Forest Grove public meetings in 2021

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to discuss its 2022 work plan, community outreach efforts, and a downtown district brochure project. The board will also consider approving minutes from its July 27, 2021 meeting and receive reports from a council liaison, the Forest Grove Historical Foundation, and staff.

• 2022 Work Plan Discussion
• Community Outreach: Editorial and Events Calendar, Forest Grove Sesquicentennial, 2022 Photo Contest
• Downtown District Brochure Project
• Approval of July 27, 2021 meeting minutes
• Council Liaison Report – Elena Uhing

The board discussed its 2022 work plan, including historic district evaluations and outreach efforts. Members agreed to sponsor May for Preservation Month and decided not to hold a photo contest in 2022. The board also reviewed the status of the Downtown Historic District brochure and approved the minutes from the July 27, 2021, meeting.

• Appointed Tsur as acting Chair (voice agreement)
• Approved July 27, 2021, meeting minutes
• Agreed to sponsor May for Preservation Month
• Decided not to hold a 2022 photo contest

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a conditional use permit for a 19,132 square foot addition to The Grove, a group living facility at 3308-3334 22nd Avenue. The meeting also includes public comment, approval of minutes, and reports. No action items are scheduled.

• Public hearing on Conditional Use Permit File No. 311-21-000043-PLNG for 19,132 sq ft addition to The Grove at 3308-3334 22nd Avenue
• Public comment period for non-agenda items
• Approval of minutes from November 1st, 2021
• Reports from commissioners and director

The Planning Commission approved a Conditional Use Permit for a 50,075 square foot addition to a residential care facility. The project will add 40 assisted living units and 24 memory care units. Approval of November minutes was postponed.

• Approved Conditional Use Permit for 50,075 sq. ft. addition to The Grove at 3308-3334 22nd Avenue (5-0)
• Postponed approval of November minutes until January meeting

City Council

The Forest Grove Homelessness Subcommittee held a work session on December 20, 2021, to examine how other cities fund and address homelessness. Guest presenters from Hillsboro and Beaverton described their programs, including Hillsboro's purchase of a building for a proposed shelter and "The Woodstreet Project" tent camping site. The minutes state that no formal action nor formal decisions were made during the work session. The next meeting was set for January 12, 2022.

• No formal action or decisions made at the work session
• Next meeting scheduled for January 12, 2022
• Minutes approved as presented by the Subcommittee on 2.23.2022

Community Policing Advisory Commission

The Forest Grove Community Policing Advisory Commission (CPAC) will hold its regular meeting, primarily focusing on internal matters: electing new leadership for 2022, forming a work group to write the 2021 annual report, and brainstorming current police-related events for policy discussion. The agenda also includes routine items like approving minutes, updates from community representatives and work groups, and a diversity, equity, and inclusion training activity.

• Election of new CPAC leadership for 2022
• Formation of 2022 CPAC Leadership work group to write 2021 Annual Report
• Discussion of police policy alignment with Community Policing, 8 Can't Wait, 21st Century Policing
• Updates from work groups: Community Conversation, Police Stop Data, Police Policy
• Recognition of CPAC members for 2021 service; open positions for LGBTQ+, Business, and Student reps

The Community Policing Advisory Commission approved its November 18, 2021 minutes 6-0 and voted 6-0 to add an overview discussion of 8 Can't Wait and other potential policy reforms to its next agenda. A second 6-0 vote added conversation about the Red Door Project to the January meeting agenda. The commission also discussed filling vacant representative seats, a planned April 11, 2022 joint work session with the City Council, and an introductory video about CPAC; no other substantive decisions were recorded.

• Approved November 18, 2021 meeting minutes as presented (6-0)
• Motion to include overview discussion of 8 Can't Wait and other potential policy reforms on the next agenda carried (6-0)
• Motion to add conversation about the Red Door Project to the January meeting agenda carried (6-0)
• Selected 8 Can't Wait and other Use of Force policy as the top future discussion topic via a 'Fist to Five' poll

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss several topics, including a burn plan, Smart Cities initiatives, and a Sesquicentennial Committee update. The commission will also handle routine items like approving minutes and hearing reports from the council liaison and staff.

• Discussion of burn plan led by Ed Uecker
• Discussion of Smart Cities and whether to research for a council proposal
• Sesquicentennial Committee update led by Robin Lindsley
• Council liaison report on city's communications plan and Smart City information
• Staff report on ongoing city developments

Urban Renewal Agency

The Forest Grove Urban Renewal Advisory Committee is meeting to discuss and decide on updates to the Mural Program project selection and the Site B development. The agenda also includes approval of the August 26, 2021 meeting minutes and public comment. The meeting is held in a hybrid format due to the pandemic.

• Mural Program Project Selection Update
• Site B Update
• Approve Meeting Minutes of August 26, 2021
• Public comment period

The Urban Renewal Agency Board of Directors approved proceeding with only a grocery store for the Site B project due to challenges with the mixed-use concept. Staff provided updates on the Mural and Installation Art Program and the Site B development timeline.

• Approved moving forward with only a grocery store for Site B
• Approved December 16, 2021 meeting minutes (unanimous)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is holding its regular meeting, primarily to discuss whether to meet in person and to address reopening or extending recruitment for a position. The agenda also includes updates from staff on parks, aquatics, and administrative matters, but no major decisions or public hearings are listed.

• Discussion on meeting in person
• Recruitment reopened or extended
• Update on Eastside Park
• Update on Parks & Recreation Fee Schedule
• National Fitness Campaign Grant update

The Forest Grove Parks & Recreation Commission approved its November 17, 2021 meeting minutes on a 9-0 vote. The rest of the December 15, 2021 meeting was discussion and staff updates: the city council directed staff to prepare 10% concept drawings for both the Fir lot and Fern Hill Eastside Park sites, a proposed recreation fee schedule change is still being developed, and a $30,000 National Fitness Campaign grant was reported for a fitness court at Bard Park. A partial Make a SPLASH! grant of $8,000-$9,000 was reported as insufficient for a roughly $95,000 spray park resurfacing project, which will not move forward.

• Approved November 17, 2021 meeting minutes (9-0)
• No vote taken on meeting in person; staff directed to reserve the city auditorium for the next meeting
• No vote on Eastside Park sites; council directed 10% concept drawings for both the Fir lot and Fern Hill
• No vote on recreation fee schedule; director to return to council with a revised schedule and proposed resolution
• Make a SPLASH! spray park resurfacing will not move forward (partial grant $8,000-$9,000 vs. about $95,000 project cost)

City Council

The Forest Grove City Council will hold public hearings on annexing 24.5 acres, amending the comprehensive plan and zoning maps, and forming a reimbursement district for Wauna Credit Union. They will also consider first reading of a franchise renewal for Ziply Fiber, approve use of ARPA funds, and authorize participation in an opioid settlement. Work sessions will cover federal priorities and parks and recreation fees.

• Ordinance 2021-05: Annex 24.5 acres (Tax Lot 1N330000100) into city and Clean Water Services District
• Order 2021-01 and 2021-02: Amend comprehensive plan and zoning maps for annexed property
• Resolution 2021-59: Form reimbursement district for Wauna Credit Union public improvements
• Ordinance 2021-06: Renew Ziply Fiber telecommunications franchise
• Resolution 2021-64: Approve use of FY 2021-22 American Rescue Plan Act funds

The City Council approved the allocation of American Rescue Plan Act (ARPA) funds for small business grants, an essential services hub, and home repairs. The Council also authorized participation in the intra-state opioid distributor settlement and approved the formation of a public improvement reimbursement district for Wauna Credit Union. Additionally, the Council tabled two land-use orders regarding annexation and zoning map amendments until January 24, 2022.

• Approved $300,000 for small business grants (6-0)
• Approved $120,000 for essential services hub lease (6-0)
• Approved $147,000 for Habitat for Humanity home repairs (6-0)
• Approved Wauna Credit Union reimbursement district (6-0)
• Authorized participation in intra-state opioid settlement (6-0)
• Tabled annexation-related zoning and map orders (4-2)
• Approved annexation ordinance 2021-05 (6-0)
• Approved consent agenda including advisory board appointments (6-0)

Library Commission

The Forest Grove Library Commission approved its November 15, 2021 minutes and, by consensus, agreed with the Public Arts Commission's selection of a sculpture by local artist Cat Tweedie titled "7 Generations" to be placed between the library and the police department. Commissioners also discussed patron access research compiled into one document and heard a report on the city's 2022 sesquicentennial plans. No other formal votes were recorded; the meeting adjourned at 8 PM.

• Approved November 15, 2021 minutes as presented (motion carried by all)
• By consensus, agreed with Public Arts Commission's selection of Cat Tweedie's "7 Generations" sculpture for placement between the library and police department
• Decided next meeting will be January 12, 2022 at 6:30PM

Committee for Community Involvement

The Committee for Community Involvement will discuss subcommittee communications and plan for the January Annual Town Meeting. The committee will also discuss a new member onboarding process.

• Subcommittee Communications update
• Planning for January Annual Town Meeting
• New CCI member boarding process

The Committee for Community Involvement discussed onboarding processes for new members and planning for upcoming public meetings. The committee set the date for the next Quarterly Town Meeting (QTM) for May 17th.

• Set next QTM for May 17th
• Decided to include poll questions regarding meeting times and outreach in the January Annual Town Meeting

Planning Commission

The Forest Grove Planning Commission subcommittee will meet to consider approaches to increase the affordability of middle housing and receive a brief update on how other cities are implementing HB 2001. The meeting is open to the public in a hybrid format.

• Discussion on approaches to increase middle housing affordability
• Update on other cities' HB 2001 implementation

City Council

The Forest Grove City Council holds a work session to interview applicants for boards and commissions. No formal action will be taken, and no public comment will be accepted. The meeting is open for observation via Zoom or TV.

• Applicant interviews for boards/commissions
• No public comment or formal action during work session
• Meeting held at Community Auditorium, 1915 Main Street

City Council conducted interviews and concurred on a list of new appointments and reappointments for several city boards and commissions. No formal action was taken during the session; resolutions for these appointments will be considered at the next regular Council meeting.

• Appointed Enrique Pinon, Glenda Carter, and Lucie Carriker to CPAC
• Reappointed Dan Blue (CPAC), Mark Nakajima (EDC), and Aaron Johnson (P&R)
• Reappointed Brad Bafaro to P&R
• Reappointed George Cushing and Holly Tsur to HLB
• Appointed Cherie Savoie Tintary (PAC) and Holly Sackett (SC)
• Reappointed Kevin Emerick (EDC), Kathleen Leatham (PAC), Johanna Peeters Weem (SC), and Pat Truax (PAC)
• Appointed Heather Finnigan to CCI
• Reappointed Virginia Sanderson and Joel Redwine to PC, and David Maisel, Wolanda Groombridge, and Debby Roth to BC

City Council

The Forest Grove City Council is holding a work session to interview applicants for various boards and commissions and will deliberate and make appointments. No formal action will be taken during the session, and no public comment will be accepted.

• Applicant interviews for boards and commissions
• Council deliberations and appointments
• Work session at Community Auditorium, 1915 Main Street

The City Council conducted interviews and concurred on a series of new appointments and reappointments for city boards and commissions. No formal action was taken during the session; resolutions for these appointments will be considered at the next regular Council meeting.

• Appointed Enrique Pinon, Glenda Carter, and Lucie Carriker to CPAC
• Reappointed Brad Bafaro and Aaron Johnson to P&R
• Reappointed Dan Blue (CPAC) and Mark Nakajima (EDC)
• Reappointed George Cushing and Holly Tsur to HLB
• Appointed Cherie Savoie Tintary (PAC) and Holly Sackett (SC)
• Reappointed Kevin Emerick (EDC), Kathleen Leatham (PAC), Johanna Peeters Weem (SC), and Pat Truax (PAC)
• Appointed Heather Finnigan to CCI
• Reappointed Virginia Sanderson and Joel Redwine (PC), and David Maisel, Wolanda Groombridge, and Debby Roth (BC)

City Council

This is a work session of the Forest Grove City Council, held via Zoom and in person, to interview applicants for city boards and commissions. No public comment will be taken, and the council will take no formal action during this session. The meeting is procedural, focused solely on applicant interviews.

• Applicant interviews for boards/commissions
• No public comment or formal action
• Work session led by Mayor Truax with Councilors Uhing, Valenzuela, and Truax

The City Council conducted interviews and concurred on a series of new appointments and reappointments for city boards and commissions. No formal action was taken during the work session; resolutions for these appointments will be considered at the next regular Council meeting.

• Appointed Enrique Pinon, Glenda Carter, and Lucie Carriker to CPAC
• Reappointed Dan Blue (CPAC), Mark Nakajima (EDC), and Aaron Johnson (P&R)
• Reappointed Brad Bafaro (P&R)
• Reappointed George Cushing (HLB), Kevin Emerick (EDC), Holly Tsur (HLB), Kathleen Leatham (PAC), Johanna Peeters Weem (SC), and Pat Truax (PAC)
• Appointed Cherie Savoie Tintary (PAC) and Holly Sackett (SC)
• Appointed Heather Finnigan to CCI
• Reappointed Virginia Sanderson (PC), Joel Redwine (PC), David Maisel (BC), Wolanda Groombridge (BC), and Debby Roth (BC)
• Concurred to extend Budget Committee recruitment for one month

City Council

The Forest Grove City Council will hold public hearings on several land-use items, including a proposed annexation of 37.7 acres, a right-of-way vacation for Doherty Ford, and formation of a reimbursement district for Wauna Credit Union. They will also consider resolutions on Gales Creek Road improvements, a shelter options subcommittee, and a labor agreement with the firefighters' association. Work sessions on the Youth Advisory Council and Eastside Park precede the regular meeting.

• Public hearing and first reading of Ordinance 2021-05 to annex 37.7 acres (Washington County Tax Lot 1N330000100) into city limits and Clean Water Services District, withdrawing from Rural Fire Protection District
• Continued public hearing and second reading of Ordinance 2021-04 to vacate right-of-way north from Pacific Avenue at Mountain View Lane intersection (Doherty Ford)
• Informational hearing and Resolution 2021-59 to form a reimbursement district for Wauna Credit Union public improvements
• Resolution 2021-60 authorizing IGA with Washington County for design of Gales Creek Road at Thatcher Road intersection improvements
• Resolution 2021-62 authorizing labor agreement with Forest Grove Paid Firefighter's Association (effective July 1, 2021 to June 30, 2024)

City Council held two work sessions to discuss youth governance and park development. No formal actions or votes were taken, but Council reached consensus on proceeding with a Mayor's Youth Advisory Council and a conceptual design for a park site.

• Concurred to proceed with a Mayor's Youth Advisory Council
• Concurred to conduct 10 percent conceptual design for Fir Lot park site (estimated $20,000)
• Added Site 7, Fernhill Elementary School, for consideration of a public use playground

City Council

The Forest Grove City Council will hold public hearings on land annexation and right-of-way vacation. The meeting also includes discussions on a new shelter subcommittee and a labor agreement for firefighters.

• Public hearing for Ordinance 2021-05 to annex approximately 37.7 acres of land
• Public hearing for Ordinance 2021-04 regarding right-of-way at Pacific Avenue and Mountain View Lane
• Resolution 2021-59 regarding the Wauna Credit Union Public Improvement Reimbursement District
• Resolution 2021-60 for an agreement with Washington County for Gales Creek Road improvements
• Resolution 2021-62 for a labor agreement with Forest Grove Paid Firefighter's Association

The Forest Grove City Council held two work sessions on November 22, 2021, and made no formal decisions or votes in either. In the first, the Council concurred on proceeding with a Mayor's Youth Advisory Council rather than a council-appointed youth advisory council. In the second, the Council concurred on pursuing a 10 percent conceptual design for the 0.5-acre City-owned "Fir Lot" at 19th Avenue and Fir Road as a preferred park site, and added Site 7, Fernhill Elementary School, for consideration. Staff said the project is not currently budgeted and will return with a proposed budget resolution.

• Concurred (no formal vote) to proceed with a Mayor's Youth Advisory Council advising the Mayor
• Concurred (no formal vote) to conduct 10 percent conceptual design for Fir Lot park site at 19th Avenue and Fir Road, estimated at $20,000
• Added Site 7, Fernhill Elementary School (public use playground, discuss with school district), for consideration
• Directed staff to seek Parks and Recreation Commission feedback after conceptual design is completed
• No formal action or formal decisions were made in either work session

City Council

The Forest Grove City Council will hold public hearings on annexing 37.7 acres into the city and Clean Water Services District, and on continuing a right-of-way vacation for Doherty Ford. They will also discuss forming a reimbursement district for Wauna Credit Union improvements, authorizing design of Gales Creek Road at Thatcher Road intersection, establishing a shelter options subcommittee, and approving a labor agreement with the firefighters' association. Work sessions cover the Youth Advisory Council and Eastside Park.

• Public hearing and first reading of Ordinance 2021-05 to annex 37.7 acres (Tax Lot 1N330000100) into city limits and Clean Water Services District
• Continued public hearing and second reading of Ordinance 2021-04 to vacate right-of-way north from Pacific Avenue at Mountain View Lane for Doherty Ford
• Resolution 2021-59 to form a reimbursement district for Wauna Credit Union public improvements
• Resolution 2021-60 authorizing IGA with Washington County for Gales Creek Road at Thatcher Road intersection design
• Resolution 2021-62 authorizing labor agreement with Forest Grove Paid Firefighter's Association (July 1, 2021 – June 30, 2024)

The City Council approved a three-year labor agreement with the Forest Grove Paid Firefighter's Association and established an ad-hoc subcommittee to explore local shelter options. Additionally, the Council approved the vacation of a right-of-way on Pacific Avenue and authorized an intergovernmental agreement for intersection improvements at Gales Creek and Thatcher roads.

• Approved labor agreement with Firefighter's Association (7-0)
• Approved right-of-way vacation at Pacific Ave/Mountain View Ln (7-0)
• Approved intergovernmental agreement for road improvements (7-0)
• Established ad-hoc subcommittee for shelter options (7-0)
• Adopted first reading of annexation ordinance for 24.5 acres (7-0)
• Continued public hearing on Wauna Credit Union reimbursement district (7-0)
• Continued public hearing on annexation ordinance to Dec 13 (7-0)

Community Policing Advisory Commission

The Forest Grove Community Policing Advisory Commission (CPAC) will meet to discuss whether to broaden its work to include non-policing public safety issues like sidewalk safety and accessibility. The agenda includes routine items such as approving minutes, filling vacant representative positions, and planning for the 2021 annual report and 2022 leadership. The meeting is open to the public via Zoom and TVCTV.

• Discussion on expanding CPAC scope to non-policing public safety issues (e.g., sidewalk safety)
• Vacancies for LGBTQ+, Business, and Student representative positions
• Formation of 2022 CPAC Leadership work group and annual report writing
• Updates from community representatives and work groups (e.g., Police Stop Data)
• Council liaison report on levy update

The Community Policing Advisory Commission approved amended minutes from September 16, 2021, then voted 10-0 to let Commissioner Covarrubias send a short video to the City Council meeting on 11/22/21 on a trial basis. It also voted 10-0 to recommend that Council Liaison Kottkey invite up to two Forest Grove City Councilors to a CPAC meeting to discuss shared goals and understandings, and voted 10-0 to establish a subcommittee to research best practices and police reform, monitor state and federal legislation, and draft potential policy and council actions. No public comment was received and no substantive items were denied or tabled.

• Amended September 16, 2021 minutes to add consensus extending meeting to 8:40 p.m. (10-0)
• Amended September 16, 2021 minutes to add Commissioner Salgado's motion for CPAC to meet with Council (10-0)
• Approved September 16, 2021 minutes as amended (10-0)
• Approved Commissioner Covarrubias providing a short video for the 11/22/21 City Council meeting on a trial basis (10-0)
• Recommended Council Liaison Kottkey invite up to two Forest Grove City Councilors to a CPAC meeting (10-0)
• Established a subcommittee to research best practices and police reform, monitor state/federal legislation, and draft potential policy and council actions (10-0)

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss and learn about the Recycling Modernization Act, review a mini-grant application, and discuss a burn plan. They will also vote on an interim chair and receive updates from the council liaison and staff.

• Guest presentation on Recycling Modernization Act by Sanne Stienstra
• Mini-grant application by Lisa Harings
• Discussion of $3,200 messaging mini-grant for community education
• Burn plan discussion with sub-committee updates
• Vote to elect interim chair

The Sustainability Commission approved a $1,000 mini-grant for the Santos Futbol Club program on a 3-2 vote (Johnson, Lindsley, and Uecker yes; Arrigotti and Nieves no). The commission also approved the corrected minutes of its prior meeting and approved a mini-grant flyer for community distribution. Greg Arrigotti was unanimously approved as interim chair. The commission received a presentation on the Recycling Modernization Act and a Burn Plan subcommittee update, but took no other substantive action.

• Approved $1,000 mini-grant for Santos Futbol Club (3-2: Johnson, Lindsley, Uecker yes; Arrigotti, Nieves no)
• Approved prior meeting minutes with correction changing 'Dairy Creek Community Food Web' to 'Dairy Creek Community food pantry garden' (unanimous)
• Approved mini-grant flyer for community distribution (approved by Nieves)
• Approved Greg Arrigotti as interim chair (unanimous)

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on the Open Aire Gallery Call for Art and select an artist for the Mural Festival. They will also receive updates on finances, artwork donations, and the city's sesquicentennial committee. The meeting is open to the public via Zoom or in person.

• Open Aire Gallery Call for Art discussion
• Mural Festival Artist Selection
• Approve October 21, 2021 meeting minutes
• Finance report (no action since August)
• Artwork Donation Update

The Public Arts Commission approved its October 21, 2021 minutes unanimously and added a discussion item on children's art supplies. On the Open Aire Gallery sculpture, the majority agreed the proposed location outside the library may not be suitable and will revisit the matter in December. The mural festival artist call was extended to December 3, with jury review December 8 and a special PAC meeting December 9. The commission also discussed donating unused children's art supplies, first offering them to the Community School.

• Approved October 21, 2021 meeting minutes as written (unanimous)
• Added Children's Art Supplies as discussion item 5C
• Majority agreed proposed sculpture location outside library may be better suited elsewhere; PAC to revisit in December
• Mural festival call extended to 12/3; jury meets 12/8; special PAC meeting 12/9
• Marcella Kriebel to create three mural designs for library wall behind Dick Ginsburg Memorial Garden
• Children's art supplies to be offered first to the Community School, then possibly other schools

Parks and Recreation Commission

The Commission will discuss the 2022 meeting schedule and the timeline of upcoming activities. Staff will also provide updates regarding Eastside Park, Stites Park, and system-wide tree services.

• Discussion of 2022 meeting dates
• Updates on Eastside Park and Stites Park
• Parks system wide tree service update
• Aquatics facility usage and attendance update
• CivicRec administrative update

The Forest Grove Parks & Recreation Commission approved its October 20, 2021 meeting minutes 9-0 and agreed to move discussion of 2022 meeting dates and times from January to February 2022, after new members are installed. Most of the meeting was informational: staff presented a timeline of park acreage and amenities, discussed possible Eastside park sites (including the city-owned Fir lot at Fir Road and 19th Ave and a possible Fernhill Elementary site), and gave updates on Stites Park permitting, tree removals, aquatics attendance, and CivicRec software. No decision was made on an Eastside park site.

• Approved October 20, 2021 meeting minutes (9-0)
• Moved discussion of 2022 meeting dates and times from January to February 2022 (passed; tally not recorded)
• No decision made on an Eastside park site; Fir lot and Fernhill Elementary site discussed only

Budget Committee

The Forest Grove Budget Committee is meeting to continue discussions on possible programs funded with 20% of the city's American Rescue Plan (ARP) funds. The agenda includes an update on ARP funding, consideration of other agency programs, and discussion of potential Forest Grove programs, with direction on moving forward. The meeting is a subcommittee meeting held via Zoom.

