Essex County public meetings in 2021

Selectboard

The Selectboard is conducting a public hearing on a proposed FY2023 general budget of $16,599,603. The board will also discuss shared services and the formal separation of the Village of Essex Junction from the Town of Essex.

• Proposed FY2023 general budget of $16,599,603
• Proposed tax levy of $14,920,707
• Estimated tax rate of $0.5469
• Discussion on shared services between Town of Essex and City of Essex Junction
• Discussion on the separation of the Village of Essex Junction from the Town of Essex

The Selectboard approved the list of stormwater projects in the shared services agreement with the Village of Essex Junction (4-0) and executed a severance agreement with Unified Manager Evan Teich, with costs split evenly between the Town and Village (4-0). They also held a public hearing on the proposed FY2023 budget, discussed the capital budget, and agreed to hold another public hearing in January before adopting the budget.

• Approved stormwater project list in shared services agreement with Village (4-0)
• Executed severance agreement with Unified Manager Evan Teich, costs split evenly (4-0)
• Held public hearing on FY2023 budget; no adoption, scheduled another hearing
• Discussed capital budget; no action, plan to adopt on January 18, 2022
• Approved consent agenda including minutes and warrants (4-0)
• Entered executive session for grievance and contract negotiations

Housing Commission

The Joint Essex Housing Commission will meet to discuss the housing development review process and provide updates on development projects. The meeting includes a review of a specific project at 41 Maple Street.

• Overview of Housing Development Review Process
• Development project update for 41 Maple Street
• Reading of 'You Don’t Have to Live Here' regarding housing messages

Energy Committee

The committee is meeting to review takeaways from the VECAN Conference and brainstorm for the Button Up program. Members will discuss the annual report and priorities including a revolving loan fund and the Essex Rescue net zero building.

• Essex Rescue net zero building
• Revolving Loan Fund
• Weatherization Contractors List
• Essex to Colchester Multi-Use Path status
• Energy Coordinator Position

The Essex Energy Committee unanimously passed a motion to act as the energy committee for both the town and the village, and will send a letter to both municipalities expressing this intent. The committee also discussed various energy topics, including the state Climate Action Plan, weatherization programs, and a potential request to hire an Energy Coordinator, but no other formal votes were taken.

• Motion to act for town and village as an Energy Committee passed unanimously
• Approved minutes from November 10, 2021, with corrections
• Agreed to send letter to town and village expressing intent to serve both
• Action item: Will to draft annual report with requests, including hiring an Energy Coordinator

Conservation & Trails Committee

The Conservation & Trails Committee will meet to discuss grant opportunities and trail mapping. The agenda includes reviews of the Adopt-A-Tree program and a potential gypsy moth survey.

• Urban Forests for All and Caring for Canopy grants
• Trail Mapping
• Adopt-A-Tree Program status and work plan
• Potential Lymantria dispar (Gypsy Moth) survey
• Development Review

The Conservation & Trails Committee approved minutes, submitted a Vermont Urban Community Forests grant with Selectboard support, and discussed applying for a 'Caring for the Canopy' grant. They planned to develop an RFP for tree removal and replacement, and decided to warn a trail mapping meeting due to open meeting law concerns. No final decisions were made on dog leash issues or other agenda items.

• Approved meeting minutes (5-0)
• Submitted Vermont Urban Community Forests grant to VTUCF with Selectboard support
• Decided to apply for 'Caring for the Canopy' grant by January 7, 2022
• Planned to develop RFP for tree removal/replacement in January/February
• Decided to warn trail mapping meeting due to open meeting law
• Adjourned meeting (4-0)

Selectboard

The Selectboard and Village Trustees are discussing tentative agreements to share municipal services as the Village of Essex Junction pursues separation to become an independent city. The meeting includes potential action on contracts and a memorandum of understanding regarding the transition.

• Tentative shared services agreements for police, IT, reappraisal, and delinquent taxes
• Discussion on purchasing public safety radio infrastructure
• Essex Rescue funding request for fiscal year 2023
• Town payment to Village of Essex Junction for Finance Director hire
• Discussion on retail cannabis and the Tree Farm Business Plan

The Essex Selectboard and Essex Junction Trustees approved several tentative shared services agreements, including the Memorandum of Understanding, Delinquent Tax, IT, Police Services, Reappraisal and Assessor Services, Right of First Refusal, and Stormwater agreements. The boards also discussed but took no action on radio infrastructure, retail cannabis, Essex Rescue funding, and a Finance Director payment request. The meeting ended with executive sessions on contract negotiations.

• Approved Memorandum of Understanding (Selectboard 5-0, Trustees 4-0)
• Approved Delinquent Tax Agreement (Selectboard 5-0, Trustees 4-0)
• Approved Information Technology Agreement with amendment (Selectboard 5-0, Trustees 4-0)
• Approved Police Services Agreement (Selectboard 5-0, Trustees 4-0)
• Approved Reappraisal and Assessor Services Agreement with amendments (Selectboard 5-0, Trustees 4-0)
• Accepted Right of First Refusal Agreement (Selectboard 5-0, Trustees 4-0)
• Approved Stormwater Agreement with project list condition (Selectboard 5-0, Trustees 4-0)
• Entered executive session for contract negotiations (Selectboard 5-0, Trustees 4-0)

Planning Commission

The Planning Commission will hold public hearings on three separate development projects, including residential and commercial proposals. The body will also receive a presentation on inclusionary zoning from the Housing Commission.

• Public hearing for an 8-unit, 5-lot Residential Planned Unit Development (PUD-R) at 137 Towers Road
• Public hearing for multiple self-storage unit buildings at 23 & 24 Corporate Drive
• Public hearing for a 32-unit Residential Planned Unit Development (PUD-R) at 87 Pinecrest Drive
• Presentation by Mia Watson of the Housing Commission regarding Inclusionary Zoning
• Discussion of a letter from Brian Bertsch, P.E. regarding RPD-I uses

The Planning Commission approved a sketch plan for an 8-unit, 5-lot Planned Unit Development at 137 Towers Road, subject to conditions. The commission also approved a site plan for self-storage buildings on Corporate Drive and a sketch plan for a 32-unit development on Pinecrest Drive. A presentation on inclusionary zoning was discussed but no action was taken.

• Approved 8-unit PUD-R sketch plan at 137 Towers Road (4-0)
• Approved site plan for self-storage buildings at 23 & 24 Corporate Drive (4-0)
• Approved 32-unit PUD-R sketch plan at 87 Pinecrest Drive (4-0)
• Approved 10/18/2021 minutes with name corrections (4-0)
• Closed public hearing for Towers Road PUD (4-0)
• Closed public hearing for Corporate Drive site plan (4-0)
• Closed public hearing for Pinecrest Drive PUD (4-0)

Selectboard

The Selectboard is conducting a work session on the fiscal year 2023 budget and considering a public hearing for it. The board will also discuss hiring a Town Manager and shared services agreements with the City of Essex Junction.

• FY23 municipal contribution request of $12,600 from Town Meeting TV
• Potential action on VT Route 128 speed study
• Consideration of Town Charter amendment for a recall provision
• Approval of Error & Omission at 14 Freeman Woods
• Approval of Resilient Urban Forests for All Grant

The Essex Selectboard approved a municipal mask mandate, warned a public hearing for the FY23 budget, and offered the Deputy Manager the Town Manager position after an executive session. They also discussed a charter amendment for a recall provision and heard presentations from Essex Rescue and Town Meeting TV.

• {'action': 'Approved motion to hold public hearing on FY2023 budget', 'outcome': 'Passed 5-0', 'details': 'Warned a public hearing for the FY2023 budget on December 20, 2021 at 6:30 PM.'}
• {'action': 'Approved mask mandate', 'outcome': 'Passed 5-0', 'details': 'Adopted a municipal mask mandate with exemptions for children under 2, disability, workplace risk, and while eating/drinking.'}
• {'action': 'Approved motion to enter executive session', 'outcome': 'Passed 5-0', 'details': 'To discuss a grievance.'}
• {'action': 'Approved motion to exit executive session', 'outcome': 'Passed 5-0', 'details': ''}
• {'action': 'Approved motion to offer Deputy Manager Greg Duggan the Town Manager position', 'outcome': 'Passed 5-0', 'details': 'Authorized the Selectboard Chair to negotiate a contract with Greg Duggan.'}
• {'action': 'Approved motion to exit executive session', 'outcome': 'Passed 5-0', 'details': ''}
• {'action': 'Approved motion to forward request for speed and safety study on VT Route 128 to VTRANS', 'outcome': 'Passed 5-0', 'details': ''}
• {'action': 'Approved consent agenda', 'outcome': 'Passed 5-0', 'details': 'Including minutes, warrants, and a grant.'}

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing regarding a conditional use request. The board will also review minutes from the November 4, 2021 meeting.

• Conditional use request for a home business pet cremation service at 171 Brigham Hill Road

The Zoning Board of Adjustment approved a conditional use permit for Arthur and Patricia Fagnant to operate a pet cremation service from their garage at 171 Brigham Hill Road, subject to conditions including a reduced floor area of 500 square feet, limited hours, and required permits. The motion passed 4-0. The board also approved the November 4, 2021 minutes as written, with a 5-1 vote.

• Approved conditional use for pet cremation service at 171 Brigham Hill Road, with conditions (4-0).
• Reduced allowed floor area from 800 to 500 square feet for the home business.
• Set hours of operation for the furnace to Monday–Friday, 8:00 a.m. to 4:30 p.m.
• Required applicant to obtain a Use Permit and Certificate of Occupancy before starting.
• Required applicant to secure all state and federal permits before Certificate of Occupancy.
• Required gas tanks and regulators to be marked and located away from the kiln for emergency access.
• Required an electrical disconnect for the kiln, clearly marked for emergencies.
• Approved the November 4, 2021 minutes as written (5-1).

Housing Commission

The Joint Essex Housing Commission will meet to discuss housing quality and community outreach in Essex. The body will also review a commissioner profile for Emily Taylor and receive work group updates.

• Housing Quality in Essex / Community Outreach discussion
• Commissioner Profile: Emily Taylor
• VT Coalition to End Homelessness input on $9.56 million in HOME-ARP Funding

The Housing Commission approved the minutes from its November 17, 2021 meeting by a 6-0 vote. The commission discussed a letter it sent regarding a development project in Essex Center, with Chair Katie Ballard noting the letter was not as impactful as intended. The commission also discussed shifting the Housing Survey workgroup's focus to housing quality and outreach, and received updates on the Inclusionary Zoning workgroup's exploration of potential policies.

• Approved the November 17, 2021 meeting minutes (6-0).
• Discussed changing the Housing Survey workgroup's focus to housing quality and outreach, with Ballard moving from the Housing Trust Fund group to the survey group.
• Discussed inviting tenants and other agencies (e.g., code enforcement, fire) to future meetings to address substandard housing.
• Agreed that Schibler will send information on development projects with more than 10 units or including affordable housing to the commission.
• Discussed potential inclusionary zoning policies, including perpetual affordability, thresholds, and developer incentives, with further research planned.
• Discussed outreach to landlords, with a plan to make calls by January 5, 2022 and report back on January 19, 2022.

Selectboard

The Selectboard and Village Trustees are discussing tentative agreements for shared services as the Village of Essex Junction pursues separation to become an independent city. The body will also consider a contract renewal for the Tree Farm Management Group and discuss a local option tax.

• Tentative agreements for Police Services, Information Technology, Shared Financial Services, Reappraisal and Assessor Services, and Delinquent Tax Collection
• Contract renewal request from Tree Farm Management Group
• Discussion regarding a local option tax
• Potential action on the employment of a public employee
• Proposed Memorandum of Understanding regarding the separation of the Town and Village

The Essex Selectboard and Essex Junction Trustees approved a four-year lease agreement for the Tree Farm Management Group, after which the two recreation departments will assume management of the facility. The boards also discussed shared services agreements, tabling them to continue later in the meeting, and discussed a potential local option tax without taking action. Both boards approved their consent agendas and entered executive session to discuss public employee employment.

• Approved a four-year lease agreement for the Tree Farm Management Group, with recreation departments to take over management afterward (Selectboard 4-0, Trustees 5-0)
• Tabled discussion of shared services agreements until after the Tree Farm item (Selectboard 4-0, Trustees 5-0)
• Agreed to continue sharing the Senior Center and its bus services
• Agreed to continue current programming for Indian Brook, EJRP, Senior Center, and joint boards, with later review
• Approved consent agenda including minutes from October 25 and November 15 meetings (Selectboard 4-0, Trustees 5-0)
• Extended meeting until 11:30 PM (Selectboard 4-0)
• Entered executive session to discuss public employee employment (Selectboard 4-0, Trustees 5-0)
• Adjourned (Selectboard 4-0 at 11:21 PM, Trustees 5-0 at 11:11 PM)

Planning Commission

The meeting scheduled for November 18, 2021, was postponed. The agenda included continued public hearings for two residential development proposals.

• Proposed 8-unit, 5-lot Planned Unit Development-Residential at 137 Towers Road
• Proposed 2 residential buildings (30 units) and 1 mixed-use building (30 units, 6,000 SF commercial) at Commonwealth & 10 Carmichael Street

The Planning Commission voted 6-0 to deny, without prejudice, the site plan application by Rick Bove d/b/a HDI Real Estate for two residential buildings (30 units total) and one mixed-use building (30 units plus 6,000 sq ft commercial) at Commonwealth & 10 Carmichael Street. The denial was based on the staff report dated November 18, 2021. The public hearing was closed earlier in the meeting. Commissioner Daly recused himself due to an outside relationship with the applicant.

• Closed the public hearing for the Bove/HDI application (motion passed 6-0).
• Denied without prejudice the Bove/HDI site plan application based on the November 18, 2021 staff report (motion passed 6-0).
• Approved the site visit and hearing minutes from October 28, 2021, as written (motion passed 6-0).

Housing Commission

The Joint Essex Housing Commission will meet to discuss community outreach and work group updates. The body is also scheduled to receive an update on the Town Center Development Project.

• Town Center Development Project update
• Commissioner Profile: Emily Taylor
• Community Outreach discussion

The Commission voted 6-0 to authorize the Chair and staff to write a letter to the Planning Commission opposing the Town Center development application, citing non-compliance with zoning and livability concerns. The letter will also address the developer's other Essex housing development with outstanding livability issues. The Commission approved the letter's content 5-1, with Levy opposed. The letter was to be presented to the Planning Commission on November 18, 2021.

• Approved agenda order change 5-0.
• Approved November 3, 2021 minutes with name corrections 5-0; rejected amendment to remove word 'questionable' 5-0.
• Authorized Chair and staff to write letter to Planning Commission opposing Town Center proposal 6-0.
• Approved letter content including five bullet points 5-1, Levy opposed.
• Noted Taylor volunteered to take minutes at next meeting.

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet to review the organization's mission statement. The board will also discuss updates regarding treasury record keeping, 501c3 status, and the library website and catalog.

• Mission Statement Review
• Treasury record keeping update
• 501c3 Update
• Website/Catalog Update

The board approved the October minutes and a grant request was sent. Members approved spending for new additions to both floors, discussed the cleaning budget, and selected a mission statement. The meeting adjourned with all in favor.

• Approved October meeting minutes
• Approved announcement made by Caitlin
• Approved spending for new additions upstairs and downstairs
• Approved a mission statement after review
• Adjourned meeting with all in favor

Cemetery Commission

The Commission is meeting to appoint a sexton for a one-year term and discuss cemetery maintenance. The body will review funding intentions and agreements for turf and markers.

• Sexton appointment (1 year)
• Marking lots in Section 3
• Costing for sprinkler and 100’ hose
• Decision to renew agreement with Bianchi or price out corner markers
• Agreement for turf plan

The Essex Town Cemetery Commission unanimously approved a five-year Preservation Maintenance Project funded from the Restricted Cemetery Fund at about $7,000 per year. They also voted unanimously to eliminate the additional $50 burial fee and to raise the cost of a cemetery plot to $600 as of 1/1/2022. The Sexton's appointment was extended for one year, and the commission agreed to purchase 25 inground urn markers for $2 each.

• Approved 5-year Preservation Maintenance Project (unanimous)
• Eliminated additional $50 burial fee (unanimous)
• Raised cemetery plot price to $600 effective 1/1/2022 (unanimous)
• Extended Sexton's appointment for 1 year
• Agreed to purchase 25 inground urn markers at $2 each
• Decided to wait until spring to renew Bianchi contract for corner markers

Selectboard

The Selectboard is discussing financial compensation for the Village of Essex Junction's recruitment of a Manager and Finance Director. The meeting also includes a work session on the fiscal year 2023 budget and a presentation on ash tree management.

• Potential payment of $97,003.85 to Village of Essex Junction for Village Manager recruitment
• Potential payment of $60,000 to Village of Essex Junction for Finance Director recruitment
• FY2023 budget work session with a proposed 5.4% tax levy increase
• Proposed ash tree management plan including biennial treatment of 13 trees and proactive removal of 20-30 trees annually
• Potential action to end Memorandum of Understanding Regarding the Unified Manager

The Selectboard voted 5-0 to end the Memorandum of Understanding Regarding the Unified Manager when it expires after February 26, 2022, and approved a $97,003.85 payment to the Village of Essex Junction to replace services lost due to the discontinuance of shared management. The board also approved fund balance assignments and discussed but tabled a $60,000 payment for Finance Director recruitment. No action was taken on shared services agreements, which remain under discussion.

• Ended Unified Manager MOU after Feb 26, 2022 (5-0)
• Approved $97,003.85 payment to Village for lost shared management services (5-0)
• Assigned fund balance and changed merger costs to separation costs (5-0)
• Tabled $60,000 payment for Finance Director recruitment
• Accepted consent agenda including minutes and warrants (4-0)

Energy Committee

The committee is meeting to review the Button Up program and discuss energy priorities. The agenda also includes updates on net metering and the Essex to Colchester Multi-Use Path.

• Button Up recap and brainstorming for 2021
• Response on Energy Committee priorities
• Status of Essex to Colchester Multi-Use Path
• Net metering developments

The Essex Energy Committee approved minutes from prior meetings and discussed the successful Button Up outreach event, which reached about 200 people. They also reviewed ARPA funding priorities for public building energy improvements and noted delays in the Essex-to-Colchester multi-use path. No formal policy decisions were made; the meeting was primarily discussion and planning.

• Approved minutes of 9/10/2021 and 10/20/2021 (unanimous)
• Discussed Button Up event improvements for 2022
• Reviewed ARPA funding eligibility for HVAC and ventilation projects
• Noted delay in Essex-to-Colchester multi-use path due to utility work
• Adjourned meeting (motion by Dottie, seconded by David)

Selectboard

The Selectboard is conducting a work session to review the proposed FY2023 Town General Fund budget of $16,852,175. The meeting includes departmental presentations and discussions on personnel and the impact of ending shared management with the Village.

• Proposed FY2023 General Fund budget of $16,852,175, a 5.8% increase over FY2022
• Proposed $30,000 appropriation to the equity committee
• Proposed $100,000 capital transfer for Fire Department public safety radio equipment
• Requested appropriation increase for Essex Rescue of $164,746
• Proposed transition of Animal Control back to contracted services

The Selectboard held a budget work session for Fiscal Year 2023, reviewing departmental proposals and discussing revenues, expenditures, and capital needs. No formal votes were taken on the budget; the board will continue discussions at meetings on November 15 and December 6. The board also approved the consent agenda and entered executive session to discuss personnel.

• Approved consent agenda including minutes of November 1, 2021 (5-0)
• Entered executive session to discuss employment of public employees (5-0)
• Exited executive session (5-0)
• Adjourned meeting (5-0)

Conservation & Trails Committee

The Conservation & Trails Committee will meet to discuss the Ash Tree Re-Inventory and the Adopt-A-Tree Program. The body will also hold a discussion regarding its strategic planning and work plan.

• Ash Tree Re-Inventory
• Adopt-A-Tree Program
• Strategic Planning / Work Plan Discussion
• Development Review

The Conservation & Trails Committee unanimously approved a motion to apply for a Vermont Urban Community Forests grant, which would provide $15,000 for tree care and replacement, with a required $2,500 match. Betsy Dunn will serve as grant writer. The committee also discussed but did not vote on an Adopt-A-Tree program, strategic planning assignments, and two development proposals.

