Forest Grove public meetings in 2023

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss meeting decorum, a timeline for its work, a recap of the December 13 meeting (including modifying Section 32), and terms of appointments. It will also discuss term limits, comparing Forest Grove's history with other jurisdictions. The agenda is largely discussion items with no final decisions scheduled.

• Discussion of modifying Section 32 of the charter
• Discussion of appointment procedures, including the Corvallis model
• Discussion of term limits and comparable jurisdictions
• Approval of December 13, 2023 meeting minutes
• Future agenda items include ranked choice voting, residency requirements, and public hearings

The Forest Grove Charter Review Committee voted unanimously to adopt Fairview's language for filling vacant council seats, meaning appointees serve until the next general election and no more than two years without an election. The committee also voted unanimously to require an ordinance when making appointments and to keep the current term limits section unchanged. A motion to change the vacancy language in Section 31 to the LOC model was approved with all but one member in favor.

• Adopted Fairview language for vacant council seat appointments (unanimous)
• Added requirement to adopt an ordinance when making appointments (unanimous)
• Kept term limits section unchanged (unanimous)
• Kept Section 31 subsection 2 language unchanged (unanimous)
• Amended Section 31 subsection 5 to LOC model language (all but one in favor)

Public Arts Commission

The Forest Grove Public Arts Commission will meet to approve routine meeting minutes and discuss a plaque for the Kosuge 'Stone5' artwork. Members will also receive updates on ongoing projects like the Tourism Arts Program and Fall Into Art, and review budget and appointment statuses.

• Approve Public Arts Commission Meeting Session Minutes of November 14, 2023
• Plaque for Kosuge "Stone5" Placement in Community Auditorium
• Public Arts Commission Appointments (vacancies and new members)
• Tourism Arts Program Briefing
• Budget Update from Treasurer

The commission approved a revised budget format and noted that three new members will join in January. The body discussed the allocation of approximately $10,000 in Tourism Arts Program funds for art acquisitions and murals.

• Approved November 14, 2023 minutes as corrected
• Approved revised budget format
• Directed budget to include a column for TAP monies
• Agreed on wording for Kosuge sculpture plaque

City Council

The Forest Grove City Council will hold work sessions on the Site B urban renewal discussion, American Rescue Plan funds, and board appointments, followed by a regular meeting. The regular meeting includes presentations on economic opportunity, city survey results, and annual updates from administration and police. The Council will vote on a drone operation ordinance, advisory board appointments, and the 2024 meeting schedule.

• Ordinance No. 2023-07: Adopting regulations for recreational and commercial drone operation under Section 91 of City Code
• Resolution No. 2023-59: Making appointments to advisory boards, committees, and commissions
• Resolution No. 2023-60: Designating City Council meetings for 2024
• Work session: Site B discussion (urban renewal)
• Work session: American Rescue Plan funds

Community Forestry Commission

The Community Forestry Commission will review meeting minutes from September 20, 2023. The commission will also discuss downtown street tree removals, the Emerald Ash Borer, and the 2024 Tree City USA Work Plan.

• Approval of September 20, 2023, meeting minutes
• Discussion of Downtown Street Tree Removals
• Emerald Ash Borer update
• Tree City USA Application - 2024 Work Plan

Public Arts Commission

The Public Arts Commission will discuss relocating the Kosuge 'Stone5' sculpture to the Community Auditorium and review the budget for City Hall art, with a progress update. The agenda also includes updates on the Fall Into Art event, the 2024 Art Festival, the 7 Generations base, the Rotary Garden sculpture, a donation, and hanging artwork in City Hall. The meeting is a regular business session with public comment and consent agenda items.

• Discuss Kosuge 'Stone5' move to Community Auditorium
• Discuss budget for City Hall art and progress update
• Fall Into Art update
• Art Festival 2024 update
• Rotary Garden sculpture progress report

The Public Arts Commission approved spending $495 to move and position the Kosuge 'Stone5' sculpture, with Five Star Construction completing the move. They also approved up to $1,000 from discretionary funds for a natural rock base for the Seven Generations sculpture. Other updates included progress on Fall Into Art and Art Festival 2024, but no other formal decisions were made.

• Approved $495 expenditure to move Kosuge 'Stone5' sculpture (motion carried)
• Approved up to $1,000 from PAC discretionary funds for Seven Generations sculpture base (motion passed)

City Council

The Forest Grove City Council will hold a regular meeting with work sessions on liaison appointments and a League of Oregon Cities debrief, followed by a business meeting. Key actions include a public hearing on annexing 20 acres into the city and Clean Water Services District, and resolutions to accept $200,000 in Metro bond funds for trail master planning, establish tourism programs funded by lodging tax, and authorize PERS negotiations for AFSCME employees. The agenda also includes routine consent items like minutes approvals and a liquor license endorsement.

• Ordinance 2023-06: Annex 20+/- acres (Tax Lot 1N332D000201) into city and Clean Water Services District, withdrawing from rural fire and sheriff patrol districts
• Resolution 2023-51: Accept $200,000 Metro Parks and Nature Bond funds for Forest Grove Loop Trail master planning
• Resolution 2023-52: Establish Tourism Event Sponsorship and Tourism Capital Programs using Transient Lodging Tax revenue
• Resolution 2023-53: Authorize negotiations to add AFSCME employees to PERS from defined contribution plan
• Endorse new liquor license for Big Wild Spirits (distillery, off-premises sales) at 1835 19th Ave

Economic Development Commission

The Economic Development Commission will discuss proposed changes to its bylaws. The meeting also includes a discussion and recommendations regarding urban renewal funding for various projects and programs.

• Discussion of proposed changes to Economic Development Commission Bylaws
• Discussion and recommendations regarding Urban Renewal Funding for Projects and Programs

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss meeting decorum, recap the previous meeting, and review language options for Section 9 (Council President) and Section 12 (Quorum), comparing the city charter with the LOC model charter. The committee will also consider approving minutes from the October 25, 2023 meeting. No final decisions are listed on the agenda; items are for discussion.

• Review/approve meeting minutes from October 25, 2023
• Discussion of Section 9 – Council President, including language examples
• Discussion of Section 12 – Quorum, comparing Forest Grove Charter vs. LOC Model Charter
• Discussion of meeting decorum

The committee voted to amend Section 9 of the charter regarding the Council President. The changes establish a two-year rotation for the position and ensure the Council President retains the right to vote when acting as mayor.

• Approved October 25, 2023 meeting minutes (amended)
• Voted 8-0 that the Council President should retain their vote
• Approved amendment to Section 9 to rotate Council President every two years and retain voting rights when acting as mayor (6-1)

Committee for Community Involvement

The Committee for Community Engagement will discuss the resignation of Chair Hope Kramer and plan for 2024 membership. The committee will also follow up on written communications sent to City Council members.

• Discussion of Hope Kramer's resignation and next steps for leadership
• Discussion of 2024 CCE membership
• Follow-up on written communication with City Council members
• Approval of September and October meeting minutes

The Committee for Community Involvement discussed the City Council's recommendation to rename the committee to 'Committee for Community Engagement' (CCE), meet quarterly instead of monthly, and host the Annual Town Meeting with a council-chosen topic. The committee tabled further discussion on the response to the council's recommendations until the next meeting. No formal decisions were made; the committee agreed to draft a formal response at the next meeting.

• Tabled discussion on response to council's subcommittee recommendations until next meeting
• Agreed to draft a formal response to the subcommittee's recommendations at next meeting

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a preliminary planned development and tentative subdivision plat for Bailey Meadows, which includes 211 single-unit detached homes. The meeting will also include a public comment period and approval of minutes from the previous meeting.

• Public hearing on Bailey Meadows preliminary planned development and subdivision plat (File No. 311-23-000010-PLNG)
• Public comment period for non-agenda items
• Approval of minutes from October 16, 2023 meeting

Charter Review Committee

The Forest Grove Charter Review Committee meets to review meeting decorum, discuss the role of Political Head of the City, and examine differences between the current charter and the LOC Model Charter regarding the Council President and quorum rules. The committee also reviews approved minutes from the previous meeting.

• Review and approval of September 27, 2023 meeting minutes
• Discussion on the role of Political Head of the City
• Review of Section 9 – Council President (Mayor Pro Tem vs. Council President, rotating positions, voting rights)
• Review of Section 12 – Quorum (comparison with LOC Model Charter) and options

The Charter Review Committee approved meeting minutes from September 27, 2023, and discussed meeting decorum, the Mayor's role, and Section 9 regarding the Council President. The committee voted to amend Section 9 so that the Council President retains their voting rights when acting as mayor and that the position rotates every two years. They also previewed discussions for Section 12 on Quorum.

• Approved meeting minutes from the September 27, 2023 meeting (amended)
• Passed motion to amend Section 9 so the Council President retains the right to vote when acting as mayor and the position rotates every two years (7-1)

City Council

The Forest Grove City Council will hold a regular meeting on October 23, 2023, at the Community Auditorium. Key decisions include extending a temporary materials surcharge on subdivision per-lot fees through 2024 and adopting the 2023 Washington County Natural Hazards Mitigation Plan. Presentations cover housing updates, tourism framework, and Light & Power updates.

• Approve new liquor license for Simmer & Slurp
• Extend temporary subdivision materials surcharge to December 31, 2024 (Resolution 2023-49)
• Adopt 2023 Washington County Natural Hazards Mitigation Plan (Resolution 2023-50)
• Washington County Housing Update presentation
• Light & Power Rates and Fees Structure work session

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss updates on the Robert Weller painting and 1894 map, a donation from Bob Schlegel, the 2024 Art Festival, budget for the 97116 event and 'Fall into Art', the 7 Generations installation, and a joint work session with the City Council. The agenda includes routine consent items and public comment.

• Robert Weller Painting and 1894 Map Updates
• Bob Schlegel Donation Update
• Art Festival 2024 Subcommittee Update
• Budget discussion for 97116 Event and 'Fall into Art'
• 7 Generations Installation Update

The Commission approved expenditures for the preservation of an 1894 map and the installation of sister-city artwork in City Hall. It also authorized a budget for the 97116 and Fall into Art events and voted to donate a statue to Cleanwater Services.

• Approved up to $900 for preservation of 1894 map (unanimous)
• Approved up to $150 for signage and $200 for food/activities for 97116 and Fall into Art events (unanimous)
• Approved donation of teapot-shaped statue to Cleanwater Services (unanimous)
• Approved up to $100 for hanging equipment and lighting for sister-city plates in City Hall (unanimous)
• Approved September 21, 2023 meeting minutes as amended (unanimous)

City Council

This Forest Grove City Council meeting is largely procedural, covering minutes, a financial report, and liaison updates. The main substantive item is old business regarding the 2023 student delegation from Nyuzen, including host families and a tentative agenda for activities and a welcome dinner.

• Discussion of Student Delegation from Nyuzen to Forest Grove (2023)
• Host families and welcome dinner for delegation
• Financial report presented by Doreen
• Approval of meeting minutes

Public Arts Commission

The Public Arts Commission is holding a virtual work session to discuss the Forest Grove Arts Festival 2024. No formal action will be taken and no public comment will be accepted. The meeting is primarily a discussion item.

• Discussion of Forest Grove Arts Festival 2024 October stakeholder meeting

The Forest Grove Public Arts Commission held a virtual work session to discuss arts stakeholder survey results and preparations for an upcoming stakeholder meeting. No substantive decisions or formal votes were recorded in the minutes.

• Discussed arts stakeholder survey results without taking formal action
• Discussed plans for the October 24th stakeholder meeting

Planning Commission

The Forest Grove Planning Commission will hold public hearings on five land-use items, including a 20-acre annexation, a 360-unit apartment complex with commercial space, a height variance, a four-lot partition, and a zoning code text amendment. The commission will also approve minutes from a prior meeting and hear a director's report.

• Annexation of ~20 acres into city limits with zoning map amendment (File 311-23-000017-PLNG)
• Browns Farm Mixed Use Planned Development: 360-unit apartment complex and flexible commercial space (File 311-23-000022-PLNG)
• Variance to increase residential height limit from 35 to 45 feet for sloped roofs (File 311-23-000023-PLNG)
• Four-lot partition of a 25.04-acre property (File 311-23-000024-PLNG)
• Development Code text amendment to allow higher residential density in Neighborhood Mixed Use (NMU) district (File 311-23-000025-PLNG)

Library Commission

The Library Commission will discuss the 2023-24 goal review and Banned Book Week. The meeting includes reviews of the Materials Selection policy and the Display and Circulation Policy.

• 2023-24 Goal review
• Banned Book Week discussion
• Materials Selection policy review
• Display and Circulation Policy review
• Director's report on supervisor recruitment and library van

City Council

This Forest Grove City Council meeting is largely procedural, covering the call to order, approval of minutes (none from the previous meeting), a financial report, and liaison updates. The main substantive item is old business regarding the 2023 student delegation from Nyuzen, including host families, activities, and a welcome dinner. No votes or decisions are listed on the agenda.

• Discussion of Nyuzen student delegation: host families, activities, welcome dinner
• Financial report by Doreen
• Liaison reports from Chamber (none) and City (Joyce)
• Sister City of Interest Subcommittee update (none)

The Forest Grove/Nyuzen Sister Cities Committee met and confirmed that host families, including four new applications, have been secured for all eight students and three adults in the upcoming Nyuzen delegation. The committee discussed activities for the delegation's visit, including a welcome dinner and school visit, with details to be finalized at the next meeting. No formal votes or substantive policy decisions were made; the meeting was primarily organizational.

