Gahanna public meetings in 2021

City Council

The City Council is reviewing ordinances for the 2022 fiscal year, including personnel salaries and benefits. The agenda also includes several infrastructure contracts and development agreements.

• Development agreement for Mill Street Apartments
• Contract with GPD Group for street rebuild and waterline replacement design
• Grant agreement with ODOT for the Tech Center Drive extension
• Expansion of Ohio Exteriors via a Community Reinvestment Area agreement
• Amendments to the city building and zoning fee schedule

Gahanna City Council adopted the 2022 appropriations budget (5-2), approved a 12-year, 100% tax abatement for Ohio Exteriors expansion (6-1), and approved developer commitments for Mill Street Apartments (6-1). The council also adopted the consent agenda, including several ordinances and resolutions, and introduced contracts for street sweeping and street rebuild design.

• Adopted 2022 appropriations budget (5-2)
• Approved CRA agreement for Ohio Exteriors expansion (6-1)
• Approved developer commitments for Mill Street Apartments (6-1)
• Adopted consent agenda including fee schedule, parks board, and supplemental appropriations (7-0)
• Adopted resolutions honoring outgoing council members Leeseberg and Larick (7-0)
• Introduced street sweeping contract with SCA of OH, LLC
• Introduced street rebuild design contract with GPD Group
• Adopted salary and benefits ordinances for 2022 (7-0)

Planning Commission

The Planning Commission will consider multiple applications related to the Homeport Project located off Johnstown Road. These include a request to rezone 2.35 acres from SO to L-MFRD, as well as variance and conditional use applications.

• Zoning Application Z-0002-2021 for 2.35 acres off Johnstown Road
• Variance Application V-0048-2021 for the Homeport Project
• Conditional Use Application CU-0004-2021 for the Homeport Project

The Gahanna Planning Commission denied a variance application for the Homeport senior affordable housing project off Johnstown Road, voting 7-0 against it. Because the variance failed, the related zoning and conditional use applications were not acted on. The project proposed 52 senior units in a three-story building on 2.35 acres.

• Denied variance V-0048-2021 for Homeport senior housing (7-0)
• No action on zoning application Z-0002-2021 due to variance denial
• No action on conditional use application CU-0004-2021 due to variance denial
• Approved minutes from December 1, 2021 (5-0, 2 abstentions)

Committee of the Whole

The committee will discuss ordinances regarding 2022 city personnel salaries, benefits, and pay policies. Discussions also include contracts for street sweeping services and infrastructure design. Additionally, the committee will review a development agreement for the Mill Street Apartments.

• Contract with SCA OF OH, LLC for street sweeping and parking garage cleaning
• Design project contract with GPD GROUP for 2022 street rebuild and waterline replacement
• Ordinances establishing 2022 city personnel salaries and benefits
• Development agreement with Metropolitan Holdings for the Mill Street Apartments
• Amendment to the Department of Public Service and Engineering ordinances

The Committee of the Whole discussed several ordinances, including contracts for street sweeping and street/waterline design, and a development agreement for Mill Street Apartments. No final votes were taken; recommendations were made for future council meetings. The procurement ordinance (ORD-0077-2021) was held in committee.

• Recommended ORD-0092-2021 (street sweeping contract) for first reading on 12/20/21 and consent agenda on 1/3/21
• Recommended ORD-0093-2021 (street rebuild design contract) for first reading on 12/20/21 and back to committee on 1/10/22
• Recommended ORD-0089-2021 (2022 salaries) for introduction, waiver of second reading, and adoption as emergency on 12/20/21
• Recommended ORD-0090-2021 (2022 benefits) for introduction, waiver of second reading, and adoption as emergency on 12/20/21
• Recommended ORD-0091-2021 (pay plan policy) for introduction, waiver of second reading, and adoption as emergency on 12/20/21
• Held ORD-0077-2021 (procurement code amendment) in committee
• Recommended ORD-0086-2021 (Mill Street Apartments development agreement) for regular agenda on 12/20/21

Finance Committee

The Finance Committee will discuss ordinance ORD-0072-2021. This item concerns making appropriations for current expenses and other expenditures for the City of Gahanna during fiscal year 2022.

• Discussion of ORD-0072-2021 regarding FY 2022 appropriations

The Finance Committee reviewed revised revenue projections and appropriations for the 2022 budget, adding $1.4M to income tax estimates and $360K in reductions. The budget now projects no draw on the general fund balance, with an estimated $271K added back in 2022. The committee agreed to place the ordinance on the Regular Agenda for December 20, 2021.

• Approved revised 2022 revenue estimate adding $1.4M (unanimous)
• Approved $360K in budget reductions across departments (unanimous)
• Placed ORD-0072-2021 on Regular Agenda for 12/20/21 (unanimous)

Parks & Recreation Board

The Parks & Recreation Board will consider a donation request from the Gahanna-Jefferson Foundation. The meeting also includes updates from the Director and several advisory committees.

• Gahanna-Jefferson Foundation Donation Request
• Director's Report 2021-0252
• Bicycle & Trail Advisory Committee report
• Gahanna Active Senior Advisory Committee report
• Natural Resources Advisory Committee report

The Parks & Recreation Board approved a donation request from the Gahanna-Jefferson Education Foundation for pool memberships, golf passes, a GMAC rental, and a shelter rental for their annual gala. The board also discussed recommended changes to city ordinances from the Bicycle & Trail Committee, with feedback due by January 31, 2022. The director's report noted upcoming park projects, including splash pad construction and a parking lot project at Woodside Green.

• Approved donation request for Gahanna-Jefferson Education Foundation (4-0, 1 abstention)
• Approved minutes from November 10, 2021 meeting (5-0)

Committee of the Whole

The Committee of the Whole will discuss a development agreement with Metropolitan Holdings for The Mill Street Apartments. The committee will also consider amendments to the Department of Public Service and Engineering ordinances.

• Development agreement with Metropolitan Holdings for The Mill Street Apartments (ORD-0086-2021)
• Amendments to Chapter 135, Department of Public Service and Engineering (ORD-0077-2021)

Council discussed a development agreement with Metropolitan Holdings for the Mill Street Apartments, which would be residential-only with 74 units. The developer is seeking a tax abatement and vacation of North St., but no vote was taken; the item was sent back to committee for 12/13/21. Council also discussed a draft ordinance to change the purchasing approval threshold from $3,000 to $10,000, but held it in committee after the City Attorney raised charter concerns.

• Held ORD-0086-2021 (Mill Street Apartments development agreement) in committee; no vote taken, back to committee on 12/13/21.
• Held ORD-0077-2021 (purchasing threshold amendment) in committee; no vote taken, back to committee on 12/13/21.
• Discussed developer request for tax abatement and North St. vacation for Mill Street Apartments; no action taken.
• Discussed proposed $10,000 Council approval threshold for purchases; no action taken.

City Council

Gahanna City Council will consider rezoning a parcel on Taylor Road from an office district to a two-family residential district. The agenda also includes several budget appropriations for the 2022 fiscal year and various city contracts.

• Rezoning of 5847 & 5875 Taylor Rd from Office, Commerce and Technology to Two-Family Residential
• Appropriations for City of Gahanna expenses during fiscal year 2022
• Contract with Fishbeck for the Creekside Flood Impact Mitigation Project
• Grant agreement with Ohio Department of Transportation for the extension of Tech Center Drive
• Development agreement for The Mill Street Apartments

The council adopted an ordinance changing the zoning of a 1.59-acre parcel at 5847 & 5875 Taylor Rd. from Office, Commerce and Technology (OCT) to Two-Family Residential (MR-1), with one dissenting vote. The council also approved the consent agenda, including the 2022 appropriations ordinance, and introduced several ordinances for future consideration. Two emergency ordinances extending police union contracts were adopted unanimously.

• Adopted rezoning of 5847 & 5875 Taylor Rd. to MR-1 (6-1)
• Approved consent agenda including 2022 appropriations (7-0)
• Adopted tax incentive review council recommendations (consent)
• Adopted resolution for Price Road House renovation funding (consent)
• Adopted FOP Lodge 9 contract extension as emergency (7-0)
• Adopted FOP OLC contract extension as emergency (7-0)
• Approved TREX liquor permit for 64 Granville St. (7-0)
• Introduced 11 ordinances for first reading

Finance Committee

The Finance Committee will discuss ordinance ORD-0072-2021. This item concerns making appropriations for current expenses and other expenditures for the City of Gahanna during fiscal year 2022.

• Ordinance ORD-0072-2021 regarding fiscal year 2022 appropriations

The Finance Committee discussed the 2022 appropriations ordinance (ORD-0072-2021) but took no formal vote. Members expressed concerns about deficit spending and the use of reserves. Chair Schnetzer directed the administration to return to next week's meeting with revised general fund projections showing zero use of fund balance. The meeting adjourned without a decision on the ordinance.

• Directed administration to revise 2022 general fund projections to reflect zero use of fund balance (no formal vote).
• Requested Finance Director Bury to reevaluate revenue estimates, with inflation considered.
• Discussed but did not act on a proposal to cut $2M from the general fund.
• Discussed but did not act on a proposal to add an HR manager position.
• Tabled ORD-0072-2021 (2022 appropriations) for further discussion at next week's meeting.

Planning Commission

The Planning Commission will consider several variance and design review applications. These include requests regarding 680 Havens Corner Rd. and the GJPS High Point Elementary School project. The commission will also review building designs for The Laser Loft at 970 N. Hamilton Rd.

• Variance application for a garage at 680 Havens Corner Rd.
• Design review for The Laser Loft at 970 N. Hamilton Rd.
• Variance application for GJPS High Point Elementary School at 700 Venetian Way
• Design review for GJPS High Point Elementary School at 700 Venetian Way

The Gahanna Planning Commission approved a variance for a 1,144 sq ft garage at 680 Havens Rd, a design review for exterior changes at 970 S. Hamilton Rd, and a variance and design review for the High Point Elementary School expansion at 700 Venetian Way. All votes were 5-0 with two members absent. The minutes were also approved.

• Approved a variance (V-0047-2021) to allow a 1,144 sq ft garage in front of a dwelling at 680 Havens Rd.
• Approved a design review (DR-0032-2021) for building exterior and landscaping changes at 970 S. Hamilton Rd.
• Approved a variance (V-0046-2021) for the High Point Elementary School expansion at 700 Venetian Way.
• Approved a design review (DR-0032-2021) for the High Point Elementary School expansion at 700 Venetian Way.

Committee of the Whole

The Committee of the Whole will discuss several ordinances regarding city fees, park regulations, and supplemental appropriations. The agenda also includes grant agreements for road extensions and housing developments.

• Contract with Fishbeck for Creekside Flood Impact Mitigation Project Phase One
• Grant agreement for the extension of Tech Center Drive via ODOT
• Development agreement with Metropolitan Holdings for Mill Street Apartments
• Amendment to the City of Gahanna Building and Zoning Fee Schedule
• Extension agreements for Fraternal Order of Police (FOP) contracts

Finance Committee

The Finance Committee will discuss ordinance ORD-0072-2021 regarding appropriations for city expenses and other expenditures during fiscal year 2022. The committee will also review the Q3 2021 quarterly finance report.

• Ordinance ORD-0072-2021 for FY 2022 appropriations
• Q3 2021 Quarterly Finance Report

The Finance Committee discussed the 2022 appropriations ordinance (ORD-0072-2021), including a salary compensation study presentation by Clemans Nelson & Associates. The study recommended a 10% wage scale shift with a phased-in approach over two years, costing $196,353 total. No formal votes were taken; the committee heard staff responses to pre-submitted questions and continued the budget review.

• Discussed ORD-0072-2021, the 2022 appropriations ordinance, with no vote taken
• Heard presentation on salary compensation study recommending 10% wage scale shift, phased over two years at $196,353 total cost
• Reviewed responses to council questions on general fund, capital improvements, and department budgets
• Noted year-one compensation study costs are included in the budget request; wage scale changes to come in a separate salary ordinance
• Discussed moving a part-time community liaison position to a full-time communications role
• Received update that the Q3 Finance Report is still in progress, with no further discussion

Planning Commission

The Gahanna Planning Commission will consider several design review and variance applications. These include requests for site plans, landscaping, parking reductions, and patio setbacks.

• Design review for 1154 N. Hamilton Road (Valvoline)
• Parking reduction variance at 314 Agler Rd. (Health First Medical Center)
• Patio setback variance at 1379 Johnstown Rd. (High Bank Distillery Co.)
• Design review for 1379 Johnstown Rd. (High Bank Distillery Co.)

The Gahanna Planning Commission approved all four applications on the November 17, 2021 agenda. They approved a design review for a Valvoline site at 1154 N. Hamilton Road, a parking variance for Health First Medical Center, and a variance and design review for High Bank Distillery Co. at 1379 Johnstown Rd. All votes were 6-0 with Bobbie Burba absent.

• Approved design review for Valvoline site at 1154 N. Hamilton Road (DR-0029-2021) 6-0
• Approved parking variance for Health First Medical Center at 314 Agon Rd. (V-0045-2021) 6-0
• Approved front yard setback variance for High Bank Distillery Co. at 1379 Johnstown Rd. (V-0044-2021) 6-0
• Approved design review for High Bank Distillery Co. at 1379 Johnstown Rd. (DR-0030-2021) 6-0

City Council

The Gahanna City Council approved a consent agenda that included amendments to the planning and zoning code, an agreement with the Central Ohio Health Care Consortium for a joint self-insurance program, an extension with Sedgwick Claims Management Services, and amendments to public utilities and garbage collection codes. The council also introduced an ordinance to rezone a parcel at 5847 & 5875 Taylor Rd. from Office, Commerce and Technology to Two-Family Residential, and another to accept Tax Incentive Review Council recommendations. No substantive decisions were made beyond these actions.

• Adopted zoning code amendments (ORD-0067-2021) (6-0)
• Adopted COHCC self-insurance agreement (ORD-0068-2021) (6-0)
• Adopted Sedgwick claims management extension (ORD-0069-2021) (6-0)
• Adopted public utilities code amendments (ORD-0070-2021) (6-0)
• Adopted garbage collection code amendments (ORD-0071-2021) (6-0)
• Introduced Taylor Rd. rezoning ordinance (ORD-0066-2021)
• Introduced Tax Incentive Review Council recommendations ordinance (ORD-0073-2021)

Parks & Recreation Board

The Parks & Recreation Board will discuss updates regarding the 2021 aquatics program, the 2022 pricing policy, and the 2022 budget. The meeting also includes reports from several advisory committees and the Director's Report.

• 2021 Aquatics Update
• 2022 Pricing Policy
• 2022 Budget Update
• Director's Report (2021-0235)
• Reports from BTAC, GASAC, and NRAC committees

The Gahanna Parks & Recreation Board reviewed the 2022 Pricing Policy and decided to have staff add changes, including a clause for shelter rental fee waivers, and bring it back for approval in January. The board denied a full fee waiver for a staff member's Girl Scout troop rental, instead offering a 25% discount consistent with non-profit guidelines. The board also received updates on the 2021 aquatics season, the 2022 budget request, and the Headley Park playground project.

• Approved October 13, 2021 meeting minutes (7-0)
• Tabled 2022 Pricing Policy for revisions and January approval
• Denied full fee waiver for Girl Scout troop rental; offered 25% discount
• Received 2021 Aquatic Program Report and Pool Visits Data
• Heard 2022 budget update; final Council approval expected mid-December

Finance Committee

The Finance Committee will discuss ordinance ORD-0072-2021. This item concerns making appropriations for current expenses and other city expenditures during the 2022 fiscal year.

• Ordinance ORD-0072-2021 regarding FY 2022 appropriations

The Finance Committee discussed the 2022 appropriations ordinance (ORD-0072-2021) but took no formal votes. Members questioned the use of $1.2M from unreserved funds, salary increases, and new staffing requests, with some expressing concerns about inflation and ongoing costs. The meeting was informational, with no decisions made.

• No formal decisions made; discussion only on 2022 budget appropriations

Committee of the Whole

The Committee of the Whole will discuss an ordinance to accept and ratify recommendations from the City of Gahanna Tax Incentive Review Council. The agenda also includes a department update from Public Safety.

• Ordinance ORD-0073-2021 regarding Tax Incentive Review Council recommendations
• Department of Public Safety update

The Committee of the Whole met for discussion only and took no formal votes. They reviewed the Tax Incentive Review Council recommendations (ORD-0073-2021) and received a police department update on 2021 goals. The tax incentive item is scheduled for first reading on 11/15/2021 and consent agenda on 12/6/2021. No substantive decisions were made.

