Deerfield public meetings in 2022

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss several items, including updates on subcommittees for Heritage Month planning, a potential award or recognition called 'Dear in Deerfield', and the selection of new student members. The agenda also includes updates from the Village and partners, and other items for discussion. No formal decisions are listed on the agenda.

• Update on Subcommittees for Heritage Month Planning
• Discussion of Award/Recognition - 'Dear in Deerfield'
• Discussion of Selecting New Student Members
• Updates from the Village and Partners

The Commission approved the minutes from the October 19, 2022, meeting. Members discussed the budget and planning for Heritage Month and the application process for a new student member. A discussion regarding awards and recognition was tabled.

• Approved October 19, 2022 meeting minutes (unanimous)
• Tabled discussion of Award/Recognition

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will consider a request from Starbucks Coffee at 60 S. Waukegan Road to replace its existing 5-panel drive-thru menu board with a smaller 3-panel version. The change is prompted by the order point feeling too crowded after the recent installation of a digital confirmation screen. The meeting will also include routine items like approving minutes and public comment.

• Starbucks Coffee, 60 S. Waukegan Road: replace 5-panel menu board with 3-panel board (18.62 SF vs 32.97 SF)
• Reminder that additional, repetitive signage is not permitted
• Approval of minutes from November 28, 2022 meeting

The Appearance Review Commission approved a request to replace a 5-panel menu board with a smaller 3-panel board at Starbucks Coffee. The commission also reviewed staff updates on local signage and noted several maintenance issues with business signs and parking lot lighting.

• Approved menu board revisions for Starbucks Coffee at 60 S. Waukegan Road (4-0)
• Approved November 28, 2022 meeting minutes (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees will hold a public hearing and consider a resolution to establish a Tax Increment Financing (TIF) district for the Downtown/Village Center area. The board will also vote on several contracts for landscape maintenance, sewer lining, and bulk rock salt purchase, as well as a memorandum of understanding with the Lake County Health Department. A report from the Community Development Department summarizes 2022 activities, including building permits and zoning changes.

• Public hearing and resolution for Downtown/Village Center TIF #3
• Resolution to award landscape maintenance contract
• Resolution to award sanitary sewer lining contract
• Resolution to award storm sewer lining contract
• Resolution to purchase bulk rock salt through Illinois Department of Central Management Services and Lake County

The Board authorized an intergovernmental agreement for the Downtown/Village Center TIF #3 project and held a public hearing on the redevelopment area. Trustees also approved several infrastructure contracts for sewer lining, landscaping, and road salt. Additionally, the Board adopted a proclamation for Mayors’ Monarch Pledge Day and approved the 2023 Family Days budget.

• Approved intergovernmental agreement for Downtown/Village Center TIF #3 (4-1)
• Approved 2023 Family Days budget (4-0)
• Awarded landscape maintenance contract to Milieu Design, LLC not to exceed $40,300 (4-0)
• Authorized purchase of landscape material from Red’s Garden Center not to exceed $30,000 (5-0)
• Awarded sanitary sewer lining contract to Visu-Sewer not to exceed $425,000 (5-0)
• Awarded storm sewer contract to Visu-Sewer not to exceed $75,000 (5-0)
• Authorized bulk rock salt purchase not to exceed $220,000 (4-0)
• Approved MOU with Lake County Health Department for 'A Way Out' program (4-0)

Plan Commission

The Deerfield Plan Commission is holding public hearings on three special use requests: a continued hearing for a Shake Shack drive-thru at 560 Waukegan Road (continued to January 12, 2023), a new hearing for Kohn Animal Hospital at 649 Lake Cook Road, and a massage establishment at 405 Lake Cook Road. The commission will also approve minutes from the November 10 meeting. The animal hospital request includes a traffic study waiver and signage approval.

• Continued public hearing for Shake Shack drive-thru at 560 Waukegan Road (continued to Jan 12, 2023)
• Special use for Kohn Animal Hospital at 649 Lake Cook Road (former El Tradicional restaurant)
• Special use for massage establishment at 405 Lake Cook Road (Asian Foot Spa) with parking exception
• Approval of November 10, 2022 Plan Commission minutes
• Traffic study waiver requested for animal hospital

The Plan Commission approved a special use request for Kohn Animal Hospital and recommended approval for a massage establishment and parking exception at Deerfield Park Plaza. A public hearing regarding a Shake Shack restaurant was continued to a future date.

• Approved special use for Kohn Animal Hospital at 649 Lake Cook Road (5-0)
• Recommended approval for massage establishment and parking exception at 405 Lake Cook Road (5-0)
• Continued Shake Shack restaurant text amendment and special use hearing to January 12, 2023 (5-0)
• Approved November 10, 2022 Plan Commission Minutes (unanimous voice vote)

Board of Trustees

The Board of Trustees adopted the 2023 corporate tax levy and approved several public works and police contracts. The board also amended the 2022 annual budget and adjusted the 2023 employee wage and salary plan.

• Adopted 2023 corporate tax levy with a net levy of $13,304,145 (6-0)
• Approved 2023 employee wage and salary plan adjustment of 4 percent (6-0)
• Amended 2022 budget to increase economic incentives to $5,000,000 (6-0)
• Awarded $119,585.79 contract to Axon Enterprise, Inc. for 22 tasers over 5 years (6-0)
• Awarded GIS Services Contract to MGP, Inc. not to exceed $88,965 (6-0)
• Awarded tree trimming and stump removal contracts to Advanced Tree Care, each not to exceed $75,000 (6-0)
• Awarded turf maintenance contract to Green Acres Landscaping, Inc. not to exceed $38,325 (6-0)
• Ratified purchase of two 2023 Chevrolet Bolt electric vehicles for $39,704.24 and $37,909.24 (6-0)

Joint Review Board

The Joint Review Board is meeting to review and potentially adopt a resolution recommending approval of the Downtown TIF District redevelopment plan and project. The agenda includes reviewing the TIF plan, eligibility criteria, and draft ordinances, followed by a vote on the resolution. Public comments will be heard.

• Review and adoption of November 10, 2022 meeting minutes
• Public comments
• Review of Downtown TIF Plan and eligibility criteria
• Review of draft Downtown TIF ordinances
• Adoption of resolution recommending approval of the redevelopment plan

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to review four pending applications: a wall sign for Asian Foot Spa, an awning and canopy for Deerfield Professional Plaza, a restaurant expansion for Rosebud, and new plantings and play equipment for Deerfield Square Play Area. The commission will also consider minutes from the October 24, 2022 meeting and take public comment.

• Asian Foot Spa, 405 Lake Cook Road: proposed 37.5 sq ft wall sign
• Deerfield Professional Plaza, 720 Osterman Avenue: proposed awning and canopy
• Rosebud, 711 Deerfield Road: restaurant expansion
• Deerfield Square Play Area, 740 Waukegan Road: new plantings and play equipment

The Appearance Review Commission approved a wall sign for Asian Foot Spa and exterior improvements for Deerfield Professional Plaza and Rosebud. The commission also approved new play equipment and pollinator gardens for the Deerfield Square play area.

• Approved wall sign for Asian Foot Spa at 405 Lake Cook Road with logo correction (4-0)
• Approved awning and canopy for Deerfield Professional Plaza at 720 Osterman Avenue, subject to ADA parking approval (4-0)
• Approved new awnings and window coverings for Rosebud at 711 Deerfield Road (4-0)
• Approved new play equipment and plantings for Deerfield Square Play Area at 740 Waukegan Road (3-1)
• Approved October 24, 2022 meeting minutes with a minor correction (unanimous voice vote)

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss and review the Public Art Program and selection, along with updates on the Art Fair, Park District, Library, and Village projects. The agenda includes public comment and approval of minutes, but no specific decisions or dollar amounts are listed.

• Public Art Program Review and Selection
• Art Fair Update
• Park District Update
• Library Update
• Village Updates

Board of Trustees

The Board approved the Village budget for fiscal year 2023 and a consolidated fee schedule including water, sewer, and refuse rate increases. The Board also authorized several public works equipment purchases and approved a new affordable supportive living facility project.

• Adopted 2023 Village budget (5-0)
• Adopted 2023 consolidated fee schedule including 5% water/sewer and 3.5% refuse rate increases (5-0)
• Approved 150-unit affordable supportive living facility at 1101 and 1121 Lake Cook Road (5-0)
• Approved $312,608 for Public Works vehicles and equipment, including a leaf machine and Ford F150 Lightning (5-0)
• Approved $24,992 for an electric mower (5-0)
• Approved $21,561 for an HP Latex 700 sign printer (5-0)
• Awarded $58,199 contract to Flock Group, Inc. for license plate reading cameras (5-0)
• Approved $36,331.50 for emergency water system repairs by FLOLO Corporation (5-0)

Family Days Commission

The Deerfield Family Days Commission is meeting to consider the minutes from its October 17, 2022 meeting, review the 2023 budget and expenses, and discuss suggestions for next year. Public comment is also scheduled. The agenda is largely procedural, with no specific dollar amounts or project names listed.

• Review 2023 Budget and Expenses
• Consideration of Minutes from October 17, 2022 Meeting
• Suggestions for Next Year
• Public Comment (two periods)

The Commission approved the 2023 budget with projected expenses of $91,400 and revenues of $36,000. Members also voted to increase the cost of wristbands to $20 to address rising ride costs. A parade route detour was announced due to a water main project on Waukegan Road.

• Approved October 17, 2022 minutes (unanimous)
• Approved adjusted 2023 proposed budget (unanimous)
• Approved increasing wristband costs from $15 to $20 (unanimous)

Plan Commission

The Deerfield Plan Commission will hold a workshop meeting to discuss a request for a special use permit to establish Kohn Animal Hospital at 649 Lake Cook Road, the former El Tradicional restaurant in the Deerfield Depot PUD. The meeting is a prefiling conference to give the petitioner feedback before a public hearing. The commission will also consider approving the October 27, 2022 meeting minutes.

• Special use request for animal hospital at 649 Lake Cook Road (former El Tradicional restaurant)
• Proposed hours: Mon-Fri 8 AM-6 PM, Sat 8 AM-1 PM, appointment only
• Petitioner requests waiver of formal traffic and parking study
• Proposed wall sign: 'Kohn Animal Hospital', 16 sq ft, front-lit red letters
• Parking requirement: 11 spaces based on medical office standard

The Commission unanimously approved the October 27, 2022 minutes and a recommendation for a zoning ordinance text amendment regarding ground sign depth. The board also held a prefiling conference for a proposed animal hospital at 649 Lake Cook Road.

• Approved October 27, 2022 Plan Commission Minutes (unanimous)
• Approved recommendation for Zoning Ordinance text amendment to increase ground sign depth (unanimous)

Joint Review Board

The Joint Review Board appointed a public member and a chairperson and adopted rules for public comment. The board reviewed a proposed 41-acre Downtown TIF District with a maximum budget of $38.25 million, but deferred the final recommendation to allow school boards to discuss the proposal.

• Appointed Jack Frigo as Public Member (5-0)
• Appointed Andrew Lichterman as chairperson (5-0)
• Adopted public comment rules allowing five minutes per speaker (5-0)
• Continued the meeting to December 1 at 10 a.m. (5-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss planning for Native American Heritage Month, subcommittees for heritage month planning, an award/recognition, and the Deerfield 120/125 celebration. The agenda is primarily discussion items with no formal votes or decisions listed.

• Recap of November Native American Heritage Month
• Discussion of subcommittees for heritage month planning
• Discussion of award/recognition
• Discussion of Deerfield 120/125 celebration
• Updates from the Village and partners

The commission approved the minutes from the October 19, 2022, meeting. Members discussed forming subcommittees for heritage month planning and potential ways to recognize outstanding citizenship, though no formal actions were taken on these items.

• Approved October 19, 2022 meeting minutes (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees will consider a Plan Commission recommendation to allow an indoor children's playground as a special use in the C-2 district, including a special use for Kids Empire at 405 Lake Cook Road, a PUD amendment to raise the roof, and zoning exceptions for a wall sign and parking. The board will also hold a public hearing on the FY 2023 budget, approve collective bargaining agreements with police and IUOE Local 150, and award a contract for the Waukegan Road water main improvement project.

• Special use for Kids Empire indoor playground at 405 Lake Cook Road, Units A-4 and A-5
• Public hearing on FY 2023 annual budget
• Collective bargaining agreements with Illinois Council of Police and IUOE Local 150
• Contract award for Waukegan Road Water Main Improvement Project
• Ordinance to amend or remove obsolete business and vehicle licensing requirements

The Board of Trustees approved several infrastructure contracts, including a water main project and engineering services. They also authorized a new indoor children's playground and adopted two collective bargaining agreements. A public hearing was held for the proposed Fiscal Year 2023 budget of $57,331,634.

• Awarded Waukegan Road water main contract to Lenny Hoffman Excavating, Inc. for $4,059,990.10 (5-0)
• Approved Phase III engineering contract for Waukegan Road project to Civiltech Engineering for $293,387 (5-0)
• Approved text amendment and special use for Kids Empire indoor playground at 405 Lake Cook Road (5-0)
• Adopted four-year collective bargaining agreement with Illinois Council of Police (5-0)
• Adopted four-year collective bargaining agreement with IUOE Local 150 (5-0)
• Approved Intergovernmental Agreement with West Deerfield Township for road maintenance (5-0)
• Approved Ordinances for antenna support structures and regional storm water facilities (5-0)
• Approved removal of obsolete business and vehicle licensing requirements in Municipal Code (5-0)

Sustainability Commission

The Deerfield Sustainability Commission will meet to approve July meeting minutes, recap a Tree Walk, discuss an upcoming water education seminar, and review a ComEd Energy Efficiency Report for the village. The agenda is mostly routine updates and discussion items, with no major decisions or public hearings scheduled.

• Discussion of ComEd Energy Efficiency Report for Deerfield
• Upcoming Water Education Seminar at Deerfield Public Library, November 19, 2022, 10 AM
• Recap of Tree Walk event
• Approval of July 21, 2022 meeting minutes

The commission appointed a presiding officer and approved previous meeting minutes. Members discussed improvements for the annual Tree Walk and coordinated a water education seminar for November 19, 2022.

• Appointed Commissioner Heller as Presiding Officer (unanimous)
• Approved July 21, 2022 meeting minutes (unanimous)
• Agreed to host an 'Ask the Arborist' program at the library on a Saturday at 10 a.m. in mid-January to mid-February

Plan Commission

The Deerfield Plan Commission will hold a public hearing on a request to allow a drive-thru restaurant in the C-1 Village Center District as a special use, and to approve a special use for a Shake Shack with outdoor seating and menu boards at 560 Waukegan Road (former Rosebud Restaurant). The proposal includes a text amendment to the zoning ordinance, a special use permit, and menu board approval. The commission will also consider a related text amendment to increase the depth of a ground sign.

• Text amendment to allow drive-thru restaurants in C-1 Village Center District as Class B Special Use
• Special use for Shake Shack drive-thru with outdoor seating at 560 Waukegan Road
• Proposed 3,460 sq ft restaurant with 813 sq ft outdoor seating, 46 parking spaces (52 required, variation needed)
• Drive-thru with 23-car stacking, dual lanes, and digital menu boards
• IDOT approval required for relocated Waukegan Road driveway; possible left-turn restrictions

The Plan Commission recommended a zoning text amendment to increase the maximum distance between ground sign faces from 12 to 18 inches. A proposal for a Shake Shack restaurant with a drive-thru was continued to a future meeting for further review.