• Confirmed host families secured for all 8 students and 3 adults in Nyuzen delegation
• Scheduled delegation pickup at PDX on 10/28 at 12:59 pm
• Set welcome dinner for Monday evening at 6:00 pm with invited officials
• Discussed catering options, including local restaurant suggestion by former mayor Truax
• Deferred final activity schedule to next meeting on October 18

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will discuss recommendations for boards and commissions from a subcommittee, review a letter drafted by Hope Kramer, and consider whether to present a letter to the City Council or reschedule. The committee will also receive a staff update from Stephanie Fleischer. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Review of boards and commissions recommendations from subcommittee
• Discussion of letter drafted by Hope Kramer for City Council review
• Staff update by Stephanie Fleischer
• Public comment period (3-minute limit per speaker)

The Committee for Community Involvement discussed the City Council's recommendations to restructure boards and commissions, including renaming CCI to 'Committee for Community Engagement' and meeting quarterly. The committee agreed to draft a formal response at its next meeting and tabled further discussion on the recommendations. No formal decisions were made; the meeting was primarily discussion and planning.

• Tabled discussion on response to council's subcommittee recommendations to next meeting
• Agreed to draft formal response to subcommittee recommendations at next meeting
• Discussed presenting ideas to council, including holding meetings 'when dirt is moving' and creating topical videos

Urban Renewal Agency

The Forest Grove Urban Renewal Agency will hold a work session on accomplishments and next steps, followed by a regular meeting. The only action item is a resolution to rescind Resolution 2019-04, which established the Urban Renewal Advisory Commission. No other formal actions are scheduled.

• Work session: Accomplishments and Next Steps
• URA Resolution No. 2023-02 rescinding Resolution 2019-04 (Urban Renewal Advisory Commission)

City Council

The Forest Grove City Council will hold a regular meeting with public hearings on an ordinance to remove the Building Code Board of Appeals and send appeals to the state, and resolutions to rename the Committee for Community Involvement and rescind prior resolutions on the Sustainability and Community Policing Advisory Commissions. The agenda also includes proclamations, presentations on the Family Justice Center and library update, and a consent agenda of routine minutes and reports. Work sessions on urban renewal accomplishments and drone regulations are informational only, with no formal action.

• Ordinance 2023-02: Remove Building Code Board of Appeals, appeals to state
• Resolution 2023-47: Rename Committee for Community Involvement to Community Engagement
• Resolution 2023-48: Rescind resolutions on Sustainability and Community Policing Advisory Commissions
• URA Resolution 2023-02: Rescind Resolution 2019-04 on Urban Renewal Advisory Commission
• Proclamations: Domestic Violence Awareness Month, Friends of the Library 50th Anniversary

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to continue its review of the city charter, focusing on the role of the mayor and the position of council president. They will discuss language examples for the mayor's voting role, the distinction between mayor pro tem and council president, and whether the council president position should rotate. The committee will also review meeting minutes and set future agenda items.

• Review/approve meeting minutes from September 13, 2023
• Discussion of language examples for the mayor's voting role
• Continued discussion of Section 8 – Role of the Mayor
• Discussion of Section 9 – Council President, including mayor pro tem vs. council president and rotating position

The Charter Review Committee approved new language regarding the Mayor's voting authority and official title. The committee also reviewed meeting minutes from September 13 and established a schedule for future section reviews.

• Approved September 13 meeting minutes
• Approved mayoral voting language (unanimous)
• Approved changing 'Political Head' to 'Civic Leader' (8-1)

Historic Landmarks Board

The Historic Landmarks Board will convene a public meeting to approve its previous meeting minutes and receive reports from staff and liaisons. No substantive decisions or new proposals are listed on the agenda.

• Approval of Historic Landmarks Board Meeting Minutes

Urban Renewal Agency

The Forest Grove Urban Renewal Agency Board is holding a work session to review accomplishments and discuss next steps, as presented by staff. No formal action or public comment will be taken during this session.

• Work session on accomplishments and next steps
• Presentation by Economic Development Coordinator Miles Glowacki
• No public comment or formal action scheduled

City Council

The Forest Grove City Council will meet to conduct routine business, hear public comments, and endorse a new liquor license application for La Chingada Tacqueria at 3012 Pacific Ave. The meeting includes presentations from local representatives and updates from city departments, with no formal action taken during the earlier work session.

• Endorse new liquor license application for La Chingada Tacqueria (Full On-Premises), 3012 Pacific Ave.
• Approve City Council Meeting Minutes of June 12, 2023
• Community Development Monthly Building Activity Report for August 2023
• Update from Representative Susan McLain
• Forest Grove Fire and Rescue Update by Fire Chief Jim Geering

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to approve June meeting minutes, receive updates from the police chief on summer activity, and hear reports from community representatives and work groups. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Approve June 15, 2023 meeting minutes
• Summer Police Activity Snapshot from Chief Reimann
• Updates from community representatives (Adelante Mujeres, Centro Cultural, etc.)
• Police Policy work group tabled since 2/16/23
• Next meeting scheduled for October 19, 2023

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several arts-related items, including a mini-grant application from Forest Grove High School Theatre, updates on art installations and donations, and planning for the 2024 Art Festival. The agenda includes routine approval of past meeting minutes and public comment.

• Review Mini-Grant Application for Forest Grove High School Theatre
• Discuss Pacific University Donation Logistics
• Discuss Parks and Recreation Request for Kosuge Art Work
• Discuss Location Options for 97116 Event and Art Bazaar
• 7 Generations Installation Update

The commission approved the original plan to mount the Seven Generations sculpture on a plinth after determining that using a stone base was not feasible. The group also approved the consent agenda and discussed the placement of various art donations and the 2024 Art Festival.

• Approved Consent Agenda including March, April, May, June, August 2023, and August Art Festival Sub-committee minutes
• Decided to mount Seven Generations sculpture on the plinth per original plan
• Tabled placement of Bob Schlegel painting donation until October
• Referred FGHS Drama Department mini-grant to Forest Grove Educational Foundation

Community Forestry Commission

The Community Forestry Commission is meeting to review and approve past minutes and discuss several topics, including street tree root barrier specifications, downtown street trees, an update on the emerald ash borer, and a city council review of boards and commissions. The meeting includes public comment and reports from the council liaison and commissioners.

• Review and approve meeting minutes from June 21, 2023
• Discussion of street tree root barrier specifications
• Discussion of downtown street trees
• Emerald Ash Borer update
• City Council boards and commissions review update

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting to discuss chapters 1-3 of 'Building Community Food Webs' by Ken Meter. The agenda includes routine items like approving previous meeting minutes and public comment. No formal decisions or proposals are scheduled.

• Discussion of 'Building Community Food Webs' by Ken Meter, chapters 1-3
• Public comment period (3 minutes per speaker)
• Approval of previous meeting minutes

Economic Development Commission

The Economic Development Commission is meeting to discuss and potentially decide on the Enterprise Zone fee schedule and updates, presented by staff liaison Miles Glowacki. The agenda also includes approval of the June 2023 meeting minutes and routine communications. No other major decisions are listed.

• Discussion of Enterprise Zone fee schedule and updates
• Approval of June 2023 meeting minutes

Library Commission

The Forest Grove Library Commission will meet to approve prior meeting minutes, hear staff reports, and discuss policy reviews and annual goals. No formal decisions are listed on the agenda.

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to continue its review of the city charter, focusing on Section 7 (continued) and Section 8, which covers the role of the mayor, including voting and political head duties. The committee will also discuss meeting decorum and recap the previous meeting. Public comment is allowed, and the meeting is open to the public in person or via Zoom.

• Discussion of Section 8 – Role of the Mayor (voting, political head)
• Continued discussion of Section 7
• Review/approve meeting minutes from August 30, 2023
• Discussion of meeting decorum

The Forest Grove Charter Review Committee discussed whether the mayor should vote on all council matters or only to break ties. After a round-table discussion, the committee voted 6-5 against the mayor voting on all questions, favoring the mayor voting only in case of a tie. The committee also reviewed meeting decorum, approved the August 30 minutes, and decided to keep the current number of council members.

• Approved August 30, 2023 meeting minutes (unanimous)
• Voted to keep current number of council members (majority vote)
• Voted against mayor voting on all questions, favoring tie-breaking vote only (6 no / 5 yes)

City Council

The City Council will consider resolutions regarding opioid settlement payments and a bond fund agreement with Metro. Work sessions will also cover tax increment financing and an electric rate study update.

• Resolution 2023-45: Transferring General Fund appropriations for opioid settlement payments to Washington County for the CATT program
• Resolution 2023-46: Approving a $1.42 million Metro local share bond fund agreement for Stites Nature Park & Community Garden
• Work Session: Urban Renewal Agency Board discussion on Tax Increment Financing (TIF)
• Work Session: City of Forest Grove Electric Rate Study update

City Council

The Forest Grove Urban Renewal Agency Board is holding a work session to hear a presentation on Tax Increment Financing (TIF) from staff. No public comment will be taken and no formal action will occur.

• Presentation on Tax Increment Financing (TIF) by Economic Development Coordinator Miles Glowacki

City Council

This Forest Grove City Council meeting is largely procedural, covering minutes, financial reports, and liaison updates. The main substantive item is old business regarding the adult delegation to Nyuzen (2023), including a banner and gift, with the student delegation from Nyuzen on hold until adult delegation details are settled. No votes or new actions are listed.

• Adult Delegation to Nyuzen (2023) — banner and gift items
• Student Delegation from Nyuzen to Forest Grove (2023) — no action until adult delegation settled
• Financial Report presented by Doreen
• Liaison Reports from Chamber and City (Joyce)
• Sister City of Interest Subcommittee — no update

The Forest Grove/Nyuzen Sister Cities Committee approved corrected July minutes and received financial reports. No substantive policy decisions were made; the meeting focused on updates and planning for the adult delegation to Nyuzen.

• Approved July 12, 2023 minutes as corrected
• Noted $1,000 withdrawal from SCC account for Nefedov's delegation expenses
• Accepted Azumi Stapp's resignation from the committee

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting to discuss a recommendation by the City Council to dissolve the Sustainability Commission, along with a separate item on school gardens with the Forest Grove School District. The meeting is open to the public and includes time for public comment. No final decisions are listed on the agenda; the items are discussion-only.

• Discussion of Council recommendation to dissolve the Sustainability Commission
• Discussion with Forest Grove School District on school gardens
• Public comment period (3-minute limit per speaker)
• Approval of previous meeting minutes

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will discuss recommendations from a subcommittee on boards and commissions, aiming to develop its own recommendation to the City Council. The committee will also review a presentation for City Council and receive a staff update. The meeting is open to the public in person or via Zoom.

• Discussion of boards and commissions recommendations from subcommittee
• Development of recommendation to City Council
• Presentation for City Council review
• Staff update by Stephanie Fleischer

The Committee for Community Involvement discussed the City Council's recommendations to rename the committee to 'Committee for Community Engagement,' meet quarterly, and dissolve or reduce several boards. The committee agreed to draft a formal response at its next meeting and tabled further discussion on the recommendations. No formal decisions were made during this meeting.

• Tabled discussion on council's subcommittee recommendations to next meeting
• Agreed to draft formal response to subcommittee recommendations at next meeting
• Discussed presenting ideas to council, including holding meetings during construction and creating topical videos

Charter Review Committee

The Forest Grove Charter Review Committee is meeting to discuss specific concerns with the council description in Section 7 of the charter, review voter data, and compare and contrast ward-based representation options. The committee will also consider approving the minutes from the August 16, 2023 meeting. This is a discussion-focused meeting with no final decisions scheduled.

• Discussion of council description concerns (Section 7)
• Review of City of Forest Grove voter data
• Comparison of ward systems (compare and contrast)
• Pros and cons of ward-based representation
• Approval of August 16, 2023 meeting minutes

The Charter Review Committee unanimously decided not to pursue creating electoral wards for Forest Grove, ending further discussion on that topic. A report will be prepared for City Council consideration. The committee also approved the August 16 meeting minutes and reviewed voter data and ward options.

• Unanimously decided not to move forward on creating electoral wards (unanimous)
• Approved meeting minutes from August 16, 2023

City Council

The Forest Grove City Council will hold a regular meeting with an executive session on labor negotiations, a work session on boards and commissions recommendations, and public hearings on several resolutions. Key actions include establishing a city-designated camping area, adopting a fire policy for camping on city property, approving a labor agreement with AFSCME Local 3786, amending the enterprise zone application fee, and accepting the city manager's performance review and compensation. The agenda also includes presentations on police drug and sabbatical programs and the Forest Grove 2040 plan.

• Resolution 2023-38: Establish city-designated camping area per City Code 94.05
• Resolution 2023-39: Adopt fire policy for camping on city property
• Resolution 2023-40: Authorize labor agreement with AFSCME Local 3786, effective July 1, 2023 to June 30, 2026
• Resolution 2023-41: Amend application fee for Forest Grove Enterprise Zone
• Resolution 2023-44: Authorize city manager compensation for FY 2023-24

Public Arts Commission

The Public Arts Commission is meeting to discuss the Forest Grove Festival of the Arts 2024. The agenda includes public comment, a consent agenda, and information updates, but the main discussion item is the festival planning.

• Discussion of Forest Grove Festival of the Arts 2024
• Public comment period (2-minute limit)
• Consent agenda for routine items
• Meeting held at Green Grove Common House, 3900 Coho Circle, and via Zoom

The Public Arts Commission sub-committee met to plan the 2024 Forest Grove Festival of the Arts. They agreed on parameters for participating stakeholders, identified arts stakeholders to invite, and set a kick-off meeting for September 14th at 5:30 in the Community Auditorium. No formal votes or decisions were recorded; the meeting was primarily discussion and planning.

• Agreed on parameters for participating stakeholders for the Festival
• Identified arts stakeholders to invite and set kick-off meeting for September 14 at 5:30 in Community Auditorium
• Decided PAC Sub-Committee will have no more than 3 representatives at kick-off to avoid quorum

City Council

The Forest Grove City Council is holding a work session to review the Boards and Commissions Subcommittee report and recommendations. No formal action will be taken during the work session. The regular meeting includes a consent agenda to approve seven sets of minutes from prior subcommittee work sessions.

