Gainesville public meetings in 2021

Pension Review Committee

The Pension Review Committee will hear a presentation from investment consultant AndCo regarding market updates and plan asset allocations. The committee also plans to discuss electing a Vice-Chairperson and reviewing the 2022 meeting schedule.

• Investment performance and market update presentation by AndCo
• Election of a Vice-Chairperson
• Review of the 2022 Committee Meeting Schedule
• Approval of November 18, 2021, meeting minutes

The Pension Review Committee elected Harvey Lewis as Vice-Chairperson by a 4-0 vote, with Matthew Barker absent. The committee also heard a presentation from AndCo on investment performance, discussed the 2022 meeting schedule, and approved the November 18, 2021 minutes. No other substantive decisions were made.

• Elected Harvey Lewis as Vice-Chairperson (4-0)
• Approved November 18, 2021 regular meeting minutes
• Heard AndCo presentation on investment performance and asset allocations
• Discussed 2022 meeting schedule, with possible date changes pending

Citizens Advisory Committee for Community Development

The committee will hold a workshop to discuss the Fiscal Year 2020-2021 Consolidated Annual Performance & Evaluation Report (CAPER). This report reviews activities funded by CDBG and HOME programs between October 1, 2020, and September 30, 2021. The committee will collect citizen comments to include in the final submission to HUD.

• Public hearing on the Fiscal Year 2020-2021 CAPER
• Review of CDBG and HOME Program funded activities
• Collection of citizen comments for HUD submission

City Plan Board

The City Plan Board approved a Future Land Use Map amendment from Single Family to Urban Mixed Use (60 units per acre) and a corresponding rezoning from RSF-1 to U7 for properties in the 1200 block of SW 25th Place. The board also approved a Comprehensive Plan amendment adding a Property Rights Element and an update to the 5-Year Schedule of Capital Improvements. All items were recommended by staff and approved without recorded opposition.

• Approved Future Land Use Map amendment to Urban Mixed Use (PB-21-00159 LUC)
• Approved rezoning from RSF-1 to U7 (PB-21-00158 ZON)
• Approved Property Rights Element Comprehensive Plan Amendment (PB-21-00211)
• Approved update to 5-Year Schedule of Capital Improvements (PB-21-00210)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board will review a presentation on Plan investment performance and asset allocation strategies. Members will also review the 2022 meeting schedule and an update regarding retiree payroll processing.

• Presentation by Willis Towers Watson on economic updates and investment performance
• Review of updated 2021 Special Tax Notice for retiree rollovers
• Proposed 2022 Board meeting schedule
• Review of memo regarding outsourced retiree payroll processing

The Board of Trustees approved the proposed 2022 meeting schedule and the November 17, 2021 minutes. They discussed an updated 2021 Special Tax Notice, a market update from Willis Towers Watson, and an outsourced retiree payroll processing plan. No formal votes were taken on these discussion items.

• Approved agenda
• Approved November 17, 2021 regular meeting minutes
• Accepted 2022 Board meeting schedule

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing updates for five new housing-related programs, including grants and energy upgrades. Members will also discuss a staff recommendation not to pursue the purchase of 806 NE Waldo Road. Additionally, the board will hold elections for chair and vice-chair.

• $25,000 My Neighborhood Grant Program for home or lot purchases
• Neighborhood Paint Program providing free exterior services to residential homes
• Recommendation against purchasing 806 NE Waldo Road
• Election of board chair and vice-chair
• Review of Business Improvement Grant Program applications

City Beautification Board

The City Beautification Board will consider approving the FY2021 Annual Report and meeting minutes from May 4, 2021. The board will also discuss potential nominees for the 2022 City Beautification Awards.

• Approval of May 4, 2021 meeting minutes
• Approval of FY2021 Annual Report
• Discussion of 2022 City Beautification Awards and potential nominees

Development Review Board

The Development Review Board will consider a variance request for 1529 NE 1st Ave to allow for the construction of a single-family dwelling. The applicant seeks to reduce east and west side setbacks from 10 feet to 7.5 feet. The board will also review a DRB workshop session.

• Variance request for 1529 NE 1st Ave to reduce side setbacks from 10 feet to 7.5 feet
• Review of DRB Workshop Session

The Development Review Board approved a variance for John K. Cowvins Jr. to reduce east and west interior side setbacks from 10 feet to 7.5 feet for a single-family dwelling at 1529 NE 1st Ave. The board also added an agenda item to review a letter to the City Commission about its role, and discussed workshop highlights. No other substantive decisions were made.

• Approved variance DB-21-187 VAR for reduced side setbacks (7-0)
• Approved agenda with added item for board review of letter to City Commission (7-0)

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will review updates on climate vulnerability, the Citizen Climate Advisory Committee, and a DoE grant application. The board will also consider electing a chair and vice-chair and renewing terms for one year. Staff presentations regarding minimum flows and levels are also scheduled.

• Election of board chair and vice-chair
• Renewal of board terms for one year
• Climate vulnerability analysis update
• DoE grant application update
• Minimum Flows and Levels presentations from Alachua County EPD and GRU

The Joint Water and Climate Policy Board approved administrative items, including electing Commissioner Arreola as Chair and Commissioner Prizzia as Vice Chair for the upcoming term, and approved meeting dates with a public workshop. The board also received updates on climate change, stormwater vulnerability, and minimum flows and levels, but took no other substantive actions.

• Approved agenda (7-0)
• Approved October 25, 2021 minutes (7-0)
• Elected Commissioner Arreola as Chair and Commissioner Prizzia as Vice Chair (7-0)
• Approved proposed meeting dates and added a public workshop (7-0)

General Policy Committee

The committee will discuss potential changes to candidate qualifying requirements, including the addition of a petition process or alternative fees. Members will also review appointments for community development and historic preservation boards and hear an update on the Youth Services Division.

• Potential changes to candidate qualifying requirements, such as adding a petition process or additional fees
• Appointments to the Citizen Advisory Board for Community Development and the Historic Preservation Board
• Presentation on commission office staffing structure options
• Update regarding the Youth Services Division

The General Policy Committee approved appointments to the Citizen Advisory Board for Community Development and the Historic Preservation Board, and directed staff to draft charter language for independent commissioner staffers. It also approved changes to candidate qualifying, including signature petitions and a qualifying fee, to be brought back in January. A motion to support Alachua County's Home Rule Charter passed, while a motion on vaccine incentive funding died for lack of a second.

• Appointed Omar Hernandez to Citizen Advisory Board for Community Development (5-0)
• Appointed 10 members to Historic Preservation Board (5-0)
• Directed City Attorney and Clerk to bring charter language for independent commissioner staffers (5-0)
• Approved candidate qualifying changes: signature petitions from 1% of registered electors, $0.10 per petition with city subsidizing $0.20 (5-0)
• Approved qualifying fee of 2% of office salary as alternative to petitions (4-1)
• Passed motion supporting Alachua County Home Rule Charter (5-0)
• Motion on vaccine incentive funding research died for lack of second

Special Magistrate Hearing

The Special Magistrate will review several code enforcement cases regarding property violations. This includes hearing requests for reduction or rescission of fines and reviewing compliance updates.

• Reduction/rescission request for 1127 NE 22nd Ct
• Reduction/rescission request for 118 SE 24th St
• Code enforcement case for 420 SE 17th Ter
• Code enforcement case for 2304 NE 14th St
• Compliance reviews for 1401 SE 2nd St and 829 NE 23rd St

The Special Magistrate heard six code enforcement cases. He recommended reducing Warren McCluney's lien to zero, denied a reduction request for the Robinson Della heirs, dismissed cases for Krishna Singh, George Peoples, and Movi Investing LLC, and found Jean Napoleon guilty with a 90-day compliance period and potential $50/day fine.

• Recommended lien reduced to zero for Warren McCluney (SM 2020-083)
• Denied reduction request for Robinson Della heirs (SM 2018-072)
• Dismissed case for Krishna G. Singh (SM 2021-070) due to compliance
• Found Jean Napoleon guilty (SM 2021-069), costs stayed 90 days, $50/day fine if not compliant
• Dismissed case for George A. Peoples Jr. (SM 2021-072)
• Dismissed case for Movi Investing LLC (SM 2021-071)

Nature Centers Commission

The Nature Centers Commission will review minutes from November 18, 2021, and hear various staff and committee reports. The meeting includes a vote on Star Awards and discussion regarding the Imagine GNV comprehensive plan.

• Review and vote on Star Awards
• Discussion of Imagine GNV comprehensive plan
• Suggestion for member park site visits

The Nature Centers Commission approved the agenda with an added item, approved the previous meeting's minutes unanimously, and voted to award two Green Business awards, one Star Volunteer award, and two Amy Carpus Lifetime Achievement awards. The board also discussed drafting a letter to the City Commission regarding Imagine GNV, Chapter 5, with the chair to draft and circulate it for comments. No other substantive decisions were made; the meeting included reports and a presentation by the City Arborist.

• Approved agenda with added City Arborist introduction (210699)
• Approved previous meeting minutes (unanimous)
• Approved Star Awards: Green Business to First Magnitude and Oak Hammock, Star Volunteer to Eileen Ahlquist, Amy Carpus Lifetime Achievement to Amy Carpus (posthumous) and Mary C. Rosier
• Selected Parnassia photo for award plaque, pending permission, with scarlet hibiscus as backup
• Discussed drafting letter to City Commission on Imagine GNV Chapter 5; chair to draft and circulate

Utility Advisory Board

The Utility Advisory Board will review the GRU operational update for November 2021 and consider approving a new budget calendar for FY2023. Staff will also provide an update on potential utility incentive programs and present information regarding the wastewater Fats, Oils, and Grease (FOG) program.

• Approval of the FY2023 budget calendar
• GRU operational update for November 2021
• Presentation on the Water/Wastewater FOG Program
• Update on possible utility incentive programs

The Utility Advisory Board approved the FY2023 budget calendar, changing the first budget workshop to January 25 instead of January 13. They also adopted the consent agenda, heard the November operational update, and received presentations on the FOG program and possible utility incentives. Member Porter announced his resignation effective at adjournment.

• Approved FY23 budget calendar as amended (first workshop Jan 25)
• Adopted consent agenda including November 15 meeting minutes
• Heard GRU operational update for November 2021
• Heard FOG program presentation
• Heard utility incentive programs presentation; discussion to continue
• Canceled December 28 workshop; next meeting January 13, 2022

Tree Advisory Board

The board will review documentation to suggest revisions to the Land Development Code's approved tree list. This update is intended to provide a reference for planting and replanting requirements in new developments. There is no fiscal impact associated with this item.

• Discussion of updated approved tree list for the Tree Ordinance
• Approval of minutes from the November 9, 2021 meeting

The Tree Advisory Board discussed a proposed private lands canopy program that would provide trees to single-family homes, but took no formal action. The board also continued its species-by-species review of the approved tree list, ending at gallberry, with plans to resume next meeting. No substantive decisions were made; the only votes were to approve the agenda and the November minutes.

• Approved agenda (4-0, 1 abstention)
• Approved November 9, 2021 minutes (4-0, 1 abstention)

Public Recreation and Parks Board

The Public Recreation and Parks Board will review a nomination for the Albert Ray Massey Volunteer Award. The meeting also includes updates from the Recreation Division and approval of minutes from the November 10, 2021 meeting.

• Approval of November 10, 2021, meeting minutes
• Recreation Division updates
• Review of Albert Ray Massey Volunteer Award nomination

The Public Recreation and Parks Board lacked a quorum, so the meeting was held as a workshop with no official votes. Agenda items were discussed, including recreation updates and a volunteer award nomination, but no decisions were made. The board will vote on the Albert Ray Massey Volunteer Award nomination at the January 12, 2022 meeting.

• No quorum; meeting held as workshop, no votes taken
• Agenda not adopted due to lack of quorum
• Minutes not approved due to lack of quorum
• Recreation Division updates heard from PRCA staff
• Albert Ray Massey Volunteer Award nomination reviewed; vote deferred to January 12, 2022

Zero Waste Subcommittee

The Zero Waste Subcommittee will discuss proposed updates to the City’s Solid Waste Ordinance, focusing on food waste, food diversion, and general ordinance components. The committee will also hear a presentation regarding Food Waste Reduction and Recovery Initiatives. There is no fiscal impact associated with these items.

• Updates to the Solid Waste Ordinance
• Presentation on Food Waste Reduction and Recovery Initiatives
• Approval of November 9, 2021 meeting minutes

The Zero Waste Subcommittee met and discussed updates on the Solid Waste Ordinance and the Food Waste Reduction and Recovery Initiative. No formal decisions were made; the subcommittee only heard presentations and provided input. The meeting was procedural, with no substantive votes on policy changes.

• Adopted agenda with modification moving item 210626 to first discussion (3-0, Ward absent)
• Approved minutes from November 9, 2021 meeting (3-0, Ward absent)
• Discussed Solid Waste Ordinance updates; no action taken
• Discussed Food Waste Reduction and Recovery Initiative; no action taken

Historic Preservation Board

The Historic Preservation Board will consider petitions for property alterations at 805 NE 4th Terrace and 116 NW 9th Street. The board will also discuss a resolution regarding the rehabilitation of the Alachua County School Administration Building.

• Window and door replacement at 805 NE 4th Terrace
• Roof replacement at 116 NW 9th Street
• Rehabilitation of Alachua County School Administration Building
• Approval of September 21, 2021 meeting minutes

The Gainesville Historic Preservation Board approved all three items on its agenda: the September 21, 2021 meeting minutes, a certificate of appropriateness for window and door replacement at 805 NE 4th Terrace, and a certificate for a roof replacement at 116 NW 9th Street. The roof replacement was initially tied but later approved after further discussion. The board also approved a resolution regarding the rehabilitation of the Alachua County School Administration Building.

• Approved September 21, 2021 meeting minutes (6-0)
• Approved certificate of appropriateness for window and door replacement at 805 NE 4th Terrace (6-0)
• Approved certificate of appropriateness for roof replacement at 116 NW 9th Street (6-0, after initial tie)
• Approved resolution on rehabilitation of Alachua County School Administration Building (6-0)

City Commission

The City Commission will hold a special meeting to discuss the allocation of approximately $32 million from the American Rescue Plan Act. The Commission plans to review seven expenditure categories and identify spending limits for each. They will also consider directing staff to seek consultants for the allocation process.

• Review of seven ARPA expenditure categories including public health and infrastructure
• Identification of spending limits for each ARPA category
• Direction regarding RFQs for non-profit allocation assistance and a general consultant
• Ranking of projects within categories to assist staff prioritization

The City Commission approved the American Rescue Plan Act (ARPA) spending plan with staff recommendations, including two changes to the non-profit request for qualifications (RFQ) and a requirement for draft criteria to return on January 6, 2022. The Commission also approved specific allocations: $1,158,804 for revenue replacement, $2.25 million for the Eastside/UF Health Clinic (with Commissioner Duncan-Walker dissenting), $400,000 for homeless outreach, and $300,000 for PPE. Staff was directed to transfer the ARPA process to the City Manager, hire a consultant, and return with a plan for remaining funds, including items like broadband, transit, and violence prevention.

• Approved ARPA plan with staff recommendations, including changes to the RFQ (striking City of Gainesville, adding Alachua County; removing residency requirement for board members).
• Approved $1,158,804 for revenue replacement (6-0).
• Approved $2.25 million for Eastside/UF Health Clinic (5-1, Commissioner Duncan-Walker dissenting).
• Approved $400,000 for homeless outreach (6-0).
• Approved $300,000 for PPE (6-0).
• Directed staff to transfer ARPA process to City Manager and hire a consultant.
• Directed staff to return with a plan for remaining funds, including specific items like broadband ($9.6M), Vision Zero ($1.25M), and violence intervention ($1M).
• Directed staff to provide quarterly ARPA updates to the General Policy Committee.

City Commission

The Gainesville City Commission will hear a presentation regarding the 2022 ballot initiative timeline. The commission will also receive an update on a central receiving facility for Alachua County.

• Presentation of the 2022 ballot initiative timeline
• Update on a Central Receiving Facility for Alachua County

The City Commission met jointly with the County Commission on December 6, 2021, and heard two presentations. No formal decisions were made; both items were informational only. The commission heard a presentation on the 2022 ballot initiative timeline and an update on a central receiving facility for Alachua County. The meeting adjourned at 5:37 PM.

• Adopted the meeting agenda by a 6-0 vote.
• Heard a presentation on the 2022 ballot initiative timeline; no action taken.
• Heard an update on a central receiving facility for Alachua County; no action taken.

City Commission

The City Commission will review a bid award for renovations at the H. Spurgeon Cherry Pool Aquatics Center and parking lot reconstruction. The agenda also includes appointments and resignations for various city advisory boards. Additionally, commissioners will consider requests to reduce property liens.

• $1,497,587 contract award for H. Spurgeon Cherry Pool renovations and parking lot reconstruction
• Reduction of a $28,275 lien at 421 SE 13th Street to $2,000
• Reduction of a $703,650 lien at 829 NE 29th Terrace to $150
• Appointments to the Gainesville Human Rights Board and Public Recreation and Parks Board
• Acceptance of resignations from several city advisory boards

City Commission

The City Commission will hold a special meeting to discuss the FY23 Gainesville Regional Utilities (GRU) budget process. This session includes an overview of the GRU debt portfolio. It is the first in a series of scheduled meetings regarding this budget process.

• Overview of Gainesville Regional Utilities' debt portfolio

The City Commission held a special meeting and heard a presentation from Gainesville Regional Utilities (GRU) staff on the FY23 budget process, including a discussion of GRU's debt portfolio. No formal decisions were made; the only action was adopting the meeting agenda.

• Adopted the meeting agenda (5-0, with one commissioner absent)

Gainesville Art in Public Places Trust

The meeting consists of procedural items such as agenda adoption and minutes approval. A cultural affairs update is also scheduled.

• Cultural affairs update

The Gainesville Art in Public Places Trust met on December 1, 2021, with three members present and one absent. The minutes record only procedural items: call to order, roll call, adoption of the agenda, approval of minutes, a cultural affairs update, and member comment. No substantive decisions, approvals, or denials are recorded in the minutes.

• Adopted the agenda (procedural, no details recorded)
• Approved prior meeting minutes (procedural, no details recorded)
• Scheduled next meeting for January 5, 2022
• Adjourned at 4:47 PM

Audit and Finance Committee

The committee will review several audits, including GRU badge access and police body camera compliance. It will also examine year-end investment performance reports and the fuel hedging program's performance.

• Second Budget Amendment to the FY 2022 General Government Financial and Operating Plan
• Audit of GRU Badge Access and Physical Key Management
• Audit of Gainesville Police Department Body Worn Camera Compliance
• Review of FY 2021 Year-End Investment Performance Reports
• Fuel Hedging Program report showing an $808,796 unrealized gain

The Audit and Finance Committee approved all items on its agenda, including minutes from September 22, 2021, and recommendations to the City Commission to accept audit reports on GRU badge access, body-worn cameras, and the City Auditor's quarterly update. It also approved investment performance reports, a fuel hedging report, a second budget amendment for FY 2022, and GRU's preliminary budget-to-actual comparison. All recommendations were approved as recommended.

• Approved minutes from the September 22, 2021 meeting.
• Approved recommending the City Commission accept the GRU Badge Access and Physical Key Management Audit report.
• Approved recommending the City Commission accept the Body Worn Camera Compliance Audit report.
• Approved recommending the City Commission accept the City Auditor's quarterly update report.
• Approved investment performance reports for submission to the City Commission.
• Approved the Fuel Hedging Program performance report for distribution to the City Commission.
• Approved recommending the City Commission adopt the second budget amendment to the FY 2022 budget.
• Approved recommending the City Commission accept GRU's preliminary budget-to-actual comparison.

Pension Review Committee

The committee will hear presentations regarding the fixed income portfolio from Loomis Sayles and market conditions and plan performance from AndCo. Members will also discuss electing a new Vice-Chairperson.

• Presentation by Loomis Sayles on the fixed income portfolio
• Presentation by AndCo on market conditions and plan investment performance
• Discussion regarding the election of a Vice-Chairperson
• Review of September 23, 2021, meeting minutes

The Pension Review Committee heard presentations from Loomis Sayles and AndCo on the fixed income portfolio and market conditions, but took no allocation actions. The committee approved the September 23, 2021 meeting minutes and postponed the election of a Vice-Chairperson until member Jonathan Visscher is present.

• Approved September 23, 2021 regular meeting minutes
• Postponed election of Vice-Chairperson until Jonathan Visscher is present
• Discussed Loomis Sayles fixed income portfolio presentation
• Discussed AndCo market and performance presentation

City Commission

The City Commission will review a request to accept a $1,968,639 HOME-ARP grant to support housing and homelessness services. The agenda also includes a proposal to add security services to an existing contract for Gainesville Regional Utilities. Additionally, staff will present a revised budget calendar for the upcoming fiscal year.

• Acceptance of $1,968,639 HOME-ARP grant for housing and homelessness assistance
• Task assignment to add security services to the Excelsior Defense Inc. contract for GRU
• Approval of revised FY23 budget calendar for Gainesville Regional Utilities
• Approval of meeting minutes from October and November 2021

The City Commission approved the contract for the purchase and sale of real property in the Airport Industrial Park to facilitate a UF Health Sterile Processing Center. The commission also approved a $200,000 budget advance to the Supervisor of Elections for the run-off election and adopted the 2020-2030 UF Campus Development Agreement was continued to 12/2/21. The commission directed staff to bring back a plan for a partnership with the Gainesville Housing Authority to create 500 additional affordable housing opportunities.

• Approved the contract for the sale of real property in the Airport Industrial Park for a UF Health Sterile Processing Center.
• Approved a $200,000 budget advance to the Supervisor of Elections for the run-off election.
• Continued the 2020-2030 UF Campus Development Agreement to 12/2/21, placing it first on the agenda.
• Approved a motion to direct the city manager to detail a plan for the City to work with the Gainesville Housing Authority.
• Adopted the Sixth Budget Amendment to the FY 2021 General Government Financial and Operating Plan Budget.
• Adopted the rezoning of 4.1 acres at 55 NW 23rd Avenue from Limited Industrial (I-1) to Warehouse and Wholesaling (W).
• Adopted the land use change for 20.73 acres northwest of SW 43rd Street and SW 24th Avenue to Urban Mixed-Use High Intensity.
• Tabled the ordinance amending single-family dwelling infill sidewalk regulations.

Student Community Relations Advisory Board

The board will review draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings. Staff recommends that the board vote to approve these records.

• Approval of draft meeting minutes from November 2020, December 2020, January 2021, and March 2021

Nature Centers Commission

The Nature Centers Commission will review reports from staff and various committees. The meeting also includes an update on the Star Award and a discussion regarding the Imagine GNV comprehensive plan.

• Star Award update and photograph selection
• Discussion of Imagine GNV comprehensive plan
• Review of October 14, 2021 meeting minutes

The commission approved the meeting agenda and prior meeting minutes by unanimous 10-0 votes. The Star Awards plaque photo selection was tabled until the next meeting because the chosen scarlet hibiscus image was not available in high resolution. Members discussed drafting a letter to the City Commission about the Imagine GNV comprehensive plan, with concerns it could jeopardize grants like Florida Forever, and agreed to review the current plan before writing.

