Cottonwood-Oak Creek School District #6 public meetings in 2020
21 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is meeting to discuss and act on the recent surge of COVID-19 cases, approving a plan for teacher work days and virtual instruction in December and January. The board will also consider budget revisions, consent agenda items, and reports on student withdrawals and campus activities.
- Approved motion: Dec 18 teacher work day, Jan 4-6 virtual student days with packets
- Approved revisions to Budget #1
- Approved consent agenda including vouchers, minutes, financials, and activity report
- Approved waiver of conflict with Yavapai County for student medical services
- Approved cooperative purchasing agreement with NAU for technology
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a regular meeting to approve the consent agenda, which includes vouchers, financial reports, and personnel items. They will also discuss and possibly approve the Proposition 301 Performance Pay Plan for the 2020-21 school year, and receive updates on school reopening and food service.
- Approval of Proposition 301 Performance Pay Plan for 2020-21 SY
- Approval of payroll vouchers 7, 7.01-.02 and expense vouchers 2021-2025
- Approval of NAU student-teacher placement agreement five-year extension
- Approval of Amendment No. 1 to Yavapai County Education Tech Consortium IGA
- Approval of early admittance to kindergarten for additional student
REGULAR GOVERNING BOARD MEETING
This is a notice of a special activity, not a regular decision-making meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present at the Arizona School Board Association Yavapai County virtual meeting, where the election of the Yavapai County Officer will take place via the district's board delegate. The meeting includes a discussion on the top three governance challenges during COVID-19, but no action will be taken by the board at this event.
- Election of Yavapai County Officer through COCSD's Board Delegate
- Discussion of Top 3 Governance Challenges during COVID-19
- Virtual meeting via Zoom, Oct 28, 2020, 5PM-7PM
SECRETARIES MEETING
This is a virtual meeting for school secretaries in the Cottonwood-Oak Creek School District. The agenda consists of informational items only, with no votes or decisions scheduled. Topics include trust mitigation binders, paper handling, beginning-of-year forms, business services updates, Tyler SIS support, and payroll department updates.
- Trust Mitigation Binders information by Tricia Winters
- Paper handling process from Nurse Bob
- Business Services updates including cash handling, deposits, audit findings, purchasing, and COVID-19 expenses
- Payroll Department updates including duties, Timeclock+, timesheets, and absence reporting
- Tyler SIS support contacts information
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is meeting to discuss and take action on reopening schools under state ADHS guidelines, including approving the Phase II Physical Reopening Plan. The board also handles routine consent agenda items such as approving the student activity report, issuing exempt staff contracts, accepting support staff resignations, and adopting the student handbook. Due to COVID-19, the meeting is held via Zoom with limited public attendance, and the board is considering emergency regulations on face coverings for staff, students, and visitors.
- Approval of Phase II Physical Reopening Plan for 2020-2021 (motion carried)
- Approval of Student Activity Report
- Authorization to issue Exempt Staff Contract for 2020-2021
- Acceptance of Support Staff Resignation for 2020-21
- Approval of COVID-19 regulations: GBGB-R Staff Personal Security, JICA-RB Student Dress, KI-RB Visitors to Schools
REGULAR GOVERNING BOARD MEETING
This is a notice of a special activity, not a regular decision-making meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present at a virtual staff welcome-back event on July 31, 2020. No official action will be taken at this event.
- Staff Welcome Back Event at 10:30 AM
- Held virtually via Zoom
- Public notice of possible quorum per A.R.S. 38-431.02
REGULAR GOVERNING BOARD MEETING
This is a special informational meeting, not a regular board meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present, but no action will be taken. The purpose is a virtual town hall for parents to ask questions about the Cottonwood Online Institute (COI) and school reopening.
- Virtual town hall regarding reopening of schools
- Informational parent meeting for COCSD families
- Discussion of Cottonwood Online Institute (COI)
- Zoom meeting limited to 275 participants
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board is holding a virtual town hall meeting to discuss the reopening of schools. This is an informational session for families to ask questions; no official action will be taken. A quorum of board members may be present, but the meeting is for discussion and stakeholder engagement only.
- Virtual town hall on school reopening
- No action to be taken; informational only
- Zoom meeting limited to 275 participants
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a study session on reopening schools, a budget hearing for the 2020-21 fiscal year, and a regular meeting. Key items include discussing the reopening plan, considering emergency adoption of online curriculum (Edgenuity and Let's Go Learn), and approving consent agenda items like vouchers and minutes. The meeting will be held virtually due to COVID-19 restrictions.
- Discussion on reopening schools, including instructional task force, online instruction, and teacher needs
- Special budget hearing for proposed 2020-21 FY budget
- Request to temporarily suspend Policy IJJ to adopt online curriculum for Cottonwood Online Instruction
- Possible action to adopt Edgenuity and Let's Go Learn for online learning
- Approval of payroll vouchers 24-27 and expense vouchers 1985-1992
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board met in a special session to approve the preliminary 2020-21 budget, which is required by statutory deadline but will be revisited once the state determines key funding. The board also approved several consent agenda items, including an emergency procurement for psychology services, and discussed the superintendent's performance evaluation in executive session before approving performance pay.
