Deerfield public meetings in 2024

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to consider a pending application from Sephora for opaque windows at 728 Waukegan Road. The agenda also includes approval of previous meeting minutes, public comment, and staff/commission reports. No other substantive items are listed for discussion.

• Pending application: Sephora, 728 Waukegan Road – request for opaque windows

The Appearance Review Commission approved Sephora's request to install opaque and translucent window films at 728 Waukegan Road, exceeding the 20% window coverage limit. The motion passed unanimously (5-0). The commission also approved the November 25, 2024 meeting minutes.

• Approved Sephora's opaque and translucent window films (5-0)
• Approved November 25, 2024 meeting minutes (unanimous)

Board of Trustees

The Board of Trustees will review several service contracts and ordinances, including a sewer lining project and a land use plan amendment for Wilmot Road. The meeting also includes a report on community development activities and a proposal for a new affordable housing policy.

• Sewer lining contract for Visu-Sewer (NTE $450,000)
• Future Land Use Plan amendment for 202, 300, 302, and 304 Wilmot Road
• GIS services contract for Municipal GIS Partners, Inc. (NTE $96,129.24)
• Tree removal and trimming contracts for Advanced Tree Care (NTE $75,000 each)
• Increase of Class E liquor licenses for Guzman Y Gomes Restaurants LLC

The Deerfield Board of Trustees approved a 20-year performance contract with Veregy LLC for solar panel installation at the wastewater treatment plant, with a net cost of $686,338 and guaranteed revenue over $2 million. The board also approved a consent agenda including the 2025 meeting schedule and a zoning ordinance amendment, and passed resolutions for GIS services, landscape contracts, sewer lining, tree care, vehicle customization, turf maintenance, a generator, asset management software, a budget amendment, an affordable housing policy, a land use plan change, and a liquor license increase. All votes were unanimous (5-0) except where noted.

• Approved solar PV performance contract with Veregy LLC (5-0)
• Approved consent agenda including 2025 meeting schedule and zoning adjudication amendment (5-0)
• Awarded GIS services contract to Municipal GIS Partners, Inc. up to $96,129.24 (5-0)
• Approved landscape material purchase from Red's Garden Center up to $30,000 (5-0)
• Awarded landscape maintenance contract to Milieu Design LLC up to $43,322 (5-0)
• Awarded sewer lining contract to Visu-Sewer up to $450,000 (5-0)
• Approved asset management contract with OpenGov Inc. for $87,993 (5-0)
• Adopted budget amendment for FY2024 (5-0)

Plan Commission

The Plan Commission is holding a public hearing to consider a request for a special use to establish a self-improvement facility (Ultimate Ninja Academy) for children aged 9 months to 7 years in a former T-Mobile retail space at 775 Waukegan Road within the Deerfield Village Centre Planned Unit Development. The agenda also includes approval of minutes from October 24, 2024, and other procedural items.

• Public hearing on special use for Ultimate Ninja Academy, a children's indoor obstacle course and training facility
• Proposed occupancy up to 25 persons during peak times; parking analysis shows 12 spaces required
• Former T-Mobile retail space of 2,733 square feet in Deerfield Village Centre
• Parking variation history: Deerfield Village Centre was 34 spaces short when approved in 1999
• Approval of October 24, 2024 Plan Commission minutes

The Deerfield Plan Commission voted 5-0 to recommend approval of a special use permit for Ultimate Ninjas Academy, a children's fitness facility, at 775 Waukegan Road in the Deerfield Village Centre PUD. The recommendation will be forwarded to the Village Board of Trustees for final action. The commission also approved the October 24, 2024, meeting minutes with a correction.

• Recommended approval of special use for Ultimate Ninjas Academy at 775 Waukegan Road (5-0)
• Approved October 24, 2024, Plan Commission minutes with correction (unanimous voice vote)

Sustainability Commission

The Deerfield Sustainability Commission will consider approval of July and August 2024 meeting minutes, recap the August Farmer's Market booth, and discuss potential 2025 events including an Arborist presentation, Recycling Extravaganza, and pollinator workshops. The Commission will also review electric vehicle sticker data from 2022-2024 showing 5% of vehicles are electric in 2024, and receive updates on the Hefty ReNew program, the 2024 SWALCO report, and the Greenhouse Gas Working Group.

• Approval of July 11 and August 19, 2024 meeting minutes
• Recap of August Farmer's Market booth featuring a waste diversion game
• Discussion of 2025 events: Arborist presentation, Recycling Extravaganza, Buckthorn Removal, Pollinator/Native Plants, Sustainable Lawn Care, Energy Savings, Invasive Species, Water Education
• Review of Electric Vehicle sticker data: 2022 (3%), 2023 (3%), 2024 (5%) of total vehicle stickers
• Updates on Hefty ReNew program, 2024 Solid Waste Agency of Lake County report, and Greenhouse Gas Working Group

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will discuss and review a draft report recommending a 10-cent single-use bag fee on businesses 3,000 sq ft or larger. The group will also consider ways to encourage electric vehicles, discuss electric aggregation civic grant contributions, and review a non-motorized transportation map, electric bikes and scooters, a potential solar installation at the Water Reclamation Facility, and a greenhouse gas initiative scorecard.

• Review of draft report recommending a 10-cent single-use bag fee, with 5 cents retained by the business and 5 cents remitted to the Village's Sustainability Fund
• Discussion of incentives to encourage electric vehicles, after rejecting free vehicle stickers on equity grounds
• Discussion of electric aggregation civic grant contributions and renewable energy credit information
• Update on possible solar installation at the Water Reclamation Facility (WRF)
• Review of non-motorized transportation map and Police Department electric bikes and scooters

The Greenhouse Gas Reduction Ad Hoc Working Group voted unanimously to stop using $60,000 in electric aggregation civic grant funds for renewable energy credits, redirecting the money to other Climate Action Report initiatives. They also agreed to remove the exemption for temporary retailers from the proposed single-use bag fee and recommended a 6-12 month grace period for compliance. Other discussions included electric vehicle parking strategies, a solar panel proposal for the water treatment plant, and a non-motorized transportation map.

• Approved minutes from October 24, 2024 meeting (unanimous)
• Agreed to remove temporary retailer exemption from single-use bag fee
• Recommended 6-12 month grace period for bag fee compliance
• Voted to discontinue $60,000 electric aggregation civic grant for RECs, redirect to Climate Action Report initiatives (unanimous)

Community Relations Commission

The agenda includes public comment, approval of minutes, and discussions. The main item is a Police Department presentation, along with updates from local governments and other discussion items.

• Police Department presentation
• Updates from Local Governments
• Other items for discussion

The Community Relations Commission held a discussion with Police Commander Oliver Cachola about the Illinois Safety Act and its impact on police procedures, including detention rules. No formal decisions were made beyond approving the previous meeting's minutes. The meeting was informational, with suggestions for community education.

• Approved November 12, 2024 meeting minutes (unanimous voice vote)

Board of Trustees

The Board of Trustees will discuss the 2025 budget for the Family Days Commission and consider ordinances regarding the 2025 tax levy. The meeting includes proposals to update fines for building permit violations and approve several infrastructure and development agreements.

• Ordinance levying taxes for the 2025 fiscal year
• Ordinance amending fines for failing to obtain building permits
• Resolution to purchase a Community Development Vehicle
• Resolution to concur with IDOT award for Hazel Avenue Contract 61K74
• Agreement for Phase III Engineering Services for 300 Wilmot Road LeClair Estates Development

Appearance Review Commission (ARC)

The Appearance Review Commission will consider pending applications for signage and building modifications. The primary focus is a request from K9 Resorts for new signage and play yard canopies.

• K9 Resorts (649 Lake Cook Road): Proposed 34.95 SF west wall sign, two pylon sign panels, and two play yard canopy structures
• NorthShore Center for Oral and Facial Surgery (700 Osterman Avenue): Proposed opaque windows
• Super 8 (340 S. Waukegan Road): Proposed signage

Family Days Commission

The Family Days Commission will discuss and decide on the 2025 expense and budget report, including vendor prices for food, arts and crafts, and corporate booths. The meeting will also cover updates on event planning such as the parade, rides, and new activities like bingo and beer sales.

• Consideration of 2025 Expense and Budget Report ($121,700 total proposed expenses)
• Discussion of 2025 Vendor Prices: Food Vendors, Arts & Crafts, Corporate Booths
• Proposed increase in allocations for parade ($20,000), rides ($30,000), and bands/lighting/sound ($15,000)
• Possible alcohol sales on July 3rd via Ravinia Brewing (proposal)
• Introduction of bingo game on July 4th (discussion)

Board of Trustees

The Board will hold a public hearing on the proposed 2024 tax levy and consider adopting the FY2025 budget, fee schedule, and wage plan. Under old business, they will vote on final development plans for the Walgreens Planned Unit Development at 100-200 Wilmot Road and a residential PUD by Pulte Home Company at 300-304 Wilmot Road. The consent agenda includes a special use for a golf studio at 636 Deerfield Road and zoning amendments for digital signs and sidewalk signage. A resolution authorizing the purchase of body worn cameras is also on the agenda.

