Portola Valley Elementary School District public meetings in 2020
16 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board holds its annual reorganization and regular meetings, including closed session for the superintendent's performance evaluation. The board will swear in newly elected trustees, appoint officers and a board secretary, confirm 2021 meeting dates, assign liaison roles, and adopt a signature authorization resolution. Consent items include approval of November 2020 warrants ($295,940.68) and payroll ($787,319.64), a personnel hire, and meeting minutes.
- Oath of office for new trustees Gary Hanning, Jeff Klugman, Kimberley Morris Rosen
- Appointment of 2020 board officers (President, Clerk, CCSDO representative)
- Adoption of Resolution #01-2021 for authorized signatures
- Approval of November 2020 warrants totaling $295,940.68 and payroll totaling $787,319.64
- Hire of Jacqueline Solis as Paraeducator I effective 1/8/2021
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for legal, labor, and superintendent evaluation matters. In open session, the board will hear the Citizens' Bond Oversight Committee's annual Measure Z report, review the final financing summary for the Series 2020B bond sale, discuss the updated Returning to Learning plan for grades 6-8 and PVVA, and consider approving academic calendars for 2021-22 and 2022-23. Consent items include approval of October warrants and payroll totaling $1,194,587.27, a personnel hire, and contracts for HVAC work and website updates.
- Approve October 2020 warrants ($408,424.01) and payroll ($786,163.26)
- Approve contracts: Environmental Systems Inc HVAC replacement ($14,075) and Sarah Vincenzo website update ($8,000)
- Hire Peter Weston Smith as Long Term Roving Classroom Substitute effective 12/1/2020
- Review Citizens' Bond Oversight Committee annual Measure Z report
- Discuss 2020-21 Returning to Learning plan for grades 6-8 and PVVA
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session to review and discuss the Learning Continuity and Attendance Plan (LCP), which must be approved by September 30, 2020. The board will also set goals for the 2020-21 school year. The meeting includes a closed session to discuss anticipated litigation and the superintendent's performance evaluation.
- Public hearing on the Learning Continuity and Attendance Plan (LCP) required by SB 98
- Board goal setting for the 2020-21 school year
- Closed session on anticipated litigation (Case #03-2020)
- Closed session on Superintendent's performance evaluation
- Meeting held online due to COVID-19 state of emergency
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation, anticipated litigation, and classified negotiations. In open session, the board will discuss the 2020-21 Returning to Learning plan, receive updates on summer school and facilities, and vote on consent items including contracts, donations, and the 2019-20 unaudited financial report.
- Approve contracts: $50,000 tuition reimbursement, $21,376 HVAC replacement at Corte Madera, $10,000 legal services
- Accept donations: $25,000 and $30,369.95 from Portola Valley Schools Foundation
- Approve 2019-20 unaudited financial report and adopt Resolution #15-2020 (Gann Limit)
- Discuss 2020-21 Returning to Learning plan (distance learning updates)
- Closed session: superintendent evaluation, anticipated litigation cases #02-2020 and #03-2020
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session to discuss the San Mateo County waiver application and process, presented by Superintendent Roberta Zarea. The meeting is conducted remotely due to COVID-19, with public comment accepted via an online form. No formal decisions are listed on the agenda.
- Discussion of San Mateo County waiver application and process
- Remote meeting via Google Meet and phone due to COVID-19
- Public comment accepted via online form
- Meeting recorded and audio posted within 48 hours
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will meet virtually on August 13, 2020, starting with a closed session on anticipated litigation and classified negotiations. The open session includes consent calendar items such as approving warrants and payroll totaling over $650,000, personnel changes, contracts, and a federal funding application. The board will also receive school updates from the superintendent and principals.
- Approve July warrants ($476,361) and payroll ($176,779)
- Approve $27,566 Chromebook purchase for Ormondale (funded by Learning Loss Mitigation Grant)
- Approve contracts: Tera Lite floor replacement ($8,333) and Corwin Press PD ($6,000)
- Approve Consolidated Application for federal funds (projected $10,035)
- Closed session on anticipated litigation and classified negotiations
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session to discuss reopening schools for Fall 2020, including the Returning to Learning Plan and phased-in teaching approaches. The board will also review amendments to COVID-19 Mitigation Plan BP 0470, which will be brought back for adoption at the August 13 meeting. The meeting includes a closed session on teacher negotiations and an action item to approve personnel changes.
- Closed session on certificated negotiations with Portola Valley Teachers Association
- Approve personnel action list (attached)
- Discussion of Returning to Learning Plan and phased-in approach for Fall 2020
- First reading of amended BP 0470: COVID-19 Mitigation Plan
- Public comment via online form and phone
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session to adopt Resolution #14-2020, setting the parcel tax rate for 2020-21, and to discuss the superintendent's recommendation to begin the school year with distance learning due to COVID-19. The board will also consider approving an amended academic calendar. The meeting is held online due to the state of emergency.
- Adopt Resolution #14-2020 establishing a $581 per parcel tax for 2020-21, projected to generate $1,200,000
- Discussion of PVSD Reopening Plan for phased-in approach for Fall 2020, with superintendent recommending distance learning for first quarter
- Approve amended 2020-21 academic year calendar to allow staff training before student start
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a special meeting to consider reopening schools for the 2020-21 year, including instructional models and budget impacts. The board will also vote on an amended academic calendar and several contracts. The meeting includes a closed session for legal, negotiation, and personnel matters.