• Recommended approval of text amendment to increase ground sign depth to 18 inches (5-0)
• Continued Shake Shack drive-thru restaurant request to December 8, 2022 (5-0)
• Approved October 13, 2022 Plan Commission Minutes (unanimous)

Committee of the Whole

The Deerfield Mayor and Board of Trustees are meeting as a committee of the whole to discuss departmental budget requests for Finance, Administration, and Community Development, as well as the Capital Improvement Program. They will also discuss upcoming development activity. This is a discussion session, not a final decision-making meeting.

• Departmental budget requests for Finance, Administration, and Community Development
• Capital Improvement Program review
• Discussion of upcoming development activity

The Committee of the Whole reviewed proposed 2023 departmental budget requests and a $7.9 million Capital Improvement Plan. The Board agreed to have staff develop a $25,000 program to waive permit fees for residential sustainability initiatives. No formal votes were taken on budget items during this session.

• Agreed to craft a program using $25,000 to waive permit fees for sustainability initiatives like solar panels
• Agreed to add more security cameras to the front of Village Hall
• Adjourned meeting (unanimous voice vote)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to review three pending applications: exterior improvements and signage for 806-808 Waukegan Road, a preliminary review of Jewett Park Renovation Phase 2, and a preliminary review of a new Shake Shack restaurant at 560 Waukegan Road. The commission will also consider minutes from the September 21 meeting and hear public comment.

• 806-808 Waukegan Road: replace storefront windows/doors with aluminum, new charcoal grey awnings, and a new sign band with tenant signs up to 6'-6" x 2'-0"
• Jewett Park Phase 2: concert area/library stage with ADA ramp, new playgrounds, fitness area, family game area, plaza with 12-foot fountain, and natural area with council ring
• Shake Shack at 560 Waukegan Road: demolish existing building, construct new 3,460 SF restaurant with 813 SF patio and drive thru
• Shake Shack drive thru and other items require zoning ordinance variations, to go to Plan Commission first
• Jewett Park Phase 2 includes new 96" x 30" ground signs; no trees scheduled for removal

The Appearance Review Commission approved exterior improvements and signage for 806-808 Waukegan Road, including a new awning, storefront windows, and sign band, with conditions to replicate existing window style and color. The commission also held preliminary reviews for the Jewett Park Phase 2 renovation and a proposed Shake Shack at 560 Waukegan Road, providing feedback but taking no final votes on those items.

• Approved 806-808 Waukegan Road exterior improvements and signage with conditions (6-0)
• Approved minutes from September 21, 2022 meeting with minor correction (6-0)
• Held preliminary review for Jewett Park Phase 2 renovation; no decision made
• Held preliminary review for Shake Shack at 560 Waukegan Road; no decision made

Community Relations Commission

The Deerfield Community Relations Commission is meeting to recap recent Hispanic Heritage Month activities and plan for November's Native American Heritage Month. The agenda is largely discussion-based, with no formal votes or action items listed.

• Recap of September/October National Hispanic Heritage Month
• Planning for November Native American Heritage Month
• Updates from the Village and Partners

The Community Relations Commission approved the minutes from its September 13, 2022 meeting with a unanimous voice vote. The rest of the meeting was devoted to discussion of upcoming heritage months and potential community events, with no other formal decisions or votes taken.

• Approved September 13, 2022 meeting minutes (unanimous voice vote)

Family Days Commission

The Deerfield Family Days Commission is meeting to review the 2022 expense report and discuss the 2023 budget. They will also consider suggestions for next year's event and other items. The agenda includes public comment periods and approval of prior meeting minutes.

• Review 2022 Expense Report
• 2023 Budget discussion
• Consideration of minutes from June 6 and August 8, 2022 meetings
• Suggestions for next year

The Family Days Commission reviewed the 2022 expense report and discussed the proposed 2023 budget, noting that expenses and revenues were down due to the July 4th festivities being cut short. The Commission agreed to approve the 2023 Budget at the next meeting. Minutes from June 6, 2022, and August 8, 2022, were approved unanimously.

• Approved minutes from June 6, 2022, and August 8, 2022, unanimously
• Agreed to approve the 2023 Budget at the next meeting (November 14, 2022)

Board of Trustees

The Deerfield Board of Trustees will consider and act on the Plan Commission's recommendation for text amendments to the zoning ordinance, a special use for an essential services antenna support structure, and a special use for a village-owned regional stormwater facility at 909 Lake Cook Road. The board will also review a licensing agreement with WEC Business Solutions LLC. Several consent agenda items include a business façade rebate for Tree Holdings LLC and a fence ordinance amendment.

• Special use for essential services antenna support structure at 909 Lake Cook Road
• Special use for village-owned regional stormwater facility at 909 Lake Cook Road
• Licensing agreement with WEC Business Solutions LLC
• Business Façade Rebate Program application for 827 & 829 Waukegan Road
• Ordinance amending fences and gates regulations

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to discuss a recommendation for a special use permit and related zoning changes for a Kids Empire indoor children's playground at 405 Lake Cook Road, Units A-4 and A-5. The proposal includes a text amendment to allow indoor children's playgrounds in the C-2 district, a roof height increase, a wall sign exception, and a parking exception. The commission will also approve minutes from a previous meeting.

• Special use for Kids Empire indoor playground (approx. 13,000 sq ft) at 405 Lake Cook Road, Units A-4 and A-5
• Text amendment to allow indoor children's playground as special use in C-2 Outlying Commercial District
• Roof height increase from 14' to 27' for play structures
• Wall sign exception to allow sign 33 inches above roof deck
• Parking exception for Deerfield Park Plaza PUD

The Plan Commission held a workshop meeting with no substantive decisions beyond approving documents. They approved the Kids Empire special use recommendation and the September 22, 2022 minutes. Two public hearings were scheduled for the next meeting.

• Approved Kids Empire special use recommendation (unanimous voice vote)
• Approved September 22, 2022 Plan Commission minutes (unanimous voice vote)

Volunteer Engagement Commission

The Volunteer Engagement Commission will welcome a new member, consider August minutes, and interview four volunteer applicants for open positions. They will also discuss vacancies on the Fine Art and Police Pension Boards and recap the Farmer's Market booth.

• Welcome new commission member Kate Joyce
• Interview volunteer applicants Matthew Lusardi, Jordan Salins, Nisa Salins, and Nicole Burg
• Discuss open positions on Fine Art and Police Pension Boards
• Farmer's Market Booth Recap

The Volunteer Engagement Commission voted unanimously to recommend Jordan Salins for appointment to the Police Pension Board. The commission also discussed a Farmer's Market table that was not very valuable, and plans to create a flyer of alternative volunteer opportunities for applicants who cannot be placed on a commission.

• Approved minutes from August 23, 2022 meeting (unanimous, Joyce abstained)
• Recommended Jordan Salins for Police Pension Board appointment (5-0)

Committee of the Whole

The Deerfield Committee of the Whole is meeting to review the proposed 2023 budget, including departmental requests and the Capital Improvement Program. The board will also discuss upcoming development activity. This is a discussion session, not a final vote on the budget.

• 2023 Budget Overview by Finance Director Eric Burk
• Departmental budget requests for Police, Public Works & Engineering, Finance, Administration, and Community Development
• Capital Improvement Program (pages 35-36)
• Discussion of Upcoming Development Activity

The Village Board discussed the proposed 2023 budget, which includes a $176,000 tax levy increase (2.19%) and a $20 property tax increase for a typical $500,000 home. The board agreed to continue the current police pension funding level of $1.1 million. No final votes were taken; the discussion will continue at the next meeting on October 25, 2022.

• Agreed to continue current police pension funding level of $1.1 million
• Discussed proposed 2023 budget with $7.9 million for capital projects
• Noted proposed tax levy increase of $176,000 (2.19%)
• Reviewed Police Department budget including $700,000 communications center remodel
• Discussed purchase of 10 FLOCK license plate cameras ($30,000 initial cost, $25,000 annual maintenance)
• Discussed drone purchase ($25,000) and body camera implementation (2024, $150,000-$175,000)
• Reviewed Public Works budget including new leaf machine and electric vehicles
• Meeting adjourned by unanimous voice vote

Board of Trustees

The Deerfield Board of Trustees will hold a public hearing and consider text amendments to the zoning ordinance, a special use for an essential services antenna support structure, and a special use for a village-owned regional storm water facility at 909 Lake Cook Road. The board will also review staff recommendations on swimming pool fence regulations and a business facade rebate request for 827 & 829 Waukegan Road. Additionally, they will vote on a one-year extension to the final development plan for 833 Deerfield Road and consider a consent agenda item for a Class B special use for The Coder School at 827 Waukegan Road.

• Public hearing on zoning text amendments and special uses for 909 Lake Cook Road (antenna structure and stormwater facility)
• Staff report on swimming pool fences and gates
• Business Facade Rebate Program funding request for 827 & 829 Waukegan Road
• Consent agenda: Class B special use for The Coder School at 827 Waukegan Road
• Resolution to extend final development plan for 833 Deerfield Road by one year

The Deerfield Board of Trustees approved a Class B Special Use for The Coder School at 827 Waukegan Road, accepted staff recommendations to require four-foot fences with self-closing devices around all residential pools, and authorized a one-year extension for the 833 Deerfield Road development. The board also continued the 909 Lake Cook Road zoning request to the next meeting and approved the consent agenda, bills, and minutes.

• Approved Ordinance O-22-31 for The Coder School special use (5-0)
• Accepted pool fence recommendation, directed attorney to draft ordinance (unanimous)
• Approved Resolution R-22-52 extending 833 Deerfield Road deadline to Sept 20, 2023 (5-0)
• Continued 909 Lake Cook Road zoning request to Oct 17 meeting (5-0)
• Approved bills and payroll dated Oct 3, 2022 (5-0)
• Approved minutes from Sept 19, 2022 meeting (unanimous)

Sustainability Commission

The Deerfield Sustainability Commission is meeting to discuss upcoming public events including a water education seminar, a tree walk, and the Illinois Solar Tour, as well as an update on the 50/50 Parkway Tree Program. The agenda also includes approval of the July 21, 2022 meeting minutes and public comment.

• Water Education Seminar at the library
• Tree Walk on Sept 24 at Deerfield High School fields
• Illinois Solar Tour open house on Sept 24
• 50/50 Parkway Tree Program update (deadline was August 31)
• Discussion of Two-lined Chestnut Borer

Plan Commission

The Deerfield Plan Commission will hold a public hearing on a request to allow an indoor children's playground as a special use in the C-2 district, and to approve a Kids Empire facility at 405 Lake Cook Road. The proposal includes raising the roof, a wall sign exception, and a parking exception. The commission will also hold prefiling conferences on a drive-thru restaurant and a ground sign depth amendment.

• Text amendment to allow indoor children's playground as special use in C-2 district
• Special use for Kids Empire indoor playground (approx. 13,000 sq ft) at 405 Lake Cook Road
• PUD amendment to raise roof from 14' to 27' for play structures
• Exception to allow wall sign 33 inches above roof deck
• Parking exception for Deerfield Park Plaza PUD

The Plan Commission voted 5-0 to recommend approval of a text amendment, special use, PUD amendment, and exceptions to allow Kids Empire, an indoor children's playground, at 495 Lake Cook Road. The recommendation will go to the Village Board of Trustees for final action on November 7, 2022. The commission also held prefiling conferences on a proposed Shake Shack drive-thru at 560 Waukegan Road and a text amendment to increase ground sign depth from 12 to 18 inches.

• Approved recommendation for Kids Empire indoor playground at 495 Lake Cook Road (5-0)
• Held prefiling conference on Shake Shack drive-thru restaurant at 560 Waukegan Road
• Held prefiling conference on text amendment to increase ground sign depth to 18 inches
• Approved August 25, 2022 Plan Commission minutes (unanimous)

Appearance Review Commission (ARC)

The Appearance Review Commission is reviewing proposed modifications for 829 Waukegan Road, including a new business sign on an awning, an ADA-compliant wooden ramp, and landscape changes. The commission also reviewed previous items regarding parking lot landscaping at Deerfield Square and exterior updates for Luna Flooring Gallery.

• 829 Waukegan Road: proposed signage for black fabric awning
• 829 Waukegan Road: proposed ADA-compliant wooden ramp replacement
• Deerfield Square: parking lot landscape diamond removal and playground redevelopment
• Luna Flooring Gallery, 350 Lake Cook Road: exterior repairs and painting proposal
• Kids Empire, 495 Lake Cook Road: building changes and signage proposal

The Appearance Review Commission approved modifications to exterior improvements and signage at 829 Waukegan Road, including a new ADA ramp along the south wall and a business sign on the awning for Top Issue. The vote was 5-0. The commission also discussed several staff-reported signage violations and upcoming projects.

• Approved minutes from August 22, 2022 meeting (5-0)
• Approved exterior improvements and signage at 829 Waukegan Road, including ADA ramp and awning sign (5-0)

Board of Trustees

The Deerfield Board of Trustees will hold a regular meeting on September 19, 2022, with several action items. Key items include a request for text amendments to the zoning ordinance and special uses for a property at 909 Lake Cook Road, a special use for a school at 827 Waukegan Road, and an ordinance to vacate an alley in Jewett Park. The board will also consider resolutions for vehicle purchases, EV charging units, water system contracts, and a liquor license increase. The agenda includes a proclamation for Hispanic Heritage Month and standard procedural items.

• Text amendments to zoning ordinance and special uses for 909 Lake Cook Road (antenna support structure and storm water facility)
• Class B Special Use for The Coder School at 827 Waukegan Road
• Ordinance vacating alley in northwest section of Jewett Park on Hazel Avenue
• Resolution to purchase vehicles (22-76)
• Resolution to purchase EV charging units and associated electrical work (22-78)

The Deerfield Board of Trustees approved several resolutions, including a $102,551 contract for emergency water connection preliminary engineering and a $39,491.79 contract for emergency water system repairs. They also authorized the Village Manager to approve vehicle purchases, hired a consultant for a TIF district study, and approved the purchase of EV charging units. Two agenda items were continued to the next meeting.

• Approved bills and payroll dated September 19, 2022 (5-0)
• Continued 909 Lake Cook Road zoning item to October 3, 2022 (5-0)
• Continued Coder School special use to October 3, 2022 (5-0)
• Adopted ordinance vacating alley in Jewett Park (5-0)
• Authorized Village Manager to approve vehicle purchases (5-0)
• Authorized Kane, McKenna and Associates for TIF Phase II study, not to exceed $30,000 (5-0)
• Waived bidding and approved EV charging units purchase, not to exceed $47,345.44 (5-0)
• Awarded emergency water connection preliminary engineering contract to Ciorba Group, $102,551 (5-0)

Appearance Review Commission (ARC)

The Appearance Review Commission meeting scheduled for September 19, 2022, was cancelled due to lack of quorum and rescheduled for Wednesday, September 21, 2022. The agenda includes consideration of minutes, public comment, and a pending application for modifications to exterior improvements and signage at 829 Waukegan Road.