• Approved the meeting agenda by a 10-0 vote
• Approved the previous meeting minutes by a 10-0 vote
• Tabled the Star Awards plaque photo selection until the next meeting
• Discussed drafting a letter to the City Commission regarding Imagine GNV and the Comprehensive Plan
• Scheduled a Policy Committee meeting to discuss the letter before the December meeting
• Appointed committee members: PR and Awards (Marilyn, Richard, Karen, Bruce, Penny) and Policy (Jesse, Jon, Karen, Maddie)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will hear presentations on investment performance from Mawer Investment Management and Willis Towers Watson. The meeting also includes a notice regarding the nomination of Sergeant Leah Hayes to the Board and a review of 2020 premium tax distributions.

• Investment performance presentation by Mawer Investment Management
• Market updates and asset allocation presentation by Willis Towers Watson
• Notice of Sergeant Leah Hayes as elected nominee for Board Trustee
• Review of Fiscal Year 2020 185 Premium Tax Distributions

The Board heard investment performance presentations from Mawer and Willis Towers Watson. Following the Willis Towers Watson presentation, the Board voted 4-1 to move forward with potential new real asset investment strategies and instructed the consultant to begin contract negotiations with the investment managers. The Board also approved the September 22, 2021 meeting minutes and welcomed newly elected police union appointee Sergeant Leah Hayes, whose term begins January 1, 2022.

• Approved the September 22, 2021 regular meeting minutes as recommended.
• Voted 4-1 to move forward with potential real asset investments and instructed Willis Towers Watson to begin contract negotiations with the investment managers; Trustee Giles voted against.
• Discussed the Mawer international equity fund portfolio presentation; no formal action taken.
• Discussed the Willis Towers Watson presentation on market updates, investment performance, and strategic asset allocations; no formal action taken.
• Discussed the notice of elected nominee Sergeant Leah Hayes, who will serve as Police Department Representative from January 1, 2022 to July 31, 2022.
• Discussed the Fiscal Year 2020 185 Premium Tax Distribution amounts for eligible Police Share Plan members.
• Discussed the delegated investment agreement with Willis Towers Watson and its cost; no action taken.
• Discussed Plan cash management and the requirement to withdraw about 4% of investment assets annually; no action taken.

Police Advisory Council

The council will hear a monthly update from Chief Jones regarding recent events. Members will also receive a presentation on the Juvenile Auto Burglary Auto Theft Suppression Program (JABATS). Additionally, the council will review closed internal affairs cases presented by Chief Inspector Jaime Kurnick.

• Chief's monthly update
• Presentation on the JABATS program
• Review of closed internal affairs cases IA 21-028 and IA 20-034

Gainesville Community Reinvestment Area Advisory Board

The Gainesville Community Reinvestment Area Advisory Board met with four members present and three absent. The board adopted the agenda and approved the minutes via the consent agenda. The consent agenda was approved with two items moved to business discussion for updates. No substantive decisions were made beyond these procedural approvals.

• Adopted the meeting agenda (4-0, 3 absent)
• Approved the minutes on the consent agenda (4-0, 3 absent)
• Approved the consent agenda, moving items 210582 and 210606 to business discussion (4-0, 3 absent)

Citizens Advisory Committee for Community Development

The committee received an informational update on HUD funding, including the submission of annual action plans and the extension of agency contracts due to COVID-19. No formal votes were taken; the meeting was a workshop for discussion and updates.

• Extended FY 20-21 agency contracts to September 30, 2022
• Extended FY 21-22 agency contracts to November 30, 2022
• Agreed to hold a public hearing on December 15, 2021 for the PY20 CAPER

Utility Advisory Board

The board will consider adding security services to the Excelsior Defense Inc. contract following the termination of a previous provider. Additionally, staff will present updates on natural gas rebate policies and discuss scheduling options for FY2023 budget workshops.

• Proposal to add security services via a task assignment to the Excelsior Defense Inc. contract
• Update on the fiscal impact of natural gas rebate policies
• GRU operational update for October 2021
• Selection of dates for FY2023 budget workshops

The Utility Advisory Board voted 5-0 to advise the City Commission to approve a staff recommendation authorizing the General Manager to negotiate and execute an amendment to a contract with Excelsior Defense Inc. for GRU security services. The board also approved the consent agenda, including minutes from previous meetings, and discussed the FY2023 budget calendar, with staff to present a revised calendar for approval on December 9, 2021. The board agreed to cancel the November 23, 2021 workshop due to the Thanksgiving holiday.

• Approved consent agenda including October 14 meeting and November 6 workshop minutes (5-0)
• Approved advising City Commission to authorize GRU security contract amendment with Excelsior Defense Inc. (5-0)
• Adopted agenda with modification to hear new business before old business
• Discussed FY2023 budget calendar; staff to present revised calendar for approval on December 9, 2021
• Agreed to cancel November 23, 2021 workshop due to Thanksgiving holiday

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board will meet to discuss confirming appointments for Dr. Catherine G. Campbell and Dr. Vilma Fuentes. The meeting also includes updates on the foodshed map, community grocery, and the Good Food Purchasing Program.

• Confirmation of Dr. Catherine G. Campbell (UF/IFAS)
• Confirmation of Dr. Vilma Fuentes (Santa Fe College)
• Update on Foodshed Map
• Healthy Corner Store Collaboration Model presentation
• Good Food Purchasing Program update

The Joint City/County Food System Policy Board confirmed Dr. Catherine G. Campbell for a UF/IFAS position and Dr. Vilma Fuentes for a Santa Fe College position, both effective for the December 3rd meeting. The board also approved the minutes from the September 8 and October 13 meetings. All votes were unanimous (4-0).

• Approved agenda (4-0)
• Approved minutes of September 8 and October 13, 2021 meetings (4-0)
• Confirmed Dr. Catherine G. Campbell for UF/IFAS position (4-0)
• Confirmed Dr. Vilma Fuentes for Santa Fe College position (4-0)

Special Magistrate Hearing

The Special Magistrate will review several code enforcement matters on November 10, 2021. The agenda includes requests for violation reductions, new cases to be heard, and requests for continuances. Some items are also listed for dismissal following compliance with city codes.

• Reduction/rescission request for 24 NE 20th St
• Code enforcement case for 407 NE 19th Drive
• Code enforcement case for 3001 NE 20th Way
• Continuance request for 6725 NW 33rd Ter
• Compliance/dismissal cases for 814 NW 34th Ave, 4201 NW 59th Ave, and 2322 NW 54th Ave

The Special Magistrate heard three code enforcement cases, finding Rick Noble and Kenneth & Rebecca Fickett guilty with administrative costs and compliance deadlines, and recommending a fine reduction for Tracey Wells if paid by January 30, 2022. A continuance was granted for G Dynasty Investments II LLC to allow tree removal, and three cases were dismissed for compliance prior to the hearing.

• Recommended fine reduction to $2,000 for Tracey Wells if paid by Jan 30, 2022
• Found Rick Noble guilty, ordered $118 admin costs plus 10 days to comply
• Found Kenneth & Rebecca Fickett guilty, ordered $116.03 admin costs plus 10 days to comply
• Granted continuance for G Dynasty Investments II LLC until January for tree removal
• Dismissed Holder & Holder Heirs case for compliance prior to hearing
• Dismissed Edith Julia McLean case for compliance prior to hearing
• Dismissed Alim & Alim case for compliance prior to hearing

Public Recreation and Parks Board

The Public Recreation and Parks Board will hear updates from recreation division staff. The board will also receive an update on the Albert Ray Massey Volunteer Award application process.

• Recreation Division Updates
• Update on the Albert Ray Massey Volunteer Award application process
• Approval of October 13, 2021 meeting minutes

The Public Recreation and Parks Board approved placing an ad in the Gainesville Sun for the Albert Ray Massey Volunteer Award, if funds permit. They also approved the October 13, 2021 meeting minutes as amended. Recreation Manager Billy Marcantel announced his departure, and the board heard updates from Facilities Manager Dwright Jackson.

• Approved agenda (unanimous)
• Approved October 13, 2021 minutes as amended (unanimous)
• Approved placing ad in Gainesville Sun for Albert Ray Massey Volunteer Award if funds permit (unanimous)

Zero Waste Subcommittee

The Zero Waste Subcommittee is reviewing proposed updates to the City’s Code of Ordinances regarding commercial, multifamily, special events, and food waste. The committee will also hear a presentation on a Food Waste Reduction and Recovery Initiative involving local businesses and nonprofits. These discussions aim to inform future waste reduction and recycling policies.

• Proposed updates to the City's Solid Waste Ordinance
• Discussion of penalties for ordinance non-compliance
• Review of plastic bag and polystyrene components in the ordinance
• Presentation on Food Waste Reduction and Recovery Initiative research

The subcommittee heard updates on the Solid Waste Ordinance and the Food Waste Reduction and Recovery Initiative. It directed staff to update the ordinance and bring it back to the next meeting, and to hold off on a food waste survey until the City Commission addresses the ordinance. The agenda and minutes from the October 26, 2021 meeting were approved unanimously.

• Approved agenda (4-0)
• Approved minutes from October 26, 2021 meeting (4-0)
• Directed staff to update Solid Waste Ordinance and bring back to next meeting
• Directed staff to hold food waste survey until City Commission addresses Solid Waste Ordinance

Tree Advisory Board

The board is discussing an updated list of approved trees for the Tree Ordinance. This list serves as a reference for planting and replanting requirements in new developments. There is no fiscal impact associated with this item.

• Discussion regarding the updated approved tree list for the Tree Ordinance
• Approval of minutes from the October 13, 2021 meeting
• Updates from GRU, Public Works, and Planning departments

The Tree Advisory Board discussed the updated approved tree list for the Tree Ordinance, reviewing species by species and debating nursery availability, maintenance, and historical value. No formal decision was made on the list; the board agreed to continue the review and arrive at a consensus for a suggested code revision. The board also approved the agenda and minutes from prior meetings, and received updates from GRU and Public Works.

• Approved the meeting agenda (4-0, with 1 abstention and 1 absent)
• Approved minutes from October 13, 2021 and December 16, 2020 meetings (4-0, with 1 abstention and 1 absent)
• Agreed to add the annual Urban Forestry Workshop to the next agenda
• Discussed updated approved tree list for the Tree Ordinance; no vote taken

Utility Advisory Board

The Utility Advisory Board will hold a workshop to discuss the proposed energy policy for GRU. The discussion will cover energy efficiency, renewable energy, and the future of GRU's energy. Citizens are invited to provide feedback on the draft policy.

• Workshop regarding proposed GRU energy policy
• Discussion on energy efficiency and renewable energy

The Utility Advisory Board held a workshop to discuss GRU's draft energy policy and answer public questions. No formal decisions were made; the board only provided information and gathered feedback.

• Held GRU in the Neighborhood workshop on draft energy policy
• No formal adoption of agenda
• No formal votes taken

City Commission

The City Commission is reviewing a contract to sell property in the Airport Industrial Park to facilitate a new UF Health Sterile Processing Center. The agenda also includes the release of federal mortgages related to the GTEC technology incubator and several appointments to city advisory boards.

• $312,500 contract for purchase and sale of property in Airport Industrial Park
• Amended Interlocal Agreement for the Joint Food System Policy Board
• Release of EDA mortgages for the GTEC technology incubator project
• Appointments to various City Commission Advisory Boards and Committees

The Gainesville City Commission approved the 2020-2030 UF Campus Development Agreement and scheduled the second and final public hearing for November 18, 2021. The commission also approved a pilot multi-year event at Depot Park, adopted two voluntary annexations, and authorized GRU to submit a proposal for UF's Central Energy Plant Project.

• Approved 2020-2030 UF Campus Development Agreement, asked UF to prioritize graduate school family affordable housing (5-1)
• Approved pilot of Full Moon Fever Festival at Depot Park with 3-year agreement with Red Light Management (5-1)
• Adopted voluntary annexation of 282.86 acres west of SW Williston Rd (4-1)
• Adopted voluntary annexation of 59.80 acres south of SW Archer Rd (5-1)
• Authorized GRU to submit Statement of Qualifications for UF Central Energy Plant Project (5-1)
• Approved litigation to challenge CS/House Bill 1, adding Southern Poverty Law Center and Jenner & Block as outside counsel (6-0)
• Approved appointment of Harold Monk as first External Audit Committee Member (6-0)
• Approved restrooms at Unity Park and Albert 'Ray' Massey Park with adult-rated changing tables (6-0)

Board of Trustees for the Retiree Health Insurance Trust Fund

The Board is reviewing an updated 2021 Investment Policy Statement for the Retiree Health Insurance Trust Fund. Developed with Morgan Stanley, this policy sets guidelines for managing fund assets and maximizing returns. The annual investment return rate assumption will remain at 7.90%.

• Approval of the updated 2021 Investment Policy Statement

The Board of Trustees for the Retiree Health Insurance Trust Fund approved the updated 2021 Investment Policy Statement for the City of Gainesville Retiree Health Insurance Trust Fund. The motion carried 5-0, with one trustee absent. The board also adopted the meeting agenda by a 4-0 vote, with two trustees absent.

• Approved updated 2021 Investment Policy Statement for the Retiree Health Insurance Trust Fund (5-0)
• Adopted meeting agenda (4-0)

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust met to conduct routine procedural business. The agenda included the adoption of the agenda, approval of minutes, and a cultural affairs update.

• Cultural Affairs Update

The Gainesville Art in Public Places Trust held a routine meeting on November 3, 2021, with all five members present. The agenda was adopted, minutes approved, and a cultural affairs update was given, but no substantive decisions or votes were recorded. The meeting adjourned at 5:03 PM, with the next meeting scheduled for December 1, 2021.

• Adopted the agenda
• Approved the minutes
• Received cultural affairs update

Historic Preservation Board

The Historic Preservation Board is considering several petitions for property modifications in the Northeast Historic District. These requests include replacing windows, installing metal roofs, and constructing accessory dwelling units (ADUs). Staff recommendations for these items are included in the agenda.

• Window replacement at 1115 NE 5th Street
• Metal roof installation at 630 NE 6th Avenue
• New ADU construction at 425 NE 3rd Street
• 640 square foot ADU construction at 506 NE 2nd Street
• 500 square foot ADU construction at 630 NW 1st Street

The Gainesville Historic Preservation Board approved all six certificates of appropriateness on the agenda, covering window replacement, roof installations, and new accessory dwelling units (ADUs). All votes were unanimous or near-unanimous, with two roof-related items approved with conditions and one member abstaining on each. The board also approved the minutes from the August 17, 2021 meeting.

• Approved minutes from August 17, 2021 (6-0)
• Approved window replacement at 1115 NE 5th Street (5-0)
• Approved metal roof over shingle at 630 NE 6th Avenue with conditions (4-0, Hill abstaining)
• Approved new ADU at 425 NE 3rd Street with conditions (5-0)
• Approved new 640 sq ft ADU at 506 NE 2nd Street (5-0)
• Approved roof replacement at 438 NE 9th Avenue with conditions (4-0, Hill abstaining)
• Approved new 500 sq ft ADU at 630 NW 1st Street (5-0)

City Commission

The City Commission is reviewing two ordinances regarding a 7.1-acre property at 4315 NW 23rd Avenue. The items propose changing the future land use map to include a Planned Use District and rezoning the site from Office and Conservation to Planned Development.

• Land use change for 7.1 acres at 4315 NW 23rd Avenue (Ordinance 200882)
• Rezoning of 7.1 acres at 4315 NW 23rd Avenue from Office and Conservation to Planned Development (Ordinance 200885)

The City Commission approved Ordinance 200882, which amends the Future Land Use Map to overlay the Planned Use District (PUD) category on 7.1 acres at 4315 NW 23rd Avenue. The motion passed unanimously (6-0). A related rezoning ordinance (200885) was withdrawn. The commission also scheduled a workshop with commissioners, community members, and the developer to discuss the project.

• Approved Ordinance 200882, PUD overlay on 7.1 acres at 4315 NW 23rd Ave (6-0)
• Withdrew Ordinance 200885, rezoning of same property from OF/CON to PD
• Scheduled workshop with commissioners, community, and developer

General Policy Committee

The General Policy Committee will review the finalized draft of the Gainesville Housing Action Plan and discuss consolidating or eliminating various city boards. The committee will also address potential changes to City Commission rules regarding public comment. Additionally, members will plan the agenda for the first quarter of fiscal year 2022.

• Finalized draft of the Gainesville Housing Action Plan
• Consolidation of Art in Public Places Trust & Cultural Affairs Boards and elimination of Student Community Relations Advisory Board
• Review of City Commission rules, including public comment at meetings
• Appointments to the Gainesville Community Reinvestment Area Advisory Board

The General Policy Committee approved a motion to reduce the Gainesville Community Reinvestment Area Advisory Board from 15 to 9 members, with language requiring board representation to reflect community diversity, and to re-advertise positions for two weeks with appointments at the November 18 City Commission meeting. The committee also approved a staff recommendation on consolidating boards, commissions, and committees, and adopted a series of changes to City Commission meeting rules. Two agenda items were withdrawn: the Housing Action Plan special meeting scheduling and a request for a One Gainesville meeting.

• Approved reducing GCRA Advisory Board from 15 to 9 members and re-advertising positions (4-2)
• Approved staff recommendation on boards, commissions, and committees review (6-0)
• Adopted 15 changes to City Commission meeting rules (5-1)
• Approved 2022 recess schedule for General Policy Committee (5-0, 1 absent)
• Withdrawn: Housing Action Plan special meeting scheduling
• Withdrawn: One Gainesville meeting request

City Plan Board

The City Plan Board is reviewing several petitions regarding land use and zoning in Gainesville. These include requests to rezone 60 acres near SW Archer Road and update the Engineering Design & Construction Manual adoption process. The board will also discuss a draft chapter of the Imagine GNV Comprehensive Plan.

• Rezoning 60 acres near SW Archer Road to Medical Services and Business Industrial
• Changing land use for 60 acres near I-75 to Office and Industrial
• Updating Engineering Design & Construction Manual adoption procedures
• Rezoning property in the 1200 Block of SW 25th Place to Urban 7
• Reviewing draft 'How We Work' chapter for Imagine GNV Comprehensive Plan

The City Plan Board approved two petitions to change the Future Land Use Map and zoning for six properties south of SW Archer Road, west of I-75, from Alachua County designations to City of Gainesville Office and Industrial (land use) and Medical Services and Business Industrial (zoning). Both motions passed 7-0. The board also continued a petition to amend the Engineering Design & Construction Manual to a future date, and continued two other petitions (land use and zoning for the 1200 block of SW 25th Place) to December 16, 2021.

• Approved Future Land Use Map amendment for six properties to Office and Industrial (7-0)
• Approved rezoning of six properties to Medical Services and Business Industrial (7-0)
• Continued Engineering Design & Construction Manual amendment to a future date (7-0)
• Continued land use petition for 1200 block SW 25th Place to 12/16/21
• Continued zoning petition for 1200 block SW 25th Place to 12/16/21
• Adopted agenda with modifications (7-0)
• Approved minutes of July 22, Aug 26, Sept 30 meetings (7-0)

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will meet to review and vote on draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings. The agenda also includes staff reports, board elections, and items for discussion.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021
• Board elections

Gainesville Cultural Affairs Board

The Gainesville Cultural Affairs Board will discuss a COVID award and receive a cultural affairs update. The meeting also includes the approval of minutes and adoption of the agenda.

• Discussion of COVID award
• Cultural affairs update
• Approval of minutes

The Gainesville Cultural Affairs Board met on October 27, 2021, and conducted routine procedural business including roll call, adoption of the agenda, and approval of minutes. The meeting included a discussion of a COVID award and a cultural affairs update, but no formal votes or substantive decisions were recorded. The meeting adjourned at 6:37 PM.

• Adopted the agenda
• Approved the minutes

Police Advisory Council

The Police Advisory Council will hear a presentation regarding Gainesville Police Department staffing and recruiting efforts. The council will also receive an update from Chief Jones on monthly events and statistics, and review closed internal affairs cases.

• Presentation on GPD personnel and recruitment efforts to address officer shortages
• Chief's update on monthly events, statistics, and weapons seized
• Review of closed internal affairs case IA 21-022

The Gainesville Police Advisory Council met on October 27, 2021, and adopted the agenda and minutes. The council heard a presentation on GPD personnel and recruitment, and discussed the Chief's update and a closed internal affairs case review. No formal votes or decisions were recorded beyond the adoptions.

• Adopted the agenda
• Adopted the minutes
• Heard GPD Personnel and Recruitment Presentation
• Discussed Chief's Update
• Discussed Closed Internal Affairs Case Review

Student Community Relations Advisory Board

The Student Community Relations Advisory Board met to review and approve draft minutes from November 2020, December 2020, January 2021, and March 2021. No staff reports or new business items were included on the agenda.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021 meetings

Zero Waste Subcommittee

The Zero Waste Subcommittee will review survey results from a USDA-funded food waste pilot program. The committee will also receive an update on proposed changes to the Solid Waste Ordinance. These updates cover commercial, multifamily, special events, and food waste categories.

• Food Waste Pilot survey results
• Proposed Solid Waste Ordinance updates
• Discussion of penalties for non-compliance
• Review of plastic bag and polystyrene components

The subcommittee approved the September 28, 2021 meeting minutes unanimously. They heard updates on the food waste pilot and the Solid Waste Ordinance, with staff directed to return with another ordinance update. No final decisions were made on the ordinance or food waste program.

• Approved September 28, 2021 meeting minutes (4-0)
• Heard food waste pilot update; no action taken
• Heard Solid Waste Ordinance update; staff directed to return with another update

City Commission

The City Commission will receive an update on the public engagement strategy for the Utility Advisory Board's energy policy. Staff will also present information regarding GRU conservation incentives, electric vehicle programs, and solar grid integration.

• Public engagement strategy for the Utility Advisory Board's energy policy
• Update on establishing a Climate Change Officer position
• Presentation on GRU conservation and electric vehicle incentive programs
• Discussion of solar circuit limitations and grid reliability

The City Commission approved a motion directing the Interim City Manager and GRU General Manager to bring back a plan and budget for a Climate Change Officer position. It also approved referring solar circuit limitations to the Utility Advisory Board for evaluation and directing GRU staff to examine incentive and rebate programs, including LEAP and Community Weatherization. Both motions passed 5-0 and 4-0 respectively, with one commissioner absent and one leaving early.

• Approved motion to bring back plan and budget for Climate Change Officer (5-0)
• Approved referral of Solar Circuit Limitations to UAB and GRU incentive/rebate program review (4-0)

Development Review Board

The Development Review Board will consider a request to reduce the front yard setback at 1302 NW 16th Terrace from 20 feet to 17 feet to allow for a garage. The board will also review the minutes from the September 2021 meeting. Additionally, members will discuss the role of the DRB and citizen input regarding developments.

