Key Biscayne public meetings in 2025

Infrastructure Workshop December 16, 2025

The Village Council is conducting a workshop to discuss the Capital Improvement Program and infrastructure projects. The session includes an overview of project details and a map of projects.

• Capital Improvement Program resourcing and management
• Infrastructure program overview and project details
• Major Village initiatives

Regular Council Meeting December 16, 2025

The Village Council will discuss updating competitive bidding thresholds and applying for an FDOT grant for Fernwood Drive. The body is also reviewing the FY26 Capital Plan and the Harbor Drive paving project timeline.

• First reading of an ordinance to amend Section 2-82 regarding competitive bidding thresholds
• Resolution to apply for an FDOT grant for the Fernwood Drive Improvements Project
• Purchase of Microsoft licenses and support services not to exceed $81,750.24
• Drainage and use easement agreement for 398 Harbor Drive
• Subaward agreement with Miami-Dade Sheriff's Office for Operation Stonegarden

Pension Board December 2, 2025

The Police Officers’ & Firefighters’ Retirement Plan board will meet to approve warrants and retirement benefits. The board will also discuss the transition of custodial duties from Truist to Principal Trust Company.

• Approval of Warrant 2025-18 – 21 totaling $33,115.95
• Approval of vested termination payout for Sergio Diaz
• Transition of custodial duties from Truist to Principal Trust Company
• Performance report from Burgess Chambers & Associates

Pension Board February 23, 2026

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will review the October 1, 2025 Actuarial Valuation. The body is also scheduled to approve several warrants and a non-vested payout.

• Approval of Warrants 2026-01 – 06 totaling $38,110.44
• Approval of non-vested payout for Javier Camacho
• Presentation of October 1, 2025 Actuarial Valuation by Pete Strong, GRS
• Discussion on transitioning custodial duties from Truist to Principal Trust Company
• Performance Report from Burgess Chambers & Associates

Local Planning Agency Meeting November 18, 2025

The Village Council will consider several capital project authorizations and zoning ordinances. The meeting includes discussions on stormwater loans, public safety retirement plans, and property rezoning.

• Contract for Community Center HVAC replacement not to exceed $237,900
• Purchase of Community Center fitness equipment not to exceed $152,037.24
• MOU with Friends of the Underline, Inc. for Rickenbacker Causeway advisory services not to exceed $950,000
• Rezoning of 101 Harbor Drive from Village Residential (VR) to Institutional (I) district
• Work order for speed tables and traffic calming devices not to exceed $486,000

Regular Council Meeting November 18, 2025

The Village Council will discuss several capital project authorizations and zoning ordinances. The body is deciding on multiple service contracts for community facilities and infrastructure, as well as updates to the Village Code regarding advisory boards and recovery residences.

• Contract for Community Center HVAC replacement with Con-Mech Inc. not to exceed $237,900
• Purchase of Community Center fitness equipment from Centurion Partners Health and Fitness, LLC not to exceed $152,037.24
• MOU with Friends of the Underline, Inc. for Rickenbacker Causeway advisory services not to exceed $950,000
• Rezoning of 101 Harbor Drive from Village Residential (VR) to Institutional (I) District
• Work order for speed tables and traffic calming devices with The Stout Group LLC not to exceed $486,000

Pension Board August 19, 2025

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will meet to approve the budget and discuss moving custodial duties from Truist to Principal Trust Company. The board will also review quarterly performance reports and legal updates regarding FL House Bill 1519.

• Approval of Warrants 2025-13 – 17 totaling $42,179.06
• Budget approval
• Transition of custodial duties from Truist to Principal Trust Company
• Normal retirement benefit for Alexander Somoza
• Legal report on FL House Bill 1519 regarding entities that boycott Israel

Regular Council Meeting October 14, 2025

The Village Council will decide on routine contracts, capital purchases, and ordinance changes at this meeting. Items include police vehicle purchases, stormwater project funding, and zoning variances for a property on South Mashta Drive.

• Purchase up to six police vehicles for $346,972
• Approve $240,810 stormwater modeling contract with GIT Consulting LLC
• Authorize $116,455.52 for cardiac monitors and related equipment
• Approve zoning variances for 640 South Mashta Drive (rear lot elevation and exterior wall height)
• Renew solid waste collection agreement with Great Waste and Recycling Services, LLC

Undergrounding Power And Telecom Workshop October 9, 2025

The Village Council holds a workshop to discuss undergrounding power and telecom lines, including selection criteria, comparisons of alternatives, and future steps. No formal decisions are listed on this agenda.

Special Council Meeting September 29, 2025

The Key Biscayne Village Council will hold a special meeting to discuss state legislative updates, speed detection systems, and red-light camera reports. The council will also hold a public hearing to vote on amending e-bike regulations and approve a capital project ordinance for new police radios.

• Amend e-bike/scooter ordinance (Ordinance No. 2024-12) to remove sunset provision
• Approve $556,051.92 purchase of Motorola police radios and dispatch consoles from Motorola Solutions, Inc.
• First reading of e-bike ordinance amendment
• Second reading of police radio capital project ordinance with public hearing at 6:30 PM
• Report on speed detection systems and 2025 red-light camera program

Second Budget Hearing September 29, 2025

The Village Council holds its second public hearing to adopt the final millage rate and budget for the fiscal year starting October 1, 2025. The meeting follows Florida Statute 200.065 (TRIM Bill) requirements and includes a public hearing.