• Public hearing on proposed 2024 tax levy
• Ordinance adopting the FY2025 Village budget (24-114)
• Final development plan and subdivision for Walgreens PUD at 100-200 Wilmot Road (24-56-2A)
• Final development plan for Pulte residential PUD at 300-304 Wilmot Road (24-56-2C)
• Resolution authorizing purchase of body worn cameras (24-113)

Community Relations Commission

The Community Relations Commission will meet to discuss volunteer needs for the Winter Celebration. The body will also discuss a program on teen anxiety and a community viewing of the documentary 'Join or Die'.

• Winter Celebration volunteers
• Parenting In The New Age of Teen Anxiety program
• Community Viewing of 'Join or Die' Documentary

Family Days Commission

The Deerfield Family Days Commission will meet to consider approving its 2025 expense and budget report and to discuss ideas for the 2025 Family Days event. The agenda also includes approval of prior meeting minutes and public comment.

• Review and approve 2025 expense and budget report
• Suggestions for Family Days 2025
• Consideration of minutes from June 10 and September 23, 2024

Board of Trustees

The Board of Trustees will conduct a public hearing on the Fiscal Year 2025 annual budget. The body will also consider several zoning requests, including a 144-unit residential development and a golf studio.

• Public hearing on the Fiscal Year 2025 annual budget
• Final plat and development plan for 144-unit residential PUD at 5 and 8 Parkway North Boulevard
• Special use request for a golf studio at 636 Deerfield Road
• Zoning ordinance text amendments for sidewalk signage and a digital monument sign at 1959 Waukegan Road
• Resolutions for a Public Works vehicle purchase and Hazel Avenue infrastructure projects

Appearance Review Commission (ARC)

The Appearance Review Commission will consider applications for new signage at 625 Deerfield Road and a request for opaque windows at 700 Osterman Avenue. The meeting will also include a review of the September 23, 2024, meeting minutes.

• Terraces at Deerfield (625 Deerfield Road): Proposal for two wall signs and one blade sign
• NorthShore Center for Oral and Facial Surgery (700 Osterman Avenue): Proposal for opaque windows

Plan Commission

The Plan Commission will hold a workshop to discuss a special use request for Ultimate Ninja Academy, a children's obstacle course facility at 775 Waukegan Road. The commission will also consider recommendations on several other development items, including a final development plan at Parkway North, a golf studio special use, and text amendments for signage.

• Prefiling conference for a special use to establish Ultimate Ninja Academy (self-improvement facility) at 775 Waukegan Road in Deerfield Village Centre PUD
• VennPoint Final Development Plan and Perimeter Setback Exception Recommendation for 5 and 8 Parkway North Boulevard
• Hank Haney Golf Studio self-improvement facility special use recommendation at 636 Deerfield Road
• Text amendment and amendment to Deerfield High School special use for a digital monument sign at 1959 Waukegan Road
• Text amendments to allow for sidewalk signage recommendation

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will meet October 24 to discuss a proposed single-use bag tax, non-motorized transportation and bike routes, and electric vehicle data and incentives. Updates on the electric aggregation program, the Hefty ReNew program, and the 2024 Solid Waste Agency of Lake County report are also on the agenda. All items are for discussion only; no decisions are scheduled.

• Discussion of single-use bag tax with proposed $0.10 fee, 3,000 sq ft business threshold, and exemptions (prescription bags, specialty bags, carryout food bags, etc.)
• Review of draft Regional Bike Infrastructure map aiming to connect Deerfield paths to neighboring municipalities; discussion of adding bike rack locations
• Presentation of electric vehicle registration data: 508 EVs (5% of total vehicle stickers) in 2024, up from 398 (3%) in 2023
• Update on electric aggregation program contract renewal and exploration of green energy options using civic contribution funds
• Update on Hefty ReNew program and 2024 Solid Waste Agency of Lake County report

Committee of the Whole

The Deerfield Mayor and Board of Trustees will meet as a committee of the whole to review follow-up items on the 2025 budget from the Finance Director and hear departmental budget requests from Finance, Administration, and Community Development. They will also discuss the Capital Improvement Program for the upcoming year. No final decisions are expected at this working session.

• 2025 Budget – Follow-Up Items from Finance Director Eric Burk
• Departmental budget requests for Finance, Administration, and Community Development (summaries on pages 12-34)
• Capital Improvement Program review (pages 35-36)

Board of Trustees

The Board of Trustees will vote on a special use permit to allow a personal fitness training center at Deerbrook Commerce Center. They will also consider a consent agenda item for a sign plan amendment at 570 Lake Cook Road, and new business items including emergency tree removal and a backup generator installation at 465 Elm Street. A proclamation for Red Ribbon Week will be issued.

• Consideration and action on special use permit for Personal Fitness Training Center in Suite V at 151 S. Pfingsten Road (Deerbrook Commerce Center)
• Ordinance authorizing Sign Plan Amendment for new wall signs including a sign exception for office building at 570 Lake Cook Road (consent agenda)
• Resolution to approve emergency tree removal
• Resolution to approve agreement to install backup generator at 465 Elm Street (Public Works)
• Proclamation declaring Red Ribbon Week October 23–31, 2024

Sustainability Commission

The Sustainability Commission will discuss electric vehicle data and provide updates on the Hefty ReNew program and the Greenhouse Gas Working Group. The body will also recap a recent Farmer's Market event and plan for 2025 commission events.

• Review of electric vehicle sticker data (2022-2024)
• Hefty ReNew Program update
• Greenhouse Gas Working Group update
• Farmer's Market recap
• Planning for 2025 Commission Events

Committee of the Whole

The Committee of the Whole will discuss the 2025 budget overview, departmental budget requests, and the capital improvement program. Additional items include a solar panel installation presentation, a summary of the Deerfield Housing Demand Study, and a discussion of e-scooter and bike regulations. No final decisions are expected as this is a committee discussion.

• Presentation by Veregy on solar panel installation
• Summary of Deerfield Housing Demand Study
• Discussion of e‑scooter and bike regulations
• 2025 Budget Overview and Departmental Budget Requests (Police, Public Works & Engineering, Finance, Administration, Community Development)
• Capital Improvement Program (pages 35‑36)

Volunteer Engagement Commission

The Volunteer Engagement Commission will consider approval of the July 2024 meeting minutes. They will review open positions across multiple boards and commissions, including Volunteer Engagement, Family Days, and others. The commission will conduct interviews with three applicants (Annslee Wilson, Greg Newton, Brenda Levin) for volunteer roles. Public comment periods are scheduled.

• Consideration of meeting minutes from July 2024.
• Open positions: Volunteer Engagement (1), Family Days (1), Community Relations Commission (2), Sustainability (1), Cemetery Commission (2), Board of Zoning Appeals (1).
• Interviews: Annslee Wilson at 6:10 PM, Greg Newton at 6:30 PM, Brenda Levin at 6:50 PM.
• Review of unappointed applicants.

Plan Commission

The Deerfield Plan Commission will hold public hearings on several items, including a 144-unit residential planned unit development at 5 and 8 Parkway North, seeking a perimeter setback exception and final development plan approval. Additional hearings address a special use for a golf studio at 636 Deerfield Road, a zoning amendment for a digital monument sign at Deerfield High School, and text amendments to allow sidewalk signage. A workshop will review the final development plan and subdivision plat for the Parkway North project.

• Public hearing for a perimeter setback exception for balconies on the 144-unit PUD at 5 and 8 Parkway North
• Request for finding of substantial conformance and final plat of subdivision for the 144-unit PUD
• Public hearing for a special use permit for a self-improvement facility (golf studio) at 636 Deerfield Road
• Public hearing for an amendment to the Deerfield High School special use and zoning text for a digital monument sign at 1959 Waukegan Road
• Public hearing for text amendments to the zoning ordinance to allow sidewalk signage

Board of Trustees

The Board of Trustees will consider development plans and subdivision plats for the Walgreens PUD and a residential PUD on Wilmot Road. The meeting also includes a decision on a sign plan amendment for 570 Lake Cook Road and infrastructure contracts.

