Douglas public meetings in 2025

Industrial Development Authority

The board unanimously approved the consent agenda items, including the November 14 minutes, and adopted the November Treasurer’s report. Members voted to give Vicky Merritt permission to contact the IDA attorney about a nondisclosure agreement and a letter of intent from an anonymous investor. The board accepted Mr. Pedroza’s report on the Aspen building tank removal and over‑payment to DREDC, agreeing to treat the $697.26 balance as a wash and to set the DREDC payment at $1,700. The directors scheduled an executive meeting with the city council for January 7 2026 at 6:00 p.m. after the special council meeting, and then adjourned the session.

• Approved consent agenda items, including November 14 minutes (6-0)
• Approved November Treasurer’s report (6-0)
• Authorized Vicky Merritt to contact IDA attorney regarding NDA and LOI (6-0)
• Accepted report on Aspen tank removal and DREDC over‑payment, treating $697.26 as a wash (6-0)
• Scheduled IDA‑City Council executive meeting for Jan 7 2026 at 6:00 p.m. (6-0)
• Adjourned meeting (6-0)

Transit Advisory Committee

The committee met to receive updates on financial status, ridership, grants, staffing, and ADOT compliance. No new actions were taken on these items. The committee unanimously approved the September 17, 2025 minutes.

• Approval of September 17, 2025 minutes
• Financial Status Update
• Ridership Report
• 5307/5339 Grant Update
• ADOT Compliance Review

Transit Advisory Committee

The committee will meet to discuss transit operations, including financial status and ridership reports. Members will also review grant updates and ADOT compliance.

• Approval of September 17, 2025 minutes
• Financial Status Update
• Ridership Report
• 5307/5339 Grant Update
• ADOT Compliance Review

City Council

The council unanimously approved the consent agenda items, including $2.6 M in November expenditures and several resolutions on charter questions, contract amendments, a state grant agreement, and a youth program MOU. The second reading of Ordinance 25-1218 was approved, allowing the abandonment of a portion of East 16th Street to BW Gas & Convenience Real Estate for a gasoline station. The second reading of Ordinance 25-1217 (noise ordinance) was postponed to January.

• Approved November 2025 expenditures $2,613,329.83 (unanimous)
• Approved Resolution 25-1700 ordering charter amendment questions for 2026 election (unanimous)
• Approved Resolution 25-1708 authorizing contract amendment to Carollo Engineers, Inc. (unanimous)
• Approved Resolution 25-1709 authorizing intergovernmental agreement for Raise Grant Project (unanimous)
• Approved Resolution 25-1710 authorizing MOU with Boys and Girls Club of Sierra Vista (unanimous)
• Approved second reading of Ordinance 25-1218 abandoning East 16th St right‑of‑way to BW Gas (unanimous)
• Postponed second reading of Ordinance 25-1217 (noise ordinance) to January (no action)

City Council

The council voted to enter an executive session to discuss strategic real‑property investments, council meeting rules, and the city manager’s annual evaluation. The motion was approved by all voting members. Afterwards, the council unanimously voted to adjourn the meeting at 6:04 p.m.

• Entered executive session (unanimous approval)
• Adjourned meeting at 6:04 p.m. (unanimous approval)

Local Pension Board - Police

The agenda for the Douglas Police Pension Board meeting on December 2, 2025 contains only document references and no listed agenda items. No decisions, proposals, or discussions are detailed in the provided text.

The Joint Fire & Police Local Pension Board approved the December 17, 2024 meeting minutes for the Fire board. The same minutes for the Police board were also approved. Both motions passed with all members in favor. The board then adjourned the meeting.

• Approved Fire pension board minutes from Dec 17 2024 (unanimous)
• Approved Police pension board minutes from Dec 17 2024 (unanimous)
• Adjourned the meeting (unanimous)

Douglas Airport Authority Board

The Douglas Airport Authority Board elected officers and approved meeting minutes and quarterly reports. The board discussed the sale of airport land and creating bylaws, but took no action on those items.

• Election of Carlos Fernandez as Chairman and Tanya Duarte as Vice-chairman
• Approval of meeting minutes from April 8, 2024
• Approval of quarterly reports for 2024 and 2025 to be presented to Mayor and Council
• Discussion on creation of Airport Authority bylaws (tabled until next meeting)
• Discussion on sale of land around Douglas Municipal Airport (no action taken)

Local Pension Board - Fire

The Douglas Fire and Police Pension Board meeting scheduled for December 2, 2025 has an agenda that lists only document references and contains no specific agenda items. No decisions, proposals, or discussions are detailed in the provided agenda.

The board unanimously approved the fire pension board minutes from December 17, 2024. It also unanimously approved the police pension board minutes from the same date. After these approvals, the meeting was adjourned.

• Approved Fire pension board minutes from Dec 17, 2024 (unanimous)
• Approved Police pension board minutes from Dec 17, 2024 (unanimous)
• Adjourned meeting (unanimous)

Douglas Airport Authority Board

The Douglas Airport Authority Board will meet to elect officers and establish official bylaws. The board will also consider the approval of quarterly reports and the sale of land surrounding the Douglas Municipal Airport.

