Falls Church public meetings in 2023

City Council Committee: Government Operations

The City Council Government Operations Committee is meeting to hold a closed session. The session is dedicated to performance reviews for the City Manager, City Attorney, and City Clerk.

• Performance reviews for the City Manager, City Attorney, and City Clerk

Housing Commission

The Affordable Housing Fund Committee will meet to receive an overview of the fund and a presentation of an application, followed by a vote on the application. Public comments may be submitted by email until 7:30 pm the evening of the meeting.

• Vote on an Affordable Housing Fund application
• Overview of the Affordable Housing Fund by staff
• Presentation of an application by staff
• Public comments accepted via email until 7:30 pm

Recreation & Parks Advisory Board

The board will receive public petitions, approve November minutes, hear a director's report, and discuss preliminary community outreach for Berman Park playground renovation and an update on the Quinn Homestretch Project.

• Preliminary community outreach planning for Berman Park Playground renovation
• Quinn Homestretch Project update
• Student representatives update on 'Please don't smoke'

Architectural Advisory Board

The Architectural Advisory Board will consider two items: a signage variance for Paragon Theatre at 100 Founders Row and a site plan amendment for Modera Falls Church (formerly Founders Row II) at 1100 W Broad Street to address a voluntary concession for public art. The board will provide comments and recommendations to the Board of Zoning Appeals and the Planning Commission, respectively.

• Signage variance for Paragon Theatre at 100 Founders Row, zoned B-3 Central Business
• Site plan amendment for Modera Falls Church at 1100 W Broad Street to address public art concession
• Approval of minutes from November 8, 2023

Library Board of Trustees

The Mary Riley Styles Public Library Board of Trustees is meeting to conduct second readings of two draft policies. The board will also discuss the library's 125th anniversary and review budget and staffing presentations.

• Second reading of Draft Internet and Computer Use Policy
• Second reading of Draft Library Artwork Policy
• Draft 125th Anniversary Proclamation
• Library Budget & Staff 101 Presentation
• Review of Library Statistics

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review updates regarding the Bicycle Master Plan and the Greening of Lincoln project. The committee is also scheduled to vote on solutions for E Jefferson and case prioritization for S West Street.

• Vote on E Jefferson shift from light to heavy solutions
• Vote on S West Street case prioritization
• Bicycle Master Plan Update information item
• Greening of Lincoln comment review
• DPW update regarding 20 MPH campaign and W&OD Trail crossings

City Council Committee: Budget & Finance

The City Council Budget & Finance Committee is meeting to discuss FY2025 budget guidance. The agenda also includes a provision for other business.

• FY2025 Budget Guidance

City Council Committee: Economic Development

The Falls Church City Council Economic Development Committee is holding a routine meeting on December 7, 2023. The agenda includes recognizing EDC Chairman Phil Duncan, discussing an invitation to a reception for incoming and outgoing city council members, and addressing other matters. No substantive policy decisions or proposals are listed.

• Recognition of EDC Chairman Phil Duncan
• Invitation to reception for incoming and outgoing City Council members
• Next meeting date to be determined

Housing Commission

The Falls Church Housing Commission will meet to approve minutes, hear public comments, and receive staff updates on housing, the Affordable Homeownership Program, and the VA Village update. The main business is a review of the Commission's goals. No votes on ordinances or contracts are listed.

• Staff updates on Housing, Affordable Homeownership Program, and VA Village
• Review of Housing Commission Goals

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. No decisions or substantive policy items are listed; the meeting is open to the public and includes a roll call and adjournment.

• Review of Council schedule and upcoming meeting agendas
• Virtual meeting via Microsoft Teams with call-in option
• Public comments may be submitted to cityclerk@fallschurchva.gov

Economic Development Authority

The Economic Development Authority will discuss new outdoor dining areas (parklets) using federal ARPA funds. The meeting also includes an update on city projects and upcoming business openings, as well as wayfinding signage for the Washington and Old Dominion Trail.

• Parklets (new outdoor dining areas) via Federal ARPA funds
• Update on City projects/status of upcoming business openings
• Washington and Old Dominion Trail wayfinding signage

Environmental Sustainability Council

The Energy Transition Subcommittee is meeting to discuss a demonstration project for community energy savings at the farmhouse. The group will review current farmhouse uses and determine if the City needs to contract outside help for an energy audit.

• Energy savings demonstration project at the farmhouse
• Discussion on contracting for energy audit work

City Council Committee: Government Operations

The City Council Government Operations Committee is meeting to discuss process improvements with interim city managers. The committee will also discuss the 2024 work plan retreat and orientation for new council members.

• Process improvement discussion with interim city managers
• 2024 work plan retreat and new council member orientation

City Council Committee: Budget & Finance

The City Council Budget & Finance Committee will discuss business personal property tax (BPOL) reviews and tax relief. The committee is also scheduled to review FY2024 Q1 data and FCCPS enrollment projections.

• BPOL Review
• Tax Relief Discussion
• FY2024 Q1 Review
• FCCPS Enrollment Projections
• FCCPS Student Per Dwelling Unit

Arts and Humanities Council of Falls Church

The Arts and Humanities Council will meet to discuss funding for arts and humanities and grants. The body will also review updates on the Art Wrap Project and planning for Art Day and Art Walk.

• Funding for Arts & Humanities & Grants
• Art Wrap Project update
• Public Art Administrative Procedures comments
• Art Day and Art Walk planning

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a variance request from Jeff and Susan Henrikson to allow a 7-foot-11-inch side yard instead of the required 10 feet for a new addition at 916 Park Avenue. The board will also discuss potential zoning code amendments and approve minutes from previous meetings.

• Variance application V1644-23 for 916 Park Avenue to reduce side yard setback from 10 feet to 7 feet 11 inches for a new addition in R-1B Medium Density Residential zone
• Discussion of Zoning Code Amendments (no specific proposals listed in agenda)
• Approval of minutes from October 12, 2023 and September 14, 2023 meetings

Historical Commission

The Falls Church Historical Commission meets to receive status updates on the Tinner Hill Historic & Cultural District, the city's 75th anniversary, and the 1011 Fowler Street Barn, and to discuss the Cherry Hill Energy Conservation Project. The agenda is largely informational, with no votes or public hearings listed. Public comments may be submitted by email until 5:00pm on November 16.

• Status report on Tinner Hill Historic & Cultural District
• Status report on Falls Church 75th Anniversary
• Status report on 1011 Fowler Street Barn
• Discussion of Cherry Hill Energy Conservation Project
• Approval of past meeting minutes

Environmental Sustainability Council

The Environmental Sustainability Council and Energy Transition Subcommittee will meet to receive an update on the Bicycle Master Plan. Members will also discuss environmental stewardship regarding the T-Zone Ordinance and receive reports from various city liaisons and task groups.

• Bicycle Master Plan update presentation by Principal Planner Kerri Oddenino
• Discussion on Environmental Stewardship and the T-Zone Ordinance
• Habitat Restoration Task Group report
• Education Task Group report
• Energy Transition Subcommittee report

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff discuss the Council schedule and upcoming meeting agendas. No votes or decisions are expected; the meeting is open to the public.

• Discuss Council schedule and upcoming meeting agendas

Library Board of Trustees

The Mary Riley Styles Public Library Board of Trustees is meeting to discuss updated operational policies. The board will review drafts for internet and computer use as well as library artwork guidelines.

• Draft Internet and Computer Use Policy
• Draft Library Artwork Policy
• Draft 2024 Legislative Agenda
• Review of Library Statistics

Urban Forestry Commission

The Falls Church Urban Forestry Commission is meeting to handle routine business, including approving October minutes and receiving staff updates on habitat restoration, Leave the Leaves, and Virginia legislative items. The main current business is reviewing Draft Submission 2 for Stratford Gardens. Public comments can be submitted to the staff liaison.

• Review of Stratford Gardens Draft Submission 2
• Approval of October minutes
• Update on Habitat Restoration Volunteer Activities
• Update on Leave the Leaves
• Update on Virginia Legislative Agenda Items

Economic Development Authority

The Economic Development Authority will review the quarterly report, discuss the status of the Virginia Village closing and property transfer to Wesley, and receive updates on several downtown projects including the Quinn project, Levine School of Music, and holiday events.

• Status update on Virginia Village closing and property transfer to Wesley
• Discussion of voluntary concessions for ground-floor uses in mixed-use projects
• Update on Washington and Old Dominion Trail wayfinding signage
• Update on Levine School of Music in the West Falls Church project
• Council work session on Quinn project scheduled for November 20, 2023

Aurora House Citizens' Advisory Committee

The committee will meet to receive reports from the Group Home Manager and the Olom-Porzel College Scholarship Fund. The body will also review scholarship fund balance reports.

• Group Home Manager's Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarships Fund Balance Reports

City Council Committee: Legislative

The Falls Church City Council Legislative Committee will debrief the 2023 VML conference and begin developing the city's 2024 legislative program, including a possible City Charter amendment. The meeting is largely procedural, focusing on setting future meeting dates and next steps.

• Debrief of VML 2023 conference and review of VML 2024 proposed legislative positions
• Review of 2024 City Legislative Program, including local and regional positions
• Discussion of a City Charter Amendment
• Setting of future committee meeting dates

Aurora House Citizens' Advisory Committee

The committee will receive a report from the Group Home Manager and review reports regarding the Olom-Porzel College Scholarship Fund and scholarship fund balances.

• Group Home Manager's Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarships Fund Balance Reports

Aurora House Citizens' Advisory Committee

The committee will meet to receive a report from the Group Home Manager and review scholarship fund reports. The meeting includes a session for new business and the approval of previous minutes.

• Group Home Manager's Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarships Fund Balance Reports

Electoral Board

The Electoral Board is meeting to conduct a canvass and review items from the Director of Elections. The agenda consists primarily of procedural items and public comment.

• Canvass

Housing Commission

The Falls Church Housing Commission is meeting in person with a virtual option to make selections for the Affordable Housing Fund and the Affordable Living Policy Committee, and to receive updates on housing programs, 2023 rent limits, the Affordable Homeownership Program, SPARC, and VA Village. The agenda also includes a joint meeting with Planning and an end-of-year debrief. Public comments may be submitted by email until 7:30 pm on the meeting day.

• Affordable Housing Fund selection
• Affordable Living Policy Committee selection
• Housing update and 2023 rent limit updates
• Affordable Homeownership Program and SPARC Program update
• VA Village update

Retirement Board

The Falls Church Retirement Board will meet to review the June 30, 2023 actuarial valuation for the Basic, Police, and OPEB plans, hear a report on the 2024 COLA, and review third-quarter investment performance. The board will also take action on the OPEB IPS asset allocation, FY2025 administrative allocation, and adoption of the 2023 revised and 2024 work plans. Several items are informational, including contract updates and training plans.

• June 30, 2023 Actuarial Valuation Presentation (Basic, Police, OPEB) - action
• Basic/Police 2024 COLA Report - informational
• Third Quarter 2023 Investment Performance Review (All Plans) - informational
• OPEB IPS Asset Allocation/Investment Review - action
• FY2025 Administrative Allocation Request - action

Recreation & Parks Advisory Board

The Falls Church Recreation & Parks Advisory Board will meet to approve October minutes, hear a director's report, and discuss new and old business. New business includes welcoming new members and a potential student community project. Old business covers park project updates and administrative rule revisions.

• Approval of October 11, 2023 meeting minutes
• Welcome new board members
• Student Representatives’ potential community project
• Park project updates
• Administrative updates – Rules and Procedures draft

Architectural Advisory Board

The Architectural Advisory Board will provide feedback and recommendations on three development projects: façade changes for the Senior Living Building at 270 W Falls Station Blvd, retail façade changes for Founders Row II at W Broad and N West streets, and a site plan to convert the Stratford Motor Lodge into a restaurant at W Broad and Little Falls Street. The board will also approve minutes from October 11, 2023.

• Feedback on Senior Living Building (Block D-1) façade changes at 270 W Falls Station Blvd
• Feedback on Founders Row II retail façade changes at W Broad and N West streets
• Feedback on Stratford Garden site plan to partially demolish and renovate Stratford Motor Lodge into an indoor/outdoor restaurant
• Approval of October 11, 2023 meeting minutes

Solid Waste Management Plan Advisory Committee

The Solid Waste Management Plan Advisory Committee will review public survey results from consultant GBB and discuss next steps. The meeting also includes approval of minutes from several prior months.

• Review of GBB public survey results
• Discussion of GBB next steps
• Approval of minutes from February, March, May, June, July, August, September

City Council: Council Agenda Meeting with Staff

The Falls Church City Council is meeting virtually to discuss the council schedule and upcoming meeting agendas. This is a procedural meeting with no substantive decisions or public hearings on the agenda.

• Discussion of council schedule and upcoming meeting agendas

Electoral Board

The Electoral Board is meeting to perform the official canvass of election results. The meeting includes time for public comment and the approval of previous minutes.

• Canvass of election results

Electoral Board

The Electoral Board is meeting to perform the canvass of election results. The agenda also includes public comment and the approval of previous meeting minutes.

• Canvass of election results

Electoral Board

The Electoral Board is meeting to perform the official canvass of election results. The agenda consists primarily of procedural items and public comment.

• Canvass of election results

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review updates regarding the Bicycle Master Plan and DPW projects. The committee is also scheduled to vote on the E Jefferson NTC Case.

• Vote on E Jefferson NTC Case
• Bicycle Master Plan Update presentation
• DPW 20 MPH Campaign update
• W&OD Trail Crossings update
• Review of requested bicycle improvements for Annandale Road

Electoral Board

The Electoral Board is meeting to conduct general business. The agenda consists of procedural boilerplate items.

City Council Committee: Economic Development

The Economic Development Committee will discuss the status of several development projects, including the Quinn building, Stratford Gardens redevelopment, and Founders Row. They will also review progress on festive lighting along Broad St. and hear updates on new businesses. The meeting is informational, with no formal votes expected.

• Quinn senior/office/retail building at S. Washington & S. Maple: Planning Commission approved Oct. 18; Council to consider at Nov. 20 worksession
• Stratford Gardens redevelopment at Little Falls and W. Broad: status update
• Founders Row: construction timetable for theatre, ground-floor leasing updates
• Festive lighting installation along Broad St. and Nov. 27 lighting celebration
• The Falls (formerly Liberty BBQ) in Broaddale Village now open

Historic Architectural Review Board

The Historic Architectural Review Board is meeting to review an application for 1011 Fowler St Lot B and hold a discussion regarding 258 N Washington.

• Application for 1011 Fowler St Lot B
• Discussion regarding 258 N Washington

City Council Committee: Government Operations

The Government Operations Committee will meet to discuss the T-Zones after-action report. The agenda contains only this one substantive item along with procedural items.

• T-Zones after-action discussion

Environmental Sustainability Council

The Environmental Sustainability Council will review the final draft of the Falls Church Community Energy Action Plan and provide input on the 2024 legislative agenda. Committee liaisons will report on recent activities.

• Review of Falls Church CEAP Final Draft 231011.pdf
• Discussion of 2024 Legislative Priorities from ESC Draft
• Reports from City Council, Planning Commission, and task group liaisons

Human Services Advisory Council

The Human Services Advisory Council will hear updates on the Marcus Alert Community Care Team pilot program and the Affordable Living Policy. The council will also discuss recruitment for boards and commissions, and review reports on substance abuse funds, seniors accessibility, and affordable housing.

• Marcus Alert-Falls Church City Community Care Team Pilot Program presentation by Dr. Tanisha Bracey
• Affordable Living Policy update by HSAC representative Ripal Patel
• Recruitment for Community Services Board, Area Agency on Aging, and Fairfax Continuum of Care Homelessness Board
• Unity Club Substance Abuse funds and accessibility update by Jeff Person

Arts and Humanities Council of Falls Church

The Arts and Humanities Council will review public art administrative procedures and receive an update on the Art Wrap project. The meeting also includes approval of September 2023 minutes and an organization round table.

• Review of Public Art Administrative Procedures
• Art Wrap Project Update from Holly & Mike
• Approval of September 2023 meeting minutes

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff will discuss the council's schedule and upcoming meeting agendas. No votes or substantive decisions are expected. The public may attend virtually or submit comments by email.

• Discuss council schedule and upcoming meeting agendas

Library Board of Trustees

The Falls Church Library Board of Trustees is meeting to review library statistics and approve meeting minutes from August and September 2023. The agenda includes only procedural items with no major decisions or proposals listed.

• Review of library statistics document
• Approval of August 16, 2023 meeting minutes
• Approval of draft September 20, 2023 meeting minutes

Urban Forestry Commission

The Urban Forestry Commission is holding its regular monthly meeting. The agenda is largely procedural, covering approval of the August and September minutes, public comment, and staff updates. No specific policy decisions or project discussions are listed on the agenda.

