rescue Commission

The Hanover Area Fire and Rescue Commission is meeting virtually to reorganize its board for 2021, including electing officers and appointing committees. It will also review and vote on the December 2020 fire report, financial reports, and accounts payable check runs, along with receiving updates from the fire chief and EMS captain.

• Board reorganization: elect Chairman, Vice-Chairman, Secretary, Treasurer
• Appointment of Financial/Personnel, Facilities/Apparatus, and Operations Committees
• Motion to approve December 2020 Fire Report
• Motion to approve December 2020 Accounts Payable Check Runs
• EMS Captain update on EMS services

2 Finance & Personnel Committee

The Finance and Personnel Committee will discuss the 2022 budget process, a new zoning ordinance, and personnel policies. The body is deciding on several contracts, fee structures, and a subdivision plan for the former Sears at North Hanover Mall.

• Engineering services contract with Gannett Fleming for $144,000 and $100,000
• Subdivision plan for North Hanover Mall Lot 3 (formerly Sears) on Carlisle Street
• Proposed new building permit fee structure
• Water Service Agreement for High Pointe at Rojen Farms
• Special Event Permits for Snacktown Brewfest and Snacktown Street Festival

The Hanover Borough Council Workshop & Finance & Personnel Committee approved a furlough of eight part-time library employees from February 1 to May 31, 2021, saving approximately $25,500. The committee also moved several items to the full Council agenda, including a $144,000 engineering contract for a PUC water rate case, building permit fee changes, and a new zoning ordinance presentation. A request for a water billing credit was denied, with an extended interest-free payment plan of up to 48 months offered instead.

• Approved furlough of 8 part-time library employees Feb 1-May 31, 2021 (8-2)
• Denied water billing credit; extended payment plan to 48 months interest-free (10-0)
• Moved $144,000 Gannett Fleming PUC rate case contract to Council agenda (9-1)
• Moved building permit fee changes to Council agenda (10-0)
• Moved conditional approval of North Hanover Mall Lot 3 subdivision to Council agenda (10-0)
• Moved Hydro-Terra landfill contract ($39,372) to Council agenda (10-0)
• Moved 2021 COVID leave policy to Council agenda (9-1)
• Moved Comprehensive Financial Policies adoption to Council agenda (9-0)

3b Public Works, Facilities and Enhancement Committee (Formerly Enhancement Committee)

The Economic Development Committee is meeting to approve prior minutes, hear public comment, discuss recruiting HEDC board members, and receive an update from Main Street Hanover. The agenda is mostly procedural with discussion items, no final decisions or contracts listed.

• Approval of December 9, 2020 minutes
• Public comment period
• Review of HEDC board member recruitment process
• Main Street Hanover update

4b Planning Commission

The Hanover Borough Planning Commission will discuss a preliminary/final subdivision plan for North Hanover Mall Lot 3 on Carlisle Street, which would separate the former Sears building and associated parking onto its own lot for a fee simple conveyance. The commission may also consider recommending approval to Council in January. Additionally, the agenda includes a zoning ordinance update intended for formal adoption in February 2021.

• Preliminary/Final Subdivision Plan for North Hanover Mall Lot 3, Carlisle Street
• Subdivision of former Sears building and parking/loading areas for fee simple title
• Design Engineer: PennTerra Engineering, Inc., 3904 B Able Drive, Columbia, PA
• Zoning Ordinance formal adoption intended for February 2021
• 2021 meeting schedule set for first Wednesday of each month

4f Shade Tree Commission

The Hanover Borough Shade Tree Commission will hold public hearings on three previously approved tree removals, review permit applications for tree work, and discuss the recommended species list and 2021 planting list. The meeting also includes approval of minutes and public comment.

• Public hearings for tree removals at 564 Broadway, 339 Penn Street, and 177 Primrose Lane
• Permit request at 857 Broadway to remove 3 dead trees and replant 3 Summer Snow Japanese Lilacs
• Permit request at 935 Broadway to reduce height of sycamore trees due to deadwood
• Permit request at 869 East Walnut Street to check tree after large limb fell in windstorm
• Ratification of approved removal at 407 East Walnut Street by insured private contractor

The Hanover Borough Shade Tree Commission approved the removal of three trees at 564 Broadway, 339 Penn Street, and 177 Primrose Lane after a public hearing with no opposition. The applications were forwarded to the Public Works Director for the removal work list. The commission also denied a request to reduce sycamore trees at 935 Broadway because topping is prohibited, and approved replanting two Japanese Lilacs at 712 Ash Drive and Moul Field.

• Approved tree removal at 564 Broadway (unanimous)
• Approved tree removal at 339 Penn Street (unanimous)
• Approved tree removal at 177 Primrose Lane (unanimous)
• Denied sycamore topping request at 935 Broadway (topping prohibited)
• Approved planting two Japanese Lilacs at 712 Ash Drive and Moul Field (spring 2021)

3a Governance and Policy Committee

The Hanover Borough Council Governance & Policy Committee is meeting to consider two policies: a Family Medical Leave Policy and a Policy on Legal Affairs and the Employment of Legal Counsel. The agenda also includes public comment, approval of minutes from September 8, 2020, and new and old business items. No specific details or decisions are listed in the agenda text.

• Public Comment
• Approval of Minutes – September 8, 2020
• Family Medical Leave Policy
• Policy on Legal Affairs and the Employment of Legal Counsel