Roanoke County School Board public meetings in 2020
24 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is meeting to handle routine business, including a closed session, public comments, and a consent agenda. Key actions include accepting a $35,000 Harbor Freight Tools for Schools prize for the skilled trades program at Burton Center, and adopting a resolution to reimburse itself from a future $15 million bond sale for the William Byrd High School renovation. The board will also receive informational reports on the annual school report, student activity fund audit, OPEB trust, and updates on apprenticeships and instruction.
- Approve $35,000 Harbor Freight Tools for Schools prize for Burton Center skilled trades program
- Adopt resolution to reimburse with future $15,000,000 bond sale for William Byrd High School renovation
- Approve personnel changes including supplements
- Receive June 30, 2020 Annual School Report and Student Activity Fund Audit
- Hear update on Student Registered Apprenticeship Program with 15 students at 9 companies
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board work session includes discussions on COVID-19, athletics, and human resources updates. The board is also reviewing cost changes for several school construction projects and a resolution regarding the William Byrd High School renovation.
- Costing change discussion for W.E. Cundiff Elementary project
- Costing change discussion for Glen Cove Elementary project
- Costing change discussion for Burton Center for Arts and Technology
- Resolution of Intent to Reimburse with Future Bond Sale for William Byrd High School renovation ($20,114,622 contract)
- Review of Operations and Maintenance 30 Day to 1 Year Plans
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is meeting to approve consent agenda items including the 2022-2031 Capital Improvement Plan, a construction contract for William Byrd High School, and a budget reallocation for that project. The board will also consider a $37.7 million year-end carryover appropriation and updates to personnel policies, including lowering the substitute teacher age to 18.
- Adoption of RCPS Capital Improvement Plan 2022-2031 with $15,094,592 fiscal impact
- William Byrd High School contract award for construction and renovation
- William Byrd High School budget reallocation request of $2,185,412
- June 30, 2020 audit and year-end carryover appropriation of $37,734,486.94
- Updates to HR policies 5.01 and 5.46, including substitute teacher age change to 18
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session to discuss several information items, including a contract award for construction and renovation at William Byrd High School, an update on year-end carryover balances, and a draft 2022-2031 Capital Improvement Plan. The board will also receive updates on COVID-19, athletics, and future expansion possibilities. No formal votes are scheduled; items are for discussion and information.
- William Byrd High School construction and renovation contract award
- Year-end carryover update with $28.17 correction and 1-step raise funding timeline
- 2022-2031 draft Capital Improvement Plan
- 2021-2022 course registration guide with new African American History elective and Advanced courses
- Employee Extended Work Plan 2021-22 proposal
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is meeting to consider several action items, including a request to appropriate $2,359,630 in federal Coronavirus Relief Funds for laptops, air purifiers, and other COVID-related expenses. The board will also vote on suspending policy 4.26 to use year-end carryover balances for one-time needs, and will handle routine consent agenda items like personnel changes and financial reports.
- Appropriation of $2,359,630 in federal CRF funds for laptops, UV wands, air purifiers, and other COVID costs
- Request to suspend Policy 4.26 to use $5,990,415 in year-end carryover for bonuses, raises, and other needs
- Appropriation of $550,016.61 in CARES state set-aside funds for special education, cleaning supplies, and internet hotspots
- Approval of MOU with Roanoke County Police and Sheriff's Office for School Resource Officer program
- Recognition of Carilion Clinic, Hidden Valley High School, and other award recipients
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session to discuss financial matters, including options for employee bonuses and their funding sources, the cost of a mid-year 1-step pay increase, reserve balances, and spending options and restrictions for federal Coronavirus Relief Funds. No votes are scheduled; this is a discussion-only meeting.
- Discussion of bonus options and funding sources
- Cost analysis of a mid-year 1-step salary increase
- Review of reserve balances
- Spending options and restrictions for Federal Coronavirus Relief Funds (CRF)
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board met on October 8, 2020, to review financial reports, including a $550,016.61 award from the CARES Act for pandemic-related needs. The board considered action items regarding a proposed teacher workday, long-term rental agreements, and adding schools to a custodial contract. Additionally, the board discussed suspending a policy to allow year-end budget carryover funds to be used for one-time pandemic-related expenses.
- Request for approval to add additional schools to the custodial contract
- Proposal for a new teacher workday
- Review of long-term rental agreements
- Request to suspend Policy 4.26 to use year-end carryover balances for one-time pandemic needs
- Request for appropriation of $550,016.61 in CARES Act ESSER and GEER funds
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session to discuss several information items, including a proposed Memorandum of Understanding with the Roanoke County Police Department and Sheriff's Office for the School Resource Officer program, a proposal to add schools to the custodial contract, and a financial update on year-end results and reserve balances. The board will also hear updates on the Community Day Program Task Force, teacher workday proposals, and student scheduling. No formal votes are scheduled; these are discussion items.
