Essex County public meetings in 2022

Selectboard

The Selectboard will discuss the Fiscal Year 2024 Capital Budget and General Fund budget, including a potential vote to adopt the General Fund budget. The board will also review proposed charter amendments and fiscal year 2022 fund balance assignments.

• Adoption of Fiscal Year 2024 General Fund budget
• Proposed Fiscal Year 2024 Capital Budget and Five-Year Plan
• Bid award for construction of ADAA Compliant Sidewalk Ramps and Appurtenances
• Appointment of Town Health Officer
• Appointment of representative and alternate to Chittenden County Communications Union District

The Selectboard appointed a representative and alternate to the Chittenden County Communications Union District. The board also discussed several proposed charter amendments and the FY2024 capital budget, including a potential capital tax rate increase.

• Appointed Marguerite Ladd as representative and Andy Watts as alternate to Chittenden County Communications Union District (4-0)
• Approved consent agenda including Dec 5, 2022 minutes, check warrants #18061 and #18065, ADA compliant sidewalk ramp bid, and Town Health Officer appointment (4-0)
• Approved agenda changes to include an executive session and move item #6e to #5g (4-0)
• Agreed to pursue charter changes for reorganization and fee setting
• Entered executive session to discuss real estate purchase or lease options (4-0)

Energy Committee

The Essex Energy Committee will review draft minutes, welcome a new member, and discuss several substantive items including Vermont's Renewable Energy Standard, a greenhouse gas mapping effort, and next steps for a revolving loan fund. Updates on weatherization events and EV adoption are also on the agenda.

• Discussion of Vermont Renewable Energy Standard with Jonathan Dowds
• GHG mapping effort update
• Revolving loan fund information and next steps
• Town Plan subcommittee update
• Weatherization event planning with Costco/Champlain Valley Fair

The committee approved the minutes from the November 9, 2022 meeting. Members discussed greenhouse gas evaluations, the Revolving Loan Fund, and potential funding through the Municipal Energy Resilience Program. No other formal votes were recorded.

• Approved minutes of 11/09/22 (unanimous)

Conservation & Trails Committee

The Conservation & Trails Committee will consider a grant application for the Caring for Canopies program focused on ash tree management. They will also review a trail mapping inventory, discuss the Town Plan Work Group update, and consider a simple parcel and boundary adjustment at 1070 Old Pump Road.

• Caring for Canopies Grant 2023/Ash Tree Management
• 1070 Old Pump Road simple parcel and boundary adjustment
• Trail Mapping Inventory Status update
• Town Plan Work Group Update
• Potential Executive Session to discuss real estate negotiations

The committee approved changes to the agenda and accepted previous meeting minutes. Members discussed a subdivision request at 1070 Old Pump Road and potential grant funding for the Caring for the Canopy program. No action was taken following an executive session regarding real estate options.

• Approved agenda change to move development review to item 4 (7-0)
• Approved previous meeting minutes (7-0)
• Decided no action will be taken regarding real estate purchase or lease options (7-0)

Planning Commission

The Essex Planning Commission will hold a continued public hearing on a 9-unit subdivision at 60 Colonel Page Road and a new public hearing for an 8-unit planned development at 137 Towers Road. The meeting also includes public comment, minutes approval, and a discussion on a bylaw modernization grant.

• Continued public hearing for a 9-unit residential subdivision at 60 Colonel Page Road (R1 zone)
• Public hearing for an 8-unit, 5-lot planned development at 137 Towers Road (AR and R1 zones)
• Discussion on Bylaw Modernization Grant Project

The Planning Commission approved a 9-unit residential subdivision at 60 Colonel Page Road and a preliminary plan for an 8-unit Planned Unit Development at 137 Towers Road. The commission also approved the November 10, 2022, meeting minutes.

• Approved 9-unit residential subdivision at 60 Colonel Page Road with phasing of 5 units in the first build year (7-0)
• Approved preliminary application for 8-unit, 5-lot Planned Unit Development at 137 Towers Road (7-0)
• Deleted Condition 5 regarding well yield letters for the Towers Road project
• Approved November 10, 2022, meeting minutes (7-0)

Housing Commission

The Housing Commission will discuss updates and next steps for the Housing Trust Fund, debrief on a recent housing conference, and receive an update on the City Planning Commission's discussion of a rental registry ordinance and inspection program. The meeting also includes approval of prior minutes, welcoming a new commissioner, and staff introductions.

• Housing Trust Fund updates and next steps
• Debrief and takeaways from Housing Conference
• Update on City Planning Commission discussion of Rental Registry Ordinance and Inspection Program
• Welcome to new Commissioner Deb Flannery
• Staff introduction of new Town Planner

The Commission approved the November 2, 2022, meeting minutes. Members discussed next steps for the Housing Trust Fund and expressed a desire to establish a Rental Registry and Inspection Program in both the City and Town of Essex.

• Approved November 2, 2022 minutes (7-0)

Selectboard

The Selectboard will discuss proposed charter changes and consider scheduling public hearings for January 2023. The body is also continuing work sessions for the fiscal year 2024 General Fund budget.

• Proposed amendments to the Town of Essex Charter
• Contract award for reappraisal
• Contract with Williston for shared dispatch services
• Town of Essex logo update and website redesign
• Real estate purchase or lease options

The Selectboard awarded a reappraisal contract to Patriot Properties, Inc. and authorized shared dispatch services with Williston. The board also approved public hearings for several proposed charter amendments and authorized the creation of a new town logo.

• Approved public hearings for charter initiatives on Jan 17 and Jan 30, 2023 (3-2)
• Awarded reappraisal contract to Patriot Properties, Inc. (5-0)
• Authorized staff to begin working on a new Town of Essex logo (5-0)
• Authorized Town Manager to execute contract with Williston for shared dispatch services (5-0)
• Approved November 21, 2022 minutes and check warrant #18058 (5-0)

Economic Development Commission

The Essex Economic Development Commission will meet to discuss updates on a VEDA loan, joint commission activities, and community initiatives. The meeting includes standard procedural items such as approval of minutes and public comment.

• VEDA Loan Update
• Joint Commission Update
• Community Initiatives discussion

The commission reviewed updates regarding the Joint Commission's public meetings for the town plan and state designation. Staff provided status reports on the VEDA Forgivable Loan Program and the CRRP Program. No formal votes or policy decisions were recorded.

• Pushed November meeting minutes to January

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing on a proposal to operate a short-term rental at 184 River Road in the Medium Density Residential (R2) zone. The board will also review minutes from November 3, 2022, and receive an update on working groups.

• Short-term rental proposal by High River Real Estate, LLC at 184 River Road in R2 zone
• Review of November 3, 2022 meeting minutes
• Update on working groups

The Zoning Board of Adjustment approved a proposal by Nicholas Halloran and Kelsey Roberson to operate a short-term rental at 184 River Road. The approval is subject to specific findings and conditions, including safety requirements and the use of a local management firm. The board also approved the minutes from the November 3, 2022 meeting.

• Approved short-term rental application for 184 River Road (3-0)
• Approved November 3, 2022 meeting minutes with two line corrections (3-0)

Cemetery Commission

The Essex Town Cemetery Commission will meet to approve minutes, receive a sexton report and discuss the position search, review survey and lot mapping, consider tree removal and repair in Maple View Cemetery and Essex Center Burial Ground, and determine lot values.

• Sexton report and position search
• Survey and lot mapping
• Tree removal and repair in MVC and ECBG
• Lot value determination

The Commission approved up to $3,000 from the Cemetery Trust Fund for tree work at MVC and ECBG. Members also voted to rescind a previous decision to contact specific vendors, deferring that process to the Town. The Commission discussed lot resale and transfer requirements.

• Approved up to $3,000 from Cemetery Trust Fund for tree work (unanimous)
• Rescinded 11/2/22 vote to follow up with specific vendors (unanimous)

Charter Review Committee

The Essex Charter Review Committee will meet to review the final draft of the town charter. The agenda includes public comment and approval of prior meeting minutes. This is a working session focused on completing the charter review process.

• Review final draft of the Essex charter
• Public comment period
• Approval of minutes from November 15, 2022 meeting

The committee approved the final draft of the charter for presentation to the Selectboard. They also recommended that the Selectboard conduct a study on wards and districts. The committee reviewed the document for grammatical errors and removed a sentence regarding school districts in the budget section.

• Approved November 15, 2022 minutes as amended (5-0)
• Recommended presenting the charter to the Selectboard (3-2)
• Recommended the Selectboard conduct a study of wards and districts (5-0)

Selectboard

The Selectboard will continue its work session on the Fiscal Year 2024 General Fund Budget and consider adopting the FY2024 Municipal Budget. The board will also consider approving warnings for public hearings on the budget. Other items include interviews and possible appointments to the Town Moderator, Housing Commission, and Energy Committee, plus a presentation from the Greater Burlington Industrial Council.

• Consider adopting Fiscal Year 2024 Municipal Budget
• Consider approval of warnings for public hearings on FY2024 Municipal Budget
• Interviews and possible appointment of Town of Essex Moderator
• Presentation from and discussion with Greater Burlington Industrial Council
• Letter from Cahill, Gawne, Miller & Manahan re: $50,000 payable to Essex Police Department

The Selectboard appointed members to the Housing Commission, Energy Committee, and the role of Town Moderator. The board also conducted a budget work session, making several specific funding decisions for FY2024 while deferring the final budget adoption.

• Appointed Deb Flannery to the Housing Commission (5-0)
• Appointed Dan Parkins to the Energy Committee (5-0)
• Appointed John Sonnick as moderator (5-0)
• Funded Conservation Fund at $4,000 for FY24
• Reduced Community Events and Celebrations line item to $8,000
• Reduced Parks and Recreation community event line item to $2,900
• Denied $15,000 budget increase for Brownell Library
• Approved November 4 and November 7 minutes and check warrants #18052 and #18055 (5-0)

Economic Development Commission

The Economic Development Commission will hold a special meeting to discuss its website. The agenda includes approval of minutes from previous meetings and public comment.

• Discussion of the commission's website

Essex Free Library Board of Trustees

The board will review and approve minutes, hear the Library Director's report, and discuss policies, hours, staffing, programming, and officer elections. A craft fair update is also on the agenda.

• Election of officers
• Discussion of library policies
• Review of hours, staffing, and programming
• Craft fair update

The Board approved the previous meeting's minutes and elected Bonnie Doble to serve as president for another year. Trustees discussed potential space in a new municipal building and a possible $15,000 budget increase from the Selectboard.

• Approved previous meeting minutes
• Elected Bonnie Doble as president (All in favor)
• Approved Patron code of behavior policy with photography addition
• Approved Materials selection policy
• Approved Technology policy (old)
• Approved policy on who can use the library
• Approved Patron privacy policy

Charter Review Committee

The Essex Charter Review Committee will meet to review and discuss a draft of the town charter. The meeting includes public comment and possible action to add more meetings.

• Review and discussion of draft charter
• Possible action to add more meetings

The committee reviewed and accepted specific language changes to various sections of the town charter. These updates include modifications to the preamble, executive session language, and the addition of the Town assessor to Section 705.

• Approved November 1, 2022 minutes (5-0)
• Accepted changes to the Preamble
• Accepted removal of word 'morality' from Section 106
• Accepted added language regarding Executive sessions in Section 206
• Accepted requirement that minutes be available on town website in Section 207
• Accepted removal of Fire Warden and Cemetery Commission from Section 403
• Accepted addition of Town assessor to Section 705
• Accepted Public Service Commission language in Section 805

Planning Commission

The commission will hold public hearings on two development proposals: a 9,000 sq. ft. resort event center and cottage at 70 Essex Way, and an 8-lot residential subdivision on the remaining undeveloped portion of 1 LeClerc Woods. It will also continue a sketch plan review for a 34-unit development at 18 & 30 Timberland Drive.

• Public hearing on a site plan amendment to develop a 9,000 sq. ft. Resort Event Center and cottage at 70 Essex Way
• Public hearing on a boundary adjustment and 8-lot residential PUD at 1 LeClerc Woods
• Continued sketch plan review for a 34-unit PUD-R at 18 & 30 Timberland Drive

The Planning Commission approved a site plan amendment for a resort event center, an 8-unit residential PUD, and a 34-unit residential sketch plan. All three decisions were passed with unanimous 4-0 votes.

• Approved site plan amendment for 9,000 sq. ft. Resort Event Center at 70 Essex Way (4-0)
• Approved boundary adjustment between 70 Essex Way and 1 Freeman Woods (4-0)
• Approved 8-unit Residential PUD and boundary adjustment at 1 LeClerc Woods and 11 Lamore Road (4-0)
• Approved sketch plan for 34-unit Residential PUD at 18 & 30 Timberland Drive (4-0)
• Approved October 27, 2022 meeting minutes (4-0)

Energy Committee

The Essex Energy Committee will review draft minutes from October 19, discuss a vacancy, and consider using video in Town Hall. Substantive items include a greenhouse gas mapping effort, planning a weatherization event with Costco/Champlain Valley Fair, and next steps for a revolving loan fund.

• GHG mapping effort update
• Next weatherization event re: Costco / Champlain Valley Fair
• Revolving loan fund information and next steps
• REV Conference highlights
• Town Plan Subcommittee update

The committee approved the minutes from October 19. Members discussed greenhouse gas mapping, weatherization event planning, and the 2024 Town Plan process.

• Approved minutes of 10/19 (unanimous)

Selectboard

The Selectboard will discuss acquiring land for a municipal complex and possibly using American Rescue Plan Act funds for the purchase. They will also hold a public hearing and consider final passage of a Public Nuisance Ordinance, and discuss a lease agreement with Tree Farm Management Group.

• Discussion about acquisition of land for municipal complex and possible use of ARPA funding
• Public hearing and possible final passage of Public Nuisance Ordinance
• Discussion and potential action on lease agreement with Tree Farm Management Group
• Consider approval of Winter Operations Plan 2022-2023 and Winter Policy Resolution
• Presentation on Housing Trust Fund Proposal

The Selectboard approved a new Public Nuisance Ordinance and the Winter Operations Plan for 2022-2023. Members also approved focus areas for Fiscal Year 2023 Human Services Funding and passed a consent agenda including check warrants. The board discussed a proposal for a Housing Trust Fund and the potential use of ARPA funds for a municipal complex.

• Adopted Public Nuisance Ordinance (5-0)
• Approved FY23 Human Services Funding focus areas (5-0)
• Approved 2022-2023 Winter Operations Plan and Policy Resolution (5-0)
• Approved consent agenda including Oct 17 minutes and check warrant #18042 (5-0)
• Closed public hearing on Public Nuisance Ordinance (5-0)
• Entered executive session to discuss real estate purchase or lease options (5-0)

Selectboard

This is a special meeting of the Essex Selectboard. The only substantive item is a work session to discuss the Fiscal Year 2024 budget. No decisions are expected; the meeting is for discussion only.

• Fiscal Year 2024 Budget Work Session

The Selectboard conducted a budget work session for Fiscal Year 2024, reviewing a proposed budget of $15,454,217. No final votes were taken on budget items, as the board requested further information on several departmental needs and fund balances. The meeting concluded with a vote to adjourn.

• Adjourned meeting (5-0)

Economic Development Commission

The Essex Economic Development Commission will meet to discuss updates on a VEDA loan, community initiatives including Explore Essex and the EDC Panel, and partner updates. The meeting is open to the public in person or via Microsoft Teams.

• VEDA Loan Update
• Community Initiatives: Explore Essex & EDC Panel
• Partner Updates

Cemetery Commission

The Essex Town Cemetery Commission will meet to approve minutes, receive the sexton's report, and discuss several operational items including survey and lot mapping, tree removal and repair in Maple View Cemetery and Essex Center Burial Ground, the search for a sexton, and lot value determination.

• Survey and lot mapping
• Tree removal and repair in MVC and ECBG
• Sexton position search
• Lot value determination

Housing Commission

The Essex Housing Commission will consider approving prior meeting minutes, receive updates on new member outreach, and hear a report from the Town Plan 2024 Working Group. Commissioners will also discuss a New York Times article about homelessness in Los Angeles.

• Approval of meeting minutes
• Updates on new member outreach
• Town Plan 2024 Working Group update
• Commissioner comments on a New York Times article about homelessness in Los Angeles

The Commission approved the minutes from the October 19, 2022 meeting. Members discussed the Town Plan Working Group's upcoming neighborhood meetings and outreach vision. The meeting included a review of two proposed housing developments, Pinewood Manor and 87 Pinecrest Drive.

• Approved October 19, 2022 minutes (5-0)

Charter Review Committee

The Charter Review Committee will meet to consider member recommendations and draft changes to the Essex town charter. The agenda includes public comment and approval of prior meeting minutes.

• Drafting and member recommendations to the charter
• Public comment period
• Approval of minutes from October 25, 2022 meeting

The committee approved recommendations to allow the Selectboard to implement Just Cause Eviction policies and levy a 1% local option tax. It also voted to establish a Public Service Commission and add an Energy Coordinator position to the charter.