- Approval of District Plan to Re-Open Schools (3:40 PM)
- Approve Amended 2020-21 Academic Year Calendar (5:00 PM)
- Contracts: HVAC at Corte Madera ($59,970), VTP transportation ($143,304.25), nursing ($50,000), custodial ($53,364.20)
- Increase substitute teacher rates to $175/day (first 10 days) and $190/day thereafter
- Approve June 2020 warrants ($1,360,770.19) and payroll ($806,521.75)
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a study session focused on the COVID-19 emergency. The primary goal is to move the Board toward approval of a reopening model and plan for the 2020-21 school year. The Board will review a staff presentation, discuss Board Policy 0470 (COVID-19 Mitigation Plan), and consider scheduling additional special meetings before the August 13 regular meeting.
- Discussion of 'Return to School Safely' slide presentation
- Review of Board Policy 0470 COVID-19 Mitigation Plan
- Discussion of additional Special Meeting dates before August 13, 2020
- Meeting held online due to COVID-19 state of emergency
- Public comments accepted via online form during meeting
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will meet remotely to decide on one interdistrict transfer application, hear a COVID-19 update, and receive a facilities and bond projects update. The board will also consider routine consent items including personnel actions, meeting minutes, warrants, and contracts. Closed session will cover employee discipline, compensation, superintendent evaluation, and transfer review.
- Approve recommendation to deny one interdistrict transfer application (2020-01) from Cabrillo Unified School District
- COVID-19 update on distance learning, summer school, and pandemic recovery
- Facilities update: demolition of Corte Madera field house, HVAC replacement at Ormondale, restroom renovations
- Approve April 2020 warrants totaling $230,491.39 and payroll of $800,121.28
- Approve contracts and purchase orders, including CMS restroom renovation project award
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Board will hold a remote meeting due to COVID-19, with a closed session to discuss superintendent compensation and evaluation. In open session, they will consider appointing Kristen Shima as Corte Madera School Principal, receive a COVID-19 update, and accept the certified results of Measure P, which failed to reach the two-thirds threshold. The consent calendar includes routine approvals of warrants, payroll, contracts, and minutes.
- Appointment of Kristen Shima as Corte Madera School Principal effective July 1, 2020
- Acceptance of March 3, 2020 election results for Measure P (parcel tax renewal) which received 64.45% support, below the required two-thirds
- Approval of March 2020 warrants totaling $693,465.79 and payroll totaling $832,199.26
- Approval of contracts and purchase orders, including agreements with Axiom for Ormondale and Corte Madera schools
- COVID-19 update and pandemic response, including grading during distance learning
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is scheduled to review the semi-final results of the Measure P parcel tax renewal from the March 3 ballot. The Board will also approve the 2019-20 Second Interim Budget Report, certifying the district's ability to meet financial obligations for the current and next two fiscal years. Additionally, the agenda includes a COVID-19 pandemic preparedness update and approval of overnight field trips for the 2020-21 school year.
- Measure P parcel tax renewal semi-final results update
- Approval of 2019-20 Second Interim Budget Report
- COVID-19 update and pandemic preparedness plan
- Approval of three overnight field trips for 2020-21
- January 2020 Warrants ($598,714.74) and Payroll ($814,508.07) approval
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a study session to discuss the Local Control Accountability Plan (LCAP) and budget, including updates on 2019-2020 priorities, the LCAP process and timeline, staffing and enrollment projections, and multi-year budget projections. The session is informational and discussion-oriented, with no formal votes scheduled. A closed session is also planned for the superintendent's performance evaluation.
- Discussion of 2020-2023 LCAP priorities and needs
- Staffing assumptions and enrollment projections for 2020-2021
- Budget review: multi-year projections, property tax projections, reserves
- Closed session: Superintendent's performance evaluation (GC §54954.5)
- Public comment opportunity at start of open session
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board met on January 15, 2020, to review routine financial and administrative items. The agenda consists primarily of a consent calendar for approving December 2019 financial reports, personnel lists, and school accountability reports. No major policy changes, new contracts, or capital projects were listed for public discussion in the provided text.
- Approval of December 2019 Warrants totaling $545,382.34
- Approval of December 2019 Payroll totaling $812,936.82
- Approval of 2018-19 School Accountability Report Cards (SARC) for Corte Madera and Ormondale schools
- Acceptance of Facility Inspection Tool (FIT) reports for Corte Madera and Ormondale sites
- Approval of 2019-20 Certificated and Classified Seniority Lists
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session for a Masters in Governance training workshop, facilitated by attorney Greg Dannis. The workshop covers board member roles, governance team culture, and legal aspects of board meetings under the Brown Act. No decisions or votes are scheduled; the meeting is for training and discussion.
- Masters in Governance Workshop facilitated by Greg Dannis of Dannis Woliver Kelley
- Discussion of board member roles and governance team culture
- Legal insight into board meetings under the Brown Act
- Public comment opportunity at start of session