- MOU for School Resource Officer program with Roanoke County Police and Sheriff's Office
- Discussion to add additional schools to custodial contract
- June 30, 2020 year-end preliminary financial results and reserve balances
- Teacher workday proposal
- Facility use long-term agreements
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board will hold a public meeting with a closed session first. They will recognize schools for state awards, hear citizens, and approve a consent agenda including personnel changes and minutes. The board will also discuss an employee bonus, the return-to-school plan, and athletic return-to-play options.
- Closed session under Virginia Code 2.2-3711(A)
- Recognition of Bonsack Elementary (Highest Achievement) and Glenvar Elementary, Hidden Valley Middle, W.E. Cundiff Elementary, William Byrd High (Continuous Improvement)
- Consent agenda: personnel changes and minutes from September 10, 2020
- Discussion of employee bonus options (base $250 illustrative)
- Update on 2020-2021 Return to School Plan and RCPS Phase III Athletic Return to Play Plan
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session with information items only. Staff will update the board on the Child Care Task Force, HVAC systems, enrollment, human resources (including a transportation bonus plan), and financial reports. No votes or decisions are listed on the agenda.
- Child Care Task Force update by Ms. Nancy Hans
- HVAC updates by Mr. Mark Kitta
- Enrollment updates by Dr. Rhonda Stegall
- HR updates include 2020-2021 Transportation Bonus Plan
- Financial reports by Mrs. Susan Peterson
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board will meet to consider a consent agenda that includes approving personnel changes, the RCPS Gifted Plan, policy updates, safety plans, and a revised student fees policy with budget adjustments. The fee changes respond to COVID-19, including adding a Kajeet SmartSpot fee, waiving parking fees, and removing laptop insurance fees, with a net fiscal impact of $393,350. The board will also hold a closed session and hear public comments.
- Approval of personnel changes, including supplement
- Approval of RCPS Gifted Plan with remote service provisions
- Policy changes across multiple areas (e.g., conflict of interests, safety drills, purchasing)
- Approval of 2020-2021 Safety and Emergency Response Plans
- Revision of Policy 4.12 Student Fees, Fines, and Charges with $393,350 budget impact
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board held a work session to receive several information reports. These items included updates on HR staffing, student enrollment, and COVID-19 spending.
- Academic Support Day Programs Report
- HR Staffing Update
- RCPSonline Update
- CTE Updates
- Financial Report regarding COVID-19 Spending
BoardDocs Imported Meetings (2002 – 2026)
The Board is reviewing several financial transfers, including a $268,158 Title II grant move. The agenda also includes discussions on ELA resource adoption, school safety plans, and numerous proposed policy changes.
- $268,158 Title II grant move from Elementary to Secondary Instruction
- $133,211 RCPS Online Academy program fund transfer to Human Resources
- Cave Spring High School Change Order #13
- Approval of ELA (English and Language Arts) Resource Adoption
- Review of 2020-2021 Safety and Emergency Response Plans
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board will hold a work session on July 29, 2020, with one action item: a request for $40,000 in minor capital funds to replace a chiller at Penn Forest Elementary. The board will also receive updates on academic support day programs, staffing, health plan, RCPSonline enrollment, CARES Act grant, and bus ridership. A closed session is scheduled, followed by certification and possible action.
- Request for $40,000 to replace chiller at Penn Forest Elementary
- Academic Support Day Programs update from task force
- Staffing update by Jim Bradshaw and Jessica McClung
- Health plan update by Rhonda Stegall and Charlene Vail
- RCPSonline enrollment update by Mike Riley and Stephanie Hogan
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is meeting publicly at Northside High School. The board will approve the agenda, hear citizen comments, and vote on a consent agenda including personnel changes and meeting minutes. A key discussion item is the proposed student schedule for reopening schools for 2020-2021.
- Approval of Personnel Changes, Including Supplement
- Approval of School Board Meeting Minutes from June 2 and 11, 2020
- Discussion of Proposed Student Schedule for Re-Opening of Schools for 2020-2021
- Hearing of Citizens and Delegations via email or phone
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session on July 1, 2020. They will elect a chairman and vice-chairman, and discuss the student schedule for reopening schools for the 2020-2021 year. The agenda is otherwise procedural.
- Election of Chairman and Vice-Chairman
- Discussion of student schedule for reopening schools for 2020-2021
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board work session on June 2, 2020, will review information items including declaring instructional resources as surplus, a change order for Cave Spring High School, playground equipment at Penn Forest Elementary, warehouse surplus, proposed policy changes, federal grants for 2020-2021, ESSA per-pupil reporting, and financial reports. The board will also enter a closed session as permitted by Virginia law.
