Deerfield public meetings in 2023

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to continue preliminary discussions on sidewalk sign regulations, which are currently not permitted under the Zoning Ordinance. The commission will also consider minutes from the November 27 meeting, which included a preliminary review of the proposed Lake Cook Crossing development, a 254-unit townhome project by Continental Properties.

• Sidewalk sign regulations: preliminary discussion (continued)
• Lake Cook Crossing: 8 three-story buildings, 254 units, 4,400 sq ft clubhouse, pool, fitness center, pet playgrounds
• Proposed building height 44.75 ft exceeds 35-ft zoning limit, requiring a variation
• Monument signs proposed with 'By Continental Properties' text, which may violate zoning
• Staff reported code enforcement actions: banners removed at Red Roof Plus, Jewel-Osco, City Barbeque, Deerbrook Mall, Bobby's Deerfield, NorthShore, Chick-fil-A

Board of Trustees

The Board of Trustees will discuss the authorization of purchases for body cameras and investigation interview cameras. The meeting also includes the appointment of Jillian Acuna to the Family Days Commission and a report on Community Development activities from 2023.

• Resolution 23-102: Purchase of Body Cameras
• Resolution 23-103: Purchase of Investigation Interview Cameras
• Appointment of Jillian Acuna to Family Days Commission
• Presentation of Donald E. Gehrig Award to Sergeant Steve Pettorelli and Officer Lauren Maldonado
• Community Development Department Report (Jan 1 – Nov 30, 2023)

Committee of the Whole

The Deerfield Village Board, meeting as a committee of the whole, will discuss two items: a proposed paid parental leave policy and a funding request from Faith In Action. No final votes are expected; the meeting is for discussion only.

• Discussion of paid parental leave policy
• Discussion of funding request by Faith In Action

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to review the 2021 greenhouse gas baseline, focusing on waste and transportation, and discuss electricity aggregation and business outreach. They will also consider the EPA Green Power Partnership and appointments. The agenda includes approval of the September 28, 2023 minutes and public comment.

• Review of 2021 GHG baseline for waste and transportation
• Update on Green Broker and electricity aggregation contract
• Discussion of business community outreach/survey
• EPA Green Power Partnership consideration
• Appointments to the working group

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to discuss proposed text amendments to the I-2 Limited Industrial, I-1 Office Research and Restricted, and C-4 Entertainment and Limited Retail Business districts. These amendments aim to regulate larger industrial uses, clarify definitions, and adjust performance standards. The meeting includes prefiling conferences on these amendments and other zoning changes, plus approval of previous meeting minutes.

• Text amendments to I-2, I-1, and C-4 districts to require special use approval for industrial uses over 25,000 square feet
• Prohibition of motor freight terminals reaffirmed
• New definitions for warehouse and distribution facilities, data centers, and life science facilities
• Changes to medical facility parking requirements in I-1 district from 5.6 to 4 spaces per 1,000 square feet
• Prefiling conference on requiring Planned Unit Development approval for developments two acres or more

Volunteer Engagement Commission

The Volunteer Engagement Commission will review unappointed applicants and conduct meetings with Jillian Acuna and Adriana Herrera. The commission will also receive updates on open positions for the Volunteer Engagement, Family Days, Building and Zoning Appeals, and Sustainability boards.

• Review of unappointed applicants
• Applicant meeting: Jillian Acuna
• Applicant meeting: Adriana Herrera
• Open positions: Volunteer Engagement (1), Family Days (2), Building and Zoning Appeals (1), Sustainability (1)

Board of Trustees

The Board of Trustees will discuss the 2024 Family Days budget and a zoning relief request for 560 Brierhill Road. The meeting includes decisions on tax levies for 2024 and several maintenance and service contracts.

• Ordinance for front yard setback relief at 560 Brierhill Road
• Ordinance levying taxes for corporate purposes for fiscal year 2024
• Contract awards for GIS services, sewer lining, and landscape maintenance
• Contracts for turf maintenance (Patriot Property Services, LLC) and tree removal/trimming (Advanced Tree Care)
• Proposed public hearing for the Lake Cook Road Tax Increment Financing District

Appearance Review Commission (ARC)

The Appearance Review Commission will hold a workshop to review the preliminary plans for Lake Cook Crossing, a proposed 254-unit residential transit-oriented development on the former Joy of the Game, Brunswick Zone, and National Tire & Battery site. The project, presented by Continental Properties, includes eight 3-story buildings, parking garages, and various site amenities. The Commission will discuss building heights, fencing, signage, landscaping, and other design details, with several items requiring exceptions or text amendments to the Deerfield Zoning Ordinance.

• Lake Cook Crossing: 254-unit residential TOD, 8 buildings up to 44'-7½" tall (needs height exception)
• Proposed monument signs include 'By Continental Properties' wording (requires exception or text amendment)
• Clubhouse wall sign proposed (no current regulations for C-2 district, needs text amendment)
• 5-foot decorative metal fence along north/east perimeters; 5-foot vinyl chain link along Metra tracks and I-94
• Trash concierge service with onsite compaction, enclosed trash area on northeast corner

Board of Trustees

The Deerfield Board of Trustees will consider adopting the FY 2024 budget, a consolidated fee schedule, and a wage plan, along with a public hearing on the 2023 tax levy. They will also vote on a zoning variance for a new home at 560 Brierhill Road, a special use permit for residential units at 728 Waukegan Road, and a digital menu board for Portillo's. The agenda includes resolutions for street projects, police vehicle purchases, and increasing police sergeant and patrol officer positions.

• Ordinance adopting FY 2024 budget of $59,712,938 (3.8% increase)
• Public hearing on proposed 2023 tax levy
• Zoning variance for 560 Brierhill Road to allow 140-foot front yard setback (minimum 167.5 feet)
• Special use permit for 10 residential units above ground floor at 728 Waukegan Road
• Resolution to waive competitive bidding and purchase 10 police vehicles from Highland Park Ford and emergency equipment from Havey Communications

Family Days Commission

The Deerfield Family Days Commission will review the 2023 expense report and discuss the 2024 budget. They will also recap sponsorships and consider suggestions for next year's event, including the July 3 band and commissioner responsibilities.

• Review 2023 Expense Report
• 2024 Budget discussion
• Sponsorship Recap
• Discussion of July 3 band
• Brochure/Pamphlet discussion

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss village communications and resident outreach, recap heritage month activities, select a 'Dear in Deerfield' for D-Tales, and review upcoming village events. The agenda is discussion-only with no votes or formal actions scheduled.

• Report on Village Communications and Resident Outreach
• Heritage Month Updates and Recaps
• 'Dear in Deerfield' Selection for D-Tales
• Upcoming Village Events
• Updates from the Village and Partners

Family Days Commission

The Family Days Commission is meeting to review the 2023 expense report, discuss the 2024 budget, and consider suggestions for next year's events, including the July 3rd band and commissioner responsibilities. Public comment is also scheduled.

• Review of 2023 expense report
• Discussion of 2024 budget
• Suggestions for next year including July 3rd band
• Discussion of commissioner responsibilities on July 3 and 4
• Brochure/pamphlet discussion

Plan Commission

The November 9, 2023 Plan Commission meeting has been cancelled because there are no agenda items to discuss. No decisions or discussions will take place at this meeting.

• Meeting cancelled due to no agenda items

Board of Trustees

The Board of Trustees will consider a Plan Commission recommendation to allow 10 residential apartment units on the second floor of the former Barnes & Noble space at 728 Waukegan Road in Deerfield Square. They will also vote on a new digital menu board for Portillo's at 700 Lake Cook Road. A public hearing on the Fiscal Year 2024 budget is scheduled, along with several consent agenda items including vehicle and water meter purchases.

• Class B special use and PUD amendment for 10 residential apartments above 728 Waukegan Road (former Barnes & Noble)
• Portillo's request for a new digital menu board at 700 Lake Cook Road
• Public hearing on the Fiscal Year 2024 annual budget
• Resolution to purchase one MT-7 Trackless Vehicle
• Resolution to purchase water meters from Midwest Meter Inc.

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group is discussing strategies to achieve a net-zero electricity footprint by 2030, focusing on residential and commercial solar adoption. Members will review a 2021 GHG baseline and consider 'Big Idea' concepts including opt-out community solar, rooftop solar group purchases, and adjusting the municipal electric aggregation contract. The group will also discuss a solar installation at Deerfield High School.

• Discussion of 2021 GHG baseline showing a 6% reduction from 2017
• Review of residential solar adoption options: opt-in (100% or 50% of target) and opt-out community solar requiring state law change
• Analysis of 'Big Idea' concepts including opt-out community solar, group rooftop solar purchase, and green broker for commercial sector
• DHS Solar Install proposal generating 1,821,000 kWh annually from a 400,000 sq. ft. rooftop
• Approval of September 28, 2023 meeting minutes

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to approve a recommendation for Portillo's Restaurant at 700 Lake Cook Road to replace its static drive-thru menu board with a smaller digital one. The recommendation, passed 4-0 at the October 12 public hearing, will be forwarded to the Village Board for final action on November 6. The meeting also includes approval of the October 12 minutes and designation of a representative for the next Board of Trustees meeting.

• Portillo's digital menu board recommendation: replace 36.64 sq ft static board with 21.49 sq ft digital board, brightness 500-1,500 nits
• October 12, 2023 Plan Commission minutes approval
• Designation of representative for next Board of Trustees meeting

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to discuss two pending applications: The Wild Roaster's pylon sign panels at 601 Lake Cook Road and Marshall Mall's exterior improvements and signage at 833-845 Waukegan Road. The commission will also consider the minutes from the September 18, 2023 meeting and take public comment.

• The Wild Roaster, 601 Lake Cook Road: proposed pylon sign panels with white lettering on black background and tagline 'Coffee Roaster and Cafe'
• Marshall Mall, 833-845 Waukegan Road: repainting with Benjamin Moore 2111-60 Barren Plain and AF-655 Silhouette, LED fixture upgrades, and new non-illuminated PVC letter signs
• Dear Franks at Marshall Mall: proposed second sign 'Ice Cream & Boba' in addition to 'Dear Franks Hot Dog'
• Marshall Mall: replacement of rotted wood, masonry tuckpointing, and repainting of entire building

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals will hold a public hearing on a variation request for 560 Brierhill Rd. The petitioner, Daneille Goldman Revocable Trust, seeks to build a new home with a 140-foot front yard instead of the 167.5-foot average setback required by the zoning ordinance. The board will also consider minutes from July 18 and take public comment on non-agenda items.

