Portola Valley Elementary School District public meetings in 2024
23 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will vote on consent items including warrants totaling $210,848.48 and payroll of $1,062,574.30 for November 2024. The board will also consider a resolution honoring Karen Lucian, receive annual reports from the parcel tax and bond oversight committees, and approve the 2024-25 First Interim Budget with a positive certification.
- Approve November warrants: General Fund $126,367.13, Bond Fund $65,810.40, Cafeteria Fund $18,670.95
- Approve November payroll: $1,062,574.30 total (certificated $779,177.72, classified $270,656.67)
- Sunshine PVSD and PVTA interests prior to contract negotiations (contract ends June 30, 2025)
- Approve purchase orders including sound systems for Corte Madera ($56,191.69) and Ormondale ($51,431.96)
- Approve 2024-25 First Interim Budget and positive certification
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold its annual reorganization meeting, including administering the oath of office to newly elected trustees, electing a board president and clerk for 2025, and appointing committee assignments. The board will also discuss closed-session items including anticipated litigation, employee discipline, and teacher contract negotiations.
- Oath of office administered to newly elected Trustees Robert Bauer, Kimberley Morris Rosen, and Janeen Poutre
- Appointment of 2025 Board President, Clerk, and County Committee representative
- Re-appointment of Superintendent Roberta Zarea as Secretary to the Board
- Adoption of Resolution #01-2025 updating authorized signatures for payroll and warrants
- Closed session includes conference on anticipated litigation (two cases), employee discipline, and teacher negotiations
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will vote on a consent calendar including $1.14 million from the Portola Valley Schools Foundation, $644,763 in October warrants, and $1.04 million in payroll. The board will also discuss 2023-24 CAASPP student performance results and receive a Special Education update. A closed session will cover anticipated litigation and the superintendent's performance evaluation.
- Accept $1,140,000 donation from Portola Valley Schools Foundation for 2023-24 Annual Campaign
- Approve $644,763 in October warrants and $1,043,244 in October payroll
- Adopt Resolution #14-2024 thanking Portola Valley Schools Foundation parent volunteers
- Discuss 2023-24 CAASPP student performance results
- Closed session on two anticipated litigation cases and superintendent's performance evaluation
BoardDocs Imported Meetings 2019- 2025
This is a study session only; no action will be taken. The board will review the Guidepost Solutions security assessment, hear updates on completed recommendations, and discuss future security enhancements including fencing and gates at Ormondale, Corte Madera, and the District Office.
- Review of Guidepost Solutions physical security assessment completed in 2023-2024
- Update on completed security recommendations from prior study sessions
- Discussion of future fencing and gate projects and community impact
- Presentation of fencing criteria and site security fencing proposal
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on October 17, 2024, starting with closed session at 4:00 PM and open session at 5:00 PM. Key actions include ratifying a tentative agreement with the Classified School Employees' Association for fiscal year 2024-25 and approving consent items such as warrants totaling $1,528,391.48 and payroll of $1,011,745.53. The board will also discuss anticipated litigation, classified and certificated negotiations, and a public employee appointment in closed session.
- Ratification of CSEA fiscal year 2024-25 bargaining unit agreement
- Approval of September warrants: General Fund $612,726.64, Bond Fund $119,698.51, Deferred Maintenance Fund $790,645.22, Cafeteria Fund $5,321.18
- Approval of September payroll: Certificated Regular $759,349.08, Classified Regular $240,186.37
- Purchase orders and contracts including Peninsula Landscape Company pothole and trenching at CMS Field ($13,708) and TD Builder LLC Ormondale Shed Modification ($14,995)
- Closed session items: conference with legal counsel on anticipated litigation (two cases), classified and certificated negotiations, and public employee appointment for Chief Business Official
BoardDocs Imported Meetings 2019- 2025
The Governing Board will hold a study session to discuss goals and priorities for the 2024-2025 school year, covering teaching and learning, wellness and safety, community and communication, and finance, resource allocation, and facilities. No action will be taken at this meeting.
- Discussion of 2024-2025 Board Goals and Priorities
- Topics include teaching and learning, wellness and safety, community and communication, and finance, resource allocation, and facilities
- No action will be taken at this study session
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a public hearing and vote on a resolution declaring sufficient instructional materials for 2024-2025, and will consider approving a new collective bargaining agreement with the Portola Valley Teachers' Association that includes a 4% salary increase and increased health benefit contributions. The board will also discuss anticipated litigation and negotiations with both certificated and classified employee unions in closed session.
- Public hearing and vote on Resolution #12-2024: Sufficiency of Instructional Materials for 2024-2025
- Approval of new PVTA collective bargaining agreement with 4% salary increase and $14,000 annual health premium contribution per FTE
- Closed session discussions on two anticipated litigation cases and negotiations with PVTA and CSEA
- Approval of August warrants totaling $2,385,427.03 and payroll of $270,966.01
- Hire of Sara Rommerskirchen as School Secretary at Corte Madera effective 10/1/2024
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session to discuss certificated and classified negotiations and the superintendent's performance evaluation. The open session includes consent calendar items, school updates, and action items such as approving a response to a San Mateo County Civil Grand Jury report and reviewing 2024-2025 board priorities.