• Approval of September and August meeting minutes
• Public comment period
• Staff update on City Council calendar
• Staff updates on forestry matters

Public Utilities Commission

The Falls Church Public Utilities Commission is meeting to receive public comment, approve minutes, and discuss a Capital Improvement Program update and a flow equalization proposal. No final decisions are listed on the agenda; items are for discussion and update.

• Capital Improvement Program update presented by Tony Dudley
• Flow equalization proposal presented by Behailu Kifle
• Public comment accepted until 4pm on meeting day

Electoral Board

The Falls Church Electoral Board is holding a regular meeting to discuss election preparation and other administrative items. The agenda includes public comment, approval of minutes, and announcements.

• Electoral Prep discussion
• Approval of minutes from previous meeting
• Public comment period

Retirement Board

The Falls Church Retirement Board will hold its annual fiduciary training and consider updates to the defined contribution plan's investment options and investment policy statement. The board will also review fund options from MissionSquare and AndCo. Public comments may be submitted by email until 6:30 PM on the meeting day.

• Annual fiduciary training on retirement plan responsibilities and Secure 2.0
• Defined contribution (457b/401a) fund option review with MissionSquare and AndCo
• Update to the Investment Policy Statement for new investment options

Economic Development Authority

The Economic Development Authority will discuss transferring Virginia Village properties to Wesley and remaining involved in future redevelopment. Other items include updates on Restaurant Week, a marketing consultant, the Yiftee gift card program, and parklets funded by ARPA. A report on voluntary concessions for ground-floor uses in mixed-use projects is expected soon.

• Transfer of Virginia Village properties to Wesley
• Parklets (new outdoor dining areas) via Federal ARPA funds
• Voluntary concessions for ground floor uses in mixed use projects
• Washington and Old Dominion Trail wayfinding signage
• Update on Levine School of Music in the West Falls Church project

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing and decide on a variance request from Oak Park, LLC to exceed the maximum lot coverage limit (55% instead of 40%) in order to build a two-story daycare facility at 711 Park Avenue in the T-1 Transitional District. The meeting also includes approval of previous minutes and discussion of a future meeting date change.

• Variance application V1643-23: Oak Park, LLC seeks to increase lot coverage from 40% to 55% for a two-story daycare at 711 Park Avenue
• Public hearing on the variance request
• Approval of September 14, 2023 meeting minutes
• Discussion of meeting date change and board feedback

Recreation & Parks Advisory Board

The Recreation & Parks Advisory Board will receive public petitions, approve past meeting minutes, and hear a Recreation Director's report. New business includes a project update on the Quinn/Homestretch development with comments due October 13, and an administrative update. Old business involves a discussion on naming the Fellows Property.

• Quinn/Homestretch project update and discussion—comments due by October 13, 2023
• Fellows Property naming process discussion
• Approval of minutes from May 10, 2023 and September 13, 2023
• Meet Corey Payne, Special Events Program Supervisor

Architectural Advisory Board

The Falls Church Architectural Advisory Board will meet to provide feedback and recommendations on two development projects requested by the Planning Commission: a senior living and mixed-use development at 350/360 S Washington St and 303 S Maple Ave, and a day care center at 711 Park Ave and 104 N Oak St. The board will also approve minutes from its September 13, 2023 meeting.

• Special Exception Application for Quinn and Homestretch Senior Living and Mixed-use Development at 350 and 360 S Washington St and 303 S Maple Ave
• Site Plan Application for Oak Park project at 711 Park Ave and 104 N Oak Street: new day care center for up to 150 children, two-story building approx. 12,008 sf
• Approval of September 13, 2023 meeting minutes

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff will discuss the Council schedule and upcoming meeting agendas. No substantive decisions or public hearings are scheduled.

• Discuss Council schedule and upcoming meeting agendas

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review several infrastructure updates and project plans. The committee is scheduled to vote on a comment letter regarding the Quinn/Homestretch development.

• Vote on Quinn/Homestretch Development Comment Letter
• Review of Greening of Lincoln concept plans and presentations
• DPW update regarding City Paving Plans and Park Avenue bike facilities
• Review of Greenway Downs 60% Plans
• NTC Monthly Update

Housing Commission

The Housing Commission will select members for the Affordable Living Policy Committee and receive updates on housing programs, including the Affordable Homeownership Program and VA Village. The meeting includes public comments and approval of prior minutes.

• Affordable Living Policy Committee Selection
• Housing Update from staff Kayleen Mark
• Affordable Homeownership Program Update
• VA Village Update

City Council Committee: Economic Development

The Economic Development Committee will receive an introductory overview of a redevelopment application for the Stratford site at the corner of Little Falls and West Broad. They will also hear a progress report on festive lighting installation along Broad Street and planning for the holiday lighting ceremony on Nov. 27. Additionally, staff will present newly calculated data on the net fiscal impact of mixed-use developments in the City of Falls Church.

• Introductory overview of redevelopment application at Little Falls and W. Broad (Stratford site)
• Progress report on festive lighting installation along Broad St. and planning for holiday lighting ceremony Nov. 27
• Presentation of newly calculated data on net fiscal impact of mixed-use developments in CFC
• Progress calculating FCCPS 'students by housing type' report for start of school year

Historical Commission

The Falls Church Historical Commission will meet to discuss a student intern for 2023-24, library activities and local history, and updates on the Tinner Hill Historic & Cultural District, T-Zones, and Fowler Barn. They will also consider the city's 75th anniversary.

• HC Student Intern for 2023-24
• Library Activities and Local History
• Tinner Hill Historic & Cultural District update
• T-Zones update
• Fowler Barn update

Retirement Board

The Falls Church Retirement Board will review second-quarter 2023 investment performance for all plans, consider asset allocation recommendations for defined contribution plans, and act on OPEB IPS asset allocation and annual compliance reviews. The meeting also includes updates on custodian and benefit contracts, a legal services RFP, and adoption of the 2023 revised work plan.

• Second quarter 2023 investment performance review for Defined Benefit, Police Pension, and OPEB plans
• Asset allocation recommendation and fund options revisions for 457b/401a plans
• OPEB IPS asset allocation/investment review
• Basic/Police/OPEB & DC IPS annual compliance review
• Legal Services RFP scope and evaluation committee

City Council Committee: Budget & Finance

The committee will discuss the General Government FY2023 year-end report, including revenue, expenditures, and ARPA updates. The agenda also includes updates on state legislation, school enrollment, and FCCPS collective bargaining.

• General Government FY2023 Year-end Report (Revenue & Expenditures)
• ARPA Update
• State Legislative Update
• FCCPS Enrollment update
• FCCPS Collective Bargaining Update

Human Services Advisory Council

The Falls Church Human Services Advisory Council is meeting to discuss accessibility in the city, an update on the Welcoming Falls Church initiative, and a referral regarding Quinn/Homestretch. They will also review old business on Unity Club substance abuse funds and a report on well-being, seniors, accessibility, and affordable housing. Public comments can be submitted by email until 6:30 pm on the meeting date.

• Discussion on accessibility in the City of Falls Church with Deputy City Manager Cindy Mester
• Update on Welcoming Falls Church by Managing Director Paul Boesen
• Quinn/Homestretch Council referral to Boards and Commissions by Commissioner Brian Bowden
• Unity Club Substance Abuse funds and accessibility update by Chair Jeff Person
• Well Being and Seniors Accessibility and Affordable Housing Report by Jeff Person

Arts and Humanities Council of Falls Church

The Arts and Humanities Council of Falls Church is meeting to approve August minutes, review public art administrative procedures, and get an update on the Art Wrap Project. The agenda is mostly routine business with no major decisions or public hearings listed.

• Review of Public Art Administrative Procedures
• Art Wrap Project update from Holly and Mike
• Approval of August 2023 meeting minutes
• Organization round table discussion

Environmental Sustainability Council

The Environmental Sustainability Council will hear a presentation on the draft Community Energy Action Plan (CEAP) from ICF and Andy Young, followed by public comments and a work session. They will also provide feedback on the Quinn/Homestretch proposal and receive updates from subcommittees and liaisons. The meeting includes approval of the July 20, 2023 minutes.

• Draft Community Energy Action Plan (CEAP) presentation and work session
• Public questions and comments on CEAP
• Quinn/Homestretch proposal feedback
• Approval of July 20, 2023 meeting minutes
• Subcommittee and liaison report-outs

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor meets with City Council staff to review the Council schedule and upcoming meeting agendas. A quorum of City Council will attend a closed session, and public comments may be submitted via email.

• Discuss Council schedule and upcoming meeting agendas
• Electronic participation motions
• Closed session with a quorum of City Council

Library Board of Trustees

The Falls Church Library Board of Trustees is meeting to discuss and potentially act on a draft letter to the City Council regarding the Quinn/Homestretch development, along with reviewing draft minutes from the August meeting and library statistics. The agenda includes four items, each with supporting documents, but the specific actions are not detailed in the provided text.

• Draft letter to Council re: Quinn/Homestretch Development
• Draft meeting minutes from August 16, 2023
• Library statistics report

Urban Forestry Commission

The Falls Church Urban Forestry Commission will meet to approve August minutes, receive staff updates including a tree cover report, and discuss the Quinn/Homestretch project site plan presented to the Planning Commission.

• Review of Quinn/Homestretch project site plan presented at Sept 20 Planning Commission work session
• Chesapeake Tree Network report on tree cover status and change for Falls Church
• Neighborhood Tree Program update
• Approval of August meeting minutes

Solid Waste Management Plan Advisory Committee

The Solid Waste Management Plan Advisory Committee will discuss a public survey press release, questions, responses, and advertising methods. The meeting also includes approval of minutes from February through August.

• Public survey press release and advertising methods for solid waste management plan
• Approval of minutes from February, March, May, June, July, and August meetings

Environmental Sustainability Council

The Education Task Group of the Environmental Sustainability Council will meet to plan the Operation EarthWatch fall activity sheet. The meeting is procedural and focused on a single work item.

• Planning of Operation EarthWatch fall activity sheet

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance application from Oak Park, LLC to exceed the maximum lot coverage from 40% to 55% for a two-story daycare facility at 711 Park Avenue. The meeting also includes a request for electronic participation by Vice-Chair Kristine Ward and approval of prior meeting minutes.

• Variance application V1643-23 by Oak Park, LLC for 55% lot coverage instead of 40% at 711 Park Avenue, zoned T-1 Transitional District
• Request for electronic participation by Vice-Chair Kristine Ward due to family matters
• Approval of June 15, 2023 meeting minutes
• Approval of 2020-2022 virtual meeting minutes

Recreation & Parks Advisory Board

The Recreation & Parks Advisory Board will hold its annual election of officers and receive a presentation on the Fellows Property. The board will also approve minutes from May 2023 and hear the Recreation Director's report.

• Annual election of officers
• Fellows Property presentation
• Approval of May 10, 2023 minutes
• Recreation Director's report

Architectural Advisory Board

The Architectural Advisory Board will provide feedback and a recommendation to the Planning Commission on Site Plan Application #2023-0025 for the Oak Park project at 711 Park Ave and 104 N Oak Street. The project includes a new day care center for up to 150 children in a two-story, approximately 12,008 sq ft building. The board will also consider approving draft minutes from June 14, 2023.

• Site Plan Application #2023-0025 for Oak Park project at 711 Park Ave and 104 N Oak Street
• New day care center for up to 150 children in a two-story, approx. 12,008 sq ft building
• Public comments accepted until 7:30 PM on September 13, 2023 via email
• Approval of draft minutes from June 14, 2023

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review several infrastructure updates and hold votes on specific traffic projects. The committee will also receive informational updates regarding bike facilities, bus services, and the W&OD 4-way stop signs.

• Vote on E Columbia Traffic Calming Solutions
• Vote on Poplar Drive Petition
• Update on On-Street Bike Facilities for Park Ave
• Bicycle Master Plan Update
• Summary of W&OD 4-Way Stop Signs meeting with NOVA Parks

Aurora House Citizens' Advisory Committee

The Aurora House Citizens’ Advisory Committee will hold a regular meeting to approve minutes, hear the Group Home Manager’s report, and receive updates on the Olom-Porzel College Scholarship Fund and its balance. No major decisions or public hearings are listed; the agenda consists of routine administrative items.

• Group Home Manager’s Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarships (if applicable) Fund Balance Reports

The Aurora House Citizens' Advisory Committee approved the May 9, 2023 meeting minutes. No other formal actions, such as approvals or denials, were recorded; the remainder of the meeting consisted of reports and discussion of staffing, scholarships, and program ideas.

• Approved May 9, 2023 meeting minutes

Housing Commission

The Falls Church Housing Commission will meet in person with a virtual option to discuss several housing-related updates. Items include an update on the Welcoming Falls Church Affordable Housing program, a project update on the Quinn/Homestretch development, and a discussion on support for unhoused populations. The meeting also includes updates on the Affordable Homeownership Program and Virginia Village.

• Welcoming Falls Church Affordable Housing update
• Quinn/Homestretch Project update from Planning Commission workshop
• Housing Goals update including support for unhoused populations
• Affordable Homeownership Program update
• Virginia Village update

The commission approved the September 12 meeting minutes after edits were noted. Jordan Hicks moved to approve, Justine Underhill seconded, and the motion passed. No other actions were voted on; the remainder of the meeting consisted of program updates and discussion.

• Approved meeting minutes (motion passed)

Economic Development Authority

The Economic Development Authority will discuss a written report on voluntary concessions for ground-floor uses in mixed-use projects. The meeting also includes updates on new business openings and city projects, and a schedule of upcoming related meetings.

• Discussion of voluntary concessions for ground-floor uses in mixed-use projects
• Updates on new business openings and City projects/retail
• Upcoming meetings: T-1 Council Work Session (9/5), Planning Commission workshop on T-1 (9/6), Council second reading on T-1 changes (9/11), Quinn/Homestretch PC work session (9/20), Lisa Benjamin briefing on retail/office vacancy rates (9/26)

The Economic Development Authority unanimously approved a motion of strong support for the Quinn/Homestretch project. Two board members recused themselves from the discussion and vote due to potential conflicts of interest. The board also approved the meeting minutes from July 11, 2023.

• Approved motion of strong support for Quinn/Homestretch project (Unanimous)
• Approved July 11, 2023 meeting minutes (Unanimous)

City Council: Council Agenda Meeting with Staff

The Falls Church City Council will hold a virtual meeting to review and discuss the Council schedule and upcoming meeting agendas. This is a procedural meeting with no specific action items listed.

The meeting was held to discuss the scheduling of items for future City Council agendas. No substantive policy decisions or votes were taken during this session.

Electoral Board

The Falls Church Electoral Board will meet to approve minutes, appoint election officers, and plan for the November 7 general election. A closed session is scheduled to determine board offices. The agenda includes public comment and other routine items.

• Appoint Officers of Election
• Plan for November 7 General Election
• Determine Electoral Board Offices – Closed Session

Electoral Board

The Falls Church Electoral Board is holding a regular meeting with standard procedural items including call to order, public comment, approval of minutes, and board/director reports. No specific decisions or substantive discussions are listed on the agenda.

• Public Comment period
• Approval of prior meeting minutes
• Electoral Board/Director of Elections Items

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff will discuss the Council schedule and upcoming meeting agendas. No substantive decisions or public hearings are scheduled. The meeting is open to the public.

• Discuss Council schedule and upcoming meeting agendas

The meeting was held to discuss and schedule items for upcoming City Council agendas. No substantive policy decisions or votes were taken during this session.

Electoral Board

The Falls Church Electoral Board is meeting to approve minutes and discuss items related to elections. The agenda is largely procedural with no specific decisions or proposals listed.

• Approval of minutes from previous meeting
• Electoral Board and Director of Elections items

City Council Committee: Government Operations

The Government Operations Committee will meet to discuss annual performance reviews for the City Manager, City Attorney, and City Clerk in a closed session under state law. No other business is on the agenda.

• Closed session for performance reviews of City Manager, City Attorney, and City Clerk

The committee entered a closed session to conduct annual performance reviews for the City Manager, City Attorney, and City Clerk. No public decisions or votes were recorded.

• Entered closed session for performance reviews of City Manager, City Attorney, and City Clerk

Arts and Humanities Council of Falls Church

The Arts and Humanities Council will review public art administrative procedures as old business and discuss the City's 75th Anniversary and grants from Alexandria and ArtsFairfax as new business. The meeting also includes approval of July 2023 minutes and an organization round table.

• Public Art Administrative Procedures review
• City's 75th Anniversary discussion
• Art Locator: Alexandria and ArtsFairfax Grants discussion
• Approval of July 2023 minutes

The Council approved the minutes from the July 20, 2023 meeting. Members discussed draft Public Art Administrative Procedures and the city's 75th anniversary planning.

• Approved July 20, 2023 meeting minutes (Unanimous)

Library Board of Trustees

The Library Board of Trustees is meeting to discuss and potentially approve the draft minutes from the July 19, 2023 meeting and review library statistics. The agenda contains only procedural items with no major decisions or public hearings listed.