• Public hearing on front yard setback variation for 560 Brierhill Rd (140 ft vs. 167.5 ft required)
• Petitioner: Daneille Goldman Revocable Trust
• Property also known as 540 and 560 Brierhill Rd, PINs 16-33-201-112-0000 and 16-33-201-130-0000
• Board's recommendation will go to Mayor and Board of Trustees on November 20, 2023
• Consideration of minutes from July 18 meeting

Board of Trustees

The Deerfield Board of Trustees will consider a Plan Commission recommendation to approve a special use permit for a Floor & Decor store over 30,001 square feet in the Deerbrook Shopping Center, and will also hear an appeal of the Appearance Review Commission's denial of a customer pick-up unit for the store. The agenda also includes routine items like minutes, bills, and public comment.

• Special use permit for Floor & Decor at 96, 114, 118 S. Waukegan Road (former Bed Bath & Beyond, Men's Warehouse, Carters spaces)
• Appeal of Appearance Review Commission denial of Floor & Decor customer pick-up unit at 96 S. Waukegan Road
• Amendment to Deerbrook Shopping Center Planned Unit Development
• Closed session under 5ILCS 120/2(c)1, 2, and 21

Family Days Commission

The Deerfield Family Days Commission will review the 2023 expense report and begin planning the 2024 budget. They will also discuss sponsorship results and suggestions for next year's event, including the July 3 band and commissioner responsibilities.

• Review of 2023 expense report
• Discussion of 2024 budget
• Sponsorship recap
• Suggestions for next year, including July 3 band and brochure/pamphlet discussion

Plan Commission

The Deerfield Plan Commission will hold a public hearing on Portillo's request to replace its drive-thru menu board with a smaller digital one at 700 Lake Cook Road. They will also consider a recommendation to approve converting the second floor of 728 Waukegan Road from office to ten residential apartments. The agenda includes approval of meeting minutes and routine items.

• Public hearing on Portillo's digital menu board at 700 Lake Cook Road
• Recommendation for 10 residential apartments above ground floor at 728 Waukegan Road
• Approval of September 28, 2023 Plan Commission minutes
• Designation of representative for next Board of Trustees meeting

Community Relations Commission

The Community Relations Commission will discuss updates and recaps of Heritage Month events, select a 'Dear in Deerfield' story for the D-Tales program, and receive updates from the Village and partners. No votes or decisions are scheduled beyond discussion items.

• Heritage Month updates and recaps
• Selection of 'Dear in Deerfield' story for D-Tales
• Updates from the Village and partners

Board of Trustees

The Board of Trustees will consider two resolutions to award a pumping station pump and floor door replacement project and an associated assistance agreement. The agenda also includes a proclamation for Domestic Violence Awareness Month and the consent agenda. The meeting will conclude with a closed session.

• Resolution 23-71 to award the Pumping Station Pump and Floor Door Replacement Project
• Resolution 23-72 approving a Pumping Station Pump and Floor Door Replacement Project Assistance Agreement
• Proclamation declaring October as Domestic Violence Awareness Month in Deerfield

Committee of the Whole

The Deerfield Mayor and Board of Trustees are meeting as a committee of the whole to review departmental budget requests for Finance, Administration, and Community Development, and to discuss the Capital Improvement Program. This is a discussion session, not a final vote.

• Departmental budget requests for Finance, Administration, and Community Development
• Capital Improvement Program review
• Public comment period

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Working Group is meeting to discuss and review past greenhouse gas reduction activities and the newly completed 2021 GHG baseline, which shows a 6% overall reduction from 2017. The group will also discuss next steps and short-term and long-term goals for meeting the Village's 2030 and 2050 climate targets.

• 2021 GHG baseline shows 23,636 MTCO2 reduction (6% decrease) from 2017
• Electricity emissions down 13% (from 150,913 to 131,833 MTCO2)
• Residential waste diversion at 37% in 2021, up from 33% in 2017
• Commercial waste diversion at 15% in 2021, up from 12% in 2017
• Review of past initiatives: RECs, solar, EV charging, composting

Plan Commission

The Deerfield Plan Commission will hold a public hearing on a request to convert the second floor of the former Barnes & Noble at 728 Waukegan Road from office space to ten residential apartment units. The request includes a Class B Special Use, an amendment to the commercial Planned Unit Development, and a combined Preliminary and Final Development Plan. The commission will also hold a workshop on a proposed redevelopment of the rear 10.57 acres of Deerbrook Shopping Center with a multi-family residential transit-oriented development.

• Public hearing on Class B Special Use for dwelling units above ground floor at 728 Waukegan Road (former Barnes & Noble)
• Amendment to Deerfield Square PUD to change second floor from office to 10 residential units
• Proposed 10 units: 1 one-bedroom, 8 two-bedroom, 1 three-bedroom; sizes 957 to 1,787 sq ft
• Parking requirement drops from 119 to 85 spaces; waiver of traffic/parking study granted
• Workshop on Deerbrook Shopping Center redevelopment (10.57 acres) for multi-family transit-oriented development

Committee of the Whole

The Committee of the Whole will hear a 2024 budget overview from the Finance Director and review departmental budget summaries for Police, Public Works, Finance, Administration, and Community Development. The Capital Improvement Program will also be discussed. Public comment periods are scheduled.

• 2024 Budget Overview presentation by Finance Director Eric Burk
• Departmental budget requests for Police, Public Works & Engineering, Finance, Administration, and Community Development
• Capital Improvement Program review (pages 35-36 of agenda packet)

Sustainability Commission

The Deerfield Sustainability Commission will consider approving July meeting minutes, recap a Farmers Market booth, discuss recycling education, and plan buckthorn removal programs including a presentation by Lake County Forest Preserves on October 14. Other items include ISEA solar tours and a spring tree walk.

• Buckthorn Removal Presentation by LCFP on Oct 14 at Village Hall
• ISEA Solar Tours on Sept 30
• Recycling education discussion and website landing page
• Farmers Market Booth recap with composting and energy efficiency sign-ups
• Solsmart Gold Designation and 50% reduction in solar permit fees

Volunteer Engagement Commission

The Volunteer Engagement Commission will consider April 2023 meeting minutes, receive updates on open board positions, interview two volunteer applicants, and review the commission's website page. No major policy decisions or financial items are on the agenda.

• Interview of volunteer applicant Adriana Herrera at 6:15 p.m.
• Interview of volunteer applicant Rick Opad at 6:35 p.m.
• Review of commission website page
• Update on open positions: Volunteer Engagement (1), Family Days (1)

Appearance Review Commission (ARC)

The Appearance Review Commission will conduct a final review of Floor & Decor's building improvements and signage at 96 S. Waukegan Road, following a preliminary review on August 28, 2023. The project includes a new wall sign, pylon panel modifications, directional signs, and landscape changes. The Commission will vote on whether the proposal meets the Deerfield Appearance Code.

• Floor & Decor, 96 S. Waukegan Road: final review of building improvements and signage
• Wall sign reduced to 197.6 SF, placed above roof deck (requires zoning exception)
• Pylon panel modified to one trademark color; ampersand symbol may be considered a logo
• Directional signs for Customer Pick-Up (5.7 SF and 5.25 SF) require zoning exception
• Parking lot lighting proposed at 2 footcandles per Appearance Code

Board of Trustees

The Board will consider purchasing two Ford F-150 Lightning electric pickup trucks and entering a dispatch services agreement with Lincolnshire. Two code amendments are also up for a vote: one restricting standing vehicles over 10,000 pounds and another updating snow removal rules. A proclamation recognizing Hispanic Heritage Month will be read.

• Resolution authorizing purchase of two Ford F-150 Lightning pickup trucks
• Resolution authorizing dispatch services agreement with Village of Lincolnshire
• Ordinance amending code on standing vehicles weighing more than 10,000 pounds
• Ordinance amending snow removal operations section of municipal code
• Proclamation of Hispanic Heritage Month (Sept 15 – Oct 15, 2023)

Plan Commission

The Deerfield Plan Commission will hold a public hearing on a request for a special use permit to allow a Floor & Decor store (57,732 sq ft) in the former Bed Bath & Beyond, Men's Warehouse, and Carters spaces at Deerbrook Shopping Center, 96, 114, and 118 S. Waukegan Road. The commission will also consider approving the August 24, 2023 meeting minutes. The agenda includes a workshop meeting with public comment on non-agenda items.

• Special use request for Floor & Decor store over 30,000 sq ft at Deerbrook Shopping Center (96, 114, 118 S. Waukegan Road)
• Proposed store would occupy former Bed Bath & Beyond, Men's Warehouse, and Carters tenant spaces
• Parking study indicates peak demand of 62 spaces on Saturdays, less than the 289-space requirement for a retail store of this size
• Proposed wall sign requires exception for being above the roof deck (top at 27'1" vs. roof deck at 20'9")
• Proposed directional sign over Customer Pick-Up Unit requires exception for size (12.77 sq ft vs. 2 sq ft limit) and illumination

Board of Trustees

The Board of Trustees will discuss a staff report on the alley vacation process and consider an ordinance granting fence height relief at 1223 Crabtree Lane. They will also vote on an ordinance amending municipal code sections regarding work without a valid permit.

• Report and recommendation on alley vacation process
• Ordinance granting fence height relief for 1223 Crabtree Lane
• Ordinance amending Sections 6-1 and 6-10 of the Municipal Code regarding work without a valid permit

The Board approved an ordinance creating a separate violation for altering building permit cards. Trustees also formalized the alley vacation process and granted a fence height relief request for one property.

• Approved minutes from August 21, 2023 meeting (Unanimous)
• Approved bills and payroll dated August 21, 2023 (5-0)
• Accepted staff recommendation to formalize alley vacation process (5-0)
• Approved Ordinance O-23-26 for 4-foot fence height relief at 1223 Crabtree Lane (5-0)
• Adopted Ordinance O-23-27 establishing violations for altered building permit cards (5-0)

Appearance Review Commission (ARC)

The Appearance Review Commission will hold a workshop meeting to review pending applications for wall signs at Hollywood Feed (775 Waukegan Road), building improvements and signage for Floor & Decor (96 S. Waukegan Road), and building improvements at Deerfield Square Residential Apartments (728 Waukegan Road). The agenda also includes consideration of the July 24, 2023 minutes and public comment.

• Hollywood Feed, 775 Waukegan Road: four wall signs, 23.92 SF each, with yellow faces and red returns, repainting sign band in Hartford Green
• Floor & Decor, 96 S. Waukegan Road: building improvements and signage, preliminary review
• Deerfield Square Residential Apartments, 728 Waukegan Road: building improvements

The Appearance Review Commission approved building improvements for luxury apartments at Deerfield Square and wall signage for Hollywood Feed. The commission also conducted a preliminary review for Floor & Decor building and signage improvements.

• Approved wall signs for Hollywood Feed with white faces and black trim caps/returns (7-0)
• Approved building improvements for Deerfield Square residential apartments with rental agreement restrictions on balcony items (6-1)
• Approved July 24, 2023 meeting minutes with a minor correction (Voice vote)

Committee of the Whole

The Committee of the Whole will discuss potential updates to residential lighting regulations following complaints about rear and side yard glare, consider the 2024 Capital Improvement Program including major road and water projects, and review the Village vehicle sticker program and a funding request from Faith in Action.