• Variance request to reduce front yard setback at 1302 NW 16th Terrace
• Approval of September 2021 meeting minutes
• Discussion on DRB role and citizen input for developments
• Review of draft letter to City Commission regarding the DRB role

The Development Review Board approved a variance to reduce the east front yard setback from 20 to 17 feet for a garage at 1302 NW 16th Terrace, with a 6-0 vote. The board also approved the September 2021 minutes with a modification to a vote tally, and discussed its role and citizen input.

• Approved variance DB-21-144 VAR for garage at 1302 NW 16th Terrace (6-0)
• Approved September 2021 minutes with modification to vote tally (6-0)
• Approved agenda (6-0)

Joint Water and Climate Policy Board

The board will review presentations regarding GRU and Duke Power solar programs, as well as equity considerations in solar energy. The meeting also includes the approval of minutes from the August 30, 2021, meeting and an update from the Citizen Climate Advisory Committee.

• Discussion on solar energy models and the future of solar in Alachua County
• Presentation on GRU Solar Programs
• Presentation on Duke Power Solar Programs
• Review of equity considerations in solar energy
• Approval of August 30, 2021, meeting minutes

The Joint Water and Climate Policy Board adopted the agenda and approved the August 30, 2021 minutes as drafted. The board received presentations on solar energy models from GRU, Duke Power, and Alachua County, including equity considerations, but took no formal action on the topic. Staff updates and public comments were also heard.

• Adopted the agenda
• Approved August 30, 2021 minutes as drafted

City Commission

The City Commission will consider adopting the city's first Fraud Risk Management Policy. The agenda also includes a consulting agreement with Witt O’Brien’s to assist with FEMA disaster reimbursement. Additionally, the commission will review audit reports and several board appointments.

• Approval of new Fraud Risk Management Policy
• Consulting agreement with Witt O’Brien’s for disaster reimbursement ($5,000 Phase I)
• Contract award to Qualtrics, LLC for Speech Analytics Software
• Removal of Ernest Walker from the Police Advisory Council
• Appointments to various city boards and committees

The Gainesville City Commission approved a consent agenda with modifications, including a $2.16 million bid for the SW 62nd Blvd resurfacing project, and adopted a redistricting resolution. Several items were continued, including a special meeting for a land use case and ordinances for the 1015 South Main Street property. The commission also approved a resolution supporting reproductive freedom and various other resolutions and ordinances.

• Approved consent agenda with modifications (6-0), moving CA-13, CA-16, CA-30 to regular agenda; CA-16 continued to Nov 1 special meeting
• Approved $2,160,145.09 bid to V.E. Whitehurst & Sons for SW 62nd Blvd resurfacing
• Adopted redistricting resolution (6-0)
• Adopted resolution supporting reproductive freedom (4-2)
• Approved first budget amendment to FY 2022 budget (5-1)
• Approved University Ave/W 13th St safety study design phase (6-0)
• Approved first reading of voluntary annexation for 282.86 acres west of SW Williston Rd (4-2)
• Approved first reading of voluntary annexation for 59.80 acres south of SW Archer Rd (4-2)

City Commission

The City Commission is continuing discussions regarding the distribution of approximately $32 million in American Rescue Plan Act (ARPA) funding. The commission will consider recommendations for allocating these funds and authorizing an allocation process for non-governmental organizations.

• Allocation of approximately $32 million in American Rescue Plan Act (ARPA) funds
• Authorization of an allocation process for non-governmental organizations (NGOs)

The City Commission approved allocating $250,000 for utility debt forgiveness, $2.9 million for housing stabilization and eviction assistance, and $7 million for nonprofit organizations from American Rescue Plan Act funds. The motion passed 4-2, with Commissioners Hayes-Santos and Saco dissenting. Staff will return with implementation plans and a nonprofit funding application process, and a special meeting will be scheduled to discuss remaining ARPA funds.

• Approved $250,000 for utility debt forgiveness (4-2)
• Approved $2.9 million for housing stabilization and eviction assistance (4-2)
• Approved $7 million for nonprofit organizations (4-2)
• Directed staff to return with implementation plans for ARPA allocations (4-2)
• Scheduled special meeting to discuss remaining ARPA funds (4-2)
• Directed Office of Equity and Inclusion to develop nonprofit funding application and evaluation process (4-2)

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing progress on several housing initiatives, including grant programs and energy upgrades. Members are also discussing guidelines for the Historic Home Stabilization Program and a $692,000 budget transfer related to Heartwood. Additionally, staff provided an update on the Infinity Line concept.

• $25,000 forgivable loans through the My Neighborhood Grant Program
• $692,000 budget transfer to the General Fund for Heartwood lots
• $77,000 allocated for the pilot year of the Historic Home Stabilization Program

The Gainesville Community Reinvestment Area Advisory Board adopted its agenda, approved the September minutes, and rescheduled the December meeting to December 14, 2021. The board continued two items: the Historic Home Stabilization Program follow-up and the Business Improvement Grant Annual Update, with staff to return next month with a tiered ranking criteria for the housing program. The consent agenda was adopted with three items pulled for further discussion.

• Adopted agenda (7-0)
• Approved September 21, 2021 minutes (5-0, 2 abstentions)
• Rescheduled December GCRA Advisory Board meeting to December 14, 2021 (7-0)
• Adopted consent agenda with Heartwood, InfinityLine, and 8th and Waldo pulled for discussion (7-0)
• Continued Historic Home Stabilization Program follow-up; staff to bring tiered ranking criteria prioritizing owner-occupied dangerous homes, then heirs properties, and add North Lincoln Heights to eligible areas (7-0)
• Continued Business Improvement Grant Annual Update; presentation to be brought back to the new board (7-0)

City Commission

The City Commission will hear a presentation from the Gainesville Police Department regarding their initiatives to address gun violence within the city. The commission is recommended to listen to the presentation and provide comments on the subject matter.

• GPD presentation on Public Safety Gun Initiative

The City Commission held a special meeting to hear a presentation on the Public Safety Gun Initiative from Gainesville Police Department staff. No formal decisions were made; the item was heard as a discussion item only. Public comment was received, and the meeting adjourned.

• Adopted the agenda (6-0)
• Heard Public Safety Gun Initiative presentation (no vote)

Special Magistrate Hearing

The Special Magistrate will consider requests to reduce or rescind various code enforcement violations. The hearing also includes reviewing new cases and properties that have reached compliance.

• Reduction/rescission request for 829 NE 22nd Ter
• Reduction/rescission request for 118 SE 24th St
• Reduction/rescission request for 421 SE 13th St
• Code enforcement case hearing for 1750 SW 13th St
• Compliance and dismissal reviews for several properties

The Special Magistrate heard six cases and made recommendations on five, referring them to the City Commission for final decisions on November 18, 2021. One case was taken under advisement with no recommendation. Seven cases were dismissed for coming into compliance.

• Recommended reduction to zero for Hazel Thomas heirs case (210459)
• No reduction of fines for Della Robinson heirs case (210464)
• Recommended fine reduction to $2,000 for Lawrence Irving case (210467)
• Recommended fine reduction to $1,000 for Double O Investments case (210467)
• Recommended fine reduction to $2,500 for Hoffman case (210482)
• Dismissed seven cases for compliance (210361, 210474, 210480, 210472, 210471, 210473, 210468)

Nature Centers Commission

The Nature Centers Commission will meet to approve August minutes and review various staff and committee reports. The commission will also conduct business regarding officer elections, committee appointments, and Star Awards updates. A site visit to Morningside Nature Center is scheduled for October 17, 2021.

• Election of officers
• Committee appointments
• Star Awards update and photograph selection
• Morningside Nature Center site visit
• Rescheduling of the next meeting due to Veteran's Day

The Nature Centers Commission elected officers for the upcoming term, with Michael Hill chosen as Chair over Marilyn Prado in a paper ballot vote (5-4). Marilyn Prado was elected Vice-Chair (6-3), and Karen and Jesse were declared Secretary and Treasurer respectively. The board also selected a scarlet hibiscus photo for the Star Award and rescheduled its next meeting to November 18 due to the Veteran's Day holiday.

• Elected Michael Hill as Chair (5-4 paper ballot)
• Elected Marilyn Prado as Vice-Chair (6-3 paper ballot)
• Declared Karen as Secretary (unopposed)
• Declared Jesse as Treasurer (unopposed)
• Selected scarlet hibiscus photo for Star Award
• Rescheduled next meeting to November 18, 2021

Utility Advisory Board

The Utility Advisory Board is reviewing a contract award to Qualtrics, LLC for call center software. They are also considering a consulting agreement with Witt O’Brien’s for disaster reimbursement and an extension to a utility revenue bond. Additionally, the board will receive the September 2021 GRU operational update.

• Contract award to Qualtrics, LLC for Speech Analytics Software ($127,750 first year)
• Consulting agreement with Witt O’Brien’s for disaster reimbursement services
• Extension of the 2018 Series A Variable Rate Subordinated Utilities System Revenue Bond
• Approval of August and September meeting minutes
• GRU operational update for September 2021

The Utility Advisory Board (UAB) unanimously advised the City Commission to approve a consulting agreement with Witt O'Brien's for disaster reimbursement services, and to authorize the General Manager to execute the contract. The board also unanimously recommended approval of a contract with Qualtrics, LLC for speech analytics software, and approved a resolution authorizing an allonge to extend the maturity date of the 2018A Revenue Bond. Minutes from prior meetings were approved as part of the consent agenda.

• Approved minutes from 8-24-21 workshop and 9-9-21 meeting as drafted
• Unanimously advised City Commission to approve Witt O'Brien's consulting agreement for disaster reimbursement
• Unanimously advised City Commission to approve Qualtrics contract for speech analytics software ($127,750 first year, $121,000/year years 2-5)
• Adopted resolution authorizing allonge to extend maturity date of 2018A Revenue Bond

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board will review updates on the foodshed map and community grocery initiatives. The meeting includes a presentation on a healthy corner store collaboration model and an update on the Good Food Purchasing Program.

• Update to the Foodshed Map
• Healthy Corner Store Collaboration Model presentation
• Community Grocery Update and supermarket development incentives
• Good Food Purchasing Program update
• Plant of the Month community education update

The Joint City/County Food System Policy Board met on October 13, 2021, and adopted the agenda. The board approved the minutes from the September 8, 2021 meeting. No substantive decisions were recorded; items on the agenda were listed for discussion only.

• Adopted the meeting agenda
• Approved the minutes from the September 8, 2021 meeting

Tree Advisory Board

The board will consider using the tree mitigation fund to match up to 50% of awarded grants for public works projects. Members will also review an updated list of approved trees for the Land Development Code.

• Proposal to use tree mitigation fund to match up to 50% of awarded grants
• Review of updated approved tree list for the Tree Ordinance
• Updates from GRU, Public Works, and Planning departments

The Tree Advisory Board approved two motions: one to use Tree Mitigation Funds to match grant funding for an arboretum project at Evergreen Cemetery, and another to match grant funding up to $120,000 annually for approved uses within the Tree Mitigation Fund's policy. The board also discussed an updated tree list but did not finalize it, continuing the review next meeting.

• Approved use of Tree Mitigation Funds to match grant for Evergreen Cemetery arboretum (4-0, 1 abstention, 1 absent)
• Approved annual grant match cap of $120,000 for Tree Mitigation Fund uses (4-0, 1 abstention, 1 absent)
• Adopted agenda (4-0, 1 abstention, 1 absent)
• Approved minutes of September 8, 2021 meeting (4-0, 1 abstention, 1 absent)

Public Recreation and Parks Board

The Public Recreation and Parks Board will hear updates from the Recreation Division staff. Members will also receive an update regarding the FRPA Conference in Orlando. Additionally, the board will review the application format for the Albert Ray Massey Volunteer Award.

• Approval of September 8, 2021 meeting minutes
• Recreation Division updates
• FRPA Conference update
• Review of Albert Ray Massey Volunteer Award application format

The Public Recreation and Parks Board approved the Albert Ray Massey Volunteer Award application as written, with no changes other than the due date and contact information. The board also adopted the agenda, approved the September 8, 2021 meeting minutes, and heard updates from staff and members. No other substantive decisions were made.

• Approved Albert Ray Massey Volunteer Award application (unanimous)
• Adopted meeting agenda (unanimous)
• Approved September 8, 2021 meeting minutes (unanimous)

City Commission

The City Commission will discuss and select an individual for the position of Interim City Manager following the resignation of Lee Feldman. Ten candidates, including two internal applicants, have been presented for consideration.

• Selection of an interim City Manager from ten screened candidates
• Consideration of internal candidates Fred Murry and Kate Farmer

The City Commission unanimously approved appointing Cynthia Curry as Interim City Manager and authorized the mayor to negotiate her contract, with Fred Murry as a fallback if negotiations fail. The decision was made at a special meeting on October 12, 2021, with all six commissioners voting in favor.

• Appointed Cynthia Curry as Interim City Manager (6-0)
• Authorized mayor to negotiate with Curry, or with Fred Murry if those fail (6-0)

SHIP - Affordable Housing Advisory Committee

The committee will vote on adopting the Incentives and Recommendations Report (IRR). This report reviews regulations and incentives required for SHIP funding. Members will also select a representative to present the final report to the City Commission.

• Approval of minutes from April, May, July, and September 2021 meetings
• Adoption of the Incentives and Recommendations Report (IRR)
• Designation of a member to present the IRR to the City Commission

The Affordable Housing Advisory Committee adopted the Incentives and Recommendations Report (IRR) with minor revisions, and voted to research additional data on housing needs before the 2022 IRR. The committee also approved minutes from four prior meetings, canceled November and December meetings, and designated members to present the report to the City Commission.

• Adopted Incentives and Recommendations Report with revisions (7-0)
• Approved minutes from April 13, May 11, July 13, and September 14, 2021 meetings (various votes)
• Directed research on income levels, housing affordability, and cost burden before 2022 IRR (7-0)
• Canceled November and December 2021 meetings (7-0)
• Appointed members to present IRR to City Commission

City Plan Board

The City Plan Board is holding a virtual workshop to review draft chapters of the 'Imagine GNV' Comprehensive Plan. The discussion focuses on the environment, health and wellbeing, and city government chapters.

• Review of 'Our Environment' draft chapter
• Review of 'Our Health and Wellbeing' draft chapter
• Review of 'Our City Government' draft chapter

The City Plan Board held a virtual workshop to review and discuss draft chapters of the Comprehensive Plan update. No formal decisions were made; the board provided feedback on the draft chapters. The meeting adjourned without public comments or member comments.

• Reviewed draft chapters of Comprehensive Plan update (no vote)
• Provided feedback on draft chapters (no formal action)

City Commission

The City Commission will hold a discussion regarding the future of University Avenue and pedestrian safety. This item is part of the Florida Not One More Pedestrian Safety Roundtable Workshop.

• Discussion: Future of University Avenue and Pedestrian Safety

The City Commission convened a workshop to discuss the future of University Avenue and pedestrian safety, hearing remarks from family members of pedestrians killed, pedestrian advocates, city and university officials, and law enforcement. No formal decisions or votes were taken; the item was discussed only.

• Discussed future of University Avenue and pedestrian safety (no vote)

City Plan Board

The City Plan Board is considering multiple petitions to change land use and zoning designations in Gainesville. These include a project on Old Archer Rd featuring affordable housing and large-scale rezonings near SW Williston Rd and I-75.

• Land use change for 5.89 acres on Old Archer Rd to allow PUD and affordable housing
• Rezoning of 5.89 acres on Old Archer Rd to increase density up to 240 units
• Land use amendment for 282.86 acres near SW Williston Rd
• Rezoning of 282.86 acres near SW Williston Rd to Urban Transect zones
• Rezoning of 60 acres south of SW Archer Rd to Medical Services and Business Industrial

The City Plan Board approved four land use and rezoning petitions, including a land use change and rezoning for properties on Old Archer Road and two petitions for properties on SW Williston Road. Two additional petitions were continued to the October 28 meeting. All votes were unanimous with no opposition.

• Approved PB-21-102 LUC (land use change to Planned Use District) on Old Archer Rd (4-0)
• Approved PB-21-103 ZON (rezoning to Planned Development) on Old Archer Rd (4-0)
• Approved PB-21-00116 LUC (land use change to Residential Low Density, Mixed Use Office Residential, Urban Mixed Use) on SW Williston Rd (6-0)
• Approved PB-21-00117 ZON (rezoning to Transect Urban 2, 4, 6) on SW Williston Rd (6-0)
• Continued PB-21-00133 LUC (land use change to Office and Industrial) to 10/28/2021
• Continued PB-21-00132 ZON (rezoning to Medical Services and Business Industrial) to 10/28/2021

Zero Waste Subcommittee

The Zero Waste Subcommittee will review proposed changes to the City's Solid Waste Ordinance regarding food waste, special events, and multifamily categories. Members will also discuss the development of an ordinance for construction and demolition waste.

• Proposed updates to Solid Waste Ordinance (commercial, multifamily, special events, and food waste)
• Status update on Construction and Demolition Waste ordinance development
• Approval of August 30, 2021 meeting minutes

The subcommittee heard a presentation on solid waste ordinance updates and directed staff on several changes, including using city code enforcement for multifamily recycling and prescription drug take-back, allowing exemptions for commercial entities lacking container space, eliminating plastic bag recycling requirements, and adjusting reuse timelines to 2023. The subcommittee also approved the minutes from the August 30, 2021 meeting. No public comment was made on any item.

• Approved minutes from August 30, 2021 meeting (4-0)
• Directed staff to use city code enforcement for multifamily recycling and container location regulations
• Directed staff to create language allowing exemptions for commercial entities without adequate container space
• Directed staff to use city code enforcement for prescription drug take-back enforcement
• Directed staff to eliminate plastic bag recycling requirement
• Directed staff to adjust reuse timelines for Single Family Curbside Analysis and Multi-Family Pilot Program to 2023

Development Review Board

The Development Review Board is considering a request to allow outdoor accessory storage and display of up to 25% of indoor space for Fiber Swimming Pools Dist. The board will also review the minutes from the August 24, 2021 meeting.

• Petition DB-21-118 SPA: Outdoor storage and display at 4322 NW 13th Street
• Approval of August 24, 2021 meeting minutes
• Discussion on DRB role and citizen input for developments

The Development Review Board denied a request by Fiber Swimming Pools to allow outdoor accessory display and storage of up to 25% of indoor space at 4322 NW 13th Street. The denial was based on lack of a development plan, incompatibility with the area, and noncompliance with existing zoning compliance permits. The motion to deny passed 5-1.

• Adopted agenda as presented (6-0)
• Approved minutes of August 24, 2021 meeting (6-0)
• Denied Petition DB-21-118 SPA for outdoor storage at 4322 NW 13th St (5-1)

City Commission

The City Commission will consider a resolution to hold a special election on November 16, 2021, following the resignation of Commissioner Gail Johnson. The commission will also discuss updating the University of Florida Campus Development Agreement and appointing an interim city attorney.

• Special election for City Commissioner (At-Large B) on November 16, 2021
• Proposed extension of University of Florida Campus Development Agreement through 2030
• Appointment of an Interim City Attorney

The City Commission approved scheduling two public hearings in November for the University of Florida Campus Development Agreement, with staff to work with UF and the county on housing. The commission also authorized negotiations with Dan Nee for the interim city attorney position and approved a resolution calling a special election for November 16, 2021, to fill the At-Large B vacancy.

• Approved scheduling two public hearings in November for UF Campus Development Agreement (6-0)
• Authorized negotiations with Dan Nee for interim city attorney (5-1)
• Approved resolution calling special election on November 16, 2021 (6-0)

General Policy Committee

The General Policy Committee will discuss and possibly act on several items, including a presentation on commission guidelines and a discussion about the interim city attorney. The agenda also includes receiving annual reports from advisory boards and committees, and approving minutes from previous meetings. One item, the Mayor's Charter Amendment, has been removed from the agenda.

• Discussion of interim city attorney (added item)
• Presentation on commission guidelines
• Receive annual reports from Regional Transit System Advisory Board and Police/Fire Pension Board
• Approval of minutes from August 12 and September 9, 2021 meetings
• Mayor's Charter Amendment removed from agenda

The General Policy Committee voted 6-1 to reconsider its August 5 action on the city's vaccination policy and direct charter officers to engage with employee bargaining units to bring back a vaccination plan with alternatives mirroring President Biden's directive. Commissioner Hayes-Santos dissented. The committee also discussed appointing an interim city attorney, with a motion to consider the appointment at the September 27 meeting, and heard annual reports from two advisory boards.

• Reconsidered 8/5 vaccination policy action; directed charter officers to develop employee vaccination plan with alternatives (6-1)
• Adopted agenda with modifications: removed item 200743 and moved member comment to front (7-0)
• Approved minutes from August 12 and September 9, 2021 meetings (7-0)
• Discussed advisory board annual reports from RTS and Police/Fire Retirement Board
• Discussed interim city attorney appointment; motion to consider at September 27 meeting

Pension Review Committee

The Pension Review Committee approved the August 26, 2021 meeting minutes as recommended. The committee heard presentations from investment managers Silchester, Baillie Gifford, and consultant AndCo, discussing portfolio performance and market conditions. Staff also provided an update on the 2020 Pension Obligation Bond proceeds and introduced a new affidavit requirement for virtual participation. No formal votes were taken on the presentations or informational items.

• Approved August 26, 2021 meeting minutes
• Heard Silchester presentation on international equity portfolio
• Heard Baillie Gifford presentation on portfolio update
• Heard AndCo presentation on market conditions and performance
• Discussed 2020 Pension Obligation Bond ROI analysis update
• Discussed new affidavit requirement for virtual participation

City Commission

The City Commission approved the FY 2021-2022 budget, including the final millage rate, the General Government Financial and Operating Plan, and the Gainesville Regional Utilities budget, all by 5-2 votes. It also adopted ordinances revising utility fees and other fees, and approved several transit-related agreements and resolutions. The commission appointed members to committees and made a mayoral pro tem appointment.

• Adopted FY22 utility fees ordinance (5-2)
• Adopted FY22 fee schedule ordinance (5-2)
• Adopted final millage rate for FY 2021-2022 (5-2)
• Adopted GRU FY22 budget (5-2)
• Adopted FY22 General Government Financial and Operating Plan (5-2)
• Approved transit agreements with Alachua County (7-0)
• Appointed Commissioner Arreola as Mayor-Commissioner Pro Tem (6-1)
• Approved FDOT construction agreements for SR 26 (7-0)

Audit and Finance Committee

The committee will review the city's third-quarter budget performance and financial projections through September 2021. This includes analyzing revenues and expenditures for the General Fund, Special Revenue Funds, and Proprietary Funds. The meeting also covers various investment performance reports and audit updates.

• Review of Evergreen Cemetery Operations audit report
• FY 2021 third quarter budget analysis with projected $3.5 million General Fund surplus
• Quarterly investment performance reports for city pension and trust funds
• Fuel Hedging Program report showing an unrealized gain of $839,189
• Gainesville Regional Utilities budget to actual comparison

The Audit and Finance Committee approved the minutes from July 13, 2021, and recommended the City Commission accept the audit of Evergreen Cemetery operations. It also approved the City Auditor's quarterly update, the FY 2021 third quarter budget analysis, investment performance reports, fuel hedging program report, and GRU's internally prepared budget-to-actual comparison. All items were approved as recommended.

