Portland Public Schools public meetings in 2020
65 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
BoardDocs - Archive
The Portland Public Schools Board will hold a business meeting and workshop, voting on whether to authorize the superintendent to proceed with design specifications and bidding for rebuilding Longfellow, Reiche, and Presumpscot Elementary Schools under the Buildings for our Future bond. The board will also consider continuing or reducing services funded by the Coronavirus Relief Fund after December 31, 2020, and take a first read on updating the Portland Education Association contract language. The meeting includes reports from the chair, students, superintendent, and a quarterly report from the Foundation for Portland Public Schools.
- Vote to authorize design specs and bids for rebuilding Longfellow, Reiche, and Presumpscot Elementary Schools
- Vote on continuing or reducing Coronavirus Relief Fund services after Dec 31, 2020
- First read of PEA contract Article 10.G update
- Approval of Dec 8, 2020 meeting minutes
- Acknowledgement of donations including $3,000 in winter boots and $1,200 in mittens
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise on the construction and renovation of Lyseth, Presumpscot, Reiche, and Longfellow elementary schools. They will discuss updates on the Green New Deal referendum (Question C) and fair wage contracting, as well as a proposed staggered bid schedule. The committee will also consider next steps, including an owner's representative and general contractor prequalification, and receive project updates.
- Green New Deal Referendum Question C update
- Fair Wage Contracting discussion
- Proposed staggered bid schedule discussion and endorsement
- Owner's Rep / Clerk of the Works discussion
- General Contractor Pre-Qualification discussion
BoardDocs - Archive
This is a training session for new members of the Portland Board of Public Education, held via Zoom. There will be no public participation. The agenda includes an introduction to the board and documents covering the orientation agenda, group norms, and policies.
- New Board Member Training via Zoom at 5:00 pm
- No public participation
- Training documents include orientation agenda, group norms, and policies
BoardDocs - Archive
The Portland Public Schools Board will hold a business meeting and workshop on December 8, 2020, via Zoom. They will consider approving minutes, donations, and personnel items, and will hold first reads on two significant items: continuing/reducing Coronavirus Relief Fund services and authorizing design and bidding for rebuilding three elementary schools under the Buildings for our Future bond. A workshop will discuss the school rebuilding plans and the CRF phase-out.
- First read to authorize design specs and bids for Longfellow, Reiche, and Presumpscot Elementary rebuilds under Buildings for our Future bond
- First read on Superintendent's recommendation to continue or reduce services funded by Coronavirus Relief Fund after Dec 31, 2020
- Appoint Councilor Mark Dion as City Council Co-Chair of District Advisory Building Committee
- Appoint Board member Aura Russell-Bedder to replace Mark Balfantz on District Advisory Building Committee
- Acknowledge donations including $250 clothing/toys, $499 Volvo marine diesel engine, face masks, children's clothing
BoardDocs - Archive
The Portland Board of Public Education is holding its inauguration ceremony, including the swearing-in of newly elected members and the election of a chairperson for the 2020-2021 school year. The meeting is largely ceremonial and procedural, with no substantive policy decisions on the agenda.
- Oath of office administered to newly elected board members by City Clerk Katherine Jones
- Election of board chairperson for 2020-2021 school year
- Recognition of outgoing board members
- Inaugural address by the 2021 chairperson
- Public comment will be taken via Zoom
BoardDocs - Archive
The Portland Public Schools Board is holding a retreat via Zoom for board members and the Superintendent's Cabinet to participate in the Race in America course, Part III. There will be no public participation. The agenda is limited to this single training item.
- Race in the US Course, Part III
BoardDocs - Archive
The Portland Public Schools Policy Committee is meeting virtually to discuss updates on community engagement planning and to review proposed revisions to the student code of conduct, weapons/school safety, and bullying policies. The committee will also approve minutes from the previous meeting and set dates for future meetings.
- Review of proposed revisions to JIC - System-Wide Student Code of Conduct
- Review of proposed revisions to JICIA - Weapons, Violence and School Safety
- Review of proposed revisions to JICK - Bullying and Cyberbullying in Schools
- Discussion of community engagement planning, including developing an invite list for an initial meeting
- Approval of minutes from the October 27, 2020 Policy Committee Meeting
BoardDocs - Archive
This is a School Board retreat, not a regular public meeting. Board members and the Superintendent's Cabinet will participate in the Race in America course via Zoom. There will be no public participation.