• Discussion of residential lighting regulations, including requiring shielding for security lights and extending rear-yard rules to side yards
• 2024 Capital Improvement Program includes $4 million for annual street rehabilitation and $10.5 million for Hazel Avenue reconstruction
• Wet weather station pump and hatch replacement at Warwick Road and Deerfield Road stations, cost $1 million in 2024
• Discussion of Village vehicle sticker program
• Discussion of funding request by Faith in Action

The Committee of the Whole held discussions on residential lighting disputes, the 2024 Capital Improvement Program, and vehicle sticker revenues. No formal votes were taken on these items; the board encouraged a private resolution for the lighting dispute and agreed to maintain the status quo for vehicle stickers.

• Requested staff help residents find an amicable solution to a residential lighting dispute
• Agreed to continue status quo for the Village vehicle sticker program
• Discussed 2024 Capital Improvement Program with no new debt proposed
• Offered Village-issued phone numbers to Mayor and Trustees

Sustainability Commission

The commission will consider approving July meeting minutes, recap a farmers market booth, discuss recycling education initiatives, and review buckthorn removal programs including an October 14 presentation by Lake County Forest Preserves. Other items include ISEA solar tours and a spring tree walk.

• Buckthorn Removal Presentation by LCFP on Oct 14 at Village Hall
• Farmers Market Booth recap from July 29 event
• Recycling education discussion including website landing page and social media
• ISEA Solar Tours scheduled for September 30, 2023
• Solsmart Gold Designation update with 50% reduction in solar permit fees

Plan Commission

The Deerfield Plan Commission is holding a prefiling conference to consider a request from Kirby Limited Partnership, owner of the Shops of Deerfield Square, to amend the commercial Planned Unit Development (PUD) to change the approved second-floor office use at 728 Waukegan Road (former Barnes & Noble) to ten residential apartment units. No changes are proposed for the first-floor retail. The petitioner seeks a combined Preliminary and Final Development Plan approval and waivers for traffic, parking, fiscal, and market studies. The commission is also set to approve the July 13, 2023 meeting minutes.

• Proposed change of 13,344 sq ft second-floor office space to 10 residential units (1 one-bedroom, 9 two-bedroom) at 728 Waukegan Road
• Parking requirement would drop from 119 to 85 spaces; waiver of parking and traffic study requested
• No affordable housing units required under Ordinance O-21-38 (project below 11-unit threshold)
• New 12 ft x 20 ft residential loading area and 10 bike stalls proposed at rear of building
• Appearance Review Commission to review exterior modifications, tentatively scheduled for September

The Commission held a prefiling conference regarding a proposal to convert the second floor of 728 Waukegan Road from office use to ten residential apartment units. Commissioners agreed to waive the parking and traffic, tax impact, and feasibility studies for the project. A public hearing is scheduled for September 28, 2023.

• Waived parking and traffic study for 728 Waukegan Road proposal
• Waived tax impact study for 728 Waukegan Road proposal
• Waived feasibility study for 728 Waukegan Road proposal
• Approved July 13, 2023 Plan Commission Minutes (unanimous)

Board of Trustees

The Board will consider a zoning appeal to allow a 4-foot front-yard fence at 1223 Crabtree Lane, where the code limits height to 3 feet. Trustees will also vote on adopting the Lake County Watershed Development Ordinance and a policy for attending meetings by video or audio conference. The consent agenda includes an ordinance clarifying building permit requirements.

• Public hearing and vote on fence height variance at 1223 Crabtree Lane
• Ordinance adopting Lake County Watershed Development Ordinance
• Resolution approving video/audio conference attendance policy for meetings
• Ordinance amending building permit requirements in municipal code

The Board of Trustees approved amendments to building permit requirements and adopted the Lake County Watershed Development Ordinance. They also updated the policy for remote meeting attendance and approved a zoning request for a residential fence.

• Approved 4-foot fence installation at 1223 Crabtree Lane (6-0)
• Adopted Ordinance O-23-24 amending building permit requirements (6-0)
• Adopted Lake County Watershed Development Ordinance by reference (6-0)
• Approved Resolution R-23-38 regarding remote attendance at Village meetings (6-0)
• Approved August 7, 2023 meeting minutes (unanimous voice vote)
• Approved bills and payroll dated August 7, 2023 (6-0)

Community Relations Commission

The Deerfield Community Relations Commission will discuss updates on Heritage Month events, launch a new 'Dear in Deerfield' recognition program, and consider event and speaker promotions. The meeting also includes public comment, approval of minutes, and updates from village partners.

• Heritage Month updates and recaps
• Launch of 'Dear in Deerfield' recognition program
• Event and speaker promotions
• Updates from the Village and partners

The Commission approved the minutes from the July 11, 2023 meeting. Members provided design feedback for Hispanic Heritage Month banners and discussed potential inclusion initiatives for the Commission's membership.

• Approved July 11, 2023 meeting minutes (unanimous voice vote)

Board of Trustees

The Board of Trustees will consider the Annual Comprehensive Financial Report, a business facade rebate for WD Associates LLC at 806-808 Waukegan Road, and a grant to the Chamber of Commerce. The meeting also includes a 6-month report from Public Works and Engineering covering infrastructure projects, water main replacements, and flood mitigation efforts.

• Consideration of the Annual Comprehensive Financial Report (Item 23-60)
• Resolution approving Business Facade Rebate Program application by WD Associates LLC at 806-808 Waukegan Road (Item 23-55-1)
• Resolution authorizing a grant to the Chamber of Commerce of Deerfield, Bannockburn and Riverwoods (Item 23-61)
• Report and recommendation on permit requirements (Item 23-56-1)
• Public Works 6-month report includes Waukegan Road water main replacement project and lead service line replacement program starting in 2024

The Board of Trustees approved funding for a business facade rebate and a grant to the DBR Chamber of Commerce. Trustees also accepted the 2022 annual financial report and directed the Village Attorney to prepare an ordinance updating permit requirements in the Municipal Code.

• Nominated Trustee Jacoby as Mayor Pro Tem (unanimous)
• Approved July 17, 2023 meeting minutes (unanimous)
• Approved bills and payroll dated July 17, 2023 (5-0)
• Accepted 2022 Annual Comprehensive Financial Report (unanimous)
• Approved $35,212.63 facade rebate for WD Associates (5-0)
• Approved $32,949.00 grant to DBR Chamber of Commerce (5-0)
• Approved staff recommendation to amend Municipal Code Section 6-1 regarding permit requirements (5-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to consider two pending applications: a new patio umbrella for Egg Harbor Cafe and digital menu boards for Portillo's. The commission will also approve minutes from the June 26 meeting and hear public comment.

• Egg Harbor Cafe, 740 Waukegan Road: new 10' x 20' free-standing double umbrella for outdoor patio
• Portillo's, 700 Lake Cook Road: replace existing menu board with 21.49 SF digital menu board and add 7.18 SF pre-sell menu board
• Digital menu board brightness restricted to 500-1500 nits per Village standards
• Minutes of June 26, 2023 to be considered for approval

The Appearance Review Commission approved a new patio umbrella for Egg Harbor Cafe and a 3-panel digital menu board for Portillo's. A proposal for a Portillo's pre-sell menu board was denied. Staff reported that Cherry Pit Cafe and Walter’s Tailor Shop received Business Facade Rebate Program funding.

• Approved minutes from June 26, 2023 meeting (unanimous, 1 abstention)
• Approved 10’ x 20’ free standing double patio umbrella for Egg Harbor Cafe (5-0)
• Approved 3-panel digital menu board for Portillo’s (5-0)
• Denied pre-sell menu board for Portillo’s (2-3)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a request by Eric and Lauren White to allow a 4-foot front-yard fence at 1223 Crabtree Lane, instead of the 3-foot maximum in the zoning ordinance. The board will also consider minutes from the May 16 meeting. The board's recommendation will go to the Village Board on August 21, 2023.

• Public hearing on fence height variation for 1223 Crabtree Lane
• Consideration of May 16, 2023 meeting minutes

The Board of Zoning Appeals voted to send a favorable recommendation to the Mayor and Board of Trustees regarding a fence height modification at 1223 Crabtree Lane. The board also approved the minutes from the May 16, 2023 meeting.

• Recommended approval of 4-0 foot front yard fence height variance at 1223 Crabtree Lane (6-0)
• Approved May 16, 2023 meeting minutes (6-0)

Board of Trustees

The Board of Trustees will consider an ordinance to amend the Tennaqua special use permit for master plan changes and club renovations at 1 Tennaqua Lane, continued from the July 5 meeting. Other items include amendments to municipal codes on construction fencing, weed-cutting liens, building permit fees, and a resolution adjusting construction fees for patios, walkways, and solar permits. The agenda also includes a staff report on a Business Facade Rebate Program funding request for 806 & 808 Waukegan Road.

• Ordinance to amend Tennaqua special use for master plan changes and club renovations at 1 Tennaqua Lane
• Resolution amending annual fee resolution for construction fees on patios, walkways, and solar permits
• Ordinance amending municipal code on construction site fencing
• Ordinance amending municipal code on liens for weed cutting costs
• Ordinance amending building permit fees

The Board of Trustees approved an ordinance for the Tennaqua Club master plan and renovations. They also authorized funding for exterior improvements at 806 and 808 Waukegan Road and updated construction fee schedules. A proposal to change municipal permit requirements was tabled for further discussion.

• Approved funding not to exceed $35,212.63 for facade improvements at 806 and 808 Waukegan Road (6-0)
• Adopted Ordinance O-23-19 for Tennaqua Club master plan changes and renovations (6-0)
• Adopted Ordinance O-23-20 placing the C-4 Entertainment/Limited Retail Zoning District under ARC jurisdiction (6-0)
• Approved Resolution R-23-35 updating construction fees for solar permits, patios, and walkways (6-0)
• Appointed Sherry Flores as Chairperson of the ARC (unanimous voice vote)
• Appointed Amy Charlson as Commissioner of the ARC (unanimous voice vote)
• Appointed Dustin Goffron as Commissioner of the ARC (unanimous voice vote)
• Tabled amendment to Section 6-1 regarding construction permit requirements (6-0)

Family Days Commission

The commission will review minutes from June 5, 2023, and discuss a recap of the 2023 Family Days event, including the parade, fireworks, and sponsorships. They will also consider suggestions for next year, such as a July 3rd band and commissioner responsibilities for July 3 and 4.