- Closed session: conference regarding Portola Valley Teachers' Association negotiations and Classified School Employees Association negotiations
- Consent calendar: approval of purchase orders including $78,960 for ATX Special Education Teacher IC and $33,110 for Dooley Corporation Mentoring and Academic Support
- Approve San Mateo County Civil Grand Jury response on assessing and reporting internal controls
- Review and discussion of 2024-2025 Board Priorities aligned with the Local Control Accountability Plan
- First reading of board policies with possible action
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a closed session to discuss negotiations with the Portola Valley Teachers' Association and the Classified School Employees Association, as well as the superintendent's performance evaluation. The regular open session will consider a consent calendar including approval of warrants and payroll totaling over $2.5 million, personnel actions, and multiple purchase orders and contracts.
- Closed session discussions on certificated and classified union negotiations and superintendent performance evaluation
- Approval of June and July warrants totaling $2,280,103.75 and payroll totaling $1,268,957.94
- Personnel actions including hiring of a Technology Coordinator and a Certificated Teacher at Corte Madera
- Contracts and purchase orders totaling over $500,000, including $136,000 for food services and $51,718 for landscape maintenance at Corte Madera
- Approval of a $77,701 grant from Sequoia Healthcare District for student health support
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special closed session meeting to discuss negotiations with the Portola Valley Teachers' Association and the Classified School Employees Association. No action will be taken at this meeting, which is open to the public only for comment before the closed session.
- Closed session conference on certificated negotiations with Portola Valley Teachers' Association
- Closed session conference on classified negotiations with Classified School Employees Association, Chapter 659
- Public comment opportunity before closed session
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on June 13, 2024, at Corte Madera School. The board is scheduled to adopt the 2024-25 budget, approve the 2024-2027 Local Control Accountability Plan (LCAP), and review the Local Indicators Self-Reflection Report. Consent items include approving May warrants and payroll totaling over $2.8 million, accepting donations, and adopting a resolution for year-end budget transfers. The meeting includes a closed session at 5:00 PM.
- Adopt 2024-25 budget (public hearing held June 6, 2024)
- Approve 2024-2027 LCAP and Budget Overview for Parents
- Approve May warrants totaling $1,832,270.84 and payroll of $1,020,833.02
- Accept donations: $41,417.79 from Portola Valley Schools Foundation, $19,176.00 from PV PTO, and others
- Adopt Resolution #10-2024 for year-end budgetary increases and transfers
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a study session to discuss and set priorities for the 2024-2025 school year. This is a discussion-only meeting; no formal action will be taken. Public comment will be received at the start of the meeting.
- Discussion of 2024-2025 Board Priority Setting
- Public comment opportunity at start of meeting
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley
- No action items on agenda
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for legal, personnel, and negotiation matters, followed by an open session. The board will consider consent items including contracts, personnel actions, and financial reports, and will take action on interdistrict transfer recommendations. A public hearing will be held on the Local Control Accountability Plan (LCAP) and budget overview for parents.
- Approve contracts totaling over $300,000, including $60,000 for Voler Strategic Advisors communications, $90,000 for Dannis Wolliver Kelley legal services, and $78,794.64 for AMS.net camera expansion
- Approve personnel actions: hire Patrick Rode as 1.0 FTE teacher at Corte Madera, approve leave for Josina-Els Bol, and temporary FTE increase for Rupal Sutaria
- Approve three interdistrict transfer applications: two renewals from Ravenswood City SD and one new from Redwood City SD
- Public hearing on the Local Control Accountability Plan (LCAP) and budget overview for parents
- Accept annual debt issuance and management report
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for legal, negotiation, and personnel matters. In open session, the board will consider consent items including approving warrants and payroll totaling over $1.7 million, personnel actions, and a resolution setting the 2024-2025 parcel tax rate at $471 per parcel. The board will also acknowledge five retiring teachers and consider adopting a resolution of gratitude for staff.
- Adopt Resolution #07-2024 establishing parcel tax rate of $471 per parcel for 2024-2025, projected to generate ~$950,000
- Approve April warrants totaling $741,330.80 and April payroll totaling $990,757.44
- Approve purchase orders including $40,000 for Corte Madera roof patch, $101,062.51 for Apple Macbook refresh, $13,600 for field house work, and $31,565 for outdoor education field trip
- Approve personnel actions including hiring five certificated teachers and four summer program paraeducators
- Acknowledge five teachers retiring: John Davenport, Anne Gronet, Jeanne Rusch, Karen Rynewicz, Daphna Woolfe
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a study session to discuss the Local Control and Accountability Plan (LCAP) process and development. No action will be taken at this meeting; it is for discussion and information only.