• Final Development Plan and Plat of Subdivision for Walgreens PUD at 100, 102, 104, 106, 108 and 200 Wilmot Road
• Final Development Plan and Plat of Subdivision for Pulte Home Company, LLC at 300, 302, 304 and 202 Wilmot Road
• Sign Plan Amendment and exception for the office building at 570 Lake Cook Road
• Phase III Engineering Services Contract for the Hazel Avenue Infrastructure Project
• Contract to demolish 755 Kipling Place

Plan Commission

The Plan Commission will hold two public hearings for special use permits at 151 S. Pfingsten Road: one for a dance studio (Studio 18 Fusion Dance Company) in Suites E/F, continued from September 12, and one for a personal fitness training center in Suite V. The commission will also consider approval of wall sign recommendations for 570 Lake Cook Road and the September 12 meeting minutes.

• Public hearing for special use to allow a dance studio (Studio 18 Fusion Dance) in Suites E/F of Deerbrook Commerce Center at 151 S. Pfingsten Road
• Public hearing for special use to allow a personal fitness training center in Suite V of Deerbrook Commerce Center at 151 S. Pfingsten Road
• Approval of wall sign recommendations for 570 Lake Cook Road
• Approval of September 12, 2024 Plan Commission minutes

Plan Commission

The Deerfield Plan Commission will hold two public hearings on September 26, 2024, for special use permits at 151 S. Pfingsten Road (Deerbrook Commerce Center). One hearing, continued from September 12, considers a dance studio for Studio 18 Fusion Dance in Suites E and F. The other hearing considers a personal fitness training center in Suite V. The commission will also review wall signs for 570 Lake Cook Road and approve prior meeting minutes.

• Public hearing for a special use to allow a dance studio (Studio 18) in Suites E and F at 151 S. Pfingsten Road
• Public hearing for a special use to allow a personal fitness training center in Suite V at 151 S. Pfingsten Road
• Document approval for wall signs at 570 Lake Cook Road
• Approval of September 12, 2024, Plan Commission minutes

Appearance Review Commission (ARC)

The Appearance Review Commission will discuss sign applications for a new restaurant and receive an update on sidewalk sign regulations. The body is also reviewing minutes from its August 26 meeting.

• Guzman y Gomez, 636 Deerfield Road: request for wall signs and a blade sign
• Sidewalk Sign Regulations: update from the Plan Commission meeting
• Review of August 26, 2024 meeting minutes

Family Days Commission

The Family Days Commission will meet to recap the 2024 Family Days event and review the expense and revenue report. They will discuss the 2025 budget and gather suggestions for the next year's event. A branding discussion is also on the agenda.

• Recap of 2024 Family Days
• Review of 2024 expense and revenue report
• Discussion of 2025 budget
• Suggestions for Family Days 2025
• Discussion of branding

Board of Trustees

The Deerfield Board of Trustees will consider a consent decree for 755 Kipling Place and a building permit extension for 936 Westcliff Lane under the consent agenda. New business includes contracts for a crisis communication plan, Phase III engineering for two developments (1101 Lake Cook Road and Lake Cook Crossing), and water system improvements for Meadowbrook Subdivision. The meeting also features police officer promotions and a proclamation for National Hispanic Heritage Month.

• Consent decree for 755 Kipling Place (24-97)
• Building permit extension for 936 Westcliff Lane (24-98)
• Crisis communication plan contract with Jasculca Terman (24-90)
• Phase III engineering agreements for 1101 Lake Cook Road and Lake Cook Crossing developments (24-91, 24-92)
• Water system improvements for Meadowbrook Subdivision (24-93, 24-94, 24-95)

The Board approved a $30,000 contract with Jasculca Terman Strategic Communications to develop a crisis communications plan, along with several other resolutions including engineering services for two developments and emergency water main improvements for Meadowbrook Subdivision. All votes were unanimous (5-0) with one trustee absent. The meeting also included police promotions and a proclamation for Hispanic Heritage Month.

• Approved $30,000 contract with Jasculca Terman for crisis communications plan (5-0)
• Approved $195,530 Phase III engineering for 1101 Lake Cook Road development (5-0)
• Approved $257,250 Phase III engineering for Lake Cook Crossing development (5-0)
• Waived bidding and awarded $82,000 Meadowbrook water main contract to North Shore Boring (5-0)
• Waived bidding and authorized $86,730 water main material purchase from Core & Main (5-0)
• Authorized $85,330 purchase of miscellaneous water system items from Mid-America Water (5-0)
• Waived bidding and awarded $41,199.15 firewall equipment purchase to Heartland Business Systems (5-0)
• Approved consent agenda including consent decree for 755 Kipling Place and building permit extension for 936 Westcliff Lane (5-0)

Board of Trustees

The agenda for this special meeting consists of routine procedural items—call to order, roll call, pledge, and public comment—followed by a motion to enter into executive session under Illinois statute 5ILCS 120/2(c)11 (which covers litigation matters). No other business or decisions are listed on the agenda.

• Motion to enter executive session pursuant to 5ILCS 120/2(c)11

The Deerfield Board of Trustees held a special meeting that consisted of a closed session and no substantive public decisions. The board voted 4-0 to enter closed session, then returned to open session and adjourned the regular meeting without taking any recorded actions.

• Entered closed session under 5ILCS 12/2(c)(5) and 120/2(c)(11) (4-0)
• Adjourned regular meeting by unanimous voice vote

Plan Commission

The Plan Commission will hold a public hearing on a special use request for a dance studio in Suites E and F at 151 S. Pfingsten Road (continued from August 22), and a separate hearing on a sign plan amendment for 570 Lake Cook Road. Workshop items include a prefiling conference for a digital monument sign at Deerfield High School (1959 Waukegan Road) and text amendments to allow sidewalk signage. The commission will also consider approval of a Walgreens/Pulte recommendation and draft minutes from the August 22 meeting.

• Public hearing on special use for a dance studio (Studio 18 Fusion Dance) in Deerbrook Commerce Center at 151 S. Pfingsten Road
• Public hearing on sign plan amendment including a sign exception for the office building at 570 Lake Cook Road
• Prefiling conference on amendment to Deerfield High School special use and zoning text amendment for a digital monument sign at 1959 Waukegan Road
• Prefiling conference on text amendments to allow sidewalk signage in the zoning ordinance
• Document approval for Walgreens and Pulte Plan Commission recommendation

Community Relations Commission

The Community Relations Commission will meet to discuss updates on Village sustainability efforts and upcoming special events. The meeting also includes time for public comment.

• Update on Village Sustainability Efforts
• Upcoming Special Events

The Community Relations Commission approved the August 13, 2024 meeting minutes with a minor correction. The meeting included updates on the Village's sustainability efforts, such as the Hefty ReNew program for hard-to-recycle plastics launching October 1, 2024, and upcoming events like Harvest Fest and a Veteran's Day 2025 flag display. No other formal decisions were made.

• Approved August 13, 2024 meeting minutes (unanimous voice vote)

Board of Trustees

The Board will discuss and vote on several items, including a planned unit development for a 254-unit rental project at Deerbrook Shopping Center, special use permits for a Sky Zone trampoline park and an animal pet resort, and amendments to arcade regulations and administrative hearing fees. New business includes a grant to the DBR Chamber of Commerce, authorization to purchase Axon Tasers, and contracts for water system improvements and a backup generator.

• Ordinance authorizing PUD for 254-unit rental development on rear 10.79 acres of Deerbrook Shopping Center
• Resolution approving development agreement with Continental Development
• Special use permit for Sky Zone at 120 S. Waukegan Road (former Art Van space)
• Special use permit for animal pet resort at 649 Lake Cook Road
• Resolution authorizing purchase of Axon Tasers

The Board of Trustees approved a planned unit development for a 254-unit rental complex with 25 affordable units at the Deerbrook Shopping Center, along with a development agreement with Continental Development. They also approved special uses for a Sky Zone trampoline park and a pet resort, and adopted ordinances establishing an administrative hearing system for code violations. All votes were unanimous (4-0) with two trustees absent.

• Adopted Ordinance O-24-24 authorizing PUD for 254-unit rental development at Deerbrook Shopping Center (4-0)
• Adopted Resolution R-24-53 approving development agreement with Continental Development (4-0)
• Adopted Ordinance O-24-25 authorizing Sky Zone special use with 10 p.m. weekend closing (4-0)
• Adopted Ordinance O-24-26 amending arcade regulations (4-0)
• Adopted Ordinance O-24-27 authorizing animal pet resort at 649 Lake Cook Road (4-0)
• Adopted Ordinance O-24-28 establishing administrative hearing system (4-0)
• Adopted Resolution R-24-54 adopting $50 administrative hearing fees (4-0)
• Approved $35,058 grant to DBR Chamber of Commerce (4-0)

Appearance Review Commission (ARC)

The Appearance Review Commission will consider two pending applications: a proposal to install 4-foot-tall black corrugated aluminum screens on the roof of the Deerfield Square building at 728 Waukegan Road to block views of mechanical units from public streets, and a proposal for an outdoor classroom at First Presbyterian Church at 824 Waukegan Road. The meeting also includes approval of prior minutes and public comment.