• Review and approval of draft minutes from July 19, 2023 meeting
• Review of library statistics document

The Board elected Elise Stein as Chair and Claire McCray as Vice-Chair. Members approved the 2024 Strategic Plan 12-Month Workplan, updated bylaws, and remote participation policies. The Board also approved closing the library on December 23-24.

• Elected Elise Stein as Chair (unanimous)
• Elected Claire McCray as Vice-Chair (unanimous)
• Adopted Bylaws, Remote Participation Policy, and All-Virtual Participation Policy
• Approved library closure for December 23-24
• Approved June 21, 2023 meeting minutes
• Approved all virtual meetings held between May 20, 2020 and March 16, 2022
• Adopted the Strategic Plan 12-Month Workplan
• Adopted the 2024 meeting calendar

Urban Forestry Commission

The Urban Forestry Commission will discuss a revised memo on minimum requirements for tree canopy and landscaped open space, and review the Quinn/Homestretch and Oak Place development projects. The meeting also includes staff updates and a preview of the Community Energy Action Plan virtual town hall.

• Revised memo on minimum requirements for tree canopy and landscaped open space
• Quinn/Homestretch Project review
• Oak Place Project review
• Community Energy Action Plan: Virtual Town Hall-ESC Preview
• Approval of July minutes

The Commission approved the July 2023 minutes and reviewed two development projects. Members expressed concerns regarding the Oak Place day care site plan, specifically regarding parking waivers, tree placement, and student drop-off logistics.

• Approved July 2023 minutes
• Opposed parking lot perimeter waiver and tree locations for Oak Place project
• Identified insufficient outdoor landscaped open space for playground at Oak Place project

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will discuss various city infrastructure updates and committee administrative matters. The committee is scheduled to elect a Vice Chair and review paving inventory data.

• Vote on E Jefferson Street Case Prioritization
• Election of Vice Chair
• DPW update on Practical Paving Limits Inventory and Condition Data
• Review of Residential Permit Parking Restriction Memo
• Introduction of CBC Youth Representatives Millie Beaudry and Jack Taylor

The committee elected Andrew Olesen as Vice Chair and approved a proposal to pause the E Jefferson Street NTC case in favor of other cases in the queue. Members also discussed paving data and bike parking requirements.

• Elected Andrew Olesen as Vice Chair (6-0)
• Approved proposal to prioritize other NTC queue cases over E Jefferson Street (5-1)
• Appointed Stuart Whitaker as CACT representative for the Quinn/Homestead Project Planning Commission Meeting
• Adjourned meeting (6-0)

Solid Waste Management Plan Advisory Committee

The Solid Waste Management Plan Advisory Committee will review recommendations and actions from GBB, discuss public outreach questions, and approve minutes from February, March, May, June, and July (April meeting was cancelled).

• Review of GBB recommendations and actions for the Solid Waste Management Plan
• Discussion of public outreach questions
• Approval of minutes from February, March, May, June, and July (April cancelled)

The committee met to review recommendations and actions for the 20-year Solid Waste Management Plan. This plan is intended for City Council consideration before submission to the Virginia Department of Environmental Quality by July 1, 2024.

• Reviewed SWMP recommendations and actions provided by Gershman, Brickner, and Bratton, Inc. (GBB)

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff review the Council schedule and upcoming meeting agendas. No substantive decisions or public hearings are listed; the meeting is open to the public and includes a roll call and adjournment.

• Discussion of Council schedule and upcoming meeting agendas
• Virtual meeting via Microsoft Teams with call-in option
• Public comments may be submitted to cityclerk@fallschurchva.gov

The meeting was primarily procedural, focusing on the scheduling of future sessions and agenda topics. The Council approved the electronic participation of two members for the meeting.

• Approved electronic participation for Ms. Hardi (4-0)
• Approved electronic participation for Mr. Duncan (4-0)

Historical Commission

The Falls Church Historical Commission will meet to follow up on the City's 75th anniversary, the Tinner Hill Historic & Cultural District, and strategies for online historic site information and tour routes. Updates on city development and planning projects will also be discussed. The meeting is largely procedural with no votes or public hearings scheduled.

• Follow-up on City 75th Anniversary
• Update on Tinner Hill Historic & Cultural District
• Strategies for developing online historic site information and tour routes
• Updates on City development and planning projects
• Review of past meeting minutes

Environmental Sustainability Council

The Environmental Sustainability Council will preview the Community Energy Action Plan Town Hall with ICF, receive a composting update from staff, and hear liaison reports from City Council, Planning Commission, and task groups. Public comments are accepted until 5:00 pm on July 20.

• Community Energy Action Plan Town Hall preview with ICF
• Composting update from Environmental Sustainability Coordinator Andy Young, referencing July 10, 2023 staff report to City Council
• Liaison reports from City Council Member Debbie Hiscott, Planning Commission's Tim Stevens, and task groups

The Council approved the June 15 meeting minutes with two modifications. Members discussed the upcoming virtual town hall for the Community Energy Action Plan and received updates on curbside composting costs and city zoning changes.

• Approved June 15, 2023 meeting minutes with two modifications (unanimous)
• Approved motion to allow Jon Ward to participate remotely (unanimous)

Human Services Advisory Council

The Human Services Advisory Council will hear updates on human services, a new HHS intern, and regional workforce development. Old business includes reports on Unity Club accessibility, senior well-being, and affordable housing. A proclamation for Disability Awareness Month is also on the agenda.

• Regional Collaborative on Workforce and Youth Workforce Development discussion
• Unity Club Accessibility Status update
• Well Being and Seniors Accessibility and Affordable Housing Report
• Disability Awareness Month Proclamation
• Introduction of new HHS Intern

The council approved the agenda and the corrected minutes from May 18, 2023. Members received updates on human services programs and new state laws regarding human trafficking training, rent increase notices, and disability waivers. The council decided to take a break and will not meet in August.

• Adopted the meeting agenda
• Approved May 18, 2023 minutes with corrections
• Decided to take a break in August

Arts and Humanities Council of Falls Church

The Arts and Humanities Council will meet to approve June minutes, set the Arts & Humanities Grant deadline for July 28 at 5pm, and receive reports from the Outreach Subcommittee. New student liaison and special projects coordinator will be introduced, and the City of Falls Church's 75th Anniversary Commemoration will be discussed.

• Arts & Humanities Grant deadline set for July 28 at 5pm
• Outreach Subcommittee report to be presented
• Introduction of new student liaison and special projects coordinator
• Discussion of City of Falls Church 75th Anniversary Commemoration

The Council approved the minutes from the June 15, 2023 meeting. Members received updates from local arts and historical organizations and discussed a potential tourism/outreach position for the City budget.

• Approved June 15, 2023 meeting minutes (Unanimous)

City Council Committee: Economic Development

The Economic Development Committee will hear from Federal Realty Investment Trust on asset management, discuss the future of the Gordon Rd. area after the Fairfax Water lease ends, and review reports on FCCPS student housing and assessed values of mixed-use developments. Staff will also report on commercial leasing and new business openings.

• Q&A with Deirdre Johnson, Senior VP of Asset Management for Federal Realty Investment Trust
• Land use vision for Gordon Rd. area (lease with Fairfax Water ending)
• Report on FCCPS students’ residences by housing type
• Report on assessed value of 9 mixed-use developments built in past two decades
• Staff report on commercial leasing and new-business openings

The committee met to discuss several reports and presentations, including land use for the Gordon Rd. area and commercial leasing. The minutes record no formal votes or substantive decisions made during the meeting.

Library Board of Trustees

The Mary Riley Styles Public Library Board of Trustees will meet to adopt policies for virtual and remote participation, and to review the 2024 meeting schedule, minutes, strategic plan, work plan, annual report, and library statistics.

• Adoption of Library Policy for All-Virtual Participation
• Adoption of Library Policy for Remote Participation
• Draft 2024 Library Board Meeting Dates
• Approved MRSPL High Level Strategic Plan
• Final FY2023 Library Annual Report

The Board approved an updated Collection Management Policy requiring that only City resident cardholders may submit material review requests. The Board also adopted the FY2023 Annual Report with amendments. Additionally, the library announced new weekend hours starting in July.

• Approved May 17, 2023 Meeting Minutes
• Approved 2nd Reading of Collection Management Policy & Request for Review form as edited
• Adopted FY2023 Annual Report as amended
• Voted to congratulate Jeff Peterson for 16 years of service

Urban Forestry Commission

The Falls Church Urban Forestry Commission will receive staff updates on several development projects and tree-related initiatives, including the Quinn & Homestretch project at 350/360 S Washington St and 303 S Maple Ave, Park Avenue 60% plans, and the condition of recently planted trees at the MHS/MEH campus. The meeting also includes discussion of future business items such as greenspace and tree canopy coverage requirements and an invasive plant list.

• Staff update on Quinn & Homestretch Development Project (350, 360 S Washington St; 303 S Maple Ave)
• Update on Park Ave. 60% Plans
• Condition of recently planted trees at MHS/MEH Campus
• Discussion of Virginia HB 15.2-997.1: Local incentives for urban green space
• Future business: Greenspace and Tree Canopy Coverage Requirements and Invasive Plant List

The commission approved the April meeting minutes and a motion for electronic participation. Discussion items included staff updates on the FY24 budget and various development projects, though no formal actions were taken on those items.

• Approved electronic participation motion (voice vote)
• Approved April UFC Meeting Minutes (voice vote)
• Deferred Greenspace and Tree Canopy Coverage Requirements to the next meeting

Public Utilities Commission

The Falls Church Public Utilities Commission will hold a regular meeting to receive public comment, approve minutes, and discuss two staff items: a plan to switch from VPIS to NVSWCD and a code update for FOG (fats, oils, and grease). The meeting is open to the public and can be attended in person or virtually.

• Plan to switch from VPIS to NVSWCD
• Code update for FOG
• Receipt of public comment
• Approval of minutes

City Council

This is a walking tour, not a voting meeting. The Council will visit four stops along Park Avenue to observe current conditions and discuss proposed by-right and special-use permit (SUP) building regulations for the T-Zones, including changes to height, setbacks, and coverage.

• Stop 1 – Madison Homes on Park Avenue
• Stop 2 – Park Avenue & Pennsylvania Avenue (both sides)
• Stop 3 – 605 Park Avenue
• Stop 4 – Park Avenue & N. Lee Street (by-right and SUP building regulations)

Retirement Board

The Falls Church Retirement Board is meeting to review and potentially act on AndCo Consulting's recommendations for the Defined Contribution and Target Date funds. The board will also approve virtual trustee attendance and handle any petitions or other business. Public comments are accepted by email until the stated deadline.

• Review of AndCo Consulting Defined Contribution and Target Date Funds Recommendations (action item)
• Approval of virtual trustee attendance
• Public comment period via email to cmester@fallschurchva.gov
• Next meeting scheduled for September 12, 2023

The Retirement Board reviewed research and recommendations from AndCo Consulting regarding a proposed lineup of investment fund options. The proposed changes aim to reduce average participant fees from approximately 56 basis points to 42 basis points. A final vote to approve the fund lineup is scheduled for September.

• Approved virtual attendance for Trustee Charlie Collier (5-0-2)

Arts and Humanities Council of Falls Church

The Arts and Humanities Council's Outreach Subcommittee will meet virtually to discuss a draft communications outreach plan and a background analysis. The meeting is open to the public via Microsoft Teams.

• Draft Communications Outreach Plan discussion
• Background Analysis discussion

Electoral Board

This meeting of the Falls Church Electoral Board consists only of procedural items: call to order, public comment, approval of minutes, board and director items, other items, announcements, and adjournment. No specific decisions or discussions are listed on the agenda.

The board approved the appointment of Arla Tracz as Assistant Registrar. Members agreed to use paper ballots for a special Bond Referendum scheduled for September 19th.

• Approved appointment of Arla Tracz as Assistant Registrar
• Agreed to use paper ballots for September 19th Bond Referendum

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review the Park Ave. Comment Matrix and a quarterly update to the City Council Work Plan. The committee will also discuss a draft memo regarding W&OD bike stop signs and vote on holding a third virtual meeting.

• Vote on 3rd all virtual month
• Discussion of W&OD Bike Stop Sign Memo
• Review of Park Ave. Comment Matrix
• Presentation of Community Survey Results
• NTC Monthly Update

The committee discussed bike facilities on Park Avenue and community survey results regarding bike safety and traffic calming. Members voted to hold virtual meetings in September and December 2023. The committee decided to move forward with submitting a memo regarding W&OD bike stop signs to City Council.

• Approved September and December 2023 as virtual meeting months
• Decided to submit W&OD Bike Stop Sign memo to City Council
• Adjourned meeting (6-0)

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. The meeting is open to the public, and a quorum of the City Council will attend a closed session. No specific decisions or proposals are listed on the agenda.

• Discuss Council schedule and upcoming meeting agendas
• Closed session with a quorum of City Council
• Public comments may be submitted to cityclerk@fallschurchva.gov

The meeting was held to discuss the scheduling of future City Council agenda items. The only formal action taken was the approval of a council member's electronic participation.

• Approved electronic participation for Mr. Duncan (5-0)

Solid Waste Management Plan Advisory Committee

The Solid Waste Management Plan Advisory Committee is meeting to review draft chapters 2-5 of the solid waste management plan and to vote on proposed SMART goals. The committee will also approve minutes from previous meetings. This is a working session focused on finalizing parts of the plan.

• Final review of draft chapters 2-5 by GBB
• Review and vote on proposed SMART goals
• Approval of February, March, May, and June minutes (April meeting cancelled)

The Solid Waste Management Plan Advisory Committee reviewed state requirements and the City Comprehensive Plan. The committee approved the first two goals of the Solid Waste Management Plan and a policy for virtual participation.

• Approved SWMP goal 1 & 2 (3-0)
• Approved all virtual participation policy (3-0)

Housing Commission

The Housing Commission will consider recommendations for CDBG and HOME funds, receive an update on the Affordable Homeownership Program from NHPF, and discuss the Affordable Housing Fund Subcommittee (CCAU). They will also review the Environmental Sustainability Community Action Plan and hear a Virginia Village update.

• CDBG and HOME Fund Recommendation
• Affordable Homeownership Program Update from NHPF
• Affordable Housing Fund Subcommittee (CCAU) discussion
• Environmental Sustainability Community Action Plan presentation
• Housing Goals Update

The Commission approved the use of federal grant funds for capital improvements and rental assistance. Staff provided updates on the Affordable Homeownership Program and the VA Village project.

• Approved $42,700 in CDBG funds for Wesley Housing capital improvements at 310 S Maple Ave (Unanimous)
• Approved $31,000 in HOME funds for rental assistance for approximately 5 families (Unanimous)
• Approved meeting minutes (Unanimous)

Economic Development Authority

The Economic Development Authority will hear from a real estate consultant on identifying desired commercial uses for new developments, and discuss updates on Virginia Village, parklets, parking study funding, and a marketing consultant. The board will also consider a request for dues to join the Northern Virginia Economic Development Alliance.

• Discussion on top commercial uses for new city projects with consultant Lisa Benjamin
• Status update on Virginia Village Memorandum of Understanding/closings
• Parking study update on funding and staffing
• Request for financial support for NVEDA membership dues
• Updates on parklets, commercial district amenities, and Little City Gift cards

The Economic Development Authority approved funding for membership in a regional economic alliance. The board also reviewed commercial use trends for new developments and received updates on various city projects and marketing initiatives.

• Approved $10,000 from EDA funds for first-year Northern Virginia Economic Development Alliance participation fees (Unanimous)
• Approved June 6, 2023 meeting minutes (Unanimous)

Aurora House Citizens' Advisory Committee

The Aurora House Citizens' Advisory Committee will meet in person with a virtual option to approve minutes, hear the Group Home Manager's report, and discuss the Olom-Porzel College Scholarship Fund and fund balance reports. This is a routine oversight meeting with no major decisions or public hearings listed.

• Group Home Manager's Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarships Fund Balance Reports

The committee approved the full requested amount for a college scholarship applicant. Members discussed the possibility of increasing the historical maximum scholarship award of $2,000.

• Approved May 9, 2023, meeting minutes
• Approved full requested amount for Olom-Porzel College Scholarship applicant

City Council: Council Agenda Meeting with Staff

The Falls Church City Council is holding a virtual meeting to review the council schedule and upcoming meeting agendas. The meeting is open to the public, and a quorum will attend a closed session. Public comments may be submitted via email.

• Discuss council schedule and upcoming meeting agendas
• Closed session with a quorum of City Council
• Public comments accepted via cityclerk@fallschurchva.gov

The meeting was held to discuss the scheduling of future City Council agenda items, work sessions, and committee meetings. The Council approved the electronic participation of two members for the session. No substantive policy or budget decisions were made.