• Review of Boards and Commissions Subcommittee report and recommendations
• Approval of minutes from March 28, April 4, April 18, May 2, May 16, May 30, and June 6, 2023 work sessions

Public Arts Commission

The Public Arts Commission will discuss adding donated art to the city collection and a request from Pacific University for art at the Barbara Story Garden. The commission will also discuss using $5,000 in city funds for framing a map and the Weller painting.

• Discussion of Art Acquisition Document for donated art
• Discussion of $5,000.00 in city funds for framing a map and Weller painting
• Discussion of Pacific University request for art at Barbara Story Garden
• Budget update regarding funds received for Meet the Artist Dinners
• Updates on Meet the Artist Dinners and the Art Festival

The commission approved gifting two stone sculptures to Pacific University for the Barbara Story Garden. It also accepted a donated painting of the former Indian School into the city collection. Several other items, including the placement of remaining sculptures, were tabled or held for future meetings.

• Approved gift of 'lips with bench' and 'cupcake' sculptures to Pacific University (Passed)
• Approved acceptance of Bob Schlegel painting into city collection to remain at the library (Carried)
• Tabled decision on placing remaining sculptures in Bard Park, 'B' Street Trailhead, and 26th park
• Held over approval of March, April, May, and June 2023 minutes to September meeting

City Council

The agenda consists primarily of procedural items and subcommittee updates. There are no new legislative actions or major financial decisions listed for this session.

• Review of financial report by Doreen
• Latin Subcommittee/Sister City of Interest Subcommittee update
• Discussion regarding Adult Delegation to Nyuzen
• Discussion regarding Student Delegation from Nyuzen to Forest Grove

The Forest Grove/Nyuzen Sister Cities Committee met August 16, 2023, and approved the July minutes as corrected. Members discussed the upcoming adult delegation to Nyuzen, including a banner, video, and a wooden vase gift, and noted Azumi Stapp's resignation. No major policy decisions were made; the meeting was largely procedural and planning-focused.

• Approved July 12, 2023 minutes as corrected (motion by J. Anderson, seconded by Nowlin)
• Noted $1,000 withdrawal from SCC account for Nefedov's delegation expenses
• Acknowledged Azumi Stapp's resignation from the committee
• Planned final delegation instructions for September meeting
• Finalized English and Japanese text for vase inscription (Nowlin and Beechwood III)

Library Commission

The Forest Grove Library Commission will meet to approve minutes, hear staff and Friends reports, and discuss the 2023-24 goals, the Materials Selection policy, and the Display and Circulation Policy. Public comment is limited to two minutes per person.

• Approve June 26, 2023 meeting minutes
• Director's report on WCCLS, Banned Books Week, Read for A Cause
• Review 2023-24 goals
• Review Materials Selection policy
• Review Display and Circulation Policy

The Commission approved the minutes from the June 26, 2023 meeting. Members discussed updates to display and circulation policies, with staff tasked to review the materials selection policy for relevance.

• Approved June 26, 2023 minutes (unanimous)
• Scheduled next meeting for September 13, 2023

Sustainability Commission

The Food Secure Forest Grove Subcommittee will meet to discuss chapters 1-3 of "Building Community Food Webs" by Ken Meter. The meeting also includes a review of previous meeting minutes and a call for future agenda topics.

• Discussion of "Building Community Food Webs" by Ken Meter (Chapters 1-3)
• Approval of previous meeting minutes

The subcommittee set two meeting dates for September 2023. Members discussed local food access, school gardens, and ways to increase food pantry donations from farmers.

• Scheduled next meetings for September 5 and September 19, 2023, at 11 AM
• Confirmed Consent Agenda and previous minutes

Public Arts Commission

The Public Arts Commission is meeting to discuss and decide on several items, including the budget, placement of Michihiro Kosuge sculptures, an art festival update and proposal, City Hall artwork, and planning for 'Meet the Artist' dinners. They will also consider a library sculpture installation and reception. The agenda includes routine consent items for approving minutes from previous meetings.

• Budget discussion
• Michihiro Kosuge sculptures: donation paperwork, placement, timeline, request
• Art Festival update and proposal
• City Hall artwork
• Meet the Artist Dinners: Amy Tracewell (Aug 12), Kathleen Leatham (Aug 25)

Planning Commission

The Forest Grove Planning Commission is meeting to hold a public hearing on the Ritchey Ridge Planned Development and Subdivision application (File No. 311-22-000027-PLNG). No action items are scheduled, and the meeting also includes public comment, approval of prior minutes, and a director's report.

• Public hearing on Ritchey Ridge Planned Development and Subdivision (File No. 311-22-000027-PLNG)
• Public comment period for non-agenda items
• Approval of minutes from May 1, 2023
• Director's report

The Planning Commission approved the Ritchey Ridge planned development and subdivision, which includes 59 detached lots and 6 attached townhomes. The approval includes the original 34 conditions recommended by staff, plus two new requirements regarding architectural review and construction traffic management. The commission also approved the minutes from the May 1, 2023, meeting.

• Approved Ritchey Ridge development and subdivision (4-0)
• Added condition for staff review of architectural plans and colors (4-0)
• Added condition to limit construction traffic in Gales Creek (4-0)
• Approved May 1, 2023, meeting minutes by acclamation

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss and potentially decide on the Enterprise Zone fee schedule and updates. The agenda also includes approval of the June 2023 meeting minutes and public comments.

• Discussion of Enterprise Zone fee schedule and updates
• Approval of June 2023 meeting minutes

The Commission approved a change to the Enterprise Zone application fee structure to align with other jurisdictions. The board also received updates from the Chamber of Commerce and city staff regarding local housing and camping.

• Approved changing Enterprise Zone application fee to 0.1% of total project with a $50,000 cap (unanimous)
• Approved June 8, 2023 meeting minutes (unanimous)

City Council

The Sister Cities Committee will convene on July 12, 2023, to conduct routine business including approving minutes, receiving a financial report, and hearing liaison reports. The committee will also discuss subcommittee actions regarding a potential sister city in Latin America and review updates on delegations to and from Nyuzen, Japan.

• Approval of June 14, 2023 meeting minutes
• Financial report presented by Doreen
• Latin Subcommittee update on potential sister city
• Adult delegation to Nyuzen (Japan) orientation, banner, and gift items
• Student delegation from Nyuzen to Forest Grove pending adult delegation details

The Forest Grove/Nyuzen Sister Cities Committee approved the June 14 minutes after financial corrections. They scheduled a video shoot for August 16 to prepare a banner for Nyuzen's 70th anniversary and agreed to hold the next meeting immediately after. No new business was introduced, and student delegation planning is paused until adult delegation details are finalized.

• Approved June 14 minutes as corrected (motion carried)
• Scheduled video shoot for August 16 at 3:00 pm at City Auditorium
• Agreed to hold next regular meeting immediately following August 16 video shoot
• Ruggles agreed to provide Mayor Wenzl with a handout on sister city relationship for media interviews
• Nowlin requested profiles of homestay families from Nyuzen
• Student delegation planning paused until adult delegation details are settled

Sustainability Commission

The Food Secure Forest Grove Subcommittee will meet to clarify administrative roles regarding agenda creation and submission. Members will also hold a round table discussion to identify long-term goals.

• Discussion on clarifying roles for creating and submitting meeting agendas
• Round table discussion regarding long-term goals and objectives

The Food Security Forest Grove Subcommittee reviewed minutes, clarified member roles, and discussed future goals focused on educating themselves on food security issues. Members agreed to read the first two chapters of Building Community Food Webs for the next meeting. No formal policy or funding decisions were made.

• Confirmed consent agenda and review minutes
• Assigned Tonya to submit meeting agendas and Holly to take minutes
• Added discussion on the book Building Community Food Webs
• Set reading assignment of the first two chapters of Building Community Food Webs for the next meeting
• Adjourned meeting with unanimous approval (3:46 p.m.)

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will meet to discuss its Master Plan, including partnering with youth and auditing its communication plan. They will also consider a funding request for an A-frame sign for the ATM and brainstorm ideas for the next QTM event, such as pod villages and a Service Showcase. The meeting is open to the public in person or via Zoom.

• Discussion of CCI Master Plan items: partner with Youth, meet with FGHS students in Fall, audit communication plan
• Request for funds for an A-frame sign for the ATM
• Possible ideas for next QTM event: pod villages in FG, Service Showcase in Fall
• Staff update from Stephanie Fleischer
• Council Liaison report on city initiatives

City Council

The Forest Grove City Council will hold a work session on refining affordable housing incentives, including a construction excise tax, followed by a regular meeting with presentations, public hearings, and resolutions. Key actions include adopting clean fuels credit allocations, endorsing a state grant application for a TV Highway access management plan, and authorizing increases in mayor and councilor stipends. The agenda also includes routine consent items such as meeting minutes, appointments, and building activity reports.

• Work session on Affordable Housing Incentives Refinement (Construction Excise Tax)
• Resolution No. 2023-35 adopting Clean Fuels Credit Allocations and repealing Resolution No. 2022-24
• Resolution No. 2023-36 endorsing a State of Oregon Transportation Growth Management Grant application for a TV Highway Access Management Plan
• Resolution No. 2023-37 authorizing increases in mayor and councilor stipends, effective July 1, 2023
• Presentation on Ride Connection Transit Study

City Council

The Forest Grove City Council will hold a work session on refining affordable housing incentives, including a construction excise tax, followed by a regular meeting with presentations, public hearings, and resolutions. Key actions include adopting clean fuels credit allocations, endorsing a state grant application for a TV Highway access management plan, and authorizing increases in mayor and councilor stipends. The agenda also includes routine consent items such as accepting committee minutes and making appointments.

• Work session on Affordable Housing Incentives Refinement (Construction Excise Tax)
• Resolution 2023-35 adopting Clean Fuels Credit Allocations and repealing Resolution 2022-24
• Resolution 2023-36 endorsing state grant application for TV Highway Access Management Plan
• Resolution 2023-37 authorizing increases in mayor and councilor stipends effective July 1, 2023
• Appointments to Budget Committee (Kaitlin Cecchini, Teresa Galvan) and Planning Commission (Nicole Ellis, Julie Stenberg)

City Council

The Forest Grove City Council will hold a work session on refining affordable housing incentives, including a construction excise tax, followed by a regular meeting with presentations, public hearings, and resolutions. Key actions include adopting clean fuels credit allocations, endorsing a grant application for a TV Highway access management plan, and authorizing increases in mayor and councilor stipends. The agenda also includes routine consent items such as minutes and appointments.

• Work session on Affordable Housing Incentives Refinement (Construction Excise Tax)
• Resolution No. 2023-35 adopting Clean Fuels Credit Allocations and repealing Resolution No. 2022-24
• Resolution No. 2023-36 endorsing a State of Oregon Transportation Growth Management Grant application for a TV Highway Access Management Plan
• Resolution No. 2023-37 authorizing increases in Mayor and City Councilor stipends, effective July 1, 2023
• Presentation on Ride Connection Transit Study

Public Arts Commission

The Forest Grove Public Arts Commission is holding a special virtual meeting to discuss and decide on art acquisitions, including reviewing artist information and selected pieces, and to consider an estimate for moving costs and expenditure of funds. They will also review relevant sections of the Art Collection Management Policy. The agenda includes no consent items, and public comment is limited to two minutes per speaker.

• Art Acquisition - Artist Information and Review of Selected Pieces
• Review and Discuss Estimate of Moving Cost and Expenditure of Funds
• Review Public Arts Commission Art Collection Management Policy Relevant Sections

The Public Arts Commission unanimously approved spending $2,160 from discretionary funds to transport six donated sculptures by the late artist Michihiro Kosuge to the Public Works yard at 22nd and Yew St. The commission also discussed the collection management policy and the quantity of pieces from the same artist.

• Approved $2,160 transport fee for gifted sculptures (unanimous vote)

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, the upcoming Trash Bash event, and an update from the Food Secure Forest Grove subcommittee. They will also consider a written recommendation to the Council regarding Styrofoam recycling. The agenda includes routine items like approving minutes and public comment.

• Trash Bash discussion
• Work Plan discussion
• Food Secure Forest Grove Subcommittee update
• Styrofoam recycling written recommendation to Council
• Consent agenda: approve previous meeting minutes

The Forest Grove Sustainability Commission met on June 29, 2023, and unanimously elected Tonya Johnson as Co-Chair. The commission discussed the Trash Bash event, deciding against taking over coordination for the September 23, 2023, event due to time constraints, and discussed work plan and food security topics.

• Elected Tonya Johnson as Co-Chair (unanimous)
• Declined commission participation in coordinating the Trash Bash event due to time constraints

Public Arts Commission

The Public Arts Commission is holding a work session to discuss the Forest Grove Arts Festival 2024. No formal action will be taken and no public comment will be accepted.

• Discussion of Forest Grove Arts Festival 2024

The Public Arts Commission discussed organizing a 'Forest Grove Festival of the Arts' in 2024 to grow arts participation and audiences. Members recommended Linda Taylor develop a proposal to collaborate with the Adelante Mujeres Farmer's Market for the first Wednesdays of May through August 2024, with a fallback of collaborating with International Print Day on May 3-5, 2024. No formal decision was made; next steps depend on Adelante Mujeres' response.

• Discussed options for 2024 Forest Grove Festival of the Arts
• Recommended Linda develop proposal for Adelante Mujeres Farmer's Market collaboration
• Identified International Print Day (May 3-5, 2024) as second-choice collaboration

Historic Landmarks Board

The Historic Landmarks Board will meet to discuss solar installation in the Clark Historic District. The board will also receive an update on senior planner recruitment and discuss next steps for the board.