• Mechanical screening at Deerfield Square, 728 Waukegan Road: 4' tall black corrugated aluminum screens to hide rooftop units visible from Waukegan and Deerfield Roads
• Outdoor classroom at First Presbyterian Church, 824 Waukegan Road
• Approval of July 22, 2024 meeting minutes
• Public comment period
• Items from staff and commission

Committee of the Whole

The Committee of the Whole will hear a presentation from Veregy on a proposed solar panel installation at the Wastewater Treatment Plant and Public Works building, and will discuss the 2025 Capital Improvement Plan. No formal votes are scheduled; this is a discussion-only meeting.

• Presentation by Veregy on 892.2 kW-DC solar array at WWTP and Public Works, total project cost $4,204,648, incentives $2,295,884, net cost $1,908,764
• 20-year solar revenue projected at $3,004,209 with a positive net cashflow of $401,395 and ROI in year 18
• Discussion of 2025 Capital Improvement Plan
• Public comment period open to residents

Plan Commission

The Plan Commission will hold a workshop to consider final development plans and plats of subdivision for the Walgreens Planned Unit Development (PUD) and a residential PUD by Pulte Home Company at multiple Wilmot Road addresses. The residential plan includes 42 homes, 3 affordable units, and a 20-foot sound wall. The public hearing for a dance studio special use at 151 S. Pfingsten Road was continued to September 12, 2024. A prefiling conference will also be held for a rezoning and residential PUD at 155 Pfingsten Road.

• Final development plan for Pulte 42-lot residential PUD at 300, 302, 304 Wilmot Road and 202 Wilmot Road daycare building
• Walgreens final development plan to remove 300, 302, 304 Wilmot and daycare from its PUD
• Sound wall height increased from 15 to 20 feet in residential plan
• Final plat of subdivision for both Walgreens and Pulte properties
• Prefiling conference for rezoning 155 Pfingsten Road from I-1 to R-5 for residential PUD

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will review an overview of a potential single-use bag tax, including data from other municipalities like Northbrook. They will also discuss a regional bike infrastructure map and an update on the electric aggregation program. The group previously directed staff to research parameters for a single-use bag tax based on Northbrook's model.

• Single-use bag tax overview presented with data from 7 Illinois municipalities including Northbrook
• Discussion of Hefty ReNew program for recycling hard-to-recycle plastics
• Regional bike infrastructure map reviewed; potential bike/ped bridge connecting Deerfield to Highland Park
• Update on Village electric aggregation program
• Previous meeting: motion passed to research bag tax parameters based on Northbrook (3,000 sq ft threshold)

Sustainability Commission

The Sustainability Commission will tour the Lakeshore Recycling Systems facility and set the next meeting date. No votes or decisions are on the agenda.

• Tour of Lakeshore Recycling Systems facility at 2300 Carlson Drive, Northbrook
• Next meeting scheduled for September 12

Board of Trustees

The Board of Trustees will review several land-use requests, including a large rental development and new businesses in shopping centers. The meeting also includes a public hearing regarding an assisted living facility and a resolution for the Village's electricity aggregation program.

• Final Development Plan for a 254-unit rental development at Deerbrook Shopping Center
• Special Use request for a Sky Zone at 120 S. Waukegan Road
• Special Use request for an Animal Pet Resort at 649 Lake Cook Road
• Public hearing and ordinances for Deerfield Supportive Living at 1101 and 1121 Lake Cook Road
• Payment of $644,305.49 to A Lamp Concrete Contractors for 2024 Street Rehabilitation Project

Community Relations Commission

The commission will discuss updated village demographics, introduce a new member, and plan upcoming special events. No votes or binding decisions are scheduled; the meeting is primarily informational and procedural.

• Introduction of a new commission member
• Review of updated Village of Deerfield demographics
• Discussion of upcoming special events

Plan Commission

The Plan Commission will discuss and vote on recommendations for two special use permits: a Sky Zone indoor children's playground at 120 S. Waukegan Road (former Art Van space) and a K9 Resort at 649 Lake Cook Road. The Sky Zone item includes details on parking, traffic, signage, and an unresolved issue with arcade games prohibited by municipal code. The commission will also approve July 25, 2024 meeting minutes.

• Sky Zone special use recommendation for 40,850 sq ft indoor playground at 120 S. Waukegan Road in Deerbrook Shopping Center
• K9 Resort special use recommendation at 649 Lake Cook Road
• Arcade games proposed by Sky Zone are prohibited by municipal code; amendment needed from Village Board
• Proposed exterior painting (Sherwin Williams 9645 Big Dipper and 6880 Energetic Orange) and new wall sign for Sky Zone
• Parking analysis shows 102-space peak demand on Saturdays with surplus of 24% in the study area

Sustainability Commission

The Sustainability Commission is meeting to coordinate a Farmer's Market event and a tour of the Lakeshore Recycling Systems facility. The body will also review updates on the Hefty Renew program and electric vehicle data.

• Farmer's Market event on August 24, 2024
• Lakeshore Recycling Systems Facility Tour on August 19, 2024
• Fall Scavenger Hunt on October 19, 2024
• Hefty Renew Program update
• Review of Deerfield Electric Vehicle data

Board of Trustees

The Board of Trustees is reviewing a final development plan for a transit-oriented rental project. The meeting also includes a vote on a special use permit for a dentist office and a review of the annual financial report.

• Final Development Plan for a 254-unit rental development at the rear 10.79 acres of Deerbrook Shopping Center
• Special Use Ordinance for a dentist office at 656 Deerfield Road
• Review of the Annual Comprehensive Financial Report
• Police pension fund reported as approximately 89% funded

Plan Commission

The Deerfield Plan Commission will conduct public hearings on two special use requests: a Sky Zone indoor children's playground (trampoline park) in the former Art Van space at Deerbrook Shopping Center, and an Animal Pet Resort at 649 Lake Cook Road. The meeting also includes a workshop on a dance studio special use and approval of previous meeting minutes.

• Public hearing for Sky Zone special use at 120 S. Waukegan Road – 40,850 sq ft indoor playground with trampolines, slides, arcade games (arcade games require municipal code amendment)
• Public hearing for Animal Pet Resort special use at 649 Lake Cook Road in Deerfield Depot PUD
• Workshop prefiling conference for dance studio special use at 151 S. Pfingsten Road (Suites E and F)
• Sky Zone traffic study indicates 102 parking spaces needed on Saturdays; existing parking surplus of 24% in the zone
• Sky Zone proposes exterior painting (Sherwin Williams Big Dipper and Energetic Orange) and wall sign within zoning allowances

Greenhouse Gas Ad Hoc Working Group

The working group will discuss a potential single-use bag tax for Deerfield, using Northbrook's 10-cent fee as a model. They will also continue reviewing pedestrian and bicycle improvements from the Comprehensive Plan, and receive updates on the electric aggregation program. A new member, George McClintick, will be appointed.

• New appointment of George McClintick to the working group
• Discussion of a single-use bag tax for Deerfield, referencing Northbrook's 10-cent tax
• Review of pedestrian and bicycle improvements from the 2012 Comprehensive Plan
• Update on the Village's electric aggregation program
• Discussion of a Wall Street Journal article on Morris, Minnesota

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will consider a proposed single-use bag tax and review the Comprehensive Plan's pedestrian and bicycle ways. They will also hear updates on the Electric Aggregation Program and discuss a Wall Street Journal article about Morris, Minnesota. The group may appoint a new member and approve prior meeting minutes.

• Appointment of George McClintick to the working group
• Discussion of a potential $0.10 single-use bag tax, modeled after Northbrook's ordinance
• Review of the 2012 Pedestrian and Bicycle Comprehensive Plan, including bike lanes on Deerfield, Waukegan, and Lake Cook roads
• Update on the Electric Aggregation Program
• Discussion of WSJ article on Morris, Minnesota's renewable energy efforts

Volunteer Engagement Commission

This is a routine meeting of the Volunteer Engagement Commission. Items include approving past meeting minutes, reviewing open positions on various boards, and interviewing a volunteer applicant at 6:15 p.m. No major decisions or financial actions are on the agenda.

• Consideration of meeting minutes from December 2023 and April 2024
• Update on open positions: Volunteer Engagement (1), Community Relations (2), Cemetery Commission (1), Building and Zoning (1), Sustainability – Corporate Member (1)
• Review of unappointed applicants
• Volunteer applicant meeting with Dan Appelbaum at 6:15 p.m.

