Duncan public meetings in 2024

City Council

The City Council will hold a public hearing and vote to adopt the 2025 budget. The consent agenda includes using $528,759.28 in ARPA funds for seven police vehicles and re-obligating $1,541,178.48 to the wastewater treatment plant chlorination/de-chlorination project. The Council will also hear a presentation on the new fire station at Camelback and US Highway 81, consider a contract for grant writing services, and approve several utility authority pay requests.

• Public hearing and adoption of the 2025 City of Duncan budget
• ARPA-funded purchase of seven police vehicles at $528,759.28
• ARPA re-obligation of $1,541,178.48 for wastewater treatment plant chlorination/de-chlorination project
• Presentation on progress of new fire station at Camelback and US Highway 81
• Consideration of agreement with CPCOK, LLC for grant writing services

The Duncan City Council held a regular meeting on December 10, 2024, where it adopted the 2025 budget, approved the consent agenda (including ARPA-funded police vehicles and wastewater project re-obligation), and approved several contracts and agreements. The council also approved an ordinance changing Parks and Recreation Advisory Board meetings to quarterly, and awarded street department material bids. No public comments were made on the budget.

• Adopted 2025 City of Duncan budget (4-0)
• Approved consent agenda including ARPA funds for 7 police vehicles ($528,759.28) and wastewater chlorination project ($1,541,178.48) (4-0)
• Approved agreement with CPCOK, LLC for grant writing services (4-0)
• Approved USGS lake gauging station operation at $10,400/year (4-0)
• Awarded street department road materials bids as per bid tabulation (4-0)
• Approved ordinance changing Parks and Recreation Advisory Board meetings to quarterly (4-0)
• Declared emergency for ordinance change (4-0)
• Approved multiple pay requests for airport, dam, and water projects (4-0 each)

City Council

The Duncan City Council and Public Utilities Authority will consider multiple pay requests for infrastructure projects including a $985,110.60 Advanced Metering Infrastructure replacement, a $686,865.14 dam embankment rehabilitation, and a $324,068.75 elevated storage tank. The City Council will also vote on a $167,891 bucket truck purchase, a $35,395 fire station services payment, and a $3,500 demolition contract at 204 E. Elm Avenue. The Economic Development Trust Authority agenda is procedural with a meeting cancellation resolution.

• Approve $985,110.60 pay request for Advanced Metering Infrastructure (AMI) Replacement Project
• Approve $686,865.14 pay request for Clear Creek Lake Dam Embankment Rehabilitation
• Approve $324,068.75 pay request for El Rancho Elevated Storage Tank Project
• Approve $167,891 purchase of 2025 Bucket Truck for Electric Department
• Approve $35,395 pay request for new fire station at Highway 81 and Camelback

City Council

The City Council will meet to consider a presentation and the acceptance of the 2023 audit and financial statements. The report will be presented by Anne Elfrink, MS, CPA.

• Presentation and acceptance of 2023 audit and financial statements from Anne Elfrink, MS, CPA

City Council

The Duncan City Council will hold a special meeting and workshop to discuss the preliminary 2025 fiscal year Capital Improvement Plan (CIP) budget. No votes or formal decisions are scheduled; this is a discussion-only session.

• Preliminary discussions and workshop for the 2025 fiscal year CIP budget

City Council

The Duncan City Council, sitting as three separate boards, will meet on October 22, 2024. The City Council will vote on a consent agenda that includes budget amendments, renewal of municipal insurance policies totaling $581,542, a lease agreement with OSBI, an opioid settlement agreement, and water-use agreements with Continental Resources and Gulfport Midcon. The Public Utilities Authority will consider change orders and pay requests for the Advanced Metering Infrastructure project and the Clear Creek Lake Dam embankment rehabilitation, including a $350,041.70 pay request. The Economic Development Trust Authority will consider a $33,439.60 sales tax funding withdrawal for an incentive to Model 1 Commercial Vehicles.

• Renewal of OMAG insurance: $256,522 (MLPP) and $325,020 (MPPP)
• Opioid settlement agreement between the City and the State of Oklahoma
• Water Use Agreement with Continental Resources for water from NW Bear Creek
• Water Use Agreement with Gulfport Midcon for water from Lake Fuqua
• C-P Integrated Services pay request $350,041.70 for Clear Creek Lake Dam embankment rehabilitation

City Council

The City Council and Public Utilities Authority are meeting to discuss equipment purchases, electrical code updates, and utility project payments. The council will also consider a real estate purchase from Resthaven Gardens, LLC.