• Adopt final millage rate for FY 2025-2026
• Adopt annual budget for FY 2025-2026
• Public hearing required for both items

First Budget Hearing September 11, 2025

The Village Council is meeting to discuss and propose the millage rate and budgets for the fiscal year starting October 1, 2025. The meeting includes a first reading of the budget ordinance and updates from state representatives and FPL.

• Proposed millage rate for fiscal year October 1, 2025, through September 30, 2026
• First reading of ordinance adopting budgets for fiscal year 2025-2026
• Session updates from State Senator Alexis Calatayud and State Representative Vicki Lopez
• FPL update by External Affairs Area Manager Chris Ferriera

Special Council Meeting August 22, 2025

The Village Council will hold a public hearing regarding an emergency ordinance. The proposal seeks to extend the expiration date of Ordinance No. 2024-12, which governs electric bicycles, motorized scooters, and other motorized mobility devices.

• Public hearing on emergency ordinance to extend expiration of Ordinance No. 2024-12 regarding electric bicycles and motorized scooters

Regular Council Meeting August 19, 2025

The Key Biscayne Village Council will decide on routine contracts, grant acceptances, and budget amendments at this meeting. Items include transit and beach nourishment grants, equipment purchases, and service contracts for public works, police, and parks.

• Accept $203,083 FDOT transit grant for on-demand service
• Accept $91,460 FDEP beach nourishment grant for Key Biscayne Beach
• Approve $556,051.92 purchase of Motorola police radios and dispatch consoles
• Amend FY2024-25 budget by $950,000 for Rickenbacker Causeway feasibility study
• Approve $492,850 roadway milling and paving contract with The Stout Group LLC

Pension Board May 27, 2025

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will meet to discuss an Actuarial Assumption Study. The board is also scheduled to approve specific payouts and quarterly performance reports.

• Approval of Warrant 2025-07 – 12 totaling $63,062.19
• Approval of non-vested payout for Joseph Fernandez
• Discussion of Actuarial Assumption Study
• Quarterly Performance Report from Burgess Chambers & Associates

Regular Council Meeting July 1, 2025

The Village Council will consider a budget amendment for fiscal year 2024-2025 and a budget estimate presentation. The body will also hold public hearings regarding community center fees and stormwater utility rates.

• Site plan for two commercial buildings and a padel court facility at 12-22-24 Crandon Boulevard
• Budget Amendment No. 2 for fiscal year 2024-2025
• Revision of the fee schedule for the Village's community center
• Amendment to the maximum rate for the stormwater utility fee
• Work order for AECOM Technical Services, Inc. for K-8 school stormwater modeling not to exceed $98,646

Regular Council Meeting June 10, 2025

The Village Council will discuss the annual stormwater utility rate for fiscal year 2025-26. The body is also deciding on multiple construction and service contracts for village facilities and infrastructure.

• Building, Zoning, and Planning Office renovation contract with Millennium Builders LLC up to $448,116.49
• Biological monitoring for 2025 Beach Renourishment Project with Moffatt & Nichol, Inc. up to $115,506
• Community Center roof repairs with Advanced Roofing, Inc. up to $110,350
• K-8 Center basketball court renovation with Sport Surfaces LLC up to $92,300
• Settlement agreement with Sully Holdings II, LLC and Key Biscayne Social Club, LLC for 19-21 Harbor Drive

Local Planning Agency Meeting May 13, 2025

The Local Planning Agency will hold a public hearing on two proposed ordinances: one amending the village's sign regulations, including definitions and rules for non-commercial structural symbols and monument signs, and another creating an advisory board to review regulatory variances and updating variance procedures. The meeting also includes approval of March 18, 2025 minutes and public comment period.

• Ordinance amending Section 30-11 and Article VIII of Chapter 30 to update sign definitions, non-commercial structural symbols, and monument signs
• Ordinance creating Section 30-62 to establish an advisory board for regulatory variances, and amending Sections 30-63 and 30-66 on variance procedures
• Approval of minutes from the March 18, 2025 Local Planning Agency meeting
• Public comments opportunity for residents

Regular Council Meeting May 13, 2025

The Village Council will discuss amending the 2024-2025 fiscal year budget and increasing business tax receipt rates. The body is also reviewing a site plan for the Terra Group Entry Block and a proposal to establish an advisory board for regulatory variances.

• Joint participation agreement to receive $1,915,059 in county road impact fees for Harbor Drive improvements
• Purchase of two fire vehicles from Garber Chevrolet Buick GMC, Inc. not to exceed $120,990
• Ordinance to increase business tax receipt schedule rates
• Ordinance to amend zoning regulations regarding non-commercial structural symbols and monument signs
• Application for a Florida Department of Transportation transit development grant for Freebee public transit

Pension Board January 26, 2017

The Pension Board will vote on approving invoices, a monthly pension benefit for a retired officer, and a $700,000 additional investment in the New Tower (MEPT) fund that was tabled in November. They will also discuss a requested fee increase for consulting services and a change in mortality assumptions.

• Approval of invoices totaling $5,500.00 for legal, consulting, and administrative services.
• Approval of a monthly pension benefit of $1,102.51 for P/O David A. Young effective December 1, 2016.
• Unfinished business: $700,000 additional investment in New Tower (MEPT) fund, due January 1, 2017.
• New business: Request from Burgess Chambers & Associates to increase annual consulting fee from $15,000 to $25,000.
• Discussion on whether to adopt a change in mortality assumptions from the Florida Retirement System now or next year.

Pension Board March 16, 2017

The Key Biscayne Police Officers & Firefighters Retirement Plan board will consider approving a monthly pension benefit for a retired firefighter and a fee increase request from its investment consultant. Other business includes ratifying an insurance payment, approving invoices, and discussing a tabled $700,000 real estate investment. The board will also receive market and performance reports and a securities litigation policy presentation.