• Scheduled ORD-0073-2021 (tax incentive recommendations) for first reading on 11/15/2021 and consent agenda on 12/6/2021
• Received 2021 Gahanna Division of Police Goals & Objectives update

City Council

The Gahanna City Council will hear a presentation on the 2022 Annual Budget. The council also considers ordinances regarding zoning code amendments, public utilities, and a one-year moratorium on permits for medical marijuana facilities.

• Presentation of the 2022 Annual Budget
• One-year moratorium on building permits for medical marijuana facilities
• Authorization to bid the Cherry Bottom Road Stabilization Project
• Amendments to the Planning and Zoning Code
• Liquor permit request for 111-119-125 N. Stygler Rd.

City Council adopted a one-year moratorium on building permits and certificates of occupancy for the retail sale or dispensing of medical marijuana, after amending it to include laboratory testing. The original motion to include cultivation, processing, and distribution failed on a 3-3 tie. The council also approved the consent agenda, including the 2022 budget presentation, and adopted several ordinances and resolutions.

• Adopted one-year moratorium on medical marijuana retail sales (5-1)
• Amended moratorium to include laboratory testing (5-1)
• Failed to include cultivation, processing, distribution in moratorium (3-3)
• Approved consent agenda including health district contract, supplemental appropriation, CARES Act fund transfer, and Cherry Bottom Road stabilization project bid (6-0)
• Adopted ordinance for Vonage Business Inc. unified communications contract (6-0)
• Introduced ordinances on zoning code amendments, COHCC agreement, Sedgwick claims services, public utilities, and garbage collection
• No objections to liquor permit for Mi Tradicion Inc.
• Entered executive session for personnel matters; no action taken

Planning Commission

The commission is reviewing several variance requests, a conditional use application, and a design review. These items include requests for property modifications such as garage additions and shed installations.

• Variance for reduced side yard width at 1154 N. Creekway Ct.
• Variance for a garage addition at 767 Dark Star Ave.
• Variance for shed installation at 3851 Clotts Rd.
• Conditional use application for 963 E. Johnstown Rd.
• Design review for a picnic shelter at 600 W. Johnstown Rd.

The Gahanna Planning Commission approved all five applications on the agenda: three variances for residential property changes, one conditional use for a tattoo shop relocation, and one design review for a church picnic shelter. All votes were unanimous or near-unanimous, with one abstention and one abstention due to conflict of interest. No applications were denied or tabled.

• Approved variance for reduced side yard at 1154 N. Creekway Ct. (7-0)
• Approved variance for garage addition at 767 Dark Star Ave. (7-0)
• Approved variance for shed at 3851 Clotts Rd. (6-0, 1 abstention due to conflict of interest)
• Approved conditional use for tattoo shop at 963 E. Johnstown Rd. (7-0)
• Approved design review for picnic shelter at 600 W. Johnstown Rd. (7-0)

Planning Commission Workshop

The Gahanna Planning Commission is holding a workshop to discuss signage regulations within the city's zoning code. This meeting is scheduled for discussion purposes only.

• Discussion regarding signage regulations in the Zoning Code

The Planning Commission discussed signage regulations and agreed that the current zoning code is too permissive regarding temporary signs. They recommended that new code be more restrictive, potentially limiting temporary signs to buildings. No formal decision was made; staff will research the issue and report back at a future meeting.

• Agreed current temporary sign code is too permissive
• Recommended new code restrict temporary signs to buildings
• Discussed restricting permanent signs, favoring monument over pole signs
• Staff to research signage issues and report back

Committee of the Whole

The Committee of the Whole is reviewing ordinances regarding medical marijuana permits and zoning changes for Taylor Road. The agenda also includes updates to public utility codes and the delivery of the 2022 annual budget.

• One-year moratorium on building permits for medical marijuana facilities (ORD-0060-2021)
• Rezoning 5847 & 5875 Taylor Rd from OCT to Two-Family Residential (ORD-0066-2021)
• Agreement with Vonage Business Inc. for communications services (ORD-0064-2021)
• Bidding authorization for the Cherry Bottom Road stabilization project (MT-0016-2021)
• Transfer of CARES Act funds (RES-0036-2021)

The Committee of the Whole discussed a proposed one-year moratorium on medical marijuana facilities, with council members debating scope and duration. No final decision was made; the ordinance was recommended for a second reading. Several other ordinances were recommended for introduction or consent agenda, including zoning changes, public notice modernization, and service agreements.

• Recommended ORD-0060-2021 (medical marijuana moratorium) for second reading on 11/1/2021
• Recommended ORD-0064-2021 (Vonage communications agreement) for second reading on 11/1/2021
• Recommended ORD-0066-2021 (rezoning Taylor Rd. to MR-1) for introduction on 11/15/2021
• Recommended ORD-0067-2021 (public notice modernization) for introduction on 11/1/2021
• Recommended ORD-0068-2021 (COHCC self-insurance agreement) for introduction on 11/1/2021
• Recommended ORD-0069-2021 (Sedgwick claims services extension) for introduction on 11/1/2021
• Recommended ORD-0070-2021 and ORD-0071-2021 (trash collection code changes) for introduction on 11/1/2021
• Recommended MT-0016-2021 (Cherry Bottom Road stabilization bid) for consent agenda on 11/1/2021

City Council

The City Council will consider a one-year moratorium on building permits for medical marijuana facilities. The agenda also includes development agreements and tax abatements for Science One, LLC at Science Boulevard. Additionally, the council will review contracts for public health services and communications technology.

• Moratorium on building permits for medical marijuana cultivation or sale
• Tax abatement and development agreement with Science One, LLC at Science Boulevard
• Contract for plan review and inspection services involving multiple architectural firms
• Permission to bid for the Woodside Green parking lot replacement
• Agreement with Vonage Business Inc. for unified communications as a service

The Gahanna City Council adopted three emergency ordinances related to the Science One, LLC project on Science Boulevard, including a 15-year, 100% tax abatement on increased property value, a development agreement, and a real estate purchase agreement with the Community Improvement Corporation. The council also adopted an ordinance levying a 20-year sanitary sewer assessment for a property at 3737 Hines Road, with a 6-1 vote, after a motion to reconsider and adopt it as an emergency. Several other ordinances were introduced for first reading, including a medical marijuana moratorium and a contract with Franklin County Public Health.

• Adopted CRA tax abatement agreement with Science One, LLC (7-0)
• Adopted development agreement with Science One, LLC (7-0)
• Adopted real estate purchase agreement with CIC of Gahanna for Science Boulevard property (7-0)
• Adopted sanitary sewer assessment for 3737 Hines Road, as emergency (6-1)
• Approved consent agenda including plan review/inspection contract and Woodside Green parking lot bid (7-0)
• Introduced medical marijuana moratorium ordinance (first reading)
• Introduced health services contract with Franklin County Public Health (first reading)
• Introduced Vonage unified communications agreement (first reading)

Planning Commission

The Planning Commission will consider zoning changes and development plans for two projects. These include the VRGII Residential Project on Taylor Road and the ADB Safegate North American Headquarters. Additionally, the commission will review proposed updates to the city's Planning and Zoning Code.

• Rezoning of 1.59 acres at 5847 and 5875 Taylor Rd (VRGII Residential Project)
• Conditional use and variance applications for VRGII Residential Project
• Final Development Plan and design review for ADB Safegate North American Headquarters
• Proposed changes to multiple chapters of the Planning and Zoning Code

The Gahanna Planning Commission recommended approval to City Council for a zoning change, conditional use permit, and variance for the VRGII Residential Project at 5847 and 5875 Taylor Rd., allowing a low-density residential development. The Commission also approved a variance, final development plan, and design review for the ADB Safegate North American Headquarters at Tech Center & Science Blvd. Additionally, the Commission recommended code changes to modernize public hearing notice publication, moving away from newspaper ads to electronic and physical posting.

• Recommended rezoning 1.59 acres at 5847/5875 Taylor Rd. from OCT to MR-1 (6-0)
• Approved conditional use permit for VRGII Residential Project (6-0)
• Approved variance for front/side yard setbacks at Taylor Rd. property (6-0)
• Approved variance for ADB Safegate overlay at Tech Center & Science Blvd. (5-0, 1 abstain)
• Approved final development plan for ADB Safegate HQ (5-0, 1 abstain)
• Approved design review for ADB Safegate HQ (5-0, 1 abstain)
• Recommended code changes to Part Eleven Planning and Zoning Code for public notice modernization (6-0)

Parks & Recreation Board

The Parks & Recreation Board will conduct a review of the summer camp program. The meeting also includes reports from several advisory committees and the Director's Report.

• Summer Camp Review
• Director's Report 09.21
• Bicycle & Trail Advisory Committee report
• Gahanna Active Senior Advisory Committee report
• Natural Resources Advisory Committee report

The Gahanna Parks & Recreation Board approved the September 8, 2021 meeting minutes with a correction, and heard a review of the 2021 summer camp program, which operated at reduced capacity due to COVID-19. No other substantive decisions were made; the meeting was largely informational.

• Approved September 8, 2021 meeting minutes with correction (6-0)
• Swore in Scott Lofton as board member after three absences

Committee of the Whole

The Committee will discuss development agreements and a 15-year tax abatement for Science One, LLC on Science Blvd. The agenda also includes a one-year moratorium on permits for medical marijuana facilities and parking lot replacement at Woodside Green.

• 15-year, 100% tax abatement for Science One, LLC on Science Blvd
• One-year moratorium on medical marijuana facility permits
• Bidding for Woodside Green parking lot replacement
• Contract with Franklin County health services
• Sanitary service assessments for 3737 Hines Road

The Committee of the Whole received a presentation on the city's facilities assessment, with recommendations for new police, operations, city hall, and community center facilities, but took no formal action. Several ordinances were introduced and recommended for future council meetings, including a medical marijuana moratorium and agreements with Science One, LLC. No final decisions were made at this meeting.

• Received facilities assessment presentation; no action taken
• Recommended Woodside Green parking lot replacement for consent agenda on 10/18/21
• Recommended supplemental appropriation for memorial trees and recreational programs for introduction on 10/18/21
• Recommended health services contract with Franklin County for introduction on 10/18/21
• Recommended sewer assessment for 3737 Hines Road for introduction/waiver on 10/18/21
• Recommended development agreement with Science One, LLC for introduction/waiver/emergency on 10/18/21
• Recommended CRA tax abatement for Science One, LLC for introduction/waiver/emergency on 10/18/21
• Recommended medical marijuana moratorium for introduction on 10/18/21 and back to committee on 10/25/21

City Council

The Gahanna City Council is meeting to consider ordinances regarding plan review, back-up personnel, and inspection services. The agenda also includes a supplemental appropriation for various accounts and authorization to bid street sweeping services.

• Authorization of contract for plan review, back-up personnel, and inspection services
• Supplemental appropriation for various accounts
• Authorization to bid street sweeping services
• Recognition of October 17-23 as Stormwater Awareness Week

The Gahanna City Council approved a supplemental appropriation ordinance (ORD-0056-2021) by a 7-0 vote, and passed the consent agenda, which included approving meeting minutes, recognizing Stormwater Awareness Week, and authorizing the Director of Public Service & Engineering to bid street sweeping services. An ordinance authorizing contracts with several architectural firms for plan review and inspection services was introduced for first reading. No other substantive decisions were made.

• Approved supplemental appropriation ordinance ORD-0056-2021 (7-0)
• Approved council meeting minutes on consent agenda
• Adopted resolution recognizing Stormwater Awareness Week (Oct 17-23, 2021)
• Approved motion authorizing bidding for street sweeping services
• Introduced ordinance for contracts with architectural firms (first reading)

Committee of the Whole

The Committee of the Whole is reviewing a motion to bid for street sweeping services and an ordinance regarding contracts for plan review and inspection services. The committee will also discuss recognizing October 17-23, 2021, as Stormwater Awareness Week.

• Motion to bid street sweeping services (MT-0014-2021)
• Resolution recognizing Stormwater Awareness Week (RES-0035-2021)
• Ordinance for plan review and inspection service contracts (ORD-0057-2021)

The Committee of the Whole discussed three items but took no final votes. They reviewed a motion to authorize bidding for street sweeping services, a resolution recognizing Stormwater Awareness Week, and an ordinance to contract with several architectural firms for plan review and inspection services. All items were recommended for future council action.

• Discussed motion to authorize bidding for street sweeping services (no vote)
• Discussed resolution recognizing Stormwater Awareness Week (no vote)
• Discussed ordinance to contract with Meacham & Apel Architects, Feinknopf Macioce Schappa Architects, Toole & Associates, Eight One Consulting, and William E. Conroy II (no vote)

City Council - Special

The Gahanna City Council scheduled a special meeting for September 27, 2021. The agenda consisted of procedural items and an executive session to consider the appointment, employment, or compensation of public employees or officials.

• Executive session regarding public employee appointments, employment, or compensation

The special meeting was called to order, recessed for a Committee of the Whole, and reconvened. Council held an executive session on personnel matters, then unanimously nominated Bill Sweeney, Jason Ruark, and Matthew Pugh to the Property Appeals Board. Mayor Jadwin announced her appointments of Elizabeth Smith and Sarah Pollyea to the same board. The meeting adjourned at 7:50 p.m.

• Recessed special meeting for Committee of the Whole (5-0, 2 absent)
• Reconvened special meeting at 7:06 p.m. (6-0, 1 absent)
• Held executive session on personnel matters (6-0, 1 absent)
• Nominated Bill Sweeney to Property Appeals Board (6-0, 1 absent)
• Nominated Jason Ruark to Property Appeals Board (6-0, 1 absent)
• Nominated Matthew Pugh to Property Appeals Board (6-0, 1 absent)

Planning Commission

The commission will consider several variance applications and final development plans for apartment complexes. The agenda also includes design reviews and residential property variances.

• Final development plan and design review for The Everett Apartments at 307-319 West Johnstown Road
• Final development plan and design review for Crescent Woods Apartments on Tech Center Drive
• Final development plan and design review for Alder Park Apartments at Morrison Road and Waterbury Court
• Variance application for a sign at 260 S. Hamilton Road (Burger King)
• Residential variances for properties on Dellfield Lane, Carpenter Road, and Nob Hill Drive North

The Gahanna Planning Commission approved variances, final development plans, and design reviews for three apartment complexes: The Everett Apartments, Crescent Woods Apartments, and Alder Park Apartments. It also approved a shed variance at 235 Dellfield Lane (6-1), a garage addition variance at 333 Carpenter Road (7-0), and a Burger King sign variance with conditions (7-0). A driveway variance for chip seal at 123 Nob Hill Drive North was denied (0-7).

• Approved shed variance at 235 Dellfield Lane (6-1)
• Approved garage addition variance at 333 Carpenter Road (7-0)
• Denied chip seal driveway variance at 123 Nob Hill Drive North (0-7)
• Approved Burger King sign variance with conditions (7-0)
• Approved Everett Apartments variance, final development plan, and design review (7-0 each)
• Approved Crescent Woods Apartments variance, final development plan, and design review (7-0 each)
• Approved Alder Park Apartments variance, final development plan, and design review (7-0 each)

City Council

The Gahanna City Council will consider an emergency ordinance for the annexation of 1.465 acres from Mifflin Township. The agenda also includes supplemental appropriations for ARPA funds and various city accounts. Additionally, council members will review contracts for sewer testing and sidewalk maintenance administration.

• Emergency annexation of 1.465 acres from Mifflin Township
• Supplemental appropriation of American Rescue Plan Act (ARPA) funds
• Contracts with EMH&T for sewer testing and sidewalk maintenance
• Liquor permit request for Bindlestik LLC at 505 Morrison Rd.
• ODOT contractor work on the structure over Big Walnut

Council approved the consent agenda, including a supplemental appropriation of American Rescue Plan Act funds, a fund transfer resolution, tax levy certification, the 2021 sidewalk maintenance program area, and consent for ODOT work on a Big Walnut bridge. It also adopted an ordinance accepting the annexation of 1.465 acres from Mifflin Township as an emergency. A contract with EMH&T for sanitary sewer smoke and dye testing was adopted as an emergency, and a contract for the 2021-2022 sidewalk maintenance program was adopted as amended, but the emergency clause failed on a 4-2 vote.

• Approved consent agenda including ARPA supplemental appropriation (6-0)
• Adopted annexation of 1.465 acres from Mifflin Township as emergency (6-0)
• Adopted EMH&T sewer smoke and dye testing contract as emergency (6-0)
• Adopted EMH&T sidewalk maintenance program contract as amended, but emergency failed (4-2)
• Introduced supplemental appropriation ordinance for various accounts (first reading)
• No objections to liquor permit for 505 Morrison Rd. (Crafted Culture)
• Went into executive session for economic development and personnel; no action taken

Committee of the Whole

The Committee of the Whole will discuss an application to annex 1.465 acres from Mifflin Township into Gahanna. The agenda also includes reviews of fund transfers, tax levies, and sidewalk maintenance programs. Additionally, the committee will consider contracts for sewer testing and ODOT bridge work.