• Election of Chairman and Vice Chairman
• Discussion and recommendation on the sale of land around the Douglas Municipal Airport
• Discussion and decision on the creation of Douglas Airport Authority bylaws
• Approval of quarterly reports from June 2024 through September 2025

The Douglas Airport Authority Board approved the minutes from the April 8, 2024 meeting and elected Carlos Fernandez as Chairman and Tanya Duarte as Vice Chairman. It also approved the quarterly financial reports for June 2024 through September 2025 and set a quarterly meeting calendar. The board tabled the creation of authority bylaws until the next meeting.

• Approved April 8, 2024 meeting minutes (unanimous)
• Elected Carlos Fernandez as Chairman (unanimous)
• Elected Tanya Duarte as Vice Chairman (unanimous)
• Approved quarterly financial reports (June 2024–Sept 2025) and forwarded to Mayor and Council (unanimous)
• Approved quarterly meeting calendar: last Monday of each quarter at 5:30 PM, with holiday shift (unanimous)
• Tabled creation of Douglas Airport Authority bylaws until next meeting (unanimous)

City Council

The City Council approved the second reading of Ordinance 25-1224, amending the 2025 zoning code, with a unanimous vote. It also approved the second reading of Ordinance 25-1226, amending the subdivision regulations, also unanimously. Charter amendment proposals were discussed but no action was taken.

• Approved second reading of Ordinance 25-1224 (zoning code amendments) – unanimous (6-0)
• Approved second reading of Ordinance 25-1226 (subdivision ordinance amendments) – unanimous (6-0)

City Council

The council voted to enter an executive session under ARS 38-431.03 to conduct the annual evaluation of the City Treasurer and City Clerk. The motion passed with all members in favor and no opposition. The meeting was then adjourned unanimously.

• Approved executive session for annual treasurer and clerk evaluation (7‑0)
• Adjourned meeting unanimously (7‑0)

Industrial Development Authority

The Industrial Development Authority approved the consent agenda items, including minutes from August 8, September 12 and October 10, 2025, with a 4‑0 vote. The board also approved the November treasurer’s report, again 4‑0. Refunds of $1,364.15 to the Douglas Merchants Association and $10 to the City of Douglas were authorized, each passing 4‑0.

• Approved consent agenda items (minutes for Aug 8, Sep 12, Oct 10 2025) – passed 4‑0
• Approved November treasurer’s report – passed 4‑0
• Approved refund of $1,364.15 to Douglas Merchants Association – passed 4‑0
• Approved refund of $10 to City of Douglas for corporation commission fee – passed 4‑0
• Adjourned meeting at 10:31 a.m. – passed 4‑0

City Council

The City Council approved a motion, with all members present voting in favor, to enter an executive session to discuss the complaint filed by Prader, P.L.L.C. regarding assessor's parcel 410-19-038A. The session lasted from 5:46 p.m. to 6:00 p.m. Afterwards, the council unanimously approved a motion to adjourn the meeting at 6:01 p.m.

• Entered executive session (unanimous vote)
• Adjourned meeting (unanimous vote)

City Council

The council unanimously approved the consent agenda, including $2,701,979.48 in October expenditures and several grant acceptances. It also approved contracts and change orders for reservoir design, sewer design, and an intergovernmental agreement with SEAGO. Additionally, the council gave second‑reading approval to ordinances authorizing the sale of three airport parcels and rezoning two parcels on San Antonio Avenue.

• Approved October 2025 expenditures totaling $2,701,979.48 (consent agenda)
• Accepted $5,000 grant from Arizona Companion Animal Spay and Neuter Committee
• Accepted $83,531 DOJ COPS accreditation grant
• Approved design services contract with Carollo Engineers for 5‑million‑gallon reservoir roof rehabilitation
• Approved change order to Stantec Consulting for sanitary sewer design (West Douglas Utilities Expansion)
• Approved intergovernmental agreement with SEAGO for Davis‑Bacon labor‑standards assistance
• Approved second reading of Ordinance 25‑1219 authorizing sale of three airport parcels to JW Resources, LLC
• Approved second reading of Ordinance 25‑1220 rezoning two parcels on San Antonio Avenue to General Commercial

City Council

The council met at City Hall on Oct. 29, 2025, and reviewed the CAPER report on CDBG fund usage for the fiscal year ending June 30, 2025. No public comments were submitted. The meeting was adjourned at 5:20 p.m. by a unanimous motion.

• Adjourned meeting (unanimous)

City Council

The Douglas City Council voted to enter an executive session to discuss an update on the property sale of vacant land around the Douglas Municipal Airport. The motion was approved with five votes in favor and none against. After the executive session, the council adjourned the meeting unanimously. No other substantive actions were taken.

• Entered executive session on airport land sale (5-0)
• Adjourned meeting (unanimous)

City Council

At the special meeting, the council approved three consent‑agenda resolutions, accepting $25,000 from Arizona Complete Health and $5,000 from Freeport McMoRan for the Douglas Community Kitchen Project and authorizing the City Manager to execute the agreements. The council also approved the submission of the 2024 Community Development Block Grant Consolidated Annual Performance and Evaluation Report to HUD. All three items passed with five votes in favor (Mayor Grijalva and Council Members Montano, Shelton, Dillman, Acosta) and no opposition. Council postponed the ordinance to abandon a portion of East 16th Street right‑of‑way to BW Gas & Convenience Real Estate until a later meeting.