• Approve pension benefit for firefighter Karl F. Simon ($7,069.41/month)
• Ratify $5,240 payment to Houston Casualty for fiduciary liability insurance renewal
• Approve invoices totaling $14,948.01 to SunTrust and $4,000 retainer to Klausner Kaufman
• Discuss additional investment in New Tower (MEPT) of $700,000 (tabled from prior meetings)
• Consider fee increase for Burgess Chambers & Associates from $15,000 to $25,000 annually

Pension Board September 28, 2017

The Key Biscayne Police Officers & Firefighters Retirement Plan will review and adopt the budget for the fiscal year ending September 30, 2018. The board will also consider a new fiduciary liability agent and a retirement benefit request from former Village Manager John C. Gilbert.

• Review and adoption of Budget for FYE 9/30/2018
• Approval of invoices totaling $15,453.41 and administrator payment of $1,541.83
• Decision on New Fiduciary Liability Agent: Florida League of Cities or United Members Insurance
• Retirement benefit request from John C. Gilbert to commence October 1, 2018
• Review of 6/30/17 Performance Report from Burgess Chambers & Associates

Pension Board August 27, 2024

The Key Biscayne Police Officers' & Firefighters' Retirement Plan board will meet via Zoom to approve minutes from May 14, 2024, and warrants totaling $35,802.45. They will also review a quarterly performance report from Burgess Chambers & Associates, vote on the upcoming budget, and set the next meeting date for November 19, 2024.

• Approval of minutes from May 14, 2024 meeting
• Approval of Warrant 2024-12 through 16 totaling $35,802.45
• Quarterly Performance Report by Burgess Chambers & Associates
• Budget Approval for the pension plan
• Scheduling next meeting for Tuesday, November 19, 2024

Pension Board January 25, 2018

The Key Biscayne Police Officers & Firefighters Retirement Plan board will vote on a monthly retirement benefit of $1,756.86 for Michael G. Ondo and consider approval of invoices totaling over $2,100. Unfinished business includes a continued discussion on payroll variances from 2015-2016 and a proposed ordinance amendment regarding retroactive pension payments for John Gilbert.

• Approval of monthly retirement benefit of $1,756.86 for Michael G. Ondo
• Approval of invoices totaling $2,100.00 including legal, actuarial, and administrative fees
• Continued discussion of variances in reported calendar year payrolls for 2015-2016 (item 9a)
• Discussion of proposed ordinance regarding retroactive pension payments for John Gilbert (item 9b)
• Report on payroll verification for Gary Carter covering 2010-2016 (item 9d)

Pension Board September 27, 2018

The Key Biscayne Fire & Police Retirement Plan board will consider approving a monthly pension benefit of $9,356.74 for John C. Gilbert, along with invoices totaling over $54,000 and refunds of pension contributions for two members. The board will also review and approve the budget for fiscal year ending September 30, 2019, and receive updates on annual reports and market performance.

• Approval of $9,356.74/month pension benefit for John C. Gilbert (final termination October 1, 2018)
• Approval of invoices: Klausner, Kaufman, Jensen & Levinson ($4,550), Burgess Chambers ($6,250), SunTrust ($16,968.28), Gabriel, Roeder, Smith & Co ($19,697), and others
• Approval of refunds of pension contributions for Osvaldo Rodriguez (amount blank) and Stephen Noriega (rollover to Primerica, amount blank)
• Review and approval of budget for fiscal year ending September 30, 2019
• Presentations from SunTrust (market report) and Burgess Chambers (performance report) and update on 2017 annual report

Pension Board June 1, 2023

The Key Biscayne Police Officers' & Firefighters' Retirement Plan board will meet on August 15, 2023 to approve minutes and warrants totaling $30,485.00 (Warrant 2023-11 – 15), receive a quarterly performance report from Burgess Chambers & Associates, and hear reports from the attorney and administrator. No old or new business is on the agenda, making this a largely procedural meeting.

• Approval of Warrant 2023-11 – 15 totaling $30,485.00
• Quarterly performance report by Burgess Chambers & Associates
• Approval of minutes from the June 1, 2023 meeting
• Discussion of meeting dates for 2023 (next: Tuesday, November 7)

Pension Board August 25, 2021

The Key Biscayne Police Officers' & Firefighters' Retirement Plan Board will meet on August 25, 2021 via Zoom. They will consider approving Warrant 2021-14–16 totaling $38,037.00, an early retirement for John Maher effective August 1, and receive quarterly performance and experience study reports. The meeting includes routine approvals of minutes, reports from the attorney and administrator, and a public comment period.

• Approval of Warrant 2021-14–16 totaling $38,037.00
• Early retirement for John Maher effective August 1, 2021
• Burgess Chambers & Associates quarterly performance report
• Experience Study Report under old business
• Discussion of meeting dates for remainder of 2021 (Wednesday, November 17)

Pension Board Special Meeting July 8, 2021

The Key Biscayne Police Officers' & Firefighters' Retirement Plan board is holding a special meeting to discuss investment manager obligations and options. No other business will be considered.

• Discussion of Investment Manager Obligations and Options

Pension Board November 10, 2020

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will meet to approve warrants and review quarterly performance reports. The board will also discuss DROP pension benefits and an ordinance update.