• Approved recommendation for Selectboard to implement Just Cause Eviction policies (4-1)
• Approved formation of a Public Service Commission for Police and Fire guidance (5-0)
• Approved inclusion of Energy Coordinator in charter section § 117-401 (5-0)
• Approved recommendation for Selectboard to levy 1% tax on sales, meals, beverages, alcohol, rooms, and cannabis (4-1)
• Approved October 25, 2022 minutes with amendment (4-0-1)

Planning Commission

The Planning Commission will hold a public hearing on a site plan amendment for a 9,000 sq. ft. event center at 70 Essex Way, proposed by Essex Resort Holdings. The commission will also workshop updates on zoning, subdivision regulations, and the VT 15 Corridor Study.

• Public hearing on site plan amendment for 9,000 sq. ft. Resort Event Center at 70 Essex Way (Tax Map 93, Parcel 1)
• Workshop on zoning and subdivision regulations
• Workshop on Town Plan update
• Workshop on VT 15 Corridor Study

The Planning Commission discussed updates to the Town Plan, zoning regulations regarding group homes, and potential density increases in the Center Zoning District. Members requested more data regarding the VT 15 Corridor Study before recommending speed limit changes.

• Approved 10/13/2022 minutes (5-0)
• Agreed to change zoning regulations for 'Group Homes' if state requirements no longer exist
• Supported initiatives to allow PUD-R in the Center Zoning District

Charter Review Committee

The Essex Charter Review Committee is meeting to discuss and potentially finalize member recommendations for amendments to the town charter. The agenda includes approval of prior meeting minutes and a public comment period.

• Member Recommendations to Charter

The Charter Review Committee approved several recommendations for the town charter, including the creation of a Development Review Board and a recall provision. The committee also voted to recommend that the Selectboard conduct a study on voting districts and neighborhood assemblies as a non-charter item.

• Approved recommendation for Selectboard to study Voting Districts and Neighborhood Assemblies (5-0)
• Approved inclusion of a recall provision in the Charter (5-0)
• Approved adding language requiring Executive Sessions to follow Vermont State Law (5-0)
• Approved authorizing Selectboard to adopt ordinances and Town Manager to enforce them and assess fees (5-0)
• Approved replacing ZBA and Planning Commission with a Development Review Board by July 1, 2024 (5-0)
• Approved October 18, 2022 minutes (4-0, 1 abstain)

Housing Commission

The Housing Commission will hold a regular meeting to approve minutes, organize subcommittees, and receive an update on the Town Plan 2024 working group. Public comments on non-agenda items will also be heard.

• Subcommittee organization
• Town Plan 2024 Working Group update

Energy Committee

The Essex Energy Committee will discuss updates on the Button Up program, a greenhouse gas mapping effort, and a revolving loan fund. They will also receive reports on regional energy committee meetings and climate priorities from the Town Plan Subcommittee.

• Draft minutes from August and September 2022
• Essex Explore! Button Up recap and brainstorming
• GHG mapping effort
• Revolving loan fund information
• Report from Town Plan Subcommittee on energy/climate priorities

The Essex Energy Committee approved minutes from September and August meetings by unanimous vote. They discussed outreach successes at the Button-Up event, set a goal to participate in the 2023 Champlain Valley Fair, and agreed to pursue a revolving loan fund proposal with the Selectboard. No formal votes were taken on substantive items; most were discussions and action items.

• Approved minutes of 09/21 and 08/18 by unanimous vote
• Agreed to focus on having a presence at Champlain Valley Fair in 2023
• Agreed to pursue a revolving loan fund proposal with the Selectboard
• Set deadline for comments on town plan energy priorities by October 24

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet in a hybrid format to elect officers, review the budget, and discuss library hours. The board will also receive the Library Director's report and hear updates on a 501c3 status and a craft fair.

• Elect officers
• Budget discussion
• Hours discussion
• Library Director's Report
• 501c3 Update and Craft Fair

Charter Review Committee

The Essex Charter Review Committee will meet to consider member recommendations for changes to the town charter. The agenda includes public comment and approval of prior meeting minutes.

• Member recommendations to the Essex Town Charter

The committee reviewed and discussed numerous proposed amendments to the town charter, covering topics from manager roles and public notice to recall provisions and voting districts. No final decisions were made; the meeting was a working session to consider revisions for future action.

• Approved minutes from October 11, 2022, with minor wording changes (4-0, 1 abstention)
• Discussed but did not vote on proposed changes to charter sections on manager roles, public notice, recall, and voting districts

Selectboard

The Selectboard will hold a public hearing and consider final adoption of a Public Nuisance Ordinance. They will also discuss a Memorandum of Understanding, Lease Agreement, and Management Agreement with the City of Essex Junction regarding the Tree Farm Management Group. Consent items include approval of wastewater allocations for 34 and 36 River Road.

• Public hearing and potential final adoption of Public Nuisance Ordinance
• Discussion and potential action on MOU, Lease, and Management Agreement for Tree Farm with City of Essex Junction
• Consider approval of wastewater allocation for 34 and 36 River Road
• Approve check warrants totaling undisclosed amounts
• Executive session anticipated for real estate purchase or lease options

The Selectboard voted 4-0 to pass the Public Nuisance Ordinance, with removal of the aggressive panhandling section, and authorized staff to schedule a final public hearing on November 7, 2022. The board also approved the consent agenda, including minutes, check warrants, and a wastewater allocation for 33 and 36 River Road. Discussion on real estate options and the Tree Farm agreements occurred in executive session.

• Approved Public Nuisance Ordinance with deletion of superseded sections, and warned final public hearing for November 7, 2022 (4-0)
• Approved consent agenda including minutes of September 28 and October 3, 2022, check warrants #18038 and #18040, and wastewater allocation for 33 and 36 River Road (4-0)
• Entered executive session to discuss real estate purchase or lease options (4-0)

Planning Commission

The October 13, 2022, meeting of the Essex Town Planning Commission has been rescheduled. The agenda included public hearings for a warehouse building at 22 Corporate Drive and residential developments at 1 LeClerc Woods and 87 Pinecrest Drive.

• Site Plan Public Hearing: 16,100 SF warehouse at 22 Corporate Drive
• Preliminary & Final Plan Public Hearing: 8 residential lots at 1 LeClerc Woods
• Preliminary Plan Public Hearing: 32-unit PUD-R at 87 Pinecrest Drive
• Site Plan Amendment extension request for 1 Allen Martin Drive

The Planning Commission approved a 32-unit Planned Unit Development-Residential at 87 Pinecrest Drive, with conditions including further discussion on a pedestrian crosswalk and fence details. The commission also approved a 16,100 sq. ft. warehouse at 22 Corporate Drive, subject to amended conditions including a landscaped parking island and a waiver on a sidewalk from the building to the road. A one-year extension was granted for a site plan at 1 Allen Martin Drive.

• Approved 32-unit PUD at 87 Pinecrest Drive (Don Weston/JMW Investments) with conditions, including work on crosswalk and fence details (6-0).
• Approved 16,100 sq. ft. warehouse at 22 Corporate Drive (Glen & Ronalyn Cummings) with amended conditions, including a landscaped parking island and no sidewalk requirement (6-0).
• Approved one-year site plan extension for Andrew Hood at 1 Allen Martin Drive (6-0).
• Approved minutes from 9/8/2022 as written (6-0).

Charter Review Committee

The Charter Review Committee is meeting to review member recommendations for the town charter. The session includes a period for public comment.

• Member recommendations to Charter

The committee heard public comments suggesting adding Just Cause Eviction to the charter and concerns about public input and timeline. Members proposed several potential changes, including renaming the ZBA to DRB, reducing Selectboard executive sessions, and adding a recall provision. No decisions were made on these proposals; the only formal action was approving the previous meeting's minutes (5-0).

• Approved October 4, 2022 meeting minutes (5-0)

Conservation & Trails Committee

The committee will discuss proposed revisions to Zoning & Subdivision Regulations and review the Farm & Open Lands Contract and Current Use Program. The meeting includes development reviews for site plan amendments at two specific locations. Members will also receive updates on trail mapping and the Town Plan Work Group.

• Proposed Revisions to Zoning & Subdivision Regulations
• Farm & Open Lands Contract / Current Use Program Review
• Site Plan Amendment for 22 Corporate Drive
• Site Plan Amendment for 70 Essex Way
• Trail Mapping Inventory Status update

The Conservation & Trails Committee voted 6-0 to permanently move Development Review earlier on the agenda and recognized a staff member. They also approved September minutes, debriefed a successful fall cleanup with 34 volunteers, and discussed trail mapping, town plan priorities, and zoning changes.

• Approved permanent agenda change moving Development Review to item 4 (6-0)
• Approved recognition of a public official (6-0)
• Approved minutes of September 13 meeting (6-0)
• Discussed but took no vote on 22 Corporate Drive development review
• Discussed but took no vote on Essex Way Event Center
• Discussed zoning and subdivision changes, including PUD and farm/open lands contract
• Reviewed and reprioritized work plan projects

Economic Development Commission

The Commission is meeting to receive updates on the Planning Commission workgroup, the business census list, and the Town of Essex website. The body will also discuss community focus and partner updates.

• Planning Commission Workgroup updates
• Business Census List updates
• Town of Essex Website updates
• EDC Community Focus discussion

The Essex Economic Development Commission discussed several initiatives, including rezoning The Fort, transportation programs, childcare access, and historic designations. The Commission decided to draft a letter to the House Commerce Committee requesting amendments to VEDA loan application criteria, which have been difficult for local businesses to meet. No formal votes were taken on other items.

• Drafted letter to House Commerce Committee requesting amendments to VEDA loan application criteria
• Discussed rezoning The Fort from Industrial to Commercial (no vote)
• Discussed transportation programs to help fill business vacancies (no vote)
• Discussed making childcare more accessible/affordable (no vote)
• Discussed ETC Next town and historic designations for March 2024 vote (no vote)
• Discussed preserving Saxon Hill recreational space while allowing business growth (no vote)

Zoning Board of Adjustment

The Zoning Board of Adjustment will review two conditional use applications. These include a short-term rental proposal on Old Stage Road and a 77-child daycare facility at Essex Way.

• Short-term rental proposal: ACH TOV LLC at 156 Old Stage Road
• Daycare facility proposal: EOF OUTLETS, LLC at 21 Essex Way, Suite 106
• Review of September 1, 2022 minutes

The Zoning Board of Adjustment approved a conditional use application for a short-term rental (Airbnb) at 156 Old Stage Road, subject to driveway improvements and other conditions. The board also approved a 77-child daycare facility at 21 Essex Way, Suite 106, with conditions including a future traffic study. Both decisions were unanimous (3-0).

• Approved short-term rental at 156 Old Stage Road with conditions including driveway improvements by July 31, 2022 (3-0)
• Approved 77-child daycare at 21 Essex Way, Suite 106, with up to 12 employees, subject to conditions including a future traffic study (3-0)
• Approved minutes of August 4, 2022 as written
• Approved minutes of September 1, 2022 with amendments (3-0)

Housing Commission

The Housing Commission will meet to decide on the Inclusionary Zoning Policy. The body will also discuss the Housing Trust Fund Policy and the Town Plan 2024 Working Group.

• Vote on Inclusionary Zoning Policy
• Discussion on Housing Trust Fund Policy
• Town Plan 2024 Working Group

The Joint Housing Commission voted 7-0 to approve an Inclusionary Zoning policy proposal and forward it to the Planning Commission. The Commission also discussed a Housing Trust Fund policy and agreed to bring an initial presentation to the Planning Commission. A Town Plan 2024 working group was introduced, and the Commission will identify a member to participate.

• Approved Inclusionary Zoning policy proposal and moved it to Planning Commission (7-0)
• Agreed to bring initial Housing Trust Fund presentation to Planning Commission
• Identified need for a Housing Commission member to join Town Plan 2024 working group

Charter Review Committee

The Charter Review Committee is meeting to review and discuss member recommendations to the town charter. The session includes a period for public comment.

• Member recommendations to Charter

The Essex Charter Review Committee met on October 4, 2022, and approved the previous meeting's minutes (5-0). The committee heard public comments on various charter sections, including suggestions to rename the Department of Real Estate Appraisal to the Department of Assessment and to add a recall provision. No substantive decisions were made; the committee discussed future work and a timeline to complete a draft charter by December 15, 2022.

• Approved minutes of September 27, 2022 (5-0)

Selectboard

The Selectboard will conduct a public hearing and consider the final adoption of a Public Nuisance Ordinance. The board will also discuss agreements with the City of Essex Junction regarding the Tree Farm Management Group and review the 2022 All-Hazards Mitigation Plan.

• Public hearing and potential adoption of Public Nuisance Ordinance
• MOU, Lease Agreement, and Management Agreement for Tree Farm Management Group
• Proposed Amendment to the Town of Essex Tree Care Policy
• Proposed warning for Special Town Meeting on November 8, 2022
• Review and possible adoption of 2022 All-Hazards Mitigation Plan and Annex

The Selectboard voted 4-0 to advance a Public Nuisance Ordinance with amendments to strike the panhandling section, and authorized a second public hearing for final passage on October 17. The board also appointed Ethan Lawrence to the Essex Rescue Advisory Board (3-1, Lawrence dissenting) and accepted the consent agenda, which included approving minutes, check warrants, a tree care policy amendment, a special town meeting warning, and the All-Hazards Mitigation Plan.

• Advanced Public Nuisance Ordinance with panhandling section struck, second hearing set for Oct 17 (4-0)
• Appointed Ethan Lawrence to Essex Rescue Advisory Board (3-1, Lawrence dissenting)
• Accepted consent agenda including minutes, check warrants, tree care policy amendment, special town meeting warning, and All-Hazards Mitigation Plan (4-0)
• Closed public hearing on Public Nuisance Ordinance (4-0)
• Reordered agenda to move Town Meeting TV presentation ahead of VLCT policy discussion (4-0)
• Entered executive session to discuss real estate options (4-0)
• Exited executive session (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Essex Town Planning Commission will visit 60 Colonel Page Road to review an application for a 9-unit residential subdivision. The site is located in the Low Density Residential (R1) Zone and Scenic Resource Preservation Overlay (SRPO) District.

• Site visit for 9-unit residential subdivision at 60 Colonel Page Road

Cemetery Commission

The commission will review a Sexton report and vote on a resolution regarding survey mapping. Members will also discuss plans for removing dead trees in MVC and ECB and filling the Sexton position for next year.

• Resolution of survey mapping
• Removal plan for dead trees in MVC and ECB
• Discussion of filling the Sexton position

The Essex Cemetery Commission approved a $600 plan to have surveyor Joe Flynn place rebars in the Camels Hump section of Mountain View Cemetery, allowing volunteers to lay out new plots. The commission also ruled that no standalone animal burials are allowed in MVC and that no new benches may be placed on gravesites, grandfathering existing ones. A tree in the Commons needs removal, with an estimated cost of $1,000, and Joe will obtain professional estimates.

• Approved $600 survey plan for Camels Hump section (unanimous)
• Ruled no standalone animal burials in MVC
• Ruled no new benches on gravesites; existing benches grandfathered
• Discussed tree removal in Commons; estimated $1,000; Joe to get estimates

Selectboard

The City Council and Selectboard will meet to discuss tree farm management and contracts exempt from public records laws. The City Council will also consider a warning for a special city meeting to be held via Australian ballot on November 8, 2022.

• Discussion and potential action on Tree Farm Management
• Discussion and potential action on contracts exempt from public records laws
• Approval of Warning for Special City meeting on November 8, 2022
• Approval of check warrants #17320 and #17321
• Resolutions of Appreciation for Brad Luck and Wendy Hysko

The Essex City Council and Selectboard authorized staff to draft a three-year lease extension with the Tree Farm Management Group after extensive discussion. The boards debated management goals, contract terms, and potential municipal takeover. The decision came after executive session, with both boards voting to proceed.

• Authorized staff to create a three-year lease between the City and Tree Farm Management Group (4-0)
• Authorized staff to create a three-year lease between the Town and Tree Farm Management Group (5-0)
• Approved consent agenda including check warrants and meeting minutes (4-0)
• Approved resolution of appreciation for Brad Luck and Wendy Hysko (3-0-1, Tyler abstaining)
• Entered executive session to discuss contracts and real estate (4-0 City, 5-0 Town)

Charter Review Committee

The committee is meeting to follow up on recommendations for Charter Subchapter 1 and begin discussing proposed recommendations for Subchapter 2.

• Review of Charter Subchapter 1 recommendations
• Discussion of proposed recommendations for Charter Subchapter 2

The Essex Charter Review Committee held a working session to review and discuss proposed changes to the Town Charter, section by section. No decisions were made on any of the proposed amendments; the committee simply reviewed and discussed each item. The meeting was procedural only, with no public comment or votes on charter changes.

• Approved minutes from September 20, 2022 by a 5-0 vote
• Discussed removing annexation language from § 177-101
• Discussed keeping or changing municipal utility language in § 117-103(d)
• Discussed adding a recall provision to § 117-203
• Discussed changing Selectboard compensation minimum to $1,500 per year in § 117-208(a)
• Discussed revising budget adoption process to reflect Australian ballot in § 117-303
• Discussed switching all references from 'qualified voters' to 'registered voters'
• Discussed incorporating equity, inclusion, and accessibility language into the charter

Board of Civil Authority

The Board of Civil Authority is meeting to review requests from presiding officer John Sonnick and address security at the polls. The body will also consider the approval of new election workers and rules for conducting recounts.