• Continued discussion on possible programs with 20% ARP funds
• Update on ARP funding
• Discussion of other agency programs
• Discussion of Forest Grove program(s)
• Approval of minutes from July 26, 2021

Library Commission

The Forest Grove Library Commission approved the October 19, 2021 minutes as amended and heard research from four commissioners on how other libraries promote patron access. The commission decided to compile that research into a document for the next meeting's agenda packet and to add the library's possible role in the city's 150th anniversary celebration to the next agenda. Staff reported on donations, programs, and a mural project; the next meeting was set for December 9 at 6:30PM.

• Approved October 19, 2021 minutes as amended (motion carried by all)
• Decided to add the library's participation in the Forest Grove 150th Anniversary Celebration to the next meeting's agenda
• Decided the next meeting will be December 9 at 6:30PM

Community Forestry Commission

The Community Forestry Commission will meet to discuss and potentially decide on the Tree City USA/Growth Award applications and the 2022 work plan, as well as the commission's participation in the city's sesquicentennial celebration. The meeting is open to the public in a hybrid format.

• Tree City USA/Growth Award applications and 2022 CFC Work Plan
• City Sesquicentennial Celebration CFC Participation
• Approve meeting minutes of October 13, 2021

The Community Forestry Commission unanimously approved its October 13, 2021 meeting minutes. The commission discussed ideas for 2022 projects, including an in-person Arbor Day celebration with tree plantings at Thatcher Park or Thatcher Woods, a possible tree honoring late Councilor Ron Thompson, a GIS-based tree inventory, and policies on small-lot planting and sidewalk-damaging trees. It also reached consensus to highlight the Giant sequoia at Pacific Avenue and B Street for the City's 2022 sesquicentennial. No formal decisions beyond the minutes approval were recorded.

• Approved October 13, 2021 meeting minutes (unanimous)
• Reached consensus to highlight Giant sequoia at Pacific Avenue and B Street for 2022 sesquicentennial

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance No. 2021-04 to vacate a right-of-way projecting north from Pacific Avenue at the Mountain View Lane intersection, requested by Doherty Ford. The meeting also includes work sessions on homelessness legislation and the Community Policing Advisory Commission, plus presentations on Metro updates and Light and Power projects. Consent agenda items include approval of meeting minutes and a building activity report.

• Public hearing and first reading of Ordinance No. 2021-04 to vacate right-of-way north from Pacific Avenue at Mountain View Lane (applicant: Doherty Ford)
• Work session on homelessness legislation
• Work session on Community Policing Advisory Commission purpose and bylaws
• Light and Power Department update on Filbert Substation Expansion/Transmission Tie-Line Project
• Consent agenda includes approval of multiple meeting minutes and October 2021 building activity report

The City Council conducted two work sessions to review state homelessness legislation and the Community Policing Advisory Commission. No formal actions or decisions were made during either session.

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance No. 2021-04 to vacate right-of-way projecting north from Pacific Avenue at Mountain View Lane, requested by Doherty Ford. The meeting also includes work sessions on homelessness legislation and the Community Policing Advisory Commission, plus presentations on Metro updates and Light and Power projects. Consent agenda items include approval of minutes and a building activity report.

• Public hearing and first reading of Ordinance No. 2021-04 vacating right-of-way north from Pacific Avenue at Mountain View Lane (applicant: Doherty Ford)
• Work session on homelessness legislation
• Work session on Community Policing Advisory Commission (CPAC) purpose and bylaws
• Light and Power Department update: Filbert Substation Expansion/Transmission Tie-Line Project, Energy Conservation Program, LED Streetlight Upgrade, Watershed/L&P Utility Pole Harvest 2021
• Metro update by Juan González, Metro Councilor District 4

The City Council approved the consent agenda, which included various meeting minutes and a monthly building activity report. The Council also held a first reading for an ordinance to vacate a public right-of-way near the intersection of Pacific Avenue and Mountain View Lane, with the public hearing continued to November 22, 2021.

• Approved consent agenda (6-0)
• Adopted Ordinance No. 2021-04 for first reading (6-0)
• Continued public hearing for Ordinance No. 2021-04 to November 22, 2021

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance No. 2021-04 to vacate a right-of-way projecting north from Pacific Avenue at Mountain View Lane, requested by Doherty Ford. The meeting also includes work sessions on homelessness legislation and the Community Policing Advisory Commission, plus presentations on Metro updates and Light and Power projects. Consent agenda items include approval of several meeting minutes and a building activity report.

• Public hearing and first reading of Ordinance No. 2021-04 vacating right-of-way north from Pacific Avenue at Mountain View Lane (applicant: Doherty Ford)
• Work session on homelessness legislation
• Work session on Community Policing Advisory Commission purpose and bylaws
• Light and Power Department update including Filbert Substation Expansion and LED streetlight upgrade completion
• Consent agenda includes approval of multiple meeting minutes and October building activity report

The Forest Grove City Council met in two work sessions on November 8, 2021. The first covered state homelessness legislation (HB 2006, HB 3124, HB 3115) and city code; the second reviewed the Community Policing Advisory Commission's purpose and bylaws. No formal action or decisions were made in either session. Staff noted no city code amendments were needed for the homelessness laws, and CPAC currently has three vacancies.

City Council

The Forest Grove City Council will hold a public hearing and first reading of Ordinance No. 2021-04 to vacate right-of-way projecting north from Pacific Avenue at Mountain View Lane, requested by Doherty Ford. The meeting also includes work sessions on homelessness legislation and the Community Policing Advisory Commission, plus updates from Metro and the Light and Power Department. Consent agenda items include approval of several meeting minutes and a building activity report.

• Public hearing and first reading of Ordinance No. 2021-04 to vacate right-of-way north from Pacific Avenue at Mountain View Lane (applicant: Doherty Ford)
• Work session on homelessness legislation
• Work session on Community Policing Advisory Commission purpose and bylaws
• Light and Power Department update on Filbert Substation Expansion/Transmission Tie-Line Project, Energy Conservation Program, LED Streetlight Upgrade, and Watershed/L&P Utility Pole Harvest
• Metro update by Councilor Juan González

City Council approved the consent agenda, including several sets of previous meeting minutes. The Council held a first reading and public hearing for an ordinance to vacate a public right-of-way for Doherty Ford, which was continued to November 22, 2021.

• Approved Consent Agenda (6-0)
• Adopted Ordinance No. 2021-04 for first reading (vacating right-of-way at Pacific Avenue and Mountain View Lane)

Committee for Community Involvement

The Forest Grove Committee for Community Involvement is meeting to discuss updates from its communications subcommittee and to plan for the January Annual Town Meeting. The agenda also includes public comment, approval of minutes, and a report from the council liaison. This is a routine working meeting with no major decisions or public hearings scheduled.

• Subcommittee Communications update
• Planning for January Annual Town Meeting
• Public comment period (3-minute limit)
• Council Liaison report

The Forest Grove Committee for Community Involvement met on October 5, 2021, approved the September minutes as written, and discussed a debrief of the Quarterly Town Meeting, upcoming city levy workshops, and possible timing for an Annual Town Meeting. No formal motions or votes were recorded beyond approving the prior minutes. The meeting adjourned at 6:30PM; the next meeting is set for November 2 at 5:30PM.

• Approved September meeting minutes as written
• No vote recorded on levy options; council workshops and a poll under consideration
• No vote recorded on Annual Town Meeting timing; plan to hold in February remains
• No vote recorded on Festival Street (21st) one-way vs two-way proposal; more business input needed
• Communications Subcommittee meeting set for 10/12/21 at 7PM

Planning Commission

The Forest Grove Planning Commission will hold a public hearing on a proposal to annex 24.5 acres at 2627 NW Highway 47 and amend the Comprehensive Plan and Zoning Map to designate the property as Neighborhood Mixed Use and Residential Multifamily Low. No action items are scheduled, but the commission will consider approving minutes from May 17, 2021, and receive reports. The meeting is held in a hybrid format due to the pandemic.

• Public hearing on annexation of 24.5 acres at 2627 NW Highway 47
• Comprehensive Plan Map amendment to Neighborhood Mixed Use
• Zoning Map amendment to Residential Multifamily Low
• Approval of minutes from May 17, 2021

The Planning Commission voted 6-0 to recommend that City Council approve the annexation of 24.5 acres at 2627 NW Highway 47 into Forest Grove. The recommendation includes amendments to the Comprehensive Plan and Zoning Map to designate the area as Neighborhood Mixed Use and Residential Multifamily Low. Staff noted that a 1.5-acre portion is a placeholder for a potential future fire station, though no specific location is currently committed.

• Recommended approval of annexation and zoning amendments for 24.5 acres at 2627 NW Highway 47 (6-0 vote)
• Approved minutes from the May 17, 2021 meeting (6-0 vote)
• No action items or work session items were addressed

Planning Commission

The Forest Grove Planning Commission subcommittee is meeting to review a draft development code adoption package related to HB 2001 implementation. The agenda includes accepting the September 20, 2021 meeting minutes and discussing the draft package. No final decisions are scheduled; the meeting is primarily for review and discussion.

• Review draft Development Code Adoption Package for HB 2001 implementation
• Accept September 20, 2021 meeting minutes

Sustainability Commission

The Sustainability Commission will discuss a mini-grant application for a cookbook and ways to share information regarding $3,200 in available community education grant funds. The commission will also hold a discussion regarding a burn plan and receive a report from the Council Liaison.

• Discussion of Ellen Hastay's mini-grant application for a cookbook
• Review of $3,200 in approved mini-grant funds for community education opportunities
• Discussion of the Burn Plan with updates from the subcommittee
• Council Liaison report regarding the City’s Communications Plan and Smart City information

The Forest Grove Sustainability Commission approved the September meeting minutes and voted against a mini-grant application for the Dairy Creek Cookbook project, though members remain open to a revised application. The commission also discussed mini-grant community outreach, burn plan progress, and upcoming agenda topics.

• Approved September minutes (unanimously)
• Voted no on the Dairy Creek Cookbook mini-grant application

Committee for Community Involvement

The Committee for Community Involvement subcommittee is meeting to discuss communications-related matters. The agenda includes a call to order, public comments, and a discussion item on the CCI Communications Subcommittee. No specific decisions or proposals are listed.

• Public comments allowed on agenda and non-agenda items, limited to 3 minutes
• Discussion of CCI Communications Subcommittee

City Council

The Forest Grove City Council will hold work sessions on the Oak Street planning area and levy planning, followed by a regular meeting. The regular meeting includes a resolution authorizing a disposition and development agreement with Welshcorp (FreshFoods) for Site B, and a resolution approving a payment in lieu of disqualification from the City of Cornelius. The Urban Renewal Agency will also meet to consider an amendment to an exclusive negotiating agreement with the same developer for a grocery store on Site B.

• Resolution No. 2021-58 authorizing a Disposition and Development Agreement with Welshcorp/FreshFoods for Site B
• Resolution No. 2021-57 approving an enterprise zone payment in lieu of disqualification from City of Cornelius
• URA Resolution No. 2021-04 to amend exclusive negotiating agreement with Welshcorp for grocery store on Site B
• Work session on Oak Street planning area project update
• Work session on levy planning

The Forest Grove City Council approved two resolutions: returning an $11,041 Enterprise Zone payment to Eagle Precision Sheet Metal via the City of Cornelius, and designating staff to negotiate a development agreement with WelshCorp (Fresh Foods) and MFF Properties for a roughly 20,000-square-foot grocery store without housing on Urban Renewal Agency-owned Site B at B Street and Pacific Avenue. Both passed 6-0 with Mayor Truax absent. The council also received presentations on Washington County matters, the OR-8 East safety plan, and the 2021 watershed timber harvest, and heard public comment asking the city to pause a land-use decision on the Oak Street planning area.

• Adopted Resolution No. 2021-57 approving return of an $11,041 Enterprise Zone PILOD payment from the City of Cornelius to Eagle Precision Sheet Metal (6-0)
• Adopted Resolution No. 2021-58 designating staff to negotiate a Disposition and Development Agreement with WelshCorp dba Fresh Foods and MFF Properties for a grocery store on URA-owned Site B (6-0)
• Approved the consent agenda, including meeting minutes and letters on TVF&R Interim Fire Chief Patrick Fale and the Highway 47/Maple Street/Fern Hill Road intersection project (6-0)
• No public hearings were held
• Council consensus to schedule Boards/Commissions applicant interviews for November 29, 2021, 5:15-8 p.m.

Urban Renewal Agency

The Forest Grove Urban Renewal Agency is holding a regular meeting to consider a resolution authorizing Amendment No. 2 to an exclusive negotiating agreement with Welshcorp, d.b.a. FreshFoods, and MFF Properties, LLC, for property known as Site B. The amendment would allow the developer to develop a grocery store on Site B and would authorize staff to negotiate a disposition and development agreement. The meeting also includes public comment, approval of the September 13, 2021 minutes, and other routine business.

• Resolution No. 2021-04 authorizing Amendment No. 2 to Exclusive Negotiating Agreement with Welshcorp/FreshFoods for Site B grocery store
• Authorization for Executive Director to execute agreement and staff to negotiate disposition and development agreement
• Public comment period for items not on the agenda
• Consent agenda: approval of September 13, 2021 meeting minutes

The Urban Renewal Agency approved the consent agenda including previous minutes and adopted URA Resolution No. 2021-04. The resolution authorizes Amendment No. 2 to the Exclusive Negotiating Agreement with WelshCORP (FreshFoods) and MFF Properties, LLC for Site B, allowing the developer to develop a grocery store and directing staff to negotiate a Disposition and Development Agreement.

• Approved September 13, 2021 meeting minutes (6-0)
• Adopted URA Resolution No. 2021-04 approving Amendment No. 2 to the Exclusive Negotiating Agreement with WelshCORP and MFF Properties, LLC for Site B (6-0)

City Council

The Forest Grove City Council will hold work sessions on the Oak Street planning area and levy planning, followed by a regular meeting. The regular meeting includes presentations on the OR-8 East Forest Grove Safety Improvement Plan and a watershed timber harvest update. The Council will vote on resolutions regarding an enterprise zone payment from Cornelius and a disposition and development agreement with WelshCorp for a grocery store on Site B. The Urban Renewal Agency will also meet to consider an amendment to an exclusive negotiating agreement with the same developer.

• Resolution No. 2021-58 authorizing a Disposition and Development Agreement with WelshCorp for Site B grocery store
• Resolution No. 2021-57 approving return of an enterprise zone PILOT payment from City of Cornelius
• URA Resolution No. 2021-04 approving Amendment No. 2 to Exclusive Negotiating Agreement with WelshCorp for Site B
• Work session on Oak Street planning area project update
• Work session on levy planning

At an October 25, 2021 work session on levy planning, the Forest Grove City Council reached consensus to proceed with focus groups instead of a statistically relevant poll, and to discuss further whether to consider a right-of-way fee. The council was undecided on a public safety utility fee and on whether to place a levy measure on the May 17, 2022 primary or November 8, 2022 general election ballot. No formal action or formal decisions were made during the work session.

• Consensus to proceed with focus groups for levy planning (no formal vote)
• Consensus to discuss further whether to consider a right-of-way fee (no formal vote)
• Public safety utility fee discussed; council undecided (no formal vote)
• Election date for levy measure discussed; council undecided between May 17, 2022 primary and November 8, 2022 general (no formal vote)
• No formal action or formal decisions made during the work session

City Council

The Forest Grove City Council will hold work sessions on the Oak Street planning area and levy planning, followed by a regular meeting. The regular meeting includes presentations on the OR-8 East Forest Grove Safety Improvement Plan and a watershed timber harvest update. The Council will consider resolutions on an enterprise zone payment from Cornelius and a disposition and development agreement with Welshcorp for a grocery store on Site B. The Urban Renewal Agency will also meet to consider an amendment to an exclusive negotiating agreement with the same developer.

• Resolution No. 2021-58 authorizing a Disposition and Development Agreement with Welshcorp for Site B
• Resolution No. 2021-57 approving return of an enterprise zone PILOT payment from City of Cornelius
• URA Resolution No. 2021-04 approving Amendment No. 2 to Exclusive Negotiating Agreement with Welshcorp for Site B
• Work session on Oak Street planning area project update
• Work session on levy planning

The City Council held a work session to discuss the Oak Street Land Use Refinement Plan. Council concurred with staff recommendations to pause decisions that would change the zoning classification of Woodfold's property from Industrial to Mixed-Use Residential. No formal actions or decisions were made during the session.

• Concurred to pause zoning classification decisions affecting Woodfold's property

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss a sponsorship application from Linda Allen (VAA) and an Open Aire Gallery Call for Art. They will also receive updates on finances, artwork donations, the mural festival, and the city's sesquicentennial committee. The meeting is open to the public in a hybrid format.

• Sponsorship application from Linda Allen (VAA)
• Open Aire Gallery Call for Art
• Finance report (no action since August)
• Artwork donation update
• Mural festival update

The Public Arts Commission approved the minutes from their September 16, 2021, meeting. The commission also discussed the placement of the "Seven Generations" art piece and received updates on the mural festival, finance reports, and artwork donations.

• Approved September 16, 2021, meeting minutes (unanimous)
• Deleted Valley Art sponsorship application from agenda

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss and decide on agenda items including a presentation on the Backyard Habitat Program and a discussion about a levy. The meeting also includes routine consent agenda items to approve minutes from previous meetings, and updates from department supervisors on topics like fire mitigation and staff recruitment.

• Backyard Habitat Program presentation by Megan Van De Mark
• Discussion of a levy
• Approval of meeting minutes from August 18 and September 15, 2021
• Update on fire mitigation planning
• Update on aquatics staff recruitment

The commission approved the meeting minutes from August 18 and September 15, 2021. Members discussed potential levy options for enhanced services and received a presentation on the Backyard Habitat Certification program.

• Approved August 18, 2021 meeting minutes (8-0)
• Approved September 15, 2021 meeting minutes (8-0)

City Council

The committee is coordinating upcoming student and adult delegations from Nyuzen for 2022. Members are also planning for the Forest Grove 150th anniversary celebration and reviewing committee finances.

• Approved Nyuzen High School Delegation dates: Oct. 29–Nov. 2, 2022
• Committee balance reported at $5,292.44
• Proposed counter-proposal for Nyuzen Adult Delegation to include Oct. 5, 2022
• Latin Sub-Committee seeking to form a 15-20 person search committee
• City approved a new program coordinator position funded by American Rescue Plan grants

Library Commission

The Commission approved the minutes from the September 8, 2021 meeting. Members discussed shifting patron usage patterns since the pandemic and agreed to research outreach programs at similar-sized libraries. No other substantive policy or budget decisions were made.

• Approved September 8, 2021 minutes (carried by all)
• Scheduled next meeting for November 15 at 6:30PM

Community Forestry Commission

The Community Forestry Commission is meeting to discuss and decide on forestry-related items, including a presentation on Tree City USA, ideas for the 2022 Community Forestry Annual Plan, and Main Street tree replanting. The agenda also includes approval of previous meeting minutes and public comment.

• Tree City USA presentation by Katie Lompa, Oregon Department of Forestry
• Community Forestry Annual Plan ideas for calendar year 2022
• Main Street tree replanting discussion
• Approval of September 15, 2021 meeting minutes

The Community Forestry Commission approved its June 16, 2021 minutes unanimously and heard a presentation from the Oregon Department of Forestry on Tree City USA resources. The commission discussed ideas for its 2022 annual plan, including participating in the City's 2022 Sesquicentennial and recognizing a Sequoia tree at Pacific Avenue and B Street, with further discussion set for November. Staff reported the City will replace street trees removed along Main Street between 21st Avenue and Pacific Avenue, narrowing options to three varieties. No other substantive decisions were made.

• Approved June 16, 2021 meeting minutes (unanimous)
• No vote on 2022 annual plan ideas; discussion continued to November
• No vote on Main Street tree replanting; staff reported three tree varieties under consideration

Committee for Community Involvement

The Forest Grove Committee for Community Involvement subcommittee is meeting to discuss its communication plan strategy. The agenda includes public comment and adjournment, with no other substantive items listed.

• Discussion of Communication Plan Strategy

Urban Renewal Agency

The Forest Grove City Council will hold work sessions on levy polling and a proposed Wauna Credit Union public improvement reimbursement district, followed by a regular meeting. The regular meeting includes a public hearing on Ordinance 2021-03 extending the SB 278 protection period from 60 to 90 days. The Urban Renewal Agency will meet afterward, with a work session on Site B.

• Work session on levy polling: discuss scenarios to renew at $1.60, replace at $1.76, or $2.04 per $1,000 assessed value
• Work session on Wauna Credit Union proposed public improvement reimbursement district
• Ordinance 2021-03: extending the 60-day protection period in SB 278 (2021) to 90 days, declaring an emergency
• URA work session on Site B (no formal action)
• Consent agenda: approve Public Arts Commission minutes and September building activity report

The Urban Renewal Agency held a work session to discuss development options for Site B, a downtown property. Staff reported that the proposed affordable housing component is not financially viable, so the developer now proposes a grocery store only. The Board collectively agreed to extend the current negotiating agreement to allow time to finalize terms for the grocery store, but took no formal votes or decisions.

• No formal action taken; Board concurred to extend Exclusive Negotiating Agreement
• Staff directed to prepare a resolution amending the agreement for future consideration
• Affordable housing element dropped from current proposal due to financing issues

City Council

The City Council will hold work sessions regarding levy polling and a proposed public improvement reimbursement district for Wauna Credit Union. The regular meeting includes a discussion on extending a protection period for SB 278. The Urban Renewal Agency will also meet to discuss Open Aire Gallery art selection.

• Work session: Levy polling
• Work session: Wauna Credit Union proposed public improvement reimbursement district
• Ordinance No. 2021-03: Extending the SB 278 60-day protection period to 90 days
• Urban Renewal Agency presentation: Open Aire Gallery Art Selection
• Urban Renewal Agency work session: Site B

The Forest Grove City Council unanimously approved an emergency ordinance extending the 60-day protection period under SB 278 to 90 days to give Washington County more time to process emergency rental assistance applications. The council also approved a consent agenda containing prior meeting minutes and a building activity report, and added a proclamation for Indigenous Peoples' Day.

• Approved the Consent Agenda (7-0)
• Approved Ordinance No. 2021-03 extending SB 278 rental protection period to 90 days and declaring an emergency (7-0)
• Added a proclamation for Indigenous Peoples' Day, October 11, 2021 by consensus

City Council

The Forest Grove City Council will hold work sessions on levy polling and a proposed public improvement reimbursement district for Wauna Credit Union, then a regular meeting to consider an ordinance extending the 60-day protection period under SB 278 to 90 days. The Urban Renewal Agency will meet afterward to discuss art selection and a work session on Site B. No formal action is expected during the work sessions.

• Ordinance No. 2021-03 extending the 60-day protection period in SB 278 (2021) to 90 days, declaring an emergency
• Work session on levy polling
• Work session on Wauna Credit Union proposed public improvement reimbursement district
• URA work session on Site B
• Consent agenda: accept Public Arts Commission minutes and building activity report

The City Council held a work session to review a status update regarding the proposed Wauna Credit Union Public Improvement Reimbursement District at 3532 Pacific Avenue. Staff presented updated cost calculations and methodology for the storm water infrastructure project. No formal actions or decisions were made during this meeting.

• No formal decisions were made during the work session

City Council

The Forest Grove City Council will hold work sessions on levy polling and a proposed Wauna Credit Union public improvement reimbursement district, followed by a regular meeting. The main action item is Ordinance No. 2021-03, which would extend the 60-day protection period in SB 278 (2021) to 90 days and declare an emergency. The Urban Renewal Agency will meet separately, with a work session on Site B.