• Approval of Warrant 2020-25 – 30 totaling $40,424.03
• Quarterly Performance Report from Burgess Chambers & Associates
• DROP pension benefit status for Jaime, R. and Osorio, M.
• Attorney report regarding an Ordinance Update

Pension Board January 24, 2020

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board is meeting to approve warrants and pension benefits. The board will review a performance report from Burgess Chambers & Associates and discuss disability and buy-back procedures.

• Approval of Warrant 2020.01
• Approval of DROP Pension Benefits, Early Retirement, and Non-Vested Payouts
• Disability review for Brian Nusall
• Performance Report from Burgess Chambers & Associates
• Discussion of buy-back forms and steps for L Munoz and N Nieves

Pension Board May 10, 2022

The Police Officers' & Firefighters' Retirement Plan Board will hear an actuarial valuation presentation from GRS, consider approval of warrants totaling $26,146.57, and approve a DROP pension benefit for Carlos Gutierrez. The board will also review minutes and a quarterly performance report. No old or new business is listed.

• Presentation of October 1, 2021 Actuarial Valuation by Pete Strong, GRS
• Approval of Warrants 2022-05 through 2022-08 totaling $26,146.57
• Approval of DROP pension benefit for Carlos Gutierrez (vested termination to normal retirement effective 4/1)
• Approval of minutes from 2/15/22 meeting
• Review of quarterly performance report from Burgess Chambers & Associates

Pension Board August 23, 2022

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board is meeting to approve warrants and pension payouts. The board will also discuss whether to request an Experience Study from the actuary.

• Approval of Warrant 2022-09 – 14 totaling $49,035.33
• DROP Entry for Daniel Feeney
• Non-Vested Payouts for Richard Rodriguez and William Roberts
• Performance Report from Burgess Chambers & Associates
• Discussion on preparing an Experience Study

Pension Board February 20, 2024

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will review the October 1, 2023 actuarial valuation. The board is also discussing a migration to longer duration treasuries and the appointment of a fifth trustee.

• Approval of Warrants 2024-01 – 05 totaling $55,300.93
• Approval of non-vested payout for Hilda Reyes
• Presentation of October 1, 2023 Actuarial Valuation by Pete Strong, GRS
• Discussion on migration to longer duration treasuries
• Appointment of a fifth Trustee

Pension Board February 11, 2025

The Police Officers' & Firefighters' Retirement Plan Board will meet to review the October 1, 2024 actuarial valuation and quarterly performance report. They are also expected to approve warrants totaling $51,337.58 and a non-vested payout for Francisco Lorenzo. No old or new business is listed; the agenda is largely procedural.

• Approval of Warrant 2025-01–06 totaling $51,337.58
• Non-vested payout to Francisco Lorenzo (effective 11/8/2024)
• Presentation of October 1, 2024 Actuarial Valuation by Pete Strong (GRS)
• Quarterly performance report from Burgess Chambers & Associates
• Discussion of new Trustee Handbook and 2025 meeting dates

Pension Board May 26, 2016

The Key Biscayne Police Officers & Firefighters Retirement Plan board is meeting to approve various service invoices and review financial performance reports. The board will discuss the October 1, 2015 Actuarial Valuation and determine the rate of investment return for the current and following years.

• Presentation of October 1, 2015 Actuarial Valuation by Gabriel Roeder Smith
• Adoption of Rate of Investment Return for current and future years
• Annual review of the $10 monthly fee for DROP participants
• Consideration of Cornerstone Patriot Fund or American Realty Advisors
• Approval of invoices for Holland & Knight, SunTrust Bank, Gabriel Roeder Smith, and Burgess Chambers & Associates

Pension Board May 25, 2017

The Key Biscayne Police Officers & Firefighters Retirement Plan board will approve monthly pension benefits for three officers and review a $700,000 payment due for the New Tower (MEPT) 4th tranche. They will also hear investment reports, adopt an investment rate of return, and discuss DROP participant fees and fiduciary liability insurance.

• Approval of monthly pension benefits: P/O Victoria Hernandez $3,151.92, P/O Steven Brett Capone $7,603.50, P/O Felix Huertas $1,035.89
• Unfinished business: New Tower (MEPT) 4th Tranche $700,000 due 7/1/17
• Approval of invoices totaling over $33,000 including legal, banking, and actuarial services
• Adoption of Investment Rate of Return for current and future years
• Annual review of monthly $10 fee charged to each DROP participant

Pension Board November 16, 2017

The Key Biscayne Police Officers & Firefighters Retirement Plan board is meeting to approve several professional service invoices and discuss payroll variances for 2015 and 2016. The board will also review market and performance reports and consider a proposed ordinance regarding John Gilbert.

• Approval of $15,867.56 in invoices for Klausner, Kaufman, Jensen & Levinson and SunTrust Bank
• Approval of $8,000.00 in invoices for Burgess Chambers & Associates, Inc.
• Approval of $1,498.24 for Administrator Joan L. Wall
• Discussion of payroll variances for Calendar Year 2015 and 2016
• Proposed Ordinance regarding John Gilbert

Pension Board April 12, 2018

The Key Biscayne Police Officers & Firefighters Retirement Plan board will vote on various service invoices and a retirement DROP benefit. The body will also discuss a legal services hourly rate contract and review investment performance reports.