- No public participation
- Retreat via Zoom from 6:00-8:00 p.m.
BoardDocs - Archive
The School Board and Superintendent's Cabinet will participate in a Race in America course during a scheduled retreat. This meeting is being held via Zoom and will have no public participation.
- School Board Retreat featuring the Race in America course
BoardDocs - Archive
Three back-to-back Building Level Advisory Committee (BLAC) meetings will be held for the Reiche, Longfellow, and Presumpscot elementary school projects. Each meeting covers agenda review, approval of minutes, discussion of Green New Deal implications, next steps, and upcoming meetings. The meetings are advisory and informational, with no votes or decisions listed.
- Reiche Elementary School BLAC meeting at 5:30-6:30 PM
- Longfellow Elementary School BLAC meeting at 6:30-7:30 PM
- Presumpscot Elementary School BLAC meeting at 7:30-8:30 PM
- Discussion of Green New Deal implications for each school project
- Review of project update document '3 Schools BLAC Project Update_11.16.2020_V2.pdf'
BoardDocs - Archive
The Finance and Personnel Committee is meeting remotely to discuss the FY21 budget, specifically post-CRF (Coronavirus Relief Fund) projections and programming implications. The agenda includes one business item presented as an information item, with a PDF attachment. No votes or decisions are listed on the agenda.
- FY21 Budget - Post-CRF Projections & Programming Implications (information item)
BoardDocs - Archive
The Curriculum and Ed Planning Committee is meeting virtually to approve minutes from October 14th, receive updates on equity policies, and review the academics budget with Q&A. The meeting is informational and action-oriented, with votes on minutes and adjournment.
- Approval of October 14th meeting minutes
- Equity Policy Updates (information item)
- Academics Budget Overview with Q&A (information item)
- Vote to adjourn meeting
BoardDocs - Archive
The Portland Board of Public Education will hold a caucus and business meeting to discuss and nominate a chairperson for the 2020-2021 term (with official votes at the December 8 meeting), and consider several action items including ratifying the contract with the Portland Administrators Association, approving amendments to the tobacco use policy, and ratifying purchases over $250,000 under the Coronavirus Relief Fund. The board will also receive reports from the superintendent, including updates on school reopening and the high school choice process, and acknowledge donations.
- Ratify contract with Portland Administrators Association for July 1, 2020–June 30, 2023
- Approve amendments to Policy ADC (Tobacco Use)
- Ratify purchases over $250,000 under Coronavirus Relief Fund
- Acknowledge donations including a $25,000 hippo sculpture for East End Community School
- Caucus to nominate 2020-2021 Board Chairperson (straw vote only)
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on the construction and renovation of Lyseth, Presumpscot, Reiche, and Longfellow elementary schools. The main agenda item is a status update on the potential impact of the Green New Deal on these projects, followed by discussion of next steps. The committee will also approve minutes from the previous meeting and review the upcoming meeting schedule.
- Analysis of Green New Deal impact on school projects
- Approval of October 15, 2020 meeting minutes
- Discussion of possible next steps
- Upcoming meeting schedule includes DBAC, BLAC, and community forums
BoardDocs - Archive
The Public Affairs Committee will meet to approve minutes from September 29, 2020, and receive informational updates on the POSSIP program, outreach to students and families, and the 'Defining the Portland Public School Experience' audit. No votes on policy are scheduled beyond the minutes approval and adjournment.
- Approval of September 29, 2020 Policy Committee meeting minutes
- Introduction to POSSIP (information item)
- Follow-up report on outreach to students and families
- Update on 'Defining the Portland Public School Experience' audit
- Vote to adjourn
BoardDocs - Archive
The Portland Public Schools Board will hold an executive session to discuss negotiations with the Portland Administrators Association, followed by a business meeting and workshops. The board will consider approving minutes, donations, personnel items, and a first read of amendments to Policy ADC on tobacco use. Workshops will cover the BFOF planning for Longfellow, Presumpscot, and Reiche Elementary Schools, and proposed revisions to Policy ADC.
- Executive session to discuss negotiations with Portland Administrators Association
- First read of amendments to Policy ADC (Tobacco Use)
- Approval of personnel items (probationary and one-year only)
- Workshop on BFOF planning for Longfellow, Presumpscot, and Reiche Elementary Schools
- Acknowledgment of donations including $3,554 from Hannaford Helps Schools
BoardDocs - Archive
The Policy Committee's Sexual Harassment Sub Committee is meeting to review the final version of a policy and procedure on harassment, discrimination, and sexual harassment of students, and to discuss implementation planning. The meeting is a discussion and information session, with no votes scheduled except for adjournment.