• Annexation of 1.465 acres from Mifflin Township
• Transfer of funds among various accounts
• Contract with EMH&T for sanitary sewer evaluation services
• Contract with EMH&T for the 2021-2023 sidewalk maintenance program
• ODOT contractor work on structure FRA-317-16.68 over Big Walnut

The Committee of the Whole discussed a proposed contract with EMH&T to administer the 2021-2023 sidewalk maintenance program. Council members expressed concerns about the contract's length, cost, and scope, and reached a consensus to amend the proposal to cover two program years (2021-2022) instead of three, with a requirement for administration to provide an estimated cost for the 2022 program. The item was recommended to be amended by substitution and placed on the Regular Agenda for September 20. The committee also recommended moving several other items, including an annexation ordinance and multiple finance resolutions, to the Regular or Consent Agenda.

• Recommended ORD-0055-2021 (annexation of 1.465 acres from Mifflin Township) for the Regular Agenda on 9/20/21.
• Recommended RES-0031-2021 (transfer of funds among accounts) for the Consent Agenda on 9/20/21.
• Recommended RES-0032-2021 (accepting tax levy amounts and rates) for the Consent Agenda on 9/20/21.
• Recommended ORD-0056-2021 (supplemental appropriation) for Introduction/First Reading on 9/20/21.
• Recommended ORD-0051-2021 (sanitary sewer smoke and dye testing contract) be amended by substitution and placed on the Regular Agenda for 9/20/21.
• Reached consensus to amend ORD-0052-2021 (sidewalk program administration contract) to a two-year term (2021-2022) and require an estimated cost for the 2022 program; recommended it be amended by substitution for the Regular Agenda on 9/20/21.
• Recommended RES-0033-2021 (adopting the 2021 sidewalk maintenance program area) for the Consent Agenda on 9/20/21.
• Recommended RES-0034-2021 (consenting to ODOT work on a bridge) for the Consent Agenda on 9/20/21.

Finance Committee

The Gahanna Finance Committee will hold a presentation and discussion regarding the 2021-0197 Quarterly Finance Report for Q2 (2021). The meeting is scheduled to follow the Committee of the Whole.

• Presentation and discussion of the 2021-0197 Quarterly Finance Report: Q2 (2021)

The Finance Committee heard a quarterly finance report for Q2 2021, including updates on the new accounting system and revenue figures. No formal decisions were made; the meeting was informational only.

• No formal actions taken; report received and discussed

Records Commission

The Records Commission is meeting to approve minutes from January 2021 and review a proposed records retention schedule. The agenda also includes a report from the Records Coordinator.

• Approval of 2021-0165 Records Commission Minutes (1-27-2021)
• Review of 2021-0166 Proposed Gahanna Records Retention Schedule

The Gahanna Records Commission approved the proposed city-wide records retention schedule, which includes changes to meeting recordings, police video, and department-specific schedules. The commission also discussed retention periods for meeting videos, deciding to set them at 3 years or until no longer of administrative value, whichever is longer. A new records request management system was announced for 2022.

• Approved minutes from 1-27-2021 (6-0)
• Approved proposed Gahanna Records Retention Schedule (6-0)
• Set meeting recordings retention to 3 years or until no longer of administrative value, whichever is longer

Planning Commission

The Gahanna Planning Commission meeting scheduled for September 8, 2021, was cancelled. No business or applications were addressed during this session.

Parks & Recreation Board

The Parks & Recreation Board will consider a waiver request from the Gahanna Jefferson Education Foundation. The agenda also includes the Director's Report and updates from several advisory committees.

• Gahanna Jefferson Education Foundation waiver request (2021-0177)
• Director's Report (2021-0178)
• Bicycle & Trail Advisory Committee report
• Gahanna Active Senior Advisory Committee report
• Natural Resources Advisory Committee report

The Gahanna Parks & Recreation Board approved a waiver of the rental fee for the Gahanna Jefferson Education Foundation's October 16, 2021 shelter reservation at Hannah Park. The board also approved the minutes from the August 11, 2021 meeting. No other formal decisions were made; the rest of the meeting consisted of reports and updates.

• Approved waiver of rental fee for Gahanna Jefferson Education Foundation's Oct 16 Hannah Park shelter reservation (6-0)
• Approved minutes from August 11, 2021 meeting (6-0)

City Council

The Gahanna City Council will consider supplemental appropriations for American Rescue Plan Act (ARPA) funds. The agenda also includes emergency ordinances for sewer testing, sidewalk maintenance, and Granville Street traffic signal repairs. Additionally, the council will review amendments to the city's traffic code.

• Supplemental appropriation of American Rescue Plan Act (ARPA) funds
• Contract with EMH&T for sanitary sewer evaluation survey services
• Contract with EMH&T for the 2021-2023 sidewalk maintenance program
• Contract with Miller Cable Company for Granville Street traffic signal repairs
• Amendments to the city's traffic code

City Council introduced two ordinances authorizing contracts with EMH&T for sanitary sewer smoke/dye testing and sidewalk maintenance, but voted to send both back to the Committee of the Whole for further discussion on September 13, 2021. A third ordinance authorizing a contract with Miller Cable Company for Granville Street traffic signal repairs was introduced, waived second reading, and adopted as an emergency. The consent agenda, including approval of minutes, adoption of a traffic code amendment, and a fund transfer resolution, was passed unanimously.

• Approved consent agenda including minutes, traffic code amendments, and fund transfer (7-0)
• Introduced and sent ORD-0051-2021 (EMH&T sewer testing) to committee (7-0)
• Introduced and sent ORD-0052-2021 (EMH&T sidewalk program) to committee (7-0)
• Adopted ORD-0053-2021 (Miller Cable traffic signal repair) as emergency (7-0)
• Held executive session on personnel matter, no action taken

Records Commission

The Records Commission meeting scheduled for August 31, 2021, was postponed to September 8, 2021. The agenda includes the approval of a proposed records retention schedule and minutes from January 27, 2021.

• Proposed Gahanna Records Retention Schedule
• Approval of January 27, 2021, meeting minutes

The August 31, 2021 Records Commission meeting was postponed to September 7, 2021. No substantive decisions were made; the agenda items, including approval of prior minutes and the proposed records retention schedule, were not addressed.

• Postponed meeting to September 7, 2021

Planning Commission Workshop

The Gahanna Planning Commission Workshop includes a discussion regarding the zoning code. No other items are listed for this meeting.

• Zoning Code Discussion

The Planning Commission held a workshop and discussed two items. For the Golf Depot design review, which was denied on August 11, 2021, the commission expressed a preference for alternative design option 1, and staff will relay this to the applicant for a new submission. The commission also discussed potential zoning code changes for unattached accessory structures (sheds, garages, barns), with members suggesting size-based setbacks and placement rules, but no formal action was taken.

• Preferred Golf Depot design alternative option 1 for a future design review submission.
• Discussed zoning code changes for unattached accessory structures, including size-based setbacks and placement rules.
• Agreed to consider adding language allowing sheds on the side of homes with a 3-foot separation and screening/landscaping.
• No formal votes or final approvals were made; items were for discussion only.

Planning Commission

The Gahanna Planning Commission will review two variance applications at this meeting. These include requests regarding shed placement at 1051 Caroway Blvd and yard requirements at 881 Pinnacle Pointe Place.

• Variance application for a shed at 1051 Caroway Blvd.
• Variance application for yard requirements at 881 Pinnacle Pointe Place.

The Gahanna Planning Commission approved two variance requests: one for a shed at 1051 Caroway Blvd. and another for a setback encroachment at 881 Pinnacle Pointe Place. Both were approved unanimously (7-0). The commission also discussed applicant attendance and potential code changes for administrative flexibility.

• Approved variance for shed at 1051 Caroway Blvd. (7-0)
• Approved variance for setback at 881 Pinnacle Pointe Place (7-0)
• Approved minutes from August 11, 2021 meeting (7-0)

Committee of the Whole

The committee will hear a presentation from the Affordable Housing Alliance of Central Ohio. Agenda items include reviewing ordinances for sewer testing, sidewalk maintenance, and Granville Street traffic signal repairs. Members will also discuss ward boundaries and council communication.

• Supplemental appropriation for American Rescue Plan Act (ARPA) funds
• Contract with EMH&T for sanitary sewer evaluation survey services
• Contract with EMH&T for 2021-2023 sidewalk maintenance program administration
• Contract with Miller Cable Company for Granville Street traffic signal repair

The Committee of the Whole reviewed several ordinances and resolutions, including a $186,000 supplemental appropriation from ARPA funds, a $5,600 transfer for new council chamber chairs, and contracts for sewer smoke testing, sidewalk maintenance, and traffic signal repairs. No formal votes were taken; all items were recommended for future council action.

• Reviewed ARPA supplemental appropriation of $186,000 (recommended for introduction 9/7)
• Reviewed $5,600 fund transfer for new council chamber chairs (recommended for consent 9/7)
• Reviewed sewer smoke and dye testing contract with EMH&T (recommended for emergency adoption 9/7)
• Reviewed sidewalk maintenance program administration contract with EMH&T (recommended for emergency adoption 9/7)
• Reviewed Granville Street traffic signal repair contract with Miller Cable Company (recommended for emergency adoption 9/7)
• Discussed ward boundaries pending MORPC data
• Discussed council communication tools and e-newsletter

City Council

The Gahanna City Council will review a contract with AECOM for the Claycroff Road waterline replacement project. The council will also consider an application for state funding for water main work and proposed amendments to the city's traffic code. A proclamation for the Kiwanis Club of Gahanna is also scheduled.

• Contract with AECOM for Claycraft Road waterline replacement (ORD-0049-2021)
• Application for Ohio Public Works Commission funding for water main replacement (RES-0029-2021)
• Amendments to the city's traffic code (ORD-0050-2021)
• Proclamation for Kiwanis Club of Gahanna

The Gahanna City Council approved the consent agenda, which included adopting an ordinance authorizing a contract with AECOM for the Claycraft Road waterline replacement and a resolution to apply for state funding for the project. The council also introduced an ordinance to amend traffic code sections, including updates related to bicycles and distracted driving, but took no final action on it. Public comments raised concerns about sidewalk construction and traffic code changes.

• Approved minutes of previous meeting (7-0)
• Adopted ORD-0049-2021 authorizing AECOM contract for Claycraft Road waterline replacement (7-0)
• Adopted RES-0029-2021 authorizing application to Ohio Public Works Commission for Claycraft water main replacement funding (7-0)
• Introduced ORD-0050-2021 to amend traffic code sections (first reading only)

Planning Commission

The Gahanna Planning Commission will consider several applications regarding property developments. These include a variance for a shed at 730 Penny Court and multiple requests for 789 Science Blvd involving exterior materials, a final development plan, and design review.

• Variance for a shed installation at 730 Penny Court
• Variance for exterior materials at 789 Science Blvd
• Final Development Plan for 789 Science Blvd
• Design Review for site plan and landscaping at 789 Science Blvd

The Gahanna Planning Commission approved a variance for a shed at 730 Penny Court and approved a variance, final development plan, and design review for the Golf Depot at 789 Science Blvd. The design review application was denied, with the commission requesting revisions to the building's design to better match the site's character.

• Approved variance for shed at 730 Penny Court (7-0)
• Approved variance for exterior materials at Golf Depot (7-0)
• Approved final development plan for Golf Depot (7-0)
• Denied design review for Golf Depot (1-6)

Parks & Recreation Board

The Parks & Recreation Board will discuss the 2022 operational budget and shelter reservations. The meeting includes reports from the Bicycle & Trail Advisory Committee and the Gahanna Active Senior Advisory Committee. A Director's report will also be presented.

• Approval of July 14, 2021 minutes
• Discussion of shelter reservations
• Review of the 2022 operational budget
• Bicycle & Trail Advisory Committee report
• Gahanna Active Senior Advisory Committee report

The Parks & Recreation Board approved a policy change to offer a 25% discount on shelter rentals to nonprofit organizations and churches, effective Monday-Thursday during peak season and every day during non-peak season. The board also approved a $1,004 donation request for the Hops and Vines event, including golf passes, a GMAC rental, a shelter rental, and a family pool pass. The 2022 operational budget was presented for review, with no formal action taken.

• Approved shelter rental fee discount policy: 25% discount for nonprofits and churches (4-0)
• Approved $1,004 donation to Hops and Vines event (4-0)
• Approved minutes from July 14, 2021, with correction (4-0)

Committee of the Whole

The Committee of the Whole will discuss a resolution to apply for state funding for the Claycraft water main replacement. The committee will also review an ordinance regarding amendments to the city's traffic code and hold a discussion on ward boundaries.

• Resolution to apply for Ohio Public Works Commission funding for Claycraft water main replacement
• Ordinance to adopt amendments to Gahanna traffic code sections
• Discussion regarding ward boundaries

The Committee of the Whole reviewed a resolution to apply for state funding for the Claycraft water main replacement, recommended for the consent agenda. They also reviewed a traffic code update aligning with state law, recommended for introduction. Ward boundary discussions were held pending census data release, with no formal action taken.

• Recommended RES-0029-2021 for consent agenda on 8/16/2021
• Recommended ORD-0050-2021 for introduction on 8/16/2021 and consent agenda on 9/7/2021
• Discussed ward boundaries; no formal action taken

City Council - Special

The City Council will consider an emergency resolution to accept the material terms of the OneOhio subdivision settlement. This action is consistent with the July 21, 2021 National Opioid Settlement Agreement.

• Resolution RES-0028-2021 regarding OneOhio settlement terms

Gahanna City Council adopted RES-0028-2021, accepting the material terms of the OneOhio subdivision settlement under the July 21, 2021 National Opioid Settlement Agreement. The resolution allows the city to receive a portion of settlement funds, which must be used to combat the opioid epidemic. The vote was 6-0, with Jamie Leeseberg absent.

• Adopted RES-0028-2021 accepting OneOhio opioid settlement terms (6-0)

Finance Committee

The Finance Committee is scheduled to discuss items related to the 2022 Capital Needs Assessment (CNA). No formal decisions or votes are listed on this agenda.

• 2021-0159 2022 Capital Needs Assessment (CNA) discussion

The Finance Committee held a discussion-only session on the 2022 Capital Needs Assessment, covering parks, streets, the Creekside garage, and other projects. No formal decisions or votes were made; the meeting was informational, with administration answering council questions.

• No formal decisions or votes taken; discussion only

City Council

The Gahanna City Council will consider ordinances for a new splash pad at Gahanna Swimming Pool and a waterline replacement on Claycraft Road. The agenda also includes an appointment to the Board of Zoning and Building Appeals and notice regarding a parcel annexation.

• Emergency adoption of contract with Astro Pool Company for Gahanna Swimming Pool splash pad
• Ordinance for Claycraft Road waterline replacement with AECOM
• Amendment to city landscaping requirements in the Streets and Public Services Code
• Appointment to the Board of Zoning and Building Appeals
• Notice of Franklin County Commissioner's resolution for parcel annexation

Gahanna City Council approved a consent agenda that included adopting an ordinance amending landscaping requirements and approving the previous meeting minutes. Council also appointed Ross Beckman to the Board of Zoning and Building Appeals, and introduced an ordinance for the Claycraft Road waterline replacement. An emergency ordinance authorizing a contract with Astro Pool Company for a splash pad at Gahanna Swimming Pool was introduced, waived, and adopted.

• Approved consent agenda including landscaping code amendment (6-0, 1 absent)
• Appointed Ross Beckman to Board of Zoning and Building Appeals (6-0, 1 absent)
• Introduced ordinance for Claycraft Road waterline replacement with AECOM
• Adopted emergency ordinance for splash pad construction with Astro Pool Company (6-0, 1 absent)

Planning Commission

The Gahanna Planning Commission will consider several variance applications for residential structures including sheds, garages, and porch additions. The commission will also conduct design reviews for properties on North High St, E. Johnstown Road, and Mill St.

• Variance application for a shed at 199 Ainsworth Court
• Variance application for a garage at 154 Laura Drive
• Variance application for a porch addition at 397 McCutcheon Road
• Design review for paint color at 171 North High St
• Design review for building design at 1085 E. Johnstown Road

The Gahanna Planning Commission approved all five variance requests and all three design review applications on the July 28, 2021 agenda. All votes were unanimous (5-0) with two members absent. The design review for 94 Mill St was approved with conditions requiring a consistent neutral gray palette and administrative approval.