• Approved Resolution 25‑1697 accepting $25,000 grant from Arizona Complete Health (5‑0)
• Approved Resolution 25‑1698 accepting $5,000 grant from Freeport McMoRan (5‑0)
• Approved Resolution 25‑1699 authorizing HUD CDBG CAPER submission for FY 2024 (5‑0)
• Postponed Ordinance 25‑1218 to abandon East 16th Street right‑of‑way (no vote)

Finance Committee

The Douglas Finance Committee met on October 15, 2025. The committee approved the June 4, 2025 Finance Committee minutes with a unanimous vote. Members discussed a proposal to hold future Finance Committee meetings on the third Wednesday after each quarter, but the minutes do not record a vote on that proposal. The meeting was adjourned at 12:24 p.m. by unanimous consent.

• Approved June 4 2025 Finance Committee minutes (unanimous)
• Adjourned meeting at 12:24 p.m. (unanimous)

Industrial Development Authority

The board approved the August 8 and September 12 meeting minutes (4‑0). It also approved the September treasurer’s report and adopted two loan application templates—one for bonds and one for small businesses. The board decided the IDA does not need to hire a CPA or file tax returns. No other actions were taken.

• Approved August 8 and September 12 agenda minutes (4-0)
• Approved September treasurer’s report (no votes against)
• Approved loan application templates for bonds and small businesses (no votes against)
• Determined IDA does not need to hire a CPA nor file taxes (no votes against)

City Council

The council approved the September 2028 expenditures totaling $3,823,486.13. It also approved the minutes from the September 10 and 16, 2025 meetings. The council confirmed appointments for Jose Montano to the Board of Adjustment, Terry Dillman as an ex‑officio member of the Finance Committee, and Ana Urquijo to the Public Safety Personnel Retirement System Board. Additionally, the council accepted EPA technical assistance and participation in the Recreation Economies in Rural Communities program.

• Approved September 2028 expenditures of $3,823,486.13
• Approved minutes for September 10 & 16, 2025 meetings
• Approved appointment of Jose Montano to Board of Adjustment
• Approved appointment of Terry Dillman as ex‑officio Finance Committee member
• Approved appointment of Ana Urquijo to Public Safety Personnel Retirement System Board (Police)
• Approved acceptance of EPA technical assistance and participation in Recreation Economies in Rural Communities program

Transit Advisory Committee

The Douglas Transit Advisory Committee will hold its regular meeting on September 17, 2025 at 10:00 a.m. at the Douglas Transit Office, 1815 9th Street. The committee will consider approval of the June 26, 2025 meeting minutes. The agenda also includes a financial status update, a ridership report, and a report on unfilled vacancies.

• Approval of June 26, 2025 meeting minutes
• Financial status update
• Ridership report
• Unfilled vacancies report

The committee approved the June 26, 2025 meeting minutes with a unanimous vote. The meeting was then adjourned by unanimous consent. No other motions or decisions were recorded.

• Approved June 26, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The council voted to enter an executive session to discuss the city‑owned property at 1300 N. San Antonio Avenue. The session ran from 12:01 p.m. to 12:55 p.m. Council directed staff to meet with the Wild West Supermarket & Restaurant bidder for clarification, postponing any bid award decision. The meeting was adjourned unanimously.

• Approved motion to enter executive session on 1300 N. San Antonio Ave property (votes in favor: Mayor Grijalva, Councilmembers Melissa Rodriguez, Jose Montano, Richard Acosta; none against)
• Adjourned executive session at 12:55 p.m.
• Directed staff to meet with Wild West Supermarket & Restaurant bidder for clarification (decision postponed)
• Motion to adjourn meeting passed unanimously

Industrial Development Authority

The board approved the Treasurer’s Report as presented, with all six voting members in favor and none against. The meeting was then adjourned by a motion that also passed unanimously. No other items were acted upon during the session.

• Approved Treasurer’s Report (unanimous)
• Adjourned meeting (unanimous)

City Council

The Douglas City Council unanimously approved the consent agenda items for August 2025, including $3,389,465.99 in expenditures, the month’s meeting minutes, a contract for purchasing card services, a bid award for the West Douglas Utilities Expansion – SR‑80, and a community funding request. The council also adopted the city’s Conflict‑of‑Interest policy (Resolution 25‑1691) and approved the second reading of Ordinance 25‑1216, which amends construction‑related noise regulations.

• Approved August 2025 expenditures of $3,389,465.99 (unanimous)
• Approved August 2025 meeting minutes (unanimous)
• Approved contract award for purchasing card services (unanimous)
• Approved bid award for West Douglas Utilities Expansion – SR‑80 (unanimous)
• Approved community funding request (unanimous)
• Adopted Conflict‑of‑Interest policy and disclosure form (Resolution 25‑1691) (unanimous)
• Approved second reading of Ordinance 25‑1216 amending construction‑related noise rules (unanimous)

City Council

The Douglas City Council voted to appoint Terry Dillman as the Ward 5 council member, filling the seat vacated by former member Baldenegro. The appointment was approved with five votes in favor and none against. Ms. Dillman was administered the oath of office and took the seat. The meeting was then adjourned.