- Review of final policy ACAA on harassment, discrimination, and sexual harassment of students
- Review of final procedure ACAA-R for the same
- Discussion of implementation plan for the policy
BoardDocs - Archive
The Portland Board of Public Education will hold an executive session to discuss negotiations with two employee unions, followed by a business meeting. The board will receive updates on school reopening, consider approving a revised harassment policy, authorize budget transfers, and vote on positions for MSBA resolutions. Public comment will be taken.
- Executive session to discuss negotiations with Portland Youth Development Unit and Portland Administrators Association
- Approve revisions to Policy ACAA on harassment, discrimination, and sexual harassment of students
- Authorize superintendent to transfer up to 5% of FY2020 budget between cost centers
- Acknowledge donations including $5,000 in skates, $4,200 cybersecurity subscription, and $4,000 bike equipment
- Vote on MSBA resolutions on distance learning, family support, equity, and remote meeting participation
BoardDocs - Archive
The Operations Committee will vote on authorizing the School Board Chair to sign a contract with Scott Simons Architects for up to $300,000 for ADA-related improvements, funded by the State School Revolving Renovation Fund. They will also discuss the Superintendent's plan to return PK-5 students to full-time in-person instruction. The meeting includes approval of the September 3rd minutes and a list of upcoming meetings.
- Contract with Scott Simons Architects up to $300,000 for ADA improvements
- Discussion of Superintendent's plan for PK-5 full-time in-person instruction
- Approval of September 3, 2020 Operations Committee minutes
BoardDocs - Archive
The Portland Public Schools Public Affairs Committee is meeting to discuss communication deliverables for school reopening and an update on the district's communication plan. The agenda includes only these business items plus a call to order and adjournment vote.
- Review of communication deliverables for school reopening
- Update on PPS communication plan and next steps
BoardDocs - Archive
The District Advisory Building Committee is meeting virtually to review updates on the Lyseth Elementary School project, including site phasing, revised floor plans, and results of an alternates poll. They will also receive a LEED update and discuss budget, schedule, and next steps. The meeting is part of ongoing planning for the school's construction.
- Lyseth Update
- Site Phasing
- Revised Floor Plans
- Alternates Poll Results
- LEED Update
BoardDocs - Archive
The Portland Public Schools Board will hold a remote business meeting and workshop. They will hear a report on the district's special education audit by the Maine DOE, consider approval of a policy on student use of school-issued computers and the internet, and receive first reads of policies on educational materials and instructional media centers. The board will also vote on personnel items and acknowledge donations.
- Special Education Audit Report by Maine DOE
- Policy IJNDB (Student Use of School Issued Computers, Devices and the Internet) - action item
- First Read of Policy IJJ (Selection of Educational Materials) and Policy IJNC (Instructional Media Centers)
- Personnel items: election of teacher candidates (one year only and probationary)
- Donations: $250 from Nathan Aranson, $350 from Nancy Harrison and Jane Clayton, $500 from Bangor Savings Bank
BoardDocs - Archive
The Portland Board of Public Education is holding a special remote business meeting. The main action item is a vote to ratify a Memorandum of Agreement with the Portland Education Association. The meeting also includes routine reports from the chair and superintendent, public comment, and adjournment.
- Ratification of Memorandum of Agreement with Portland Education Association (A 129-19/20)
- Public comment on items not on the agenda
- Board chair remarks
- Superintendent's remarks
BoardDocs - Archive
The Operations Committee is meeting to approve minutes from August 11 and receive updates on school reopening operations, including transportation, food service, IT, and facilities. The meeting is informational, with no votes scheduled on these items.
- Approval of August 11, 2020 Operations Committee minutes
- Update on School Reopening Operations: Transportation, Food Service, IT, Facilities
- Device Distribution update (47 KB attachment)
- Food Service update (43 KB attachment)
- Facilities update (1,169 KB attachment)
BoardDocs - Archive
The Policy Committee's Sexual Harassment Sub Committee is meeting to discuss revisions to a draft student discrimination policy and implementation planning. The agenda includes a welcome, business items, and adjournment, with attached draft policy and procedure documents for review.
