Flossmoor public meetings in 2023

Board of Trustees

The Board of Trustees will consider an ordinance amending the Village Personnel Manual regarding whistleblower and bereavement leave. The meeting also includes a presentation on the 2024 Sculpture Program and a discussion of the Strategic Plan Update.

• Ordinance amending the Village Personnel Manual (Whistleblower Act and Bereavement Leave)
• Resolution approving Part-Time Salary Schedules for Fiscal Year 2023-2024
• Presentation of the 2024 Sculpture Program
• Discussion of the Strategic Plan Update (2022-2023)
• Executive Session regarding employment, property acquisition, and litigation

Board of Trustees

The Board of Trustees will hold a public hearing regarding a proposed tax increase for 2023. The meeting also includes consideration of budget amendments, tax levy ordinances, and municipal code changes.

• Public hearing for a proposed 2023 tax increase
• Consideration of budget amendments for Fiscal Year 23-24
• Ordinance for the levy and assessment of taxes for Fiscal Year 2023-2024
• Amendment to Chapter 150, Article 3 of the Municipal Code regarding fines
• Ordinance to repeal and replace Article I, Chapter 35 of the Municipal Code

Board of Trustees

The Flossmoor Board of Trustees will consider an ordinance amending the Village Personnel Manual regarding the Paid Leave for All Act. The meeting also includes a discussion on participating in the Cook County No Cash Bid Program.

• Ordinance amending the Village Personnel Manual (Paid Leave for All Act)
• Resolution authorizing participation in the Cook County No Cash Bid Program
• Motion to enter executive session regarding property acquisition and litigation

Board of Trustees

The Board of Trustees will hold a special meeting to conduct village business. The agenda includes a motion to enter an executive session.

• Motion to enter Executive Session to discuss employment, property acquisition, and litigation

Board of Trustees

The Board of Trustees will consider the 2023 tax levy estimate and various contract awards. Items include budget amendments for CBD roadway improvements and a Fire Department locker room project. The meeting also includes consideration of commission reappointments.

• Contract and budget amendment for Fire Department Women’s Locker Room Project
• Phase 2 Engineering for the CBD Roadway, Pedestrian and Streetscape Improvements Project
• Consideration of the 2023 Tax Levy Estimate
• Contract and budget amendment to purchase de-icing rock salt from Cargill, Inc.
• Replacement of Police Department laptop computers

Board of Trustees

The Board of Trustees will consider several intergovernmental agreements and a request for a Class 8 tax incentive. The meeting also includes the presentation of the FY 23 Audit.

• CBD Roadway, Pedestrian and Streetscape Improvements Project Phase 2 engineering agreement
• Renewal of environmental health inspectional services with Cook County Department of Public Health
• Class 8 Tax Incentive request for Flossmoor Crawford Partners at 19805 Crawford Avenue (Rainbow Cone)
• Presentation and acceptance of FY 23 Audit
• Appointment to the Community Relations Commission

Board of Trustees

The Board of Trustees will consider a resolution for a Residential Drainage Improvement Program and an award of contract for water meter replacement assistance. The meeting also includes the swearing in of Police Officer Benjamin Morris and several proclamations.

• Residential Drainage Improvement Program resolution
• Water Meter Replacement Project Installation Assistance contract and budget amendment
• Introduction and swearing in of Police Officer Benjamin Morris
• Termination of IGA with Hazel Crest regarding a public education trailer
• Appointment to the Green Commission

Board of Trustees

The Board of Trustees will meet to consider several administrative actions, including vehicle replacements and service agreements. Discussion items include a residential drainage improvement program and potential executive session topics.

• Replacement of two patrol vehicles
• Service agreement with DACRA Adjudication Systems, LLC
• Agreement with Flossmoor Fraternal Order of Police Officers Labor Council
• Part-time salary schedule for Fiscal Year 2023-2024
• Installation contract for the Water Meter Replacement Project

Board of Trustees

The Board of Trustees will consider a new Youth Supervision Policy and Code of Conduct for Flossmoor Fest. The meeting also includes requests to approve upcoming tag days for the Knights of Columbus and Girl Scouts.

