Deerfield public meetings in 2025

Fine Arts Commission

The Deerfield Fine Arts Commission will meet to discuss updates on various public art projects, including the Deerfield Supportive Living Mural and the Metra Underpass Mural, as well as updates from the Library and Park District.

• Deerfield Supportive Living Mural update
• Metra Underpass Mural discussion
• Takeda Artwork Remainders review
• Library Lecture Series discussion
• Park District and Village updates

Board of Trustees

The Deerfield Board of Trustees will vote on a consent agenda and a series of resolutions, including waiving competitive bidding for an Axon Enterprise software contract, renewing a GIS contract, purchasing landscape materials, awarding a sewer lining contract, and approving several other service agreements. The meeting also includes a presentation on the Field of Honor and a closed session.

• Resolution waiving competitive bidding and approving agreement with Axon Enterprise Inc. for software and services
• Resolution to award sewer lining contract to Hoerr Construction Inc.
• Resolution to purchase vehicles and equipment
• Resolution to approve asset management contract with OpenGov Inc.
• Resolution to waive competitive bidding and approve agreement with S.E. Enterprises Sciarretta Enterprises Inc. for cleaning services

The Deerfield Board of Trustees unanimously approved a software and services agreement with Axon Enterprise Inc. for $85,654.28. It also approved the renewal of the Municipal GIS Partners contract up to $99,734.04, a $50,000 landscape plant purchase from Red’s Garden Center, and a $44,405 landscaping services contract with Milieu Design LLC. All four resolutions passed with a 6‑0 vote.

• Approved Axon Enterprise software and services agreement ($85,654.28) (6-0)
• Approved renewal of Municipal GIS Partners contract (up to $99,734.04) (6-0)
• Approved purchase of landscape plant material from Red’s Garden Center (up to $50,000) (6-0)
• Approved one‑year landscaping services contract with Milieu Design LLC (up to $44,405) (6-0)

Appearance Review Commission (ARC)

The Appearance Review Commission will consider applications for new wall and ground signs at 800 Lake Cook Road and updated wall and awning signs at 845 Waukegan Road.

• Courtyard by Marriott (800 Lake Cook Road): Proposed 35.56 SF halo-lit wall sign and 29.7 SF/face ground sign
• Green Door Salon & Spa (845 Waukegan Road): Proposed 6.4 SF wall sign replacement and two awning signs

The Appearance Review Commission approved the proposed wall and ground signs for Courtyard by Marriott at 800 Lake Cook Road with a 6‑0 vote. The commission also approved the wall and awning signs for Green Door Salon & Spa at 825 Waukegan Road, conditional on receipt and approval of revised drawings, also by a 6‑0 vote. Earlier, the minutes from the November 24, 2025 meeting were approved unanimously.

• Approved Courtyard by Marriott wall and ground signs (6-0)
• Approved Green Door Salon & Spa wall and awning signs, pending revised drawings (6-0)
• Approved minutes from November 24, 2025 meeting (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Plan Commission

The Plan Commission will hold a workshop meeting to provide feedback on a proposal for an N. Family Club child care facility. The project requires a text amendment to allow child care centers as a Special Use in the C-1 Village Center District.

• Proposed 13,153 square foot child care facility at 833 Deerfield Road
• Request for Text Amendment to allow child care as a Special Use in C-1 Village Center District
• Proposed capacity of 130 children and 35-40 team members
• Plan for two outdoor play areas, including one on the roof
• Provision of 63 parking spaces to meet the required 53 spaces

The Plan Commission scheduled a public hearing on January 8, 2026 to consider the text amendment and special‑use request for the N. Family Club child‑care facility at 833 Deerfield Road. The commission approved the meeting minutes by unanimous voice vote and then adjourned the meeting, also by unanimous voice vote. No other actions were taken.

• Scheduled public hearing for Jan 8, 2026 (child‑care amendment)
• Approved meeting minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will discuss waste collection, energy programs, and bike route signage. The group will also review the Sustainability Commission and the D-tales Green Line project.

• Approval of September 4, 2025 meeting minutes
• Discussion of Waste Initiatives (Refuse Collection, Lakeshore Recycling Systems Tour)
• Discussion of Energy Initiatives (WRF Solar Array, Green Energy Partnership Program)
• Discussion of Transportation Initiatives (Bike Route Signage, D-tales: Green Line)
• Review of Sustainability Commission activities

Community Relations Commission

The Community Relations Commission will hear a presentation on a Deerfield supportive living facility, receive updates from local governments, and discuss any additional items submitted for consideration.

• Presentation on Deerfield Supportive Living Facility
• Updates from local governments
• Other items for discussion

Family Days Commission

The Family Days Commission will review minutes from the October meeting and discuss contracts and logistics for the upcoming July 3rd and 4th events, including fireworks, rides, and music vendors.

• Review October 20, 2025 minutes
• Consider fireworks contract
• Discuss music vendors for July 3rd & 4th
• Review July 4th rides
• Discuss July 3rd children activities

Board of Trustees

The Board of Trustees adopted the Village of Deerfield’s FY 2026 budget and the ordinance levying taxes for 2026. They also approved a consolidated fee schedule for FY 2026 and amended the village wage and salary plan. The board authorized a Comcast internet services contract renewal at $3,119.81 per month for 24 months. Additional actions included approving a concession stand lease for KaVe Café LLC at the downtown train station and a resolution for the 2026 MFT Street Rehabilitation Project.

• Ordinance R‑25‑29 adopting the FY 2026 village budget
• Resolution R‑25‑62 adopting a consolidated fee schedule for FY 2026
• Ordinance O‑25‑30 amending the village wage and salary plan
• Resolution R‑25‑63 renewing the Comcast internet contract at $3,119.81 per month for 24 months
• Resolution R‑25‑97 approving a concession agreement with KaVe Café LLC for a stand at the downtown train station

The Board unanimously adopted the 2026 property tax levy of $14,917,284 (net $14,558,045 after abatements) and approved an ordinance abating a portion of the 2025 levy for Series 2011B GO bonds. They also approved a one‑year concession lease for KaVe Café at the downtown train station, a resolution for state highway maintenance on Waukegan Road, and a $3.1 M street rehabilitation program. Additionally, the Board accepted the Family Days 2026 budget and a finding of substantial conformance for a 112‑unit residential PUD with a child‑care center at 155 Pfingsten Road. All motions passed with a 6‑0 vote.

• Adopted 2026 tax levy of $14,917,284 (net $14,558,045) (6-0)
• Adopted ordinance abating portion of 2025 levy for Series 2011B GO bonds (6-0)
• Approved concession agreement with KaVe Café LLC for downtown train station (1‑year lease, $500/month after two free months) (6-0)
• Approved resolution for state highway maintenance on Waukegan Road, State payment $69,140 total (6-0)
• Approved $3.1 M 2026 MFT street rehabilitation program (6-0)
• Approved Family Days Commission 2026 budget costing just over $96,000 (6-0)
• Approved finding of substantial conformance for 112‑unit residential PUD and Primrose Child Day Care Center at 155 Pfingsten Road, and final plat (6-0)

Appearance Review Commission (ARC)

The Appearance Review Commission will consider two pending applications. One request is from NorthShore Center for Oral and Facial Surgery to replace a deteriorated wood fence with a 6‑foot tall, 169‑foot vinyl privacy fence in clay color at 700 Osterman Avenue. The other request is from Springs at Lake Cook Crossing to add aluminum sign panels to two pylon signs on Lake Cook and Waukegan Roads at 400 Spring Cress Road. The commission will vote on these applications.

• NorthShore Center rear fence replacement – 6‑ft tall, 169‑ft vinyl privacy fence, clay color, 700 Osterman Ave.
• Springs at Lake Cook Crossing pylon sign panels – aluminum panels on Pylon 5 (half) and Pylon 3 (full) along Lake Cook and Waukegan Roads, 400 Spring Cress Rd.

The commission approved the replacement rear fence for NorthShore Center (7‑0 vote). It denied the proposed pylon sign panels for Pylon 3 at Springs at Lake Cook Crossing (4‑3 vote). The minutes from the September 15 meeting were approved, and the meeting was adjourned.

• Approved rear fence replacement at 700 Osterman Ave (7‑0)
• Denied pylon sign panels for Pylon 3 at Springs at Lake Cook Crossing (4‑3)
• Approved September 15 meeting minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Board of Trustees

The Board held a public hearing and adopted the fiscal year 2026 budget, a 4.23% overall increase that includes a $7,000 reduction for the Police Department and higher refuse, water, and sewer rates. It also approved a consolidated fee schedule, an amendment to the village wage and salary plan, and authorized an internet services contract renewal. Additionally, the Board adopted two community solar agreements with Solstice Power projected to save about $28,000 per year, and approved facade‑rebate agreements for properties at 710 Deerfield Road and 833‑845 Waukegan Road.

• Ordinance 25-92: Adoption of FY 2026 budget – 4.23% increase, $7,000 police cut
• Resolution 25-93: Consolidated fee schedule for FY 2026
• Resolution 25-91: Authorization of internet services contract renewal
• Resolution R-25-60/61: Community solar agreement with Solstice Power – 20‑year term, ~$28,000 annual savings
• Resolutions R-25-58 and R-25-59: Facade‑rebate agreements for 710 Deerfield Road and 833‑845 Waukegan Road

The Board approved the Village’s FY 2026 budget, a consolidated fee schedule, and an amendment to the wage and salary plan, each passing 5‑0. It also approved a contract renewal with Comcast at a base rate of $3,119.81 per month, waiving competitive bidding. Appointments to the Cable & Telecommunications and Sustainability commissions were confirmed, and the November 17 bills, payroll, and prior meeting minutes were approved.

• Adopted FY 2026 Village budget (5-0)
• Approved Consolidated Fee Schedule for FY 2026 (5-0)
• Adopted Ordinance amending wage and salary plan (5-0)
• Approved Comcast internet contract renewal at $3,119.81/month, waiving competitive bidding (5-0)
• Approved Joshua Atlas appointment to Cable & Telecommunications Commission (unanimous voice vote)
• Approved Michael Wolf appointment to Sustainability Commission (unanimous voice vote)
• Approved bills and payroll dated Nov 17 2025 (5-0)
• Approved minutes from Nov 3 2025 meeting (unanimous voice vote)

Plan Commission

The Deerfield Plan Commission will consider a recommendation to approve the Final Development Plan and Final Plat of Subdivision for a 112‑unit residential Planned Unit Development and a Primrose Child Day Care Center and Nursery School at 155 Pfingsten Road. The commission has found the final plan to be in substantial conformance with the previously approved Preliminary Development Plan. The meeting also includes public comment on a non‑agenda item and routine document approvals.

• Approval of Final Development Plan for 112‑unit residential PUD at 155 Pfingsten Road
• Approval of Final Plat of Subdivision for the same property
• Inclusion of Primrose Child Day Care Center and Nursery School in the project
• Increase of electric vehicle charging stations to six and 18 EV‑ready indoor parking spaces
• Revised pedestrian crosswalk with flashing lights

The commission unanimously approved the recommendation for the 155 Pfingsten Road final development plan. It also unanimously approved the October 23, 2025 meeting minutes. The meeting was adjourned by unanimous voice vote at 6:23 P.M.

• Approved 155 Pfingsten Road final development plan recommendation (unanimous voice vote)
• Approved October 23, 2025 Plan Commission minutes (unanimous voice vote)
• Adjourned meeting at 6:23 P.M. (unanimous voice vote)

Sustainability Commission

The Sustainability Commission will review tree planting data and discuss the Village Tree Ordinance. The group will also receive updates on energy efficiency sweepstakes and solar development projects.

• Review of 50/50 Tree Program data and Village Tree Ordinance
• Discussion of Deerfield Energy Saver Sweepstakes
• Update on WRF Solar Development
• Review of Green Line sustainability newsletter
• Discussion of GHG Reduction Working Group

Cemetery Commission

The Deerfield Cemetery Commission will inspect the cemetery grounds, including a memorial pole, headstones, landscaping and fence. After reconvening at Village Hall, members will approve the April 15 minutes, hear public comment, and receive an update on the cemetery survey. No other decisions are listed on the agenda.

• Inspection of grounds: memorial pole, headstones, landscaping and fence
• Cemetery Survey Update

Volunteer Engagement Commission

The commission will review unappointed applicants and conduct interviews with Joshua Atlas and Michael Wolf. The body will also discuss open positions on several village boards and commissions.

• Interviews with applicants Joshua Atlas and Michael Wolf
• Review of open positions on Sustainability Commission (2), Family Days Commission (2), Cable & Telecommunications Commission (1), and Community Relations Commission (1)

Board of Trustees

The Deerfield Board of Trustees will conduct a public hearing on the Fiscal Year 2026 annual budget. It will also consider two resolutions approving community solar agreements with Solstice Power Technologies (Beebalm and KE109). Additionally, the board will vote on business‑facade rebate applications for Deerfield Commons and Marshall Mall.

• Public hearing on the FY 2026 annual budget (Resolution 25‑89).
• Resolution approving a community solar agreement with Solstice Power Technologies – Beebalm (Resolution 25‑89).
• Resolution approving a community solar agreement with Solstice Power Technologies – KE109 (Resolution 25‑90).
• Approval of business‑facade rebate for Deerfield Commons at 710 Deerfield Rd & 800 Waukegan Rd (rebate up to $50,000 for building improvements and $10,157 for site improvements).
• Approval of business‑facade rebate for Marshall Mall at 833‑845 Waukegan Rd (rebate up to $43,686.91 for building improvements and $5,000 for site improvements).

The Board unanimously approved reappointments for several commissions and adopted the October 20 minutes. It approved the consent agenda authorizing two façade‑rebate agreements and closed the public hearing on the FY 2026 budget. The Board also adopted two resolutions to enter into 20‑year Community Solar contracts with Solstice Power Technologies. The meeting then moved into closed session and adjourned.