- Discussion of policy revisions for student discrimination policy
- Review of draft policy documents with comments
- Implementation planning discussion
- Adjournment motion
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to discuss the detailed scope, alternates, and project timeline for school building projects. Updates will be provided on the Lyseth and three-school projects. The meeting includes approval of prior minutes and scheduling of future meetings.
- Approval of July 23, 2020 meeting minutes
- Detailed scope discussion for building projects
- Alternates discussion for construction options
- Project timeline review
- Updates on Lyseth and three-school projects
BoardDocs - Archive
The Portland Public Schools Board met virtually to consider the 2020-21 school reopening plan and the proposed school calendar. The Superintendent provided an update on required FY 21 budget reductions. The Board also voted to approve minutes from previous meetings and acknowledge donations to specific schools.
- Consideration and action to approve the proposed 2020-21 school reopening plan
- Consideration and action to approve the proposed 2020-21 School Calendar
- Update on required FY 21 budget reductions
- Election of Christopher McCarthy as Director/Breathe Program at $107,492
- Election of nine probationary teachers with salaries ranging from $34,080 to $59,645
BoardDocs - Archive
The Portland Board of Public Education will hold a workshop on the school reopening plan, followed by a business meeting. The board will vote on the proposed 2020-21 reopening plan and school calendar, and also consider approving the minutes of the August 4 meeting, acknowledging donations, and approving personnel appointments.
- Vote on 2020-21 school reopening plan and calendar
- Approve personnel: new Breathe Program Director ($107,492) and 10 probationary teachers
- Acknowledge donations including a 2007 Volvo S40 to PATHS
- Update on required FY 21 budget reductions
- Approve minutes of August 4, 2020 meeting
BoardDocs - Archive
The Finance and Personnel Committee is meeting remotely to receive updates and discuss the FY20 year-end financial status and the strategy and status of FY21 CARES and Coronavirus Relief Funds. Both items are for information and discussion only, with no formal decisions listed on the agenda.
- Update and discussion of FY20 year-end status
- Update and discussion of FY21 CARES and Coronavirus Relief Funds strategy and status
- Remote meeting via Zoom webinar
BoardDocs - Archive
The Curriculum and Ed Planning Committee is meeting virtually to approve minutes from March 10, 2020, and to review the meeting agenda. The main business items are committee planning and an equity policy discussion. The meeting will be recorded and posted online.
- Approval of March 10, 2020 meeting minutes
- Review of meeting agenda
- Committee planning discussion
- Equity policy discussion
- Vote to adjourn
BoardDocs - Archive
The Operations Committee is meeting to discuss school reopening operations, focusing on facilities, custodial staffing, transportation, and food service. The agenda includes approval of the March 5, 2020 minutes and a detailed information item on reopening concerns. No formal decisions are listed beyond the minutes approval.
- Approval of March 5, 2020 Operations Committee minutes
- Deep dive into school reopening operations: facilities, custodial staffing, schedules, protocols
- Transportation: cleaning protocols, distancing, staff availability, crossing guards, METRO
- Food service details for remote students and revenue implications
BoardDocs - Archive
The Portland Public Schools School Board is holding a retreat to discuss the book 'How to be an Antiracist' by Ibram X. Kendi. The meeting is in person and via Zoom, with no public participation. The agenda includes only a call to order and board discussion, making it a procedural and discussion-only session.
- Retreat discussion of 'How to be an Antiracist' by Ibram X. Kendi
- In-person meeting at Casco Bay/PATHS (by the Greenhouse) and via Zoom
- No public participation; attendees must bring own chair and wear mask
BoardDocs - Archive
The Portland Public Schools Board met for a closed retreat on July 8, 2020, to discuss the book 'How to be an Antiracist' by Ibram X. Kendi. The session was attended by Board members and the Superintendent's Cabinet, with no public participation allowed. No specific policy decisions or votes were recorded in the agenda.
- Board discussion of 'How to be an Antiracist' by Ibram X. Kendi
- No public participation permitted for the session
BoardDocs - Archive
The Portland Public Schools Policy Committee's Sexual Harassment Sub Committee is meeting via Zoom to discuss complaint updates, partner updates, and key policy issues with recommendations. The agenda is largely procedural, with no specific decisions or dollar amounts listed.
- Discussion of complaint updates
- Partner updates
- Key policy issues and recommendations
- Adjournment motion
BoardDocs - Archive
The Portland Public Schools Board is holding a special business meeting to consider adopting a resolution to discontinue the Memorandum of Understanding with the Portland Police Department for School Resource Officers. The board will also approve the minutes from the June 16, 2020 meeting. Public comment will be taken on agenda items.