• Approved shed variance at 199 Ainsworth Court (5-0)
• Approved garage variance at 154 Laura Drive (5-0)
• Approved porch variance at 397 McCutcheon Road (5-0)
• Approved home addition variance at 855 Leaflock Court (5-0)
• Approved shed variance at 893 Caroway Blvd (5-0)
• Approved paint color design review at 171 North High St (5-0)
• Approved building design review at 1085 E. Johnstown Road (5-0)
• Approved design review at 94 Mill St with conditions (5-0)

Committee of the Whole

The Committee will discuss ordinances regarding landscaping requirements and infrastructure projects. This includes a contract for a splash pad at Gahanna Swimming Pool and a waterline replacement on Claycraft Road.

• Contract with Astro Pool Company for a splash pad at Gahanna Swimming Pool
• Claycraft Road waterline replacement contract with AECOM
• Amendment to landscaping requirements in the Streets and Public Services Code

The Committee of the Whole reviewed three items but made no final decisions. They recommended adoption of the landscaping code amendment (ORD-0035-2021) on the consent agenda for 8/2/2021, and introduction of the splash pad contract (ORD-0048-2021) as an emergency and the waterline replacement (ORD-0049-2021) for introduction. No votes were taken.

• Recommended adoption of landscaping code amendment (ORD-0035-2021) for consent agenda 8/2/2021
• Recommended introduction of splash pad contract with Astro Pool Company (ORD-0048-2021) as emergency for 8/2/2021
• Recommended introduction of Claycraft Road waterline replacement contract with AECOM (ORD-0049-2021) for 8/2/2021

City Council - Special

The City Council will hold a special meeting to enter executive session regarding public employee or official matters. The agenda also includes an appointment for the Board of Zoning & Building Appeals.

• Board of Zoning & Building Appeals appointment
• Executive session regarding public employee or official personnel matters

The Gahanna City Council met in special session on July 26, 2021, but took no substantive actions. The council recessed for committee and finance meetings, reconvened, and entered executive session to discuss personnel matters, emerging with no action taken. No appointments were made, and the meeting adjourned without any votes on ordinances or resolutions.

• Recessed to committee and finance meetings (6-0, Schnetzer absent)
• Reconvened special meeting (7-0)
• Entered executive session for personnel matters (7-0)
• No action taken in executive session
• No appointment made to Board of Zoning & Building Appeals

Finance Committee

The Finance Committee will hear an update from the Director of Finance regarding a Capital Needs Assessment. This item refers to Department of Finance Report 2021-0142.

• Capital Needs Assessment update (Report 2021-0142)

The Finance Committee received a presentation on the Capital Needs Assessment (CNA) for 2022-2026, which is an inventory of capital projects to guide future funding. No formal action was taken; the committee agreed to provide feedback by the end of September. A discussion on the Creekside garage was deferred for a future meeting pending an RFP process.

• Received Capital Needs Assessment report (2021-0142), no action taken
• Set feedback deadline for CNA to end of September
• Deferred Creekside garage discussion to future meeting pending RFP update

City Council

The Gahanna City Council is reviewing ordinances for new residential waste collection and recycling contracts. The council will also consider amendments to the city's planning and zoning code. Additionally, members will review a supplemental appropriation for the Federal Law Enforcement Trust Fund.

• Contract with Local Waste Services for residential waste collection (ORD-0042-2021)
• Contract with Rumpke Waste and Recycling Services for residential recycling (ORD-0043-2021)
• Amendment to general commercial district zoning code (ORD-0041-2021)
• Supplemental appropriation for the Federal Law Enforcement Trust Fund (ORD-0044-2021)
• Tax exemption and TIF fund establishment for certain property improvements (ORD-0045-2021)

Gahanna City Council approved a consent agenda that included contracts with Local Waste Services for residential waste collection and Rumpke Waste and Recycling Services for residential recycling, as well as a supplemental appropriation and a tax increment equivalent fund ordinance. Council also adopted a zoning code amendment for the Community Commercial District. All votes were 6-0 with one member absent, and no action was taken in executive session.

• Approved minutes of the previous council meeting.
• Adopted ordinance authorizing a contract with Local Waste Services for residential waste collection.
• Adopted ordinance authorizing a contract with Rumpke Waste and Recycling Services for residential recycling.
• Adopted ordinance amending a supplemental appropriation for the Federal Law Enforcement Trust Fund.
• Adopted ordinance declaring improvements to real property a public purpose and establishing a tax increment equivalent fund.
• Adopted ordinance amending the zoning code for the Community Commercial District.
• Held executive session on personnel matters; no action taken.

Planning Commission

The commission will consider variance applications for a shed on Beaverbrook Drive and a deck on Emory Street. Additionally, members will review development plans and design reviews for the Columbus Metropolitan Library on Granville Street.

• Variance for shed installation at 503 Beaverbrook Dr.
• Variance for deck installation at 382 Emory St.
• Design review for Signatures Tavern at 94 Mill St.
• Development plans and design reviews for Columbus Metropolitan Library at 306 and 310 Granville St.

The Gahanna Planning Commission approved a variance, final development plan, and design review for the new Columbus Metropolitan Library at 306 and 310 Granville St., with a condition to work with city staff on a multi-use trail. The commission also approved variances for a shed at 503 Beaverbrook Dr. and a deck at 382 Emory St. A design review for Signatures Tavern at 94 Mill St. was denied because the applicant was not present to answer questions.

• Approved variance V-0016-2021 for shed at 503 Beaverbrook Dr. (7-0).
• Approved variance V-0022-2021 for deck at 382 Emory St. (7-0).
• Denied design review DR-0018-2021 for Signatures Tavern at 94 Mill St. (0-7).
• Approved variance V-0020-2021 for Columbus Metropolitan Library (6-0, Suriano absent).
• Approved final development plan FDP-0007-2021 for library, amended to include multi-use trail condition (6-0).
• Approved design review DR-0017-2021 for library (6-0).
• Approved minutes of June 23, 2021 meeting (6-0, Shapaka abstained).

Parks & Recreation Board

The Parks & Recreation Board will address a capital needs assessment during new business. The meeting also includes committee reports and the Director's Report for June 2021.

• Capital Needs Assessment
• Director's Report for 06.21
• Bicycle & Trail Advisory Committee report
• Natural Resources Advisory Committee report

The Parks & Recreation Board discussed fee reduction requests for facility rentals but decided more research was needed before creating an official policy. Staff will gather policies from other municipalities for comparison. The board also reviewed the 2022 Capital Needs Assessment, which will go to Council for budget consideration, and heard updates on projects like the Splash Pad and Big Walnut Trail.

• Approved minutes from the June 9, 2021 meeting (5-0, 2 absent).
• Tabled fee reduction policy development pending research on other municipalities' policies.
• Reviewed the 2022 Capital Needs Assessment, to be submitted to Council for budget consideration.
• Noted that the Splash Pad contract will be on Council agenda July 26, with a supplemental appropriation request due to a bid $16,000 over budget.
• Heard that the Big Walnut Trail Section 8 was included in a RAISE grant submission through Franklin County and MORPC.
• Heard that Price Road House renovation is on track to begin this winter.
• Heard that Academy Park Mountain Bike Trail is in Phase Two of a Brownfield Study.
• Heard that Friendship Park tennis courts will be converted to four dedicated pickleball courts by end of 2021.

Landscape Board

The meeting includes approval of minutes from May 12, 2021. The agenda also features a discussion regarding Chapter 913. Other items are standard procedural matters.

• Approval of May 12, 2021, minutes
• Discussion of Chapter 913

The Landscape Board approved recommended changes to Chapter 913 of the city code, including updates to landscaping requirements, street tree planting rules, and penalties. The changes were recommended by staff and the City Forester, and were approved by a 4-0 vote with one member absent. The board also approved the minutes from the May 12, 2021 meeting.

• Approved the minutes from the May 12, 2021 meeting (4 yes, 1 abstain).
• Approved changes to Chapter 913, including adding a right-of-way permit requirement, deleting section 913.06, updating 913.07, removing species and spacing requirements for street trees, and adjusting the penalty section (4 yes, 1 absent).

Committee of the Whole

The Committee of the Whole is reviewing items carried over from a June 2021 meeting. The agenda includes updates to the zoning code, residential waste and recycling contracts, and tax exemptions for certain property improvements.

• Zoning amendment for General Commercial Districts (ORD-0041-2021)
• Residential waste collection contract with Local Waste Services (ORD-0042-2021)
• Residential recycling contract with Rumpke Waste and Recycling Services (ORD-0043-2021)
• Federal Law Enforcement Trust Fund appropriation amendment (ORD-0044-2021)
• Tax exemption and TIF fund for certain property improvements (ORD-0045-2021)

The Committee of the Whole met to review items carried over from the June 28 meeting, allowing absent members to ask questions. No votes were taken; all ordinances were previously introduced and assigned to the July 19 regular or consent agenda. Discussion occurred on the zoning code amendment and the tax increment equivalent fund for the Crescent at Central Park project.

• No formal decisions made; all items carried over for review
• ORD-0041-2021 (zoning code amendment) discussed; assigned to Regular Agenda 7/19/2021
• ORD-0042-2021 (waste collection contract) no discussion; assigned to Consent Agenda 7/19/2021
• ORD-0043-2021 (recycling contract) no discussion; assigned to Consent Agenda 7/19/2021
• ORD-0044-2021 (supplemental appropriation) no discussion; assigned to Consent Agenda 7/19/2021
• ORD-0045-2021 (tax increment equivalent fund) discussed; assigned to Consent Agenda 7/19/2021

City Council

The council is reviewing resolutions to submit various amendments to the City Charter for voter approval. The agenda also includes new ordinances for residential waste and recycling contracts. Additionally, an ordinance regarding unsolicited written materials is up for a second reading.

• Proposed charter amendments regarding mayor terms and council qualifications
• Contracts for residential waste collection and recycling services
• Ordinance prohibiting the distribution of unsolicited written materials
• Agreement with Woolpert, Inc. for an asset management system
• Amendment to the planning and zoning code for commercial districts

The Gahanna City Council voted 5-0 to place several charter amendments on the ballot, including changes to qualifications for council members and planning commission recommendations. The council also adopted the consent agenda, which included resolutions to submit other charter amendments to voters, adopt the 2022 tax budget, and approve a new timekeeping system. Additionally, the council introduced several ordinances, including contracts for residential waste and recycling services, and adopted an ordinance to implement a new asset management system.

• Adopted RES-0019-2021, submitting a charter amendment on council qualifications to the electorate.
• Adopted RES-0024-2021, submitting a charter amendment on planning commission recommendations to the electorate.
• Adopted the consent agenda, including resolutions for charter amendments on mayor election/term, boards/commissions, administrative departments, police/fire departments, and planning commission public hearings.
• Adopted RES-0025-2021, the 2022 tax budget.
• Adopted RES-0026-2021, authorizing a then-and-now purchase for a new timekeeping and scheduling system.
• Adopted ORD-0040-2021, prohibiting unsolicited written materials distribution.
• Introduced ordinances for waste collection (Local Waste Services) and recycling (Rumpke) contracts.
• Adopted ORD-0046-2021, authorizing an agreement with Woolpert, Inc. for a city works asset management system.

Committee of the Whole

The Committee of the Whole will review several proposed amendments to the Gahanna City Charter. The agenda also includes discussions on residential waste and recycling contracts, the 2022 tax budget, and updates on American Rescue Plan funds.

• Proposed charter amendments regarding Mayor and Council qualifications
• Contracts for residential waste collection and recycling services
• Agreement with Woolpert, Inc. for a new asset management system
• Adoption of the 2022 tax budget
• Liquor permit requests for Sexton's Pizza and Social Nail Bar

The Committee of the Whole recommended seven charter amendments for adoption on the consent agenda at the July 6 council meeting. The amendments cover election terms, qualifications for mayor and council, boards and commissions, administrative departments, police and fire departments, and planning commission procedures. The committee also recommended introduction of ordinances for new waste and recycling contracts, a 311 system, and other items.

• Recommended RES-0018-2021 through RES-0024-2021 for adoption on the consent agenda on 7/6/2021, submitting seven charter amendments to the electorate.
• Recommended ORD-0042-2021 for introduction on 7/6/2021, authorizing a contract with Local Waste Services for residential waste collection, with a return to committee on 7/12/2021.
• Recommended ORD-0043-2021 for introduction on 7/6/2021, authorizing a contract with Rumpke for residential recycling, with a return to committee on 7/12/2021.
• Recommended ORD-0046-2021 for introduction, waiver of second reading, and adoption on 7/6/2021, authorizing a contract with Woolpert for a City Works asset and work order management system and citizen portal.
• Recommended ORD-0044-2021 for introduction on 7/6/2021, amending a supplemental appropriation for the Federal Law Enforcement Trust Fund, with a return to committee on 7/12/2021.
• Recommended RES-0025-2021, RES-0026-2021, and RES-0027-2021 for adoption on the consent agenda on 7/6/2021, covering the tax budget, a then-and-now purchase, and fund transfers.
• Recommended ORD-0045-2021 for introduction on 7/6/2021, declaring improvements to certain real property as a public purpose and establishing a TIF fund, with a return to committee on 7/12/2021.
• Recommended ORD-0041-2021 for introduction on 7/6/2021, amending the zoning code to restrict auto-related uses in the CC district, with a return to committee on 7/12/2021.

City Council - Special

This special meeting agenda contains only procedural items. The council planned to enter an executive session regarding legal disputes and economic development information.

• Executive Session regarding potential litigation and economic development assistance

The Gahanna City Council met in a special virtual session on June 28, 2021, and voted to enter executive session to discuss pending litigation and economic development assistance. The session lasted from 6:08 p.m. to 7:00 p.m., with no action taken. The meeting adjourned at 7:02 p.m.

• Approved motion to enter executive session under Section 5.40(c) and 5.40(g) of Council Rules, carried 5-0 with two absent
• Held executive session with city attorney, economic development director, finance director, and outside counsel; no action taken
• Adjourned meeting at 7:02 p.m.

Planning Commission

The Gahanna Planning Commission is considering several land use applications, including development plans for a car wash on Morrison Road. The commission will also review building designs for Eastgate Commercial Park and proposed updates to the Community Commercial District zoning code.

• Conditional use, design review, and development plan applications for Moo Moo Express Car Wash at 455 Morrison Road
• Variance application for permanent signs at 785 Science Blvd
• Variance application for a shed at 1403 Greencroft Rd
• Design review and final development plan for Eastgate Commercial Park at 611-625 Eastgate Pkwy
• Recommended changes to the Community Commercial District zoning code

The Gahanna Planning Commission approved all applications on the agenda, including variances, design reviews, and final development plans. The most significant was the approval of the Moo Moo Express Car Wash at 455 Morrison Road, which included a conditional use, design review, and final development plan, all passed unanimously (6-0). The commission also recommended a zoning code change to City Council to remove automotive-related uses from the Community Commercial district.

• Approved variance for two wall signs at 785 Science Blvd. (6-0)
• Approved variance for a front-yard shed at 1403 Greencroft Rd. (6-0)
• Approved design review for four flex industrial buildings at 611-625 Eastgate Pkwy. (6-0)
• Approved final development plan for 625 Eastgate Pkwy. (6-0)
• Approved conditional use for Moo Moo Express Car Wash at 455 Morrison Rd. (6-0)
• Approved design review for Moo Moo Express Car Wash at 455 Morrison Rd. (6-0)
• Approved final development plan for Moo Moo Express Car Wash at 455 Morrison Rd. (6-0)
• Recommended to Council approval of zoning code change removing automotive uses from CC district (6-0)

Charter Review

The Charter Review Committee will meet to discuss and consider approving proposed amendments to the city charter. The committee will also review meeting minutes from June 8, 2021.

• Proposed Charter Amendments (2021-0043)
• Approval of June 8, 2021 meeting minutes (2021-0113)

The Gahanna Charter Review Commission unanimously approved the stated reasons for proposed amendments to sections 3.01, 3.02, 4.03, 4.18, 5.02, 5.13, 5.14, 5.15, 11.05, and 11.06 of the City Charter. The commission also unanimously recommended the proposed changes and reasons to City Council. The items are scheduled for the Committee of the Whole meeting on June 28 and the Regular Council meeting on July 6.