• Approved motion to pursue VT UCF grant (unanimous)
• Assigned committee members to strategic planning tasks (e.g., trail mapping, Saxon Hill management plan)
• Discussed Adopt-A-Tree program (no formal action)
• Reviewed two development proposals (no action taken)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing regarding a proposal to operate an AirBnB. The board will also review minutes from the September 2, 2021 meeting.

• Proposal by Victor Algazzali to operate an AirBnB at 17 Alderbrook Road (Tax Map 61, Parcel 1-71)

The Zoning Board of Adjustment approved Victor Algazzali's application to operate a short-term rental (AirBnB) at 17 Alderbrook Road in the R2 zone, subject to conditions including fire safety measures and state licensing. The board also approved the September 2, 2021 minutes (5-1).

• Approved AirBnB at 17 Alderbrook Road with conditions (5-0)
• Approved September 2, 2021 minutes (5-1)

Board of Civil Authority

The Board of Civil Authority will meet to review and comment on proposed legislative reapportionment maps.

• Review and comment on proposed legislative reapportionment maps

The Board of Civil Authority discussed the proposed legislative reapportionment maps and unanimously approved a motion to send a letter to the Legislative Apportionment Board. The letter opposes the proposed five single-member districts that would include Essex, Essex Junction, Milton, South Burlington, and Westford, and urges keeping districts within the Essex-Westford School District boundaries. It also requests consideration of six state representatives for the area, possibly including two-member districts.

• Approved motion to draft letter opposing proposed five-district plan (unanimous)
• Urged districts stay within Essex-Westford School District boundaries
• Requested six state representatives for Essex-Westford area

Housing Commission

The Joint Essex Housing Commission will meet to receive updates on work groups and the Town Center Development Project. The session includes a profile of Commissioner Emily Taylor and a recap of recent housing events.

• Town Center Development Project update
• Work group updates
• Commissioner profile: Emily Taylor

The Essex Housing Commission met on November 3, 2021, and discussed the upcoming Essex Junction separation vote, including its potential impact on the commission. The commission approved the minutes from the October 6, 2021 meeting (7-0). No formal decisions were made on substantive items; the meeting focused on discussions and updates regarding housing surveys, inclusionary zoning, and the Town Center development project.

• Approved minutes of October 6, 2021 (7-0)
• Added Essex Junction separation vote to agenda (motion passed)

Selectboard

The Selectboard will hold public hearings to discuss the survey of Fleury Road and proposed updates to dog licensing and control ordinances. The board is also discussing shared service agreements with the independent City of Essex Junction.

• Public hearing and potential approval of Fleury Road (Town Highway No. 708) survey
• Public hearing and final passage of Dog Licensing and Control ordinances
• Discussion on shared service agreements with the independent City of Essex Junction
• Consideration of adding Juneteenth as a recognized holiday in Personnel Guidelines
• Approval of Bylaw Modernization Grant Application

The Selectboard approved the Fleury Road survey and right-of-way documentation, passed the updated Dog Licensing and Control ordinance, and adopted Juneteenth as a recognized Town holiday. They also discussed retail cannabis and shared services with the future City of Essex Junction, but took no action on those items. A motion to extend the Unified Manager's contract failed 0-5.

• Approved Fleury Road survey and directed staff to acquire deeds (4-0-1, Hill-Fleury abstained)
• Approved final passage of Dog Licensing and Control ordinance (5-0)
• Adopted Juneteenth as a recognized Town holiday and authorized MOU updates (5-0)
• Approved consent agenda including Bylaw Modernization Grant Application, minutes, and warrants (5-0)
• Entered executive session for personnel matters (5-0)
• Motion to extend Unified Manager's contract failed (0-5)

Planning Commission

The Planning Commission will conduct a site visit and public hearing regarding a proposed residential development. The body will also discuss zoning regulations and operating procedures.

• Public hearing for Renee & Brad LaFountain's 3 lot Planned Unit Development-Residential (PUD-R) at 109 Brigham Hill Road
• Discussion on proposed amendments to Zoning & Subdivision Regulations
• Discussion on zoning related to Cannabis
• Bylaw Modernization Grant Resolution
• Site visit for lands at 109 & 113 Brigham Hill Road

The Planning Commission denied the application by Renee and Brad LaFountain for a boundary adjustment and 2-lot Residential Planned Unit Development at 109 Brigham Hill Road, citing lack of conformance to PUD standards for clustering, open space, and affordable housing. The motion to deny passed 7-0. The commission also approved its operating procedures, discussed cannabis zoning, and agreed to sign a Bylaw Modernization Grant resolution.

• Denied boundary adjustment and 2-lot PUD at 109 Brigham Hill Road (7-0)
• Approved amended PC Operating Procedures
• Approved 10/14/2021 minutes as written (7-0)
• Agreed to sign Bylaw Modernization Grant resolution

Selectboard

The Town of Essex Selectboard and Village Trustees are meeting to discuss tentative agreements for shared services as the Village of Essex Junction pursues separation to become an independent city. The body will also consider appointments to the Housing Commission.

• Potential appointment of Ta-Tanisha Redditta, Rupesh Asher, or Alison Levy to the Housing Commission
• Discussion of shared services agreements including Police Services, Information Technology, and Shared Financial Services
• Review of a Delinquent Tax Agreement between the Town and the future City of Essex Junction
• Discussion of a Right of First Refusal Agreement for 81 Main Street
• Review of Reappraisal and Assessor Services and Stormwater agreements

The Selectboard and Trustees held a joint meeting where they interviewed Ta-Tanisha Redditta for the Housing Commission but ultimately appointed Alison Levy instead. They also discussed tentative agreements on shared services between the Town and the future City of Essex Junction, making several revisions to the police, tax, and IT agreements. The consent agenda was approved, and the boards entered executive session to discuss appointments and personnel.

• Appointed Alison Levy to the Housing Commission (Selectboard 4-0-1, Trustees 4-0-1)
• Approved consent agenda including October 19, 2021 minutes (Selectboard 5-0, Trustees 5-0)
• Entered executive session to discuss appointments and personnel (Selectboard 5-0, Trustees 5-0)
• Adjourned at 10:41 PM (Selectboard 5-0, Trustees 5-0)

Economic Development Commission

The Economic Development Commission is meeting to receive partner updates and discuss the future direction of the commission. The body will also address items regarding ETC Buildings G, G1, and H.

• Discussion of ETC Buildings G, G1, and H
• Discussion of EDC Future Direction
• Partner updates from GBIC

The Essex Economic Development Commission met on October 21, 2021, and approved all outstanding minutes from its website (3-0). The commission also set its next meeting for January 6, 2022 (3-0). No substantive decisions were made; the meeting consisted of procedural actions and updates from partners and staff.

• Approved all outstanding minutes on the website (3-0)
• Set next meeting for January 6, 2022 (3-0)

Conservation & Trails Committee

The committee is meeting to elect a clerk and discuss an ash tree re-inventory and the Adopt-A-Tree program. The session includes a joint meeting with the Essex Energy Committee regarding transportation.

• Election of Clerk
• Joint Meeting with Essex Energy Committee on Transportation
• Ash Tree Re-Inventory
• Adopt-A-Tree Program
• Development Review

The Conservation & Trails Committee voted 5-0 to request a presentation to the Selectboard to add funds for emerald ash borer treatment to the 2023 budget. The committee also elected Betsy Dunn as Clerk, approved prior meeting minutes, and discussed e-bike infrastructure, forest management, and development reviews. No other formal decisions were made beyond these items.

• Approved motion to present emerald ash borer treatment funding request to Selectboard for 2023 budget (5-0)
• Elected Betsy Dunn as Committee Clerk (5-0)
• Approved minutes from July 13, August 10, and September 14 meetings (5-0)
• Approved agenda change moving Item 6 before Item 5 (5-0)

Energy Committee

The Energy Committee is meeting to discuss logistics for a 'Button Up' event at Lowe's and coordinate responses to Andy Watts regarding committee priorities. The body will also review the status of the Essex to Colchester Multi-Use Path and net metering developments.

• Logistics for Button Up Table at Lowe's
• Response to Andy Watts regarding priorities and Energy Coordinator
• Status of Essex to Colchester Multi-Use Path
• Net Metering developments

The Energy Committee met jointly with the Conservation and Trails Committee to discuss common interests like tree preservation, bike trails, and solar panels. In the separate meeting, they finalized logistics for the Button Up event on October 22-23, agreed to follow up with Andy Watts, and discussed ensuring the new Essex Rescue building includes geothermal and solar, though noting geothermal may not suit all sites. No formal votes or binding decisions were recorded.

• Scheduled Button Up event setup and staffing for Oct 22-23, 9:30am-3:00pm
• Agreed to follow up with Andy Watts after Button Up
• Agreed to send thanks to Rotary Club and invite members to Button Up
• Agreed to monitor Act 250 notice for Essex Rescue project to advocate for geothermal/solar

Essex Free Library Board of Trustees

The Board of Trustees will meet to conduct a policy review and discuss a phased reopening plan for indoor programming. The meeting also includes updates on an ARPA grant and the library website and catalog.

• Policy review
• Phased reopening plan for indoor programming
• ARPA grant update
• Website and catalog updates
• Donations in honor of Debbie Evans

The Essex Free Library Board of Trustees approved the library budget for fiscal year ending 2023. The board also discussed continuing indoor story time and agreed to rotate minute-taking duties among members. No other formal votes were recorded.

• Approved FYE 2023 library budget
• Approved September meeting minutes
• Adopted minute-taking rotation schedule for board members

Cemetery Commission

The Essex Town Cemetery Commission is meeting to discuss budget and fund updates. The body will decide on the official cemetery closing date for 2021 and discuss the layout of additional graves.

• Approval of cemetery closing date: 12-1-21
• Budget increase request update
• Use of accumulated grave fund update
• Corner marker update
• Discussion on laying out additional graves

The Essex Town Cemetery Commission voted unanimously to close Mountainview Cemetery to burials and interments on Dec. 1, 2021, as recommended by the Sexton. The commission also approved using up to $40,000 from the Cemetery Special Fund for a five-year lawn and landscape improvement project at Mountainview, and agreed to pay a $2 fee for concrete slabs over urns. No public comment was made, and the next meeting is scheduled for March.

• Closed Mountainview Cemetery to burials and interments Dec. 1, 2021 (unanimous)
• Approved using Cemetery Special Fund for five-year landscape project, costs kept under $40,000
• Agreed to pay $2 fee for concrete slabs over urns at interments
• Decided not to seek another supplier for corner markers at this time

Selectboard

The Selectboard and Trustees will consider appointments to the Housing Commission and review research on implementing inclusionary zoning. The body will also discuss tentative shared services agreements between the Town of Essex and the independent City of Essex Junction.

• Potential appointments of Rupesh Asher, Alison Levy, Ta-Tanisha Redditta, and Elizabeth White to the Housing Commission
• Presentation and potential action on inclusionary zoning
• Discussion of shared services agreements including Police, IT, and Stormwater
• Review of a Draft Delinquent Tax Agreement
• Discussion of a Right of First Refusal Agreement for 81 Main Street

The joint meeting of the Essex Selectboard and Essex Junction Trustees included interviews for Housing Commission appointments, but no appointments were made. The boards discussed inclusionary zoning and shared services agreements, but took no formal action on either. The meeting ended with executive sessions and adjournment.

• No appointments made to Housing Commission; two candidates absent
• No action taken on inclusionary zoning; continued research supported
• No action on shared services agreements; discussion deferred to next week
• Entered executive session to discuss personnel (5-0)
• Adjourned meeting (5-0)

Selectboard

The Selectboard will discuss and potentially pass new ordinances regarding public nuisances and dog licensing and control. If passed, a public hearing for final adoption is proposed for November 1, 2021. The board will also hold a public hearing regarding the survey of Fleury Road.

• Public hearing on the survey of Class 3 Town Highway No. 708, Fleury Road
• Proposed Public Nuisance ordinance (Chapter 6.11) covering noise, alcohol, and solicitation
• Proposed Dog Licensing and Control ordinance (Chapter 4.04) updates including leash laws and waste removal
• Acknowledgement of new street name at 25 Essex Way private drive
• Discussion of shared services agreements between Town of Essex and City of Essex Junction

The Selectboard tabled the public hearing on the Fleury Road survey and right-of-way documentation until November 1, 2021, to allow more public comment. They passed the Dog Licensing and Control ordinance and authorized a public hearing for final passage. They also discussed a petition to lower the speed limit on VT Route 128, agreeing to conduct a speed study. No action was taken on the Fleury Road survey approval, the public nuisance ordinance, or shared services agreements.

• Tabled Fleury Road survey public hearing until Nov. 1 (5-0)
• Passed Dog Licensing and Control ordinance, warned public hearing for Nov. 1 (5-0)
• Approved consent agenda including new street name 'Stinson Drive', Extra Mile Day proclamation, minutes, and warrants (5-0)
• Moved Route 128 speed limit petition to business item for discussion (5-0)
• Entered executive session for personnel discussion (5-0)
• Exited executive session (5-0)

Planning Commission

The meeting scheduled for October 14, 2021, was postponed. The agenda included site plan reviews and public hearings for developments on River Road, Essex Way, and Brigham Hill Road.

• Site plan amendment for contractor's yard at 287 River Road
• Public hearing for emergency services building at 35 Essex Way
• Public hearing for 3 lot Planned Unit Development-Residential at 109 Brigham Hill Road
• Notification of ZBA Application for an AirBnB at 17 Alderbrook Road

The Planning Commission approved the application by Why Not, LLC and Essex Rescue, Inc. for an emergency services building at 35 Essex Way, subject to conditions including a new condition about a potential fire hydrant. The commission also continued a public hearing for a proposed 3-lot PUD at 109 Brigham Hill Road to allow for a site visit. Minutes from September 23, 2021, were approved.

• Approved emergency services building at 35 Essex Way (6-0)
• Added condition requiring applicant to work with staff on fire hydrant determination
• Continued public hearing for 109 Brigham Hill Road PUD to next available date after site visit (6-0)
• Approved minutes from 9/23/2021 (5-0)

Economic Development Commission

The Economic Development Commission is meeting to receive an update on the hiring of an Economic Development Staffer. The body will also hear updates from partners.

• Economic Development Staffer hiring update

The Essex Economic Development Commission held a routine meeting with no public comments and no formal motions. The Commission agreed by consensus to comment on the Essex Town Center Buildings G, G1 & H project. The meeting adjourned with a 3-0 vote.

• Agreed by consensus to comment on Essex Town Center Buildings G, G1 & H project
• Adjourned meeting (3-0)

Housing Commission

The commission will review a Housing Trust Fund presentation intended for the Selectboard. Members will also receive updates on a housing survey and inclusionary zoning.

• Housing Trust Fund Presentation for Selectboard
• Housing Survey work group update
• Inclusionary Zoning work group update
• Vermont Housing Finance Agency 'Housing 101' videos

The Essex Housing Commission held a routine meeting, amending its agenda to discuss the Chittenden Housing Convening and approving the minutes from September 15, 2021. No substantive policy decisions were made; the commission discussed upcoming events, including a Community Housing Forum and a Housing Trust Fund presentation, and noted interest from three residents in filling a vacant seat.

• Agenda amended to include Chittenden Housing Convening discussion (5-0)
• Minutes from September 15, 2021 approved (6-0)

Board of Civil Authority

The Board of Civil Authority is meeting to determine the logistics for a special Village election on November 2nd. Discussions include ballot box placement, early voting options, and staffing assistance.

• Setting a secure ballot box at 81 Main Street
• Availability of the secure ballot box until 7:00 a.m. on November 2nd
• Early depositing of ballots in tabulators
• Allowing the clerk and two JPs to deposit absentee ballots in tabulators within 30 days of the election
• Inviting town BCA members to assist with election tasks

The Board of Civil Authority approved several measures for the November 2 special Village election, including setting a secure ballot box at 81 Main Street and allowing it to remain available until 7:00 a.m. on election day. The board also approved allowing the clerk and two justices of the peace to deposit checked-in absentee ballots directly into tabulators, and voted to invite the town BCA to assist with election tasks, pending village attorney approval. A proposal to allow early depositing of ballots by voters was tabled until next year.

• Approved additional election workers Heidi Clark, Mia Abbott, and Sheila Porter (all ayes)
• Approved setting secure ballot box at 81 Main Street (all ayes)
• Approved leaving ballot box available until 7:00 a.m. on November 2, 2021 (all ayes)
• Tabled early depositing of ballots by voters until next year (all ayes)
• Approved clerk and two JPs to deposit checked-in absentee ballots directly in tabulators (all ayes)
• Approved inviting town BCA to assist with election tasks, pending village attorney approval (all ayes)

Selectboard

The Selectboard is holding a special meeting to interview four candidates for a vacancy on the board. The board may appoint one individual to fill the seat until the next annual meeting in March 2022.

• Interviews for candidates Kenneth Willetts, Timothy LaBombard, Susan Cook, and Kendall Chamberlin
• Potential appointment of a Selectboard member to serve through March 2022
• Possible executive session to discuss the appointment of public officials

The Selectboard interviewed three candidates for a vacant seat, then entered executive session and voted 4-0 to appoint Susan Cook to fill the vacancy until the annual Town Meeting in March. The other two candidates were not appointed. The meeting was otherwise procedural, with no other substantive decisions.

• Appointed Susan Cook to fill Selectboard vacancy until Town Meeting (4-0)
• Entered executive session to discuss appointment (4-0)
• Exited executive session (4-0)
• Adjourned meeting (4-0)

Selectboard

The Selectboard will discuss the approval of the 2021-2022 Winter Operations Plan for snow and ice control. The board is also interviewing four candidates for the Conservation and Trails Committee and discussing shared services agreements with the City of Essex Junction.

• Approval of Winter Operations Plan for 2021-2022
• Interviews for Conservation and Trails Committee: Lauren Cohen, Shannon Jackson, Rusty Brink, and Betsy Dunn
• Potential action on shared services agreements between Town of Essex and City of Essex Junction
• Review of Check Warrants #17908 and #17910
• Discussion on including the Pledge of Allegiance on future agendas

The Selectboard approved the 2021-2022 Winter Operations Plan with amendments, including a $75 mailbox replacement fee and an updated organizational chart. They also appointed four members to the Conservation and Trails Committee after interviews. The board discussed but did not decide on adding the Pledge of Allegiance to future agendas, and reviewed shared services agreements with the future City of Essex Junction.

• Approved Winter Operations Plan 2021-2022 with $75 mailbox replacement and updated org chart (4-0)
• Appointed Shannon Jackson, Lauren Cohen, Rusty Brink, and Betsy Dunn to Conservation and Trails Committee (4-0)
• Approved minutes of September 27, 2021 joint meeting as amended (4-0)
• Approved consent agenda including warrants #17908 and #17910 (4-0)
• Entered executive session for appointments, contract negotiations, and personnel (4-0)

Selectboard

The Selectboard and Village Trustees are discussing tentative agreements for shared services as the Village of Essex Junction pursues separation to become an independent city. The meeting includes a potential appointment to the Housing Commission and a review of police cost-sharing options.

• Potential appointment of Emily Taylor to the Housing Commission
• Discussion of shared services agreements including police, reappraisal, and the 81 Main St. Town Offices
• Review of FY22 police direct costs totaling $4,988,090
• Proposed indirect cost allocation for police services between 2% and 5%
• Approval of Resolution for Vermont Community Development Program Recovery Housing Grant

The joint meeting of the Essex Selectboard and Village Trustees focused on reviewing tentative shared services agreements (police, reappraisal, MOU) for the proposed City of Essex Junction. No final decisions were made on these agreements; the Selectboard deferred action to a future meeting. The boards did appoint Emily Taylor to the Housing Commission and approved the consent agenda, including a resolution for a VCDP Recovery Housing Grant.

• Appointed Emily Taylor to the Housing Commission (Selectboard and Trustees, both 4-0).
• Approved the September 13, 2021 Selectboard minutes as amended.
• Approved the consent agenda, including the VCDP Recovery Housing Grant resolution (Selectboard) and the September 20, 2021 joint minutes (Trustees).
• Entered executive session to discuss employment and contracts; no public action taken on shared services agreements.

Planning Commission

The Planning Commission is conducting public hearings on a 49-unit residential development and a six-building mini storage project. The body will also consider a boundary line adjustment to resolve a zoning violation.