• Approval of invoices totaling $8,025.28 for Klausner, Kaufman, Jensen & Levinson
• Approval of invoices totaling $1,750.00 for Burgess Chambers & Associates, Inc.
• Approval of invoices totaling $16,411.33 for SunTrust Bank
• Approval of retirement DROP benefit for Gary Carter with a monthly benefit of $8,493.34
• Discussion of hourly rate contract for legal services with Klausner, Kaufman, Jensen & Levinson

Pension Board May 24, 2018

The Key Biscayne Fire & Police Retirement Plan trustees will consider approving invoices totaling over $38,000, a refund of pension contributions, and several financial reports. Key decisions include adopting the investment rate of return for the current and next year, reviewing the monthly fee for DROP participants, and receiving an actuarial valuation and legal opinion.

• Approval of invoices: $5,075 for legal, $6,250 for investment consulting, $16,503 for custody fees, $8,546 for actuarial services, plus $2,422 administrator fees
• Refund of $6,522 in pension contributions to former employee Sharon Armesto
• Adoption of investment rate of return for current and next year
• Review of monthly fee charged to DROP participants
• Presentation of October 1, 2017 actuarial valuation

Pension Board August 3, 2020

The Key Biscayne Police Officers' and Firefighters' Retirement Plan board will hear a valuation presentation from actuary Pete Strong (GRS) and consider approving Warrants 2020-20 through 24 totaling $30,668.50. They will also review a DROP entry for Frank Hernandez and a retirement for David Rairden, and receive quarterly performance reports from Burgess Chambers & Associates. Old business includes a buy-back update where Raul Jaime is not proceeding.

• Valuation presentation by actuary Pete Strong (GRS)
• Approval of Warrants 2020-20 through 24 totaling $30,668.50
• DROP for Frank Hernandez effective June 1
• Retirement of David Rairden effective July 31 (no DROP)
• Raul Jaime buy-back not proceeding

Pension Board January 29, 2019

The Board of Trustees will hear presentations from three firms (Benefits USA, Pension Investors Corp, and FHA/TPA) then discuss and select an administrative firm for the pension plan. They will also set meeting dates for 2019 and receive public comments.

• Presentations by Benefits USA at 10:00 AM, Pension Investors Corp at 10:45 AM, and FHA/TPA at 11:00 AM
• Discussion and selection of an administrative firm
• Setting of meeting dates for 2019
• Input from active members, retired members, and public comments

Pension Board November 7, 2023

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will meet to approve warrants and discuss lowering the return assumption. The board will also consider the appointment of a fifth trustee.

• Approval of Warrant 2023-16 – 22 totaling $126,560.81
• Discussion regarding the lowering of the return assumption
• Appointment of a fifth Trustee
• Approval of non-vested payout for Frank Delgado
• Performance report from Burgess Chambers & Associates

Pension Board December 18, 2018

The Key Biscayne Police Officers & Firefighters Retirement Plan board will meet to approve invoices totaling over $46,000, approve DROP pension benefits, and select a new administrator to replace Joan Wall, who is resigning effective December 18, 2018. The board will also review market performance reports, discuss the 2018 annual report engagement agreement for $3,000, and set meeting dates for 2019.

• Approval of invoices: $4,221.73 to Klausner, Kaufman, Jensen & Levinson; $17,839.88 to SunTrust Bank; $21,085.00 to Gabriel, Roeder, Smith & Co; $3,000.00 to Davidson, Jamieson & Cristini; $3,157.59 to Administrator Joan L. Wall.
• Selection of a new pension administrator to replace Joan Wall, who is resigning effective 12/18/18 (item 8.f).
• Discussion of 2018 Annual Report engagement agreement with Davidson, Jamieson & Cristini for $3,000 (item 8.d).
• Review of budget for fiscal year ending 9/30/19, previously approved on 9/27/2018 (item 8.c).
• Consideration of buy-back rules and required steps (item 8.e).

Pension Board January 28, 2016

The Key Biscayne Police Officers & Firefighters Retirement Plan board will consider appointing a fifth trustee, approve invoices from consultants, approve a DROP benefit for Officer Victoria Hernandez, and review the summary plan description. New business includes real estate investment presentations from MEPT, Cornerstone, and American Realty. The meeting also covers administrative reports, a code of conduct update, and scheduling the next meeting.

• Appointment of fifth trustee (continued from previous meetings)
• Approval of invoices: Gabriel Roeder Smith & Co. (two invoices, amounts blank) and Burgess Chambers & Associates (three invoices, amounts blank)
• Approval of DROP benefits for Police Officer Victoria Hernandez: retirement date 10/1/2015–9/30/2020, monthly benefit $3,151.92
• Review and approval of Summary Plan Description prepared July 2015 by Gabriel Roeder Smith & Company (continued)
• Real estate investment presentations at 5:45 PM (MEPT), 6:15 PM (Cornerstone), 6:45 PM (American Realty)

Pension Board March 24, 2016

The Key Biscayne Police Officers' & Firefighters' Retirement Plan board reviewed investment performance, approved invoices and refunds, and decided to postpone a proposed investment with Bentall Kennedy until a side letter addresses material issues, jurisdiction, and fee guarantees. The board also voted to set aside $2.8 million (5% in cash and 5% in a bond fund) for a future real estate investment and adopted the NCPERS Code of Conduct for public pension service providers.

• Ratified appointment of Servando Parapar as Fifth Trustee, previously approved by Village Council on February 9, 2016.
• Approved invoices totaling $14,342.94 and a pension refund of $1,699.87 to resigning officer Patrick Clements.
• Postponed a decision on investing with Bentall Kennedy until they include material issues and jurisdiction in a side letter and guarantee an 88 basis point fee.
• Set aside $2.8 million from the total portfolio (5% cash, 5% bond fund) to be available for a future real estate investment by July 1, 2016.
• Adopted the NCPERS Code of Conduct for Public Pension Service Providers and directed that it be incorporated into future service provider searches and RFPs.