• Meeting cancelled due to lack of quorum
• Rescheduled to Wednesday, September 21, 2022
• Pending application: 829 Waukegan Road - exterior improvements and signage modifications

Community Relations Commission

The Deerfield Community Relations Commission is meeting to hear a presentation from the Deerfield Rotary Club president and to discuss upcoming observances, including National Hispanic Heritage Month and National Disability Employment Awareness Month. The agenda also includes updates from the village and partners, along with routine items like public comment and approval of minutes.

• Presentation from Kent Street, President of Deerfield Rotary Club
• Updates on September/October National Hispanic Heritage Month
• Planning for October National Disability Employment Awareness Month
• Updates from the Village and Partners

The Community Relations Commission discussed the recent National Hispanic Heritage Month activities and began planning for Native American Heritage Month in November. Members also discussed the possibility of creating a new community recognition award and explored ideas for the Village's 120th anniversary in 2023. No formal votes were taken on these items.

• Approved minutes from September 13, 2022 meeting (unanimous voice vote)
• Discussed but did not vote on creating a community recognition award
• Discussed but did not vote on plans for Native American Heritage Month
• Discussed but did not vote on 120th anniversary celebration ideas

Board of Trustees

The Deerfield Board of Trustees will consider a Plan Commission recommendation for a Class B Special Use to allow the Coder School at 827 Waukegan Road, and will vote on a resolution to hire Baker Tilly for auditing services from 2022 through 2026. The agenda also includes routine items like appointments, a recognition, and the treasurer's report.

• Special use request for Coder School at 827 Waukegan Road
• Resolution to engage Baker Tilly for auditing services 2022-2026
• Appointments to Fine Arts, Family Days, and Volunteer Engagement Commissions
• Recognition of Deputy Chief Chris Fry for 25 years of service
• Oath of office for Officer Bryan Foster's promotion to Police Sergeant

The Board of Trustees approved a Class B Special Use permit for The Coder School at 827 Waukegan Road, following a 6-0 recommendation from the Plan Commission. The board also appointed three members to village commissions, approved minutes, bills, payroll, and a five-year auditing contract with Baker Tilly. All votes were unanimous.

• Approved Class B Special Use for The Coder School at 827 Waukegan Road (6-0)
• Appointed Beth Mednick to Fine Arts Commission (6-0)
• Appointed Jason Merel to Family Days Commission (6-0)
• Appointed Kate Joyce to Volunteer Engagement Commission (6-0)
• Approved minutes from August 15, 2022 meeting (voice vote, unanimous)
• Approved bills and payroll dated September 6, 2022 (6-0)
• Approved Resolution R-22-46 engaging Baker Tilly for auditing services 2022-2026 (6-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to consider a recommendation for a Class B Special Use permit that would allow theCoderSchool to operate a coding school for children at 827 Waukegan Road. The commission will also review and approve the minutes from its August 11, 2022 meeting. The agenda includes public comment on non-agenda items and designation of a representative for the next Board of Trustees meeting.

• Special use recommendation for theCoderSchool at 827 Waukegan Road
• Approval of August 11, 2022 Plan Commission minutes
• Public comment on non-agenda items
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission held a workshop meeting and approved two documents: a special use recommendation for 827 Waukegan Road (theCoderSchool) and the August 11, 2022 meeting minutes, with one correction. No public comments were made. The September 8 meeting was cancelled due to no agenda items.

• Approved 827 Waukegan Road, theCoderSchool special use recommendation (unanimous voice vote)
• Approved August 11, 2022 Plan Commission minutes with one correction (unanimous voice vote)

Sustainability Commission

The Deerfield Sustainability Commission is meeting to discuss upcoming public events including a water education seminar, a tree walk, and the Illinois Solar Tour, as well as the 50/50 Parkway Tree Program with an August 31 deadline. The agenda also includes approval of the July 21 meeting minutes and public comment.

• 50/50 Parkway Tree Program deadline August 31
• Tree Walk on Sept 24 at Deerfield High School fields
• Illinois Solar Tour open house Sept 24
• Water Education Seminar at library
• Two-lined chestnut borer discussion

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting to approve past minutes, review a commission questionnaire, and conduct interviews with five volunteer applicants. They will also discuss open board positions and a Farmer's Market booth for October 1.

• Interviews with Beth Mednick, David Hornthal, Jason Merel, Matthew Lusardi, and Kate Neiman Joyce
• Review of commission questionnaire
• Open positions on Family Days, Fine Art (2), Volunteer Engagement Commission, and Police Pension Board (November)
• Farmer's Market booth scheduled for October 1

Cemetery Commission

The Deerfield Cemetery Commission will hold a workshop meeting to inspect the cemetery grounds and discuss observations, village maintenance, and a cemetery survey. They will also review the Berning Family Headstone Request, which was previously discussed in April.

• Inspection of grounds: memorial pole, headstones, landscaping, and fence at 570 Waukegan Road
• Review observations made at the cemetery grounds
• Discussion of village maintenance
• Cemetery survey update
• Berning Family Headstone Request

The Deerfield Cemetery Commission approved a motion to grant direct burial rights for one remaining grave site to Randall and Carol Berning, pending a hold harmless agreement. The commission denied rights to plot S22 due to lack of records. The meeting also included approval of previous minutes and discussion of cemetery maintenance.

• Approved minutes of April 12, 2022 meeting (unanimous)
• Granted direct burial rights for one grave site to Randall and Carol Berning, pending hold harmless agreement (3-0)
• Denied burial rights for plot S22 due to no records of ownership

Appearance Review Commission (ARC)

The Appearance Review Commission will consider three pending applications, including Deerfield Square's request to remove 22 landscape diamonds from its parking lot and replace them with asphalt, with a promise to add landscaping elsewhere. Also on the agenda are exterior repairs and painting for Luna Flooring Gallery and building changes and signage for Kids Empire. The meeting will also include public comment and approval of the July 25, 2022 minutes.

• Deerfield Square, Waukegan and Deerfield Roads: removal of 22 landscape diamonds (550 SF total) from parking lot
• Luna Flooring Gallery, 350 Lake Cook Road: exterior repairs and painting
• Kids Empire, 495 Lake Cook Road: building changes and signage
• Public comment period
• Approval of July 25, 2022 meeting minutes

The Appearance Review Commission approved the removal of 22 landscape diamonds from the Deerfield Square parking lot, with the condition that the children's play area be redeveloped with more landscaping. The commission also approved exterior repairs and painting for Luna Flooring Gallery, and signage and building changes for Kids Empire, including a wall sign with 33-inch letters pending special use approval.

• Approved removal of 22 landscape diamonds at Deerfield Square parking lot, with intent to redevelop play area with more landscaping (4-1)
• Approved exterior repairs and painting for Luna Flooring Gallery with Behr English Hollyhock center and off-white sides (5-0)
• Approved directional sign, ground sign (18-inch letters matching pylon), pylon sign, and new roof for Kids Empire (5-0)
• Approved wall sign for Kids Empire with 33-inch letters and multi-color logo, pending Board approval of Special Use (3-2)

Board of Trustees

The Deerfield Board of Trustees will vote on a resolution to complete pesticide treatment of oak trees, along with several consent agenda items including a new menu board for Starbucks, a grant to the Chamber of Commerce, and release of closed meeting minutes. The agenda also includes appointments to the Board of Zoning Appeals and routine approvals of bills and payroll.

• Resolution to complete pesticide treatment of oak trees
• Ordinance approving new menu board and illuminated directional sign at 60 S. Waukegan Road (Starbucks)
• Resolution granting to Chamber of Commerce of Deerfield, Bannockburn and Riverwoods
• Resolution releasing minutes of certain closed meetings
• Appointments of Gary Thalheimer and Michael Gold to Board of Zoning Appeals

The Board of Trustees approved a resolution to spend up to $25,000 on trunk injections to treat oak trees on the western half of the village, completing the treatment of all village-owned oaks. The board also approved appointments to the Board of Zoning Appeals, the consent agenda (including a Starbucks menu board and a $39,749 chamber grant), and the minutes from the prior meeting. No items were denied or tabled.

• Approved $25,000 for oak tree pesticide treatment (6-0)
• Approved consent agenda including Starbucks menu board and $39,749 chamber grant (6-0)
• Appointed Gary Thalheimer to Board of Zoning Appeals (6-0)
• Appointed Michael Gold to Board of Zoning Appeals (6-0)
• Approved minutes from August 1, 2022 meeting (5-0, 1 abstention)
• Approved bills and payroll dated August 15, 2022 (6-0)

Committee of the Whole

The Deerfield Committee of the Whole will discuss two items: a proposed storm water utility fee and revisions to mobile food vendor regulations. Staff recommends adopting a new ordinance for food trucks, including annual licensing, insurance, health permits, and a $100 annual fee, and seeks board direction on where and when food trucks may operate. The board will also consider a storm water utility fee, with details to be provided in a memo.

• Discussion of Storm Water Utility Fee
• Proposed mobile food vendor ordinance with annual licensing, $1M liability insurance, and $50-$750 noncompliance fines
• Recommended $100 annual food truck licensing fee
• Staff recommends against regular food truck operations in public right-of-way, except ice cream trucks and mass food delivery
• Board to consider 11 scenarios for food truck operations on private property

The Deerfield Village Board held a Committee of the Whole meeting to discuss two topics: a potential stormwater utility fee and updates to mobile food vendor regulations. No formal votes were taken; the board directed staff to study stormwater fee options and return with more information, and to draft a mobile food vendor ordinance for future consideration.

• Discussed stormwater utility fee options, including impervious surface calculation methods and credit systems
• Directed staff to study other municipalities' stormwater fee approaches and report back
• Discussed mobile food vendor regulations, including licensing, sales tax, and waste disposal requirements
• Agreed to seek input from DBR Chamber of Commerce on food truck ordinance
• Staff to return with report on food truck fees, frequency limits, hours, and ice cream truck distinction

Plan Commission

The Deerfield Plan Commission will hold a public hearing to consider a Class B Special Use request from theCoderSchool to operate a coding school for children at 827 Waukegan Road. The meeting also includes a text amendment and special use recommendation for 909 & 937 Lake Cook Road, plus approval of the July 28, 2022 minutes. The agenda is primarily a public hearing and workshop, with no other major items.

• Public hearing on Class B Special Use for theCoderSchool at 827 Waukegan Road
• Text amendment and special use recommendation for 909 & 937 Lake Cook Road
• Approval of July 28, 2022 Plan Commission minutes
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission held a public hearing and unanimously approved a Class B Special Use permit for theCoderSchool, an after-school coding program, to operate at 827 Waukegan Road. The approval includes conditions such as a new bike rack, one-way signs, and parking adjustments. The recommendation will be forwarded to the Village Board of Trustees for final action on September 6, 2022.

• Approved Class B Special Use for theCoderSchool at 827 Waukegan Rd (6-0)
• Approved documents for 909 & 937 Lake Cook Rd text amendment and special use recommendation (unanimous)
• Approved July 28, 2022 Plan Commission minutes with corrections (unanimous)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss community engagement items, including a presentation from the Optimist Club, updates on Hispanic Heritage Month, and planning for Disability Employment Awareness Month. The agenda is primarily discussion-oriented with no formal votes or decisions listed.

• Presentation from Ron Schwartz, President of Optimist Club of Deerfield
• Updates on September/October National Hispanic Heritage Month
• Planning for October National Disability Employment Awareness Month
• Updates from the Village and Partners

The Community Relations Commission approved the September 13, 2022 meeting minutes unanimously. Members discussed plans for Native American Heritage Month and proposed creating a community recognition award, as well as ideas for Deerfield's 120th anniversary in 2023, but no formal decisions were made on these topics.

• Approved September 13, 2022 meeting minutes (unanimous voice vote)

Family Days Commission

The Family Days Commission is meeting to recap the July 3rd and 4th events, receive committee reports on various activities, and discuss suggestions for next year. This is a routine planning and review meeting, with no major decisions or public hearings on the agenda.

• Recap of July 3rd and 4th events
• Committee reports: Rotary Race, Bike Parade, Dog Show, Poster Contest, Parade, Flower Show, Arts/Crafts, Entertainment/rides, Fireworks, Food Vendors
• Suggestions for next year
• Public comment period

The commission recapped the July 3rd and 4th events, noting positive feedback for July 3rd and the cancellation of most July 4th activities due to the Highland Park incident. They decided to hold their next planning meeting on October 3, 2022, and agreed to purchase new cash boxes for next year. No formal votes were taken.

• Agreed to meet on October 3, 2022, for next year's planning (unanimous)
• Approved purchase of new cash boxes for next year (unanimous)

Board of Trustees

The Deerfield Board of Trustees will consider creating two tax increment financing (TIF) districts—one for the downtown/Village Center and one for Lake Cook Road—by authorizing feasibility studies and establishing interested parties registries. They will also vote on a new menu board and illuminated directional sign at 60 S. Waukegan Road, and purchase a wet weather pump. The agenda includes routine items like minutes, treasurer's report, and bills.

• Resolution for feasibility study for Downtown/Village Center TIF district
• Resolution for feasibility study for Lake Cook Road TIF district
• Ordinance establishing TIF interested parties registry for Downtown/Village Center
• Ordinance establishing TIF interested parties registry for Lake Cook Road
• Resolution to purchase wet weather pump

The Board approved resolutions to conduct feasibility studies for two proposed Tax Increment Financing (TIF) districts: one for the downtown/Village Center area and one for the Lake Cook Road corridor. It also established interested parties registries for both potential districts. Additionally, the Board approved a $75,607 purchase of a replacement wet weather pump for the Warwick Road Pumping Station, waiving competitive bidding.

• Approved feasibility study for downtown/Village Center TIF district (5-0)
• Approved feasibility study for Lake Cook Road TIF district (5-0)
• Established interested parties registry for downtown/Village Center TIF district (5-0)
• Established interested parties registry for Lake Cook Road TIF district (5-0)
• Approved $75,607 purchase of replacement wet weather pump from LAI, Ltd., waiving competitive bidding (5-0)
• Approved Starbucks new menu board and illuminated directional sign at 60 S. Waukegan Road (5-0)
• Approved minutes from July 18, 2022 meeting (unanimous)
• Approved bills and payroll dated August 1, 2022 (5-0)

Family Days Commission

The Deerfield Family Days Commission is meeting to recap the July 3rd and 4th celebrations, including committee reports on events like the parade, fireworks, and food vendors. They will also discuss suggestions for next year's festivities. This is a routine planning and review meeting for the annual community event.

• Recap of July 3rd and 4th events
• Committee reports on Rotary Race, Bike Parade, Dog Show, Poster Contest, Parade, Flower Show, Arts/Crafts, Entertainment/rides, Fireworks, Food Vendors
• Suggestions for next year's Family Days

Plan Commission

The Deerfield Plan Commission will hold a public hearing on requests by WEC Business Services LLC and the Village of Deerfield for zoning text amendments and special uses. The main proposal is to allow a 165-foot-tall (185 feet with lightning mast) essential services antenna support structure for North Shore Gas at 909 Lake Cook Road, plus a separate special use for a village-owned regional storm water facility on the same property. The commission will also consider amendments to the P-1 Public Lands District zoning rules to permit such structures and exceed the 35-foot height limit.