• Security issues at the polls
• Approval of new election workers
• Rules for conducting recounts
• Requests from presiding officer John Sonnick

The Board of Civil Authority voted 12-1 to conduct future recounts using vote tabulator machines instead of hand counts, effective at least 60 days before an election. The board also approved a list of election workers, including two assistant clerks, and discussed polling place rules with the presiding officer.

• Approved use of vote tabulator machines for recounts (12-1)
• Approved appointment of election workers (unanimous)

Planning Commission

The Planning Commission will receive a presentation on the VT 15 Corridor Segment Study from Stantec, Inc. The body will also review and approve proposed changes to its operating procedures.

• VT 15 Corridor Segment Study presentation by Evan Drew, Stantec, Inc.
• Proposed changes to Planning Commission Operating Procedures

Housing Commission

The Housing Commission will meet to discuss amendments to the City Land Development Code and Town Zoning Regulations. The body will also address decisions regarding Inclusionary Zoning Policy.

• Amendments to City Land Development Code, Town Zoning Regulations
• Inclusionary Zoning Policy Decisions
• Vermont Statewide Housing Conference registration (Nov. 16)

The Housing Commission discussed amendments to Town Zoning Regulations and City Land Development Code, including reducing PUD requirements from 6 to 2 units and eliminating permits for interior renovations. The Commission delayed a decision on inclusionary zoning policy, with staff to add the item to the next meeting's agenda for a vote on whether to proceed or postpone.

• Approved minutes of August 7, 2022 as amended (6-0)
• Discussed but did not vote on amendments to Town Zoning Regulations and City Land Development Code
• Delayed decision on inclusionary zoning policy; staff to add to next meeting agenda

Essex Free Library Board of Trustees

The Board of Trustees will meet to elect officers and discuss the budget and library hours. The meeting includes reviews of policies regarding technology, programs, displays, and filming.

• Election of officers
• Budget discussion
• Review of Photographing and Filming in the Library policy
• Review of Display, Program, and Technology policies
• Update on 501c3 status

The board reviewed the proposed 2024 budget and discussed staffing challenges, including reliance on substitutes. A proposal to change library hours was discussed but tabled for further monitoring. No formal votes were taken on substantive items; the meeting was largely procedural and discussion-based.

• Approved minutes of previous meeting
• Tabled election of officers to October meeting
• Agreed to monitor library usage between 5-6 pm before deciding on hour changes
• Agreed to post sign encouraging mask usage
• Agreed to form a policy drafting committee (Bonnie, Lorna, Caitlin)

Energy Committee

The committee is meeting to discuss energy initiatives, including a revised energy plan and solar development at the police station. The agenda also includes updates on weatherization programs and greenhouse gas efforts at Essex High School.

• Solar development at Police Station
• Revised Energy Plan
• Button Up Campaign / VHFA Weatherization Program
• Greenhouse gas efforts at Essex High School
• ANR virtual meeting regarding EV Regulations

The Energy Committee approved the July meeting minutes unanimously and discussed several substantive items, including the need for $107,000 to solarize the police station and a successful LED bulb swap saving $865/year. No formal votes were taken on the substantive items; they remain in discussion or action-item status.

• Approved July minutes (unanimous)
• Discussed $107,000 needed to solarize police station; no vote taken
• Reported LED bulb swap at police station, library, and municipal offices saving ~$865/year
• Tabled microhydro effort for Indian Brook indefinitely due to insufficient drop and flow
• Postponed approval of August 18 minutes until next meeting

Charter Review Committee

The committee is meeting to review the existing Essex Town Charter and discuss proposed recommendations for changes. The body will also appoint a Chairperson and a member to record minutes.

• Discussion of existing Essex Town Charter
• Discussion of proposed recommendations for charter changes
• Appointment of Committee Chairperson
• Appointment of committee member to take minutes

The Essex Charter Review Committee elected Lauren Layman as Chairperson and Charles Tabone as Minute taker, both by 5-0 votes. The committee then began a detailed review of the existing town charter, discussing potential changes to sections on annexation, public notices, meeting management, and language updates such as replacing 'legal voters' with 'registered voters'. No final decisions on charter amendments were made; the committee agreed to consult Bill Ellis for legal wording and to continue the review at future meetings.

• Elected Lauren Layman as Chairperson (motion by Bruce Post, second by Margaret Smith, passed 5-0).
• Elected Charles Tabone as Minute taker (motion by Bruce Post, second by Alexis Dubief, passed 5-0).
• Agreed to consult Bill Ellis for proper wording on charter drafting and on specific sections (e.g., annexation, Grand Juror language).
• Agreed to address the newspaper-of-record requirement for public notices to ensure efficient resident access.
• Agreed to consider language empowering the board to manage meetings, referencing state open meeting law.
• Agreed to replace 'passage' with 'final passage' in §117-107.
• Agreed to add language reflecting that ordinances be kept up to date on the town website (§117-108).
• Agreed to change 'legal voters' to 'registered voters' and 'shall distribute' to 'make available' in §117-109.

Conservation & Trails Committee

The committee will discuss development reviews for three properties and review the 2023 street tree activities and EAB Management Plan. The meeting also includes preparations for Fall Clean-Up Day and a work plan review.

• Development review for 60 Colonel Page Road
• Preliminary review for 1 LeClerc Woods (8-unit PUD-R)
• Preliminary review for 87 Pinecrest Drive (32-unit PUD-R)
• Revised EAB Management Plan and 2023 street tree activities
• 2023 VT Urban & Community Forestry Grants announcement

The Conservation & Trails Committee approved a revised Emerald Ash Borer (EAB) Management Plan memorandum and will forward it to the Selectboard for consideration in October. The committee also discussed several development proposals, including a 9-unit subdivision at 60 Colonel Page Road and an 8-unit PUD at 1 LeClerc Woods, but took no votes on those items. The meeting was largely procedural, with the only formal decision being the EAB plan approval.

• Approved revised EAB Management Plan memorandum to forward to Selectboard (8-0)
• Approved minutes of August 9, 2022 with correction (8-0)
• Moved agenda item 4B to after item 7 (8-0)

Selectboard

The Selectboard will discuss the first approval of a Public Nuisance Ordinance and a contract with the Essex Police Employees Association. The board is also reviewing a Facilities Use Policy and goals for the Town Manager for fiscal year 2023.

• First approval of Public Nuisance Ordinance and authorization for a public hearing
• Contract execution with Essex Police Employees Association Lodge #004
• Approval to mail ballots for a special Town Meeting on November 8, 2022
• Revisions to Mountain View Cemetery Rules and Regulations and Affadavit of Heirs
• Presentation from Chittenden Solid Waste District regarding Materials Recovery Facility bond vote

The Selectboard approved the first reading of a Public Nuisance Ordinance, with a change to clarify residential property as residential dwelling, and authorized staff to schedule a public hearing for final passage on October 3, 2022. The board also appointed Dawn Hill-Fleury as an ex-officio member to the Charter Review Committee, approved the consent agenda, and authorized the Town Manager to execute a 2022-2025 contract with the Essex Police Employees Association. Additionally, the board approved the Town Manager's goals for FY2023 and a $1,000 performance bonus.

• Approved first reading of Public Nuisance Ordinance, with amendment to 6.11.040B, and authorized public hearing for final passage (3-2)
• Appointed Dawn Hill-Fleury as ex-officio member to Charter Review Committee (5-0)
• Approved consent agenda including minutes, check warrants, resolution for Aunt Dot's Place, Grand List corrections, cemetery rules, Moderator appointment, and ballot mailing for Nov. 8 special Town Meeting (5-0)
• Authorized Town Manager to execute 2022-2025 contract with Essex Police Employees Association Lodge #004 (5-0)
• Approved Town Manager's FY2023 goals, with Charter Review as secondary priority (5-0)
• Approved $1,000 performance bonus for Town Manager Greg Duggan (5-0)

Planning Commission

The Essex Town Planning Commission will review a proposal for 195 storage units and a 9-unit residential subdivision. The body will also consider a boundary adjustment and receive a presentation on the VT 15 Corridor Segment Study.

• Public hearing for 195 one-story storage units at 8 Corporate Drive
• Public hearing for a 9-unit residential subdivision at 60 Colonel Page Road
• Boundary adjustment of 2.18 acres at 21 Saxon Hill Road to 27 Saxon Hill Road
• Presentation on VT 15 Corridor Segment Study by Evan Drew
• Approval of PC Operating Procedures

The Essex Planning Commission approved a site plan for 195 mini-storage units at 8 Corporate Drive, including a waiver for the 50-foot buffer along Corporate Drive. The commission also continued a public hearing for a proposed 9-lot residential subdivision at 60 Colonel Page Road to allow for revisions and a site visit. Both decisions were made unanimously.

• Approved site plan for 195 mini-storage units at 8 Corporate Drive with buffer waiver (5-0).
• Continued public hearing for 9-lot subdivision at 60 Colonel Page Road to next meeting upon resubmittal (5-0).
• Scheduled a site visit for the 60 Colonel Page Road proposal.
• Approved consent agenda including boundary adjustment at 21 and 27 Saxon Hill Road (5-0).
• Approved minutes from August 25, 2022 meeting (5-0).
• Re-opened and continued Pinewood I sketch plan public hearing to next available date upon resubmittal (5-0).

Housing Commission

The Housing Commission is meeting to develop an Inclusionary Zoning Policy and discuss amendments to the City Land Development Code and Town Zoning Regulations. The body will also review the Housing Trust Fund policy and receive updates on housing development projects.

• Inclusionary Zoning Policy development
• Amendments to City Land Development Code and Town Zoning Regulations
• Housing Trust Fund Policy and presentation
• Housing Development Projects update

The Joint Housing Commission discussed developing an Inclusionary Zoning (IZ) policy for Essex, targeting 10% of units in new housing projects for below-market-rate units, with income thresholds at 80% AMI for rentals and 120% AMI for homeownership. No decisions were made; the item was tabled for further discussion at the September 21 meeting. The commission approved the August 17 meeting minutes 6-0.

• Approved minutes of August 17, 2022 (6-0)
• Tabled all other agenda items to September 21, 2022 meeting

Zoning Board of Adjustment

The Zoning Board of Adjustment will review a proposal from the Burton Revocable Trust to operate a short-term rental. The board may also hold a work group discussion and review minutes from August 4, 2022.

• Proposal for short-term rental at 24 Forest Road (Tax Map 10, Parcel 51)

Economic Development Commission

The Economic Development Commission is meeting to discuss updates regarding the business census list and the Town of Essex website. The body will also receive updates from the Planning Commission workgroup and partners.

• Planning Commission Workgroup updates
• Business Census List updates
• Town of Essex Website updates
• Partner updates

The Essex Economic Development Commission met on September 1, 2022, but took no substantive decisions. Members received updates on the VEDA Short Term Forgivable Loan Program ($19M available, launching mid-September) and state childcare programs ($800K available). Previous meeting minutes were not approved and will be reviewed at the next meeting.

• No decisions made; meeting was informational only

Planning Commission

The meeting originally scheduled for October 13, 2022, has been rescheduled to December 8, 2022. The agenda includes public hearings for three development proposals.

• Public hearing: Proposed 16,100 SF warehouse at 22 Corporate Drive
• Public hearing: Proposed 8 residential lot PUD-R at 1 LeClerc Woods
• Public hearing: Proposed 32-unit PUD-R at 87 Pinecrest Drive
• Site Plan Amendment extension request for Andrew Hood at 1 Allen Martin Drive

The Planning Commission held a public hearing on a proposed 34-unit Planned Unit Development (PUD) at 18 & 30 Timberland Drive, then continued the application to a future date. The commission also approved the consent agenda, re-elected officers, and authorized the zoning administrator to issue a permit for vinyl siding at 51 Center Road.

• Re-elected Dustin Bruso as Chair, Josh Knox as Vice-Chair, and John Mangan as Clerk (7-0)
• Approved consent agenda including minor site plan amendment for storage building at 220 Colchester Road (7-0)
• Continued 34-unit Pinewood PUD application to next available date (7-0)
• Authorized zoning administrator to issue permit for vinyl siding at 51 Center Road (7-0)
• Approved minutes of 7/28/2022 (5-0)

Cemetery Commission

The Essex Town Cemetery Commission will meet to resolve a survey map and grave placement. Members will also discuss removing dead trees in MVC and ECC and filling the sexton position for next year.

• Resolution of survey map and grave placement
• Removal of dead trees in MVC and ECC
• Filling the sexton position for next year

Energy Committee

The committee will discuss EWSD Solar and the federal Inflation Reduction Act for Climate Change. Members will also review Act 172 regarding Municipal Energy Resilience Initiatives and brainstorm for a late September event.

• Discussion regarding EWSD Solar
• Review of federal Inflation Reduction Act for Climate Change / Clean Energy
• Summary of Act 172 Municipal Energy Resilience Initiatives
• Brainstorming for GHG Tracking Initiative
• Application for Essex event at the end of September

The committee heard a presentation from Anna Hoppe on Essex Solar, noting that 100% of EWSD power is offset by solar. They discussed the potential replacement of the high school at an estimated cost of $180 million, with federal money available for ventilation upgrades. The committee also explored new EV incentives under the Inflation Reduction Act, Act 172's requirement for 100% renewables by 2025, and plans for a Button Up event at Essex Explore! No formal votes or decisions were taken; all items were discussion and action items for future work.

• July 26 minutes moved to next month due to delays
• Vacancy remains open; Essex Junction residents can join for 9 months
• No progress on use of video for August due to scheduling
• Subcommittees resumed with progress on Town Planning and Essex Center
• Action items assigned for solar, EV charging, and building life cycles
• Natalee to register for Essex Explore!; Dottie to explore info table at Costco
• Tom to send RFQs for consultants on Act 172 compliance
• Motion to adjourn accepted

Housing Commission

The Housing Commission will meet to elect a clerk and review the Housing Trust Fund policy. The body will also discuss updates on housing development projects and amendments to the City Land Development Code and Town Zoning Regulations.

• Election of Clerk
• Housing Trust Fund Policy and Presentation
• Housing Development Projects Update
• City Land Development Code / Town Zoning Regulations Amendments

The Joint Housing Commission elected Emily Taylor as clerk for a term ending June 30, 2023, and approved the July 20, 2022 minutes, both by 6-0 votes. Members also practiced a presentation on the Housing Trust Fund and provided feedback on two proposed housing developments, including one with perpetually affordable units. The Commission authorized its chair to speak in favor of the Pinewood Manor project at an upcoming Town Planning Commission meeting.

• Elected Emily Taylor as Clerk for term ending June 30, 2023 (6-0)
• Approved minutes of July 20, 2022 (6-0)
• Authorized Chair Ballard to attend Town Planning Commission meeting to speak in favor of Pinewood Manor application

Selectboard

The Selectboard will discuss budget goals for fiscal year 2024 and consider updating Town of Essex Personnel Guidelines. The board is also reviewing appointments to the Economic Development Commission and a public safety virtual reality training system.

• Appointments to Economic Development Commission: Rey Garofano, Rebecca Robinson, Brian Shelden, Ken Signorello
• Adoption of updates to Town of Essex Personnel Guidelines
• Purchase of public safety virtual reality training system
• Corrections of errors and omissions on the 2022 Grand List
• Approval of check warrants #18012 and #18015

The Selectboard appointed two members to the Economic Development Commission, adopted updated Personnel Guidelines with amendments, and appointed Andy Watts as delegate to the VLCT meeting. It also approved the consent agenda and entered executive sessions for personnel, real estate, and contracts, during which it clarified the Tree Farm lease extension.

• Appointed Rey Garofano and Rebecca Robinson to Economic Development Commission (5-0)
• Adopted updated Personnel Guidelines with amendments (5-0)
• Appointed Andy Watts as VLCT delegate (5-0)
• Approved consent agenda including minutes, check warrants, VR training system purchase, and Grand List corrections (5-0)
• Entered executive session for personnel, real estate, and contracts (5-0 each)
• Clarified Tree Farm lease extension direction to staff (5-0)

Planning Commission

The Planning Commission will conduct a workshop regarding proposed zoning and subdivision regulations. The body will also elect officers and review proposed operating procedures.

• Election of Officers
• Approval of proposed PC Operating Procedures
• Workshop on Proposed Zoning and Subdivision Regulations

The Planning Commission discussed proposed zoning and subdivision regulation changes, with commissioners generally supporting them. They decided to send the documents to working groups for review before a public hearing, with a workshop scheduled for October 27, 2022. The commission also approved the July 28, 2022 minutes unanimously. No final decisions on the regulation changes were made.

• Approved 7/28/2022 minutes (5-0)
• Continued election of officers and operating procedures to next meeting
• Decided to bring proposed zoning changes to working groups before public hearing
• Scheduled workshop for October 27, 2022 to review working group comments

Conservation & Trails Committee

The committee will elect officers and discuss environmental management plans for street trees and spongy moths. The meeting includes development reviews for two specific sites and a review of the trail mapping project.