• Youth Supervision Policy and Code of Conduct for Flossmoor Fest
• Tag Days for Knights of Columbus (September 15-16, 2023)
• Girl Scout Fall Product and Cookie Programs (September 22 - January 14, 2024)
• Reappointment to the Plan Commission

The Board of Trustees approved a new Youth Supervision Policy and Code of Conduct for Flossmoor Fest, requiring attendees aged 17 and younger to be accompanied by an adult aged 21 or older. The Board also reappointed Annemarie Martin to the Plan Commission and approved several tag days for community organizations.

• Approved Youth Supervision Policy and Code of Conduct for Flossmoor Fest (5-0)
• Reappointed Annemarie Martin to the Plan Commission (5-0)
• Approved Tag Days for Knights of Columbus on Sept 15-16, 2023 (5-0, 1 abstain)
• Approved Tag Days for Girl Scout Fall Product and Cookie Programs (5-0)
• Approved August 21, 2023 meeting minutes (5-0)
• Approved bills for payment as presented by Finance Committee (5-0)

Board of Trustees

The Board of Trustees will review a proposed ordinance regarding the Vacant Building Registry. The meeting also includes proclamations for Constitution Week and Rail Safety Week.

• Ordinance amending Chapter 215, Article 11 (Vacant Building Registry)
• Proclamation Declaring Constitution Week
• Proclamation Declaring Rail Safety Week
• Recognition of Flossmoor Fire Department Volunteer Corporation donation

The Board of Trustees approved a consent agenda that included the previous meeting's minutes, bills for payment, and an ordinance regarding the Vacant Building Registry. The meeting also featured a recognition of a $30,000 EMS training mannequin donated by the Flossmoor Fire Department Volunteer Corporation.

• Approved August 7, 2023 meeting minutes (6-0)
• Approved bills for payment as presented by Finance Committee (6-0)
• Approved ordinance amending Vacant Building Registry (6-0)

Board of Trustees

The Board of Trustees will consider several resolutions and contracts including a budget amendment for fiscal year 23-24. Action items include a contract award for the Flossmoor Road Viaduct drainage improvements and an agreement with Hera Property Registry, LLC. The Board may also enter executive session to discuss employment, property acquisition, and litigation.

• Resolution amending the Budget for Fiscal Year 23-24
• Agreement between the Village of Flossmoor and Hera Property Registry, LLC
• GIS Consortium Provider Contract
• Flossmoor Road Viaduct Drainage Improvements Design Engineering contract award
• Agreement establishing a Joint Emergency Telephone System

The Board approved a design engineering contract for drainage improvements at the Flossmoor Road viaduct and authorized a merger between dispatch centers E-Com and SouthCom. The Board also approved several consent items, including a budget amendment and a property registry agreement.

• Approved $597,148 contract to Baxter and Woodman for Flossmoor Road viaduct drainage design (6-0)
• Approved budget amendments for drainage project lines 01-55-7-781, 01-55-7-782, and 03-01-7-701 (6-0)
• Approved agreement to establish a Joint Emergency Telephone System merging E-Com and SouthCom (6-0)
• Approved July 17, 2023 meeting minutes (6-0)
• Approved payment of bills as presented by Finance Committee (6-0)
• Approved resolution amending the Fiscal Year 23-24 budget (6-0)
• Approved agreement with Hera Property Registry, LLC (6-0)
• Approved resolution for a GIS Consortium Provider Contract (6-0)

Board of Trustees

The Board of Trustees will consider several infrastructure and service items, including a water meter replacement project and road reconstruction. Discussion includes potential funding for the Brookwood Bridge and Butterfield Road Culvert.