• Appointed Terry Dillman as Ward 5 Council Member (5‑0)
• Administered oath of office to Terry Dillman
• Adjourned meeting (unanimous)

City Council

The council voted to approve the July 2025 operating expenditures of $6,580,925.58 and related consent‑agenda items, including meeting minutes, a liquor license, reappointments to the municipal golf‑course board, a vehicle transfer, and two grant acceptances. Council members also approved a $1.00 per hour inmate labor pay rate, with the mayor dissenting. Additionally, the council adopted a Master Utility Service Agreement with Sustainability Partners to provide infrastructure‑as‑a‑service financing.

• Approved July 2025 expenditures of $6,580,925.58 (5‑0)
• Approved July 2025 meeting minutes (5‑0)
• Approved Liquor License 009 for Douglas Beverage & Grocery (5‑0)
• Reappointed James Selchow and Kevin Alvarado, appointed Joe Salcido to MPC Golf Course board (5‑0)
• Ratified transfer of grant‑funded vehicle from Santa Cruz County Sheriff’s Office (5‑0)
• Accepted $5,000 Walmart grant and $1,000 Best Friends Animal Society grant (5‑0)
• Approved Master Utility Service Agreement with Sustainability Partners (5‑0)
• Approved inmate labor pay rate increase to $1.00 per hour (4‑1)

City Council

The council voted 6-0 to enter an executive session to obtain legal advice on real‑property matters. It then approved the second reading of Ordinance No. 25-1215, annexing 89.05 acres and adopting initial zoning. The meeting was adjourned by a unanimous vote.

• Entered executive session to discuss real‑property issues (vote 6-0)
• Approved second reading of Ordinance No. 25-1215 annexing 89.05 acres (vote 6-0)
• Adjourned the meeting (vote unanimous)

Industrial Development Authority

The board approved the consent agenda, including the July 11 meeting minutes. The August treasurer’s report was approved as presented. Directors voted to pay $22,558.74 for the tank removal at the Precept Building.

• Approved July 11, 2025 minutes (5-0)
• Approved August treasurer report (5-0)
• Approved payment of $22,558.74 for tank removal at Precept Building (6-0)

City Council

The council approved a $3,000 community funding request for school supplies at the Douglas Care Fair. It also approved Resolution 25-1682 authorizing an effluent use agreement with Hensel Phelps for the new commercial port of entry. Finally, the council approved Resolution 25-1683 to expand the city’s water service area to include the new port and Cochise Community College. All three actions passed with no votes against.

• Approved $3,000 community funding request for Making Connections 4U/Cochise Connections (unanimous)
• Approved Resolution 25-1682 authorizing effluent use agreement with Hensel Phelps (unanimous)
• Approved Resolution 25-1683 expanding water service area to include new port and college (unanimous)
• Adjourned meeting at 5:56 p.m. (unanimous)

Industrial Development Authority

The Industrial Development Authority approved the consent agenda and adopted the July treasurer’s report, directing $50,000 from matured CDs to be placed in the checking account and the remaining CD balance to be laddered. The board also approved a four‑year, 4% loan to Nicole Shaw Finch secured by a 2006 Silverado truck and a box. No actions were taken on the new warehouse, CPA matters, the loan‑application committee, the MOU with DREDC, or hiring a CPA. The meeting was adjourned unanimously.

• Approved consent agenda (minutes) – vote 6-0
• Approved July treasurer’s report; moved $50,000 to checking and ordered CD laddering – vote 6-0
• Approved loan to Nicole Shaw Finch: 4‑year term, 4% interest, lien on 2006 Silverado truck and box – vote 6-0
• No action taken on new warehouse issue – postponed
• Adjourned meeting – unanimous vote

City Council

The council unanimously approved Ordinance No. 25-1214 to purchase a 3.4‑acre property for a new water well system. It also approved a series of resolutions authorizing grant funding, intergovernmental agreements and the city’s chief fiscal officer designation. All consent‑agenda items, including $3,141,657.87 in June expenditures, were adopted without opposition.

• Approved Ordinance No. 25-1214 to purchase 3.4‑acre property for water well (unanimous)
• Approved Consent Agenda items: $3,141,657.87 June expenditures, meeting minutes, liquor license (unanimous)
• Authorized Resolution No. 25-1673 designating Finance Director/Alejandro Martinez as chief fiscal officer (unanimous)
• Authorized Resolution No. 25-1674 renewal of intergovernmental agreement with Cochise College for passenger transportation (unanimous)
• Authorized Resolution No. 25-1675 SEAGO service agreement renewal for transit program ($35,540) (unanimous)
• Authorized Resolution No. 25-1676 adoption of FY 2025 CDBG Action Plan (unanimous)
• Authorized Resolution No. 25-1677 contract with Nexxus Consulting LLC for professional services (unanimous)
• Authorized Resolution No. 25-1681 grant from Water Infrastructure Finance Authority ($813,750) for reservoir and pipeline rehabilitation (unanimous)

City Council

The council held a special budget public hearing but did not adopt any new measures. No votes were taken on budget items. The meeting was adjourned by a unanimous motion.

• Adjourned meeting (unanimous)

City Council

The City Council held a special meeting for a CDBG FY25 draft action plan public hearing. No public comments were submitted, and no decisions were made on the plan. The meeting was adjourned by a unanimous motion.