• Development review for Pinewood Section I
• Development review for 60 Colonel Page Road
• Street Tree Management Planning for 2023
• Spongy Moth Monitoring Plan
• Trail Mapping Project

The Conservation & Trails Committee elected Alan Botula as Chair, Mike Spaeder as Vice Chair, and Betsy Dunn as Vice Chair (the minutes list both Spaeder and Dunn as Vice Chair). The committee approved a change to the Tree Care Policy allowing smaller replacement trees in the Tree Adoption Program, and authorized the Chair to submit a letter to the Planning Commission about the Pinewood Section I development. A proposed Spongy Moth Monitoring Plan failed on a 3-3 vote.

• Elected Alan Botula as Chair (7-0)
• Elected Mike Spaeder as Vice Chair (7-0)
• Elected Betsy Dunn as Vice Chair (8-0)
• Approved agenda as written (8-0)
• Approved minutes of July 12, 2022 (8-0)
• Approved Tree Care Policy change allowing 5-gallon replacement trees in Tree Adoption Program (7-0)
• Spongy Moth Monitoring Plan failed (3-3)
• Authorized Chair to submit letter to Planning Commission on Pinewood Section I (6-0)

Economic Development Commission

The Economic Development Commission is meeting to receive updates from the Planning Commission workgroup and partners. The body will also discuss updates to the business census list and the Town of Essex website.

• Planning Commission Workgroup updates
• Business Census List updates
• Town of Essex Website updates

The Essex Economic Development Commission met on August 4, 2022, but took no formal votes or decisions. Members discussed forming a sub-group to focus on childcare and conduct a survey, refining the business database into a B2B directory, and partnering with other commissions on ETC Next. Previous meeting minutes were not approved and will be reviewed next meeting.

• No formal decisions or votes taken at meeting
• Previous meeting minutes tabled for approval next meeting
• Discussed forming childcare sub-group to conduct survey
• Discussed refining business database into B2B directory

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a continued hearing regarding a conditional use request for outdoor seating at 4 Carmichael Street. The board will also hold a work group discussion on regulations.

• Conditional use proposal for outdoor seating at Mimmos Restaurant (4 Carmichael Street)
• Work group discussion regarding regulations

The Zoning Board of Adjustment approved a conditional use application for 12 outdoor seats at Mimmo's Restaurant, 4 Carmichael Street, with conditions including seasonal operation, fire lane signage, and no walkway blockage. The board also discussed zoning regulation uses and approved the July 7 minutes.

• Approved conditional use for outdoor seating at 4 Carmichael Street (3-0)
• Closed fact-finding/public hearing for the application (3-0)
• Approved July 7, 2022 minutes as written (3-0)

Housing Commission

The Joint Essex Housing Commission will meet to elect a clerk and discuss the Housing Trust Fund policy. The body will also receive updates on housing development projects and work groups.

• Election of Clerk
• Housing Trust Fund Policy and Presentation
• Housing Development Project Updates
• Work Group Updates

Selectboard

The Selectboard will discuss the creation of a Cannabis Control Commission and the placement of the Chittenden County Communications Union District on the November ballot. The board will also consider approving tax rates for fiscal year 2023 and various volunteer appointments.

• Approval of fiscal year 2023 tax rates
• Potential creation of a Cannabis Control Commission
• Ballot language for Chittenden County Communications Union District
• Change order for Sawmill Road Ditching Project to include Old Pump Road and Gray Way intersection
• Appointments to Charter Review Committee, Economic Development Commission, and Chittenden County Regional Planning Commission

The Selectboard approved a total municipal tax rate of 0.5734 for fiscal year 2023, a 4.12% increase over FY22, with a 4-1 roll call vote. The board also appointed five members to the Charter Review Committee, appointed Andrew Watts to the CCRPC board, declined to establish a Cannabis Control Commission, and approved placing a Communications Union District question on the November ballot.

• Set FY2023 tax rates: General Fund 0.5513, Local Agreement 0.0021, Capital 0.0200, total 0.5734 (4-1)
• Appointed Alexis Dubief, Lauren Layman, Bruce Post, Margaret Smith, Charles Tabone to Charter Review Committee (5-0)
• Appointed Andrew Watts to Chittenden County Regional Planning Commission Board (5-0)
• Declined to establish a Cannabis Control Commission (5-0)
• Approved ballot language for Chittenden County Communications Union District creation (5-0)
• Approved Resolution in Appreciation of Dennis Lutz (5-0)
• Approved Resolution in Appreciation of Christine Stoddard (5-0)
• Approved consent agenda including minutes, warrants, and Sawmill Road change order (5-0)

Planning Commission

The Planning Commission will hold a presentation on the Taft’s Corners Form-Based Code. The body will also discuss draft regulations and workgroups, and elect officers.

• Taft’s Corners Form-Based Code presentation by Matt Boulanger
• Election of officers
• Discussion of draft regulations and Planning Commission Workgroups
• Approval of PC Operating Procedures

The Essex Planning Commission met on July 28, 2022, and heard a presentation from Williston Planning Director Matt Boulanger about Williston's adoption of a Form-Based Code Overlay District for the Taft Corners Growth Center. The commission approved the July 14, 2022 meeting minutes (5-0). Election of officers, approval of PC operating procedures, and a planning session were all continued or postponed to the next meeting.

• Approved 7/14/2022 meeting minutes (5-0)
• Continued election of officers to next meeting
• Continued approval of PC operating procedures to next meeting
• Postponed planning session to next planning schedule

Cemetery Commission

The Essex Town Cemetery Commission will meet to discuss a survey map and a revised Affidavit of Heirs form. The body will also review a columbarium decoration request and receive an update on turf maintenance.

• Review of survey map and next steps
• Discussion of revised Affidavit of Heirs form
• Columbarium decoration request
• Turf maintenance project update

The Essex Cemetery Commission approved a revised 'Affidavit of Heirs' and accompanying Rules and Regulations changes. They tabled a survey map review and hiring a new sexton for 2023 until next meeting. The sexton reported five burials this week and that the new notification system is working well.

• Approved revised 'Affidavit of Heirs' and Rules and Regulations (unanimous)
• Tabled survey map review until next meeting
• Tabled hiring new sexton for 2023 until next meeting
• Approved June meeting minutes with spelling corrections

Energy Committee

The committee will discuss new weatherization incentives for moderate-income households and an EV charging grant application. Members will also review Act 172 regarding municipal energy resilience initiatives and brainstorm a GHG tracking initiative.

• EV Charging Grant Application for multi-unit dwellings
• EVT and CVOEO weatherization incentives for moderate-income households
• Act 172 Municipal Energy Resilience Initiatives summary
• GHG Tracking Initiative brainstorming
• Geothermal update at the police station

The Essex Energy Committee met on July 26, 2022, and approved the June 15 minutes unanimously. They discussed preparing a new announcement about increased weatherization incentives (up over 47%) for town distribution, and considered becoming a commission to gain more authority. No formal votes were taken on substantive items; most actions were discussions and action items for future work.

• Approved June 15, 2022 meeting minutes (unanimous)
• Agreed to prepare a new announcement on weatherization incentives for FPF distribution
• Discussed creating separate energy plans for Town and City, noting City needs its own committee
• Postponed Act 172 discussion to a later date
• Agreed to attend upcoming Selectboard meeting on ARPA budget priorities
• Discussed potential energy coordinator position at Planning Commission
• Noted geothermal for Police Station possible, funds not until 2024
• Discussed Sand Hill Park pool variable frequency drive system ($2,625, $1,650 refunded)

Housing Commission

The Housing Commission is holding a regular meeting to conduct internal organizational business. The body will focus on training new members and electing officers.

• Introductions and onboarding for new members and staff
• Election of officers
• Work group updates

The Essex Housing Commission elected Gabrielle Smith as Vice Chair and Katie Ballard as Chair, both by 6-0 votes, and approved the June 15, 2022 minutes (5-0, Daly abstaining). No commissioner stepped forward for Clerk, so staff will file minutes temporarily. The commission also discussed onboarding, infrastructure needs, and working group updates, but took no other formal actions.

• Elected Gabrielle Smith as Vice Chair (6-0)
• Elected Katie Ballard as Chair (6-0)
• Approved June 15, 2022 meeting minutes (5-0, Daly abstaining)
• No Clerk elected; staff to file minutes temporarily

Planning Commission

The meeting scheduled for July 14, 2022, was postponed. The agenda included the election of officers and a boundary line adjustment proposal.

• Boundary line adjustment: Proposal to convey 0.94 acres from 23 Corporate Drive to 21 Corporate Drive
• Discussion regarding the facade of 4 Carmichael Street Building
• Election of officers
• Approval of Planning Commission Operating Procedures

The Essex Planning Commission approved the consent agenda, which included a boundary line adjustment conveying 0.94 acres between properties at 21 and 23 Corporate Drive. The commission also approved the June 9, 2022 minutes and voted to postpone the election of officers and discussion of operating procedures until a full commission is present. No other substantive decisions were made.

• Approved consent agenda including boundary line adjustment for Glenn & Ronaly Cummings and ATC Sequioa, LLC (6-0)
• Approved minutes from June 9, 2022 meeting (6-0)
• Postponed election of officers until full commission is in attendance (6-0)
• Postponed approval of PC operating procedures to next meeting

Conservation & Trails Committee

The committee is meeting to elect officers and discuss environmental management plans. Members will review preliminary development proposals and subdivision requests. The agenda also includes updates on water quality and invasive species management.

• Development review for 1 LeClerc Woods (8-unit PUD, preliminary)
• Development review for 87 Pinecrest Drive (32-unit PUD, preliminary)
• Development review for 271 Chapin Road (2-lot subdivision)
• Black Ash Inventory report from Charlotte Cadow, VT Urban & Community Forestry
• Spongy Moth Monitoring Plan and Trail Mapping Protocol

The Conservation & Trails Committee tabled officer elections until the next meeting and approved the June 14, 2022 minutes. They discussed plans for Black Ash conservation, street tree management, invasive species removal, and development reviews, but no final decisions were made on these items.

• Tabled officer elections until next meeting (5-0)
• Approved June 14, 2022 minutes (5-0)
• Adjourned meeting (5-0)

Selectboard

The Selectboard will discuss the formation of a Communications Union District, a Public Nuisance Ordinance, and the creation of a Charter Review Committee. The body will also interview and potentially appoint volunteers to the Housing and Economic Development Commissions.

• Possible appointments to Essex Housing Commission: Rupesh Asher, Bruce Wilson
• Possible appointments to Economic Development Commission: Rey Garofano, Brian Shelden, Ken Signorello
• Wastewater Allocation Request for 1.25 E.U. for 51 Center Road
• Susie Wilson Road Culvert Rehabilitation Bid Award
• Discussion on forming a Communications Union District

The Selectboard voted 5-0 to direct staff to research and bring back ballot language for a Communications Union District (CUD) for the November general election, to be reviewed at the next meeting. They also voted 5-0 to create a Charter Review Committee and authorize advertising for openings. Appointments were made to the Housing Commission (Rupesh Asher) and a settlement was approved in a lawsuit. The consent agenda, including minutes, check warrants, a wastewater allocation, and a culvert bid award, was approved 5-0.

• Approved motion to research CUD ballot language for November election (5-0)
• Created Charter Review Committee and authorized advertising (5-0)
• Appointed Rupesh Asher to Housing Commission (5-0)
• Approved settlement in Colin Dees v. Town of Essex, including $1,000 deductible payment (5-0)
• Approved consent agenda: minutes, check warrants, wastewater allocation, culvert bid award (5-0)
• Entered executive session for attorney-client communications and pending litigation (5-0)

Economic Development Commission

The Economic Development Commission will meet to discuss the release policy for a business census and review updates on small business promotion. The meeting includes updates from the Planning Commission and partner organizations.

• Business Census Release Policy
• Small Business Promotion Updates
• Planning Commission Update

The Essex Economic Development Commission met on July 7, 2022, and approved the previous meeting's minutes. The meeting was primarily informational, with updates on a new Community Development Director, workforce recruitment challenges at Saxon Hill, and three grant programs being drafted. No formal decisions were made beyond approving the minutes.

• Approved previous meeting minutes
• Removed Greg Morgan from website due to expired membership (noted)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings on three conditional use requests. The board will also potentially discuss zoning regulation uses.

• Outdoor seating proposal for Mimmos Restaurant at 4 Carmichael Street
• Daycare facility expansion proposal at 51 Center Road
• Display area expansion proposal at 74 Upper Main Street
• Discussion on Zoning Regulations Uses

The Zoning Board of Adjustment approved a conditional use amendment to expand the daycare at 51 Center Road from 38 children and 8 adults to 74 children and 16 adults. The board also approved an expansion of the outside display area for CCR Sales & Service at 74 Upper Main Street. A third application for outdoor seating at Mimmo's Restaurant was continued to the August 4, 2022 meeting because no one was present to represent it.

• Approved daycare expansion at 51 Center Road to 74 children and 16 adults (4-0)
• Approved expanded display area at 74 Upper Main Street for CCR Sales & Service (4-0)
• Continued outdoor seating application for Mimmo's Restaurant to August 4, 2022 (4-0)
• Re-approved existing slate of officers: Nick Martin (Chair), Michael Plageman (Vice-Chair), Tom Yandow (Clerk) (4-0)
• Approved June 2, 2022 minutes with a wording change (4-0)

Cemetery Commission

The Essex Town Cemetery Commission will meet to discuss a sexton contract resolution and maintenance for the columbarium and driveway. The body will also review a monument foundation misplacement and a survey project update.

• Sexton Contract Resolution discussion and possible action
• Columbarium and driveway maintenance possible action
• Update on monument foundation misplacement
• Survey project update
• Discussion of James grave location

The Essex Cemetery Commission approved adding funding for replacing gravel with topsoil and grass seed around the columbarium as part of the Beautification Project. The sexton's contract liability issue was resolved after the town confirmed it incorporated his requested wording. Other updates included resolving a misplaced monument issue and ongoing survey work.

• Approved funding for columbarium gravel replacement with topsoil and grass seed (motion by Sue Brown)
• Approved minutes from previous June meeting
• Resolved sexton's contract liability concern by confirming requested wording was included
• Resolved misplaced monument issue after sexton contacted families

General

The Assessor for the Town of Essex and Village of Essex Junction will hear appeals from persons aggrieved by the Assessor's actions. These hearings are scheduled for June 28, 2022, at the Town Office.

• Grievance hearing for 65 Red Pine Circle
• Grievance hearing for 131 Red Pine Circle
• Grievance hearing for 331 Sunderland Way
• Grievance hearing for 118 Brigham Hill Road

The Municipal Assessor held grievance hearings on June 28, 2022, for seven properties. Four grievances resulted in reduced assessed values, one was withdrawn, one had no change, and one was left pending a state amendment. All decisions were made by the assessor, with no board votes.

• Reduced value of 15 Stinson Dr from $272,600 to $221,800 due to limited development area
• Reduced value of 118 Brigham Hill Ln from $908,400 to $902,100 for plumbing fixtures and shed condition
• Reduced value of 65 Red Pine Circle from $838,600 to $514,300 for 50% building completion
• Reduced value of 131 Red Pine Circle from $3,375,000 to $3,251,000 for buffer zone land
• No change in value for 331 Sunderland Way (remained $3,197,300)
• Grievance for 18 Sunset Drive withdrawn by owner
• 31 Greenbriar Drive value left TBD pending amended Homestead Declaration

Board of Civil Authority

The Board of Civil Authority is meeting as the Board of Abatement to consider requests to waive taxes, penalties, and interest. The board will deliberate on whether these requests meet statutory requirements for abatement.

• The Offset House, Inc. request to abate $3,058.03 late payment penalty
• Paula Miller request to abate $216.11 late payment penalty
• Ricky Dennis request to abate $299.25 late payment penalty
• Geraldine Hallock request to abate up to $33,476.63 in taxes, penalty, and interest (2017-2021)
• Gillian Franks ($425.26) and Nancy Abbott-Howrigan ($2,859.52) requests to abate taxes due to lister error

The Board of Civil Authority, acting as the Board of Abatement, denied three abatement requests, tabled one pending documentation, and approved two based on lister errors. The denials were for lack of statutory reason or documentation, while the approvals corrected assessment errors for properties associated with Champlain Valley Housing Trust.

• Denied abatement for The Offset House, Inc. late penalty ($3,058.03) - all in favor
• Denied abatement for Paula Miller late penalty ($216.11) - all in favor
• Tabled abatement for Ricky Dennis ($299.25) pending documentation - 11-1
• Denied abatement for Geraldine Hallock ($33,476.63) citing lack of information - all in favor
• Approved abatement for Gillian Franks ($425.26) due to lister error - all in favor
• Approved abatement for Nancy Abbott-Hourigan ($2,859.52) due to lister error - all in favor

Selectboard

The Selectboard will discuss the Essex Parks & Recreation Program Fund Budget and potential amendments to the Housing Commission charter. The body will also interview and consider appointments for several town commissions and boards.

• Approval of Essex Parks & Recreation Program Fund Budget
• Amendments to Housing Commission charter
• Appointments for Economic Development Commission, Planning Commission, and Essex Free Library Board of Trustees
• Creation of a charter committee
• Discussion of employee contracts and labor relations agreements

The Selectboard approved the revised joint Housing Commission charter, expanding it to 10 members temporarily, and approved the FY23 Recreation Programs Fund Budget of $184,565. It also made several appointments to boards and committees, including the Planning Commission and Essex Free Library Board of Trustees. A motion to table the charter committee discussion failed, and the board entered executive session to discuss appointments and labor contracts.