• Approved minutes from July 13, 2021 meeting
• Recommended City Commission accept Evergreen Cemetery operations audit
• Approved City Auditor quarterly update
• Approved FY 2021 third quarter budget analysis for distribution to City Commission
• Approved FY 2021 third quarter investment performance reports for submission to City Commission
• Approved FY 2021 third quarter fuel hedging program report for distribution to City Commission
• Recommended City Commission accept GRU internally prepared budget-to-actual comparison

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will consider the Fiscal Year 2022 budget for the Gainesville Police Officers' and Firefighters' Retirement Plan. The meeting also includes presentations on market updates, plan performance, and investment management agreements.

• Approval of the FY22 Police and Fire Retirement Plan Budget
• Discussion of real estate investment management agreements for Pretium Partners and GI Partners
• Presentation by Willis Towers Watson on market updates and asset allocations
• Presentation by 1Sharpe Capital regarding the 1Sharpe Opportunity Fund
• ROI analysis for 2020 Pension Obligation Bond proceeds

The Board approved the FY22 administrative budget for the Police & Fire Retirement Plan. Following the attorney's advice, the Board declined to invest with alternative credit managers Pretium and GI Partners due to legal concerns, and Willis Towers Watson will search for new managers. The Board also received updates on investment performance, pension obligation bond proceeds, and virtual participation policies.

• Approved FY22 Police & Fire Pension administrative budget
• Declined investment with Pretium and GI Partners (no formal vote)
• Approved August 25, 2021 meeting minutes
• Adopted meeting agenda

Regional Transit System Advisory Board

The Regional Transit System Advisory Board will review staff updates regarding ADA services, customer service, and transit planning. The board will also consider approving the minutes from the December 2, 2020 meeting.

• Approval of December 2, 2020 minutes
• ADA Transit Services Coordinator update
• Customer Service Advocate update
• Transit Planning and Director's reports

The Regional Transit System Advisory Board unanimously approved the minutes from its December 2, 2020 meeting. Staff provided updates on bus driver hiring difficulties, a new transit app, and a proposed free ridership pilot program for seniors and youth. No public comment was made, and no other substantive decisions were taken.

• Approved agenda (unanimous)
• Approved December 2, 2020 minutes (unanimous)
• Discussed staff updates on hiring, app, and pilot program

Police Advisory Council

The Police Advisory Council will review updated language regarding the distribution of crime victim images and information. The meeting also includes a presentation on community safety technologies and a review of closed internal affairs cases.

• Review of updated Public Information Officer General Order regarding crime victim images
• Presentation on ALPRs, facial recognition, and the Community Safety Awareness Center
• Review of closed internal affairs cases by Chief Inspector Jaime Kurnick
• Chief's monthly update on department events

The Gainesville Police Advisory Council held a virtual workshop on September 22, 2021, hearing updates from Chief Jones on UCR stats, guns recovered, and a reduction in shots fired calls. The council also discussed the vaccine mandate for city employees (noting an injunction), reviewed the Public Information Officer policy revision, and received a presentation on the Community Safety Awareness Center. No formal votes were taken; the meeting was informational.

• Adopted agenda
• Adopted minutes
• Heard Chief's update on UCR stats, guns recovered, and shots fired reduction
• Discussed vaccine mandate injunction for city employees
• Reviewed Public Information Officer policy revision
• Heard presentation on Community Safety Awareness Center
• Discussed closed internal affairs case

Gainesville Cultural Affairs Board

The board will review a report and vote from the Nomination Committee. Members will also discuss a new COVID achievement art award and a new program. A cultural affairs update is scheduled.

• Nomination Committee Report and Vote
• Discussion of New Art Award - COVID Achievement Award
• Discussion of New Program
• Cultural Affairs Update

The Gainesville Cultural Affairs Board met on September 22, 2021, with 7 members present and 4 absent. The board discussed a new art award related to COVID achievements and a new program, but no formal decisions were recorded. The meeting adjourned at 7:04 PM.

• Adopted the agenda
• Approved previous meeting minutes
• Discussed new COVID achievement art award (no vote recorded)
• Discussed new program (no vote recorded)

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing updates on several community reinvestment initiatives. This includes progress on the 8th & Waldo project land acquisition and the Downtown Strategic Plan. The meeting also covers updates on housing program launches and home sales in the Heartwood neighborhood.

• My Neighborhood Grant Program offering $25,000 forgivable loans to former residents
• Neighborhood Paint Program providing free exterior painting for single-family homes
• Purchase agreement for the Ace Check Cashing site at 806 NE Waldo Road for up to $210,000
• Heirs Property Program offering free probate legal assistance
• Update on the Historic Masonic Gainesville, LLC Business Improvement Grant (not to exceed $85,000)

The board approved a modified motion to spend up to $210,000 to purchase 806 NE Waldo Road, pending the outcome of an appraisal, plus $2,700 for the appraisal, $4,020 for a boundary survey, and $1,800 for a Phase I environmental assessment. The motion passed 8-0 with 7 members absent. The board also adopted the agenda, approved prior minutes, and accepted the consent agenda, all by the same 8-0 vote. No action was taken on the Downtown Strategic Plan project update, which was presented for input only.

• Approved $2,700 for property appraisal of 806 NE Waldo Road (8-0)
• Approved $4,020 for boundary survey of 806 NE Waldo Road (8-0)
• Approved $1,800 for Phase I Environmental Assessment of 806 NE Waldo Road (8-0)
• Approved up to $210,000 to purchase 806 NE Waldo Road, pending appraisal outcome (8-0)
• Adopted meeting agenda (8-0)
• Approved previous meeting minutes (8-0)
• Adopted consent agenda including GCRA Business Improvement Grant, Housing Programs, and Heartwood updates (8-0)
• Took no action on Downtown Strategic Plan project update; heard presentation only

Historic Preservation Board

The board will consider two public hearings regarding property changes in historic districts. One petition seeks to install a fence at 502 NE 8th Avenue, while another proposes removing a brick chimney at 432 SE 7th Street. The meeting also includes an update on the Gainesville Comprehensive Plan.

• Petition for fencing installation at 502 NE 8th Avenue
• Petition for brick chimney removal at 432 SE 7th Street
• Review of August 17, 2021 meeting minutes
• Update on the Gainesville Comprehensive Plan regarding racial equity
• Review of staff-approved certificates of appropriateness from August 2021

The board approved a Certificate of Appropriateness for a fence at 502 NE 8th Avenue with a 6-inch height variance, and denied a request to remove an exterior brick chimney at 432 SE 7th Street. Both votes were unanimous (6-0). The board also approved the minutes from the August 17, 2021 meeting and received an update on the Comprehensive Plan.

• Approved Certificate of Appropriateness for fencing at 502 NE 8th Avenue with 6-inch height variance (6-0)
• Denied Certificate of Appropriateness to remove exterior brick chimney at 432 SE 7th Street (6-0)
• Approved minutes from August 17, 2021 meeting (6-0)

City Commission

The City Commission will discuss the Local Government Infrastructure Surtax and the Eastside Medical Clinic. The Commission will also consider approving a special meeting for land use and re-zoning at NW 43rd St and NW 23rd St.

• Discussion of Sales Tax (B) regarding Local Govt. Infrastructure Surtax
• Discussion of Eastside Medical Clinic
• Approval of a special meeting for land use and re-zoning at NW 43rd St / NW 23rd St

The City Commission approved a motion directing the City and County Managers to work with UF Health to prepare a term sheet for the long-term operation of the Eastside Medical Clinic, and to invite other community healthcare providers to present options for medical facilities in eastern Gainesville. The motion passed 7-0. The commission also discussed a sales tax item and approved a special meeting for September 29, 2021, to consider land use and rezoning for the former St. Michael's property, with a 6-1 vote.

• Approved motion to direct managers to work with UF Health on a term sheet for Eastside Medical Clinic (7-0)
• Approved motion to invite community healthcare providers to present options for medical facilities in eastern Gainesville (7-0)
• Discussed sales tax item (no action taken)
• Approved special meeting on September 29, 2021 for land use and rezoning of former St. Michael's property (6-1)

SHIP - Affordable Housing Advisory Committee

The committee will review a draft Incentives and Recommendations Report regarding regulations and incentives that impact affordable housing costs. Staff will present the status of 11 state-mandated requirements for the report. The committee will also provide feedback and receive public comments on proposed changes.

• Review of draft Incentives and Recommendations Report
• Approval of meeting minutes from April 13, May 11, and July 13, 2021

The Affordable Housing Advisory Committee discussed the draft Incentives and Recommendations Report (IRR) and agreed to present it for adoption at a public hearing with three changes: develop written guidelines for expedited review incentives, add an employer-assisted housing recommendation, and study ways to increase participation in home repair programs. The committee deferred approving minutes from prior meetings due to lack of quorum. No formal votes were taken.

• Agreed to present draft IRR for adoption at public hearing with three changes
• Added recommendation for written guidelines on expedited review incentives for affordable housing projects
• Added recommendation for employer-assisted housing program with large employers
• Added recommendation to study ways to increase participation in home repair programs
• Deferred approval of April, May, and July 2021 minutes due to lack of quorum

Digital Access Committee

The Digital Access Committee will meet to approve the minutes from the August 9, 2021 meeting. The committee is also scheduled to hear an update regarding data governance.

• Approval of August 9, 2001, meeting minutes
• Update on Data Governance (Item 190284)

City Commission

The City Commission is reviewing the tentative millage rate for the 2021-2022 fiscal year, which includes a proposed increase to 5.5000 mills. The agenda also covers updates to electricity and water rates and the annual fire services assessment rate.

• Proposed property tax millage rate of 5.5000 mills for FY 2021-2022
• Updates to electricity, water, and sewerage rates for FY 2022
• Fire Services Special Assessment rate of $133.00 per unit
• Revision of various city fees and charges
• Gainesville Regional Utilities (GRU) tentative budget for FY 2022

The City Commission adopted on first reading ordinances revising utility fees, rates and charges for FY 2022 (electricity, water, sewerage, and other operational charges) and for various other city services. The Commission also adopted resolutions setting the annual Fire Services Special Assessment rate, establishing a tentative millage rate for FY 2021-2022, and adopting the tentative GRU and General Government budgets. Additionally, the Commission approved the General Fund Reserve, Budget Administration, and Budget Amendment policies, and approved a City Manager Severance Agreement and Contract Amendment, scheduling a special meeting and accepting letters of interest for interim positions.

• Adopted Ordinance No. 201022 on first reading, revising FY 2022 utility fees, rates and charges (6-1, Duncan-Walker dissenting).
• Adopted Ordinance No. 210189 on first reading, revising fees for various city services (5-2, Duncan-Walker and Johnson dissenting).
• Adopted Resolution No. 210205, imposing the Fire Services Special Assessment for FY 2021-2022 (6-1, Duncan-Walker dissenting).
• Adopted Resolution No. 210403, establishing the tentative millage rate for FY 2021-2022 (5-2, Duncan-Walker and Johnson dissenting).
• Adopted Resolution No. 210397, adopting the GRU tentative budget for FY 2022 (5-2, Duncan-Walker and Johnson dissenting).
• Adopted Resolution No. 210404, adopting the tentative General Government Financial and Operating Plan for FY 2021-2022 (5-2, Duncan-Walker and Johnson dissenting).
• Approved the General Fund Reserve Policy and the Budget Administration Policy (both 7-0).
• Approved the Budget Amendment Policy (6-0, Duncan-Walker absent) and approved the City Manager Severance Agreement and Contract Amendment (4-3, Duncan-Walker, Arreola, and Johnson dissenting).

General Policy Committee

The General Policy Committee will review an accelerated timeline for redrawing city election districts before the August 2022 election. Members will also discuss state legislative priorities for the 2022-23 session and potential resident surveys regarding annexation. Additionally, the committee will review annual reports from advisory boards.

• Accelerated timeline for redrawing city election districts
• Review of Regional Transit System Advisory Board annual report
• Establishment of FY 2022-23 State Legislative priorities
• Discussion of resident surveys regarding annexation in unincorporated areas

The General Policy Committee approved an accelerated timeline for redrawing the city's election districts, with special public meetings in January and February and time for residents to present proposed maps. It also adopted state legislative priorities for FY 2022-23, adding funding for a central receiving facility and police interrupters program, and authorizing letters to county and university officials to prioritize University and 13th Street. The committee discussed annexation policy but took no formal action, and withdrew an item on advisory board annual reports.

• Approved accelerated redistricting timeline with public engagement (7-0)
• Adopted FY 2022-23 state legislative priorities with modifications (7-0)
• Withdrew item on advisory board annual reports
• Discussed annexation policy survey, no formal action

Special Magistrate Hearing

The Special Magistrate will review several code enforcement violations in Gainesville. The agenda includes requests to reduce or cancel fines, new case hearings, and a request for a continuance.

• Requests to reduce or cancel fines for 1505 NE 19th Ln and 2921 NE 12th St
• Code enforcement cases for 1753 SE 20th PL, 1604 NE 40th Place, and 1750 SW 13th St
• A continuance request regarding a vacant lot involving East Gainesville Development
• Compliance/dismissal of a case for 2201 NE 2nd St

The Special Magistrate reduced fines for two defendants, granted continuances for three cases, and dismissed one case for compliance. Billy R. Horne's fine was reduced to $150 and Johnathan Nichols' to $4,000, with both cases to be heard by the City Commission on 10/21/2021. Howell Willis was found guilty with $381.55 in fees and a 10-day compliance deadline, with a $25 per day fine if not met. Continuances were granted for Charlotte Freas, AGL Properties of Gainesville, and East Gainesville Development, and Muriel Rutledge's case was dismissed for compliance.

• Reduced Billy R. Horne's fine to $150.00; case to be heard by City Commission on 10/21/2021
• Reduced Johnathan Nichols' fine to $4,000; case to be heard by City Commission on 10/21/2021
• Found Howell Willis guilty, assessed $381.55 in fees and costs, with 10 days to comply or a $25 per day fine
• Granted continuance for Charlotte Freas
• Granted continuance for AGL Properties of Gainesville to allow counsel to appear in October
• Granted continuance for East Gainesville Development
• Dismissed Muriel Rutledge's case as currently in compliance

Nature Centers Commission

This meeting consists of procedural updates and committee reports for the Nature Centers Commission. The agenda includes reviewing previous minutes and receiving reports from staff and various liaison boards.

• Review of August 12, 2021, minutes
• Star Award update
• Committee reports on nominations, policy, and awards
• Liaison reports from Bicycle & Pedestrian Board and Recreation & Open Space Advisory Board

The Gainesville Nature Centers Commission met virtually on September 9, 2021, as a workshop. No formal decisions or votes were recorded; the meeting consisted of staff reports, committee updates, and discussion of upcoming events. The next regular meeting is scheduled for October 14, 2021.

• No formal decisions or votes taken at this workshop

Utility Advisory Board

The Utility Advisory Board will review the minutes from the August 12, 2021 meeting. Staff will present an operational update for GRU covering the month of August 2021. The board will also hear a presentation regarding a public engagement strategy for the utility energy policy.

• Approval of August 12, 2021 meeting minutes
• GRU operational update for August 2021
• Public engagement strategy for Utility Energy Policy

The Utility Advisory Board met September 9, 2021, and adopted the consent agenda, including the August 12 meeting minutes. The board heard the GRU operational update for August 2021 and a staff presentation on public engagement for the draft energy policy, but took no action on either item. The board agreed to cancel the September workshop and scheduled the next regular meeting for October 14, 2021.

• Adopted consent agenda including UAB 8-12-21 meeting minutes
• Heard GRU operational update for August 2021 (no action)
• Heard staff update on public engagement for draft energy policy (no action taken)
• Agreed to cancel September workshop
• Scheduled next regular meeting for October 14, 2021

Joint City/County Food System Policy Board

The Joint City/County Food System Policy Board will review community grocery store contract terms and discuss the Healthy Corner Store initiative. The board will also discuss updates to the foodshed map, the Good Food Purchasing Program, and the Plant of the Month education update.

• Review of Community Grocery Store Contract Terms
• Healthy Corner Store presentation and discussion
• Update to the Foodshed Map
• Update to the Good Food Purchasing Program
• Plant of the Month community education update

The Joint City/County Food System Policy Board met and discussed several pending referrals, including community grocery store contract terms, a Healthy Corner Store initiative, an update on the Foodshed Map, and the Good Food Purchasing Program. No formal decisions were made; all items were discussed or continued, with staff to return in October with a collaboration and engagement presentation on the corner store initiative.

• Adopted meeting agenda (4-0)
• Approved minutes from August 5, 2021 meeting (4-0)
• Discussed community grocery store contract terms
• Discussed Healthy Corner Store initiative; staff to return in October
• Discussed Foodshed Map update; requested category listings be shared
• Continued discussion on Good Food Purchasing Program
• Discussed Plant of the Month program update

Tree Advisory Board

The board will discuss using Tree Mitigation Funds for mechanical control at Boulware Springs. Members will also review the updated approved tree list used for development planting requirements. Additionally, the board will prepare the 2019-2020 annual report for the City Commission.

• Use of Tree Mitigation Funds for Boulware Springs Restoration
• Review of updated approved tree list for the Tree Ordinance
• Preparation of the 2019-2020 Annual Report
• Approval of meeting minutes from 2019 through 2021

The Tree Advisory Board approved a motion to allow up to $15,000 from the Tree Mitigation Fund for understory control and new trees at Boulware Springs Nature Park, as requested by Nicole Barbieri. The board also approved minutes from seven prior meetings and discussed an annual report to the City Commission, a revised tree list, and new code for mitigation monitoring.

• Approved up to $15,000 from Tree Mitigation Fund for Boulware Springs restoration (5-0)
• Approved minutes from Sept 11, 2019 (5-0)
• Approved minutes from Oct 2, 2019 (5-0)
• Approved minutes from Nov 13, 2019 (5-0)
• Approved minutes from Dec 11, 2019 (5-0)
• Approved minutes from Oct 14, 2020 (5-0)
• Approved minutes from Jan 13, 2021 (5-0)
• Approved minutes from Feb 10, 2021 (5-0)

Public Recreation and Parks Board

The Public Recreation and Parks Board will review the July 14, 2021, meeting minutes. The agenda also includes updates from the Recreation Division and a report on the FRPA Conference in Orlando.

• Approval of July 14, 2021, meeting minutes
• Recreation Division updates for August 2021
• FRPA Conference update from Member Burkett

The Public Recreation and Parks Board met and approved the meeting agenda and the July 14, 2021 minutes. Chair Johnson reported that the Board's term balancing proposal was approved, and staff confirmed Members Gold and Lewis had their terms extended by one year to end in 2024. The board heard recreation division updates from staff. No new business or public comment occurred.

• Approved the meeting agenda unanimously
• Approved the July 14, 2021 meeting minutes as written
• Heard recreation division updates from staff
• Noted Board term balancing proposal was approved, extending terms of Members Gold and Lewis to 2024
• Postponed FRPA Conference update due to Member Burkett's absence

Tree Board of Appeals

The Tree Board of Appeals will meet to review an appeal case regarding 4011 NW 21st Street. The board will also approve the September 8, 2021, agenda and minutes from a September 11, 2019, meeting.

• Appeal Case: 4011 NW 21st Street
• Approval of September 8, 2021, agenda
• Approval of September 11, 2019, meeting minutes

The Tree Board of Appeals, meeting for the first time, unanimously upheld the city arborist's denial of a permit to remove a Live Oak at 4011 NW 21st Street. The board also approved the meeting agenda and the minutes from a 2019 meeting. No other substantive decisions were made.

• Approved meeting agenda (unanimous)
• Upheld denial of Live Oak removal permit at 4011 NW 21st Street (unanimous)
• Approved minutes from September 11, 2019 meeting (unanimous)

City Commission

The City Commission is reviewing a construction contract for the Little Hatchett Creek Stabilization project to reduce phosphorus in Newnans Lake. The agenda also includes ranking proposals for federal lobbying services and approving various committee appointments.

• $1,419,415 construction contract for Little Hatchett Creek Stabilization with Wharton-Smith, Inc.
• Ranking of firms for Federal Lobbyist Services, including Van Scoyoc Associates, Inc. and Alcalde & Faye, Ltd.
• Appointment of Jamarr Akins to the Citizens’ Advisory Committee for Community Development
• Correction of July 13, 2021, meeting minutes regarding a 5.5 maximum millage rate

The Gainesville City Commission approved a special election for November 16, 2021, with a run-off on January 25, 2022, and a $200,000 budget advance. They also approved the Zero Waste Strategy Report, American Rescue Plan Act allocations, and several rezoning and ordinance changes. The consent agenda initially failed but was later approved with modifications to remove two items.

• Approved special election for Nov 16, 2021, with run-off Jan 25, 2022 (6-0)
• Approved $200,000 budget advance for election costs (6-0)
• Approved Zero Waste Strategy Report and Implementation Plan (5-0)
• Approved ARP fund allocations including $500k for housing/rental eviction program (6-0)
• Approved rezoning 0.945 acres at W University Ave & SW 12th St to Planned Development (5-0)
• Approved rezoning Oak Hall School 42.973 acres to Education (5-0)
• Approved FEMA-mandated floodplain management text change (5-0)
• Approved consent agenda with modifications, removing lease and violence interrupters items (5-1)

Gainesville Art in Public Places Trust

The Gainesville Art in Public Places Trust will hold a workshop to discuss cultural affairs. The agenda includes updates regarding events, staffing, and equity.

• Cultural affairs update on events
• Cultural affairs update on staffing
• Cultural affairs update on equity

The Gainesville Art in Public Places Trust met via Zoom on September 1, 2021, but took no substantive actions. The meeting was a workshop with only two members present (Member Cox and Member Everitt); the Chair and another member were absent. The agenda was not adopted, minutes were not approved, and no decisions were made on any items.

• No decisions were made; the meeting was a workshop with a quorum not present.
• Agenda adoption was not completed.
• Approval of minutes was not completed.
• Cultural affairs update was listed but no action taken.
• Next meeting date set for October 6, 2021.

Zero Waste Subcommittee

The subcommittee will hear a presentation regarding proposed changes to the City’s Code of Ordinances for solid waste. These updates target commercial, multifamily, special events, and food waste categories. The committee will also receive feedback from neighbors and stakeholders on these potential changes.

• Proposed updates to the Solid Waste Ordinance covering commercial, multifamily, special events, and food waste
• Approval of minutes from the August 17, 2021 meeting

The Zero Waste Subcommittee approved the meeting agenda and the minutes from the August 17, 2021 meeting. They also approved a motion directing Solid Waste staff and the City Attorney's Office to bring back an update on the Solid Waste Ordinance to the September 28, 2021 subcommittee meeting. The next meeting was rescheduled from September 14 to September 28, 2021.