• Adoption of the 2023 National Electrical Code (NFPA 70)
• Purchase of a Crafco road crack sealer for $64,895.40
• Purchase of two batwing mowers for $134,642.66
• Purchase of four pickup trucks for Parks and Streets departments totaling $238,957.00
• Two payments to Landmark Structures, LP for El Rancho Elevated Storage Tank Project totaling $738,515.75

City Council

The Duncan City Council, Public Utilities Authority, and Economic Development Trust Authority will meet jointly. The council will vote on a consent agenda including renewing a 5-year airport lease, award a $36,200 flow meter project, and approve a $346,174 bucket truck purchase. The utilities authority will consider pay requests for waterline replacement ($909,253.56) and chlorination improvements ($403,940), plus a tree trimming contract. The economic development trust has only a consent agenda and public comments.

• Consider approving Miller Construction Pay Request No. 1 for $909,253.56 for Package 2 Waterline Replacement Project
• Consider awarding Magnetic Flow Meter & Installation Project to BNB Industries for $36,200
• Consider approving purchase of a 2018 Bucket Truck for Electric Department from Altec for $346,174
• Consider approving Pay Request No. 2 to Downey Contracting for $403,940 for Chlorination/De-Chlorination Improvements
• Consider awarding Tree Trimming bid to Tamez Tree Service for $97,000 and re-bid other items

City Council

The Duncan City Council will consider approving a $1,104,253.35 purchase of a heavy-duty custom engine pumper from Sutphen Corporation via a cooperative contract. The meeting also includes swearing-in ceremonies for new finance director Brian Kriss and assistant finance director Billie Strutton, and authorizing them as signors on the city's investment account. The Duncan Public Utilities Authority will consider pay requests totaling over $380,000 for dam rehabilitation projects at Clear Creek Lake and a change order for a chlorination project.

• Purchase of one Heavy Duty Custom Engine Pumper from Sutphen Corporation for $1,104,253.35 via BuyBoard cooperative contract.
• Swearing in of Finance Director/City Clerk/Treasurer Brian Kriss and Assistant Finance Director Billie Strutton.
• Approval to add Kriss and Strutton as authorized signors on BOK Financial Securities Account, removing Gayla Duke.
• C-P Integrated Services Pay Request No. 2 for $340,843.85 for Clear Creek Lake Dam Embankment Rehabilitation.
• Downey Contracting Change Order No. 1 for the Chlorination De-chlorination Project.

The Duncan City Council approved the purchase of a heavy-duty custom engine pumper from Sutphen Corporation for $1,104,253.35, funded through lease-purchase financing. The council also approved consent agenda items, including a budget amendment and bank account opening, and authorized new finance officials as signors on the BOK Financial account. All votes were unanimous.

• Approved consent agenda including minutes, claims, budget amendment A24-12, and new bank account (5-0)
• Swore in Brian Kriss as Finance Director/City Clerk/Treasurer and Billie Strutton as Assistant Finance Director/Assistant City Clerk/Assistant Treasurer
• Approved Brian Kriss and Billie Strutton as authorized users/signors on BOK Financial Securities Account, removed Gayla Duke (5-0)
• Approved purchase of heavy duty custom engine pumper from Sutphen Corporation for $1,104,253.35 (5-0)
• Approved Dell Marketing LP subscription renewal for Global Protect, Threat Prevention, and extended service agreement for $27,881.60 (5-0)
• Approved C-P Integrated Services Pay Request No. 2 for $340,843.85 for Clear Creek Lake Dam Embankment Rehabilitation (5-0)
• Approved Freese and Nichols Pay Request No. 20 for $26,706.76 for Clear Creek Lake Dam Phase II Embankment Evaluation (5-0)
• Approved Freese and Nichols Pay Request No. 21 for $13,415.41 for Clear Creek Lake Dam Phase II Embankment Evaluation (5-0)

City Council

The Duncan City Council, Public Utilities Authority, and Economic Development Trust Authority meet jointly. The council will consider consent items including a budget amendment, a surplus firearm for a retiring officer, alcohol code waivers for two festivals, camping waivers, and demolition contracts totaling $12,250. The utilities authority will vote on several payments, including $133,607 for the Advanced Metering Infrastructure Replacement Project and a change order for a restroom remodel.