- Approved preliminary 2020-21 budget with $248,627 for capital improvements held in reserve pending state funding decisions
- Approved emergency procurement of psychology services from Therapy Travelers for 2020-21
- Authorized resolution for execution of warrants between meetings for FY21
- Authorized excess expenditures within M&O budget subsections for FY21
- Approved superintendent performance pay for 2019-20
BUDGET COMMITTEE MEETING
The Cottonwood-Oak Creek School District Budget Committee is holding its annual meeting to discuss the 2020-21 budget. The agenda includes a call to order, welcome and introductions, and a presentation and discussion on the budget by Mr. David Snyder. The meeting will adjourn after the discussion.
- Discussion on 2020-21 budget by Mr. David Snyder
- Call to order and welcome/introductions
- Meeting held via Zoom (Meeting ID: 710 6714 5785)
REGULAR GOVERNING BOARD MEETING
This is a notice of special activity, not a regular decision-making meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present at various drive-in campus promotion celebrations held from May 18-21, 2020. No official action will be taken at these events.
- Drive-in promotion celebrations at Oak Creek Elementary and Dr. Daniel Bright Elementary (May 18-19, 7:30 PM and 8 PM, at Dr. Daniel Bright Elementary parking lot, 1500 S. Monte Tesoro Drive)
- Cottonwood Community School celebration (May 21, 7:30 PM and 8 PM, at 500 E. Mingus Avenue)
- Mountain View Preparatory School at Tavasci celebration (May 21, 7:15 PM for last names A-L, 8:15 PM for M-Z, at 2939 E. Del Rio Drive)
- Bridgeway students will attend their campus of origin ceremonies
- Promotion protocols attached as COCSD Promotion Protocols.pdf
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is meeting to discuss and act on the closure of all school facilities through the end of the 2019-20 school year, as announced by Governor Ducey and Superintendent Hoffman due to COVID-19. The board will also consider a consent agenda including approval of vouchers, financial reports, and agreements for online education and staffing. The meeting will be held via Zoom due to public gathering limits.
- Approval of vouchers 17-19 and expense vouchers 1964-72
- Approval of Mesa Distance Learning Agreement for online education
- Approval of ESI Staffing Agreement for 20-21 SY
- Approval of Intergovernmental Agreement with Yavapai County Educational Technology Consortium
- Approval of monthly financials and student activity fund report
REGULAR GOVERNING BOARD MEETING
This is a test meeting of the Cottonwood-Oak Creek School District Governing Board to prepare for an upcoming Zoom meeting. No action will be taken and no quorum of the board will be present. The agenda consists solely of a communications test and adjournment.
- Communications test of COCSD systems via Zoom
- No quorum of board present
- No action to be taken
- Adjournment
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District governing board is meeting in executive session for a student discipline hearing. The agenda includes only a call to order, discussion of confidential records under state law, and adjournment. No public decisions or action items are listed.
- Executive session for student discipline hearing
- Discussion of confidential records per ARS 38-431.03(a)(2)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is meeting in executive session to discuss confidential student discipline records. The agenda includes only a call to order, discussion of confidential records, and adjournment, with no public action items.
- Executive session under ARS 38-431.03(a)(2) for confidential records
- Hearing officer Danny Brown will preside
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District governing board is meeting in executive session for a student discipline hearing. The agenda includes only a call to order, discussion of confidential records under state law, and adjournment. No public decisions or action items are listed.
- Executive session for student discipline hearing
- Discussion of confidential records per ARS 38-431.03(a)(2)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to discuss standards-based grading, presented by Superintendent King. The session includes a 15-minute presentation followed by a 10-minute Q&A with board members. No formal decisions are scheduled; the agenda is otherwise procedural.
- Discussion on standards-based grading by Superintendent King
SECRETARIES MEETING
This is an informational meeting for school secretaries, with no formal votes or decisions. Topics include attendance and truancy flow charts, a student record change form, enrollment and immunization exemption form changes, and an audit update. The meeting is mostly training and discussion.
- Attendance and truancy flow charts presented by Tricia Winters
- Student record change form discussed
- Immunization exemption form changes presented by Nurse Bob Clark
- Audit information by Mr. Snyder
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a study session to discuss chronic absenteeism, led by Superintendent King and principals, with a 15-minute presentation followed by 10 minutes of board Q&A. The meeting is informational and discussion-focused, with no formal decisions scheduled beyond adjournment.
- Discussion on chronic absenteeism with Superintendent King and principals
- Board Q&A session following the presentation
- Attachments include 2019 Chronic Absence data and articles on absenteeism
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, including the swearing-in of new board member Janice Rollins, approval of the consent agenda (covering minutes, vouchers, travel, agreements, and personnel items), and receiving reports from the superintendent and campus principals. The board will also hear public comment and a legislative update.
- Approval of consent agenda including payroll vouchers 11-12 and expense vouchers 1936-42 for 2019-20 SY
- Approval of out-of-state field trip for 7th/8th graders to Knott's Berry Farm, May 3-5, 2020
- Approval of clinical student experience affiliation agreement with Prescott College (includes $300 stipend for supervising teachers)
- Approval of monthly financial report and student activity fund report
- Authorization of support staff substitutes, stipends, and acceptance of resignations for 2019-20