• Recap of Family Days parade, Rotary Race, arts & crafts, fireworks, food vendors, sponsorships, entertainment, dog show, and poster contest
• Discussion of suggestions for next year, including a July 3rd band
• Discussion of commissioner responsibilities for July 3 and 4

The Commission reviewed the outcomes of recent Family Days events, including race financials and vendor feedback. The board approved a name change for the bike parade.

• Approved renaming the bike parade to the 'John Sciaretta Bike Parade' (5-0)
• Approved June 5, 2023, meeting minutes (unanimous)

Sustainability Commission

The Commission reviewed upcoming community events including an Ask the Arborist program and a Farmers Market booth. Members discussed ComEd home energy assessments and updates regarding the Electric Aggregation Program.

• Electric Aggregation Program includes a $60,000 civic contribution for renewable energy credits
• Buckthorn Removal presentation by LCFP scheduled for October 14 at 10AM at Village Hall
• Ask the Arborist event proposed for February or March at the Deerfield Public Library
• Village budget includes funding for a tree inventory of public property

The Commission approved using Village Hall as the venue for the October 14 Buckthorn Removal program. Members also agreed to postpone the tree walk event until Spring of next year. Staff provided updates on compost bin distribution and solar initiatives.

• Approved January 12, 2023 meeting minutes (unanimous)
• Selected Village Hall as venue for October 14 Buckthorn Removal program
• Agreed to move tree walk event to Spring of next year

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to approve a report and recommendation on an amendment to the Tennaqua Club's special use permit, allowing changes to its approved master plan and extending the completion deadline from 2025 to 2030. The commission will also consider approving the minutes from the June 14, 2023 meeting. The agenda is otherwise procedural, with no other substantive items.

• Amendment to special use for Tennaqua Club at 1 Tennaqua Lane to extend master plan completion to 2030
• Approval of June 14, 2023 Plan Commission minutes
• Designation of representative for next Board of Trustees meeting

The Plan Commission approved a report and recommendation regarding an amendment to a special use for renovations at the Tennaqua Club. The commission also approved the minutes from the June 14, 2023 meeting.

• Approved report and recommendation for Tennaqua Club master plan amendment (unanimous)
• Approved June 14, 2023 meeting minutes (unanimous)

Community Relations Commission

The Deerfield Community Relations Commission is meeting for a regular session. The agenda includes public comment, approval of minutes, and discussion items focused on Heritage Month updates, a 'Dear in Deerfield'/Act of Kindness recognition program, and updates from the Village and partners. No formal votes or decisions are listed on the agenda.

• Heritage Month updates and recaps
• 'Dear in Deerfield'/Act of Kindness recognition discussion
• Updates from the Village and partners

The Commission approved the minutes from the May 15, 2023, meeting. Members discussed upcoming Hispanic Heritage Month activities and potential ways to help the public understand Village processes for challenging projects.

• Approved May 15, 2023 meeting minutes (unanimous voice vote)

Board of Trustees

The Board will hold public hearings and consider three ordinances to create a new C-4 Entertainment and Limited Retail Business Zoning District south of Lake Cook Road, amend the Comprehensive Plan, and rezone eight properties from I-1 to C-4. They will also vote on an amendment to the Deerfield Park District special use for Phase 2 renovations to Jewett Park, and a resolution for police peer support services.

• Ordinance to rezone 0, 1411, 1415, 1417, 1419, 1425, 1435, and 1445 Lake Cook Road from I-1 to C-4 Entertainment and Limited Retail Business District
• Ordinance authorizing amendment to Deerfield Park District special use for Phase 2 renovations to Jewett Park at 836 Jewett Park Drive
• Resolution approving agreement with Velan Solutions, LLC for police peer support and mental health network participation
• Resolution authorizing document scanning services
• Resolution approving termination and release of restrictive covenant for properties at 824, 828, 832, and 834 Northwoods Court

The Board approved several ordinances to rezone properties south of Lake Cook Road to a new entertainment and limited retail business district. Trustees also approved park renovations and a police mental health support agreement.

• Approved Phase 2 renovations to Jewett Park (6-0)
• Approved amendments to Comprehensive Plan and land use map for area south of Lake Cook Road (6-0)
• Created new entertainment and limited retail business Zoning District south of Lake Cook Road (6-0)
• Rezoned properties at 0, 1411, 1415, 1417, 1419, 1425, 1435 and 1445 Lake Cook Road from I-1 to C-4 (6-0)
• Approved police peer support and mental health agreement with Velan Solutions, LLC not to exceed $1,680 (6-0)
• Approved document scanning services with Microsystems, Inc. not to exceed $34,735 (6-0)
• Approved termination of restrictive covenant for 828, 830, 832 and 834 Northwoods Court (6-0)
• Tabled Tennaqua Master Plan and renovation item until July 17, 2023 (6-0)

Appearance Review Commission (ARC)

The Commission approved signage and monument panels for Doctors of Physical Therapy and approved wall signs, pylon signs, and exterior improvements for Garfield’s Beverage. The Garfield’s Beverage exterior approval requires updated drawings to ensure materials match existing brick. The Commission also noted the resignations of Chairperson Lisa Dunn and member Amy Schneider.

• Approved wall sign and monument sign panels for Doctors of Physical Therapy (5-0)
• Approved two wall signs for Garfield’s Beverage (3-2)
• Approved pylon sign for Garfield’s Beverage (5-0)
• Approved exterior improvements for Garfield’s Beverage with requirement for updated drawings matching existing brick (5-0)
• Approved May 22, 2023 meeting minutes (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees will consider several Plan Commission recommendations, including a proposal to create a new Entertainment and Retail zoning district south of Lake Cook Road and rezone multiple properties there. The board will also vote on amendments to the Comprehensive Plan, special use amendments for Jewett Park and the Tennaqua Club, and several resolutions including an ADA transition plan contract and police vehicle purchases. The agenda includes a Juneteenth proclamation and standard consent items.

• Rezoning of 0, 1411, 1415, 1417, 1419, 1425, 1435, 1445 Lake Cook Rd for new Entertainment and Retail district
• Special use amendment for Phase 2 renovations to Jewett Park
• Special use amendment for master plan changes at Tennaqua Club, 1 Tennaqua Ln
• Resolution to award ADA Transition Plan contract (NTE $51,400)
• Resolution authorizing purchase of two police administrative vehicles

The Board of Trustees approved recommendations to create a new C-4 Entertainment and Retail Zoning District and authorized ordinances for renovations at Jewett Park and Tennaqua Club. A zoning relief ordinance for a garage at 855 Fair Oaks Avenue was also adopted. The board accepted the Juneteenth Proclamation and approved bills and payroll.

• Approved creation of C-4 Entertainment and Retail Zoning District south of Lake Cook Road (6-0)
• Approved Phase 2 renovations to Jewett Park, including a concert pavilion and challenge course (6-0)
• Approved Master Plan changes and extension of development phases to 2030 for Tennaqua Club (6-0)
• Adopted Ordinance O-23-14 for a detached garage at 855 Fair Oaks Avenue (6-0)
• Approved bills and payroll dated June 20, 2023 (6-0)
• Accepted the Juneteenth Proclamation (unanimous voice vote)
• Approved June 5, 2023 meeting minutes (unanimous voice vote)
• Appointed Trustee Berg as Mayor Pro Tem (unanimous voice vote)

Sustainability Commission

The Deerfield Sustainability Commission will discuss and plan a July 29 farmers market booth featuring composting, pollinator seeds, and energy efficiency programs. They will also consider a buckthorn removal presentation by the Lake County Forest Preserve on Oct. 14 and a new 'Buckthorn Removal Hero' spotlight program for residents. Other discussion items include composting toolkits, Solsmart designation and solar permit fees, and a tree walk.

• Farmers Market Booth on July 29 with composting, pollinator seeds, and energy efficiency promotions
• Buckthorn Removal Presentation by Lake County Forest Preserve on Oct. 14 at Village Hall
• Buckthorn Removal Hero/Spotlight Program for residents with before/after photos and recognition
• Discussion of Solsmart Designation and Solar Permit Fees
• Tree Walk scheduled for September/October 2023

Plan Commission

The Deerfield Plan Commission is holding a special workshop to approve documents, including reports and recommendations on two special use amendments: one for Phase 2 renovations to Jewett Park and another for changes to the approved master plan for the Tennaqua Club. The commission will also consider approving the May 25, 2023 meeting minutes. Public comment is limited to non-agenda items.

• Amendment to special use for Phase 2 renovations to Jewett Park at 836 Jewett Park Drive
• Amendment to special use for master plan changes to Tennaqua Club at One Tennaqua Lane
• Approval of May 25, 2023 Plan Commission minutes

The Plan Commission approved the report and recommendation for Phase 2 renovations to Jewett Park. A recommendation regarding the Tennaqua Club was postponed to the June 29th meeting due to a lack of a quorum. The May 25, 2023 meeting minutes were approved.

• Approved report and recommendation for Phase 2 renovations to Jewett Park at 836 Jewett Park Drive (unanimous voice vote)
• Postponed recommendation for Tennaqua Club master plan changes to June 29th meeting (unanimous voice vote)
• Approved May 25, 2023 Plan Commission minutes (unanimous voice vote)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss Heritage Month updates and recaps, a 'Dear in Deerfield'/Act of Kindness recognition program, and updates from the village and partners. The agenda is mostly discussion items with no formal votes or decisions listed.

• Heritage Month updates and recaps
• 'Dear in Deerfield'/Act of Kindness recognition discussion
• Updates from the Village and partners

Plan Commission

The Deerfield Plan Commission meeting was cancelled because the petitioner, Bridge Industrial, withdrew its application for the 101-acre property at 1 Baxter Parkway. The agenda had included a continued public hearing on annexation, rezoning, and other requests, but the meeting will not proceed.

• Continued public hearing on Bridge Industrial's annexation and rezoning request for 1 Baxter Parkway
• Rezoning from R-1 Single-Family Residence to I-2 Limited Industrial District
• Text amendment to allow a motor freight terminal in I-2 district
• Special use for industrial planned unit development with two industrial buildings
• Objector case by Thorngate HOA and Board of Directors

Board of Trustees

The Board will consider a zoning variance for a detached garage at 855 Fair Oaks Ave., and vote on several consent agenda items including dog leash regulations, a business facade rebate, and a camera agreement. A proclamation for LGBTQ Pride Month will also be presented.

• Zoning variance for 855 Fair Oaks Ave. to allow a garage 6 ft from the principal structure and 2 ft from property lines
• Ordinance amending dog leash regulations (Section 5-32 of Municipal Code)
• Resolution approving Business Facade Rebate Program for Kirby Limited Partnership at 728 Waukegan Road
• Resolution approving ALPR reader camera placement on Deerfield Road via agreement with Lake County Division of Transportation
• Ordinance amending peddler and solicitor regulations (Section 7-15 of Municipal Code)

The Board approved a zoning variation for a two-car garage at 855 Fair Oaks Avenue and updated the Municipal Code to require background checks for solicitor permits. Other actions included increasing the allowed dog leash length to six feet and approving a business façade rebate.