• Pinewood Manor, Inc: Proposal for 49-unit single family Planned Unit Development-Residential at 18 & 30 Timberlane Drive
• Nate Crete d/b/a 18 River Road, LLC: Proposal for six mini storage buildings at 18 River Road
• Boundary line adjustment: Conveyance of 0.29 acres from 1 LeClerc Woods to 15 Lamore Road
• Discussion of solar project at 5 Kana Lane
• Discussion of pre-draft Zoning Regulations

The Essex Planning Commission approved a site plan for six mini storage buildings at 18 River Road in the Industrial Zone, subject to staff findings and conditions with minor edits. The consent agenda, including a boundary line adjustment, was also approved. Minutes from the September 9 meeting were approved with a small correction. No other substantive decisions were made.

• Approved consent agenda including boundary line adjustment for LeClerc/Kranz (5-0)
• Approved site plan for six mini storage buildings at 18 River Road (5-0)
• Approved 9/9/2021 site visit minutes with deletion of 'David Raphael' (5-0)
• Approved 9/9/2021 hearing minutes as written (5-0)

Energy Committee

The committee is meeting to discuss energy efficiency initiatives and regional coordination. Agenda items include weatherization data and the VECAN Climate Action Plan.

• Request for staff support from Town
• Button Up Table at Essex Out and About
• Button Up Regional Event on October 23rd
• Weatherization data from E-VT / VGS
• VECAN efforts regarding Climate Action Plan

The Energy Committee discussed upcoming outreach at Essex Out and About, a letter to the Selectboard requesting staff support and an energy consultant position, and a joint meeting with the Conservation and Trails Committee. No formal votes or decisions were taken; all items were action items for future work.

• Finalized action items for Button Up table at Essex Out and About (Oct 2-3)
• Agreed to draft letter to Selectboard with priorities (staff support, energy consultant)
• Agreed to finalize joint meeting time with Conservation and Trails Committee

Cemetery Commission

The Essex Town Cemetery Commission will meet to discuss and vote on the FY23 budget request. The commission will also address cemetery sales and corner markers.

• Vote on FY23 Budget Request
• Cemetery Sales
• Corner Markers

The Essex Town Cemetery Commission approved a maintenance budget increase to $9,900 for seed and fertilizer at Mountain View Cemetery, and approved a concrete foundation for an above-ground marker requested by Laura of Bianchi. Both actions passed with a 2-0 vote. No other substantive decisions were made; corner markers remain on back order with no action taken.

• Approved maintenance budget increase to $9,900 for seed and fertilizer at Mountain View Cemetery (2-0)
• Approved concrete foundation for above-ground marker request by Laura of Bianchi (2-0)

Selectboard

The Town of Essex Selectboard and Village of Essex Junction Trustees are discussing tentative agreements for shared services as the Village pursues incorporation as an independent city. The boards are considering a Memorandum of Understanding and specific contracts for police, reappraisal, and stormwater services.

• Proposed 10-year Police Services Agreement with per capita cost sharing
• Draft right of first refusal to purchase Town Offices at 81 Main St.
• Proposed agreement for shared reappraisal services
• Approval of revisions to Community Outreach Program agreement
• Approval of 2A banner and fee waiver for Village and Town Out & About event

The Selectboard and Trustees held a joint special meeting to review draft agreements for shared services between the Town of Essex and the future independent City of Essex Junction. They discussed revisions to the Memorandum of Understanding, Police Services Agreement, reappraisal services, and a right of first refusal for the Town Offices, but made no final decisions on these items. Both boards approved their respective consent agendas, and the Selectboard entered executive session to discuss contracts and personnel.

• Approved consent agenda (Selectboard 4-0): authorized the Unified Manager to execute the Howard Center Community Outreach Program agreement.
• Approved consent agenda (Trustees 5-0): approved a banner for the 'Out & About in Essex' event and waived the $250 banner fee.
• Entered executive session (Selectboard 4-0) to discuss contracts and confidential attorney-client communications.
• Entered executive session (Selectboard 4-0) to discuss employment of public employees.
• Entered executive session (Trustees 5-0) to discuss employment of public employees.
• Adjourned (Trustees 5-0 at 10:35 PM; Selectboard 3-0 at 11:18 PM).

Economic Development Commission

The commission will meet to receive updates from Annie Cooper regarding 'Out & About' and other partners. The meeting is being held both in person and remotely via Microsoft Teams.

• Out & About Update by Annie Cooper
• Partner Updates

The Essex Economic Development Commission met on September 16, 2021, but took no substantive actions. The meeting included updates on the upcoming 'Out & About in Essex' event and reports from partners and staff, with no motions made. The only formal action was adjournment, which passed 3-0.

• Adjourned meeting at 9:07 am (3-0)

Housing Commission

The Joint Essex Housing Commission will meet to discuss a presentation on inclusionary zoning for the Selectboard. The body will also receive updates on a housing survey and the Housing Trust Fund.

• Inclusionary Zoning Presentation for Selectboard
• Housing Survey work group update
• Housing Trust Fund work group update
• Review of HousingData.org Essex Housing Needs Handout
• VT DHCD request for comment on CAPER submission to HUD

The Housing Commission approved minutes from August 18, 2021, with a correction, and voted 6-0 to return meetings to a 3:00 PM start time. They also discussed an upcoming inclusionary zoning presentation, with recommendations to add data on housing wages, definitions, and staff impact. No public comments were heard, and Commissioner McAdoo announced her resignation.

• Approved revised minutes of August 18, 2021, with a missing-link correction (6-0).
• Approved returning Housing Commission meetings to a 3:00 PM–4:30 PM start time (6-0).
• Discussed inclusionary zoning presentation for Selectboard and Trustees, with recommendations to add housing wage data, definitions, permit figures, population growth, timeline, and staff impact.
• Discussed Housing Trust Fund outreach to realtors and other boards; noted potential synergy with inclusionary zoning.
• Discussed community outreach, including possible joint events with other commissions and inviting VIEW members to a meeting.
• Noted that Community Development Director Makuku joined the VT Affordable Housing Commission steering committee.
• Noted Commissioner McAdoo's resignation from the Housing Commission.

Essex Free Library Board of Trustees

The Board of Trustees will meet to elect officers and discuss new budget items, library signage, and patron cards. The board will also review updates regarding an ARPA grant and the library's phased reopening plan.

• Election of board officers
• Consideration of new budget items
• Discussion of $16,000 ARPA grant usage
• Review of patron ID card quotes ranging from $0.155 to $0.60 per unit
• Discussion of library signage and swag

The Essex Free Library Board of Trustees approved using a $500 donation to purchase 5,000 new library cards and keychain tags. The board also re-elected its officers, discussed budget priorities including adding hotspots for loan, and reviewed the new beta website.

• Approved using $500 donation for 5,000 new library cards and keychains (all in favor)
• Re-elected board officers: Chair Bonnie Doble, Vice Chair Marie Froeschl, Treasurer Janet Watts
• Approved previous meeting minutes (passed)
• Discussed not renewing Flipster, using Green Mountain Library magazine service instead
• Discussed increasing digital resource budget while maintaining book budget

Conservation & Trails Committee

The Conservation & Trails Committee will meet to discuss the Adopt-A-Tree program and an ash tree re-inventory. The body will also prepare for fall clean-up and elect a clerk.

• Election of Clerk and recruitment
• Fall Clean-Up preparation
• Ash Tree Re-Inventory
• Adopt-A-Tree Program
• Development Review

The Conservation & Trails Committee met but took no formal votes or decisions; the meeting was largely procedural and informational. Members discussed logistics for the Fall Clean-Up at Indian Brook Park, reviewed ash tree re-inventory results, and considered next steps for the Adopt-a-Tree program. The committee also noted Kim Tetrault's resignation, leaving four vacancies, and did not discuss minutes due to lack of a quorum.

• No formal decisions or votes were recorded at the meeting
• Noted Kim Tetrault's resignation from the committee, leaving 4 vacancies
• Discussed Fall Clean-Up event at Indian Brook Park on September 27, 1-3pm
• Reviewed ash tree re-inventory results for potential cost estimates and removals
• Discussed Adopt-a-Tree program task list and budget needs, further discussion planned

Selectboard

The Selectboard will hold a public hearing and consider an application for a $500,000 Recovery Housing Program Grant. The funds would be used to convert 12 apartments at 1005, 1006, and 1007 Ethan Allen Avenue into supportive housing for people in recovery from substance abuse disorder.

• Public hearing and approval of $500,000 Recovery Housing Program Grant application
• Proposed procurement method for all projects $39,999 and under via Retainer Contract
• Potential changes to Public Nuisance Ordinance
• Scoping study for pedestrian facilities and stormwater infrastructure on Tanglewood Drive
• Speed limit study on Osgood Hill Road

The Selectboard voted 4-0 to authorize staff to work with Champlain Housing Trust to submit a Recovery Housing Program Grant application to the State of Vermont. They also endorsed Alternative 5 as the preferred option for the Tanglewood Drive scoping study, which includes pedestrian and stormwater improvements. Additionally, they approved a retainer contract method for projects under $39,999 and discussed a proposed Public Nuisance Ordinance without taking action.

• Approved application for Recovery Housing Program Grant (2021) under Vermont Community Development Program, motion passed 4-0.
• Endorsed Alternative 5 for Tanglewood Drive scoping study, allowing staff to proceed with implementation, motion passed 4-0.
• Approved retainer contract method of procurement for all projects $39,999 and under, motion passed 4-0.
• Approved consent agenda including public hearing warning for Fleury Road survey, minutes, and check warrants, motion passed 4-0.
• Closed public hearing on recovery housing grant application, motion passed 4-0.
• Entered executive session for legal and personnel discussions, motions passed 4-0.
• Exited executive session and adjourned, motions passed 4-0.

Planning Commission

The Planning Commission is meeting for a site visit to examine lands known as Section I in Pinewood Manor. A public hearing regarding the proposed project will follow the visit at 81 Main Street.

• Site visit of Section I in Pinewood Manor
• Public hearing at 81 Main Street

The Planning Commission conducted a site visit for a proposed development involving carriage houses and single-family houses. Staff raised concerns about steep slopes exceeding zoning requirements and potential drainage issues. No formal decisions were made during the site visit.

• Site visit conducted for proposed development (no vote)

Planning Commission

The Planning Commission is scheduled to hold a sketch public hearing for a residential development and review a site plan amendment. The meeting was marked as postponed in the provided text.

• Public hearing for Pinewood Manor, Inc: 49-unit single family Planned Unit Development-Residential at 18 & 30 Timberlane Drive
• Minor site plan amendment for Karl & Kathleen Schneider: convert commercial space to a third apartment at 3 Kellogg Road
• Possible discussion and election of officers

The Planning Commission held a sketch-public hearing for Pinewood Manor's 49-unit PUD-R proposal on Timberlane Drive, heard staff concerns about steep slopes, and voted to continue the application to the next meeting. The commission also re-elected its officers and approved the consent agenda, including a minor site plan amendment for an apartment at 3 Kellogg Road.

• Re-elected Dustin Bruso as Chair, Josh Knox as Vice-Chair, John Mangan as Clerk (7-0)
• Approved consent agenda including minor site plan amendment for 3 Kellogg Road apartment conversion, with Condition 4 deleted (7-0)
• Opened and closed public hearing for Pinewood Manor PUD-R, then continued application to next available date (5-0 to close, unanimous to continue)
• Approved minutes from 8/26/2021 as written (7-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing regarding an unspecified use request. The board will also review minutes from May 6 and July 1, 2021.

• Proposal by Jason & Nicole Baron to operate an AirBnB at 37 Pinecrest Drive in the Medium Density Residential (R2) Zone

The Zoning Board of Adjustment approved an unspecified use application to operate an AirBnB in an existing accessory apartment at 37 Pinecrest Drive, subject to findings and conditions. The board also approved minutes from July 1 and May 6, 2021, with minor changes. No public comments were made during the hearing.

• Approved AirBnB operation at 37 Pinecrest Drive (5-0)
• Approved July 1, 2021 minutes with grammatical changes (4-0-1, St. James abstained)
• Approved May 6, 2021 minutes with correction (5-0)

Housing Commission

The Joint Essex Housing Commission will discuss a proposal from the Champlain Housing Trust regarding recovery housing at Fort Ethan Allen. The body will also receive updates on inclusionary zoning, a housing survey, and the Housing Trust Fund.

• Champlain Housing Trust Proposal for Recovery Housing at Fort Ethan Allen
• Inclusionary Zoning work group update
• Housing Trust Fund work group update
• Housing Survey work group update
• Debrief of August 23rd update to Selectboard and Trustees

The Housing Commission voted 4-0 to authorize the Chair to draft a letter of support for Champlain Housing Trust's application to the Vermont Community Development Program for the Fort Ethan Allen Recovery Housing Project. The letter will be included in the Selectboard meeting packet and circulated to the full Commission for comments. The Commission also approved the August meeting minutes as amended and discussed future scheduling and working group updates.

• Approved August meeting minutes as amended (4-0)
• Authorized Chair to draft letter of support for CHT recovery housing application (4-0)
• Tabled discussion on reverting meeting time to 3:00-4:30 PM until next meeting

Planning Commission

The meeting scheduled for August 26, 2021, was postponed. The agenda included a continued public hearing regarding boundary line adjustments and a subdivision, as well as a site plan hearing for warehouse construction.

• Boundary line adjustments and 6-lot subdivision proposal for 108 Center Road and 18 Towers Road
• Site plan proposal for two warehouse buildings totaling 11,200SF at 22 Corporate Drive
• Possible discussion and election of officers

The Planning Commission approved the sketch plan for a 6-lot residential subdivision at 108 Center Road, subject to conditions in the staff report and amendments. They also approved a site plan for two warehouse buildings at 22 Corporate Drive. Both approvals were unanimous (5-0). The commission tabled officer elections and declined to administratively approve a boundary adjustment, instead requiring a public hearing.

• Approved sketch plan for 6-lot subdivision at 108 Center Road (5-0)
• Approved site plan for two warehouse buildings at 22 Corporate Drive (5-0)
• Tabled officer elections until full commission present
• Instructed staff to bring LeClerc boundary adjustment before PC instead of administrative approval
• Approved minutes of 8/12/2021 (5-0)

Energy Committee

The Energy Committee will meet via Zoom to discuss town infrastructure spending and net-metering efforts. The agenda includes reviews of weatherization data and EJ code provisions.

• Button Up decision and VECAN-related planning
• Weatherization data from E-VT / VGS
• Review of EJ Code Provisions
• Town infrastructure spending discussion
• Update on net-metering efforts

Selectboard

The Selectboard and Trustees are discussing the sharing of municipal services and contracts in the event the Village of Essex Junction becomes an independent city. The board is also considering whether to end a private lease of the Tree Farm recreational facility to move toward municipal management.

• Proposed non-renewal of Tree Farm Management Group lease effective July 31, 2022
• Discussion on sharing police services and costs between Town and potential new City
• Planning for Fiscal Year 2023 budget
• Appointment of Selectboard member to Cannabis Study Committee
• Designation of voting delegates for VLCT and Property and Casualty Intermunicipal Fund

The Selectboard and Trustees held a joint meeting to discuss the future of the Tree Farm lease, shared services in the event of separation, and other business. They approved changes to the Housing Commission's charter to require a quorum of four members, and appointed voting delegates for VLCT meetings. The Tree Farm lease was discussed but no action was taken, with further discussion planned. The boards also discussed potential police and finance service sharing, but no formal agreements were made.

• Approved Housing Commission charter change to require quorum of four members (4-0, both boards)
• Appointed Tracey Delphia as Selectboard voting delegate for VLCT Annual Town Fair (4-0)
• Appointed Evan Teich as Trustees voting delegate for VLCT Annual Town Fair (4-0)
• Appointed Dawn Hill-Fleury to Cannabis Study Committee (3-1, with Hill-Fleury abstaining)
• Extended meeting to 11:30 PM (4-0)
• Extended meeting to 12 AM (4-0)
• Adjourned meeting at 11:41 PM (4-0)

Economic Development Commission

The Economic Development Commission is meeting for a work session to refine a business contact list. Members will identify and contact businesses with missing information.

• Work session to flush out the business contact list
• Contacting businesses with missing contact information

The Essex Economic Development Commission met on August 19, 2021, and approved the May 20 minutes with minor spelling or other errors allowed, passing 3-0. No public comments were heard, and no motions were made during updates from partners and staff. The meeting adjourned with a 3-0 vote, and the next meeting was scheduled for September 2, 2021.

• Approved May 20 minutes with allowances for minor errors (3-0)
• Adjourned meeting (3-0)

Housing Commission

The Joint Essex Housing Commission will meet to receive updates from various work groups. Discussions include the Housing Trust Fund, inclusionary zoning, and landlord outreach.

• Presentation by Polly Nichol of the Montpelier Housing Task Force
• Housing Trust Fund work group update
• Inclusionary Zoning work group update
• Landlord Outreach work group update
• Community outreach discussion

The Essex Housing Commission approved a motion to change its meeting schedule to the first and third Wednesday of each month from 3:30-5:30 PM, effective immediately. The commission also discussed housing initiatives, including a potential Housing Trust Fund and Inclusionary Zoning, but took no formal action on those items. No members of the public attended.

• Approved minutes of July 21, 2021 (4-0)
• Approved change to twice-monthly meetings on first and third Wednesdays, 3:30-5:30 PM (4-0)
• Adjourned meeting at 4:38 PM (3-0)

Cemetery Commission

The Essex Town Cemetery Commission will meet to review cemetery sales and corner markers. The commission will also receive a report from the sexton and discuss future meeting times.

• Cemetery sales
• Corner markers
• Sexton report

The Essex Cemetery Commission decided to continue using Bianchi for corner markers despite backorders and a $45 price increase, and will bill affected plot owners the difference. The commission also discussed a plan to request extended funding for cemetery maintenance improvements in the 2022 town budget. No formal votes were recorded; decisions were made by consensus.

• Decided to stay with Bianchi for cornerstones despite backorder and $45 price increase
• Agreed to bill plot owners the price difference for cornerstones billed at 2020 rate
• Sue Brown to contact Bianchi about backorder status
• Sue Brown to follow up with Sammel on row number posts invoice
• Sue Brown to contact Dave Foster about post installation locations
• Joe Teegarden to contact Select Board Chair about budget submission process
• Joe Teegarden to meet with Dave Foster to develop maintenance plan and costs

Selectboard

The Selectboard is meeting to discuss the proposed separation of the Village of Essex Junction from the Town of Essex. Key agenda items include reviewing recent public forums, planning the Fiscal Year 2023 budget, and discussing the sharing of municipal services.

• Discussion on the first two public forums regarding the separation vote (costing less than $3,000)
• Discussion with the Police Chief regarding an incident on Pearl Street
• Planning for the Fiscal Year 2023 budget
• Legal discussion on the Village of Essex Junction's proposed separation
• Review of check warrants #17891, #17894, and #17897

The Selectboard discussed and agreed to advertise the open seat left by Vince Franco's resignation and begin collecting applications for interviews, rather than holding a special election. The board also discussed FY2023 budget priorities, including racial equity funding, climate change initiatives, and mental health support. The board approved the agenda, minutes from August 2, and consent items, all by 4-0 votes.

• Agreed to advertise vacant Selectboard seat and collect applications (4-0 consensus)
• Approved agenda as amended (4-0)
• Approved August 2, 2021 minutes as corrected (4-0)
• Approved consent agenda including check warrants (4-0)
• Entered executive session for legal discussion on Village separation (4-0)

Planning Commission

The Planning Commission is meeting to discuss the election of officers and conduct a work session on collaboration. The body will also hold a public hearing regarding a proposed residential subdivision.

• Public hearing for Richard Jenny's proposed 3-lot residential subdivision at 44 Brigham Hill Lane
• Election of officers
• Work session on Collaboration & Cooperation

The Essex Planning Commission approved a sketch plan for a 3-lot residential subdivision on a 33-acre parcel at 44 Brigham Hill Lane, with modifications to the staff report. The commission also approved the July 22, 2021 minutes and held a work session on improving collaboration between staff and commissioners. Officer elections were tabled to the next meeting.

• Approved sketch plan for 3-lot subdivision at 44 Brigham Hill Lane (5-0)
• Approved 7/22/21 minutes with numerical changes (5-0)
• Tabled officer elections to next meeting
• Held work session on staff-commission collaboration

Conservation & Trails Committee

The Conservation & Trails Committee is meeting to manage local environmental programs and trail updates. The body will discuss tree inventories, mapping, and fall clean-up preparations.