• Text Amendment to Article 7.02-C to allow antenna support structures as a Special Use in P-1 Public Lands District
• Text Amendment to Article 7.05-E to allow antenna support structures to exceed 35 feet in P-1 Public Lands District
• Special Use for a 165-foot monopole (185 feet to lightning mast) at 909 Lake Cook Road
• Special Use for a Village-owned regional storm water facility at 909 Lake Cook Road
• Text Amendment to Article 14.02 to add definition of regional storm water facility

The Deerfield Plan Commission voted 6-0 to recommend approval of text amendments to the Zoning Ordinance and two Special Uses for the property at 909 Lake Cook Road. The proposal includes a 165-foot monopole communications tower for WEC Business Services and a Village-owned regional storm water facility. The recommendation will go to the Village Board of Trustees for final action on September 6, 2022.

• Approved text amendments to allow essential services antenna support structure as Special Use in P-1 District (6-0)
• Approved text amendment to allow essential services antenna support structure to exceed 35-foot height limit (6-0)
• Approved Special Use for essential services antenna support structure at 909 Lake Cook Road (6-0)
• Approved text amendments to define and allow Regional Storm Water Facility as Special Use in P-1 District (6-0)
• Approved Special Use for Village-owned Regional Storm Water Facility at 909 Lake Cook Road (6-0)
• Approved July 14, 2022 Plan Commission minutes (unanimous voice vote)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will consider a pending application for exterior improvements and signage at 827 & 829 Waukegan Road, including window replacements, painting, new light fixtures, an ADA ramp, and signage for two new businesses. The meeting also includes approval of the June 27, 2022 minutes and public comment. The agenda is otherwise procedural.

• 827 & 829 Waukegan Road: exterior improvements and signage
• Proposed wall sign at 827 Waukegan Road: 23.28 SF (larger than 8% of wall area but under 80 SF max)
• Proposed identification sign at 829 Waukegan Road: 4 SF per face, 5' high (allowed: 10 SF per face, 5' max)
• New ADA ramp at 827 Waukegan Road and commercial stairlift at 829 Waukegan Road
• Repaving of shared parking lot with handicapped and temporary drop-off spots

The Appearance Review Commission approved exterior improvements and signage for two buildings at 827 and 829 Waukegan Road, including new windows, paint, lighting, an ADA ramp, and a bike rack, pending staff review of final drawings and Board approval for a Special Use. The motion passed 5-0. The commission also discussed staff enforcement actions on signage violations and upcoming reviews.

• Approved exterior improvements and signage for 827 & 829 Waukegan Road (5-0)
• Approved minutes from June 27, 2022 meeting with minor correction (unanimous)

Sustainability Commission

The Deerfield Sustainability Commission will meet to review water-related programs and initiatives as part of the Green Region Compact 2 self-assessment framework, and receive an update from the GHG Working Group on the Climate Action Report. The agenda also includes approval of January 2022 minutes, public comment, and discussion of a Farmer's Market event on August 20.

• Review of water programs under Green Region Compact 2 (potable, waste, storm)
• GHG Working Group update and Climate Action Report recap
• Discussion of Farmer's Market event on August 20
• Approval of January 20, 2022 meeting minutes
• Next meeting scheduled for August 25

The Sustainability Commission approved the January 20, 2022 minutes and appointed Commissioner Heller as Presiding Officer. They discussed organizing a water taste test at the August 20 Farmers Market and a follow-up Water Education Seminar at the library, as well as a Tree Walk on September 24. No formal decisions were made on these events; they are planned for future action.

• Appointed Commissioner Heller as Presiding Officer (unanimous)
• Approved January 20, 2022 minutes (unanimous)

Cable & Telecommunications Commission

The Deerfield Cable & Telecommunications Commission will discuss the Northshore Gas monopole licensing agreement and a Crown Castle monopole audit. The agenda also includes approval of the May 3, 2022 minutes and public comment. The meeting is scheduled for July 19, 2022 at 7:00 PM.

• Northshore Gas monopole licensing agreement discussion
• Crown Castle monopole audit
• Approval of May 3, 2022 minutes
• Public comment period

Board of Trustees

The Deerfield Board of Trustees will review the Annual Comprehensive Financial Report and discuss a proposed Storm Water Utility Fee, which would cost the average homeowner about $120 per year. The board will also consider entering closed session for collective bargaining discussions. The agenda includes routine items like bills and payroll approval.

• Review of Annual Comprehensive Financial Report
• Discussion of Storm Water Utility Fee proposal (~$120/year for average homeowner)
• Motion to enter closed session for collective bargaining
• Bills and payroll approval
• Public comment

The Board of Trustees accepted the 2021 Annual Comprehensive Financial Report, which received a clean (unmodified) audit opinion from Baker Tilly. The board also approved the July 5, 2022 board minutes and May 24, 2022 Committee of the Whole minutes, as well as bills and payroll. No other substantive decisions were made; the meeting included a police update on the Highland Park tragedy and a recognition of a volunteer.

• Approved minutes from July 5, 2022 Board and May 24, 2022 Committee of the Whole (unanimous voice vote)
• Approved bills and payroll dated July 18, 2022 (5-0)
• Accepted 2021 Annual Comprehensive Financial Report (5-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to discuss a prefiling conference for a proposed special use permit to operate a children's coding school at 827 Waukegan Road. The meeting also includes a recommendation on signage for a Starbucks drive-thru at 60 S. Waukegan Road and approval of the June 23, 2022 minutes. No final decisions are expected at this workshop; it is for feedback and direction.

• Special use request for a self-improvement facility (coding school) at 827 Waukegan Road
• Proposed coding school for ages 6-18, with hours including weekdays and weekends
• Parking analysis: 12 on-site spaces, request to waive parking study, potential use of nearby Village lot
• Signage proposal: wall sign for coding school, 20 sq ft, individual letters up to 18 inches high
• Starbucks drive-thru signage recommendation at 60 S. Waukegan Road

The Deerfield Plan Commission held a workshop meeting to discuss a request for a Special Use Permit for theCoderSchool North Shore at 827 Waukegan Road. No formal decision was made; the commission provided suggestions for the public hearing, including addressing traffic flow and considering a bike rack. The public hearing is scheduled for August 11, 2022.

• Waived traffic study requirement for theCoderSchool special use request
• Approved 60 S. Waukegan Road Starbucks Drive-Thru signage recommendation (unanimous)
• Approved June 23, 2022 Plan Commission minutes (unanimous)

Board of Trustees

The Deerfield Board of Trustees will consider two consent agenda items: a resolution extending flexibility for food and beverage establishments to offer outdoor service during the COVID-19 emergency (extension #5), and a resolution approving Elysian Way subdivision improvements. The meeting also includes routine items like minutes, treasurer's report, bills and payroll, and public comment.

• Resolution 22-57: Extend outdoor service flexibility for food and beverage establishments (COVID-19 emergency, extension #5)
• Resolution 22-58: Approve Elysian Way subdivision improvements
• Consent agenda includes both resolutions
• Treasurer's report for May 31, 2022
• Bills and payroll approval

The Board of Trustees approved a consent agenda that extended a directive allowing restaurants to continue outdoor service through December 31, 2022, and approved improvements for the Elysian Way subdivision, including Village maintenance of certain infrastructure. The board also approved the June 20 meeting minutes and bills and payroll. No other substantive decisions were made.

• Approved Resolution R-22-38 extending outdoor dining flexibility through Dec. 31, 2022 (4-0)
• Approved Resolution R-22-39 for Elysian Way subdivision improvements, with Village assuming maintenance of roadway, sidewalk, lighting, water main, and sewer (4-0)
• Approved minutes from June 20, 2022 meeting (unanimous voice vote)
• Approved bills and payroll dated July 5, 2022 (4-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to consider two pending applications: a new patio awning for Egg Harbor Cafe and shade structures for The Dog Stop's play yard. The agenda also includes approval of the May 23, 2022 minutes and public comment. The meeting is scheduled for 7:30 p.m. on June 27, 2022, in the Community Conference Room at Village Hall.

• Egg Harbor Cafe, 740 Waukegan Road: new 7' deep x 24' long fabric patio awning
• The Dog Stop, 495 Lake Cook Road: three 15' x 15' shade structures for play yard
• Approval of May 23, 2022 meeting minutes

The Appearance Review Commission approved three permanent shade structures for The Dog Stop at 495 Lake Cook Road, with a unanimous vote. The commission also discussed several staff items, including adding opaque vinyl to Sweetgreen's windows and addressing signage issues at Cyclebar, but no formal action was taken on those items.

• Approved three play yard shade structures for The Dog Stop (unanimous)
• Approved minutes from May 23, 2022 meeting (unanimous)

Plan Commission

The Deerfield Plan Commission will hold a public hearing on Starbucks' request to amend the Deerbrook Shopping Center Planned Unit Development to install a new digital order confirmation screen and an illuminated directional sign at its drive-thru at 60 S. Waukegan Road. The proposal also requires an exception to allow the directional sign to be illuminated. The commission will also consider approving the June 9, 2022 meeting minutes and other routine items.

• Starbucks requests new 12.96 sq ft digital order confirmation screen replacing existing speaker post at 60 S. Waukegan Road
• Request for exception to allow illuminated 1.92 sq ft directional 'Thank you/Exit Only' sign
• Screen brightness limited to 500-1500 nits, consistent with prior McDonald's approval
• Appearance Review Commission voted 5-0 in favor of the proposal on May 23, 2022
• Approval of June 9, 2022 Plan Commission minutes

The Deerfield Plan Commission held a public hearing and unanimously approved an amendment to the Deerbrook Shopping Center Planned Unit Development to allow a new digital order screen (menu board) and an illuminated directional sign for the Starbucks drive-thru. The motion passed 5-0 and will go before the Board of Trustees on August 1, 2022. The commission also approved the June 9, 2022 minutes without changes.

• Approved amendment to Deerbrook Shopping Center PUD for new Starbucks digital order screen and illuminated directional sign (5-0)
• Approved June 9, 2022 Plan Commission minutes (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees will consider several items at its June 20, 2022 meeting, including a special use permit for a recreational cannabis facility, a Comcast franchise agreement renewal, and a contract for water system SCADA upgrades. The board will also vote on appointments, a sign exception, and a road closure for the 4th of July parade.

• Special use permit for Curaleaf recreational cannabis facility at 677 Lake Cook Road
• Comcast franchise agreement renewal
• Contract for 2022 Water System SCADA Upgrades (NTE $206,410)
• Sign exception for Old National Bank at 725 Waukegan Road
• Closure of Waukegan Road for 4th of July parade

The Board of Trustees approved a special use permit for a recreational cannabis facility at 677 Lake Cook Road, with exceptions for unloading, waste storage, and signage. They also approved appointments, a consent agenda, an indemnification agreement, a restitution ordinance, and a water system SCADA upgrade contract. All votes were 5-0 except the cannabis ordinance, which passed 4-1.

• Appointed Sara Lubezny to Plan Commission (5-0)
• Appointed Gabriel Nagy to Community Relations Commission (5-0)
• Approved consent agenda including sign exception for Old National Bank, Comcast franchise renewal, and Waukegan Road closure for parade (5-0)
• Approved special use for Curaleaf cannabis facility at 677 Lake Cook Road (4-1)
• Approved indemnification agreement with Northbrook for part-time dispatcher (5-0)
• Amended municipal code to allow restitution (5-0)
• Awarded $206,410 contract for water system SCADA upgrades to Concentric Integration (5-0)

Volunteer Engagement Commission

The Volunteer Engagement Commission is meeting to review its questionnaire, interview four volunteer applicants for open board positions, and discuss updates on vacancies across several village boards and commissions. The agenda is largely routine administrative business, with no major policy decisions or financial items listed.

• Interviews with volunteer applicants Michael Gold, Dustin Goffron, Beth Mednick, and Sara Lubezny
• Review of Commission Questionnaire
• Update on open positions including Board of Zoning Appeals, Plan Commission, and Police Pension Board (November)
• Consideration of meeting minutes from February 8, 2022

The Volunteer Engagement Commission reviewed a questionnaire for updating the Village website and reviewed current board openings. The commission met with three volunteers and considered a previous applicant. They unanimously recommended four appointments to the Mayor: Michael Gold to the Board of Zoning Appeals, Dustin Goffron to the Sustainability Commission, Sara Lubezny to the Plan Commission, and Gabriel Nagy to the Community Relations Commission. The motion passed 4-0.

• Recommended Michael Gold for Board of Zoning Appeals (4-0)
• Recommended Dustin Goffron for Sustainability Commission (4-0)
• Recommended Sara Lubezny for Plan Commission (4-0)
• Recommended Gabriel Nagy for Community Relations Commission (4-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to hear a presentation from the DBR Chamber executive director and to discuss upcoming community events, including Pride Month activities and planning for National Hispanic Heritage Month in September/October. The agenda is largely discussion-based with no formal votes or ordinances scheduled.

• Presentation from DBR Chamber Executive Director Victoria Street
• Updates on Pride Month and Pride Farmers Market schedule
• Planning for September/October National Hispanic Heritage Month
• Updates from the Village and partners

Plan Commission

The Deerfield Plan Commission is holding a prefiling conference for a request to amend the P-1 Public Lands District zoning text and grant a special use for a 165-foot essential services antenna support structure at 909 and 937 Lake Cook Road. The petitioner, Northshore Gas/WEC Business Services, wants to build the tower for its gas communication network. The meeting also includes public comment and approval of prior minutes.

• Text amendment to allow Essential Services Antenna Support Structures as a Special Use in P-1 Public Lands District
• Special use request for a 165-foot monopole (185 feet to lightning mast) at 909/937 Lake Cook Road
• Proposed facility includes equipment shelter, generator, and 6-foot chain link fence
• Existing 175-foot Crown Castle tower on adjacent parcel
• Waiver of parking and traffic study requested

The Deerfield Plan Commission held a workshop meeting to discuss a proposal by WEC Business Services LLC and the Village of Deerfield to amend the P-1 Public Lands District text and grant a special use for a 165-foot essential services antenna support structure at 909 and 937 Lake Cook Road. No formal decisions were made; the public hearing is scheduled for July 28, 2022. The commission agreed to waive the parking and traffic study for the proposal. The minutes from May 26, 2022, were approved unanimously.

• Waived parking and traffic study for monopole proposal (unanimous)
• Approved May 26, 2022 Plan Commission minutes (unanimous)

Board of Trustees

The Board of Trustees approved a special use permit for a recreational cannabis facility for Curaleaf at 677 Lake Cook Road, despite opposition from two trustees. The Board also accepted the Plan Commission's recommendations for the Heritage Woods assisted living facility and a sign exception for Old National Bank, and adopted the Greenhouse Gas Reduction Working Group's climate action report. All other agenda items, including the Comcast franchise renewal and consent resolutions, were approved unanimously.