• Approved zoning relief for a two-car garage at 855 Fair Oaks Ave (6-0)
• Approved Ordinance 0-23-12 increasing allowed dog leash length to six feet (6-0)
• Approved Resolution R-23-26 for Kirby Limited Partnership business façade rebate (6-0)
• Approved Resolution R-23-27 for ALPR reader camera on Deerfield Road (6-0)
• Approved Ordinance O-23-13 requiring Illinois State Police background checks for solicitors (6-0)
• Accepted Proclamation of June 2023 as LGBTQ Pride Month (unanimous voice vote)
• Approved bills and payroll dated June 5, 2023 (6-0)
• Approved May 15 and May 22 meeting minutes (unanimous voice vote)

Family Days Commission

The Deerfield Family Days Commission is meeting to review plans for the upcoming Family Days event. The agenda includes committee reports on various event components, updates from the Fire and Police Departments regarding permits and logistics, and a Park District update. This is primarily a planning and coordination meeting for the annual event.

• Consideration of minutes from May 8, 2023 meeting
• Old business: sponsorship brochure
• Committee reports on parade, Rotary race, arts & crafts, fireworks, food vendors, sponsorships, dog show, poster contest, entertainment/rides
• Fire Department update on fireworks permit
• Police Department update on pre-fireworks meeting at Shepard School and pre-parade meeting at Village Hall

The commission reviewed preparations for upcoming Family Days events, including parade entries, vendor sign-ups, and sponsorship totals. The only formal action taken was the approval of the previous meeting's minutes.

• Approved May 8, 2023 minutes (unanimous)

Plan Commission

The Deerfield Plan Commission will hold public hearings on two special use amendments: one for Phase 2 renovations to Jewett Park (836 Jewett Park Drive) and another for changes to the approved master plan for the Tennaqua Club (1 Tennaqua Lane). The commission will also consider approving the May 11, 2023 meeting minutes. The agenda includes public comment and staff reports.

• Public hearing on Deerfield Park District's request to amend special use for Phase 2 renovations to Jewett Park, including a concert pavilion, playground, challenge course, and family game area.
• Public hearing on request to amend special use to allow changes to approved master plan for Tennaqua Club renovations.
• Approval of May 11, 2023 Plan Commission minutes.
• Designation of representative for next Board of Trustees meeting.

The Plan Commission held a public hearing regarding the Deerfield Park District's request for a Special Use amendment to permit Phase 2 renovations at Jewett Park. The commission deliberated on the proposal, which includes a challenge course, family game area, and new playground equipment. No final vote was recorded in the provided text; the commission serves as a recommending body to the Village Board of Trustees.

Committee of the Whole

The Deerfield Committee of the Whole will discuss three policy items: proposed regulations for mobile food vendors, a voluntary cost-sharing program for lead service line replacement, and a possible solar installation rebate program. No final votes will be taken; the board will provide direction to staff for future ordinances.

• Discussion of food truck regulations including $100 annual license fee, operating limits, and waste disposal rules
• Proposed lead service line replacement cost-share: Village pays 50% up to $6,000 per full replacement
• Solar rebate program discussion: possible waiver of base permit fee (estimated $8,795/year) or infrastructure impact fee
• Alley vacation program also on agenda for discussion
• Chamber of Commerce input on food truck impact on local businesses

The Board decided to implement a 50% reduction for solar permit fees with no retroactive consideration. Other items, including food truck regulations, lead service line replacement, and alley vacations, were discussed but not finalized.

• Approved 50% reduction in solar permit fees (no retroactive consideration)

Appearance Review Commission (ARC)

The Appearance Review Commission will hold a workshop meeting to consider two pending applications: a new wall sign for Zengeler Cleaners at 1452 Waukegan Road and the final review of Phase 2 of the Jewett Park Renovation. The meeting also includes approval of the April 24, 2023 minutes and public comment. The agenda is otherwise procedural.

• Zengeler Cleaners, 1452 Waukegan Road: new illuminated wall sign (74.32 SF, backer panel 82.68 SF)
• Jewett Park Renovation Phase 2 final review: concert area, play areas, native sculptural garden, 49 new trees
• Approval of April 24, 2023 meeting minutes
• Public comment period

The Appearance Review Commission approved the final review for Phase 2 of the Jewett Park renovation and a new wall sign for Zengeler Cleaners. Staff provided updates on local business ordinance violations and the Business Facade Rebate Program.

• Approved Jewett Park Renovation Phase 2 (6-0)
• Approved Zengeler Cleaners wall sign provided wall is restored to like-new condition (6-0)
• Approved April 24, 2023 meeting minutes (unanimous voice vote)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a request from Tom and Kaitlyn Zelski for zoning variations to build a larger garage at 855 Fair Oaks Avenue. The variations would allow the new garage to be 6 feet from the principal structure instead of the required 10 feet, and 2 feet from side and rear lot lines instead of the required 5 feet. The board will also consider minutes from the previous meeting and welcome new members.

• Public hearing on variation request for 855 Fair Oaks Ave. to replace a 12.25' x 18.45' garage with a 22' x 26' garage
• Requested setback reductions: 6 ft from principal structure (required 10 ft) and 2 ft from lot lines (required 5 ft)
• Board will consider minutes from April 19, 2022 meeting
• Welcome of new board members Gary Thalheimer and Michael Gold

The Board of Zoning Appeals recommended that the Mayor and Board of Trustees approve a variation for a new detached garage at 855 Fair Oaks Ave. The request seeks to reduce side and rear setbacks to 2 feet instead of 5 feet, and the separation from the principal structure to 6 feet instead of 10 feet.

• Recommended approval of detached accessory structure setbacks variation at 855 Fair Oaks Ave (6-0)
• Appointed Len Adams as Chairperson Pro Temp (unanimous)
• Approved minutes from April 19, 2022 BZA meetings (unanimous)

Board of Trustees

The Deerfield Board of Trustees will consider rejecting all bids for the 2023 Street Rehabilitation Program and awarding a contract for Family Days fireworks. They will also vote on a School Resource Officer agreement with High School District 113 and a resolution adopting the All Natural Hazards Mitigation Plan. The meeting includes proclamations for Jewish American Heritage Month, National Police Week, and National Public Works Week.

• Resolution to reject all bids for 2023 Street Rehabilitation Program
• Resolution to award Family Days Fireworks contract
• Resolution approving High School District 113 SRO Agreement
• Resolution adopting the All Natural Hazards Mitigation Plan
• Ordinance amending the Village of Deerfield Wage and Salary Plan

The Board of Trustees rejected all bids for the 2023 Street Rehabilitation Program after the lowest bid exceeded the budget by 34%. The Board also approved funding for a business façade project and awarded a fireworks contract for Family Days.

• Rejected all bids for 2023 Street Rehabilitation Program (6-0)
• Approved $100,000 in funding for business façade and site improvements at 728 Waukegan Road (6-0)
• Awarded 2023 Family Days fireworks contract to Mad Bomber Fireworks for up to $29,500 (6-0)
• Adopted Lake County All Natural Hazards Mitigation Plan (6-0)
• Amended Village Wage and Salary Plan for Finance Department restructuring (6-0)
• Approved proclamations for Jewish American Heritage Month, National Public Works Week, and National Police Week (unanimous voice votes)
• Approved May 1, 2023 meeting minutes (unanimous voice vote)
• Approved bills and payroll dated May 15, 2023 (6-0)

Plan Commission

The Deerfield Plan Commission is holding a continued public hearing on Bridge Industrial's request to annex and rezone the 101-acre former Baxter Healthcare campus at 1 Baxter Parkway for two industrial buildings and a motor freight terminal. The petitioner will present its proposal, but no public comment will be taken at this meeting. The Thorngate HOA has requested additional time to prepare its case, so the Commission is expected to vote on continuing the hearing to a later date, likely June 8, 2023.

• Continued public hearing for Bridge Industrial's proposal at 1 Baxter Parkway: annexation, rezoning from R-1 to I-2, text amendment for motor freight terminal, Comprehensive Plan amendment, resubdivision, special use for industrial PUD, and concept plan for recreational facility
• Thorngate HOA attorney David Meek requests hearing be continued to June 8, 2023, if Bridge Industrial's presentation concludes on May 11
• Document approval: recommendation on Comprehensive Plan amendments, new Entertainment and Limited Retail Business District, and map amendment for 0, 1411-1445 Lake Cook Road
• Approval of April 20 and April 27, 2023 Plan Commission minutes
• Public comments submitted include opposition from residents citing diesel exhaust health risks, traffic, and noise concerns

The Commission unanimously approved recommendations for zoning ordinance text amendments to create an Entertainment and Limited Retail Business District and a map amendment for several properties on Lake Cook Road. A public hearing regarding a proposed industrial development by Bridge Industrial was continued to a later date.

• Approved recommendation for Comprehensive Plan amendments, Zoning Ordinance text amendments for a new Entertainment and Limited Retail Business District, and map amendments for 0, 1411, 1415, 1417, 1419, 1425, 1435 and 1445 Lake Cook Road (unanimous voice vote)
• Approved April 20, 2023 minutes with corrections (unanimous voice vote)
• Approved April 27, 2023 minutes with corrections (unanimous voice vote)
• Continued public hearing for Bridge Industrial's annexation and industrial development proposal at 1 Baxter Parkway to a later date

Family Days Commission

The Deerfield Family Days Commission is meeting to consider minutes from the previous meeting, hear public comment, and discuss new and old business, including a sponsorship brochure. Committee reports will cover parade, race, arts and crafts, fireworks, food vendors, sponsorships, dog show, and poster contest. The meeting is largely procedural, with no major decisions or financial actions listed.

• Consideration of minutes from April 10, 2023 meeting
• Discussion of sponsorship brochure under old business
• Committee reports on parade, race, arts & crafts, fireworks, food vendors, sponsorships, dog show, poster contest, entertainment/rides

The Family Days Commission approved the minutes from the April 10 meeting and discussed updates on sponsorship, parade, and other event planning. No formal decisions were made on new business items.

• Approved minutes from April 10, 2023 meeting (unanimous)
• Discussed sponsorship brochure with May 15 deadline for sponsors
• Reported parade updates: five paid bands booked, League of Women Voters and Mayor Emeritus Harriet Rosenthal as parade marshals
• Noted no sponsor interest for floats due to staffing issues
• Rotary Race link active, shirts ordered (white), course setup with park district
• Arts & Crafts: eight vendors signed up
• Fireworks contract to be brought to board on May 15 for approval
• No update on food vendors; Chick-fil-a and Joe Donuts contacted, Wild Rosters to be contacted

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss and review student murals. The agenda includes public comment, approval of minutes, and a discussion item on the murals. No formal decisions are listed.