• Ash Tree Re-Inventory
• Trail Mapping Update
• Fall Clean-Up Preparation
• Adopt-A-Tree Program
• Resident concerns regarding logging in Barre Town Forest

The Conservation & Trails Committee met but lacked a quorum, so no formal votes or actions were taken. Members discussed several upcoming projects, including an ash tree re-inventory, a fall trail clean-up, and an adopt-a-tree program, and reviewed three development proposals. The committee also noted the resignation of Grace Vinson and discussed a potential gypsy moth egg mass survey.

• No formal votes or actions taken due to lack of quorum
• Scheduled fall clean-up for Sept 25, 1-3pm at Indian Brook Park
• Scheduled site scouting for Aug 21 at 9am at Indian Brook Park
• Discussed ash tree re-inventory and potential EAB sighting
• Reviewed development proposals for 44 Brigham Hill Lane, 108 Center Road/18 Towers Road, and 22 Corporate Drive

Economic Development Commission

The Commission is meeting for a work session to identify and fill in missing contact information for businesses. No other formal decisions or proposals are listed on the agenda.

• Work session to contact businesses with missing contact information

The Essex Economic Development Commission met and held a working session to address missing information in the business contact list. No formal decisions were made; the only action was adjourning the meeting.

• Adjourned meeting (3-0)

Selectboard

The Selectboard is considering the approval of tax rates for Fiscal Year 2022 and discussing public forums regarding the Village of Essex Junction's proposed separation from the Town. The meeting also includes a legal discussion and a potential executive session concerning the separation process.

• Proposed FY22 Town General Tax Rate of 0.5285 (4.30% increase)
• Proposed total municipal rate of 0.5507 for all Town taxpayers
• Three public forums scheduled for August 4, 6, and 21 regarding Village separation
• Cost of up to $3,000 for facilitated public forums
• Acknowledgement of new street name: Greystone Drive off Old Colchester Road

The Selectboard approved the FY2022 tax rate, reflecting a 4.3% increase from 2021, in a 4-0 vote. They also discussed and adjusted plans for community forums on the Village separation, relocating the August 4th forum to 81 Main Street for hybrid access. The board approved consent items including a new street name and warrants, and entered executive session for legal discussion on the separation.

• Approved FY2022 tax rate (4-0)
• Relocated August 4th community forum to 81 Main Street for hybrid format
• Approved consent agenda including new street name 'Greystone Drive' and warrants (4-0)
• Approved July 19 joint meeting minutes as corrected (4-0)
• Entered executive session for legal discussion on Village separation (4-0)

Planning Commission

The meeting scheduled for July 22, 2021, was postponed. The agenda included the election of officers and a proposal for a parcel subdivision.

• Proposal to split a 7.18-acre parcel into two lots (3.07 and 4.11 acres) at 125 Weed Road

The Planning Commission tabled the election of officers to the next meeting when all members are present. They approved the consent agenda, which included a simple parcel subdivision for Thomas & Karen Whitcomb, with a noted change to the draft consent letter. The minutes from July 8, 2021, were also approved with a minor correction. No other substantive decisions were made.

• Tabled election of officers to next meeting
• Approved consent agenda including Whitcomb subdivision (5-0)
• Approved minutes from 7/8/21 with correction (7-0)

Housing Commission

The Joint Essex Housing Commission will meet to discuss a modification of its charter with the Selectboard and Trustees. The body will also review strategic planning and receive updates on housing development projects.

• Modification of Housing Commission charter
• Resignation of Evan Einhorn
• Housing Trust Fund work group update
• Inclusionary Zoning work group update
• Landlord Outreach work group update

The Essex Housing Commission voted 5-0 to appoint Gabrielle Smith as Vice Chair, filling the vacancy left by Evan Einhorn's resignation. The Commission also voted 5-0 to support amending its charter to change the quorum from three to four members, a change that will be requested from the Selectboard and Trustees. The Commission discussed preparations for the potential separation of the Town and Village, including forming separate housing commissions, and agreed to continue current work in the interim.

• Approved minutes from June 16, 2021, by a 5-0 vote.
• Voted 5-0 to support amending the Housing Commission charter to change the quorum from three to four members.
• Voted 5-0 to appoint Gabrielle Smith as Vice Chair, replacing Evan Einhorn.
• Discussed the potential formation of separate housing commissions if the Village separates from the Town.
• Agreed to continue current work while the separation process is ongoing.
• Discussed strategic planning, including meeting more frequently and creating a document repository for working groups.
• Noted that work group updates were not discussed due to lack of time.
• Heard an update on the Depot Junction affordable housing development, a 43-unit project at Five Corners.

Essex Free Library Board of Trustees

The Board of Trustees is meeting to discuss new business including an ARPA grant and an open house. The agenda also includes updates on a phased reopening plan and various fundraising activities.

• ARPA Grant
• Phased Reopening Plan discussion
• Open House planning
• Book Sale planning
• Plant Sale recap

The Essex Free Library Board of Trustees met and approved the previous minutes. They agreed to strongly encourage mask use, with signage and masks offered to patrons. The board discussed using a $16,000 ARPA grant for various items, and decided to give away stored books and collect new ones for the next sale.

• Approved minutes of previous meeting
• Agreed to encourage masks and provide signage and masks at entrance
• Decided to pursue independent (beta) website
• Decided to give away stored book sale books and collect new ones
• Approved current logo for use on signage and correspondence

Selectboard

The Town of Essex Selectboard and Village of Essex Junction Trustees are meeting to discuss the village's independence initiative. The boards will review proposed contracts for shared services and consider a joint resolution supporting the Essex Westford School District’s Equity Policy.

• Joint resolution in support of Essex Westford School District’s Equity Policy
• Proposed shared police department contract including shared expenses based on grand list percentage
• Proposal for Town to pay City $965,956 over five years from unassigned fund balance
• Proposed moratorium on Town of Essex bond votes through June 30, 2023
• Reappointment of Village Treasurer/Tax Collector, Clerk, and Fire Chief

The Selectboard and Trustees each voted 5-0 to approve a joint resolution supporting the Essex Westford School District's Equity Policy. The boards also discussed, but did not vote on, the Village of Essex Junction's independence initiative, including proposed contracts for police, bonding, and other services. The Selectboard agreed not to meet jointly with the Trustees until after public forums on the separation initiative.

• Approved joint resolution supporting EWSD Equity Policy (Selectboard 5-0)
• Approved joint resolution supporting EWSD Equity Policy (Trustees 5-0)
• Approved agenda as amended (Selectboard 5-0)
• Approved agenda as amended (Trustees 5-0)
• Approved consent agenda: reappointed Village Treasurer/Tax Collector/Clerk and Fire Chief (Trustees 4-0)
• Approved consent agenda: terminated temporary COVID-19 Emergency Leave policy (Selectboard 5-0)
• Agreed not to meet jointly with Trustees until after public forums (Selectboard 5-0)

Conservation & Trails Committee

The Conservation & Trails Committee is meeting to elect officers and review a draft Tree Care Ordinance. The body will also discuss an ash tree re-inventory and its work plan and calendar.

• Election of Officers
• Ash Tree Re-Inventory
• Draft Tree Care Ordinance
• Work Plan & Calendar Review
• Development Review

The Conservation & Trails Committee elected Alan Botula as Chair and Mike Spaeder as Vice Chair, filling vacancies after Diana Wood announced her departure. The committee approved the updated Tree Care Ordinance draft, sending it to town departments and legal counsel for review, with a goal of adoption by year-end. They also discussed the ash tree re-inventory, planning volunteer training and treatment of up to 160 trees, and added new work plan items including buckthorn management and trail maintenance workshops.

• Elected Alan Botula as Chair and Mike Spaeder as Vice Chair, all in favor.
• Approved the minutes from the previous meeting, all in favor.
• Approved the updated Tree Care Ordinance draft for review by town departments and legal team, all in favor.
• Discussed ash tree re-inventory, planning volunteer training and treatment of up to 160 trees, with Chuck Vile assisting.
• Added buckthorn management as a new work plan item, pending possible additional funding.
• Discussed adding trail maintenance workshops to the work plan, with coordination through Parks & Rec.
• Noted the Pinewood Section I plan was rejected as presented due to steep slopes and small homes.
• Agreed to explore partnering with the PLACE Program and the Our Town Pollinator Program.

Selectboard

The Selectboard will discuss updating community development permit fees and approving costs to complete traffic signal upgrades at Essex Way and the Circ Highway. The meeting also includes discussions regarding the Village of Essex Junction's independence initiative.

• Proposed shift in zoning permit fees to a square-footage basis (e.g., $0.30/sf for residential)
• Approval of estimated $94,750 plus additional costs for Essex Way and Circ Highway signal upgrades
• Proposed dissolution of the Memorial Hall Committee
• Consideration of a tax stabilization agreement with Glavel, Inc.
• Authorization to seek American Rescue Plan Act money for cities, towns, and villages

The Essex Selectboard approved revised Community Development permit fees effective October 1, 2021, and authorized up to $120,000 in added costs to complete the Essex Way/Circ Highway traffic signal upgrade. The board also authorized a tax stabilization agreement with Glavel, Inc. and Allen Brook Development, and agreed not to dissolve the Memorial Hall Committee at this time. All votes were 5-0.

• Adopted revised Community Development fees effective Oct 1, 2021 (5-0)
• Approved added costs up to $120,000 for Essex Way/Circ Highway traffic signal upgrade (5-0)
• Authorized tax stabilization agreement with Glavel, Inc. and Allen Brook Development (5-0)
• Agreed to keep Memorial Hall Committee dormant, not dissolved, until November budget discussions
• Approved consent agenda including ARPA and CLFRF fund acceptance (5-0)
• Approved June 21, 2021 minutes as amended (5-0)
• Entered executive session for legal discussion on Village separation (5-0)

Planning Commission

The meeting scheduled for July 8, 2021, was postponed. The agenda included the election of officers and two subdivision proposals.

• Minor subdivision: 10-acre transfer from 126 Brigham Hill Lane to 154 Brigham Hill Lane
• Simple parcel subdivision: split of 7.18-acre parcel at 125 Weed Road into two lots

The Essex Planning Commission approved a minor site plan amendment allowing Lois Kenney to transfer 10 acres from 126 Brigham Hill Lane to 154 Brigham Hill Lane in the Conservation (C1) Zone. The motion passed 6-0. The commission also approved the June 24, 2021 meeting minutes as written. Discussion on electing officers was postponed to a future meeting when the full commission is present.

• Approved minor site plan amendment for 10-acre transfer between Brigham Hill Lane parcels (6-0)
• Approved June 24, 2021 meeting minutes as written (6-0)
• Postponed officer election discussion to next full commission meeting

Economic Development Commission

The July 1, 2021, meeting was cancelled due to a lack of quorum. The session was intended to be a work session to update a business contact list.

Zoning Board of Adjustment

The Zoning Board of Adjustment is holding a public hearing to review a variance request. The board will also review minutes from the May 6, 2021 meeting.

• Variance request by James & Gina Barrett for a 10-foot variance from the property line at 157 Sand Hill Road for stair replacement and deck addition

The Zoning Board of Adjustment approved a variance for James and Gina Barrett at 157 Sand Hill Road, allowing a 3.5-foot encroachment into the front-yard setback for a replacement deck and stairs. The board found the hardship was due to the pre-existing non-conforming lot and structure, and the variance was the minimum needed for safety and future wheelchair access. The motion passed 4-0. The board also voted to continue the May 6, 2021 minutes to the next meeting.

• Approved the variance application for 157 Sand Hill Road, allowing a 3.5-foot front-yard setback encroachment for a deck and stairs, with conditions (4-0).
• Continued the May 6, 2021 meeting minutes to the next meeting to clarify wording (4-0).

Planning Commission

The Planning Commission will hold public hearings regarding the addition of housing units and the subdivision of lots. The body will also consider a minor site plan amendment for senior housing utility improvements.

• Public hearing: Proposal to add 12 units to create a 24 Unit PUD-R at 81 Susie Wilson Road
• Public hearing: Proposal to subdivide 2 existing lots into 5 new lots at 226 & 236 River Road
• Minor site plan amendment: Utility pads and roof equipment screening at 2 Freeman Woods
• Discussion on staff work regarding Zoning Regulations

The Planning Commission approved a final subdivision application for 81 Susie Wilson Road, adding 12 units to create a 24-unit PUD-R, with conditions including 12 bike spaces (one per new unit) and other staff report amendments. They also approved a minor site plan amendment for 2 Freeman Woods and a preliminary/final subdivision for 226-236 River Road. All votes were 6-0.

• Approved minor site plan amendment for 2 Freeman Woods (6-0)
• Approved final subdivision for 81 Susie Wilson Road with 12 bike spaces and other conditions (6-0)
• Approved preliminary/final subdivision for 226-236 River Road (6-0)
• Approved minutes from 6/10/21 with grammatical changes (6-0)

Cemetery Commission

The Cemetery Commission will meet to discuss updates regarding the Common Burial Ground and the MVC shed. The body will also review the frequency of its meetings.

• DAR Award and engraving project update for Common Burial Ground
• Discussion of damaged stones at Common Burial Ground
• Update on MVC shed repair
• Review of meeting frequency

The Essex Cemetery Commission approved installing row signs in the new section of Mountain View Cemetery, using about $1,000 left in the current budget. They also noted that flags were placed on veterans' graves in both cemeteries, and agreed to pay the $100 difference in cornerstone costs for those who purchased them last year. The engraving project update was tabled with no new report. The commission will address a fallen stone at the Common Burial Ground and a red ant problem at MVC.

• Approved installing row signs in the new section of Mountain View Cemetery
• Agreed to pay $100 difference in cornerstone costs for last year's purchasers
• Tabled engraving project update until next meeting
• Will fix west gate latch to discourage shortcut use
• Will contact Eric Bianchi about fallen stone repair estimate
• Will contact Parks & Rec about red ant problem and topsoil spreading

Selectboard

The Selectboard is considering the Village of Essex Junction's proposal to separate and form an independent city, including potential shared services for police and parks. The board is also deciding whether to hold public forums to gather resident input on the future of town governance.

• Proposed contract with Green Mountain Pipeline Services for $109,575 to slip line stormwater pipes on Sand Hill Road
• Proposed $31,250 grant from the Municipal Roads Grants-in-Aid Program requiring a $6,250 local match
• Reappointment of John Mangan to the Planning Commission
• Reappointment of Casey Clark to the Conservation and Trails Committee
• Proposed $3,000 cost for facilitated public forums on Village independence

The Selectboard approved a $109,575 contract with Green Mountain Pipeline Services to slip line stormwater pipes on Sand Hill Road, funded by surplus FY2021 funds or FY2022 accounts. They also authorized staff to organize facilitated public forums this summer on Village independence and future governance. In executive session, they reappointed John Mangan to the Planning Commission and authorized the chair to communicate openness to sharing police and other services with the Village.

• Approved slip lining of stormwater pipes on Sand Hill Road with Green Mountain Pipeline Services, funded by surplus FY2021 funds or FY2022 accounts (5-0).
• Authorized staff to organize facilitated public forums on Village independence and future governance (5-0).
• Reappointed John Mangan to the Planning Commission for a term ending June 30, 2025 (5-0).
• Authorized the chair to communicate to the Trustee President openness to sharing police long-term and discussing sharing of Parks & Recreation, Clerk/Treasurer, Finance, IT, and Assessor (5-0).
• Approved consent agenda including Letter of Intent for Municipal Roads Grants-in-Aid Program and reappointment of Casey Clark to Conservation and Trails Committee (5-0).
• Entered executive session to discuss public official appointments and legal matters (5-0).

Economic Development Commission

The Economic Development Commission will meet remotely to receive updates from partners and staff. The body will also discuss the status of the business contact list.

• Business Contact List Status

The Essex Economic Development Commission met on June 17, 2021, and heard updates from partners and staff. No formal decisions were made; the meeting focused on informational items, including a CEDS public meeting, REACH program funding, Juneteenth celebration, and potential rail improvements. The commission also discussed the business contact list project, with suggestions to hold a work session, but no action was taken.

• Approved the agenda as presented with no changes.
• Tabled approval of previous meeting minutes (05/20/21) as they were not available for review.
• Heard update on CEDS public meeting and potential federal EDA funding for infrastructure.
• Heard update on $20M REACH program and additional $10M, with first 30 days for businesses without prior federal assistance.
• Heard update on $10.5M in capital investment grants for business expansion.
• Discussed business contact list project; no decision made, suggestions included a work session.
• Scheduled next meeting for July 1, 2021.
• Adjourned at 9:03 am with a motion passed 3-0.

Board of Civil Authority

The Board of Civil Authority and Board of Abatement will meet to address a specific tax error and administrative processes. The meeting includes a review of the bi-annual checklist process.

• Application and decision for tax abatement from Martin Silverstrim regarding 2020 taxes
• Discussion of Bi-Annual checklist review process

The Board of Civil Authority approved an abatement of $863.12 for Martin Silverstrim's 2020 taxes, correcting an assessor's error that omitted his veteran's exemption. The board also discussed the biennial voter checklist review, agreeing the clerk should continue her current process and that interested members could request a copy.

• Approved $863.12 tax abatement for Martin Silverstrim under VSA 24 §1535(a)(4) for a lister's mistake
• Agreed to continue the clerk's ongoing voter checklist review process, with members able to request copies

Housing Commission

The Joint Essex Housing Commission will meet to receive updates from work groups and discuss housing development projects. The body will also review outreach strategies and the minutes process.

• Housing Trust Fund work group update
• Zoning for Housing work group update
• Rental Registry / Landlord Survey work group update
• Housing Development Projects update
• Discussion on outreach and communications strategies

The Essex Housing Commission approved the minutes from its May 19, 2021 meeting by a 6-0 vote. Members discussed work group updates on a Housing Trust Fund, inclusionary zoning, and a rental registry, and reviewed two new housing development projects. The meeting adjourned at 4:36 PM.

• Approved the May 19, 2021 meeting minutes 6-0.
• Agreed to pursue hiring a note taker on their own time, separate from Commission business.
• Agreed to continue work on a Housing Trust Fund framework, with Smith to draft a model for discussion.
• Agreed to connect with South Burlington's Affordable Housing Committee on inclusionary zoning experiences.
• Agreed to draft outreach questions for landlords, with McAdoo and Teegarden to prepare a list.
• Agreed to add a report on Commission progress to the July meeting agenda.
• Adjourned the meeting 5-0 at 4:36 PM.

Energy Committee

The committee is meeting to review outcomes from strategic planning sessions with the Town Selectboard and Trustees. Members will discuss energy implementation funding and review EJ code provisions. The agenda also includes updates on net-metering and tree planting efforts.

• Discussion of CCPRC Energy Implementation funding
• Review of EJ Code Provisions
• Update on net-metering efforts and Woodstock request
• Tree planting efforts
• Presentation on CVOEO Weatherization

Selectboard

The Town of Essex Selectboard and Village of Essex Junction Trustees are meeting to discuss the Village's independence initiative and potential shared services. The boards will also consider a 2% salary increase for Unified Manager Evan Teich.

• Discussion on Village of Essex Junction independence and sharing Police, Recreation & Parks
• Proposed 2% salary increase for Unified Manager Evan Teich effective February 26, 2021
• Executive session to discuss real estate purchase or lease options
• Update on work from the Task Force on Racial Equity, Policing and Public Safety
• Discussion on joint meeting schedules and June 5 strategic planning follow-up

The Selectboard and Trustees each voted 5-0 to authorize a 2% salary raise for Unified Manager Evan Teich, effective February 26, 2021, with retroactive pay. The boards also approved the June 5, 2021 joint meeting minutes as amended. No action was taken on a proposed memo of support for the school district's equity plan, and discussions on shared services with the Village were deferred.

• Approved 2% salary raise for Unified Manager Evan Teich, effective Feb 26, 2021, retroactive (Selectboard 5-0, Trustees 5-0).
• Approved the June 5, 2021 joint meeting minutes as amended (Selectboard 5-0, Trustees 5-0).
• Approved the agenda as amended (Selectboard 4-0, Trustees 4-0).
• Entered executive session to discuss real estate lease options (both boards 5-0).
• Exited executive session at 8:27 PM (both boards 5-0).
• Adjourned at 8:28 PM (both boards 5-0).