Appearance Review Commission (ARC)

The Appearance Review Commission will hold a workshop meeting with one pending application: wall signs for Walter’s Tailor Shop and Cherry Pit Cafe at 806-808 Waukegan Road. The commission will also consider approval of previous meeting minutes, take public comment, and receive updates from staff and commissioners.

• Walter’s Tailor Shop and Cherry Pit Cafe, 806-808 Waukegan Road: wall signs

Board of Trustees

The Board of Trustees will review a Plan Commission recommendation for a dentist office special use permit. The meeting also includes the appointment of a member to the Greenhouse Gas Reduction Working Group and a review of the Annual Comprehensive Financial Report.

• Special use request for a dentist office at 656 Deerfield Road
• Appointment of George McClintick to the Greenhouse Gas Reduction Working Group
• Review of the Annual Comprehensive Financial Report
• Payment of $8,000 to Amy Amdur Productions Inc for Art Festival
• Payment of $18,384 to Avalon Petroleum Company for fuel

Sustainability Commission

The Sustainability Commission will discuss updates regarding the Hefty ReNew program and the Greenhouse Gas Working Group. The agenda also includes a discussion about a recycling facility tour.

• Hefty ReNew program update involving $8 bags for hard-to-recycle plastics
• Greenhouse Gas Working Group update
• Recycling Facility Tour discussion
• Approval of May 2, 2024 meeting minutes

Plan Commission

The Plan Commission is reviewing a recommendation for a 254-unit rental development at the rear of Deerbrook Shopping Center. The commission finds the final plan is in substantial conformance with the previously approved preliminary plan. This project includes 25 affordable housing units.

• Recommendation for a 254-unit residential development at the rear of Deerbrook Shopping Center
• Approval of June 27, 2004 Plan Commission minutes

Board of Trustees

The Board of Trustees approved rezoning and a preliminary development plan for 147 rental units at Parkway North Center, including 15 affordable housing units. The Board also granted a four-month building permit extension for 936 Westcliff Lane subject to specific fees and deposits.

• Rezoning of Parkway North 5 and 8 from I-1 to R-5 General Residential District
• Approval of preliminary development plan for 147 units at Parkway North Center
• Four-month building permit extension for 936 Westcliff Lane
• $1,300 permit extension fee and $3,746 deposit requirement for Westcliff Lane project
• Resolution to waive competitive bidding for Axon Enterprise, Inc. video recorders

Board of Trustees

The Board of Trustees will hold a special session on July 1, 2024. The agenda is limited to Open Meetings Act training with the Village Attorney.

• Open Meetings Act Training with Village Attorney

Plan Commission

The commission will review a Final Development Plan for a 254-unit rental complex at the rear of Deerbrook Shopping Center. The agenda also includes prefiling conferences for a proposed Sky Zone and an animal pet resort. Additionally, the commission will consider a recommendation for Rosen Orthodontics.

• 254-unit rental development at Deerbrook Shopping Center
• Proposed Sky Zone at 120 S. Waukegan Road
• Proposed Animal Pet Resort at 649 Lake Cook Road
• Rosen Orthodontics special use recommendation

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Ad Hoc Working Group will discuss a potential single-use bag tax and review the Pedestrian and Bicycle Ways Comprehensive Plan. The meeting also includes an update on the Electric Aggregation Program.

• Discussion of a single-use bag tax
• Review of the Pedestrian and Bicycle Ways Comprehensive Plan
• Update on the Electric Aggregation Program

Appearance Review Commission (ARC)

The Appearance Review Commission is reviewing several pending applications for exterior changes. These include proposed staff warming huts at Chick-fil-A, signage and painting at Sky Zone, and building improvements at K9 Resorts.

• Proposed metal and canvas warming huts and bollards at 99 S. Waukegan Road (Chick-fil-A)
• Exterior painting and wall sign application for Sky Zone at 120 S. Waukegan Road
• Building improvements and signage for K9 Resorts at 649 Lake Cook Road

Board of Trustees

The Board of Trustees will review a request to rezone Parkway North 5 and 8 for residential use. The agenda also includes an ordinance to amend the 2024 annual budget and a new concession agreement for the downtown train station.

• Rezoning of Parkway North 5 and 8 from I-1 to R-5 district
• Amendment to the Parkway North Planned Unit Development
• Ordinance amending the 2024 Village budget
• Concession agreement with Landmark Coffee LLC for the downtown train station
• Purchase of a Digital In-Car Video System from AXON Enterprise, Inc.

Plan Commission

The Plan Commission will hold a public hearing to consider a special use request for Rosen Orthodontics to move into the Shoppers Court shopping center. The proposal seeks to occupy the former Premiere Martial Arts space in the C-1 Village Center District. The commission will also review the May 23, 2024 meeting minutes and a VennPoint recommendation.

• Special Use request for Rosen Orthodontics at 656 Deerfield Road
• Approval of May 23, 2024 Plan Commission minutes
• Review of VennPoint Recommendation

Community Relations Commission

The Community Relations Commission meeting includes discussions regarding Pride Month and Pride Day at the Farmers Market. The agenda also includes introductions for new members and discussion of upcoming special events.

• Introductions to new members
• Pride Month and Pride Day at the Farmers Market discussion
• Discussion of upcoming special events

Family Days Commission

The Family Days Commission will review updates from the Fire and Police Departments regarding fireworks permits and meeting logistics. The meeting also includes committee reports on various event elements such as food vendors, rides, and entertainment.

• Jewett Park updated layout
• Fireworks permit update
• Pre-fireworks and pre-parade meeting coordination
• Committee reports on food, rides, and entertainment
• Lions Club Raffle consideration

Sustainability Commission

The Sustainability Commission will discuss proper disposal facilities for recycling and plans for the August 24 Farmer’s Market. The agenda also includes updates on a September 28 shredding event and greenhouse gas (GHG) information.

• Discussion of recycling disposal facilities
• August 24 Farmer's Market planning
• September 28 Shredding Event
• Greenhouse gas (GHG) update

Board of Trustees

The Deerfield Board of Trustees will hold a public hearing and vote on an annexation agreement with the Regional Transportation Authority for the Lake Cook Road Metra station property. The board will also consider resolutions to ratify the purchase of a Ford electric pick-up truck and a Ford F-150 hybrid pick-up truck, and approve a biosolids study and engineering services contracts.

• Public hearing and vote on annexation agreement with RTA for Lake Cook Road Metra station property (PIN 04-04-500-004-0000)
• Resolution to ratify purchase of a Ford Electric Pick-up Truck
• Resolution to ratify purchase of a Ford F-150 Hybrid Pick-Up Truck
• Resolution approving WRF Biosolids Study, Task Order No. 24-02
• Ordinance authorizing signage plan amendment for AirSculpt at Deerfield Square (720 Waukegan Road)

Plan Commission

The Plan Commission is considering a request to develop 147 rental units on 10.01 acres. The proposal includes three-story townhomes and single-level apartments, requiring a rezoning from office to residential use.

• Rezoning of 5 and 8 Parkway North from I-1 Office to R-5 General Residence District
• Amendment to the Comprehensive Plan for residential land use at Parkway North Center
• Construction of 139 townhomes and 8 single-level apartments
• Request for exceptions regarding building height, setbacks, and private streets

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to approve minutes, hear public comment, and receive staff reports on transportation and waste as part of the Climate Action Report. The group will also discuss Northbrook's single-use bag tax as a potential model. The agenda is routine, with no votes on new policies scheduled.

• Review of Climate Action Report: Transportation (11% of emissions, 45,750 MTCO2, 55% reduction by 2030 target)
• Review of Climate Action Report: Waste
• Discussion of Northbrook's single-use bag tax
• Approval of April 25, 2024 meeting minutes

Board of Trustees

The Board will consider two related items: amending the Walgreens Planned Unit Development to remove several properties, and approving a preliminary development plan for a new residential PUD by Pulte Home Company on those properties. The agenda also includes a signage amendment for AirSculpt at Deerfield Square, a report on the amusement tax, and several consent and new business items.

• Amendment to Walgreens PUD to remove 300, 302, 304 Wilmot Road and the daycare building at 202 Wilmot Road for a new residential PUD (Pulte Home Company)
• Preliminary development plan for a residential PUD with rezoning to R-5, comprehensive plan amendment, and preliminary plat of subdivision for the same properties
• Amendment to Deerfield Square signage plan to allow signage for AirSculpt at 720 Waukegan Road
• Resolution to award contract for 2024 Street Light System Upgrades
• Resolution to concur with Park District contract for Patty Turner Center Resurfacing Project

Appearance Review Commission (ARC)

The May 20, 2024 Appearance Review Commission meeting has been cancelled. The next scheduled meeting is on June 24, 2024. No agenda items were discussed.