• Ordinance No. 2021-03 extending SB 278 protection period to 90 days
• Work session on levy polling
• Work session on Wauna Credit Union proposed public improvement reimbursement district
• URA work session on Site B
• Consent agenda: Public Arts Commission minutes and building activity report

At an October 11, 2021 work session, the Forest Grove City Council reached consensus to conduct polling and to poll up to a $1.95 levy rate, while the current $1.60 levy expires June 30, 2023. Council also agreed to stop studying the Enterprise Zone tax exemption, non-profit tax exemption, and Urban Renewal Agency as revenue sources, and to continue studying a Right-of-Way utility bill fee, a Public Safety utility bill fee, Payment in Lieu of Taxes, and potential partnerships with the City of Cornelius and Forest Grove School District. No formal action or formal decisions were made, and the council remained undecided between the May 17, 2022 primary and November 8, 2022 general election.

• Consensus to conduct polling and poll up to a $1.95 levy rate (no formal vote recorded)
• Consensus to stop studying Enterprise Zone tax exemption, non-profit tax exemption, and Urban Renewal Agency revenue sources
• Consensus to continue studying Right-of-Way utility bill fee, Public Safety utility bill fee, and Payment in Lieu of Taxes
• Consensus to continue studying potential partnerships with City of Cornelius and Forest Grove School District for recreational coordination
• No decision on election date; council undecided between May 17, 2022 primary and November 8, 2022 general election
• No formal action or formal decisions made during the work session

Urban Renewal Agency

The Forest Grove City Council will hold work sessions on a possible levy polling effort and a proposed reimbursement district for Wauna Credit Union, followed by a regular meeting that includes a public hearing on Ordinance 2021-03 to extend the tenant protection period under SB 278 from 60 to 90 days. The Urban Renewal Agency will meet separately to consider art selection and discuss Site B in a work session. The agenda is largely procedural, with no final decisions scheduled during the work sessions.

• Work session on levy polling for the $1.60 local option levy expiring June 30, 2023, which funds police, fire, parks/rec, and library
• Work session on proposed public improvement reimbursement district for Wauna Credit Union
• Ordinance 2021-03 extending the 60-day protection period in SB 278 (2021) to 90 days, declaring an emergency
• URA work session on Site B (no formal action)
• URA presentation on Open Aire Gallery art selection

The Urban Renewal Agency met to conduct routine business and review a public art proposal. The board approved the minutes from the June 28, 2021 meeting. No other formal actions were taken during the session.

• Approved June 28, 2021 meeting minutes (7-0)

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to hear updates from the Chamber of Commerce, City Council, and staff. Presentations are scheduled on workforce training programs, regional economic trends, and commercial real estate on the Westside. The meeting is largely informational with no action items listed.

• Chamber of Commerce update by Juanita Lint
• City Council update by Tim Rippe
• Workforce Training & Development Programs presentation by Sabrina Van Artsdalen, Worksystems Inc.
• Regional Trends and Organization Update by Amy Jauron and Bret Marchant, Greater Portland Inc.
• Commercial Real Estate Update on the Westside by Tim Budelman

The Economic Development Commission met on October 7, 2021 and received three presentations — from Worksystem Inc., Greater Portland Inc., and Norris-Stevens — but took no votes and approved no items. The only action was adjournment by consensus at 11:31 a.m. Councilor Rippe reported that the City Council had approved a 3.5% electric rate increase effective with the January 2022 billing cycle, and Chairman Emerick suggested moving EDC meetings to the second Thursday starting in 2022.

• No minutes to approve
• No additions or deletions to the agenda
• Received presentation from Worksystem Inc. on workforce training and apprenticeships
• Received presentation from Greater Portland Inc. on regional company recruitment
• Received presentation from Norris-Stevens on Westside and Sunset Corridor commercial real estate
• Adjourned by consensus at 11:31 a.m.
• Chairman Emerick suggested moving EDC meetings to the 2nd Thursday for 2022 (discussed, not voted on)
• Chairman Emerick announced a good chance there will be no November 2021 meeting

Committee for Community Involvement

The Committee for Community Involvement is meeting to discuss a debrief of the quarterly town meeting and receive a subcommittee communications update. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Quarterly Town Meeting Debrief discussion
• Subcommittee Communications update
• Council Liaison report
• Public comments limited to 3 minutes

The Forest Grove Committee for Community Involvement met on October 5, 2021, and approved the minutes from the September meeting as written. The committee also discussed debriefs from the recent Quarterly Town Meeting, council liaison reports regarding upcoming levy workshops, and planning for future town meetings.

• Approved September meeting minutes

Committee for Community Involvement

The Committee for Community Involvement Subcommittee is meeting via Zoom to discuss a communication plan. The meeting also includes a period for community communication regarding items on or off the agenda.

• Discussion of Communication Plan

City Council

The Forest Grove City Council will hold work sessions on the boards and commissions interview process, youth involvement, and council rules, followed by a regular meeting. The regular meeting includes a public hearing and resolution to adopt new electric rate schedules effective November 9, 2021, and presentations on a legislative update, communications plan, and economic development annual report. The consent agenda includes approval of various meeting minutes.

• Public hearing and Resolution No. 2021-56 adopting new Light and Power electric rate schedules, effective for services invoiced on or after November 9, 2021, repealing Resolution No. 2021-51
• Work session on Boards and Commissions interview process, with 15 new applicants and 25 re-applicants, considering options to reduce interview time
• Proclamation for Domestic Violence Awareness Month
• Presentation: Legislative Update by State Representative Susan McLain, District 29
• Presentation: Forest Grove Economic Development Strategic Plan 2020 Annual Report

The City Council held a work session to discuss the annual recruitment and interview process for city boards, committees, and commissions. No formal actions or decisions were taken during the meeting. The Council reached a consensus on recommendations to use subcommittee panels for interviews and to adjust scheduling and interview durations for future sessions.

• No formal actions taken (procedural work session)

City Council

The City Council will hold a public hearing regarding Resolution No. 2021-56 to adopt new Light and Power electric rate schedules and definitions. The meeting also includes work sessions to discuss the interview process for boards and commissions, youth involvement, and council rules.

• Public hearing for Resolution No. 2021-56 regarding new Light and Power electric rate schedules
• Work session on Boards and Commissions interview process improvements
• Work session on youth involvement
• Work session on Council Rules
• Presentation on Forest Grove Economic Development Strategic Plan 2020 Annual Report

City Council adopted Resolution No. 2021-56 to increase Light and Power electric rates. The final approved rate increase is 3.5% across all customer classes, effective January 1, 2022.

• Approved 3.5% across-the-board electric rate increase (7-0)
• Approved delaying electric rate effective date to January 1, 2022 (4-3)
• Approved Consent Agenda including various commission meeting minutes (7-0)

City Council

The Forest Grove City Council will hold three work sessions on board/commission interview processes, youth involvement, and council rules, followed by a regular meeting. The regular meeting includes a public hearing and resolution to adopt new Light and Power electric rate schedules effective November 9, 2021, and presentations on a legislative update, communications plan, and economic development annual report. The consent agenda includes approval of various meeting minutes.

• Public hearing and Resolution No. 2021-56 adopting new Light and Power electric rate schedules, effective for services invoiced on or after November 9, 2021, repealing Resolution No. 2021-51
• Work session on Boards and Commissions interview process, with 15 new applicants and 25 re-applicants, discussing options to reduce interview time
• Proclamation for Domestic Violence Awareness Month
• Presentation: Forest Grove Economic Development Strategic Plan 2020 Annual Report
• Consent agenda: approval of minutes from multiple boards and commissions

The City Council held a work session to discuss Council communications and the roles of the Mayor and Council President. No formal action or decisions were made during the meeting. Staff will schedule a follow-up work session for further discussion.

City Council

The Forest Grove City Council will hold a public hearing and vote on Resolution No. 2021-56 to adopt new Light and Power electric rate schedules, effective for services invoiced on or after November 9, 2021, and repealing Resolution No. 2021-51. Before the regular meeting, the Council will hold three work sessions (no formal action) on the boards and commissions interview process, youth involvement, and council rules. The agenda also includes presentations on a legislative update, a communications plan, and the Economic Development Strategic Plan 2020 Annual Report, plus a consent agenda of routine minutes approvals.

• Public hearing and Resolution No. 2021-56 adopting new Light and Power electric rate schedules, effective Nov 9, 2021, repealing Resolution No. 2021-51
• Work session on Boards and Commissions interview process (15 new applicants, ~25 re-applicants; options to waive or split interviews)
• Work session on youth involvement and council rules
• Presentation: Legislative update by State Representative Susan McLain, District 29
• Presentation: Forest Grove Economic Development Strategic Plan 2020 Annual Report

Council discussed three models for youth involvement, including the establishment of a Youth Advisory Council. Council concurred to remain status quo with individual student representatives on Boards and Commissions.

• Concurred to remain status quo with individual student representatives on Boards/Commissions
• Concurred with the use of an ad-hoc group that may transition to an advisory group to the Mayor

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss the process for creating city ordinances, including a potential future burn plan, and to consider a sustainability-themed mural using a $3,200 grant. They will also review and approve previous meeting minutes and receive updates from the council liaison and staff.

• Discussion of ordinance creation process, including potential future Burn Plan
• Mural mini-grant: $3,200 approved for current cycle ending 06/30/2022; discuss sustainability-themed mural on downtown building
• Burn Plan discussion: air quality measurement systems, review of Washington County monitoring by Oregon EPA
• Consent agenda: approve or edit previous meeting minutes

The Sustainability Commission approved its August minutes unanimously and heard updates on the Burn Plan subcommittee, a mural mini-grant idea, and city programs. No ordinances, contracts, or funding measures were voted on; most items were discussion or requests for future agenda topics. The meeting adjourned at 7:21 PM.

• Approved August minutes (unanimous)

Planning Commission

The Forest Grove Planning Commission subcommittee, acting as the HB 2001 Implementation Technical Advisory Committee, is meeting to review a frequently asked questions document and an Implementation Resource Guide related to HB 2001. They will discuss implementation questions and provide direction. The meeting is a work session, so no final decisions are expected.

• Review of HB 2001 frequently asked questions document
• Review of Implementation Resource Guide
• Discussion of implementation questions and direction

Sustainability Commission

The Burn Plan/Ban Subcommittee met on September 20, 2021 and decided not to pursue gathering and analyzing air-quality data from three monitoring sites, after city IT could not host the data and members judged the monitors too imprecise. Members favored an outright ban on backyard burning over a rotating burn plan, and agreed each member would submit bullet points supporting a ban recommendation by Sunday, September 26. The four lists will be compiled into a single document at a ZOOM meeting on Wednesday, October 6, to be sent to the City Council. No formal action was taken by the full Sustainability Commission in these minutes.

• Dropped plan to gather and analyze data from 3 air-quality monitoring sites covering Forest Grove
• Favored an outright backyard burning ban over a rotating burning plan
• Set Sept 26 deadline for each member to submit bullet points supporting a ban recommendation
• Agreed to meet via ZOOM Oct 6 to compile the four lists into one document for the City Council
• Noted EPA and American Rescue grant deadlines were likely too short for Forest Grove to access; documents saved

Community Policing Advisory Commission

The Community Policing Advisory Commission (CPAC) will hold its regular meeting, including discussion on whether to address safety and accessibility concerns for non-drivers. The agenda also includes routine items like approving minutes, updates from community representatives and work groups, and planning for the annual report. Several commission positions remain vacant.

• Discussion on safety and accessibility for non-drivers
• Approve minutes of August 19, 2021
• Updates on vacant positions: LGBTQ+, Business, and Student reps
• October 9 Public Service Open House work group event cancelled
• Council liaison report on levy update

The Forest Grove Community Policing Advisory Commission approved the August 19, 2021 meeting minutes and discussed a request from the City Council to place the commission on a temporary pause. The commission voted to extend the meeting time and decided to request a meeting with the City Council to discuss the pause and worksession.

• Approved August 19, 2021 meeting minutes (8-0)
• Extended meeting time to 8:40 p.m. (8-0)
• Voted to meet with City Council to discuss the proposed pause and worksession (8-0)

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and potentially decide on the Open Aire Gallery call for art, along with receiving updates on finances, artwork donations, mural festival, and other subcommittee activities. The meeting is open to the public in a hybrid format.

• Open Aire Gallery Call for Art discussion
• Finance report
• Artwork donation update
• Mural Festival update
• Metro's Community Placemaking Grant update

The Public Arts Commission approved its August 19, 2021 minutes unanimously and removed the artwork donation update from the agenda. On the Open Aire Gallery Call For Art, the commission decided to wait until after the submission deadline to see how many applications arrive; if enough come in, two sculptures will be selected, and if not, a subcommittee will reconvene. No other decisions were made; the remaining items were updates and reports.

• Approved August 19, 2021 meeting minutes as written (unanimous)
• Deleted agenda item 6B, Artwork donation update
• Deferred Open Aire Gallery Call For Art selection until after the submission deadline; two sculptures to be chosen if enough applications, otherwise subcommittee reconvenes

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to approve minutes from August 18, 2021, and receive updates from staff on the CivicRec software, a levy discussion, Anna & Abby's Yard, and pool reopening. The agenda is mostly procedural, with no major decisions listed.

• Approve meeting minutes of August 18, 2021
• Update on CivicRec software
• Levy discussion update
• Update on Anna & Abby's Yard
• Pool reopening update

The commission received updates on the implementation of new Civic Rec software and discussed potential timelines and service levels for an upcoming levy. No formal votes were taken during the meeting due to a lack of a quorum for the consent agenda.

• August 18, 2021 meeting minutes tabled due to lack of quorum

Community Forestry Commission

The Community Forestry Commission is meeting to discuss several items including a sesquicentennial tree planting idea, public service video web hosting, an update on the Downtown Streetscape Project and Main Street tree replanting, and declaring a commissioner's position vacant. The meeting is open to the public in a hybrid format.

• Sesquicentennial Tree Planting Idea presented by Stephanie Rose
• Public Service Video Web Hosting discussion
• Downtown Streetscape Project Update / Main Street Tree Replanting
• Declare Lance Shamberger's Position Vacant
• Approve meeting minutes of June 16, 2021

The Community Forestry Commission approved its June 16, 2021 minutes and voted unanimously to vacate Lance Schamberger's position after he told staff he could no longer serve. The commission also heard a sesquicentennial tree-planting proposal, an update on a city video-hosting policy that is not yet approved, and a downtown streetscape update; it agreed to discuss Main Street tree varieties at its next meeting. No other substantive decisions were recorded.

• Approved June 16, 2021 meeting minutes (motion passed)
• Vacated Lance Schamberger's CFC position (unanimous)
• Agreed to discuss Main Street tree varieties at the next meeting
• Adjourned the meeting at 6:20 p.m.

City Council

The Forest Grove City Council will hold a work session on a levy needs assessment, followed by a regular meeting with presentations on the Major Streets Transportation Improvement Program (MSTIP) 23-28 funding allocation and a Civil Engineering Cooperative Program (CECOP) internship. The Council will also consider resolutions accepting the City Manager's annual performance review and authorizing compensation for fiscal year 2021-22. Later, the Urban Renewal Agency will hold a work session on the Downtown Festival Street and Streetscape project.

• Work session on levy needs assessment (no formal action)
• Presentation on MSTIP 23-28 funding allocation work plan
• Resolution No. 2021-54 accepting City Manager's annual performance review
• Resolution No. 2021-55 authorizing City Manager compensation for FY 2021-22
• Consent agenda includes liquor license endorsement for Bites Restaurant, 2014 Main Street

The Forest Grove City Council held a work session on the upcoming local option levy renewal, which expires June 30, 2023. Staff presented three levy rate scenarios ($1.60, $1.76, and $2.04) and a five-year staffing needs assessment. The council reached consensus to conduct polling research in the fall and to proceed with a tentative work session schedule assuming a May 2022 election. No formal action or decisions were made.

• No formal action or decisions made during the work session
• Council consensus to conduct additional research for polling in the fall
• Council consensus to proceed with tentative work session schedule assuming May 2022 election

City Council

The Forest Grove City Council will hold a work session on a levy needs assessment, followed by a regular meeting that includes presentations on the Major Streets Transportation Improvement Program (MSTIP) 23-28 funding allocation and a Civil Engineering Cooperative Program (CECOP) internship. The Council will also consider resolutions accepting the City Manager's annual performance review and authorizing compensation for fiscal year 2021-22. The Urban Renewal Agency will hold a separate work session on the Downtown Festival Street and Streetscape Project.

• Work session on levy needs assessment (no formal action)
• Presentation on MSTIP 23-28 funding allocation work plan
• Resolution No. 2021-54 accepting City Manager's annual performance review
• Resolution No. 2021-55 authorizing City Manager compensation for FY 2021-22
• URA work session on Downtown Festival Street and Streetscape Project update

The City Council formally accepted the City Manager's annual performance review and approved a compensation package for the 2021-22 fiscal year. The approved package includes a 5% cost-of-living salary increase and a 3% increase to the monthly vehicle allowance. Additionally, the Council reached a consensus to pause meetings for the Community Policing Advisory Commission to allow time for a future work session.

• Approved consent agenda including minutes and committee appointments (5-0)
• Adopted Resolution 2021-54 accepting City Manager performance review (5-0)
• Adopted Resolution 2021-55 setting City Manager salary at $166,032 annually (5-0)
• Approved City Manager vehicle allowance of $272 monthly (5-0)
• Consensus reached to pause Community Policing Advisory Commission meetings

Urban Renewal Agency

The Forest Grove Urban Renewal Agency is holding a work session to receive an update on the Downtown Festival Street and Streetscape project from MIG consultants. No formal action will be taken and no public comment will be accepted during this session.

• Work session on Downtown Festival Street and Streetscape project update
• Presentation by Alex Dupey and Melissa Erickson of MIG consultants
• No formal action or public comment during the session

The Forest Grove Urban Renewal Agency held a work session on the Festival Street & Streetscape Project, covering design concepts for 21st Avenue between A Street and College Way. Consultants presented options for traffic circulation and parking, noting a preferred concept of one-way multi-directional traffic with angled parking. The board discussed parking impacts and traffic access, and staff agreed to continue outreach with downtown businesses and property owners, refine parking management, and identify funding recommendations before returning to the board. No formal action or decisions were made.

Economic Development Commission

The Economic Development Commission will review the 2020 EDC Annual Report and receive updates from the Chamber of Commerce and City Council. The meeting includes a presentation from Portland Community College regarding workforce training and development.

• Chamber of Commerce Update
• City Council Update
• Workforce Training & Development presentation by PCC
• 2020 EDC Annual Report review
• Project updates and DEI Forum discussion

The Economic Development Commission met to review project updates and hear presentations on workforce development and shared mobility. The commission approved the minutes from their July meeting. No other formal legislative actions were taken during the session.

• Approved July EDC meeting minutes (unanimous)

City Council

The committee is planning future student and adult delegations to and from Nyuzen. Members also discussed coordinating activities for the Forest Grove 150th anniversary in October 2022.

• Establishment of a college student grant to visit Nyuzen in Sandy Garcia’s name
• Proposed 2022 Nyuzen student tour dates: June 18–23
• Proposed 2022 Nyuzen townsperson tour dates: July 4–10
• Proposed 2022 Nyuzen junior high/high school tour dates: October 29–November 6
• Committee financial balance of $5,292.44

The Forest Grove/Nyuzen Sister Cities Committee approved corrected minutes from July 15, 2021, and approved proposed dates of October 29 through November 2, 2022, for a high school delegation from Nyuzen. The committee also discussed financial reports, liaison updates, sub-committee searches for future sister city candidates, brochure revisions, and proposed visit dates from Nyuzen.

• Approved minutes from the July 15, 2021 meeting as corrected
• Approved high school delegation visit dates from Nyuzen for Oct. 29-Nov. 2, 2022

Library Commission

The Forest Grove Library Commission approved its June 9, 2021 minutes as amended, with the motion carried by all members present. The rest of the meeting was informational: the library director described longer-term planning tied to a city levy expiring in June 2023, and the mayor reported on city council topics including homelessness and a communications plan. No other substantive decisions were recorded.

• Approved June 9, 2021 minutes as amended (motion carried by all)
• Set next meeting for October 19, 2021 at 6:30PM

Committee for Community Involvement

The Committee for Community Involvement is meeting to discuss planning the next quarterly town meeting and ways to improve communication with the community. The agenda includes public comment, approval of minutes, and a council liaison report. No formal decisions or votes are listed.

• Planning of next quarterly town meeting
• Improving communications with the community
• Public comment period (3-minute limit)
• Council liaison report

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to discuss a $3,200 mural mini-grant for a sustainability-themed mural on a downtown building, a burn plan discussion with updates from a subcommittee, and plans for Bev Maughan's retirement celebration. The agenda also includes routine items like approving minutes and commissioner communications.

• $3,200 mural mini-grant for sustainability-themed mural on downtown building
• Burn plan discussion with subcommittee updates and air quality monitoring questions
• Planning for Bev Maughan's retirement celebration
• Approve or edit previous meeting minutes
• Council liaison report and staff report

The Sustainability Commission approved its previous meeting minutes with two wording changes and removed the mural mini-grant application from the agenda. The Commission discussed the Burn Plan Subcommittee's progress and received updates on city programs, the Diversity, Equity, and Inclusion Plan, and the Communications Plan. No substantive decisions were made beyond approving the minutes and agenda changes; the mural mini-grant item was deleted and no action was taken on the retirement celebration.

• Approved previous meeting minutes with edits (unanimous)
• Removed agenda item #6, the mural mini-grant application
• No action taken on Bev Maughan's retirement celebration
• Mural mini-grant agenda item deleted
• Uhing to update Council on Burn Plan progress
• Lindsley to ask Sesquicentennial Committee about Native American and Japanese-American inclusion

Urban Renewal Agency

The Forest Grove Urban Renewal Advisory Committee is meeting to discuss and potentially decide on the Festival Street final report and cost estimates, as well as an update on Site B. The agenda also includes approval of the July 22, 2021 meeting minutes and public comment.

• Festival Street Final Report and Cost Estimates
• Site B Update
• Approve Meeting Minutes of July 22, 2021

Sustainability Commission

The Burn Plan/Ban Subcommittee met on Aug 23, 2021 and did not make any substantive decisions. Members reported on ongoing research into burning rules, enforcement, and air-quality data, and agreed to share findings via a Google Doc and source-citing system. The only firm action was scheduling the next check-in for Sept 6 at 7 PM, with the date noted as flexible.

• No substantive decisions made; meeting was informational and planning-focused
• Agreed to use a source-citing system (SJ-1, SJ-2, etc.) for gathered information
• Agreed to create a Google Doc for members to post research findings
• Scheduled next check-in for Sept 6 at 7 PM, date flexible

Community Policing Advisory Commission

The Community Policing Advisory Commission will discuss and decide on actions regarding FGPD stop data and media coverage, including whether to write recommendations for the City Council. They will also consider participating in the October 9 Public Service Open House and receive updates on police building cost analysis and training.

• Decide on actions for FGPD Stop Data and media coverage
• Consider tabling at October 9 Public Service Open House
• Staff to share cost/benefit analysis on annex vs. new police building
• Report on July 28 Pacific University positionality training for FGPD
• Approve minutes of July 15, 2021 and publication of CPAC Team Orientation Slides

The Community Policing Advisory Commission approved minutes from July 15, 2021, and publication of CPAC Team Orientation Slides to the City website, both 7-0. It created a workgroup to aid future Community Conversation planning (7-0) and a workgroup led by Chair Lumae to analyze Stop Data (4-3); no formal recommendation on Stop Data was made because of concerns over the viability of available data sets. CPAC accepted City Council's invitation to host a table at the Public Service Open House on October 9, 2021 (7-0), and tabled further discussion on media coverage and the Forest Grove Police Department's response.