• Review of student murals

Sustainability Commission

The Deerfield Sustainability Commission will consider approving January meeting minutes, discuss hosting a Farmers Market booth on July 29, and review the ComEd Energy Efficiency Program. The agenda also includes updates on past events like Ask the Arborist and Earth Week, and upcoming programs such as Buckthorn and Tree Walk.

• Farmers Market Booth – July 29
• Discussion of ComEd Energy Efficiency Program
• Recap: Ask the Arborist Program, Earth Week Promotions, Homegrown National Parks Program, Jam for Justice
• Upcoming: Buckthorn Program, Tree Walk Program (with scavenger hunt?)
• Update: Solsmart, Composting

Board of Trustees

The Deerfield Board of Trustees will consider two resolutions: one granting a development schedule extension for 8 Parkway North, and another approving an economic incentive agreement with 2300 Carlson, LLC for a Shake Shack at 560 Waukegan Road. The meeting also includes a proclamation for Asian American and Pacific Islander Heritage Month, a finance department six-month report, and the swearing-in of re-elected trustees.

• Resolution 23-32: Extension of development schedule for 8 Parkway North (Quadrangle Development Corporation)
• Resolution 23-33: Economic incentive agreement with 2300 Carlson, LLC (Shake Shack – 560 Waukegan Road)
• Proclamation: Asian American and Pacific Islander Heritage Month
• Finance Department 6-month report: $1.26 million remaining ARPA funds for Waukegan Road Water Main project
• Oath of office for Trustees Larry Berg, Elaine Jacoby, and William Seiden

Plan Commission

The Plan Commission opened and then continued a public hearing to May 11, 2023. This action was taken because the meeting location could not accommodate the number of attendees in compliance with the Open Meetings Act.

• Opened the Public Hearing (6-0)
• Continued the Public Hearing to May 11, 2023 (6-0)

Appearance Review Commission (ARC)

The Appearance Review Commission will consider a request from Shake Shack to relocate its monument sign to a new position north of the Waukegan Road entrance, after the previously approved location was found to have limited visibility. The commission will also review the minutes from the March 20, 2023 meeting and hear public comment. The agenda includes only this pending application, with no other substantive items listed.

• Shake Shack, 560 Waukegan Road: monument sign location change
• Review of minutes from March 20, 2023
• Public comment period
• Items from staff and commission (as introduced)

The Appearance Review Commission approved a request to relocate the Shake Shack monument sign at 560 Waukegan Road for better visibility. Staff provided updates on signage and parking enforcement at Deerbrook Mall and other local businesses.

• Approved revised monument sign location for Shake Shack (4-0)
• Approved March 20, 2023 meeting minutes (unanimous voice vote)

Plan Commission

The Deerfield Plan Commission will hold a workshop and public hearing on April 20, 2023. They will discuss amendments to special uses for renovations at Jewett Park and Tennaqua Club, and hold a public hearing on creating a new entertainment and retail zoning district south of Lake Cook Road. The meeting also includes approval of previous minutes and other routine items.

• Amendment to Special Use for Phase 2 renovations at Jewett Park (836 Jewett Park Drive), including concert pavilion, playground, and natural area
• Amendment to Special Use for changes to Tennaqua Club master plan (1 Tennaqua Lane)
• Public hearing on amendments to Comprehensive Plan and Zoning Ordinance to create new Entertainment and Retail Zoning District south of Lake Cook Road
• Approval of March 1 and March 9, 2023 Plan Commission minutes

The Commission held prefiling conferences for proposed renovations at Jewett Park and the Tennaqua Club. In both instances, the Commission agreed to waive the required traffic studies. No final approvals were granted as both items will proceed to future public hearings.

• Waived traffic study for Jewett Park Phase 2 renovations
• Waived traffic study for Tennaqua Club Master Plan amendments

Board of Trustees

The Board of Trustees will consider creating a new Class L liquor license to allow product sampling and increasing the number of Class A liquor licenses. A resolution to adopt application fees for the new license is also on the agenda. The meeting includes a proclamation for Arbor Day and approval of bills and payroll.

• Ordinance creating Class L liquor license for product sampling and increasing Class A liquor licenses
• Resolution adopting application fees for Class L liquor licenses
• Proclamation declaring April 28, 2023 as Arbor Day
• Approval of bills and payroll totaling $1,061.59 to $30,789.49 for various vendors

The Board of Trustees approved an ordinance creating a Class L liquor license to allow for product sampling and increased the number of Class A liquor licenses. The board also adopted a resolution establishing application fees for the new Class L licenses.

• Created Class L liquor license for product sampling and increased Class A licenses (5-0)
• Adopted application fees for Class L liquor licenses (5-0)
• Appointed Rai Copeland-Keefe to the Fine Arts Commission (Unanimous)
• Proclaimed April 28, 2023, as Arbor Day (Unanimous)
• Approved April 3, 2023, meeting minutes (Unanimous)
• Approved bills and payroll dated April 17, 2023 (5-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss routine matters including introducing new student members, recapping heritage month activities, and discussing a 'Dear in Deerfield' recognition. The agenda is mostly procedural with no major decisions or financial items listed.

• Introduction of new student members
• Heritage Month updates and recaps
• 'Dear in Deerfield' recognition discussion
• Updates from the Village and partners

The Commission approved the March 14, 2023, meeting minutes and discussed upcoming heritage month initiatives. Members planned social media posts and a proclamation for Asian Heritage Month and reviewed Pride Month activities. The Commission also discussed a new 'Dear in Deerfield' recognition to spotlight acts of kindness.

• Approved March 14, 2023, meeting minutes (unanimous voice vote)
• Rescheduled May 9 meeting to May 16, 2023

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting to discuss routine matters, including approving January 2023 minutes, updates on board vacancies, follow-up on local volunteer opportunities, and a scheduled applicant meeting. The agenda is largely procedural with no major policy decisions.

• Consideration of January 2023 meeting minutes
• Update on open Fine Art Commission position (1 vacancy)
• Volunteer applicant meeting at 6:15 p.m. with Rai Copeland-Keefe
• Website commission page update discussion

Family Days Commission

The Deerfield Family Days Commission is meeting to review minutes from November 2022, hear public comment, and discuss old business including a sponsorship brochure. Committee reports will cover event components like the bike parade, fireworks, food vendors, and sponsorships. The commission will also take suggestions for the upcoming Family Days event.

• Consideration of minutes from November 14, 2022 meeting
• Discussion of sponsorship brochure under old business
• Committee reports on bike parade, parade, rotary race, arts & crafts, fireworks, food vendors, sponsorships, dog show, poster contest, entertainment/rides
• Public comment period
• Suggestions for upcoming Family Days

The Commission approved the minutes from the October 17, 2022 meeting. Members provided status updates on the bike parade, fireworks contract, and vendor recruitment for the upcoming Family Days events.

• Approved October 17, 2022 meeting minutes (unanimous)

Board of Trustees

The Deerfield Board of Trustees is meeting to consider several resolutions, including hiring a consultant for a proposed Lake Cook Road TIF district, extending a development schedule, and awarding a water system contract. The agenda also includes proclamations, appointments, and the police department's 2022 annual report.

• Resolution 23-27: Approve agreement with Ryan, LLC for Phase II TIF consultant services for Lake Cook Road TIF District (TIF#4)
• Resolution 23-28: Grant one-year extension to development schedule for a commercial planned development (REVA Development)
• Resolution 23-29: Award contract for 2023 Water System Valving Improvements
• Proclamation: Mayors' Monarch Pledge Day 2023
• Proclamation: National Telecommunicators Week (April 9-15, 2023)

The Board of Trustees approved a consulting agreement for a proposed TIF district and awarded a water system valving contract. The Board also granted a one-year development extension for a commercial project at Deerbrook and appointed two student members to the Community Relations Commission.

• Approved agreement with Ryan, LLC for Phase II TIF consulting services not to exceed $35,000 (6-0)
• Awarded 2023 water system valving improvement contract to Midwest Chlorinating, Inc. not to exceed $50,000 (6-0)
• Granted one-year development schedule extension for REVA Development commercial PUD (6-0)
• Appointed Joshua Duby and Jada Harris as student members of the Community Relations Commission (unanimous)
• Approved bills and payroll dated April 3, 2023 (6-0)
• Approved minutes from March 20, 2023 meeting (unanimous)
• Accepted proclamation for Mayors’ Monarch Pledge Day (unanimous)
• Accepted proclamation for National Telecommunicators Week (unanimous)

Appearance Review Commission (ARC)

The Appearance Review Commission approved wall and pylon signs for Fixer, provided the facade is repaired and painted. The Commission denied a request by Brunch Cafe to add a non-illuminated tagline to its wall signs. Staff reported ongoing signage and facility corrections for Dunkin' Donuts and The Coder School.

• Approved wall sign and pylon sign panels for Fixer (5-0)
• Denied tagline signage for Brunch Cafe (0-5)
• Approved February 27, 2023 meeting minutes (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees will consider several new business items, including an ordinance amending the municipal code on alcoholic beverages, a resolution for a license agreement with Bannockburn, a contract award for a drone, and an agreement for therapy services with First Responders Wellness Center. The meeting also includes approval of bills and payroll, and reports from the Village Manager.

• Ordinance 23-23 amending Chapter 3 of the Municipal Code regarding alcoholic beverages
• Resolution 23-24 approving a license agreement with the Village of Bannockburn
• Resolution 23-25 awarding a contract to Unmanned Vehicle Technologies for a drone
• Resolution 23-26 approving an agreement for professional therapy services with First Responders Wellness Center, LLC

The Board of Trustees updated the municipal code regarding alcoholic beverages and approved several public safety agreements. These include a license plate reader agreement with the Village of Bannockburn and the purchase of a police drone. The Board also approved professional therapy services for first responders.

• Appointed Bob Benton as Mayor Pro Tem (unanimous)
• Approved bills and payroll dated March 20, 2023 (6-0)
• Adopted Ordinance O-23-09 amending alcoholic beverage regulations (6-0)
• Approved Resolution R-23-13 for a license plate reader agreement with Village of Bannockburn (6-0)
• Approved Resolution R-23-14 for a drone contract with Unmanned Vehicle Technologies not to exceed $18,752.05 (6-0)
• Approved Resolution R-23-15 for therapy services with First Responders Wellness Center, LLC not to exceed $10,000 (6-0)

Sustainability Commission

The Deerfield Sustainability Commission will consider approving January 2023 meeting minutes, recap the Ask the Arborist program held in February, and discuss promoting ComEd's free home energy assessment program. The meeting includes public comment and planning for a Farmers Market booth.