• Capital Equipment Replacement Purchase of a Utility Vehicle
• Service Agreement to Manage Village IT Services
• Stop Sign Installation recommendation
• Water Meter Replacement Project equipment purchase
• Brookwood Bridge and Butterfield Road Culvert Reconstruction Phase 3 contract award

The Board of Trustees approved a $171,420 annual contract for IT services and authorized the installation of a stop sign at Lawrence Crescent and Scott Crescent. The IT agreement replaces a 25-year-old service model to better support cybersecurity and public safety technology.

• Approved service agreement with Prescient Development Inc. for IT services at $171,420.00 annually (5-0)
• Approved installation of a stop sign at Lawrence Crescent and Scott Crescent (5-0)
• Approved June 19, 2023 meeting minutes as amended (5-0)
• Ratified bills for approval and payment from July 3, 2023 (5-0)
• Approved bills for approval and payment from July 17, 2023 (5-0)
• Approved capital equipment replacement purchase of a utility vehicle (5-0)

Board of Trustees

The Board of Trustees will consider several items including a budget amendment for fiscal year 2022-2023. The meeting also includes consideration of contract awards for sidewalk replacement and pavement patching programs.

• Resolution amending the Budget for Fiscal Year 2022-2023
• FY24 Sidewalk Replacement Program contract award
• FY24 Pavement Patching Contract award
• Acquisition of 'Paradise' by Hubert Phipps for the Rotational Sculpture Art Program
• Resolution honoring Debbie Kopas

The Board of Trustees approved a resolution to amend the Fiscal Year 2022-2023 budget to address over-budgeted funds. The Board also approved the FY24 sidewalk replacement and pavement patching contracts via a consent agenda. A proclamation was issued declaring June 2023 as Black Music Month.

• Approved Resolution Amending the Budget for Fiscal Year 2022-2023 (6-0)
• Approved FY24 Sidewalk Replacement Program contract award (6-0)
• Approved FY24 Pavement Patching Contract award (6-0)
• Approved June 5, 2023 meeting minutes (6-0)
• Approved payment of bills as presented by Finance Committee (6-0)
• Issued Proclamation Declaring June 2023 as Black Music Month
• Passed Resolution Honoring Debbie Kopas

Board of Trustees

The Flossmoor Board of Trustees will consider a zoning variation for 1630 Pinehurst Lane and several commission appointments. The agenda also includes resolutions regarding IDOT Motor Fuel Tax maintenance and the consideration of employee insurance renewals.

• Zoning variation request for 1630 Pinehurst Lane
• Appointments to the Public Art Commission and Green Commission
• Resolutions for FY 2023 and FY 2024 IDOT Motor Fuel Tax Maintenance
• Consideration of employee insurance renewals

The Board of Trustees approved several commission appointments and passed a consent agenda including zoning variations and motor fuel tax resolutions. The meeting also included proclamations for Pride Month and Juneteenth.

• Appointed Morgan McCarthy to the Public Art Commission (6-0)
• Appointed Cecil Porter to the Green Commission (6-0)
• Appointed Tristan Shaw as Chair and Eric Turnquest as Vice Chair of the Green Commission (6-0)
• Approved May 15, 2023 meeting minutes (6-0)
• Approved bills for payment as approved by the Finance Committee (6-0)
• Approved FY2023 and FY2024 IDOT Motor Fuel Tax Maintenance resolutions (6-0)
• Approved zoning variation for 1630 Pinehurst Lane (6-0)
• Approved employee insurance renewals (6-0)

Board of Trustees

The Board of Trustees will consider a contract amendment for the Phase 4 Sanitary Sewer Rehabilitation Project. They will also discuss drainage improvements for the Flossmoor Road Viaduct and review updates to the village social media policy.

• Phase 4 Sanitary Sewer Rehabilitation Project contract amendment
• Shared Community Engagement Manager agreement with School District 161
• Capital equipment purchase of a wheel loader
• Ordinance amending the Village Personnel Manual regarding personal days
• Fire Department women's locker room improvements contract

The Board of Trustees approved a contract for architectural and engineering services to renovate the Fire Department women's locker room. They also appointed Ronald Alston to the Board of Police and Fire Commissioners and approved a series of consent agenda items.