• Approved July 15, 2021 B/C meeting minutes (7-0)
• Approved publication of CPAC Team Orientation Slides to City website (7-0)
• Moved B/C Communications ahead of Discussion/Decision/Presentation items (7-0)
• Established workgroup to aid future Community Conversation plans (7-0)
• Established workgroup led by Chair Lumae to analyze Stop Data (4-3)
• Accepted invitation for CPAC to participate in Public Service Open House, October 9, 2021 (7-0)
• No formal recommendation made on Stop Data at this time
• Tabled further discussion on media coverage and Forest Grove Police Department's response

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several items, including a Metro Community Placemaking Grant application, an Open Aire Gallery call for art, and a Messages of Hope subcommittee report. They will also receive updates on the mural policy, artwork donations, and the mural festival. The meeting is open to the public in a hybrid format.

• Metro's Community Placemaking Grant application
• Open Aire Gallery Call for Art
• Messages of Hope Subcommittee Report
• Final Mural Policy Update
• Artwork Donation Update

The Forest Grove Public Arts Commission approved the Metro Community Placemaking Grant application and Mural Festival budget, including up to $6,000 from discretionary funds if needed, with Emily abstaining. The commission also unanimously approved the June 17, 2021 meeting minutes. In addition, members discussed postponing the Meet the Artist Dinner due to COVID concerns.

• Approved June 17, 2021 meeting minutes (unanimous)
• Approved Metro Community Placemaking Grant application, Mural Festival budget, and up to $6,000 in discretionary funds if needed (unanimous, 1 abstention)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to approve minutes from previous meetings and receive updates on several park and recreation projects, including Stites Park, pool repair, and the Summer O' Fun program. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approve minutes from March 17, June 16, and July 21, 2021 meetings
• Stites Park update
• Pool repair update
• Summer O' Fun update
• Introduction of Parks Maintenance Supervisor

The Forest Grove Parks & Recreation Commission approved its consent agenda, including minutes from March 17, June 16, and July 21, 2021, on an 8-0 vote. The commission also voted to change its meeting time to 7:00 p.m. on the third Wednesday of each month, to be reviewed every January. Most of the meeting was discussion and updates: Stites Park permitting and bidding, a pool repair on track to reopen September 8, and a review of the free Summer O' Fun program. No other substantive decisions were recorded.

• Approved consent agenda, including minutes of March 17, June 16, and July 21, 2021 (8-0)
• Changed meeting time to 7:00 p.m. on the third Wednesday of each month, reviewed every January (motion carried; tally not recorded)
• Agreed to leave Ralph Brown's commission seat open until his term expires at the end of the year
• Volunteer of the year awards proposed for a future agenda; no action taken

City Council

The Forest Grove City Council will hold a regular meeting with an executive session on labor negotiations, a joint work session with the Planning Commission on the Water Master Plan, and a regular session. Key actions include resolutions on a mural policy, a labor agreement with AFSCME, a new staff position, net metering rate revisions, and a $600,000 pledge for a trail grant match. The consent agenda includes routine approvals of minutes and reports.

• Resolution 2021-49: Authorize AFSCME labor agreement (July 1, 2021–June 30, 2023)
• Resolution 2021-51: Adopt Light & Power rate schedule revisions (net metering), repealing Resolution 2019-25
• Resolution 2021-52: Pledge $600,000 non-federal match for Washington County RAISE grant for Council Creek Regional Trail
• Resolution 2021-48: Approve mural policy and invitation process
• Resolution 2021-50: Add 1.0 FTE Program Coordinator in Administrative Services

The Forest Grove City Council approved five resolutions, including a 4% electric rate increase effective October 1, 2021, a new mural policy, an AFSCME labor agreement through June 30, 2023, a 1.0 FTE Program Coordinator position funded by ARPA for three years, and a $600,000 pledge toward a regional trail grant match. Council also received a Washington County presentation on the Highway 47 encampment and its short-term homeless encampment program. All votes were 6-0, with Council President Malynda Wenzl absent. Councilor Uhing moved to remove the Council Meeting Options item from the agenda, which also carried 6-0.

• Approved 4% electric rate increase effective October 1, 2021, with future 4% increases each July 1 through FY2026 (6-0)
• Adopted Resolution No. 2021-48 approving the City Mural Policy and Invitation Process (6-0)
• Adopted Resolution No. 2021-49 authorizing an AFSCME labor agreement effective July 1, 2021 through June 30, 2023, with 2% and 3% wage increases (6-0)
• Adopted Resolution No. 2021-50 adding a 1.0 FTE Program Coordinator position funded by ARPA for three years (6-0)
• Adopted Resolution No. 2021-51 revising the Light & Power Rate Schedule for Net Metering and repealing Resolution No. 2019-25 (6-0)
• Adopted Resolution No. 2021-52 pledging $600,000 as non-federal match for Washington County's RAISE Grant application for the Council Creek Regional Trail Corridor (6-0)
• Approved the Consent Agenda, including meeting minutes and committee reports (6-0)
• Removed Item 5.B, Council Meeting Options, from the agenda (6-0)

City Council

The Forest Grove City Council will hold a regular meeting with several resolutions for action, including approving a labor agreement with AFSCME, adopting revisions to the Light & Power rate schedule for net metering, and pledging $600,000 as a non-federal match for a grant to fund the Council Creek Regional Trail. The council will also hear presentations on the 2021 electric utility rate update and council meeting options, and consider a resolution to add a 1.0 FTE Program Coordinator position. A joint work session with the Planning Commission on the Water Master Plan will precede the regular meeting, and an executive session on labor negotiations is closed to the public.

• Resolution 2021-49: Authorize labor agreement with AFSCME, effective July 1, 2021 through June 30, 2023
• Resolution 2021-51: Adopt revisions to Light & Power rate schedule (net metering), repealing Resolution 2019-25
• Resolution 2021-52: Pledge $600,000 as non-federal match for Washington County's RAISE grant for Council Creek Regional Trail
• Resolution 2021-48: Approve mural policy and invitation process
• Resolution 2021-50: Add 1.0 FTE Program Coordinator in Administrative Services (General Fund)

The City Council and Planning Commission met for a joint work session to discuss the update to the City's Water System Master Plan. Staff presented an overview of existing conditions, planning frameworks, and future development goals. No formal actions or decisions were taken during this session.

• No formal actions or decisions were made (none)

Committee for Community Involvement

The Forest Grove Committee for Community Involvement will meet virtually to discuss its role in the city's communications plan, its webpage, and planning for the next quarterly town meeting. The agenda includes public comment and a council liaison report, with no major decisions or financial items listed.

• Discussion of CCI role in City Communications Plan
• Review of CCI page on City's website
• Planning of next Quarterly Town Meeting
• Public comment period for items not on agenda

The Committee for Community Involvement approved the minutes from their July 2021 meeting. Members discussed participation in the city's upcoming 150th anniversary celebration, the committee's role in the city communication plan, and planning for the next Quarterly Town Meeting.

• Approved July 2021 meeting minutes
• Appointed Stephanie Rose to assist with 150th anniversary planning

Sustainability Commission

The Forest Grove Sustainability Commission's Burn/Ban subcommittee met on August 2, 2021, to assign research tasks on air quality measurement, regulations, fire chief interviews, and grant availability. The subcommittee agreed to present completed materials or progress reports at its next meeting on August 23, 2021. No substantive decisions were made; the minutes record only procedural assignments and scheduling.

• Assigned measurement equipment and supplier research to the City (IT capabilities, RFPs)
• Assigned Burn Team to follow up on State DEQ air quality sensor near Pacific University
• Assigned Tonya, Johanna, and Ed to research regulations from Oregon DEQ, Washington County, and Hillsboro Materials
• Assigned Tonya and Ed to interview fire chiefs in Forest Grove, Cornelius, Banks, and North Plains
• Assigned Burn Team to conduct initial grant searches for measurement equipment and monitoring
• Directed Ed to research air quality complaints with Forest Grove Fire, 911, Police, and City, and query Councilor Uhing
• Agreed that each member will present completed materials or progress reports at the next meeting
• Set next meeting for Monday, August 23, 2021, 7PM via Zoom

Historic Landmarks Board

The Historic Landmarks Board will consider two preservation grant requests for properties on Pacific Avenue and 18th Avenue. The meeting also includes discussions regarding community outreach and an update to the Downtown District brochure.

• Preservation Grant Request: First National Bank of Oregon, 1832 Pacific Avenue
• Preservation Grant Request: Judge Hollis House, 2620 18th Avenue
• Community Outreach discussion regarding the Forest Grove Sesquicentennial
• Downtown District Brochure Update

Budget Committee

The Forest Grove Budget Committee is holding a subcommittee meeting to discuss possible programs funded by 20% of the city's American Rescue Plan (ARP) funds. The meeting includes approval of minutes from June 7, 2021, and is open to the public via Zoom.

• Discussion of possible programs with 20% ARP funds
• Approval of minutes from June 7, 2021

The ARP Budget Subcommittee approved the June 7, 2021, meeting minutes. Members reached a consensus to split additional ARP funding into an 80/20 allocation, hire a Program Coordinator for three years, and research specific community assistance programs.

• Approved June 7, 2021, meeting minutes (unanimous)
• Consensus to split additional funding into 80/20 allocation
• Consensus to hire Program Coordinator for 3 years
• Consensus to research programs for employee retention and community assistance

Sustainability Commission

The Forest Grove Sustainability Commission will review and vote on adding equity-focused questions to the CEP mini-grant application, aiming to measure impact on low-income and BIPOC communities. They will also discuss a $3,200 sustainability-themed mural mini-grant, a retirement celebration, and the Burn Plan. The meeting includes routine items like approving minutes and commissioner communications.

• Vote on adding equity impact questions to CEP mini-grant application
• Discussion of $3,200 mural mini-grant for sustainability-themed mural on downtown building
• Update on Bev Maughan's retirement celebration planning
• Discussion of Burn Plan and air quality measurement systems
• Review of Work Plan 2021-2022

The Sustainability Commission approved its Community Enhancement Program mini-grant application and its Sustainability Onboarding Sheet, with two edits. It also approved minutes with a wording change and agreed not to change its 2021-22 Work Plan. The Burn Plan discussion was moved to the next agenda because the subcommittee had not met, and the mural mini-grant item was deleted from the agenda.

• Approved minutes with 'drive' changed to 'hard drive' (unanimous)
• Approved Sustainability Onboarding Sheet with two edits: correct Peeters Weem's name and add Robert's Rules of Order (unanimous)
• Approved Community Enhancement Program mini-grant application (unanimous)
• Agreed not to change the 2021-22 Work Plan
• Removed Council update and mural mini-grant application from the agenda
• Moved Burn Plan discussion to the next agenda

Urban Renewal Agency

The committee will discuss alternatives and the current status of Site B with the Assistant City Manager and Finance Director. The meeting also includes presentations regarding the Mural Festival and modifications to the Outdoor Art Gallery Program.

• Discussion of Site B alternatives and status
• Mural Festival presentation
• Outdoor Art Gallery Program modification

Parks and Recreation Commission

The Commission will receive updates on several projects including Stites Park, pool repairs, and the BMX track. Staff will also provide a communication regarding recruitment for a Parks Maintenance Supervisor.

• Stites Park update
• Pool repair update
• Summer O’ Fun update
• Park signage discussion
• Recruitment for Parks Maintenance Supervisor

The commission did not approve any minutes or take formal action because a quorum was not present. Staff provided updates on pool repairs, the Summer O’ Fun program, and park maintenance.

Planning Commission

The HB 2001 Implementation Subcommittee will hold a meeting to review the framework and scope of work for implementing House Bill 2001. The discussion includes an overview of baseline information regarding residential zoning districts, housing needs, and development patterns.

• Overview of HB 2001
• Discussion of implementation scope of work and timeline
• Review of residential zoning districts and housing needs analysis

The HB 2001 Implementation Subcommittee reviewed the requirements for amending the Forest Grove Development Code to allow middle housing. The meeting focused on guiding principles, implementation options, and a proposed timeline for adoption by June 30, 2022. No formal decisions were made during this session.

City Council

The City Council will hold an optional work session to discuss homelessness. The session includes a panel discussion with representatives from the Forest Grove Foundation, the Anti-Poverty Task Force, Centro, and the Forest Grove/Cornelius Chamber of Commerce. No formal action will be taken during this session and no public comment will be accepted.

• Optional work session: Homelessness
• Panel discussion featuring Forest Grove Foundation, Anti-Poverty Task Force, Centro, and Chamber of Commerce

The City Council held an optional work session to discuss the potential establishment of an essential services hub for homeless individuals and families. The session included presentations from the Forest Grove Foundation and the Chamber of Commerce, but no formal actions or decisions were taken.

• No formal actions or decisions were made during the work session

Community Policing Advisory Commission

The Forest Grove Community Policing Advisory Commission (CPAC) will meet to review its annual report progress, select a new item to tackle, and discuss how to gather public input. They will also address a loose end about police stop data, specifically the lack of an automatic 'Stops to Pop' ratio calculation. The meeting includes routine items like approving minutes and member updates.

• Approve May 20, 2021 meeting minutes
• Discuss using a survey to collect public input on CPAC priorities
• Review police stop data and consider recommendations on 'Stops to Pop' ratio
• Updates from community partners (e.g., SURJ, Adelante Mujeres, Centro Cultural)
• Staff update on 'From Warrior to Guardian' training and bias/microaggression training

The Community Policing Advisory Commission approved its June 17, 2021 meeting minutes 7-0. Most of the meeting was discussion: members reviewed working notes for the CPAC Annual Report, talked about ways to gather community input (including polls translated into Spanish and available offline), and considered a flyer about listening sessions. A proposal for team DEI training was tabled due to time, and no other formal decisions were recorded.

• Approved June 17, 2021 meeting minutes (7-0)
• Tabled discussion of team DEI training due to time

City Council

The Forest Grove/Nyuzen Sister Cities Committee is meeting to discuss planning for the 2022 adult delegation from Nyuzen, the city's 150th anniversary celebration on October 5, 2022, and a student delegation in December 2022. They will also review financial reports, subcommittee updates, and old business such as updating the brochure and digital photo storage.

• Adult Delegation to Forest Grove in 2022
• Plans for 150th anniversary on October 5, 2022
• Student Delegation scheduled for December 2022
• Financial report: Bottle Drop account $120.80
• Update existing informational brochure

The Forest Grove/Nyuzen Sister Cities Committee approved the minutes from the May 19, 2021, meeting, established a college student grant to visit Nyuzen in Sandy Garcia's name, and approved Sig Unander as a new committee member replacing Martyn Hill. The committee also discussed financial reports, updates on the Nyuzen student delegation cancellation, and 150th anniversary planning.

• Approved May 19, 2021, meeting minutes
• Established a college student grant to visit Nyuzen in Sandy Garcia's name
• Approved Sig Unander for membership on the committee

City Council

The Forest Grove City Council is holding a regular meeting with work sessions on a mural policy and a City Hall & Development Services Annex. The regular meeting includes public comment, consent agenda, and reports from councilors, the city manager, and the mayor. No public hearings are scheduled.

• Work session on mural policy (no formal action)
• Work session on City Hall & Development Services Annex (no formal action)
• Consent agenda includes approval of minutes from June 14 and June 28 meetings
• Executive session for City Manager performance evaluation (closed to public)

The Forest Grove City Council held a work session on July 12, 2021, to review the conceptual design for remodeling the existing City Hall and adding a two-story Development Services Annex (DSA). Staff and FFA Architecture consultants presented the design, and council members discussed privacy glass, skylight, lighting, and ADA compliance. Council collectively concurred to move forward with design development and selecting interior colors, but took no formal action or decisions during the work session.

• No formal action or decisions taken during the work session
• Council concurred to move forward with design development and selecting interior colors

City Council

The Forest Grove City Council is holding a regular meeting with work sessions on mural policy and a City Hall & Development Services Annex, plus an executive session for the City Manager's performance evaluation. The regular meeting includes public comment, consent agenda, and reports from councilors, the City Manager, and the Mayor. No public hearings are scheduled.

• Executive session to evaluate City Manager performance (closed to public)
• Work session on mural policy (no formal action)
• Work session on City Hall & Development Services Annex (no formal action)
• Consent agenda includes approval of meeting minutes from June 14 and June 28, 2021
• Public comment period for items not on the agenda

The City Council held a work session on the Public Arts Commission's proposed "City Mural Policy and Invitation Process." Council reached consensus that mural proposals should go on the Consent Agenda for Council approval, and agreed to refer a question about the word "nonpartisan" in the policy to the City Attorney for legal review. Staff will edit the policy and bring back a formal recommendation at a later date. The minutes state Council took no formal action and made no formal decisions during the work session.

• No formal action or decisions taken; work session only
• Consensus: mural proposals should be placed on the Consent Agenda for Council consideration and approval
• Consensus: refer question about the word "nonpartisan" in the mural policy to the City Attorney for review
• Staff to edit mural policy sections and return with a formal recommendation at a later date

City Council

The Forest Grove City Council is holding a regular meeting with work sessions on a mural policy and a City Hall & Development Services Annex. The regular meeting includes a consent agenda with routine approvals and public comment. No formal action is expected during the work sessions.

• Work session on mural policy
• Work session on City Hall & Development Services Annex
• Consent agenda includes approval of meeting minutes from June 14 and June 28, 2021
• Executive session for City Manager performance evaluation (closed to public)

The Forest Grove City Council approved its consent agenda 7-0, covering minutes from several June and May meetings. Councilors voted 6-1 to add a September 13 work session on council communications rules, and 5-2 to add a separate future work session on the roles of the mayor and council president. No public hearings, presentations, or other substantive decisions were recorded; the meeting was largely procedural and informational.

• Approved consent agenda of prior meeting minutes (7-0)
• Added September 13 work session on Council Communications rules (6-1, Mayor Truax opposed)
• Added future work session on Mayor and Council President roles and responsibilities (5-2, Kottkey and Truax opposed)
• Concurred that the City Manager performance review and compensation resolutions move to September 13, 2021

Public Arts Commission

The Mural Festival Subcommittee will meet to discuss a potential collaboration between the Valley Art Association and the Public Arts Commission. This meeting is part of the planning process based on objectives from the 2019-21 Strategic Plan.

• Mural Festival Subcommittee meeting to discuss Valley Art Association and PAC collaboration

Economic Development Commission

The Forest Grove Economic Development Commission is meeting remotely to discuss several business items, including a Latino outreach feedback forum, the enterprise zone and minimum wage, and project updates. The meeting also includes updates from the Chamber of Commerce and City Council, plus approval of prior meeting minutes.

• Discussion of Latino Outreach and Feedback Forum
• Discussion of Enterprise Zone and Minimum Wage
• Project updates from staff liaison
• Chamber of Commerce update
• City Council update

The Economic Development Commission approved the creation of a sub-committee to plan a Latino outreach workshop. Commissioners also reviewed updates regarding the city's ARPA funding, local business expansions, and enterprise zone wage requirements.

• Approved May and June meeting minutes (unanimous)
• Established sub-committee for Latino outreach workshop planning (unanimous)

Committee for Community Involvement

The Committee for Community Involvement is meeting to debrief the quarterly town meeting, plan the next one, and discuss its role in the city's communications plan. The agenda also includes public comments and a council liaison report.

• Debrief from Quarterly Town Meeting
• Planning of Next Quarterly Town Meeting
• CCI Role in City Communications Plan
• Community Communication Inbox for public comments (3-minute limit)
• Council Liaison Report

The Committee for Community Involvement approved the minutes from their June 1, 2021, meeting. Members also debriefed on the recent quarterly town meeting and began planning for the next event scheduled for September 30, 2021.

• Approved June 1, 2021, meeting minutes

City Council

The Forest Grove City Council is holding a special meeting to consider Resolution No. 2021-47, which would declare a local state of emergency related to extreme heat and the dangers of fireworks, and prohibit the use of legal fireworks within the city on July 2, 3, and 4, 2021. The meeting also includes a public comment period. No other substantive items are on the agenda.

• Resolution No. 2021-47 declaring a local state of emergency and prohibiting legal fireworks on July 2-4, 2021

City Council approved a local state of emergency due to extreme heat and fire risks. The resolution prohibits the use of legal fireworks within city limits on July 2, 3, and 4, 2021.

• Adopted Resolution No. 2021-47 declaring a Local State of Emergency and prohibiting legal fireworks July 2-4, 2021 (5-2)
• Denied motion to remove the civil penalty of up to $1,000 from Resolution No. 2021-47 (6-1)

City Council

The Forest Grove City Council will hold public hearings and vote on resolutions to adopt the FY2021-22 budget, levy taxes, and make appropriations. They will also consider increasing sanitary sewer and surface water management rates, and discuss COVID reopening and the fire chief hiring process. The Urban Renewal Agency will meet afterward to adopt its budget.

• Public hearing and Resolution 2021-32 adopting FY2021-22 budget
• Resolution 2021-43 establishing sanitary sewer utility rates (4.5% increase)
• Resolution 2021-44 establishing surface water management rate (5.4% increase)
• Resolution 2021-45 accepting Clean Water Services rate increases and system development charges (sewer $5,800 to $6,085, SWM $560 to $585)
• Consent agenda includes endorsing liquor licenses for Biscuitology (2004 Main St) and 7 Star Convenience Store (3034 Pacific Ave)

City Council approved the annual budget, tax levies, and appropriations for the upcoming fiscal year. The council also authorized rate increases for sanitary sewer and surface water management utilities. Additionally, the city's state of emergency declaration was amended to sunset on June 30, 2021.

• Adopted FY 2021-22 budget of $143,991,570 (6-0)
• Approved tax levies at $5.554 per $1,000 of assessed value (6-0)
• Approved FY 2021-26 Capital Improvements Program (6-0)
• Increased sanitary sewer utility rates by 4.5% (6-0)
• Increased surface water management rate by 5.4% (6-0)
• Amended COVID-19 state of emergency to sunset June 30, 2021 (6-0)
• Authorized supplemental budget for Light and Power Fund external work (6-0)
• Appointed Budget Committee to review Mayor and Councilor compensation (6-0)

City Council

The Forest Grove City Council will hold public hearings and vote on resolutions to adopt the FY 2021-22 budget, levy taxes, make appropriations, and approve utility rate increases for sanitary sewer (4.5%) and surface water management (5.4%). The council will also discuss COVID-19 reopening and the fire chief hiring process, and consider a supplemental budget for fire conflagration costs. The Urban Renewal Agency will meet afterward to adopt its budget and tax increment.

• Public hearing and Resolution 2021-32 adopting FY 2021-22 budget
• Resolution 2021-43 establishing sanitary sewer utility rates (4.5% increase) effective July 1, 2021
• Resolution 2021-44 establishing surface water management rate (5.4% increase) effective July 1, 2021
• Resolution 2021-45 accepting Clean Water Services rates and system development charges (sewer SDC $5,800 to $6,085; SWM SDC $560 to $585)
• Resolution 2021-40 supplemental budget for fire conflagration costs from Oregon and California

The City Council held a work session on June 28, 2021, to review conceptual designs and cost forecasts for a new police station or an annex and remodel of the existing station. Consultants from Mackenzie presented three options: a single elevated story over secure parking behind the current station, a two-story addition to the back side, and a new facility at the corner of 19th Avenue and Birch Street. Council collectively agreed to ask staff to seek input from the Community Policing Advisory Commission and return at a later work session to determine which direction to proceed. No formal action or decisions were made.

• No formal action or decisions taken during the work session
• Council concurred to ask staff to seek input from the Community Policing Advisory Commission
• Council agreed to revisit the police station options at a later work session

Urban Renewal Agency

The Urban Renewal Agency Board will meet to adopt the FY 2021-22 budget, make necessary appropriations, and declare the tax increment to be collected. The proposed budget includes funding for storefront improvement grants, parklet pilot projects, and public art in the downtown area.

• Adoption of FY 2021-22 budget totaling $1,022,287
• Public hearing for URA Resolution No. 2021-03
• Approval of May 24, 2021, meeting minutes
• Approval of May 24, 2021, Executive Session minutes

The Urban Renewal Agency approved the budget and appropriations for the fiscal year starting July 1, 2021. The agency also approved the minutes from its May 24, 2021, regular and executive session meetings.