• Informational item regarding solar installation in the Clark Historic District
• Senior Planner recruitment update
• Approval of May 23, 2023, meeting minutes

City Council

The Forest Grove City Council will hold public hearings and vote on the FY 2023-24 budget, tax levy, appropriations, capital improvements program, and utility rates for sanitary sewer and surface water management. They will also continue a public hearing on an ordinance to regulate camping on public property. The meeting includes an executive session to evaluate the City Manager's performance and work sessions for board/commission interviews.

• Public hearing and second reading of Ordinance 2023-04 to add Chapter 94 regulating camps and camping on public property, repealing §92.15 and amending §130.06
• Resolution 2023-21 adopting the FY 2023-24 budget
• Resolution 2023-22 levying and categorizing taxes for FY 2023-24
• Resolution 2023-29 establishing sanitary sewer utility rates effective July 1, 2023
• Resolution 2023-30 establishing surface water management rate effective July 1, 2023

Library Commission

The Forest Grove Library Commission is meeting to discuss and decide on its 2023-24 goals, as well as review the Materials Selection and Display policies. The agenda also includes routine items like approving the May 10, 2023 meeting minutes and receiving staff and Friends/Foundation reports.

• 2023-24 Goal review
• Materials Selection policy review
• Display Policy review
• Approve May 10, 2023 meeting minutes
• Director's report and Friends/Foundation reports

The Library Commission approved the minutes from the May 10, 2023 meeting and decided to cancel the July meeting, scheduling the next meeting for August 16, 2023. The meeting otherwise consisted of reports on library programs, staff communications, and discussions regarding policies and goals.

• Approved May 10, 2023 minutes (motion carried by all)
• Scheduled next meeting for Wednesday, August 16, 2023

City Council

The Forest Grove City Council will hold public hearings to adopt the budget for the fiscal year beginning July 1, 2023. The meeting also includes discussions on camping regulations and new sanitary sewer and surface water management rates.

• Adoption of the fiscal year 2023-24 budget
• Ordinance 2023-04 regarding regulation of camps and camping on public property
• Resolution 2023-29 establishing sanitary sewer utility rates
• Resolution 2023-30 establishing surface water management rates
• Labor agreement with IBEW Local 125 effective July 1, 2023

The Council adopted Ordinance 2023-04 regulating camps and camping on public property, including prohibiting intoxicants on public property, and approved the FY 2023-24 budget of $155,661,914 along with related tax, appropriation, and rate resolutions. All votes were 7-0.

• Adopted Ordinance 2023-04 regulating camps and camping on public property (7-0)
• Adopted Resolution 2023-21 adopting FY 2023-24 budget of $155,661,914 (7-0)
• Adopted Resolution 2023-22 levying taxes, including local option levy increase to $1.95 per $1,000 (7-0)
• Adopted Resolution 2023-23 making appropriations for FY 2023-24 (7-0)
• Adopted Resolution 2023-24 adopting FY 2023-28 Capital Improvements Program (7-0)
• Adopted Resolution 2023-25 certifying services for state revenue sharing (7-0)
• Adopted Resolution 2023-29 establishing sanitary sewer rates with 4% increase (7-0)
• Adopted Resolution 2023-30 establishing surface water management rate of $9.07 per DUE (7-0)

Urban Renewal Agency

The Forest Grove Urban Renewal Agency will hold a public hearing and consider a resolution to adopt its budget for fiscal year 2023-24, make appropriations, and declare the tax increment. The meeting also includes approval of prior meeting minutes and public comment.

• Public hearing on URA Resolution No. 2023-01 adopting the FY 2023-24 budget and tax increment
• Approve Urban Renewal Agency Regular Meeting Minutes (URA01-23-2023)

Community Forestry Commission

The Forest Grove Community Forestry Commission will review and possibly approve minutes, consider a city request to remove a street tree near the Pacific Avenue banner pole, and discuss a road project that may affect a protected Giant Sequoia. They will also review a consulting arborist's report recommending removal of two diseased maple trees at 514 Willamina Avenue, receive an Emerald Ash Borer update, and hear about a city council review of boards and commissions.

• City request to remove one street tree near Pacific Avenue banner pole
• Road project potentially affecting Giant Sequoia at Mountain View Avenue and Heather Street
• Visual tree assessment recommends removal of two maple trees at 514 Willamina Avenue
• Emerald Ash Borer update
• City Council boards and commissions review update

City Council

This is a work session, not a decision-making meeting. The Council will review and discuss previous work sessions and conversation guiding recommendations to Council. No formal action will be taken and no public comment will be accepted.

• Review and discuss previous work sessions and conversation guiding recommendations to Council

Public Arts Commission

The Public Arts Commission is meeting virtually to discuss and decide on several items, including implementing its strategic plan, planning a Meet the Artist dinner, and considering sponsorships and mini-grants. They will also discuss artwork for City Hall and the Developmental Services Annex, and receive an update on the Rotary Garden Sculpture. The consent agenda includes approving minutes from a subcommittee meeting.

• Strategic Plan Implementation discussion
• Meet the Artist Dinner planning
• Sponsorships and Mini-Grants discussion
• City Hall / Developmental Services Annex Artwork discussion
• Rotary Garden Sculpture update

The commission assigned point people for strategic plan priority areas and discussed artwork for the City Hall/Developmental Services Annex. Members also discussed providing artistic activities for the school district's Summer Lunch Program.

• Assigned point people for Strategic Plan priority areas
• Tabled sponsorship and mini-grant applications until budget is finalized

Community Policing Advisory Commission

The Community Policing Advisory Commission is holding its regular monthly meeting, primarily consisting of routine items such as approving minutes, receiving updates from the chair, community representatives, staff, and the council liaison, and discussing work group updates. No major decisions or public hearings are scheduled; the agenda is largely procedural.

• Approve meeting minutes of March 16, 2023
• Updates from community representatives including Adelante Mujeres, Centro Cultural, and Pacific University
• Staff communications including May Monthly Snapshot
• Discussion of Community Conversation and Forums work group
• Discussion of Police Policy work group

City Council

The Forest Grove Sister Cities committee is meeting to approve minutes, review a financial report, and discuss upcoming adult and student delegations with Nyuzen, Japan. The agenda is largely procedural, with no major policy decisions or public hearings scheduled.

• Approval of May 17, 2023 minutes
• Financial report by Doreen
• Adult delegation to Nyuzen (2023)
• Student delegation from Nyuzen to Forest Grove (2023)
• Performance for the hosts (attachment)

The Forest Grove/Nyuzen Sister Cities Committee approved redirecting the $1,000 Pacific University student award to Chair Larisa Nefedov for the adult delegation to Nyuzen. They also approved producing a congratulatory banner and video for Nyuzen's 70th anniversary. Minutes from April 19 were approved with corrections, and the financial report was noted.

• Approved minutes from April 19, 2023, as corrected (motion carried)
• Approved awarding $1,000 to SCC Chair Larisa Nefedov instead of a Pacific University student for the Nyuzen delegation (motion carried)
• Approved pursuing production of a congratulatory banner and video for Nyuzen's 70th anniversary (motion carried)

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting to organize itself by assigning roles, drafting a mission statement, and sharing research on the local food web. The agenda includes public comment and approval of previous minutes, but no formal decisions or votes are scheduled beyond organizational matters.

• Assign subcommittee roles (secretary, chair, etc.)
• Round table discussion to create a mission statement and define end goals
• Share information collected from Food Web item research
• Approve or edit previous meeting minutes

The Food Security Forest Grove Subcommittee met and made procedural decisions: assigning Robin Lindsley as Chair and Holly Sackett as Secretary, and keeping the next meeting on July 11, 2023, at 3:00 p.m. They discussed changing to evening meetings but deferred a decision pending staff availability. No substantive policy decisions were made.

• Assigned Robin Lindsley as Chair and Holly Sackett as Secretary
• Kept next meeting on July 11, 2023, at 3:00 p.m. (unanimous)
• Deferred changing meeting time pending staff availability discussion

City Council

The Forest Grove City Council will hold public hearings on an ordinance to regulate camping on public property, a 4% increase in city fees, a 3% increase in water rates, and new solid waste rates. They will also consider authorizing the purchase of about 1.01 acres of land at Parkview Terrace and appointing a Charter Review Committee. The meeting includes proclamations for Juneteenth, Pride Month, and Gun Violence Awareness Month, plus consent agenda items for liquor license endorsements.

• Ordinance 2023-04: Adds Chapter 94 to regulate camps and camping on public property, repealing § 92.15
• Resolution 2023-16: 4% increase in city fees, effective July 1, 2023
• Resolution 2023-17: 3% increase in water rates, effective July 1, 2023
• Resolution 2023-18: New solid waste rates, effective July 1, 2023
• Resolution 2023-19: Authorizes purchase of ~1.01 acres at Parkview Terrace (Tax Lot 1N4360003400)

The City Council adopted Ordinance 2023-04 on first reading, regulating camping on public property, and continued the hearing to June 26 for a second reading. The Council approved two amendments, including a ban on consuming intoxicants on public property. The Council also approved a 4% fee increase for city services, a 3% water rate increase, and a property purchase, but failed to pass a solid waste rate increase.

• Adopted Ordinance 2023-04 (camping regulations) on first reading (7-0)
• Amended city code to prohibit intoxicants on public property (7-0)
• Amended camping ordinance to reference intoxicant ban (7-0)
• Adopted Resolution 2023-16, 4% fee increase, with moratorium on field rental fees (6-0)
• Adopted Resolution 2023-17, 3% water rate increase (6-0)
• Rejected Resolution 2023-18, solid waste rate increase (2-3-1)
• Approved Resolution 2023-19, purchase of 1.01-acre Tract H (5-0)
• Approved Resolution 2023-20, appointing Charter Review Committee (5-0)

City Council

The Forest Grove City Council will hold public hearings and take first readings on an ordinance banning camping on public property, and resolutions raising fees by 4%, water rates by 3%, and solid waste rates, all effective July 1, 2023. They will also consider purchasing a 1.01-acre parcel at Parkview Terrace and appoint a Charter Review Committee. Earlier, the council holds work sessions and executive sessions on labor negotiations and exempt records.

• Ordinance 2023-04: adds Chapter 94 regulating camps/camping on public property, repeals §92.15
• Resolution 2023-16: 4% increase in fees & charges, effective July 1, 2023
• Resolution 2023-17: 3% increase in water rates, effective July 1, 2023
• Resolution 2023-18: solid waste rate increase, effective July 1, 2023
• Resolution 2023-19: purchase of ~1.01 acres at Parkview Terrace (tax lot 1N4360003400)

City Council

The Forest Grove City Council will hold public hearings on an ordinance to regulate camping on public property, resolutions to increase fees by 4%, water rates by 3%, and solid waste rates, and a resolution to purchase about 1.01 acres of land. The council will also appoint a charter review committee and endorse liquor license changes. Earlier in the day, the council holds work sessions and executive sessions on labor negotiations and exempt records.

• Ordinance 2023-04: adds Chapter 94 regulating camps and camping on public property, repeals § 92.15
• Resolution 2023-16: 4% increase in fees and charges, effective July 1, 2023
• Resolution 2023-17: 3% increase in water rates, effective July 1, 2023
• Resolution 2023-18: solid waste rate increase, effective July 1, 2023
• Resolution 2023-19: purchase of ~1.01 acres (Tract H, Parkview Terrace) for city

Economic Development Commission

The Economic Development Commission is meeting to discuss updates to the Enterprise Zone fee schedule, a decision item on the agenda. The meeting also includes approval of minutes from previous meetings and routine communications. No other major actions are listed.

• Discussion of Enterprise Zone Fee Schedule Updates
• Approve meeting minutes of December 8, 2022
• Approve meeting minutes of March 9, 2023

City Council

This is a work session, not a decision-making meeting. The Forest Grove City Council will discuss council and staff liaisons to area nonprofits, council rules, roles of council liaisons, and boards and commissions bylaws. No formal action will be taken and no public comment will be accepted.

• Discussion of Council and Staff Liaisons to Area Nonprofits
• Discussion of Council Rules
• Discussion of Roles of Council Liaisons
• Discussion of Boards and Commission Bylaws

The Council Boards and Commissions Subcommittee held a work session to review liaison appointments for city nonprofits and propose amendments to the Council Rules of Procedures regarding advisory boards. No formal votes were taken during this session.

• Concurred that a Council Liaison is unnecessary for the Sister Cities Committee
• Concurred that non-voting Council Liaisons should be appointed to the Chamber of Commerce and Senior & Community Center
• Concurred that a non-voting Council Liaison should be appointed to the Forest Grove Foundation
• Concurred that an MOU is necessary for a Council Liaison if the City Club takes ownership of the Main Street Program
• Proposed amendments to Council Rules of Procedures Section 14 regarding board membership, terms, and liaison duties

Committee for Community Involvement

The Committee for Community Involvement is meeting to discuss its Master Plan, including updates from plan teams, recorded access to city meetings, costs, and data. They will also consider a request for funds for an A-frame sign for the ATM, brainstorm ideas for the next event (possibly a Service Showcase in Fall), and discuss making informational videos for the City. The agenda includes routine items like approving minutes and public comment.

• Discussion of CCI Master Plan updates, including recorded access to city meetings, cost, and data
• Request for funds for an A-frame sign for the ATM
• Possible next event: Service Showcase in Fall
• Discussion on making informational videos for the City
• Consent agenda: approve or edit previous meeting minutes

The Committee for Community Involvement approved the May 2, 2023 meeting minutes. Discussions covered meeting recording costs, a potential Youth Advisory Committee, audit communication, promotional videos, and a Year in Review presentation. No substantive policy decisions were made; items were deferred for future review.