• Reappointments for commissions approved unanimously (voice vote)
• October 20 minutes approved unanimously (voice vote)
• Bills and payroll for Oct. 20 approved 6‑0 (Benton, Berg, Goldstone, Greenberg, Jacoby, Oppenheim)
• Consent agenda authorizing façade‑rebate agreements (R‑25‑58, R‑25‑59) approved 6‑0
• Public hearing on FY 2026 budget closed unanimously (voice vote)
• Community Solar agreement R‑25‑60 with Solstice Power approved 6‑0
• Community Solar agreement R‑25‑61 with Solstice Power approved 6‑0
• Closed session entered 6‑0 and meeting adjourned unanimously (voice vote)

Cable & Telecommunications Commission

The Deerfield Cable & Telecommunications Commission will approve the September 30, 2025 minutes and hear public comment. The main agenda item is a discussion of four fiber service companies—Ezee Fiber, Intrepid Fiber, I3 Broadband, and Clearwave Fiber. The commission will also consider any other items raised for discussion before adjourning.

• Discussion of Ezee Fiber
• Discussion of Intrepid Fiber
• Discussion of I3 Broadband
• Discussion of Clearwave Fiber
• Other items for discussion

Plan Commission

The Plan Commission will consider a request to determine if the Final Development Plan for 155 Pfingsten Road is in substantial conformance with a previously approved preliminary plan. The project involves converting a 3-story office building into 112 loft-style apartments and constructing a Primrose Child Day Care Center and Nursery School.

• Final Development Plan for 112-unit residential PUD and Primrose Child Day Care Center at 155 Pfingsten Road
• Approval of a Final Plat of Subdivision for the 7.43-acre property
• Inclusion of 11 affordable housing units per village ordinance
• Expansion of EV charging to 6 vehicles with 18 additional spots EV-ready
• August 14, 2025 Plan Commission Minutes for approval

The commission voted 6‑0 to grant a finding of substantial conformance and approve the final plat of subdivision for the 112‑unit residential planned unit development and Primrose Child Day Care Center at 155 Pfingsten Road. The August 14, 2025 commission minutes were approved by unanimous voice vote. The meeting was adjourned by unanimous voice vote, and the next commission meeting was set for November 13, 2025 at 6:00 PM. The commission will not send a representative to the upcoming Board of Trustees meeting.

• Approved finding of substantial conformance and final plat for 112‑unit development (6-0)
• Approved August 14, 2025 commission minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)
• Scheduled next meeting for November 13, 2025 at 6:00 PM
• Decided no Plan Commission representative needed for next Board of Trustees meeting

Committee of the Whole

The Village Board is discussing a proposal to update the 1993 impact fee ordinance to better align with peer communities. The proposed changes would increase fees by an average of 57.3% across all housing types. The board will also discuss residential and commercial solid waste and recycling contracts.

• Proposed increase of vacant land fair market value from $175,000 to $300,000 per acre
• Proposed impact fee increase of 103% for 2-bedroom multifamily units
• Proposed impact fee increase of 88% for 3-bedroom multifamily units
• Discussion of residential and commercial solid waste and recycling contracts
• Review of Meech Group Impact Fee Study

Board of Trustees

The Board of Trustees approved the report recommending purchase of the Carbyne APEX AI‑integrated 9‑1‑1 call‑taking platform, projected cost $272,517.50 over five years. The meeting also considered funding requests under the Business Facade Rebate Program for Deerfield Commons (710 Deerfield Road & 800 Waukegan Road) and Marshall Mall (833‑845 Waukegan Road). Additional actions included authorizing a lease and purchase of the property at 700 Deerfield Road, approving a $238,009 purchase of a 5‑ton dump truck, and approving $24,359.46 for 40 Avon C50 first‑responder respirators.

• Purchase of Carbyne APEX 9‑1‑1 platform – $272,517.50 over five years
• Funding requests for Business Facade Rebate Program at Deerfield Commons and Marshall Mall
• Ordinance O‑25‑27 lease/purchase of property at 700 Deerfield Road
• Resolution R‑25‑56 purchase of 5‑ton dump truck – $238,009
• Resolution R‑25‑57 purchase of 40 Avon C50 respirators – $24,359.46

The Board approved the minutes from the October 6 meeting and the October 20 bills and payroll. It approved up to $50,000 in building and $10,157 in site rebates for Deerfield Commons under the business façade rebate program. It also approved $43,686.91 in building and $5,000 in site rebates for Marshall Mall under the same program. The Board accepted the recommendation to extend the T‑Mobile cellular lease on the water tower through 2049, entered a closed session, and then adjourned.

• Approved October 6 minutes (voice vote, unanimous)
• Approved October 20 bills and payroll (6‑0)
• Approved Deerfield Commons façade rebate funding (up to $50,000 building, $10,157 site) (6‑0)
• Approved Marshall Mall façade rebate funding ($43,686.91 building, $5,000 site) (6‑0)
• Accepted recommendation to extend T‑Mobile cellular lease to 2049 (6‑0)
• Moved to enter Closed Session (6‑0)
• Adjourned meeting (voice vote, unanimous)

Family Days Commission

The Family Days Commission will review minutes from the September 16, 2025 meeting and hear public comments. It will consider the 2026 expense and budget report. The commission will discuss vendor pricing for food, arts & crafts, and corporate booths, as well as ideas for a pie‑eating contest, beverage sales, and other 2026 suggestions.

• Consideration of 2026 expense and budget report
• Discussion of 2026 vendor prices for food vendors
• Discussion of 2026 vendor prices for arts & crafts
• Discussion of 2026 vendor prices for corporate booths
• Discussion of pie eating contest and beverage sales for 2026

Fine Arts Commission

The Fine Arts Commission will meet to discuss the Deerfield Supportive Living Mural and a Library Lecture Series. The body will also receive updates from the Park District, Deerfield High School, the Library, the DBR Chamber, and the Village.

• Deerfield Supportive Living Mural
• Library Lecture Series
• Welcome of Matthew Kerbis as new DBR Chamber of Commerce Liaison

Community Relations Commission

The Deerfield Community Relations Commission will meet on Oct. 14, 2025 at 7 p.m. in the Executive Conference Room, Village Hall. The commission will discuss a Field of Honor reminder and volunteer signups, provide updates on the Stronger Together program, share information from other local governments, and consider any additional items raised by members. No formal actions or votes are listed on the agenda.

• Field of Honor reminder and volunteer signups
• Stronger Together program updates
• Updates from local governments
• Other items for discussion

Board of Trustees

The Board of Trustees will discuss a lease agreement for a property at 700 Deerfield Road and amendments to the 2025 annual budget. The meeting also includes proposals for new equipment purchases and reports on emergency communications software.

• Ordinance for a lease with U.S. Bank National Association for 700 Deerfield Road
• Ordinance to amend and revise the annual budget for fiscal year 2025
• Resolution to purchase one 5-ton dump truck
• Resolution to purchase Avon C50 First Responder Respirators
• Reports on Carbyne APEX call-taking software and GeoComm school indoor mapping

The Board approved the purchase of the Carbyne APEX AI‑integrated 9‑1‑1 platform, projected at $272,517.50 over five years. It also approved the indoor school‑mapping project, a lease for the 700 Deerfield Road property, a $238,009 dump‑truck purchase, and a $24,359.46 respirator purchase. All motions passed unanimously with five votes in favor and none against.

• Approved Carbyne APEX 9‑1‑1 system purchase ($272,517.50) (5-0)
• Approved indoor school mapping project with GeoComm (5-0)
• Approved lease of 700 Deerfield Road property (5-0)
• Approved purchase of 5‑ton dump truck ($238,009) (5-0)
• Approved purchase of 40 Avon C50 respirators ($24,359.46) (5-0)
• Approved minutes from September 15, 2025 meeting (unanimous voice vote)
• Approved bills and payroll for October 6, 2025 (5-0)
• Adopted consent agenda including Ordinances O-25-27 and O-25-28 (5-0)

Committee of the Whole

The Committee of the Whole will review the Village of Deerfield’s proposed 2026 budget, hear departmental budget requests from Public Works & Engineering, Finance, Administration, and Community Development, and consider the Capital Improvement Program. The Finance Director, Eric Burk, will present the budget overview. Hard copies of the materials have been distributed.

• 2026 Budget Overview – presentation by Finance Director Eric Burk
• Departmental budget requests – Public Works & Engineering, Finance, Administration, Community Development
• Capital Improvement Program review

The Committee of the Whole reviewed departmental budget summaries for 2026, covering finance, wastewater, administration, community development, and information technology, but no approvals or changes were formally adopted. The only formal action was the unanimous voice‑vote to adjourn the meeting.

• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Deerfield Committee of the Whole will hear the Finance Director’s overview of the 2026 village budget. It will review departmental budget requests for Police, Public Works & Engineering, Finance, Administration, and Community Development. The meeting will also examine the Capital Improvement Program and discuss the South Lake Mosquito Abatement District.

• 2026 Budget Overview presented by Finance Director Eric Burk
• Departmental Budget Requests – Police, Public Works & Engineering, Finance, Administration, Community Development
• Capital Improvement Program materials distributed
• Discussion of South Lake Mosquito Abatement District

Cable & Telecommunications Commission

The commission will receive presentations from four fiber companies and an update regarding a T-Mobile lease renewal. The meeting also includes the approval of previous minutes and public comment.

• Presentations from Ezee Fiber
• Presentations from Intrepid Fiber
• Presentations from I3 Broadband
• Presentations from Clearwave Fiber
• T-Mobile lease renewal update

Sustainability Commission

The Deerfield Sustainability Commission will review meeting minutes, discuss tree programs and ordinances, and receive updates on energy savings and greenhouse gas reduction efforts.

• Approval of June 26, 2025 meeting minutes
• Discussion of the Village Tree Ordinance
• Review of 50/50 Tree Program Data
• Update on Deerfield Energy Saver Sweepstakes
• Update on GHG Reduction Working Group

Family Days Commission

The Family Days Commission will review the 2025 expense and revenue report, discuss the budget for the 2026 Family Days program, and consider suggestions for events in 2026. The meeting also includes a recap of the 2025 Family Days and standard procedural items.

• Review of 2025 Expense and Revenue Report
• Discussion of 2026 Budget
• Suggestions for Family Days 2026
• Recap of 2025 Family Days

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will consider three pending applications at its September 15 meeting. Applicants include The Dog Stop at 495 Lake Cook Road seeking a new rear fence, LKD Kitchen Design at 350 Lake Cook Road requesting a wall sign, and Courtyard by Marriott at 800 Lake Cook Road proposing Phase 1 exterior renovations. The commission will discuss compliance with the village’s appearance standards before making any approvals.

• The Dog Stop – rear fence replacement at 495 Lake Cook Road
• LKD Kitchen Design – wall sign request at 350 Lake Cook Road
• Courtyard by Marriott – Phase 1 exterior renovations at 800 Lake Cook Road

The Appearance Review Commission approved the replacement of the rear fence at The Dog Stop with a white PVC fence. It also approved a 70‑square‑foot wall sign for LKD Kitchen Design. Additionally, the commission approved Phase 1 exterior renovations for the Courtyard by Marriott, all passing with a 4‑0 vote. The minutes from the August 25 meeting were also approved.

• Approved rear fence replacement for The Dog Stop (4-0)
• Approved wall sign for LKD Kitchen Design (4-0)
• Approved Phase 1 exterior renovations for Courtyard by Marriott (4-0)
• Approved minutes from August 25, 2025 meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will discuss amending the 2025 annual budget and an option agreement to purchase property at 700 Deerfield Road. The meeting also includes decisions on zoning for a jewelry repair shop and updates to municipal occupation taxes.

• Ordinance to allow a jewelry repair shop as a special use in the C-1 Village Center District
• Special use permit for Elegant Repair, LLC at 687 Waukegan Road
• Option agreement for the purchase of property at 700 Deerfield Road
• Amendment to the power supply agreement with MC Squared Energy Services, LLC
• Ordinance amending the annual budget for the fiscal year beginning January 1, 2025

The Board unanimously approved the National Hispanic Heritage Month proclamation, the September 2 meeting minutes, and the September 15 bills and payroll. It accepted a consent agenda containing three ordinances, adopted resolutions supporting the Stronger Together Deerfield initiative, extending the village’s electricity aggregation agreement, and amending the 2025 budget for a solar panel project. Finally, trustees authorized the execution of an option to purchase the property at 700 Deerfield Road, passing 5‑1.

• Accepted National Hispanic Heritage Month proclamation (unanimous voice vote)
• Approved September 2 meeting minutes (unanimous voice vote)
• Approved September 15 bills and payroll (6-0)
• Accepted consent agenda with Ordinances O-25-22, O-25-23, O-25-24 (6-0)
• Adopted Resolution R-25-54 supporting Stronger Together Deerfield (6-0)
• Adopted Resolution R-25-55 approving amendment #2 to power supply agreement (6-0)
• Adopted Ordinance O-25-25 amending 2025 budget for solar panel installation (6-0)
• Authorized purchase option for 700 Deerfield Road property (5-1)

Board of Trustees

The Deerfield Board of Trustees will convene a special meeting on September 15, 2025, to conduct a closed session. The meeting will be livestreamed on Channel 10 and the Village website.

• Closed session pursuant to 5ILCS (120/2) (c)5
• Public comment period
• Livestream available on Channel 10 and Village website

The Board voted 6‑0 to enter a closed session, then later ended the closed session by unanimous voice vote. The meeting was adjourned at 7:28 p.m.

• Moved to closed session (6-0)
• Ended closed session (unanimous voice vote)
• Adjourned meeting at 7:28 p.m.

Fine Arts Commission

The Fine Arts Commission will meet to discuss the location of a new mural and provide updates on AT&T murals and a family theater grant. The body will also recap a public art open house and a plein air event.

• Discussion of new mural location
• Update on AT&T murals
• Recap of Public Art Open House
• Recap of Plein Air Event at Historic Village
• Update on Family Theater Grant

Community Relations Commission

The Deerfield Community Relations Commission will hold a meeting to discuss several items. Topics include an update on the "Stronger Together" initiative and its goals for the Village Board, plans for the upcoming Harvest Fest, and updates from neighboring local governments. Additional items may be raised for discussion before adjournment.