• Declare Glock 19 serial #BPSR998 as surplus for retiring Master Officer Dustin Smith
• Relax alcohol code for Wine'n on the Chisholm Trail Festival (Sept 13-14, 2023) and United Way BBQ Fest (Sept 14, 2024)
• Demolition contracts: 711 N 4th St ($2,500), 1805 W Main ($4,000), 1863 W Main ($5,750)
• Public Utilities Authority: $133,607.70 pay request for Advanced Metering Infrastructure Replacement
• Public Utilities Authority: $10,500 change order for Criminal Justice Restroom Remodel Project

City Council

The Duncan City Council will consider awarding a bid for the Criminal Justice Building Restroom Remodel Project to Hope Equipment & Construction for $115,200. The Duncan Public Utilities Authority will also meet to approve multiple pay requests for Clear Creek Lake Dam rehabilitation, chlorination improvements, and airport upgrades. Both meetings are scheduled for August 13, 2024.

• Award bid for Criminal Justice Building Restroom Remodel to Hope Equipment & Construction for $115,200
• Approve consent agenda including minutes, claims, and budget amendment (A24-10)
• Pay request No. 1 for $104,500 on Clear Creek Lake Dam Embankment Rehabilitation
• Pay request No. 4 for $5,194.36 for Chlorination/De-Chlorination Improvements Project (Jacobs Engineering)
• Pay request No. 4 for $115,140 for Airport Improvements (J Lee Enterprises)

City Council

The Duncan City Council and related authorities are meeting to discuss infrastructure upgrades, zoning changes, and contract renewals. Key items include IT hardware procurement and traffic signal refurbishment. The Public Utilities and Economic Development authorities will also review project payments and incentive funding.

• Purchase of Dell EMC servers and storage equipment for $261,619.00
• Rezoning of 1521 Apollo Drive from R-1 (Residential) with PUD overlay to C-4 (Commercial)
• Traffic signal equipment replacement at Highway 81 and Main Street for $72,965.00
• Maintenance Agreement with ODOT for highway illumination at Duncan Bypass and Elk Avenue Interchange
• Withdrawal of $36,869.46 in sales tax funding for Model 1 Commercial Vehicles, Inc. incentive

City Council

The Duncan City Council will consider relaxing certain alcoholic beverage code sections for the 'Sip and Shop Event' on July 27, 2024. Additionally, the Duncan Public Utilities Authority will consider a $33,540.00 payment request to Parkhill, Smith & Cooper, Inc.

• Relaxing alcoholic beverage code sections for the July 27 'Sip and Shop Event'
• $33,540.00 pay request for Parkhill, Smith & Cooper, Inc.
• Approval of June 25, 2024 meeting minutes

City Council

The Duncan City Council and Public Utilities Authority will review several infrastructure projects and contract payments. Items include water tower replacement, street department material bids, and a presentation on the Heart & Soul Project.

• $424,594.90 pay request for Airport Improvements
• $53,577.00 pay request for Fuqua East Gazebo Remodel Project
• Change order for the Advanced Metering Infrastructure (AMI) Project
• Bids for Street Department and Road Materials
• Agreement for lake permit sales through December 31, 2024

City Council

The Duncan City Council and local authorities will meet to review infrastructure payments and speed zone changes. The agenda includes several utility project pay requests and a sponsorship agreement for the Red, White, and Boom Fireworks Show. The Economic Development Trust Authority will also consider an executive session regarding potential legal action.

• Proposed speed zone limit changes on State Highway 7
• $110,516.40 payment for Advanced Metering Infrastructure Replacement Project
• $54,225.00 payment for Clarifier Rehab Project
• $36,100.00 payment for Fuqua East Gazebo Remodel Project
• Chickasaw Nation sponsorship agreement for Red, White, and Boom Fireworks Show

City Council

The Duncan City Council will consider awarding a $2,524,000 bid for the Clear Creek Lake Dam Embankment Rehabilitation Project, along with consent agenda items including fireworks purchase, school resource officer contract, and budget amendments. The council will also discuss AARP age-friendly community membership and hold an executive session on the City Manager's employment. The Duncan Public Utilities Authority and Economic Development Trust Authority will consider various payments and an executive session on potential litigation.

• Award $2,524,000 bid to CP-Integrated Services, Inc. for Clear Creek Lake Dam rehabilitation
• Purchase fireworks from Western Enterprises, Inc. for $25,000
• Renew contract for two School Resource Officers at Red River Technology Center
• Approve pay requests: $691,911.12 (Airport Improvements), $38,535.85 (El Rancho Pump Station), $21,743.30 (AMI Project)
• Executive sessions on City Manager employment and potential litigation with Duncan Area Economic Development Foundation

City Council

The City Council approved multiple large-scale infrastructure bids including water line replacements and storage tank construction. Additionally, the council authorized a temporary relaxation of alcohol sale rules for a downtown event.