• Approved May 2, 2023 meeting minutes
• Deferred meeting recording decision for 6-month review
• Deferred Youth Advisory Committee discussion to September
• Deferred audit communication plan review until website upgrade
• Discussed pilot promotional videos, no formal action

City Council

This is a work session, not a decision-making meeting. The Council will discuss the Sustainability Commission and the Building Appeals Board, with no formal action and no public comment. The meeting is procedural and informational only.

• Discussion of Sustainability Commission
• Discussion of Building Appeals Board
• No public comment will be taken
• No formal action will be taken

The Council Boards & Commissions Subcommittee discussed dissolving the Sustainability Commission and the Building Board of Appeals, and forming a Main Street Committee. They concurred that any board forming a task force or subcommittee with more than two members must first obtain City Council approval. No formal votes were taken; the group agreed to schedule a future City Council work session on the Main Street Committee.

• Concurred that boards forming task forces/subcommittees with more than two members must get City Council approval
• Discussed dissolving Sustainability Commission in favor of a task force with narrower scope
• Discussed dissolving Building Board of Appeals (never met since 2006)
• Agreed to schedule City Council work session on establishing a Main Street Committee

Sustainability Commission

The Food Secure Forest Grove Subcommittee is meeting for what appears to be its initial organizational session. The agenda includes discussion on setting up the subcommittee and a round-table discussion of goals and objectives. No decisions or substantive actions are scheduled; the meeting is primarily procedural and introductory.

• Discussion on setting up the subcommittee
• Round table discussion of goals and objectives
• Public comment period (3-minute limit per speaker)

Historic Landmarks Board

The Forest Grove Historic Landmarks Board meets to discuss a window workshop, update on senior planner recruitment, and determine next steps for the board. The board will also approve minutes from its March 28 meeting and receive reports from the council liaison, board communications, FHFG, and staff.

• Window Workshop Discussion
• Senior Planner Recruitment Update
• Next Steps for HLB
• Approval of March 28, 2023 meeting minutes
• Council Liaison Report by Elena Uhing

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan for the next six months, including community engagement, electric vehicle and L&P messaging, food sustainability updates, and the impact of a county ordinance on Highway 47 homeless issues. The commission will also hear a guest presentation on Trash Bash and receive updates from council and staff liaisons. The agenda is primarily discussion-focused with no formal votes on specific items.

• Guest presentation on Trash Bash by Cecelia Warner
• Work plan discussion covering next 6 months of community engagement
• Discussion on focus for EV (electric vehicle) and L&P messaging
• Update on food sustainability efforts
• Discussion on Highway 47 homeless and county ordinance impact

The Commission discussed a proposal to run a 'Trash Bash' litter pick-up event on September 23, 2023, but deferred a decision pending further research. Members also reviewed Styrofoam recycling options and discussed the formation of a Food Secure Forest Grove subcommittee.

• Approved meeting minutes with spelling corrections
• Tabled decision on hosting Trash Bash event pending further research
• Determined Agilyx in Tigard is the only metro area facility accepting polystyrene

City Council

The Forest Grove City Council will hold a public hearing and second reading of Ordinance 2023-03, a comprehensive amendment to the city's development code covering multiple articles. The council will also consider a resolution to transfer ARPA funds for recreation coordinator wages. The agenda includes routine consent items, a parks and recreation update, and a work session on homelessness.

• Public hearing and second reading of Ordinance 2023-03 amending the Forest Grove Development Code (File No. 311-23-000006-PLNG)
• Resolution 2023-15 transferring ARPA funds to the General Fund for Recreation Coordinator wages and benefits for FY 2022-23
• Endorse new liquor license application for Gongaii Games, Inc. (Limited-On Premises) at 2017 Main Street
• Accept Public Arts Commission's Open Aire Gallery Selection Recommendation
• Work session on homelessness: time, place and manner (no formal action)

The City Council adopted Ordinance 2023-03, amending multiple articles of the Forest Grove Development Code, and Resolution 2023-15, transferring ARPA funds to the General Fund for Recreation Coordinator wages. Both passed 6-0. The council also approved the consent agenda and held a work session on homelessness regulations, reaching consensus to allow camping at the City Hall lot, but took no formal action.

• Adopted Ordinance 2023-03 amending the Development Code (6-0)
• Adopted Resolution 2023-15 transferring ARPA funds for Recreation Coordinator wages (6-0)
• Approved consent agenda including minutes, reports, and liquor license endorsement (6-0)
• Reached consensus to allow camping at City Hall lot during homelessness work session

City Council

The Forest Grove City Council will hold a work session to interview Charter Review Committee candidates, followed by a regular meeting. The main item is the continued public hearing and second reading of Ordinance 2023-03, a comprehensive amendment to the city's development code. The council will also consider a resolution to transfer ARPA funds for recreation coordinator wages and benefits, and will discuss homelessness regulations in a later work session.

• Ordinance 2023-03: Amends multiple articles of the Forest Grove Development Code (File No. 311-23-000006-PLNG)
• Resolution 2023-15: Transfers ARPA funds to General Fund for Recreation Coordinator wages and benefits (FY 2022-23)
• Endorse new liquor license application for Gongaii Games, Inc. (Limited-On Premises) at 2017 Main Street
• Accept Public Arts Commission's Open Aire Gallery Selection Recommendation
• Work session on homelessness: Time, Place and Manner (no formal action)

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to continue its strategic planning discussion and receive updates on several public art projects, including the Library Mural, Forest Glen Park, and Rotary Garden Sculpture. The agenda also includes routine consent items and public comment.

• Continuation of Strategic Planning discussion
• Update on Library Mural
• Update on Forest Glen Park
• Update on Rotary Garden Sculpture
• Public Arts Commission vacancy

The commission approved the Call for Art Jury subcommittee minutes from April 18, 2023. Members toured the new City Hall to identify potential locations for artwork and continued a review of the current strategic plan.

• Approved Call for Art Jury subcommittee minutes from April 18, 2023 (unanimous)

City Council

The Forest Grove Community Enhancement Program Committee is meeting to hear presentations from local organizations applying for community impact and enhancement grants. The committee will deliberate and award grants after the presentations. This is a regular grant review meeting, not a policy-making session.

• Community Impact Grant presentations: Mead Foundation, City Club of Forest Grove, Hope Community Network
• Community Enhancement Grant presentations: Hope Community Network, City Club of Forest Grove, Friends of Historic Forest Grove, Foodways At Nana Cardoon, Forest Grove Elks #2440, Rebuilding Together Washington County Inc, FGC Chamber of Commerce
• Public comment period with 2-minute limit
• Deliberations and awards following presentations

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to discuss police policy and community engagement work group updates, along with routine items like approving March meeting minutes. The agenda is largely procedural, with the main substantive item being a 45-60 minute discussion of the Police Policy work group.

• Approve March 16, 2023 meeting minutes
• Police Policy work group discussion (45-60 minutes)
• Community Conversation and Forums work group update
• March & April Monthly Snapshot from staff
• Next meeting scheduled for June 5, 2023

City Council

The Forest Grove/Nyuzen Sister Cities Committee discussed finalizing a 13-member adult delegation to Nyuzen, Japan, including tentative delegates and estimated $2,400 per-person costs. The committee also reviewed a $5,567.84 account balance and approved a $500 withdrawal from the Bottle Drop fund. A proposal to explore a sister city relationship with a Ukrainian city was tabled for further input.

• Finalizing 13-member delegation to Nyuzen, Japan with estimated $2,400 per-person costs
• Approved $500 withdrawal from Bottle Drop fund (limited to $99.90 per transaction)
• Account balance of $5,567.84 (excluding $275 Sandy Garcia Scholarship fund)
• Tentative delegates include Mayor Wenzl, SCC Chair Nefedov, and City Councilor
• Proposal to explore sister city relationship with a Ukrainian city tabled for further input

The Forest Grove/Nyuzen Sister Cities Committee met via Zoom and approved the April 19, 2023 minutes with corrections to the financial report. The committee discussed the upcoming adult delegation to Nyuzen, including logistics and a tentative orientation date, and noted the need for host families for the student delegation. No new business was brought forward.

• Approved April 19, 2023 minutes as corrected (motion by Beechwood, seconded by Stenson)
• Noted $1500 cashed out from Bottle Drop account and deposited in general fund
• Set tentative orientation date for adult delegation to Nyuzen on July 19, 2023
• Scheduled next meeting for June 14, 2023 at 5:00 pm in person

City Council

The Forest Grove City Council is holding a work session to discuss the Historic Landmarks Board and the Planning Commission Bylaws. No public comment will be taken and no formal action will occur; the session is for discussion only.

• Discussion of Historic Landmarks Board
• Discussion of Planning Commission Bylaws

The Council Boards and Commission Subcommittee held a work session to discuss the future of the Historic Landmarks Board (HLB) and Planning Commission (PC). They discussed a recommendation to fold the HLB under the PC's roles and responsibilities, with the PC designating one member with historic preservation expertise. The subcommittee also discussed keeping the PC as is. No formal decisions were made; the session was for discussion only.

• Discussed folding Historic Landmarks Board under Planning Commission roles
• Discussed keeping Planning Commission as is

Budget Committee

The Forest Grove Budget Committee will continue its review of the FY 2023-24 proposed budget, covering funds such as Light & Power, Sewer, Water, Streets, and Capital Projects. Public comment is scheduled, followed by discussion and approval of the budget. The meeting is a continuation of prior budget discussions.

• Review of Light & Power, Sewer & SDC, Water & SDC, Surface Water Management & SDC funds
• Review of Street, Transportation Development Tax, Equipment, Trail Systems, Information Systems funds
• Review of Risk Management, Transient Lodging Tax, Community Enhancement, Library Enhancement funds
• Review of Facilities Major Maintenance, Capital Projects, Capital Improvement Plan Excise Tax funds
• Public comment on proposed budget and approval vote

Urban Renewal Agency

The Urban Renewal Agency Budget Committee will hold a meeting to discuss and consider the approval of the FY 2023-24 proposed budget. The meeting includes a period for public comment specifically regarding the proposed budget.

• Public comment on FY 2023-24 URA Proposed Budget
• Discussion and approval of FY 2023-24 URA Budget

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss the Economic Development Strategic Plan, a key item for guiding local economic growth. The agenda also includes approval of meeting minutes from December 2022 and March 2023, along with routine communications and reports.

• Discussion of Economic Development Strategic Plan
• Approval of meeting minutes from December 8, 2022 and March 9, 2023
• Citizen communications (2-minute limit)
• Council liaison report by Councilor Gustafson
• Next meeting scheduled for June 15, 2023

Library Commission

The Forest Grove Library Commission is meeting to discuss routine business, including approving the April minutes, hearing staff and Friends/Foundation reports, and reviewing the Gathering of the Groups, National Library Week, the 2023-24 goals, and the Materials Selection policy. No major decisions or public hearings are scheduled; the agenda is largely procedural and review-oriented.

• Approve April 12, 2023 meeting minutes
• Director's report and Friends/Foundation reports
• Review of Gathering of the Groups event
• Review of National Library Week activities
• Review of 2023-24 goals and Materials Selection policy

The Commission approved the April 2023 meeting minutes. Members discussed upcoming budget reductions from WCCLS and began a review of the 2011 Materials Selection Policy for potential recommendations to City Council.

• Approved April 2023 minutes (unanimous)

Urban Renewal Agency

The Urban Renewal Agency Budget Committee is meeting to review and discuss the proposed FY 2023-24 budget, including a budget message and public comment. The meeting is open to the public in person and via Zoom. No final decisions are expected; this is a discussion and review session.

• Review and discussion of FY 2023-24 proposed budget
• Budget message for FY 2023-24
• Public comment on proposed budget
• Consent agenda for routine items
• Next meeting scheduled for May 16, 2023

Budget Committee

The Forest Grove Budget Committee is meeting to review and discuss the proposed FY 2023-24 budget, including a budget message from the city and a public hearing on state shared revenue. The agenda covers a wide range of city funds and departments, from salaries and general fund resources to specific services like police, fire, parks, and the aquatic center. Public comment is invited on both agenda items and the proposed budget.

• Review of FY 2023-24 proposed budget
• Public hearing on State Shared Revenue
• Salaries & Benefits Overview
• General Fund Resource Summary
• Discussion of funds including Police, Fire, Library, Parks, and ARPA

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance 2023-03, which amends multiple articles of the city's development code. The meeting also includes a work session on homelessness regulations, presentations on community programs and a road project, and routine consent agenda items.

• Public hearing on Ordinance 2023-03 amending the Forest Grove Development Code (File No. 311-23-000006-PLNG)
• Work session on homelessness: time, place, and manner regulations
• Presentation on 26th Avenue Improvements (Sunset Drive to Hawthorne Street)
• Endorsement of 2023 liquor license renewal applications
• Acceptance of resignation from Public Arts Commission (Cherie Savoie Tintary)

The City Council voted 6-0 to adopt Ordinance 2023-03 on first reading, a comprehensive update to the Forest Grove Development Code to comply with regional, state, and federal laws. The public hearing was continued to the May 22 meeting, where the ordinance could be amended before final passage. The council also approved the consent agenda, including liquor license renewals and a resignation, and heard updates on the Family Justice Center, Habitat for Humanity, and 26th Avenue improvements.

• Adopted Ordinance 2023-03 (development code update) on first reading (6-0)
• Approved consent agenda including minutes, resignation, and liquor license renewals (6-0)
• Continued public hearing for Ordinance 2023-03 to May 22 meeting
• Heard presentation on Family Justice Center 2022 annual report
• Heard update on West Tuality Habitat for Humanity ARPA grant
• Heard update on 26th Avenue improvements project

City Council

The Forest Grove City Council is holding a work session to discuss topics related to the Community Forestry Commission and the Parks and Recreation Commission. No formal action will be taken and no public comment will be accepted. The meeting is scheduled from 2:30 to 4:00 PM.