• Approved revised joint Housing Commission charter (5-0)
• Approved FY23 Recreation Programs Fund Budget of $184,565 (5-0)
• Approved consent agenda including minutes, check warrants, and grant resolutions (5-0)
• Appointed Will Dodge to Energy Committee (5-0)
• Appointed Ken Signorello, Betsy Dunn, Rusty Brink to Conservation and Trails Committee (5-0)
• Appointed Michael Plageman to Zoning Board of Adjustment (5-0)
• Appointed Joshua Knox, Jonathan Schumacher, Patty Davis to Planning Commission (5-0)
• Appointed Iris Banks and Bonnie Doble to Essex Free Library Board of Trustees (5-0); Janet Watts appointed (4-0-1, Watts abstaining)

Housing Commission

The Housing Commission will meet to discuss a recommendation regarding its separation to the Selectboard and Trustees. The body will also address collaboration with the Planning Commission.

• Recommendation to Selectboard and Trustees on Housing Commission Separation
• Planning Commission Collaboration
• Review of ACCD Legislative Summary 2022
• Review of Strong Towns resources on Missing Middle housing

The Housing Commission approved a memo and proposed charter changes recommending its separation from the Selectboard and Trustees, with edits discussed at the meeting. The motion passed 4-0. The commission also discussed collaboration with the Planning Commission and agreed to cancel the July 6 meeting due to likely lack of quorum.

• Approved minutes from June 1, 2022 (4-0)
• Approved memo and proposed charter for Housing Commission separation (4-0)
• Agreed to cancel July 6 meeting due to likely lack of quorum

Essex Free Library Board of Trustees

The Board of Trustees will meet to discuss the use of the library interior by political candidates. The meeting also includes a recap of a book and plant sale.

• Policy clarification on use of library interior by political candidates
• Recap of Book & Plant Sale

Energy Committee

The committee is meeting to conduct a final planning session for a June 18th event at Lowe’s. Members will also discuss a Rotary Club letter regarding solarization and a greenhouse gas tracking initiative.

• Final planning for Lowe’s event on June 18th
• Rotary Club letter regarding solarization effort
• Planning Commission cross-disciplinary working groups
• Greenhouse gas (GHG) tracking initiative brainstorming

The committee unanimously approved the May 25 meeting minutes. They spent most of the meeting organizing the June 18 weatherization event at Lowe's, including materials, staffing, and publicity. They also discussed inviting student journalists to speak, and set action items for legislative follow-up and GHG analysis.

• Approved May 25, 2022 meeting minutes (unanimous)
• Finalized staffing and logistics for Lowe's weatherization event on June 18
• Action item: Invite Anna Hope and Gianni Maffessanti to speak to committee
• Action item: Request update from Planning Commission on cross-disciplinary workgroups
• Action item: Natalee to circulate H.518 (Act 172) summary for analysis
• Action item: Consider contacting STEM coordinator for intern support

Conservation & Trails Committee

The Conservation & Trails Committee will meet to discuss street tree management for 2022 and 2023 and the process for introducing new business. The body will also review an engagement plan for dogs at town parks and adopt changes to the CTC charter.

• Adoption of CTC Charter changes
• Dogs at Town Parks Engagement Plan
• Street Tree Management for 2022 and 2023
• Pollinator Plantings update
• Spongy Moth status and monitoring

The Conservation & Trails Committee approved adding a 'Committee Member Comments' section to its regular agenda, with a friendly amendment to re-evaluate the process in July. It also voted to change the fall trail cleanup to a buckthorn removal day on September 18 (rain date September 25). The committee discussed but did not decide on street tree management, water quality repairs, and other items.

• Approved agenda change to move item 3g forward (9-0)
• Approved 5/10/22 minutes (9-0)
• Approved adding 'Committee Member Comments' to agenda (9-0)
• Approved changing fall trail cleanup to buckthorn day on Sept 18, rain date Sept 25 (9-0)
• Adjourned at 8:44 PM (9-0)

Planning Commission

The June 9, 2022, meeting of the Town of Essex Planning Commission was postponed. The agenda included a proposed boundary line adjustment for Alice and Ronald Siegriest.

• Boundary line adjustment: Proposal to convey 0.06 acres from 232 to 236 River Road

The Planning Commission approved a consent agenda including a boundary line adjustment for the Siegriest property and approved the May 26, 2022 minutes, both by 6-0 votes. No other substantive decisions were made; the rest of the meeting was discussion about upcoming planning projects and working groups.

• Approved consent agenda including boundary line adjustment for Siegriest property (6-0)
• Approved May 26, 2022 minutes as written (6-0)

Selectboard

The Selectboard will consider funding recommendations for human services for fiscal year 2022 and review the Essex Parks & Recreation Program Fund Budget. The board is also deciding on several committee appointments and charter changes.

• Approval of Human Services Funding recommendations for fiscal year 2022
• Presentation of Essex Parks & Recreation Program Fund Budget
• Possible appointment of a volunteer to the Conservation and Trails Committee
• Consideration of changes to the Conservation and Trails Committee Charter
• Approval of liquor license renewal

The Selectboard approved an updated charter for the Conservation and Trails Committee, increasing membership from seven to nine and setting a 50% meeting attendance threshold for removal. They also approved human services funding recommendations for FY2022, contingent on nonprofit status, and made several appointments, including Alan Nye to the Chittenden Solid Waste District.

• Approved updated Conservation and Trails Committee charter (5-0)
• Approved human services funding recommendations for FY2022 (5-0)
• Approved human services distribution policy as amended (5-0)
• Appointed Alan Nye as representative and Marguerite Ladd as alternate to Chittenden Solid Waste District (5-0)
• Appointed Dawn Hill-Fleury as Town Meeting TV Trustee (5-0)
• Approved consent agenda including minutes, check warrants, and liquor license renewal (5-0)
• Entered executive session to discuss pending litigation (5-0)

Economic Development Commission

The Commission will review updates regarding a business census and small business promotions. Members are scheduled to revisit the allocation of 40% of EDC seats for Essex business owners and discuss a questionnaire for commercial realtors.

• Revisit 40% Essex Business Owner EDC Seats
• Business Census Update
• Questionnaire to Commercial Realtors
• Small Business Promotion Updates

The Essex Economic Development Commission met on June 2, 2022, and approved the previous meeting's minutes. They discussed plans to hold a joint meeting with the Planning Commission to address planning items, with a list of topics to be sent out in June. The commission also discussed ongoing efforts, including finalizing a town business census, meeting with Saxon Hill business owners, and drafting a letter to commercial realtors. No formal votes were taken on these items.

• Approved previous meeting minutes
• Planned joint meeting with Planning Commission to discuss planning items
• Set goal to complete town business census by next meeting
• Scheduled meeting with Saxon Hill business owners on 6/8
• Agreed to draft letter to commercial realtors about wants and needs

Zoning Board of Adjustment

The Zoning Board of Adjustment will consider two conditional use requests from E O F Outlets, LLC. The board will also hold a work group discussion regarding updates to the Zoning Regulations.

• Conditional use for outdoor restaurant seating at 21 Essex Way
• Conditional use for a light manufacturing cidery at 25 Essex Way, Suite 214
• Discussion with PC Chairman Dustin Bruso on Zoning Regulations updates

The Zoning Board of Adjustment approved two conditional use applications at the Essex Experience. The first allowed 85 outdoor seats for the restaurant Bramble at 21 Essex Way, Suite 101, with conditions including a protective boulder and emergency contact filing. The second approved a light manufacturing cidery with a 50-seat tasting room at 25 Essex Way, Suite 214, subject to conditions on wastewater and permits. Both motions passed 4-0.

• Approved 85 outdoor seats for Bramble restaurant at 21 Essex Way, Suite 101 (4-0)
• Approved cidery production and 50-seat tasting room at 25 Essex Way, Suite 214 (4-0)
• Approved May 5, 2022 minutes with amendments (4-0)
• Discussed forming work groups for ETC|NEXT Plan amendments; no formal action

Cemetery Commission

The Commission is meeting to review the MVC turf plan and interment procedures. Members will also discuss planting regulations.

• Review of MVC Turf Plan
• Possible action on interment procedures
• Discussion of planting regulations

The Essex Cemetery Commission approved using commission funds to pay for correcting a monument that was misplaced in September 2021. They also supported a streamlined interment process and agreed to seek legal guidance on a burial rights dispute.

• Approved paying for monument replacement from CC funds (unanimous)
• Supported streamlined interment process initiated by funeral home via interment order
• Agreed to contact town attorney for guidance on burial rights dispute (unanimous)

Housing Commission

The Housing Commission will meet to discuss a recommendation regarding its separation to the Selectboard and Trustees. The body will also review work plans for the Housing Trust Fund and Rental Registry.

• Recommendation to Selectboard and Trustees on Housing Commission Separation
• Work Plan Review: Housing Trust Fund
• Work Plan Review: Rental Registry
• Membership and Recruitment Update
• Planning Commission Collaboration

The Essex Housing Commission voted 0-4 to reject a memo recommending separation from the Selectboard and Trustees, with members seeking stronger language and fuller commission input. The commission also approved minutes from April 20 and May 12, 2022, and discussed urgent membership vacancies, noting that two seats expire June 30 and the commission may drop to four members. Work plan reviews for the Housing Trust Fund and Rental Registry were postponed to the next meeting.

• Approved April 20, 2022 minutes (4-0)
• Approved May 12, 2022 minutes (4-0)
• Rejected memo on Housing Commission separation (0-4)
• Postponed Housing Trust Fund work plan review
• Postponed Rental Registry work plan review

Planning Commission

The Planning Commission will consider a request to re-approve an expired sketch plan for residential lots and a site plan amendment for restaurant seating. The body will also continue discussions on draft regulations and ETC|NEXT Workgroups.

• Request to re-approve expired sketch plan for 8 residential lots at 1 LeClerc Woods (Tax Map 73, Parcel 1)
• Site plan amendment for outdoor restaurant seating at 21 Essex Way (Tax Map 92, Parcel 2-1)
• Request for Proposal (RFP) for Bylaw Modernization Grant

The Planning Commission voted 4-0 to re-approve the expired sketch plan for 1 LeClerc Woods, an 8-lot PUD-R development, with a note to revisit the trail easement discussion at preliminary review. The commission also approved the May 12, 2022 minutes and held a planning session with working groups on zoning regulations and other initiatives.

• Approved consent agenda re-approval of expired sketch plan for 1 LeClerc Woods (4-0)
• Added note to revisit trail easement discussion at preliminary review
• Approved May 12, 2022 minutes as written (4-0)

Selectboard

The Selectboard is holding a special remote meeting to discuss and potentially take action on filling a vacancy on the Essex Westford School Board. An executive session may be held to discuss the appointment of a public officer.

• Discussion and potential action on Essex Westford School Board vacancy

The Selectboard voted 4-0 to inform the Essex Westford School Board that it has no objection to any of the three candidates for the vacant school board seat, allowing the School Board to proceed with its own selection process. The decision followed discussion about the statutory requirement for consultation and the School Board's confidential interview process. No other substantive actions were taken.

• Approved motion to convey no objection to any of the three school board candidates and authorize School Board to proceed (4-0)

Energy Committee

The Essex Energy Committee is meeting to discuss a proposal from the Rotary Club of Essex to identify and assess publicly owned sites for solar installation. The body will also discuss renewing its mandate with the Selectboard and review transportation and weatherization efforts.

• Rotary Club proposal to identify solar sites on Town, Village, and Essex Westford School District property
• Discussion with Selectboard regarding "Re-Upping" the committee
• CCRPC Transportation / Walk & Bike Survey
• Lowe’s event scheduled for June 18th
• Review of Planning Commission X-Disciplinary Working Groups

The committee approved the April minutes and planned a weatherization event at Lowe's on June 18, including logistics, advertising, and a raffle. They also discussed tracking Essex's greenhouse gas output, a Rotary Club solar letter, and recent legislation. No formal votes were taken on substantive items.

• Approved April 27, 2022 meeting minutes (unanimous)
• Planned Lowe's weatherization event for June 18, 7:30am-1pm
• Discussed raffle for $100 Lowe's gift certificate
• Agreed to determine Essex's total GHG output before winter
• Discussed Rotary Club letter on solar exploration
• Noted passage of Environmental Justice Act and H.740 with $80M for weatherization

Conservation & Trails Committee

The Conservation & Trails Committee is holding a special meeting to conduct a work session. The body will discuss preparations for Spring Clean-Up Day.

• Work session to prepare for Spring Clean-Up Day

Essex Free Library Board of Trustees

The Board of Trustees will meet to review library operations and policy clarifications. Discussions include non-profit fundraising at the library and updates on the Summer Reading Program.

• Policy clarification regarding non-profits fundraising at the library
• Update on the 5/15 Step In & Come Together event
• Summer Reading Program and Page update
• Book & Plant Sale update
• Review of Directors’ term status

The board discussed logistics for the upcoming book and plant sales, including setup times, volunteer shortages, and water delivery. They also clarified that the library's parking lot cannot be used for outside fundraising unless directly related to the library, and directed Lorna and Caitlin to update the policy. No formal votes were recorded.

• Clarified parking lot use: outside fundraising not allowed unless directly related to library
• Directed Lorna and Caitlin to update fundraising policy
• Confirmed setup times for book/plant sale: 3-6 PM Thursday and Friday at Memorial Hall
• Arranged water truck delivery for May 31 - June 4 via Tom and Mike
• Confirmed WiFi at Memorial Hall for Square payment processing

Selectboard

The Selectboard will interview candidates for several town boards and committees. The body will also consider a proposed budget for the Chittenden Solid Waste District and discuss a Tree Farm lease.

• Proposed Fiscal Year 23 Budget for Chittenden Solid Waste District
• Approval of Paving Bid for Fiscal Year 23
• Bid Award for Cul-de-sac Stormwater Retrofit, Essex TAP TA18(2)
• Liquor license renewal
• Shared service agreements with Village/City of Essex Junction

The Selectboard approved the Chittenden Solid Waste District's proposed FY23 budget (4-0) and the consent agenda (4-0), which included the paving bid, stormwater retrofit bid, and shared service agreements. They also directed staff to schedule a meeting with the Village Trustees to discuss the Tree Farm lease and management. No other substantive decisions were made; interviews for volunteer positions were conducted but appointments were deferred.

• Approved CSWD FY23 budget (4-0)
• Approved consent agenda including paving bid, stormwater retrofit bid, and shared service agreements (4-0)
• Directed staff to schedule meeting with Village Trustees on Tree Farm lease and management (4-0)
• Approved agenda as amended (5-0)
• Entered executive session for litigation discussion (4-0)

Selectboard

The Selectboard is meeting to discuss strategic planning and identify goals for the coming year. The session includes a management presentation and an evaluation of draft goals.

• Management presentation on strategic planning
• Identification of Selectboard goals for the coming year
• Evaluation of draft representation of Selectboard goals

The Selectboard held a special meeting for strategic planning, facilitated by Jennifer Knauer, to identify and prioritize goals for the coming year. No formal decisions were made; the board discussed priorities including budget, municipal center, trails, climate change, and board appointments. The meeting adjourned with a motion that passed 5-0.

• Adjourned meeting (5-0)

Housing Commission

The Housing Commission is holding a special meeting to determine the policy, structure, and roles of the Town and City commissions during a transition period. The body will discuss staff support, membership expansion, and the creation of new bylaws.

• Setting new policy and roles for Town vs. City Housing Commissions
• Determining collaboration levels between Town and Village during transition
• Discussing staff support and membership expansion
• Member appointments by Selectboard and Trustees for current vacancy
• Creation of bylaws for current and future commissions

The Housing Commission agreed to temporarily expand to 10 members (5 for the Town, 5 for the Village) to prepare for the municipal separation, with a new quorum of 7. They will draft a letter to the Selectboard and Trustees outlining the interim structure, staffing needs, and the goal of re-establishing separate 7-member commissions. No formal decisions were made on policy or budget; the meeting focused on transition planning.

• Consolidated separation discussion topics into one business item (6-0)
• Agreed to expand interim commission to 10 members (5 Town, 5 Village)
• Set new quorum at 7 for expanded commission
• Agreed to draft letter to Selectboard and Trustees outlining interim plan
• Agreed to keep Housing Trust Fund on workplan
• Agreed to continue Inclusionary Zoning work in both Town and Village
• Agreed to add recruitment discussion to next meeting agenda
• Agreed to cancel next meeting on May 8th

Planning Commission

The meeting scheduled for May 12, 2022, was postponed. The agenda included a public hearing for a site plan proposal at 181 Colchester Road.

• Public hearing: Proposal by Franklin South, LLC to construct a 6,580SF warehouse building at 181 Colchester Road

The Planning Commission approved a site plan for a 13,160 sq ft warehouse at 181 Colchester Road, subject to conditions including added landscaping and design modifications. The commission also approved minutes from the previous meeting and moved its meeting start time to 6:00 p.m. on a pilot basis.