• Approved electronic participation for Mr. Duncan (5-0)
• Approved electronic participation for Ms. Lian (5-0)

City Council Committee: Government Operations

The Government Operations Committee will meet in closed session to conduct annual performance reviews for the City Manager, City Attorney, and City Clerk. No other business is scheduled; the agenda consists solely of the call to order, roll call, closed session, and adjournment.

• Closed session under VA Code § 2.2-3711 A.1 for performance reviews of City Manager, City Attorney, and City Clerk

The committee met to prepare for annual performance reviews for the City Manager, City Attorney, and City Clerk. The meeting proceeded into a closed session for these discussions.

• Approved electronic participation for Mr. Duncan (2-0)

Electoral Board

The Falls Church Electoral Board is meeting to canvass votes, approve minutes, and discuss items related to elections. The agenda includes public comment and announcements.

• Canvass of votes
• Approval of minutes
• Public comment period
• Electoral Board/Director of Elections items

Historic Architectural Review Board

The Historic Architectural Review Board will meet to consider two applications for properties in Falls Church. The board will review proposals for 1011 Fowler St Lot B and 218 N Cherry St. Public comments can be submitted by email until 5:00 PM on June 21.

• 1011 Fowler St Lot B application with attachments including preliminary layout and public comments
• 218 N Cherry St application with plans and previous application from 2018

Library Board of Trustees

The Mary Riley Styles Public Library Board of Trustees will hold second readings and votes on updates to the Collection Management policy and the Form Request for Review of Library Materials. The board will also review the draft FY2023 Annual Report and various library statistics. The meeting includes approval of the May 17, 2023 draft minutes.

• Second reading of draft Collection Management policy update
• Second reading of draft Form Request for Review of Library Materials
• Review of draft FY2023 Annual Report
• Review of collection, circulation, and book sale/memorial statistics

The Board approved the first reading of the updated Collection Management Policy and Request to Review Materials form. The Board also approved the minutes from the April 19, 2023 meeting. No other formal votes on policy or spending were recorded.

• Approved 1st Reading of Collection Management Policy & Request for Review form
• Approved April 19, 2023 Meeting Minutes
• Agreed to sign and mail thank you cards to exiting Board members

Electoral Board

The Falls Church Electoral Board will meet to canvass election results and discuss other administrative items. The agenda includes public comment, approval of minutes, and items from the board and director of elections.

• Canvass of election results
• Approval of minutes from previous meeting
• Public comment period
• Electoral Board and Director of Elections items

Electoral Board

The Falls Church Electoral Board is holding a regular meeting with a standard agenda including call to order, public comment, approval of minutes, and items from the Electoral Board and Director of Elections. No specific substantive actions or decisions are listed on this agenda, which appears to be procedural in nature.

• Public comment period
• Approval of minutes
• Electoral Board/Director of Elections items
• Announcements and next meeting scheduling

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on three variance applications: one for a sign at the Broad and Washington mixed-use building and Whole Foods Market, and two for residential setback variances on Shadow Walk and Forest Drive. The meeting also includes approval of prior minutes and other business.

• Variance V1641-23: front setback of 24 ft instead of 30 ft for second-story addition at 310 Shadow Walk
• Variance V1642-23: side setback of 10 ft instead of 15 ft for second-story addition at 312 Forest Drive
• Variance V1640-23: multiple sign variances for Whole Foods Market at 111 E Broad Street

The Board heard a variance application from 127 Broad Street, LLC for signage at the Broad and Washington mixed-use building and Whole Foods Market. The request seeks relief for sign area, quantity, height, and placement. The provided minutes end during the discussion and do not record a final vote or decision.

Arts and Humanities Council of Falls Church

The Arts and Humanities Council's Outreach Subcommittee is meeting to vote on a virtual participation rule and to schedule future meetings. The agenda is otherwise procedural, with only call to order, roll call, and adjournment listed.

• New Business: Virtual Participation Vote
• New Business: Schedule Future Meetings

The Council approved the May 18, 2023 meeting minutes. Members reviewed three sculpture concepts for the Founders Row II project and discussed the status of the City's art-wrap program and public art administrative procedures.

• Approved May 18, 2023 meeting minutes (Unanimous)

Environmental Sustainability Council

The Environmental Sustainability Council will receive updates on the Government Operations and Community Energy Action Plans, hear subcommittee and liaison reports, and approve prior meeting minutes. Public comments can be submitted until 5:00pm on June 15.

• Government Operations Energy Action Plan Update
• Community Energy Action Plan Update
• Subcommittee reports: City Council, Planning Commission, Habitat Restoration, Education, Energy Transition

The Council approved the May 18, 2023, meeting minutes. Members discussed a draft Government Operations Energy Action Plan and the Community Energy Action Plan, including potential emission reductions and transportation challenges.

• Approved May 18, 2023 ESC Meeting Minutes (unanimous)

Human Services Advisory Council

The Human Services Advisory Council is meeting to discuss new business including the Community Energy Action Plan, a debrief on the Unity Club meeting regarding opioid abatement funds, and a FY2024 rent-relief recommendation. They will also review the HSAC Annual Report for the June 26 City Council meeting and other old business. Public comments may be submitted by email until the meeting start time.

• Community Energy Action Plan presentation by Environmental Sustainability Coordinator
• Unity Club (Opioid Abatement Funds) meeting debrief
• FY2024 rent-relief recommendation
• HSAC Annual Report for June 26 City Council meeting
• Well-being and Accessible Community discussion

The Human Services Advisory Council provided recommendations for FY2024 rent-relief applicant amounts. Members also agreed to receive CSF application packets digitally instead of via hard copy. The council received reports on the Community Energy Action Plan and Community Services Board utilization.

• Approved May 18, 2023 meeting minutes with corrections
• Adopted the meeting agenda
• Provided recommendations for FY2024 rent-relief applicant amounts
• Agreed to receive CSF application packets via email

Arts and Humanities Council of Falls Church

The Arts and Humanities Council will discuss the Founders Row II Public Art Project and plans for Falls Church Art Day 2024. They will also review minutes from May 2023 and hear updates on the Art Wrap and public art administrative procedures.

• Founders Row II Public Art Project presentation
• Falls Church Art Day 2024 discussion
• Art Wrap update
• Public Art Administrative Procedures review
• Approval of May 2023 minutes

The Council reviewed three sculpture concepts for the Founders Row II public art project. Members also approved the May 18, 2023 meeting minutes and received updates on the Art Wrap program and public art administrative procedures.

• Approved May 18, 2023 meeting minutes (unanimous)

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review a presentation on the Community Energy Action Plan. The committee will also receive information regarding the Greenway Downs Neighborhood Vote and an NTC monthly update.

• Presentation on Community Energy Action Plan
• Information item regarding Greenway Downs Neighborhood Vote staff report
• Introduction of CBC Youth Representatives Millie Beaudry and Jack Taylor
• Discussion of '20 is Plenty' campaign draft outline

The committee reviewed the development of the Community Energy Action Plan and received updates on the Greenway Downs vote and NTC status. Members decided to draft a memo regarding bike stop sign enforcement on the W&OD trail. Vice Chair Jason Garman resigned from the committee.

• Adopted agenda
• Approved May minutes
• Decided to draft memo on W&OD trail bike stop signs and enforcement
• Decided to approach '20 is plenty' campaign separately from CACT meetings
• Adjourned meeting (4-0)

Recreation & Parks Advisory Board

The Falls Church Recreation and Parks Advisory Board is meeting to approve prior minutes, hear a director's report, and discuss updating its rules and procedures. The board will also revisit old business regarding the Fellows Property. Public comments can be submitted by email until 7 PM on the meeting date.

• Review/update of board Rules and Procedures
• Old Business: Fellows Property
• Approval of May 10, 2023 meeting minutes
• Recreation Director's Report
• Public comment period open until 7 PM June 14

Architectural Advisory Board

The Architectural Advisory Board will provide feedback on a sign variance application for the Broad and Washington project at 111 E Broad Street, and preliminary feedback on a site plan amendment for Modera Falls Church at 1100 W Broad Street regarding a public art concession. The board will also approve minutes from the May 10, 2023 meeting.

• Sign Variance Application #2023-0327 for Comprehensive Sign Package at 111 E Broad Street (Broad and Washington project)
• Site Plan Amendment for Modera Falls Church (formerly Founders Row II) at 1100 W Broad Street to address Voluntary Concession for Public Art
• Approval of minutes from May 10, 2023 meeting

Solid Waste Management Plan Advisory Committee

The Solid Waste Management Plan Advisory Committee is meeting to review draft chapters 2-5 of the solid waste management plan and to vote on proposed SMART goals. The committee will also approve minutes from February, March, and May meetings; the April meeting was cancelled.

• Review of GBB draft chapters 2-5
• Review and vote on GBB proposed SMART goals
• Approval of February, March, and May minutes (April meeting cancelled)

The committee reviewed comments and edits for draft chapters 2-5 of the 20-year Solid Waste Management Plan. Members were tasked with reviewing plan goals and submitting edits to staff and consultants for a future vote.

• Reviewed draft chapters 2-5 and associated comments from City staff and the committee

Housing Commission

The Falls Church Housing Commission is meeting to discuss housing updates, including the Affordable Homeownership Program, Virginia Village update, and housing goals. They will also consider a letter to reserve a spot on the commission for a renter. Public comments are accepted until 8 pm.

• Affordable Homeownership Program update and policy discussion
• Virginia Village update
• Housing goals update
• Follow-up on letter to reserve spot on Housing Commission for renter

The Commission approved the previous meeting's minutes. Members received updates on the Affordable Homeownership Program, the Virginia Village project, and rent increases at The Fields.

• Approved meeting minutes

City Council Committee: Government Operations

The Government Operations Committee will meet to discuss annual performance reviews for the City Manager, City Attorney, and City Clerk in a closed session under state law. No other business is scheduled.

• Closed session for performance reviews of City Manager, City Attorney, and City Clerk

The committee met to conduct interviews for the annual performance reviews of the City Manager, City Attorney, and City Clerk. The session was held in closed session pursuant to VA Code § 2.2-3711. A. 1.

• Approved electronic participation for Mr. Duncan (2-0)

City Council Committee: Government Operations

The Government Operations Committee is meeting to enter a closed session, as permitted by Virginia law, to conduct annual performance reviews for the City Manager, City Attorney, and City Clerk. No other business is on the agenda.

• Closed session for performance reviews of City Manager, City Attorney, and City Clerk

The committee met to conduct interviews for the annual performance reviews of the City Manager, City Attorney, and City Clerk. The meeting was held in a closed session.

• Approved electronic participation for Mr. Duncan (2-0)

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff discuss the council schedule and upcoming meeting agendas. No substantive decisions or public hearings are scheduled. Public comments may be submitted via email.

• Discussion of council schedule and upcoming meeting agendas

The meeting was procedural and focused on scheduling items for future City Council sessions. No substantive policy decisions or votes were recorded.

Economic Development Authority

The Economic Development Authority will discuss commercial real estate potential and the East End Small Area Plan. The meeting includes updates on the Virginia Village Memorandum of Understanding, community survey results, and various commercial district amenities.

• Discussion regarding Eden Center and East End Small Area Plan
• Discussion regarding City commercial real estate potential
• Status update of Virginia Village Memorandum of Understanding/closings
• Review of City of Falls Church Community Survey Results
• Updates on parklets, commercial district amenities, and parking studies

The Economic Development Authority approved funding for a parklet project using ARPA funds. The board also reviewed commercial real estate trends, the status of the Virginia Village closing, and the results of a community survey.

• Approved $500,000 from ARPA funds for the Tinner Hill Alley Parklet (Unanimous)
• Approved remote participation for Ed Saltzberg (Unanimous)
• Approved May 2, 2023 meeting minutes (Unanimous)

Electoral Board

The Falls Church Electoral Board will meet to approve minutes, appoint officers of election, and plan for the June 20 primary election. A closed session is scheduled for assignment of officers. The meeting includes public comment and other administrative items.

• Appoint Officers of Election
• Plan for June 20 Primary Election
• Assignment of Officers of Election – Closed Session

City Council: Council Agenda Meeting with Staff

The Mayor will meet with City Council staff to discuss upcoming meeting agendas and the Council schedule. The agenda also includes a discussion regarding the raising of the Pride flag at the City Hall flagpole.

• Review of Council schedule and upcoming meeting agendas
• Raising of the Pride Flag at City Hall flagpole

The meeting was held to discuss scheduling items on the City Council's agenda. No substantive policy decisions were made; the record consists of a calendar of proposed work sessions, regular sessions, and committee meetings.

City Council Committee: Budget & Finance

The Budget & Finance Committee will review the city's third quarter report for fiscal year 2023. The discussion includes revenues, expenditures, and year-end projections and funding needs.

• FY2023 Third Quarter Report review
• Review of revenues and expenditures
• Discussion of year-end projections and funding needs

The committee met to discuss the FY2023 Third Quarter Report, focusing on revenues, expenditures, and year-end projections. No formal votes or decisions were recorded in the minutes.

Historical Commission

The Falls Church Historical Commission meets to receive updates on the T-Zone, Tinner Hill recognition, World Art Day, and the Eden Center and East End SAP. The commission will also discuss the 75th City Anniversary and historic structure certification operations.

• T-Zone status update
• Tinner Hill recognition update
• World Art Day, April 15
• Eden Center and East End SAP update
• 75th City Anniversary planning

City Council Committee: Government Operations

The Government Operations Committee will discuss HR attrition and exit interview trends, and plan for annual reviews of council-appointed staff. No votes or decisions are scheduled; the meeting is a discussion-only work session.

• Review of HR attrition and exit interview trends
• Planning for annual reviews of council-appointed staff

The committee met to discuss HR attrition, exit interview trends, and planning for annual reviews of council-appointed staff. The minutes record no formal decisions, votes, or approved actions.

Arts and Humanities Council of Falls Church

The Arts and Humanities Council of Falls Church will hold a regular meeting to approve April 2023 minutes, receive updates on the Art Wrap and Eden Center projects, and plan a volunteer event. No votes or funding decisions are on the agenda.

• Art Wrap update
• Eden Center update
• Volunteer event planning
• Approval of April 2023 minutes

The Council approved the minutes from the April 20, 2023 meeting. Members discussed volunteer recruitment for the September 23 Fall Festival and the addition of the Vietnamese Literary & Artistic Club as a member organization.

• Approved April 20, 2023 meeting minutes (unanimous)

Environmental Sustainability Council

The Environmental Sustainability Council will hear a presentation on the Community Energy Action Plan Town Hall results and an update on the Government Operations Energy Action Plan. Subcommittee and liaison reports will also be given. Public comments may be submitted until 5:00pm on May 18, 2023.

• Community Energy Action Plan Town Hall Results Summary (30-minute presentation by ICF)
• Government Operations Energy Action Plan Update (60-minute presentation by ICF)
• Subcommittee/Liaison Report-Outs including City Council, Planning Commission, and task groups

The council reviewed a summary of a town hall and a proposed government energy action plan featuring three themes: reducing building energy intensity, using 100% renewable electricity by 2024, and adopting a sustainable fleet policy. The council also received a report that $27,000 from the contingency fund has been allocated for the ESC.

• Approved remote participation for Jennifer Tabola (unanimous)
• Approved February 16, 2023 meeting minutes (unanimous)

Human Services Advisory Council

The Human Services Advisory Council is meeting to discuss old and new business, including a Community Services Fund budget recommendation for the City Council, a debrief on an AARP Livable Cities talk, updates to the Community Services Fund application, and the HSAC annual report for the June 26 City Council meeting. New business includes recruitment for regional commissions, an upcoming meeting on opioid abatement funds, and future presentations on the East End Small Area Plan and Community Energy Action Plan. The meeting is open to the public with options for in-person or virtual attendance.

• Community Services Fund Council Recommendation City Budget
• AARP Livable Cities Talk debrief
• Updates to Community Services Fund Application
• HSAC Annual Report for June 26 City Council meeting
• Recruitment for Area on Aging and Community Services Board

The council approved adding five new data requirements to the next Community Services Fund application. Members also received updates on the AARP Livable Cities debrief and the Fairfax County Board of Supervisors' approval of the SHAPE plan.

• Approved agenda
• Approved April 20, 2023 meeting minutes with corrections
• Approved adding demographics, accomplishments, and funding source requirements to the next Community Services Fund application

Library Board of Trustees

The Falls Church Library Board of Trustees is meeting to discuss and potentially take action on a draft Collection Management Policy and a draft form for requesting review of library materials, both listed as first readings. The board will also review draft minutes from the April 19, 2023 meeting and receive statistics on collections, circulation, book sales, and memorials. The meeting is open to the public and can be attended in person or online.

• First reading of draft Collection Management Policy
• First reading of draft form for requesting review of library materials
• Review of draft meeting minutes from April 19, 2023
• Collection statistics report
• Circulation statistics report

The Board approved a letter to the City Council recommending the addition of staffing to increase library open hours. The proposed FY2024 library budget is $2,244,000, which includes funding to increase weekly hours from 54 to 56.