Planning Commission

The Planning Commission is conducting public hearings for three development projects. These include a site plan amendment for storage silos and two new construction proposals for warehouses and residential units.

• Public hearing: Height waiver for storage silos and roof vents at 131 Red Pine Circle
• Public hearing: Two warehouse buildings totaling 12,600SF at 19 Corporate Drive
• Public hearing: Two residential buildings (30 units) and one mixed-use building (22 units, 6,000SF commercial) at Commonwealth & 10 Carmichael Street

The Essex Planning Commission approved two site plan applications: a height waiver for storage silos at 131 Red Pine Circle and two warehouse buildings at 19 Corporate Drive. A third application for residential and mixed-use buildings at Commonwealth & 10 Carmichael Street was continued to a later hearing after extensive discussion.

• Approved height waiver for silos and roof vents at 131 Red Pine Circle (7-0)
• Approved two warehouse buildings at 19 Corporate Drive (7-0)
• Continued application for 52 apartments and 6,000 sq ft commercial at Commonwealth & 10 Carmichael Street (7-0)
• Approved minutes from 5/13/21 and 5/27/21 (7-0)
• Authorized Zoning Administrator to approve sign application at 81B Center Road

Conservation & Trails Committee

The committee is meeting remotely to review a draft Tree Care Ordinance and conduct a de-brief of the Spring Clean-Up Day. The session includes updates on Arbor Day and the EAB Grant closeout.

• Draft Tree Care Ordinance
• Spring Clean-Up Day de-brief
• EAB Grant closeout
• Tree City USA status
• Development Review

The Essex Conservation & Trails Committee approved a motion to send the draft Tree Care Ordinance to the SelectBoard for further action, after committee members review and comment. The committee also reviewed several development projects, including a final subdivision at 81 Susie Wilson Rd with 6 of 12 units as permanently affordable housing, and discussed the spring clean-up day and Arbor Day event. Chair Christine Hammer announced she will not be reappointed, making this her last meeting.

• Approved motion to send Tree Care Ordinance draft to SelectBoard (all approve)
• Reviewed minor amendment to Red Pine Circle development (no action)
• Reviewed 19 Corporate Drive project (no action)
• Reviewed 10 Carmichael design plans (no action)
• Reviewed final subdivision on River Road (no action)
• Reviewed 81 Susie Wilson Rd project with 6 of 12 affordable units (no action)
• Reviewed 126 Brigham Hill boundary adjustment (no action)
• Reviewed 125 Weed Rd parcel subdivision (no action)

Selectboard

The Selectboard is considering final passage of revisions to Title 7 of the Municipal Ordinance regarding motor vehicles, traffic, and parking. The body will also discuss the proposed separation of the Village of Essex Junction from the Town of Essex.

• Public hearing and potential final passage of Title 7 (Motor Vehicles, Traffic and Parking) ordinance revisions
• Legal discussion on Village of Essex Junction’s proposed separation from Town of Essex
• Liquor license approval for 1st Republic Brewing Co, LLC and renewal for Fong LLC dba Joyce’s Noodle House
• Bid awards for construction at Allen Martin Drive and VT Route 15, and for a replacement road grader
• Application for 2021 VTRANS Bike and Pedestrian Grant for a path on VT Route 15

The Selectboard approved final passage of revisions to Title 7 (Motor Vehicles, Traffic and Parking), approved two liquor licenses, appointed two committee members, authorized COVID true-up bonuses, adopted revised Personnel Guidelines, and approved the consent agenda. The board also discussed inviting the Secretary of State for training on open meeting laws and agreed to discuss Community Development fee updates at a future meeting.

• Approved final passage of Title 7 revisions (5-0)
• Approved first-class liquor license for 1st Republic Brewing Co (5-0)
• Approved renewal of first- and third-class liquor license for Joyce's Noodle House (5-0)
• Appointed Dorothy Bergendahl to Energy Committee (5-0)
• Appointed Thomas Yandow to Zoning Board of Adjustment (5-0)
• Authorized COVID true-up bonuses equal to 0.50% of annual base rate for eligible employees (5-0)
• Adopted revisions to Town of Essex Personnel Guidelines (5-0)
• Approved consent agenda including VTRANS grant application, construction bid, road grader purchase, minutes, and warrants (5-0)

Selectboard

The Village of Essex Junction Trustees and Town of Essex Selectboard are meeting for a joint strategic planning session. The boards will prioritize joint projects, determine responsible parties for those tasks, and develop operating agreements for collaboration.

• Strategic planning session cost: approximately $3,000
• Discussion of Village separation vote for 11/2021
• Prioritization of items including Racial Equity, Cannabis, and ARPA dollars
• Planning for shared police with shared oversight
• Discussion on budgeting and planning for separation

The Essex Selectboard and Essex Junction Trustees held a joint strategic planning session, prioritizing projects for the coming year. They identified top priorities including planning for ARPA dollars, local options tax, capital planning/fund sharing, jobs/economic development, racial equity, separation agreement, existing MOUs, police policy, and communication. Staff were tasked with reviewing existing MOUs and delineating procedures for future discussions. No formal votes were taken on these priorities.

• Prioritized joint projects including ARPA planning, local options tax, capital planning, jobs, racial equity, separation, MOUs, police, and communication
• Action item: Staff to review existing MOUs and report back to boards
• Action item: Staff to delineate tasks for procedures for future discussion
• Adjourned Trustees meeting 4-0
• Adjourned Selectboard meeting 5-0

Energy Committee

The Essex Energy Committee is meeting with the Village of Essex Junction Planning Commission and other parties. The purpose of the meeting is to discuss the implementation of the Energy Plan.

• Discussion on implementation of the Energy Plan

Economic Development Commission

The Commission will meet remotely to receive updates from partners and staff. The body is scheduled to discuss the status of the Business Contact List.

• Business Contact List Status

Planning Commission

The Essex Planning Commission will meet to consider a minor site plan amendment for a business addition. The commission will also review minutes from May 13, 2021, and receive a staff update on zoning regulations.

• Minor site plan amendment for Andy Cabrera d/b/a Cabrera Properties, LLC for a 3700SF addition to an office/woodworking facility at 15 Corporate Drive

The Planning Commission approved the consent agenda, which included a proposal by Andy Cabrera d/b/a Cabrera Properties for a 3,700 SF addition to an existing office/woodworking facility at 15 Corporate Drive, with minor corrections, in a 5-0 vote. The minutes from the May 13, 2021 meeting were not approved, as the motion failed 3-0-2 with two abstentions, and will be placed on the next agenda. Staff provided an update on work related to Zoning Regulations, focusing on Planned Unit Developments (PUDs), including where they may be eradicated and appropriate density locations. No other substantive decisions were made.

• Approved consent agenda with minor corrections for Cabrera Properties' 3,700 SF addition at 15 Corporate Drive (5-0)
• Failed to approve May 13, 2021 minutes (3-0-2, with Bruso and Furland abstaining); minutes deferred to next agenda

Selectboard

The Town of Essex Selectboard and Village of Essex Junction Trustees are meeting to discuss a joint resolution to investigate an amicable separation. The boards will also receive equity updates and consider the reappointment of a Housing Commission member.

• Joint Resolution to investigate amicable separation between Town of Essex and Village of Essex Junction
• Reappointment of Debbie McAdoo to the Housing Commission
• Evaluation of a public official (potential action)
• Strategic planning session scheduled for June 5 at 75 Maple Street with a $3,000 facilitation budget
• Updated COVID-19 Work Place Protocols effective 5/21/2021

The Selectboard and Trustees each voted 5-0 to approve a joint resolution to investigate an amicable separation between the Town of Essex and the Village of Essex Junction. The boards removed a phrase about allocating staffing resources and agreed to remove the word 'duplication' from the document. The resolution is an investigation only, not a commitment to separate.

• Approved joint resolution to investigate amicable separation (Selectboard 5-0)
• Approved joint resolution to investigate amicable separation (Trustees 5-0)
• Reappointed Debbie McAdoo to the Housing Commission (Trustees 5-0)
• Reappointed Debbie McAdoo to the Housing Commission (Selectboard 5-0)
• Entered executive session to discuss evaluation of public official (both boards 5-0)

Economic Development Commission

The Economic Development Commission will meet remotely to discuss the status of the business contact list and receive updates from partners and staff.

• Business Contact List Status

The Essex Economic Development Commission met virtually and approved a motion to reorder the agenda, moving partner and staff updates before the business contact list discussion. The commission deferred approval of the previous meeting's minutes to a later time. No substantive policy decisions were made; discussions covered legislative updates, workforce shortages, and the business contact list project.

• Approved agenda change to move 'Updates from Partners and Staff' before 'Business Contact List Status' (3-0)
• Deferred approval of previous meeting minutes to next meeting

Conservation & Trails Committee

The committee will meet remotely to coordinate preparations for Spring Clean-Up Day and Arbor Day. Members will also review the Street Tree Update and the Adopt-a-Tree Program.

• Spring Clean-Up Day preparations
• Arbor Day and Tree City USA
• Street Tree Update / Adopt-a-Tree Program
• Development Review

The Conservation & Trails Committee approved the minutes and made final preparations for the Spring Clean-Up Day on May 20, 2021. They also discussed the upcoming tree planting event on June 10, reviewed several development proposals, and noted that a PUD request at 137 Towers Rd was denied by the Planning Commission.

• Approved meeting minutes (unanimous)
• Finalized Spring Clean-Up Day plans for May 20, 2021
• Scheduled tree planting for June 10, 2021 with two trees (American hornbeam, swamp white oak)
• Noted denial of PUD request at 137 Towers Rd (5-lot subdivision)
• Approved 26 Woodside Drive mental health recovery facility (16 beds, 50 employees)
• Denied crosswalk request across Rt 15 for 26 Woodside Drive
• Reviewed 50-52 Pinecrest Drive subdivision (low impact)
• Reviewed 34 River Rd chiller unit addition (wastewater monitoring required)

Housing Commission

The Joint Essex Housing Commission will meet to discuss proposed affordable housing units at Wilson’s End Place. The body will also receive updates from work groups regarding the Housing Trust Fund, zoning for housing, and the rental registry and landlord survey.

• Proposed affordable units at Wilson’s End Place
• Housing Trust Fund work group update
• Zoning for Housing work group update
• Rental Registry / Landlord Survey work group update

The Essex Housing Commission approved the April 7 minutes, tabled the rental registry/landlord survey work group pending state legislation, and scheduled future meetings for the third Wednesday of each month. No substantive policy decisions were made; discussions covered a potential paid minute taker, a Housing Trust Fund, and inclusionary zoning.

• Approved April 7, 2021 minutes (6-0)
• Tabled rental registry/landlord survey work group pending S.79 passage
• Postponed discussion of proposed affordable units at Wilson's End Place to next meeting
• Scheduled future meetings for third Wednesday of month; next June 16

Essex Free Library Board of Trustees

The Board of Trustees will meet via Zoom to review the Library Director's report and discuss new business. Key agenda items include the Summer Reading Program budget and a grant from Chittenden County Youth Services.

• Summer Reading Program Budget
• Chittenden County Youth Services Library Grant
• Phased Reopening Plan
• Website Update
• Book Sale and Plant Sale

The Essex Free Library Board of Trustees approved spending $2,000 for materials and programming for a Summer Reading Program, and authorized up to $3,000 for a federally funded, fully reimbursable Chittenden County Youth Service Library Grant. The board also discussed reopening for appointments beginning June 1, ongoing talks with the town about an independent library website, and tabled a logo discussion until the next meeting. No other substantive decisions were made; the meeting was procedural in nature aside from the two funding approvals.

• Approved $2,000 for Summer Reading Program materials and programming
• Authorized up to $3,000 for Chittenden County Youth Service Library Grant (federally funded, fully reimbursable)
• Tabled logo discussion until next meeting

Cemetery Commission

The Cemetery Commission is meeting to elect a new chair or co-chair. The body will discuss a non-resident's request to purchase plots in MVC and an award ceremony request from Ann Gray. Members will also review updates on CBG engravings, including costs and fundraising.

• Election of new chair or co-chair
• Request from non-resident to purchase plots in MVC
• Request from Ann Gray (DAR) for award ceremony dates at CBG
• Update on CBG engravings costs and fundraising

The Essex Cemetery Commission approved transferring two unused plots at Mountain View Cemetery to D. Norris's son, despite denying her request to purchase additional plots due to residency requirements. The Commission also approved co-chairs, a DAR ceremony date, and transferring burial records to the Historical Society.

• Approved transfer of two unused MVC plots to D. Norris's son (unanimous)
• Denied D. Norris's request to purchase additional MVC plots due to residency rules (unanimous)
• Approved Joe Teegarden and Sue Brown as co-chairs through April 2022 (unanimous)
• Approved transferring original Burial Records book to Essex Historical Society (unanimous)
• Agreed to replace two stones with one for infant twins in Common Burial Ground
• Agreed to pare down engraving content to essentials due to cost and availability

Selectboard

The Selectboard is reviewing proposed updates to the Town of Essex traffic and parking ordinances, including speed limits and parking restrictions. The board will also hear a presentation on a new net metering proposal from Norwich Technologies and discuss the Chittenden Solid Waste District's FY2022 budget.

• Proposed updates to Title 7 (Motor Vehicles, Traffic and Parking) with an estimated $300 cost for public hearing notices
• Net metering proposal from Norwich Technologies
• Chittenden Solid Waste District proposed fiscal year 2022 budget
• Renewal of Certificate of Approval for 264 Colchester Road Salvage Yard
• Outdoor consumption permit for 1st Republic

The Selectboard approved first reading of traffic ordinance updates and authorized a public hearing for June 7, 2021. It also approved the Chittenden Solid Waste District's FY2022 budget, reconsidered and approved Human Service Funding Awards, and made several appointments including to the CCRPC and town committees. All votes were 5-0.

• Approved traffic ordinance updates and authorized public hearing (5-0)
• Approved Chittenden Solid Waste District FY2022 budget (5-0)
• Reconsidered and approved 2021 Human Service Funding Awards (5-0)
• Reappointed Jeffrey Carr to CCRPC Board, Tracey Delphia as alternate, Dennis Lutz to TAC/CWAC, Annie Costandi to CWAC (5-0)
• Reappointed Justin St. James, Irene Wrenner, Marie Froeschl, and Joan Janzen to town committees (5-0)
• Approved consent agenda including salvage yard renewal and outdoor consumption permit (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding a residential development on Towers Road and a facility rebuild on Woodside Drive. The body will also consider a lot subdivision and a site plan amendment for exterior chillers.

• Proposal to subdivide a 1.46-acre lot into two lots at 50 Pinecrest Drive
• Proposal to add 2 exterior chillers at 34 River Road (Twincraft Skincare & Asch Enterprises, LLC)
• Public hearing for a 4-unit, 5-lot Planned Unit Development-Residential at 137 Towers Road
• Public hearing for the State of Vermont to remove and rebuild a 16-bed institution facility at 26 Woodside Drive

The Planning Commission approved the consent agenda (a lot subdivision and a site plan amendment) and a site plan for the State of Vermont to demolish and rebuild a 16-bed mental health facility at 26 Woodside Drive. The public hearing for a proposed 4-unit PUD at 137 Towers Road was continued to allow the applicant to meet with staff on a revised plan. All votes were unanimous (7-0).

• Approved consent agenda: 50 Pinecrest Drive lot subdivision and 34 River Road site plan amendment (7-0)
• Approved State of Vermont site plan for 16-bed facility at 26 Woodside Drive (7-0)
• Continued PUD public hearing for 137 Towers Road to next available hearing (7-0)
• Approved 4/22/21 minutes as written (7-0)

One Time Event

The committee is meeting to receive an update on the Flow Restoration Plan implementation. Members will discuss flow monitoring and the approach for the Phosphorus Control Plan.

• Flow Restoration Plan Implementation Update
• Flow monitoring discussion
• Phosphorus Control Plan approach

The Joint Stormwater Committee reviewed the Flow Restoration Plan (FRP) implementation, noting grant funding for all top four projects and the LDS Church project in the right-of-way phase with construction targeted for 2022. The committee discussed flow monitoring updates from DEC, the Phosphorus Control Plan (PCP), and potential funding sources such as bonds, capital taxes, or a utility. No formal votes or decisions were taken; the meeting was informational and planning-focused.

• Elected Tracey Delphia as newest committee member (noted)
• Reviewed FRP implementation update; LDS Church project in right-of-way phase
• Discussed flow monitoring discontinuation per DEC; staff to research consortium pricing
• Discussed PCP funding options; staff to hire engineer for feasibility review by early August

Energy Committee

The Essex Energy Committee is meeting to plan a discussion with the Selectboard regarding priorities in the Energy Plan. The committee will also receive a report on a GMP Seminar and an update on net-metering efforts.

• Planning for meeting with Essex Selectboard on Energy Plan priorities
• Report on GMP Seminar by Phil and Mike
• Update on net-metering efforts
• Review of minutes from 04/21/2021

The Energy Committee approved the April 21 minutes with minor edits and discussed plans to present to the Selectboard on May 17, covering pandemic achievements, a climate emergency warning, and priority projects. They also reviewed a GMP seminar on municipal electrification incentives and discussed net-metering capacity. No formal decisions were made beyond approving the minutes.

• Approved April 21, 2021 minutes with minor edits
• Scheduled presentation to Selectboard for May 17, 2021
• Agreed to invite GMP representative to discuss demand management

Conservation & Trails Committee

The Conservation & Trails Committee is meeting remotely to discuss local environmental initiatives. The agenda includes preparations for Spring Clean-Up Day and updates on tree-related programs.

• Spring Clean-Up Day preparations
• Arbor Day and Tree City USA
• Street Tree Update / Adopt-a-Tree Program
• Development Review

Economic Development Commission

The Economic Development Commission will meet remotely to conduct reorganization and review the status of the business contact list. The body will also discuss ideas regarding low unemployment.

• Re-organization
• Business Contact List Status
• Low Unemployment Ideas

The Essex Economic Development Commission reorganized its leadership, electing Brian Shelden as Chair and Jeff Benjamin as Vice-Chair, both by unanimous 3-0 votes. The commission also approved the previous meeting's minutes with minor corrections. No other formal decisions were made; the rest of the meeting was discussion on the business contact list and local hiring challenges.

• Approved previous meeting minutes with typo/grammar corrections (3-0)
• Elected Brian Shelden as Chair (3-0)
• Elected Jeff Benjamin as Vice-Chair (3-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment is meeting to review a variance request for a residential property. The board will also review minutes from the March 4, 2021 meeting.

• Variance request for Matt & Cara Bogaczyk to construct a garage 10 feet from the westerly-side property line at 16 Foster Road

The Zoning Board of Adjustment denied a variance request from Matt and Cara Bogaczyk to build a garage 10 feet from the property line at 16 Foster Road, instead of the required 15 feet. The board found the variance was not the minimum necessary, as the garage could be moved 5 feet to meet setbacks. The motion to deny passed 4-0.

• Denied variance for garage at 16 Foster Road (4-0)
• Approved March 4, 2021 minutes with amendment (3-0-1, St. James abstained)

Selectboard

The Selectboard will hold a public hearing and vote on the Fiscal Year 2022 Water and Sewer Budget and Rates. The body will also discuss the proposed separation of the Village of Essex Junction from the Town of Essex.

• Proposed water rate increase of 2.8% to $5.78 per 1,000 gallons
• Proposed sewer rate increase of 3.0% to $9.93 per 1,000 gallons
• Consideration of 2021 Summer Paving bids
• Discussion of American Rescue Plan Act funding sharing with Village of Essex Junction
• Approval of FY 2022 Essex Parks and Recreation Program Fund Budget

The Selectboard approved the Fiscal Year 2022 water and sewer budget, increasing water rates by 2.8% and sewer rates by 3%, effective for billing periods after spring 2021. They also approved human services funding for FY2021 and focus areas for FY2022, and imposed restrictions on a dog following a bite complaint. The board tabled a discussion on transferring merger funds to the Village for separation exploration until May 17.