• Approved site plan for Franklin South, LLC warehouse at 181 Colchester Road (5-0)
• Added condition requiring plantings between street trees along VT-2A to mitigate visual impact
• Added condition requiring applicant to propose options to modify the West Elevation or additional landscaping
• Approved minutes from 4/28/2022 with correction to attendance line (5-0)
• Moved Planning Commission meeting start time to 6:00 p.m. for a 6-month pilot (5-0)

Conservation & Trails Committee

The Conservation & Trails Committee will meet to discuss preparations for Spring Clean-Up and Arbor Day. The body will also review proposed changes to the CTC Charter and discuss the presence of dogs at town parks.

• Proposed CTC Charter Changes
• Dogs at Town Parks
• Pollinator Planting Update
• Essex Town Center Regulations Update
• Spring Clean-Up and Arbor Day preparations

The Essex Conservation & Trails Committee approved a revised committee charter with amendments to the trail section and socioeconomic language, forwarding it to the Selectboard for approval. The committee also approved the Arbor Day press release and made preparations for spring cleanup and pollinator planting.

• Approved revised CTC charter with amendments, forwarded to Selectboard (6-0)
• Approved Arbor Day press release with corrected time and class details (6-0)
• Approved minutes of April 12, 2022 meeting (5-0)
• Adjourned meeting (5-0)

Economic Development Commission

The Economic Development Commission will meet to receive updates on social media, the Planning Commission, and the Step In and Come Together project. The body will also review a business census update from partners.

• Social Media Update
• Planning Commission Update
• Step In and Come Together Update
• Business Census Update

The Essex Economic Development Commission met and approved previous minutes. Discussions covered social media outreach concerns, planning commission collaboration, and updates from partners, including difficulties with Phase 2 of affordable housing in Essex. No formal decisions were made beyond approving the prior minutes.

• Approved previous meeting minutes

Zoning Board of Adjustment

The Zoning Board of Adjustment will consider two land-use proposals on Old Stage Road. The board will also review meeting minutes from February 3 and April 7, 2022.

• Proposal by Esad & Fatima Boskailo to operate an AirBnB at 22 Old Stage Road
• Proposal by Chris West d/b/a West Property Management & Development, LLC to operate a religious institution at 10 Old Stage Road

The Zoning Board of Adjustment approved an application by Esad and Fatima Boskailo to operate an Airbnb short-term rental in an accessory apartment at 22 Old Stage Road, in the Low Density Residential (R1) district. The approval was subject to conditions including providing evidence of E911 address signage, adhering to state and local laws, securing state licensing, and following Fire and Police Chief recommendations. The board also continued a hearing for a proposed religious institution at 10 Old Stage Road, keeping the public hearing open pending submission of an engineered site plan and information about the applicant's 501 non-profit status.

• Approved Airbnb application at 22 Old Stage Road with conditions (4-0)
• Continued hearing for religious institution at 10 Old Stage Road; kept public hearing open (4-0)
• Added agenda item to discuss PC work groups (4-0)
• Approved February 3, 2022 minutes with a correction (3-0-1)
• Approved April 7, 2022 minutes as written (4-0)

Selectboard

The Selectboard will hold a public hearing and consider the adoption of the fiscal year 2023 Water-Sewer budget, rates, and capital plan. The board will also discuss the use of American Rescue Plan Act funds and property tax impacts related to the Village separation from the Town of Essex.

• Public hearing on Water-Sewer FY 2023 Budget, Rates and Capital Plan
• Discussion on American Rescue Plan Act funds
• Discussion on municipal property tax impacts of Village separation
• Adoption of Essex Tree Care Policy
• Approval of liquor license renewal

The Selectboard approved the fiscal year 2023 water and sewer budgets, including rate increases (water from $5.78 to $5.90 per thousand gallons, sewer from $9.93 to $10.27 per thousand gallons) and the five-year capital plan. They also discussed using $3.3 million in ARPA funds to offset a projected 22% municipal tax increase due to the upcoming Village separation, but took no action. The consent agenda, including the tree care policy and liquor license renewal, was approved.

• Approved FY2023 water rate increase to $5.90/thousand gallons (5-0)
• Approved FY2023 sewer rate increase to $10.27/thousand gallons (5-0)
• Approved FY2023-2027 Water and Sewer Capital Plan (5-0)
• Approved consent agenda including minutes, warrants, water/sewer balance designation, tree care policy, liquor license renewal (5-0)

Planning Commission

The meeting scheduled for April 28, 2022, was postponed. The agenda had included a planning session regarding ETC Zoning Regulations and a re-review of previous draft amendments.

• ETC Zoning Regulations planning session
• Re-review of previous draft amendments to regulations

The Essex Planning Commission approved a site plan and boundary adjustment for a 106,372 SF warehouse in two phases at 35 Thompson Drive, with conditions including a 50-foot non-motorized recreation and conservation easement along the pond. The approval also included waivers for the 50-foot buffer and lighting, and required the applicant to resolve historical easements. The motion passed 6-0. Additionally, the Commission approved a one-year extension for a site plan approval at 86 Center Road (Burger King) after the restaurant withdrew.

• Approved site plan and boundary adjustment for 106,372 SF warehouse at 35 Thompson Drive (6-0)
• Granted waiver for 50-foot buffer clearance with landscaping requirements (6-0)
• Granted lighting waiver for 0.2 foot-candle trespass on Thompson Drive (6-0)
• Added condition for 50-foot non-motorized recreation and conservation easement along pond (6-0)
• Deleted Condition 6d regarding blanket easement to Town (6-0)
• Approved one-year extension for site plan at 86 Center Road (Burger King) (6-0)

Energy Committee

The committee will discuss reports from working groups focused on weatherization, transportation, and renewable energy. Members will also discuss the concept of an Energy Coordinator and a request for volunteers from the Town Planning Commission.

• Weatherization and Building Energy Efficiency report and updated Weatherization Guide
• Transportation working group report
• Renewable Energy working group report
• Discussion of Energy Coordinator concept
• Town Planning Commission request for cross-disciplinary working group volunteers

The Essex Energy Committee met and approved the March 23, 2022 minutes unanimously. They discussed the upcoming City of Essex Junction separation, agreeing to continue covering Essex Junction until July 1, 2023. No substantive decisions were made; the meeting focused on working group reports and updates on weatherization, transportation, renewable energy, and state legislation.

• Approved March 23, 2022 meeting minutes (unanimous)
• Agreed to continue covering Essex Junction until July 1, 2023
• Agreed to allow one working group report per monthly meeting
• Agreed not to participate in Memorial Day Parade
• Volunteered members for Planning Commission working groups

Housing Commission

The Joint Essex Housing Commission will debrief a developer forum regarding inclusionary zoning. Members will also continue discussions on how the separation of the village affects the commission.

• Inclusionary Zoning – Developer Forum Debrief
• Discussion on Village Separation Implications for Housing Commission

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet to review reports and conduct new business. The agenda includes an update on the Friends Meeting and a discussion regarding ARPA Grant Round 2.

• ARPA Grant Round 2
• Friends Meeting update
• Covid guidelines

Cemetery Commission

The Essex Town Cemetery Commission is meeting to review a turf plan for MVC grounds with Dave Foster. The body will also discuss updates to cornerstones, building painting and siding, and MVC mapping.

• Turf plan for MVC grounds
• Cornerstones update
• Building painting and siding
• MVC mapping

The Essex Town Cemetery Commission met on April 19, 2022, and approved a $2,000 proposal from O'Leary Burke Civil Associates to survey and plot the Camel's Hump section of the Maplewood Cemetery, funded from the Cemetery Fund. The commission also approved the March 17 meeting minutes and received updates on the turf upgrade plan for Maplewood Cemetery, including material delivery and aeration plans. Several items, including lawn watering and tree/landscape concerns, were tabled for future meetings.

• Approved $2,000 survey proposal from O'Leary Burke Civil Associates for Camel's Hump section (unanimous)
• Approved March 17, 2022 meeting minutes
• Tabled lawn watering plan for turf upgrade
• Tabled tree, shrub, and landscape concerns for May agenda

Selectboard

The Selectboard will discuss the proposed water sewer budget, rates, and capital plan, and may schedule a public hearing for these items. The board is also considering the adoption of a Tree Care Policy and the Local Emergency Management Plan.

• Proposed Water Sewer Budget, Rates and Capital Plan
• American Rescue Plan Act (ARPA) Election of Standard Allowance
• Adoption of Essex Tree Care Policy
• Settlement Agreement for National Pollution Discharge Elimination System (NPDES) Permit No. 3-1254
• Adoption of Local Emergency Management Plan

The Selectboard approved a first and third class liquor license for Bramble, a new farm-to-table restaurant, and adopted the Essex Tree Care Policy to qualify for Tree City USA. They also elected the ARPA standard allowance of $3,299,951.46 for government services and warned a public hearing for the FY2023 water and sewer budget. All votes were 4-0.

• Approved liquor license for Bramble (4-0)
• Warned public hearing for FY2023 water/sewer budget and capital plan for May 2, 2022 (4-0)
• Elected ARPA standard allowance of $3,299,951.46 (4-0)
• Adopted Essex Tree Care Policy with amendments (4-0)
• Approved consent agenda including minutes, warrants, NPDES settlement, and other items (4-0)

Planning Commission

The April 14, 2022, Planning Commission meeting was postponed. The agenda included a proposal for a warehouse building and a boundary line adjustment.

• Proposal for a 106,372 SF warehouse building in 2 phases at 35 Thompson Drive
• Proposed conveyance of 0.78 acres from 19 Thompson Drive to 35 Thompson Drive

The Essex Planning Commission approved a site plan and boundary adjustment for a 106,372 SF warehouse in two phases at 35 Thompson Drive, with conditions including a 50-foot non-motorized recreation and conservation easement from the pond's high water mark. The commission also approved a one-year extension for a site plan at 86 Center Road after Burger King withdrew. The meeting included public comments on a trail easement and a crosswalk on Route 15.

• Approved site plan and boundary adjustment for Black Bay Ventures/Shenk Enterprises warehouse at 35 Thompson Drive (6-0)
• Approved 50-foot non-motorized recreation and conservation easement from pond high water mark as condition
• Deleted Condition 6d (blanket easement) from staff report
• Approved one-year extension for site plan at 86 Center Road (Burger King) (6-0)
• Opened and closed public hearing for the warehouse application (6-0)
• Entered deliberative session (6-0)

Conservation & Trails Committee

The Conservation & Trails Committee will meet to coordinate seasonal activities and environmental outreach. The body will discuss preparations for spring clean-up, the Adopt-A-Tree program, and pollinator plantings.

• Spring Clean-Up Preparation
• Adopt-A-Tree Program and Arbor Day Preparations
• Pollinator Plantings
• Spongy Moth Outreach
• Dogs at Town Parks

The Essex Conservation & Trails Committee approved several initiatives: a pollinator garden by Bee the Change along the Essex Way to Countryside path, pending Parks and Recreation approval; the Adopt-a-Tree program launch date of May 17; and a fact sheet on spongy moths pending state approval. They also supported a buffer waiver for Autumn Harp's warehouse, contingent on preserving public trail access, and set a date for the STEM Academy's dogwood planting.

• Approved Bee the Change pollinator garden along Essex Way to Countryside path, pending Ally Vile approval (8-0)
• Adopted May 17 as launch date for Adopt-a-Tree program (8-0)
• Accepted spongy moth fact sheet pending Forest Health Laboratory approval (8-0)
• Supported Autumn Harp buffer waiver provided public trail access is retained (8-0)
• Amended agenda to include STEM Academy dogwood planting (8-0)
• Amended minutes to note Adopt-a-Tree launch vote on 4/12/2022 (8-0)

Economic Development Commission

The Economic Development Commission is meeting to discuss collaboration with the Planning Commission on zoning updates. The body will also review woman-owned business promotion and the EDC budget.

• Woman-owned business promotion
• Planning Commission collaboration on zoning updates
• Website compare/contrast review
• Business Census update
• EDC Budget

The Essex Economic Development Commission met and discussed creating a website tab for BIPOC and women-owned businesses, reviewed other towns' websites, and introduced a collaboration idea with the planning commission on zoning updates. No formal decisions were made; the only action was approving the previous minutes and adjourning.

• Approved previous meeting minutes
• Adjourned 4-0

Zoning Board of Adjustment

The Zoning Board of Adjustment will discuss developing a schedule for working groups to address upcoming zoning regulation amendments. The board will also review minutes from the February 3, 2022 meeting.

• Discussion on scheduling working groups for Zoning Regulation amendments
• Review of February 3, 2022 minutes

The Zoning Board of Adjustment (ZBA) discussed the Planning Commission's workplan and identified eight topics they will review and provide feedback on, including design standards, allowable uses, performance standards, inclusionary zoning, solar readiness, Fort Ethan Allen, energy efficiency, and the Old Historic Center. No formal decisions were made; the board tabled the February 3, 2022 minutes to the next meeting. The meeting was a workshop with no public attendees.

• Selected 8 topics from PC Workplan for ZBA review and feedback
• Tabled February 3, 2022 minutes to next meeting

Housing Commission

The Joint Essex Housing Commission will discuss the implications of village separation and debrief a developer forum on inclusionary zoning. The body will also consider the use of adaptive reuse to increase affordable housing in village and town centers.

• Village Separation Implications for Housing Commission
• Inclusionary Zoning – Developer Forum Debrief
• Adaptive Reuse and Affordable Housing discussion
• Community Forum Planning / Logistics

The Housing Commission discussed the upcoming separation into separate town and village commissions, agreeing to hold an in-person planning session within two months. No formal decisions were made beyond approving the March 3, 2022 minutes. Several agenda items were not discussed due to lack of time.

• Approved minutes of March 3, 2022 (5-0)
• Agreed to hold an in-person group planning session on separation within two months

Selectboard

The Selectboard will meet to reorganize leadership and approve operational policies. The body will introduce the proposed fiscal year 2023 water and sewer budget and a capital plan spanning fiscal year 2023 to 2027.

• Proposed fiscal year 2023 Water and sewer budget
• Capital Water and Sewer Plan fiscal year 2023 to fiscal year 2027
• Liquor license renewals
• Appointment of representatives to Tri-Town Sewer Committee
• VTrans Engineering Speed and Safety Study for VT Route 128

The Selectboard reorganized by electing Andy Watts as Chair, Tracey Delphia as Vice-Chair, and Ethan Lawrence as Clerk. It approved several policies including Rules and Regulations for Orderly Conduct of Business, a Conflict of Interest Policy, and a Communications Policy. The board also approved the 2022-2023 meeting schedule, appointed representatives to the Tri-Town Sewer Committee, and decided that board/committee positions will no longer be automatically reappointed, requiring interviews for all openings. The FY2023 water and sewer budget and capital plan were introduced for future discussion.

• Elected Andy Watts as Chair, Tracey Delphia as Vice-Chair, Ethan Lawrence as Clerk (5-0)
• Approved Rules and Regulations for Orderly Conduct of Business (5-0)
• Approved Conflict of Interest Policy (5-0)
• Approved Communications Policy (5-0)
• Appointed Greg Duggan and Kendall Chamberlin to Tri-Town Sewer Committee (5-0)
• Approved that board/committee positions are not automatically reappointed; all must interview (5-0)
• Approved 2022-2023 Selectboard meeting schedule (5-0)
• Approved consent agenda including minutes, check warrants, and liquor license renewals (5-0)

Selectboard

The Town of Essex Selectboard and Village Trustees are holding a special joint meeting. The primary focus is to discuss and potentially act on tentative agreements regarding shared services between the Town of Essex and the independent City of Essex Junction.

• Discussion and potential action on shared services agreements between Town of Essex and City of Essex Junction
• Vacancy on Housing Commission
• Potential executive session to discuss contracts

Planning Commission

The Planning Commission is reviewing the ETC|NEXT Design Guide to determine if the 2016 Town Plan should be amended by November 2022. The body is discussing potential framework changes to regulations, including the use of form-based codes or modified zoning districts.

• Review of ETC|NEXT Design Guide for Mixed-Use North, Mixed-Use South, Neighborhood Commercial, and Historic Center neighborhoods
• Proposed Town Plan amendment timeline with a potential voter ballot date of November 8, 2022
• Discussion of $15,200 in professional services budget and $16,500 Bylaw Modernization Grant for consultants
• Potential updates to sewer core maps, service impact fees, and infrastructure standards
• Estimated cost of $70-100 per newspaper advertisement for noticing amendments

Planning Commission

The Planning Commission is reviewing the ETC|NEXT Design Guide to determine if the 2016 Town Plan should be amended by November 2022. The body is discussing potential framework changes to zoning regulations, including the use of form-based codes or modified overlay districts.

• Review of ETC|NEXT Design Guide for Mixed-Use North, Mixed-Use South, Neighborhood Commercial, and Historic Center neighborhoods
• Proposed Town Plan amendment for November 2022 vote
• Potential use of $15,200 in professional services budget and $16,500 Bylaw Modernization Grant for consultants
• Discussion of newspaper advertisement costs for amendments estimated at $70-100 per ad

The Planning Commission approved the March 10, 2022 minutes with changes (7-0). The commission held a planning session on work plan projects, including a review of the ETC|NEXT design guide and a potential quick amendment to the Town Plan to add designations for grant eligibility. Public comments raised questions about cannabis cultivation, ETC|NEXT's impact on a business, and environmental concerns. No other substantive decisions were made.