• Meeting cancelled
• Next meeting scheduled for June 24, 2024

Community Relations Commission

The Community Relations Commission will discuss selecting a new student member, planning Pride Month and Pride Day at the Farmers Market, and other upcoming special events. No final decisions are listed on the agenda.

• New student member selection
• Pride Month and Pride Day at the Farmers Market
• Upcoming special events

Family Days Commission

The Deerfield Family Days Commission will meet to discuss new business including a brochure and an updated layout for Jewett Park. Committee reports will cover food vendors, rides, entertainment, fireworks, the Rotary race, breakfast in the park, arts and crafts, the bike parade, dog show, sponsorships, the poster contest, and the parade. Other items for consideration include a pie eating contest and a Lions Club raffle. The next meeting is scheduled for June 10, 2024.

• New Business: Brochure and Jewett Park Updated Layout
• Committee Reports: Food Vendors, Rides and Games, Entertainment, Fireworks, Rotary Race, Breakfast in the Park, Arts & Crafts, Bike Parade, Dog Show, Sponsorships, Poster Contest, Parade
• Other Items: Pie eating contest, Lions Club raffle
• Next meeting: June 10, 2024 at 4 p.m.

Plan Commission

The Commission held a workshop regarding a request for a Special Use to establish Rosen Orthodontics in the Shoppers Court building. The proposal involves relocating an existing practice into a 1,600 square foot space. Additionally, a public hearing regarding a residential PUD at Parkway North was rescheduled to May 23, 2024.

• Special Use request for Rosen Orthodontics at 656 Deerfield Road
• Rescheduled Public Hearing: Residential PUD and rezoning for Parkway North 5 and 8
• Walgreens/Pulte Preliminary Development Plan Recommendation
• AirSculpt Recommendation

Board of Trustees

The Board of Trustees will consider a Plan Commission recommendation to approve a Planned Unit Development and preliminary development plan for a multi-family residential transit-oriented development on the rear 10.79 acres of the Deerbrook Shopping Center. The meeting also includes proclamations for National Police Week, Jewish American Heritage Month, and Asian American and Pacific Islander Heritage Month, as well as a promotion and several commission appointments.

• Consideration of a Planned Unit Development and preliminary development plan for a multi-family residential transit-oriented development at Deerbrook Shopping Center (Gateway Fairview, Inc. and Continental 744 Fund LLC)
• Promotion of Trevor Salato to Police Sergeant
• Proclamation of National Police Week (May 12-18)
• Proclamation of Jewish American Heritage Month (May 2024)
• Proclamation of Asian American and Pacific Islander Heritage Month (May 2024)

Sustainability Commission

The Sustainability Commission will meet to determine the date for the Farmer's Market and discuss waste contamination and recycling. The body will also review promotions for International Compost Awareness Week and the Save a Star program.

• Selection of Farmer's Market date: August 17 or August 24
• Discussion of medical waste contamination regarding waste, water, and the Save a Star Program
• Discussion of recycling, microplastics, and electronics
• Promotions for International Compost Awareness Week (May 6–May 12)
• D-Tales promotions for recycling, compost, and Save a Star

Plan Commission

The commission is holding a continued public hearing regarding a request to remove several properties from the existing Walgreens Planned Unit Development. The proposal by Pulte Home Company, LLC includes rezoning and creating a new residential PUD for 42 homes.

• Amendment to Walgreens PUD to remove 300, 302, 304 Wilmot Road and 202 Wilmot Road
• Rezoning of 300, 302, 304 Wilmot Road and 202 Wilmot Road from I-1 to R-5 District
• Proposed residential development of 42 homes by Pulte Home Company, LLC
• Signage plan amendment for AirSculpt at 720 Waukegan Road

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group is meeting to approve prior minutes, hear public comment, and discuss parameters for a virtual power purchase agreement. They will also consider other items including a LanzaJet presentation, EV Readiness Designation, and the Charging Smart Program.

• Virtual Purchase Power Agreement Parameters
• LanzaJet Presentation
• EV Readiness Designation
• Charging Smart Program

Volunteer Engagement Commission

The Volunteer Engagement Commission will hold a regular meeting to consider minutes, review open board positions, and interview four volunteer applicants. The agenda includes updates on vacancies across multiple commissions.

• Interview volunteer applicants Carla Madden, Clayton Edwards, Dennis Dunphy, and Elizabeth Reitz
• Review unappointed applicants for open positions
• Open positions include Volunteer Engagement (1), Family Days (1), Community Relations Commission (1), Sustainability (1)

Community Relations Commission

The Deerfield Community Relations Commission will meet to review a new student member application and discuss other items. The meeting includes public comment and approval of previous minutes.

• Review of new student member application
• Public comment period
• Approval of minutes from prior meeting

Family Days Commission

The Family Days Commission will review minutes, hear public comment, and discuss new business including layouts for Shepard Park and Jewett Park, online forms, and a brochure. Commissioner reports cover food vendors, fireworks, rides, entertainment, parade, bike parade, arts & crafts, sponsorships, and the Rotary Race. Suggestions for upcoming Family Days and other items such as Breakfast in the Park, a pie eating contest, and a logo are also on the agenda.

• July 3rd Shepard Park Layout
• Jewett Park Updated Layout
• Online Forms
• Brochure
• Sponsorships

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to discuss three pending applications: adding two new planters in the Village Center, a wall sign and opaque window vinyl for Timber Ridge Pediatric Therapy at 400 Lake Cook Road, and a wall sign for Brick & Mortar at 807-11 Waukegan Road. The commission will also consider minutes from its March 18 meeting and take public comment.

• Downtown Village Planters: two new planters to replace six bollards in front of Deerfield Village Centre's outdoor patio
• Timber Ridge Pediatric Therapy, 400 Lake Cook Road: box sign face replacement and opaque window vinyl (20% window coverage)
• Brick & Mortar, 807-11 Waukegan Road: wall sign request
• Minutes of March 18, 2024 meeting to be approved
• Public comment period for non-agenda items

Fine Arts Commission

The Deerfield Fine Arts Commission will discuss public art program submissions, support for DHS Les Misérables, and updates on the Art Festival, Park District, Library, and Village.

• Public Art Program Submission Review
• DHS Les Misérables Support
• Art Festival Update

Board of Trustees

The Board of Trustees will consider several items including a special use amendment for a new maintenance building at Caruso Middle School, a contract for construction management services for the police station patrol room remodel, and the purchase of a salt truck. The meeting also includes proclamations for Arbor Day and National Public Safety Telecommunicators Week.

• Ordinance for a Special Use Amendment to permit a maintenance building for Deerfield School District 109 at Caruso Middle School, 1801 Montgomery Road
• Resolution to waive bidding and authorize a contract with Hezcorp Construction Services, Inc. for remodeling the Police Station patrol room area
• Resolution to purchase one 5-ton salt truck
• Resolution approving a Memorandum of Understanding with National Insurance Crime Bureau for access to insurance claim information
• Resolution approving the Deerfield Road Pumping Station Generator and MCC Project Assistance Agreement

Board of Trustees

The Board of Trustees will consider a Plan Commission recommendation for a special use amendment to allow a maintenance building for Deerfield School District 109 at Caruso Middle School (1801 Montgomery Road). They will also vote on ordinances to increase the number of Class C liquor licenses by one for Shake Shack Illinois LLC, amend water service regulations, and amend contractor guarantee deposit requirements. The agenda includes a presentation of the 2023 Donald E. Gehrig Award to Detective Joanna Sokorelis.

• Special use amendment for a maintenance building for Deerfield School District 109 at Caruso Middle School, 1801 Montgomery Road
• Ordinance to increase Class C liquor licenses from four to five for Shake Shack Illinois LLC
• Ordinance amending water service regulations (Section 23-5 of Municipal Code)
• Ordinance amending contractor guarantee deposit requirements (Chapter 6 of Municipal Code)
• Presentation of 2023 Donald E. Gehrig Award to Detective Joanna Sokorelis

Sustainability Commission

The Sustainability Commission will meet to discuss the SolSmart Gold Designation and recycling initiatives. The body will also review staff reports on common recycling contaminants and potential facility tours.

• SolSmart Gold Designation
• Recycling education and common contaminants report
• Environmental Education Week (April 19-23)
• Earth Day (April 22) and Arbor Day (April 26)
• Public Works Open House (May 18)

Plan Commission

The Commission will hold public hearings regarding a proposed 254-unit multi-family apartment development on the rear 10.79 acres of Deerbrook Shopping Center. The proposal includes a request to amend the existing commercial Planned Unit Development and rezoning for properties at 300, 302, 304, and 202 Wilmot Road.