• Approved FY2022 water and sewer budget with rate increases (5-0)
• Approved FY2021 human services funding as presented (5-0)
• Approved FY2022 human services focus areas (5-0)
• Imposed restrictions on dog Titan: leash, muzzle, no parks, training proof within 30 days (5-0)
• Approved consent agenda including summer paving bids, parks budget, Arbor Day proclamation, minutes, warrants (5-0)
• Treated resident's request for texts/messages as public records request (5-0)
• Entered executive session for legal discussion (5-0)

Planning Commission

The Planning Commission will review a site plan amendment for an outdoor stage and three other development proposals. The body will hold public hearings for the State of Vermont, Eurowest Retail Partners, LTD, and Ron & Alice Siegriest.

• Minor Site Plan Amendment: Twincraft Skincare & Asch Enterprises, LLC for 2 exterior chillers at 34 River Road
• Site Plan & Master Plan Amendment: Eurowest Retail Partners, LTD for an outdoor stage at 21 Essex Way
• Sketch Plan: Ron & Alice Siegriest to subdivide 2 lots into 5 lots at 226 & 236 River Road
• Site Plan: State of Vermont to remove and rebuild a 16-bed institution facility at 26 Woodside Drive

The Planning Commission approved a site plan and master plan amendment for 21 Essex Way to expand greenspace for an outdoor stage, removing 17 parking spaces. It also approved a sketch plan to subdivide two lots at 226 & 236 River Road into five lots, with conditions including a legal opinion on a permit issue. Both approvals were unanimous.

• Approved site plan and master plan amendment for 21 Essex Way outdoor stage expansion (6-0)
• Approved sketch plan to subdivide 226 & 236 River Road into 5 lots (7-0)
• Approved minutes of 4/22/21 as written (7-0)

Energy Committee

The Essex Energy Committee is meeting to determine if its mandate covers both the Village and the Town. The body will also discuss weatherization, net-metering efforts, and utility management.

• Discussion on committee mandate for Village and Town
• Follow-up on Phil March Weatherization presentation
• Tom Yandow's efforts with Efficiency VT regarding replacement pumps
• Account information for Town and Village net-metering
• Route 15 Multi-Use Path walking and biking efforts

The Essex Energy Committee reviewed its charter and decided to continue its work unchanged despite the recent vote against a Town/Village merger plan, until a legally binding vote on Village separation occurs. The Committee also planned to meet with the Selectboard on May 17th to discuss Energy Plan goals and progress. No formal votes or binding decisions were taken; the meeting was primarily discussion and action-item setting.

• Approved March 10, 2021 minutes with minor edits
• Agreed to continue energy planning work unchanged until legally binding Village separation vote
• Set May 10th meeting to plan for May 17th Selectboard discussion
• Assigned Phil and Will to draft message to Vermont legislators on weatherization
• Assigned Natalee to contact Bike/Walk Committee chair Micah Hagan on Route 15 path efforts
• Agreed not to take formal position on Global Foundries self-managed utility at this time

Essex Free Library Board of Trustees

The Board of Trustees will meet via Zoom to discuss the library's phased reopening plan and book and plant sales. The agenda also includes updates on youth services and the Director Review Committee.

• Phased Reopening Plan
• Youth Services Librarian update
• Director Review Committee
• Book Sale
• Plant Sale

The board approved an additional $500 for logo design work, bringing the total to $1,000. They also decided to let staff decide when to reopen for appointments, with a possible June 1st date. The plant sale is set for June 5th, and the book sale may move to the Tree Farm barn.

• Approved additional $500 for logo design, total $1,000 (all in favor)
• Approved motion allowing staff to decide on reopening for appointments (all agreed, Bonnie declined)
• Scheduled plant sale for June 5th at the library
• Discussed moving book sale to Tree Farm barn, pending approval

Cemetery Commission

The Cemetery Commission is meeting to discuss the budget and expected expenses for 2021. The body will also review preservation grants and maintenance tasks including spring cleanup.

• Vermont Preservation Grant remaining funds
• DAR Award in May
• Work Order form revision
• Budget for flags purchase and 2021 expenses
• Cleaning stones based on Andre Lachance email

The Essex Cemetery Commission met on April 20, 2021, and decided to use the remaining $855.25 from a Vermont Preservation Grant to engrave 12 replaced stones, with engraver Eric Bianchi to begin work in his chosen order. The commission also discussed a DAR award presentation, revised the Work Order Permit form, and set conditions for a stone cleaning inquiry, though no final decision was made on that matter.

• Approved using $855.25 grant funds for engraving 12 stones (unanimous)
• Directed Eric Bianchi to begin engraving in his chosen order
• Agreed to require insurance, protocol, and commission approval for stone cleaning inquiry
• Scheduled spring cleanup walk-around for next week
• Noted cornerstone price increase from $160 to $210

Selectboard

The Selectboard will review the Fiscal Year 2022 budgets for the Water and Sewer departments and the Parks and Recreation Program Fund. The board is also discussing the results of a merger vote and the Village of Essex Junction's exploration of a Plan of Separation.

• Proposed FY2022 Recreation Program Fund Budget with total revenues of $193,000 and total expenditures of $190,656
• Liquor license renewal for Lang Family LLC/DBA: Barns at Lang Farm
• Outdoor consumption permits for M&M Management LLC/DBA The Food Bar and Mark BBQ, LLC/DBA Heart n Soul
• Wastewater Allocation Request for 4.0 E.U (800 GPD) at 1 Kana Lane
• Adoption of the 2021 Local Emergency Management Plan Update

The Selectboard appointed Michael Fink to the Energy Committee, approved a liquor license renewal for Lang Family LLC pending police review, and warned a public hearing for the FY2022 water and sewer budget. They also discussed the Village of Essex Junction's separation exploration and directed staff to research hiring an attorney. All votes were unanimous 5-0.

• Appointed Michael Fink to Energy Committee (5-0)
• Approved First & Third Class Liquor License renewal for Lang Family LLC/DBA Barns at Lang Farm, pending police approval (5-0)
• Warned public hearing for FY2022 water and sewer budget and rates for May 3, 2021 at 6:35 PM (5-0)
• Approved minutes of April 5, 2021 as amended (5-0)
• Adopted 2021 Local Emergency Management Plan update (5-0)
• Approved consent agenda including wastewater allocation for 1 Kana Lane, appointment of Joseph Teegarden to Cemetery Commission, outdoor consumption permits for The Food Bar and Heart n Soul, and warrant #17845 (5-0)

Economic Development Commission

The Commission will hear a presentation regarding cannabis followed by a discussion on a research committee. Members will also discuss gathering input from residents and businesses regarding the Local Option Tax.

• Cannabis presentation by Mariah Sanderson
• Nomination of one EDC member to a cannabis research committee
• Discussion of resident and business feedback for the Local Option Tax

The Essex Economic Development Commission heard a presentation on cannabis retail considerations and discussed potential impacts. The only formal decision was to appoint Ta-Tanisha Reddita as the EDC representative to a cannabis study commission, approved unanimously. No other substantive actions were taken; minutes were not approved due to time constraints.

• Appointed Ta-Tanisha Reddita as EDC representative to cannabis study commission (unanimous)

Conservation & Trails Committee

The Conservation & Trails Committee is meeting to coordinate preparations for Spring Clean-Up Day. The body will also review the Adopt-a-Tree Program and development reviews.

• Spring Clean-Up Day preparations
• Street Tree Update / Adopt-a-Tree Program
• Development Review

The Conservation & Trails Committee finalized plans for a spring clean-up day on May 22 from 1-3 p.m., focusing on buckthorn removal and trail mapping, with no refreshments due to COVID. They also discussed an Arbor Day tree planting at Essex Elementary School using a VT Urban Forestry grant, with a date to be determined in May. The committee approved the previous meeting's minutes and discussed an Adopt-A-Tree program, but no formal decisions were made on that initiative.

• Approved minutes of previous meeting (all in favor)
• Set spring clean-up day for May 22, 1-3 p.m., no refreshments
• Agreed to scout locations for buckthorn tagging and removal
• Discussed Arbor Day tree planting at Essex Elementary School (date TBD)
• Discussed Adopt-A-Tree program, no formal action
• Tabled trail mapping update for next meeting

Planning Commission

The Planning Commission is conducting public hearings for three development proposals. These include two site plan requests and one parcel subdivision request.

• Site plan amendment for Al Senecal (A&C Realty, LLC) for two 20,000SF facilities at 123 Old Colchester Road
• Parcel subdivision for Jeff Spooner (VIP 44 Center Rd, LLC) to create two lots for single family homes at 44 Center Road
• Site plan for Heco Rentals, LLC to construct three 6,000SF warehouses at 10 Corporate Drive

The Planning Commission approved three applications: a site plan amendment for two additional 20,000 sq ft buildings at 123 Old Colchester Road (Greystone Industrial Park), a simple parcel subdivision at 44 Center Road, and a site plan for three 6,000 sq ft warehouses at 10 Corporate Drive. All approvals were unanimous (6-0) and included specific conditions and findings. The commission also approved the 3/25/21 minutes and volunteered Commissioner Schumacher for the Cannabis Committee.

• Approved site plan amendment for 123 Old Colchester Road (A&C Realty) with conditions, including revised fee timing and roadway construction requirements.
• Approved subdivision at 44 Center Road (VIP 44 Center Rd, LLC) into two lots for single-family homes, with a recreation impact fee on each new dwelling.
• Approved site plan for 10 Corporate Drive (Heco Rentals, LLC) for three 6,000 sq ft warehouses, with conditions on landscaping and sewer.
• Approved minutes from 3/25/21 as written.
• Volunteered Commissioner Schumacher for the Cannabis Committee.

Housing Commission

The commission will review updates regarding inclusionary zoning, the housing trust fund, and a rental registry or landlord survey. The meeting also includes discussion on strategic planning and various reading files related to fair housing and homelessness.

• Inclusionary Zoning work group update
• Housing Trust Fund work group update
• Rental Registry / Landlord Survey work group update
• Strategic Planning for Full Commission
• Discussion on moving homeless Vermonters out of motels

The Essex Housing Commission approved the March 3, 2021 meeting minutes 7-0 and voted 7-0 to table the February minutes, which had not yet been reviewed. Work group updates were given, but no substantive policy decisions were made. The meeting adjourned at 4:37 PM.

• Approved March 3, 2021 meeting minutes (7-0)
• Tabled February 2021 meeting minutes (7-0)
• Adjourned meeting (7-0)

Selectboard

The Selectboard will meet to consider several administrative policies, liquor license renewals, and the reconstitution of the Town/Village Storm Water Coordinating Committee. The meeting also includes discussion regarding a pending AFSCME contract and potential civil litigation.

• Execution of AFSCME contract for 2021-2024
• First-, second-, and third-class liquor license renewals and new licenses
• Reconstitution of the Town/Village Storm Water Coordinating Committee
• Grant funding support for culvert rehabilitation on Old Susie Wilson Road
• Grant funding support for paving on Essex Way and Old Stage Road

The Selectboard held its annual reorganization meeting, electing Andy Watts as Chair, Patrick Murray as Vice-Chair, and Tracey Delphia as Clerk, all by 5-0 votes. The board approved several policy documents, including amended Rules and Regulations, a Conflict of Interest Policy, a Communications Policy, and a Computer Use Policy. It also approved liquor license renewals and new licenses, appointed members to committees, and authorized the Unified Manager to execute the AFSCME union contract for 2021-2024 after an executive session.

• Re-elected Andy Watts as Chair, Patrick Murray as Vice-Chair, Tracey Delphia as Clerk (5-0)
• Approved first/third-class liquor license renewals with outdoor permits (5-0)
• Approved new liquor licenses for Barnyard and The Scale Essex with outdoor permits (5-0)
• Approved second-class liquor license renewals for Champlain Farms (5-0)
• Appointed Tracey Delphia to Joint Stormwater Coordinating Committee (5-0)
• Approved Rules & Regulations for Orderly Conduct of Business, as amended (5-0)
• Approved Conflict of Interest Policy with amendment (5-0)
• Authorized execution of AFSCME contract for 2021-2024 (5-0)

Economic Development Commission

The Economic Development Commission is meeting to discuss updates to its 2021 Work Plan. The body will review the Business Contact List and discuss outreach to residents and businesses regarding a local option tax.

• Discussion of Business Contact List distribution to staff
• Planning for surveys to residents, businesses, and boards regarding local option tax
• Cannabis discussion and nomination of a member for the research committee

The Essex Economic Development Commission approved its previous meeting minutes with a correction, discussed its 2021 work plan including shifting business list updates to staff, and began planning a survey on a local options tax. No formal decisions were made on the tax or other substantive items; the meeting was largely discussion and planning.

• Approved meeting minutes with correction re Autumn Pond 2 demolition (4-0)
• Agreed to continue work on business database with staff support
• Agreed to set up intake form on EDC web page for business directory
• Invited public member to present on cannabis retail at next meeting

Zoning Board of Adjustment

The meeting scheduled for April 1, 2021, was canceled. The agenda had included a proposal regarding operating hours for a truck rental facility.

• Conditional use proposal for Norton Properties to extend operating hours at 40 Kellogg Road

Planning Commission

The Planning Commission will hold public hearings regarding a parking area expansion and a parcel subdivision. The body will also consider a minor site plan amendment for mechanical units.

• Minor Site Plan Amendment: 2 exterior mechanical units at 19 Thompson Drive (Black Bay Ventures XIV, LLC & IBM)
• Site Plan Amendment Public Hearing: Parking area modifications and expansion at 29 Gauthier Drive (Ed Lockerby)
• Preliminary/Final Public Hearing: Subdivision of a 3-acre parcel from a 125-acre parcel at 39 Essex Way (Why Not, LLC)

The Essex Planning Commission approved a minor site plan amendment for Black Bay Ventures XIV, LLC to add two exterior mechanical units at 19 Thompson Drive, with Commissioner Furland abstaining. It also approved a site plan amendment for Ed Lockerby to expand and add parking at 29 Gauthier Drive, and a preliminary/final subdivision for Why Not, LLC to split a 3-acre parcel from a 125-acre parcel at 39 Essex Way. The commission discussed inclusionary zoning as a potential tool for affordable housing but took no action.

• Approved minor site plan amendment for Black Bay Ventures XIV, LLC at 19 Thompson Drive (5-0-1, Furland abstained).
• Approved site plan amendment for Ed Lockerby at 29 Gauthier Drive, including condition to secure state and federal approvals (6-0).
• Approved preliminary/final subdivision for Why Not, LLC at 39 Essex Way, subject to staff report conditions (6-0).
• Approved minutes from March 11, 2021, as written (6-0).

Selectboard

The Selectboard is holding a public information and question and answer session regarding an April 13 vote to reconsider the merger of the Town of Essex and the Village of Essex Junction. The board will also discuss if additional public outreach is needed for the upcoming vote.

• Q&A session regarding the April 13 vote to reconsider the Plan of Merger dated January 11, 2021
• Discussion on additional public outreach for the April 13 reconsideration vote

The Selectboard held a public question-and-answer session on the upcoming April 13 revote on the Town-Village merger. The board discussed but did not approve additional outreach, instead agreeing to have staff update a memo on separation costs with board comments and then review it before posting. The meeting was procedural, with no final decisions on the merger itself.

• Approved agenda amendment to add a memo on separation costs (3-2).
• Held public Q&A session on the April 13 merger revote.
• Agreed to have staff update the separation cost memo with board comments and then send to board for review before reposting.
• Adjourned meeting at 9:05 pm (5-0).

Selectboard

The Town of Essex Selectboard and Village of Essex Junction Trustees will discuss the results of a failed merger vote and a pending reconsideration vote on April 13. The meeting includes presentations on racial equity, economic development, and a new seasonal pass system for Indian Brook Park.

• Consider approval of FAQs and postcard mailing regarding the April 13 merger reconsideration vote
• Presentation of racial equity work and recommendations from Creative Discourse
• Update on Indian Brook Park access shifting to a seasonal pass system (April–October)
• Discussion on potential merger scenarios for the Village of Essex Junction and Town of Essex
• Potential action on the evaluation of a public official

The Selectboard approved sending a postcard to all active voters and posting web content about the upcoming reconsideration vote on the Town-Village merger. The postcard mailing was approved 5-0, and the web content was approved 4-1, with Andy Watts dissenting. The board also discussed the merger, Indian Brook Park pass changes, and racial equity work, but took no other formal votes on those items.

• Approved sending postcard about merger revote to active voters (5-0)
• Approved web content on merger revote with amendments (4-1, Watts dissenting)
• Approved consent agenda including March 11 minutes (5-0)
• Entered executive session to discuss evaluation of public official (5-0)
• Exited executive session (5-0)

Economic Development Commission

The commission will conduct a remote meeting via Microsoft Teams. The agenda includes updates from partners and staff, as well as an update on the 2021 Work Plan.

• 2021 Work Plan update

The Essex Economic Development Commission approved adding an agenda item to introduce new member Ta Tanisha Reddita and approved the previous meeting's minutes with minor corrections. The meeting included updates from partners and staff on legislative bills, funding for sole proprietors, and development projects. The 2021 Work Plan discussion focused on the local option tax study and enhancing the business database.

• Approved agenda change to introduce new EDC member Ta Tanisha Reddita (4-0).
• Approved minutes of previous meeting with minor grammatical and spelling corrections (4-0).
• Discussed monitoring legislative bills, including S119 on local option tax and S10 on unemployment insurance fund.
• Discussed funding for sole proprietors and plans to clarify business database to identify them.
• Discussed development applications for feedback and reviewed the process for new member.
• Discussed Autumn Pond 2 project creating 72 residential apartments.
• Discussed 2021 Work Plan, including local option tax study and business list enhancements.
• Adjourned meeting at approximately 9:00 am (4-0).

Essex Free Library Board of Trustees

The Board of Trustees is meeting via Zoom to review a phased reopening plan and a logo update. The agenda also includes a report from the Library Director and the results of a town merger vote.

• Phased Reopening Plan Review
• Logo update
• Plant Sale
• Town Merger Vote Results

The Essex Free Library Board of Trustees accepted the prior meeting's minutes after removing a statement from the librarian's report. The board discussed merger vote results, noted a Youth Services Librarian vacancy due to a resignation, and agreed to continue the phased reopening plan. It also agreed to host the plant sale on the first Saturday in June without a bake sale, and to continue work on a logo update.

• Accepted prior minutes with a requested change to the librarian's report
• Agreed to continue the phased reopening plan as is
• Agreed to host the plant sale on the first Saturday in June
• Agreed there will be no bake sale this year
• Agreed Marie, Bonnie, and Lorraine will assess books in storage
• Noted a Youth Services Librarian vacancy will be posted publicly tomorrow

Selectboard

The Selectboard will interview candidates for the Conservation and Trails Committee and the Economic Development Commission. The board will also review liquor license renewals and discuss the results of a merger vote.

• Approval of first-class and second-class liquor license renewals
• Outdoor consumption permit for Silver Hospitality LLC dba Salt & Bubbles Wine Bar and Market
• Renewal of salvage yard Certificate of Approval for 264 Colchester Road
• Approval of Essex Town Center (ETC)|Next Plan
• Presentation of Fiscal Year 2020 Audit

The Selectboard approved first- and second-class liquor license renewals, an outdoor consumption permit for Salt & Bubbles, and the Essex Town Center (ETC)|Next master plan. It also appointed Mike Spaeder and Kimberly Tetreault to the Conservation and Trails Committee and Ta-Tanisha Redditta to the Economic Development Commission. The board discussed the upcoming merger reconsideration vote and scheduled a special meeting for March 25.

• Approved first/third-class liquor license renewals (5-0)
• Approved second-class liquor license renewals (5-0)
• Approved outdoor consumption permit for Salt & Bubbles (5-0)
• Approved ETC|Next master plan (5-0)
• Appointed Mike Spaeder to Conservation and Trails Committee (5-0)
• Appointed Kimberly Tetreault to Conservation and Trails Committee (5-0)
• Appointed Ta-Tanisha Redditta to Economic Development Commission (5-0)
• Removed salvage yard renewal from agenda (5-0)

Planning Commission

The Planning Commission is conducting public hearings for three separate land use and development projects. These include a new residential development, a multi-family building expansion, and the addition of industrial facilities.