• Approved special use for Curaleaf recreational cannabis facility at 677 Lake Cook Road (3-2)
• Accepted Plan Commission report for Heritage Woods Assisted Living Facility at 1101 & 1121 Lake Cook Road (5-0)
• Approved sign exception for Old National Bank at 725 Waukegan Road (5-0)
• Adopted Greenhouse Gas Reduction Working Group climate action report (5-0)
• Approved Comcast franchise agreement renewal (5-0)
• Adopted Resolution R-22-32 for intergovernmental agreement with West Deerfield Township Assessor (5-0)
• Adopted Resolution R-22-33 for grant to Lake County Convention and Visitors Bureau (5-0)
• Approved bills and payroll dated June 6, 2022 (5-0)

Family Days Commission

The Deerfield Family Days Commission is meeting to discuss and coordinate the upcoming Family Days event. The agenda includes updates from various committees, as well as from the fire, police, and park districts, covering logistics such as fireworks permits and pre-event meetings.

• Post card design review
• American Legion involvement
• Fireworks permit update
• Pre-fireworks meeting at Senior Center
• Pre-parade meeting at Village Hall

The Family Days Commission met on June 6, 2022, and unanimously approved the May 2, 2022 minutes. No substantive decisions were made; the meeting focused on updates for the upcoming July 3-4 events, including parade participation, vendor sign-ups, and fireworks permit issues.

• Approved May 2, 2022 minutes (unanimous)
• Set times for emergency planning meetings on July 3 and 4
• Confirmed American Legion to raise flag on July 3
• Confirmed free bounce rides on July 3 for first time
• Noted Mad Bomber Fireworks did not submit permit paperwork; liaison to request it

Sustainability Commission

The Deerfield Sustainability Commission will meet to approve minutes, hear public comment, and discuss water-related sustainability programs under the Green Region Compact 2 self-assessment. They will also receive an update on the greenhouse gas (GHG) working group's focus areas, objectives, and timeline, and note upcoming events including a water reclamation facility tour and a farmer's market.

• Review of water-related programs and initiatives (potable, waste, storm)
• GHG working group update on focus areas, objectives, and timeline
• Water Reclamation Facility Tour on June 11 at 9 AM
• Farmer's Market on August 20
• Approval of January 20, 2022 meeting minutes

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to discuss and vote on recommendations for two items: a sign exception for Old National Bank at 725 Waukegan Road and a final development plan for the Heritage Woods assisted living facility at 1101-1121 Lake Cook Road. The commission also plans to approve minutes from the May 12, 2022 meeting. Public comment was open for non-agenda items.

• Sign exception for Old National Bank to allow 23.5-inch deep ground signs, exceeding the 12-inch limit
• Heritage Woods final development plan for a 150-unit affordable assisted living facility
• Addition of roof-mounted solar panels to Heritage Woods
• Decrease in building area from 124,022 to 123,723 square feet
• Reduction of parking spaces from 125 to 124

The Deerfield Plan Commission held a workshop meeting and approved, with no corrections, the documents for a ground sign at 725 Waukegan Road and the final development plan for Heritage Woods at 1101-1121 Lake Cook Road. The commission also approved the minutes from the May 12, 2022 meeting. All approvals were unanimous with 4-0 votes. No public comments were made, and the meeting adjourned after a brief staff report.

• Approved documents for 725 Waukegan Road ground sign (4-0)
• Approved final development plan for Heritage Woods at 1101-1121 Lake Cook Road (4-0)
• Approved May 12, 2022 Plan Commission minutes (4-0)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group will review and discuss the draft of its final report and appendix, which outlines strategies to reduce community-wide carbon emissions. The report covers energy, transportation, waste, food, and ecosystem goals, including converting to 100% renewable electricity by 2030 and reducing transportation emissions by 55% by 2030. The final report is scheduled to be presented to the Village Board on June 6.

• Review of draft report and Appendix I
• Objective to convert 100% electricity to renewable sources by 2030
• Objective to reduce transportation emissions by 55% by 2030
• Objective to reduce waste emissions by 66% by 2030
• Discussion of incentives for plant-based restaurants, including possible business license waivers

Committee of the Whole

The Deerfield Committee of the Whole will discuss a proposed Storm Water Utility Fee (SWUF) to recover an average annual $916,242 shortfall in sewer revenues. The fee would be based on impervious coverage (Equivalent Runoff Units) for residential and commercial properties, with a flat $5 per unit rate for multi-family. The board will also review the FY 22-23 Capital Improvement Program, which faces rising construction costs and uncertain federal funding.

• Proposed residential stormwater fee: $8.25 per ERU (4,270 sq ft impervious area) per month
• Proposed multi-family stormwater fee: $5.00 per unit per month
• Proposed commercial stormwater fee: $97 per ERU (86,000 sq ft) per month
• CIP review: construction costs up 13-33% year-over-year; wastewater projects up 60%
• Federal funding applications for Hazel Avenue and Park Avenue projects pending

The Committee of the Whole held a discussion-only meeting with no formal votes. Staff presented a proposed Storm Water Utility Fee (SWUF) of about $120/year for average homeowners, and trustees directed staff to research green rebates and bring a report in July. The board also reviewed the Capital Improvement Program and discussed a potential downtown TIF district, with staff authorized to administratively approve a contract to begin the TIF study.

• No formal votes taken; all items were discussion only
• Directed staff to research green rebates for stormwater fee reduction
• Requested a follow-up report on SWUF in July
• Staff authorized to administratively approve contract for TIF study

Appearance Review Commission (ARC)

The Appearance Review Commission will hold a workshop meeting to consider a revised proposal from Starbucks Coffee at 60 S. Waukegan Road for a digital confirmation screen and an illuminated directional sign, following previous requests for changes. The commission will also continue a discussion on ground sign depth and make a recommendation to the Plan Commission. The agenda includes approval of the April 25, 2022 minutes and public comment.

• Starbucks Coffee, 60 S. Waukegan Road: digital menu board (12.96 SF confirmation screen) and directional sign (reduced to 1.92 SF, illuminated, requires exception)
• Ground sign depth (distance between sign faces) – continued discussion and recommendation to Plan Commission
• Approval of minutes from April 25, 2022 meeting

The Appearance Review Commission approved Starbucks' digital menu board and exterior updates at 60 S. Waukegan Road, pending Village Board approval for the illuminated directional sign. The commission also recommended a text amendment to the Zoning Ordinance to allow up to 18 inches between ground sign faces, subject to Plan Commission and Board approval. No other substantive decisions were made.

• Approved Starbucks digital menu board and exterior updates, pending Board approval for menu board and illuminated directional sign (5-0)
• Recommended text amendment to Zoning Ordinance section 9.01.B,9(b) to allow up to 18 inches between sign faces (5-0)

Board of Trustees

The Deerfield Board of Trustees will consider a final plat for properties on Kenmore Avenue, an amendment to the Deerfield Park Plaza PUD to allow Goddard School expansion, and a resolution to award a chemical phosphorus removal project. The agenda also includes a proclamation for Neurofibromatosis Awareness Day and routine items like minutes and bills.

• Final plat of resubdivision for 130 and 140 Kenmore Avenue
• Amendment to Deerfield Park Plaza PUD and Goddard Special Use to expand into 471 Lake Cook Road tenant space
• Resolution to award Chemical Phosphorus Removal Project
• Proclamation declaring May 17, 2022 as Neurofibromatosis Awareness Day
• Bills and payroll approval

The Deerfield Board of Trustees approved a $1.447 million contract for chemical phosphorus removal, exceeding the $700,000 budget due to commodity prices. The board also approved a final plat of resubdivision for 130 and 140 Kenmore Avenue and an ordinance allowing the Goddard School to expand into an adjacent space at 471 Lake Cook Road. All votes were unanimous (6-0).

• Awarded Chemical Phosphorus Removal contract to Keno & Sons for $1,447,000 (6-0)
• Approved Resolution R-22-30 for final plat of resubdivision at 130 and 140 Kenmore Avenue (6-0)
• Adopted Ordinance O-22-22 to amend Deerfield Park Plaza PUD and Goddard School Special Use for expansion into 471 Lake Cook Road (6-0)
• Approved bills and payroll dated May 16, 2022 (6-0)
• Approved minutes from May 2, 2022 meeting (unanimous voice vote)
• Accepted proclamation for Neurofibromatosis Awareness Day (unanimous voice vote)

Plan Commission

The Deerfield Plan Commission is holding a public hearing to consider Old National Bank's request for a sign exception to allow ground signs at 725 Waukegan Road to be 23.5 inches deep, exceeding the 12-inch limit in the Zoning Ordinance. The Commission will also review a final development plan for Heritage Woods assisted living facility and discuss a special use recommendation for a Curaleaf cannabis dispensary. The meeting includes public comment and approval of prior minutes.

• Public hearing on Old National Bank sign exception for 23.5-inch deep ground signs at 725 Waukegan Road
• Request for substantial conformance for Heritage Woods assisted living facility at 1101 & 1121 Lake Cook Road
• Curaleaf recreational cannabis dispensary special use recommendation
• Approval of April 28, 2022 Plan Commission minutes
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission approved a sign exception for Old National Bank to allow ground signs deeper than zoning allows, with a condition that no writing appears on the depth sides. They also approved a finding of substantial conformance for the Heritage Woods assisted living facility's final development plan, which includes minor changes like a reduced parking count, solar panels, and a second water main. Both recommendations will go to the Village Board of Trustees on June 6, 2022.

• Approved sign exception for Old National Bank (4-0) with condition of no writing on depth sides
• Approved substantial conformance for Heritage Woods final development plan (4-0)
• Approved documents including Curaleaf special use recommendation and April 28 minutes with correction (unanimous voice vote)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to hear a presentation from the West Deerfield Township Supervisor and to discuss upcoming community events. The main topics are planning for Pride Month and for National Hispanic Heritage Month in September/October, along with general updates from the village and partners.

• Presentation from West Deerfield Township Supervisor Alyson Feiger
• Updates on Pride Month planning
• Planning for National Hispanic Heritage Month (September/October)
• Updates from the Village and partners

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss updates on the Art Fair, Public Art Program, and other projects, along with reports from the Park District, Library, and Village. The agenda is largely discussion-oriented with no formal votes or decisions listed.

• Art Fair Update
• Public Art Program Update
• Park District Update
• Library Update
• Village Updates

Cable & Telecommunications Commission

The Deerfield Cable & Telecommunications Commission will discuss the Comcast franchise agreement renewal, review North Shore Gas's response to the Village's lease terms for a proposed monopole at 1001 Lake Cook Road, and receive updates on the Village Hall monopole repairs. The agenda also includes a proposed ComEd rate increase and other items. The meeting is a regular business session with public comment.

• Comcast franchise agreement negotiation, current contract expires in September
• North Shore Gas monopole lease offer of $20,000/year for 40-year term at 1001 Lake Cook Road
• Village Hall monopole repair update, over $100,000 investment
• ComEd proposed rate increase discussion
• Approval of March 1, 2022 meeting minutes

Family Days Commission

The Deerfield Family Days Commission is meeting to review minutes, hear public comment, and discuss new and old business. Key topics include volunteer recruitment, wristband sales, post card design, and committee reports on the parade, arts & crafts, and food vendors.

• Discussion of volunteer recruitment and wristband sales
• Post card design review
• Committee reports: Parade, Arts & Crafts, Food Vendors
• Next meeting scheduled for June 6, 2022

The Family Days Commission approved the April 11, 2022 minutes unanimously. No new business or public comment was presented. The commission discussed wristband sales volunteers, postcard design deadlines, food vendor confirmations, and arts and crafts vendor sign-ups. The meeting adjourned at 5:46 p.m.

• Approved April 11, 2022 minutes (unanimous)

Board of Trustees

The Deerfield Board of Trustees will consider a Plan Commission recommendation to amend the Deerfield Park Plaza Planned Unit Development and the Goddard Special Use to allow the Goddard School to expand into the adjacent 471 Lake Cook Road tenant space. The board will also vote on awarding contracts for painting the Village Hall monopole and replacing monopole radio equipment, and will discuss a Heritage Celebration Month proposal from the Community Relations Commission. The agenda includes routine items such as the treasurer's report, bills and payroll, and a proclamation for Mental Health Month.

• Amendment to Deerfield Park Plaza PUD and Goddard Special Use for expansion into 471 Lake Cook Road tenant space
• Resolution to award Village Hall monopole painting contract
• Resolution to award monopole radio equipment replacement contract
• Consideration of Heritage Celebration Month proposal from Community Relations Commission
• Proclamation of May 2022 as Mental Health Month

The Board approved the Plan Commission's recommendation to amend the Goddard School special use permit, allowing expansion into the adjacent tenant space at 471 Lake Cook Road. It also approved two contracts: painting the Village Hall monopole for up to $30,000 and replacing monopole radio equipment for up to $36,922.70, both waiving competitive bidding. All votes were unanimous (6-0).

• Approved Goddard School expansion into 471 Lake Cook Road tenant space (6-0)
• Approved Village Hall monopole painting contract to Jetco, Ltd., up to $30,000 (6-0)
• Approved monopole radio equipment replacement contract to Radicom, Inc., up to $36,922.70 (6-0)
• Approved minutes from April 18, 2022 meeting (6-0)
• Approved bills and payroll dated May 2, 2022 (6-0)
• Accepted Community Relations Commission Heritage Celebration Month proposal (6-0)
• Accepted proclamation for Mental Health Month (6-0)
• Appointed Trustee Metts-Childers as Mayor Pro Tem (6-0)

Plan Commission

The Deerfield Plan Commission is holding a public hearing to consider a special use permit for a recreational cannabis dispensary at 677 Lake Cook Road, proposed by Curaleaf. The applicant seeks exceptions for exterior cannabis unloading, outdoor non-cannabis waste storage, and larger wall signs. The commission will also review a final plat of resubdivision for 130-140 Kenmore Avenue and approve minutes from the April 14 meeting.

• Special use request for Curaleaf recreational cannabis dispensary at 677 Lake Cook Road
• Exceptions sought: exterior cannabis unloading, outdoor waste storage, two 36 sq ft wall signs
• Final plat of resubdivision for 130-140 Kenmore Avenue
• Approval of April 14, 2022 Plan Commission minutes
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission voted 6-0 to recommend approval of a Special Use Permit for a recreational cannabis dispensary at 677 Lake Cook Road, with exceptions for signage, non-enclosed deliveries, and outdoor non-cannabis waste storage. The recommendation includes a condition that deliveries use the drive-thru lane closest to the building. The final decision will be made by the Village Board of Trustees on June 6, 2022.

• Approved recommendation for Special Use Permit for Curaleaf cannabis dispensary at 677 Lake Cook Road (6-0)
• Approved exceptions for two signs at 36 sq ft each (instead of one 10 sq ft sign)
• Approved exception for non-enclosed deliveries
• Approved exception for outdoor non-cannabis waste storage
• Added condition that deliveries must use drive-thru lane closest to building
• Approved Final Plat of Resubdivision for 130-140 Kenmore Avenue (4-0, 2 abstentions)
• Approved April 14, 2022 Plan Commission minutes (4-0, 2 abstentions)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to review pending applications, including a revised signage proposal from Curaleaf at 677 Lake Cook Road, which now requests two signs instead of three. The commission will also consider signage for Deerfields Bakery, a building expansion for The Goddard School, and a digital menu board for Starbucks. The agenda includes approval of the March 28, 2022 minutes and public comment.