• "Stronger Together" Update and Goals to Village Board
• Harvest Fest
• Updates from Local Governments
• Other Items for Discussion

The Community Relations Commission unanimously approved the minutes of the August 12, 2025 meeting with modifications. The commission also unanimously approved the proposed language for the “Stronger Together” resolution to be presented to the Village Board. The meeting was then adjourned by unanimous voice vote. No other motions were decided.

• Approved August 12, 2025 CRC meeting minutes (unanimous voice vote)
• Approved Stronger Together resolution language (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Working Group will meet to review updates on waste initiatives, energy programs, and transportation efforts. The group is discussing the implementation of the Pedal to Harvest Fest program and updates on the Water Reclamation Facility solar array.

• Discussion of the WRF Solar Array project with a total cost of $2,248,297
• Update on the Green Energy Partnership Program (GEPP)
• Review of the Pedal to Harvest Fest program for September 20
• Update on refuse collection and waste initiatives
• Recap of the Recycle Rally Textile Collection

Board of Trustees

The Board of Trustees will consider a text amendment to allow jewelry repair shops as a special use in the C-1 Village Center District. The body will also review a contract for network equipment and implementation services.

• Special use request for a jewelry repair shop at 687 Waukegan Road
• Text amendment to allow jewelry repair shops in the C-1 Village Center District
• Contract with Heartland Business Systems, LLC for network equipment and implementation services

The Board approved a text amendment allowing a jewelry repair shop as a special use in the C‑1 Village Center District at 687 Waukegan Road. It also waived competitive bidding and approved an $80,072.44 contract with Heartland Business Systems LLC for network switching equipment and implementation services. Additionally, the Board approved the meeting minutes, the September 2 bills and payroll, and adjourned the meeting.

• Approved minutes from Aug 18 and Aug 13 meetings (unanimous voice vote)
• Approved bills and payroll dated Sep 2, 2025 (5-0)
• Approved jewelry repair shop special use at 687 Waukegan Rd (5-0)
• Approved $80,072.44 network equipment contract with Heartland Business Systems LLC (5-0)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole will discuss the 2026 Capital Improvement Plan and an Impact Fee Study. The proposed $8.6 million bond issue would fund infrastructure projects and may add approximately $75 per year to the tax levy for a $500,000 home.

• Proposed $8.6 million 20-year bond issuance for 2026-2027 capital improvements
• Hazel Ave Reconstruction including $3,050,000 in 2026 capital costs
• Water System Redundancy Project (Northbrook Connection) with $3,000,000 construction capital
• Deferral of $650,000 in Village Hall improvements and $225,000 Krase building expansion
• Elimination of the $150,000 façade rebate program for 2026 and 2027

The Village Board reached consensus on a revised 2026 Capital Improvement Plan, deferring several projects and planning an $8.6 million 20‑year bond that would add about $690,000 to the tax levy (≈$75 per year for a $500,000 home). The bond timing would be early 2026. The meeting was then adjourned by a unanimous voice vote.

• Reached consensus on revised 2026 Capital Improvement Plan (CIP)
• Planned $8.6 million 20‑year bond issuance to fund the CIP (consensus)
• Motion to adjourn passed unanimously (voice vote)

Appearance Review Commission (ARC)

The Appearance Review Commission will discuss pending applications for site and facade updates. The body is reviewing proposals for building improvements and new signage at two different locations.

• Deerfield Commons (710 Deerfield Road & 800 Waukegan Road): proposed aluminum storefront windows, doors, new gutters, and a 760 SF concrete slab replacement
• US Bank (700 Deerfield Road): proposal for a new ground sign

The Appearance Review Commission approved the proposed facade improvements for the Deerfield Commons property at 710 Deerfield Road and 800 Waukegan Road, voting 4‑0. The commission also approved the new ground sign for US Bank at 700 Deerfield Road, with a 3‑1 vote. Earlier, the minutes from the July 28, 2025 meeting were approved unanimously.

• Approved July 28, 2025 meeting minutes (unanimous voice vote)
• Approved Deerfield Commons facade improvements (4‑0)
• Approved US Bank new ground sign (3‑1)
• Adjourned meeting (unanimous voice vote)

Sustainability Commission

The Deerfield Sustainability Commission will discuss and promote the Deerfield Energy Saver Sweepstakes, a program encouraging residents to sign up for free ComEd energy efficiency assessments to lower utility bills and enter a prize drawing. The meeting will also cover recaps of the Farmers Market and an upcoming presentation on invasive plant removal.

• Deerfield Energy Saver Sweepstakes: free ComEd energy assessments with $100 gift card prizes
• Recap of Farmers Market activities and sustainability education booth
• Healthy Hedges presentation by Lake County Forest Preserves on October 4 at Deerfield Library
• Reuse-a-Rama event scheduled for August 24 at North Shore Unitarian Church

Committee of the Whole

The Mayor and Board of Trustees will meet as a committee of the whole. The primary purpose of the meeting is to discuss the 2026 Capital Improvement Plan.

• Discussion of 2026 Capital Improvement Plan

The Committee of the Whole adjourned the meeting after discussion of the 2026 Capital Improvement Plan. No substantive proposals were voted on; the only formal action was the unanimous voice‑vote to adjourn.

• Adjourned meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will discuss police department regulations for personal mobility devices and review the Annual Comprehensive Financial Report. The body is also considering resolutions for server hardware and traffic management software.

• Police Department report on Personal Mobility Device Regulations
• Review of the Annual Comprehensive Financial Report
• Resolution for purchase of server and storage hardware
• Contract award to Urban SDK, Inc. for data analytics and traffic management software

The Board approved the August 4 minutes and the August 18 bills and payroll by unanimous voice votes. It accepted the annual comprehensive financial report with a 6‑0 vote. The Board also waived competitive bidding to award $86,230.93 for new server and storage hardware and to contract Urban SDK for traffic‑data software up to $18,000 annually, each passing 6‑0.

• Approved August 4 minutes (unanimous voice vote)
• Approved August 18 bills and payroll (6-0)
• Accepted annual comprehensive financial report (6-0)
• Waived bidding and awarded server/storage purchase to Continental Resources for $86,230.93 (6-0)
• Waived bidding and awarded Urban SDK traffic‑data contract up to $18,000 annually (6-0)

Plan Commission

The Plan Commission is reviewing a request to amend the zoning ordinance to allow jewelry repair as a special use in the C-1 Village Center District. This would enable Elegant Repair, LLC to open an 830 square foot shop at 687 Waukegan Road.

• Proposed Text Amendment to Article 5.01-C,1 to allow jewelry repair as a Class A Special Use in C-1 Village Center District
• Special Use request for Elegant Repair, LLC at 687 Waukegan Road
• Recommendation for a parking requirement of one space per 200 square feet of gross floor area

The Deerfield Plan Commission approved the recommendation for the Jewelry Repair Store text amendment by unanimous voice vote. It also approved the minutes from the July 24, 2025 meeting, again by unanimous voice vote. The commission reported that no representative will be needed at the next Board of Trustees meeting. The meeting was adjourned with a unanimous voice vote.

• Approved Jewelry Repair Store text amendment and special use recommendation (unanimous voice vote)
• Approved July 24, 2025 Plan Commission minutes (unanimous voice vote)
• Stated no Plan Commission representative needed for next Board of Trustees meeting
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole will discuss the 2026 Capital Improvement Plan (CIP), which outlines five-year infrastructure projects including street rehabilitation, wastewater upgrades, and public building improvements. Staff has prepared three funding scenarios: a $15M bond, a $10M bond, or no new debt in 2026.

• Annual Street Rehabilitation Project: $4.4M (2026) under $15M bond scenario
• Arbor Vitae Rd & Appletree Ln Infrastructure Project: $3M (2027) water main replacement
• Village Hall Improvements: $500K (2026) for front counter security upgrades
• $15M bond would add ~$130/year to a $500K home tax bill
• Sanitary sewer lining program: $425K/year (2026-2027) to reduce inflow/infiltration

The Village Board agreed to hold a Committee of the Whole meeting after the August 18, 2025 Board of Trustees meeting. The session was then adjourned after Trustee Oppenheim moved to adjourn, Trustee Greenberg seconded, and the motion passed by unanimous voice vote.

• Agreed to hold Committee of the Whole meeting after Aug 18 Board meeting
• Motion to adjourn passed by unanimous voice vote

Community Relations Commission

The Community Relations Commission will review updates on local events like the 'Stronger Together' opening event, a block party toolkit, and Harvest Fest. They will also hear updates from other local governments.

• 'Stronger Together' Update, Opening Event and Promotion
• Block Party Toolkit Update
• Harvest Fest

The Community Relations Commission approved the July 8, 2025 meeting minutes by unanimous voice vote. It announced that Harvest Fest will take place on September 20, 2025. The commission then adjourned the meeting at 8:12 p.m. by unanimous voice vote.

• Approved July 8, 2025 CRC meeting minutes (unanimous voice vote)
• Scheduled Harvest Fest for September 20, 2025
• Adjourned meeting at 8:12 p.m. (unanimous voice vote)

Board of Trustees

The Board of Trustees will review a request to rezone 155 Pfingsten Road from industrial to residential to allow for a residential development, a day care center, and a nursery school. The meeting also includes approvals for elevator inspection services and native vegetation maintenance.

• Rezoning of 155 Pfingsten Road from I-1 Office Research Restricted Industrial to R-5 General Residence
• Special Use approval for Primrose Child Day Care Center and Nursery School at 155 Pfingsten Road
• Contract for Elevator Inspection Services Company, Inc.
• Native Vegetation Maintenance and Restoration contract for Waukegan Road
• Revised Native Planting License Agreement with Metra

The Board unanimously accepted the Mayor's proclamation honoring the Junior Assembly of the Model United Nations. Trustees appointed Robert Feiger to the Cemetery Commission by voice vote. The July 21, 2025 meeting minutes were approved unanimously. The July 21, 2025 bills and payroll were approved by a 6‑0 vote.

• Accepted proclamation honoring Junior Assembly (unanimous voice vote)
• Appointed Robert Feiger to Cemetery Commission (unanimous voice vote)
• Approved July 21, 2025 meeting minutes (unanimous voice vote)
• Approved July 21, 2025 bills and payroll (6-0)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Ad Hoc Working Group will meet to discuss updates on waste, energy, and transportation initiatives. The group is reviewing feedback from LRS/SWALCO and the Green Energy Partnership Program.

• Discussion of waste initiatives and LRS/SWALCO feedback
• Update on the Green Energy Partnership Program (GEPP)
• Planning for Harvest Fest Bike Valet on September 20
• Discussion of 'D-Tales: Green Line' and 'Sustainability Sunday' on Facebook

Appearance Review Commission (ARC)

The Appearance Review Commission will discuss pending applications for exterior modifications at three local businesses. The body is reviewing requests for window treatments, storage additions, and paint color changes.

• NorthShore Center for Oral and Facial Surgery, 700 Osterman Avenue: opaque windows
• Deerfield Square Residential Building, 728 Waukegan Road: dog run and bike storage
• Sky Zone, 120 S. Waukegan Road: exterior paint color change

The Appearance Review Commission approved revised opaque‑window plans for NorthShore Center with a 4‑1 vote. It also approved a fenced dog run and three bike‑storage sheds for 728 Waukegan Road by a unanimous 5‑0 vote. Finally, the commission approved Sky Zone’s exterior paint color change to SW 6967 Frank Blue with a 4‑1 vote.

• Approved opaque‑window plan for NorthShore Center (4‑1)
• Approved dog run and bike storage at 728 Waukegan Road (5‑0)
• Approved Sky Zone exterior paint color change to Frank Blue (4‑1)

Plan Commission

The Plan Commission will hold a public hearing to discuss a text amendment to allow jewelry repair as a special use in the C-1 Village Center District. This would enable Elegant Repair, LLC to operate an 830-square-foot shop at 687 Waukegan Road.

• Public hearing for text amendment and special use permit for Elegant Repair, LLC at 687 Waukegan Road
• Recommendation for 155 Pfingsten Road Planned Unit Development
• Approval of July 10, 2025 Plan Commission minutes

The commission voted 4‑0 to recommend a text amendment and special‑use permit for a jewelry repair shop at 687 Waukegan Road. It also approved the recommendation for the 155 Pfingsten Road Planned Unit Development. The July 10, 2025 minutes were approved with corrections. Commissioners Bromberg and Rauen will represent the commission at the Board of Trustees meeting on August 4, 2025.

• Recommend approval of text amendment and special‑use for jewelry repair shop at 687 Waukegan Road (4‑0)
• Approve recommendation for 155 Pfingsten Road Planned Unit Development (unanimous voice vote)
• Approve July 10, 2025 Plan Commission minutes with corrections (unanimous voice vote)
• Designate Commissioners Bromberg and Rauen to represent Plan Commission at Board of Trustees meeting on Aug 4, 2025

Sustainability Commission

The Sustainability Commission will discuss focus areas and materials for an upcoming Farmer's Market event on August 16. The body will also receive updates on the ComEd Energy Efficiency Program.

• Review of focus areas, materials, and commissioner schedules for the August 16 Farmer's Market
• Updates from Toni Garza regarding the ComEd Energy Efficiency Program
• Discussion of D-tales: Green Line
• Discussion of Sustainability Sunday social media

Board of Trustees

The Board of Trustees will discuss authorizing a grant to the local Chamber of Commerce and an amendment to a sign plan for Amgen and Fortune Brands. The meeting also includes decisions on disposing of surplus vehicles and updating insurance pool bylaws.

• Resolution 25-63: Grant to the Chamber of Commerce of Deerfield, Bannockburn and Riverwoods
• Ordinance 25-52-1: Sign plan amendment and exception for Amgen and Fortune Brands
• Ordinance 25-61: Disposition of four surplus Village vehicles
• Resolution 25-62: Extended term and amended bylaws for the Municipal Insurance Cooperative Agency Insurance Pool

The Board approved the minutes from the July 7, 2025 meeting and authorized payment of July 21, 2025 bills and payroll. It adopted a $35,000 grant to the Deerfield Chamber of Commerce and approved a sign‑plan amendment for Amgen and Fortune Brands at the 1 Horizon Way campus. The trustees authorized the disposition of four surplus Village vehicles valued at $23,500 and extended the Municipal Insurance Cooperative’s term to April 30, 2038 with amended bylaws. The meeting was placed in closed session and then adjourned.