• Discussion of Community Forestry Commission
• Discussion of Parks and Recreation Commission

The Council Boards and Commissions Subcommittee held a work session and recommended keeping the Community Forestry Commission (CFC) with quarterly meetings, and keeping the Parks and Recreation Commission while exploring forming a nonprofit foundation for funding. No formal decisions were made; these are recommendations for future council action.

• Recommended keeping Community Forestry Commission, meeting quarterly
• Recommended keeping Parks and Recreation Commission
• Recommended exploring nonprofit foundation for Parks and Recreation funding

Committee for Community Involvement

The Forest Grove Committee for Community Involvement is meeting to discuss planning for the annual Town Hall, review updates from CCI Master Plan teams, and consider other engagement items. The agenda includes routine consent items and public comment, with no major decisions or public hearings scheduled.

• Annual Town Hall planning debrief
• CCI Master Plan updates from plan teams
• City Involvement Tool Kit feedback from ATM
• Recorded access to city meetings - budget planning
• Newsletter and social media material

The Committee for Community Involvement reviewed the recent ATM event and discussed the CCI Master Plan. The committee decided to investigate the requirements for streaming and archiving its monthly meetings.

• Approved April 1, 2023 meeting minutes
• Approved motion to research how to stream and archive monthly CCI meetings

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on proposed amendments to the Forest Grove Development Code. The meeting is open to the public via Zoom or TVCTV and includes a public comment period for non-agenda items.

• Public hearing on File No. 311-23-000006-PLNG: Forest Grove Development Code Amendments

The Planning Commission held a public hearing and voted 4-0 to recommend that the City Council adopt an ordinance amending the Forest Grove Development Code, as detailed in Exhibits A-H and the staff report. The amendments update various code sections, including application types, approval time limits, and definitions, to clarify processes and comply with state statutes. No public testimony was given. The commission also approved the April 3rd minutes and received a director's report.

• Recommended adoption of Development Code amendments to City Council (4-0)
• Approved April 3rd, 2023 meeting minutes by acclimation

Sustainability Commission

The Sustainability Commission will meet to discuss its work plan and a presentation for the City Council. The meeting also includes reports from the Council Liaison and staff liaisons regarding city developments and external agency initiatives.

• Work Plan Discussion
• Council Presentation Discussion
• Council Liaison Report
• Staff Liaison Report
• Approval of previous meeting minutes

The Commission established a subcommittee to research and plan a community program called Food Secure Forest Grove. Members will meet at least once a month in public. The Commission also approved the January meeting minutes.

• Approved January meeting minutes
• Established Food Secure Forest Grove subcommittee consisting of Lindsley, Johnson, Casto, and Sackett

City Council

The Forest Grove City Council is holding a regular meeting with work sessions on homelessness and a tour of the Development Services Annex and City Hall remodel. Formal actions include continuing public hearings on a weapons discharge ordinance and a downtown historic district, plus resolutions on regional transportation projects, donating a fire training unit, and transferring funds for construction.

• Ordinance 2023-01: amend weapons discharge code, repeal 1997-15
• Ordinance 2023-02: add Downtown Historic District to comprehensive plan
• Resolution 2023-12: endorse projects for Metro Regional Transportation Plan
• Resolution 2023-13: donate Kidde mobile fire training unit to Aurora Fire District
• Resolution 2023-14: transfer funds for Development Services Annex and City Hall remodel

City Council adopted several ordinances and resolutions, including updating the Comprehensive Plan and weapons discharge codes. The Council also approved funding for City Hall remodels and the donation of a fire training unit. A separate work session reached consensus on preliminary camping rules, though no formal action was taken.

• Adopted Ordinance 2023-02 adding Downtown Historic District to Comprehensive Plan (7-0)
• Adopted Ordinance 2023-01 amending weapons discharge code (7-0)
• Adopted Resolution 2023-14 to fund Development Services Annex and City Hall remodel (7-0)
• Adopted Resolution 2023-12 endorsing projects for Metro Regional Transportation Plan (7-0)
• Adopted Resolution 2023-13 to donate Kidde Mobile Fire Training Unit to Aurora Fire District (7-0)
• Approved liquor license application for 3 Goats, LLC (7-0)

Public Arts Commission

The Forest Grove Public Arts Commission will discuss and decide on the Rotary Garden sculpture subcommittee’s recommendation and continue goal-setting discussions. The meeting also includes routine approval of past minutes and public comment opportunities.

• Approve Public Arts Commission Retreat Minutes of March 18, 2023
• Review of Rotary Garden Sculpture Subcommittee Recommendation
• Continuation of Goal Setting Discussion
• E.J. Baeza Donation

The Public Arts Commission unanimously selected Josh Blewett's 'Guardians of the Grove' as the recommended art piece for the Rotary Garden, pending URA consideration. The commission also accepted A.J. Baeza's donation of four framed photographs to the city collection. Goal-setting discussions were tabled to the May meeting, and a proposed budget format was presented for future approval.

• Selected 'Guardians of the Grove' by Josh Blewett for Rotary Garden art (unanimous)
• Accepted donation of four framed photographs from A.J. Baeza (favorable vote)
• Approved consent agenda including March 18 retreat minutes
• Tabled goal-setting discussion until May meeting

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to plan adult and student delegations between Forest Grove and Nyuzen, Japan, in 2023. They will also discuss a potential sister city partnership in Ukraine and handle routine business like minutes, finances, and liaison reports.

• Adult delegation to Nyuzen scheduled Sept 28-Oct 2, 2023, with 13 invitees
• Student delegation from Nyuzen arriving Oct 28-Nov 1, 2023, with 8 middle school students
• $300 budgeted for a gift from Forest Grove to Nyuzen for their 70th anniversary
• Discussion of partnering with a city in Ukraine as a sister city
• SCC account balance reported as $5,492.84

The Forest Grove/Nyuzen Sister Cities Committee met via Zoom and approved the March 15 minutes. They discussed finances, including a $500 withdrawal from the Bottle Drop account, and made plans for the adult delegation to Nyuzen, targeting May 1 to finalize the group. No major policy decisions were made; the meeting was largely administrative and planning-focused.

• Approved March 15, 2023 meeting minutes as submitted
• Agreed to withdraw $500 from Bottle Drop account for deposit into regular account
• Stapp to transfer SCC documents to Nowlin for storage
• Nowlin to take over Japanese interpreting and translation duties
• Targeted May 1 to finalize Nyuzen delegation composition

Community Forestry Commission

The Forest Grove Community Forestry Commission is meeting to approve minutes and discuss several items, including the upcoming Arbor Day tree planting, an annual report to the City Council, an update on the emerald ash borer, and a review of city boards and commissions. No formal decisions are scheduled beyond approving the previous meeting's minutes.

• Approve meeting minutes from March 15, 2023
• Arbor Day tree planting scheduled for April 20th
• Annual report to City Council and Arbor Month proclamation (April 10, 2023)
• Emerald ash borer update
• City Council Boards and Commissions review update

The Commission approved the minutes from the March 15, 2023 meeting. Members discussed plans for Arbor Day tree planting and received updates on the Emerald Ash Borer and a potential merger with the Parks and Recreation Board.

• Approved March 15, 2023 meeting minutes (unanimous)

City Council

The Forest Grove City Council is holding a work session to discuss the Public Arts Commission and the Library Commission. No formal action will be taken and no public comment will be accepted. The meeting is for discussion only.

• Discussion of Public Arts Commission
• Discussion of Library Commission

The Forest Grove City Council subcommittee discussed the future of the Public Arts Commission (PAC) and Library Commission. They recommended making the PAC an ad-hoc committee for one year, then encouraging it to form a nonprofit, combine with an existing nonprofit, or stop fundraising. They recommended keeping the Library Commission. No formal decisions were made; the session was a work session.

• Recommended PAC as ad-hoc committee for one year, then nonprofit or no fundraising
• Recommended keeping Library Commission

Public Arts Commission

The Public Arts Commission's Selection Committee is meeting to review submissions for the Spring 2023 Rotary Garden Sculpture and select finalists. The meeting is open to the public via Zoom webinar.

• Review submissions for Spring 2023 Rotary Garden Sculpture
• Select finalists for the sculpture project

The Call for Art jury subcommittee reviewed 7 submissions from 4 artists for the Rotary Garden Call for Art. Eric Canon's submission was disqualified for lacking a required proposed design. The jury chose both submissions by Joshua Blewett as finalists to present to the Public Arts Commission.

• Disqualified Eric Canon's submission for missing proposed design
• Selected both Joshua Blewett submissions as finalists for Public Arts Commission

Library Commission

The Forest Grove Library Commission is meeting to approve prior minutes and discuss upcoming activities, including National Library Week and the Gathering of the Groups. The main decision item is setting goals for the 2023-24 year. The agenda is largely routine, with no major financial or policy actions listed.

• Approve minutes of March 8, 2023 meeting
• Discussion of Gathering of the Groups event
• Planning for National Library Week
• Setting 2023-24 goals for the commission

The Commission approved the March 8, 2023 minutes. Members discussed the 'Gathering of the Groups' event agenda and reviewed the 2023-24 goals, including a request from the Hillsboro Library Commission to sign a letter regarding WCCLS budget reductions.

• Approved March 8, 2023 minutes (unanimous)

City Council

The City Council will hold public hearings on amending weapon discharge ordinances and adding a downtown historic district to the Comprehensive Plan. The meeting also includes a work session regarding homelessness and updates from the Washington County Sheriff’s Office.

• Public hearing: Ordinance 2023-01 regarding discharge of weapons
• Public hearing: Ordinance 2023-02 to add the Downtown Historic District to the Comprehensive Plan
• Work session: Homelessness: Time, Place and Manner
• Resolution 2023-11 regarding City Manager performance evaluation forms
• Renewal of liquor license applications for seven local businesses

The City Council met in executive session to conduct deliberations with a person designated to carry on labor negotiations. No substantive decisions were recorded in the minutes.

City Council

The Forest Grove City Council will hold a work session on homelessness policies, then a regular meeting with public hearings on two ordinances: one amending the weapons discharge code and one adding a Downtown Historic District to the comprehensive plan. The council will also hear updates from the Washington County Sheriff and on the Regional Transportation Plan, and consider routine consent items including liquor license renewals and committee reports.

• Public hearing, first reading: Ordinance 2023-01 amending weapons discharge code (Chapter 130) and repealing Ordinance 1997-15
• Public hearing, first reading: Ordinance 2023-02 adding Downtown Historic District to Comprehensive Plan
• Resolution 2023-11 adopting city manager performance evaluation forms and criteria
• Consent agenda: endorse 2023 liquor license renewals for Biscuitology, Diversity Café, The Growler Garage, The Lazy Eye, Mini Mart, Mod Pizza, Ridgewalker Brewing
• Work session: Homelessness: Time, Place and Manner with Police Chief Henry Reimann

City Council

The Council Boards and Commission Subcommittee held a work session to discuss the Urban Renewal Advisory Committee (URAC) and the Economic Development Commission (EDC). They discussed a recommendation to dissolve URAC and form it as a subcommittee under EDC, while keeping EDC as is. No formal decisions were made; the session was for discussion only.

• Discussed dissolving URAC and forming it as a subcommittee under EDC (no vote)
• Discussed keeping EDC (no vote)

Budget Committee

The Forest Grove Budget Committee is meeting to discuss informational items including City Council goals, an American Rescue Plan update, retirement plan information, upcoming capital improvement projects, and general fund financial information. The agenda is largely informational and procedural, with no decisions or public hearings scheduled.

• Approve minutes from six prior budget committee and subcommittee meetings
• Discussion of City Council Goals and Objectives
• American Rescue Plan update
• Retirement plan information
• Upcoming Capital Improvement Projects

Committee for Community Involvement

The Committee for Community Involvement will meet to review updates on the annual town hall planning, including speakers from the city, school district, and publicity efforts. They will also discuss progress on the CCI Master Plan and receive a staff update from Stephanie Fleischer.

• Annual Town Hall planning updates from city, school district, and publicity
• CCI Master Plan progress review
• Staff update from Stephanie Fleischer

The Committee for Community Involvement approved the minutes from its March 7, 2023 meeting and discussed preparations for an upcoming ATM (All Together More?) event, including speaker lists, publicity, and day-of responsibilities. The CCI Master Plan discussion was tabled due to time constraints. No other substantive decisions were made.

• Approved minutes of March 7, 2023 meeting
• Tabled CCI Master Plan discussion to next meeting

Planning Commission

The Forest Grove Planning Commission will meet on April 3, 2023, to hold a public hearing on a proposed text amendment to the Comprehensive Plan for the Downtown Historic District. No action items are scheduled, but a work session on Development Code Text Amendments is planned.

• Public hearing on Comprehensive Plan Text Amendment for Downtown Historic District (File No. 311-23-000003-PLNG)
• Work session for Development Code Text Amendments (File No. 311-23-000006-PLNG)

The Planning Commission voted 5-0 to recommend that City Council adopt an ordinance amending the Comprehensive Plan text to formally add the Downtown Forest Grove Historic District, which was listed on the National Register of Historic Places in 2020. The commission also elected Ginny Sanderson as Chair and Terri Bjorn as Vice Chair, both by 5-0 votes. No substantive decisions were made on other items; the meeting included a work session on proposed Development Code updates and a director's report on a lawsuit regarding state land use rules.

• Approved recommendation to City Council to adopt ordinance amending Comprehensive Plan to add Downtown Historic District (5-0)
• Elected Ginny Sanderson as Chair (5-0)
• Elected Terri Bjorn as Vice Chair (5-0)
• Approved December 19, 2022 minutes by acclimation

City Council

The City Council will hold a work session to discuss various boards and commissions. No formal action will be taken during this meeting and no public comment will be accepted.