• Curaleaf, 677 Lake Cook Road: revised signage proposal with two 12' x 3' channel-letter signs on backer panels, requiring exceptions to Ordinance O-19-35
• Deerfields Bakery, 813 Waukegan Road: wall signs
• The Goddard School, 475 Lake Cook Road: building expansion
• Starbucks Coffee, 60 S. Waukegan Road: digital menu board and exterior updates
• Approval of March 28, 2022 meeting minutes

The Appearance Review Commission approved three items: Curaleaf's two wall signs, Deerfields Bakery's wall signs without the cake logo, and The Goddard School's building expansion. The Starbucks proposal was partially approved, with the drive-thru menu board and directional sign continued to the next meeting.

• Approved Curaleaf signage (two 36 sq ft wall signs) pending Board approval of zoning exceptions (4-0)
• Approved Deerfields Bakery wall signs with cake logos removed and signs re-centered (4-0)
• Approved The Goddard School building expansion with facade restoration (4-0)
• Approved Starbucks patio furniture, string lights, and wall sconces (4-0)
• Continued Starbucks drive-thru menu board and directional sign discussion to next meeting (4-0)
• Approved minutes from March 28, 2022 meeting (4-0)

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals is meeting to consider and vote on a resolution adopting updated Rules of Procedure, following a training presentation by the Village Attorney's office. The agenda also includes public comment, approval of the September 21, 2021 minutes, and discussion of future in-person meetings. No zoning cases or public hearings are scheduled for this meeting.

• Resolution amending the Rules of Procedure for the Deerfield Board of Zoning Appeals
• Training on Rules of Procedure presented by Elrod Friedman LLP
• Introduction of new member Mark Horne
• Consideration of minutes from September 21, 2021
• Discussion of future meetings to be held in-person at Village Hall

The Deerfield Board of Zoning Appeals approved a resolution amending its Rules of Procedure, reflecting best practices covered in a training session. The board also unanimously approved the minutes from the September 21, 2021 meeting. No public comment was made, and no other substantive decisions were taken.

• Approved resolution amending Rules of Procedure (6-0)
• Approved minutes of September 21, 2021 meeting (unanimous)

Board of Trustees

The Deerfield Board of Trustees will consider several zoning ordinance amendments, a special use for six pickleball courts in Shepard Park, and a redevelopment of the former Barnes & Noble space at 728 Waukegan Road. The agenda also includes an impact fee agreement amendment for a Westcliff Lane resubdivision and elimination of the Village Center Commission.

• Special use for six pickleball courts in Shepard Park at 440 Grove Place (Deerfield Park District)
• Amendment to Commercial PUD to redevelop 728 Waukegan Road (Barnes & Noble) at Shops at Deerfield Square
• Ordinance amending sign criteria process in Zoning Ordinance Section 9.05
• Ordinance amending PUD/PRD amendment process and pre-application conferences for public land
• Resolution approving Impact Fee Agreement amendment for 924 and 936 Westcliff Lane Resubdivision

The Deerfield Board of Trustees approved a special use permit for six pickleball courts at Shepard Park, despite a public comment suggesting an alternative location. The board also approved a consent agenda containing several zoning ordinance amendments and an impact fee agreement amendment, and authorized a PUD amendment for the Barnes and Noble space at Deerfield Square. All votes were unanimous (6-0).

• Approved special use for six pickleball courts at Shepard Park, 440 Grove Place (6-0)
• Approved consent agenda including zoning ordinance amendments and impact fee agreement (6-0)
• Approved PUD amendment to redevelop 728 Waukegan Road at Shops at Deerfield Square (6-0)
• Approved minutes from April 4, 2022 meeting (6-0)
• Approved bills and payroll dated April 18, 2022 (6-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to consider approval of a final plat of resubdivision for properties at 130 and 140 Kenmore Avenue. The owners seek a determination that the final plat substantially conforms to the previously approved preliminary plat. The commission will also discuss the Goddard School expansion special use and amendment to the Deerfield Park Plaza Planned Unit Development, and approve minutes from the March 31 meeting.

• Final plat of resubdivision for 130 and 140 Kenmore Avenue, creating two lots (12,000 sq ft and 11,737 sq ft)
• Goddard School Expansion Special Use and Amendment to Deerfield Park Plaza Planned Unit Development
• Approval of March 31, 2022 Plan Commission minutes
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission approved the final plat of resubdivision for properties at 130 and 140 Kenmore Avenue, allowing the owner to retain the southern lot and sell the northern lot. The commission also approved a recommendation for the Goddard School expansion special use and amendment to the Deerfield Park Plaza Planned Unit Development, and approved the minutes from the March 31, 2022 meeting. All votes were unanimous (4-0).

• Approved final plat of resubdivision for 130 and 140 Kenmore Avenue (4-0)
• Approved recommendation for Goddard School Expansion Special Use and Amendment to Deerfield Park Plaza PUD (4-0)
• Approved March 31, 2022 Plan Commission minutes (4-0)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to discuss possible policies, programs, and resources focused on food, and to review a draft report scheduled for May 11 and May 25, with a presentation to the Village Board on June 6. The agenda includes approval of the March 23 meeting minutes and scheduling of the next meeting. The group's goal is to reduce greenhouse gas emissions 45% by 2030 and achieve carbon neutrality by 2050.

• Discussion of food-related policies, including year-round farmers market, community gardens, and plant-based diet incentives
• Draft report to be presented to Village Board on June 6
• Approval of March 23, 2022 meeting minutes
• Next meeting scheduled for May 11, 2022

The Greenhouse Gas Reduction Ad Hoc Working Group met and discussed food-related strategies, including partnering with St. Gregory's Church's winter market, community gardens, and promoting plant-based diets. No formal decisions were made; the group will review a draft report at upcoming meetings before presenting to the Village Board on June 6.

• Approved minutes from March 23, 2022 meeting (unanimous)
• Discussed partnering with St. Gregory's Church winter market instead of creating a competing event
• Discussed community gardens, referring suggestions to Park District and houses of worship
• Discussed promoting plant-based diets, including Meatless Mondays and potential business license incentives
• Adjourned meeting at 4:34 pm (unanimous)

Cemetery Commission

The Deerfield Cemetery Commission will hold a workshop meeting starting with a grounds inspection at Deerfield Cemetery, followed by a business meeting at Village Hall. They will review observations from the grounds, discuss village maintenance, a headstone update, the cemetery survey, and a request regarding the Berning family plot. The commission will also consider appointing John Allen Kenward as a new commissioner.

• Inspection of cemetery grounds: memorial pole, headstones, landscaping, fence
• Appointment of new Commissioner John Allen Kenward
• Review of cemetery survey results for Berning family plot
• Berning Family Plot Request
• Headstone update

The Deerfield Cemetery Commission approved granting direct burial rights for two gravesites to Randall and Carol Berning, pending a hold harmless agreement. The commission denied the request for the remaining three gravesites, citing potential claims from other descendants. The commission also discussed headstone repairs, a new landscape contract, and a planned cemetery survey.

• Approved direct burial rights for two gravesites to Randall and Carol Berning (3-0)
• Denied direct burial rights for three additional gravesites to the Berning family
• Approved minutes of July 27, 2021 meeting (unanimous)

Community Relations Commission

The Commission will review presentations from the Police Department Social Services Division and discuss upcoming community calendar recommendations. The meeting also includes planning for Pride Month and National Hispanic Heritage Month.

• Presentation from Deerfield Police Department Social Services Division
• Community Heritage Month Calendar Recommendation to Village Board
• Pride Month planning updates
• National Hispanic Heritage Month planning

Family Days Commission

The Family Days Commission is meeting to plan the July 3rd event, including location, postcard design, wristband sales, and volunteer coordination. They will also review committee reports on the bike parade, parade, Rotary race, arts & crafts, fireworks, and food vendors. The agenda is mostly planning and discussion, with no final decisions or contracts listed.

• July 3rd location discussion
• Postcard design
• Wristband sales
• Volunteers for wristband sales and Rotary race
• Committee reports on parade, fireworks, food vendors

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to hear a presentation from Amdur Productions about an art fair, and to discuss other projects, including updates from the Park District, Library, and Village on the Façade Rebate Program and Public Art Program. The agenda is largely discussion-oriented with no formal votes or ordinances listed.

• Presentation by Amy Amdur of Amdur Productions re: Art Fair
• Discussion of other projects/items
• Park District update
• Library update
• Village updates on Façade Rebate Program and Public Art Program

Board of Trustees

The Deerfield Board of Trustees will consider several Plan Commission recommendations, including adding six pickleball courts at Shepard Park, redeveloping the Barnes and Noble space at Deerfield Square, and amending zoning ordinances. They will also vote on contracts for street rehabilitation, native vegetation maintenance, and bio-solids removal, plus an intergovernmental agreement for animal control services.

• Special use amendment for six pickleball courts at Shepard Park, 440 Grove Place
• Commercial PUD amendment to redevelop 728 Waukegan Road (Barnes and Noble) at Shops at Deerfield Square
• Zoning text amendments on sign criteria, PUDs, prefiling conferences, accessory uses, and Appearance Review Commission duties
• Contract award for 2022 Street Rehabilitation Project
• Contract award for 2022 Native Vegetation Maintenance and Restoration

The Deerfield Board of Trustees approved a $3.075 million contract for the 2022 street rehabilitation project, including Rosewood Avenue, and approved a special use amendment for six pickleball courts in Shepard Park. They also approved a PUD amendment to redevelop the former Barnes and Noble space, adopted several zoning text amendments, and approved multiple resolutions and ordinances. All votes were unanimous (5-0).

• Approved $3.075M street rehabilitation contract to A-Lamp Concrete Contractors (5-0)
• Approved special use amendment for six pickleball courts in Shepard Park (5-0)
• Approved PUD amendment to redevelop former Barnes and Noble at 728 Waukegan Rd (5-0)
• Approved zoning text amendments including sign criteria, PUD/PRD processes, and ARC duties (5-0)
• Amended Article 12 to dissolve Village Center Commission and adjust commission sizes (5-0)
• Adopted Resolution R-22-23 for animal care and control IGA with Lake County (5-0)
• Adopted Resolution R-22-25 awarding $27,075 native vegetation contract to Footstone Inc. (5-0)
• Adopted Resolution R-22-26 for bio-solids removal contract with Dom Inc. up to $50,500 (5-0)

Plan Commission

The Plan Commission will hold a public hearing regarding a request to amend the Deerfield Park Plaza Planned Unit Development and the Goddard School Special Use. The proposal includes adding approximately 1,300 square feet of interior space to accommodate more students. Additionally, the agenda includes discussions on Shepard Park pickleball, redevelopment at 728 Waukegan Road, and a cannabis dispensary prefiling.

• Goddard School expansion: 1,300 square foot interior addition at 471 Lake Cook Road
• Shepard Park, Pickleball Special Use Amendment Recommendation
• 728 Waukegan Road Redevelopment, Deerfield Square PUD Amendment Recommendation
• Proposed Zoning Ordinance Text Amendments Recommendation
• Cannabis Dispensary Special Use prefiling at 677 Lake Cook Road

The Deerfield Plan Commission approved recommendations for a pickleball special use at Shepard Park, a PUD amendment for 728 Waukegan Road, and zoning text amendments. It also recommended approval of the Goddard School expansion into 471 Lake Cook Road. A prefiling conference for a recreational cannabis dispensary at 677 Lake Cook Road was held, with a public hearing scheduled for April 28, 2022.

• Approved Shepard Park pickleball special use recommendation (5-0, 1 abstention)
• Approved 728 Waukegan Road Deerfield Square PUD amendment recommendation (5-0, 1 abstention)
• Approved zoning ordinance text amendments recommendation (5-0, 1 abstention)
• Approved March 10, 2022 minutes with corrections (5-0, 1 abstention)
• Recommended approval of Goddard School expansion at 471 Lake Cook Road (6-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to review pending applications for signage and a building renovation. The agenda includes five items: pylon sign panels for The Dump, wall signs for Scoops and Cookies and Venus Med Spa, a final review of the Deerfield Square Office & Retail Building renovation, and signage for Curaleaf. The meeting will be held virtually via Zoom, with public comment accepted via email.

• The Dump, 250 S. Waukegan Road: pylon sign panels
• Scoops and Cookies, 740 Waukegan Road: wall sign
• Venus Med Spa, 740 Waukegan Road: wall sign
• Deerfield Square Office & Retail Building, 728 Waukegan Road: renovation, final review
• Curaleaf, 677 Lake Cook Road: signage

The Deerfield Appearance Review Commission approved four items: pylon sign panels for The Dump, wall signs for Scoops and Cookies and Venus Med Spa, and the Deerfield Square Office & Retail Building renovation. The Commission continued discussion on Curaleaf's proposed signage to the April 25, 2022 meeting, requesting a revised package with a backer panel and individual channel letters instead of box signs.

• Approved The Dump pylon sign panels (5-0)
• Approved Scoops and Cookies wall sign (5-0)
• Approved Venus Med Spa wall sign (5-0)
• Approved Deerfield Square Office & Retail Building renovation (5-0)
• Continued Curaleaf signage discussion to April 25, 2022 (5-0)

Plan Commission

The Deerfield Plan Commission's March 24 meeting was rescheduled to March 31 due to lack of quorum. The agenda includes a public hearing on a proposed expansion of the Goddard School into adjacent space at 471 Lake Cook Road, and a workshop prefiling conference for a recreational cannabis dispensary at 677 Lake Cook Road. The commission will also consider recommendations on pickleball courts, a redevelopment, and zoning text amendments.

• Public hearing: Goddard School expansion into 471 Lake Cook Road, adding ~1,300 sq ft and a 525 sq ft classroom for 15 more children
• Workshop: Prefiling conference for Curaleaf recreational cannabis dispensary at 677 Lake Cook Road
• Document approval: Shepard Park Pickleball Special Use Amendment Recommendation
• Document approval: 728 Waukegan Road Redevelopment, Deerfield Square PUD Amendment Recommendation
• Document approval: Proposed Zoning Ordinance Text Amendments Recommendation

Sustainability Commission

The Deerfield Sustainability Commission is meeting remotely to review water-related programs and initiatives as part of the Green Region Compact 2 self-assessment, and to receive an update from the GHG Working Group on energy focus areas, ICLEI membership, and the 2021 IECC. The agenda also includes discussion of upcoming events such as a water reclamation facility tour, paper shredding event, and public works open house. The meeting will begin with approval of the January 20, 2022 minutes and public comment.

• Review of water programs and initiatives under Green Region Compact 2
• GHG Working Group update on energy, ICLEI membership, and 2021 IECC
• Discussion of Water Reclamation Facility Tour on June 11
• Paper Shredding Event on April 23
• Public Works Open House on May 21

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will discuss possible policies, programs, and resources focused on the ecosystem, including tree preservation, impervious surface regulations, and reducing gasoline-powered lawn equipment. The group will also consider approving the March 9, 2022 meeting minutes and hear public comment.

• Discussion of tree canopy preservation and potential strengthening of the Tree Ordinance
• Review of impervious surface limits and possible incentives for open space
• Consideration of requiring native plants in commercial developments
• Discussion of reducing gasoline-powered lawn equipment use
• Approval of March 9, 2022 meeting minutes

The Greenhouse Gas Reduction Ad Hoc Working Group met and discussed potential policies and programs for reducing emissions, focusing on ecosystem initiatives like native landscaping, tree planting incentives, and invasive species removal. No formal decisions were made; the group only approved the previous meeting's minutes and adjourned. The group plans to compile a report for the Village Board with recommendations for the next 2-5 years.