• Approved July 7, 2025 meeting minutes (6-0)
• Approved July 21, 2025 bills and payroll (6-0)
• Approved $35,000 grant to Deerfield Chamber of Commerce (6-0)
• Approved sign‑plan amendment for Amgen and Fortune Brands at 1 Horizon Way (6-0)
• Approved disposition of four surplus vehicles totaling $23,500 (6-0)
• Approved extending Municipal Insurance Cooperative term through 2038 and amended bylaws (6-0)
• Entered closed session (6-0)
• Adjourned meeting (unanimous voice vote)

Fine Arts Commission

The Fine Arts Commission will meet to discuss public murals and a potential new mural location. The body will also review a 2025 grant request from the Deerfield Theater and a Plein Air event at the Historic Village.

• Public murals discussion
• New mural location discussion
• Deerfield Theater 2025 grant request
• Plein Air event at Historic Village

The commission unanimously approved a $2,000 grant to the Deerfield Theater to fund a microphone system. It also approved $315 in cash prizes for the Plein Air event and appointed Chairman Marks and Commissioner Fiedler as judges, with Commissioners Keefe and Anderson abstaining from the vote. Both actions were adopted by vote.

• Approved $2,000 grant to Deerfield Theater for microphone system (unanimous)
• Approved $315 cash prizes for Plein Air event and appointed Chairman Marks and Commissioner Fiedler as judges (vote approved, Keefe and Anderson abstained)
• Commissioners Keefe and Anderson agreed to help with Public Art Open House setup (agreement)

Volunteer Engagement Commission

The Volunteer Engagement Commission will meet to review open positions on local boards, interview volunteer applicants, and discuss ways to strengthen collaboration with other village commissions. The agenda includes standard procedural items and no formal decisions.

• Open positions on Cemetery Commission (1) and Family Days (1)
• Volunteer applicant meetings at 6:15 p.m. (Phillip Dulik) and 6:40 p.m. (Robert Feiger)
• Discussion on building relationships with other Village Commissions

Plan Commission

The Plan Commission will hold a public hearing regarding a proposal to redevelop a 7.43-acre property into two lots. The plan includes converting an existing office building into 112 loft apartments and constructing a new daycare center and nursery school.

• Rezoning of 155 Pfingsten Road from I-1 Office Research Restricted Industrial to R-5 General Residence District
• Proposal for 112 loft-style apartments, including 11 affordable units
• Special Use request for a 13,600 square foot Primrose Child Day Care Center and Nursery School
• Request for zoning exceptions regarding building height, setbacks, and parking space depth
• Amendment to the Village Comprehensive Plan to change land use from office to residential

The Plan Commission held a public hearing on a proposed amendment to the Comprehensive Plan, rezoning of 155 Pfingsten Road, a preliminary development plan for a residential PUD with a Primrose Child Day Care Center, and a resubdivision into two lots. Commissioners and staff discussed zoning, traffic, landscaping, and infrastructure details. No votes or formal approvals, denials, or tablings were recorded in the minutes.

Community Relations Commission

The Community Relations Commission will meet to discuss the 'Stronger Together' initiative and the Zion Woods Homecoming Event. The body will also recap Pride Day at the Farmers Market and receive updates from local governments.

• Stronger Together update
• Pride Day at the Farmers Market recap
• Zion Woods Homecoming Event on July 12

The Community Relations Commission approved the minutes from its June 10, 2025 meeting by a unanimous voice vote. The commission then adjourned the July 8 meeting, also by a unanimous voice vote. No other policy actions were decided.

• Approved June 10, 2025 CRC meeting minutes (unanimous voice vote)
• Adjourned July 8, 2025 meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will review sign plan exceptions for Amgen and Fortune Brands and consider a building fee exemption for Fortune Brands Innovations Inc. The meeting includes decisions on a solar array purchase and various utility and infrastructure updates.

• Agreement with Veregy Central, LLC for the purchase and installation of a solar array
• Building and construction fee exemption and rebate agreement with Fortune Brands Innovations Inc.
• Storm sewer easement vacation and new utility easement at the Springs at Lake Cook Crossing
• Engineering services for Deerfield Road Pumping Station MCC Replacement
• Purchase of outfitting for three five-ton dump trucks

The Board of Trustees approved a resolution waiving competitive bidding and authorizing an agreement with Veregy Central LLC for a solar array at the Wastewater Treatment Plant, with a total project cost of $2,248,297 and a net cost of $642,306 after incentives. The board also approved a fee exemption and rebate agreement with Fortune Brands Innovations, a sign plan amendment for Amgen and Fortune Brands, and several other resolutions and ordinances. All votes were unanimous, with Mayor Shapiro absent.

• Approved solar array agreement with Veregy Central LLC, waiving competitive bidding (6-0)
• Approved sign plan amendment for Amgen and Fortune Brands (6-0)
• Approved fee exemption and rebate agreement with Fortune Brands Innovations (6-0)
• Approved $108,126.80 engineering contract with Ciorba Group for pump station MCC replacement (6-0)
• Approved $555,630 purchase of three dump trucks from Bonnell Industries (6-0)
• Adopted ordinance establishing administrative process for Public Safety Employee Benefits Act (6-0)
• Adopted ordinance on prepayment of fines (6-0)
• Approved consent agenda including $37,620 grant to Lake County Convention and Visitors Bureau (6-0)

Plan Commission

The Plan Commission is reviewing a request to amend the sign plan for the 70.4-acre campus at 1 Horizon Way. The changes are requested because Fortune Brands is consolidating its U.S. offices into two of the three buildings on the campus, which Amgen also occupies.

• Proposed Fortune Brands wall sign on Office Building N (198.50 square feet)
• Proposed Fortune Brands wall sign on the building link between Building Z and Building N
• Addition of Fortune Brands signage to the existing pylon sign along the I-94 Tollway
• Replacement of Amgen signs with dual Amgen and Fortune Brands signs at the Lake Cook Road and Horizon Way monument sign
• Replacement of Amgen signs with dual Amgen and Fortune Brands signs at the Saunders Road and Horizon Way monument sign

The commission unanimously approved the recommendation to amend the sign plan for Amgen and Fortune Brands. It also unanimously approved the June 12, 2025 commission minutes. The meeting was then adjourned by unanimous voice vote.

• Approved amendment to sign plan for Amgen and Fortune Brands (unanimous voice vote)
• Approved June 12, 2025 commission minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Sustainability Commission

The Sustainability Commission will discuss focus areas and scheduling for a Farmer's Market event on August 16. The body will also receive updates on the ComEd Energy Efficiency Program.

• Review of focus areas, materials, and commissioner schedules for the August 16 Farmer's Market
• Updates from Toni Garza regarding the ComEd Energy Efficiency Program
• Discussion of D-tales: Green Line
• Discussion of Sustainability Sunday social media

Appearance Review Commission (ARC)

The Appearance Review Commission will consider applications for a new business sign and revised window treatments. The body will determine if specific design requests comply with the Deerfield Appearance Code.

• Elegant Repairs, 687 Waukegan Road: request for a wall sign including the tagline 'Jewelry and Watches'
• NorthShore Center for Oral and Facial Surgery, 700 Osterman Avenue: request for opaque and mirrored window films

The Appearance Review Commission approved the wall sign for Elegant Repairs at 687 Waukegan Road with a 6‑0 vote. The commission also approved the May 19, 2025 meeting minutes by unanimous voice vote and then adjourned the meeting unanimously. No discussion was held on the NorthShore Center petition because the petitioner was absent.

• Approved Elegant Repairs wall sign (6-0)
• Approved May 19, 2025 meeting minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)
• No action taken on NorthShore Center petition (petitioner absent)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Working Group will meet to discuss initiatives across three focus groups: waste, energy, and transportation. The group is reviewing strategies to reduce greenhouse gas emissions and will also discuss bike racks.

• Discussion by Focus Group: Waste
• Discussion by Focus Group: Energy
• Discussion by Focus Group: Transportation
• Discussion regarding bike racks

The group approved the minutes from the April 24 and May 15, 2025 meetings by unanimous vote. No other formal actions were adopted; staff were tasked with researching textile recycling, RFID technology, organic waste practices, and preparing draft materials and a press release for the Green Energy Partnership Program. Plans were discussed for a bike‑and‑walk map, anti‑idling signage, and a community recycling event.

• Approved April 24 and May 15, 2025 minutes (unanimous)

Board of Trustees

The Board of Trustees will discuss implementing municipal grocery retail and service occupation taxes. They are also considering increasing the number of Class E liquor licenses to ten for FH Restaurant Inc. (Field House).

• Ordinance 25-50: Municipal Grocery Retailers’ and Grocery Service Occupation Taxes
• Ordinance 25-47: Increase Class E liquor licenses to ten for FH Restaurant Inc. (Field House)
• Resolution 24-37-1 A: Final Plat of Resubdivision for 145 Park Lane and 140 Birchwood Avenue
• Resolution 25-51: Maintenance on a State Highway
• Intergovernmental Agreements with West Deerfield and Moraine Township Assessors for building records access

The Deerfield Board approved a municipal grocery retailers’ occupation tax and grocery service operation tax, replacing the state grocery tax that will be repealed in 2026 and preserving about $500,000 in annual revenue. The Board also approved intergovernmental agreements with West and Moraine Townships, a state highway maintenance agreement, and increased Class E liquor licenses to ten for FH Restaurant Inc. All actions passed unanimously or with a 5‑0 vote, and routine items such as the Juneteenth proclamation, appointment of a student commissioner, and approval of minutes and payroll were also adopted.

• Adopted municipal grocery tax ordinance (5‑0)
• Approved IGA with West Township Assessor (5‑0)
• Approved IGA with Moraine Township Assessor (5‑0)
• Adopted final plat for 145 Park Lane & 140 Birchwood Ave (5‑0)
• Adopted state highway maintenance resolution ($72,320) (5‑0)
• Increased Class E liquor licenses to 10 for FH Restaurant Inc. (5‑0)
• Approved June 2 minutes (4‑0, 2 abstentions)
• Approved bills and payroll (5‑0)

Fine Arts Commission

The Fine Arts Commission will meet to discuss and review submissions for public art. No other specific decisions or actions are listed on the agenda.

• Review of Public Art Submissions

Plan Commission

The Plan Commission will hold a public hearing regarding updated signage for the Amgen campus to accommodate Fortune Brands as a second tenant. The body will also hold a workshop regarding a proposed rezoning and residential development at 155 Pfingsten Road.

• Public hearing for sign plan amendments and exceptions for Amgen and Fortune Brands
• Workshop for rezoning 155 Pfingsten Road from I-1 Office Research Restricted Industrial to R-5 General Residence
• Discussion of a Residential Planned Unit Development (PUD) and Day Care Center at 155 Pfingsten Road
• Review of a Preliminary Plat of Subdivision for 155 Pfingsten Road
• Approval of May 8, 2025 Plan Commission Minutes

The Deerfield Plan Commission voted to recommend approval of an amendment to the sign plan for the Fortune Brands and Amgen office campus, including necessary sign exceptions. The motion passed unanimously with six ayes and no nays. The recommendation will be forwarded to the Village Board of Trustees for final action at the July 7, 2025 meeting.

• Recommend approval of sign plan amendment with exceptions (6-0)

Community Relations Commission

The Community Relations Commission will meet to select a new student member and plan for Pride Day. The body will also receive updates from local governments.

• Selection of New Student Member
• Planning for Pride Day at the Farmers Market on June 21

The Commission approved the minutes from the April 8, 2025 meeting by unanimous voice vote. The members unanimously approved Riley Schaffer as the new student member. The meeting was adjourned by unanimous voice vote.

• Approved April 8, 2025 CRC minutes (unanimous voice vote)
• Approved appointment of Riley Schaffer as student member (unanimous)
• Adjourned meeting (unanimous voice vote)

Cable & Telecommunications Commission

The Cable & Telecommunications Commission will discuss a lease renewal offer from T-Mobile for antenna equipment on a village water tower. The body will also receive an update regarding AT&T fiber optics.

• T-Mobile lease renewal for water tower antenna at 700 Kates Road
• Proposed monthly rent of $3,558.66 starting June 20, 2025
• Proposed rent escalation of 15% on June 20, 2028, and every subsequent renewal term
• AT&T fiber optic update

Family Days Commission

The commission is meeting to discuss coordination and updates for Family Days. The agenda includes reports from the police department, fire protection district, and park district, as well as updates on specific event activities.

• Updates on food vendors, rides, games, and entertainment
• Planning for the bike parade, dog show, and poster contest
• Staff updates regarding fireworks and beverage sales
• Coordination for the Rotary Race and Breakfast in the Park
• Review of event sponsorships

The Family Days Commission approved the March 18, 2024 meeting minutes by unanimous vote. The commission then adjourned the June 9, 2025 meeting by unanimous vote. No other formal decisions were recorded.

• Approved March 18, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Trustees

The Board of Trustees will hold a public hearing on the 2025 Affordable Housing Plan. The meeting includes votes on regulating THC and kratom products, as well as intergovernmental agreements for law enforcement and infrastructure.

• Public hearing and resolution for the 2025 Affordable Housing Plan
• Ordinance 25-44 to regulate sale and possession of THC, Kratom, and similar products
• Resolution 25-43 for intergovernmental agreements regarding the Lake County Metropolitan Enforcement Group
• Resolution 25-46 for an agreement with Village Township High School District 113 for a new district pipe and village improvements

The Board of Trustees adopted the village’s 2025 Affordable Housing Plan, approving Resolution R‑25‑32 with a 4‑0 vote. They also approved an intergovernmental agreement for the Lake County Metropolitan Enforcement Group and a new ordinance regulating THC, kratom and related products, each passing unanimously (4‑0). Additional actions included approval of the May 19 and May 21 minutes, bills and payroll, and adoption of several other resolutions, all by voice vote or unanimous roll call.