• Adopted the meeting agenda (3-0, Arreola absent)
• Approved the August 17, 2021 meeting minutes (3-0, Arreola absent)
• Approved motion for Solid Waste staff and City Attorney to update the ordinance by 9/28/2021 (3-0, Arreola absent)

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will select three applicants to fill vacancies on the Citizen Climate Advisory Committee. The board will also hear presentations regarding water use permitting and conservation and discuss solar issues for a future meeting.

• Selection of three applicants for vacant seats on the Citizen Climate Advisory Committee
• Presentations on water use permitting and water conservation
• Discussion regarding solar issues for the October 25, 2021 meeting
• Approval of June 14, 2021, meeting minutes

The Joint Water and Climate Policy Board approved the agenda and minutes, heard presentations on water use permitting and conservation, and voted 5-0 to elect Trista Brophy-Duron, Adam Despang, and James Fulton to three-year terms on the Citizen Climate Advisory Committee. After Commissioner Ward left at 12:06 p.m., the meeting lost quorum and became a workshop, during which the board agreed on agenda items for the October 25 meeting, including solar discussions. No other substantive decisions were made.

• Approved agenda as adopted
• Approved June 14, 2021 meeting minutes as drafted
• Elected Trista Brophy-Duron, Adam Despang, and James Fulton to CCAC (5-0)
• Agreed on October 25 agenda items for solar discussion

Pension Review Committee

The committee will hear presentations from Brown Advisory, TWIN Capital, and AndCo regarding various investment strategies and market conditions. Members will also receive a return on investment analysis for the 2020 Pension Obligation Bond proceeds.

• Presentation by Brown Advisory on Domestic Large Cap Growth Equity Portfolio
• Presentation by TWIN Capital on Prime enhanced index strategy
• Market conditions and asset allocation update from AndCo
• ROI analysis for 2020 Pension Obligation Bond proceeds

The Pension Review Committee met and approved the minutes from the June 24, 2021 meeting. The committee heard presentations from investment managers Brown Advisory, TWIN Capital, and consultant AndCo, discussing portfolio performance and market outlook. No formal decisions were made on these presentations; they were discussed only. An informational item on the 2020 Pension Obligation Bond proceeds ROI was also discussed.

• Approved Regular Meeting Minutes of June 24, 2021
• Discussed Brown Advisory investment performance presentation
• Discussed TWIN Capital investment performance presentation
• Discussed AndCo market update and portfolio performance
• Discussed 2020 Pension Obligation Bond proceeds ROI analysis

General Policy Committee

The General Policy Committee will discuss the potential creation of a Youth Services Department, which has an estimated fiscal impact of $698,736. The agenda also includes discussions regarding Alachua County COVID-19 emergency order enforcement and local government infrastructure sales tax.

• Creation of a Youth Services Department with an estimated $698,736 fiscal impact
• Enforcement of Alachua County COVID-19 Emergency Order 2021-25
• Discussion regarding local government infrastructure sales tax
• Discussion of a special election

The General Policy Committee held a virtual workshop with no formal votes. It deferred approval of the August 12, 2021 minutes to the next meeting. The committee heard updates on enforcement of Alachua County COVID-19 Emergency Order 2021-25, creation of a Youth Services Department, a sales tax discussion, and a special election discussion, but took no action on these items.

• Deferred approval of August 12, 2021 minutes to next GPC meeting
• Heard update on enforcement of Alachua County COVID-19 Emergency Order 2021-25
• Heard report on creation of a Youth Services Department
• Heard discussion on sales tax
• Heard discussion on special election

City Plan Board

The board is considering rezoning 5.89 acres on Old Archer Road to allow for up to 240 residential units and commercial development. The meeting also includes a proposed code change for building standards in transect zones and a restaurant permit for the Dunbar Hotel.

• Rezoning of 5.89 acres on Old Archer Rd to Planned Development
• Land use change for Old Archer Rd property to enable affordable housing
• Code amendment for building frontage, entrance, and material requirements
• Special Use Permit for a restaurant at 732 NW 4th Street

The City Plan Board approved a land use change for the Old Archer Rd. property (PB-21-102 LUC) with conditions requiring at least 24 affordable units and other design standards, after a motion to deny failed. The related rezoning petition (PB-21-103 ZON) was continued to the September 30th meeting. The board also approved a text change to building requirements and a special use permit for a restaurant at the Dunbar Hotel.

• Approved text change to Land Development Code for building frontage, entrance, and material requirements (7-0)
• Denied motion to deny land use change for Old Archer Rd. property (2-3)
• Approved land use change for Old Archer Rd. property with conditions including 24 affordable units (4-1)
• Continued rezoning petition for Old Archer Rd. property to September 30th meeting (4-1)
• Approved special use permit for restaurant at Dunbar Hotel, 732 NW 4th Street (7-0)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board will hear presentations regarding pension plan investment performance and market updates. Members will also discuss the election of a new Vice-Chairperson.

• Presentation on domestic large cap growth equity portfolio by Sustainable Growth Advisors
• Investment performance and market update presentation by Willis Towers Watson
• Election of a Vice-Chairperson for the Board of Trustees
• Review of draft presentation to the City Commission regarding FY20 and FY21 performance
• Notification of approval for the 2020 Annual Report from the Florida Division of Retirement

The Board approved a draft presentation for the City Commission, with a request to add median salary data if available. Trustee Giles was unanimously elected Vice-Chairperson. The Board also heard investment performance presentations from Sustainable Growth Advisors and Willis Towers Watson, and discussed potential changes to alternative credit allocations.

• Approved July 21, 2021 meeting minutes
• Approved City Commission presentation (with request to add median salaries)
• Elected Trustee Giles as Vice-Chairperson (unanimous)

City Commission

The City Commission is receiving an update on the American Rescue Plan Act funding. The discussion focuses on how to proceed with selecting project proposals using the Equity Covid Budget Tool.

• Update on $32 million in American Rescue Plan funds
• Guidance on the proposal selection process

Police Advisory Council

The council will review an updated Public Information Officer policy regarding the use of mugshots and driver's licenses. Members will also hear a presentation on community safety technologies, including facial recognition and automatic license plate readers.

• Review of updated Public Information Officer policy regarding mugshot and driver's license usage
• Presentation on Automatic License Plate Readers (ALPR), facial recognition, and criminal intelligence
• Chief's update on events since the last meeting

Development Review Board

The board will consider two petitions regarding property setbacks for residential locations. One request involves a carport at 1608 NE 28th Ave, and another concerns building placement at 3614 NW 26th Street. The meeting also includes the approval of past meeting minutes.

• Variance for a carport at 1608 NE 28th Ave to reduce front setback from 20 feet to 8 feet
• Amendment for 3614 NW 26th Street to reduce rear setback from 10 feet to 7 feet
• Approval of minutes from September 29, 2020, April 29, 2021, and June 22, 2021

The Development Review Board approved a variance for Keith Stokes to reduce the front setback from 20 to 8 feet for a carport for a disabled individual, and approved a minor amendment to a planned development to reduce the west rear setback from 10 to 7 feet for an existing dwelling. Both motions passed 5-0. The board also adopted the agenda and approved prior meeting minutes.

• Approved variance DB-21-112 VAR for Keith Stokes to reduce front setback from 20 to 8 feet for a carport (5-0)
• Approved petition DB-21-120 SPA for Double H Construction to reduce west rear setback from 10 to 7 feet (5-0)
• Adopted the agenda as presented (5-0)
• Approved minutes from September 29, 2020, April 29, 2021, and June 22, 2021 meetings (5-0)

City Commission

The City Commission will hold a workshop to begin a Disparity Study conducted by Griffin & Strong, P.C. The study aims to review the city's procurement process and analyze contract awards, including those to minority and women-owned businesses. The firm will discuss the study's methodology and opportunities for public involvement.

• Kick-off workshop for the Legislative Body Disparity Study
• Review of City procurement processes and contract awards by Griffin & Strong, P.C.

The City Commission met in a virtual workshop to receive information about a Legislative Body Disparity Study and provide feedback. No formal decisions were made; the item was heard as a presentation and discussion. The meeting adjourned after public and member comments.

• Adopted the meeting agenda (5-0, with two commissioners absent).
• Heard a presentation on the Legislative Body Disparity Study and provided feedback (no vote).

Utility Advisory Board

Members Jason Fults and Fletcher Crowe will share information learned at the 2021 American Public Power Association National Conference. The meeting also includes a roll call and adoption of the agenda.

• Information sharing from the 2021 APPA National Conference by members Jason Fults and Fletcher Crowe

The Utility Advisory Board met and adopted its agenda. The only substantive item was a discussion led by Member Fults (Member Crowe was absent) sharing ideas from the 2021 APPA National Conference, including solar energy, possible ownership changes for GRU, time-of-use rates, and renewable energy planning. The board made no formal decisions; the sole recommendation was to hear the information. The meeting adjourned at 7:23 p.m.

• Adopted the meeting agenda.
• Heard information from Member Fults on the APPA conference; no action taken.
• Noted Member Crowe was absent and did not present.
• Set next meeting date for September 9, 2021.

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will review and vote to approve draft minutes from meetings held in November 2020, December 2020, January 2021, and March 2021. The agenda also includes board elections.

• Approval of draft minutes from November 2020, December 2020, January 2021, and March 2021
• Board elections

The August 24, 2021 meeting of the Student Community Relations Advisory Board was canceled because no quorum was present. No votes were taken and no business was conducted. The next meeting was scheduled for September 21, 2021.

• Meeting canceled due to lack of quorum
• No votes taken on any items
• Draft minutes from prior meetings not approved
• Next meeting scheduled for September 21, 2021

Gainesville Cultural Affairs Board

The Gainesville Cultural Affairs Board will review an arts awards application and seek volunteers for the Budget and Grants and Nominating committees. The meeting also includes updates on cultural affairs events, staffing, and equity.

• Volunteer recruitment for Budget and Grants Committee
• Volunteer recruitment for Nominating Committee
• Review of Arts Awards application
• Cultural affairs update regarding events, staffing, and equity

The Gainesville Cultural Affairs Board met via Zoom for a workshop on August 23, 2021. The meeting was procedural, with no substantive decisions made; the agenda was adopted, minutes approved, and volunteers assigned to committees. The board also reviewed arts award applications and received a cultural affairs update.

• Adopted the agenda
• Approved the minutes
• Volunteered for Budget and Grants Committee: Marcie, Taylor, Stephanie, Don
• Volunteered for Nominating Committee: David, Taylor, Stephanie

City Commission

This special meeting is called for a discussion regarding governance. The City Commission may take action deemed necessary following the discussion.

• Discussion of governance (Item 210326)

The City Commission held a special meeting where Mayor-Commissioner Pro Tem Gail Johnson announced her resignation as Commissioner At-Large, effective September 30, 2021, with her last meeting on September 23. The commission agreed to add an item to the August 26 agenda to discuss calling a special election. A motion to terminate the City Manager's contract died for lack of a second. No other substantive decisions were made.

• Agreed to add special election discussion to August 26 agenda
• Motion to terminate City Manager contract died for lack of a second

Board of Trustees/General Employees' Pension Plan

The Board will review the 2020 Actuarial Valuation Report to confirm the financial status of the General Employees' Retirement Plan. This includes approving employer contribution rates for FY 2022 and reviewing total assets and liabilities. Additionally, the Board will consider a disability retirement application for an RTS transit operator.

• 2020 Actuarial Valuation Report showing 99% funded status
• FY 2022 employer contribution rate of 5.53%
• Total estimated FY 2022 employer contributions of $5,551,544
• Disability retirement application for RTS Transit Operator Tracy T. Alexander

City Commission

The City Commission is reviewing several items, including utility service contracts and software updates for GRU. They will also schedule a special meeting regarding American Rescue Plan proposals and accept board resignations.

• Three-year contract with Pike Electric, LLC for distribution system installation services (approx. $1,500,000 annually)
• Approval of Spatial Business Systems Suite software to replace Schneider ArcFM Designer
• Scheduling a special meeting for August 25, 2021, to discuss American Rescue Plan proposals
• Acceptance of resignations from the Human Rights Board, Parks and Recreation Board, and RTS Advisory Board
• Review of GRU operational updates for June and July 2021

The City Commission directed charter officers to develop a plan requiring vaccination of city contractors working alongside city workers, with deadlines for proof of first and second doses, and to explore a COVID leave pool and vaccine disability fund. The commission also approved a consent agenda with multiple items, including a contract with Pike Electric, a settlement in Steffi Baer v. City of Gainesville, and the 2021/2022 Policy Priorities. Other actions included approving the sale of City Parking Lot #10 to AMJ Group, adopting resolutions accepting FAA grants, and amending the open container ordinance.

• Directed plan to require COVID vaccination for city contractors (5-2)
• Extended vaccination proof deadlines to Oct 1 and Oct 31 (5-2)
• Directed plan for COVID leave pool and vaccine disability fund (7-0)
• Approved 3-year contract with Pike Electric for distribution system installation
• Approved settlement in Steffi Baer v. City of Gainesville
• Approved sale of City Parking Lot #10 to AMJ Group (7-0)
• Adopted resolution accepting FAA grant of $2,140,265 (7-0)
• Adopted resolution accepting Airports Rescue Grant of $3,547,689 (7-0)

City Commission

This workshop focuses on a recommendation for the City Commission to participate in ethics training. The agenda also includes standard procedures such as roll call and public comment.

• Ethics Training participation

The Gainesville City Commission held a workshop on August 18, 2021, with five commissioners present and two absent. The only substantive action was adopting the agenda with an amendment to move Member Comment first. Commissioner Hayes-Santos expressed support for county and school board indoor masking measures, but no formal decision was made on that matter. The meeting was procedural, with no other decisions or votes on policy items.

• Adopted agenda with amendment to move Member Comment first (5-0, 2 absent)

Gainesville Community Reinvestment Area Advisory Board

The board is reviewing updates on several community reinvestment initiatives, including progress on five new housing programs and the Heartwood neighborhood home sales. Members will also discuss the Downtown Strategic Plan project and receive a status report on the 8th & Waldo project.

• My Neighborhood Grant Program offering $25,000 forgivable loans to former residents
• Neighborhood Paint Program providing free exterior painting and pressure washing
• Heirs Property Program providing free probate legal assistance
• Downtown Strategic Plan project engagement update
• 8th & Waldo project status report

Historic Preservation Board

The Historic Preservation Board is considering several petitions for property modifications within the Northeast Residential Historic District. These items include requests for various fence installations and a metal roof replacement. The board will also review the minutes from the June 1, 2021 meeting.

• Fencing installation at 538 NE 11th Avenue
• Metal roof installation at 618 NE 9th Avenue
• Composite wood fencing at 636 NE 7th Street
• 6 to 8 foot tall fencing at 538 NE 7th Avenue
• Approval of June 1, 2021 meeting minutes

The Gainesville Historic Preservation Board approved several Certificates of Appropriateness for fencing and roofing projects in historic districts, with some modifications and denials. The board also approved the agenda and minutes from the previous meeting.

• Approved agenda (6-0)
• Approved June 1, 2021 minutes (6-0)
• Approved fence at 538 NE 11th Ave with Plan A and conditions (6-0)
• Denied 5V-Crimp metal roof at 618 NE 9th Ave (5-0, Hill abstaining)
• Approved 5V-Crimp metal roof at 618 NE 9th Ave (6-0)
• Approved Trex fence at 636 NE 7th St with conditions (5-0)
• Approved Trex fence at 538 NE 7th Ave as proposed (5-0)
• Denied fence at 502 NE 8th Ave (5-0)

Zero Waste Subcommittee

The subcommittee is reviewing options for community reuse to help shape future policies and ordinances. Members of the reuse industry and the North Central Florida Apartment Association are invited to provide feedback. This discussion aims to provide direction to Community Builders regarding zero waste goals.

• Discussion of community reuse options
• Feedback from the reuse industry and North Central Florida Apartment Association
• Approval of meeting minutes

The subcommittee approved a motion directing staff to add to the ordinance a requirement for apartment complexes to have a reuse plan for move-in/move-out, with a pilot in 2022 and full implementation by 2025, and to create a swap program. Staff from fleet and surplus will review their process at a subcommittee meeting in 4 to 6 weeks. The subcommittee also approved the minutes from the August 3, 2021 meeting. No other substantive decisions were made.

• Approved motion to add apartment reuse plan requirement (pilot 2022, full by 2025) (3-0)
• Approved motion to create a city swap program (3-0)
• Approved motion for fleet and surplus staff to review process in 4-6 weeks (3-0)
• Approved minutes from August 3, 2021 meeting (3-0)

City Plan Board

The City Plan Board will receive an information update from HR&A concerning the Comprehensive Plan. The meeting is a virtual workshop and includes periods for public and member comment.

• Update from HR&A on Comprehensive Plan

The City Plan Board met virtually on August 16, 2021, and received an informational update from HR&A on the Comprehensive Plan. No formal decisions were made; the meeting was procedural, consisting of roll call, the update, public comment, and member comment before adjournment.

Special Magistrate Hearing

The Special Magistrate heard 14 code enforcement cases, reducing fines for three property owners, finding one respondent not guilty, and dismissing seven cases for compliance or dropped charges. Four respondents were found guilty and ordered to pay abatement costs plus daily fines until compliance. Two cases were continued to the next hearing on September 9, 2021.

• Reduced fines to $150 for Musa Blount, must be paid within 15 days
• Reduced fines to zero for Small & Small & Small Heirs
• Reduced fines to $500 for Steven Phelps
• Found Marco Lagade not guilty
• Adjudicated Kelly B. William, Jr., Heirs guilty, ordered to pay $110.94 plus $50/day fine
• Adjudicated Wallace Taylor Heirs guilty, ordered to pay $198.49 plus $25/day fine
• Adjudicated US Bank Trust c/o Hudson Homes Management guilty, ordered to pay $187.92 plus $25/day fine
• Dismissed cases for Reeb Inc, Cromwell, Ganz, East Side 1221, Pistorino, and JJ Kind Investments

General Policy Committee

The General Policy Committee will review annual reports from various advisory boards and committees, including presentations from the SHIP-Affordable Housing Advisory Committee and Gainesville Arts In Public Places Trust. The committee will also discuss proposed updates to the city's policy research workflow. Additionally, members will plan their agenda for the fourth quarter of fiscal year 2021.

• Review of advisory board and committee annual reports
• Presentations from SHIP-Affordable Housing Advisory Committee and Gainesville Arts In Public Places Trust
• Proposed updates to the policy research workflow
• Setting the 4th quarter FY21 agenda

The General Policy Committee approved the new policy process as recommended, heard annual reports from advisory boards, and set its agenda for upcoming meetings. The meeting was procedural, with no substantive policy decisions beyond the policy process approval.

• Approved new policy process (5-2)
• Approved July 22, 2021 minutes (4-3)
• Adopted agenda (4-3)
• Heard annual reports from Art in Public Places Trust and SHIP/AHAC

Nature Centers Commission

The Nature Centers Commission is meeting to review the Star Award form and establish a nomination committee. The agenda also includes reports from staff and various advisory boards, as well as the approval of the Annual Work Plan.

• Reviewing the Star Award form
• Forming a nomination committee
• Approving June 10, 2021 minutes
• Approving the Annual Work Plan

The Nature Centers Commission approved the Star Award form with the addition of the Amy Carpus Lifetime Achievement Award, and approved spending $100 on Facebook advertising for the award. The commission also adopted its annual work plan and set a park site visit for October 17. A nomination committee was formed to select a slate of officers for FY22.

• Approved Star Award form with Amy Carpus Lifetime Achievement Award (11-0)
• Approved $100 Facebook advertising for Star Award (11-0)
• Adopted Annual Work Plan (11-0)
• Set NCC park site visit for October 17 at 10am
• Formed nomination committee (Karen, Leslie, Maddie) to select FY22 officers

Utility Advisory Board

The Utility Advisory Board is reviewing proposed 2022 water and wastewater connection fee increases based on construction cost indexes. The board is also considering a software replacement for electric and gas divisions and a contract for distribution system installation services. Additionally, staff will present updates regarding the city's lighting program and utility operations.

• Proposed 5.91% increase to water and wastewater connection charges and related fees
• Three-year contract with Pike Electric, LLC for distribution system installation services
• Replacement of Schneider ArcFM Designer software with Spatial Business Systems Suite
• Updates to the City's lighting program and pole rates in the Code of Ordinances
• Agreement with Utegration, LLC for professional services supporting the CIS project

The Utility Advisory Board voted unanimously (with three members absent) to recommend City Commission approval of three items: replacing legacy Schneider ArcFM Designer with AutoCAD-based SBS software, proposed FY2022 water/wastewater connection charges and fees, and a three-year contract with Pike Electric for distribution system installation services. The board also approved the consent agenda, including minutes from the July 8 meeting. Two items were heard but not voted on due to lack of quorum: lighting program updates and a Utegration CIS project agreement.

• Approved consent agenda including July 8, 2021 minutes (unanimous)
• Approved recommendation to replace Schneider ArcFM with SBS software (unanimous)
• Approved recommendation for FY2022 water/wastewater connection fees (unanimous)
• Approved recommendation for 3-year Pike Electric distribution contract (unanimous)
• Heard lighting program update but took no action due to lack of quorum
• Heard Utegration CIS project agreement but took no action

Tree Advisory Board

The Tree Advisory Board will discuss the potential purchase of Eagle Trace / Hogtown Creek property using tree mitigation funds to create city-owned conservation lands. The board will also consider a resolution for purchasing container trees for community giveaways and review updates to the approved tree list.

• Potential purchase of Eagle Trace / Hogtown Creek property
• Resolution for purchasing three, seven, and 15 gallon container trees for giveaways
• Review of an updated approved tree list for the Tree Ordinance
• Discussion regarding community outreach following completion of the Urban Forest Management Plan

The Tree Advisory Board approved a resolution supporting the City of Gainesville Public Works Urban Forestry section's purchase of container trees for giveaways at Arbor Day, Earth Day, and other events, with board review of all Tree Mitigation Fund expenditures. The board also discussed and worked through the updated Tree List for the Tree Ordinance, agreeing to review it species by species. Several agenda items, including progress updates and property discussions, were not addressed due to time constraints.

• Approved resolution supporting purchase of container trees for giveaways (5-0, 1 abstention)
• Approved minutes from July 14, March 10, and February 10 meetings (5-0)
• Adopted agenda on consent agenda (5-0, 1 abstention)
• Discussed updated Tree List, agreed to review species by species

Digital Access Committee

The committee will review the Task 1 Interim Deliverable for the City's Broadband Business Plan Strategy. This includes a discussion regarding the establishment of priority areas for broadband infrastructure related to potential federal funding. The review follows an agreement with Magellan Advisors to prepare the strategy.

• Review of Broadband Business Plan Strategy interim deliverable
• Discussion on establishing broadband priority areas
• Approval of June 14, 2021 meeting minutes

The Digital Access Committee met with only two of three members present, adopted the agenda, and approved the June 14, 2021 meeting minutes. The committee discussed the Task 1 Interim Deliverable of the Broadband Initiative, presented by Magellan Advisors, and provided feedback to staff and the consultant. No formal decisions were made beyond the procedural approvals.