• Approved minutes from March 9, 2022 meeting as amended (5-0)
• Adjourned meeting (5-0)

Board of Trustees

The Deerfield Board of Trustees will hold a remote meeting to consider a preliminary plat of resubdivision for properties at 130 and 140 Kenmore Avenue, based on a Plan Commission recommendation. The board will also vote on consent agenda items including a Walgreens building addition, the 2022 zoning map, and a preliminary development plan for Heritage Woods. New business includes resolutions to extend development plans, award a water meter head replacement contract, purchase water meter equipment, and appoint special counsel for an emergency water main connection.

• Preliminary plat of resubdivision for 130 and 140 Kenmore Avenue
• Ordinance amending Walgreens PUD for building addition at 100 Wilmot Road
• Ordinance approving 2022 Zoning Map
• Resolution approving preliminary development plan for Heritage Woods at 1101 and 1121 Lake Cook Road
• Resolution to award water meter head replacement contract

The Deerfield Board of Trustees approved several resolutions, including a $375,000 water meter head replacement contract with United Meters, Inc., and a $825,000 purchase of water meters from Midwest Meter, Inc. They also extended development plans for REVA and 8 Parkway North, and appointed Larry Berg as a new trustee. All votes were unanimous (5-0).

• Appointed Larry Berg as Village Trustee (5-0)
• Approved preliminary plat of re-subdivision for 130 and 140 Kenmore Ave (5-0)
• Adopted consent agenda including Walgreens PUD amendment, 2022 zoning map, and Heritage Woods preliminary plan (5-0)
• Extended REVA development plan deadline to April 5, 2023 (5-0)
• Extended 8 Parkway North development plan deadline to May 15, 2024 (5-0)
• Awarded $375,000 water meter head replacement contract to United Meters, Inc. (5-0)
• Authorized $825,000 water meter equipment purchase from Midwest Meter, Inc. (5-0)
• Appointed special counsel for emergency water main connection (5-0)

Committee of the Whole

The Committee of the Whole will discuss a proposed voluntary cost-sharing program for residential lead service line replacements. The meeting also includes reviews of economic development assistance tools, police software consolidation, and stormwater management proposals.

• Proposed Lead Service Line Replacement Cost Share Program offering up to $5,000 per full replacement
• Review of potential new Tax Increment Financing (TIF) Districts for downtown areas
• Discussion of stormwater management and a user fee proposal
• Update on police software consolidation and communications center
• Review of past sales tax sharing agreements including Portillo’s, Jewel/Osco, and Walgreens

The Village Board discussed several topics but made no formal decisions. Trustees agreed to return to in-person meetings starting in April, contingent on COVID numbers staying low. Staff will prepare reports on lead service line replacement incentives, stormwater fees, and consultant pools for future consideration.

• Agreed to return to in-person meetings in April (no formal vote)
• Directed staff to prepare updated lead service line report for July/August
• Directed staff to research stormwater fee options, including impervious surface method
• Directed staff to investigate consultant pools used by other municipalities

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss several art-related items, including a new mural in Corner Park and a potential art donation from Takeda. They will also hear updates from the Park District, Library, and Village, and consider a funding request for the Queer Poem a Day program.

• Discussion of new mural in Corner Park
• Discussion of Takeda art donation
• Library update: Queer Poem a Day funding request
• Park District update
• Village update

Plan Commission

The Deerfield Plan Commission is holding a public hearing to consider an amendment to the special use for Shepard Park to add six pickleball courts, plus hearings on a commercial redevelopment at 728 Waukegan Road and zoning text amendments. The commission will also review a preliminary plat for 130-140 Kenmore Avenue and approve prior meeting minutes.

• Public hearing on adding 6 pickleball courts at Shepard Park, 440 Grove Place
• Public hearing on redeveloping 728 Waukegan Road (Barnes and Noble space) at Shoppes of Deerfield Square
• Public hearing on zoning text amendments regarding sign criteria, planned developments, and Appearance Review Commission duties
• Review of preliminary plat of resubdivision for 130-140 Kenmore Avenue
• Approval of February 24, 2022 Plan Commission minutes

The Deerfield Plan Commission voted unanimously to recommend approval of an amendment to a Special Use to add six pickleball courts at Shepard Park, 440 Grove Place, for the Deerfield Park District. The Commission also voted unanimously to recommend approval of a Commercial Planned Unit Development amendment to redevelop the former Barnes and Noble space at 728 Waukegan Road into retail and office space. Additionally, the Commission approved five text amendments to the Deerfield Zoning Ordinance covering sign criteria, PUD/PRD amendments, pre-filing conferences, accessory structures, and Appearance Review Commission duties. All recommendations will go to the Village Board of Trustees for final action on April 4, 2022.

• Approved amendment to Special Use for six pickleball courts at Shepard Park (5-0)
• Approved amendment to Commercial PUD for redevelopment of 728 Waukegan Road (5-0)
• Approved text amendment on sign criteria process (5-0)
• Approved text amendment on PUD/PRD amendment procedures (5-0)
• Approved text amendment on pre-filing conferences for public land (5-0)
• Approved text amendment on accessory structures in PRDs (5-0)
• Approved text amendment on Appearance Review Commission duties (5-0)
• Approved preliminary plat of resubdivision for 130-140 Kenmore Avenue (5-0)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to discuss possible policies, programs, and resources focused on the ecosystem, including tree canopy, green infrastructure, and water management. The group will also consider approving the February 23, 2022 meeting minutes and hear public comment. The agenda is primarily discussion-oriented, with no formal votes or decisions listed beyond the minutes approval.

• Discussion of ecosystem-focused GHG reduction strategies (trees, green infrastructure, water)
• Review of 2020 baseline: 40% tree canopy, 30% impervious surfaces, 6,313 Mt annual carbon sequestration
• Possible policies on native vegetation, rain gardens, and reducing gasoline-powered lawn equipment
• Consideration of amending zoning ordinance for electric vehicle charging stations (from prior minutes)
• Public comment via email or phone

Community Relations Commission

The Commission will hold a meeting via Zoom to conduct introductions and discuss the community calendar for proclamations and recognition. The agenda also includes updates from the Village and partners.

• Community Calendar for Proclamations and Recognition discussion
• Updates from the Village and Partners

Board of Trustees

The Deerfield Board of Trustees will consider three Plan Commission recommendations: an amendment to the Walgreens Planned Unit Development for a building addition at 100 Wilmot Road, a text amendment to allow an assisted living facility as a special use at 1101 and 1121 Lake Cook Road, and approval of the 2022 Zoning Map. The board will also vote on consent agenda items, including a special use for a medical office at 740 Waukegan Road and a resolution reallocating 2022 volume cap to Buffalo Grove. New business includes authorizing the purchase of one Ford F-150 electric pickup truck and awarding a contract for 2022 street light system upgrades.

• Walgreens PUD amendment for building addition at 100 Wilmot Road
• Assisted living facility special use at 1101 and 1121 Lake Cook Road
• 2022 Zoning Map approval
• Purchase of one Ford F-150 All Electric Pick-up Truck
• Award of contract for 2022 Street Light System Upgrades

Cable & Telecommunications Commission

The Deerfield Cable & Telecommunications Commission is meeting to discuss several telecommunications matters, including an update on the Village Hall monopole, a feasibility study for a proposed North Shore Gas tower at Reservoir 29A, and negotiations for a new Comcast franchise agreement before the current contract expires in September. The agenda also includes approval of minutes from 2019 and public comment.

• Village Hall monopole update: fiberglass canisters removed due to wear; quotes sought for replacements and painting
• North Shore Gas proposes ~195-foot tower at 1001 Lake Cook Road (Reservoir 29A) for private telecom network; requests permanent easement and special use permit
• Comcast franchise agreement negotiation: current contract expires September 2022; proposal includes minor regulatory updates
• Cable franchise fees: Comcast paid $377,752.59 in 2021; AT&T paid $55,089.07
• Approval of minutes from September 10, 2019

The Cable & Telecommunications Commission voted to respond in writing to North Shore Gas's inquiry about a proposed monopole at Reservoir 29, outlining factual premises of market value. The commission also approved minutes from September 10, 2019, and discussed the Village Hall monopole repair, cable franchise fees, and Comcast franchise agreement negotiations.

• Approved minutes from September 10, 2019 (voice vote)
• Voted to respond in writing to North Shore Gas outlining market value premises (7-0)
• Discussed Village Hall monopole repairs (over $100,000 investment)
• Discussed cable franchise fee trends and potential streaming tax
• Discussed Comcast franchise agreement renewal (expires September)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to discuss pending applications, including revised signage for Old National Bank at 725 Waukegan Road and an outdoor patio for Starbucks at 675 Deerfield Road. The Commission will also have a preliminary discussion on ground sign depth. The meeting will be held virtually via Zoom due to the ongoing disaster declaration.

• Old National Bank, 725 Waukegan Road: revised monument sign design, seeking exception to 12-inch sign depth limit
• Starbucks, 675 Deerfield Road: outdoor patio application
• Ground sign depth – preliminary discussion
• Consideration of minutes from January 24, 2022 meeting

The Appearance Review Commission approved a new signage package for Old National Bank at 725 Waukegan Road, pending a zoning exception for sign depths exceeding 12 inches, and approved Starbucks' outdoor patio furniture and string lighting at 675 Deerfield Road, with the condition that the electrical box be concealed. Both motions passed unanimously (5-0). The commission also held a preliminary discussion on amending the Zoning Ordinance to allow greater ground sign depths, with staff to survey sign companies for guidance.

• Approved Old National Bank signage as presented, pending Board approval for zoning exception on sign depths (5-0)
• Approved Starbucks outdoor patio furniture and lighting with electrical box concealed (5-0)
• Approved minutes from January 24, 2022 meeting (5-0)
• Adjourned meeting at 9:13 p.m. (5-0)

Plan Commission

The Deerfield Plan Commission is holding a public hearing on a request to resubdivide the properties at 130 and 140 Kenmore Avenue, moving the lot line 30 feet north to create two conforming lots. The commission will also discuss amendments to the Walgreens and Deerfield Business Center Planned Unit Developments, the 2022 Zoning Map, and approve minutes.

• Public hearing on preliminary plat of resubdivision for 130 and 140 Kenmore Avenue
• Amendment to Walgreens Planned Unit Development for 100 Wilmot Road building addition
• Amendment to Deerfield Business Center Planned Unit Development for assisted living facility
• Report and recommendation on 2022 Zoning Map
• Approval of February 10, 2022 Plan Commission minutes

The Deerfield Plan Commission held a public hearing and approved a preliminary plat of resubdivision for properties at 130 and 140 Kenmore Avenue, moving the lot line 30 feet north. The commission also approved reports and recommendations on amendments to the Walgreens and Deerfield Business Center Planned Unit Developments, the 2022 Zoning Map, and the February 10 minutes. All votes were unanimous (6-0). The resubdivision will go to the Board of Trustees on March 21, 2022.

• Approved preliminary plat of resubdivision for 130 and 140 Kenmore Avenue (6-0)
• Approved report and recommendation on Walgreens PUD amendment for 100 Wilmot Road (6-0)
• Approved report and recommendation on Deerfield Business Center PUD amendment for assisted living facility (6-0)
• Approved 2022 Zoning Map (6-0)
• Approved February 10, 2022 Plan Commission minutes with corrections (6-0)

Sustainability Commission

The Deerfield Sustainability Commission will meet remotely to review water-related programs and initiatives as part of the Green Region Compact 2 self-assessment, and receive an update from the GHG Working Group on energy focus areas. The agenda also includes discussion of upcoming events such as a water reclamation facility tour, paper shredding event, and Public Works open house.

• Review of water conservation, quality, and infrastructure programs under Green Region Compact 2
• GHG Working Group update on energy focus areas, ICLEI membership, and 2021 IECC
• Discussion of Water Reclamation Facility tour on June 11
• Paper shredding event on April 23
• Public Works Open House on May 21

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to discuss possible policies, programs, and resources, focusing on a transportation review and wrap-up, and an introduction to the ecosystem focus area. The group will also consider approving the minutes from the February 9, 2022 meeting. The agenda is largely a working session with discussion items rather than final decisions.

• Discussion of transportation policies, including converting 30% of municipal fleet to electric by 2030 and 90% by 2050
• Proposal to install public EV charging stations at Village Hall, Public Works Facility, and a public lot
• Discussion of amending Zoning Ordinance to allow EV charging as permitted use
• Introduction of ecosystem focus area, including tree canopy and green infrastructure strategies
• Review of February 9, 2022 meeting minutes

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group met on February 23, 2022, and discussed converting 16 municipal fleet vehicles to electric by 2030, with a goal of 90% zero-emission fleet by 2050. They also reviewed ecosystem strategies, including increasing tree canopy by 12% and expanding green infrastructure. No formal decisions were made; the meeting was informational and discussion-focused.

• Approved minutes from February 9, 2022 meeting (4-0)
• Discussed converting 16 fleet vehicles to electric by 2030
• Discussed goal of 90% zero-emission fleet by 2050
• Discussed adding Level 2 charging stations and zoning amendments for EV chargers
• Discussed increasing tree canopy by 12% and green infrastructure strategies
• Discussed potential code changes for parkway grass height and native plantings
• Discussed mapping current tree coverage and identifying planting areas
• Adjourned meeting (4-0)

Board of Trustees

The Board of Trustees is reviewing a request for a medical office at 740 Waukegan Road. The agenda also includes discussions on high school site improvements and various municipal contracts.

• Class A Special Use request for a medical office at 740 Waukegan Road
• Amendment to Special Use for Township High School District 113 renovations at 1959 Waukegan Road
• Monopole Painting Engineering Contract award
• Crossing Guard Agreement with School District 109
• Agreement with Family Services of Lake County

The Board approved a modified capital improvement plan that delays a water main replacement on Waukegan Road by one year due to supply chain issues, allowing other projects to proceed. It also approved a Class A Special Use for a medical office (Venus Med Spa) at 740 Waukegan Road, an ordinance for Deerfield High School improvements, a crossing guard agreement with School District 109, a counseling services agreement, and a monopole painting contract. All votes were unanimous.

• Approved VEC appointments to three commissions (5-0).
• Approved minutes from February 7, 2022 meeting (5-0).
• Approved bills and payroll dated February 22, 2022 (5-0).
• Approved Plan Commission report and recommendation for Class A Special Use for medical office at 740 Waukegan Road (5-0).
• Approved modified capital improvement plan, delaying Waukegan Road water main replacement by one year (6-0).
• Adopted Ordinance O-22-07 authorizing Special Use amendment for Deerfield High School improvements (6-0).
• Authorized crossing guard agreement with School District 109 (6-0).
• Authorized agreement with Family Services of Lake County not to exceed $11,000 (6-0).