• Approved meeting minutes for June 8, 2021, by unanimous consent.
• Approved reasons for proposed changes to section 3.01 of the Charter, by unanimous consent.
• Approved reasons for proposed changes to section 3.02 of the Charter, by unanimous consent.
• Approved reasons for proposed changes to section 4.03 of the Charter, by unanimous consent.
• Approved reasons for proposed changes to section 4.18 of the Charter, by unanimous consent.
• Approved reasons for proposed changes to section 5.02 of the Charter, by unanimous consent.
• Approved reasons for proposed changes to sections 5.13, 5.14, 5.15, 11.05, and 11.06 of the Charter, each by unanimous consent.
• Recommended the proposed changes and stated reasons to City Council, by unanimous consent.

City Council

The Gahanna City Council is meeting to consider several ordinances, including updates to sidewalk construction and rules for unsolicited written materials. The agenda also includes a resolution regarding the annexation of 1.465 acres in Mifflin Township.

• Ordinance to prohibit the distribution of unsolicited written materials
• Resolution concerning annexation of 1.465 acres on Codet Road
• Amendment to Civil Service Rules & Regulations
• Amendment to sidewalk construction code
• Resolution supporting passenger rail expansion in Central Ohio

Gahanna City Council passed the consent agenda, adopting several ordinances and resolutions, including a resolution supporting passenger rail expansion in central Ohio. The council also introduced an ordinance to prohibit unsolicited written materials and adopted an ordinance amending sidewalk construction regulations. All votes were 6-0 with one member absent.

• Adopted consent agenda including minutes, health/safety code amendment, civil service rules update, and resolutions for Brain & Alzheimer's Awareness Month, annexation services, and LGBTQ Pride Month (6-0)
• Adopted resolution supporting passenger rail expansion in central Ohio (6-0)
• Introduced ordinance to prohibit distribution of unsolicited written materials (first reading)
• Adopted ordinance amending sidewalk construction code (6-0)

Charter Review

The Gahanna Charter Review committee met to approve minutes from the June 8, 2021 meeting and discuss proposed charter amendments. The agenda notes that the June 15 meeting was postponed to June 22, 2021.

• Approval of June 8, 2021 Charter Review Meeting Minutes (2021-0113)
• Discussion and approval of proposed charter amendments (2021-0043)

The June 15, 2021 Charter Review meeting was postponed to June 22, 2021 at 6 p.m. No decisions were made, and no items were discussed or approved. The meeting agenda included approval of prior minutes and proposed charter amendments, but these were not addressed.

• Postponed the June 15, 2021 meeting to June 22, 2021 at 6 p.m.

Committee of the Whole

The Committee will discuss updates on trash and recycling operations and the Crescent at Central Park project. The meeting also includes several proposed ordinances regarding city codes for health, safety, sidewalks, and landscaping.

• Annexation of 1.465 acres in Mifflin Township (Codet Road)
• Ordinance to prohibit distribution of unsolicited written materials
• Updates on trash and recycling operations
• Amendments to sidewalk construction and landscaping requirements
• Update on the Crescent at Central Park project

The Committee of the Whole recommended several ordinances for second reading or adoption, including a sidewalk maintenance program (ORD-0038-2021) and updates to sidewalk construction standards (ORD-0034-2021). It also recommended a civil service rule change to allow lateral police officer hires (ORD-0039-2021) and a resolution supporting passenger rail expansion (RES-0015-2021). No final votes were taken; all items are scheduled for the June 21, 2021 Council meeting.

• Recommended ORD-0039-2021 for adoption as emergency (lateral police officer appointments)
• Recommended ORD-0038-2021 for second reading (sidewalk maintenance program)
• Recommended ORD-0034-2021 for second reading as amended (sidewalk construction standards)
• Held ORD-0033-2021 in committee (duplicate of ORD-0038-2021)
• Recommended ORD-0035-2021 for further review by Landscape Board
• Recommended RES-0015-2021 for adoption as amended (passenger rail support)
• Recommended RES-0016-2021 for adoption (annexation services)
• Recommended RES-0014-2021 and RES-0017-2021 for adoption (awareness months)

Parks & Recreation Board

The board will review the May 12, 2021, minutes and address old business regarding a GSA reconciliation audit and Chapter 563 Park Conduct. The agenda also includes reports from several advisory committees and the Director's report.

• GSA Reconciliation Audit
• Chapter 563 Park Conduct
• Director's Report June 2021

The Parks & Recreation Board approved a $100 fee reduction for the Gahanna Special Olympics' shelter rental, but denied a fee reduction request from Multiply Christian Church for repeated Clubhouse rentals. The board also recommended changes to Chapter 563 park conduct rules, contingent on Mayor's review, and discussed expanding pickleball courts.

• Approved minutes from May 12, 2021 meeting (7-0).
• Approved $100 fee reduction for Gahanna Special Olympics shelter rental, deposit unchanged (7-0).
• Denied fee reduction for Multiply Christian Church's Clubhouse rental (0-7).
• Recommended changes to Chapter 563 park conduct, contingent on Mayor's review (7-0).

Planning Commission

The Planning Commission will review an application to split a parcel at 3636 McCutcheon Rd. The meeting also includes requests for variances regarding shed installations on Beaverbrook Dr. and Tim Tam Ave.

• Subdivision of .787 +/- acres at 3636 McCutcheon Rd.
• Shed installation variance for 503 Beaverbrook Dr.
• Shed installation variance for 782 Tim Tam Ave.

The Gahanna Planning Commission approved a subdivision without plat for 3636 McCutcheon Rd. (7-0), postponed a variance for a shed at 503 Beaverbrook Dr. to June 23, 2021, and denied a variance for a shed at 782 Tim Tam Ave. (0-7). The commission also approved the May 26, 2021 meeting minutes.

• Approved subdivision without plat for 3636 McCutcheon Rd. (7-0)
• Postponed variance V-0016-2021 for shed at 503 Beaverbrook Dr. to June 23, 2021 (7-0)
• Denied variance V-0017-2021 for shed at 782 Tim Tam Ave. (0-7)
• Approved May 26, 2021 meeting minutes (7-0)

Charter Review

The Gahanna Charter Review committee will meet to approve minutes from the June 1, 2021 meeting. The committee will also consider proposed amendments to the city charter.

• Discussion and approval of proposed charter amendments (2021-0043)
• Approval of June 1, 2021, meeting minutes

The Gahanna Charter Review Commission approved proposed charter amendments to Sections 3.01, 3.02, 4.03, 4.18, 5.02, 5.13, 5.14, 5.15, 11.05, and 11.06, with the addition of the word 'Municipal' to Section 4.03. All motions carried 5-0, with two members absent. The changes will be reviewed for final language on June 15, 2021, then presented to Council for approval and a resolution to submit to the Board of Elections.

• Approved combining Sections 3.01 and 3.02 and submitting to electors (5-0)
• Approved Section 4.03 with 'Municipal' added and submitting to electors (5-0)
• Approved Section 4.18 and submitting to electors (5-0)
• Approved Section 5.02 and submitting to electors (5-0)
• Approved combining Sections 5.13, 5.14, and 5.15 and submitting to electors (5-0)
• Approved Section 11.05 and submitting to electors (5-0)
• Approved Section 11.06 and submitting to electors (5-0)
• Approved minutes from June 1, 2021 meeting (5-0)

Civil Service Commission

The Civil Service Commission will address 2021-0104 Civil Service Rules & Regulations under new business. No appeals, grievances, or unfinished business are scheduled for this meeting.

• Review of 2021-0104 Civil Service Rules & Regulations

The Civil Service Commission recommended proposed changes to the Civil Service Rules & Regulations to Council for approval. The changes would allow lateral moves from other agencies, permit pay at the lateral pay grade, and allow lateral moves without civil service testing. The recommendation passed unanimously (5-0).

• Recommended Civil Service Rules & Regulations changes to Council (5-0)

City Council

The Gahanna City Council meeting includes items regarding infrastructure repairs and code amendments. The agenda features motions to authorize bidding for waterline improvements and signal repairs. Additionally, the council will consider ordinances related to sidewalk construction, landscaping requirements, and city personnel salaries.

• Bidding authorization for Havens Corners waterline improvements
• Bidding authorization for Granville Street signal repairs
• Amendment to Strawser Paving Company, Inc. contract for the 2021 residential street program
• Emergency ordinance amending 2021 city personnel salaries
• Amendments to sidewalk construction and landscaping requirements

The Gahanna City Council approved the consent agenda, including motions to bid waterline and signal repairs, and several supplemental appropriations. It also adopted an ordinance amending the 2021 residential street program contract to correct a clerical error and add a 10% contingency, and adopted an emergency ordinance amending 2021 city salaries. All votes were 7-0.

• Approved consent agenda including minutes, bid authorizations for Havens Corners waterline and Granville Street signals, and supplemental appropriations (7-0)
• Adopted ORD-0032-2021 amending residential street program contract with Strawser Paving, adding 10% contingency and supplemental appropriation (7-0)
• Adopted ORD-0037-2021 amending 2021 city salaries as an emergency (7-0)
• Introduced ordinances amending health/safety code, sidewalk construction, and landscaping requirements (first reading)

Charter Review

The Charter Review Commission will discuss proposed charter amendments and compare the Gahanna charter with other communities. The commission will also consider approving the meeting minutes from May 25, 2021.

• Approval of May 25, 2021 meeting minutes (Item 2021-0099)
• Discussion regarding the City of Gahanna and other communities' charters (Item 2021-0042)
• Discussion of proposed charter amendments (Item 2021-0043)

The Charter Review Commission discussed and agreed on several wording changes to proposed charter amendments, including combining related sections and clarifying language on candidacy and public notice. They removed one proposed change (4.13) as already implemented. The commission deferred voting on the amendments until the next meeting to allow absent members to participate and a redline draft to be prepared.

• Approved minutes of May 25, 2021 (5-0, 2 absent)
• Agreed to combine sections 3.01 & 3.02, 5.13-5.15, and 11.05 & 11.06
• Agreed to remove proposed change 4.13 from the list
• Deferred vote on proposed charter changes to next meeting

Planning Commission

The Gahanna Planning Commission will consider several design review and variance applications. These include a parking lot expansion at 1333 Research Rd and remodeling plans for the Burger King at 260 S. Hamilton Rd.

• Design Review for parking lot expansion at 1333 Research Rd
• Variance application for rear yard setback at 260 S. Hamilton Rd
• Design Review for building remodel at 260 S. Hamilton Rd

The Gahanna Planning Commission approved a design review for a parking lot expansion at 1333 Research Rd. for Dayton Freight Lines, adding 31 employee spaces. It also approved a variance and design review for the Burger King at 260 S. Hamilton Rd., allowing a remodel with a new drive-through, dumpster relocation, and updated building design. All votes were unanimous (7-0).

• Approved design review for parking lot expansion at 1333 Research Rd. (7-0)
• Approved variance for rear yard setback at 260 S. Hamilton Rd. (7-0)
• Approved design review for Burger King remodel at 260 S. Hamilton Rd. (7-0)

Charter Review

The Charter Review committee will discuss proposed amendments to the city charter and review charters from other communities. The meeting also includes the approval of minutes from the May 18, 2021, meeting.

• Approval of May 18, 2021, Charter Review Meeting Minutes
• Discussion regarding the City of Gahanna and other communities' charters
• Discussion of proposed charter amendments

The Charter Review Commission discussed proposed charter changes from Mayor Laurie Jadwin, including modifications to sections 4.18 and 5.02 to allow internal staffing adjustments without council approval. They also discussed reducing the time for council to act on planning commission recommendations from 150 days to 90 days. The commission agreed to remove several sections from the proposed changes list, including 11.03, 18.01, 21.01, and 22.021, and agreed that charter reviews should occur every 5 years instead of 10. No formal votes were taken on these items; the only action was approving the minutes from the previous meeting.

• Approved minutes of May 18, 2021 meeting (4-0, 3 absent)
• Discussed but did not vote on mayor's proposed changes to sections 4.18 and 5.02
• Discussed but did not vote on reducing council decision time from 150 to 90 days
• Agreed to remove sections 11.03, 18.01, 21.01, and 22.021 from proposed changes list
• Agreed that charter review should occur every 5 years instead of 10

Committee of the Whole

The Committee of the Whole will review updates to 2021 city personnel salaries and municipal codes regarding sidewalks and landscaping. The agenda also includes bidding for water line and signal repairs, and a liquor permit request.

• Amendment to 2021 city personnel salaries (ORD-0037-2021)
• Bidding for Havens Corners waterline improvements (MT-0012-2021)
• Bidding for Granville Street signal repairs (MT-0013-2021)
• Liquor permit request for Signatures Tavern LLC at 94 Mill Street
• Amendments to city codes regarding sidewalks and landscaping

The Committee of the Whole reviewed several items but took no formal votes. They discussed a proposed sidewalk maintenance program (ORD-0033, ORD-0034, ORD-0038) that would require property owners to repair sidewalks, with an opt-out option and 5-year payment plan. They also heard about the police department's plan to deploy body-worn cameras using the existing Utility system, with no council action needed. Several ordinances and motions were recommended for introduction or consent on the June 7 agenda.

• Recommended ORD-0037-2021 (salary ordinance amendment) for introduction, waiver, adoption on 6/7/21
• Recommended MT-0012-2021 (Havens Corners waterline repairs) for consent agenda on 6/7/21
• Recommended MT-0013-2021 (Granville Street signals repair) for consent agenda on 6/7/21
• Recommended ORD-0036-2021 (supplemental appropriation for intersection improvements) for consent agenda on 6/7/21
• Recommended ORD-0033-2021, ORD-0034-2021, ORD-0038-2021 (sidewalk program ordinances) for introduction on 6/7/21, back to committee on 6/14/21
• Recommended ORD-0035-2021 (landscaping requirements) for introduction on 6/7/21, back to committee on 6/14/21
• Recommended ORD-0032-2021 (amendment to residential street program contract) for introduction, waiver, adoption on 6/7/21
• No action taken on liquor permit request for Signatures Tavern LLC

Charter Review

The Charter Review Commission will discuss proposed amendments to the City of Gahanna charter and compare it with other communities. The meeting also includes approval of minutes from the May 11, 2021 meeting.

• Approval of May 11, 2021 meeting minutes (2021-0090)
• Discussion regarding Gahanna charter and other communities (2021-0042)
• Discussion regarding proposed charter amendments (2021-0043)

The Gahanna Charter Review Commission approved the minutes from its May 11 meeting. During public comment, a resident raised concerns about proposed changes to Section 11.03, which would shift some authority from the Planning Commission to the Planning Director. The commission discussed the changes, heard that some items like street vacations are governed by state law, and agreed to hold another public comment session. No final decisions were made on the charter amendments.

• Approved May 11, 2021 meeting minutes (6-0, Dutton absent)
• Agreed to hold another public comment session next week
• Discussed but did not vote on proposed changes to Section 11.03
• Discussed but did not vote on combining related charter amendments (3.01/3.02, 5.13/5.14/5.15)
• Discussed but did not vote on removing proposed change to 4.04

City Council

The City Council will review several supplemental appropriations for various city accounts, including insurance proceeds, sale of assets, and water meter fees. The council also considers an emergency ordinance to authorize a contract with StructurePoint for parking lot and multi-use trail design and engineering.

• Contract with StructurePoint for parking lot and multi-use trail improvement design and engineering
• Supplemental appropriation for Parks Materials and Supplies
• Supplemental appropriations for insurance proceeds, sale of assets, and water meter fees
• Resolution authorizing the transfer of appropriations among various accounts

The Gahanna City Council met virtually and passed the consent agenda, which included a resolution authorizing the transfer of appropriations among various accounts and an ordinance authorizing the mayor to contract with StructurePoint for parking lot and multi-use trail improvement design and engineering, declared an emergency. The motion to pass the consent agenda carried 7-0. Additionally, four ordinances for supplemental appropriations were introduced for first reading, covering insurance proceeds, sale of assets, water meter fees, and various accounts. No other substantive decisions were made.

• Adopted RES-0013-2021 authorizing transfer of appropriations among various accounts (consent agenda)
• Adopted ORD-0027-2021 authorizing contract with StructurePoint for parking lot and multi-use trail improvement design and engineering, declared an emergency (consent agenda)
• Introduced ORD-0028-2021 for supplemental appropriation - insurance proceeds due to damage of city property
• Introduced ORD-0029-2021 for supplemental appropriation - sale of assets
• Introduced ORD-0030-2021 for supplemental appropriation - water meter fees
• Introduced ORD-0031-2021 for supplemental appropriation - various accounts

Parks & Recreation Board

The Parks & Recreation Board will discuss draft revisions to Chapter 153 and Chapter 563. The meeting also includes the April 2021 Director's Report and various committee reports.