• Approved contract with FGM Architects for Fire Department women's locker room design not to exceed $34,400 (6-0)
• Appointed Ronald Alston to the Board of Police and Fire Commissioners (6-0)
• Approved May 1, 2023 meeting minutes (6-0)
• Approved bills for payment as approved by Finance Committee (6-0)
• Approved contract amendment for Phase 4 Sanitary Sewer Rehabilitation Project (6-0)
• Approved intergovernmental agreement with School District 161 for a shared Community Engagement Manager (6-0)
• Approved amendment to Personnel Manual regarding personal days (6-0)
• Approved contract for Water Meter Replacement Project RFP assistance (6-0)

Board of Trustees

The Village of Flossmoor Board of Trustees will consider updates to salary schedules for fiscal year 2023-2024 and changes to liquor licenses. The agenda also includes a special use permit for a swimming pool at 2506 Braeburn Avenue.

• Salary schedules for Fiscal Year 2023-2024
• Increasing Class A Liquor Licenses
• Special Use permit for a swimming pool at 2506 Braeburn Avenue
• Amendments to North and South Commuter Lot regulations
• Acquisition of a sculpture for the Flossmoor Rotational Sculpture Art Program

The Board approved a $3,000 lease for a sculpture by Nicolas Dubreuille and updated salary schedules and liquor license codes. New officials were sworn into office during the meeting. The Board also approved a special use permit for a swimming pool and amendments to commuter lot codes.

• Approved $3,000 three-year lease for sculpture 'Sans Titre Ref (366)' (6-0)
• Approved FY 2023-2024 salary schedules (6-0)
• Approved ordinance to increase Class A liquor licenses (6-0)
• Approved special use for swimming pool at 2506 Braeburn Avenue (6-0)
• Approved amendments to North and South Commuter Lots code (6-0)
• Approved minutes from March 27, April 17, and February 6 meetings (6-0)
• Approved payment of bills as presented by Finance Committee (6-0)

Board of Trustees

The Board will hold a public hearing on the Fiscal Year 2023-2024 Budget and consider its adoption. The agenda also includes contract extensions for various services and a discussion regarding a liquor license request.

• Public hearing on the adoption of the Fiscal Year 2023-2024 Budget
• Contract extensions for tree services, janitorial services, and street sweeping
• Liquor license request for Poppin Corks Bistro
• Police Department appointments and promotions
• Server Room and Fire Department HVAC system replacement project

The Board approved the Fiscal Year 2023-2024 budget and a resolution amending the Fiscal Year 22-23 budget. They also approved a series of contract extensions and service agreements via a consent agenda and made two pension board appointments.

• Adopted Fiscal Year 2023-2024 Budget (6-0)
• Approved Resolution Amending Budget for Fiscal Year 22-23 (6-0)
• Appointed Clint Wagner to the Police Pension Board for a two-year term (6-0)
• Re-appointed Bridget Wachtel to the Fire Pension Board (6-0)
• Approved contract extensions for Smitty’s Tree Service, Allscape, and Country Club Cleaning, Inc. (6-0)
• Awarded FY24 Street Sweeping Contract to Homewood Disposal Services, Inc. (6-0)
• Approved agreement with Paramedic Service of Illinois, Inc. for May 1, 2023 to April 30, 2024 (6-0)
• Approved agreement with Matthew O’Shea Consulting (6-0)

Board of Trustees

The Board of Trustees will consider appointing Jerel Jones as Police Chief and reviewing several ordinance amendments. Discussion items include the Fiscal Year 2024 Finance and Facilities Plan and water, sewer, and stormwater utility rates.