- Study session on LCAP process and development
- Public comment opportunity at start of meeting
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for legal, personnel, and negotiation matters, followed by an open session. The board will consider consent items including financial reports, personnel actions, contracts, and a Yosemite field trip, plus hear school updates.
- Approve March warrants totaling $592,731.34 and payroll of $1,007,253.96
- Hire teachers Catherine Bentley-Castillo, Rebecca Bowe, Claire Coney, Patrick Dowd, Emily Pfeffernel; retire Karen Rynewicz
- Approve purchase orders: $22,000 table for CMS, $11,200 for HR review, and change orders totaling $34,865
- Approve Corte Madera Yosemite overnight field trip Nov 18-22, 2024, with $10,994 deposit due Oct 1
- Sunshine contract negotiations with CSEA, reopening articles on compensation, summer school, vacations, and evaluation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation and legal matters, followed by an open session. The board will consider consent items including warrants, payroll, personnel actions, contracts, donations, and a facilities use agreement, as well as receive updates on ELA materials, child nutrition, and transportation.
- Approve February warrants totaling $372,795.13 and payroll of $1,006,676.79
- Approve contracts including $101,062.51 for Apple MacBooks, $67,638.32 for San Carlos School District MOU, and $68,000 for AlphaBEST after-school program
- Approve donations including $68,582.21 from Portola Valley Schools Foundation
- Approve facilities use agreement for PVSF FanFare on April 20, 2024, contingent on ABC license
- Approve personnel actions including hiring five summer program teachers and accepting a resignation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for employee discipline, negotiations with the teachers' association, and the superintendent's performance evaluation. In open session, the board will consider approving architectural services for site security fencing at both Corte Madera and Ormondale schools, and will hear a report on the district's Multi-Tiered Systems of Support (MTSS) framework. The consent calendar includes routine approvals of warrants, payroll, personnel actions, and contracts.
- Approve Finney Architects architectural services for site security fencing at Corte Madera and Ormondale schools
- Approve contracts: Learning Bio ($4,300), TD Builder LLC ($25,970 for oak tree replacements), Finney Architects ($50,200 for Ormondale re-roofing)
- Approve January warrants totaling $298,881.80 and payroll totaling $1,012,551.28
- Approve personnel actions including hires, resignations, and leaves
- Closed session: employee discipline, PVTA negotiations, superintendent evaluation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is meeting in a special closed study session. The only substantive item is a closed-session discussion regarding negotiations with the Portola Valley Teachers' Association. No action will be taken at this meeting, which is open to the public only for comment and roll call.
- Closed session conference on certificated negotiations with Portola Valley Teachers' Association (GC § 54954.5)
- Public comment opportunity on closed session items
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Governing Board will hold a special closed session meeting to discuss the Comprehensive School Safety Plan. The discussion includes a conference with Matthew Fox and Patrick Taylor from the San Mateo County Sheriff's Office regarding campus safety and security.
- Conference with San Mateo County Sheriff's Office regarding Campus Safety and Security
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board canceled its scheduled Special Closed Study Session for February 13, 2024. The meeting was originally intended to include a closed session discussion regarding certificated negotiations with the Portola Valley Teachers' Association.
- Special Closed Study Session Meeting CANCELED
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for teacher negotiations and the superintendent's performance evaluation. In open session, the board will consider a consent calendar approving purchase orders and contracts totaling $161,436, including LED lighting retrofits, tree trimming, a field house, and food service compliance. The board will also receive updates on the midyear LCAP, the governor's 2024-25 budget proposals, and facilities projects, and will vote on two resolutions needed to apply for state facilities funding.
- Consent calendar: $18,224 for roller shades, $13,380 and $14,575 for LED retrofits, $35,800 and $7,700 for tree trimming, $29,397.25 for a field house, $18,000 for food service, $24,360 for a concrete pad
- Adopt Resolution #02-2024 acknowledging certifications for state funding applications and Resolution #03-2024 authorizing participation in the State Allocation Board
- Midyear Local Control Accountability Plan (LCAP) update required by Senate Bill 114
- Review of 2024-2025 preliminary Governor's budget proposals
- Facilities and construction project updates, including new construction close-out
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on January 18, 2024, starting with a closed session at 4:00 PM to discuss the superintendent's performance evaluation, labor negotiations, and a personnel appointment. The open session at 5:00 PM includes a consent calendar with routine approvals, including warrants and payroll, personnel actions, contracts, and reports. The board will also consider rejecting a vehicle accident claim against the district.
- Approve December warrants totaling $1,007,185.23 and payroll totaling $1,010,858.38
- Approve personnel actions: four teacher retirements, one classified retirement, and one new custodian hire
- Approve contracts: Woodside School District ($68,757.60), WestEd ($27,650.00), Voler Strategies ($14,900.00)
- Approve School Accountability Report Cards for 2022-2023
- Reject a vehicle accident claim by GB received 12/14/23