• Review of Chapter 153 draft
• Review of Chapter 563 draft
• April 2021 Director's Report
• Bicycle & Trail Advisory Committee report
• Natural Resources Advisory Committee report

The Parks & Recreation Board voted unanimously to recommend Chapter 153 (pricing policy) changes to City Council. The board also discussed but did not vote on updates to Chapter 563 (park rules), including restroom access, swimming prohibitions, and drone/rocket operation. No other formal decisions were made; the meeting was largely informational.

• Recommended Chapter 153 pricing policy changes to City Council (7-0)
• Approved minutes from April 14, 2021 meeting (7-0)

Landscape Board

The Landscape Board will discuss the Sidewalk Program and Chapter 913 Landscaping Requirements. The meeting also includes the approval of minutes from January 13, 2021.

• Sidewalk Program (2021-0084)
• Chapter 913 Landscaping Requirements (2021-0085)
• Approval of January 13, 2021 minutes (2021-0083 LB)

The Gahanna Landscape Board voted unanimously to recommend City Council approve proposed changes to Chapter 913 Landscaping Requirements, which would update definitions and planting rules, including removing the requirement for Board approval of all street tree species. The board also discussed a new sidewalk maintenance program, where the city would repair sidewalks and charge residents over five years at 0% interest, with trees on the prohibited list being removed if they cause damage. No final action was taken on the sidewalk program, as it was only a discussion item.

• Approved minutes from January 13, 2021 meeting (4-0, 1 abstention)
• Recommended Council approve Chapter 913 Landscaping Requirements changes (5-0)

Planning Commission

The Planning Commission will consider a variance application to allow for additional detached garage space at 4490 Shull Rd. The meeting also includes the approval of minutes from the April 28, 2021, meeting.

• Variance application for additional detached garage space at 4490 Shull Rd.
• Approval of April 28, 2021, Planning Commission meeting minutes

The Gahanna Planning Commission approved a variance to allow additional detached garage space at 4490 Shull Rd., with a 7-0 vote. The commission also approved the April 28, 2021 meeting minutes (6-0, with one abstention). No other substantive decisions were made; the remainder of the meeting was discussion about the commission's role.

• Approved variance V-0014-2021 for additional detached garage space at 4490 Shull Rd. (7-0)
• Approved Planning Commission minutes for April 28, 2021 (6-0, Wester abstained)

Charter Review

The Charter Review committee will discuss the City of Gahanna charter in relation to other communities. The meeting also includes a discussion on proposed charter amendments. Additionally, the committee is scheduled to approve previous meeting minutes.

• Approval of meeting minutes (2021-0087)
• Discussion regarding City of Gahanna and other community charters (2021-0042)
• Discussion of proposed charter amendments (2021-0043)

The Gahanna Charter Review Commission approved the meeting minutes from a prior session. During discussion, they reviewed proposed charter changes, deciding to send sections 4.18 and 5.01 back to the Mayor for suggested language, and set aside sections 18.01, 21.01, and 22.01 as not urgent. Several other sections were deferred for further review or public comment.

• Approved meeting minutes (6-0, Dutton absent)
• Sent sections 4.18 and 5.01 to Mayor for suggested language
• Set aside sections 18.01, 21.01, and 22.01 for now
• Deferred sections 3.03, 4.13, 11.05, 5.14, 5.15, 11.03, 11.06 for further review or public comment

Committee of the Whole

The Committee of the Whole will discuss several supplemental appropriations and a liquor permit request. These items involve transferring funds between accounts and managing revenue from insurance proceeds, asset sales, and water meter fees.

• Liquor permit request for Bob Evans Restaurants LLC at 443 Morrison Road
• Resolution to transfer appropriations among various accounts
• Supplemental appropriation from insurance proceeds for city property damage
• Supplemental appropriation from the sale of assets
• Supplemental appropriation from water meter fees

The Committee of the Whole reviewed several resolutions and ordinances for future action, including a transfer of appropriations and supplemental appropriations. No formal votes were taken; items were recommended for introduction or consent at upcoming meetings. Council raised no objections to a liquor permit request from Bob Evans at 443 Morrison Road.

• Recommended RES-0013-2021 for adoption on consent 5/17/2021
• Recommended ORD-0031-2021 for introduction 5/17/21 and consent 6/7/21
• Recommended ORD-0028-2021 for introduction 5/17/21 and consent 6/7/21
• Recommended ORD-0029-2021 for introduction 5/17/21 and consent 6/7/21
• Recommended ORD-0030-2021 for introduction 5/17/21 and consent 6/7/21
• No objections raised to liquor permit request #03207030145

Charter Review

The Charter Review committee will discuss proposed charter amendments from the Director of Planning and a memo from the Planning Commission. The committee also intends to set a date for public input.

• Approval of April 20, 2021 meeting minutes
• Proposed charter amendments from the Director of Planning
• Planning Commission memo regarding proposed charter amendments
• Setting a date for public input

The Charter Review Commission met virtually and approved the April 20, 2021 minutes. They discussed proposed amendments to the City Charter, including changes to Planning Commission approvals, public hearing timelines, and board appointment processes. The commission set a public input date for May 18, 2021, and removed certain sections (11.01, 12.01, 13.01) from further review.

• Approved April 20, 2021 meeting minutes (4-0, 3 absent)
• Set public input date for May 18, 2021 at 6:00 p.m.
• Removed sections 11.01, 12.01, and 13.01 from further review
• Discussed proposed amendments to Charter sections 11.03, 11.05, 11.06, and others

City Council

The City Council is reviewing an ordinance for a tax abatement agreement with Taylor Industrial Park, LLC. The agenda also includes a contract for school resource officers and design services for trail improvements. Additionally, the council will consider a shared services agreement with New Albany.

• Tax abatement for Taylor Industrial Park, LLC at 6579 Taylor Road
• School Resource Officer contract with Gahanna Jefferson Public Schools
• Contract with StructurePoint for parking lot and trail improvement design
• Shared services agreement with New Albany for Mayor's Court services
• Supplemental appropriation for Parks Materials and Supplies

City Council approved a consent agenda that included the school resource officer contract with Gahanna Jefferson Public Schools for 2021-2022, a shared services agreement with New Albany for mayor's court services, and the meeting minutes. A resolution recognizing Air Quality Awareness Week was adopted. A tax abatement agreement with Taylor Industrial Park, LLC for property at 6579 Taylor Road was approved 6-1. Two ordinances were introduced for first reading, and council entered executive session with no action taken.

• Approved SRO contract with GJPS for 2021-2022 (7-0)
• Approved shared services agreement with New Albany for mayor's court services (7-0)
• Approved meeting minutes (7-0)
• Adopted resolution recognizing Air Quality Awareness Week (7-0)
• Approved tax abatement for property at 6579 Taylor Road (6-1)
• Introduced supplemental appropriation for parks materials and supplies
• Introduced contract with StructurePoint for parking lot and trail design
• Entered executive session; no action taken

Planning Commission

The Gahanna Planning Commission will consider several variance applications for residential properties. The meeting also includes reviews of development plans and designs for commercial and industrial sites, including Taylor Commercial Park.

• Final Development Plan for industrial and storage buildings at 6579 Taylor Road
• Design review for patio expansion at 785 Science Blvd
• Variance application for 239 Crossing Creek N.
• Variance application for 252 Deer Meadow Drive
• Variance application for 917 Thayer Drive

The Gahanna Planning Commission approved four variances (V-0010-2021, V-0011-2021, V-0012-2021, and V-0013-2021) and two design reviews (DR-0012-2021 and DR-0011-2021) for various residential and commercial projects. A variance for the Taylor Commercial Park (V-0013-2021) was denied. The commission also approved the minutes from April 14, 2021, and submitted a memo opposing a proposed charter amendment.

• Approved variance for 239 Crossing Creek N. (6-0)
• Approved variance for 252 Deer Meadow Drive (6-0)
• Approved variance for 917 Thayer Drive (6-0)
• Approved design review for Edison Brewery patio expansion (6-0)
• Approved final development plan for Taylor Commercial Park (6-0)
• Approved design review for Taylor Commercial Park (6-0)
• Denied variance for Taylor Commercial Park (1-5)
• Approved memo opposing charter amendment (6-0)

Committee of the Whole

The Committee of the Whole will discuss a proposed ADA Transition Plan. The committee is also reviewing ordinances regarding parks supplies and a contract with StructurePoint.

• ORD-0026-2021: Supplemental appropriation for Parks Materials and Supplies
• ORD-0027-2021: Contract with StructurePoint for parking lot and multi-use trail improvement design and engineering
• Discussion of a proposed ADA Transition Plan

The Committee of the Whole reviewed two ordinances for parks and recreation funding, recommended them for introduction on 5/3/21, and discussed the ADA Transition Plan and the potential return to in-person council meetings. No final votes were taken; all items were for discussion and recommendation only.

• Recommended ORD-0026-2021 for introduction (parks materials and supplies supplemental appropriation)
• Recommended ORD-0027-2021 for introduction (contract with Structurepoint for parking lot and trail design, emergency)
• Discussed ADA Transition Plan; no action required
• Discussed return to chambers; no decision made

Finance Committee

The Finance Committee will hold a presentation and discussion regarding the 2021-0070 Q1 2021 Quarterly Finance Report. No other substantive items are listed on this agenda.

• Presentation and discussion of the 2021-0070 Q1 2021 Quarterly Finance Report

The Finance Committee reviewed the Q1 2021 quarterly finance report and discussed the American Rescue Plan (ARP) funding. The city is estimated to receive $7M in ARP funds, with the first $3M expected before August 2021 and the remainder before August 2022. No formal decisions were made; the meeting was informational only.

• Reviewed Q1 2021 quarterly finance report (no vote)
• Discussed ARP funding allocation and timeline (no vote)

Charter Review

The commission will review meeting minutes from April 6, 2021. The agenda also includes discussions regarding proposed charter changes from the Mayor/Administration and proposed charter amendments.

• Approval of April 6, 2021, meeting minutes
• Discussion of proposed Charter changes from the Mayor/Administration
• Discussion of proposed Charter amendments

The Charter Review Commission met virtually and approved the minutes from the April 6, 2021 meeting. The commission heard detailed proposals from Mayor Jadwin and her administration to update the City Charter, including renaming police and fire departments to divisions, revising probationary periods, and clarifying the mayor's authority over department operations. No formal votes were taken on the proposed changes; the commission will continue discussions at the next meeting on May 4, 2021.

• Approved minutes of April 6, 2021 meeting (6-0, Dutton absent)
• Discussed proposed Charter changes from Mayor/Administration (no vote)
• Heard proposal to rename Police and Fire Departments to Divisions (no vote)
• Discussed striking outdated probationary language in Section 5.13 (no vote)
• Discussed revising Section 5.15 to allow Mayor approval of police policy instead of Council (no vote)
• Discussed updating Section 11.03 Planning Commission duties (no vote)
• Discussed clarifying Mayor election language in Section 3.01 (no vote)
• Discussed potential conflict between Mayor and Council powers over departments (no vote)

City Council

The Gahanna City Council will review a development agreement for a mixed-use project that includes dedicating 34 acres for parkland. The agenda also includes ordinances for tax abatement at Taylor Industrial Park and a shared services agreement with New Albany. Other items involve residential street paving contracts and school resource officer services.

• Mixed-use development agreement near I-270 and Hamilton Road
• Tax abatement for property at 6579 Taylor Road
• Residential street paving contract with Strawser Paving Company
• Splash pad equipment purchase for Gahanna Swimming Pool
• School Resource Officer contract with GJPS

Council approved a development agreement with Crescent at Central Park LLC and related entities for a mixed-use project on 41 acres near the I-270/Hamilton Road interchange, including dedication of 34 acres as parkland, with a 6-1 vote. The council also adopted ordinances on the consent agenda for the 2021 residential street program, a splash pad at the swimming pool, and a supplemental appropriation for the Federal Law Enforcement Trust Fund. Several items were introduced for first reading, including a tax abatement agreement and a shared services agreement with New Albany.

• Approved Crescent at Central Park development agreement, waiving second reading (6-1)
• Adopted ORD-0014-2021 for 2021 Residential Street Program with Strawser Paving (consent agenda)
• Adopted ORD-0015-2021 for splash pad equipment purchase at Gahanna Swimming Pool (consent agenda)
• Adopted ORD-0018-2021 supplemental appropriation for Federal Law Enforcement Trust Fund (consent agenda)
• Approved council meeting minutes (consent agenda)
• Introduced ORD-0022-2021 tax abatement for property at 6579 Taylor Road
• Introduced ORD-0023-2021 shared services agreement with New Albany for Mayor's Court
• Introduced ORD-0024-2021 School Resource Officer contract with Gahanna Jefferson Public Schools

Parks & Recreation Board

The board is scheduled to discuss draft versions of Chapter 153 and Chapter 563. The meeting also includes operational and staff updates, as well as reports from several advisory committees.

• Review of Chapter 153 draft
• Review of Chapter 563 draft
• Director's Report
• Reports from the Bicycle & Trail Advisory Committee, Senior Advisory Committee, and Natural Resources Advisory Committee

The Parks & Recreation Board discussed proposed updates to Chapters 153 and 563 of the city code, including budget review language and park rules, but took no final action. The board approved the March meeting minutes with edits and received updates on staff, projects, and committee activities.

• Approved March 10, 2021 minutes with edits (7-0)
• Discussed Chapter 153 budget review language, no change made
• Discussed Chapter 563 park rules, including restroom language and trail use, no final action
• Received operational updates on pool, camp, and event guidelines
• Noted staff hires: Brian Kennedy, Tim Fletcher, Katherine Morehouse, Venne Thomson
• Heard Director's report on splash pad, playgrounds, parking lot, and Arbor Day event

Planning Commission

The commission will consider three design review applications for park improvements. These include playground replacements at 213 Camrose Ct. and 1031 Challis Springs, as well as a splashpad installation at 148 Parkland Dr. The meeting also includes discussion on proposed Charter Review Commission Amendments.

• Design review for playground replacement at 213 Camrose Ct.
• Design review for splashpad installation at 148 Parkland Dr.
• Design review for playground replacement at 1031 Challis Springs
• Discussion on proposed Charter Review Commission Amendments

The Gahanna Planning Commission approved three design review applications for park improvements: a playground replacement at 213 Camrose Ct., a splashpad at 148 Parkland Dr., and a playground replacement at 1031 Challis Springs. All approvals were unanimous (7-0). The commission also discussed a proposed Charter Review Commission amendment that would bar members from holding other municipal offices, and agreed to draft a letter of concern.

• Approved design review for playground replacement at 213 Camrose Ct. (7-0)
• Approved design review for splashpad at 148 Parkland Dr. (7-0)
• Approved design review for playground replacement at 1031 Challis Springs (7-0)
• Approved minutes from March 10, 2021 (6-0, 1 abstention)

Committee of the Whole

The Committee of the Whole will discuss ordinances regarding economic development, public safety, and shared services. Topics include a tax abatement for Taylor Road and a mixed-use project near I-270. The committee will also review a school resource officer contract and a court services agreement with New Albany.

• Tax abatement for property at 6579 Taylor Road
• Mixed-use development on approximately 41 acres near I-270/Hamilton Road
• Dedication of approximately 34 acres to the city for parkland
• School Resource Officer contract with Gahanna Jefferson Public Schools
• Shared services agreement with New Albany for Mayor's Court services

Charter Review

The Charter Review Committee is meeting to discuss the City of Gahanna charter and potential amendments. The committee will also review comparisons between the Gahanna charter and other communities and consider approving minutes from the March 23, 2021, meeting.

• Approval of March 23, 2021, meeting minutes
• Discussion regarding the City of Gahanna charter and other communities
• Discussion regarding proposed charter amendments

The Charter Review Commission met virtually and approved the minutes from the previous meeting. The bulk of the meeting was a discussion with City Council members about potential Charter amendments, including sections on qualifications, meeting dates, department structure, public hearings, nominating positions, and review frequency. No formal decisions were made on these proposed changes; they were raised for the Commission's consideration.

• Approved minutes from the 3/23/2021 meeting (6-0, Dutton absent)
• Discussed potential Charter amendments with City Council members, no votes taken

City Council

The City Council is reviewing several ordinances related to city infrastructure and public facilities. This includes contracts for residential street paving, playground equipment for local parks, and a splash pad for the Gahanna Swimming Pool.

• Contract with Strawser Paving Company for the 2021 Residential Street Program
• Equipment purchase for a splash pad at Gahanna Swimming Pool
• Installation of playground equipment at Woodside Green Park and Headley Park
• Engineering services for Cherrybottom Road slope stabilization
• Appointment of Krystal Gonchar as Clerk of Council

The Gahanna City Council approved several ordinances, including emergency adoptions for playground equipment at Woodside Green and Headley Parks, engineering services for Cherrybottom Road slope stabilization, and the appointment of Krystal Gonchar as the new Clerk of Council. The council also adopted revised investment and emergency reserve policies, and approved a resolution honoring outgoing Clerk April Beggerow. All votes were unanimous (7-0).