• Public hearing for a 4-unit, 5-lot Planned Unit Development-Residential at 137 Towers Road
• Public hearing for an 8-unit building addition and boundary line adjustment at 1 & 5 Kana Lane
• Public hearing for two additional 20,000SF facilities at 123 Old Colchester Road

The Planning Commission approved a site plan amendment and boundary line adjustment for 1 & 5 Kana Lane, allowing an 8-unit addition to an existing 4-unit building, subject to conditions including consulting the Tree Warden on street trees and installing a conduit for a future charging station. The commission continued public hearings for a proposed 4-unit PUD at 137 Towers Road pending a legal opinion on driveway regulations, and for two new industrial buildings at 123 Old Colchester Road to allow time for staff report amendments. Minutes from 2/25/21 were approved as written.

• Approved 7-0 the Kana Lane site plan amendment and boundary adjustment, adding 8 units to the existing 4-unit building, with conditions including tree species consultation and a conduit for a future charging station.
• Continued 7-0 the public hearing for the 4-unit PUD at 137 Towers Road, pending a legal opinion on the driveway issue.
• Continued 7-0 the public hearing for two new 20,000SF industrial buildings at 123 Old Colchester Road to the next meeting.
• Approved 7-0 the minutes from the 2/25/21 meeting as written.

Selectboard

The Selectboard is discussing whether to approve a warning for a Special Town Meeting on April 13, 2021. This meeting would address a voter-backed petition requesting a revote on the Plan of Merger between the Town of Essex and the Village of Essex Junction.

• Proposed Special Town Meeting on April 13, 2021, regarding the Town of Essex and Village of Essex Junction merger

The Selectboard approved a warning for a Special Town Meeting on April 13, 2021, to reconsider the March 2 merger vote, in response to a verified voter petition. The motion passed 5-0. The board also heard extensive public comment on the timing and legality of the vote.

• Approved the agenda as amended, 5-0.
• Approved a warning for a Special Town Meeting on April 13, 2021, to reconsider the merger vote, 5-0.
• Approved a motion to adjourn, 5-0.

Energy Committee

The committee is meeting to review updates to the “HomeGrown” Weatherization Handbook and discuss account information for Town and Village net-metering efforts. The agenda also includes updates on the VT Climate Council and tree planting.

• “HomeGrown” Weatherization Handbook updates
• Town and Village account information for net-metering effort
• Economic Development Committee engagement regarding biking and walking in Essex
• VT Climate Council update
• Tree planting efforts

The committee approved the February minutes and heard a presentation on weatherization efforts, concluding that current programs are not substantially improving outcomes. They set action items including contacting state legislators, partnering with 3E and Capstone, and reconsidering Button Up for 2021. No formal votes were taken on substantive matters.

• Approved February 10, 2021 minutes with minor edits
• Set action item to contact VT Senate and House with weatherization presentation
• Set action item to determine alliance with 3E and Capstone for Essex
• Set action item to reconsider Button Up for 2021
• Set action item to identify largest VT Gas users in Essex for incentives
• Set action item to contribute to bike/walk efforts with EDC
• Set action item to refine municipal energy data with Tom
• Set action item to find timing for re-engaging Trustees and Selectboard after merger vote

Conservation & Trails Committee

The Conservation & Trails Committee is meeting to prepare for Spring Clean-Up Day and discuss the Trail Mapping Project. The agenda also includes an update on Emerald Ash Borer management and development review.

• Spring Clean-Up Day preparations
• Trail Mapping Project
• Emerald Ash Borer Management update
• Development Review

The Conservation & Trails Committee met and discussed, but took no formal votes on, the Spring Clean Up Day, trail maintenance, and the Emerald Ash Borer contractor selection. The committee reviewed several development proposals, including 1 Kana Lane, Old Colchester Rd, and 10 Corporate Drive, offering comments on tree species and stormwater. The meeting was procedural and informational, with no decisions made.

• No formal motions or votes were recorded; the meeting was for discussion and review.
• Discussed Spring Clean Up Day logistics, including dates, locations, and volunteer organization.
• Reviewed trail tread and erosion evaluation plans, to be done once ground is visible.
• Noted the selection of a contractor for the Emerald Ash Borer project.
• Reviewed development proposals, offering comments on street trees and stormwater.
• Discussed a potential adopt-a-tree program and requested committee feedback on the Street Tree Dashboard.

Board of Civil Authority

The Board of Civil Authority will hold an organizational meeting to elect a Chair and Vice Chair. The body will also conduct a recount from the March 2, 2021, election.

• Election of Chair
• Election of Vice Chair
• Recount from March 2, 2021

The Board of Civil Authority held an organizational meeting and elected officers. Betsy Dunn nominated Dawn Hill-Fleury for chair; the motion passed with Linda Myers opposed. Dunn also nominated Diane Clemens for vice-chair, and the vote was unanimous. The meeting adjourned to resume later for a recount of March 2 ballots.

• Elected Dawn Hill-Fleury as BCA Chair (motion by Betsy Dunn, seconded by Dylan Giambatista; opposed by Linda Myers)
• Elected Diane Clemens as BCA Vice-Chair (motion by Betsy Dunn, seconded by Dylan Giambatista; unanimous)
• Adjourned organizational meeting at 9:04 a.m. to resume at 9:25 a.m. for recount of March 2, 2021 ballots

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing to discuss two land-use proposals. The board will review a request for an Airbnb and a request to remove ledge material.

• Proposed Airbnb at 51 Upper Main Street
• Proposal by A & C Realty, LLC to remove 150,000 cubic yards of ledge at 123 Old Colchester Road

The Zoning Board of Adjustment approved two applications. First, it approved an unspecified use for an Airbnb at 51 Upper Main Street, subject to conditions including directional signage and compliance with state and local laws. Second, it approved a conditional use for A&C Realty, LLC to extract an additional 150,000 cubic yards of ledge at 123 Old Colchester Road, subject to conditions including adherence to blasting and processing plans and reporting milestones. The board also approved the December 3, 2020 minutes.

• Approved Airbnb at 51 Upper Main Street (4-0) with conditions including directional signage and compliance with laws.
• Approved extraction of 150,000 cubic yards of ledge at 123 Old Colchester Road (4-0) with conditions including reporting milestones.
• Approved the December 3, 2020 meeting minutes (4-0).

Economic Development Commission

The Essex Economic Development Commission will meet remotely to discuss its 2021 work plan, including board/committee signups and the Essex Business Contact Project. They will also review the impact of the merger vote results and receive updates from partners and staff.

• Discussion of 2021 Work Plan and board/committee signups
• Essex Business Contact Project update
• Merger vote results impact
• Updates from partners and staff
• Public to be heard

The Essex Economic Development Commission approved its previous meeting minutes with minor corrections. Members discussed a proposal from the Village Planning Commission to add a fee to development projects to fund economic development efforts, but took no formal action. They also heard updates on GlobalFoundries' $50 million investment, a rail upgrade proposal, and other staff activities.

• Approved minutes from prior EDC and special local option tax meetings (4-0)
• Agreed to have Chair Cooper bring EDC thoughts on development fee to Planning Commissions and Selectboard
• Adjourned meeting at 9:13 am (4-0)

Housing Commission

The Joint Essex Housing Commission is holding a regular remote meeting to discuss priorities and strategic planning, approve minutes, and hear public comments. The agenda is largely procedural, with no specific decisions or proposals listed.

• Discussion of priorities / strategic planning
• Approval of minutes
• Commissioner / Staff Profile: Owiso Makuku
• Reading file: 'Where Have All the Houses Gone?' – New York Times

The Housing Commission voted 5-0 to support creating more housing units in Essex through new construction and upgrading existing units. They also decided to form three working groups on zoning, rental inventory, and a housing trust fund. No public comments were heard, and the meeting was procedural aside from these decisions.

• Approved minutes of February 17, 2020 (5-0)
• Passed motion favoring more housing units via new construction and upgrades (5-0)
• Established three working groups: Inclusionary Zoning, Rental Unit Inventory/Landlord Survey, Housing Trust Fund

Selectboard

The Essex Selectboard is holding an informational hearing to discuss the proposed $15,926,128 budget for fiscal year 2021-2022 and the plan to merge the Town of Essex with the Village of Essex Junction. Residents will have the opportunity to speak on each article. The meeting also includes a brief update from Congressman Peter Welch and announcements about the upcoming annual meeting and elections.

• Proposed FY2021-2022 budget of $15,926,128
• Discussion of Town-Village merger plan and proposed charter
• Election of Moderator (1-year term) and two Selectboard vacancies (3-year and 1-year terms)
• Annual meeting to be held March 2, 2021, with voting by Australian ballot
• Polling places: Essex High School and Essex Middle School

The Selectboard held an informational meeting to discuss the proposed merger between the Town of Essex and the Village of Essex Junction, including the FY2022 budget and the merger plan. No votes were taken; the meeting was for public discussion and questions. The board and staff answered questions about tax impacts, governance, and consolidation savings.

• No formal decisions were made; the meeting was informational only.
• Discussed the proposed FY2022 budget and consolidation savings.
• Presented the merger plan and charter for public discussion.
• Heard public comments on the merger, including tax and governance concerns.
• No action taken on the merger or budget.

Planning Commission

The Essex Planning Commission is meeting remotely to discuss the ETC|Next Plan, an update to the 1991 Town Center Master Plan, with the Selectboard. The agenda also includes public comments, approval of previous minutes, and other business. This is a discussion item, not a final decision.

• Discussion with Selectboard on ETC|Next Plan (update to 1991 Town Center Master Plan)
• Public comments
• Approval of February 11, 2021 minutes

The Planning Commission held a virtual meeting on February 25, 2021, primarily to discuss the ETC|NEXT Plan, an update to the 1991 Town Center Master Plan. The Commission heard public comments and discussed the plan's vision, but no formal decision was made on the plan itself. The only formal actions were approving the minutes from the previous meeting and accepting and closing public comments.

• Approved the 2/11/21 minutes as written (7-0).
• Accepted public comments (7-0).
• Closed public comments (7-0).

Selectboard

The Selectboard will hold a special meeting to discuss the ETC|NEXT Plan, an update to the 1991 Essex Town Center Master Plan, with the Planning Commission. Topics may include housing density, building heights, transportation, and environmental implications. The board is also expected to enter executive session to discuss the evaluation of a public official. The agenda includes consent items to approve minutes from February 1 and February 16, 2021.

• Discussion of ETC|NEXT Plan (Essex Town Center Master Plan update)
• Executive session anticipated for evaluation of a public official
• Approve minutes: February 1, 2021; February 16, 2021

The Selectboard held a joint discussion with the Planning Commission on the Essex Town Center (ETC) Next plan, an update to the 1991 Town Center Master Plan, but took no action to adopt it. The board also entered executive session to discuss a public official's evaluation and employment, and afterward ratified and reaffirmed a prior decision to extend Unified Manager Evan Teich's contract through February 25, 2022, including a $3,000 bonus and a 3% pay increase. The board approved the consent agenda, which included minutes from December 21, 2020, February 1, 2021, and February 16, 2021.

• Discussed the Essex Town Center (ETC) Next plan with the Planning Commission; no adoption vote was taken.
• Approved the consent agenda, including minutes from December 21, 2020, February 1, 2021, and February 16, 2021.
• Entered executive session to discuss the evaluation of a public official (1 V.S.A. § 313(a)(3)).
• Entered executive session to discuss the employment of a public official (1 V.S.A. § 313(a)(3)).
• Ratified and reaffirmed the decision to extend Unified Manager Evan Teich's contract from February 26, 2021 to February 25, 2022, with a $3,000 bonus and a 3% pay increase.
• Amended the Unified Manager's contract to require 180 days' notice of non-renewal.

Economic Development Commission

The Essex Economic Development Commission is meeting to discuss gathering input from businesses, residents, and nearby communities about a possible 1% local options tax. The tax, if approved by voters, could generate about $1.2 million annually for the Town and Village. The commission will consider outreach strategies, including surveys and business interviews, and finalize an action plan.

• Discussion of a 1% local options tax on sales, meals, alcoholic beverages, and rooms
• Potential revenue of approximately $1.2 million for Town and Village
• Outreach to businesses in segments like manufacturing, retail, entertainment, dining, and lodging
• Survey and outreach to nearby communities with local options taxes (Burlington, Colchester, South Burlington, Williston, Winooski)
• Finalize action plan items and deadlines

The Essex Economic Development Commission held a special meeting to discuss a potential Local Option Tax, which could generate around $1.2 million annually for capital projects. No formal decisions were made; the commission agreed to form a subgroup to begin outreach to businesses and residents, with staff preparing initial documentation for the next meeting.

• Formed subgroup for Local Option Tax outreach (volunteer: Botur Kosimi)
• Staff to prepare initial documentation for next EDC meeting
• Adjourned meeting at 10:20 am (3-0)

Selectboard

This is a special joint meeting of the Village of Essex Junction Trustees and the Town of Essex Selectboard, held remotely due to the Covid-19 pandemic. The agenda lists standard items including public comment, business items, consent items, and a possible executive session, but no specific decisions or discussions are detailed.

• Meeting held online via Microsoft Teams due to Covid-19
• Public comment allowed during 'Public to Be Heard' item
• Agenda includes consent items and reading file
• Possible executive session listed
• Remote access options include live stream, online, and phone

Economic Development Commission

The Essex Economic Development Commission is meeting remotely to discuss a shared vision for biking and walking routes connecting residents to local businesses and community spaces in Essex Junction and the Town of Essex. The agenda includes possible discussion with guest committee chairs, updates from partners and staff, and planning for the 2021 work plan.

• Possible discussion on biking and walking vision with Bike Walk Advisory Committee, Energy Committee, and Conservation and Trails Committee chairs
• Updates from partners and staff
• Discussion from Village Planning Commission meeting
• 2021 Work Plan: boards and committees discussion, LOT conversation, Essex Business Contact Project update

The Essex Economic Development Commission met and heard presentations from the Energy, Bike/Walk Advisory, and Conservation and Trails committees about their work and potential collaboration. No formal decisions were made; the commission approved the agenda and minutes, and discussed holding joint meetings and updating the bike/walk plan.

• Approved agenda changes (3-0)
• Approved previous meeting minutes

Housing Commission

The joint Essex Housing Commission is holding a regular remote meeting to discuss several housing-related topics, including an update from the Village Planning Commission on the Land Development Code, a possible inclusionary zoning subcommittee, and strategic priorities. The meeting also includes a public comment period and approval of minutes.

• Update from Village Planning Commission and feedback on Land Development Code
• Discussion of inclusionary zoning subcommittee
• Discussion of priorities / strategic planning
• Montpelier Housing Task Force interview
• Commissioner Profile: Katie Ballard

The Essex Housing Commission tabled approval of February 3rd minutes until March 3rd, and approved a six-month volunteer schedule to attend Village Planning Commission meetings. Members discussed a Housing Trust Fund as a priority and tabled inclusionary zoning until a strategic plan is set. No public members were present.

• Tabled approval of February 3rd minutes until March 3rd (7-0)
• Approved 6-month volunteer schedule for Planning Commission meetings (4 yes, 1 abstention)
• Tabled inclusionary zoning decision until strategic plan is established
• Action item: all commissioners to email strategic plan ideas by next meeting

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet remotely via Zoom to review the library director's report, discuss the phased reopening plan, and consider updates to the strategic plan. They will also discuss book sale ideas and the upcoming town meeting. The agenda is largely routine, with no major financial or policy decisions listed.

• Review of phased reopening plan
• Strategic Plan Working Group update
• Book sale ideas discussion
• Town meeting discussion

The Essex Free Library Board of Directors voted to contact Evan to remove a controversial Town Meeting sign from the library lawn to a more neutral location. The board also accepted the January minutes, reviewed the director's report on new services, and tabled the book sale issue. No other substantive decisions were made.

• Voted to contact Evan to remove controversial Town Meeting sign from library lawn (all agreed, Mike abstained)
• Accepted minutes from 1/20/2021 without correction
• Tabled book sale issue

Selectboard

The Essex Selectboard will hold the second of two public hearings on the proposed Plan of Merger between the Town of Essex and the Village of Essex Junction, along with the proposed Charter for the merged communities. The board will also consider a liquor license for Salt & Bubbles Wine Bar and Market, a request to post merger information on Front Porch Forum, and several consent items including the FY2022 budget Q&A and a road reclassification.

• Second public hearing on Plan of Merger of Town of Essex and Village of Essex Junction dated January 11, 2021, and proposed Charter
• Consider approval of first-class and second-class liquor license for Silver Hospitality LLC dba Salt & Bubbles Wine Bar and Market
• Consider request from Andy Watts to post merger information to all Front Porch Forum neighborhoods
• Consider approval of Questions and Answers: Proposed Fiscal Year 2022 Budget
• Consider approval of Town Highway Certification and reclassification for portion of West Sleepy Hollow Road

The Selectboard held a public hearing on the proposed merger of the Town of Essex and Village of Essex Junction, hearing public comments and closing the hearing. The board approved a first-class and second-class liquor license for Silver Hospitality LLC dba Salt & Bubbles Wine Bar and Market. It also approved the consent agenda, including the town highway certification for West Sleepy Hollow Road. No action was taken on a request from board member Andy Watts to post merger information to all Front Porch Forum neighborhoods.

• Approved first/second-class liquor license for Salt & Bubbles Wine Bar (5-0)
• Closed public hearing on merger plan (5-0)
• Approved consent agenda including FY2022 budget Q&A, highway certification, and minutes (5-0)
• No action taken on request to post merger info to all Front Porch Forum neighborhoods

Planning Commission

The Essex Planning Commission is meeting remotely to discuss a draft zoning regulations work plan, approve minutes from January 28, 2021, and handle other business. Public comments are invited, and the Village of Essex Junction Planning Commission is also invited to attend.

• Discussion of draft zoning regulations work plan
• Approval of January 28, 2021 minutes
• Public comments period
• Other business
• Remote meeting via Microsoft Teams, conference call, or YouTube

The Essex Planning Commission discussed a draft zoning regulations work plan, agreeing to let staff review a substantial list of potential updates before forming subcommittees. They approved the January 28, 2021 minutes 7-0. No formal zoning changes were voted on; the meeting was primarily discussion and planning.

• Approved 1/28/21 minutes (7-0)
• Agreed to let staff review the extensive zoning update list before forming subcommittees
• Agreed to proceed with the 'Simple Zoning Fixes' list and allow staff to continue reviewing the more substantial list

Energy Committee

The Essex Energy Committee is meeting to discuss administrative items like meeting minutes and member recruitment, and substantive items including reprioritizing the Greater Essex Energy Plan, net-metering account information, Drive VT incentives, a VT Climate Council update, and tree planting efforts.

• Reprioritizing Greater Essex Energy Plan: securing joint agenda spot, posting clean copy online, solar efforts, budget results
• Account information for Town and Village for net-metering effort
• Drive VT incentives and general EV discussion
• VT Climate Council update
• Tree planting efforts

The Energy Committee agreed to draft a letter to the Trustees and Selectboard highlighting missed opportunities from the merger, particularly regarding energy goals and climate priorities. They also discussed budget changes, ongoing energy data efforts, and tree planting initiatives. No formal votes were taken; decisions were consensus-based.

• Approved minutes of November 13, 2020 with minor edits
• Agreed to write letter to Trustees/SB on merger's missed energy opportunities
• David Skopin volunteered to provide bullet points on climate inaction consequences
• Discussed potential collaboration with Economic Development Committee
• Noted energy retrofitting budget increased, efficiency budget reduced but maintained
• Identified Parks and Recreation Garage and Maple Street Park building as priority projects
• Continued investigation into VT Climate Council subcommittee membership
• Discussed expanding 350VT tree planting efforts to more organizations

Conservation & Trails Committee

The Conservation & Trails Committee is holding a remote meeting to discuss its work plan, trail mapping, development review, emerald ash borer management, and town meeting preparation. Public comments are invited.

• Trail Mapping Project update
• Development Review discussion
• Emerald Ash Borer Management update
• Town Meeting Preparation

Economic Development Commission

The Essex Economic Development Commission is meeting remotely to review minutes, hear public comment, and receive updates from partners and staff. They will discuss the 2021 work plan, including a LOT conversation and the Essex Business Contact Project, and acknowledge GlobalFoundries' Community Impact Award.

• GlobalFoundries received the Lake Champlain Chamber 2020 Community Impact Award
• Discussion of 2021 work plan and boards/committees
• Schedule meeting for LOT conversation with Greg/Evan
• Update on Essex Business Contact Project
• Next meeting set for February 18, 2021

Housing Commission

The Essex Housing Commission is holding a regular meeting to discuss several business items, including a survey of neighboring housing commissions and the possible formation of an inclusionary zoning subcommittee. The commission will also consider an invitation to the Village Planning Commission's meeting and review the 2019 Essex Housing Needs Assessment. Public comments are welcome during the designated agenda item.