• Adjourned meeting (unanimous)

City Council

The Douglas City Council approved a motion to hold an executive session to discuss the vacant land sale near the municipal airport and potential strategic real estate investment opportunities. The motion passed unanimously with a 6-0 vote. After the executive session, the council adjourned the meeting by unanimous consent.

• Entered executive session to discuss vacant land sale near airport and strategic real estate investment opportunities (6-0)
• Adjourned meeting (unanimous)

City Council

The council approved Resolution No. 25-1672, adopting the City of Douglas budget for fiscal year 2025‑2026. The final budget reflects an $8,145 revenue reduction from the state, which was absorbed in the general government contingency line with no other changes. All seven council members and the mayor voted in favor; no votes were cast against. The meeting was then adjourned unanimously.

• Adopted FY 2025-2026 budget (Resolution 25-1672) – unanimous vote
• Adjourned meeting – unanimous vote

Transit Advisory Committee

The committee approved the March 17, 2025 meeting minutes by unanimous vote. Members agreed to seek reappointment for five expiring terms, with names to be submitted to the City Clerk. The next meeting was set for September 11, 2025 at 10:00 a.m. The meeting was then adjourned unanimously.

• Approved March 17, 2025 minutes (unanimous)
• Agreed to reappoint John Vaughn, Mariza Nikitas, Jessica Aguayo, Gary Clark, and Xenia Gonzalez (no vote recorded)
• Scheduled next meeting for September 11, 2025 at 10:00 am (motion passed)
• Adjourned meeting (unanimous)

Industrial Development Authority

The Industrial Development Authority approved its consent agenda and the treasurer’s report, both by unanimous vote. The board also voted unanimously to retain attorney Jana Flagler and to have her write a letter to CPA Joel Johnson. A loan request from veterinarian Nicole Shaw Finch was discussed, but the minutes do not record a final vote on that item.

• Approved consent agenda items (unanimous)
• Approved treasurer’s report (unanimous)
• Approved hiring of Jana Flagler as IDA attorney (unanimous)
• Approved request for attorney Jana Flagler to write a letter to Joel Johnson (unanimous)

City Council

The council approved the consent agenda items, including May expenditures of $3,274,315.72 and two license agreements. It unanimously adopted the tentative FY 2025‑2026 budget, a $22,528,372 general‑fund plan, and the property‑tax levy ordinance for the 2025‑2026 fiscal year. The council also approved a lease with Hensel Phelps for construction of the new commercial port and authorized purchase of approximately 3.4 acres of Cochise College land for a new water well. All motions passed with no opposition.

• Approved consent agenda items (May expenditures $3,274,315.72, May 14 minutes, two license agreements) – unanimous (6‑0)
• Adopted Resolution No. 25‑1671, tentative FY 2025‑2026 budget totaling $22,528,372 – unanimous (6‑0)
• Approved second reading of Ordinance No. 25‑1211, property‑tax levy for FY 2025‑2026 – unanimous (6‑0)
• Approved second reading of Ordinance No. 25‑1212, lease with Hensel Phelps for 21,500 sq ft land at $650/month – unanimous (6‑0)
• Approved second reading of Ordinance No. 25‑1213, amendment to municipal code rules of conduct – unanimous (6‑0)
• Approved first reading of Ordinance No. 25‑1214, purchase of ~3.4 acre Cochise College property for water well – unanimous (6‑0)

Finance Committee

The committee unanimously approved the Finance Committee minutes from the January 7, 2025 meeting. The meeting was then unanimously adjourned. No other actions were formally decided.

• Approve Jan 7, 2025 Finance Committee minutes (unanimous)
• Adjourn meeting (unanimous)

City Council

The council approved Resolution 25-1668 authorizing a design services contract with Stantec Consulting for the West Douglas water, wastewater and broadband conduit project. It also approved Resolution 25-1669 to accept a USDA Rural Community Development grant and fund a part‑time community coordinator, and Resolution 25-1670 to join a county‑wide tourism and economic development agreement. All three resolutions passed unanimously with six votes in favor and none against.

• Approved Resolution 25-1668 authorizing Stantec design services contract (6‑0)
• Approved Resolution 25-1669 accepting USDA RCDI grant and hiring part‑time community coordinator (6‑0)
• Approved Resolution 25-1670 joining county tourism and economic development IGA (6‑0)

City Council

The council unanimously approved the consent agenda items, including April 2025 expenditures and several resolutions. They adopted the final design for the new city flag. They approved second‑reading rezoning ordinances for four parcels. They also approved a property tax levy that raises the total levy to $724,941 with a reduced rate of 1.0783 for the fiscal year ending June 30 2026.

• Approved consent agenda items (expenditures, resolutions, etc.) – unanimous
• Adopted final city flag design – unanimous
• Approved second reading of Ordinance 25‑1208 rezoning 0.17‑acre parcel – unanimous
• Approved second reading of Ordinance 25‑1209 rezoning 1.25‑acre parcel – unanimous
• Approved second reading of Ordinance 25‑1210 rezoning 1.44‑acre parcel – unanimous
• Approved first reading of Ordinance 25‑1211 property tax levy increase to $724,941 – unanimous
• Approved first reading of Ordinance 25‑1212 lease agreement for construction site – unanimous
• Approved first reading of Ordinance 25‑1213 amendment to council meeting rules – unanimous

Industrial Development Authority

The board unanimously approved the consent agenda items and the treasurer's report. It also approved paying the Douglas Regional Economic Development Corporation $2,156 per month, with a current amount due of $15,092. The board voted to withdraw two CDs and replace them with cashier's checks until better interest rates are found. Additional unanimous actions included paying a $890 invoice to attorney Mrs. Flager and scheduling the next meeting for June 20, 2025.