• Awarded $5,450,673.00 bid to Miller Construction for Package 2 Water Line Replacements
• Awarded $6,139,000.00 bid to Landmark Structures, LP for El Rancho Elevated Storage Tank Project
• Awarded $5,078,000.00 bid to Downey Contracting LLC for Wastewater Treatment Plant improvements
• Awarded $93,677.00 bid to IronClad Construction, LLC for Fuqua East Gazebo Remodel
• Relaxed Alcoholic Beverage Code for Main Street Duncan 'Pop Up Event' on May 31, 2024

City Council

This is a special meeting of the Duncan City Council focused on organizational matters. The council will swear in Mayor Robert Armstrong, have him sign his oath of office, and elect a vice-mayor for 2024-2025. The agenda is procedural and contains no policy decisions or public hearings.

• Swearing in of Mayor Robert Armstrong by Municipal Judge Joe Enos
• Signing of oath(s) of office by Mayor Robert Armstrong
• Election of vice-mayor for 2024-2025

City Council

The Duncan City Council is holding a special meeting to consider entering executive session to discuss hiring and interview candidates for the City Manager position. The agenda includes only procedural items related to this executive session, with no other substantive business.

• Executive session to discuss hiring and interview candidates for City Manager (25 O.S. §307(B)1)
• Reconvene regular meeting after executive session
• Consider action related to executive session

City Council

The Duncan City Council will consider several items, including an $800,000 electrical distribution system improvement contract, a rezoning request, and a special permit for keeping chickens. The council will also vote on a consent agenda that includes a lease renewal, a liquor code waiver for a car show, and an insurance policy purchase. The Duncan Public Utilities Authority and Economic Development Trust Authority will also meet to consider various contracts and funding requests.

• Approve $800,000 electrical distribution system improvements by underground cable injection treatment with Southwire
• Rezone 10 North E Street from R-1 (Residential) to C-4 (Commercial) and declare emergency
• Allow 12 chickens (no roosters) at 506 South 3rd Street in R-1 zone
• Purchase workers' comp stop-loss insurance from Whitten Insurance for $139,894.50 annually (total $279,789 over 24 months)
• Duncan Public Utilities Authority: pay D&M Tank LLC $271,260 for Clarifier Rehab Project; pay Freese and Nichols $24,271.21 and $14,639 for Advanced Metering Infrastructure Replacement Project

City Council

The Duncan City Council will consider purchasing Digi Security Camera Systems for the Police Department ($63,366.07) and Cemetery Department ($65,009.86), approve a proposal for tall structures near Halliburton Field Airport, and enter executive session to interview City Manager candidates. The Public Utilities Authority will consider a 3.1% CPI increase for sanitation services and approve engineering pay requests.

• Purchase of Digi Security Camera System for Police Department, $63,366.07
• Purchase of Digi Security Camera System for Cemetery Department, $65,009.86
• Proposal for construction of tall structures (transmission towers) near Halliburton Field Airport
• Executive session to interview City Manager candidates
• 3.1% CPI increase for Waste Connections sanitation services

City Council

The Duncan City Council will consider approving an ordinance to extend the existing 1/2% city sales tax for economic development and job creation for an additional five years, and call a special election on June 18, 2024, for voter approval. The council will also vote on several property rezonings, including a commercial rezoning at Elk Avenue and Highway 7, and approve demolition contracts for multiple properties. The Duncan Public Utilities Authority will consider payments for the Clarifier Rehab and AMI projects, and the Economic Development Trust Authority will discuss a potential legal matter in executive session.