• Adopted 2025 Affordable Housing Plan (Resolution R‑25‑32) – passed 4‑0
• Approved intergovernmental agreement with Lake County Metropolitan Enforcement Group (Resolution R‑25‑33) – passed 4‑0
• Adopted ordinance amending Chapter 7 to regulate THC, kratom and similar products (Ordinance O‑25‑14) – passed 4‑0
• Approved bills and payroll for June 2, 2025 – passed 4‑0
• Approved minutes from May 19, 2025 and May 21, 2025 meetings – passed unanimously voice vote
• Approved intergovernmental agreement with Village Township High School District 113 (Resolution R‑25‑34) – passed 4‑0
• Adopted proclamation for National Gun Violence Awareness Day – passed unanimously voice vote
• Adopted proclamation for LGBTQ Pride Month – passed unanimously voice vote

Sustainability Commission

The Sustainability Commission will meet to receive a presentation from Toni Garza regarding the ComEd Energy Efficiency Program. The body will also consider the approval of meeting minutes from April 3, 2025.

• Presentation of ComEd Energy Efficiency Program by Toni Garza

Committee of the Whole

The Committee of the Whole will discuss potential regulations for synthetic THC products and kratom, including age restrictions, zoning limits, and possession rules. No decisions are scheduled; this is an informational discussion.

• Discussion of regulations for synthetic THC products (mixed products sold in Deerfield)
• Public input on kratom, including proposed local ordinance limiting 7-Hydroxymitragynine to 2%
• Delta-9 THC beverages sales at Garfield’s Beverage Warehouse ($5,500+ in 2025)
• Possible future ordinance on open-container THC beverages in vehicles
• No state-level regulations currently exist for synthetic THC or kratom

The Village Board approved drafting an ordinance to create a one‑percent local grocery tax to replace the expiring state tax, with filing required before October 2025 for a 2026 start date. The proposed Delta‑9 THC ordinance was scheduled for a single reading at the June 2, 2025 Board meeting. The Board chose to defer any action on an amusement tax ordinance until a future land‑use plan is developed.

• Approved drafting a local grocery tax ordinance (no vote tally provided)
• Scheduled Delta‑9 THC ordinance for a single reading on June 2, 2025 (no vote tally provided)
• Deferred bringing an amusement tax ordinance to a later date (no vote tally provided)

Community Relations Commission

The Community Relations Commission will discuss new student member applications, plan the June 21 Pride Day at the Farmers Market, and receive updates on a Block Party Starter Kit and local government initiatives. The meeting is procedural with no formal decisions listed.

• Review of new student member applications
• Planning for Pride Day at the Farmers Market on June 21
• Update on Block Party Starter Kit

The commission approved the minutes of the April 8, 2025 meeting by unanimous voice vote. It also approved a motion to adjourn the May 20 meeting unanimously. The commission decided to interview all four new student member applicants, scheduling the interviews for June 3 from 5 p.m. to 7 p.m. No other actions were approved, denied, or tabled.

• Approved April 8, 2025 meeting minutes (unanimous voice vote)
• Approved motion to adjourn meeting (unanimous voice vote)
• Decided to interview all four new student member applicants (interviews set for June 3, 5‑7 p.m.)

Appearance Review Commission (ARC)

The Appearance Review Commission will consider three pending applications for businesses in the Deerfield Village Centre. The body will discuss requests for awning removal, new wall signs, and the replacement of residential terrace partitions.

• Terraces at Deerfield (625 Deerfield Road): replacement of 215 lineal feet of wood fencing with Woodland Brown Trex composite
• Ultimate Ninjas Academy (775 Waukegan Road): request to remove front and back window awnings
• Field House (695 Deerfield Road): installation of two illuminated wall signs and repainting of an existing backer panel Hartford Green

The Appearance Review Commission unanimously approved the residential terrace partitions at Terraces at Deerfield, the removal of awnings at Ultimate Ninjas Academy, and two exterior wall signs for Field House Kitchen + Bar. Each motion passed with six votes in favor and none against. No other substantive actions were taken.

• Approved residential terrace partitions at 625 Deerfield Road (6-0)
• Approved removal of awnings at 775 Waukegan Road (6-0)
• Approved two exterior wall signs for Field House Kitchen + Bar at 695 Deerfield Road (6-0)

Board of Trustees

The Board of Trustees will discuss several municipal code amendments and award contracts for infrastructure and facility improvements. The meeting includes decisions on zoning variations and special use permits for local properties.

• Final Plat of Resubdivision for 145 Park Lane and 140 Birchwood Avenue
• Zoning variation for an addition at 513 Radcliffe Circle
• Class A Special Use for Clay and Company artists' studio at 816 Waukegan Road
• Contract awards for 2025 Street Rehabilitation Project and water system improvements by North Shore Boring
• Agreement with Mad Bomber Fireworks Production for Family Days fireworks

The Board approved an amendment to Chapter 22 of the Municipal Code regulating personal mobility vehicles, adopting the ordinance with a 90‑day review scheduled for August 18, 2025 (vote 5‑1). It also ratified the purchase of a Ford Escape Hybrid for $31,995 for the Police Department (6‑0) and approved a final plat for properties at 145 Park Lane and 140 Birchwood Avenue (6‑0). The consent agenda, including a variance for 513 Radcliffe Circle and a special‑use permit for an artists’ studio at 816 Waukegan Road, was adopted unanimously (6‑0).

• Adopted personal mobility vehicle ordinance with 90‑day review (5‑1)
• Ratified purchase of Ford Escape Hybrid for $31,995 (6‑0)
• Approved final plat of resubdivision for 145 Park Lane & 140 Birchwood Ave (6‑0)
• Adopted variance ordinance for 513 Radcliffe Circle (6‑0)
• Adopted Class A special‑use ordinance for artists’ studio at 816 Waukegan Road (6‑0)
• Approved bills and payroll for May 19, 2025 (6‑0)
• Approved minutes from May 5, 2025 meeting (unanimous voice vote)
• Accepted proclamation of National Public Works Week (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

This meeting of the Deerfield Greenhouse Gas Ad Hoc Working Group consists mainly of a discussion of energy initiatives. No specific proposals, votes, or dollar amounts are listed. The agenda includes only call to order, roll call, discussion, and adjournment, making it a procedural session.

• Discussion of energy initiatives

The group unanimously approved the minutes of the March 6, 2025 meeting. It expressed support for executing the Letter of Engagement with Illinois Community Choice Aggregation Network, LLC (ICCAN) for the proposed energy broker program. Staff will hold weekly meetings with ICCAN to draft program materials and the transportation subcommittee will evaluate its task‑ranking results and report at the next meeting. The next meeting was set for June 19, 2025 at 3 pm.

• Approved March 6, 2025 meeting minutes (unanimous)
• Supported executing the Letter of Engagement with ICCAN (no vote recorded)
• Transportation subcommittee to evaluate task‑ranking results and report at next meeting
• Staff to hold weekly meetings with ICCAN to develop draft program materials
• Scheduled next Working Group meeting for June 19, 2025 at 3 pm
• Adjourned April 24 meeting (unanimous)
• Adjourned May 15 meeting (unanimous)

Family Days Commission

The commission will hear updates from the Deerfield Police Department and Park District, receive commissioner reports on food vendors, entertainment, and contests, and review staff updates on fireworks, beverage sales, and sponsorships. A discussion on signage and materials for events is also scheduled.

• Police Department and Park District representatives will attend to share updates
• Sponsorships total $6,100 with 13 confirmed sponsors including Douglas Law, Deerfield Bakery, Parkway Bank
• Entertainment acts: Louie in the Middle on July 3, Mike and Joe as main act, Spice City Music on July 4
• Food vendors: 9 main-entrée and 2 dessert vendors on July 3; 7 main-entrée and 1 dessert vendor on July 4
• Pie eating contest prizes will be rolling pins engraved at Deerfield Library's Makers Space

The Family Days Commission voted to approve the May 12, 2025 meeting minutes, with all members in favor. The commission then moved to adjourn, which also passed unanimously. No other formal actions were taken.

• Approved May 12, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Plan Commission

The Deerfield Plan Commission will hold a workshop meeting to consider a final plat of resubdivision for 145 Park Lane and 140 Birchwood Avenue, moving the lot line 35 feet east. They will also hold a prefiling conference on an amendment to the Amgen campus sign plan to add Fortune Brands signage, including exceptions for wall sign size.

• Final plat of resubdivision for 145 Park Lane and 140 Birchwood Avenue — lot line moved 35 feet east
• Recommendation on final plat to be approved for May 19 Board of Trustees meeting
• Prefiling conference for sign plan amendment for Amgen and Fortune Brands at 1 Horizon Way campus
• Fortune Brands to occupy two buildings; Amgen one building; over 1,000 associates expected
• Proposed wall sign on south elevation exceeds size limit (198.50 sq ft vs 100 sq ft allowed), requiring a sign exception

The Commission voted to approve the final plat of resubdivision for the properties at 145 Park Lane and 140 Birchwood Avenue. The motion passed unanimously with four ayes and no nays. No other substantive actions were decided at this meeting.

• Approved final plat of resubdivision for 145 Park Lane and 140 Birchwood Avenue (4-0)
• Approved the meeting minutes (unanimous voice vote)
• Adjourned the meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will consider a zoning variation to allow a 17.6-foot rear yard setback (minimum 25 feet) for a home addition at 513 Radcliffe Circle. They will also vote on a special use permit for an artists' studio at 816 Waukegan Road and an ordinance regulating personal mobility vehicles. A resolution to purchase water meters from Midwest Meter Inc. is on the consent agenda. The meeting includes ceremonial proclamations and the administration of the oath of office for newly elected officials.

• Zoning variation request by Richard and Therese Ehrenreich for 513 Radcliffe Circle to permit a 17.6-foot rear yard setback instead of the required 25 feet
• Class A special use request for an artists' studio (Clay and Company) at 816 Waukegan Road
• Ordinance amending Chapter 22 of the Municipal Code concerning personal mobility vehicles
• Resolution to purchase water meters from Midwest Meter Inc.
• Proclamations for National Police Week, Jewish American Heritage Month, AAPI Heritage Month, Building Safety Month, and honoring Rebekah Metts-Childers

The Board unanimously approved four May proclamations, adopted the minutes from prior meetings, and approved the March 2025 bills and payroll (5‑0). It also approved a zoning variation for 513 Radcliffe Circle and a Class A special‑use permit for an artists’ studio at 816 Waukegan Road, each by a 5‑0 vote.

• Approved National Police Week proclamation (unanimous voice vote)
• Approved Jewish American Heritage Month proclamation (unanimous voice vote)
• Approved Asian American and Pacific Islander Heritage Month proclamation (unanimous voice vote)
• Approved Building Safety Month proclamation (unanimous voice vote)
• Approved minutes from April 21, 2025 and related meetings (unanimous voice vote)
• Approved March 2025 bills and payroll (5‑0)
• Approved zoning variation for 513 Radcliffe Circle (5‑0)
• Approved special‑use permit for artists’ studio at 816 Waukegan Road (5‑0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to discuss two pending applications: a new trash enclosure for the Terraces at Deerfield residential building and safety bollards for Park Avenue Event. The commission will also consider minutes from the March 17 meeting and hear public comment.

• Terraces at Deerfield, 625 Deerfield Road: proposed 6-foot-tall cedar trash enclosure for 4 dumpsters, encroaching 6 inches into a loading zone parking space
• Park Avenue Event Safety: bollards (no further details in agenda)
• Approval of March 17, 2025 meeting minutes

The Appearance Review Commission approved a 16’ × 9’ trash enclosure at Terraces of Deerfield, 625 Deerfield Road for use by the shopping‑center tenants, with a 5‑0 vote. It also approved the installation of six concrete‑filled bollards on Park Avenue near Jewett Park Drive, allowing either a black or green finish, with a 5‑0 vote. Both motions were adopted without opposition.

• Approved trash enclosure at Terraces of Deerfield, 625 Deerfield Rd (5-0)
• Approved six safety bollards on Park Avenue near Jewett Park Drive, black or green color (5-0)

Plan Commission

The Deerfield Plan Commission will hold a workshop meeting to discuss a special use recommendation for Clay and Company at 816 Waukegan Road. The commission will also consider approving minutes from the April 10, 2025 meeting. Public comment on non-agenda items is accepted.

• Workshop discussion: 816 Waukegan Road – Clay and Company Special Use Recommendation
• Approval of April 10, 2025 Plan Commission Minutes
• Designation of representative for next Board of Trustees Meeting

The commission unanimously approved the recommendation for 816 Waukegan Road – Clay & Company. The April 10, 2025 commission minutes were also approved by unanimous voice vote. The meeting was adjourned without further action.

• Approved 816 Waukegan Road – Clay & Company special‑use recommendation (unanimous voice vote)
• Approved April 10, 2025 Plan Commission minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Ad Hoc Working Group will meet to discuss strategies for reducing emissions. The session focuses on three specific focus groups: transportation, energy, and waste.

• Discussion on transportation strategies including EV fleet replacement and bike/pedestrian infrastructure
• Discussion on energy strategies including renewable energy sources
• Discussion on waste reduction based on the Solid Waste Agency of Lake County (SWALCO) 2024 Report
• Review of proposed tactics such as a shoveled sidewalk ordinance and anti-idling policies

The group unanimously approved the minutes from the March 6, 2025 meeting and then unanimously adjourned the April 24 session. They set the next meeting for June 19, 2025 at 3 pm and tasked the transportation subcommittee with evaluating the recent initiative ranking. The group expressed favor for executing the Letter of Engagement with ICCAN and directed staff to hold weekly meetings with ICCAN to draft program materials, aiming for a July launch of the energy broker program. The May 15 meeting also adjourned unanimously.