• Approved letter to Council recommending FY2024 budget staffing increase
• Approved March 15, 2023 meeting minutes
• Approved electronic participation for member Bizzy Bracken

Urban Forestry Commission

The Urban Forestry Commission will hold a regular meeting to receive staff updates on the Arbor Day event, hiring, the FY24 budget for the Arborist/Urban Forestry crew, and Virginia HB 15.2-997.1 on local incentives for urban green space. They will also discuss the Quinn & Homestretch Development Project at 350, 360 S Washington St and 303 S Maple Ave, the Park Ave. 60% plans, and the condition of recently planted trees at the MHS/MEH Campus. Future business includes a discussion on greenspace and tree canopy coverage requirements.

• Staff update on Virginia HB 15.2-997.1: Local incentives for urban green space (approved March 23, 2023)
• Discussion of Quinn & Homestretch Development Project at 350, 360 S Washington St and 303 S Maple Ave
• Update on Park Ave. 60% Plans
• Condition of recently planted trees at MHS/MEH Campus
• Future business: Greenspace and Tree Canopy Coverage Requirements

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff discuss the Council's schedule and upcoming meeting agendas. No substantive decisions or public hearings are scheduled. The meeting is open to the public, and comments can be submitted via email.

• Discussion of Council schedule and upcoming meeting agendas

The meeting was held to discuss scheduling items for the City Council's agenda. The only formal action taken was the approval of electronic participation for one council member.

• Approved electronic participation by Ms. Lian (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance application to allow a second-story addition with a side-yard setback of 8.1 feet instead of the required 10 feet at 305 Rollins Street. The meeting also includes approval of previous minutes and other routine business.

• Variance application V1639-23 for 305 Rollins Street to reduce side-yard setback from 10 to 8.1 feet for a second-story addition
• Property is zoned R-1B Medium Density Residential
• Approval of March 12, 2023 minutes

The Board of Zoning Appeals approved a variance to allow a second-story addition on a property with a non-conforming side-yard setback. The board also approved the meeting minutes from March 12, 2023.

• Approved variance application V1639-23 for 305 Rollins Street to allow a second-story addition above a non-conforming 8.1-foot side-yard setback (5-0)
• Approved March 12, 2023, meeting minutes (3-0, 2 abstentions)

Retirement Board

The Retirement Board will hear the first quarter 2023 investment performance review, consider asset allocation recommendations for defined contribution plans, and act on an economic assumption evaluation. The board will also elect a chair and vice-chair, review training plans, and discuss benefit administration contracts.

• First Quarter 2023 Investment Performance Review and follow-up items (60 min)
• Defined Contribution (457b/401a) Asset Allocation Recommendation – action item
• Defined Contribution (457b/401a) Investment Policy Statement (IPS) – action item
• Economic Assumption Evaluation and Recommendations – action item
• Officer Election: Chair and Vice-chair positions – action item

The Board approved a revised Investment Policy Statement and established a two-tiered process for selecting fund lineups for the 457b and 401a plans. The Board also reviewed first-quarter 2023 investment performance for the Basic, Police, and OPEB plans.

• Approved Defined Contribution (457b/401a) Investment Policy Statement (7-0)
• Approved fund lineup selection process using Option 1 for QDIA and Option 2 for other asset classes (7-0)
• Approved February 9, 2023, meeting minutes (6-0-1)
• Approved virtual attendance for Trustee Charlie Collier (6-0-1)

Solid Waste Management Plan Advisory Committee

The committee will review a recycling presentation from American Recycling Center and discuss draft chapters 2-5 of the GBB report. Members will also address proposed SMART goals for the waste management plan.

• Recycling presentation by Jordan Berkley with American Recycling Center
• Review of GBB draft chapters 2-5
• Discussion of proposed SMART Goals

The committee reviewed a recycling presentation from American Recycling Company and draft chapters 2-5 of the Solid Waste Management Plan. Members discussed sample SMART goals and established several action items for future coordination.

• Reviewed recycling overview and facility upgrades presentation by American Recycling Company
• Reviewed draft chapters 2-5 of the Solid Waste Management Plan
• Discussed sample SMART goals
• Requested last 3 DEQ SWMP updates for committee review
• Requested Zero Waste memo from GBB be forwarded to members
• Scheduled future American Recycling Center visit and recycling audit

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will review the scope of work for the Bicycle Master Plan Update. The committee will also consider an action item to approve the 30% plans for Greenway Downs.

• Action Item: Approval of Greenway Downs 30% Plans
• Discussion: Bike Plan Scope of Work
• Information: NVTC Envision Route 7 project update
• Information: NTC Monthly Update
• Review: Great Falls – Maple Intersection security camera video

The Citizens Advisory Committee on Transportation reviewed the Bike Master Plan scope and NTC updates. The committee unanimously approved the proposed 30% designs for Greenway Downs after a project walkthrough and discussion on speedhump effectiveness.

• Approved Greenway Downs 30% Designs (Unanimous)

Architectural Advisory Board

The Architectural Advisory Board will meet to provide feedback on a proposed facade renovation at 370 W Broad Street (Liberty Barbeque) as requested by the Zoning Administrator. The board will also consider approving minutes from its February 8, 2023 meeting. Public comments may be submitted until 7:30 PM on May 10, 2023.

• Building Permit Application #2023-0292 for facade renovation at 370 W Broad Street (Liberty Barbeque)
• Applicant team presentation on renovation plans
• Approval of minutes from February 8, 2023 meeting

Recreation & Parks Advisory Board

The Falls Church Recreation & Parks Advisory Board is holding its regular monthly meeting. The agenda includes approval of the April 12 minutes, a director's report, and new business featuring the farmer's market manager. Old business includes discussion of the Fellows Property. Public comments are accepted until 7 PM on May 10.

• Introduction of Farmer's Market Manager Jennifer Brady
• Discussion of Fellows Property
• Approval of April 12, 2023 meeting minutes
• Public comment period open until 7:00 PM on May 10, 2023

The board approved the minutes from the April 12, 2023 meeting. Members discussed preliminary design ideas for the Fellows Property and received staff reports on senior center membership and facility visitors.

• Approved April 12, 2023 meeting minutes (unanimous)

Housing Commission

The Housing Commission is hosting a reception to present the 2023 Sprague Housing Champion Award to Ronald Brousseau for affordable housing advocacy. The event takes place May 9, 2023, with a City Council recognition scheduled for June 12, 2023.

• 2023 Sprague Housing Champion Award recipient: Ronald Brousseau
• Reception on May 9, 2023, at Falls Church City Hall Dogwood Room
• City Council recognition on June 12, 2023

Housing Commission

The Falls Church Housing Commission will discuss the Affordable Housing Report and bi-annual debrief, an Affordable Homeownership Program update, an Accessory Dwelling Units update, and an Unhoused Support Goal update. The meeting includes public comments and a virtual attendance option.

• Affordable Housing Report / HC Bi-Annual Debrief
• Affordable Homeownership Program Update
• Accessory Dwelling Units Update
• Unhoused Support Goal Update
• Reserve spot on Housing Commission for Renter Update

The Commission approved a motion to send a request to the Council Appointments Committee to reserve a spot on the Housing Commission for a renter. The body also approved the previous meeting's minutes and received updates on affordable housing projects.

• Approved motion to send request for renter spot on Housing Commission to Council Appointments Committee (All approved)
• Approved previous meeting minutes

Aurora House Citizens' Advisory Committee

The Aurora House Citizens' Advisory Committee will meet to discuss summer plans for residents and receive reports on the Group Home Manager and the Olom-Porzel College Scholarship Fund. Public comments may be submitted by email until 7:00 p.m. on May 9, 2023.

• Group Home Manager's Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarships Fund Balance Reports
• New Business: Summer Plans for the Residents

The committee approved full scholarship amounts for two college applicants. Members discussed expanding the committee's membership and planning summer activities, including etiquette classes and a book club.

• Approved January 10, 2023 meeting minutes with correction to fundraising goal
• Approved full scholarship amount for Applicant #1
• Approved full scholarship amount for Applicant #2

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. No decisions or substantive policy items are listed. Public comments may be submitted by email.

• Review of Council schedule and upcoming meeting agendas
• Virtual meeting via Microsoft Teams with call-in option
• Public comments accepted via cityclerk@fallschurchva.gov

The Falls Church City Council met on May 3, 2023, to discuss upcoming agenda items. The meeting was largely procedural, focusing on scheduling public hearings and work sessions for May and June. Key items include the FY24 budget, tax rates, sewer rates, and the East End Area Plan. No votes were taken on these items; they are scheduled for future meetings.

• Approved electronic participation for Councilmember Lian (4-0).
• Scheduled May 8 Regular Session for public hearings on FY24 Budget, Tax Rates, Sewer Rates, Stormwater Fee, and ROW & Fire Fees (2nd reading).
• Scheduled May 10 Mayor's Agenda Meeting with Staff (cancel? pending).
• Scheduled May 15 Work Session (canceled).
• Scheduled May 22 Regular Session for Operation Earth Watch recognition and ESC Annual Report.
• Scheduled June 5 Work Session for FY2023 Budget Amendment #3, Park Ave 60% Plans, and Government Energy Plan Update.
• Scheduled June 12 Regular Session for Planning Commission Annual Report, FY2023 Budget Amendment #3 (1st reading), and East End Area Plan final consideration.
• Scheduled June 26 Regular Session for City Council Work Plan, CIP Quarterly Update, and Community Survey Results.

Economic Development Authority

The Economic Development Authority will discuss a PNC Bank request to modify a 2013 financing agreement for the Tax Analysts building, including transitioning the interest rate index from LIBOR to SOFR. The board will also continue a discussion on voluntary ground-floor concessions in mixed-use projects. Updates will be provided on the Virginia Village MOU, parking study funding, and hiring for marketing and research consultant positions.

• PNC Bank request to modify 2013 financing agreement for Series 2013A Industrial Revenue Bonds for Tax Analysts building
• Continued discussion on voluntary ground-floor concessions policy for mixed-use projects
• Status update on Virginia Village Memorandum of Understanding/closings
• Parking study update funding and staffing
• Hiring/managing a market research consultant and a marketing consultant

The EDA unanimously approved a modification to the 2013 financing agreement with PNC Bank for the Tax Analysts building, transitioning the interest rate index from LIBOR to SOFR and reissuing the Series 2013A Bond. The board also approved remote participation for a member and the previous meeting minutes. Discussions continued on voluntary ground-floor concessions for mixed-use projects and updates were provided on the Virginia Village MOU, parklet designs, and commercial district amenities.

• Approved remote participation for Ed Saltzberg (unanimous)
• Approved April 11, 2023 meeting minutes (unanimous)
• Approved amendment and reissuance of Series 2013A Bond to SOFR index (unanimous)

Electoral Board

The Falls Church Electoral Board will discuss and plan for the June 20 primary election, including appointing officers of election. The agenda also includes a closed session on Local Election Security Standards (LESS) and other administrative items.

• Plan for June 20 Primary Election
• Appoint Officers of Election
• Local Election Security Standards (LESS) – Closed Session

Electoral Board

The Falls Church Electoral Board is meeting to handle routine administrative business, including approving minutes, appointing election officers, and planning for the June 20 primary election. The board will also discuss local election security standards in a closed session. This is a procedural meeting with no major policy decisions or public hearings on the agenda.

• Appoint Officers of Election
• Plan for June 20 Primary Election
• Local Election Security Standards (LESS) – Closed Session
• Approval of Minutes

The board appointed Republican and unaffiliated officers of election and adopted a policy making deputy registrar terms coterminous with the General Registrar. The board also reviewed plans for the June 20 primary and noted City Council's approval of ward boundary changes and officer pay raises.

• Approved minutes of February 17, 2023
• Appointed Republican and unaffiliated officers of election (unanimous)
• Adopted policy setting 3 Deputy Registrar positions to be coterminous with the General Registrar
• Discontinued providing coffee and bagels for Officers of Election on Election Day

Electoral Board

The Falls Church Electoral Board will meet to plan for the June 20 primary election, appoint officers of election, and discuss local election security standards in closed session. The meeting includes public comment and approval of prior minutes.

• Plan for June 20 Primary Election
• Appoint Officers of Election
• Local Election Security Standards (LESS) – Closed Session
• Approval of Minutes
• Public Comment

The board appointed Republican and unaffiliated officers of election and adopted a policy making deputy registrar terms coterminous with the General Registrar. The board also reviewed plans for the June 20 Democratic Primary and confirmed the completion of equipment testing.

• Approved minutes of February 17, 2023
• Appointed Republican and unaffiliated officers of election (unanimous)
• Adopted policy setting 3 Deputy Registrar positions with terms coterminous to the General Registrar
• Discontinued providing coffee and bagels for Officers of Election on Election Day

Electoral Board

The Falls Church Electoral Board is meeting to approve minutes, appoint election officers, and plan for the June 20 primary election. They will also discuss local election security standards in a closed session. This is a routine administrative meeting focused on election preparations.

• Appoint officers of election
• Plan for June 20 primary election
• Local Election Security Standards (LESS) closed session

Historic Architectural Review Board

The Historic Architectural Review Board will review one application for 1011 Fowler St, including architectural drawings and a survey. Public comments are accepted until 5:00pm on April 26. The meeting is held in person and virtually via Microsoft Teams.

• Application for 1011 Fowler St with architectural drawings (A001, AA02, A003, EX001, EX002) and survey
• HARB Plat 2023 included as attachment
• Public comments due by 5:00pm April 26 via email

City Council: Council Agenda Meeting with Staff

This is a procedural meeting where the Mayor and City Council staff discuss the council schedule and upcoming meeting agendas. No substantive decisions or public hearings are scheduled. Public comments may be submitted via email.

• Discussion of council schedule and upcoming meeting agendas

The meeting was held to discuss the scheduling of items for the City Council's agenda. No substantive policy decisions were made; the session focused on planning future town halls, work sessions, and regular meetings.

City Council Committee: Government Operations

The Government Operations Committee will receive updates on recruiting/vacancies and diversity, equity, inclusion, and belonging efforts. The agenda also includes an open time with the City Attorney. No votes or decisions are scheduled.

• Recruiting/vacancy update
• Diversity, equity, inclusion, and belonging update
• Open time with City Attorney

The committee approved the electronic participation of Phil Duncan for medical reasons. No other substantive decisions were recorded in the minutes.

• Approved electronic participation by Phil Duncan (2-0)

City Council Committee: Budget & Finance

The Budget & Finance Committee will discuss several financial and administrative items. Topics include an overview of a compensation study, fiscal year 2024 budget priorities, and a collective bargaining agreement.

• Compensation Study Overview
• FY2024 Budget Priorities
• Collective Bargaining Agreement
• Legislative Update

The committee met to discuss the Compensation Study Overview, FY2024 Budget Priorities, the Collective Bargaining Agreement, and a Legislative Update. The minutes record no substantive decisions, votes, or approvals.

Environmental Sustainability Council

The Environmental Sustainability Council and Energy Transition Subcommittee are hosting a town hall to launch the Community Energy Action Plan. The event is an open house where residents can learn about current climate initiatives and share input on priorities and challenges. No formal decisions are being made; it is a community engagement session.

• Open house style event at Meridian High School, 121 Mustang Alley, Falls Church, VA
• Kickoff of Community Energy Action Plan
• Input sought on community climate priorities and challenges
• Event flyers available in English, Spanish, and Vietnamese

Human Services Advisory Council

The Human Services Advisory Council will meet to finalize community service funding decisions, debrief on CSF funding advocacy, and receive reports from the Community Services Board and Commission on Aging. They will also discuss scheduling for an East Area Plan discussion and an upcoming AARP Livable Cities talk. Public comments may be submitted by email until 6:30 pm on April 20.

• Final Community Service Funding Decisions
• CSF Funding Council Advocacy Debrief
• Community Service Board Report
• AARP Livable Cities Talk on May 7, 2023
• East Area Plan Discussion scheduling

The council approved the distribution of FY2024 Community Service Fund (CSF) allocations, including a proportionate distribution to applicants and the allocation of an additional $30,000 based on need. The council also approved the March 16, 2023 meeting minutes with corrections.

• Approved FY2024 CSF proportionate allocation for all applicants unless received in full
• Allocated remaining $2,995.60 of CSF funds
• Approved motion to distribute additional $30,000 in budget funds to CSF applicants with greatest need
• Approved March 16, 2023 meeting minutes with corrections

Arts and Humanities Council of Falls Church

The Arts and Humanities Council of Falls Church is meeting to handle routine business: approving March minutes, hearing updates on the Art Wrap and social media, reviewing its strategic plan, appointing a chair and vice-chair, and discussing a potential volunteer event and reviews of Art Walk/Art Day. The meeting is largely administrative and planning-focused, with no major funding or policy decisions listed.