• Adopted URA Resolution No. 2021-03 for a $1,022,287 budget and tax increment (6-0)
• Approved May 24, 2021, Executive Session meeting minutes (6-0)
• Approved May 24, 2021, regular meeting minutes (6-0)

Sustainability Commission

The Commission will review and vote on changes to the mini-grant application to measure equity impact. Members will also discuss a $3,200 mural and garden project, affordable housing criteria, and burn plan updates.

• Vote to add equity impact questions to the mini-grant application
• $3,200 approved for Mural & Adopt-A-Garden mini-grant cycle
• Discussion of a sustainability-themed mural on a downtown building
• Review of affordable housing criteria with Councilor Uhing
• Discussion regarding burn plan direction and air quality monitoring

The Sustainability Commission approved its consent agenda unanimously with no changes. Most of the meeting was discussion: a Pacific University Food Taxi project update, revisions to Community Enhancement Program mini-grant application language, and a Burn Plan the Council has asked the Commission to research and recommend on. No other substantive decisions were recorded; several items were noted as on hold or postponed.

• Approved consent agenda with no changes (unanimous)

Urban Renewal Agency

The Urban Renewal Advisory Committee will meet to discuss the preferred alternative for the Festival Street and Downtown Streetscape Project. The meeting also includes a consent agenda for approving previous meeting minutes.

• Discussion of Festival Street and Downtown Streetscape Project: Preferred Alternative
• Approval of January 29, 2021, meeting minutes
• Approval of April 22, 2021, meeting minutes

The Committee agreed to a demonstration of one-way traffic circulation for the Festival Street and Downtown Streetscape project. They directed that a split one-way option at Main Street be used for cost estimates. The Committee also expressed support for a curbless street design and phased implementation.

• Approved January 29 and April 22 meeting minutes (unanimous)
• Reached consensus to conduct a demonstration of one-way traffic circulation
• Directed use of split one-way option at Main Street for costing purposes
• Expressed support for curbless street design and phased implementation

Community Policing Advisory Commission

The Community Policing Advisory Commission is meeting to discuss bias awareness, communication pathways, and updates on bias training and stop data. The agenda includes routine items like approving minutes and member updates, with a focus on strengthening police-community relations.

• Discussion of bias and microaggression training through Pacific University
• Response to questions on stop data per demographic group
• Updates on Community Conversation pilots and outreach representatives
• Review of CPAC annual report working notes and survey on future priorities
• Approval of May 20, 2021 meeting minutes

The Community Policing Advisory Commission approved its May 20, 2021 meeting minutes on a 7-0 vote. The rest of the June 17, 2021 meeting was discussion: a bias awareness exercise, reports on a community conversation pilot with police and residents, and updates on bias training and police stop data. No ordinances, budgets, or policy changes were decided.

• Approved May 20, 2021 meeting minutes (7-0)
• No other substantive decisions; remaining items were discussion, reports, and scheduling

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on an artwork donation and the Open Aire Gallery call, along with receiving updates on the finance report and mural policy. The meeting is open to the public virtually and in person.

• Artwork Donation Review
• Open Aire Gallery Call
• Finance Report
• Final Mural Policy Update
• Approve minutes of May 20, 2021

The Public Arts Commission approved corrected minutes from May 20, 2021, and approved a change to the Open Aire Gallery call to commission two pieces at $9,000 each at the flagpole and library locations. The commission also discussed how to decline unsuitable artwork donations and assist in finding an alternative site, and received updates on the mural policy, Mural Festival, and completed social justice mural. No other substantive decisions were recorded.

• Approved corrected May 20, 2021 meeting minutes (unanimous)
• Approved Open Aire Gallery change to commission two pieces at $9,000 each at flagpole and library locations (unanimous)

Community Forestry Commission

The Forest Grove Community Forestry Commission will hold a public hearing to consider a request to remove an Oregon white oak tree listed on the Register of Significant Trees at 2014 16th Avenue. The commission will also finalize a public outreach video, receive an update on the 21st Avenue Festival Street and Streetscape Project, and vote on a summer recess. The meeting is open to the public via Zoom or in person.

• Public hearing on removal of significant oak tree at 2014 16th Avenue
• Finalize public outreach video
• 21st Avenue Festival Street and Streetscape Project update
• Motion to approve summer recess
• Consent agenda: approve May 12, 2021 meeting minutes

The Community Forestry Commission approved the removal of a significant Oregon white oak tree at 2014 16th Avenue after reviewing an arborist's report. The Commission also approved meeting minutes from May 12, 2021, and authorized a summer recess for July and August.

• Approved May 12, 2021 meeting minutes
• Approved request to remove Oregon white oak tree at 2014 16th Avenue (unanimous)
• Approved summer recess for July and August (unanimous)
• Adjourned meeting at 6:15 p.m.

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss and decide on several park and recreation items, including updates on Stites Park, pool repairs, Summer O' Fun, park signage, the BMX track, and the A.T. Smith House. They will also consider approving the minutes from the March 17, 2021 meeting. The meeting is held in a hybrid format due to the pandemic.

• Approve Parks & Recreation Commission Meeting Minutes of March 17, 2021
• Stites Park update
• Pool repair modified closure
• Summer O' Fun
• Park signage, BMX track, A.T. Smith House

The Parks & Recreation Commission met on June 17, 2021 (minutes header says June 17; the meeting was called to order at 3:36 p.m.), but only three commissioners were present, so no quorum existed and no formal decisions were made. Minutes from the March 17, 2021 meeting were not approved because of the lack of quorum. The rest of the meeting was updates and discussion: progress on Stites Park construction documents and coordination with the 26th Ave. project, pool repairs, the free Summer O' Fun recreation programs with the Forest Grove School District, and recruitment for a Parks Maintenance Supervisor. The next meeting is scheduled for Wednesday, July 21, 2021 at 3:30 p.m. via Zoom.

• Minutes from the March 17, 2021 meeting not approved — no quorum
• No other motions or votes recorded; meeting was informational only

City Council

The Forest Grove City Council will hold public hearings and vote on resolutions to increase fees and charges by 3% for the Aquatic Center and other city services, and to set solid waste rates charged by franchise Waste Management, all effective July 1, 2021. The council will also consider authorizing an intergovernmental agreement with Forest Grove School District for summer programs and an application for a House Bill 2001 infrastructure-based time extension for the David Hill Urban Growth Area. Earlier in the day, the council will hold an executive session on labor negotiations and a work session on the Emergency Operations Plan.

• Resolution 2021-26: Aquatic Center fees and charges, 3% increase, effective July 1, 2021
• Resolution 2021-27: General fees and charges, 3% increase, effective July 1, 2021
• Resolution 2021-28: Solid waste rates for franchise Waste Management, effective July 1, 2021
• Resolution 2021-29: Intergovernmental agreement with Forest Grove School District for summer programs
• Resolution 2021-30: Application for HB 2001 infrastructure-based time extension for David Hill Urban Growth Area

The Forest Grove City Council approved a 3% rate increase for the Aquatic Center and general city fees, effective July 1, 2021. They also authorized a 4.1% residential and 5.1% commercial increase in solid waste rates, citing higher regional disposal costs. Additionally, the Council approved an application to extend timelines for implementing middle housing rules in the David Hill area.

• Approved 3% Aquatic Center fee increase (7-0)
• Approved 3% general city fee increase (7-0)
• Approved solid waste rate increases (4-3)
• Authorized Summer Programs agreement with School District (7-0)
• Authorized HB 2001 time extension application for David Hill area (7-0)
• Approved Consent Agenda items including minutes and resignations (7-0)

City Council

The Forest Grove City Council will hold public hearings on resolutions to increase fees and charges for the Aquatic Center and other city services by 3%, effective July 1, 2021, and to set solid waste rates. They will also consider authorizing an intergovernmental agreement for summer programs with the school district and submitting a housing-related time extension request. The meeting includes an executive session on labor negotiations and a work session on the Emergency Operations Plan, both closed to public comment.

• Resolution 2021-26: Aquatic Center fees, 3% increase, effective July 1, 2021
• Resolution 2021-27: City fees and charges, 3% increase, effective July 1, 2021
• Resolution 2021-28: Solid waste rates for franchise Waste Management, effective July 1, 2021
• Resolution 2021-29: IGA with Forest Grove School District for summer programs
• Resolution 2021-30: Application for HB 2001 infrastructure-based time extension for David Hill Urban Growth Area

The Forest Grove City Council held a work session on June 14, 2021 to review the City's Emergency Operations Plan, which Interim Fire Chief Patrick Fale said was adopted in 2014 and covers both Forest Grove and Cornelius. Fale presented an overview of the plan's mission areas, functional and hazard annexes, incident command structure, and Emergency Operations Center details, and answered council questions on topics including earthquake response, water safety, and citizen preparedness. The minutes state the Council took no formal action and made no formal decisions during the work session, which adjourned at 7:02 p.m.

• No formal action or decisions taken; work session only

Library Commission

The Forest Grove Library Commission will hold a meeting to discuss filtering and library planning. The meeting includes a consent agenda item to approve minutes from the May 12, 2021, meeting.

• Discussion regarding filtering
• Discussion regarding library planning
• Approval of May 12, 2021, Library Commission minutes

The Library Commission approved the May 12, 2021 minutes and agreed to maintain current internet filtering policies. Library Director Colleen Winters reported that reopening plans for July are underway and that the City Budget Committee approved a $1,425,000 library budget, an approximate 12% increase. The Commission decided to cancel the July meeting and invite the City Manager to the August meeting.

• Approved May 12, 2021 minutes as amended (unanimous)
• Agreed to keep internet filtering status quo
• Decided to cancel July 2021 meeting
• Reported $1,425,000 library budget approved by City Budget Committee
• Reported $10,000 disbursement from School District for Summer Reading

Budget Committee

The Forest Grove Budget Committee is continuing its review of the proposed FY 2021-22 budget, covering funds such as Light & Power, Sewer, Water, Streets, and Capital Projects. The meeting includes public comment and discussion, with potential approval of the budget. Some funds (e.g., Street Tree, Public Arts) are not scheduled for discussion unless specific questions arise.

• Review of Light & Power fund
• Review of Sewer & Sewer SDC fund
• Review of Water & Water SDC fund
• Review of Street fund
• Review of Capital Projects fund

The Forest Grove Budget Committee approved expenditures for the FY 2021-22 Proposed Budget totaling $143,982,570 and set maximum expenditures for each fund, voting 14-0. It also approved the FY 2021-26 Capital Improvements Program 14-0 and property tax rates for FY 2021-22 14-0. An amendment to shift American Rescue Plan (ARP) allocations from 80% projects/20% programs to 70% projects/30% programs failed 2-12. The committee approved the April 20, 2021 meeting minutes unanimously.

• Approved FY 2021-22 Proposed Budget expenditures of $143,982,570 and per-fund maximums (14-0)
• Approved FY 2021-26 Capital Improvements Program (14-0)
• Approved FY 2021-22 property tax rate of $3.9554 per $1,000 assessed value and $1.60 per $1,000 for the fourth year of the five-year Local Option Levy (14-0)
• Denied amendment to change ARP allocation to 30% programs / 70% projects (failed 2-12)
• Approved April 20, 2021 Budget Committee meeting minutes (unanimous)

Budget Committee

The Forest Grove Budget Committee is holding a subcommittee meeting to discuss American Rescue Plan funds. The meeting is open to the public via Zoom or in-person, with written comments accepted until 3:00 p.m. the day of the meeting.

• Discussion of American Rescue Plan funds allocation
• Subcommittee members: Elena Uhing, Mariana Valenzuela, Timothy Rippe, David Maisel, Wolanda Groombridge

The ARP Budget Subcommittee voted 5-0 to recommend that 20% of first-year American Rescue Plan funds be allocated to public health, economic impact mitigation, and essential worker premium pay. The remaining 80% of funds were directed to be rebalanced across other project categories. The committee agreed to continue meeting to determine specific program details for the 20% allocation.

• Recommended 20% of first-year ARP funds for public health, economic impacts, and premium pay (5-0)
• Directed staff to rebalance remaining 80% of ARP funds across other categories
• Agreed to continue meetings to define specific programs for the 20% allocation

Sustainability Commission

The Burn Plan/Ban Subcommittee discussed potential conflict of interest guidelines, regional burning rules, and air quality complaints, but decided to hold off on research and further meetings until the City Council provides clear mission guidance and expected outcomes. Members Ed Uecker and Johanna Peeters Weem agreed to gather some initial information regarding rules and complaint data.

• Agreed to hold off on research and further meetings until the City Council provides clear mission guidance
• Greg Arrigotti agreed to abstain from voting on sensor or data recommendations to avoid conflict questions
• Johanna Peeters Weem agreed to find specifics about Cornelius burn rules
• Ed Uecker agreed to seek sources for air quality complaint data starting with Elizabeth Stover

Economic Development Commission

The Forest Grove Economic Development Commission is meeting to discuss routine updates, including a Chamber of Commerce report, a City Council update, and an update on the American Rescue Plan Act (ARPA) funds. The agenda is largely informational, with no major decisions or public hearings scheduled.

• Chamber of Commerce update by Juanita Lint
• City Council update by Tim Rippe
• Employee Recruitment/Unemployment Program update by Barbee Williams, Oregon Employment Department
• ARPA update by Jeffrey King
• Boardmember round robin on priorities

The Forest Grove Economic Development Commission met on June 3, 2021, and unanimously approved drafting a letter of support for the Council Creek Regional Trail grant application. The commission also received updates regarding the Chamber of Commerce, City Council budget and American Rescue Plan funds, employee recruitment, and small business support programs.

• Approved drafting a letter of support for the Council Creek Trail grant application (unanimous)

Public Arts Commission

The Public Arts Commission is holding a subcommittee meeting to discuss next steps for the Open Aire Gallery. The meeting is open to the public and will be held via Zoom.

• Open Aire Gallery subcommittee meeting to discuss next steps

Budget Committee

The Budget Committee will review and discuss the proposed FY 2021-22 budget, covering departments such as Police, Fire, and Parks & Recreation. The meeting includes a public hearing regarding state shared revenue and a session for public comment on the proposed budget.

• Election of Committee Chair
• Review of FY 2021-22 proposed budget departments
• Public hearing on state shared revenue
• Public comment on proposed budget
• Urban Renewal Agency budget discussion

The Budget Committee established a five-member subcommittee to make recommendations on American Rescue Plan (ARP) fund appropriations. The committee also held a public hearing on State Shared Revenue and discussed the proposed FY 2021-22 budget.

• Elected David Andersen as Chair after a 7-7 tie vote
• Tabled approval of April 20, 2021 meeting minutes
• Approved formation of a five-member ARP appropriations subcommittee (11-3)
• Closed public hearing on State Shared Revenue with no public comments

Committee for Community Involvement

The Forest Grove Committee for Community Involvement is meeting to discuss planning a quarterly town meeting. The agenda includes public comments, a council liaison report, and approval of minutes. This is a routine administrative meeting with no major decisions or proposals listed.

• Discussion of planning a quarterly town meeting
• Public comments on agenda or non-agenda items (3-minute limit)
• Council liaison report

The Forest Grove Committee for Community Involvement met on June 1, 2021 and approved the May 2021 minutes as amended. The committee discussed logistics for an upcoming quarterly town meeting on homelessness, including speaker order and Q&A format, and decided no practice Zoom session was needed. A motion passed to make "Community Development" the topic of the next quarterly town meeting, covering building projects, ARP funds, and bonds. The council liaison reported on a missing person and an aquatic center closing and opening.

• Approved May 2021 minutes as amended
• Decided no practice Zoom session needed for quarterly town meeting
• Approved "Community Development" as topic for next quarterly town meeting (motion/seconded/passed)
• Set speaker order for homelessness town meeting: Josh, Brian, Shawn, Celeste (youth), Shelby

Sustainability Commission

The Commission will vote on updates to the CEP mini-grant application to measure equity impact. Members will also discuss a potential sustainability-themed mural and review the 2021-2022 work plan for approval.

• Vote on CEP mini-grant application questions regarding low income and BIPOC community data
• Discussion of a sustainability-themed mural on a downtown building using $3,200 in approved funds
• Review and potential vote to approve the 2021-2022 work plan
• Discussion regarding the CEP Grant Mural and Adopt-A-Garden program
• Updates on the City's DEI efforts and community civic engagement

The Sustainability Commission approved its April minutes unanimously and discussed several ongoing items, including revisions to the Community Enhancement Program mini-grant application, a proposed mural, the 2021 Work Plan, a Burn Plan subcommittee update, and the City's diversity, equity, and inclusion efforts. Staff reported that Metro reduced transfer station tonnage from 99,000 to about 77,000 tons per year, resulting in about $22,000 less revenue for CEP grants. No other substantive decisions were made; most items were updates or discussions.

• Approved April minutes (unanimous)
• Agreed to revise CEP mini-grant application questions to be more general (no vote recorded)
• Agreed to add 'mini' to agenda item #6 and adjust agenda (no vote recorded)

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting to review a design for a property at 1827 Douglas Street, discuss community outreach efforts, and receive updates on various projects. The board will also hear a presentation from Councilor Elena Uhing and consider approval of previous meeting minutes.

• Design review for 1827 Douglas Street (File 311-21-000010-PLNG)
• Government 101 presentation with Councilor Elena Uhing
• Community outreach discussion including Forest Grove Sesquicentennial
• Downtown District Brochure Project update
• CEP Grant update

The Historic Landmarks Board denied a request to replace six original wood sash windows with fiberglass units, finding them repairable. The Board did approve the replacement of two existing vinyl windows with fiberglass units.

• Denied replacement of 6 original wood sash windows at 1827 Douglas Street (6-0)
• Approved replacement of 2 vinyl windows with fiberglass units at 1827 Douglas Street (6-0)
• Appointed Cushing, Brent, and Trostle to a Downtown District Brochure sub-committee
• Directed staff to notify eligible property owners of preservation grants via postcard
• Directed staff to notify Downtown District building owners of grant and loan opportunities

City Council

The Forest Grove City Council will hold a regular meeting with public comment, consent agenda, and presentations on homelessness, housing, parks, and HB 2001. They will continue a public hearing on vacating an alley between 1208 and 1222 Birch Street, and consider extending the state of emergency declaration. The Urban Renewal Agency will also meet to approve an amendment to an exclusive negotiating agreement with a developer for Site B.

• Continue public hearing and second reading of Ordinance No. 2021-02 vacating alley between 1208 and 1222 Birch Street
• Resolution No. 2021-24 extending state of emergency until June 14, 2021
• URA Resolution No. 2021-02 authorizing amendment to exclusive negotiating agreement with Welshcorp d.b.a. FreshFoods and MFF Properties for Site B
• Presentations on Community Impact Grant homelessness update, Westside Turnkey Housing Project, and Parks updates (Stites Park, Aquatic Center, summer programs)
• Consent agenda includes Police Department 2020 Annual Report and various meeting minutes

The Forest Grove City Council approved Ordinance No. 2021-02 on second reading, vacating the alley between 1208 and 1222 Birch Street for applicant Michael Moore, by a 6-0 roll call vote. The council also approved its consent agenda 6-0, including Resolution No. 2021-24 extending the city's COVID-19 state of emergency until June 14, 2021. A motion to create a council subcommittee on police policies failed for lack of a second, while a motion to hold an optional work session on homeless camping with the Anti-Poverty Task Force, Chamber Director and Forest Grove Foundation carried 5-0, with Mayor Truax abstaining. Councilor Uhing was absent.

• Approved Ordinance No. 2021-02 vacating the alley between 1208 and 1222 Birch Street (6-0)
• Approved consent agenda including Resolution No. 2021-24 extending the COVID-19 state of emergency to June 14, 2021 (6-0)
• Motion to create a council subcommittee on police policies failed for lack of a second
• Approved an optional council work session on homeless camping with the Anti-Poverty Task Force, Chamber Director and Forest Grove Foundation (5-0, Mayor Truax abstained)

Urban Renewal Agency

The Forest Grove Urban Renewal Agency is holding a regular meeting with an executive session on property transactions. The main action item is a resolution to approve Amendment No. 1 to an exclusive negotiating agreement with Welshcorp, d.b.a. FreshFoods and MFF Properties, LLC, for property known as Site B, and to authorize the executive director to execute the agreement. The meeting also includes public comment, consent agenda items (approving minutes), and is open to the public via Zoom and in-person.

• Resolution No. 2021-02 authorizing approval of Amendment No. 1 to exclusive negotiating agreement with Welshcorp/FreshFoods for Site B
• Executive session for real property transactions (closed to public)
• Consent agenda: approve minutes of April 12, 2021 regular meeting and work session (Festival Street)

The Urban Renewal Agency approved an amendment to an exclusive negotiating agreement for Site B. This extension allows the developer more time to finalize a project featuring a grocery store and up to 20 affordable-housing apartments.

• Approved URA Resolution No. 2021-02 to extend the negotiating agreement with Welshcorp/Freshfoods and MFF Properties, LLC until October 31, 2021 (6-0)
• Approved April 12, 2021, URA Meeting Minutes (6-0)
• Approved April 12, 2021, URA Work Session (Festival Street) Meeting Minutes (6-0)

Sustainability Commission

The subcommittee discussed the need for an air quality measurement system to justify future burn plans or bans. Members agreed to review Hillsboro Air Quality Program materials and brainstorm communication improvements before the next meeting.

• Agreed to review Hillsboro AQ materials and Metro AQ standards
• Agreed to develop potential improvements for communication issues
• Consensus reached that an air quality measurement system is necessary
• Assigned Greg Arrigotti to research equipment costs and data collection partnerships
• Scheduled next meeting for June 7, 2021

Community Policing Advisory Commission

The Community Policing Advisory Commission will conduct a group activity regarding privilege and challenges. Members will also discuss Forest Grove Police Log items and review a working document for the CPAC Annual Report.

• Discussion of Forest Grove Police Log items regarding intent versus impact
• Review of CPAC Annual Report notes and prioritization of items
• Updates on Pacific University bias training
• Updates from Homeless Outreach and the DEI Plan representative
• Review of recent Livability Survey results

The Commission approved a pilot community conversation and the creation of an intentional panel discussion group featuring citizens and officers to be presented to the city council. The group also approved the April 15, 2021 meeting minutes.

• Approved pilot community conversation and panel discussion group (7-0)
• Approved April 15, 2021 meeting minutes as amended (6-0)

Public Arts Commission

The Forest Grove Public Arts Commission is meeting to discuss and decide on several items, including a mini-grant application, a draft mural policy, and an artwork donation subcommittee report. They will also plan for a special meeting on June 7 to select artists for the Open Aire Gallery and discuss the Mural Festival. The meeting is held in a hybrid format due to the pandemic.

• Knickers in a Bunch Mini-Grant consideration
• Draft Mural Policy discussion
• Artwork Donation Subcommittee report
• Open Aire Gallery artist selection special meeting scheduled for June 7, 2021
• Mural Festival discussion

The Commission approved a revised draft of the mural policy and a mini-grant for event promotional materials. It also selected two featured artists for the Mural Festival and decided not to host an Art Bizarre event this year.

• Approved April 15, 2021 meeting minutes (Unanimous)
• Approved Knickers in a Bunch mini-grant for stickers and cards (Unanimous)
• Approved amended draft mural policy (Unanimous)
• Approved Marcella Kriebel and Emily Lux as featured artists for Mural Festival (Unanimous, 1 abstention)
• Decided not to host the Art Bizarre event this year

City Council

The committee is reviewing updates regarding student delegations and the cancellation of the 2021 adult delegation to Nyuzen due to COVID-19. Members will also discuss the Farmer's Market, Chamber of Commerce reports, and the upcoming city sesquicentennial.

• Cancellation of the 2021 adult delegation to Nyuzen
• Update on December 2021 student delegation visit
• Review of Operation Handbook
• Farmer's Market update
• Discussion of Forest Grove's 150th Year Anniversary

The Forest Grove/Nyuzen Sister Cities Committee met on May 19, 2021, and approved the minutes of its April 29 meeting. The committee reviewed letters confirming that both the Forest Grove adult delegation to Nyuzen and this year's student delegation from Nyuzen were formally cancelled because of COVID-19. It also discussed plans for a booth at the Farmers' Market, a draft informational statement, and a new sub-committee working on criteria for adding sister cities.