- Resolution to discontinue MOU with Portland Police Department for School Resource Officers
- Approval of meeting minutes from June 16, 2020
- Public comment on agenda items and non-agenda items before 10 pm
- Upcoming board and committee meetings listed
BoardDocs - Archive
The Building Level Advisory Committees for Longfellow, Presumpscot, and Reiche elementary schools will hold three back-to-back meetings to discuss design development, phasing, floor plans, schedules, and communication for each school's construction project. Each meeting includes approval of prior minutes and next steps.
- Longfellow: phasing discussion, floor plan updates, schedule, communication
- Presumpscot: phasing discussion, floor plan discussion, schedule, communications
- Reiche: phasing scenarios discussion, floor plan revisions, schedule, communication update
- All three: approval of May 28, 2020 meeting minutes
- All three: review of 3 Schools BLAC Project Update_6.12.2020.pdf
BoardDocs - Archive
This is a procedural meeting of the Building Level Advisory Committee (BLAC) co-chairs, held virtually due to COVID-19. The agenda covers the committee's governance role, a comparison with previous construction oversight, and communication protocols. No decisions are expected; the focus is on information and discussion.
- Overview of BFOF Governance: Role of BLAC
- Comparison of BFOF governance to previous building oversight
- Communication protocols and timelines for DABC and BLAC
BoardDocs - Archive
The Portland Public Schools Board will hold a first reading, workshop, and public hearing on a resolution to discontinue the Memorandum of Understanding with the Portland Police Department for School Resource Officers at Portland and Deering High Schools. The board will also hear the superintendent's report on school reopening plans, approve minutes, accept donations, and consider authorizing summer hiring.
- First read of resolution to end SRO MOU with Portland Police Department
- Superintendent's report on 2020-2021 school reopening plan
- Recognition of State Spelling Bee Champion Rose Bolduc
- Acceptance of donations to Rowe Elementary and Pre-K program
- Authorization to hire for budgeted vacancies during summer break
BoardDocs - Archive
The Portland Public Schools Policy Committee is meeting to discuss updates on the School Resource Officer (SRO) policy development plan, the Sexual Harassment Sub Committee, and remote learning technology policies. These are discussion items, not final decisions. The meeting will also include a vote to adjourn.
- Update on SRO Policy Development Plan with sample MOU and report attachments
- Update on Sexual Harassment Sub Committee with sample policies from other districts
- Remote Learning Policy Updates on student computer and internet use (IJNDB and IJNDB-R)
BoardDocs - Archive
This is a special business meeting to approve the FY 21 Portland Public Schools' budget, with action items and reports carried over from the May 19 meeting. The board will also consider revising the 2020-21 school calendar to correct attendance day totals, approve spring co-curricular stipend modifications, and receive an update on continuity of instruction and summer food distribution.
- Approve FY 21 Portland Public Schools' budget
- Revise proposed 2020-21 school calendar to extend student attendance through June 11 and staff through June 14
- Approve superintendent's proposed modification to FY 20 spring co-curricular stipends
- Approve meeting minutes of May 26, 2020
- Acknowledge donations made to the school district
BoardDocs - Archive
The Building Level Advisory Committees (BLAC) for Longfellow, Presumpscot, and Reiche Elementary Schools will hold staggered meetings. The committees will review previous meeting notes, community forum feedback, project schedules, and next steps regarding design development and phasing.
- Review of Community Forum #2 for three schools
- Discussion on design development and phasing
- Project updates for Longfellow, Presumpscot, and Reiche
BoardDocs - Archive
The Portland Public Schools and City of Portland are holding a joint finance committee meeting remotely to discuss the FY21 School Department Budget. The agenda includes a public hearing and a discussion of the budget, with attached documents covering budget details, FTE changes, and a reduction in force overview.
- Public hearing on the FY21 school budget
- Discussion of FY21 School Department Budget
- FY21 Budget Version 5-21-20.pdf (2,657 KB)
- Council Memo FTE Changes May 21 Joint Finance.pdf (799 KB)
- Reduction in Force (RIF) Overview.052020.pdf (414 KB)
BoardDocs - Archive
The District Advisory Building Committee (DABC) is holding a virtual meeting to review updates on school construction projects, including Lyseth, Longfellow, Presumpscot, and Reiche. They will discuss design development, phasing, and schedule, and approve minutes from the February 27 meeting. The meeting is open to the public via Zoom, with a recording to be posted later.