• Appointment of Chair and Vice-Chair
• Review of Strategic Plan
• Art Wrap and social media updates
• Potential AHC volunteer event discussion
• Art Walk/Art Day review

The Council appointed Laura Connors Hull as Chair and Ron Anzalone as Vice Chair. Members also established a subcommittee for Outreach/Communications to coordinate future publicity efforts.

• Approved March 16, 2023 meeting minutes (unanimous)
• Appointed Laura Connors Hull as Chair (unanimous)
• Appointed Ron Anzalone as Vice Chair (unanimous)
• Established Outreach/Communications subcommittee chaired by Ariadne Autor

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. No decisions or substantive policy items are listed. Public comments may be submitted to the city clerk.

• Discussion of Council schedule and upcoming meeting agendas
• Virtual meeting via Microsoft Teams with call-in option
• Public comments accepted via cityclerk@fallschurchva.gov

The meeting was held to discuss the scheduling of items for the City Council's agenda. No substantive decisions or votes were recorded; the session focused on planning dates for public hearings, work sessions, and regular sessions through July.

Library Board of Trustees

The Library Board of Trustees will review a draft letter to the Falls Church City Council recommending the FY2024 budget. They will also consider draft minutes from March 15, 2023, and review collection, circulation, and book sale statistics. The meeting is hybrid, in person and via Microsoft Teams.

• Draft letter to council re: FY2024 budget recommendation
• Draft meeting minutes from March 15, 2023
• Collection statistics report
• Circulation statistics report
• Book sale and memorial statistics report

The Board unanimously adopted an amended Strategic Plan and approved two new policies regarding remote and all-virtual participation in public meetings. The Board also approved the February 8, 2023 meeting minutes.

• Adopted the Strategic Plan as amended (unanimous)
• Approved removal of 'City Leadership' from slide 8 of the Strategic Plan
• Adopted the Remote Participation Policy
• Approved the All-Virtual Participation in Public Meetings Policy
• Approved February 8, 2023 Meeting Minutes

Urban Forestry Commission

The Urban Forestry Commission is meeting to discuss staff updates, including the Park Avenue Great Street project's 60% design plan, and to consider proposed new policies for remote and all-virtual participation in public meetings. They will also review the FY24 budget for the Arborist/Urban Forestry Crew and other current business items.

• Park Avenue Great Street Project - 60% Design Plan
• Proposed policies for remote and all-virtual participation in public meetings
• FY24 budget for Arborist/Urban Forestry Crew (pages 169-171)
• Crossman Park tree removals
• Tree City USA recognition and Arbor Day event

Public Utilities Commission

The Falls Church Public Utilities Commission will receive a Capital Improvement Program update and a presentation on the development process. The meeting also includes public comment, approval of minutes, and open discussion.

• Capital Improvement Program update
• Presentation on development process
• Public comment period

Environmental Sustainability Council

The Education Task Group subcommittee of the Environmental Sustainability Council is meeting to plan the end of the 2023 school year for Operation EarthWatch. The agenda includes only this planning discussion and standard procedural items.

• Operation EarthWatch end of 2023 school year planning

Board of Zoning Appeals

The Falls Church Board of Zoning Appeals is meeting to consider one variance application and approve prior meeting minutes. The applicant seeks a height variance for a detached garage at 806 Ridge Place, exceeding the 12-foot limit by 1.8 feet. The meeting includes standard procedural items like call to order, roll call, and adjournment.

• Variance V1637-23 by Andra Popa for a detached garage height of 13.8 ft instead of 12 ft at 806 Ridge Place, zoned R-1A
• Approval of January 12, 2023 meeting minutes

The Board reviewed a variance application for a detached garage at 806 Ridge Place. The applicant requested to increase the maximum height from 12 feet to 13.8 feet. No final decision was recorded in the provided text.

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation is reviewing several transportation information items. The committee will discuss the NTC Program update, the Arlington County North Sycamore Street Complete Streets project, and Greenway Downs plans.

• NTC Program Update including City Council Approved NTC Handbook
• Arlington County North Sycamore St. Complete Streets Project concept design
• Envision Route 7 Public Meeting details
• SMART Scale Survey response and formal comment letter
• Greenway Downs 30% Plans review

West Falls Community Development Authority

The West Falls Community Development Authority will consider approving its FY2024 budget and annual special assessments, requesting the City Council to levy them. The board will also vote on allowing remote participation and approve the minutes from the April 7, 2022 meeting.

• Resolution 23-01: Approving FY2024 budget and annual special assessments
• Presentation by Stephanie Blair, Manager MuniCap Inc
• Motion to allow remote participation for WFCDA Board Meetings
• Motion to approve April 7, 2022 meeting minutes

The West Falls Community Development Authority approved Resolution 2023-1, which establishes the recommended budget and annual special assessment collections for assessment year 2024. The board also approved the meeting minutes from April 7, 2022.

• Approved Resolution 2023-1 for 2024 budget and special assessment collections (5-0)
• Approved April 7, 2022 meeting minutes (voice vote)

Recreation & Parks Advisory Board

The Falls Church Recreation & Parks Advisory Board is holding its regular monthly meeting. The agenda contains only standard procedural items: approving the prior meeting's minutes, receiving public petitions, and hearing a director's report. No specific projects, contracts, or policy changes are listed for discussion or decision.

• Approval of March 8, 2023 meeting minutes
• Public comment period open until 7:00 PM on April 12, 2023
• Recreation Director's report scheduled

The Advisory Board of Recreation and Parks recommended that staff evaluate the basketball draft process to ensure team parity. The board also approved the minutes from the March 8, 2023, meeting.

• Recommended R&P evaluate basketball draft process compared to surrounding districts
• Approved March 8, 2023, meeting minutes

Housing Commission

The Falls Church Housing Commission meets in person with a virtual option to hear updates on the Affordable Homeownership Program, Va Village, and general housing matters, and to discuss accessory dwelling units, unhoused support, and reserving a seat for a renter. Public comments are accepted until 8:00 pm on the meeting day.

• Affordable Homeownership Program update by National Housing Partnership Foundation
• Va Village update by Wesley Housing
• Accessory Dwelling Units planning meeting debrief
• Unhoused Support Goal discussion
• Reserve spot on Housing Commission for Renter

The Commission approved the minutes from the previous meeting. Members received updates on the Va Village project, the Affordable Homeownership Program, and the upcoming Steve Sprague Housing Champion Award event.

• Approved previous meeting minutes

Economic Development Authority

The Falls Church Economic Development Authority is meeting to hear a presentation on a partnership banner program, approve draft minutes, and receive updates on several ongoing projects. Key discussion items include the status of the Virginia Village Memorandum of Understanding and closings, parklets, commercial district amenities, parking study funding, and hiring for two staff positions. The EDA will also provide general input to the City Council on ground floor voluntary concessions policy.

• Presentation on participation in a partnership banner program
• Status update of Virginia Village Memorandum Of Understanding/closings
• Updates on parklets, commercial district amenities, parking study funding, and consultants
• Ground floor voluntary concessions research/policy discussion
• Hiring status: business development analyst (closed March 31) and marketing specialist (closes April 20)

The Economic Development Authority unanimously approved the February 7, 2023, meeting minutes. Members discussed a proposed partnership banner program with CGI Digital and reviewed updates to the EDA work plan, including parklet construction and property transfers.

• Approved February 7, 2023 EDA Meeting Minutes (unanimous)

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. No decisions or substantive policy items are listed; the meeting is open to the public and comments may be submitted by email.

• Discuss Council schedule and upcoming meeting agendas
• Electronic participation motions
• Roll call and adjourn

The meeting was held to discuss scheduling items for the City Council's upcoming agenda. No substantive policy decisions were made, though the Council approved electronic participation for a member.

• Approved electronic participation by Ms. Lian (4-0)

Historic Architectural Review Board

The Historic Architectural Review Board will meet to review an application for 209 Midvale St, hold officer elections, and discuss T-Zones. Public comments are accepted until 5:00pm on March 29 via email. The meeting is open virtually and in person.

• Application for 209 Midvale St
• Officer elections
• Discussion of T-Zones
• Public comment deadline March 29 at 5:00pm

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will discuss the Council's schedule and upcoming meeting agendas. No decisions or votes are listed; it is primarily an administrative planning session open to the public.

• Discuss Council schedule and upcoming meeting agendas

The meeting was held to discuss the scheduling of items for the City Council's agenda. No substantive policy decisions or votes were recorded; the session focused on planning future work sessions, public hearings, and regular sessions.

Historical Commission

The Falls Church Historical Commission will discuss potential new historic structure certifications for 215 W Columbia St and 303 N Cherry St. The meeting also includes updates on the T-Zone, Tinner Hill Historic & Cultural District recognition, and officer elections.

• Potential new historic structure certification for 215 W Columbia St
• Potential new historic structure certification for 303 N Cherry St
• Tinner Hill Historic & Cultural District Recognition update
• 2023 Historical Commission Officer Elections
• T-Zone Status Update

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Falls Church City Council will review its schedule and upcoming meeting agendas with staff. No decisions or votes are listed on the agenda. Public comments may be submitted by email.

• Discussion of council schedule and upcoming meeting agendas
• Virtual meeting via Microsoft Teams with call-in option
• Public comments accepted via cityclerk@fallschurchva.gov

The meeting was held to schedule items for the City Council's upcoming agenda. The council identified dates for budget public hearings, zoning text amendments, and various committee meetings. No substantive policy decisions were made other than approving remote participation for one member.

• Approved electronic participation by Ms. Lian (4-0)

City Council Committee: Government Operations

The Government Operations Committee is meeting to hold a closed session under state law to discuss performance reviews for the City Manager and City Clerk. No other business is on the agenda.

• Closed session for 6-month performance reviews of the City Manager and City Clerk

Arts and Humanities Council of Falls Church

The Arts and Humanities Council of Falls Church is meeting to approve minutes from January and February, discuss an update to the Public Art Policy, and consider new virtual participation procedures. They will also hear updates on the Art Walk, World Art Day, Eden Center involvement, and the Arts and Economic Prosperity Survey (AEP6) deadline.

• Public Art Policy update
• Approve New City Virtual Participation Procedures
• Art Walk Update & World Art Day
• Eden Center Involvement in AHC
• Arts and Economic Prosperity Survey (AEP6) Deadline

The Council approved the January and February 2023 meeting minutes and adopted a new policy for remote meeting participation based on State of Virginia guidelines. Staff will draft Program Guidelines for public art to align with the City's Comprehensive Plan. Elise Bengston volunteered as the Council liaison to the Economic Development Authority.

• Approved January and February 2023 minutes (Unanimous)
• Adopted 2023 policy for remote participation in meetings
• Appointed Elise Bengston as liaison to the EDA

Environmental Sustainability Council

The Environmental Sustainability Council will hold a 90-minute kick-off for the Community Energy Action Plan with consultant Fiona Wissell of ICF Incorporated. They will also consider new policies for remote and all-virtual meetings, approve minutes, and discuss the 2022 annual report, solar panels on the new high school, T-zone sustainability requirements, and the Park Avenue bike boulevard.

• Community Energy Action Plan kick-off (90 min)
• Proposed new ESC policies on remote participation and all-virtual meetings
• Solar panels on the new high school update
• ESC input on T-Zone sustainability requirements
• Park Avenue Great Streets Bike Boulevard discussion

The Council approved new policies for remote participation and all-virtual meetings. Members also held a kick-off discussion regarding the development of two Energy Action Plans to meet city climate goals.

• Approved remote participation policy (unanimous)
• Approved all-virtual meeting policy (unanimous)
• Approved February 16, 2023 meeting minutes (unanimous)
• Approved motion to allow Mike Trauberman to participate remotely (unanimous)

Board of Zoning Appeals

The Falls Church Board of Zoning Appeals will hold a public meeting to consider two variance applications from homeowners seeking exceptions to zoning rules for a detached garage and a covered porch. The board will also vote on its revised 2023 rules of procedure and approve minutes from its January meeting.

• Variance V1637-23 by Andra Popa for a 13.8-foot detached garage instead of 12-foot max at 806 Ridge Place
• Variance V1638-23 by Steve Deering for an 18.25-foot rear setback instead of 40 feet for a covered porch at 104 Lawton Street
• Approval of 2023 BZA Rules of Procedures (Revised)
• Approval of January 12, 2023 meeting minutes

The Board approved a variance to allow a covered porch with a reduced rear setback at 104 Lawton Street. The Board also approved revised 2023 Rules of Procedures. One variance application was continued to next month, and the January 12 minutes were tabled.

• Approved variance V1638-23 for 104 Lawton Street to allow a rear setback of 18.25 feet instead of 40 feet for a covered porch (3-0)
• Approved revised 2023 BZA Rules of Procedures (3-0)
• Continued variance application V1637-23 for 806 Ridge Place to next month
• Tabled approval of January 12, 2023, meeting minutes

Human Services Advisory Council

The Falls Church Human Services Advisory Council meets in person with a virtual option to review its annual report, discuss the Community Service Fund process and funding recommendations, hear reports from the Community Service Board and Commission on Aging, and receive a presentation on the Marcus Alert. New business includes a discussion of AARP Age Friendly Communities. Public comments are accepted by email until February 22nd.

• Community Service Fund process discussion and funding update with recommendations for added funds
• Marcus Alert presentation by staff
• AARP Age Friendly Communities discussion
• HSAC Annual Report update
• Community Service Board and Commission on Aging reports

The council approved the February 22, 2023 meeting minutes. Members moved to proportionally apply additional Community Services Fund (CSF) funding to applicants that are not fully funded. Staff recommended $30,000 in additional CSF funding and $20,000 for resident Emergency Needs.

• Approved February 22, 2023 meeting minutes
• Moved to proportionally apply additional CSF funding to applicants not fully funded

Library Board of Trustees

The Falls Church Library Board of Trustees is meeting to discuss routine business, including draft policies for remote and all-virtual participation in public meetings, and to review the library's high-level strategic plan. They will also consider draft minutes from the previous meeting and review collection, circulation, and book sale statistics.

• Draft policy for remote participation in meetings
• Draft policy for all-virtual participation in public meetings
• MRSPL High Level Strategic Plan V3.3
• Collection, circulation, and book sale statistics

The Board unanimously approved the FY2024 budget expenditures. This includes a request to increase library open hours to 58, with an estimated cost between $99,000 and $110,000.

• Approved FY2024 budget expenditures and request for 58 open hours (unanimous)
• Approved January 18, 2023 meeting minutes
• Approved electronic participation for Bizzy Bracken (unanimous)
• Approved electronic participation for Elise Stein (unanimous)

Urban Forestry Commission

The Falls Church Urban Forestry Commission is meeting to discuss urban forestry matters, including a draft letter supporting a Senior Urban Forester position, greenspace and tree canopy coverage requirements, and its 2022 annual report. The agenda also includes updates on Arbor Day planning, Virginia HB 2282, and future items like green infrastructure standards and urban forestry code changes.

• Draft letter in support of Senior Urban Forester position
• Greenspace and tree canopy coverage requirements
• 2022 Annual Draft Report
• List of invasive plants to avoid in site plans
• Virginia HB 2282 update

The Commission adopted its 2022 annual draft report and agreed to send a letter supporting a Senior Urban Forester position. Members reviewed a draft letter to Council regarding greenspace and tree canopy requirements, with a plan to increase recommendations to 15%.

• Approved November meeting minutes (voice vote)
• Agreed to send letter in support of Senior Urban Forester position
• Adopted 2022 Annual Draft Report
• Agreed to increase green space/tree canopy recommendations to 15% in draft letter to Council

Housing Commission

The Falls Church Housing Commission is meeting to discuss affordable housing initiatives, including an update on the Affordable Homeownership Program, a request for Affordable Housing Fund/City Committed Affordable Unit, and planning for a joint council presentation on the Affordable Housing Report. The agenda also includes updates on housing and Va Village, an ADU planning meeting debrief, and coordination of an advocacy event.

• Affordable Homeownership Program update from National Housing Partners Foundation
• Affordable Housing Fund/City Committed Affordable Unit request
• Joint Council presentation on 4/24 for Affordable Housing Report and HC Bi-Annual Update
• Accessory Dwelling Units planning meeting debrief
• Reserve spot on Housing Commission for a renter

The Commission approved the previous meeting's minutes and electronic participation for members. Staff provided updates on the Affordable Homeownership Program and the VA Village project, and discussed a request for funding for two additional City Committed Affordable Units.

• Approved electronic participation of Meredith Anderson and Jordan Hicks
• Approved previous meeting minutes
• Agreed to provide letter of support for $4-5 million in Congressional Appropriations for VA Village acquisition strike fund by 3/16

Solid Waste Management Plan Advisory Committee

The Solid Waste Management Plan Advisory Committee will discuss new program ideas for Chapter 4 of the Solid Waste Management Plan and hear a consultant's presentation on historical waste stream data. The meeting also includes approval of February minutes and public comment.

• Discussion of new program ideas for SWMP Chapter 4
• Consultant presentation on historical overview of all waste streams

The committee did not meet quorum and held an informational meeting only. No formal decisions were made.