Pension Board August 4, 2016

The Key Biscayne Police & Firefighters Retirement Plan board will meet to consider a request from law firm Holland & Knight to increase its hourly rate from $250 to $325. They will also discuss retirement benefits for Officer Ivan Montero ($2,951.46/month) and a refund for Officer Ryan A. Paigo ($4,996.11 net), as well as an annual review of the monthly fee charged to DROP participants (currently $10). The board will vote on invoices and hear reports on a custody statement out of balance by $220,214.32.

• Holland & Knight requests fee increase from $250 to $325 per hour
• Retirement benefit for P/O Ivan Montero: monthly $2,951.46
• Refund for P/O Ryan A. Paigo: net check $4,996.11
• Annual review of $10 monthly fee for 10 DROP participants
• SunTrust custody statement out of balance by $220,214.32

Pension Board September 22, 2016

The Key Biscayne Police Officers & Firefighters Retirement Plan board will meet to approve invoices totaling $6,978.24, consider a $700,000 second payment for a MEPT tower investment, and discuss a request to increase attorney fees from $250 to $325 per hour. They will also review and approve the budget for the fiscal year starting October 1, 2016, and approve a refund of pension contributions to a former firefighter.

• Additional investment in new tower (MEPT) second payment: $700,000
• Refund of pension contributions to firefighter Rudolfo M. Perez: net $8,786.63
• Request to increase Holland & Knight attorney fees from $250 to $325 per hour (tabled from prior meeting)
• Approval of invoices: Gabriel, Roeder, Smith & Co ($1,572), Burgess Chambers & Associates ($3,750), Administrator Joan L. Wall ($1,656.24)
• Review and approval of budget for 10/1/16 to 9/30/17

Pension Board November 16, 2016

The Key Biscayne Police Officers & Firefighters Retirement Plan board will vote on approving invoices totaling $14,817.74, a refund of $28,204.96 to a former member, and a $700,000 investment in the New Tower (MEPT) fund. They will also discuss an unresolved fee dispute with law firm Holland & Knight and review performance reports from SunTrust and Burgess Chambers & Associates.

• Approval of invoices totaling $14,817.74 from Cypen & Cypen, SunTrust, Burgess Chambers, and FPPTA dues
• Refund of $28,204.96 in ICMA-RC 457 plan contributions to Jacob Portwood
• Additional $700,000 investment in New Tower (MEPT) – third of four payments due January 1, 2017
• Discussion of Holland & Knight declining the proposed fee from the previous meeting
• Review of 9/30/16 performance report and asset allocation model by Burgess Chambers

Pension Board August 10, 2017

The Key Biscayne Police Officers & Firefighters Retirement Plan board will meet to approve several professional service invoices and a pension contribution refund. The board will also discuss payroll variances and a request regarding split distributions for ex-spouses.

• Approval of invoices including $15,677.00 to Gabriel, Roeder, Smith & Company and $4,000.00 to Klausner, Kaufman, Jensen & Levinson
• Approval of $8,559.85 refund of pension contributions for Eduardo Fraga
• Review of monthly fees for seven DROP participants
• Discussion on adopting a policy for split distributions with ex-spouses
• Review of reported calendar year payroll variances for 2015 and 2016

Pension Board June 25, 2019

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board is meeting to approve financial warrants and pension benefits. The board will also review quarterly performance reports and buy-back requests.

• Approval of Warrant 2019.10-18 for $62,410.73
• Approval of DROP Pension Benefits for L. Baez, G. Carter, M. Haring, T. Pautauros and T. Romero
• Review of Burgess Chambers & Associates 03/31/18 Performance Report
• Buy back requests for Larry Munoz, Raul Jaime, and Nirio Nieves
• GRS fee for Buyback Calculation of $500

Pension Board September 17, 2019

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board is meeting to approve financial warrants and pension payouts. The board will review the actuarial valuation for September 30, 2018, and a performance report from Burgess Chambers & Associates.

• Approval of Warrant 2019.20-27 for $29,905.98
• DROP and early retirement payouts for T. Romero, N. Ismailoff, and M. Diono
• Actuarial Valuation for 9/30/2018 presented by GRS, Pete Strong
• Discussion of buy-back forms and steps with Larry Munoz
• Disability review for Brian Nusall

Pension Board November 4, 2019

The Pension Board will meet to approve a warrant of $56,521.61, ratify the September 30, 2018 actuarial valuation from GRS, and consider approval of DROP pension benefits for T. Romero (early retirement), N. Ismailoff, and M. Diono. Other items include discussions on buy-back procedures for L. Munoz and N. Nieves, interest to DROP participants, a disability case for Brian Nusall, and reports from the attorney and administrator. Public comments will be heard.

• Approval of Warrant 2019.20-29 for $56,521.61
• Ratification of Actuarial Valuation as of 9/30/2018 from GRS
• Approval of DROP pension benefits (T. Romero early retirement, N. Ismailoff, M. Diono non-vested payout)
• Old business: buy back forms/steps for L. Munoz and N. Nieves; interest to DROP participant
• New business: disability case for Brian Nusall

Pension Board May 5, 2020

The Key Biscayne Police Officers' & Firefighters' Retirement Plan board meets to approve a warrant for $55,631.67, approve minutes, and handle several DROP and retirement actions. The agenda also includes a quarterly investment performance report and discussion of a buy-back request. Much of the meeting is routine procedural business.