• Proposed 254-unit residential development at Deerbrook Shopping Center
• Amendment to Deerbrook Shopping Center Commercial PUD for multi-family housing
• Rezoning of 300, 302, 304 Wilmot Road and 202 Wilmot Road from I-1 to R-5
• Request for building height exceptions up to 45 feet
• Request for parking space reductions to 332 spaces

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will discuss an energy consultant's presentation on two clean energy options: a Virtual Power Purchase Agreement (vPPA) and a Green Energy Broker program. The group will also receive an update on a business community survey and consider a SolSmart Gold designation. The meeting is a discussion, not a final decision, and follows a March 7 session where the consultant outlined challenges with the state's Renewable Portfolio Standard.

• Discussion of Virtual Power Purchase Agreement (vPPA) to buy renewable energy directly from developers
• Discussion of Green Energy Broker program for cost-neutral green energy options for businesses
• Update on business community survey: 42 responses, 14% interested in renewable energy credits, 6 use energy brokers
• Update on commission appointments, including anticipated appointment of Andrew Worley
• SolSmart Gold designation update

Community Relations Commission

The Deerfield Community Relations Commission will meet to discuss a new student member, provide updates on Heritage Month events, and hear reports from village staff and community partners. The agenda consists entirely of discussion items with no votes or binding decisions scheduled.

• Discussion of appointing a new student member to the commission
• Updates and recaps on Heritage Month programming
• Reports from village staff and partner organizations
• Other discussion items as raised by commissioners

Family Days Commission

The Family Days Commission will discuss and decide on the layout for Shepard Park and Jewett Park for the July 3 event, along with online forms, brochures, and commissioner reports on vendors, fireworks, rides, entertainment, parade, bike parade, arts & crafts, sponsorships, and the Rotary Race. They will also consider a breakfast location and vendor, a logo contest, and a sensory-friendly area.

• July 3 Shepard Park Layout
• Jewett Park Updated Layout
• Breakfast in the Park Location and Vendor
• Logo Contest
• Sensory Friendly Area

Board of Trustees

The Board of Trustees will vote on several items including a resolution to award a police department lighting upgrade contract to BA Lighting, LLC, resolutions waiving competitive bidding for Tyler Technologies adjudication and eCitation software, and an intergovernmental agreement with Bannockburn for electronic citation software. Three ordinances will be considered to establish a Tax Increment Financing (TIF) district for the Lake Cook Road Redevelopment Area. The agenda also includes a proclamation honoring the late Harold Winer, a lifetime achievement award presentation, and the police department's annual report.

• Resolution to award Police Department Lighting Upgrade Contract to BA Lighting, LLC
• Resolution waiving competitive bidding and approving agreement with Tyler Technologies for Adjudication Software Contract
• Resolution waiving competitive bidding and approving agreement with Tyler Technologies for eCitation Software
• Ordinance approving Tax Increment Redevelopment Plan and Project for Lake Cook Road Redevelopment Area
• Ordinance designating Lake Cook Road Redevelopment Project Area and adopting Tax Increment Allocation Financing

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to consider two pending sign applications: a wall sign for Auto Title Changers at 405 Lake Cook Road and a wall sign plus awning sign for AirSculpt at 720 Waukegan Road. The AirSculpt request requires three zoning exceptions because it is a second-floor tenant and the awning sign would be a second sign on the same elevation. The commission will also review minutes from the February 28, 2024 meeting and take public comment.

• Auto Title Changers, 405 Lake Cook Road: proposed 30.33 sq ft wall sign, font outside sign criteria but landlord-approved
• AirSculpt, 720 Waukegan Road: proposed 21.66 sq ft wall sign for second-floor tenant, requiring zoning exception
• AirSculpt awning sign: 13.31 sq ft, requiring exceptions for second sign on elevation and off-site sign
• Minutes of February 28, 2024 meeting to be considered
• Public comment period for non-agenda items

Committee of the Whole

The Deerfield Committee of the Whole will discuss implementing an amusement tax, potentially targeting new entertainment businesses in the recently created C-4 Entertainment and Limited Retail Business Zoning District on Lake Cook Road. Staff presented a survey of neighboring communities with tax rates from 3% to 9% and annual revenues from $30,000 to over $3 million. The board will consider economic impacts, exemptions for nonprofits, and whether to include participatory activities like gym memberships and classes. No decision will be made at this discussion-only meeting.

• Discussion of a new amusement tax for the C-4 Entertainment District on Lake Cook Road
• Staff survey shows neighboring amusement tax rates of 3%–9% and revenues of $30,000–$3 million
• Board to weigh exemptions for religious, educational, non-profit, and governmental entities
• Consideration of whether to tax participatory entertainment like gym memberships, cooking classes, and country clubs
• Potential annual revenue estimated at $30,000–$150,000, tied to C-4 district redevelopment

Plan Commission

The Plan Commission recommended approval of a special use amendment for a 9,600 square foot maintenance building at Caruso Middle School. The project includes an outdoor storage area and six additional parking spaces at 1801 Montgomery Road. This facility is intended to house the District 109 Buildings and Grounds Department to free up space in existing school buildings.

• Special Use Amendment for a 9,600 square foot maintenance building at 1801 Montgomery Road
• 4,200 square foot outdoor storage area proposal
• Addition of six parking spaces to the existing lot
• Proposed solar panels on the new building roof

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group is meeting to hear a presentation from energy consultant Mark Pruitt, receive an update on the business community survey, and consider commission appointments. The agenda also includes routine items such as approving previous meeting minutes and public comment.

• Presentation by Energy Consultant Mark Pruitt
• Business Community Survey Update
• Commission Appointments
• Approval of January 25, 2024 meeting minutes

Board of Trustees

The Board of Trustees will consider and take action on the Plan Commission's recommendation to approve the 2024 Zoning Map. The board will also vote on several resolutions, including awarding a fireworks contract and approving an intergovernmental agreement for a Tax Increment Financing (TIF) district on Lake Cook Road. The consent agenda includes a zoning modification for a fence at 725 Fox Hunt Trail and approval of mid-term agreements with two collective bargaining units.

• Consideration and action on the 2024 Zoning Map
• Resolution awarding a $78,000 biosolids land application contract to Dahm Enterprises, Inc.
• Resolution approving an intergovernmental agreement with Northbrook School District 27 for the Lake Cook Road TIF district
• Resolution awarding a Family Days fireworks contract to Mad Bomber Fireworks Productions
• Resolution authorizing the purchase of networking equipment and services

Appearance Review Commission (ARC)

The Appearance Review Commission is holding a workshop to conduct a final review of the Lake Cook Crossing residential development, a 254-home multi-family project behind Deerbrook Mall. The developer has revised the site plan to increase green space from 28% to 35%, added amenities like a pickleball court and fire pit, and changed the perimeter fence to an 8-foot composite style. The Commission will also review proposed monument signs, a clubhouse wall sign, and building heights that require zoning variations, as well as a landscape plan and lighting details.

• Lake Cook Crossing: 254-home residential development, final review
• Green space increased from 28% to 35% of site
• Perimeter fence changed to 8' tall solid composite (Ashland Collection Red Cedar)
• Monument signs: 31.6 SF each, 6' high, 19" deep (requires variation for depth and multi-plane faces)
• Building heights up to 44'-7.5" (requires variation from 35' maximum)

Appearance Review Commission (ARC)

The Appearance Review Commission workshop meeting scheduled for February 26, 2024, was cancelled due to a lack of quorum. It has been rescheduled for Wednesday, February 28, 2024. The agenda included a final review of the Lake Cook Crossing new construction project.

• Meeting cancelled due to lack of quorum
• Rescheduled to Wednesday, February 28, 2024
• Lake Cook Crossing: new construction, final review

Plan Commission

The Plan Commission is conducting a public hearing regarding a request by School District 109 and the Deerfield Park District to build a maintenance facility. The body will also hold prefiling conferences for several residential development requests and approve the 2024 Zoning Map.

• Public hearing for a 9,600 square foot maintenance building at Caruso Middle School (1801 Montgomery Road)
• Prefiling conference for a new residential PUD at 300, 302, and 304 Wilmot Road
• Prefiling conference for residential development at Parkway North 5 and 8
• Approval of the 2024 Zoning Map
• Approval of January 25, 2024 Plan Commission Minutes

Community Relations Commission

The Community Relations Commission will discuss a request for Jewish American History Month, provide updates on Heritage Month events, and review the March/April 'Dear in Deerfield' program. The meeting also includes public comment and approval of minutes.