• Recap of Ask the Arborist program held February 25, 2023 at Deerfield Public Library
• Discussion of ComEd Energy Efficiency Program offering free home assessments averaging $377 in annual savings
• Consideration of topics and dates for a Farmers Market booth
• Approval of January 12, 2023 meeting minutes

Community Relations Commission

The Deerfield Community Relations Commission is meeting to select student commissioners, receive updates from the Village and partners, and discuss other items. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Select Student Commissioners
• Updates from the Village and Partners
• Other Items for Discussion

The Community Relations Commission reviewed 18 applications for sophomore and junior student commissioner positions. The commission selected the top three candidates in each category to be interviewed in March. Members also received an update on the Women's History Month event featuring paintings by Kimberly Perl.

• Approved previous meeting minutes (unanimous voice vote)
• Selected top three sophomore and junior applicants for interviews
• Scheduled student interviews for March 8 and March 9, 2023

Plan Commission

The Deerfield Plan Commission is holding a prefiling conference to discuss proposed amendments to the Comprehensive Plan and Zoning Ordinance that would create a new C-4 Entertainment and Limited Retail Business District south of Lake Cook Road. The proposal aims to redevelop the former Walgreens campus and nearby properties into a mixed-use area with entertainment, retail, restaurants, and limited residential and medical office uses. No formal decisions are being made at this workshop; the purpose is to provide input and direction to the applicant before a public hearing.

• Proposed new C-4 zoning district for entertainment and limited retail uses
• Amendments to Comprehensive Plan Subarea 4.8 to add retail, restaurants, and entertainment uses
• Future land use map change from office to retail for the area
• Special uses include sports entertainment, grocery stores, movie theaters, and multi-family housing
• TIF district for 44.5 acres south of Lake Cook Road, including former Walgreens properties and Embassy Suites Hotel

The Commission held a workshop to review proposed amendments to the Comprehensive Plan and the creation of a new C-4 Entertainment and Limited Retail District. This area includes the former Walgreens buildings and the Embassy Suites Hotel. No formal votes were taken on the zoning changes; a public hearing is scheduled for April 13, 2023.

• Proposed new C-4 District to allow retail, restaurants, and entertainment uses
• Discussed adding microbreweries, distilleries, and wineries as special uses
• Proposed including multifamily rental developments as a special use
• Agreed to prohibit drive-thru establishments in the new C-4 district
• Proposed adding coffee shops, massage, and nail salons as permitted uses
• Discussed including virtual reality gaming and video arcades as special uses
• Proposed expanding Appearance Review Commission (ARC) jurisdiction to the C-4 District
• Adjourned meeting at 9:16 P.M. (unanimous voice vote)

Family Days Commission

The Deerfield Family Days Commission is meeting to consider minutes from November 2022, discuss the sponsorship brochure, receive committee updates, and gather suggestions for the upcoming Family Days event. The agenda is largely procedural and planning-focused, with no major decisions or financial actions listed.

• Consideration of minutes from November 14, 2022 meeting
• Discussion of sponsorship brochure under old business
• Committee updates
• Suggestions for upcoming Family Days

Board of Trustees

The Deerfield Board of Trustees will hear reports on a Climate Action Plan update and a preliminary Tax Increment Financing (TIF) eligibility study for Lake Cook Road TIF #4, and will vote on a resolution to approve a purchase and sale agreement for real property acquisition. The agenda also includes routine items like the treasurer's report, bills, and payroll.

• Resolution approving a Purchase and Sale Agreement and acquisition of real property
• Report on Climate Action Plan update
• Preliminary TIF eligibility study for Lake Cook Road TIF #4
• Proclamation declaring March 2023 as Women's History Month

The Board of Trustees approved the acquisition of real property at 839 Todd Court. The board also accepted a preliminary TIF eligibility study for the Lake Cook Road area and approved routine bills and payroll.

• Approved purchase and sale agreement for 839 Todd Court (5-0)
• Accepted preliminary TIF financing eligibility study for Lake Cook Road TIF #4 (5-0)
• Approved bills and payroll dated March 6, 2023 (5-0)
• Approved minutes from February 21, 2023 meeting (unanimous voice vote)
• Accepted proclamation of March 2023 as Women’s History Month (unanimous voice vote)

Plan Commission

The Deerfield Plan Commission is holding a prefiling conference for a proposal by Bridge Industrial to annex the 101-acre Baxter property at 1 Baxter Parkway into the village and redevelop it with two industrial buildings and a recreational facility. The meeting is for input and direction before a public hearing, and no final decisions are being made. The proposal requires annexation, rezoning, a text amendment, a special use for an industrial PUD, and several zoning exceptions.

• Annexation of 101-acre Baxter property at 1 Baxter Parkway
• Rezoning from R-1 to I-2 Limited Industrial District
• Text amendment to allow warehouse/distribution with motor freight terminal in I-2 district
• Special use for Industrial Planned Unit Development with two industrial buildings (896,522 sq ft and 228,369 sq ft)
• Concept plan for 156,600 sq ft recreation center with indoor soccer, baseball, and pickleball courts

The Commission held a prefiling conference for a proposed redevelopment of the Baxter campus at 1 Baxter Parkway. The proposal includes two industrial buildings and a recreation center for the Park District. No formal action was taken on the proposal; a public hearing is expected in April.

• Approved January 26, 2023 Plan Commission Minutes (unanimous)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to consider two pending applications: a wall sign for State Senator Julie Morrison's office at 400 Lake Cook Road, and exterior material changes for the proposed Shake Shack at 560 Waukegan Road. The commission will also review minutes from its December 19, 2022 and January 23, 2023 meetings. The agenda is otherwise routine, with no other substantive items listed.

• Wall sign application for State Senator Julie Morrison, 400 Lake Cook Road
• Exterior material changes for Shake Shack, 560 Waukegan Road
• Approval of minutes from December 19, 2022 and January 23, 2023 meetings

The Appearance Review Commission approved a wall sign for State Senator Julie Morrison and exterior material changes for Shake Shack. The commission also approved meeting minutes from December 19, 2022, and January 23, 2023.

• Approved minutes from Dec 19, 2022 and Jan 23, 2023 (unanimous)
• Approved wall sign for State Senator Julie Morrison at 400 Lake Cook Road (4-0)
• Approved exterior material changes for Shake Shack at 560 Waukegan Road with required finish material on parapet walls (4-0)

Plan Commission

This Plan Commission meeting was cancelled due to lack of quorum and rescheduled to March 1, 2023. The agenda includes a prefiling conference for a proposal to annex and rezone the 101-acre Baxter property at 1 Baxter Parkway for two industrial buildings and a recreational facility, along with necessary zoning text amendments and exceptions.

• Annexation and rezoning of 101-acre Baxter property at 1 Baxter Parkway from R-1 to I-2 Limited Industrial
• Proposed two industrial buildings totaling 1,124,891 sq ft and a 156,600 sq ft recreational facility
• Text amendment to allow warehousing/distribution with motor freight terminal in I-2 district for sites over 75 acres adjacent to Tri-State Tollway
• Exceptions requested: building height up to 48 ft 6 in (max 35 ft), reduced perimeter setbacks (10 ft 3 in south, 31 ft 6 in north)
• Traffic study estimates reduced trips vs. existing office use; truck restrictions recommended

Board of Trustees

The Deerfield Board of Trustees will consider several items, including a proposed Shake Shack drive-thru restaurant at 560 Waukegan Road, a contract for street light system upgrades, and a tree inventory survey. The board will also vote on consent agenda items for a massage establishment and a Rosebud Restaurant expansion. Public comments on the Shake Shack proposal were heard at the previous meeting.

• Special use for Shake Shack drive-thru at 560 Waukegan Road with outdoor seating and menu boards
• Resolution to award contract for 2023 Street Light System Upgrades
• Resolution waiving competitive bidding for a Tree Inventory Survey
• Ordinance for massage establishment at 405 Lake Cook Road, Unit A3 in Deerfield Park Plaza
• Ordinance to expand Rosebud Restaurant into adjacent Unit B at 711 Deerfield Road

The Board of Trustees approved a text amendment and special use permit to allow a Shake Shack drive-thru restaurant at 560 Waukegan Road. The Board also awarded contracts for street light system upgrades and a tree inventory survey. Other approvals included a massage establishment and a restaurant expansion.

• Approved text amendment to allow drive-thru restaurants in C-1 Village Center District (5-1)
• Approved special use permit for Shake Shack drive-thru at 560 Waukegan Road (5-1)
• Approved $40,978 contract to North Shore Boring for street light upgrades (6-0)
• Approved $60,000 contract to Urban Forest Management, Inc. for tree inventory survey (6-0)
• Approved special use for massage establishment at 405 Lake Cook Road, unit A3 (6-0)
• Approved expansion of Rosebud Restaurant into adjacent Unit B tenant space (6-0)
• Approved purchase of a vehicle (6-0)
• Approved bills and payroll dated February 21, 2023 (6-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss routine matters, including reviewing student commissioner applications, receiving updates on Heritage Month subcommittees, and hearing updates from the village and partners. No final decisions or votes are listed on the agenda.

• Review of Student Commissioner Applications
• Update on Heritage Month Subcommittees
• Updates from the Village and Partners

The Community Relations Commission reviewed 18 student commissioner applications and selected the top three junior and sophomore candidates for interviews. The commission also received an update on the Women's History Month event scheduled for March 10, 2023.

• Approved previous meeting minutes (unanimous voice vote)
• Selected top three junior and top three sophomore student applicants for interviews
• Scheduled student interviews for March 8 and March 9, 2023

Sustainability Commission

The Deerfield Sustainability Commission will consider approving January meeting minutes, discuss the upcoming Ask the Arborist program at the library, and review the ComEd Energy Efficiency Program for residents. The meeting is largely routine, with no major decisions or votes expected beyond minutes approval.

• Consideration and approval of January 12, 2023 meeting minutes
• Upcoming Ask the Arborist Program at Deerfield Public Library, 920 Waukegan Rd., March 11 at 10 a.m.
• Discussion of ComEd Energy Efficiency Program, which offers free home assessments and saves average resident $377 annually

Cemetery Commission

The Deerfield Cemetery Commission is meeting to discuss a commissioner's resignation and a request from the Berning family to install a memorial bench at Deerfield Cemetery. The bench would be made of Blue Pearl granite from Norway and placed near the Henry Berning Plot. The commission will also review minutes from a previous meeting.

• Commissioner resignation to be discussed
• Berning family bench request with quote from Peter Troost Monument Company
• Bench would be Blue Pearl granite, 4 feet long, with concrete base
• Proposed location: south of cemetery entrance near Henry Berning Plot 1
• Minutes of August 23, 2022 to be approved

The Commission approved a request from the Berning Family to install a granite bench near the war memorial. The board also approved the minutes from the August 23, 2022 meeting. Commissioner Kenward announced his resignation due to moving out of Deerfield.