• Adopted RES-0010-2021, a resolution recognizing and appreciating the service of Clerk of Council April Beggerow.
• Adopted ORD-0016-2021, amending the 2021 city salary ordinance, waiving second reading.
• Adopted ORD-0020-2021 as an emergency, authorizing a contract with S&ME, Inc. for Cherrybottom Road slope stabilization design.
• Adopted ORD-0021-2021 as an emergency, appointing Krystal Gonchar as Clerk of Council.
• Adopted ORD-0012-2021 as an emergency, authorizing a contract with Midstates Recreation for playground equipment at Woodside Green Park.
• Adopted ORD-0013-2021 as an emergency, authorizing a contract with Midstates Recreation for playground equipment at Headley Park.
• Adopted ORD-0009-2021, adopting the revised investment policy for the city.
• Adopted ORD-0010-2021, adopting the revised emergency reserve policy for the city.

City Council - Special

The March 25, 2021, special meeting agenda is limited to procedural items. The Council will enter an executive session to consider personnel matters including appointments or compensation.

• Executive Session regarding the appointment, employment, or compensation of public employees

The Gahanna City Council held a special virtual meeting on March 25, 2021, and the only substantive action was a motion to enter executive session for a reason specified in Section B, which passed 5-0 with two members absent. No public decisions or votes on ordinances or resolutions occurred. The meeting adjourned immediately after the executive session.

• Entered executive session for reason specified in Section B (5-0, with Leeseberg and Angelou absent)

Charter Review

The Charter Review committee will meet to discuss the City of Gahanna charter and other communities. The agenda also includes a discussion on proposed charter amendments and the approval of meeting minutes.

• Discussion of 2021-0042 Charter, City of Gahanna & Other Communities
• Discussion of 2021-0043 Proposed Charter Amendments
• Approval of 2021-0052 Meeting Minutes

The Gahanna Charter Review Commission approved the meeting minutes as amended and agreed to remove the proposed change to Section 12.03 from the agenda. Members discussed proposed amendments to Sections 4.13, 11.01, 12.01, 3.01, 3.02, and 11.06, but no final decisions were made on these items. The meeting was procedural and discussion-focused, with no substantive charter amendments approved.

• Approved meeting minutes as amended (6-0)
• Agreed to pull proposed change to Section 12.03 from agenda

Committee of the Whole

The Committee of the Whole will discuss several city contracts and fund transfers. Items include a contract for the 2021 Residential Street Program and equipment purchase for a splash pad at Gahanna Swimming Pool. The committee will also review engineering services for Cherrybottom Road and development for the Crescent Project.

• Contract with Strawser Paving Company, Inc. for the 2021 Residential Street Program
• Equipment purchase for a splash pad at Gahanna Swimming Pool from Vortex
• Engineering services for Cherrybottom Road slope stabilization via S&ME, Inc.
• Proposed development agreement for the Crescent Project
• Fund transfers for Council Chambers technology upgrades and the Rapid 5 Project

The Committee of the Whole reviewed multiple legislative items, recommending most for the consent agenda, including a splash pad equipment purchase, a residential street program contract, and a fund transfer for a council chambers video upgrade. They also discussed a proposed development agreement for the Crescent project, a liquor permit request, and a resolution promoting equality and civility, with no final votes taken during this committee meeting.

• Recommended RES-0008-2021 for consent agenda (fund transfer for video upgrade)
• Recommended RES-0009-2021 for consent agenda (Rapid 5 program participation)
• Recommended ORD-0018-2021 for consent agenda (supplemental appropriation for law enforcement trust fund)
• Recommended ORD-0015-2021 for consent agenda (splash pad equipment purchase from Vortex)
• Recommended ORD-0016-2021 for regular agenda (salary table amendments)
• Recommended ORD-0014-2021 for consent agenda (2021 residential street program contract with Strawser Paving)
• Recommended ORD-0019-2021 for regular agenda (sanitary assessment for 3737 Hines Road)
• Recommended ORD-0020-2021 for regular agenda (Cherrybottom Road slope stabilization engineering contract)

City Council

The Gahanna City Council is reviewing several ordinances regarding city policies and infrastructure contracts. This includes adopting revised investment and emergency reserve policies, as well as authorizing playground equipment installations at Woodside Green Park and Headley Park.

• Contract with Midstates Recreation for playground equipment at Woodside Green Park
• Contract with Midstates Recreation for playground equipment at Headley Park
• Council Chambers audio/video system upgrade via iVideo Technologies
• Participation in the SWOP4G road salt cooperative bid
• Ordinance authorizing a supplemental appropriation

The Gahanna City Council approved an emergency ordinance authorizing the mayor to contract with iVideo Technologies for an audio/video system upgrade in Council Chambers, waiving the second reading. The council also passed the consent agenda, which included approving minutes and authorizing participation in a road salt cooperative bid. Several other ordinances were introduced for first reading, including revised investment and emergency reserve policies and playground equipment contracts for two parks.

• Approved emergency ordinance for iVideo Technologies A/V upgrade in Council Chambers (7-0)
• Passed consent agenda including approval of meeting minutes and SWOP4G road salt cooperative bid participation (6-0, 1 absent)
• Introduced revised investment policy ordinance (first reading)
• Introduced revised emergency reserve policy ordinance (first reading)
• Introduced playground equipment contract ordinance for Woodside Green Park (first reading)
• Introduced playground equipment contract ordinance for Headley Park (first reading)

Parks & Recreation Board

The Gahanna Parks & Recreation Board meeting includes discussions on operational and staffing updates. The agenda also features reports from the Director and several advisory committees.

• Operational Updates
• Staffing Updates
• Chapter 563
• Chapter 153
• GSA Request

The Parks & Recreation Board approved a one-time $1,500 reduction in Non-Resident fees owed by the Gahanna Soccer Association (GSA) for the fall 2020 season, due to a software error that failed to collect the fees. The board also approved the February 10, 2021 meeting minutes with edits. Staff provided updates on pool operations, summer camps, and the golf course, and the board discussed potential future changes to Chapters 153 and 563 of city code.

• Approved a one-time $1,500 waiver of Non-Resident fees for GSA for the fall 2020 season.
• Approved the February 10, 2021 meeting minutes with stated edits.
• Discussed reviewing Chapter 153 (Parks and Recreation Board) and Chapter 563 (Park Conduct) for potential recommendations to Council.
• Heard that both pools will open this summer with COVID-19 restrictions, including pre-registration and limited swim sessions.
• Heard that Summer Camps are under review and will operate at reduced capacity.
• Heard that the Golf Course had a soft opening, with an official opening after golf carts arrive on March 15, 2021.
• Heard that the Senior Center remains closed with no expected opening date.
• Heard that Civil Service exams are underway for six open parks positions.

Planning Commission

The Gahanna Planning Commission will consider several design and development applications. These include reviews for building designs at 62 Mill St. and 1154 N. Hamilton Rd. The commission will also review a final development plan and a setback variance for the North Hamilton Road site.

• Design Review Application for 62 Mill St.
• Design Review, site plan, and landscaping for 1154 N. Hamilton Rd.
• Final Development Plan for an Instant Oil Change facility at 1154 N. Hamilton Rd.
• Variance application for front yard and parking setbacks at 1154 N. Hamilton Rd.

The Gahanna Planning Commission approved a design review, final development plan, and variance for a Valvoline instant oil change facility at 1154 N. Hamilton Rd., all by a 5-0 vote. The commission also approved a design review for a building at 62 Mill St. and the minutes from the February 24, 2021 meeting. No other substantive decisions were made.

• Approved design review for 62 Mill St. building (5-0)
• Approved design review for Valvoline at 1154 N. Hamilton Rd. (5-0)
• Approved final development plan for Valvoline oil change facility (5-0)
• Approved variance for front yard and parking setback at Valvoline site (5-0)
• Approved minutes from February 24, 2021 meeting (5-0)

Charter Review

The Charter Review body will swear in its members and elect a Chair and Vice Chair. The meeting includes a general discussion regarding the current Gahanna Charter and proposed charter amendments.

• Swearing in of members
• Election of Chair
• Election of Vice Chair
• Discussion of 2021-0042 Charter
• Discussion of 2021-0043 Proposed Charter Amendments

The Gahanna Charter Review Commission held its organizational meeting, electing Sheila Vitale as Chair and Ellen Zehner as Vice Chair. The commission discussed proposed charter amendments, including changes to Planning Commission and BZBA appointment sections, and set a series of Tuesday meetings through May 25. No final decisions were made on the amendments; they will be revisited at future meetings.

• Elected Sheila Vitale as Chair (6-0, Dutton absent).
• Elected Ellen Zehner as Vice Chair (6-0, Dutton absent).
• Set upcoming meeting dates: March 23, April 6, April 20, May 4, 11, 18, and 25.
• Discussed proposed charter amendments but took no final action.

Committee of the Whole

The Committee of the Whole will consider contracts for playground equipment at Woodside Green Park and Headley Park. The committee will also discuss road salt bidding and an audio/video system upgrade for Council Chambers. A resolution regarding civility and equality is also on the agenda.

• Participation in SWOP4G road salt cooperative bid
• Audio/video system upgrade with iVideo Technologies
• Playground equipment installation at Woodside Green Park
• Playground equipment installation at Headley Park
• Resolution condemning intimidation and violence

The Committee of the Whole discussed several items but made no final decisions. They reviewed a proposal to join a road salt cooperative bid, an ordinance to upgrade the council chambers audio/video system (with an additional $5,000 for closed captioning), and two ordinances to install playground equipment at Woodside Green and Headley Parks. They also discussed a resolution condemning intimidation and violence, with members suggesting revisions. All items were recommended for the regular agenda, with no votes taken.

• Recommended the road salt cooperative bid (MT-0011-2021) for the consent agenda.
• Recommended the audio/video system upgrade ordinance (ORD-0011-2021) for the regular agenda.
• Recommended the playground equipment ordinance for Woodside Green Park (ORD-0012-2021) for the regular agenda.
• Recommended the playground equipment ordinance for Headley Park (ORD-0013-2021) for the regular agenda.
• Discussed the civility resolution (RES-0006-2021) with no action taken; revisions to be drafted.

Finance Committee

The meeting includes discussions from the Director of Finance regarding two ordinances. These items involve adopting a revised investment policy and a revised emergency reserve policy for the City of Gahanna.

• Adoption of revised investment policy (ORD-0009-2021)
• Adoption of revised emergency reserve policy (ORD-0010-2021)

The Finance Committee reviewed two ordinances and recommended both for the regular agenda. ORD-0009-2021 adopts a revised investment policy, updating it to align with Ohio Revised Code changes, including raising the commercial paper limit from 25% to 40%. ORD-0010-2021 adopts a revised emergency reserve policy, maintaining the 25% target and adding a 5-year review cycle.

• Recommended ORD-0009-2021 (revised investment policy) for the regular agenda.
• Recommended ORD-0010-2021 (revised emergency reserve policy) for the regular agenda.

City Council - Special

This special meeting of the Gahanna City Council is limited to an executive session. The council will confer with the City Attorney concerning disputes involving the public body that are subject to pending or imminent court action.

• Executive session regarding disputes involving the public body and pending or imminent court action

The Gahanna City Council held a special virtual meeting on March 8, 2021. The council voted unanimously to enter executive session for a stated reason, then returned and adjourned. No other decisions were made.

• Approved motion to enter executive session (7-0 vote)
• Adjourned meeting at 7:02 p.m.

City Council

The Gahanna City Council is reviewing several items, including an agreement for 2021 polling locations. The agenda also includes a revised optical fiber use agreement with the Gahanna-Jefferson Public School District and a resolution regarding civility. Additionally, the council will consider a supplemental appropriation ordinance.

• Agreement with Franklin County Board of Elections for 2021 polling locations
• Appointment of Economic Development Director to ESID Board
• Resolution condemning intimidation and violence
• Ordinance for a supplemental appropriation
• Revised optical fiber use agreement with Gahanna-Jefferson Public School District

Council unanimously voted to refer a resolution condemning intimidation and violence to the Committee of the Whole for further discussion, after amending it to add the phrase 'by their creator' to a section. The council also approved the consent agenda, which included meeting minutes and an ordinance for polling locations, and appointed the Director of Economic Development to the ESID Board. An ordinance for a revised optical fiber use agreement with the school district was adopted as an emergency.

• Approved consent agenda, including meeting minutes and an ordinance for polling locations.
• Appointed the Director of Economic Development to the ESID Board.
• Amended and then referred the resolution condemning intimidation and violence to committee.
• Introduced an ordinance for a supplemental appropriation.
• Adopted an ordinance for a revised optical fiber use agreement with the school district as an emergency.

Planning Commission

The commission will consider several applications regarding property located off Buckles Court North. These include a design review, a final development plan, a subdivision request, and a variance application for Walnut Creek Surgical Suites.

• Design Review Application (DR-0005-2021) for demolition and building design off Buckles Court North
• Final Development Plan Application (FDP-0002-2021) for property off Buckles Court North
• Subdivision Without Plat Application (SWP-0002-2021) to split 1.57 acres from a 14.87 acre parcel
• Variance Application (V-0008-2021) regarding sections of the Gahanna Codified Ordinances

The Gahanna Planning Commission approved all four applications for the Walnut Creek Surgical Suites project off Buckles Court North: a design review, a final development plan, a subdivision without plat, and a variance. The votes were unanimous (6-0) with one member absent. The project is part of the larger Crescent at Central Park area and will include a surgery center.

• Approved Design Review application DR-0005-2021 for demolition, site plan, landscaping, and building design for Walnut Creek Surgical Suites.
• Approved Final Development Plan application FDP-0002-2021 for the same property.
• Approved Subdivision Without Plat application SWP-0002-2021 to split 1.57 acres from a 14.87-acre parcel.
• Approved Variance application V-0008-2021 to vary sections 1151.04(b)(14), 1163.08(h), and 1165.08(b)(3) of the Codified Ordinances.
• Approved the February 10, 2021 Planning Commission meeting minutes.

Committee of the Whole

The Committee of the Whole will discuss a revised optical fiber use agreement with the Gahanna-Jefferson Public School District. The agenda also includes discussions regarding a supplemental appropriation, technology overhaul, and code enforcement.

• Revised optical fiber use agreement with Gahanna-Jefferson Public School District
• Ordinance for a supplemental appropriation
• Discussion on technology overhaul
• Discussion on appointment to ESID board
• Discussion on code enforcement

The Committee of the Whole discussed two ordinances: a supplemental appropriation and a revised fiber optic use agreement with the school district, recommending both for the consent agenda and emergency adoption respectively. Council also discussed returning to live meetings, a technology overhaul, and code enforcement, with no final votes taken on these items.

• ORD-0007-2021 supplemental appropriation recommended for consent agenda
• ORD-0008-2021 fiber agreement recommended for waiver of second reading and emergency adoption
• Appointment to ESID Board to be added to Council agenda
• Technology overhaul discussion deferred for further evaluation
• Code enforcement update requested for early June

City Council - Special

The Gahanna City Council scheduled a special meeting for February 22, 2021. The agenda consists of procedural items and an executive session to confer with the City Attorney regarding disputes involving the public body that are subject to pending or imminent court action.

• Executive session to confer with the City Attorney concerning legal disputes involving the public body

The special meeting was called to order and council unanimously voted to enter executive session for reasons stated on the agenda. No substantive decisions were made in open session; the meeting adjourned immediately after returning from executive session.

• Entered executive session (7-0)

City Council

The Gahanna City Council is considering rezoning a 17.90-acre parcel off Hamilton Road from commercial to multi-family residential. The agenda also includes reviewing new fees for electric vehicle charging stations and authorizing bids for a splash pad at the city pool.

• Rezoning of 17.90 acres off Hamilton Road to multi-family residential
• Bidding for a splash pad installation at Gahanna Swimming Pool
• New fee structure for electric vehicle charging stations
• Supplemental appropriation for water meter fees
• Agreement with Franklin County Board of Elections for 2021 polling locations

Council approved a rezoning of a 14.4-acre parcel off Hamilton Road from Select Commercial Planned District to Limited Multi-Family Residential Development, despite concerns about tax abatements and the project's financial impact. However, a related variance request for off-site recreation was rejected. The rezoning passed 6-1, with Council President Larick voting no.