• Approved March 10, 2022 minutes with changes (7-0)

Energy Committee

The committee is meeting to review a proposed outline for working groups focused on weatherization, transportation, and renewable energy. Members will also discuss requests from the Town Planning Commission and municipal solar projects.

• Review of new regulations requested by the Town Planning Commission
• Rotary Club efforts regarding EWSD and municipal solar projects
• Proposed working group tasks for residential and municipal building weatherization
• Evaluation of EV charging stations and town vehicle fleet substitutions
• Discussion on net metering agreements for municipal buildings

The Energy Committee approved minutes from February 9, 2022, with changes, and agreed to establish three standing working groups (Building Energy Efficiency, Transportation, and Renewable Energy) with member assignments. They also discussed updates on a spring weatherization event, a Planning Commission request for assistance, a GWSA seminar, Rotary Club solar efforts, and a VECAN survey, but took no other formal votes.

• Approved February 9, 2022 meeting minutes with changes (unanimous)
• Established three standing working groups: Building Energy Efficiency, Transportation, Renewable Energy
• Assigned working group members and ringleaders (consensus)

Selectboard

The Selectboard will discuss and potentially act on tentative agreements regarding shared services between the Town of Essex and the independent City of Essex Junction. The board will also consider liquor license renewals and updates to the Selectboard Computer Use Policy.

• Tentative agreements on shared services between Town of Essex and City of Essex Junction
• Liquor license renewals
• Revisions to Selectboard Computer Use Policy
• Check warrants #17958, #17960, and #17962

The Selectboard discussed tentative agreements on shared services with the independent City of Essex Junction, including clerk/treasurer, finance, recreation, Indian Brook, and senior services. No final approval was made; the board agreed to tentatively approve the agreements after the legislature approves the Village's separation. The board also approved the consent agenda, including liquor license renewals, computer use policy revisions, minutes, and check warrants, and entered executive session to discuss contracts.

• Approved agenda as amended (5-0)
• Approved consent agenda with friendly amendment adding help desk training to Computer Use Policy (5-0)
• Approved liquor license renewals (consent agenda)
• Approved revisions to Selectboard Computer Use Policy (consent agenda)
• Approved minutes of March 7, 2022 (consent agenda)
• Approved check warrants #17958, #17960, #17962 (consent agenda)
• Entered executive session to discuss contracts (5-0)
• Adjourned at 8:14 PM (5-0)

Housing Commission

The Joint Essex Housing Commission will meet to discuss the implications of Village separation and plan a community forum. The body will also review a debrief from a developer forum regarding inclusionary zoning and discuss adaptive reuse for affordable housing.

• Inclusionary Zoning – Developer Forum Debrief
• Village Separation Implications for Housing Commission
• Community Forum Planning / Logistics
• Adaptive Reuse and Affordable Housing discussion

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet via Zoom to conduct regular business. The board is scheduled to review staffing updates, the Town Meeting, and the phased reopening plan.

• Staffing update
• Town Meeting review
• Review of Phased Reopening Plan
• Scheduling of summer meetings

Planning Commission

The Planning Commission will review a request for subdivision waivers at 1070 Old Pump Road and finalize the 2022 workplan. Discussions include implementing the ETC|NEXT plan and utilizing a $14,850 Bylaw Modernization Grant for housing and zoning updates.

• Conceptual discussion on subdivision waivers for 1070 Old Pump Road to allow a new lot without road frontage and three dwellings on one driveway
• Finalization of the 2022 Workplan, including zoning and subdivision regulation updates
• Discussion of the $14,850 Bylaw Modernization Grant for smart growth housing development
• Review of the ETC|NEXT plan implementation, including potential Town Plan amendments
• Appeal of PC Sketch Plan Approval for 87 Pinecrest Drive

The Essex Planning Commission held a conceptual discussion on a waiver request for a subdivision at 1070 Old Pump Road but took no formal action, recommending the applicant first meet with Public Works. The Commission also finalized its workplan, deciding to form working groups and reach out to other boards, and approved the February 24, 2022 meeting minutes (6-0).

• Approved 2/24/2022 meeting minutes (6-0)
• Deferred Huessy waiver request pending Public Works meeting
• Instructed staff to bring ETC|NEXT regulations to next meeting
• Agreed to form working groups and reach out to other boards

Conservation & Trails Committee

The Conservation & Trails Committee will meet to finalize the Town of Essex Tree Policy. The body will also discuss public forums regarding dogs at town parks and a proposal concerning Lymantria dispar moths.

• Final review of Town of Essex Tree Policy
• Discussion on public forum relating to dogs at town parks
• Proposal on Lymantria dispar moths
• Spring clean-up preparation
• Adopt-A-Tree Program web updates

The committee approved a tree policy after making eight wording changes, a final step toward applying for Tree City USA designation. It also voted to have Ken Signorello teach homeowners' associations about spongy moth egg mass control, and approved a motion to allow Ken to seek outside resources for trail mapping. The committee discussed but did not decide on dog off-leash policies, and organized work plans for various conservation projects.

• Approved tree policy as amended (9-0)
• Approved motion to move agenda changes to first order of business (7-1-1)
• Approved minutes (9-0)
• Approved motion for Ken to speak with HOAs about spongy moth control (9-0)
• Approved motion to allow Ken to seek outside resources for trail mapping (9-0)
• Approved motion to adjourn (9-0)

Selectboard

The Selectboard will consider a one-time purchasing policy waiver for a Public Works vehicle and a new name and signage for the Public Works facility. The board will also discuss and potentially take action on the rule requiring face coverings indoors in public spaces.

• Approval of new name and signage at Public Works facility
• One-time waiver to Purchasing Policy for Public Works vehicle replacement
• Action on Town of Essex Rule Requiring Wearing Face Coverings Indoors in Public Spaces
• Approval of check warrants #17954

The Selectboard voted 5-0 to lift the Town of Essex rule requiring face coverings indoors in public spaces, effective March 14, 2022. They also approved renaming the Public Works facility after retiring Director Dennis E. Lutz and granted a one-time waiver to the purchasing policy for a new truck. The consent agenda, including minutes and check warrants, was approved.

• Lifted indoor mask mandate effective March 14, 2022 (5-0)
• Approved renaming Public Works facility to Dennis E. Lutz Public Works Facility (5-0)
• Granted one-time purchasing policy waiver for Public Works truck replacement (5-0)
• Approved consent agenda including minutes and check warrants (5-0)

Economic Development Commission

The Commission is meeting to discuss the promotion of woman-owned businesses and receive updates from partners. The agenda also includes a status update on the Business Census.

• Woman-owned business promotion
• Business Census update

Zoning Board of Adjustment

The Zoning Board of Adjustment meeting scheduled for March 3, 2022, was cancelled.

Housing Commission

The Joint Essex Housing Commission will meet to plan a community forum and organize work groups. The body will also discuss the development review process, town zoning updates, and village separation.

• Community Forum planning and logistics
• Work Group organization
• Development review process follow-up
• Town Zoning Updates collaboration
• Discussion on Village Separation

The Essex Housing Commission approved minutes from February 16, 2022 (4-0, Ballard abstaining) and discussed several items. It scheduled a virtual community forum for May 4 and an in-person forum at a later date, and reorganized workgroups to merge Housing Trust Fund and outreach efforts. No formal votes were taken on these discussions; the only action was the minutes approval.

• Approved February 16, 2022 minutes (4-0, Ballard abstained)
• Scheduled virtual community forum for May 4, 2022
• Planned in-person community forum for a later date, location to be determined
• Reorganized workgroups to merge Housing Trust Fund and outreach efforts

Selectboard

The Selectboard will present and discuss a proposed budget of $16,675,241 for the fiscal year July 1, 2022 to June 30, 2023. The body will also discuss the authorization of cannabis retailers in town. These items are scheduled for a vote by Australian ballot on March 1, 2022.

• Proposed budget of $16,675,241 for fiscal year 2022-2023
• Authorization of cannabis retailers pursuant to 7 V.S.A. § 863
• Election of Moderator, three Selectboard vacancies, and one Champlain Water District Commissioner

The Selectboard held an informational meeting ahead of the annual Town Meeting, presenting the proposed $16,675,241 budget for FY2022-2023 and discussing Article II on authorizing cannabis retailers. No formal decisions were made; the meeting was informational, with public discussion on both articles. The board also announced the upcoming election for Moderator, Selectboard, and Champlain Water District Commissioner.

• No formal decisions made; meeting was informational only
• Presented proposed FY2023 budget of $16,675,241
• Discussed Article II on authorizing cannabis retailers
• Announced election for Moderator, Selectboard, and Champlain Water District Commissioner

Planning Commission

The Planning Commission is meeting to approve a small land transfer between two property owners and discuss the 2022 work plan. The body is also reviewing minutes from the February 10 meeting.

• Approval of a .036-acre boundary line transfer from 234 Colchester Rd to 250 Colchester Rd
• Workshop discussion regarding the 2022 PC Work Plan
• Review of February 10, 2022 meeting minutes

The Planning Commission approved the consent agenda, including a boundary line adjustment transferring .036 acres from 234 Colchester Rd to 250 Colchester Rd in the Industrial (I1) Zone, by a 6-0 vote. They also approved the minutes from the 2/10/2022 meeting. The main discussion was a workshop to prioritize the 2022 work plan, where members rated topics by urgency and difficulty, and agreed to include other groups like ZBA and Housing in future working groups. No final decisions were made on the work plan topics.

• Approved consent agenda including boundary line adjustment for Max Pellerin & Lake Champlain Transportation Company (6-0)
• Approved minutes from 2/10/2022 meeting (6-0)
• Discussed and rated 2022 work plan topics for urgency and difficulty (no formal vote)
• Agreed to include other groups (ZBA, Housing, Energy, etc.) in future working groups

Selectboard

The Selectboard will review an audit report and consider a rule regarding indoor face coverings in public spaces. Members will also discuss tentative agreements on shared services and committees between the Town of Essex and the Village/City of Essex Junction.

• Tentative agreements on shared services between Town of Essex and Village/City of Essex Junction
• Town rule requiring face coverings indoors in public spaces
• Wastewater allocation request for 87 Pinecrest Drive
• First, second, and third class liquor license renewals
• Presentation of Audit Report

Economic Development Commission

There was no meeting held by the Essex Economic Development Commission on February 17, 2022. The next meeting is scheduled for Monday, March 7, 2022.

Housing Commission

The Joint Essex Housing Commission will meet to discuss the development review process and receive updates from work groups. The meeting includes a period for public comment.

• Development Review Process Overview
• Work Group Updates

The Essex Housing Commission approved the minutes from its February 2 meeting by a 5-0 vote. The commission reviewed a presentation on local land use planning and discussed its advisory role in the development review process. Work group updates covered inclusionary zoning, landlord outreach, and the housing trust fund, with no formal decisions made on these items.

• Approved the February 2, 2022 meeting minutes 5-0
• Discussed acting as an advisory resource for the Town Planning Commission on development review
• Heard updates on inclusionary zoning, landlord outreach, and housing trust fund work groups
• Noted a Developer Roundtable scheduled for March 9, 2022 at 10:30am
• Discussed potential landlord outreach and a public forum on rental issues
• Agreed to keep the Housing Trust Fund on the agenda for future work
• Noted interest in presenting to Essex Rotary at a future date

Essex Free Library Board of Trustees

The Board of Trustees will meet via Zoom to discuss library operations. The agenda includes a review of remaining policies and updates on staffing and the 501c3 Committee.

• Review of remaining policies
• 501c3 Committee update
• Review of current services, hours, and programs
• Interim and staffing updates
• Town Meeting discussion

The Essex Free Library Board of Trustees accepted the January 19, 2022 meeting minutes without change. The board discussed upcoming policy reviews, including technology use, book reconsideration, programming, community space use, exhibits, and the disaster plan. They also discussed reopening the library for in-person public use, with hours staying at limited times. No formal decisions were made on these topics beyond accepting the minutes.

• Accepted January 19, 2022 meeting minutes without change.

Selectboard

The Town of Essex Selectboard and Village Trustees are holding a joint meeting to discuss shared services and shared boards and commissions. The body will also consider a report from Essex BEST and an update on the charter timeline.

• Potential action on tentative agreements for shared services between Town of Essex and Village/City of Essex Junction
• Consideration of report and recommendations from Essex BEST
• Approval of Tree Farm Management Group lease extension to 12/31/2022
• Village/City update on charter timeline and state process
• Equity update from Essex Westford School District

The Selectboard and Trustees jointly accepted the Essex BEST report and its recommendations, supporting staff and the committee in continuing the work. Both boards also approved the extension of the Tree Farm Management Group lease to December 31, 2022. The boards discussed but did not finalize shared services agreements, with the Trustees opposing certain provisions and the Selectboard agreeing to review them further. A resolution of appreciation for Unified Manager Evan Teich was approved.

• Approved the agenda as amended (both boards, 5-0).
• Accepted the Essex BEST report and recommendations, supporting staff and the committee (both boards, 5-0).
• Approved a resolution of appreciation for Evan Teich (both boards, 5-0).
• Approved the Tree Farm Management Group lease extension to 12/31/2022 (both boards, 5-0).
• Approved the consent agenda, including minutes of January 24, 2022 (both boards, 5-0).
• Entered executive session to discuss shared services contracts (Trustees, 5-0).
• Adjourned (both boards, 5-0).

Board of Civil Authority

The Town of Essex and Village of Essex Junction Boards of Civil Authority will meet jointly. The body will provide feedback on proposed legislative reapportionment maps and approve new poll workers.

• Review of proposed legislative reapportionment maps
• Approval of new poll workers

Planning Commission

The Planning Commission will hold a public hearing regarding a proposal to create a 3-lot residential subdivision on a 33-acre parcel. The body will also hold a conceptual discussion for a 2-lot PUD application at 247 River Road.

• Public hearing for Richard Jenny's proposal to create a 3-lot residential subdivision at 44 Brigham Hill Lane
• Conceptual discussion for Scott A. Lee and Pamela P. Schirner's 2-lot PUD application at 247 River Road
• Review of January 27, 2022 meeting minutes

Energy Committee

The committee will review takeaways from the CCRPC Energy Committee Roundtable and a VECAN workshop. Members will discuss the creation of subcommittees to address topics including a Municipal Energy Coordinator position and renewable projects.

• Discussion of Municipal Energy Coordinator position
• Low Income Housing subcommittee concept
• Spring Button Down Event planning
• Renewable Projects and Grants including REPP
• Participation in the February 17, 2022 Legislative Forum

The Essex Energy Committee met via Zoom and discussed forming subcommittees on topics like weatherization and a full-time energy coordinator, with volunteers needed. They also reviewed takeaways from a regional energy committee round table, including ARPA fund priorities for Memorial Hall and Police Dept. windows. No formal votes were taken; the meeting was primarily discussion and action items for future consideration.

• Approved minutes from January 19, 2022 with changes
• Agreed to consider forming subcommittees (Events/Outreach, Weatherization, FT Energy Coordinator, Renewable Projects, Transportation) at or before next meeting
• Natalee to serve as Legislative Affairs Liaison
• Irene to serve as Municipal Monitoring Liaison
• Action item: Invite Jericho/Underhill EC members to share ideas
• Action item: Subcommittee for full-time energy coordinator
• Action item: Obtain info on So. Burlington Revolving Loan Fund
• Action item: Consider promoting battery storage to Essex businesses

Selectboard

The Selectboard will consider tentative agreements regarding shared services between the Town of Essex and the independent City of Essex Junction. The board will also review appointments and charter modifications for the Economic Development Commission.

• Tentative agreements on shared services between Town of Essex and City of Essex Junction
• Unified Planning Work Program application for Phosphorous Control Plan engineering services
• Potential 30-day extension of the indoor face covering rule in public spaces
• Appointments of Nick Fukuda and Ken Signorello to the Economic Development Commission
• Modification of the Economic Development Commission charter

The Selectboard voted 4-0 to extend the indoor face covering rule through March 22, 2022. It also approved a $90,000 grant application for phosphorus control planning, appointed Nick Fukuda to the Economic Development Commission, and tabled a proposal to modify the EDC charter. The board entered executive session to discuss shared services with the future City of Essex Junction and appointments.

• Extended indoor mask mandate through March 22, 2022 (4-0)
• Approved UPWP application for $90,000 in engineering services for Phosphorus Control Plan (4-0)
• Appointed Nick Fukuda to Economic Development Commission, term ending June 30, 2023 (4-0)
• Tabled discussion on modifying EDC charter to allow non-resident business owners
• Approved consent agenda including Certificate of Highway Mileage, minutes, and check warrants (4-0)
• Entered executive session to discuss public official appointments and contracts (4-0)

Economic Development Commission

The Economic Development Commission will hear a customized presentation on the state of Vermont business from the UVM Office of Engagement. The body will also discuss a proposed update to the EDC Charter.