• Appointment of Jerel Jones as Police Chief
• Ordinance amending Chapter 150, Article 10 regarding Combination Licenses and A-1 Class Fee
• Ordinance amending Chapter 285, Article 20 regarding Planned Unit Developments
• Resolution endorsing the Mayor's Monarch Pledge
• Discussion of Fiscal Year 2024 Finance and Facilities Plan

The Board appointed Jerel Jones as the new Chief of Police and approved a resolution endorsing the Mayor’s Monarch Pledge. The Board also passed ordinances regarding combination licenses and planned unit development standards. Discussions were held regarding the FY 2024 Finance and Facilities Plan and potential water and sewer rate increases.

• Appointed Jerel Jones as Police Chief (6-0)
• Approved ordinance amending combination licenses and A-1 class fees (6-0)
• Approved ordinance amending standards for Planned Unit Developments (6-0)
• Approved resolution endorsing the Mayor’s Monarch Pledge (6-0)
• Declared the first Saturday in April as New Resident Day

Board of Trustees

The Board will consider resolutions for road closures during the Hidden Gem Half Marathon and a site agreement amendment with T-Mobile Central, LLC. Additionally, members will discuss the FY 2024 Capital Equipment Fund Budget and additional funding requests.

• Resolution for temporary state highway closures for Hidden Gem Half Marathon
• Resolution for temporary Cook County road closures for Hidden Gem Half Marathon
• Contract award for security glass installation at Village Hall front desk area
• Purchase of thermal imaging cameras via State Fire Marshall grant
• Third Amendment to Site Agreement with T-Mobile Central, LLC

The Board approved a contract for security glass at the Village Hall front desk and passed a consent agenda including road closures for the Hidden Gem Half Marathon. Trustees also discussed the FY24 Capital Equipment Fund and additional funding requests for police, fire, and centennial celebrations.

• Approved installation of security glass at Village Hall front desk (6-0)
• Approved minutes from March 6, 2023 meeting (6-0)
• Approved bills for payment as approved by Finance Committee (6-0)
• Approved Third Amendment to Site Agreement with Cook County and T-Mobile Central, LLC (6-0)
• Approved temporary state highway closures for Hidden Gem Half Marathon (6-0)
• Approved temporary Cook County road closures for Hidden Gem Half Marathon (6-0)
• Approved purchase of thermal imaging cameras via state grant (6-0)

Board of Trustees

The Board of Trustees will consider several contract amendments, ordinances, and resolutions. The meeting includes a discussion regarding the FY 24 Preliminary Budget and a presentation by the Community Relations Commission.

• Flossmoor Road Viaduct Drainage Improvements Detention Options Assessment contract amendment
• Denler, Inc. contract award for the FY23 Pavement Crack Filling Program
• Public Works Service Center Security Fence Project
• Ordinance to increase Mobile Intensive Care Unit treatment and transport fees
• Amendment to a Special Use Permit for Homewood-Flossmoor High School District 233 at 999 Kedzie Avenue

The Board approved a special use permit for a net-zero science lab addition at Homewood-Flossmoor High School. They also awarded a pavement crack-filling contract to Denler, Inc. and hired The Retail Coach for economic development consulting.

• Approved contract to Denler, Inc. for FY23 Pavement Crack Filling Program for $76,862.80 (6-0)
• Approved special use permit amendment for HF High School science lab addition (6-0)
• Approved agreement with The Retail Coach for economic development services (6-0)
• Approved minutes from February 20, 2023 meeting (6-0)
• Approved bills for payment as approved by Finance Committee (6-0)
• Approved contract amendment for Flossmoor Road Viaduct Drainage Improvements (6-0)
• Approved Public Works Service Center Security Fence Project (6-0)
• Approved resolution clarifying vehicle license charges for volunteers and officials (6-0)

Board of Trustees

The Board will consider ordinances to approve a Downtown Redevelopment Plan and designate a new Tax Increment Allocation District. The agenda also includes discussions on multi-family development at 19020 Kedzie Avenue and a liquor license request for Poppin Corks Bistro.