• Community Policing Advisory Commission discussion
• Committee for Community Involvement discussion
• Main Street Program discussion

The Council Boards & Commissions Subcommittee held a work session and discussed recommendations to dissolve the Community Policing Advisory Commission (CPAC) and form a task force instead, and to rename the Committee for Community Involvement (CCI) to the Committee for Community Engagement (CCE) with quarterly meetings. No formal votes were taken; these were discussion items only. The Main Street Program was deferred to a later date.

• Discussed dissolving CPAC and forming a task force (no vote)
• Discussed renaming CCI to CCE and meeting quarterly (no vote)
• Deferred Main Street Program discussion to a later date

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to adopt its 2023 meeting schedule and discuss the Stewart Award and a Preservation Month window workshop. The board will also approve February meeting minutes and receive reports from the council liaison, FHFG, and staff. The meeting is held in a hybrid format via Zoom and in person at the Community Auditorium.

• Adopt 2023 meeting schedule
• Stewart Award discussion
• Preservation Month window workshop discussion
• Approve February 28, 2023 meeting minutes
• Council Liaison Report by Elena Uhing

Sustainability Commission

The Forest Grove Sustainability Commission will meet to review its 2023 work plan, including discussions on long-term environmental and economic goals. The meeting will also feature a round table and a presentation from city council liaisons on ongoing initiatives.

City Council

The Forest Grove City Council will hold work sessions on nutria at Fernhill Wetlands and affordable housing incentives, then a regular meeting with public comment, consent agenda, and presentations. Key actions include resolutions on a PulsePoint Foundation license fee allocation, an EMS billing fee structure, and a $6 million deposit to Bonneville Power Administration for preliminary engineering for a proposed data center. The council will also consider liquor license endorsements and a letter to Washington County about a Highway 47 encampment.

• Resolution 2023-08: Authorize IGA for PulsePoint Foundation license fee allocation
• Resolution 2023-09: Adopt EMS billing fee structure
• Resolution 2023-10: Appropriate $6 million deposit to BPA for data center preliminary engineering
• Endorse new liquor license for Theatre in the Grove and renewals for 2023
• Authorize mayor to sign letter to Washington County about Highway 47 encampment

The City Council held two work sessions to discuss invasive nutria management at Fernhill Wetlands and affordable housing incentives. No formal actions or decisions were made during either session.

• No formal action taken regarding nutria population control
• No formal action taken regarding affordable housing incentives

Public Arts Commission

The Forest Grove Public Arts Commission is holding a retreat to discuss and decide on its strategic plan for fiscal year 2023/24, review the budget, set priorities and responsibilities, and determine the finance report format. The meeting is a working session, not a regular public hearing, and will be held at a private residence with Zoom access.

• Strategic Plan Update for FY 2023/34
• Budget Overview and Review
• Priorities and Responsibilities
• Finance Report Format

The Public Arts Commission discussed attendance expectations and reviewed its Strategic Plan for 2023-2026, adding a fourth priority on collaborating with schools, the City, businesses, and organizations. No formal votes were taken; the plan will be further revised at future meetings.

• Added fourth Strategic Priority on collaboration (discussed, no vote)
• Reviewed Strategic Plan for 2023/24/25/26 (continued to next meeting)

Public Arts Commission

The Forest Grove Public Arts Commission will meet to review routine minutes, discuss a potential commission retreat, and consider a totem pole project. Updates on local art initiatives, funding, and a finance report will also be presented.

• Approve February 16, 2023 meeting minutes
• Discuss Commission Retreat plans
• Review Totem Pole project proposal

The Public Arts Commission approved the February 16, 2023 meeting minutes as part of the consent agenda. Members discussed the upcoming retreat agenda and menu, and agreed to begin updating the Strategic Plan. Two members volunteered to redesign the finance report for greater detail. No other substantive decisions were made.

• Approved February 16, 2023 meeting minutes (motion carried)
• Discussed retreat agenda and menu; agreed to begin Strategic Plan updates
• Pat and Dana volunteered to redesign the finance report

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to discuss police policy, community engagement, and updates from various community representatives. The agenda includes a consent agenda, citizen communications, and work group updates, with a focus on the recent March 13 community event and police policy review.

• Approve February 16, 2023 meeting minutes
• Update on March 13 Community Conversation and Forums event
• Police Policy work group discussion (45-60 minutes)
• Community representative updates from Adelante Mujeres, Centro Cultural, and others
• Next meeting scheduled for April 20, 2023

The Community Policing Advisory Commission approved the February minutes and tabled the police policy discussion on 8 Can't Wait until Commissioner Blue could present. The commission also heard updates on the police chief search, a draft annual report, and a City Council subcommittee reviewing boards and commissions.

• Approved February 16, 2023 meeting minutes (7-0, 3 abstentions)
• Tabled police policy discussion on 8 Can't Wait (9-0)

City Council

The Forest Grove City Council will hold a regular meeting with procedural items including approval of past minutes, financial reports, and liaison updates. The council will also discuss old business related to delegations with Nyuzen and Ukraine, and new business to elect a new vice chair for the Sister City of Interest Subcommittee.

• Election of new Vice Chair for Sister City of Interest Subcommittee
• Discussion of Adult Delegation to Nyuzen and Pacific University student (2023)
• Discussion of Student Delegation from Nyuzen to Forest Grove (2023)
• Update on Sister City of Interest-Ukraine
• Azumi stepping down as Vice Chair

The Forest Grove/Nyuzen Sister Cities Committee approved Nicole Nowlin as Vice-Chair, replacing Azumi Stapp who stepped down for personal reasons. The committee also approved minutes as amended, agreed to withdraw $500 from a bottle drop account, and discussed upcoming student and adult delegations to Nyuzen, Japan. No other substantive decisions were made.

• Approved Nicole Nowlin as Vice-Chair (motion carried)
• Approved January 25, 2023 minutes as amended (motion carried)
• Agreed to withdraw $500 cash from Bottle Drop account for deposit into regular account
• Consensus to exclude Pacific University student from adult delegation and apply grant funds toward SCC Chair funding

Community Forestry Commission

The Community Forestry Commission will meet to approve past meeting minutes and discuss tree removals for the 26th Avenue Widening Project. They will also finalize Arbor Month 2023 plans, receive an emerald ash borer update, and prepare an annual report for the City Council.

• Review and approve February 15, 2023 meeting minutes
• Tree removals proposed at 2627 26th Ave. for 26th Avenue Widening Project
• Finalize Arbor Month 2023 event details (date, location, tree type)
• Annual report to City Council due April 10, 2023
• Emerald Ash Borer update

The Community Forestry Commission approved the removal of Oregon white oak trees listed on the Register of Significant Trees to accommodate 26th Avenue improvement projects. The board also finalized plans for the 2023 Arbor Month event and their annual report to City Council.

• Approved removal of Oregon white oak trees at 1827 17th Avenue (unanimous)
• Approved February 15, 2023 meeting minutes (unanimous)

City Council

This is a work session of the City Council Boards and Commissions Subcommittee. No formal action will be taken and no public comment will be accepted. The subcommittee will discuss the scope of work, upcoming meeting schedule, board and commission involvement, and agenda items for the next meeting.

• Discuss scope of work for the subcommittee
• Review existing Board and Commissions Rules - Section 14
• Plan upcoming meeting schedule
• Discuss board and commission involvement

Economic Development Commission

The Economic Development Commission will hold a meeting via Zoom and in-person at McMenamin’s Grand Lodge. The primary discussion item involves reforms to boards and commissions. The commission will also consider the approval of meeting minutes from December 8, 2022.

• Discussion regarding Boards and Commission Reforms
• Approval of December 8, 2022, meeting minutes

Library Commission

The Forest Grove Library Commission approved the February 1, 2023 meeting minutes and adopted the 2023 goals as amended. Commissioners also discussed the upcoming Service Plan, scheduled the Gathering of the Groups event for April 30, and heard reports on staff communications, budget updates, and library programs.

• Approved February 1, 2023 meeting minutes
• Approved 2023 goals as amended
• Scheduled Gathering of the Groups for April 30, 2023

Committee for Community Involvement

The Committee for Community Involvement (CCI) will meet to review routine items, discuss annual town hall planning, and receive updates on the CCI Master Plan. Members will also review materials for newsletters and social media, hear a staff update, and discuss future agenda topics.

• Annual Town Hall planning - date
• CCI Master Plan review and team updates
• Material for newsletter and social media
• Staff Update - Paul Downey

The committee elected its leadership for the term and discussed logistics for an upcoming ATM event, including presenter guidelines and survey methods. Members also reviewed the CCI Master Plan and potential topics for future newsletters.

• Approved February 3, 2023 meeting minutes
• Elected Hope Kramer as Chair
• Elected Lowell Greathouse as Vice-Chair
• Elected Tom Cook as Secretary

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to handle routine administrative business, including electing officers, adopting the 2023 work plan and meeting schedule, and discussing a window workshop for Preservation Month. The agenda is mostly procedural, with no major policy decisions or public hearings.

• Annual officer elections
• Review and adopt 2023 work plan
• Adopt 2023 meeting schedule
• Discuss January-June 2023 editorial calendar
• Preservation Month window workshop discussion

City Council

The Forest Grove City Council will hold work sessions on homelessness regulations and a city manager performance evaluation template, then a regular meeting with public comment, consent agenda items, and resolutions to establish a boards/commissions subcommittee, a charter review process, and adopt 2023 council goals. No formal action is taken during work sessions.

• Work session on homelessness: time, place, and manner
• Work session on city manager performance evaluation template
• Resolution 2023-05: establish boards and commissions subcommittee
• Resolution 2023-06: establish charter review process and committee
• Resolution 2023-07: adopt 2023 city council goals and objectives

The City Council approved resolutions to establish a Boards and Commissions subcommittee and a Charter Review Committee. Additionally, the Council adopted its 2023 goals and objectives. Members also voted to add a future agenda item regarding a letter to Washington County concerning a homeless encampment on Highway 47.

• Approved Consent Agenda (7-0)
• Adopted Resolution 2023-05 for B/C subcommittee (7-0)
• Adopted Resolution 2023-06 for Charter Review Committee (7-0)
• Adopted Resolution 2023-07 for 2023 Council goals (7-0)
• Approved adding a letter regarding Highway 47 encampment to future agenda (4-3)

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, a burn plan revision, and a presentation to the City Council. The agenda also includes routine items like approving previous meeting minutes and receiving reports from council and staff liaisons. No formal decisions are scheduled; all items are discussion or report items.

• Work Plan Discussion led by Greg Arrigotti
• Burn Plan Revision Discussion led by Tonya Johnson
• Council Presentation by Greg Arrigotti and Tonya Johnson
• Approve minutes from January 26, 2023 meeting

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several items, including electing officers, approving a call for art for the URA project, discussing a totem pole, and planning a Meet the Artist dinner. They will also receive updates on mini-grant revisions, Marcie's Mural funding, and the Open Aire installation. Public comment is allowed.

• Election of officers
• URA Project Update and Approval of Call for Art
• Totem Pole Discussion
• Meet the Artist Dinner Planning
• Marcie's Mural: Funding and Installation Discussion

The Public Arts Commission approved the January 19, 2023 meeting minutes, elected new officers for 2024, and approved a revised Call for Art for the Rotary Garden piece. The commission also tabled further discussion regarding artwork in the new City Administration building pending a report from the Mayor.

• Approved January 19, 2023 meeting minutes unanimously
• Accepted slate of officers for 2024 unanimously: Chair Pat Truax, Vice-Chair Emily Lux, Treasurer Dana Eytzen
• Approved revised Call for Art for the Rotary Garden piece unanimously

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) meets to review past minutes, receive updates from members and staff, and discuss ongoing work groups. No formal decisions are listed on this procedural agenda.

The Community Policing Advisory Commission approved the January 19, 2023 meeting minutes (7-0) and voted to dedicate 45-60 minutes at the March meeting to discuss 8 Can't Wait policy recommendations. The commission received updates on community resources and a presentation on Use of Force reporting, but took no other substantive actions.

• Approved January 19, 2023 meeting minutes (7-0)
• Dedicated 45-60 minutes at March meeting to 8 Can't Wait policy discussion (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission will hold a hybrid meeting on February 15, 2023, to discuss the 2022 annual report submitted to the City Council and recognize annual awards. The meeting includes standard procedural items such as approving previous minutes and receiving reports from staff and commission liaisons.

• Approve Parks & Recreation Commission Meeting Minutes of January 18, 2023
• Review 2022 annual report to City Council
• Annual awards presentation

Community Forestry Commission

The Forest Grove Community Forestry Commission will meet to approve minutes, elect 2023 officers, and discuss removing a registered Oregon white oak at 1827 17th Avenue. They will also plan Arbor Month events and receive an update on emerald ash borer. The meeting includes public comment and reports from the council liaison and commissioners.

• Elect officers for calendar year 2023
• Approval to remove one Oregon white oak on register at 1827 17th Avenue
• 2023 Arbor Month event planning
• Emerald ash borer update
• City Council boards and commission discussion

The Forest Grove Community Forestry Commission approved its meeting minutes and elected Mark Nakajima as Chair and Michael Howell as Vice Chair for 2023. The commission discussed an emergency permit for removing a hazardous Oregon white oak at 1827 17th Avenue, planned the 2023 Arbor Month event, and received updates on Emerald Ash Borer response and a city review of boards and commissions. No formal decisions were made on these discussion items.

• Approved February 15, 2023 meeting minutes (unanimous)
• Elected Mark Nakajima as Chair and Michael Howell as Vice Chair for 2023 (unanimous)

City Council

The City Council will hold work sessions to refine goals and review industrial lands. The formal meeting includes presentations on Metro updates, Washington County affordable housing bonds, and audited financial statements.