• Presentation by Christopher Koliba, UVM Office of Engagement
• Proposed update to EDC Charter

The Essex Economic Development Commission voted 3-0 to update its charter, allowing up to 40% of its membership to be business owners whose business is in Essex but who reside outside Essex, including residents of the future City of Essex Junction. The change aims to ease volunteer recruitment. No other substantive decisions were made; partner updates were skipped and a UVM presentation was informational.

• Approved charter update allowing up to 40% non-resident business owners (3-0)
• Adjourned meeting (3-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing to discuss a conditional use request. The board is reviewing a proposal for the continued operation of a food truck.

• Conditional use proposal for food truck at 217 Sand Hill Road (Tax Map 50, Parcel 42)

The Zoning Board of Adjustment approved a conditional use application for the continued operation of a food truck at 217 Sand Hill Road, owned by Joseph Bissonette and operated by Chad Riley d/b/a Sparky's Barbeque, LLC. The approval extends the seasonal operation from April 1st through October 21st, with specific conditions including a curb-cut application, health department licensing, and operational limits. The motion passed 4-0. The board also approved the January 6, 2022 minutes as written.

• Approved conditional use for food truck at 217 Sand Hill Road (4-0)
• Extended food truck season to April 1–October 21
• Approved January 6, 2022 minutes as written (4-0)

Housing Commission

The Joint Essex Housing Commission will meet to discuss the potential regulation of short-term rentals and the development review process. The commission will also receive a presentation on fire and life safety in housing from the Essex and Essex Junction Fire Chiefs.

• Potential regulation of short-term rentals
• Fire & Life Safety in Housing presentation by Charles Cole and Chris Gaboriault
• Overview of Development Review Process
• Review of 'Strengthening the Housing and Services System: Recommendations and Strategies for Vermont'

The Essex Housing Commission discussed fire and life safety in housing, hearing from fire chiefs about gaps in enforcement and the need for local codes. The commission decided not to pursue a short-term rental registry at this time, instead prioritizing a workgroup to build landlord relationships and community engagement. The development review process item was tabled due to lack of time and staff absence. No formal votes were taken on these substantive items.

• Approved minutes of January 19 meeting (6-0)
• Tabled development review process item due to lack of time and staff absence
• Decided not to pursue short-term rental registry until state-level resolution
• Prioritized workgroup for landlord relationships and community engagement

Conservation & Trails Committee

The Conservation & Trails Committee is meeting to prepare for spring clean-up and update trail mapping. The body will also discuss the Adopt-A-Tree program website content and its organizational work plan.

• Spring Clean-Up Preparation
• Adopt-A-Tree Program website content
• Trail Mapping Update
• Discussion on becoming a Conservation Commission
• Tree Policy / Tree City USA

The Conservation & Trails Committee voted 6-0-1 to hold a public hearing on dog leash enforcement, involving Parks and Recreation. They also set May 21 for spring cleanup, approved minutes, and discussed tree removal and trail mapping.

• Motion to hold public hearing on dog leash rules, involving Parks and Recreation, passed 6-0-1
• Minutes accepted as written, passed 6-0-1
• Spring cleanup set for May 21, rain date May 28
• Adopt-A-Tree RFP sent 1/31/22; trees to be removed early March
• Received $5,000 Caring for the Canopy grant from VT Urban Community Forests
• Tree policy to be approved at next meeting and sent to Selectboard
• Meeting adjourned, passed 7-0

Board of Civil Authority

The Town of Essex and Village of Essex Junction Boards of Civil Authority are meeting jointly. The body will review and provide feedback on proposed legislative reapportionment maps requested by the Legislative Counsel.

• Review of proposed legislative reapportionment maps

The Board of Civil Authority reviewed the proposed legislative reapportionment maps and decided to craft a statement of concerns, which was attached to the minutes. The statement opposes the current proposal, recommending districts align with the Essex Westford Unified School District and retain three districts with two representatives each. No formal vote was recorded; the board agreed to send the statement to the House Government Operations Committee.

• Approved crafting a statement of concerns on redistricting maps (no vote recorded)
• Statement attached to minutes for submission to House Government Operations Committee
• Deferred action on ballot sorting and counting assistance

Planning Commission

The Planning Commission will hold a discussion on the Town Capital Plan and a work session regarding zoning regulations. The meeting includes a review of a request to expand permitted uses in the Resource Preservation-Industrial (RPD-I) district.

• Discussion on Town Capital Plan with Dennis Lutz
• Work session on Zoning Regulations regarding RPD-I uses
• Review of request from Allen Brook Development, Inc. to adopt Industrial (I1) permitted uses for the RPD-I district
• Approval of January 13, 2022 minutes

The Planning Commission heard a presentation on the FY23-FY27 Capital Plan, discussed zoning regulation changes including a request to expand uses in the RPD-I zone, and began developing a work plan for the upcoming year. No formal decisions were made on these items; the only vote was to approve the previous meeting's minutes.

• Approved minutes of 1/13/2022 meeting (6-0)
• Discussed FY23-FY27 Capital Plan (no action)
• Discussed zoning regulation changes, including RPD-I uses (no action)
• Discussed work plan priorities for upcoming year (no action)

Selectboard

The Town of Essex Selectboard and Village Trustees are meeting to discuss shared services and a request for Finance Director cost payments. The Selectboard will also consider the adoption of the Annual Town Meeting warning.

• Tentative agreements on shared services between Town of Essex and Village/City of Essex Junction
• Request from Trustees to Selectboard for payment of Finance Director costs
• Adoption of Annual Town Meeting warning
• Upcoming joint meeting schedule approval

The Selectboard approved the warning for the 2022 Annual Town Meeting, including a single ballot question on cannabis retailers and integrated licensee retail. They also approved the joint meeting schedule through April 25, discussed shared services agreements with the Village, and tabled a request for Finance Director cost reimbursement.

• Approved 2022 Town Meeting warning as presented (4-0)
• Approved joint Selectboard/Trustee meeting schedule through April 25 (4-0)
• Tabled request for Finance Director cost reimbursement pending further questions
• Entered executive session to discuss shared services agreements (4-0)
• Amended agenda to move Town Meeting warning item (4-0)

Economic Development Commission

The Economic Development Commission is meeting for a work session to determine the commission's direction for 2022.

• Work session regarding 2022 direction

The Essex Economic Development Commission held a work session to set its 2022 direction, agreeing to continue building the business contact list, recruit two new members with specific skills like marketing, and reach out to other committees to reduce isolation. They also discussed integrating Essex business workforce needs with the Essex Tech Center. No formal votes were taken on these items; the only motion was to adjourn, which passed 3-0.

• Agreed to continue fleshing out the business contact list (consensus)
• Agreed to recruit two new members, seeking skills like marketing (consensus)
• Agreed to reach out to other committees and boards to reduce siloization (consensus)
• Discussed integrating Essex business workforce needs with Essex Tech Center (discussion only)
• Adjourned meeting (3-0)

Housing Commission

The Joint Essex Housing Commission will meet to conduct a roundtable with Essex and Essex Junction Board representatives. The body will also hold a check-in with the Housing Trust Fund workgroup.

• Roundtable with Essex / Essex Jct. Board Representatives
• Housing Trust Fund workgroup check-in

The Housing Commission held a roundtable with Selectboard and Trustees about whether to remain a joint commission if the Town and Village separate, with no formal decision made. Members discussed challenges like the Housing Trust Fund and Inclusive Zoning under separation. The commission agreed to schedule a Housing Trust Fund presentation for February 16 and a joint meeting with the Town Planning Commission. Minutes from January 5 were approved 6-0.

• Approved January 5, 2022 minutes (6-0)
• Scheduled Housing Trust Fund presentation for February 16 meeting
• Agreed to plan joint meeting with Town Planning Commission in Feb or Mar

Essex Free Library Board of Trustees

The Board of Trustees will meet via Zoom to review library policies and discuss staffing. The agenda also includes discussions on board stipends and preparations for Town Meeting.

• Review of Who May Use the Library, Circulation, and Patron Responsibilities policies
• Discussion of Board stipends
• Discussion of staffing
• Update from the 501c3 Committee
• Review of current services

The Essex Free Library Board of Trustees approved three policy revisions (Circulation, Patrons' responsibilities, Who may use the library) without objection. The board also discussed potential staffing changes and noted that the town meeting will serve as the board's March meeting.

• Approved Circulation policy revision (unanimous)
• Approved Patrons' responsibilities policy revision (unanimous)
• Approved Who may use the library policy revision (unanimous)
• Accepted November 17 minutes without change (unanimous)

Selectboard

The Selectboard will hold a public hearing and consider the adoption of the fiscal year 2023 capital budget and five-year plan. The board will also discuss shared services and the separation of the Village of Essex Junction from the Town of Essex.

• Public hearing and potential adoption of FY 2023 capital budget and five-year plan
• Proposed 30-day extension of indoor face covering rule in public spaces
• Discussion on including a retail cannabis opt-in vote on the Town Meeting ballot
• Potential appointment of Ken Signorello to Economic Development Commission
• Potential appointments of Erin De Vries, Stephen Dowd, and Ken Signorello to Conservation and Trails Committee

The Selectboard approved the fiscal year 2023 capital budget and five-year plan, extended the indoor mask mandate by 30 days, and voted to put a retail cannabis opt-in question on the Town Meeting ballot. A statement on Village separation failed, and several appointments were made to the Conservation and Trails Committee.

• Approved FY2023 capital budget and five-year plan (4-0)
• Extended indoor mask mandate to February 20 (4-0)
• Approved retail cannabis opt-in/opt-out question on Town Meeting ballot (4-0)
• Approved Conservation and Trails Committee membership increase to nine (3-1)
• Authorized Unified Manager to sign letter supporting Unified Planning Work Program requests (4-0)
• Moved all Town Meeting articles to Australian ballot (4-0)
• Appointed Erin DeVries and Stephen Dowd to Conservation and Trails Committee (4-0 each)
• Appointed Ken Signorello to Conservation and Trails Committee (3-1)

Planning Commission

The meeting scheduled for January 13, 2022, was postponed. The agenda included a public hearing for a 6-lot subdivision and several site and boundary adjustments.

• Public hearing: 6-lot subdivision at 108 Center Road & 18 Towers Road
• Site plan amendment: Contractor's yard at 287 River Road
• Boundary line adjustment: 2.94 acres from 113 to 109 Brigham Hill Road
• Boundary line adjustment: 0.12 acres from 108 to 110 Center Road

The Essex Planning Commission approved a 6-lot subdivision for Towers Trust & Sally Fleury at 108 Center Road and 18 Towers Road, subject to staff report conditions. The consent agenda, including a site plan amendment and two boundary line adjustments, was approved 7-0. The commission also approved the December 9, 2021 minutes. No other substantive decisions were made.

• Approved 6-lot subdivision at 108 Center Road & 18 Towers Road (5-0)
• Approved consent agenda: site plan amendment for 287 River Road, boundary adjustments for 113 Brigham Hill Road and 108/110 Center Road (7-0)
• Approved minutes of 12/9/2021 (5-0)

Energy Committee

The committee is meeting via Zoom to discuss energy needs for the town and village. Agenda items include weatherization updates and the draft of the annual report. The body will also review the 'Spring Button Up' concept and renewable natural gas.

• Weatherization updates including income tables and contractor lists
• Annual Report draft covering the Energy Coordinator position, Essex Rescue, and Revolving Loan Fund
• Spring Button Up concept and housing needs research
• Renewable Natural Gas discussion
• Sierra Club EV Pop Up Event

The committee discussed organizing a spring 'Button Up' outreach campaign to promote home energy efficiency, with ideas including tabling at local events and distributing pamphlets. They also reviewed weatherization updates, including income tables and contractor lists, and discussed renewable natural gas and ARPA funding. No formal votes were taken; the meeting was primarily discussion and planning.

• Approved meeting minutes from December 15, 2021 with changes
• Noted punctuation changes on November 10, 2021 minutes
• Discussed spring 'Button Up' outreach concept (no formal action)
• Phil to update income tables in Weatherization Guide
• Mike to write blurb for Dandelion presentation promotion
• Dottie to email details on RNG research and PBS specials
• Irene to talk to Mike Yantachka re ARPA questions
• Motion to adjourn accepted

Conservation & Trails Committee

The committee will review the Annual Report for Town Meeting and discuss the Conservation Reserve Fund Action Plan. The meeting also includes updates on the Adopt-A-Tree Program and EAB replacements via VT Urban & Community Forestry Grants.

• Annual Report for Town Meeting
• EAB Replacements and VT Urban & Community Forestry Grants
• Adopt-A-Tree Program status and work plan
• Conservation Reserve Fund Action Plan
• Development Review

The Conservation & Trails Committee voted 5-1 to increase its membership from 7 to 9, with Chair Alan Botula dissenting. The committee will request that the Selectboard appoint all three interviewed applicants. The annual report was accepted unanimously, with a note to add newly appointed members.

• Voted 5-1 to increase committee membership to 9 (Botula nay)
• Approved annual report as written, with addition of new members (unanimous)
• Accepted minutes as written (unanimous)
• Scheduled next meeting for February 1, 2022

Economic Development Commission

The Economic Development Commission is meeting to discuss the focus of the EDC under separation and the 2022 meeting schedule. The body will also consider a proposal to reserve two commission seats for local business owners.

• Proposal to open two commission seats to Essex business owners
• Discussion regarding the Essex Extended School Program
• Discussion on the focus of the EDC under separation
• Determination of the 2022 meeting cadence

The Essex Economic Development Commission held an informal discussion about membership rules ahead of the City of Essex Junction separation. The consensus was to recommend to the Selectboard that owners of Essex-based businesses, even if they are not Essex residents, be accepted as commission members. Staff will draft a proposal for the commission to vote on at its next meeting. No formal votes were taken during this meeting due to lack of a quorum.

• Recommended to Selectboard to allow non-resident Essex business owners as members (consensus, no formal vote)
• Staff to draft membership proposal for next meeting vote
• Scheduled work session for January 3rd Tuesday to set 2022 goals
• Adjourned 3-0

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing to consider two conditional use proposals for the property at 8 Carmichael Street. Both requests involve operating professional services within the Mixed Use Commercial and Business Design Control districts.

• Conditional use request for Tigerfly Massage at 8 Carmichael Street
• Conditional use request for Center for Trauma Recovery at 8 Carmichael Street
• Review of December 2, 2021 minutes

The Zoning Board of Adjustment approved conditional-use applications for Tigerfly Massage Therapy (Suite 205) and Center for Trauma Recovery (Suites 204/206) at 8 Carmichael Street, both 5-0. Both approvals include conditions requiring after-the-fact fees, permits, and fire safety compliance. The board also approved the December 2, 2021 minutes with corrections.

• Approved conditional use for Tigerfly Massage at 8 Carmichael St, Suite 205 (5-0)
• Approved conditional use for Center for Trauma Recovery at 8 Carmichael St, Suites 204/206 (5-0)
• Approved December 2, 2021 minutes with corrections (5-0)

Housing Commission

The Joint Essex Housing Commission will meet to discuss strategic planning and receive an update on the development project at 41 Maple Street. The commission will also introduce the Essex Economic Development Coordinator.

• Development project update for 41 Maple Street
• Strategic planning discussion
• Introduction of Essex Economic Development Coordinator
• Commissioner profile for Alison Levy
• Reading file items regarding Homelessness Awareness Day and VHFA White Paper

The Essex Housing Commission met on January 5, 2022, and approved the minutes from December 1, 2021. The commission discussed an inclusionary zoning presentation at the Village Planning Commission, heard from the new Economic Development Coordinator, and planned future topics and guest speakers. No formal decisions were made on substantive policies or projects.

• Approved minutes from December 1, 2021 (6-0)
• Re-ordered agenda items (6-0)
• Discussed inclusionary zoning with Village Planning Commission; no action taken
• Heard introduction from new Economic Development Coordinator Jean O'Sullivan
• Planned strategic topics for future meetings, including housing for seniors, disabilities, and homelessness
• Discussed 41 Maple Street project; no action taken, will follow up with staff

Selectboard

The Selectboard is conducting a second public hearing and considering the adoption of the fiscal year 2022-2023 municipal budget. The board is also discussing the financial and tax impacts of the Village of Essex Junction's separation from the Town.

• Proposed FY2023 budget of $16,675,241 (4.7% increase over current budget)
• Proposed tax rate of $0.5497 (4.0% increase)
• Discussion of shared services agreements between Town of Essex and City of Essex Junction
• Potential appointment of Erin De Vries, Stephen Dowd, and Ken Signorello to Conservation & Trails Committee
• Application for the Caring for Canopies Grant from the Vermont Urban & Community Forestry Program

The Selectboard adopted the Fiscal Year 2023 general fund budget of $16,675,241, which includes a 4.7% increase in the general fund and a 4% tax rate increase. The board also authorized a public hearing on the capital budget, approved consent items, and discussed the potential impacts of Village separation and a local option tax, but took no action on those items.

• Adopted FY2023 general fund budget of $16,675,241 (5-0)
• Authorized warning of public hearing on FY2023 capital budget and five-year plan for January 18, 2022 (5-0)
• Approved consent agenda including Caring for Canopies grant application, mailing of Town Meeting ballots, and warrant #17936 (5-0)
• Motion to extend meeting until 11:30 PM failed (4-1)