• Approved consent agenda items (unanimous)
• Approved treasurer's report (unanimous)
• Approved payment to Douglas Regional Economic Development Corp $2,156/month, $15,092 due (unanimous)
• Approved withdrawal of CDs and placement into cashier's checks (unanimous)
• Approved payment of Mrs. Flager's invoice $890 (unanimous)
• Approved scheduling next meeting for June 20, 2025 (unanimous)
• Approved adjournment of meeting (unanimous)

City Council

The council voted 6-0 to adopt the second reading of Ordinance No. 25-1207, reducing the amusement tax from 3.8% to 0% with a three‑year sunset. They also voted 6-0 to accept the City Manager’s recommendations on the fire department’s meet‑and‑confer process, including market‑rate salaries and a pilot 48‑hour on/96‑hour off schedule. Both actions were approved without opposition.

• Approved second reading of Ordinance No. 25-1207, reducing amusement tax to 0% (6-0)
• Accepted City Manager recommendations on fire department salary and 48/96 schedule pilot (6-0)
• Adjourned meeting at 12:28 p.m. (procedural) (6-0)

Industrial Development Authority

The Industrial Development Authority voted unanimously to go into executive session at 10:06 a.m. to consider its position, instruct representatives, and obtain legal advice on the New Warehouse Foreclosure. The executive session was then adjourned at 11:12 a.m. by unanimous vote. The full meeting was also adjourned at 11:12 a.m. unanimously.

• Enter executive session at 10:06 a.m. (unanimous)
• Adjourn executive session at 11:12 a.m. (unanimous)
• Adjourn meeting at 11:12 a.m. (unanimous)

City Council

The council unanimously approved all consent‑agenda items, including $3.2 M in March expenditures and several resolutions. It also approved the first reading of Ordinance 25‑1207, eliminating the 3.8% amusement tax. First readings of rezoning ordinances 25‑1208, 25‑1209, and 25‑1210 were approved. The city flag design was sent back for revision to be presented at the next meeting.

• Approved consent agenda items (expenditures, minutes, golf course bid, appointments, utility extension, hydrological services contract, SEAGO agreement, right‑of‑way easement, Sonoran Institute grant) – vote 5‑0
• Approved first reading of Ordinance 25‑1207 to reduce amusement tax to 0% – vote 5‑0
• Approved first reading of Ordinance 25‑1208 rezoning 0.17‑acre parcel to multi‑family residential – vote 5‑0
• Approved first reading of Ordinance 25‑1209 rezoning 1.25‑acre parcel to general commercial – vote 5‑0
• Approved first reading of Ordinance 25‑1210 rezoning 1.44‑acre parcel to multi‑family residential – vote 5‑0
• Directed city flag design team to incorporate feedback and present revised design at next meeting

City Council

The Douglas City Council approved a motion to hold an executive session to consider right‑of‑way abandonment requests for H and A Avenues and a property sale near the municipal airport. The motion passed unanimously, 5‑0. The council also approved a motion to adjourn the executive session at 6:01 p.m., also 5‑0. A later motion to adjourn the meeting at 6:02 p.m. was made, but the minutes do not record the vote outcome.

• Enter executive session to consider right‑of‑way abandonment and airport land sale (5-0)
• Adjourn executive session at 6:01 p.m. (5-0)
• Adjourn meeting at 6:02 p.m. – vote outcome not recorded

Industrial Development Authority

The Industrial Development Authority voted unanimously to hire attorney Jana Flagler to represent the IDA in the upcoming warehouse foreclosure. A virtual executive session with Ms. Flagler was scheduled for April 10, 2025 at 10:00 a.m. The meeting was then adjourned unanimously.

• Approved hiring attorney Jana Flagler to represent IDA in warehouse foreclosure (unanimous)
• Scheduled virtual executive session with Jana Flagler on April 10, 2025 at 10:00 a.m.
• Adjourned meeting (unanimous)

Planning and Zoning Commission

This meeting includes public hearings and votes on a special use permit for a wall sign at 204 W 5th Street and three zoning map amendments: rezoning a 1.44-acre parcel from SFR12 to Multi-Family Residential (APN 410-24-006), a 1.25-acre parcel from SFR8 to General Commercial (APN 410-10-001N), and a 0.49-acre parcel from General Commercial to Multi-Family Residential (APN 409-17-045B). The Commission will also consider approving prior meeting minutes.

• Special Use Permit SUP-2025-01 for a wall sign on a shared building at 204 W 5th Street (APN 408-31-011)
• ZMA-2025-01: Rezone 1.44 acres from Single Family Residential 12,000 (SFR12) to Multi-Family Residential (MFR) at APN 410-24-006
• ZMA-2025-02: Rezone 1.25 acres from Single Family Residential 8,000 (SFR8) to General Commercial (GC) at APN 410-10-001N
• ZMA-2025-03: Rezone 0.49 acres from General Commercial (GC) to Multifamily Residential (MFR) at APN 409-17-045B
• Approval of meeting minutes from September 19, 2024; October 3, 2024; November 7, 2024; and February 6, 2025

Industrial Development Authority

The Industrial Development Authority unanimously approved a special meeting on Wednesday, April 2 2025 at 10:00 a.m. to address hiring an attorney for the new warehouse. The board also set the regular next meeting for Friday, April 11 2025 at 10:00 a.m. The meeting was adjourned at 10:21 a.m.