• Ordinances for the Downtown Redevelopment Plan and TIF designation
• Budget amendment for one large dump truck purchase
• Contract award for FY23 Fire Hydrant Maintenance and Flow Testing
• Liquor license request for Poppin Corks Bistro
• Concept plans for multi-family development at 19020 Kedzie Avenue

The Board approved a consent agenda including the Downtown Redevelopment Plan and TIF financing. They also awarded a fire hydrant maintenance contract to M.E. Simpson Co., Inc. and discussed a proposed multi-family development and a new restaurant liquor license.

• Approved Downtown Redevelopment Plan and Project (6-0)
• Approved designating Downtown Redevelopment Project Area for TIF (6-0)
• Adopted TIF financing for Downtown Redevelopment Project Area (6-0)
• Approved agreement renewal with Smith Dawson and Andrews (6-0)
• Approved purchase of one large dump truck and budget amendment (6-0)
• Approved February 6, 2023 meeting minutes (6-0)
• Approved $37,494 contract for fire hydrant maintenance to M.E. Simpson Co., Inc. (6-0)
• Approved $7,750 budget amendment for fire hydrant GPS locating (6-0)

Board of Trustees

The Board of Trustees will consider a resolution to amend the Fiscal Year 22-23 budget and an ordinance to borrow funds for the Phase 4 Sanitary Sewer Rehabilitation Project. The agenda also includes a discussion regarding the five-year financial analysis for FY23 through FY28.

• Resolution authorizing participation in NIMEC for electricity contracts
• Budget amendment for Fiscal Year 22-23
• Ordinance to borrow funds from the Water Pollution Control Loan Program for sewer rehabilitation
• Discussion of the Five Year Financial Analysis (FY23 - FY28)
• Public hearing to establish a downtown TIF district

The Board approved an ordinance to borrow funds for the Phase 4 Sanitary Sewer Rehabilitation Project and authorized participation in the Northern Illinois Municipal Electric Collaborative. A public hearing was held regarding the establishment of a Downtown TIF District, with a final decision postponed to February 20, 2023. The Board also reviewed a five-year financial analysis projecting operating deficits by FY23.

• Approved borrowing funds for Phase 4 Sanitary Sewer Rehabilitation Project (6-0)
• Approved participation in Northern Illinois Municipal Electric Collaborative (6-0)
• Approved FY 22-23 budget amendment (6-0)
• Approved January 17, 2023 meeting minutes (6-0)
• Approved payment of bills as presented by Finance Committee (6-0)
• Held public hearing for Downtown TIF District; decision tabled until Feb 20, 2023
• Entered executive session to discuss employment, property acquisition, and litigation (6-0)

Board of Trustees

The Board of Trustees will consider several infrastructure items, including a budget amendment for the Berry Lane Drainage Improvements Project and a contract for the Brumley Road Reconstruction Project. The agenda also includes a change order for the 2022 Street Rehabilitation Project and an audit services request.

• Budget amendment and fund transfer for Berry Lane Drainage Improvements Project
• Change order for the 2022 Street Rehabilitation Project
• Contract award to Strand Associates for Brumley Road Reconstruction Project engineering services
• Request for proposal for audit services
• Reappointment to the Art Commission

The Board of Trustees approved a four-year proposal for audit services from Sikich LLP for FY23 through FY26. The Board also approved a consent agenda covering several infrastructure projects and reappointed a member to the Art Commission.

• Approved four-year audit services proposal from Sikich LLP (6-0)
• Reappointed Charlene Gordon to the Art Commission for a three-year term (6-0)
• Approved minutes from December 19, 2022 (6-0)
• Ratified and approved bills for payment as approved by the Finance Committee (6-0)
• Approved budget amendment and fund transfer to U.S. Army Corps of Engineers for Berry Lane Drainage Improvements (6-0)
• Approved change order for 2022 Street Rehabilitation Project (6-0)
• Approved contract award to Strand Associates for Brumley Road Reconstruction design engineering and budget amendment (6-0)