- Approval of minutes from February 27, 2020 DABC meeting
- Monthly project updates for Lyseth, Longfellow, Presumpscot, and Reiche schools
- Discussion of design development and phasing for building projects
- Review of schedule and next steps for construction
- Public access to information and meeting recordings
BoardDocs - Archive
The Finance and Personnel Committee is meeting remotely to discuss the FY21 budget and hold a public hearing. The agenda includes a presentation on the budget and details on athletics and co-curricular reductions.
- Public hearing on the FY21 budget
- FY21 budget discussion with presentation slides
- FY21 Superintendent's Budget document
- Athletics and co-curricular reductions detail
BoardDocs - Archive
The Joint City/School Finance Committee is meeting remotely to discuss the status of the FY20 City of Portland general fund operating budget, including significant revenue shortfalls and required expense reductions, and to review the latest iteration of the FY21 School Department budget. These are discussion items only; no action will be taken at this meeting.
- Discussion of FY20 City of Portland general fund budget status and FY21 budget timeline
- Discussion of FY21 School Department budget, presented by Portland Public Schools staff
- Revenue shortfalls in FY20 expected to continue into FY21, triggering expense reductions
- Future finance meeting scheduled for May 21, 2020 via Zoom
BoardDocs - Archive
The Portland Public Schools Finance and Personnel Committee is meeting remotely to discuss the FY21 budget. The agenda includes a presentation of the Superintendent's revised budget and finance committee slides. This is an information item, so no final decisions are expected at this meeting.
- FY21 Budget Discussion
- FY2021 Superintendent's Budget Rev 05-07-2020.pdf
- Finance Committee Slides May 7.pdf
BoardDocs - Archive
The Portland Public Schools Board will hold a business meeting via Zoom, primarily discussing the co-curricular program, including specific program reductions in the Superintendent's proposed budget, recommendations for new cooperative athletic teams, and a process for approving future teams. The board will also vote on routine items such as approving meeting minutes, accepting a donation, and personnel actions, as well as a bequest to Portland High School.
- Discussion of co-curricular program reductions in the Superintendent's proposed budget
- Recommendations for new cooperative athletic teams and approval process
- Action to accept bequest from Estate of Philip P. Thompson Jr. (estimated $21,000) to Portland High School
- Approval of personnel items: renewal of probationary teachers and election of first continuing contract teachers
- Acknowledgement of donation of Highlights High Five magazines for Pre-K students
BoardDocs - Archive
The Portland Public Schools Board held a remote business meeting to address the end of the 2019-20 academic year due to the COVID-19 pandemic. The board voted to change the last day of student attendance and reviewed updates on remote learning continuity, including capstone guidelines. Additionally, the board accepted donations for family crisis funds and initiated the process to accept a bequest for Portland High School.
- Vote to change the last day of student attendance for the 19-20 school year [A-85-19/20]
- First Read to authorize acceptance of a bequest from the Estate of Philip P. Thompson, Jr. (estimated $21,000) for Portland High School [A-88-19/20]
- Acknowledgement of $17,000 donation from United Way for families in crisis [A-86-19/20]
- Acknowledgement of $2,000 gift from Maine Craft Distillery for the Families in Crisis fund [A-87-19/20]
- Approval of meeting minutes from March 31, 2020, and April 7, 2020
BoardDocs - Archive
The Building Level Advisory Committees (BLAC) for Presumpscot, Reiche, and Longfellow elementary schools are holding staggered virtual meetings on April 23, 2020. Each session covers the committee's charge, project schedule, school scope and floor plan, community forum planning, and next steps. The meetings are informational and discussion-oriented, with no votes or decisions listed.
- Presumpscot Elementary School scope and floor plan discussion
- Reiche Elementary School scope and floor plan discussion
- Longfellow Elementary School scope and floor plan discussion
- Community forum planning for each school
- Meetings held via Zoom (Webinar ID: 961 2573 5469)
BoardDocs - Archive
The Finance and Personnel Committee is meeting remotely to discuss the FY21 budget strategy, potential costs and savings related to the pandemic, and third-quarter budget-to-actual figures for the current fiscal year. These are informational items, not final decisions.