• Approved March 6, 2025 meeting minutes (unanimous)
• Adjourned April 24, 2025 meeting (unanimous)
• Set next meeting for June 19, 2025 at 3 pm
• Transportation subcommittee to evaluate ranking results and report at next meeting
• Group favored executing the Letter of Engagement with ICCAN
• Staff to hold weekly meetings with ICCAN to develop draft program materials
• Tentative launch of energy broker program planned for July
• Adjourned May 15, 2025 meeting (unanimous)

Board of Trustees

The Board of Trustees will consider resolutions to ratify the purchase of a vehicle from Highland Park Ford and reallocate a 2025 volume cap to the Village of Buffalo Grove. The meeting also includes appointments to the Fine Arts and Volunteer Engagement Commissions.

• Resolution 25-28: Ratifying the purchase of a vehicle from Highland Park Ford
• Resolution 25-29: Reallocating 2025 Volume Cap to the Village of Buffalo Grove
• Appointment of Kathy Weaver to Fine Arts Commission
• Appointment of Linda Coplan to Volunteer Engagement Commission
• Proclamation of Arbor Day 2025

The Board unanimously approved a proclamation designating April 25, 2025 as Arbor Day. It confirmed two commission appointments and ratified a $37,260 purchase of a Ford Escape Plug‑in Hybrid, as well as reallocating the 2025 volume cap to Buffalo Grove. Additional routine actions, including approval of minutes, payroll and a closed‑session motion, were also passed.

• Approved Arbor Day proclamation (unanimous voice vote)
• Approved appointments: Kathy Weaver to Fine Arts Commission, Linda Coplan to Volunteer Engagement Commission (5‑0)
• Approved minutes from the April 7, 2025 meeting (unanimous voice vote)
• Approved bills and payroll dated April 7, 2025 (5‑0)
• Adopted Resolution R-25-23 ratifying purchase of Ford Escape Plug‑in Hybrid for $37,260 (5‑0)
• Adopted Resolution R-25-24 reallocating 2025 volume cap to Village of Buffalo Grove (5‑0)
• Approved motion to enter Closed Session (5‑0)
• Approved motion to adjourn the meeting (unanimous voice vote)

Committee of the Whole

The Village Board will meet as a committee of the whole to discuss several topics, including potential regulations for personal mobility vehicles (electric scooters, bicycles, etc.) with draft ordinances provided by the Police Department. Other discussions include regulations for THC products, a lead service line replacement program, a local grocery tax, and development project updates. No final votes are scheduled; this is a discussion-only meeting.

• Discussion of personal mobility vehicles with three draft ordinances ranging from a ban to a more permissive approach
• Discussion of regulations related to THC products
• Discussion of a lead service line replacement program
• Discussion of a local grocery tax
• Discussion of development project updates

The Village Board approved an age‑21 restriction for the sale of synthetic THC products and limited sales to liquor‑licensed establishments and the approved cannabis dispensary. The Board also voted to prohibit the sale of the kratom derivative 7‑OH. The Board exercised its home‑rule authority to develop Deerfield‑specific regulations for personal mobility vehicles and directed staff to prepare a draft ordinance for a first reading at the May 5, 2025 meeting, including a helmet requirement. Staff were tasked with creating a community communication plan and the Village Attorney will review the authority to impose a THC‑specific tax.

• Approved age‑21 restriction for THC product sales
• Approved sale of Delta‑9 and Delta‑10 THC only at liquor‑licensed businesses and the cannabis dispensary
• Prohibited sale of the kratom derivative 7‑OH in the Village
• Exercised home‑rule authority to adopt Deerfield‑specific personal mobility vehicle regulations
• Directed staff to finalize a personal mobility vehicle draft ordinance for first reading on May 5, 2025, with a helmet provision
• Directed staff to develop a communication plan to inform the community about personal mobility vehicle regulations
• Assigned Village Attorney to review home‑rule authority for a possible THC‑specific tax

Cemetery Commission

The Deerfield Cemetery Commission will hold a workshop meeting on April 15, 2025, starting with an inspection of the cemetery grounds at 570 Waukegan Road at 6:00 p.m., followed by a business session at Village Hall at 6:30 p.m. The agenda includes approval of minutes from February 7, 2023, a Cemetery Survey Update, and a request from the Berning family for a plot. Public comment will be heard.

• Inspection of grounds: memorial pole, headstones, landscaping, and fence
• Approval of minutes from February 7, 2023
• Cemetery Survey Update
• Berning Family Plot Request

Plan Commission

The Plan Commission will hold a public hearing to consider a Class A Special Use request for Clay & Company, a proposed pottery studio. The business would offer adult classes, retail supplies, and kiln services in a 2,050 square foot space.

• Public hearing for Class A Special Use for an Artist Studio at 816 Waukegan Road (Clay & Company)
• Approval of March 13, 2025 Plan Commission Minutes

The Commission voted 6‑0 to recommend approval of a Class A Special Use for an artists’ studio at 816 Waukegan Road. It also approved the March 13, 2025 minutes by unanimous voice vote. The next meeting was set for April 24, 2025 at 5:30 p.m., and the Commission decided no representative is needed at the upcoming Board of Trustees meeting. The meeting was adjourned at 7:43 p.m. by unanimous voice vote.

• Recommend approval of Class A Special Use for artists’ studio at 816 Waukegan Road (6-0)
• Approve March 13, 2025 Plan Commission minutes (unanimous voice vote)
• Schedule next Plan Commission meeting for April 24, 2025 at 5:30 p.m.
• Determine no Plan Commission representative needed for next Board of Trustees meeting
• Adjourn meeting at 7:43 p.m. (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Ad Hoc Working Group will meet to hold discussions led by focus groups on transportation, energy, and waste. The meeting follows previous efforts to analyze carbon footprints and develop reduction strategies for 2030.

• Discussion by Focus Group: Transportation
• Discussion by Focus Group: Energy
• Discussion by Focus Group: Waste

Board of Zoning Appeals

The Board of Zoning Appeals will hold a continuation of a public hearing for a zoning variation at 1579 Wincanton Drive. If granted, the variation would allow an accessory structure at 7 feet 4 inches from the north lot line instead of the required 10-foot setback. The matter was continued from March 6 for additional information, including a shade study and sprinkler head details, which the petitioner is expected to present. Village staff will also share cost estimates for capping or relocating sprinkler heads.

• Continuation of public hearing for zoning variation to reduce setback from 10 ft to 7 ft 4 in at 1579 Wincanton Drive
• Petitioner to present shade study and sprinkler head information requested at March 6 hearing
• Village staff research on cost to cap or relocate irrigation sprinkler heads
• Discussion of neighbor's treehouse as legal non-conforming structure and pool house at 1570 Woodvale Ave with incomplete village records

Volunteer Engagement Commission

The commission will review unappointed applicants and hold scheduled meetings with three individuals. The body will also provide updates on open positions across several village boards and commissions.

• Applicant meetings with Kathy Weaver, Nan Stein, and Linda Coplan
• Review of open positions for Volunteer Engagement, Family Days, Cemetery Commission, and Fine Arts

Family Days Commission

The commission will receive updates from commissioners on various event components including fireworks, parades, and food vendors. The body will also discuss event materials and signage.

• Commissioner updates on Fireworks, Rides and Games, and Entertainment
• Updates on Bike Parade, Parade, and Rotary Race
• Updates on Arts & Crafts, Bingo, and Food Vendors
• Updates on Pie Eating Contest, Sponsorships, and Beverage Sales
• Discussion of materials and signage for events

The Family Days Commission approved the March 18, 2024 meeting minutes by unanimous vote. The commission then adjourned the April 7, 2025 meeting, also by unanimous vote. No other motions were recorded as decided during this session.

• Approved March 18, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Trustees

The Board of Trustees will hold a public hearing on a preliminary plat of subdivision for properties at 145 Park Lane and 140 Birchwood Avenue, and consider a second reading of the 2025 Zoning Map ordinance. New business includes a resolution declaring intent to reimburse capital expenditures from future debt and an ordinance to opt the park district and school districts out of the Cook County Paid Leave Ordinance. The meeting also includes proclamations for National Public Safety Telecommunicators Week and Earth Month.

• Public hearing on preliminary plat of subdivision for 145 Park Lane and 140 Birchwood Avenue
• Second reading of Ordinance 25-23-1 approving the 2025 Zoning Map
• Resolution 25-26 declaring Village’s official intent to reimburse certain capital expenditures from future debt issues
• Ordinance 25-27 opting the park district and school districts out of the Cook County Paid Leave Ordinance

The Deerfield Board of Trustees approved several proclamations, the March 17 minutes, and the April 7 bills and payroll. It accepted a preliminary plat for 145 Park Lane and 140 Birchwood Avenue and adopted the 2025 Zoning Map. The board also adopted a resolution to reimburse certain capital expenditures from future debt proceeds and an ordinance letting the Park and School Districts opt out of the Cook County Paid Leave Ordinance.

• Approved National Public Safety Telecommunicators Week proclamation (4-0)
• Approved Earth Month proclamation (4-0)
• Approved March 17, 2025 meeting minutes (voice vote)
• Approved bills and payroll dated April 7, 2025 (4-0)
• Approved preliminary plat of subdivision for 145 Park Lane and 140 Birchwood Avenue (4-0)
• Approved 2025 Zoning Map (4-0)
• Adopted resolution to reimburse capital expenditures from future debt proceeds (4-0)
• Adopted ordinance opting Park District and School Districts out of Cook County Paid Leave Ordinance (4-0)

Sustainability Commission

The Commission will discuss promoting the ComEd Energy Efficiency Program (average $377 annual savings per resident), plan a Farmer's Market booth for August 16, and coordinate Earth Month education. They will also review the Charging Smart EV-readiness program and receive an update from the Greenhouse Gas Working Group.

• Discussion of ComEd Energy Efficiency Program presentation and promotion, which saved residents $377 on average
• Farmer's Market booth planning for August 16 with focus areas
• Earth Month education efforts
• Consideration of the Charging Smart program for electric vehicle readiness
• Save the dates: Paper Shredding on 4/19, Compost Giveaway 5/16–5/18, ComEd Presentation on 5/22

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals will hold a public hearing on a request for a zoning variation at 513 Radcliffe Circle. The variation would allow an accessory structure to be placed 17.6 feet from the east lot line, instead of the required 25-foot rear-yard setback. The board will also consider approving minutes from previous meetings. A recommendation requires four concurring votes.

• Public hearing for zoning variation at 513 Radcliffe Circle: accessory structure 17.6 ft from east lot line vs. required 25 ft rear setback
• Consideration of minutes from January 16, 2024 and March 6, 2025 (special and regular meeting)
• Variation request under Section 4.03-F, Paragraph 3.e. of Deerfield Zoning Code
• Property is in R-3 Single Family District; existing rear porch from 1962 encroaches 5 ft into setback
• Board needs four concurring votes to recommend variation to Village Board of Trustees

Appearance Review Commission (ARC)

The Appearance Review Commission will discuss and potentially approve two signage applications: Clay & Company at 816 Waukegan Road and Endeavor Health at 49 S. Waukegan Road. The commission will also consider the minutes from its February 24 meeting and hear public comment.

• Clay & Company, 816 Waukegan Road: three wall signs (east, north, west) with black aluminum letters and logo, illuminated by existing gooseneck fixtures.
• Endeavor Health, 49 S. Waukegan Road: signage review (specific details not included in agenda).
• Approval of minutes from the February 24, 2025 meeting.
• Public comment period for residents.

The Deerfield Appearance Review Commission approved two signage requests. Clay & Company received approval for three wall signs at 816 Waukegan Road, with specific color requirements. Endeavor Health's signage at 49 S. Waukegan Road was also approved as submitted. Both motions passed unanimously.

• Approved Clay & Company's three wall signs at 816 Waukegan Road (6-0)
• Approved Endeavor Health's signage at 49 S. Waukegan Road (6-0)
• Approved minutes from February 24, 2025 meeting (unanimous)

Board of Trustees

The Board of Trustees will consider the Plan Commission's recommendation for the 2025 Zoning Map. The body will also review a resolution to award a contract for lead service upgrades on Hazel Avenue.

• Consideration of the 2025 Zoning Map
• Contract award for 2025 Hazel Avenue Lead Service Upgrades
• Proclamation for World Down Syndrome Day
• Presentation by Shepard School Pack The Place Fundraiser

The Deerfield Board of Trustees approved a resolution awarding a contract to DeMuth, Inc. for 2025 Hazel Avenue lead water service upgrades, at a cost not to exceed $72,000. The Village will contribute $4,500 per replacement, with property owners paying $2,000 each. The board also approved the 2025 Zoning Map, the March 3 meeting minutes, and the March 17 bills and payroll. All votes were unanimous among the four trustees present.

• Approved Resolution R-25-21 awarding 2025 Hazel Avenue lead service upgrades to DeMuth, Inc., not to exceed $72,000 (4-0)
• Approved 2025 Zoning Map, including Pulte Development off Wilmot Road and Lake Cook Road Metra Station annexation (4-0)
• Approved minutes from March 3, 2025, Board of Trustees meeting (unanimous voice vote)
• Approved bills and payroll dated March 17, 2025 (4-0)
• Accepted proclamation declaring March 21, 2025, as World Down Syndrome Day (unanimous voice vote)
• Entered Closed Session under 5 ILCS 120/2(c)(5), (14), (11), and (1) (4-0)

Fine Arts Commission

The Fine Arts Commission will hold a discussion-only meeting covering updates on the Fine Arts Festival, public murals, and the Public Art Program. No votes or decisions are scheduled; the agenda is limited to staff updates and commissioner discussion.

• Fine Arts Festival Update
• Public Murals discussion
• Public Art Program discussion

The Fine Arts Commission unanimously approved a $1,500 sponsorship for the Deerfield Public Library's Queer Poem-a-Day program. The commission also decided to meet on May 31 at the Fine Arts Festival to walk through booths together to better reach a consensus on a purchase prize, and discussed updates on public murals and the public art program.

• Approved $1,500 sponsorship for Library's Queer Poem-a-Day program (unanimous)
• Decided to meet May 31 at 10 a.m. at Fine Arts Festival to walk through booths for purchase prize consensus

Plan Commission

The Plan Commission will hold a workshop meeting to review a prefiling conference for a Class A Special Use for an artist studio (Clay & Company) at 816 Waukegan Road. The Commission will provide feedback on the proposed pottery studio, including parking, signage, and zoning conformance. Additionally, the Commission will consider a preliminary plat of resubdivision for properties at 145 Park Lane and 140 Birchwood Avenue, and approve previous minutes.