• Adopted the meeting agenda (2-0, Arreola absent)
• Approved minutes from June 14, 2021 meeting (2-0, Arreola absent)
• Discussed Broadband Initiative Task 1 Interim Deliverable; no formal action taken

Joint City/County Food System Policy Board

This is the first meeting of the Joint City/County Food System Policy Board. Members will elect a chairperson and vice-chairperson and discuss how to fill two vacant seats for UF/IFAS and rural Alachua County representatives. The board will also review progress on food access initiatives, such as community groceries and healthy corner store programs.

• Election of Board Chairperson and Vice-Chairperson
• Discussion on appointing UF/IFAS and rural Alachua County representatives
• Setting future meeting frequency and duration
• Review of food access initiatives, including community groceries and a foodshed map

The Joint City/County Food System Policy Board approved a motion to adopt a recruitment process for filling vacancies, directing staff to seek amendments to add voting seats for FAMU, Santa Fe College, and a food-insecurity representative. The board also approved monthly meetings with two-hour target durations, and adopted a scope of goals including community groceries, a foodshed map, and a Good Food Purchasing Program. All decisions were approved unanimously (4-0).

• Selected Commissioner Prizzia as Chairperson and Commissioner Duncan-Walker as Vice-Chairperson (4-0)
• Adopted recruitment process for board vacancies, directing staff to request amendments for FAMU, Santa Fe College, and food-insecurity representative seats (4-0)
• Approved monthly meetings with two-hour target duration, staff to set evening times (4-0)
• Adopted scope and goals including community groceries, foodshed map, Good Food Purchasing Program, Healthy Corner Store Initiative, community education, and community gardens (4-0)

City Commission

The City Commission is reviewing updated guidelines for the My Neighborhood Program, which assists residents moving back into eligible neighborhoods. The agenda also includes a request to retroactively approve a state cultural grant application and a contract for eviction prevention legal services.

• Approval of My Neighborhood Program guidelines with a budget not to exceed $75,000
• Retroactive approval for a Florida Division of Cultural Affairs grant application up to $150,000
• Bid award to Three Rivers Legal Services, Inc. for eviction prevention legal assistance

The City Commission voted 4-3 to direct charter officers to create and implement a plan requiring all city employees to receive the COVID vaccine, with exemptions for medical/ADA reasons. The commission also passed several other COVID-related measures, including supporting masking requirements, drafting an ordinance for public health measures, giving vaccinated employees a PTO day, restricting travel for unvaccinated employees, and drafting a resolution urging community employers to mandate vaccinations. Additionally, the commission approved a $460,000 loan for the Woodland Park Phase 2 affordable housing project and authorized litigation challenging CS/HB 1.

• Approved COVID vaccine mandate for city employees (4-3)
• Approved $460,000 ConnectFree loan for Woodland Park Phase 2 affordable housing (6-0, 1 absent)
• Authorized lawsuit challenging CS/HB 1 (4-3)
• Approved Tom Petty Birthday Bash at Depot Park with COVID safety standards (5-2)
• Approved $85,000 for sidewalk, drainage, and lighting improvements for Historic Masonic Lodge (4-3)
• Approved land use change for 83.79 acres on NE 39th Blvd (6-0, 1 absent)
• Approved land use change for Oak Hall School (6-0, 1 absent)
• Continued open container ordinance amendment to next meeting

Zero Waste Subcommittee

The subcommittee will provide input on proposed changes to the Solid Waste Ordinance. Members will also receive an update on a $68,000 USDA grant for a food waste pilot project. This project evaluates using community composters for curbside collection.

• Input on proposed Solid Waste Ordinance updates
• Update on $68,000 USDA Food Waste Pilot project
• Approval of July 20, 2021 meeting minutes

The Zero Waste Subcommittee approved a motion directing staff to update the Solid Waste Ordinance with numerous provisions, including requiring retail pharmacies to provide recycling for prescription drugs, restricting businesses from placing waste containers on sidewalks, and mandating composting for businesses by 2025. The motion passed 3-0 with Commissioner Arreola absent. The subcommittee also approved the July 20, 2021 minutes and heard a food waste pilot update.

• Approved July 20, 2021 minutes (4-0)
• Approved motion directing staff to update Solid Waste Ordinance with 20+ provisions (3-0, Arreola absent)
• Discussed food waste pilot update; provided comments to Community Builders

City Commission

The Commission is reviewing a proposed $3.3 million incentive package for a grocery store and medical facility at 2286 SE Hawthorne Road. The proposal explores using American Rescue Plan Act or GCRA funds to renovate the existing space. Additionally, the meeting includes updates to annual action plans for CDBG and HOME community development programs.

• Proposed $3.3 million incentive for grocery store at 2286 SE Hawthorne Road
• Potential use of American Rescue Plan Act and GCRA funds for project incentives
• Amendments to FY 2019-2020, 2020-2021, and 2021-2022 CDBG and HOME Action Plans

The City Commission approved a motion to direct the City Manager and City Attorney to proceed with due diligence and contract drafting for a proposed grocery store development incentive, with a review by the City Auditor. The Commission also approved the amended FY 2019-2020 Annual Action Plan and the FY 2020-2021 and FY 2021-2022 Annual Action Plans for CDBG and HOME funds, authorizing submission to HUD and execution of related agreements.

• Approved grocery store incentive due diligence and contract drafting (6-1)
• Approved CDBG/HOME annual action plans and funding recommendations (5-1, 1 absent)

Police Advisory Council

The Police Advisory Council will hear a presentation from the SWAT Commander regarding the team's purpose in the community. The council will also review closed internal affairs cases from May.

• GPD SWAT Team presentation
• Review of closed internal affairs cases IA 21-010 and IA 21-003

The Police Advisory Council met and adopted the agenda. The council discussed a presentation from the GPD SWAT Commander about the SWAT team and a closed internal affairs case review, providing feedback as needed. No formal votes or decisions were recorded beyond the agenda adoption.

• Adopted the agenda
• Discussed GPD SWAT presentation
• Discussed closed internal affairs case review

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will meet to review and vote on draft minutes from four previous meetings held between November 2020 and March 2021. The agenda also includes board elections.

• Approval of draft minutes for November 2020, December 2020, January 2021, and March 2021 meetings
• Board elections

The Student Community Relations Advisory Board meeting was cancelled and rescheduled for the next month due to lack of quorum. No votes or substantive decisions were made; the only item on the agenda was approval of draft minutes from prior meetings, which was not acted upon.

• Meeting cancelled due to no quorum
• Rescheduled for next month

City Commission

The City Commission will consider a proposed cost agreement for Gainesville Regional Utilities to pay $2.71 million toward the Black Creek Water Resource Development Project. This agreement aims to ensure compliance with water level regulations for Lakes Brooklyn and Geneva through 2045. The meeting also includes discussions on energy policy feedback and natural gas rebate updates.

• Proposed $2.71 million cost agreement with St. Johns River Water Management District
• Discussion of public survey results regarding the UAB Energy Policy Plan
• Potential partnership between GRU and UF College of Engineering for federal grants
• Review of natural gas rebate policies and marketing language

The City Commission approved a cost participation agreement with the St. Johns River Water Management District, committing $2.71 million to comply with Minimum Flows and Levels for Lakes Brooklyn and Geneva through 2045. The commission also directed staff to stop using terms like 'clean' and 'environmentally friendly' for natural gas in marketing, and tasked the mayor with developing a public engagement process for the Energy Policy Plan. All votes were 4-0, with three commissioners absent.

• Approved $2.71M cost participation and escrow agreements with SJRWMD for Lake Brooklyn and Geneva MFL compliance (4-0)
• Approved dismissal of all MFL-related petitions upon SJRWMD board approval (4-0)
• Directed staff to stop using 'clean' and 'environmentally friendly' for natural gas in marketing (4-0)
• Directed staff to support UAB in bringing back energy rebate program recommendations (4-0)
• Approved mayor working with staff to develop public engagement process for Energy Policy Plan (4-0)

General Policy Committee

The General Policy Committee will review a presentation on the city's annexation policy and past efforts. Members will also discuss the proposed timeline for redistricting election districts using 2020 Census data. Additionally, the committee will consider options to enhance Audit and Finance Committee structures.

• Presentation on annexation policy components
• Proposed timeline for city redistricting
• Plan to contract with U.F. BEBR for redistricting analysis
• Creation of a Citizen Election District Review Committee
• Options for enhancing Audit and Finance Committee structures

The General Policy Committee approved a redistricting timeline for the 2022 election, authorized the City Attorney's Office to contract with UF's BEBR to analyze 2020 census data and recommend a redistricting plan, and authorized creation of a Citizen Election District Review Committee. The committee also approved creating separate Audit and Finance Committees, and directed the City Manager to bring a survey on neighbor satisfaction and annexation interest. All votes were unanimous except the redistricting item, which passed 6-1 with Commissioner Arreola absent.

• Approved redistricting timeline and BEBR contract, and created Citizen Election District Review Committee (6-1)
• Approved creating separate Audit and Finance Committees (7-0)
• Directed City Manager to bring annexation survey on neighbor satisfaction and interest (7-0)
• Adopted meeting agenda (5-2, two absent)
• Approved June 10, 2021 minutes (5-2, two absent)

City Plan Board

The City Plan Board will consider amending the Land Development Code regarding floodplain management to comply with FEMA mandates. The board will also review a petition to vacate a section of the right-of-way in the 900 block of SW 8th Lane.

• Petition to vacate a 134-foot section of right-of-way in the 900 block of SW 8th Lane
• Amendments to Land Development Code relating to floodplain management
• Approval of draft minutes from the May 27, 2021 meeting

The City Plan Board approved a 134-foot right-of-way vacation on SW 8th Lane (Petition PB-21-00063 SVA) by a 3-1 vote, and unanimously approved amendments to the Land Development Code for floodplain management to comply with a FEMA mandate (PB-21-00097 TCH). The board also adopted the agenda and approved the May 27, 2021 meeting minutes. No other substantive decisions were made.

• Approved SW 8th Lane right-of-way vacation (3-1)
• Approved floodplain management code amendments (4-0)
• Adopted meeting agenda (4-0)
• Approved May 27, 2021 draft minutes (4-0)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees is reviewing several financial documents for the Gainesville Police and Fire Pension Plan. This includes approving updated actuarial valuation reports for fiscal years 2019 and 2020. The board will also review the plan's FY20 financial statements and auditor's report.

• Approval of revised FY19 Actuarial Valuation Report
• Approval of FY20 Actuarial Valuation Report
• Approval of FY20 Financial Statements and Independent Auditor's Report
• Review of Florida Division of Retirement acceptance letters
• Review of FY20 and FY21 employer contribution amounts and rates

The Board of Trustees approved the revised FY19 and FY20 actuarial valuation reports, the FY20 financial statements and independent auditor's report, and the May 26, 2021 meeting minutes. The FY20 valuation showed the plan over 100% funded, with FY22 employer contribution rates of 5.73% for firefighters and 8.84% for police officers. The board also discussed a request to present to the City Commission and an upcoming item on electing a vice chairperson.

• Approved revised FY19 actuarial valuation report
• Approved FY20 actuarial valuation report
• Approved FY20 financial statements and independent auditor's report
• Approved May 26, 2021 meeting minutes

City Commission

The City Commission is reviewing an update regarding the Pay-As-You-Throw solid waste system. Officials reported that there is currently insufficient data to determine if the system is inequitable. The Department recommends assessing ways to collect more data for a future reassessment.

• Update on solid waste analysis and Pay-As-You-Throw (PAYT) system equity
• Recommendation to assess means for collecting new trash and recycling data

The City Commission directed the City Manager's office to bring a cost-inclusive plan within 90 days to engage every garbage container user to improve use of the city's collection service. It also approved a motion to adopt staff recommendations and investigate why residents choose certain waste solutions. Both motions passed unanimously (7-0).

• Directed City Manager to deliver a cost-inclusive garbage container user engagement plan within 90 days (passed unanimously).
• Approved staff recommendations to find out why residents choose certain waste solutions (passed 7-0).

Zero Waste Subcommittee

The subcommittee will review proposed changes to the Solid Waste Ordinance regarding commercial, multifamily, special events, and food waste categories. Members will also examine a draft Sustainable Procurement section for the existing Procurement Policy. Additionally, the group will discuss moving regular meetings to the Roberta Lisle Kline Conference Room.

• Proposed updates to the Solid Waste Ordinance
• Review of Green Procurement Policies
• Discussion on moving subcommittee meetings
• Update on Zero Waste Initiatives

The Zero Waste Subcommittee approved the minutes from its May 25, 2021 meeting. Members discussed green procurement policies, moving meetings to the Roberta Lisle Kline Conference Room, and solid waste ordinance updates, but took no final action on these items. The committee will review the draft ordinance and collect public feedback before the next meeting on August 3, 2021.

• Approved the May 25, 2021 meeting minutes (4-0).
• Adopted the meeting agenda (4-0).
• Discussed green procurement policies; no action taken.
• Discussed moving meetings to the Roberta Lisle Kline Conference Room; no action taken.
• Discussed solid waste ordinance updates; will review draft and collect feedback before August 3 meeting.
• Discussed updates on zero waste initiatives; no action taken.

Gainesville Community Reinvestment Area Advisory Board

The board will receive an update on five new housing initiatives launching in late summer 2021. Members will also consider approving the Historic Home Stabilization Grant Program for repairing homes with code violations. Additionally, staff will provide an update on Heartwood development progress.

• Approval of Historic Home Stabilization Grant Program with $100,000 budgeted for FY2022
• My Neighborhood Grant Program offering $25,000 to former residents
• Neighborhood Paint Program providing free exterior painting services
• Heirs Property Program offering free probate legal assistance
• Update on Heartwood development sales and applications

The Gainesville Community Reinvestment Area Advisory Board discussed the proposed Historic Home Stabilization Grant Program but did not approve it. Instead, the board directed staff to return next month with a list of homes built before 1978 that would qualify. The board also approved the agenda with modifications and the previous meeting's minutes.

• Adopted agenda with modifications to move staff report and item #210166 (5-2, 9 ayes, 6 absent)
• Approved previous meeting minutes (8-0, 7 absent)
• Discussed Historic Home Stabilization Grant Program; directed staff to return with qualifying pre-1978 homes list (8-0, 7 absent)

City Commission

The City Commission will consider several administrative items and audit reports. This includes reviewing financial statements for various city funds and examining recent audits of police property and payroll. Most items are presented within the consent agenda for group approval.

• Appointment of Mayor Lauren Poe as voting delegate to the Florida League of Cities conference
• Acceptance of FY 2020 audited financial statements for various city funds and retirement plans
• Review of GRU operational updates for March, April, and May 2021
• Acceptance of the GPD Property and Evidence Cash Audit Report
• Appointment of Stacey Hill to the Public Recreation and Parks Board

The City Commission adopted resolutions establishing electric and wastewater rates through fiscal year 2027 and setting the General Fund transfer from GRU, while also joining the state's opioid litigation settlement. It approved a cluster subdivision for 120 lots, a land use change and rezoning for 2020 West University Avenue, and continued a cost agreement with the St. Johns River Water Management District to a later meeting.

• Adopted Resolution 210125 establishing electric and wastewater rates through FY2027 (5-2).
• Adopted Resolution 210116 setting the General Fund transfer from GRU through FY2027 (5-2).
• Adopted Resolution 210082 to join the state opioid litigation settlement (7-0).
• Approved the Terra Serena cluster subdivision for 120 lots on 10.7 acres (7-0).
• Adopted Ordinance 200883 changing land use at 2020 West University Avenue to Mixed-Use Office/Residential (7-0).
• Adopted Ordinance 200884 rezoning 2020 West University Avenue to Urban 4 (6-0, one absent).
• Approved the open container ordinance amendment (4-3).
• Continued the St. Johns River Water Management District cost agreement to the July 27 meeting.

Citizens Advisory Committee for Community Development

The committee will review and discuss funding requests from outside agencies for Fiscal Year 2021-2022. These funds involve CDBG and HOME program allocations to support low-income city residents. The committee aims to provide funding thresholds and recommendations to the Gainesville City Commission for approval.

• Review of Fiscal Year 2021-2022 outside agencies funding requests
• Approval of April 20, 2021, workshop minutes

Tree Advisory Board

The Tree Advisory Board will discuss updating the approved tree list for the Tree Ordinance and potential community outreach following the Urban Forest Management Plan. The meeting also includes progress updates from Public Works, the Planning Department, and Gainesville Regional Utilities.

• Review of updated approved tree list for the Tree Ordinance
• Community outreach proposals for the Urban Forest Management Plan
• Public Works update from City Arborist Dave Conser
• Planning Department forestry inspection update
• Gainesville Regional Utilities (GRU) forestry update

The Tree Advisory Board discussed but did not vote on adding species to the high quality shade tree list, agreeing to review further and vote next meeting. They also agreed not to codify an understory tree list and to remove the term 'high quality'. The board approved the agenda and minutes, and received updates on tree planting, inventory, and public outreach.

• Approved agenda on consent agenda (4-0, 1 abstention)
• Approved minutes of June 16, 2021 (4-0, 1 abstention)
• Agreed to review shade tree list and vote next meeting
• Agreed not to codify understory tree list and remove 'high quality' term

Public Recreation and Parks Board

The Public Recreation and Parks Board will discuss changing its meeting times and locations to resume in-person sessions at Thomas Center A. The board will also receive an update regarding recreation items within the City's Comprehensive Plan.

• Vote on new meeting times and locations
• Update on recreation items in the City Comprehensive Plan
• June 2021 Recreation Division updates
• Approval of May 12 and May 22, 2021 minutes

The Public Recreation and Parks Board approved a motion to continue meeting on the second Wednesday of each month but changed the start time from 6:30 pm to 6:00 pm. The board also discussed term rebalancing, with two members volunteering to extend their terms, and heard updates on the City Comprehensive Plan, with feedback due in two weeks. No public comment was made.

• Approved the agenda unanimously.
• Approved the May 12, 2021 minutes as written.
• Approved the May 22, 2021 Parks Tour minutes as written.
• Approved changing meeting time from 6:30 pm to 6:00 pm, keeping the second Wednesday.
• Discussed board term rebalancing; two members volunteered to extend terms by one year.
• Heard Recreation Division updates for June 2021.
• Heard information on the future City Comprehensive Plan updates; feedback due in two weeks.

Audit and Finance Committee

The committee is reviewing audited financial statements for city pension and health insurance funds for fiscal year 2020. The agenda also includes a review of the second quarter budget analysis, which projects surpluses in the General Fund and Special Revenue fund. Additionally, members will consider audit reports regarding police property cash handling and payroll calculations.

• FY 2020 audited financial statements for pension and health funds
• FY 2021 second quarter budget analysis and projections
• GPD Property and Evidence Cash Audit Report
• Citywide succession planning audit report
• Q2 FY 2021 investment performance reports

The Audit and Finance Committee approved the FY2020 individual annual audited financial statements for several pension and trust funds, recommending them for submission to the City Commission. It also approved the citywide succession planning audit, independent payroll calculation memo, GPD property and evidence cash audit report, and the FY2021 second quarter budget analysis, all for City Commission acceptance or distribution. Additionally, the committee approved the FY2021 second quarter investment performance reports and the fuel hedging program performance report for submission to the City Commission. All items were approved as recommended without any denials or tabling.

• Approved FY2020 audited financial statements for Employees' Pension Fund, Police/Firefighters' Retirement Plan, Retiree Health Insurance, and Wild Spaces Public Places Funds (as recommended)
• Approved citywide succession planning audit report for City Commission acceptance (as recommended)
• Approved independent payroll calculation memo for City Commission acceptance (as recommended)
• Approved GPD Property and Evidence Cash Audit Report for City Commission acceptance (as recommended)
• Approved FY2021 second quarter budget analysis report for distribution to City Commission (as recommended)
• Approved FY2021 second quarter investment performance reports for submission to City Commission (as recommended)
• Approved FY2021 second quarter fuel hedging program performance report for distribution to City Commission (as recommended)
• Approved City Auditor Quarterly Update for City Commission acceptance (as recommended)

City Commission

The City Commission is reviewing a resolution to establish a proposed millage rate for the 2022 fiscal year. The item includes setting a maximum rate and scheduling a public hearing for the tentative budget. This process follows the 'Truth in Millage' requirements for notifying the Property Appraiser.

• Proposed 'not to exceed' millage rate of 5.2974
• Rolled-back rate of 5.1487 mills
• Public hearing scheduled for September 13, 2021, at 6:00 PM
• Estimated ad-valorem tax revenues of $41,357,242 based on a 96% collection rate

The City Commission adopted a resolution establishing a proposed millage rate for Fiscal Year 2022, with a maximum of 5.5 mills tentatively. The motion passed unanimously after adding several line items, including GCRA funding for Job Center/Training, General Fund funding for Youth Services, a Lighting Study up to $250,000, and Vision Zero at $750,000. The resolution sets a public hearing and provides notice to the Alachua County Property Appraiser.

• Adopted resolution 210165 establishing proposed FY2022 millage rate with 5.5 maximum, passed unanimously
• Added GCRA funding for Job Center/Training line item, passed unanimously
• Added General Fund funding for Youth Services Department line item, passed 6-1 (Commissioner Saco dissenting)
• Added General Fund funding for Lighting Study up to $250,000, passed 5-2 (Johnson and Duncan-Walker dissenting)
• Added General Fund funding for Vision Zero at $750,000, passed 6-1 (Johnson dissenting)

SHIP - Affordable Housing Advisory Committee

The committee will review presentations from four affordable rental housing applicants seeking Local Government Area of Opportunity funding. Members will rank these applications to provide a recommendation to the City Commission. This process aims to identify one project for a minimum local funding commitment of $460,000.

• Ranking of four affordable rental housing projects for LGAO funding
• Minimum local funding commitment of $460,000
• Presentation from Veranda Estates-JES Dev
• Presentation from Ability Housing-Village of Lincoln Park
• Presentation from Woodland Park Phase II and Madison Moor

The Affordable Housing Advisory Committee ranked four affordable rental housing projects and recommended the City approve a Local Government Area of Opportunity Loan for Woodland Park, Phase 2. The motion passed 8-0. The recommendation will be presented to the City Commission at their August 5, 2021 meeting.

• Adopted agenda as presented (8-0)
• Ranked affordable housing projects: 1) Woodland Park Phase 2, 2) The Village at Lincoln Park, 3) Veranda Estates, 4) Madison Moor
• Recommended City approve funding for Woodland Park Phase 2 (8-0)

City Commission

The City Commission is reviewing a preliminary resolution for the fire services special assessment rate which would affect property owners. The meeting also includes a presentation on modifying fire inspection fees and a discussion regarding new maximum parking rates.