• Approved rezoning of 14.4-acre parcel off Hamilton Road to Limited Multi-Family Residential (6-1)
• Denied variance for off-site recreation for Crescent at Central Park (7-0)
• Approved consent agenda including splash pad bidding, parks pricing policy, EV charging fees, and public defender contract
• Introduced ordinance for polling location agreements with Franklin County Board of Elections

City Council - Special

The agenda contains procedural items and a request for an executive session. The council will meet to consider personnel matters regarding public employees or officials.

• Executive session regarding the employment or compensation of public employees or officials

The special meeting was called to order and council voted unanimously to enter executive session to discuss personnel matters. No substantive decisions were made in open session; the meeting adjourned after returning from executive session.

• Entered executive session for personnel discussion (7-0)

Parks & Recreation Board

The Parks & Recreation Board will discuss the Academy Park cell tower and review the golf course year-end results. The meeting also includes updates on the Splash Pad GSP and reports from several advisory committees.

• Cell Tower - Academy Park discussion
• Golf Course Year End Review
• Splash Pad GSP Update
• Donation Request review
• Committee reports from BTAC, Senior Advisory, and Natural Resources

The Gahanna Parks & Recreation Board approved a 25% fee reduction for Three Creeks Church's rental of the Friendship Park shelter and gazebo for 13 Sunday services, reducing the cost from $3,900 to $2,925. The board also received updates on the cell tower at Academy Park, staff promotions, the golf course year-end review, splash pad plans, and a proposed 34-acre park donation. No other formal votes were taken.

• Approved 25% fee reduction for Three Creeks Church rental (6-0)
• Approved minutes from January 13, 2021 meeting (6-0)

Planning Commission

The Gahanna Planning Commission will consider several applications, including a subdivision at 442 Kason's Way and property variances. The meeting also includes a final development plan and design review for a new building near Deffenbaugh Court and Eastgate Parkway.

• Subdivision of .254 acres at 442 Kason's Way
• Signage variance for 156 Granville St.
• Yard requirement variance for 313 Spruce Hill Dr.
• Development plan and design review for Deffenbaugh Court & Eastgate Pkwy.

The Gahanna Planning Commission approved a variance, final development plan, and design review for a new warehouse building off Deffenbaugh Court & Eastgate Pkwy., all by 7-0 votes. The commission also approved a subdivision without plat for 442 Kason's Way and variances for signs at 156 Granville St. and a yard setback at 313 Spruce Hill Dr., each 7-0. No conditions were attached to the Scannell approvals despite concerns about wellhead protection and drainage.

• Approved subdivision without plat for 442 Kason's Way (7-0)
• Approved sign variance for 156 Granville St. (7-0)
• Approved yard variance for 313 Spruce Hill Dr. (7-0)
• Approved parking variance for Scannell Properties off Deffenbaugh Ct. & Eastgate Pkwy. (7-0)
• Approved final development plan for Scannell warehouse (7-0)
• Approved design review for Scannell warehouse (7-0)

Committee of the Whole

The Committee is reviewing a proposal to rezone a 17.90 +/- acre parcel off Hamilton Road to Limited Multi-Family Residential Development. The agenda also includes liquor permit requests, splash pad installation bidding, and new electric vehicle charging station fees.

• Rezoning of 17.90 +/- acre parcel off Hamilton Road to Limited Multi-Family Residential Development
• Variance application for property off Hamilton Road regarding public areas
• Liquor permit requests for 1330 N. Hamilton Road and 210 Granville Street
• Motion to bid the installation of a splash pad at Gahanna Swimming Pool
• Resolution setting fees for electric vehicle charging stations

City Council - Special

The City Council held a special meeting on February 8, 2021. The agenda included an executive session regarding personnel matters and a motion to appoint four members to the 2021 Charter Review Commission.

• Motion to appoint four members to the 2021 Charter Review Commission

The Gahanna City Council held a special virtual meeting and approved four nominations to the 2021 Charter Review Commission. Sheila Vitale, Ross Beckman, Isobel Sherwood, and Jamie McKenna were each nominated and approved by recorded votes. The meeting also included an executive session and adjournment.

• Approved nomination of Sheila Vitale to 2021 Charter Review Commission (5-2)
• Approved nomination of Ross Beckman to 2021 Charter Review Commission (7-0)
• Approved nomination of Isobel Sherwood to 2021 Charter Review Commission (7-0)
• Approved nomination of Jamie McKenna to 2021 Charter Review Commission (5-2)

City Council

The Gahanna City Council will review motions to bid on the 2021 Street Program, solid waste collection, and recycling processing. The agenda also includes introducing ordinances for supplemental appropriations related to CARES Act funds, water meter fees, and city property damage. Additionally, a resolution regarding real estate at 3737 Hines Road for sanitary sewer services will be considered.

• Bidding for the 2021 Street Program
• Bidding for solid waste collection and recycling processing
• Supplemental appropriation for CARES Act funds
• Real estate resolution for sanitary sewer services at 3737 Hines Road
• Contract with Franklin County Public Defender Commission

The council unanimously approved the consent agenda, which included motions to bid the 2021 street program, solid waste collection, and recycling processing, as well as a resolution transferring funds and an ordinance for a supplemental appropriation using CARES Act funds. Several ordinances were introduced for first reading, including a contract with the Franklin County Public Defender Commission and appropriations for damage to city property and water meter fees. No substantive decisions were made beyond the consent agenda and introductions.

• Approved consent agenda including bid authorizations for 2021 street program, solid waste collection, and recycling processing (7-0)
• Adopted resolution authorizing transfer of funds among accounts (7-0)
• Adopted ordinance for supplemental appropriation - CARES Act (7-0)
• Introduced ordinance for contract with Franklin County Public Defender Commission
• Introduced ordinance for supplemental appropriation - Damage to City Property
• Introduced ordinance for supplemental appropriation - Water Meter Fees
• Introduced resolution for appropriation of real estate at 3737 Hines Road for sanitary sewer services

Records Commission

The meeting includes an oath of office for Kari Hawk and the election of a new Chair. The commission will also review minutes from October 13, 2020, and discuss video retention.

• Oath of office for Kari Hawk
• Election of Chair
• Approval of October 13, 2020, meeting minutes
• Discussion on video retention

The Gahanna Records Commission held its organizational meeting, elected Kevin Schultz as chair for 2021, and approved the October 13, 2020 minutes. The commission decided not to amend the video retention schedule, but agreed to have IT and clerks work on live streaming Planning Commission and Charter Review Commission meetings. No other substantive decisions were made.

• Elected Kevin Schultz as chair for 2021 (unanimous)
• Approved October 13, 2020 meeting minutes (6-0)
• Decided not to amend video retention schedule
• Agreed to live stream Planning Commission and Charter Review Commission meetings

Planning Commission

The commission will consider variance applications for signage at 817 N. Hamilton Rd. and yard requirements at 873 Pinnacle Pointe Place. The agenda also includes code variances and a design review for 890 Taylor Station Rd.

• Variance for additional signage at 817 N. Hamilton Rd.
• Variance for yard requirements at 873 Pinnacle Pointe Place
• Variance application for property at 890 Taylor Station Rd.
• Design review for site, landscaping, and building plans at 890 Taylor Station Rd.

The Gahanna Planning Commission approved all four variance applications and one design review application on the agenda. The variances were for additional signage at 817 N. Hamilton Rd., a yard requirement at 873 Pinnacle Pointe Place, and parking-related variances at 890 Taylor Station Rd. The design review for the Pet Staycation Resort at 890 Taylor Station Rd. was also approved. All votes were 5-0 with two members absent.

• Approved variance for additional signage at 817 N. Hamilton Rd. (5-0)
• Approved variance for yard requirements at 873 Pinnacle Pointe Place (5-0)
• Approved variance for parking at 890 Taylor Station Rd. (5-0)
• Approved design review for Pet Staycation Resort at 890 Taylor Station Rd. (5-0)
• Approved minutes of January 13, 2021 meeting (5-0)

Committee of the Whole

The Committee of the Whole will discuss zoning changes and municipal service contracts. Proposed items include rezoning a parcel on Hamilton Road and authorizing bids for street programs and waste collection. The committee will also review supplemental appropriations for water meter fees and damage to city property.

• Rezoning 17.90 +/- acre parcel off Hamilton Road to Limited Multi-Family Residential Development
• Bidding for the 2021 Street Program, solid waste collection, and recycling processing
• Supplemental appropriations for water meter fees and damage to city property
• Contract authorization with Franklin County Public Defender Commission
• Real estate appropriation at 3737 Hines Road for sanitary sewer services

The Committee of the Whole discussed a rezoning request for a 17.9-acre parcel off Hamilton Road, proposing to change zoning from Select Commercial Planned District to Limited Multi-Family Residential Development, with the unit count reduced from 320 to 240. The item was held in committee, meaning no final decision was made. Several other items were recommended for the consent agenda, including contracts for public defender services, street program bidding, solid waste and recycling bidding, and supplemental appropriations.

• Held rezoning for Crescent at Central Park (ORD-086-2020) in committee
• Held variance request for Crescent at Central Park (ORD-085-2020) in committee
• Recommended consent agenda for public defender contract (ORD-0001-2021)
• Recommended consent agenda for 2021 Street Program bidding (MT-0003-2021)
• Recommended consent agenda for solid waste collection bidding (MT-0004-2021)
• Recommended consent agenda for recycling processing bidding (MT-0005-2021)
• Recommended consent agenda for supplemental appropriation for damage to city property (ORD-0002-2021)
• Recommended consent agenda for supplemental appropriation for water meter fees (ORD-0003-2021)

Finance Committee

The Gahanna Finance Committee is meeting to receive a report from the Department of Finance. This discussion includes the 2020 year-end report.

• Department of Finance 2020 Year End Report (Item 2021-0017)

City Council

The City Council will review an ordinance to amend the code regarding property posting and publication of notices for zoning or rezoning. The meeting also includes a resolution to honor Martin Luther King Jr. Day.

• Ordinance ORD-120-2020: Amending property posting and zoning notice rules
• Resolution RES-0001-2021: Honoring Martin Luther King Jr. Day
• Approval of meeting minutes 2021-0011
• Mayor's Report and MLK Proclamation

City Council adopted ORD-120-2020, amending Chapter 1133 on zoning/rezoning, with a substitution amendment to clarify fee schedule and notification rules. The ordinance passed unanimously (7-0). Council also approved the consent agenda and a resolution honoring Martin Luther King Jr. Day. No other substantive decisions were made.

• Adopted ORD-120-2020 amending zoning chapter (7-0)
• Approved consent agenda including meeting minutes (7-0)
• Adopted RES-0001-2021 honoring MLK Day (7-0)

Board of Zoning and Building Appeals

This is an organizational meeting for the Board of Zoning and Building Appeals. The agenda includes administering oaths of office and electing a chair and vice chair. The board will also establish a schedule for regular meetings.

• Administration of oaths of office
• Election of chair
• Election of vice chair
• Establishment of regular meeting schedule

The Board of Zoning and Building Appeals held an organizational meeting, during which Mayor Jadwin administered oaths to Don Jensen and Debbie Stefanov. The board elected Lorne Eisen as Chair and Hakim Ben Adjoua as Vice Chair, both by unanimous votes. No substantive zoning or building decisions were made; the meeting was procedural only.

• Administered oath of office to Don Jensen and Debbie Stefanov
• Elected Lorne Eisen as Chair (6-0)
• Elected Hakim Ben Adjoua as Vice Chair (6-0)
• Confirmed regular meeting dates with no concerns

Planning Commission

The commission will elect a new Chair and Vice Chair and swear in several members. It will also consider applications for a detached garage at 768 Citation Court and design reviews for properties on Mill Street and Stoneridge Drive.

• Variance application for a detached garage at 768 Citation Court
• Design review for a sign at 101 Mill St.
• Design review for a building design at 1365 Stoneridge Dr.
• Oaths of office for Bobbie Burba, Michael Suriano, and Tom Wester

The Gahanna Planning Commission denied a variance application for a detached garage at 768 Citation Court, with a 1-6 vote. The commission approved two design review applications: a sign at 101 Mill St. and a building design at 1365 Stoneridge Dr. (Kroger), both unanimously. The meeting also included organizational items such as electing a chair and vice chair.

• Denied variance for detached garage at 768 Citation Court (1-6)
• Approved design review for sign at 101 Mill St. (7-0)
• Approved design review for Kroger building at 1365 Stoneridge Dr. (7-0)
• Elected Michael Greenberg as Chair (7-0)
• Elected Michael Tamarkin as Vice Chair (7-0)
• Set 2021 regular meeting schedule (7-0)
• Appointed John Hicks to Community Improvement Corporation (7-0)
• Approved December 2, 2020 minutes (7-0)

Parks & Recreation Board

The board will conduct an organizational session to swear in members and elect a chair, vice chair, and secretary. The agenda also includes adopting rules of operation and assigning various advisory committees.

• Election of Chair, Vice Chair, and Secretary
• Adoption of Rules of Operation and Procedure (2021-0005)
• Assignment of BTAC, GASAC, NRAC, and Veteran's Advisory Committees
• Director's Report (2021-0008)
• Approval of November 18, 2020 minutes

The Parks & Recreation Board held its organizational meeting, swearing in Eric Miller and Chrissy Kaminski, and unanimously elected Jan Ross as Chair, Donna Simmons as Vice Chair, and Chrissy Kaminski as Secretary. The board approved meeting on the second Wednesday of each month in 2021 and adopted its Rules of Operation and Procedure. During the regular meeting, the board approved the November 18, 2020 minutes and discussed 2021 capital projects, including the Splash Pad, Price Road house renovations, and Big Walnut Trail Section 8, as well as a cell tower at Academy Park that was installed despite prior board opposition.

• Swore in Eric Miller and Chrissy Kaminski (7-0)
• Elected Jan Ross as Chair (7-0)
• Elected Donna Simmons as Vice Chair (7-0)
• Elected Chrissy Kaminski as Secretary (7-0)
• Set regular meetings for second Wednesday of each month in 2021 (7-0)
• Adopted Rules of Operation and Procedure (7-0)
• Approved minutes from November 18, 2020 meeting (7-0)

Landscape Board

The board will hold an organizational meeting to swear in members and elect officers. It will also establish its meeting schedule and adopt rules of operation. The regular meeting includes discussion regarding Creekside Island Arboretum.

• Election of Chair, Vice Chair, and Secretary
• Adoption of Rules of Operation and Procedure (2021-0007)
• Approval of minutes from January 8, 2020
• Discussion on Creekside Island Arboretum

The Landscape Board held its organizational and regular meetings, electing Jane Allinder as Chair, Kevin Dengel as Vice Chair, and Matt Winger as Secretary. The board adopted its 2021 Rules of Operation and Procedure and approved the minutes from the January 9, 2020 meeting. No substantive policy decisions were made; the regular meeting consisted of staff reports on the Creekside Island Arboretum and a new Horticulturist position.

• Elected Jane Allinder as Chair (3-0, 1 abstention, 1 absent)
• Elected Kevin Dengel as Vice Chair (3-0, 1 abstention, 1 absent)
• Elected Matt Winger as Secretary (3-0, 1 abstention, 1 absent)
• Approved meeting as needed in 2021 (3-0, 1 abstention, 1 absent)
• Adopted 2021 Rules of Operation and Procedure (3-0, 1 abstention, 1 absent)
• Approved minutes from January 9, 2020 meeting (3-0, 1 abstention, 1 absent)

Civil Service Commission

This is an organizational meeting for the Gahanna Civil Service Commission. The commission will elect a chair and vice chair and establish a regular monthly meeting schedule. A report from the Director of Human Resources is also scheduled.

• Oath of office for Mayor Laurie Jadwin
• Election of Chair
• Election of Vice Chair
• Establishment of regular monthly meeting days
• Report from the Director of Human Resources (2021-0010)

Committee of the Whole

The Committee of the Whole will discuss an ordinance amending property posting and notice publication for zoning or rezoning. The agenda also includes a discussion regarding the Charter Review Commission.

• Ordinance ORD-120-2020: Amending Section 1133.02 regarding property posting and notice publication for zoning or rezoning
• Discussion of the Charter Review Commission

City Council

The Gahanna City Council will hold an organizational meeting to elect officers and establish future meeting schedules. The agenda also includes reviewing ordinances for Taylor Station Road property deeds and a rezoning request for a Hamilton Road parcel.

• Rezoning of 17.90 +/- acre parcel off Hamilton Road to Limited Multi-Family Residential Development
• Acceptance of right of way deeds and storm sewer easements for properties on Taylor Station Road
• Ordinance authorizing an addendum agreement with Official Payments Online Bill Pay
• Appointment of board, commission, and committee members