• Prefiling conference for Class A Special Use for an artist studio (pottery studio) at 816 Waukegan Road – Clay & Company
• Request for approval of Preliminary Plat of Resubdivision at 145 Park Lane and 140 Birchwood Avenue
• Approval of February 27, 2025 Plan Commission minutes
• Discussion of parking requirements and potential waiver of traffic/parking study for the studio
• Proposed signage for Clay & Company on east, north, and west elevations

The Plan Commission held a prefiling conference for a Class A Special Use application by Clay & Company, an artist studio proposed at 816 Waukegan Road. No formal decision was made on the special use; a public hearing is scheduled for April 10, 2025. The Commission approved a preliminary plat of resubdivision for 145 Park Lane and 140 Birchwood Avenue with a correction, and approved the January 23, 2025 minutes.

• Approved preliminary plat of resubdivision for 145 Park Lane and 140 Birchwood Avenue (unanimous)
• Approved January 23, 2025 Plan Commission minutes (unanimous)
• Scheduled public hearing for Clay & Company special use for April 10, 2025

Committee of the Whole

The Committee of the Whole will discuss a draft administrative policy governing the use of artificial intelligence tools by village staff, including restrictions on sensitive data and requirements for human oversight. An update on the new in-house administrative adjudication program for code enforcement will also be presented, noting three hearings held since November 2024. Additional discussions include potential regulations for personal mobility vehicles, THC products, and possible capital expenditure reimbursement bonds. No votes are expected at this working session.

• Discussion of draft AI policy restricting use of village data in AI tools and requiring disclosure of AI use
• Update on administrative adjudication hearings: first held Nov 22, 2024; software from Tyler Technologies implemented; David Eterno appointed as Administrative Law Judge
• Discussion of potential regulations for personal mobility vehicles (e.g., e-scooters, e-bikes)
• Discussion of regulations regarding THC products
• Discussion of possible capital expenditure reimbursement bonds

The Deerfield Village Board discussed potential regulations on synthetic THC products, including kratom, but took no formal action, agreeing to continue the discussion at a future meeting. The Board also reviewed a draft AI policy, received updates on the administrative adjudication process, and discussed possible capital expenditure reimbursement bonds. No substantive decisions were made; all items were discussions only.

• Continued discussion of synthetic THC regulations to future meeting
• Reviewed draft AI policy; staff to return with resolution or administrative action
• Heard update on administrative adjudication hearings; no action
• Discussed possible capital expenditure reimbursement bonds; no action
• Continued personal mobility vehicles discussion to April 16, 2025
• Agreed to meet as Committee of the Whole on April 16, 2025, at 5:00 p.m.

Community Relations Commission

The Community Relations Commission will discuss a welcome packet and receive an update from Rebecca’s Dream. The body will also vote on changing the meeting time to 7 p.m.

• Vote on changing meeting time to 7 p.m.
• Update on Welcome Packet
• Presentation by Kathleen Illes from Rebecca’s Dream

The Community Relations Commission voted unanimously to change its regular meeting start time from 7:02 p.m. to 7:00 p.m. The commission also approved the minutes of the February 11, 2025 meeting with minor corrections. Discussions included a mental health awareness initiative for May, with plans for a banner and a weekly spotlight in the Village e-blast.

• Approved the February 11, 2025 meeting minutes with minor corrections (unanimous voice vote).
• Voted to change the meeting start time to 7:00 p.m. (11 ayes, 0 nays).
• Discussed a mental health initiative for May, including a banner and a weekly spotlight in the Village e-blast (no formal vote).
• Noted the Spring blood drive collected 27 units, exceeding the 24-unit goal.
• Heard updates on the Welcome Packet, Rebecca's Dream, and local government initiatives.

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will hear reports from its transportation, energy, and waste focus groups on redefining strategies to meet 2030 emissions targets. The discussion follows a January analysis that found only the electricity goal is on a clear path, while transportation and waste targets may need to be reset.

• Subgroups will present revised goals and tactics for transportation (55% reduction), energy (100% renewable electricity), and waste (66% reduction) by 2030
• Single-use bag fee recommendation approved January 30 is expected to go to the Board of Trustees this summer
• Transportation subgroup to study electric-vehicle parking program and vehicle sticker changes
• Solar installation at Water Reclamation Facility: engineering study underway after Board of Trustees signed letter of intent with Veregy
• Pedestrian bridge location on Woodvale Avenue rejected by Highland Park; staff seeking alternatives

The Greenhouse Gas Reduction Ad Hoc Working Group approved the January 30, 2025 meeting minutes as amended, with a correction noting Commissioner Worley created a PowerPoint presentation. The group discussed transportation, waste, and energy strategies, with staff agreeing to meet with commissioners to analyze tactics and clarify data. No formal decisions were made beyond the minutes approval.

• Approved Jan. 30, 2025 meeting minutes as amended (unanimous)
• Staff to meet with Commissioner Worley to evaluate transportation tactics before next meeting
• Staff to meet with Waste Focus Group and contact SWALCO to clarify report data
• Commissioner McClintick to present Chicago renewable energy article at next meeting

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals holds a public hearing to consider a zoning variation request from the owner at 1579 Wincanton Drive. The variation would allow an unpermitted greenhouse to remain 7 feet 4 inches from the north lot line instead of the required 10-foot setback. The Board may recommend approval or denial to the Village Board of Trustees, with a decision also affecting an ongoing administrative adjudication case.

• Public hearing to consider a variation from Section 4.01-F of the Deerfield Zoning Ordinance for an accessory structure at 1579 Wincanton Drive
• Request would permit a greenhouse at 7 feet 4 inches from the north lot line, instead of the required 10-foot minimum setback
• Structure was built without permits in 2023; a stop work order was ignored, leading to permit application and eventual variation request
• Neighbor Jennifer Rotter of 1580 Woodvale Avenue submitted a letter supporting the greenhouse remaining in place
• Administrative Adjudication Hearing for code violations has been continued to March 21, 2025, pending BZA action

The Board of Zoning Appeals held a public hearing on a request by Jeffrey and Stephanie Widman for a zoning variation to allow a greenhouse at 1579 Wincanton Drive to remain 7 feet 4 inches from the north lot line, instead of the required 10-foot setback. The board discussed the application, noting the structure was built without a permit and questioning whether the hardship met the variance standards. The board voted unanimously to continue the public hearing to April 10, 2025, requesting additional information on sprinkler head locations and relocation costs.

• Continued public hearing for 1579 Wincanton Drive variance to April 10, 2025 (unanimous)
• Requested applicant provide site plan showing sprinkler head locations and quote to relocate or cap sprinkler heads

Board of Zoning Appeals

The Board of Zoning Appeals will hold a special meeting to consider approval of minutes from January 2024 and then participate in a training session conducted by Village Attorney Benjamin Schuster covering the Open Meetings Act and parliamentary procedures for public hearings. No substantive decisions or public hearings are scheduled for this meeting.

• Approval of minutes from the January 16, 2024 meeting
• Training by Village Attorney on Open Meetings Act and parliamentary procedures

The Deerfield Board of Zoning Appeals held a special meeting for training purposes only. Village Attorney Benjamin Schuster provided an overview of the Zoning Ordinance, including the Board's jurisdiction, standards for variations and modifications, and procedures under the Open Meetings Act. No substantive decisions were made; the meeting adjourned with a unanimous voice vote.

• Adjourned the special meeting unanimously (voice vote)

Board of Trustees

The Board of Trustees will vote on an ordinance to permit the sale of packaged alcohol at hotels, approve contracts for an electric resistivity imaging survey and professional therapy services for first responders, and consider a pathway agreement with Lake County. The meeting also includes a motion to enter closed session.

• Ordinance to amend Section 3-8 of the Municipal Code to permit packaged alcohol sales at hotels (25-22)
• Resolution approving a contract for electric resistivity imaging survey (25-07)
• Resolution approving agreements for professional therapy services with First Responders Wellness Center, 911 Wellness Group, and Living Pono Counseling (25-20)
• Resolution to approve a Municipal Facility Acceptance Agreement with Lake County for a pathway adjacent to Saunders Road (25-21)
• Motion to enter closed session under 5 ILCS 120/2(c)(5)

The Deerfield Board of Trustees approved four items: a $39,240 contract for an electrical resistivity imaging survey of Deerfield Cemetery, a $15,000 agreement for professional therapy services with three wellness providers, an ordinance allowing hotels to sell packaged alcohol under a new Class F-1 license, and a municipal facility acceptance agreement with Lake County for a parkway adjacent to Saunders Road. All votes were 5-0. The board also approved the February 18, 2025 minutes and bills and payroll.

• Approved $39,240 contract for cemetery imaging survey (5-0)
• Approved $15,000 therapy services agreement with three providers (5-0)
• Approved ordinance permitting packaged alcohol sales at hotels (5-0)
• Approved municipal facility acceptance agreement with Lake County (5-0)
• Approved minutes from Feb 18, 2025 meeting (unanimous voice vote)
• Approved bills and payroll dated Feb 18, 2025 (5-0)

Plan Commission

The Plan Commission will hold a public hearing on a request to resubdivide 145 Park Lane and 140 Birchwood Avenue by moving the lot line 35 feet east. The commission will also consider approving the 2025 Zoning Map, which includes rezoning properties at 300, 302, and 304 Wilmot Road and the Walgreens daycare building, as well as annexing approximately 2.99 acres of Metra right-of-way at Lake Cook Road. Minutes from the January 23 meeting will be reviewed for approval.

• Public hearing on preliminary plat resubdivision to move lot line 35 feet east between 145 Park Lane and 140 Birchwood Avenue
• Both resulting lots (18,000 sq ft and 14,976 sq ft) conform to R-1 Planned Residential Development requirements
• Approval of 2025 Zoning Map with rezoning of 300, 302, 304 Wilmot Road and Walgreens daycare building from I-1 to R-5
• Annexation of approximately 2.99 acres of Metra right-of-way along Lake Cook Road

The Deerfield Plan Commission approved a preliminary plat of resubdivision for properties at 145 Park Lane and 140 Birchwood Avenue, moving the common lot line 35 feet east, with a condition to add a drainage swale on the Birchwood lot. The commission also approved the 2025 Zoning Map and prior meeting minutes. All votes were unanimous.

• Approved preliminary plat of resubdivision at 145 Park Lane and 140 Birchwood Ave with drainage swale condition (6-0)
• Approved 2025 Zoning Map (6-0)
• Approved January 23, 2025 Plan Commission minutes with correction (unanimous)
• Approved 2025 Zoning Map Recommendation with correction (unanimous)

Sustainability Commission

The Sustainability Commission will hear the 2024 Solid Waste Agency of Lake County report, review planned 2025 events, and discuss an update from the Greenhouse Gas Reduction Working Group. The meeting also includes approval of January 2025 minutes and public comment.

• Presentation of 2024 SWALCO report with Lake County waste data and Deerfield's disposal rate of 1.38 pounds per capita per day
• Review of 2025 events: paper shredding (April 19), Public Works open house (May 17), farmers market booth (August), and buckthorn removal program (September/October)
• Update from Greenhouse Gas Reduction Working Group, which previously recommended a single-use bag fee to the Village Board
• Approval of January 30, 2025 meeting minutes

Appearance Review Commission (ARC)

The Appearance Review Commission will meet to consider a revised design for a wall sign and exterior paint at Super 8. The petitioner is seeking to change the previously approved design to channel letters mounted directly to the wall.

• Super 8 (340 S. Waukegan Road): Proposed 46.46 SF wall sign and exterior paint

The Appearance Review Commission approved a revised wall sign for Super 8 at 340 S. Waukegan Road, allowing channel letters within three feet of the roof line. The commission denied the proposed red paint color (SW 6868 Regal Red) and instead approved a gray color scheme (SW 7075 Web Gray with either SW 7076 Cyberspace or SW 7073 Network Gray). The petitioner must submit drawings with the approved colors.

• Approved Super 8 wall sign as submitted (5-0)
• Denied Super 8 paint colors with SW 6868 Regal Red (0-5)
• Approved Super 8 paint colors with SW 7075 Web Gray and SW 7076 Cyberspace or SW 7073 Network Gray (5-0)
• Approved minutes from January 27, 2025 meeting (unanimous)

Board of Trustees

The Board will vote on a special use ordinance for a self-improvement facility at 775 Waukegan Road. Several resolutions authorize purchases and contracts, including engineering services for the Parkway North development and equipment for public works. The Board will also receive the Engineering Department's annual accomplishments report.

• Ordinance authorizing special use for Ultimate Ninjas Academy at 775 Waukegan Road
• Resolution approving Phase III engineering services for 5 & 8 Parkway North Development
• Resolution to approve MFT expenditures for Hazel Avenue reconstruction project
• Resolution to purchase three 5-ton dump truck chassis
• Resolution to purchase one emergency standby generator from Lionheart Critical Power Specialists

The Board of Trustees approved a special use permit for a 2,733-square-foot Ultimate Ninjas Academy in the former T-Mobile retail unit at 775 Waukegan Road, with a condition to revisit parking in six months. The board also approved multiple resolutions for public works projects, including biosolids polymer purchase, biosolids removal services, engineering services for the 5 & 8 Parkway North development, MFT expenditures for the Hazel Avenue project, a state highway construction permit, an intergovernmental agreement with IDOT, and purchases of dump truck chassis, leaf collection machines, and an emergency standby generator. All votes were unanimous (4-0) with four trustees present and the mayor and two trustees absent.