• Discussion of a request for Jewish American History Month
• Heritage Month updates and recaps
• March/April 'Dear in Deerfield' program review
• Updates from the Village and partners

Board of Trustees

The Board of Trustees will consider several zoning ordinance amendments, including allowing additional medical office space at 707 Lake Cook Road and updating regulations for industrial districts. A public hearing is scheduled for the proposed Lake Cook Road TIF district. The consent agenda includes multiple zoning text amendments.

• Public hearing for proposed Lake Cook Road Redevelopment Area (TIF#4)
• Ordinance authorizing special use for 60,000 sq ft additional medical/dental office at 707 Lake Cook Road
• Zoning amendments for I-2 Limited Industrial District and I-1 Office Research District regarding medical facilities
• Resolution awarding Water Reclamation Facility Biosolids Land Application Program to Dahm Enterprises, Inc. ($78,000)
• Consideration of fence height variance at 725 Fox Hunt Trail

Fine Arts Commission

The Fine Arts Commission will hear a presentation from Tamara Jenkins of Arts Alive! at Deerfield High School, discuss the Lake County and Highland Park Arts Consortia, and review the Public Art Program. No votes or decisions are scheduled.

• Presentation by Tamara Jenkins, Arts Alive! Deerfield High School
• Discussion of Lake County Arts Consortium
• Discussion of Highland Park Arts Consortium
• Discussion of Public Art Program

Plan Commission

The February 8, 2024, meeting was cancelled because a quorum was not present. No decisions were made on the scheduled public hearings or workshop items.

• Cancelled public hearing for a 9,600 sq ft maintenance building at Caruso Middle School (1801 Montgomery Road)
• Cancelled prefiling conference for a residential PUD and rezoning of 300, 302, and 304 Wilmot Road
• Cancelled prefiling conference for a residential PUD and rezoning of Parkway North 5 and 8
• Cancelled approval of 2024 Zoning Map

Board of Trustees

The Deerfield Board of Trustees will consider several Plan Commission recommendations, including a special use permit for additional medical office space at 707 Lake Cook Road and multiple zoning text amendments. They will also vote on resolutions for employee counseling services and the purchase of public works vehicles. The agenda includes a proclamation for Black History Month and standard procedural items.

• Special use permit for 60,000 sq ft of medical/dental office space at 707 Lake Cook Road with parking exception
• Zoning text amendments for I-2, I-1, C-4 districts, PUD requirements for 2+ acres, sports courts, and signs
• Resolution for counseling services with Josselyn Center and First Responders Wellness Center
• Resolutions authorizing purchase of public works vehicles
• Grant to Faith in Action and appointment of SWALCO delegates

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to discuss energy (electricity) topics, including a business community survey, an update on a green broker proposal, and the Solar Switch program. The agenda also includes approval of the December 14, 2023 meeting minutes and public comment. The meeting is a working session with no formal votes scheduled.

• Discussion of business community energy survey and contacts
• Update on green broker proposal for commercial businesses
• Solar Switch program update
• Approval of December 14, 2023 meeting minutes

Plan Commission

The Plan Commission is reviewing a request to allow the 707 Lake Cook Road building to be used entirely for medical and dental offices. The body is also discussing several text amendments to the zoning ordinance regarding industrial districts, development approvals, and signage.

• Special Use request for 60,000 sq ft of additional medical/dental office space at 707 Lake Cook Road
• Parking exception request for 707 Lake Cook Road to provide 346 spaces instead of 448
• Proposed text amendments to the I-2 Limited Industrial District
• Proposed text amendments to the I-1 Office Research and Restricted District and C-4 Entertainment and Limited Retail Business District
• Proposed requirement for Planned Unit Development approval for developments of two acres or more

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will consider exterior updates at 827 & 829 Waukegan Road, new wall signs for At Urgent Care at 400 Lake Cook Road, and continue discussing sidewalk sign regulations before recommending them to the Plan Commission. The meeting also includes approval of prior minutes and public comment.

• 827 & 829 Waukegan Road: new roofs, rear signage, and a 6-foot picnic table
• At Urgent Care, 400 Lake Cook Road: box sign face replacement and new raceway/roof sign
• Sidewalk sign regulations: one per business, max 6 sq ft, 4 ft high, metal/wood frames only
• Public comment and approval of December 18, 2023 minutes

Board of Trustees

The Deerfield Board of Trustees will consider several items, including a resolution to establish a six-week paid parental leave pilot program for certain village employees, an ordinance amending food truck licensing rules, and resolutions for the Waukegan Road water main project and the 2024 street rehabilitation project. The board will also discuss an ordinance regulating unscheduled bus stops and a resolution for document scanning services. The agenda includes consent items and reports, with no public hearings listed.

• Resolution approving a Paid Family Parental Leave Pilot Program for certain Village employees
• Ordinance amending Chapter 7 of the Municipal Code re: Food Truck Licensing
• Resolution authorizing additional expenditures for the Waukegan Road Water Main Project
• Resolution awarding contract for 2024 Street Rehabilitation Project
• Ordinance amending Chapter 22 regulating unscheduled bus stops

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss resources for migrants, heritage month updates and recaps, and updates from the village and partners. The agenda is primarily discussion-oriented with no formal votes or decisions listed.

• Discussion of resources for migrants
• Heritage month updates and recaps
• Updates from the village and partners

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals will hold a public hearing to consider a request from Nicholas Garvey and Courtney Weiler for a variance to allow a 4.5-foot fence in the front yard at 725 Fox Hunt Trail, exceeding the 3-foot limit in the zoning ordinance. The board will also take public comment on non-agenda items, consider minutes from a prior meeting, and discuss other items.

• Public hearing on variance request for 4.5-foot front yard fence at 725 Fox Hunt Trail (Section 2.04-H,3,a)
• Petitioners: Nicholas Garvey and Courtney Weiler
• Property PIN 16-34-104-015-0000, legally described as Lot 34 in Nixon-Blietz Deerfield Development Unit No. 1
• Public comment on non-agenda items
• Consideration of minutes from October 17 meeting

Plan Commission

The Plan Commission will hold public hearings on several zoning text amendments and a request to expand medical office space at 707 Lake Cook Road. The body will also conduct a prefiling conference regarding a school district maintenance building.

• Request for 60,000 sq ft of additional medical/dental office space and a parking exception at 707 Lake Cook Road
• Proposed text amendments to I-2 Limited Industrial, I-1 Office Research, and C-4 Entertainment districts
• Proposed zoning requirement for Planned Unit Development approval for developments of two acres or more
• Proposed text amendments for sports/recreational court regulations
• Proposed zoning amendments for construction/demolition signs and drive-thru menu boards

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss resources for migrants, updates on heritage month activities, and updates from the village and partners. The agenda is largely discussion-based with no formal votes or decisions listed.

• Discussion of resources for migrants
• Heritage month updates and recaps
• Updates from the village and partners

Joint Review Board

The Deerfield Joint Review Board is meeting to review the proposed Lake Cook Road Tax Increment Financing (TIF) district. The board will consider the TIF plan, eligibility criteria, and draft ordinances, and may adopt a resolution recommending approval to the Village Board. Public comments will be heard.

• Review of Lake Cook Road TIF Plan and eligibility criteria
• Review of draft Lake Cook Road TIF ordinances
• Adoption of resolution recommending approval of the redevelopment plan
• Selection of public member and chairperson
• Adoption of rules for public comment

Board of Trustees

The Board of Trustees will consider a staff recommendation on a paid parental leave policy and vote on appointing Rick Opad to the Board of Zoning Appeals. The agenda also includes a presentation of the Donald E. Gehrig Award to two police officers and the annual Administration Department report reviewing 2023 projects.

• Consideration of paid parental leave policy (Item 24-01)
• Appointment of Rick Opad to the Board of Zoning Appeals
• Presentation of Donald E. Gehrig Award to Sgt. Steve Pettorelli and Officer Lauren Maldonado
• Administration Department report on 2023 projects including TIF districts, electric vehicles, and website redesign
• Approval of bills and payroll

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals will hold a public hearing to consider a request by Nicholas Garvey and Courtney Weiler for a variance to allow a 4.5-foot front yard fence at 725 Fox Hunt Trail, exceeding the 3-foot limit in the zoning ordinance. The meeting is scheduled for January 2, 2024, but has been continued to January 16, 2024, due to a lack of quorum. The board will also consider minutes from October 17 and take public comment on non-agenda items.

• Public hearing on fence height variance for 725 Fox Hunt Trail (4.5 ft vs. 3 ft limit)
• Petitioners: Nicholas Garvey and Courtney Weiler
• Meeting continued to January 16, 2024 due to lack of quorum
• Consideration of minutes from October 17 meeting
• Public comment on non-agenda items