• Approved August 23, 2022 meeting minutes (unanimous)
• Approved Berning Family request and design for granite bench near war memorial (4-0)

Family Days Commission

The Deerfield Family Days Commission is meeting to consider minutes, hear public comment, and discuss new business including a sponsorship brochure, alcohol for July 3rd, and the Shepard Park layout for that date. Committee updates and suggestions for upcoming Family Days are also on the agenda.

• Consideration of minutes from November 14, 2022 meeting
• Discussion of sponsorship brochure
• Discussion of July 3rd alcohol
• Discussion of July 3rd Shepard Park layout

Board of Trustees

The Deerfield Board of Trustees will consider three Plan Commission recommendations: a special use for a massage establishment at 405 Lake Cook Road, an amendment to allow Rosebud Restaurant to expand into adjacent space at 711 Deerfield Road, and a text amendment plus special use for a Shake Shack drive-thru at 560 Waukegan Road. The board will also vote on several resolutions, including vehicle purchase, pumping station repairs, biosolids services, and a pavement assessment contract. A proclamation for Black History Month and appointments are also on the agenda.

• Special use for massage establishment at 405 Lake Cook Road, Unit A3, Deerfield Park Plaza
• Amendment to Rosebud Restaurant special use to expand into adjacent Unit B at 711 Deerfield Road
• Text amendment to allow drive-thru restaurant in C-1 district and special use for Shake Shack at 560 Waukegan Road
• Resolution ratifying purchase of a vehicle
• Resolution approving pumping station pump and floor door replacement project

The Board of Trustees approved a special use request for a Shake Shack drive-thru restaurant and an expansion of the Rosebud Restaurant. Several public works contracts for wastewater and pavement assessment were also awarded. The Board additionally appointed Nisa Salins to the Community Relations Commission.

• Approved Special Use for Shake Shack drive-thru at 560 Waukegan Road (6-0)
• Approved 1,446 sq ft expansion of Rosebud Restaurant (6-0)
• Approved Special Use for massage establishment at 405 Lake Cook Road (6-0)
• Appointed Nisa Salins to the Community Relations Commission (6-0)
• Awarded $62,500 pumping station project to Strand and Associates, Inc. (6-0)
• Approved $35,000 purchase order for Biosolids Polymer from Aquachem of America Incorporated (6-0)
• Approved $65,000 biosolids removal services from Dahm Enterprises, Inc. (6-0)
• Approved $47,010 pavement condition assessment contract with IMS (6-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to review and vote on recommendations for two restaurant projects: a text amendment and special use for a Shake Shack drive-thru at 560 Waukegan Road, and an expansion of the Rosebud restaurant at 711 Deerfield Road. The Shake Shack proposal includes razing the existing building, constructing a 3,460-square-foot restaurant with a drive-thru and outdoor seating, and requires a zoning text amendment to allow drive-thru restaurants in the C-1 Village Center District. The commission will also approve the January 12, 2023 meeting minutes and designate a representative for the next Board of Trustees meeting.

• Text amendment to allow drive-thru restaurants in C-1 Village Center District as Class B Special Use
• Special use for Shake Shack drive-thru with outdoor seating at 560 Waukegan Road (former Rosebud site)
• Proposed 3,460 sq ft restaurant, 49 parking spaces, 18-car drive-thru stacking, hours 11 AM-9:30 PM Sun-Thu, 11 AM-10 PM Fri-Sat
• Rosebud Restaurant expansion recommendation at 711 Deerfield Road
• Approval of January 12, 2023 Plan Commission minutes

The Plan Commission approved documents regarding a text amendment and special use for Shake Shack and an expansion for Rosebud Restaurant. The commission also approved the minutes from the January 12, 2023 meeting.

• Approved 560 Waukegan Road Shake Shack Restaurant text amendment and special use recommendation (unanimous)
• Approved 711 Deerfield Road Rosebud Restaurant expansion recommendation (unanimous)
• Approved January 12, 2023 Plan Commission minutes (unanimous)

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting to consider October 2022 meeting minutes, receive updates on open positions for the Fine Art and Community Relations Commissions, and discuss local volunteer opportunities. The agenda is largely procedural, with no major decisions or financial items listed.

• Consideration of October 2022 meeting minutes
• Open positions: Fine Art Commission (1), Community Relations Commission (1)
• Discussion of local volunteer opportunities

Appearance Review Commission (ARC)

The Commission approved updated pylon sign panels for Deerbrook Mall and several site and signage elements for a new Shake Shack restaurant. Building material approvals for Shake Shack were deferred pending revised elevations showing increased masonry.

• Approved Deerbrook Mall pylon signs with modifications to MOD Pizza, City Barbeque, and Mattress Firm (5-0)
• Approved Shake Shack site plan, mechanical equipment, lighting, and landscaping with a 7’ high fence (5-0)
• Approved Shake Shack trash enclosure with charcoal brick (5-0)
• Approved Shake Shack drive-thru menu boards and two wall signs; east wall sign will not include 'drive-thru' (5-0)
• Approved Shake Shack monument sign location (3-2)
• Approved Shake Shack monument sign including the words 'drive-thru' (3-2)
• Denied Shake Shack south elevation wall sign (removed per approved motion)
• Tabled Shake Shack building material approval pending revised masonry elevations

Board of Trustees

The Deerfield Board of Trustees will consider a resolution to renew a contract for elevator inspection services. The agenda also includes the Public Works & Engineering annual report, covering 2022 accomplishments and 2023 plans for infrastructure projects, water system upgrades, and street maintenance.

• Resolution 23-6: Authorizing renewal of contract for elevator inspection services
• 2022 street rehabilitation: Byron Court, Charing Cross, Gordon Terrace, Hermitage Drive, Kenmore Avenue, Kipling Place, Longfellow Avenue, Montgomery Road, Plum Tree Road, Price Lane, Rosewood Avenue, Whittier Avenue
• Waukegan Road water main replacement project (Deerfield Road to North Avenue) bid and awarded, construction start spring 2023
• Arbor Vitae Rd. and Appletree Ln. infrastructure project to replace water main and eliminate two dead ends
• Hazel Avenue and Park Avenue reconstruction design projects submitted for federal funding, currently on contingency list

The Board of Trustees approved a new two-year contract with Elevator Inspection Services Company, Inc. (EIS) for annual inspections and plan reviews. The Board also approved the January 3, 2023, meeting minutes and the January 17, 2023, bills and payroll.

• Approved new two-year contract with one-year extension to Elevator Inspection Services Company, Inc. (5-0)
• Approved minutes from January 3, 2023, meeting (4-0-1)
• Approved bills and payroll dated January 17, 2023 (5-0)

Sustainability Commission

The Deerfield Sustainability Commission will review the ComEd Energy Efficiency Report and discuss electric aggregation and renewable energy credits. They will also recap the November water education seminar and plan the upcoming Ask the Arborist program.

• Discussion of ComEd Energy Efficiency Report
• Electric Aggregation – Renewable Energy Credits discussion
• Recap of Water Education Seminar held November 19, 2022
• Upcoming Ask the Arborist Program on February 25 at 10 AM
• Approval of November 3, 2022 meeting minutes

The Commission approved the minutes from the November 3, 2022, meeting. The remainder of the session consisted of discussions regarding water and tree education programs, ComEd energy assessments, and updates on electric aggregation and leaf blower reports.

• Approved November 3, 2022 meeting minutes (unanimous)

Plan Commission

The Deerfield Plan Commission will hold a continued public hearing on a request to allow a drive-thru restaurant in the C-1 Village Center District, specifically for a Shake Shack at 560 Waukegan Road (former Rosebud site). They will also hear a request to expand the Rosebud Restaurant into an adjacent unit at 711 Deerfield Road. The commission will review recommendations for two other properties and approve minutes from a prior meeting.

• Text amendment to allow drive-thru restaurants as special use in C-1 district
• Special use for Shake Shack drive-thru with outdoor seating at 560 Waukegan Road
• Approval of proposed menu boards for Shake Shack
• Amendment to Rosebud Restaurant special use for expansion into adjacent unit at 711 Deerfield Road
• Recommendations for 649 Lake Cook Road (Kohn Animal Hospital) and 405 Lake Cook Road, Unit A3 (Foot Spa)

The Plan Commission approved a text amendment to allow drive-thru restaurants in the C-1 Village Center District and recommended a Special Use permit for a Shake Shack at 560 Waukegan Road. The commission also approved the expansion of Rosebud Restaurant into an adjacent tenant space. Both restaurant matters will move to the Board of Trustees for final action.

• Approved Rosebud Restaurant expansion into adjacent Unit B at 711 Deerfield Road (7-0)
• Approved text amendment to allow drive-thru restaurants in C-1 Village Center District (7-0)
• Approved Special Use for Shake Shack at 560 Waukegan Road with hours until 9:30 PM (Sun-Thu) and 10 PM (Fri-Sat), contingent on IDOT approval (7-0)
• Approved proposed menu board for Shake Shack at 560 Waukegan Road (7-0)
• Approved Kohn Animal Hospital recommendation (unanimous voice vote)
• Approved Foot Spa recommendation at 405 Lake Cook Road, Unit A3 (unanimous voice vote)
• Approved December 8, 2022 meeting minutes with corrections (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees will vote on several new business items, including a resolution to waive bidding and contract with Hezcorp Construction Services for police station communications center remodeling, ordinances establishing a Tax Increment Redevelopment Plan for the Downtown/Village Center area, and an ordinance increasing Class E liquor licenses by one for Brunch Cafe. The agenda also includes the Administration Department's 2022 annual report, covering COVID-19 response, communications growth, union negotiations, and IT projects.

• Resolution waiving bidding and approving contract with Hezcorp Construction Services for police station communications center remodel
• Ordinance approving Tax Increment Redevelopment Plan for Downtown/Village Center Redevelopment Area
• Ordinance designating Downtown/Village Center Redevelopment Project Area
• Ordinance adopting Tax Increment Allocation Financing for Downtown/Village Center
• Ordinance increasing Class E liquor licenses by one for Brunch Cafe

The Board approved three ordinances to create a Tax Increment Financing (TIF) district for the Downtown/Village Center area to incentivize developer improvements. The Board also approved a contract for the Police Station Communications Center remodel and a liquor license for Brunch Café.

• Approved TIF Redevelopment Plan and Project for Downtown/Village Center (5-0)
• Designated Downtown/Village Center redevelopment project area pursuant to TIF Act (5-0)
• Adopted TIF financing for the Downtown/Village Center redevelopment area (5-0)
• Waived bidding and approved contract with Hezcorp Construction Services, Inc. for Police Station Communications Center remodel (5-0)
• Approved increasing Class E liquor licenses by one for Brunch Café (5-0)
• Approved December 19, 2022 meeting minutes (5-0)
• Approved bills and payroll dated January 3, 2023 (5-0)