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will vote on policies for remote and all-virtual participation, and finalize its rules of procedure. The committee will also receive an update on the Neighborhood Traffic Calming (NTC) program and make recommendations to City Council.

• ACTION ITEM: Vote on policies for remote and all-virtual participation
• ACTION ITEM: Finalize rules of procedure
• ACTION ITEM: NTC Program Update and recommendations to City Council
• Bike to Work Day 2022 report
• Discussion of residential street changes and Bike Everywhere Weekend

The committee unanimously approved its Rules of Procedure and Remote Participation Policies. Members decided that June and December meetings will be held remotely. The Neighborhood Traffic Calming Handbook update was tabled.

• Adopted Remote Participation Policies (unanimous)
• Adopted Rules of Procedure (unanimous)
• Decided June and December meetings will be remote
• Tabled Neighborhood Traffic Calming (NTC) Handbook Update
• Approved vote to continue meeting past 9 p.m. (unanimous)
• Adjourned meeting (6-0)

City Council: Council Agenda Meeting with Staff

This is a closed-session agenda meeting with no other business. The City Council will interview prospective candidates for the City Attorney position, as permitted under Virginia law. Public comments may be submitted by email, but no public discussion or decisions are scheduled.

• Closed session for City Attorney candidate interviews
• No other business will be discussed
• Public comments accepted via cityclerk@fallschurchva.gov

Recreation & Parks Advisory Board

The Falls Church Recreation & Parks Advisory Board is meeting to approve January minutes, hear the Recreation Director's report, and discuss new business including an Art Walk presentation and a closed-session recommendation for the 2022 Grand Marshal. Old business includes an operating budget overview. Public comments are accepted until 7:00 PM on March 8, 2023.

• Art Walk presentation
• Closed session for 2022 Grand Marshal recommendation
• Operating Budget Overview
• Minutes approval for January 11, 2023
• Recreation Director's Report

The Board approved the minutes from the January 11, 2023 meeting. Members discussed the impacts of potential school start-time changes on sports schedules and reviewed a draft policy for commercial use in public parks.

• Approved January 11, 2023 meeting minutes (Unanimous)

Economic Development Authority

The Falls Church Economic Development Authority will meet to discuss a City Council referral on proposed outdoor dining zoning updates, receive status updates on the Virginia Village MOU and ARPA-funded tourism, parklets, and gift card programs, and follow up on retreat topics including a parking study and possible consultant services. The meeting is largely informational and discussion-oriented, with no final votes listed on the agenda.

• Presentation on City Council referral for outdoor dining zoning updates
• Status update on Virginia Village MOU/closings
• ARPA Tourism grant update: marketing study, Restaurant Week, mini-tourism website
• ARPA parklets update
• ARPA 'The Little City' gift card update/final report

The Economic Development Authority voted to support new outdoor dining zoning ordinance provisions. The board also reviewed updates on ARPA-funded tourism and parklet projects.

• Approved February 7, 2023 meeting minutes (Unanimous)
• Voted to send memo to City Council supporting proposed Outdoor Dining Zoning Ordinance provisions (Unanimous)

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff review the Council schedule and upcoming meeting agendas. The meeting is open to the public, and public comments may be submitted by email. No decisions or substantive items are listed; the agenda consists of a virtual meeting notice, roll call, schedule discussion, and a possible closed session.

• Discussion of Council schedule and upcoming meeting agendas
• Possible closed session if needed
• Public comments accepted via cityclerk@fallschurchva.gov
• Virtual meeting via Microsoft Teams with call-in option

The meeting was held to discuss the scheduling of items for the City Council's agenda. No substantive policy decisions or votes were recorded; the session focused on planning future work sessions, regular sessions, and public hearings through May.

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. No decisions or substantive policy items are listed. The meeting is open to the public, and comments can be submitted by email.

• Review of Council schedule and upcoming meeting agendas
• Possible closed session if needed

The meeting was held to discuss scheduling items for the City Council's agenda. No substantive policy decisions were made; the session focused on planning dates for regular sessions, work sessions, and committee meetings through April.

Human Services Advisory Council

The Human Services Advisory Council will discuss Community Services Fund recommendations for Fiscal Year 2024 and review its meeting procedures. The agenda also includes planning for the March meeting, with items such as the annual report and updates on the Marcus Alert and AARP Age Friendly Communities.

• Community Services Fund recommendations for FY2024
• Review of HSAC meeting procedures and governing resolutions
• Items for March agenda: HSAC Annual Report, Community Service Board Report, Marcus Alert Update, AARP Age Friendly Communities

The council designated all available Community Services Fund money ($86,277) among applicants and decided to advocate for additional funding to meet unmet requests. The council also approved the minutes from the January 23, 2023 meeting.

• Approved January 23, 2023 meeting minutes
• Designated $86,277 in Community Services Fund recommendations for FY 2024
• Decided to advocate for additional Community Services Fund funding

City Council Committee: Government Operations

The Falls Church City Council Government Operations Committee will meet to discuss staff vacancies, a customer service initiative, and an update on a staffing levels study along with compensation philosophy. They will also schedule a 6-month performance check-in with Council's staff. The meeting is primarily a discussion session with no formal votes or public hearings listed.

• Staff vacancy discussion
• Customer service initiative discussion
• Update on staffing levels study and compensation philosophy
• Schedule 6-month performance check-in with Council's staff

Electoral Board

The Falls Church Electoral Board is meeting to handle routine administrative matters, including approving minutes, determining board offices, and appointing election officers in closed session. The board will also begin planning for the November 8 general election and discuss items from the Director of Elections.

• Public comment period
• Closed session to determine Electoral Board offices
• Closed session to appoint officers of election
• Plan for November 8 general election
• Electoral Board/Director of Elections items

Electoral Board

The Falls Church Electoral Board is meeting to handle routine administrative business, including approving minutes, appointing officers of election in closed session, and planning for the November 8 general election. The agenda is largely procedural, with no specific policy decisions or public hearings listed.

• Plan for November 8 General Election
• Appoint Officers of Election – Closed Session
• Determine Electoral Board Offices – Closed Session
• Approval of Minutes
• Public Comment

The board appointed its own leadership and 134 officers of election. It adopted a policy on Deputy Registrar terms and approved the purchase of a KnowInk ballot on-demand printer. The board also decided to stop providing coffee and bagels for election officers to save funds.

• Appointed Russ Ugone as Chair, Margarette Shovlin as Vice Chair, and Renee Andrews as Secretary (Unanimous)
• Appointed 15 Republican, 116 unaffiliated, and 3 temporary unaffiliated officers of election (Unanimous)
• Approved purchase of KnowInk ballot on-demand printer, software, supplies, and training (Unanimous)
• Adopted policy making 3 Deputy Registrar terms coterminous with the General Registrar
• Discontinued providing coffee and bagels for Officers of Election on Election Day
• Approved minutes of November 9, 2022

Environmental Sustainability Council

The Environmental Sustainability Council is meeting to hear a guest speaker on protected bicycle infrastructure, review its comments on T-Zones, and discuss the FY2024 Capital Improvement Plan. The council will also set next steps on priority topics from January and receive reports from subcommittees and liaisons. Public comments are accepted until 5:00pm on the meeting date.

• Guest speaker on positive outcomes from protected bicycle infrastructure
• Status of ESC comments on T-Zones
• FY2024 City of Falls Church Capital Improvement Plan review
• Next steps on priority ESC topics from January meeting
• Subcommittee and liaison report-outs

The council approved the January 2023 meeting minutes. Members discussed the City's Bicycle Master Plan, T-Zone recommendations, and the FY2024-2029 Capital Improvement Plan. No other formal votes were recorded.

• Approved January 2023 ESC Meeting Minutes (unanimous)

Arts and Humanities Council of Falls Church

The Arts and Humanities Council of Falls Church is meeting to approve minutes from December 2022 and January 2023, review a draft Public Art Policy Document, and discuss Virginia Foundation for the Humanities grant programs and an Art Wrap update. The meeting is open to the public virtually via Microsoft Teams.

• Review of Public Art Policy Document (DRAFT)
• Virginia Foundation for the Humanities Grant Programs
• Art Wrap Update
• Approval of December 2022 and January 2023 minutes

The Council discussed dividing the Public Art Policy into a broad policy document and specific program guidelines. The City will fund art wraps for approximately four utility boxes along the Art Walk route.

• Proposed dividing Public Art Policy into two documents: a broad Policy and Program Guidelines
• Proposed funding for approximately 4 utility box art wraps along the Art Walk footprint

Urban Forestry Commission

The Falls Church Urban Forestry Commission is meeting to approve January minutes, hear public comments, and receive staff updates on city council calendar, climate action plan, a zoning ordinance amendment (TO22-09), the Neighborhood Tree Program, and two Virginia bills on invasive plants. They will also discuss current business including rules of procedure, the 2022 annual report, 2023 Tree of the Year, and the 2023 work plan, plus future items like green infrastructure standards and urban forestry code changes.

• T-Zone Ordinance Amendment (TO22-09) update
• Virginia bills HB 2096 and HB 1998 on invasive plants
• 2022 Annual Report discussion
• 2023 Tree of the Year selection
• 2023 UFC Work Plan review

The Commission approved the January 2023 minutes and designated the Black gum as the 2023 Tree of the Year. Members agreed to request the reinstatement of an Assistant Arborist position and plan a public outreach article regarding the city's tree canopy.

• Approved January 2023 meeting minutes (voice vote)
• Approved naming Black gum (Nyssa sylvatica) as 2023 Tree of the Year (unanimous)
• Approved writing a memo to request reinstatement of the $90,000 Assistant Arborist position (voice vote)
• Approved creating a public outreach article or Letter to the Editor regarding tree canopy policies (voice vote)

Housing Commission

The Falls Church Housing Commission meets in person with a virtual option to hear updates on Amazon 2 and 3 homeownership programs, receive a general housing update, and set 2023 goals for The Fields and Accessory Dwelling Unit recommendations. The commission will also discuss Merrill House and coordinate the Steve Sprague Housing Champion Award event. Public comments can be emailed until 8:00 pm on February 14.

• Amazon 2 Homeownership Presentation by staff Kayleen Mark and Brenden Woodley
• Amazon 3 Va Village Update by Wesley Housing
• 2023 Goals for The Fields
• 2023 Goals for Accessory Dwelling Unit recommendations by Commissioners Justine Underhill and Grayson Timoner
• Merrill House discussion

The Commission approved the minutes from the January 10, 2022 meeting. Members discussed the Affordable Homeownership Program, the Va Village project timeline, and potential recommendations for Accessory Dwelling Units (ADUs). No formal votes were taken on policy changes or funding.

• Approved minutes from Jan 10, 2022 meeting
• Agreed to present the Steve Sprague Housing Champion Award prior to a future Housing Commission meeting

Environmental Sustainability Council

This is a meeting of the Education Task Group Subcommittee of the Environmental Sustainability Council. The main item is planning for the spring 2023 Operation EarthWatch program. The agenda is otherwise procedural, with only call to order and adjournment.

• Planning for Operation EarthWatch spring 2023

The group discussed participant tracking, activity sheet distribution, and upcoming collaboration opportunities. Members planned for the 30th anniversary event in May and the Memorial Day Parade. The group identified a need for additional sponsors to maintain the program financially.

• Selected several t-shirt designs to be combined into one final design
• Assigned Connie to manage t-shirt design, printing, and ordering
• Assigned Sarah and Ariana to develop a gardening workshop for the March activity sheet
• Planned 30th anniversary and recognition event for May

Retirement Board

The Falls Church Retirement Board will review fourth-quarter 2022 investment performance for its pension and savings plans, consider adopting a revised 2023 work plan, and take action on several policies including remote meeting participation and ethics/purchasing policies. The board will also receive updates on benefit administration, OPEB legal structure, and a city code amendment. Public comments are accepted until 6:30 PM on the meeting date.

• Fourth Quarter 2022 Investment Performance Review for Basic, Police, and OPEB plans
• Draft Investment Policy Statement for Defined Contribution plans (action)
• 2023 Revised Work Plan adoption (action)
• Remote and Virtual Meeting Participation Policies (action)
• Ethics & Purchasing Policies Review/Affirm (action)

The Board approved its 2023 Work Plan and updated policies regarding remote meeting participation, ethics, and purchasing. Action on the Defined Contribution Retirement Savings Plans Investment Policy Statement was deferred to May. The Board also reviewed Q4 2022 investment performance for the Basic, Police, and OPEB plans.

• Approved 2023 Work Plan as amended (6-0-1)
• Approved Remote and Virtual Meeting Participation Policies (6-0-1)
• Readopted Ethics Policy as amended (6-0-1)
• Readopted Basic/Police and OPEB Contract and Purchasing Policy (6-0-1)
• Deferred action on Defined Contribution Retirement Savings Plans Investment Policy Statement to May 11, 2023 (6-0-1)
• Approved draft minutes from November 10, 2022 (6-0-1)
• Approved virtual attendance for Trustee Charlie Collier (5-0-2)
• Approved consent agenda (6-0-1)

Solid Waste Management Plan Advisory Committee

This is the inaugural meeting of the Solid Waste Management Plan Advisory Committee. Members will be introduced, nominate a chair and vice chair, adopt rules of procedure, and review the establishing resolution (Resolution 2022-23) and the draft Solid Waste Management Plan, including Chapter 4. The committee will also meet its consultants, Gershman, Brickner, and Bratton, Inc. (GBB).

• Nomination of officers (Chair, Vice Chair)
• Adoption of rules of procedure
• Review of Resolution 2022-23 establishing the committee
• Review of draft Solid Waste Management Plan, including Chapter 4
• Introduction of consultants Gershman, Brickner, and Bratton, Inc. (GBB)

The committee met to begin preparing a 20-year Solid Waste Management Plan for City Council and the Virginia Department of Environmental Quality. Members elected a Chair and Vice Chair and adopted the committee's Rules of Procedure.

• Elected Sarah Bayldon as Chair (unanimous voice vote)
• Elected Christopher Behr as Vice Chair (unanimous voice vote)
• Adopted Rules of Procedure (unanimous voice vote)

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will consider and vote on recommendations for the Neighborhood Traffic Calming (NTC) Program update to City Council. The committee will also discuss drafting its own rules of procedure and next steps for the Bike Master Plan update.

• ACTION ITEM: NTC Program Update recommendations to City Council
• Discussion: Drafting of CACT Rules of Procedure
• Discussion: Next steps for Bike Master Plan update
• Review of Virginia Tech report on bicycling in Falls Church

The committee tabled the Neighborhood Traffic Calming (NTC) Handbook update and directed staff to publish all commentary and review the risk assessment formula. Staff announced a pause on all NTC cases pending progress on the Greenway Downs project. Members agreed on a timeline to review and edit the committee's Rules of Procedure.

• Tabled Neighborhood Traffic Calming (NTC) Handbook update
• Directed staff to publish all commentary and review the risk assessment formula
• Paused all NTC cases pending progress on the Greenway Downs project
• Agreed to staff-led draft and member review process for Rules of Procedure
• Adjourned meeting (6-0)

Recreation & Parks Advisory Board

The Falls Church Recreation & Parks Advisory Board is meeting to approve January minutes, hear a Recreation Director's report, and discuss new and old business, including an overview of operating and capital budgets. Public comments can be submitted by email until February 11, 2023. The agenda is largely procedural, with the budget overview being the only substantive item listed.

• Minutes for approval from January 11, 2023
• Recreation Director's report
• Operating and Capital Budgets Overview under Old Business
• Public comments accepted until 7:00 PM on February 11, 2023

City Council: Council Agenda Meeting with Staff

This is a routine agenda meeting where the Mayor and City Council staff review the Council schedule and upcoming agendas. The only substantive item is a closed session to discuss the appointment of the City Attorney, as permitted by Virginia law. Public comments may be submitted by email.

• Closed session to discuss City Attorney appointment (VA Code § 2.2-3711 A.1)
• Review of Council schedule and upcoming meeting agendas

The meeting was held to discuss scheduling items for the City Council's agenda. No substantive decisions were made; the session focused on planning upcoming regular sessions, work sessions, and committee meetings.

Architectural Advisory Board

The Falls Church Architectural Advisory Board is meeting to handle administrative items, including electing a chair and vice chair, approving the 2023 meeting calendar, rules of procedure, and the 2022 annual report, as well as approving minutes from the October 12, 2022 meeting. No design reviews or public hearings are on the agenda.

• Election of Chair and Vice Chair
• Approval of 2023 Meeting Calendar
• Approval of 2023 Rules of Procedure
• Approval of 2022 Annual Report
• Approval of October 12, 2022 meeting minutes

Library Board of Trustees

The Falls Church Library Board of Trustees is meeting to discuss the FY2024 budget presentation and review collection, circulation, and book sale statistics. The agenda includes draft minutes from the previous meeting. The meeting is held in person with online access via Microsoft Teams.