• Schedule special meeting Wednesday, April 2, 2025 at 10:00 a.m. (unanimous)
• Set regular meeting Friday, April 11, 2025 at 10:00 a.m.
• Adjourn meeting at 10:21 a.m. (unanimous)

Industrial Development Authority

The board unanimously approved the February 2025 consent agenda and moved agenda item six to item nine. It also unanimously voted to schedule a special meeting on March 25, 2025, to review the new warehouse contract and consider legal representation. No actions were taken on the 45‑acre land committee, tank‑removal cost sharing, website redesign, or CPA update. The next regular meeting is set for April 11, 2025.

• Approved February 2025 consent agenda (unanimous)
• Moved agenda item 6 to item 9 (unanimous)
• Scheduled special meeting March 25, 2025 to review new warehouse contract (unanimous)
• No action taken on forming a committee for the 45‑acre James Ranch parcel
• No action taken on city’s cost‑sharing response for tank removal
• No action taken on IDA website redesign proposal
• No action taken on CPA update from Joel Johnson
• Adjourned meeting at 10:48 a.m. (unanimous)

City Council

The Douglas City Council approved Resolution No. 25-1658, accepting a $2,000,000 grant from the Water Infrastructure Finance Authority for the West Douglas Utilities Expansion Project, which includes a 12-inch waterline along SR 80. The council also approved the second reading of Ordinance No. 25-1206, allowing fee waivers or reimbursements for qualifying nonprofits affected by criminal acts, and funded $15,000 for the Douglas Arts and Humanities Association. All votes were unanimous.

• Approved Resolution No. 25-1658 accepting $2M WIFA grant for West Douglas Utilities Expansion (unanimous)
• Approved Ordinance No. 25-1206 adding fee waiver/reimbursement for nonprofits affected by criminal acts (unanimous)
• Approved $15,000 Community Funding Program request for Douglas Arts and Humanities Association (unanimous)
• Approved consent agenda including $4,212,991.94 February expenditures and meeting minutes (unanimous)

City Council

The Douglas Mayor and Council met in a special session and voted 7-0 to enter executive session to discuss potential city liability regarding a requested forensic audit, possible audits or investigations of a city department, and the Mayor-Council-Manager form of government. The executive session ran from 5:33 p.m. to 7:40 p.m. After reconvening, the City Attorney reported that no direction was requested or received from the council on the executive session items. The meeting adjourned at 7:41 p.m.

• Approved entering executive session by a 7-0 vote to discuss legal matters related to a forensic audit, a city department audit/investigation, and the form of government.
• Approved adjourning the executive session by a 7-0 vote at 7:40 p.m.
• Took no action on the executive session items; the City Attorney reported no direction was requested or received from the council.
• Adjourned the special meeting at 7:41 p.m. by a 7-0 vote.

City Council

The Douglas City Council held a special meeting and approved three items unanimously (7-0): a consent agenda item for economic development consulting services, a change order to Stantec for sewer design work related to the West Douglas utilities expansion, and an agreement to extend utilities outside city limits for developers in the Pirtleville area. The council also received a policy priorities update and held an executive session on property matters, directing staff on several real estate actions.

• Approved consent agenda including RFQ for economic development consulting services (7-0)
• Approved Resolution 25-1656: Stantec change order for sewer design for West Douglas utilities expansion (7-0)
• Approved Resolution 25-1657: agreement to extend utilities outside city limits with future annexation (7-0)
• Entered executive session to discuss property sales, alley abandonment, and real estate matters (7-0)
• Directed staff to continue negotiations for airport land sale
• Directed staff to evaluate alley abandonment options between 23rd/24th Street
• Directed staff to keep Rivera Building and seek repair grants
• Directed staff to open IFB for city-owned property at 14th Street and Pan American Avenue

Industrial Development Authority

The Industrial Development Authority approved new bank signers (President, Vice President, Treasurer) for all existing accounts, effective immediately. The board withdrew a motion to accept Nick Cook as attorney due to conflict-of-interest concerns and will continue searching. The treasurer reported past-due payments to the Douglas Regional Economic Development Corporation and issues with account names and EIN numbers, with decisions deferred until CDs mature in June.

• Approved January 2025 meeting minutes (unanimous)
• Approved new bank signers: President, Vice President, Treasurer (unanimous)
• Withdrew motion to accept Nick Cook as IDA attorney
• Withdrew motion to form committee for 45-acre location
• Scheduled next meeting for March 21, 2025 (unanimous)

City Council

The Douglas City Council approved all consent agenda items and resolutions, including two Operation Stone Garden grants totaling $488,993 for police overtime, mileage, and equipment. They also approved a data-sharing agreement with ADOT, a wildland fire assistance agreement, a surplus vehicle auction, and the first reading of an ordinance to waive fees for nonprofits impacted by crime. All votes were unanimous (7-0).