• Preliminary Fire Services Special Assessment rate of $133.00 per NFFPU
• Proposed fire inspection fee increases for properties over 10,000SF
• Discussion on establishing new maximum rates for on-street and off-street parking
• Proposed public hearing date of September 13, 2021, for fire assessments

The City Commission adopted a preliminary rate of $133.00 per Net Factored Fire Protection Unit for the Fire Services Special Assessment, and scheduled a public hearing on the annual rate resolution for September 13, 2021. The Commission also approved drafting and advertising an amendment to modify fire inspection fees in Appendix A, and discussed but did not finalize a resolution on maximum parking rates, instead authorizing the City Manager to develop a new parking fee structure.

• Adopted the Preliminary Rate Resolution for fire assessment at $133.00 per unit (5-1, Commissioner Arreola dissenting).
• Set the public hearing on the Annual Rate Resolution for September 13, 2021 at 6:00 PM.
• Approved the recommendation to authorize the City Attorney to draft and the City Clerk to advertise an amendment to fire fees in Appendix A (6-0).
• Approved a motion to change the parking fee structure (unanimous).
• Approved a motion for a neighborhood parking rate increase (4-2, with Mayor-Commissioner Pro Tem Johnson and Commissioner Arreola dissenting).
• Authorized the City Manager to develop a new parking fee structure and associated documentation.

Special Magistrate Hearing

The Special Magistrate heard several cases regarding property code violations. Several respondents were found guilty, resulting in orders to correct violations and pay administrative costs or daily fines. Other cases were either continued to a later date or dismissed due to compliance.

• 3834 NW 34th PL: Found guilty with $204.96 in costs plus $25.00 per day fine
• 1340 University Ave: Found guilty with $160.58 in costs plus $100.00 per day fine
• 529 NW 3rd ST: Found guilty of repeat violation with a $390.00 total fine
• 238 SW 2nd PL: Found guilty with $162.17 in costs plus $75.00 per day fine
• 2200 NE 16th TER: Case dismissed following compliance

The Special Magistrate heard code enforcement cases, finding several respondents guilty. Leurie Cromer, ISA Investments LLC, Johnnie D. Fair Heirs, and Lawrence J. Hamilton were all found guilty of violating the Gainesville Code of Ordinances, with fines and deadlines to comply. Two cases were continued, and one case was dismissed due to compliance.

• Granted continuance for Musa Blount's case to 8/12/2021 agenda.
• Found Leurie Cromer guilty; 10 days to comply, $204.96 in costs plus $25/day.
• Found ISA Investments LLC guilty; 5 days to comply, $160.58 in costs plus $100/day fine.
• Found Johnnie D. Fair Heirs guilty as repeat violator; $390.00 fine for 39 days of non-compliance.
• Found Lawrence J. Hamilton guilty; 10 days to comply, $162.17 in costs plus $75/day.
• Continued Sharon A. Bauer's case to 8/12/2021 docket.
• Dismissed Cue & Glaze case due to compliance prior to hearing.

Nature Centers Commission

The commission will discuss the annual work plan and review the Star Award Form. The meeting includes various committee, staff, and liaison reports. A proclamation for Park and Recreation Month is also scheduled.

• Approval of Annual Work Plan
• Review of Star Award Form
• Proclamation for Park and Recreation Month

Nature Centers Commission

The Nature Centers Commission will discuss its work plan as it pertains to PR and Awards. The meeting also includes discussion regarding Star Awards and related outreach.

• NCC Work Plan regarding PR and Awards
• Star Awards and related outreach

The Nature Centers Commission discussed its PR and Awards work plan, focusing on the star award and outreach efforts. They discussed advertising nominations on Facebook, radio, and TV PSAs, and a year-round plan to encourage 'good neighbor' or 'green business' recognition. The star award will cover 2020 and 2021 since it was cancelled last year. A suggestion was made to rename the Special Achievement award in honor of Amy Carpus, but no formal action was taken.

• Discussed PR and Awards work plan, no formal action taken
• Discussed star award advertising on Facebook, radio, and TV PSAs
• Discussed year-round plan for 'good neighbor' or 'green business' recognition
• Noted star award will span 2020 and 2021 due to cancellation last year
• Discussed print ads in youth-oriented publications
• Suggested renaming Special Achievement award in honor of Amy Carpus (no action)
• Discussed Sweetwater Wetlands Park outreach programs resuming

Utility Advisory Board

The board will consider a $2.71 million cost-sharing agreement with the St. Johns River Water Management District to meet minimum flow levels for Lakes Brooklyn and Geneva through 2045. Members will also decide whether to bring the draft energy policy to a joint meeting following concerns over community outreach. Additionally, the meeting includes an operational update for June 2021.

• $2.71 million cost agreement with St. Johns River Water Management District
• Draft Energy Policy for the City of Gainesville
• Proposed $130 million bond issue for GRU infrastructure

The Utility Advisory Board voted 6-0 to advise the City Commission to approve a $2.71 million cost participation agreement with St. Johns River Water Management District for Lake Brooklyn and Geneva MFL compliance, and to approve resolutions setting electric and wastewater rates through FY2027, establishing rate assistance programs, and setting the general fund transfer amount. The board also discussed the draft energy policy and will bring it to a joint meeting with the City Commission for further guidance. No other substantive decisions were made; several items were informational only.

• Approved staff recommendation on $2.71M SJRWMD cost participation agreement (6-0)
• Approved advising City Commission to adopt resolution setting electric and wastewater rates through FY2027 (6-0)
• Approved advising City Commission to adopt resolution setting general fund transfer amount (6-0)
• Approved consent items: revised May 25, 2021 workshop minutes and June 10, 2021 meeting minutes
• Approved agenda with modification to hear old business after new business (unanimous)
• Discussed draft energy policy; will place on June 22, 2021 joint meeting agenda
• Postponed APPA conference information sharing to August 24, 2021 workshop

Citizens Advisory Committee for Community Development

The Citizens Advisory Committee for Community Development will hold a virtual workshop to hear applicant requests for Fiscal Year 2021-2022 funding. The session is intended to review presentations regarding CDBG and HOME funding for outside agencies. This item is noted as informative only.

• Presentations for FY21-22 CDBG and HOME funding requests

The Citizens Advisory Committee for Community Development held a virtual workshop to hear presentations from five agencies requesting CDBG funding for fiscal year 2021-2022. No funding decisions were made; the committee will individually complete a funding worksheet before the next meeting to finalize recommendations. The next meeting is scheduled for July 6, 2021, in person.

• Heard presentations from Catholic Charities ($40,000), Boys and Girls Club ($15,075), Rebuilding Together ($46,475), Episcopal Children's Services ($20,000), and Gainesville Housing and Development Corporation ($75,000).
• No funding decisions were made during the workshop.
• Committee members will receive an Excel worksheet to individually complete funding recommendations before the next meeting.
• The next meeting is scheduled for July 6, 2021, at 6:00 p.m., in person at the Thomas Center.

Special Magistrate Hearing

The Special Magistrate will preside over a hearing regarding code enforcement violations. The agenda includes requests for reduction or rescission of penalties and new cases to be heard. No continuance or dismissal items are scheduled for this meeting.

• Reduction/rescission request for 425 NE 3rd St regarding violation of Sec. 13-171(B)
• Code enforcement case for American East Hospitality LLC at 2002 NW 13th St

The Special Magistrate recommended reducing code enforcement fines to zero for Douglas and Tammie Jean Englert, contingent on the sale of their property to Mr. Hunter closing by September 30, 2021. If the sale does not close by that date, the fines, currently over $1 million, will not be reduced. The contract must be entered into evidence. In a separate case, American East Hospitality LLC was found guilty of a code violation at 2002 NW 13th St, with a prior demolition order sustained and costs of $387.02 assessed.

• Recommended reducing Englert fines to zero, contingent on property sale closing by September 30, 2021
• Ordered that if the sale does not close by September 30, 2021, fines remain over $1 million
• Required the sale contract to be entered into evidence
• Found American East Hospitality LLC guilty of violating Sec. 16-19 of the Gainesville Code
• Sustained the demolition order for the building at 2002 NW 13th St
• Ordered American East Hospitality LLC to pay $387.02 in prosecution costs

Pension Review Committee

The Pension Review Committee will review the minutes from the May 27, 2021, meeting. The committee is scheduled to hear presentations regarding U.S. Equity Large Cap Value, U.S. Equity Small Cap Value, and market conditions.

• Review of May 27, 2021, meeting minutes
• Presentation on U.S. Equity Large Cap Value portfolio by Barrow Hanley Global Investors
• Presentation on U.S. Equity Small Cap Value portfolio by Pzena Investment Management
• Presentation on market conditions and Plan performance by AndCo

The Pension Review Committee met and heard presentations from investment managers Barrow Hanley, Pzena, and consultant AndCo on portfolio performance and market conditions. The committee approved the May 27, 2021 meeting minutes and adopted the agenda, but took no formal action on the presentations. No other substantive decisions were made.

• Adopted the meeting agenda
• Approved the May 27, 2021 regular meeting minutes as recommended
• Discussed Barrow Hanley presentation on U.S. Equity Large Cap Value strategy
• Discussed Pzena presentation on Small Cap Focused Value equity portfolio
• Discussed AndCo investment performance review and market update

City Plan Board

The City Plan Board will consider amendments to the Land Development Code regarding building design and materials. The board will also review a request for facility expansion at Gainesville Christian Community School. Additionally, staff will provide an update on the status of pending code amendments.

• Text change to modify building frontage and material requirements in transect zones
• Special Use Permit for Gainesville Christian Community School expansion at 3536 NW 8th Avenue
• Update on the status of Land Development Code amendments

The City Plan Board approved a Special Use Permit for Gainesville Christian Community School to build a multipurpose building and expand facilities at 3536 NW 8th Avenue, with staff conditions, by a 5-0 vote. The board also discussed a proposed Land Development Code text change (Petition PB-20-160 TCH) to modify building frontage, entrance, and material requirements for transect zones, but asked staff to make changes and bring it back to a future meeting. The board approved the agenda and the April 22, 2021 meeting minutes, both by 5-0 votes.

• Approved the agenda by a 5-0 vote.
• Approved the draft minutes of the April 22, 2021 meeting by a 5-0 vote.
• Approved Petition PB-21-00070 SUP for Gainesville Christian Community School's multipurpose building and facilities expansion, with staff conditions, by a 5-0 vote.
• Discussed Petition PB-20-160 TCH (Land Development Code text change for transect zones) but did not vote; staff to revise and return at a future meeting.

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board will review a revised FY19 actuarial valuation report for submission to the Florida Division of Retirement. Trustees will also hear updates on real estate investments and market performance. Additionally, the Board will consider recommendations from an FY20 actuarial experience study.

• Approval of revised FY19 Actuarial Valuation Report
• Presentation on U.S. Core Real Estate investment by Harrison Street
• Market and performance presentation by Willis Towers Watson
• Review of FY20 Actuarial Experience Study by Foster & Foster
• Approval of May 26, 2021, meeting minutes

The Board of Trustees of the Consolidated Police & Fire Retirement Plan could not call the meeting to order because a quorum was not present. Presentations from Harrison Street and Willis Towers Watson were heard, but no actions were taken. All agenda items requiring decisions were postponed to future meetings, and no detailed minutes were produced.

• Meeting not called to order due to lack of quorum
• Heard presentation by Harrison Street (no action)
• Heard presentation by Willis Towers Watson (no action)
• Postponed approval of May 26, 2021 meeting minutes
• Postponed approval of revised FY19 Actuarial Valuation Report
• Postponed Foster & Foster FY20 Actuarial Experience Study

Police Advisory Council

The council will discuss the criteria for the Deflection Diversion Program and hear information regarding mental health support for crime victims. Members will also review closed internal affairs cases from May, including case IA 21-010.

• Review of closed internal affairs case IA 21-010
• Discussion of Deflection Diversion Program criteria
• Presentation on mental health for victims of crime by Alachua County Victim Advocates

The Gainesville Police Advisory Council heard public comment about a SWAT raid on James Hurst but tabled discussion until the ongoing criminal and internal investigations conclude, citing Florida state law. The council also adopted the agenda and minutes, and heard updates on the Deflection Diversion Program, mental health for crime victims, and a closed internal affairs case.

• Adopted the agenda with public comment moved before the chief's update
• Approved the minutes of the previous meeting
• Heard the Deflection Diversion Program criteria update
• Heard the mental health for victims of crime update
• Heard the closed internal affairs case review
• Tabled discussion of the SWAT case until investigations conclude

Student Community Relations Advisory Board

The Student Community Relations Advisory Board will review and vote on draft minutes from meetings held in November 2020, December 2020, January 2021, and March 2021. The agenda also includes board elections and a discussion regarding the next meeting date.

• Approval of draft minutes for November 2020, December 2020, January 2021, and March 2021 meetings
• Board elections

The Student Community Relations Advisory Board meeting on June 22, 2021, was called to order but no quorum was present, so no official business could be conducted. The board did not approve the draft minutes from previous meetings, hold elections, or take any substantive actions. The meeting was adjourned without decisions.

Development Review Board

The Development Review Board is reviewing a petition for the Terra Serena cluster subdivision. The project proposes creating 120 lots on 10.7 acres at 2100 NW 53rd Ave. Staff recommends approval of the plan with conditions.

• Petition DB-21-5 SUB: Cluster subdivision to create 120 lots on 10.7 acres

The Development Review Board approved Petition DB-21-5 SUB for Terra Serena, a cluster subdivision creating 120 lots on 10.7 acres at 2100 NW 53rd Ave, with all staff conditions plus an additional condition offered by the applicant. The motion passed 6-0. The board also discussed the role of the DRB and public participation, with staff offering to schedule a workshop.

• Approved the agenda with an opportunity for board discussion after the official item (6-0)
• Approved Petition DB-21-5 SUB for Terra Serena cluster subdivision, 120 lots on 10.7 acres, with staff conditions plus applicant's additional condition (6-0)

City Commission

The Gainesville City Commission is reviewing several infrastructure and transit items. This includes a construction bid for the SW 27th Street Multimodal Project and a software contract for the Regional Transit System. The Commission will also consider rebalancing city board terms and a composting grant application.

• $543,465.00 bid award for SW 27th Street Multimodal Project construction
• $131,497 contract with Clever Devices Ltd for RTS digital signage software
• Plan to rebalance city board terms and establish vacancy procedures
• Grant application for a $90,000 multifamily pilot composting program

The Gainesville City Commission voted 5-2 to extend for 30 days the process for new proposals for a grocery store project with a $3.3 million incentive, with the funding source unspecified. A motion to have the City Attorney's office work on a final contract for a term sheet and other proposals failed 3-4. The Commission also unanimously directed staff to create an Economic Development Policy for non-solicited proposals and scheduled a special meeting for late July to discuss the matter.

• Approved the consent agenda, including the award of a $543,465.00 bid to American Design Engineering Construction Inc. for the SW 27th Street Multimodal Project.
• Approved a memorandum of understanding with the State Attorney's Office for a Pre-Arrest Deflection Program.
• Appointed Mayor Lauren Poe to the Joint Water and Climate Policy Board.
• Directed staff to move forward with a cost recovery phase-in plan for the Department of Sustainable Development fee study.
• Extended the grocery store incentive proposal process by 30 days (5-2 vote).
• Adopted Resolution No. 210002 approving the final plat for Oaks Preserve Phase I.
• Adopted Ordinance No. 201147 amending the Residential Rental Unit Permit fees.
• Authorized the City Manager to light up Depot Stormwater Park for Pride Month and Pride Week in October.

City Commission

The City Commission will discuss potential partnerships with the County Commission regarding federal relief dollars. The discussion focuses on how to use CARES Act and American Rescue Plan Act funds received by the City of Gainesville and Alachua County.

• Discussion on the use of CARES Act and American Rescue Plan Act funds

The City Commission held a joint special meeting with the County Commission to discuss potential partnerships for using CARES Act and American Rescue Plan Act funds. The item was discussed but no formal decision was made. Public comment was heard, and the meeting adjourned without any votes on substantive matters.

• Adopted the agenda (6-0, with one commissioner absent)
• Discussed potential partnerships for use of CARES Act and American Rescue Plan Act funds (no vote)

Tree Advisory Board

The board is discussing community outreach strategies for the Urban Forest Management Plan, including potential workshops for residents. Members will also review documentation to suggest revisions to the approved tree list within the Land Development Code. Updates from Public Works, Planning, and GRU are also scheduled.

• Community outreach discussion regarding the Urban Forest Management Plan
• Review of documentation for an updated approved tree list in the Tree Ordinance
• Update from City Arborist Dave Conser
• Update from Urban Forestry Inspector Chelsea Proia
• Update from GRU Forester Joe Wolf

The Tree Advisory Board reviewed and edited a draft PowerPoint presentation on tree ordinances, agreeing to send further suggestions to the Arborist by 7/4/2021. They also continued reviewing the approved shade tree list, discussing potential additions like an understory tree list, and received updates from Public Works, Planning, and GRU. No formal decisions were made beyond adopting the agenda and approving the previous meeting's minutes.

• Adopted meeting agenda (4-0, 1 abstention)
• Approved minutes from June 16, 2021 meeting (4-0, 1 abstention)
• Agreed to send presentation suggestions to Arborist by 7/4/2021
• Agreed to consider developing a high quality understory tree list

Gainesville Community Reinvestment Area Advisory Board

The board will review updates on the 8th & Waldo project and the Downtown Strategic Plan. Members will consider a new initiative to fund energy and water efficiency upgrades for low-income residents. Staff will also provide reports on Heartwood development progress and recent grant spending.

• Proposed $70,132 partnership with Community Weatherization Coalition for home efficiency
• Update on 8th & Waldo project following environmental assessment findings
• Selection of a board representative for the Downtown Strategic Plan Neighbor Advisory Group
• Report on $2,000 grant usage for the Fifth Avenue Arts Festival

The Gainesville Community Reinvestment Area Advisory Board approved the GCRA and CWC Partnership Initiative as presented, with a note recommending a limit on rental increases of no more than 2% per year for three years after participating in the program. The board also adopted the agenda, moving two items to the regular agenda for discussion, and approved the minutes from the May 18 meeting. Other items were received as information or updates, with no further action taken.

• Approved the GCRA and CWC Partnership Initiative as presented, with a note to recommend a 2% annual rental increase cap for three years after program participation.
• Adopted the agenda, moving items 201192 (Downtown Strategic Plan) and 201105 (8th and Waldo) to the regular agenda for discussion.
• Approved the minutes from the May 18 GCRA Advisory Board meeting.

Digital Access Committee

The Digital Access Committee will discuss updates on smart city requirements, including a draft RFP for smart benches. The committee will also review Alachua County broadband initiatives and progress on the Data Governance Policy.

• Smart City Update: gathering requirements for smart benches with an RFP draft expected by end of month
• Alachua County Broadband Initiatives update
• Municipal Broadband and Digital Inclusion discussion
• Data Governance Policy progress
• Approval of May 3, 2021 meeting minutes

The Digital Access Committee approved a motion directing Charter Officers to review the draft Data Governance policy and bring back any revisions. The committee also approved the minutes from the May 3, 2021 meeting and adopted the agenda. They discussed updates on Smart City, Alachua County Broadband Initiatives, and Municipal Broadband and Digital Inclusion, with the latter to be raised at a joint City-County meeting. The subcommittee agreed to cancel the July meeting and resume in August.

• Adopted the agenda unanimously.
• Approved the minutes from the May 3, 2021 meeting.
• Approved motion for Charter Officers to review the draft Data Governance policy and return with revisions.
• Discussed Smart City update, Alachua County Broadband Initiatives, and Municipal Broadband and Digital Inclusion.
• Agreed to cancel the July meeting and resume in August.

City Commission

The City Commission is holding a special meeting to continue discussions from a March 2021 neighborhood workshop. The commission will hear a staff presentation regarding costs and notification methods and may take action on related items.

• Neighborhood Workshop Continuation presentation
• Review of development review best practices to help create or lower the cost of housing
• Site plan review comparison data

The City Commission voted to direct staff to bring back an ordinance requiring all intermediate and major development reviews to come to the Development Review Board for final approval, passing 4-3 with Mayor Poe and Commissioners Hayes-Santos and Saco dissenting. They also unanimously accepted a proposed neighborhood notification process, including email notifications for affected neighbors. Additionally, the Commission passed a motion to have the policy reviewed by the Office of Equity and Inclusion and to analyze its impact on housing costs and city expenses, with Mayor-Commissioner Pro Tem Johnson dissenting on the latter.

• Accepted proposed neighborhood notification process, including email notifications for affected neighbors (unanimous).
• Directed staff to bring back an ordinance for Development Review Board final approval on intermediate and major development reviews (4-3).
• Referred the passed policy to the Office of Equity and Inclusion for review as part of the Equity Toolkit (unanimous).
• Directed staff to analyze the policy's impact on housing costs, new city costs, and extra time to create new housing (6-1).

Joint Water and Climate Policy Board

The Joint Water and Climate Policy Board will review water supply planning and the Zero Waste Plan. The meeting also includes a Citizen Climate Advisory Committee update and setting topics for the August 30 meeting.

• Water Supply Planning presentations by SRWMD and GRU
• Zero Waste Plan presentation from Alachua County and Gainesville Public Works
• Citizen Climate Advisory Committee update
• Approval of April 26, 2021 meeting minutes
• Setting August 30, 2021 agenda topics

The Joint Water and Climate Policy Board met and approved the agenda and prior minutes in a single 5-0 vote. Members heard presentations on water supply planning and the Zero Waste Plan, and discussed future agenda items, but took no other substantive actions. A motion to develop a work plan failed for lack of a second.

• Approved agenda and April 26, 2021 minutes (5-0)
• Heard water supply planning presentations from SRWMD and GRU
• Heard Zero Waste Plan presentation from Kessler Consulting
• Tabled work plan motion (no second)

General Policy Committee

The committee will discuss recruitment processes for the interim and permanent Director of the Office of Diversity, Equity and Inclusion. Members will also hear a summary of the 2021 Florida legislative session from the city's lobbying firm. Additionally, the agenda includes discussions on proposed 'Nature First' climate policies and annexation policy updates.

• Recruitment for the Director of the Office of Diversity, Equity and Inclusion
• Summary of the 2021 Florida legislative session
• Proposed 'Nature First' climate change ordinances
• Review of city annexation policy
• Discussion on loss of affordable housing

The General Policy Committee approved a 7-point motion on loss of affordable housing, including adding a focus on low-income housing to the Housing Action Plan, exploring LIHTC property locations, and scheduling a special meeting with UF. It also approved dropping the Chapter 164 dispute with Alachua County, rescinding a letter to the Treasury Department, and readvertising mediation as a joint meeting. The committee approved advertising for an interim Director of the Office of Equity and Inclusion, and transitioned the Zero Waste Subcommittee to a Natures Policies subcommittee. The annexation policy item was withdrawn from the agenda.

• Approved 7-point affordable housing motion (7-0)
• Approved dropping Chapter 164 dispute with Alachua County (7-0)
• Approved advertising for interim Director of Office of Equity and Inclusion (6-1)
• Approved transition to Natures Policies subcommittee (7-0)
• Withdrew annexation policy item from agenda

Utility Advisory Board

The board will review findings from a GRU customer survey regarding the city's draft energy policy. Members will also hear an update on the proposed FY22 budget for GRU and receive the May 2021 operational report.