- FY21 Budget Update and Strategy Discussion
- Update on Pandemic-Related Potential Costs and Savings
- Year to Date Budget to Actuals (Q3) for FY20
BoardDocs - Archive
The BLAC Co-Chairs are meeting remotely to review options and scenarios for school renovations that were previously discussed with DABC and the School Board. They will consider revised 'Classrooms' scope scenarios, including specific plans for Longfellow, Presumpscot, and Reiche schools, and discuss next steps. The meeting is procedural and informational, with no final decisions expected.
- Review of Scenario 1: 'Classrooms'
- Review of Scenario 2: 'Separate Gyms'
- Review of Scenario 3: 'Renovate Gyms/Add Cafeterias'
- Revised 'Classrooms' scope scenarios 1A and 1B
- Priorities matrices and proposed floor plans for Longfellow, Presumpscot, and Reiche
BoardDocs - Archive
The Portland Public Schools Board will hold a remote business meeting via Zoom, with public comment taken. The main action item is approving the election of two co-principals for Deering High School, each with a salary of $107,398. The board will also acknowledge donations, hear reports, and enter an executive session with legal counsel.
- Vote to approve Abdullahi Ahmed and Alyson Dame as Co-Principals of Deering High School, effective 7/1/20, each at $107,398
- Acknowledgement of donations per Policy KCD
- Executive session with legal counsel on board rights and duties
- Public comment on items not on the agenda
- Meeting held virtually via Zoom due to COVID-19
BoardDocs - Archive
The Portland Public Schools Board held a remote business meeting on March 31, 2020, to address continuity of instruction during the COVID-19 crisis. The board approved the minutes from the March 17, 2020 meeting and acknowledged a donation of Hannaford gift cards to the PATHS Pre-K program. A workshop session followed to discuss the work of the DABC committee and the FY 21 budget.
- Approval of meeting minutes from March 17, 2020 [A-79-19-20]
- Acknowledgement of Hannaford gift cards donated to PATHS Pre-K program by Brad and Hannah Blymier [A-80-19/20]
- Update on Continuity of Instruction and Remote Learning Plan
- Workshop on work of DABC committee [W-7-19/20]
- FY 21 Budget Workshop [W-9-19/20]
BoardDocs - Archive
The Finance and Personnel Committee met to review the FY21 budget timeline and discuss the superintendent's recommended budget for the coming fiscal year. The meeting was closed to the public but livestreamed, and included a statement on elementary reconfiguration.
- FY21 budget timeline review
- Discussion of FY21 superintendent's recommended budget
- Statement on elementary reconfiguration
BoardDocs - Archive
The Curriculum and Ed Planning Committee will consider approving minutes from January 20, 2020, and vote on moving three policies—IJJ (Selection of Educational Materials), IJNC (Instructional Media Centers/Libraries), and IJJ-R2 (Procedures for Dealing with Challenged Materials)—to the full Board for approval. The committee will also discuss follow-up on a core instruction presentation and begin developing a new district Equity Policy.
- Move Policy IJJ - Selection of Educational Materials to full Board
- Move Policy IJNC - Instructional Media Centers/Libraries to full Board
- Move Policy IJJ-R2 - Procedures for Dealing with Challenged Materials to full Board
- Discussion: Initial process to develop a new Equity Policy
- Follow-up to Core Instruction Presentation
BoardDocs - Archive
The Policy Committee's Sexual Harassment Sub Committee is meeting to discuss policy revision proposals for student harassment and sexual harassment, drawing on sample policies from other districts and a fact sheet. They will also develop a work plan for the subcommittee. The meeting is primarily discussion and information; no final decisions are listed on the agenda.
- Discussion of policy revision proposals for sexual harassment
- Review of sample policies from Ashland, Oregon and Oakland
- Review of student discrimination and harassment complaint procedure (ACAA-R)
- Development of subcommittee work plan
BoardDocs - Archive
The Portland Public Schools Board will hold a business meeting and workshop. Key items include a first read and workshop discussion on a revised MOU with the Portland Police Department to allow School Resource Officers to use body-worn cameras, with a vote expected at the March 17 meeting. The board will also consider approving the 2020-21 school calendar, purchasing policies, and a medication administration policy revision.