• Adopted Ordinance O-25-05 for Ultimate Ninjas Academy special use (4-0)
• Approved Resolution R-25-08 for biosolids polymer purchase from Solenis LLC, not to exceed $37,305.60 (4-0)
• Approved Resolution R-25-09 for biosolids removal services from Dahm Enterprises, Inc., not to exceed $97,000 (4-0)
• Approved Resolution R-25-10 for Phase III engineering services with Ciorba Group, not to exceed $229,460 (4-0)
• Approved Resolution R-25-11 for MFT expenditures for Hazel Avenue project (4-0)
• Approved Resolution R-25-12 for construction on a state highway (4-0)
• Approved Resolution R-25-13 for IDOT intergovernmental agreement, $32,342.17 (4-0)
• Approved Resolution R-25-14 for three 5-ton dump truck chassis, $331,101 (4-0)

Community Relations Commission

The Deerfield Community Relations Commission will hold a regular meeting to discuss several ongoing projects. Topics include promotion of block parties, development of a welcome packet for new residents, and scheduling of future presenters. No votes or binding actions are scheduled; the agenda is limited to discussion and updates.

• Discussion of Block Party Promotion
• Discussion of Welcome Packet for new residents
• Upcoming meeting presenters
• Updates from local governments
• Other items for discussion

The Community Relations Commission unanimously approved the minutes from its January 14, 2025 meeting. The commission discussed promoting neighborhood block parties with a toolkit, a welcome packet for new residents, and a potential mental health awareness presentation. No other formal decisions were made.

• Approved January 14, 2025 meeting minutes (unanimous voice vote)

Cable & Telecommunications Commission

The Cable & Telecommunications Commission will receive updates from Comcast and review franchise fees and lease contracts. The body will also discuss a request for improved wireless service at a 25-unit affordable housing site.

• Comcast franchise fee and lease contract revenue review
• Cellular service request for affordable housing construction at 8 Deerfield Rd.
• 5G technology update from Greg Lapin
• Review of cellular and monopole leases including Verizon, AT&T, T-Mobile, and Crown Castle

Board of Trustees

The Board of Trustees will hold public hearings and vote on ordinances to rezone 5 and 8 Parkway North Boulevard from industrial to residential, amend the comprehensive plan, and approve a planned unit development. They will also consider final adoption of a special use ordinance for Ultimate Ninjas Academy at 775 Waukegan Road, previously conditionally approved. Additionally, the board will vote on an easement agreement and a bid waiver for an evidence locker purchase.

• Ordinance rezoning 5 and 8 Parkway North Boulevard from I-1 to R-5 General Residence District
• Ordinance amending Future Land Use Map of the Comprehensive Plan
• Ordinance amending Special Use and Final Development Plan for Parkway North Center PUD and approving a Residential PUD
• Resolution approving Development Agreement for Parkway TIC 1 LLC and Parkway TIC 2 LLC
• Ordinance authorizing Special Use for Ultimate Ninjas Academy at 775 Waukegan Road

The Board approved a series of ordinances and a resolution to redevelop 5 and 8 Parkway North Boulevard from office to a 144-unit multi-family residential planned unit development, including rezoning, special use, final plat, and a development agreement. The Board also approved a special use for Ultimate Ninjas Academy at 775 Waukegan Road, but tabled it for two weeks to allow the applicant's attorney to review. Other actions included approving appointments, minutes, bills, an easement for storm sewer improvements, and a police evidence locker purchase.

• Approved appointments to four commissions (unanimous)
• Approved minutes from January 21, 2025 (unanimous)
• Approved bills and payroll (5-0)
• Approved ordinance amending Future Land Use Map for Parkway North (5-0)
• Approved rezoning of 5 and 8 Parkway North to R-5 (5-0)
• Approved special use and final plat for 144-unit PUD (5-0)
• Approved development agreement with Parkway TIC 1 & 2 (5-0)
• Tabled special use for Ultimate Ninjas Academy to next meeting (unanimous)

Sustainability Commission

The Commission will consider approving December 2024 meeting minutes, then discuss upcoming 2025 events including a recycling extravaganza and farmers market participation. They will review the 2024 Solid Waste Agency of Lake County report, which shows Deerfield's residential disposal rate at 1.38 pounds per person per day, and discuss commercial composting. Other topics include energy efficiency data, the 50/50 tree program, and a greenhouse gas working group update.

• Review of 2024 SWALCO report: Deerfield residential disposal rate 1.38 ped (goal 1.35)
• Discussion of commercial composting program
• 2025 events: Recycling Extravaganza (April), Buckthorn Removal, Pollinators & Native Plants presentation
• Farmers Market participation planned for August 16 or 23
• Hefty ReNew program uptake: over 400 residents collected starter kits

Greenhouse Gas Ad Hoc Working Group

The group is reviewing a report recommending a $0.10 fee on single-use bags at retail establishments over 3,000 sq ft, with a 6-12 month grace period and exemptions for food assistance customers. They will also discuss designating prime parking for electric vehicles and receive updates on vehicle stickers, the North Avenue Pedestrian Bridge, and a solar installation at the water treatment plant.

• Review of report recommending a $0.10 single-use bag fee on businesses ≥3,000 sq ft, with $0.05 retained by business and revenue to Sustainability Fund
• Discussion of designating permanent or temporary prime parking spaces for electric vehicles at Village lots and events
• Discussion of vehicle stickers (listed under 'Other Items for Discussion')
• Update on North Avenue Pedestrian Bridge partnership with Highland Park (engineering proposals received)
• Update on proposed solar installation of 1,008 panels (520 kW capacity) at the water treatment plant under a 20-year performance contract

Appearance Review Commission (ARC)

The Appearance Review Commission will consider three pending applications for exterior improvements and signage. The meeting includes a request for a seasonal patio enclosure at Rosebud and a rebranding update for Dunkin’/Baskin Robbins.

• Rosebud (711 Deerfield Road): Proposed 49’-6” x 8’-6” x 13’-6” seasonal aluminum frame patio enclosure and six new umbrellas
• Dunkin’/Baskin Robbins (499 Lake Cook Road): Proposed exterior paint updates, new wall signs, and a digital menu board
• Northwestern Medicine (350 S. Waukegan Road): Proposed signage

The Appearance Review Commission approved three items: Rosebud's outdoor patio enclosure and umbrellas, Dunkin'/Baskin Robbins' exterior improvements and signage (with wall signs approved separately), and Northwestern Medicine's signage updates. All votes were unanimous except for the Dunkin' wall signs, which passed 3-2. The commission also approved the December 16, 2024 minutes.

• Approved Rosebud outdoor patio enclosure and umbrellas (5-0)
• Approved Dunkin'/Baskin Robbins exterior improvements and signage excluding wall signs (5-0)
• Approved two Dunkin'/Baskin Robbins wall signs (3-2)
• Approved Northwestern Medicine signage (5-0)
• Approved December 16, 2024 meeting minutes (unanimous)

Family Days Commission

The Commission is meeting to discuss the timeline, marketing, and logistics for the 2025 Family Days events. Key discussion points include the July 4th bingo game and updates on parades, vendors, and entertainment.

• Discussion of July 4 bingo options costing either $1,475 or $255
• Review of the events timeline for July 3 and July 4
• Discussion of a new Family Days logo
• Review of the parade route and park layout
• Updates on food vendors and beverage sales

Plan Commission

The Plan Commission will hold a prefiling conference workshop for a proposed resubdivision at 145 Park Lane and 140 Birchwood Avenue. The applicant seeks to move the common lot line 35 feet east, creating a larger lot (18,000 sq ft) at 145 Park and a vacant developable lot (14,976 sq ft) at 140 Birchwood, both conforming to R-1 Planned Residential Development requirements. No final decision is made at this workshop. The agenda also includes a community development update and approval of prior meeting minutes.

• Prefiling conference to move lot line 35 feet east between 145 Park Lane and 140 Birchwood Avenue
• Proposed lots: Lot 1 (145 Park) 18,000 sq ft, Lot 2 (140 Birchwood) 14,976 sq ft, both meet R-1 Planned Residential Development minimums
• Applicant must address special use standards, tree preservation, stormwater plans, and engineering requirements
• Community development update (no details provided in agenda)
• Approval of January 9, 2025 Plan Commission minutes

The Plan Commission held a workshop to discuss a proposed resubdivision of 145 Park Lane and 140 Birchwood Avenue, which would move the lot line approximately 35 feet east to make both lots conform to zoning requirements. No formal decision was made; a public hearing is scheduled for February 27, 2025. The Commission also received updates on the Housing Demand Study and ongoing development projects.

• Approved January 9, 2025 Plan Commission minutes (unanimous)
• Scheduled public hearing for resubdivision of 145 Park Lane and 140 Birchwood Avenue for February 27, 2025
• No Plan Commission meeting on February 13, 2025

Volunteer Engagement Commission

The Volunteer Engagement Commission will hold public comment, consider minutes from October 2024, and review open positions on multiple boards and commissions. The main business is interviewing six applicants for volunteer roles, scheduled in 20-minute slots. Discussion and adjournment follow.

• Open positions listed on nine boards/commissions including Appearance Review, Family Days, Sustainability, and Board of Zoning Appeals
• Interviews scheduled for six applicants: Elise Renwick, Max Rubinstein, Susie Krasnow, Matt White, Neil Goldberg, Shantalle Alam
• Consideration of meeting minutes from October 2024
• Public comment periods at start and mid-meeting
• Review of unappointed applicants

The Volunteer Engagement Commission met on January 21, 2025, and approved the minutes from the October 15, 2024 meeting. The commission voted unanimously to recommend four volunteer applicants for appointment to various village boards and commissions. No public comment was received, and the meeting adjourned at 8:22 p.m.

• Approved minutes from October 15, 2024 meeting (unanimous)
• Recommended Shantalle Alam to Community Relations Commission (3-0)
• Recommended Neil Goldberg to Appearance Review Commission (3-0)
• Recommended Elise Renwick to Building & Zoning Appeals (3-0)
• Recommended Matt White to Sustainability Commission (3-0)

Board of Trustees

At this meeting, the Board of Trustees will consider a Plan Commission recommendation on a special use permit for a self-improvement facility (Ultimate Ninjas Academy) at 775 Waukegan Road. They will also discuss an update and a resolution for demolition engineering services at 1411-1435 Lake Cook Road, and an ordinance amending rules for the acting village manager. Consent agenda items include approval of prior meeting minutes and bills.

• Special use request for Ultimate Ninjas Academy at 775 Waukegan Road
• Resolution for Phase III engineering services for Lake Cook Road demolition (not to exceed $113,255)
• Update on 1411-1435 Lake Cook Road properties and a 'proceed at your own risk' declaration
• Ordinance amending Section 2-68 on acting village manager
• Consent agenda includes approval of January 6, 2025, meeting minutes and payroll

The Deerfield Board of Trustees approved a special use permit for Ultimate Ninjas Academy, a children's gym, at 775 Waukegan Road, with conditions on parking and parent education. The board also approved a resolution for engineering services for the Lake Cook Road demolition project. All votes were unanimous (5-0).

• Approved special use for Ultimate Ninjas Academy at 775 Waukegan Road with conditions (5-0)
• Approved bills and payroll dated January 21, 2025 (5-0)
• Adopted Ordinance O-25-01 amending acting Village Manager section (5-0)
• Approved Resolution R-25-04 for Phase III engineering services with Gewalt Hamilton Associates, not to exceed $84,675 (5-0)
• Approved minutes from January 6, 2025 meeting (unanimous voice vote)

Community Relations Commission

The Deerfield Community Relations Commission will discuss its goals and projects for 2025. The meeting also includes updates from local governments and a discussion on needle collection. No formal votes are scheduled; the agenda is primarily discussion items.

• Discussion of 2025 goals and projects
• Needle collection program discussion
• Upcoming meeting presenters
• Updates from local governments

The Community Relations Commission held a discussion-focused meeting, approving the December 10, 2024 minutes unanimously. Members discussed potential 2025 projects, including planning for Deerfield's 125th anniversary in 2028, a new resident welcome packet, and a needle collection program. No formal decisions were made on these topics; they remain under discussion.

• Approved December 10, 2024 meeting minutes (unanimous)

Plan Commission

The Plan Commission is considering a recommendation to the Mayor and Village Board of Trustees regarding a special use permit for a children's training facility. The proposed business would occupy a 2,733 square foot space at 775 Waukegan Road.

• Special Use request for Ultimate Ninjas Academy at 775 Waukegan Road
• Proposed 2,733 square foot indoor training facility for children aged 9 months to 7 years
• Review of parking requirements for the Deerfield Village Centre Planned Unit Development
• Approval of December 12, 2024 Plan Commission Minutes

The Deerfield Plan Commission unanimously approved a recommendation to permit a special use for an Ultimate Ninjas Academy at 775 Waukegan Road in the Deerfield Village Centre Planned Unit Development. The commission also approved the December 12, 2024 meeting minutes. No other substantive decisions were made.

• Approved recommendation for special use for Ultimate Ninjas Academy at 775 Waukegan Road (unanimous)
• Approved December 12, 2024 Plan Commission minutes (unanimous)

Board of Trustees

The Board will vote on a resolution to purchase bulk rock salt through the Illinois Department of Central Management Services and Lake County. The consent agenda includes a resolution approving a Letter of Intent with Veregy, LLC for a solar system engineering assessment, and a resolution to release minutes of certain closed meetings. The Administration Department will present its 2024 annual report covering communications, IT projects, and general operations.

• Resolution to purchase bulk rock salt through Illinois Department of Central Management Services and Lake County
• Resolution approving Letter of Intent with Veregy, LLC for engineering assessment for solar system design
• Resolution authorizing release of minutes of certain closed meetings
• Administration Department report detailing 2024 projects including crisis communications plan, solar designation, and IT upgrades

The Deerfield Board of Trustees approved a resolution to purchase 1,500 tons of bulk rock salt through state and county programs for up to $113,255, despite having 3,700 tons in reserve. The board also approved the consent agenda, including a letter of intent for a solar engineering assessment and release of certain closed session minutes. Bills and payroll were approved, and the December 16, 2024 meeting minutes were adopted.

• Approved $113,255 bulk rock salt purchase (4-0)
• Approved consent agenda: Resolution R-25-01 for Veregy solar assessment (4-0)
• Approved consent agenda: Resolution R-25-02 releasing closed session minutes (4-0)
• Approved bills and payroll dated January 6, 2025 (4-0)
• Approved minutes from December 16, 2024 meeting (unanimous voice vote)