• Approved January 2025 expenditures of $2,752,329.17 (7-0)
• Approved MOU with Local Coalition to End Homelessness (7-0)
• Approved Resolution 25-1652: ADOT crash data exchange agreement (7-0)
• Approved Resolution 25-1653: $390,300 Operation Stone Garden grant (7-0)
• Approved Resolution 25-1654: $98,693 Operation Stone Garden equipment grant (7-0)
• Approved Resolution 25-1655: wildland fire assistance agreement (7-0)
• Approved surplus vehicle/equipment auction for March 5, 2025 (7-0)
• Approved first reading of Ordinance 25-1206 on fee waivers for nonprofits (7-0)

City Council

The City Council held a public hearing on the proposed annexation of 67 parcels in the southeastern Sunnyside Fire District area. No formal decision was made; the council heard a staff presentation and public comment, and discussed the proposal's benefits, costs, and timeline. The city can now begin collecting petition signatures from property owners to proceed with the annexation.

• Held public hearing on 67-parcel Sunnyside Fire District annexation (no vote)
• Discussed annexation timeline; petition signature collection can begin after hearing
• Heard public comment from Greg Jones, 2522 E. 23rd Street, on neighborhood division concerns

Planning and Zoning Commission

The Planning & Zoning Commission will hold a public hearing and decide on ZCA-2025-01, a text amendment to allow waiver or reimbursement of building permit and inspection fees for nonprofit organizations impacted by criminal conduct. The commission will also approve minutes from its September, October, and November 2024 meetings.

• Public hearing and decision on ZCA-2025-01: fee waiver/reimbursement for nonprofits affected by criminal conduct (Title 15 Chapter 15.08 amendment)
• Approval of meeting minutes from September 19, October 3, and November 7, 2024

City Council

The Douglas City Council approved a declaration of emergency proclamation by a 3-2 vote, with an amendment to revisit it in six months. The proclamation is a proactive measure to address potential impacts from recent federal executive orders, including economic uncertainty and resource needs. Council members who voted against expressed concerns about the preemptive nature and potential negative optics for the community.

• Approved emergency proclamation with 6-month review amendment (3-2)
• Voted in favor: Mayor Jose Grijalva, Council Members Melissa Rodriguez and Richard Acosta
• Voted against: Council Members Jose Montaño and Ray Shelton

Industrial Development Authority

The Industrial Development Authority denied Steven Helffrich's request for a loan extension, with the board citing the need to reinvest funds into the community. New officers were elected for 2025, with Robert Fernandez as President. The board also approved adding drone shots to the IDA website.

• Denied loan extension for Steven Helffrich (unanimous)
• Elected Robert Fernandez as President (unanimous)
• Elected Kim Peralta as Vice-President (unanimous)
• Elected Yvonne Perez as Treasurer (unanimous)
• Elected Ida Pedrego as Secretary (unanimous)
• Approved December 16, 2024 meeting minutes (unanimous)
• Approved drone shots for IDA website (unanimous)

City Council

The Douglas City Council approved all consent agenda items and four resolutions, including a $32,500 grant for an architectural assessment of the Call Center building, a revised water operator services agreement with Cochise County, a pension funding policy, and a $228,598 Operation Stonegarden grant. The council also gave final approval to Ordinance No. 24-1205, authorizing up to $4.5 million in pledged revenue obligations for an asphalt plant and related equipment. Discussions were held on alley cleanup and a possible temporary elimination of the amusement tax, but no decisions were made on those topics.

• Approved consent agenda including $4,590,256.54 December expenditures (6-0)
• Approved Resolution 25-1648 accepting $32,500 Legacy Foundation grant for Call Center building assessment (6-0)
• Approved Resolution 25-1649 revising IGA with Cochise County for water operator services, increasing monthly fee to $2,190 (6-0)
• Approved Resolution 25-1650 adopting 2025 PSPRS pension funding policy (6-0)
• Approved Resolution 25-1651 accepting $228,598 Operation Stonegarden grant for overtime and mileage (6-0)
• Approved second reading of Ordinance 24-1205 for $4.5M asphalt plant financing (6-0)

City Council

The City Council held a special meeting and voted 6-0 to appoint Alejandro Martinez as City Treasurer. The council also directed staff to open bids for the Rivera Building and proceed with budgeted roof repairs. The former treasurer, Luis Pedroza, resigned effective January 8, 2025, and stated there was no wrongdoing.

• Appointed Alejandro Martinez as City Treasurer (6-0)
• Directed staff to open bids for Rivera Building and proceed with roof repairs
• Entered executive session to discuss Rivera Building and City Treasurer position (6-0)

Finance Committee

The Douglas Finance Committee met on January 7, 2025, and approved the minutes from the November 20, 2024 meeting unanimously. They discussed sales tax for FY2025, department spending updates for FY2021-2024, and a potential stress test on sales tax losses, but took no action on these items. The Last Supper Museum's funding request for remodeling was presented but no decision was made. The meeting adjourned at 12:53 p.m.

• Approved November 20, 2024 meeting minutes (unanimous)
• Discussed FY2025 sales tax financials (no action)
• Reviewed department spending updates FY2021-2024 (no action)
• Discussed potential sales tax loss stress test (no recommendation)
• Discussed Last Supper Museum funding request (no action taken)