• Ordinance to extend 1/2% sales tax for economic development until July 31, 2029, and call for June 18, 2024 election
• Rezoning at Elk Avenue and Highway 7 from A-1 to C-4 (tabled from Feb. 27)
• Demolition contracts: Pollock Services ($4,500 each for 204 E. Elm and 208 E. Hackberry; $3,000 for 707 W. Woodlawn), Miller Construction ($5,000 for 510 W. Maple; $3,850 for 605 N. F; $2,750 for 310 W. Cypress; $3,500 for 321 N. C), Rudy McCafferty ($3,900 for 7175 N. Homesite)
• Rezoning at 2414 W. Bois D'Arc from I-3 to A-1, and at 1108 N. 5th from R-2 to C-2 with a Use on Review for a tattoo parlor
• Public Service Company of Oklahoma 25-year franchise (Ordinance 1857) and special election resolution

City Council

The Duncan City Council and Public Utilities Authority approved a Series 2024A Clean Water SRF promissory note of up to $4,800,000 to finance wastewater collection and treatment system improvements. The loan is secured by a pledge of utility revenues and a 1% sales tax, with a fixed interest rate not exceeding 4.00% and a term of approximately 30 years. The council also ratified the purchase of seven steel poles for the outdoor warning siren system at a cost of $43,669.99, funded by a FEMA grant.

• Approval of Series 2024A Clean Water SRF Promissory Note up to $4,800,000 for wastewater plant improvements
• Ratification of purchase for seven 50ft direct bury steel poles for outdoor warning sirens at $43,669.99
• Adoption of resolution amending license fee and occupation tax schedule
• Approval of Ground Maintenance Agreement with Chisholm Trail Soccer Association for Abe Raizen Park
• Approval of Tetra Tech, Inc. Change Order No. 1 for $10,600.00 for Sewer Rehab Design Phase 1D

City Council

The Duncan City Council will consider several land-use items, including two rezonings, a use-on-review for keeping chickens, and a home daycare, plus a project agreement with ODOT for sidewalk improvements. The Public Utilities Authority will review change orders and pay requests for water and dam projects, and the Economic Development Trust Authority will discuss a potential legal matter in executive session.

• Rezone 111 South 15th Street from R-3 to C-2 (Commercial)
• Rezone northwest quadrant of Elk Avenue and Highway 7 Corridor Connector from A-1 to C-4
• Use on Review for 6-8 chickens at 1301 South 7th Street
• Home daycare at 106 North 28th Street
• ODOT project agreement for Heritage Trails Sidewalk System

City Council

The Duncan City Council will consider several purchases and contracts, including two electronic sirens for $48,518.97, seven steel poles for $32,088.00, and a $239,000 bid for the Public Library HVAC Replacement Project. The council will also vote on relaxing alcohol rules for a car show, an appeal of a nuisance declaration, and a consent agenda with routine items. The Duncan Public Utilities Authority will separately consider multiple pay requests and a change order for various infrastructure projects.

• Purchase of two Federal Signal Modulator Electronic Sirens with Ultra Voice Controls for $48,518.97
• Purchase of seven Valmont 50 ft direct bury steel poles for $32,088.00
• Award of Public Library HVAC Replacement Project bid to Saker Mechanical Inc. for $239,000.00
• Relaxing alcoholic beverage code for Main Street Duncan Car Show on April 20, 2024
• Appeal of public nuisance declaration for property at 615 S. 4th Street

City Council

The Duncan City Council will consider several items including purchasing four dispatch consoles for $91,264.66, a street sweeper for $72,057.09, and multiple rezoning ordinances. They will also discuss the new fire station project, including architectural services and a construction manager RFP, and may enter executive session to discuss the firefighter contract. The Public Utilities Authority and Economic Development Trust Authority will also meet to consider consent agendas, pay requests, and sales tax funding withdrawals.

• Purchase 4 dispatch consoles from Xybix Systems for $91,264.66
• Purchase Broce Broom 350 for Streets Department for $72,057.09
• Rezone 506 East Main Street from R-1 to C-4
• Rezone property at Highway 81 and Camelback Road to C-4
• Approve $864,565.55 sales tax withdrawal for Commercial Lab Buildings

City Council

The Duncan City Council will consider approving a contract with Blackburn Concrete Construction for street repairs. The Duncan Public Utilities Authority will vote on several pay requests totaling about $869,000 for ongoing water, sewer, and meter projects. The Economic Development Trust Authority will hold an executive session to discuss a potential legal matter involving the city and the Duncan Area Economic Development Foundation.

• Contract with Blackburn Concrete Construction for concrete street repairs
• Pay Request No. 4 to Horseshoe Construction: $101,335.20 for Sanitary Sewer Rehabilitation Project
• Pay Request No. 6 to Ferguson Enterprises: $261,401.40 for Advanced Metering Infrastructure Replacement Project
• Pay Request No. 6 to Freese and Nichols: $189,392.00 for Advanced Metering Infrastructure Replacement Project
• Executive session to discuss potential legal action involving the City and Duncan Area Economic Development Foundation