• Approved April 29, 2021 meeting minutes as submitted (motion carried)
• Adult delegation from Forest Grove to Nyuzen formally cancelled by Nyuzen Mayor Sasajima due to COVID-19
• Student delegation from Nyuzen to Forest Grove formally cancelled by Mayor Truax due to COVID-19
• Finalized an informational statement about the sister city relationship for use by the Chamber
• Sub-committee to develop criteria for additional sister cities will meet monthly; selection estimated in one to two years

Public Arts Commission

The Public Arts Commission is holding a subcommittee meeting to discuss the final draft of a mural policy. This is a working session, not a final decision-making meeting. The agenda contains only this single item.

• Mural Policy Subcommittee meeting to discuss final draft

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting to discuss and decide on routine matters, including approving the March 17, 2021 meeting minutes. The agenda includes informational updates on Stites Park, pool repair, Summer O' Fun, park signage, BMX track, and A.T. Smith House, as well as staff recruitment for a Parks Maintenance Supervisor. No major policy decisions or public hearings are scheduled.

• Approve minutes of March 17, 2021 meeting
• Update on Stites Park
• Pool repair modified closure
• Summer O' Fun program update
• Recruitment for Parks Maintenance Supervisor

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a marijuana retailer at 2420 Pacific Avenue. The commission will also hold a work session regarding the Westside Urban Growth Area Infrastructure Based Time Extension Request application.

• Public Hearing: Conditional use permit for a marijuana retailer at 2420 Pacific Avenue
• Work Session: Westside Urban Growth Area Infrastructure Based Time Extension Request (IBTER) Application

The Planning Commission approved a conditional use permit (File No. 311-21-000012-PLNG) for a marijuana retailer at 2420 Pacific Avenue in the Town Center Transition zoning district, subject to staff conditions, on a 6-0 roll call vote. Neighbors raised parking and saturation concerns; the applicant said employees would park in the rear garage. Staff noted a preschool near Pacific University was not checked against the 1,000-foot buffer and will be investigated, and that a state determination that a school is within 1,000 feet would require denial regardless of the permit. The Commission also voted to form a subcommittee (Danko, Nakajima, Sanderson) on House Bill 2001 implementation and approved the April 5, 2021 minutes 6-0.

• Approved conditional use permit for marijuana retailer at 2420 Pacific Avenue with staff conditions (6-0)
• Formed Planning Commission subcommittee on House Bill 2001 implementation with Commissioners Danko, Nakajima, and Sanderson (all in favor)
• Approved minutes of the April 5, 2021 meeting (6-0)

Library Commission

The Commission will discuss the Council's objectives regarding library service and hold a discussion on filtering. The meeting also includes planning discussions for inside services, space reconfiguration, and exterior enhancements.

• Council Objective re: library service discussion
• Filtering discussion
• Library planning: inside service, space reconfiguration, and exterior enhancement
• Friends and Foundation report
• Director's report

The Commission approved the minutes from the April 14, 2021 meeting. Members discussed the advisory role of the Commission regarding public computer filtering and received reports on library funding and staffing.

• Approved April 14, 2021 meeting minutes (unanimous)

Community Forestry Commission

The Community Forestry Commission will discuss an Arbor Day video and a Public Works Department water intertie project. The project involves Mountain View Lane and Heather Drive near Sequoia, which is listed on the Register of Significant Trees.

• Discussion of Arbor Day Video
• Discussion of Mountain View Lane and Heather Drive Water Intertie Project near Sequoia

The Commission approved the April 21, 2021, meeting minutes. Members discussed an Arbor Day outreach video and provided a recommendation to the Public Works Department regarding the protection of a Sequoia tree during a water intertie project.

• Approved April 21, 2021, meeting minutes

City Council

The City Council will hold public hearings on sanitary sewer improvements and an alley vacation. The meeting also includes presentations on the Historic Landmarks Board report, homelessness policy updates, and 2021 livability survey results.

• Public hearing for Ordinance 2021-01 regarding sanitary sewer improvements in 10th Avenue right of way
• Public hearing for Ordinance 2021-02 to vacate the alley between 1208 and 1222 Birch Street
• Resolution 2021-23 to adopt City Manager performance review criteria
• Presentation on Homelessness Policy Update
• Presentation on 2021 Livability Survey Results

Council approved assessments for sanitary sewer improvements on 10th Avenue and adopted new performance review criteria for the City Manager. A proposal to vacate an alley on Birch Street received its first reading and was continued to a future meeting.

• Approved Ordinance No. 2021-01 for sewer assessments on 10th Avenue (7-0)
• Approved Resolution No. 2021-23 adopting City Manager performance review criteria (7-0)
• Approved first reading of Ordinance No. 2021-02 to vacate alley between 1208 and 1222 Birch Street
• Extended state of emergency declaration until May 24, 2021 (7-0)
• Endorsed new liquor license for Taqueria Corona (7-0)
• Endorsed liquor license renewals for La Estrella Tacos and My Place Tavern (7-0)

City Council

The Solid Waste Community Enhancement Program Committee will discuss the allocation and designation of 2021-22 CEP projects. The committee will also discuss a revised 5-year intergovernmental agreement (IGA) with Metro.

• Approval of April 13, 2021, meeting minutes
• Discussion and approval of 2021-22 CEP project allocations
• Discussion of revised 5-year IGA with Metro

Public Arts Commission

The Mural Fest subcommittee will hold a meeting to discuss obtaining approval from building owners. The group will also discuss the Call for Art.

• Mural Fest subcommittee discussion regarding building owner approval
• Mural Fest subcommittee discussion regarding Call for Art

Economic Development Commission

The Economic Development Commission will discuss the Council Creek Trail and the Oak Street preferred option. The meeting also includes updates from the Chamber of Commerce and the City Council, as well as a discussion regarding business needs related to the American Rescue Act.

• Council Creek Trail discussion
• Oak Street preferred option and discussion
• American Rescue Act business needs discussion (Part II)
• Chamber of Commerce update
• City Council update

The commission approved the minutes from the March meeting. Members received updates on tourism branding, the City Council budget process, and the Council Creek Trail project. The board discussed business needs regarding American Rescue Act funds but took no formal action on the matter.

• Approved March EDC meeting minutes (unanimous)

Committee for Community Involvement

The Committee for Community Involvement will discuss planning for a quarterly town meeting. Members will also discuss City Council goals and objectives for fiscal year 2021-22.

• Planning Quarterly Town Meeting
• City Council Goals & Objectives FY2021-22 Discussion

The committee called the meeting to order at 5:31 p.m. and approved the minutes of March 2021. Members discussed plans for the upcoming Quarterly Town Meeting scheduled for June 10th featuring speakers Brian Schimmel, Josh Crites, and Shawn Cardwell, along with potential survey formats and City Council goals.

• Approved March 2021 minutes

City Council

The committee is discussing the formation of a subcommittee to explore establishing a Sister City relationship with a Latinx city. Members are also reviewing various fundraising proposals and updates on existing projects.

• Proposal to form a subcommittee for Latinx city exploratory work
• Fundraising discussion regarding Farmer’s Market logistics
• Fundraising discussion regarding partnerships with Sushi restaurant and Sake One
• Update on bottle recycling fundraising and green bags
• Purchase and donation of digital data storage for pictures

The committee established a sub-committee to develop criteria and a process for identifying additional sister cities, including the city of Cornelius and a possible Latin American city. The committee also approved the minutes from the March 4, 2021, meeting.

• Approved March 4, 2021 meeting minutes
• Established sub-committee to develop criteria for adding additional sister cities

City Council

The City Council will hold work sessions regarding fire governance and criteria for reviewing the City Manager's performance. The regular meeting includes presentations on development services, transportation projects, and facility updates.

• Work session on Fire Governance
• Work session on City Manager Performance Review Criteria & Process
• Washington County transportation updates for Gales Creek Road and Thatcher Road intersection and Martin Road widening
• Resolution 2021-21 to extend the City's State of Emergency until May 10, 2021
• Liquor license application for Guidettis Kitchen at 2004 Main Street

The Forest Grove City Council held a work session on April 26, 2021 to review the process and proposed completion dates for the City Manager's annual performance review. Staff said a proposed resolution adopting the review criteria and dates will come back at the next meeting, and the council collectively concurred. The minutes state the council took no formal action and made no formal decisions during the work session.

• No formal action or decisions taken during the work session
• Staff to bring back a proposed resolution adopting City Manager Performance Review Criteria and Proposed Completion Dates at the next meeting (council concurred)

City Council

The City Council will hold a regular meeting featuring several departmental presentations. Discussions include development services processes, Washington County transportation projects, and updates on city facilities and the library.

• Presentation on Development Services Process Review Assessment
• Update on Gales Creek Road and Thatcher Road Intersection Realignment Project
• Update on Martin Road Widening and Roundabout Project
• Facilities update regarding Development Services Annex and Police Facility
• Resolution 2021-21 to extend the City's State of Emergency until May 10, 2021

The Forest Grove City Council approved its consent agenda 6-0, which included Resolution No. 2021-21 extending the city's COVID-19 state of emergency until 8:00 p.m. on May 10, 2021, and endorsing three liquor license applications. The rest of the meeting was presentations and reports with no other votes: a development services review, Washington County road projects, city facility and police facility updates, and a library update. Councilor Elena Uhing was absent.

• Approved consent agenda as presented (6-0)
• Approved Resolution No. 2021-21 extending the COVID-19 state of emergency until 8:00 p.m. May 10, 2021
• Endorsed new off-premises liquor license for Guidettis Kitchen, 2004 Main Street, Unit 100
• Endorsed 2021 liquor license renewals for Mandarin China Restaurant and Kaiser Brewing Company, LLC
• Accepted minutes from the Committee for Community Involvement, Library Commission, and Public Arts Commission
• Accepted the Community Development Department March 2021 building activity report

City Council

The City Council will hold work sessions regarding fire governance and criteria for reviewing the City Manager's performance. The regular meeting includes presentations on development services, transportation projects, and city facilities.

• Work session on Fire Governance
• Work session on City Manager Performance Review Criteria & Process
• Update on Gales Creek Road and Thatcher Road Intersection Realignment Project
• Update on Martin Road Widening and Roundabout Project
• Presentation on Development Services Process Review Assessment

The City Council held a work session to review fire governance models and an update from the Western Washington County Fire Task Force. Council took no formal action or made any formal decisions during the meeting.

Sustainability Commission

The Commission will discuss potential partnerships with the Economic Development Commission and a downtown mural project. Members will also vote on adding an equity impact question to the CEP mini-grant application. Additionally, the body will review its 2021 work plan and receive updates on city DEI efforts.

• Vote to add an equity impact question to the CEP mini-grant application
• Discussion of a $3,200 CEP grant for the current cycle ending 06/30/2022
• Discussion regarding a sustainability-themed mural on a downtown building
• Review of potential partnership with the Economic Development Commission
• Review of the 2021 Work Plan

The Sustainability Commission approved moving $3,200 into the 2021-2022 Community Enhancement Program grant cycle and approved adding diversity, equity, and inclusion questions to its mini-grant application. It also approved a new-member onboarding guide and formed a subcommittee to explore partnering with the Economic Development Commission. Agenda items 11 and 12 were deleted, and the meeting adjourned at 7:39 PM.

• Approved $3,200 to be moved and used in the 2021-2022 grant cycle (unanimous)
• Approved adding two DEI questions drawn from Metro's language to the mini-grant application (unanimous)
• Approved the Sustainability Commission New Member Onboarding Guide (unanimous)
• Approved March minutes with Diversity, Equity, and Inclusion spelled out (unanimous)
• Formed a subcommittee (Nieves, Lindsley, Arrigotti, Harris) to explore EDC partnership; Nieves to contact the EDC chair
• Deleted agenda items 11 and 12

Urban Renewal Agency

The committee will receive updates on the Festival Street and Downtown Streetscape projects. Members will also discuss the Site B Redevelopment and the Downtown Installation Public Art Project.

• Festival Street and Downtown Streetscape update
• Site B Redevelopment update
• Downtown Installation Public Art Project discussion
• Approval of January 29, 2021, meeting minutes

The Forest Grove Urban Renewal Agency meeting on April 22, 2021 lacked a quorum, so no decisions were made. Approval of the January 29, 2021 minutes was deferred to June 24, 2021. The commission received updates on the Festival Street and Downtown Streetscape project, the Site B redevelopment, and a downtown public art project, but took no votes. The meeting adjourned at 11:24 a.m.; the next meeting is scheduled for June 24, 2021.

• No quorum present; no substantive decisions made
• Approval of January 29, 2021 minutes deferred to June 24, 2021

Community Forestry Commission

The Community Forestry Commission will discuss street tree concepts for downtown and 21st Avenue. The meeting also includes a presentation regarding a commission public outreach video.

• Discussion of Downtown Street Trees and 21st Avenue Festival Street Concepts
• Presentation on Commission Public Outreach Video
• Approval of March 10, 2021, meeting minutes

The Community Forestry Commission approved its March 10, 2021 minutes without amendment. The commission heard a presentation from MIG Consulting on conceptual designs for a "festival street" on 21st Avenue and downtown street tree recommendations, and continued discussing an Arbor Day outreach video. No other formal decisions were recorded; remaining items were discussion or staff updates.

• Approved March 10, 2021 meeting minutes (motion passed)
• Reached consensus that the Arbor Day outreach video approach is headed in the right direction
• No vote recorded on downtown street tree or 21st Avenue festival street concepts; discussion continued
• No vote recorded on Arbor Day video; discussion to continue at May meeting

Budget Committee

The Budget Committee will hold an informational meeting regarding city council goals, the American Rescue Plan, and the levy renewal process. This meeting is for discussion only and will not include deliberation on the FY 2021-22 proposed budget.

• Discussion of City Council Goals and Objectives
• Discussion of American Rescue Plan (ARP)
• Discussion of Levy Renewal Process
• Discussion of upcoming Capital Improvement Projects
• Discussion of General Fund Financial Information

The Budget Committee approved meeting minutes from May 28 and June 4, 2020. The remainder of the meeting consisted of informational discussions regarding the American Rescue Plan, the Local Option Levy renewal process, and upcoming capital projects.

• Approved Budget Committee Meeting Minutes of May 28 and June 4, 2020 (12-0)

Community Policing Advisory Commission

The Community Policing Advisory Commission will review STOP data from April 2020 through March 2021. The commission will also select an action item and discuss bias-based training schedules.

• Review of April 2020 – March 2021 STOP data provided by WCSO
• Selection of a new action item
• Discussion of bias-based training schedule
• Nomination of a CPAC representative for the City's Diversity, Equity and Inclusion (DEI) plan

The Community Policing Advisory Commission discussed police stop data presented by Chief Reimann, which is collected by the Washington County Sheriff's Office and covers all self-initiated contacts, not just traffic stops. The commission requested a list of common Oregon Revised Statute codes to help read the data and asked for traffic-stop data for Black residents to be broken down further; the police department has contacted Portland State University about third-party analysis. Four commissioners will attend a bias-based training session on micro-aggressions on April 28, 2021. The commission also approved its March 18, 2021 minutes and added a discussion item on the impact and intent of the police log.

• Approved March 18, 2021 meeting minutes (motion carried 0-9)
• Added discussion item on impact and intent of the police log (motion carried 0-9)
• Commissioners Blue, Brady-Duyn, Covarrubias, and Reyes selected to attend April 28 bias training
• Commissioner Brady-Duyn volunteered as CPAC representative on DEI

Public Arts Commission

The Public Arts Commission will discuss a draft mural policy and receive a report from the Artwork Donation Subcommittee. The meeting also includes updates on a finance report and a CEP grant extension.

• Discussion of Draft Mural Policy
• Artwork Donation Subcommittee Report
• Open Aire Gallery Artist Selection Special Meeting announcement
• Finance Report update
• CEP Grant Extension update

The Public Arts Commission approved its March 18, 2021 meeting minutes unanimously and added a Mural Festival item while removing a Donation Subcommittee item. The draft mural policy was sent to the City Attorney but still needs further discussion, with next steps unclear. The commission also decided to use remaining 2020 CEP grant funds and not apply for the grant this year. No other substantive decisions were made; much of the meeting was updates and reports.

• Approved March 18, 2021 meeting minutes (unanimous)
• Added Mural Festival to the agenda; removed Donation Subcommittee item
• Draft mural policy sent to City Attorney; further discussion required, next steps unclear
• Decided to use remaining 2020 CEP grant funds and not apply for the grant this year
• Open Aire Gallery deadline next week with no submissions yet; may extend deadline or contact artists

Library Commission

The Library Commission will discuss council objectives for library service and potential filtering measures. The meeting also includes discussions regarding library planning for interior services, space reconfiguration, and exterior enhancements.

• Discussion on filtering
• Library planning: inside service
• Library planning: space reconfiguration
• Library planning: exterior enhancement
• Director's report on National Library Week

The Commission approved the minutes from the March 17, 2021 meeting. Members discussed internet filtering for public computers and strategies to reach underserved groups, but no formal actions were taken on these items.

• Approved March 17, 2021 meeting minutes (unanimous)

Public Arts Commission

The Mural Fest subcommittee will meet to discuss obtaining approval from building owners and the Call for Art. This meeting is part of the planning process based on the 2019-21 Strategic Plan.

• Discussion of building owner approvals for Mural Fest
• Discussion of Call for Art

City Council

The Solid Waste Community Enhancement Program Committee is reviewing applications for various local projects for the 2021-22 fiscal year. The committee will discuss available funding and the allocation worksheet during this meeting. A follow-up meeting is scheduled for April 26 to discuss fund allocation and project designation.

• Presentation of 16 project applications including food security, arts, and historic preservation
• Student and Veteran Food Box Program application
• Forest Grove Farmers Market Support application
• Home Preservation Program application
• Discussion of available funding and allocation worksheet

The Forest Grove Community Enhancement Program Committee held a virtual meeting to hear presentations for various FY 2021-22 project applications and reviewed available funding. The committee approved the minutes from the February 8, 2021 meeting. Staff also noted that the FGSCC Ceiling Fans project would be removed from the CEP process and handled through the city's budget.

• Approved Consent Agenda including February 8, 2021 meeting minutes (7-0)

City Council

The City Council will meet to adopt the 2021 goals and objectives and review annual financial reports for the City and Urban Renewal Agency. The meeting also includes presentations on Metro's 2021 priorities, the American Rescue Plan Act, and the Community Forestry Commission annual report.

• Resolution 2021-20: Adopting City Council 2021 goals and objectives
• Annual Financial Reports for City and URA for year ending June 30, 2020
• Resolution 2021-01: Adopting Urban Renewal Agency 2021 Work Plan
• URA Work Session regarding Festival Street and MIG Consulting
• Resolution 2021-19: Amending the City's Declaration of State of Emergency

The City Council adopted Resolution 2021-20 establishing its 2021/2022 goals and objectives in a 6-1 vote after debating community input and committee assignments. Council also unanimously approved the consent agenda, which included extending the city's COVID-19 state of emergency through April 26, 2021. Staff presented updates on annual audit reports and the city's scheduled $5.2 million allocation from the American Rescue Plan Act.

• Adopted 2021/2022 Council Goals and Objectives via Resolution 2021-20 (6-1)
• Extended local COVID-19 state of emergency to April 26, 2021 via Resolution 2021-19 (7-0)
• Approved consent agenda items including Arbor Day proclamation and previous meeting minutes (7-0)

Urban Renewal Agency

The Urban Renewal Agency will meet to adopt the 2021 work plan via Resolution No. 2021-01. The board will also hold a work session regarding Festival Street with MIG Consulting.

• Resolution No. 2021-01: Adopting Urban Renewal Agency 2021 Work Plan
• Work Session: Festival Street with MIG Consulting
• Approval of July 13, 2020, meeting minutes
• Approval of January 25, 2020, work session minutes
• Approval of March 15, 2021, work session minutes

The Urban Renewal Agency approved its 2021 Work Plan, which establishes action plans for five goals and 13 objectives. The board also approved several sets of previous meeting minutes.

• Approved URA Resolution No. 2021-01 adopting the 2021 Work Plan (7-0)
• Approved meeting minutes from July 13, 2020, January 25, 2020, and March 15, 2021 (6-0)

Committee for Community Involvement

The Committee for Community Involvement will discuss planning for a quarterly town meeting and review the City of Forest Grove's communication outreach. Members will also discuss ideas related to a neighborhood network.

• Planning Quarterly Town Meeting
• Review of City of Forest Grove’s Communication Outreach
• Discussion of ideas related to a Neighborhood Network

The Committee for Community Involvement met by video conference on April 6, 2021, with Vice Chair Lowell Greathouse presiding in the absence of Chair David Anderson. The committee approved February 2021 minutes with one typing correction, then voted to focus the upcoming Quarterly Town Meeting on homelessness. It also approved a schedule of June, September and December meetings, with the annual town meeting in February 2022, and set the June session for the week of June 7-11, proposed for June 10. A discussion of a Neighborhood Network was postponed to next month's agenda.

• Approved February 2021 minutes with a typing correction ('mar' to 'make')
• Approved homelessness as the topic of the upcoming Quarterly Town Meeting
• Approved Quarterly Town Meeting schedule: June, September, December; annual meeting February 2022
• Approved June Quarterly Town Meeting for the week of June 7-11, proposed date June 10
• Postponed Neighborhood Network discussion to next month's agenda

Planning Commission

The Planning Commission will hold public hearings regarding two specific land use files. These include a site plan for a multi-building apartment complex and a conditional use permit for cannabis processing.

• Public Hearing: 36-unit, 6-building apartment complex at 2524 Main Street
• Public Hearing: Cannabis processing building remodel at 3700 24th Avenue
• Approval of minutes from December 7th and 21st, 2020

The Planning Commission approved a site plan for a 36-unit affordable housing complex and a conditional use permit for a cannabis processing facility. The commission also approved minutes from two 2020 meetings.

• Approved 36-unit apartment complex at 2524 Main Street with Building E moved 3 feet north and A Street egress restricted to right turns only (6-1)
• Approved conditional use permit for cannabis processing at 3700 24th Avenue (7-0)
• Approved minutes from December 7 and December 21, 2020 meetings (7-0)

Economic Development Commission

The Economic Development Commission will meet remotely to discuss business needs regarding the $1.9T American Rescue Act. The commission will also discuss the design and scheduling of a Special Equity Meeting.

• Chamber of Commerce update
• Columbia-Pacific EDD update
• Discussion of business needs regarding the $1.9T American Rescue Act
• Planning for a Special Equity Meeting

The Economic Development Commission approved its March meeting minutes unanimously and heard presentations on the Chamber of Commerce, Columbia Pacific Economic Development District, and Junior Achievement. Discussion covered potential federal American Rescue Act grant funds and how they might be distributed to local small businesses, but no decisions were made on those funds. The commission also discussed planning a Special Equity Meeting for October and inviting both current and emerging businesses.

• Approved March EDC meeting minutes unanimously
• Discussed October as target for Special Equity Meeting; format to invite current and emerging businesses
• No vote or decision on distributing American Rescue Act funds; Jeff King to continue meeting with county economic leaders

Sustainability Commission

The Sustainability Commission will meet to discuss potential partnerships with the Economic Development Commission and vote on a new rubric for CEP grant requests. Members will also discuss finding a new volunteer administrator for the 2021-22 grant cycle and developing a 2021 work plan.

• Vote to implement a CEP grant rubric for all future grant requests
• Discussion regarding a new volunteer administrator for the 2021-22 CEP grant cycle
• Discussion of potential partnership with the Economic Development Commission
• Review of the 2021 Work Plan and mission statement creation
• DEI presentation and updates

The Sustainability Commission approved a motion to utilize $3,200 in Community Enhancement Program funds available until June 30, 2022, with Greg Arrigotti volunteering to administer the program. The commission also approved consent agenda minutes with wording changes, discussed revising the mini-grant rubric to better measure equity, and formed a subcommittee to create a legacy guide. No other substantive decisions were made; remaining items were discussions or reports.