• Approval of Warrant 2020-11 totaling $55,631.67 (19 items)
• DROP entries: Larry Munoz, Candice Roig, Eric Lang, Frank Hernandez (various dates)
• Retirement of David Rairden effective July 31, no DROP
• Buy-back request from Raul Jaime (forms sent April 30, possible DROP October 1)
• Quarterly performance report from Burgess Chambers & Associates

Pension Board Special Meeting November 19, 2020

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan Board is holding a special meeting. The body will discuss an update to the investment policy and an invoice for additional audit expenses from the Village.

• Investment Policy update
• Invoice from Village regarding additional audit expenses

Pension Board February 26, 2021

The Key Biscayne Police Officers' & Firefighters' Retirement Plan Board of Trustees will hold a regular meeting to approve minutes from November 2020, warrants totaling $47,486.79, and DROP pension benefits for three employees. The board will also receive a quarterly performance report from Burgess Chambers & Associates, hear an attorney's report on E-Verify, and discuss meeting dates. Public comments will be accepted.

• Approval of warrants (Warrant 2020-01 – 6) totaling $47,486.79
• Approval of DROP pension benefits for Robert Abad (Nov 1), Jorge Alvarez (Nov 1), and Pedro Zayas (Dec 1)
• Quarterly performance report from Burgess Chambers & Associates
• Attorney report on E-Verify
• Discussion of meeting dates for 2020 (May 27, Aug 25, Nov 17)

Pension Board May 27, 2021

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will meet to review the October 1, 2020 Actuarial Valuation. The board is also scheduled to approve warrants totaling $41,997.64 and review quarterly performance reports.

• Approval of Warrant 2021-07 – 13 totaling $41,997.64
• Presentation of October 1, 2020 Actuarial Valuation by Pete Strong of GRS
• Quarterly Performance Report from Burgess Chambers & Associates

Pension Board December 17, 2021

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board is meeting to approve warrants and retirement payouts. The board will also review a performance report and discuss cryptocurrency as a potential investment.

• Approval of Warrant 2021-18 – 25 totaling $85,408.57
• Participant refunds for David Plotkin ($25,063.99), Kevin Hernandez ($7,540.56), and Manuel Alvarez-Jacinto ($19,841.54)
• Early retirement for Eugene Gonzalez
• Performance Report from Burgess Chambers & Associates
• Discussion on cryptocurrency as a potential investment

Pension Board November 15, 2022

The pension board will consider approval of warrants totaling $74,274.20 and a non-vested payout. They will receive a quarterly performance report and a presentation of the October 1, 2022 actuarial valuation. Old business includes a discussion on whether to request an experience study, and new business features a Beacon Group presentation on the multifamily asset class.

• Approval of warrants 2023-01–05 totaling $74,274.20
• Approval of non-vested payout for Michael Montesino (11/11/2022)
• Presentation of October 1, 2022 actuarial valuation by Pete Strong (GRS)
• Discussion of whether to ask actuary to prepare an Experience Study
• Beacon Group presentation on the Multifamily Asset Class

Pension Board February 28, 2023

The Key Biscayne Police Officers’ & Firefighters’ Retirement Plan board will review a performance report and an actuarial valuation from October 1, 2022. The board will also consider whether to request an experience study and hear a presentation on multifamily asset classes.

• Approval of Warrants 2023-01 – 05 totaling $74,274.20
• Approval of non-vested payout for Michael Montesino
• Presentation of October 1, 2022 Actuarial Valuation by Pete Strong, GRS
• Beacon Group presentation on the Multifamily Asset Class
• Discussion on preparing an Experience Study

Pension Board August 15, 2023

The Key Biscayne Police Officers' and Firefighters' Retirement Plan board meets to approve minutes from June, approve warrants totaling $30,485.00, and receive a quarterly performance report from Burgess Chambers & Associates. No old or new business is on the agenda. The meeting is conducted via Zoom.

• Approval of Warrant 2023-11 totaling $30,485.00
• Quarterly performance report from Burgess Chambers & Associates
• Approval of minutes from June 1, 2023 meeting

Pension Board November 19, 2024

The Police Officers' & Firefighters' Retirement Plan board will meet to approve minutes, warrants totaling $26,608.43, and receive a quarterly performance report from Burgess Chambers & Associates. No new or old business is on the agenda; the meeting is largely procedural.

• Approval of warrants 2024-17 through 2024-20 totaling $26,608.43
• Quarterly performance report from Burgess Chambers & Associates
• Discussion of 2025 meeting dates (Feb 22, May 27, Aug 19, Dec 2)

Pension Board February 15, 2022

The Police Officers' and Firefighters' Retirement Plan Board will meet to approve minutes and warrants totaling $23,904.57, receive a quarterly performance report from Burgess Chambers & Associates, and discuss the budget, cryptocurrency as a potential investment, and changing trustee terms from 2 to 4 years with staggered terms.

• Approval of warrants totaling $23,904.57
• Quarterly performance report from Burgess Chambers & Associates
• Discussion of cryptocurrency as a potential investment
• Discussion of changing trustee terms from 2 to 4 years with staggered dates
• Budget review (old business)

Pension Board May 14, 2024

The Police Officers' & Firefighters' Retirement Plan board will consider appointing a fifth trustee to fill a vacancy. They will also approve warrants totaling $46,475.48 and review a quarterly performance report from Burgess Chambers & Associates. No new business is on the agenda.