• Work Session: Council Goals and Objectives Refinement
• Work Session: Industrial Lands Overview
• Presentation: Washington County Affordable Housing Bond Update
• Presentation: FY 2021-22 Audited Financial Statements for City and URA
• Endorsement of 2023 Liquor License Renewal Applications

The Forest Grove City Council held a regular meeting and three work sessions on February 13, 2023. The Council approved the consent agenda by a 6-0 vote, received presentations regarding the TV Highway Transit Project, Washington County Affordable Housing Bond, and the Fiscal Year 2021-2022 audited financial statements. Additionally, the Council held work sessions on goals and objectives refinement, industrial lands overview, and the boards and commissions review process.

• Approved Consent Agenda (6-0)

Committee for Community Involvement

The Committee for Community Involvement (CCI) will hold its February 7 meeting to introduce new members, elect leadership, and discuss the annual town hall scheduled for May 6 or 13. The meeting will also cover land use planning, including an open house with stations on commercial, residential, parks, and educational topics, as well as long-term visioning for Forest Grove.

• Introduce new members
• Elect Chair, Vice Chair, and Secretary
• Continue Annual Town Hall planning (May 6 or 13) with land use focus
• Discuss land use open house with four stations (Commercial, Residential, Parks and Recreation, Educational)
• Revisit output of last CCI work sessions and tasks (Master Plan document attached)

The Committee for Community Involvement elected Hope Kramer as Chair, Lowell Greathouse as Vice-Chair, and Tom Cook as Secretary. The committee approved plans for an April 29 event titled 'Visions of Tomorrow' with five focus booths. They also agreed to keep meetings to one hour, with optional 15-minute extensions, and accepted the final version of the Community Involvement Tool Kit 3.0.

• Approved minutes from January 3, 2023 meeting
• Elected Hope Kramer as Chair, Lowell Greathouse as Vice-Chair, Tom Cook as Secretary
• Confirmed April 29 ATM event details: 10:00-12:00 at Civic Auditorium, theme 'Visions of Tomorrow'
• Agreed to keep meeting length to one hour, with optional 15-minute extensions
• Accepted Community Involvement Tool Kit version 3.0 for posting on city website
• Scheduled special ATM meeting for February 28 at 4:00 PM

Library Commission

The Forest Grove Library Commission will meet to approve past meeting minutes, receive director and foundation reports, and set goals for 2023. Commissioners will also discuss the library’s future service model and review a 2023 event schedule.

• Review and approve January 11, 2023 meeting minutes
• Set 2023 goals based on 2022 review
• Discuss commission’s role in future library service delivery
• Review staff assumptions on library service provision
• Adopt 2023 event schedule including library appreciation and group gatherings

The Commission approved the January 11, 2023 minutes and established its meeting schedule for the year. Members discussed 2023 goals and created a new goal plan to be formally presented in March.

• Approved January 11, 2023 minutes (unanimous)
• Set 2023 meeting schedule
• Created new 2023 Goal Plan
• Scheduled next meeting for March 8, 2023

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss its work plan, a revision to the burn plan, and a Day of Service event. The agenda also includes routine items like approving previous meeting minutes and receiving liaison reports. No formal decisions are listed; the items are discussion topics.

• Work Plan Discussion led by Greg Arrigotti
• Burn Plan Revision Discussion led by Tonya Johnson
• Day of Service Discussion led by Holly Sackett
• Consent agenda: approve November 17, 2022 meeting minutes

The Sustainability Commission approved the December meeting minutes as presented, with a suggestion for more detail in future minutes. It scheduled a February 27, 2023 City Council presentation of its updated Work Plan and Burn Plan, and added styrofoam recycling and food resiliency discussions to its agenda. The Day of Service project was removed from the Work Plan.

• Approved December 2022 meeting minutes as presented (motion by Uhing, second by Johnson)
• Scheduled Work Plan and Burn Plan presentation to City Council for February 27, 2023
• Removed Day of Service project from Work Plan
• Added styrofoam recycling to Work Plan
• Added Circle of Food and Forest Grove hunger statistics to agenda

Historic Landmarks Board

The Forest Grove Historic Landmarks Board will hold its annual officer elections, review and adopt the 2023 work plan, meeting schedule, and editorial calendar, and discuss a Preservation Month window workshop. The board will also approve December 2022 minutes and receive reports from the council liaison, staff, and the Forest Grove Heritage Foundation.

• Annual officer elections
• Review and adopt 2023 work plan
• Adopt 2023 meeting schedule
• Adopt January-June 2023 editorial calendar
• Preservation Month window workshop discussion

City Council

The Forest Grove City Council will hold a work session on boards and commissions, followed by a regular meeting. The main action is a resolution making appointments to city advisory boards, committees, and commissions. The consent agenda includes routine approvals such as a liquor license and meeting minutes. No formal action is taken during the work sessions.

• Resolution 2023-04: appointments to advisory boards, committees, and commissions
• Resolution 2023-03: designating City Council meeting dates for 2023
• Approve SVS Forest Grove Inc liquor license
• Accept Economic Development Commission resignation
• Urban Renewal Agency work session on status and update

The City Council approved a liquor license for SVS Forest Grove, Inc. and appointed members to various advisory boards. Public comment focused on a proposed county pod village at 47th and Elm, with residents expressing both support and opposition. No vote was taken on the pod village, but Council President Gustafson asked staff to investigate guidelines for such facilities near schools or parks.

• Approved liquor license for SVS Forest Grove, Inc. (7-0)
• Approved Resolution 2023-04 appointing members to advisory boards (7-0)
• Approved Consent Agenda items including 2023 meeting dates and previous minutes (7-0)
• Accepted resignation of Jessica Harrington from Economic Development Commission
• No vote taken on proposed pod village at 47th and Elm

City Council

The Forest Grove Urban Renewal Agency Board is holding a work session to receive a status and update from staff. No formal action will be taken and no public comment will be accepted during this session.

• Work session on Urban Renewal Agency status and update
• Presentation by Assistant City Manager/Finance Director Paul Downey and Senior Planner Dan Riordan

The Urban Renewal Agency held a work session to review the urban renewal program and discuss options for Site B after a development agreement expired. No formal decisions were made, but the board favored holding the property for better conditions and possibly revising its vision. The session was informational, with no votes taken.

• No formal action taken during work session
• Board favored holding Site B for more favorable development conditions
• Discussed possible new vision for Site B including boutique hotel, retail, and grocery

City Council

The Forest Grove City Council is holding a goal-setting retreat to review the 2022 goals and objectives status report. No formal actions or public comments will be taken during this work session.

The Forest Grove City Council held a work session goal-setting retreat on January 21, 2023, to discuss and refine annual goals and objectives with staff and a consultant. No formal votes or binding decisions were made during the work session, which concluded at 3:00 p.m.

• No substantive decisions or votes occurred; the meeting was a goal-setting work session.

Public Arts Commission

The Forest Grove Public Arts Commission will review routine minutes, set priorities, and plan a retreat. No major decisions are scheduled, but commissioners will discuss future goals and a potential totem pole project.

• Approve December 2022 meeting minutes
• Discuss 2023 priorities and responsibilities
• Plan retreat date
• Consider totem pole project
• Review January 2023 finance report

The Public Arts Commission discussed priorities and responsibilities for an upcoming retreat, tentatively set for Feb. 25. Staff reported $1,000 in URA funds set aside for Marcie's mural installation, with remaining funds of about $12,000 for a sculpture call. The commission discussed assigning a treasurer to track PAC funds. The December 2022 meeting minutes were approved unanimously.

• Approved December 2022 meeting minutes (unanimous)
• Tentatively set retreat for Feb. 25, 2023
• Discussed assigning a treasurer to track PAC funds
• Discussed URA funding for mural and sculpture calls

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) will convene for its January 19, 2023 meeting to review past minutes, receive updates from members and work groups, and discuss community policing initiatives. The meeting includes a presentation by the Police Policy work group and a discussion on community conversations.

• Approve December 15, 2022 meeting minutes
• Presentation by Police Policy work group
• Discussion on Community Conversations
• Updates from community representatives including Adelante Mujeres, Centro Cultural, and Pacific University
• Introduction of Council Liaison Karen Martinez

The Community Policing Advisory Commission heard a presentation comparing the Forest Grove Police Department's use-of-force policy with the 8 Can't Wait framework, noting differences in language and the absence of a use-of-force continuum. The Police Policy Work Group will debrief and bring recommended policy language changes to the next meeting. The commission also approved the December 22, 2022 meeting minutes and agreed to align work group updates with discussion time on future agendas.

• Approved December 22, 2022 meeting minutes (7-0)
• Agreed to align work group updates with discussion time on future agendas
• Police Policy Work Group to bring recommended policy language changes to next meeting

Parks and Recreation Commission

The Parks and Recreation Commission will conduct annual organizational business, including the election of officers and adoption of the 2023 meeting schedule. Staff will also provide updates on project statuses, position recruitments, and a storm damage report.

• 2023 election of officers
• 2023 meeting schedule adoption
• 2022 annual report to City Council
• 2022 annual awards
• Storm damage report

The Parks and Recreation Commission unanimously re-elected Paul Waterstreet as Chair and Joe Offer as Vice Chair, and adopted a monthly meeting schedule at 7:00 a.m. with a hard stop at 8:00 a.m. The commission also approved the December 21, 2022 minutes and discussed future pickleball opportunities and public swim scheduling, but took no formal action on those items.

• Re-elected Paul Waterstreet as Chair (unanimous)
• Elected Joe Offer as Vice Chair (unanimous)
• Approved December 21, 2022 meeting minutes (unanimous)
• Adopted monthly meeting schedule at 7:00 a.m. with 8:00 a.m. hard stop (unanimous)

Community Forestry Commission

The Forest Grove Community Forestry Commission will hold its regular meeting, including electing officers for 2023 and approving the meeting calendar. The main discussion topics are the Oregon Department of Agriculture's temporary quarantine for emerald ash borer and planning for Arbor Month events.

• Elect officers for calendar year 2023
• Approve 2023 meeting calendar
• Discuss emerald ash borer temporary quarantine
• Begin 2023 Arbor Month event planning

The Community Forestry Commission approved the November 2022 minutes with a clarification, deferred officer elections to allow absent members, and approved the 2023 meeting calendar. No substantive policy decisions were made; discussions covered the emerald ash borer quarantine, Arbor Day planning, and homelessness concerns.

• Approved November 16, 2022 meeting minutes with clarification (unanimous)
• Deferred officer election to February 15, 2023 (unanimous)
• Approved 2023 meeting calendar (unanimous)

Library Commission

The Forest Grove Library Commission will hold its January 11, 2023 meeting to approve prior meeting minutes, elect officers, and discuss annual goal setting, regional library updates, and planning. Staff will provide reports on library operations and foundation activities.

• Approve Library Commission meeting minutes of December 14, 2022
• Election of officers for the commission
• Annual Commission goal setting retreat
• W.C.C.L.S update (regional library system)
• Library Planning discussion

City Council

The Forest Grove City Council will hold a joint work session with Cornelius and the school district, then a regular meeting. They will vote on two resolutions: electing a council president and allocating unallocated American Rescue Plan Act funds for Senior and Community Center improvements and the 2023-2024 summer recreation program. The agenda also includes department updates and consent items like minutes and reports.

• Resolution 2023-02: Approving use of unallocated ARPA funds for Senior and Community Center improvements and reserving funds for 2023-2024 summer recreation program
• Resolution 2023-01: Electing City Council President
• Joint work session with City of Cornelius and Forest Grove School District
• Presentations: Supportive Housing Services update, Police, Fire, and Administrative Services department updates
• Consent agenda: Approving minutes from several commissions and accepting a resignation from Urban Renewal Advisory Committee

The Forest Grove City Council approved Resolution 2023-02, allocating unallocated American Rescue Plan Act (ARPA) funds for improvements to the Forest Grove Senior and Community Center and reserving funds for the 2023 and 2024 Summer Recreation Program. The council also elected Councilor Donna Gustafson as City Council President via Resolution 2023-01. The consent agenda was approved, and the council received updates from county and city departments.

• Approved Resolution 2023-02 allocating ARPA funds for Senior Center improvements and reserving funds for Summer Recreation (6-0)
• Approved Resolution 2023-01 electing Councilor Donna Gustafson as City Council President (6-0)
• Approved Consent Agenda including minutes and reports (6-0)
• Reached consensus to reappoint Board and Commission members, except Howard Sullivan (Parks and Recreation Commission)

Committee for Community Involvement

The Committee for Community Involvement will hold elections for Chair, Vice Chair, and Secretary. Members will also discuss planning an annual town hall on land use, potentially scheduled for May 6 or May 13.

• Election of Chair, Vice Chair, and Secretary
• Planning for Annual Town Hall regarding Land Use
• Discussion of meeting length and work sessions
• Review of previous CCI work session outputs and Master Plan document

The Committee for Community Involvement approved the December 6, 2023 minutes with an amendment to include speaker descriptions for future ATM/QTM presentations. The committee discussed planning a spring 'City Service Fair' or 'Land Use Fair' (date to be chosen by the city, possibly May 6 or 13), including a survey on the city's future and booth content. No formal decisions were made on the fair's format or date. The committee also discussed a 'Forest Grove 101' community participation guide and received a staff update.

• Approved December 6, 2023 minutes with amendment to add speaker descriptions for future ATM/QTM (unanimous)
• Discussed but did not decide on ATM topic: 'City Service Fair' vs 'Land Use Fair'
• Discussed but did not decide on ATM date (possible May 6 or 13)
• Discussed but did not decide on survey questions for ATM attendees
• Discussed but did not decide on including non-governmental organizations in 'Forest Grove 101' guide