• Approved consent agenda minutes with wording changes from 'CEP Grant' to 'Mini-grant' and 'transition training' to 'orientation training' (unanimous)
• Approved motion to utilize $3,200 in Community Enhancement Program funds (unanimous)
• Volunteered Greg Arrigotti to assume CEP administrator responsibilities
• Formed subcommittee of Johnson, Lindsley, and Uecker to work on a legacy guide

Community Policing Advisory Commission

The Community Policing Advisory Commission will conduct business via Zoom, including the election of a new Chair and the introduction of a Pacific University Representative. The commission will also discuss commissioner participation in a Pacific University workshop and select a representative for the City's Diversity, Equity, and Inclusion plan.

• Introduction of Pacific University Representative, Jean Garcia
• Election of Commission Chair
• Discussion of Pacific University hosted training/workshop
• Selection of CPAC representative for City Diversity, Equity, and Inclusion (DEI) plan

The Community Policing Advisory Commission elected its leadership and established a set of group agreements for handling discussions and sensitive information. The commission also set a recurring monthly meeting schedule.

• Approved January 19, 2021 minutes (9-0)
• Set meetings for the 3rd Thursday of each month
• Adopted five Group Agreements for discussions and sensitive information
• Elected Commissioner Lumae as Chair (9-0)
• Elected Commissioner Covarrubias as Vice Chair (9-0)

Public Arts Commission

The Public Arts Commission will meet remotely to discuss the draft Mural Policy and review the 2021 budget. The commission will also discuss the 2021 URA Project Open Aire Gallery Call and an artwork donation.

• Draft Mural Policy discussion
• 2021 Budget review and approval
• 2021 URA Project: Open Aire Gallery Call
• Artwork donation discussion
• Chehalem Ridge Metro Project update

The Public Arts Commission approved its corrected February 18, 2021 minutes and unanimously approved the Open Aire Gallery call for art. The commission re-elected its current officers: Emily Lux as secretary, Dana Eytzen as chair, and Pat Truax as vice chair. Members also reviewed a draft mural policy covering city-owned property, discussed an offered library art donation, and volunteered for a DEI focus group and a CEP grant application due April 2.

• Approved corrected 02/18/2021 meeting minutes (unanimous)
• Re-elected officers: Emily Lux secretary, Dana Eytzen chair, Pat Truax vice chair
• Approved Open Aire Gallery call for art (unanimous)
• Reviewed draft mural policy for city-owned properties; suggested changes made
• Leslie Crandell Dawes volunteered as PAC representative to DEI focus group, with Pat and Dana as alternates
• Amy Tracewell and Brenna Cooper volunteered to coordinate the CEP grant application due April 2
• Kathleen Leatham and Dana Eytzen volunteered to work with Colleen on a library art donation offer

Parks and Recreation Commission

The Parks and Recreation Commission is meeting remotely to discuss old business including the Rogers Park update/Harper's Playground, the Parks and Rec Director recruitment process, and budget discussions. They will also hear a presentation on Stites Park. The meeting is open to the public with limited in-person seating due to COVID-19.

• Rogers Park update and Harper's Playground
• Parks and Rec Director recruitment process
• Budget discussion
• Stites Park presentation by PLACE
• Approval of January 20, 2021 minutes

The Commission approved the design for Stites Park, which will include a nature park, community gardens, and a play area. The body also approved the minutes from the January 20, 2021, meeting.

• Approved Stites Park design plan (7-0)
• Approved January 20, 2021, meeting minutes (7-0)

Library Commission

The Commission reelected its Chair, Vice Chair, and Secretary. Members discussed potential solutions for off-site material checkout and outlined a plan for a phased library reopening with limited capacity.

• Approved February 10, 2021 meeting minutes (unanimous)
• Reelected Pamela Bailey as Chair, Kathleen Poulson as Vice Chair, and Elizabeth Beechwood as Secretary (unanimous)
• Selected Hattie Krebsbach as DEI focus group representative and Sam Ruder as alternate

City Council

The Forest Grove City Council will hold work sessions on refining council goals and objectives and on Levy 101, followed by a regular meeting. The regular meeting includes a presentation on the Supportive Housing Services Local Implementation Plan, a COVID-19 update, and a resolution to amend council rules. The consent agenda includes routine approvals, appointments, and a resolution to extend the state of emergency.

• Resolution 2021-18 amending council rules on public comment, presentations, and council communications
• Presentation on Supportive Housing Services Local Implementation Plan by Washington County
• Resolution 2021-17 extending the state of emergency until April 12, 2021
• Appointments to Community Forestry Commission and Community Policing Advisory Commission
• Endorsement of liquor license renewals for five establishments

The Forest Grove City Council approved Resolution No. 2021-18, amending Council Rules on public comment, presentations, and council communications, deleting three subsections, and adding a section on interactions with staff and the City Attorney. The vote was 6-0, with Councilor Uhing absent. The council also approved its consent agenda 6-0, including appointments to the Community Forestry Commission and Community Policing Advisory Commission, the city auditor for the fiscal year ending June 30, 2021, and an extension of the COVID-19 emergency declaration to April 12, 2021. The meeting included presentations on the Metro Supportive Housing Services measure and a COVID-19 update, but no other substantive decisions were made.

• Approved Resolution No. 2021-18 amending Council Rules on public comment, presentations, and council communications; deleting subsections 6.4.7, 7.1, and 7.3; and adding Section 18 on interactions with staff and City Attorney (6-0)
• Approved consent agenda as presented (6-0), including Resolution No. 2021-14 appointing Jeremy Sapp to Community Forestry Commission (term expiring December 31, 2023)
• Approved Resolution No. 2021-15 appointing Jean Garcia (Pacific University) to Community Policing Advisory Commission (term expiring December 31, 2022)
• Approved Resolution No. 2021-16 appointing SingerLewak, LLP as city auditor for fiscal year ending June 30, 2021
• Approved Resolution No. 2021-17 extending the COVID-19 state of emergency declaration until 8:00 p.m. on April 12, 2021, unless superseded sooner
• Endorsed liquor license renewal applications for Kama Aina, La Hacienda, McMenamins, Pac Thai, and The Growler Garage
• Accepted various meeting minutes and reports (Economic Development Commission, Parks and Recreation Commission, Public Arts Commission, Sustainability Commission, and Community Development Department monthly building activity report)

Urban Renewal Agency

The Urban Renewal Agency will hold a work session to refine its goals and objectives. This session is for discussion only, and no formal action will be taken by the board.

• Work session: Goals and Objectives Refinement

The Forest Grove Urban Renewal Agency held a work session on March 15, 2021 to review and prioritize the proposed 2021 URA Work Plan. Staff recommended approval, and the Board discussed the plan but proposed no changes. The Board took no formal action or decisions; staff said a proposed resolution would be brought to the next URA meeting. The minutes were approved as presented on April 12, 2021.

• No formal action or decisions taken during the work session
• Board proposed no changes to the Actions in the 2021 URA Work Plan
• Staff to bring back a proposed resolution for the 2021 URA Work Plan at the next URA meeting

City Council

The Forest Grove City Council holds a regular meeting to discuss a local implementation plan for supportive housing services, receive a citywide COVID-19 update, and consider routine consent agenda items including liquor license renewals. Two work sessions focus on refining council goals and objectives and reviewing levy basics, with no formal actions taken.

• Review of Supportive Housing Services (SHS) Local Implementation Plan
• Citywide COVID-19 update including vaccination and public meetings status
• Resolution 2021-18 amending council rules on public comment, presentations, and council communications
• Endorsement of five liquor license renewal applications for 2021
• Resolution 2021-17 extending city’s state of emergency to April 12, 2021

The council held a work session on the city's expiring Five-Year Local Option Levy, which funds police, fire, parks and library services and expires June 30, 2023. Staff recommended targeting the May 17, 2022, Primary Election and hiring consultant Campbell DeLong Resources to survey likely voters, and outlined a timeline running through a February 28, 2022, resolution to call the election. The council collectively concurred with staff's recommendations but took no formal action and made no formal decisions during the work session.

• No formal action or decisions taken; work session only
• Council concurred with staff recommendation to target May 17, 2022, Primary Election for levy renewal/replacement
• Staff to proceed with planning process and timeline presented
• Staff recommendation to hire consultant Campbell DeLong Resources for voter survey (discussed, not formally approved)

City Council

The Forest Grove City Council will hold work sessions on refining council goals and objectives and on Levy 101, followed by a regular meeting. The regular meeting includes a presentation on the Washington County Supportive Housing Services Local Implementation Plan, a COVID-19 update, and a resolution amending council rules. The consent agenda includes routine items such as minutes, appointments, and liquor license renewals. The Urban Renewal Agency will hold a work session on goals and objectives.

• Resolution 2021-18 amending council rules on public comment, presentations, and council communications
• Presentation on Supportive Housing Services Local Implementation Plan by Washington County
• COVID-19 update on vaccination and public meetings
• Consent agenda includes appointments to Community Forestry Commission and Community Policing Advisory Commission
• Consent agenda includes extending state of emergency until April 12, 2021

The City Council held a work session to review and prioritize 7 proposed goals and 27 proposed objectives for the 2021/22 fiscal year. Council members refined the list to 26 objectives after deleting one item regarding library mobile checkout spots. No formal action was taken during the session.

• No formal action taken

Community Forestry Commission

The Community Forestry Commission is meeting remotely to approve February minutes, plan an Arbor Day celebration and community outreach project, and prepare its annual report for the City Council. The agenda is mostly routine business with no major policy decisions or financial actions listed. Public comments are limited to three minutes for non-agenda items.

• Arbor Day Celebration / Community Outreach Project discussion
• Annual Report Presentation to City Council preparation
• Approval of February 10, 2021 meeting minutes
• Citizen communication period for non-agenda items

The Commission reached consensus to prepare a short outreach video regarding tree-related issues for review at the next meeting. Members also discussed accomplishments from 2020 to be presented to the City Council on April 12.

• Reached consensus to prepare a short Arbor Day outreach video

City Council

The Forest Grove Sister Cities Committee is meeting to handle routine business, including minutes, financial reports, and liaison updates. They will also discuss old business like the student delegation and fundraisers, and new business including a potential new committee member and exploring a relationship with a Latinx city.

• Voting on potential new committee member
• Update on Memorandum of Understanding and interest in developing a relationship with a Latinx city
• Adult delegation to Nyuzen 2021
• Fundraising update on recycling bottles and green bags
• Award for Sandy possibly during Life Celebration in Summer 2021

The committee approved the October 8, 2020, meeting minutes and reached a consensus to use Google Drive for working documents. Members discussed the status of delegations to Nyuzen and the implementation of a new operations handbook.

• Approved October 8, 2020, meeting minutes
• Approved use of Google Drive for working documents

Economic Development Commission

The Forest Grove Economic Development Commission is meeting remotely to discuss several items, including updates from the Chamber of Commerce and City Council, and a presentation on the Festival Street and Oak Street projects. They will also consider how these projects relate to the commission's goals and plan a special equity meeting. The meeting is open to the public, with options to attend in person or watch online.

• Discussion of Festival Street and Oak Street projects by Dan Riordan, Sr. Planner
• How the two projects impact or relate to Goal 1 and 4 of the EDC
• Setting date and format for a special equity meeting/forum
• Chamber of Commerce update by Juanita Lint
• City Council update by Tim Rippe

The Forest Grove Economic Development Commission met on March 4, 2021, and approved the February meeting minutes unanimously. The bulk of the meeting was informational: updates from the Chamber of Commerce and City Council, a presentation on the 21st Avenue Festival Street and Oak Street Land Use refinement plans, and discussion of a future equity forum for minority entrepreneurs. No substantive motions beyond the minutes approval were voted on; the meeting adjourned by consensus at 11:27 a.m.

• Approved February EDC meeting minutes (unanimous)
• No other formal decisions or votes recorded; remaining items were updates, presentations, and discussion

Committee for Community Involvement

The Committee for Community Involvement will meet via video conference to discuss future outreach efforts. The meeting also includes a report from Council Liaison Councilor Wenzl and a period for citizen communications.

• Discussion on future outreach efforts with Councilor Kristy Kottkey
• Council Liaison Report from Councilor Wenzl
• Citizen Communications for items not on the agenda

The committee approved the February 2021 minutes and discussed ways to improve community input and information dissemination. Members discussed the possibility of holding quarterly 'ATMs' with specific topics and the use of brainstorming sub-committees.

• Approved February 2021 minutes

Public Arts Commission

The Forest Grove Public Arts Commission is holding two subcommittee meetings: one on February 26 to discuss mural policy revisions by the City Attorney, and one on March 1 to discuss Open Aire Gallery locations and call changes. Both meetings are via Zoom and open to the public.

• Mural Policy Subcommittee meeting to discuss revisions by City Attorney
• Open Aire Gallery locations and call changes discussion
• Meetings held via Zoom on February 26 and March 1

Public Arts Commission

The Forest Grove Public Arts Commission is holding two subcommittee meetings in late February and early March. The Mural Policy Subcommittee will discuss revisions by the City Attorney, and the Open Aire Gallery subcommittee will discuss locations and call changes. These are working sessions to refine policies and logistics for public art projects.

• Mural Policy Subcommittee: discuss revisions by City Attorney
• Open Aire Gallery: locations and call changes

Sustainability Commission

The Forest Grove Sustainability Commission is meeting to vote on a Community Enhancement Program (CEP) grant application and rubric, discuss the 2021 work plan, and elect a new chair. The agenda also includes updates on litter cleanup, an equity presentation, and a legacy guide review. Most items are routine procedural matters, with the CEP grant vote and chair election being the key decisions.

• Vote on CEP grant application and rubric
• Discuss and vote on 2021 work plan
• Election of commission chair
• Update on litter cleanup efforts
• Review of Historic Landmarks Board legacy guide

The Sustainability Commission approved its consent agenda without changes and voted unanimously to keep the current chair and vice chair in their positions. The commission postponed a vote on the mini-grant application rubric to its next meeting and agreed to further discuss the 2021 Work Plan. Agenda items on the Legacy Guide Review and Community Civic Engagement were moved to the next meeting, and the chair election was moved up to this meeting. The rest of the meeting covered updates and reports, including litter clean-up, city equity efforts, and the Community Enhancement Program grant cycle.

• Approved consent agenda with no changes (unanimous)
• Kept current chair and vice chair positions (unanimous)
• Moved Legacy Guide Review and Community Civic Engagement to next meeting agenda
• Moved chair election up to current agenda
• Agreed to further discuss the 2021 Work Plan
• Deferred vote on mini-grant application rubric to next meeting

City Council

The Forest Grove City Council will hold work sessions on board recruitment and council rules, then a regular meeting. Key actions include a resolution authorizing the city manager to endorse an intergovernmental agreement with the school district for an option to purchase property north of David Hill Road, and a consent agenda with routine items including extending the state of emergency and endorsing liquor license renewals.

• Resolution 2021-13: Authorize city manager to endorse IGA with Forest Grove School District for option to purchase real property north of David Hill Road
• Resolution 2021-12: Extend state of emergency until March 15, 2021, amending Resolution 2021-10
• Endorse 20 liquor license renewals for 2021, including 7-Eleven, Plaid Pantry, Ridgewalker Brewing, and others
• Accept resignation of Kenneth Cobleigh from Sustainability Commission
• Work sessions on boards/commissions recruitment interviews and council rules

The City Council authorized an agreement with the Forest Grove School District for an option to purchase up to two acres of land north of David Hill Road. Council also approved a letter of support for House Bill 2985 and extended the city's state of emergency declaration.

• Approved Resolution No. 2021-13 for option to purchase land north of David Hill Road (6-0)
• Approved letter of support for Legislative House Bill (HB) 2985 (6-0)
• Approved Resolution No. 2021-12 extending state of emergency until March 15, 2021 (6-0)
• Endorsed 20 liquor license renewal applications (6-0)
• Approved January 25 and February 8, 2021 regular meeting minutes (6-0)
• Approved January 25, 2021 work session minutes (6-0)
• Accepted resignation of Kenneth Cobleigh from Sustainability Commission (6-0)

City Council

The Forest Grove City Council will hold work sessions on board recruitment and council rules, followed by a regular meeting. The main action item is a resolution to authorize the city manager to endorse an intergovernmental agreement with the school district for an option to purchase real property north of David Hill Road. The consent agenda includes routine approvals and a resolution extending the state of emergency.

• Resolution 2021-13: Authorizing city manager to endorse IGA with Forest Grove School District for option to purchase real property north of David Hill Road
• Resolution 2021-12: Extending state of emergency until March 15, 2021
• Endorsement of 20 liquor license renewals for 2021
• Light and Power update: substation and electric vehicle updates
• Annual Town Meeting Report from Committee for Community Involvement

The City Council conducted interviews for the Community Policing Advisory Commission and the Community Forestry Commission/Planning Commission. No formal actions or decisions were made during this work session.

City Council

The Forest Grove City Council will hold work sessions on board/commission recruitment interviews and council rules, followed by a regular meeting. The main action item is a resolution to authorize the city manager to endorse an intergovernmental agreement with the school district for an option to purchase real property north of David Hill Road. The consent agenda includes routine approvals and a resolution extending the state of emergency declaration.

• Resolution No. 2021-13: Authorizing city manager to endorse IGA with Forest Grove School District for option to purchase property north of David Hill Road
• Resolution No. 2021-12: Extending state of emergency declaration until March 15, 2021
• Endorsement of 20 liquor license renewals for 2021, including 7-Eleven, Plaid Pantry, and various restaurants
• Work session on boards/commissions applicant recruitment interviews
• Work session on council rules

The Council reviewed and reached consensus on several proposed revisions to the Council Rules, including public comment procedures and interactions with city staff. These changes will be embodied in a resolution for formal consideration at a future regular meeting.

• Concurred to rename 'Citizen Communications' to 'Public Comment'
• Concurred to delete rule allowing electronic audio/visual materials during public comment
• Concurred to clarify that the 30-minute public comment limit is total time, not per speaker
• Concurred to increase presentation time limits to 10 minutes for presenters
• Concurred to add Section 18 regarding interactions with staff and the City Attorney
• Concurred to delete Sections 7.1 and 7.3 as they were combined into Section 6

City Council

The Forest Grove City Council is convening for its annual goal-setting retreat, a work session focused on identifying goals and objectives for 2021, building on 2020 goals, and supporting COVID recovery. No formal action will be taken and no public comment will be accepted during this session.

• Review of 2020 goal progress
• Discussion of community challenges on the horizon
• Mapping and refinement of 2021 goals and strategies
• Goal prioritization exercise
• Review of Council and Administration roles

The City Council and management team participated in a facilitated retreat to review 2020 goal progress and map new priorities for 2021. No formal actions or decisions were made during the session.

Public Arts Commission

The Public Arts Commission is meeting remotely to discuss and set goals for 2021-22, including a draft mural policy, a strategic plan review, and updates on public art during COVID. The meeting includes public comment and approval of previous minutes.

• Draft Mural Policy discussion
• 2022 Mural Festival planning
• 2021 URA Outdoor Rotating Gallery update
• Public Art during COVID Subcommittee update
• Banner Poles update

The Commission reviewed its strategic plan and updated goals for the 2021-22 period. Several subcommittees were formed to handle artist features, social media presence, and the guided Art Walk.

• Approved January meeting minutes (unanimous)
• Formed subcommittee for emerging artist features (Emily, Leslie)
• Formed subcommittee for social media presence (Brenna, Dana, Amy, Linda)
• Formed subcommittee for guided Art Walk (Amy, Linda, Kathleen, Leslie)
• Eliminated Foundation Development goal

Community Forestry Commission

The Community Forestry Commission will decide whether to allow removal of a street tree at 2008 Main Street (Van Dyke Appliance) and continue planning for the 2021 Arbor Day celebration. The meeting is held remotely due to COVID-19, with limited in-person attendance. The agenda also includes approval of the January 20, 2021 meeting minutes and citizen communication.

• Request for removal of street tree at 2008 Main Street (Van Dyke Appliance)
• Continue Arbor Day 2021 celebration planning
• Approval of January 20, 2021 meeting minutes
• Citizen communication on non-agenda items (3-minute limit)

The Community Forestry Commission approved a street tree removal permit for the tree at 2008 Main Street (Van Dyke Appliance), with the condition that the adjacent property owner replant a tree after the downtown streetscape project is completed. The vote was unanimous. The commission also reviewed a draft community survey for Arbor Day 2021 outreach and gave initial feedback, agreeing to send further ideas to the council liaison by email. Other agenda items, including the Council Liaison Update and Member Updates, were deferred due to lack of time.

• Approved street tree removal permit at 2008 Main Street with condition that the adjacent property owner replant after the downtown streetscape project is completed (unanimous)
• Approved January 20, 2021 minutes (unanimous)
• Agreed to submit survey ideas by email to Councilor Kottkey for discussion at the next meeting

Library Commission

The Forest Grove Library Commission reelected Pamela Bailey as Chair, Kathleen Poulson as Vice Chair, and Elizabeth Beechwood as Secretary, all by unanimous vote. Hattie Krebsbach was chosen as the commission's representative to a city DEI focus group, with Sam Ruder as alternate. The commission also discussed a City Council objective to let patrons check out materials at other locations around town, but members said they needed more direction and agreed to keep the issue on the agenda. No reopening date for the library was set; curbside pickup and virtual services continue.

• Reelected Pamela Bailey as Chair, Kathleen Poulson as Vice Chair, and Elizabeth Beechwood as Secretary (carried by all)
• Approved the February 10, 2021 minutes as presented (carried by all)
• Selected Hattie Krebsbach as DEI focus group representative, Sam Ruder as alternate
• Kept the Council's library-services objective on the agenda pending more direction from Council
• No library reopening date decided; soft opening planned with curbside and virtual services continuing

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting remotely to review and adopt its 2021 work plan, including SHPO grant projects, an editorial calendar, a photo contest, officer elections, and the 2021 meeting schedule. They will also discuss alternative funding and approve minutes from a prior meeting. The agenda is largely administrative and procedural.

• Review and adopt 2021 work plan including SHPO grant projects
• Review and adopt January-June 2021 Editorial Calendar
• Photo contest
• Annual officer elections
• Adopt 2021 meeting schedule

The Board approved a motion to apply for a SHPO grant of approximately $2,500 to design and produce a Downtown District brochure. The Board declined to initiate several other projects, including new design standards and demolition ordinances. Annual officer elections were held and the 2021 meeting schedule was adopted.

• Approved August 25, 2020 meeting minutes
• Approved application for SHPO grant (~$2,500) for Downtown District brochure (unanimous)
• Denied application for SHPO grant (~$7,500) for reconnaissance level survey (failed for lack of second)
• Decided against initiating IEBC, demolition-by-neglect, and demolition denial ordinances
• Elected Kelsey Trostle as Chair, Jennifer Brent as Vice Chair, and George Cushing as Secretary
• Adopted proposed 2021 meeting schedule

City Council

The Forest Grove City Council is holding a regular meeting with a consent agenda, a resolution to amend council rules, and a work session on homelessness. The consent agenda includes extending the city's state of emergency declaration and endorsing 18 liquor license renewals. The council will also discuss a retreat update and homelessness roles and responsibilities in work sessions, with no formal action expected on those items.

• Resolution No. 2020-11 amending council rules on serial communications, censure, and public comment
• Resolution No. 2021-10 extending the state of emergency until February 22, 2021
• Endorsement of 18 liquor license renewals for 2021, including A Framer's Touch, Bi-Mart, Bites Restaurant, and others
• Work session on homelessness: roles and responsibilities
• Consent agenda includes accepting resignations from CPAC and PAC

The City Council conducted a work session to explore the city's role in addressing homelessness and reviewed the functions of federal, state, regional, and county agencies. Staff provided an overview of existing city efforts, including the Impact Grant and property tax exemptions. No formal actions were taken.