• Discuss possible Inclusionary Zoning Subcommittee
• Discuss survey of neighboring housing commissions
• Invitation to Village Planning Commission's Feb. 4th meeting
• Review 2019 Essex Housing Needs Assessment – Executive Summary
• Commissioner Profile: Katie Ballard

The Essex Housing Commission met and discussed findings from surveys of housing commissions in other Vermont towns, including Hinesburg, Jericho, Winooski, South Burlington, Shelburne, and Richmond. No formal decisions were made; the meeting was primarily informational. The commission deferred discussion of a possible inclusionary zoning subcommittee to the next meeting.

• Approved minutes from January 6, 2021 (motion by Redmond, seconded by McAdoo)
• Deferred discussion of inclusionary zoning subcommittee to February 17 meeting
• Ballard volunteered to attend Village Planning Commission's Feb. 4 meeting
• Smith volunteered to take notes at next meeting

One Time Event

The Tri-Town Joint Review Committee is meeting to discuss wastewater treatment operations, including PFAS regulation impacts on biosolids, permit renewals, and the FYE 2022 budget. They will also consider a Casella Waste request to accept landfill leachate and review the Tri-Town Agreement after a merger vote.

• Universal Ordinance discussion (high strength waste, copper, zinc, PFAS)
• NPDES and Biosolids permit renewal status
• Casella Waste request to accept landfill leachate
• FYE 2022 budget and FYE 2020 reconciliation
• PFAS regulation impacts on biosolids land application permit

The Tri-Town Joint Review Committee unanimously approved the FYE 2022 budget of $2,214,912 (-1.33%) with a proposed wholesale rate of $3.235/1,000 gallons (+0.93%). The committee also directed staff to require pretreatment for PFAS before considering landfill leachate disposal from Coventry, and agreed to present the Dry Day fund management proposal alongside the Universal Ordinance for ratification. No action was taken on TriTown Agreement amendments post-merger vote.

• Approved FYE 2022 budget of $2,214,912 with $3.235/1,000 gallons rate (unanimous)
• Directed staff to require PFAS pretreatment for any landfill leachate disposal consideration
• Agreed to present Dry Day fund management proposal with Universal Ordinance ratification
• Agreed one annual meeting is sufficient
• Left committee name and composition unchanged
• Approved January 28, 2020 meeting minutes (unanimous)

Selectboard

The Essex Selectboard will hold two public hearings: one on the FY2022-2026 Capital Budget and Five-Year Plan, and the first of two hearings on the proposed merger of the Town of Essex and Village of Essex Junction. The board will also consider approving the capital budget and prepare for the Town Annual Meeting. The meeting will be held remotely due to the COVID-19 pandemic.

• Public hearing on FY2022-2026 Capital Budget and Five-Year Plan with $538,580 in capital tax additions and $1,479,856 in spending
• First of two public hearings on the Plan of Merger of the Town of Essex and Village of Essex Junction dated January 11, 2021
• Consider approval of FY2022-2026 Capital Budget and Five-Year Plan
• Preparation for Town Annual Meeting with Tammy Getchell
• Check Warrant #17821 for 1/29/21

The Selectboard held two public hearings, one on the Capital Budget and one on the proposed merger with the Village of Essex Junction. After the hearings, the board voted 5-0 to adopt the Capital Budget and Five-Year Plan. The merger hearing was the first of two, with a second scheduled for February 16. No decision was made on the merger at this meeting.

• Adopted FY2022-2026 Capital Budget and Five-Year Plan (5-0)
• Closed public hearing on Capital Budget (5-0)
• Closed first public hearing on merger (5-0)
• Approved agenda as amended (5-0)
• Approved consent agenda including Check Warrant #17821 (5-0)
• Adjourned meeting (5-0)

Planning Commission

The Essex Town Planning Commission is meeting remotely to discuss the Town Capital Plan and hold public hearings on two sketch subdivision proposals. The consent agenda includes a boundary line adjustment and minor site plan amendment. The meeting is being held virtually due to COVID-19.

• Public hearing: 4-lot PUD-R subdivision at 137 Towers Road (37.8 acres, Tax Map 14, Parcel 39-11)
• Public hearing: Subdivision of 3 acres from 125-acre parcel at 39 Essex Way (Tax Map 91, Parcel 10)
• Consent agenda: Boundary line adjustment and site improvements (2 storage silos) at 131 & 135 Red Pine Circle (Tax Map 72, Parcels 12-4 & 12-5)
• Discussion on Town Capital Plan with Dennis Lutz

The Essex Planning Commission approved a boundary line adjustment and minor site plan amendment for Allen Brook Development, Inc. & Glavel, Inc. at 131 & 135 Red Pine Circle, and approved a sketch subdivision application for a 3-acre parcel at 39 Essex Way, subject to staff report changes. The commission also heard a capital plan update from Dennis Lutz and approved the January 14, 2021 minutes.

• Approved boundary line adjustment and minor site plan amendment for 131 & 135 Red Pine Circle (7-0)
• Approved sketch subdivision application for 39 Essex Way, subject to staff report changes (7-0)
• Approved January 14, 2021 minutes (7-0)

Selectboard

The Selectboard will hold a second public hearing regarding the proposed $15,971,583 Fiscal Year 2022 General Fund budget. Following the hearing, the board is scheduled to adopt the budget and the Town Annual Meeting warning.

• Second Public Hearing on Fiscal Year 2022 Operating Budget
• Proposed FY22 General Fund budget of $15,971,583
• Estimated tax rate of $0.5281
• Proposed property tax revenue of $14,310,511
• Adoption of Town Annual Meeting warning

The Selectboard adopted the FY22 general fund operating budget of $15,926,128 (4-1, Murray opposed) and approved the Town Meeting warning (3-2, Hill-Fleury and Watts opposed). They also adopted a temporary COVID-19 emergency leave policy effective January 1, 2021, and approved the January 22 minutes as amended. The meeting included a public hearing on the budget and discussion of police staffing levels.

• Adopted FY22 general fund budget of $15,926,128 (4-1)
• Approved Town Meeting warning as amended (3-2)
• Adopted Temporary COVID-19 Emergency Leave Policy effective Jan. 1, 2021 (5-0)
• Approved Jan. 22, 2021 minutes as amended (5-0)
• Approved consent agenda: Jan. 19 minutes and check warrant #17819 (5-0)

Selectboard

The Essex Selectboard and Village Trustees are meeting to discuss the updated cost estimates for a potential merger between the Town of Essex and the Village of Essex Junction, based on FY22 budget data. They will also consider public outreach strategies for the merger vote, including banners, websites, mailers, and informational meetings. The board will consider approving the mailing of ballots for the Town and Village annual meetings.

• Merger cost update: estimated total cost to Town outside Village ranges from $259 to $372 for a $280,000 property, with average annual cost between $22 and $29
• Discussion on public outreach for merger vote (banners, websites, mailers, Teams informational meetings, Town Meeting TV)
• Consider approval of mailing ballots for Town and Village annual meetings
• Essex CHIPS annual update by David Voegele
• Reading file includes memo from Sarah Macy re: COVID Related Grant Initiative Recap

The Selectboard and Trustees approved mailing ballots for the Town and Village annual meetings to all active, registered voters, a move intended to limit COVID-19 spread. The boards also approved the January 11, 2021 Selectboard minutes with an amendment. A proposed COVID-19 emergency leave policy was deferred to separate upcoming meetings, and a merger cost update was presented and discussed but no action was taken.

• Approved mailing ballots to all active voters for Town and Village annual meetings (Selectboard 5-0, Trustees 5-0)
• Approved January 11, 2021 Selectboard minutes as amended (5-0)
• Deferred adoption of temporary COVID-19 emergency leave policy to separate board meetings
• Moved January 11, 2021 minutes from consent agenda to business item for discussion

Selectboard

The Essex Selectboard is holding a special meeting to adjust the date of the second public hearing on the FY2022 General Fund budget from February 1 to January 28, 2021, to meet the legal deadline for warning the annual meeting. The proposed budget is $15,972,320, a 4.2% increase from FY21, with an estimated tax rate of $0.5281. The board will vote on the date change; the hearing itself is scheduled for 6:35 PM on January 28.

• Vote to move second public hearing on FY2022 budget from Feb. 1 to Jan. 28, 2021
• Proposed FY2022 General Fund budget: $15,972,320 (4.2% increase from FY21)
• Estimated tax rate of $0.5281, a 2.0% increase from FY21
• Public hearing notice to be published in the Free Press on Jan. 23, 2021

Economic Development Commission

The Essex Economic Development Commission is meeting remotely to continue developing its 2021 work plan, receive updates from partners and staff, and discuss a recent Planning Commission conversation. Members will also review the Business Census Project and designate boards and committees for collaborations. The meeting is largely procedural, with no major decisions or contracts on the agenda.

• Continue developing 2021 Work Plan
• Update on Business Census Project from Botur
• Discussion of Planning Commission meeting conversation from 1/14
• Create meeting date for LOT (Land Use) conversation with Greg/Evan
• Designate boards and committees to initiate collaborations

The Essex Economic Development Commission met virtually and approved the previous meeting's minutes. Members discussed updates on small business support, including federal funding gaps and a potential community discussion on cannabis. They also planned to create a shared spreadsheet for the 2021 work plan and schedule a separate meeting on the local option tax. No formal decisions were made beyond approving the minutes and adjourning.

• Approved previous meeting minutes (motion by Benjamin, seconded by Kosimi)
• Adjourned meeting at 9:13 am (4-0)

Housing Commission

The Joint Essex Housing Commission is holding a regular remote meeting to discuss administrative matters, including approving minutes, setting future agendas and meeting schedules, and exploring collaborations with other boards and committees. The commission will also feature a profile of Commissioner Mia Watson and review the Essex Residential Phasing Report from the reading file. Public comments are invited during the Public to Be Heard period.

• Approval of meeting minutes
• Discussion on agenda-setting and meeting schedule
• Collaborations with other boards and committees
• Commissioner profile: Mia Watson
• Reading file: Essex Residential Phasing Report

The Essex Housing Commission held a discussion-focused meeting with no formal votes or decisions. Members agreed to reach out to housing commissions in seven nearby towns, with each member assigned a specific town, and to report findings at the next meeting. They also discussed reviewing the 2019 Housing Needs Assessment and potential future agenda items like inclusionary zoning and zoning reform.

• Approved minutes from January 6, 2021 (motion by Redmond, second by Watson)
• Assigned commission members to contact housing commissions in South Burlington, Winooski, Jericho, Shelburne, Richmond, Hinesburg, and Montpelier
• Agreed to send summaries and town profiles to staff by February 1 for review before the February 3 meeting

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees is meeting remotely to discuss routine business and several operational updates. Key items include a COVID-19 reopening plan, the new Aspen library catalog and website, and digital magazine funding. The meeting is largely procedural, with reports and working group updates.

• COVID-19 updates and reopening plan
• Library of Things
• Aspen - new library catalog and website
• Digital magazine funding
• Library cards, registration, and updates

The Essex Free Library Board of Directors met via Zoom and accepted the November minutes with a correction. The library will continue curbside pickup while remaining closed to the public due to the pandemic, with no changes to staff, procedures, or programs. New services announced include Wowbrary, Hoopla (available in February), and snowshoes for lending, alongside existing items like ukuleles and puzzles. A working group will focus on the strategic plan, particularly improving social media presence.

• Accepted November 18, 2020 minutes with correction adding Iris Banks as attendee
• Continued curbside pickup; library remains closed to public
• No changes to staff, procedures, or programs
• Announced Wowbrary availability for new acquisitions
• Announced Hoopla will be available in February
• Added snowshoes to lending collection
• Formed working group to address strategic plan, focusing on social media presence

Selectboard

The Essex Selectboard will hold a public hearing on the proposed Fiscal Year 2022 Operating Budget of $15,985,320, which represents a 4.3% increase from the current year and would raise the tax rate to $0.5286. Following the hearing, the board will consider adopting the budget. The board will also discuss the Capital Budget and Plan, receive a presentation on regional planning projects, and consider items related to the upcoming merger vote and virtual Town Meeting.

• Public hearing and consideration of the FY2022 Operating Budget ($15,985,320 total; $14,324,248 raised by taxes)
• Presentation and discussion of Chittenden County Regional Planning Commission (CCRPC) Unified Planning Work Program (UPWP) projects
• Workshop on the FY2022-2026 Capital Budget and Plan and approval of its public hearing warning
• Consider approval of warning for public hearings on the Plan of Merger and final draft merger vote informational materials
• Approve Wastewater Allocation Request for 2.00 EU (400 GPD) from Jeff Spooner

The Selectboard tabled adoption of the Fiscal Year 2022 Operating Budget and instead warned a second public hearing for February 1, 2021, after a board member noted the initial hearing was not widely publicized. The board also approved warnings for public hearings on the FY2022-2026 Capital Budget and Plan and on the Plan of Merger, and approved distribution of revised informational materials about the March 2021 merger vote (3-2).

• Tabled FY2022 Operating Budget adoption; warned second public hearing for Feb 1 (5-0)
• Authorized UPWP project requests, signing support letter (5-0)
• Warned public hearings for Feb 1 on Capital Budget and Operating Budget (5-0)
• Warned public hearings for Feb 1 and Feb 16 on Plan of Merger (5-0)
• Approved distribution of revised merger vote informational materials (3-2)
• Approved Consent Agenda: wastewater allocation, Jan 4 minutes, check warrant (5-0)
• Entered executive session to discuss evaluation of a public official (5-0)

Planning Commission

The Essex Planning Commission is meeting remotely to hold a public hearing on a boundary line adjustment at 306 & 314 Lost Nation Road, and to discuss economic development and housing. The agenda also includes a residential phasing report and a petition from T-Mobile regarding properties on Jericho Road.

• Boundary line adjustment for Andrew Pitrowiski at 306 & 314 Lost Nation Road (Tax Map 13, Parcels 15 & 15-1) to accommodate a single-family home
• Introduction/discussion with Annie Cooper on economic development
• Introduction/discussion with Katie Ballard on housing
• Residential phasing report
• Petition of T-Mobile regarding 199 & 200 Jericho Road

Energy Committee

The Essex Energy Committee will review its annual report and membership, then discuss priorities for 2021, including the ongoing impact of COVID-19. They will also hear reports on a VECAN conference, a weatherization handbook, net-metering accounts, and updates from the VT Climate Council.

• Review of 2020 annual report draft
• General brainstorming and priority setting for 2021
• Report on VECAN December conference
• Discussion of 'HomeGrown' weatherization handbook
• Update on VT Climate Council

The committee approved the 2021 Annual Report (subject to final editing) and discussed 2021 priorities, including a planned joint meeting with the Selectboard/Village Trustees to emphasize the climate emergency and energy funding. Members agreed to pursue a homegrown weatherization effort instead of joining Button Up, and identified action items like contacting contractors about solar trackers and attending the Jan. 19 budget meeting. No formal votes were taken on substantive items; the meeting was primarily discussion and planning.

• Approved minutes of October 15, 2020 with minor edits
• Approved 2021 Annual Report subject to final editing by Natalee Braun
• Reached consensus to pursue homegrown weatherization effort instead of Button Up
• Set action item to secure agenda slot for joint trustees/selectboard meeting on climate emergency
• Set action item for Tom Yandow to contact contractors re: solar trackers for police station and 81 Main
• Set action item for members to attend Jan. 19 budget meeting to address partial loss of funding

Conservation & Trails Committee

The Essex Conservation & Trails Committee is meeting remotely to discuss and potentially act on several items, including the Town Meeting Annual Report, emerald ash borer management efforts, and development review. The agenda also includes routine items like work plan review, minutes, and a reading file. Public comments are invited at the start.

• Emerald Ash Borer Management Efforts
• Development Review
• Town Meeting Annual Report
• Work Plan & Calendar Review
• Public Comments

Selectboard

The Essex Selectboard will hold a public hearing and consider final approval of a speed limit reduction on Sand Hill Road from 30 mph to 25 mph. They will also discuss and consider approving the Plan of Merger for the Town of Essex and Village of Essex Junction, along with the proposed charter for the merged communities, which would go on the March 2, 2021 ballot. Other business includes approving informational materials for the merger vote, fund balance assignments, and continuing the FY2022 budget work session.

• Public hearing and final passage of ordinance to reduce speed limit on Sand Hill Road from 30 mph to 25 mph
• Consider approval of Plan of Merger for Town of Essex and Village of Essex Junction and proposed charter
• Consider approval of merger vote informational materials
• Consider approval of Fiscal Year 2020 Fund Balance Assignments
• Continue Fiscal Year 2022 Budget Work Session and consider warning for public hearing on FY2022 Operating Budget

Economic Development Commission

The Essex Economic Development Commission is meeting remotely to review its mission statement, develop a 2021 work plan, and get an update on the Business Census Project. The commission will also discuss possible collaborations with other boards and committees. The meeting includes public comment and approval of prior minutes.

• Review of EDC Mission Statement
• Develop 2021 Work Plan
• Business Census Project Update
• Possible collaborations with other boards and committees

Zoning Board of Adjustment

The Essex Zoning Board of Adjustment is holding a public hearing to continue an appeal by abutting landowners of a zoning permit for a duplex at 101 Brigham Hill Road. The board will also note the withdrawal of a conditional use application for an accessory dwelling unit at 155 Osgood Hill Road and consider minutes from a prior meeting.

• Continued public hearing: appeal of zoning permit for duplex at 101 Brigham Hill Road (AR district, Tax Map 14, Parcel 15-603)
• Withdrawn: conditional use for accessory dwelling unit exceeding 30% at 155 Osgood Hill Road (C1 zone, Tax Map 16, Parcel 3-202)
• Minutes of December 3, 2020 to be reviewed

Housing Commission

The Essex Housing Commission is meeting remotely to review minutes, debrief a regional housing convening, and discuss upcoming state legislative initiatives on housing. The commission will also review state housing policy documents and a staff profile. No votes or decisions are listed on the agenda beyond routine approval of prior minutes.

• Debrief of Chittenden Housing Convening (Nov. 30, 2020) with further info from VHFA presentation
• Discussion of upcoming legislative initiatives on housing
• Review of VAHC & VCEH 2020 State Legislative Priorities
• Review of Rental Housing Advisory Board recommendations pursuant to Act 48 of 2019
• Review of S.237 as recommended by Senate Committee on Economic Development, Housing, & General Affairs

Selectboard

The Selectboard is holding a work session on the proposed Fiscal Year 2022 Town budget of $16,094,707, a 5.0% increase over FY21. The budget includes new initiatives such as an Assistant Manager position, racial equity funding, volunteer stipends, and police body cameras, while eliminating the highway tax and using fund balance to offset the tax rate. The proposed tax rate is 0.5372, a 3.8% increase, which would add $54.60 to the annual tax bill for a $280,000 home. The board will hear departmental presentations throughout the day.

• Proposed FY22 General Fund budget: $16,094,707 (5.0% increase)
• New Assistant Manager position ($77,706) and part-time Economic Development position ($15,450)
• Funding for racial equity work and volunteer stipends ($46,000)
• Police body cameras and software ($46,680)
• Elimination of Town Highway Tax; Village Rolling Stock transfer ($140,100)

The Selectboard held a work session on the proposed FY2022 Town General Fund budget of $16,094,707, a 5% increase over FY2021. Department heads presented their budgets, and the board discussed new initiatives including a new Assistant Manager position, racial equity funding, and a part-time Economic Development position. No formal votes were taken; the board will consider staff suggestions for reductions in a future meeting.

• No formal votes taken during the budget work session
• Discussed proposed FY2022 General Fund budget of $16,094,707 (5% increase)
• Reviewed department budgets: Library, Clerk, Public Works, Finance, Police, CJC, Assessing, Debt, Community Development, IT, Recreation, Administration, Fire
• Discussed using $300,000 of surplus fund balance to offset tax rate in FY2022
• Discussed potential $20,000 cost for a cannabis retail sales election
• Discussed stipends for volunteer board members, with mixed support
• Noted ~$95,000 in potential budget reductions identified by Finance Director
• Adjourned 5-0 at 4:34 p.m.