- First read of revised MOU with Portland Police Department on School Resource Officers, allowing body-worn cameras
- Workshop to discuss changes to SRO MOU addressing camera activation, record custody, and SRO use concerns
- Action to approve 2020-21 school calendar
- Action to approve Policy DJ - Purchasing and revise Policy DJH - Purchasing Code of Conduct
- Action to approve revisions to Policy JLCD - Administering Medication to Students, including medical marijuana form
BoardDocs - Archive
The Portland Public Schools Public Affairs Committee is meeting to approve the minutes from February 25, 2020, and to discuss two business items: the Coffee with Constituents program and follow-up on the Ambassador Program. The meeting is primarily procedural and informational, with no major decisions or financial items on the agenda.
- Approval of meeting minutes from February 25, 2020
- Discussion on Coffee with Constituents
- Follow-up discussion on Ambassador Program
- Vote to adjourn the meeting
BoardDocs - Archive
The District Advisory Building Committee met to review three scenarios for reducing the scope of renovations at Lyseth, Presumpscot, and Reiche schools. The committee discussed these options and prepared a recommendation for the Portland Board of Public Education. The meeting also included the approval of previous minutes and a review of the committee's charge.
- Review of three scenarios for reducing renovation scope: 'Classrooms', 'Separate Gyms', and 'Renovate Gyms/Add Cafeterias'
- Recommendation to the Board of Education regarding the renovation scope
- Approval of meeting minutes from February 6, 2020
BoardDocs - Archive
The Portland Public Schools Board will hold an executive session on a personnel matter, followed by a business meeting and workshop. Key actions include approving minutes, renewing principal contracts for 2020-21, and approving non-substantive policy changes. Discussions will cover high school athletic participation and expenditures, a first read of a revised medication policy and the 2020-21 school calendar, and an update on three school building projects.
- Renew contracts for 20 principals/administrators employed more than two years and 11 employed less than two years for 2020-21
- First read of revised Policy JLCD on administering medication to students, including a draft form for medical marijuana
- First read of proposed 2020-21 school calendar
- Update on high school athletic and co-curricular participation and expenditures, including guidance on forming co-ops
- Workshop update on Longfellow, Presumpscot, and Reiche elementary school addition/renovation projects with draft cost estimates
BoardDocs - Archive
The Portland Public Schools Public Affairs Committee is meeting to discuss an update on the Public Relations Plan, feedback on surveys and focus group questions, and the upcoming Public Forum on Budget scheduled for February 26. The agenda includes only discussion and information items, with no formal decisions expected except for adjournment.
- Update on Public Relations Plan
- Feedback on Surveys and Focus Group Questions
- Public Forum on Budget (Feb 26)
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on the construction and renovation of four elementary schools: Lyseth, Presumpscot, Reiche, and Longfellow, as authorized by the November 7, 2017 voter referendum. The agenda includes reviewing the scope, budget, and timeline, discussing options, and planning next steps. The committee will also approve minutes from the December 19, 2019 meeting.
- Review of scope, budget, and timeline for four elementary school projects
- Discussion of options for construction and renovation
- Approval of minutes from December 19, 2019 meeting
- Upcoming meeting schedule includes DBAC, BLAC, and community forums
BoardDocs - Archive
The Portland Public Schools Policy Committee Sexual Harassment Sub Committee met on February 5, 2020, to discuss youth perspectives and analyze model policies from other districts. The group also established criteria for revising the district's sexual harassment policy. No final policy changes were decided at this sub-committee level.
- Discussion of youth-informed best practices
- Analysis of sexual harassment policies from Ashland, Oregon, and Oakland
- Establishment of policy revision criteria
BoardDocs - Archive
The Curriculum and Ed Planning Committee is meeting to approve minutes, discuss summer learning follow-up, and review proposed library policy changes (INJC, IJJ, IJJ-R2) presented by library coordinators. They will also discuss future agenda items, including equity policy development for next month. The meeting is routine with no major decisions expected beyond the minutes and adjournment.
- Approval of meeting minutes
- Summer Learning follow-up discussion
- Library Policies INJC, IJJ, IJJ-R2 review
- Future agenda: equity policy development
- Vote to adjourn
BoardDocs - Archive
The Finance and Personnel Committee is meeting to review the FY19 audit and final financials, discuss the FY20 budget-to-actuals through December 2019, and begin planning for the FY21 budget, including a draft calendar and cost-saving topics. All items are informational, with no votes scheduled.
- Update on FY19 audit and final financials
- FY20 budget to actuals through December 2019
- FY21 budget development calendar (draft)
- FY21 budget discussion including cost savings topic list and elementary reconfiguration