City Council

The Forest Grove Solid Waste Community Enhancement Program Committee (CEPC) is meeting to approve the 2021-22 program criteria and timeline, which includes application deadlines and grant allocation dates. The agenda also includes approval of minutes from April 27, 2020, and citizen communications. The meeting is held in a hybrid format due to the pandemic.

• Approve 2021-22 CEP Program Criteria & Timeline
• Applications for project proposals available March 1
• Applications due April 2 by 5 pm
• Grant allocations approved April 26
• Contracts must be executed by September 30, 2021

The Community Enhancement Program Committee (CEPC) approved the process and timeline for the 2021-22 program. The committee voted to lower the grant limit to $7,500 and agreed to enhance the program cover letter with DEI requirements.

• Approved April 27, 2020 meeting minutes (unanimous)
• Approved 2021-22 CEP process and timeline (unanimous)
• Lowered grant limit to $7,500 (unanimous)

City Council

The Forest Grove City Council will hold a regular meeting to extend the city’s COVID-19 state of emergency and endorse liquor license renewals for 18 businesses. Two work sessions will discuss council retreat updates and homelessness roles, but no formal action will be taken.

• Extend COVID-19 state of emergency declaration to Feb 22, 2021
• Endorse liquor license renewals for 18 businesses including A Framer’s Touch, Bi-Mart #635, and Safeway
• Amend council meeting rules to allow serial public communications and add censure procedures
• Approve minutes from prior work sessions and commissions

The City Council held a work session to review the status of 34 adopted objectives for Fiscal Year 2020-21 and city department accomplishments. No formal actions or decisions were made during the session.

City Council

The Forest Grove City Council will hold a regular meeting with a consent agenda, a resolution amending council rules on public comment and censure, and a work session on homelessness roles and responsibilities. The consent agenda includes extending the COVID-19 state of emergency until February 22, 2021, and endorsing 18 liquor license renewals. No public comment is taken during work sessions, and the meeting is held in a hybrid format due to the pandemic.

• Resolution No. 2020-11 amending council rules to add serial communications, censure, and public comment changes
• Resolution No. 2021-10 extending the state of emergency until Feb 22, 2021
• Endorsement of 18 liquor license renewals for 2021, including A Framer's Touch, Bi-Mart, and Safeway
• Work session on homelessness: roles and responsibilities
• Accept resignations from CPAC and Public Arts Commission

The Forest Grove City Council approved Resolution No. 2021-11, which amends Council Rules to add a serial communications section, add a censure section, and move two public comment sections under Section 6.4.2. The vote was 7-0. The council also approved its consent agenda 7-0, which included extending the city's COVID-19 state of emergency until February 22, 2021, accepting two commission resignations, and endorsing 18 liquor license renewal applications for 2021. No citizen comments were submitted, and there were no presentations.

• Approved Resolution No. 2021-11 amending Council Rules to add serial communications and censure, and relocate public comment sections (7-0)
• Approved consent agenda as presented (7-0), including Resolution No. 2021-10 extending the COVID-19 state of emergency until 8:00 p.m. February 22, 2021
• Accepted resignations of Ixcel Lechuga (Community Policing Advisory Commission) and Kathy Broom (Public Arts Commission)
• Endorsed 18 liquor license renewal applications for 2021
• Approved council work session minutes of January 11 and January 25, 2021, and accepted Community Forestry Commission minutes of November 18, 2020

Economic Development Commission

The Economic Development Commission will meet remotely to discuss pandemic recovery marketing and messaging. The commission will also conduct elections for the Chair and Vice Chair positions.

• Election of Chair and Vice Chair
• Chamber of Commerce update
• City Council update
• Columbia-Pacific EDD introduction
• Pandemic recovery marketing and messaging discussion

The Economic Development Commission re-elected its Chair and Vice Chair and affirmed the consideration of Juanita Lint for a board position with the Columbia-Pacific Economic Development District. The commission also discussed pandemic recovery efforts and small business promotion.

• Approved December and January meeting minutes (unanimous)
• Re-elected Kevin Emerick as Chair and Javier Urenda as Vice Chair (unanimous)
• Affirmed consideration of Juanita Lint for the Columbia Pacific Board position (unanimous)

Committee for Community Involvement

The Committee for Community Involvement will hold its February 2021 meeting remotely due to COVID-19 protocols. Members will discuss the annual town meeting debrief and receive a report from Councilor Wenzl. The meeting is open to public comment and will be recorded by TVCTV.

The committee reviewed the Annual Town Meeting, noting technical issues with sound on channel 30 and the inability to disable anonymous Q&A. Members discussed increasing meeting length to three hours and expanding outreach to younger demographics.

• Approved minutes of January 5, 14, and 26

Urban Renewal Agency

The Forest Grove Urban Renewal Agency’s advisory committee meets to discuss the legally required 2021 Urban Renewal Impact Report and receive updates on the Festival Street and Downtown Streetscape Project. Members will also hear brief project updates on Site B Redevelopment, Banner Poles, and a new rotating public art installation.

• Festival Street and Downtown Streetscape Project presentation by MIG Consulting
• Annual Urban Renewal Impact Report required under ORS 457.460
• Site B Redevelopment project update
• Banner Poles installation update
• Rotating public art installation update

The committee approved the minutes from the December 2020 meeting. Other agenda items regarding a traffic study, street survey results, and a financial impact report were presented for information only with no formal action taken.

• Approved December 2020 Committee Minutes (unanimous)

Historic Landmarks Board

The Forest Grove Historic Landmarks Board is meeting remotely due to COVID-19 to review and adopt its 2021 work plan, editorial calendar, meeting schedule, and other administrative items. The board will also hold annual officer elections and discuss alternative funding. Public testimony is encouraged via email by 3:00 p.m. on January 26.

• Review and adopt 2021 work plan including SHPO grant projects
• Adopt January-June 2021 Editorial Calendar
• Annual officer elections
• Adopt 2021 meeting schedule
• Approval of August 25, 2020 meeting minutes

Committee for Community Involvement

The Committee for Community Involvement is holding a special remote meeting with a largely procedural agenda: call to order, public comments, a discussion of an ATM practice session, and a council liaison report. No substantive decisions or proposals are listed.

• Remote meeting via Webex due to COVID-19
• Citizen communications for non-agenda items, 3-minute limit
• Discussion of ATM practice session
• Council Liaison Report by Councilor Wenzl

The Committee for Community Involvement met on January 26, 2021 as a second practice session for the January 30 Annual Town Meeting. Members walked through the meeting procedure and agenda, including how to introduce city council members and how to field questions to Lowell Greathouse. The Abby and Anna's Yard video could not be played without delay and choppy video, so it was decided not to show it; short announcements will be used instead during the break between speakers and Q&A. The dry run of the agenda was completed and the meeting adjourned at 6:34.

• Decided not to show the Abby and Anna's Yard video at the Annual Town Meeting due to delayed and choppy playback
• Decided to use the break between speakers and Q&A for short announcements instead of the video
• Completed a dry run of the Annual Town Meeting agenda

City Council

The Forest Grove City Council will hold public hearings on forming a reimbursement district for Wauna Credit Union public improvements and on exempting the Development Services Annex and City Hall renovation from competitive bidding. They will also consider an intergovernmental agreement with Clean Water Services for sewer system development charges and amendments to council rules. The meeting includes work sessions on council rules and Community Policing Advisory Commission bylaws, plus an Urban Renewal Agency work session on a rotating outdoor art gallery.

• Public hearing on Resolution 2021-06 to form Wauna Credit Union Public Improvement Reimbursement District
• Public hearing on Resolution 2021-07 to exempt Development Services Annex and City Hall renovation from competitive bidding and authorize CM/GC contract
• Resolution 2021-08 authorizing IGA with Clean Water Services for allocation of sanitary sewer system development charges
• Resolution 2020-09 amending council rules on decorum, order, ethics, and media statements
• Consent agenda includes extending state of emergency to Feb 8, 2021 and endorsing liquor license for Bella Donna's Bistro & Patisserie

The City Council held a work session to discuss CPAC bylaws regarding membership requirements, residency rules, and potential representation changes. No formal actions or decisions were made during the meeting, and staff were directed to bring back a proposed resolution at a later date.

• Tabled CPAC bylaws discussion for future resolution

City Council

The Forest Grove City Council will hold work sessions on council rules and Community Policing Advisory Commission bylaws, then a regular meeting with public hearings on a reimbursement district for Wauna Credit Union improvements and an exemption from competitive bidding for the Development Services Annex and City Hall renovation. The council will also consider resolutions on a sewer system development charge agreement with Clean Water Services, council rules amendments, and extending the COVID-19 state of emergency. The Urban Renewal Agency will hold a work session on a rotating outdoor public art gallery, with no formal action expected.

• Public hearing on Resolution 2021-06 to form a reimbursement district for Wauna Credit Union public improvements
• Public hearing on Resolution 2021-07 to exempt City Hall renovation from competitive bidding and authorize a CM/GC contract
• Resolution 2021-08 authorizing an intergovernmental agreement with Clean Water Services for sanitary sewer system development charges
• Resolution 2020-09 amending council rules on decorum, order, ethics, and media statements
• Consent agenda includes extending the COVID-19 state of emergency to February 8, 2021, and endorsing a liquor license for Bella Donna's Bistro & Patisserie at 2007 21st Avenue

The Forest Grove City Council held a work session on January 25, 2021 to continue reviewing proposed revisions to its Council Rules. Council discussed proposed language on censure and removal (Section 5.7), a new definition of serial communications (Section 3.8), and moving two citizen-communication provisions into Section 6.4.2. The council collectively concurred to incorporate the proposed provisions, but took no formal action or decisions; staff said the agreed sections will be placed in a resolution for a future regular council meeting. A follow-up work session will be scheduled later.

• No formal action or decisions taken during the work session
• Council concurred to incorporate proposed Section 5.7 Censure and Removal language (no vote recorded)
• Council concurred to incorporate proposed Section 3.8 on serial communications (no vote recorded)
• Council concurred to move Sections 7.2 and 7.4 into Section 6.4.2 Citizen Communications (no vote recorded)
• Agreed sections to be embodied in a resolution for a future regular Council meeting

Urban Renewal Agency

The Forest Grove Urban Renewal Agency is holding a work session to discuss a rotating outdoor public art gallery. No formal action will be taken and no public comment will be accepted during this session.

• Work session on rotating outdoor public art gallery
• Presentations by Community Development Director Bryan Pohl, Public Arts Commission, and City Manager Jesse VanderZanden
• No formal action expected

The Urban Renewal Agency held a work session to review a proposal from the Public Arts Commission to establish a rotating outdoor public art gallery with six locations and a $20,000 budget. The Board discussed art locations, equity considerations, and maintenance, but took no formal action or votes during the work session.

• Discussed rotating outdoor public art gallery proposal without taking formal action

City Council

The Forest Grove City Council will hold public hearings on forming a reimbursement district for Wauna Credit Union public improvements and on exempting the Development Services Annex and City Hall renovation from competitive bidding. They will also consider authorizing an intergovernmental agreement with Clean Water Services for sewer system development charges, and amending council rules on decorum and media statements. The agenda includes work sessions on council rules and Community Policing Advisory Commission bylaws, plus an Urban Renewal Agency work session on a rotating outdoor art gallery.

• Public hearing and Resolution No. 2021-06 to form Wauna Credit Union Public Improvement Reimbursement District
• Public hearing and Resolution No. 2021-07 to exempt Development Services Annex and City Hall renovation from competitive bidding, authorizing CM/GC contract
• Resolution No. 2021-08 authorizing IGA with Clean Water Services for allocation of sanitary sewer system development charges
• Resolution No. 2020-09 amending council rules on decorum, order, ethics, and media statements
• Consent agenda includes extending COVID-19 state of emergency declaration until February 8, 2021

The City Council tabled a decision on the proposed Wauna Credit Union Public Improvement Reimbursement District following public testimony and staff recommendations to address cost allocation disagreements. The Council approved an exemption from competitive bidding for the Development Services Annex and City Hall renovation project. Additionally, the Council adopted amendments to city rules regarding decorum, ethics, and media statements, and scheduled a February 8 work session on homelessness.

• Tabled Wauna Credit Union reimbursement district resolution (7-0)
• Approved competitive bidding exemption for City Hall renovation (7-0)
• Approved IGA with Clean Water Services for sewer charges (7-0)
• Amended Council rules on ethics and media statements (6-1)
• Scheduled February 8 work session on homelessness (6-1)
• Approved liquor license for Bella Donna’s Bistro & Patisserie (6-0)

Public Arts Commission

The Forest Grove Public Arts Commission will meet remotely to discuss and decide on a draft mural policy, review an artwork donation, and address commission business such as retreat dates and vacancy declarations. The meeting will also include updates on finances, public art during COVID-19, and banner poles.

• Draft Mural Policy
• Artwork Donation
• 2022 URA Proposal
• Finance Report
• Banner Poles Update

The Commission approved the submission of the 2022 URA proposal, which includes a mural festival and five possible mural locations. Members also decided to extend the February meeting to serve as the annual retreat.

• Approved December meeting minutes (unanimous)
• Approved submission of the amended 2022 URA proposal (unanimous)
• Decided to extend February meeting from 5:00 PM to 7:30 PM for the annual retreat

Community Forestry Commission

The Community Forestry Commission will hold a remote meeting to elect officers for 2021, adopt the year’s meeting calendar, and begin planning the Arbor Day celebration. The agenda is procedural with no major decisions.

• Election of Officers for 2021
• Adopt 2021 Meeting Calendar
• Arbor Day 2021 Celebration Planning

The Commission re-elected Mark Nakajima as Chair and Michael Howell as Vice-Chair for 2021. Members also voted to change their standing meeting date to the second Wednesday of each month at 5:30 p.m. and approved the November 18, 2020, meeting minutes.

• Approved November 18, 2020 minutes (unanimous)
• Re-elected Mark Nakajima as Chair (unanimous)
• Re-elected Michael Howell as Vice-Chair (unanimous)
• Changed standing meeting date to second Wednesday of the month (unanimous)

Parks and Recreation Commission

The Forest Grove Parks and Recreation Commission is meeting remotely to handle routine business: approving minutes, electing officers, and receiving updates on several park projects. The commission will also hear a presentation on a Pacific University softball turf proposal and begin budget discussions for 2021.

• Election of chair and vice chair
• Rogers Park update
• Stites Park development update
• Eastside Park progress update
• Presentation/proposal on Pacific University softball turf

The Forest Grove Parks and Recreation Commission approved a proposal from Pacific University to install turf on the softball field, slated to begin around July 19, 2021. The commission also elected officers, approved previous meeting minutes, and received updates on park projects including Rogers Park, Stites Park, and the parks director recruitment process.

• Approved December 16, 2020 minutes (7-0)
• Approved Pacific University softball turf proposal (7-0)

Community Policing Advisory Commission

The Community Policing Advisory Commission is holding a special remote meeting to organize itself: reviewing its mission, setting meeting dates, selecting a chair and co-chair, and discussing membership parameters. No substantive policy decisions are on the agenda.

• Review CPAC mission
• Set meeting dates
• Select chair and co-chair
• Review roles
• Discuss membership parameters/changes

The Community Policing Advisory Commission met on January 19, 2021, with Police Chief Henry Reimann presiding. The group discussed future meeting scheduling, Robert's Rules of order, chair duties, public records and privacy concerns, and available trainings from Pacific University, but took no votes and made no formal decisions. Chief Reimann requested input on possibly changing membership rules to include people who live outside city limits, and further discussion was suggested. The next meeting date and time were left undetermined.

Committee for Community Involvement

The Committee for Community Involvement is holding a special remote meeting to discuss ATM content, along with receiving a council liaison report. The meeting is open to the public, with written testimony due before the meeting.

• Discussion of ATM Content
• Council Liaison Report from Councilor Wenzl
• Remote meeting due to COVID-19, broadcast on TVCTV Channel 30

The committee discussed how to address the dismissal of former police chief Janie Schutz at the upcoming Annual Town Meeting. Members reached a consensus that the city manager will provide a brief summary of the timeline and history without discussing the cause or taking public questions.

• Consensus reached to provide a summary of the former police chief's dismissal timeline at the ATM
• Decided the ATM presentation on the dismissal will not be open to questions and answers
• Decided the ATM presentation will include a reference on how to access documents
• Determined Chief Reimann will address questions concerning Officer Teets

City Council

The Forest Grove City Council will hold a work session on council rules and Community Policing Advisory Commission bylaws, followed by a regular meeting. The main item is continuing a public hearing on Ordinance No. 2020-06 to annex 37.7 acres into the city and Clean Water Services District, withdrawing it from the rural fire protection district. The council will also elect a council president and consider several consent agenda items, including extending the state of emergency and approving an intergovernmental agreement for interim fire chief services.

• Continue public hearing on Ordinance No. 2020-06 annexing 37.7 acres (Tax Lot 1N4250000600)
• Election of City Council President via Resolution No. 2021-03
• Resolution No. 2021-02 extending state of emergency until January 25, 2021
• Resolution No. 2021-04 approving IGA with Tualatin Valley Fire and Rescue for interim fire chief services
• Endorse new liquor license for Zesti Food Carts at 2131 Yew Street

The City Council held a work session to review the Community Policing Advisory Commission (CPAC) bylaws regarding membership residency requirements. Council reached a consensus on allowing certain entity representatives to reside outside city limits, but took no formal action.

City Council

The Forest Grove City Council will hold a regular meeting with work sessions on council rules, Community Policing Advisory Commission bylaws, and a Development Services Annex. The main action is continuing a public hearing on Ordinance No. 2020-06 to annex 37.7 acres into the city and Clean Water Services District, and to elect a council president. The consent agenda includes routine approvals and resolutions, including extending the state of emergency and an intergovernmental agreement for interim fire chief services.

• Continue public hearing: Ordinance No. 2020-06 annexing 37.7 acres (Tax Lot 1N4250000600) into city limits and Clean Water Services District
• Election of City Council President via Resolution No. 2021-03
• Resolution No. 2021-02 extending state of emergency until January 25, 2021
• Resolution No. 2021-04 approving IGA with Tualatin Valley Fire and Rescue for interim fire chief services
• Endorse new liquor license for Zesti Food Carts at 2131 Yew Street

The City Council approved the annexation of 37.7 acres of land into the city limits and elected Malynda Wenzl as Council President for 2021. The Council also approved a consent agenda that included an intergovernmental agreement for interim fire chief services and an extension of the local state of emergency regarding COVID-19.

• Approved annexation of 37.7 acres (Ordinance No. 2020-06) (7-0)
• Elected Malynda Wenzl as Council President (6-1)
• Approved IGA for interim fire chief services (Resolution No. 2021-04)
• Extended COVID-19 state of emergency until January 25, 2021 (Resolution No. 2021-02)
• Approved 2021 City Council meeting schedule (Resolution No. 2021-01)
• Endorsed liquor license for Zesti Food Carts

City Council

The Forest Grove City Council will hold work sessions on council rules, Community Policing Advisory Commission bylaws, and a Development Services Annex, followed by a regular meeting. The main action is continuing a public hearing on Ordinance No. 2020-06 to annex 37.7 acres into the city and Clean Water Services District, and to elect a council president. The consent agenda includes routine approvals, a liquor license endorsement, and resolutions on meeting dates and extending the state of emergency.

• Continue public hearing: Ordinance No. 2020-06 annexing 37.7 acres (Tax Lot 1N4250000600) into city and Clean Water Services District, withdrawing from Forest Grove Rural Fire Protection District
• Election of City Council President via Resolution No. 2021-03
• Resolution No. 2021-02 extending state of emergency until January 25, 2021
• Resolution No. 2021-04 approving IGA with Tualatin Valley Fire and Rescue for interim fire chief services
• Endorse new liquor license for Zesti Food Carts at 2131 Yew Street

The City Council held a work session to review proposed revisions to Section 5 of the Council Rules regarding decorum, ethics, and media statements. Council reached consensus on several amendments, which will be placed in a resolution for formal consideration at a later date. No formal actions were taken during this session.

• Reached consensus to incorporate proposed revisions to Section 5.1 (Presiding Officer)
• Reached consensus to incorporate proposed revisions to Section 5.2 (Councilmembers)
• Reached consensus to incorporate proposed revisions to Section 5.5 (Ethics)
• Reached consensus to incorporate proposed revisions to Section 5.6 (Statements to the Media and Other Organizations)
• Tabled further discussion on Section 5.7 (Censure and Removal) for additional review

City Council

The Forest Grove City Council will hold work sessions on council rules, Community Policing Advisory Commission bylaws, and a Development Services Annex, followed by a regular meeting. The main action is continuing a public hearing on Ordinance No. 2020-06 to annex 37.7 acres into the city and Clean Water Services District, and to elect a council president. The consent agenda includes routine approvals and resolutions, including extending the COVID-19 emergency declaration and an intergovernmental agreement for interim fire chief services.

• Continue public hearing: Ordinance No. 2020-06 annexing 37.7 acres (Tax Lot 1N4250000600) into city and Clean Water Services District
• Election of City Council President via Resolution No. 2021-03
• Resolution No. 2021-02 extending state of emergency until Jan 25, 2021
• Resolution No. 2021-04 approving IGA with Tualatin Valley Fire and Rescue for interim fire chief services
• Endorse new liquor license for Zesti Food Carts at 2131 Yew Street

City Council held a work session to review plans for a new 7,200-square-foot Development Services Annex and renovations to City Hall. Council concurred with staff's proposal to use a Construction Manager/General Contractor (CM/GC) hiring method. No formal actions or decisions were taken during the session.

Economic Development Commission

The Forest Grove Economic Development Commission is meeting remotely to conduct routine business, including approving minutes, hearing updates from the Chamber of Commerce and City Council, and electing a chair and vice chair. The commission will also discuss refining goals based on the Latino Equity Study and plan for the next 3-4 months of pandemic response and the following 6 months of recovery transition.

• Election of Chair and Vice Chair
• Discussion of Latino Equity Study and refined EDC goals
• Pandemic planning for next 3-4 months and 6-month recovery transition
• Chamber of Commerce update
• City Council update

The commission unanimously approved the draft of action steps and measures for the Latino Equity Study. Members also discussed pandemic relief efforts for local businesses and restaurants.

• Approved draft of 'Action steps and Measures' for the Latino Equity Study (Unanimous)

Committee for Community Involvement

The Forest Grove Committee for Community Involvement is meeting remotely due to COVID-19. The agenda includes approval of minutes, public comments, new member introductions, and a discussion about the annual town meeting. The meeting is largely procedural with one substantive discussion item.

• Discussion of annual town meeting
• New member introductions
• Council liaison report from Councilor Wenzl
• Remote meeting via video conference due to COVID-19
• Written testimony due by 3:00 p.m. on January 5, 2021

The Committee for Community Involvement met via WebEx on January 5, 2021, and approved the December 2020 minutes. Members continued planning the annual town meeting as a virtual event, deciding that TVCTV will take a feed from Zoom, attendee chat will be disabled, and a survey will display when the webinar ends. Roles were assigned for hosting, question review, publicity, and post-meeting feedback. Councilor Wenzl reported on the retirement of Fire Chief Kincade and Tom Gamble.

• Accepted December 2020 minutes (motion/seconded and passed)
• Decided TVCTV will take a feed from Zoom for the virtual town meeting
• Decided to disable chat for attendees; chat used only between hosts and panelists
• Consensus: display post-meeting survey upon webinar exit
• Proposed practice sessions Jan 19 at 5:30 pm and, if needed, Jan 26 at 5:30 pm
• Assigned roles for town meeting: host (Lowell), survey/email (Stephanie), question review (Hope, Evelyn), banner/agenda text (Dave and Bryan), real-time feedback (Tom, Lucie, Fernando?)