- Declare out-of-adoption textbooks and other instructional resources as surplus for sale or disposal
- Cave Spring High School Change Order #11 and project updates
- Penn Forest Elementary PTA installation of new playground equipment
- Proposed policy changes from Virginia School Board Association suggestions
- 2020-2021 federal grants: Title I $1,291,822.28, Title II $260,170.81, Title III $39,392.07, Title IV $98,105.87
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board will hold a work session to review the Superintendent's Recommended Revised 2020-2021 Annual Budget, which reflects reduced revenue projections from the state and county due to the COVID-19 pandemic. The board will also receive updates on recovery planning, summer school plans, and a resolution to suspend certain policies impacted by COVID-19 waivers. The meeting includes a closed session and recognition of School Lunch Hero Day.
- Review of revised 2020-2021 annual budget with reduced revenue projections
- Update on recovery planning from COVID-19
- Summer school 2020 update: virtual retake of classes
- Resolution to suspend school board policies based on COVID-19 waivers
- Recognition of May 1, 2020 as School Lunch Hero Day
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session to discuss and potentially approve several items, including the 2020-2021 Special Education Annual Plan, a commissioning proposal for Cave Spring High School, a bus demolition request under the Diesel Emissions Reduction Act, and change order #10 for Cave Spring High School. The board will also discuss the budget and consider a resolution for the 2020 VSBA Business Honor Roll.
- Approval of personnel changes (consent agenda)
- 2020-2021 Special Education Annual Plan submission to Virginia Department of Education
- Cave Spring High School commissioning proposal
- DERA bus demolition request
- Cave Spring High School Change Order #10
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding a work session with information items on athletic field conditions, a feasibility study for RRMM, design-build procurement support, a coronavirus update, HR policy review, Cave Spring High School change order #9 and budget, a tennis court proposal, and a budget work session. No votes are scheduled; items are for discussion and information.
- Athletic Fields Condition Assessment
- RRMM Site Feasibility Study
- Cave Spring High School Change Order #9
- Tennis Court Proposal
- Coronavirus Update
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board met on March 12, 2020, to approve personnel changes and review financial reports. The board presented suggested amendments to the 2020-2021 school calendar and the proposed 2021-2022 calendar. A significant portion of the meeting was dedicated to a presentation on coronavirus preparedness and a subsequent work session discussion on the topic.
- Approval of Personnel Changes including a supplement
- Presentation of 2020-2021 School Calendar Amendment and 2021-2022 Calendar
- Review of Financial Reports including Capital Reserves and Student Activity Funds
- Coronavirus Preparedness presentation by Dr. Jessica McClung
- Work Session discussion on Coronavirus
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board held a regular meeting on January 23, 2020, starting with a closed session, followed by a public meeting. The agenda included a public hearing on the 2020-2021 school budget, a citizen hearing, and a consent agenda with personnel changes, grant acceptances, and a policy update. Action items included delegating minor capital funds for construction projects and adopting a resolution supporting equal taxing authority for Virginia counties. The board also discussed a proposed school closure for March 3, 2020, due to presidential primary voting, and a parent survey on future calendar changes.
- Public hearing on the 2020-2021 school budget
- Acceptance of William J. Cage Library Trust Grant for $7,616.00 to purchase books or software for school libraries
- Acceptance of Virginia Preschool Program (VPI) Provisionally Licensed Teacher Incentive Program Grant for $6,000.00
- Update to Policy 6.18 on middle school retention
- Resolution in support of equal taxing authority for Virginia counties, referencing HB 785, SB 484, and SB 588
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board will hold a public meeting with a closed session first. The main action items include approving a consent agenda with a $200,000 increase in the transfer to the county for the Capital Funding Plan, a $34,419 change order for Cave Spring High School, and several other routine items. The board will also hear citizen comments and reports from the student advisory council and superintendent.
- Increase transfer to county for Capital Funding Plan by $200,000 annually, starting 2020-2021
- Cave Spring High School Change Order #7 for $34,419, funded from construction contingency
- Approval of personnel changes and meeting minutes from Nov 12 and Dec 12, 2019
- Acceptance of $7,616 William J. Cage Library Trust Grant for school libraries
- Acceptance of $6,000 Virginia Preschool Program Teacher Incentive Grant
BoardDocs Imported Meetings (2002 – 2026)
The Roanoke County School Board is holding its annual reorganization meeting, electing officers and setting the 2020 meeting schedule. During the work session, the board will discuss a middle school retention policy update, receive construction and facilities updates, hear an alternative education proposal, and begin the 2020-2021 budget process.
- Election of Chairman, Vice Chairman, Clerk and Deputy Clerk
- Establishment of 2020 meeting dates, places, and times
- Policy 6.18 update to Middle School Retention Policy
- Alternative Education Proposal for students referred by principals
- 2020-2021 Annual Budget Work Session #1