• Appointment of a fifth trustee (old business)
• Approval of Warrant 2024-07–11 totaling $46,475.48
• Quarterly performance report by Burgess Chambers & Associates
• Approval of minutes from February 20, 2024 meeting
• Remaining 2024 meeting dates: May 14, Aug 27, Nov 19

Regular Council Meeting April 8, 2025

The Key Biscayne Village Council will hold a regular meeting on April 8, 2025, with multiple second-reading ordinances and resolutions up for approval. Key items include an ordinance to amend the fiscal year 2024-2025 budget, a resolution authorizing an ICE enforcement agreement for the police department, and a resolution directing a ban on single-use plastics on village property. The council will also hear updates on the Ritz Carlton renovation, Rickenbacker Causeway concept, and a special presentation recognizing student winners of the July 4th Parade T-shirt design contest. Public hearings are required for all ordinances listed under item 9.

• Resolution to approve a memorandum of agreement with ICE for immigration enforcement by the police department (10.A)
• Ordinance amending the FY 2024-2025 budget (9.E)
• Resolution to eliminate single-use plastics and polystyrene on village property (10.B)
• Ordinance creating a Zoning Ordinance Review Committee (9.B)
• Ordinance permitting monument signs in C-1 and Institutional districts (9.C)

Local Planning Agency Meeting March 18, 2025

The Local Planning Agency is considering an ordinance to amend Chapter 30 zoning regulations to permit monument signs in the C-1 Low Intensity Commercial District and the Institutional District. The agenda also includes approval of the January 14, 2025 meeting minutes and a public comment period.

• Ordinance amending Section 30-191 (prohibited signs) and Section 30-195 (nonresidential district signs) to permit monument signs in C-1 and Institutional districts
• Approval of January 14, 2025 Local Planning Agency meeting minutes

Regular Council Meeting March 18, 2025

This regular Council meeting includes first readings of three ordinances: renaming the Unique Abilities Advisory Board, creating the Zoning Ordinance Review Committee, and amending sign regulations to permit monument signs in commercial and institutional districts. Resolutions up for approval include a FEMA grant amendment for stormwater pump generators, a $100,363.68 cardiac monitor purchase, a fiscal sponsorship fund with the Key Biscayne Community Foundation, and two variance requests for 520 South Mashta Drive (building height measurement and rear zone elevation). The consent agenda also features a resolution urging the Florida Legislature to create a public records exemption for municipal clerks and code enforcement staff.

• First reading: Ordinance creating the Zoning Ordinance Review Committee (ZORC)
• First reading: Ordinance permitting monument signs in C-1 and Institutional districts
• Resolution approving FEMA hazard mitigation grant amendment for two stormwater pump station generators
• Resolution authorizing purchase of cardiac monitors from Stryker Sales, LLC for $100,363.68
• Two variance requests for 520 South Mashta Drive: building height measured from base flood elevation plus 3 ft and rear zone elevation of 11 ft

Regular Council Meeting February11, 2025

The council will conduct second readings and public hearings on three ordinances, including one to award a $1,768,827 design-build contract for artificial turf at St. Agnes Athletic Field. The agenda also includes accepting a $1,120,385 state grant for beach renourishment and several proclamations. A councilmember has motioned to pause the storm sewer project and develop new level of service standards.

• Second reading of ordinance to select CSR Heavy Construction for artificial turf at St. Agnes Athletic Field, not to exceed $1,768,827
• Acceptance of $1,120,385 Beach Management Funding Assistance Program grant from FDEP for beach renourishment
• Consent agenda: approval of amendment to Resilient Florida Grant for Zone 1 K8 stormwater basin improvements
• Motion to immediately pause engineering work on proposed storm sewer project and engage new consultants
• Second reading of ordinance to allow village advertisements and legal notices in any manner permitted under Florida law

Special Council Meeting January 28, 2025

The council will discuss the Resilient Infrastructure Adaptation Program (RIAP) Zone 1 and hear critical decisions. They will consider first reading of an ordinance authorizing design-build services for artificial turf at the St. Agnes Athletic Field in an amount not to exceed $1,768,827. A resolution to approve a fifth amendment to the agreement with the Archdiocese of Miami for use of the field is also up for approval.

• Discussion on Resilient Infrastructure Adaptation Program (RIAP) Zone 1
• Ordinance authorizing CSR Heavy Construction, Inc. for design-build of artificial turf at St. Agnes Athletic Field, amount not to exceed $1,768,827
• Resolution approving fifth amendment to agreement with Archdiocese of Miami for use of St. Agnes Catholic Church athletic field

Local Planning Agency Meeting January 14, 2025

The Local Planning Agency will consider an ordinance that creates a definition for 'publication' and amends the Village Code to allow advertisements and legal notices to be published in any manner permitted under Florida law. This item is the only substantive business on the agenda, alongside approval of prior meeting minutes and public comment.

• Ordinance to define 'publication' and allow ads/legal notices via any method allowed by Florida law

Regular Council Meeting January 14, 2025

The Village Council will hold public hearings and second readings on ordinances amending the comprehensive plan for public utility uses, updating police and firefighter pension cancer presumptions, and setting park hours. A variance request for property at 920 Mariner Drive and a drainage easement agreement are also up for approval. Council will discuss 2025 legislation priorities, resilient infrastructure updates, and a motion to separate the electric undergrounding project from stormwater work.

• Second reading of ordinance amending Comprehensive Plan for public utility uses in all future land use map categories
• Second reading of ordinance implementing conclusive firefighter cancer presumption into police/fire pension plan
• Second reading of ordinance creating park hours (Section 19-19) in Village Code
• Variance request to reduce side yard setback by 3 ft 3 in for 920 Mariner Drive
• Motion to formally separate Electric Undergrounding Project from Storm Water System Project