• Presentation of GRU customer survey findings on energy policy
• Update on GRU's proposed FY22 budget
• GRU operational report for May 2021
• Approval of May 2021 meeting and workshop minutes

The Utility Advisory Board approved the May 13 meeting minutes as drafted but did not approve the May 25 workshop minutes, asking staff to add information and bring them back for approval on July 8. The board heard a presentation on a poll about its draft energy policy, expressed concerns about the poll's representativeness, and agreed to discuss the policy further at a June 22 workshop and with the City Commission on June 27. Staff presented an update on GRU's proposed FY22 budget, noting the City Commission had approved rate increases and other recommendations; no action was required.

• Approved the May 13, 2021 meeting minutes as drafted.
• Did not approve the May 25, 2021 workshop minutes; staff to add information and return for approval on July 8, 2021.
• Agreed to further discuss the draft energy policy at a June 22 workshop and with the City Commission on June 27.
• Heard the GRU FY22 budget update; no action required.

Nature Centers Commission

The commission will review the NCC Work Plan and approve minutes from February and May 2021. The meeting also includes various staff and committee reports.

• Approval of February 11, 2021, and May 13, 2021, meeting minutes
• Review of the NCC Work Plan
• Committee reports from the Bicycle and Pedestrian Board and Recreation and Open Space Advisory Board
• Discussion regarding the Annual Retreat/Annual Work Plan

The Nature Centers Commission adopted its agenda and approved the minutes of a previous meeting. The commission discussed its work plan and took appropriate action, though the minutes do not specify the outcome. The chair reported on hiring for a supervisor position and noted he would miss July and August meetings.

• Adopted the agenda
• Approved the minutes
• Discussed the work plan and took action (outcome not specified in minutes)

City Commission

The City Commission will hear an update on the proposed FY22 budget for GRU. The commission will also discuss the City’s General Government budget for FY22 and FY23.

• Update on GRU's proposed FY22 budget
• Discussion of the City’s General Government FY22/FY23 budget

The City Commission approved GRU's proposed FY22 budget, including a 7% rate increase, in a 5-1 vote with Mayor-Commissioner Pro Tem Johnson dissenting. The approval directs staff to return in July with details on utility assistance programs for low-income residents, including eligibility, funding sources, and weatherization initiatives. A separate motion to have staff return with broader assistance program data failed for lack of a second.

• Approved GRU FY22 budget with 7% rate increase (5-1, Johnson dissenting)
• Directed staff to present eligibility requirements and funding sources for recurring utility assistance at July 17 meeting
• Directed staff to bring framework for weatherization and energy efficiency programs
• Directed staff to report on state and county COVID utility program spending
• Referred Commission ARP requests to E&I and staff for analysis
• Motion for staff to return with assistance program data died for lack of a second

Board of Trustees/General Employees' Pension Plan

The Board of Trustees will discuss and take action regarding the appointment of Patrick Keogh to the Pension Review Committee. This committee provides investment-related recommendations for the General Employees' Retirement Plan.

• Appointment of Patrick Keogh to the Pension Review Committee

The Board of Trustees for the General Employees' Pension Plan met and approved the appointment of Patrick Keogh to the Pension Review Committee. The motion carried 5-0, with two trustees absent. No other substantive decisions were made.

• Appointed Patrick Keogh to the Pension Review Committee (5-0)

City Commission

The City Commission will review a contract ratification for IAFF Local 2157 firefighters that extends through September 30, 2024. The meeting also includes discussions on selecting a property and casualty broker and reviewing an organizational culture assessment report. Additionally, the commission will consider appointments to several local advisory boards.

• Ratification of IAFF Local 2157 agreement through September 30, 2024
• Selection of Marsh USA, Inc. as property and casualty broker/agent
• Appointments to the Nature Centers’ Commission and Regional Transit Authority Advisory Board
• Review of Organizational Culture Assessment and Report
• Approval of a special budget meeting for June 7, 2021

The Gainesville City Commission ratified a three-year collective bargaining agreement with the International Association of Firefighters (IAFF) Local 2157, approved several ordinances including rezoning at 423 SE Williston Road and changes to residential rental unit permit fees, and adopted resolutions urging ranked-choice voting and denouncing discrimination against Asian American communities. The commission also continued a land use change and rezoning for 83.79 acres on NE 39th Boulevard to July 15, 2021, and made appointments to various boards.

• Ratified IAFF Local 2157 firefighter agreement through September 30, 2024 (approved on consent agenda)
• Approved rezoning of 4.46 acres at 423 SE Williston Road from RMF-6 to MU-1 (5-0, 2 absent)
• Adopted ordinance requiring clear or semi-clear shatter-proof polycarbonate sealing for vacant structures (6-0, 1 absent)
• Adopted ordinance amending insurance requirements for micromobility services (6-0, 1 absent)
• Adopted first reading of ordinance amending residential rental unit permit fees (6-0, 1 absent)
• Continued land use change and rezoning for 83.79 acres on NE 39th Boulevard to July 15, 2021 (4-1, 2 absent)
• Appointed Walt Barry and Steve Varvel to Police/Fire Retirement Board, Jaokim Nordqvist to GCRA Advisory Board, Madilena Campbell to Nature Centers' Commission, and Andre Soucy to Regional Transit Authority Advisory Board (all 6-0)
• Adopted resolutions urging ranked-choice voting and denouncing discrimination against Asian American communities (both 6-0, 1 absent)

Historic Preservation Board

The board is reviewing proposals for a new 25,000 square foot sorority house at 505 and 517 SW 10th Street. The plan involves relocating existing houses on the property and demolishing an accessory garage to accommodate the construction.

• Construction of a 25,000 square foot sorority house at 505 & 517 SW 10th Street
• Relocation of a single-family dwelling from 505 SW 10th Street to an adjacent lot
• Demolition of a 441 square foot accessory garage at 517 SW 10th Street
• Relocation of a house within the parcel at 517 SW 10th Street

The board approved a certificate of appropriateness for a new sorority house at 505 & 517 SW 10th Street with conditions, and approved relocations of two contributing houses within the same lots. A demolition request for an accessory garage failed on a 3-3 tie, and a reroof request at 618 NE 9th Avenue was denied.

• Approved sorority house construction at 505 & 517 SW 10th St with conditions (4-2)
• Approved relocation of house from 505 SW 10th St to adjacent parcel with building placement modification (4-2)
• Denied demolition of accessory garage at 517 SW 10th St (3-3 tie)
• Approved relocation of house at 517 SW 10th St with building placement modification (4-2)
• Approved new 8-unit multifamily development at 131 NW 9th Terrace (6-0)
• Approved fence at 236 NW 3rd Ave with modifications (6-0)
• Approved metal roof at 616 SE 4th Ave with Galvalume finish (5-1)
• Denied metal roof at 618 NE 9th Ave (5-1)

Pension Review Committee

The Pension Review Committee will hear presentations regarding the Plan's U.S. Equity Large Cap Value portfolio and market conditions. The committee will also consider a recommendation for committee applicant Patrick Keogh.

• Presentation by Barrow Hanley Global Investors on U.S. Equity Large Cap Value portfolio
• Investment performance and market update presentation by AndCo
• Review of application from Patrick Keogh for the Committee
• Approval of March 25, 2021, meeting minutes

The Pension Review Committee approved the minutes from March 25, 2021, and recommended Patrick Keogh for appointment to the committee. A presentation by Barrow Hanley was postponed due to the presenter's illness. AndCo gave an economic and investment performance update, and public comments addressed pension asset reporting.

• Approved March 25, 2021 meeting minutes
• Recommended Patrick Keogh for appointment to PRC
• Postponed Barrow Hanley presentation

General Policy Committee

The General Policy Committee will review updates on the proposed GRU FY22 budget and American Rescue Plan Act funds. Members will also discuss a potential amendment to the Mayor's Charter regarding city government structure. Additionally, staff will present reports on community engagement and the 2021 state legislative session.

• Update on GRU's proposed FY22 budget
• Discussion of American Rescue Plan Act fund expenditures
• Review of Mayor's Charter amendment regarding city structure
• Updates on community engagement programs
• Summary of the 2021 Florida state legislative session

The General Policy Committee approved a motion to bring back a prospective community engagement process for a general question about Gainesville's governance, with a 5-2 vote. The committee also withdrew two agenda items: continued discussion of GRU's FY22 budget (moved to June 7) and the Charter Officer Complaint Procedures update. The 2021 State Legislative Update was withdrawn unanimously, while the Community Engagement and American Rescue Plan Act items were discussed without formal action.

• Approved motion to bring back a prospective community engagement process for a general governance question (5-2)
• Withdrew item 201211 (GRU FY22 budget discussion) and placed it on the June 7th agenda
• Withdrew item 201060 (Charter Officer Complaint Procedures)
• Withdrew item 200351 (2021 State Legislative Update) unanimously (7-0)
• Discussed Community Engagement item without action
• Discussed American Rescue Plan Act item without action

City Plan Board

The City Plan Board is reviewing petitions for land use and zoning changes, including a proposal for affordable housing units. The board will also consider rezoning for religious assembly at 55 NW 23rd Avenue and potential sidewalk exemptions for single-family homes. Additionally, the board must decide if outdoor storage use at 1516 N Main St has been abandoned.

• Land use change to PUD at W University Avenue and SW 12th Street
• Rezoning from U9 to PD at W University Avenue and SW 12th Street
• Rezoning from I-1 to Warehouse at 55 NW 23rd Avenue
• Sidewalk exemption text amendment for single-family residential properties
• Determination of abandoned use status at 1516 N Main St

The City Plan Board approved a land use change and rezoning for a property at the southwest corner of W University Avenue and SW 12th Street, allowing a Planned Use District and Planned Development. The board also determined that a non-conforming use at 1516 N Main St. had not been abandoned, allowing it to continue. A sidewalk exemption text amendment for single-family properties was approved with modifications.

• Approved land use change from UMUH to PUD for property at W University Ave & SW 12th St (6-0)
• Approved rezoning from U9 to PD for same property (6-0)
• Determined non-conforming use at 1516 N Main St. not abandoned, can continue (4-1-1)
• Approved sidewalk exemption text amendment for single-family dwellings (6-0)
• Added formula businesses to code amendment referral list (unanimous)

Board of Trustees of the Consolidated Police & Fire Retirement Plan

The Board of Trustees will review revised actuarial valuation reports for fiscal years 2016 through 2018 for submission to the Florida Division of Retirement. The meeting includes presentations on investment portfolios and market performance by LSV Asset Management and Willis Towers Watson. Additionally, the board will discuss electing a fifth member to replace a trustee whose term ends June 24, 2021.

• Review of revised FY16-FY18 Actuarial Valuation Reports
• LSV Asset Management presentation on U.S. Large Cap and Small Cap Value Equity portfolios
• Willis Towers Watson market update and investment performance presentation
• Discussion regarding the election of a fifth Board member

The Board approved revised FY16-FY18 actuarial valuation reports for submission to the Florida Division of Retirement, resolving a payroll growth rate dispute. It also approved Harvey Lewis as the fifth board member for a partial term ending June 24, 2021. Presentations from LSV Asset Management and Willis Towers Watson were discussed but no action was taken on them.

• Approved revised FY16-FY18 actuarial valuation reports for submission to Florida Division of Retirement
• Approved Harvey Lewis as fifth board member (partial term ending June 24, 2021)
• Adopted meeting agenda
• Approved March 24, 2021 regular meeting minutes

Police Advisory Council

The Police Advisory Council will discuss updates on the Body Worn Camera program and review closed internal affairs cases from April. The council will also hear about the 'You and the Law' initiative for Alachua County and progress of the Mayors Community Response Council.

• Body Worn Camera program statistics update
• Review of closed internal affairs cases from April
• Recommendations for the You and the Law Initiative
• Mayors Community Response Council progress update

The Gainesville Police Advisory Council met virtually and adopted the agenda and previous minutes. They discussed recommendations for the 'You and the Law' initiative and the Mayor's Community Response Council, heard an update on the Body Worn Camera program, and filed a closed internal affairs case review with no action taken. The council also approved the annual report for presentation to the City Commission.

• Adopted agenda
• Adopted previous minutes
• Discussed 'You and the Law' initiative recommendations
• Discussed Mayor's Community Response Council implementation
• Heard Body Worn Camera program update
• Filed closed internal affairs case review with no action taken
• Approved annual report for presentation to City Commission

City Commission

The City Commission will hear a presentation from HR&A Advisors, Inc. regarding the progress of the City’s Comprehensive Plan update. The presentation covers work completed to date and seeks commission input on primary ideas for new chapters as the project enters the drafting phase.

• Presentation from HR&A Advisors, Inc. regarding the Comprehensive Plan update

The City Commission held a workshop and heard a presentation from HR&A Advisors on the Comprehensive Plan Update. No formal decisions were made; the only action was adopting the agenda. Commissioner Arreola was absent.

• Adopted the meeting agenda (6-0, Arreola absent)
• Heard presentation on Comprehensive Plan Update (no vote)

Zero Waste Subcommittee

The Zero Waste Subcommittee will hear a presentation regarding a two-phase plan to place litter containers in high-litter areas. This follows previous discussions about expanding the placement of trash containers in the city's right-of-ways. The subcommittee is expected to provide direction following the presentation.

• Approval of May 11, 2021, meeting minutes
• Presentation of a two-phase plan for street side and community trash receptacles

The Zero Waste Subcommittee heard a presentation on street side and community trash receptacles and discussed the item, providing direction as deemed appropriate. The subcommittee also approved the minutes from the May 11, 2021 meeting. No formal decisions were made on the trash receptacle topic.

• Approved May 11, 2021 meeting minutes (3-0)
• Adopted agenda (3-0)
• Discussed street side and community trash receptacles (no vote)

Citizens Advisory Committee for Community Development

The CACCD will review and discuss funding requests for Fiscal Year 2020-2021. These recommendations involve agency programs that assist low-to-moderate income residents using federal CDBG and HOME funds.

• FY 2020-2021 Outside Agencies Funding Recommendations
• Board resignation of Mark Mulhall
• Adoption of February 18, 2020 minutes

The Citizens Advisory Committee for Community Development (CACCD) reviewed and finalized its recommendations for FY 2020-2021 Public Services funding allocations from HUD's CDBG and HOME programs. The committee voted to accept these recommendations as a true reflection of its efforts and will present them to the Gainesville City Commission for final approval at a future meeting. The meeting also noted the resignation of Member Mark Mulhall, effective May 4, 2021.

• Adopted the agenda (unanimous)
• Deferred adoption of February 18, 2020 minutes to next meeting
• Finalized FY 2020-2021 Public Services funding recommendations for CDBG and HOME (unanimous)
• Accepted recommendations to be presented to City Commission for approval
• Adjourned meeting (unanimous)

Utility Advisory Board

The Utility Advisory Board is holding a workshop to review findings from a citizen survey regarding the City of Gainesville's draft energy policy. Members will also continue discussions on GRU's Integrated Resource Plan and address recent City Commission directives concerning fossil gas rebates and marketing.

• Review of citizen survey results regarding the draft energy policy
• Continued discussion of GRU's Integrated Resource Plan (IRP)
• Discussion of City Commission directives regarding fossil gas rebates and marketing

The Utility Advisory Board discussed the Integrated Resource Plan (IRP) and agreed to continue working on achievable, measurable timeline goals for 100% renewable energy by 2045, to be included in the final policy plan and the 2022 IRP base scenario. They also recommended the 2022 IRP include a required periodic self-rating from GRU, use total resource costs tests for energy efficiency, consider climate projections and life-cycle fuel costs, and include local renewables for reliability. The board discussed the draft energy policy and asked staff for additional statistical analysis of survey results, with a vote planned for June 10. They also discussed City Commission directives on gas rebates and marketing, with staff to report back on June 22.

• Agreed to include 100% renewable by 2045 goals in final policy plan and 2022 IRP base scenario
• Recommended 2022 IRP include required periodic self-rating from GRU based on ACEEE metrics
• Recommended using total resource costs tests for energy efficiency instead of ratepayer impact measures
• Asked staff to report on Commission motions regarding fossil gas rebates and marketing
• Recommended 2022 IRP include climate projections, cumulative carbon emissions, and life-cycle fuel costs
• Recommended 2022 IRP include local renewables as underpinning of resilient supply
• Asked staff for statistical analysis of energy policy survey results before June 10 vote
• Staff to return with answers on gas rebates and marketing at June 22 workshop

City Commission

The City Commission will discuss potential amendments to a development proposal for the Gainesville Weyerhaeuser 121 property. The discussion includes proposed changes related to housing, site design, and conservation management. Staff is seeking direction regarding these amendments and a pending land use amendment.

• Discussion of proposed amendments for the Gainesville Weyerhaeuser 121 property
• Review of potential changes to housing, transportation mobility, and conservation management
• Direction on pending land use amendment PB-19-128 LUC to change designation to Agriculture (AGR)

The City Commission held a workshop and heard a presentation on the Gainesville 121 project, with staff and an EDA representative speaking. No formal action was taken; the item was only discussed, and the commission provided no direction to staff. The meeting adjourned at 6:10 PM.

• Adopted the meeting agenda (6-0, with one absence)
• Heard the Gainesville 121 update presentation (no vote taken)

Public Recreation and Parks Board

The Public Recreation and Parks Board is conducting a special meeting to tour several City of Gainesville parks. These locations include sites with past, current, or future improvements.

• Tour of Oakview Park, Northside Park, and Forest Park
• Tour of Hogtowne Creek Headwaters Nature Park
• Tour of Albert "Ray" Massey Park, Cora P Roberson Park, Fred Cone Park, and Unity Park

The Public Recreation and Parks Board held a special meeting on May 22, 2021, consisting of a park tour. The board visited parks in order, except Forest Park, which was missed due to time constraints. No substantive decisions were made; the meeting was procedural and informational only.

• Conducted park tour, visiting parks in order except Forest Park (missed due to time constraints)

City Commission

The Gainesville City Commission will discuss Florida’s House Bill 1 regarding municipal budget control provisions. The agenda also includes a contract amendment for solid waste collection with WCA of Florida, LLC. Additionally, the Commission will review audit reports and schedule upcoming workshops.

• Contract amendment for solid waste collection with WCA of Florida, LLC ($227,480 increase)
• Discussion regarding Florida House Bill 1 and municipal budget control provisions
• Joint meeting with Gainesville Housing Authority scheduled for July 19
• Workshop on the Comprehensive Plan Update scheduled for May 26
• Reconsideration of solid waste service usage data analysis

The Gainesville City Commission voted 7-0 to retain the Community Justice Project and Public Rights Project to prepare a draft complaint against Florida's House Bill 1, with the draft to be presented within 30 days. The commission also approved several other items, including a solid waste contract extension, a joint food system policy board, and a resolution for the ConnectFree septic-to-sewer program. Two audit items were removed from the consent agenda, and an organizational culture assessment was stricken from the agenda.

• Approved retaining legal counsel to draft complaint against HB1 (7-0)
• Approved contract amendment with WCA of Florida for solid waste collection (7-0)
• Approved interlocal agreement creating Joint Food System Policy Board (7-0)
• Approved resolution for ConnectFree septic-to-sewer program (5-0, 2 absent)
• Approved $200,000 for SE 13th Ave septic to sewer project (6-0, 1 absent)
• Approved land use change at 423 SE Williston Road (6-0, 1 absent)
• Approved rezoning at 423 SE Williston Road (6-0, 1 absent)
• Stricken organizational culture assessment from agenda (7-0)

Board of Trustees/General Employees' Pension Plan

The Board is considering approval of revised actuarial valuation reports for the General Employees’ Retirement Plan covering fiscal years 2016 through 2019. These revisions follow a settlement with the Florida Division of Retirement regarding payroll growth rate assumptions. The Board will also receive the Pension Review Committee's annual report for fiscal year 2020.

• Approval of revised FY 2016-2019 Actuarial Valuation Reports
• $27,500 in total actuarial valuation revision fees
• Review of the Pension Review Committee Annual Report for FY 2020

The Board of Trustees for the General Employees' Pension Plan approved the revised Fiscal Year 2016-2019 Actuarial Valuation Reports as recommended, with a 7-0 vote. They also approved a motion to have the City Commission receive and review the Pension Review Committee annual report and hear a presentation, also 7-0. No other substantive decisions were made.

• Approved revised FY 2016-2019 Actuarial Valuation Reports (7-0)
• Approved motion for City Commission to receive and review Pension Review Committee annual report (7-0)

Police Advisory Council

The council will draft a presentation for the City Commission regarding the Fiscal Year 2020 annual report. This includes reviewing the council's mission, vision statement, and accomplishments. Members are tasked with providing feedback before the June 17th submission.

• Drafting of FY 2020 annual report presentation
• Review of mission and vision statement
• Review of council accomplishments

The Police Advisory Council held a virtual workshop and discussed the annual report for fiscal year 2020. Members were asked to provide feedback for the presentation and submit it to the Charter Officer for review and approval before presenting to the City Commission on June 17. No formal decisions were made; the item was only discussed.

• Discussed Police Advisory Council Annual Report for FY 20 (no vote recorded)

Tree Advisory Board

The Tree Advisory Board will review documentation to suggest revisions to the approved tree list within the Tree Ordinance Code. The meeting also includes progress updates from Public Works, Planning, and Gainesville Regional Utilities.

• Review of updated approved tree list for the Tree Ordinance
• Public Works update from City Arborist Dave Conser
• Planning Department update from Urban Forestry Inspector Chelsea Proia
• Gainesville Regional Utilities (GRU) update from Forester Joe Wolf

The Gainesville Tree Advisory Board agreed to remove six tree species from the approved tree list due to documented spread into natural systems, and decided to codify only the species list, dropping the matrix data. The board also agreed to replace the term 'high quality shade tree' with 'shade trees' and to add a narrative explaining the list's purpose. No formal ordinance changes were made; these are recommendations for staff to draft.

• Removed Drake Elm, Jerusalem Thorn, Black Locust, Loquat, Bradford Pear, and Podocarpus from the tree list (unanimous)
• Kept Crape Myrtle and Japanese/Oriental Magnolia on the list due to sterility and urban benefits
• Agreed to codify only the species list, not the matrix data
• Agreed to replace 'high quality shade tree' with 'shade trees' in the code
• Agreed staff will write a narrative explaining the list's purpose and definition of shade tree
• Approved minutes from April 14, 2021 meeting (4-0, 1 abstention)
• Adopted the agenda (4-0, 1 abstention)

Gainesville Community Reinvestment Area Advisory Board

The board will review a proposed community engagement plan for affordable housing in the Porters and Pleasant Street neighborhoods. Members will also discuss streetscaping partnerships on Fifth Avenue and progress on the 8th & Waldo and Power District projects.

• Community engagement plan for infill housing in Porters and Pleasant Street
• Potential partnership for Fifth Avenue streetscaping from NW 10th to 13th Street
• Environmental assessment update for the 36-acre 8th & Waldo project area
• Recommendations for bringing the Power District project to market
• Selection of a board representative for the Downtown Strategic Plan Neighbor Advisory Group