• FY2024 Complete Budget Presentation
• Draft Meeting Minutes from January 18, 2023
• Collection Statistics
• Circulation Statistics
• Book Sale and Memorial Statistics

The Board discussed a draft strategic plan and a preview of the FY2024 budget. No final votes were taken on these items, as the strategic plan is scheduled for adoption on March 15 and the budget on February 15.

• Approved December 14, 2022 meeting minutes (unanimous)
• Approved electronic participation for member Janis Johnson (unanimous)

Economic Development Authority

The Falls Church Economic Development Authority is holding its annual retreat to discuss several economic development topics. Key items include a status update on the Virginia Village settlement, a possible future redevelopment project there, and a review of Affordable Dwelling Unit eligibility criteria. The board will also review the City Council's 2023 work plan, discuss parking requirements, and hear a presentation on proposed changes to outdoor dining rules after COVID emergency permissions expire.

• Status update on Virginia Village settlement date to reimburse EDA
• Discussion of possible future redevelopment project at Virginia Village
• Review of Affordable Dwelling Unit eligibility preferences and criteria
• Presentation on proposed changes to outdoor dining requirements after COVID permissions expire
• Discussion of Voluntary Concession restrictions in ground floor of mixed-use projects

The Economic Development Authority re-elected Bob Young as Chair and Ross Litkenhous as Vice Chair. The board decided to engage professional consultants to evaluate city parking requirements and ground-floor commercial voluntary concessions in mixed-use buildings.

• Approved December 2022 meeting minutes (Unanimous)
• Elected Bob Young as Chair (Unanimous)
• Elected Ross Litkenhous as Vice Chair (Unanimous)
• Decided to hire a parking consultant to evaluate mixed-use needs and older building re-use
• Decided to engage retail consultants to improve ground-floor voluntary concession processes
• Established that a Virginia Village redevelopment working group will be named within 6 months of property conveyance

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will review the Council schedule and upcoming meeting agendas. No decisions or votes are listed; the meeting is open to the public, and comments can be submitted by email.

• Discussion of Council schedule and upcoming meeting agendas
• Virtual meeting via Microsoft Teams with call-in option
• Public comments accepted via cityclerk@fallschurchva.gov

The meeting was primarily used to schedule upcoming work sessions and regular sessions for February. Council entered a closed session to discuss City Attorney recruitment strategies. No substantive policy decisions were made during the open session.

• Entered closed session to discuss City Attorney recruitment (6-0)
• Reconvened in open session (6-0)
• Certified that only lawful exempt business was discussed in closed session (6-0)

City Council Committee: Budget & Finance

The Falls Church City Council Budget & Finance Committee will meet on January 31, 2023, to discuss the FY2023 second quarter financial report and the FY2024 proposed budget for the city and schools. The agenda also includes a legislative update and other business. No votes or decisions are listed; the meeting appears to be a review and discussion session.

The committee met to discuss the FY2023 Second Quarter Report, the FCCPS FY2024 Proposed Budget, a legislative update, and the FY2024 Budget Calendar. The minutes record no substantive decisions, votes, or approvals.

City Council Committee: Legislative

The Falls Church City Council Legislative Committee is meeting to discuss a report on Local Government Day, a state budget amendment, and an update on legislation status. The agenda is largely procedural, with no specific decisions or proposals detailed in the provided text.

• Report on Local Government Day
• State Budget Amendment Discussion
• Update on Legislation Status
• Next Meeting Date

The committee approved the electronic participation of Ms. Schantz-Hiscott for the meeting. No other substantive decisions were recorded.

• Approved remote participation by Ms. Schantz-Hiscott (2-0)

City Council Committee: Economic Development

The Falls Church City Council Economic Development Committee is meeting to discuss local business conditions, including commercial leasing and new openings, and to review compliance with past redevelopment agreements. They will also hear updates on festive lighting, the Little City Gift Card program, and the East End Small Area Plan following a public listening session. The agenda includes several informational items and scheduling notes, with no major decisions or public hearings listed.

• Staff report on commercial leasing and new-business openings
• Inventory of adherence to terms in past SE redevelopments
• W. Broad Sidewalk & Streetscape improvement at Bedo's
• East End Small Area Plan recap of 1/18 Public Listening Session
• Little City Gift Card program update

The committee met to review staff reports on commercial leasing, the Little City Gift Card program, and the East End Small Area Plan. No formal votes or substantive decisions were recorded in the minutes.

Historical Commission

The Falls Church Historical Commission will meet to receive updates on several ongoing items, including comments on the East End Area Plan, a recommendation for the Tinner Hill Historic & Cultural District, and the T-Zones and Historic Ordinance. The commission will also conduct research on historic properties and review its duties. Public comments can be submitted by email until 5:00 PM on January 25.

• East End Area Plan comments
• Tinner Hill Historic & Cultural District recommendation
• T-Zones and Historic Ordinance
• City 75th Anniversary Working Group update
• Research on historic properties

Environmental Sustainability Council

The Environmental Sustainability Council will hold its annual business meeting, elect officers, adopt rules of procedure and the 2023 meeting schedule, and spend 90 minutes developing its 2023 work plan based on a survey of priorities. Public comments are accepted until 5pm on January 18.

• Election of officers
• Adoption of rules of procedure
• Adoption of 2023 meeting schedule
• 2023 work plan development (90 minutes)
• Public comment period

The Council held its annual business meeting to elect leadership and establish its operational calendar. Members also identified six priority topics for the 2023 work plan based on survey results and internal interest.

• Approved December 15, 2023 minutes (6-0)
• Elected Joseph Schiarizzi as chair (5-0)
• Appointed Jon Ward as Vice-Chair
• Adopted 2023 Meeting Schedule (7-0)
• Selected 2023 work plan topics: Composting, Renewable Energy, Federal Initiatives, Bicycle Infrastructure, Green Building Policies, and Recycling/Waste in City Buildings

Arts and Humanities Council of Falls Church

The Arts and Humanities Council of Falls Church is meeting to review a draft Public Art Policy document, discuss the election of a Chair and Vice Chair, and receive updates on the Art Walk and a new Farmhouse Coordinator. The meeting includes routine items like roll call, a round table discussion, and approval of minutes, which will be deferred to February.

• Review of Public Art Policy Document (DRAFT)
• Discussion on Election of Chair and Vice Chair
• Update on Art Walk with invitation to engage
• Introduction of Holly Irwin, new Farmhouse Coordinator
• Minutes for approval deferred to February

The Council held a roundtable discussion to review and suggest edits to the draft Public Art Policy, including changes to core values and goals. No formal vote was taken; members agreed to review the document further before the next meeting.

• Tabled approval of Public Art Policy pending further member review
• Proposed moving 'Equity' to the top of the Core Values list in the Public Art Policy
• Proposed moving 'Economic Growth & Prosperity' to the end of the Goals list in the Public Art Policy
• Proposed adding a goal to the Public Art Policy to foster a climate for artists to create and thrive

City Council: Council Agenda Meeting with Staff

This is a procedural agenda meeting where the Mayor and City Council staff will discuss the Council schedule and upcoming meeting agendas. No decisions or votes are listed; it is primarily an administrative planning session open to the public.

• Discussion of Council schedule and upcoming meeting agendas

The Council met to schedule items for future regular sessions and work sessions through February. The body entered a closed session to discuss City Attorney recruitment strategies. No substantive policy decisions were made during the open portion of the meeting.

• Entered closed session to discuss City Attorney recruitment strategies (4-0)
• Certified that only lawfully exempted public business was discussed in closed session (4-0)

Library Board of Trustees

The Falls Church Library Board of Trustees is meeting to discuss the draft high-level strategic plan and preview the FY2024 library budget. They will also review draft minutes from the December 14, 2022 meeting and various statistics reports.

• Draft MRSPL High Level Strategic Plan V3.1
• FY2024 Library Budget Preview Presentation
• Draft meeting minutes from December 14, 2022
• Collection, circulation, and book sale/memorial statistics

The Board discussed a draft strategic plan and a preview of the FY2024 budget. No final votes were taken on these items; the strategic plan is scheduled for adoption on March 15 and the budget on February 15.

• Approved December 14, 2022 meeting minutes
• Approved electronic participation for member Janis Johnson (unanimous)

Urban Forestry Commission

The Falls Church Urban Forestry Commission is meeting to handle routine business, including approving minutes and electing officers, and to discuss current and future forestry items. Key topics include the Urban Forestry Management Plan, greenspace and tree canopy coverage requirements, and potential code changes. The commission will also consider a request for tree inventory funds and plan for Arbor Day.

• Discussion of Urban Forestry Management Plan
• Greenspace and tree canopy coverage requirements
• Request for tree inventory funds
• 2023 Tree of the Year selection
• Urban forestry code changes

The Commission approved the extension of its current officers for 2023. Members discussed upcoming goals including the 2023 Tree of the Year selection, the 2022 Annual Report, and the City Council Work Plan for 2023.

• Approved November meeting minutes (voice vote)
• Approved extension of current officers for 2023 (unanimous): Amy Crumpton (Chair), Stephanie Lamore (Vice Chair), and Alison Miller (Secretary)

Public Utilities Commission

The Falls Church Public Utility Commission is meeting to discuss FEMA and third-party floodplain maps, a staff proposal to shift meetings to quarterly, and a staff liaison transition. The agenda includes routine items like public comment, minutes approval, and open discussion.

• Discussion of FEMA and third-party floodplain maps
• Staff proposal to make meetings quarterly
• Staff liaison transition
• Public comment period
• Approval of minutes

City Council Committee: Legislative

The Falls Church City Council Legislative Committee is meeting to discuss its remote participation policy, authorize remote participation for a member, and review logistics for VML Local Government Legislative Day. The committee will also receive updates on the charter amendment bill status, proposed legislation, the adopted legislative program, and the Governor's proposed budget. This is a working session focused on legislative priorities and logistics, not a final decision-making meeting.

• Remote Participation Policy (TR23-01) discussion
• Authorize remote participation by Mr. Duncan
• VML Local Government Legislative Day logistics
• Charter Amendment Bill status update
• Overview of Governor's proposed budget

The committee approved Legislative Committee Resolution TR23-01 and authorized Mr. Duncan to participate in the meeting electronically for medical or personal reasons. Other listed topics were discussed, but no formal decisions were recorded.

• Approved Legislative Committee Resolution TR23-01
• Approved electronic participation by Mr. Duncan

Human Services Advisory Council

The Human Services Advisory Council is meeting in person with a virtual option to hear presentations for the Community Services Fund for Fiscal Year 2023. The agenda also includes approval of minutes and a staff report. Public comments can be submitted by email until 8:00 pm on January 12.

• Community Services Fund presentations for Fiscal Year 2023
• Approval of meeting minutes
• Staff report
• Public comments accepted via email until 8:00 pm on January 12

The council heard presentations from Community Services Fund applicants for Fiscal Year 2023. Members scheduled a follow-up meeting for February 22, 2023, to determine recommendations for the City Council.

• Approved November 17, 2022 meeting minutes
• Scheduled recommendation meeting for February 22, 2023 at 6:30 pm

Board of Zoning Appeals

The Falls Church Board of Zoning Appeals will hold a public hearing on two variance applications for residential additions, along with routine administrative items. The board will consider requests to allow reduced setbacks at 113 West Cameron Road and 514 Timber Lane, and will also approve its 2022 annual report, 2023 rules of procedure, and meeting calendar.

• Variance V1635-22: allow side setback of 8.3 ft instead of 10 ft for a 2nd story addition at 113 West Cameron Road (zoned R-1B)
• Variance V1636-22: allow front setback of 24.5 ft instead of 30 ft and side setback of 9.8 ft instead of 13 ft for additions at 514 Timber Lane (zoned R-1A)
• Approval of 2022 BZA Annual Report
• Approval of 2023 BZA Rules of Procedures
• Approval of 2023 BZA Annual Meeting Calendar and November 17, 2022 meeting minutes

The Board of Zoning Appeals approved two variance requests for home additions and adopted the 2023 rules of procedure and meeting calendar. The Board also elected Mr. Misleh as chair and Ms. Ward as vice chair.

• Approved variance V1635-22 for 8.3ft side setbacks at 113 West Cameron Road (4-0)
• Approved variance V1636-22 for 24.5ft front and 9.8ft side setbacks at 514 Timber Lane, excluding additional non-conforming space beyond existing footprint (4-0)
• Approved 2023 BZA Rules of Procedures (4-0)
• Approved 2023 BZA Annual Meeting Calendar (4-0)
• Approved 2022 BZA Annual Report as amended (4-0)
• Approved November 17, 2022 meeting minutes (4-0)
• Elected Mr. Misleh as Chair and Ms. Ward as Vice Chair (4-0)
• Appointed Ms. Laura Arseneau as BZA clerk for 2023

Citizens Advisory Committee on Transportation

The Citizens Advisory Committee on Transportation will discuss a redline update of the Neighborhood Traffic Calming (NTC) Handbook and hold its annual retreat to define its mission. Action items include electing a chair and vice chair and adopting the annual report to council. The meeting also covers project reviews, NTC administration, and setting the February agenda.

• Discussion and review of redline update to the Neighborhood Traffic Calming (NTC) Handbook
• Election of Chair and Vice Chair
• Adoption of Annual Report to Council
• NTC items to be rescheduled due to staff illness
• Annual retreat to discuss CACT mission and member priorities

The committee elected Erin Kampschroer as chair and Jason Garman as vice chair. Members agreed to submit edits for the Neighborhood Traffic Calming (NTC) Handbook within two weeks. The group also discussed additions to the Annual Report to Council regarding bikes and public transit.

• Elected Erin Kampschroer as chair (unanimous)
• Reelected Jason Garman as vice chair (unanimous)
• Decided to send edits for NTC Handbook to staff within two weeks
• Adopted agenda

Recreation & Parks Advisory Board

The Falls Church Recreation & Parks Advisory Board is holding a routine monthly meeting. They will approve the December 14, 2022 minutes, receive the Recreation Director's report, and introduce a new Recreation Specialist and Cherry Hill Farmhouse Coordinator. No major decisions or public hearings are listed.

• Approve minutes from December 14, 2022
• Recreation Director's report
• Introduce Holly Irwin as new Recreation Specialist and Cherry Hill Farmhouse Coordinator

The Advisory Board of Recreation and Parks approved the minutes from the December 14th meeting. The board received reports on staffing shortages affecting the Early Release program and an increase in winter/spring brochure registration receipts. No new policies or budget items were voted upon.

• Approved December 14th, 2023 minutes (unanimous)

Housing Commission

The Falls Church Housing Commission meets in person with a virtual option to discuss several housing initiatives. Items include updates on Amazon 2 homeownership and Amazon 3 Va Village, an accessory dwelling unit (ADU) update and citizen presentation, and setting 2023 goals. The meeting also includes an award for affordable housing advocacy.

• Amazon 2 Homeownership update
• Amazon 3 Va Village update
• ADU update and citizen presentation by Eugene Perez
• 2023 Goals discussion
• Steve Sprague Housing Champion Award for Affordable Housing Advocacy

The Commission approved the minutes from the December 13, 2022 meeting and nominated Ron Brosseau for the Steve Sprague Housing Champion Award. Members established 2023 goals focused on preserving affordability at The Fields, researching accessory dwelling units, and expanding homeless options.

• Approved electronic participation for Chair Meredith Anderson
• Approved minutes from Dec 13, 2022 meeting
• Nominated Ron Brosseau for the Steve Sprague Housing Champion Award
• Established 2023 goals: preserve affordability/quality at The Fields, explore Accessory Dwelling Units/Missing Middle, and investigate expanding homeless options

Aurora House Citizens' Advisory Committee

The Aurora House Citizens' Advisory Committee is meeting in person at City Hall. The agenda includes approval of minutes, a Program Manager's Report, reports on the Olom-Porzel College Scholarship Fund, and scholarship fund balance reports. No specific decisions or dollar amounts are listed; the items are routine administrative updates and new business.

• Approval of meeting minutes
• Program Manager's Report
• Olom-Porzel College Scholarship Fund Reports
• Scholarship Fund Balance Reports
• New Business

The committee approved two scholarship applications and discussed setting a maximum scholarship amount of $2,500. Members also planned a fundraising auction for May 13 at Clare & Don's with a goal of raising approximately $10,000.

• Approved November 8, 2022 meeting minutes with spelling corrections
• Approved Scholarship #1
• Approved Scholarship #2

City Council: Council Agenda Meeting with Staff

The Falls Church City Council is holding a virtual agenda meeting with staff to review the council schedule and upcoming meeting agendas. This is a procedural meeting, open to the public, with no specific decisions or proposals listed on the agenda.

• Discussion of council schedule and upcoming meeting agendas

The meeting was held to discuss scheduling items for the City Council's agenda. The only formal action taken was the approval of electronic participation for one council member.

• Approved electronic participation by Caroline Lian (6-0)