Plan Commission

The Deerfield Plan Commission will hold public hearings on two major requests: an amendment to the Walgreens Planned Unit Development to allow a building addition for an innovation center at the corporate campus on Wilmot Road, and a text amendment to allow assisted living as a special use in the I-1 district, plus a special use for a facility at Lake Cook Road. The workshop includes prefiling conferences for pickleball courts in Shepard Park and redevelopment of the Barnes and Noble space at Deerfield Square, as well as approval of the 2022 Zoning Map. The meeting is held virtually via Zoom due to the governor's disaster declaration.

• Public hearing: Walgreens PUD amendment for building addition at 100 Wilmot Road (innovation center)
• Public hearing: Text amendment to I-1 district for assisted living special use; special use for 1101 and 1121 Lake Cook Road
• Prefiling: Four pickleball courts (plus two future) at Shepard Park, 440 Grove Place
• Prefiling: Redevelopment of 728 Waukegan Road (Barnes and Noble) at Shoppes of Deerfield Square
• Approval of 2022 Zoning Map

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to discuss possible policies, programs, and resources, with a focus on wrapping up waste review and introducing the transportation focus area. The group will also consider approving the January 26, 2022 meeting minutes and hear public comment. The agenda is primarily a discussion session with no formal votes scheduled beyond the minutes approval.

• Discussion of waste reduction policies, including recycling and composting programs
• Introduction of transportation as a new focus area for greenhouse gas reduction
• Review of possible policies, programs, and resources for the waste focus area
• Consideration and approval of the January 26, 2022 meeting minutes
• Public comment period for residents

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting to consider minutes, review a commission questionnaire, receive updates from the Sustainability Commission, discuss a transfer request from Commissioner JR Bailey, and interview volunteer applicants. The agenda is largely procedural, with no major policy decisions or financial items listed.

• Consideration of meeting minutes from December 7, 2021
• Commission questionnaire review
• Update from Sustainability Commission
• Consideration of Commissioner JR Bailey's request to transfer
• Interviews with volunteer applicants: Gary Thalheimer, Jon Shollman, Renee Graxirena, Remoun Abraham

The Volunteer Engagement Commission recommended four appointments to the Mayor, including Renee Grxirena to the Community Relations Commission and Jon Shollman to Family Days. The motion passed unanimously (4-0). The commission also approved the December 27, 2021 minutes and discussed creating informational fliers for prospective volunteers.

• Approved December 27, 2021 meeting minutes (4-0)
• Recommended Renee Grxirena for Community Relations Commission (4-0)
• Recommended Jon Shollman for Family Days (4-0)
• Recommended JR Baily transfer to Cable & Communications (4-0)
• Held Gary Thalheimer's application until a commission opening (4-0)

Community Relations Commission

The commission will hold a meeting via Zoom to conduct introductions and discuss the community calendar for proclamations and recognition. The agenda also includes updates from the Village and partners.

• Introductions of members
• Community Calendar for Proclamations and Recognition
• Updates from the Village and Partners

Board of Trustees

The Board of Trustees will review a request for additions and renovations at Deerfield High School. The meeting also includes resolutions for sanitary and storm sewer lining contracts and an intergovernmental agreement with IDOT.

• Special Use amendment for additions and renovations at Deerfield High School (1959 Waukegan Road)
• Resolution to award Sanitary Sewer Lining Contract
• Resolution to award Storm Sewer Lining Contract
• Ordinance increasing Class I Liquor Licenses for Eurest Dining Services at 1 Horizon Way
• Intergovernmental Agreement between the Village and Illinois Department of Transportation

The Board of Trustees approved an amendment to a special use permit for Township High School District 113 to build a new auditorium and renovate Deerfield High School at 1959 Waukegan Road, with conditions requiring rooftop HVAC screening for both the new and 2014 additions. The Board also approved sewer lining contracts, a liquor license increase, and an intergovernmental agreement with IDOT.

• Approved special use amendment for Deerfield High School addition/renovations (6-0)
• Approved $425,000 sanitary sewer lining contract with Visu-Sewer (6-0)
• Waived bidding and awarded $75,000 storm sewer lining contract to Visu-Sewer (6-0)
• Approved ordinance increasing Class I liquor licenses by one for Eurest Dining Services (6-0)
• Approved intergovernmental agreement with IDOT for traffic signals (6-0)
• Approved consent agenda including wage and salary plan amendment (6-0)
• Approved minutes from January 18, 2022 meeting (6-0)
• Approved bills and payroll dated February 7, 2022 (6-0)

Plan Commission

The Deerfield Plan Commission will hold a public hearing on a request for a Class A Special Use to allow a 2,000-square-foot Venus Med Spa medical office in the former Coldwell Banker space at 740 Waukegan Road in Deerfield Square. The commission will also hold a workshop prefiling conference on a proposed resubdivision of properties at 130 and 140 Kenmore Avenue. The meeting is virtual via Zoom, with public comment accepted by email or oral participation.

• Public hearing: Class A Special Use for Venus Med Spa medical office (2,000 sq ft) at 740 Waukegan Road, Deerfield Square
• Workshop: Prefiling conference on resubdivision of 130 and 140 Kenmore Avenue (moving lot line 30 feet north)
• Parking analysis: proposed medical spa requires 21 parking spaces; study shows sufficient parking at peak times
• Signage: exterior wall sign proposed, subject to Deerfield Square sign criteria and Appearance Review Commission approval
• Meeting conducted via Zoom; in-person simulcast at Village Hall if allowed

The Deerfield Plan Commission held a public hearing and unanimously recommended approval of a Class A Special Use permit for a 2,000-square-foot Venus Med Spa medical office at 740 Waukegan Road in the Shops at Deerfield Square. The recommendation will go to the Village Board of Trustees for final action on February 22, 2022. The commission also held a prefiling conference on a proposed resubdivision at 130 and 140 Kenmore Avenue, but took no action. Minutes from January 13, 2022, were approved with corrections.

• Recommended approval of Class A Special Use for Venus Med Spa at 740 Waukegan Road (7-0)
• Approved January 13, 2022 Plan Commission minutes with corrections (7-0)
• Held prefiling conference on resubdivision at 130 and 140 Kenmore Avenue (no action)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will meet to discuss possible policies, programs, and resources, focusing on wrapping up the energy topic and introducing waste reduction. The group is working toward reducing greenhouse gas emissions by 45% by 2030 and becoming carbon neutral by 2050. The agenda includes approval of prior meeting minutes and public comment.

• Discussion of renewable energy credits to achieve 100% renewable electricity by 2030, with an estimated cost of $374,462
• Possible electric utility tax increase of about $19 per year for average homes to fund renewable energy credits
• Introduction of waste reduction strategies, including composting and recycling programs
• Review of building energy optimization strategies, including retrofits and clean energy policies
• Public comment via email or phone

The Greenhouse Gas Reduction Ad Hoc Working Group reached consensus to include the purchase of Renewable Energy Credits (RECs), funded through an electric utility tax increase, as one of the energy initiatives in its report to the Village Board. The group also discussed waste reduction strategies, including composting and recycling goals, but did not reach consensus on a plastic bag ban or paper reduction initiative. The minutes from the January 12, 2022 meeting were approved as amended.

• Approved January 12, 2022 meeting minutes as amended (5-0)
• Consensus to include REC purchase funded by electric utility tax as an energy initiative in report to Village Board
• No consensus to pursue plastic bag ban at this time
• No consensus to pursue paper reduction initiative at this time
• Favorable view to offer composting at special events, possibly starting with Harvest Fest

Appearance Review Commission (ARC)

The Appearance Review Commission is holding a workshop meeting to review pending applications for signage at Cyclebar and Old National Bank, and a preliminary review of a renovation at Deerfield Square. The commission will also consider approving updated rules of procedure. Public comments can be submitted by email and will be read aloud.

• Cyclebar, 190 Waukegan Road: wall sign and monument sign panels
• Old National Bank, 725 Waukegan Road: signage
• Deerfield Square Office & Retail Building, 728 Waukegan Road: renovation, preliminary review
• Resolution to approve updated Rules of Procedure for the Appearance Review Commission

The Appearance Review Commission approved the proposed wall and monument panel signs for Cyclebar at 190 Waukegan Road as presented. The Commission denied the Old National Bank signage at 725 Waukegan Road as presented, citing concerns about color harmony and monument sign depth exceeding the 12-inch zoning limit; the petitioner will return with revised signage. The Commission also approved an updated Rules of Procedure and held a preliminary review of the Deerfield Square renovation, with no formal action taken on that item.

• Approved Cyclebar wall sign and tenant panel signs as proposed (5-0)
• Denied Old National Bank signage as presented (5-0)
• Continued Old National Bank petition for further discussion at next meeting (5-0)
• Approved Resolution to update ARC Rules of Procedure (5-0)
• Approved minutes from December 15, 2021 meeting (5-0)

Sustainability Commission

The Deerfield Sustainability Commission's Greenhouse Gas Working Group will meet remotely to discuss the Green Region Compact 2 self-assessment framework, focusing on water topics. The agenda includes a Q&A with the Director of Public Works and Engineering, Robert Phillips, and updates on the working group's energy focus, ICLEI membership, and the 2021 IECC. The group will also consider scheduling a spring tour of the Water Reclamation Facility.

• Q&A with Director of Public Works and Engineering Robert Phillips on water self-assessment
• Recap of focus area: Energy
• Discussion of ICLEI membership
• Discussion of 2021 IECC
• Possible spring tour of Water Reclamation Facility

The Deerfield Sustainability Commission approved the November 4, 2021 meeting minutes and heard a detailed presentation from Public Works Director Robert Phillips on water, stormwater, and road infrastructure. No formal policy decisions were made; the commission discussed future programming and selected June 11 for a wastewater facility tour.

• Approved November 4, 2021 meeting minutes (7-0)
• Selected June 11 for wastewater reclamation facility tour
• Adjourned meeting (7-0)

Board of Trustees

The Deerfield Board of Trustees is meeting remotely to discuss departmental objectives, including a report from Public Works and Engineering, and a staff report on COVID-19. The board will also consider a resolution to purchase water meters from Midwest Meter. The agenda includes routine items such as minutes, bills, and public comment.

• Resolution 22-05 to purchase water meters from Midwest Meter
• Public Works and Engineering biannual objectives report
• COVID-19 staff report
• Public comment via email or phone

The Deerfield Board of Trustees approved a resolution to waive bidding and purchase water meters and supplies from Midwest Meter Inc. on an as-needed basis, up to $100,000. The board also approved the January 3 meeting minutes and bills and payroll. No other substantive decisions were made.

• Approved Resolution R-22-05 to purchase water meters from Midwest Meter Inc. up to $100,000 (6-0)
• Approved minutes from January 3, 2022 meeting (6-0)
• Approved bills and payroll dated January 18, 2022 (6-0)

Plan Commission

The Deerfield Plan Commission will hold a public hearing on Walgreens' request to amend its Planned Unit Development to add a 14,240-square-foot building to the 100 Wilmot Road Central Plant for an Innovation Center, relocating from Northbrook. The proposal includes site changes such as parking relocation, landscaping, and lighting, with a net loss of about 54 parking spaces. The commission will also hold prefiling conferences on an assisted living facility at 1101/1121 Lake Cook Road and a resubdivision at 130/140 Kenmore Avenue, and will consider approving minutes and a special use recommendation for Deerfield High School.

• Public hearing on Walgreens PUD amendment for Innovation Center addition at 100 Wilmot Road (14,240 sq ft, net loss of ~54 parking spaces)
• Prefiling conference for text amendment to allow assisted living as special use in I-1 district, with special use for 1101/1121 Lake Cook Road
• Prefiling conference for resubdivision of 130 and 140 Kenmore Avenue
• Approval of Deerfield High School Auditorium Addition and Renovation Special Use Recommendation
• Approval of December 9, 2021 Plan Commission Minutes

The Deerfield Plan Commission continued the Walgreens Planned Unit Development amendment hearing to February 10, 2022, due to a missing public notice. The commission also held a prefiling conference for a proposed 150-unit supportive living facility at 1101 and 1121 Lake Cook Road, hearing details on the project's design, traffic, and parking. No final decisions were made on the supportive living proposal; it is scheduled for a public hearing on February 10, 2022. The commission approved a special use recommendation for the Deerfield High School Auditorium Addition and Renovation and approved the December 9, 2021 minutes with a correction.

• Continued Walgreens PUD amendment hearing to Feb 10, 2022 (7-0)
• Continued resubdivision of 130 and 140 Kenmore Ave to Jan 27, 2022 (7-0)
• Approved Deerfield High School Auditorium Addition and Renovation special use recommendation (6-0, 1 abstention)
• Approved Dec 9, 2021 Plan Commission minutes with correction (6-0, 1 abstention)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group will discuss possible policies to reduce the village's energy footprint, focusing on renewable energy credits (RECs) and other energy initiatives. They will consider how to fund REC purchases, potentially through an electric utility tax increase, and review related programs. The group previously recommended adopting the 2021 International Energy Conservation Code (IECC).

• Discussion of renewable energy credits (RECs) to offset 100% of electricity use, costing about $350,000 annually
• Possible electric utility tax increase: average resident cost $18.46/year, small business $331.92/year
• Review of GRC2 energy initiatives and Brian Wolkenberg's recommendations
• Update on 2021 IECC adoption recommendation
• Update on ICLEI membership and SolSmart program

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group met on January 12, 2022, and discussed potential policies to reduce emissions, focusing on renewable energy credits and funding options. No formal decisions were made; the group only deliberated on the feasibility of a utility tax or property tax increase to fund renewable energy credits, with some members expressing concerns about the impact on businesses. The group also reviewed other energy initiatives and updates, including the adoption of the 2021 IECC code.

• Approved minutes from December 15, 2021 meeting (6-0)
• Discussed renewable energy credits to achieve 100% renewable energy by 2030
• Considered utility tax increase of $19/year for average home to fund credits
• Considered property tax increase of $42/year for residents as alternative
• Discussed forming sub-committee to survey business energy usage
• Noted Village adopted 2021 IECC code, effective March 1, 2021
• Discussed participation in landscape regulation working group on gas leaf blowers
• Adjourned meeting (6-0)

Family Days Commission

The Deerfield Family Days Commission is holding a remote meeting to discuss updates from the DBR Chamber of Commerce, committee reports, and suggestions for next year's Family Days event. The agenda includes public comment periods and consideration of minutes from the November 1, 2021 meeting. No specific decisions or proposals are listed.

• Public comment via email to familydayscomment@deerfield.il.us
• Consideration of minutes from November 1, 2021 meeting
• DBR Chamber of Commerce update
• Committee updates
• Suggestions for next year

The Family Days Commission met via Zoom and unanimously approved the November 1, 2021 minutes. No public comment was given. Updates were provided on the 2022 sponsorship program, Flower Show, food vendors, parade, and bike parade, with no formal decisions made on these items.

• Approved November 1, 2021 minutes (unanimous)
• Adjourned meeting at 5:06 p.m. (unanimous)

Board of Trustees

The Board of Trustees will consider resolutions for water meter engineering, equipment, and replacement contracts. The meeting also includes a staff report regarding new federal vaccine mandates for employees and Cook County vaccination requirements for certain businesses.

• Resolution to award Water Meter Head Replacement Contract
• Resolution to award Water Meter Engineering Contract
• Resolution to purchase Water Meter Equipment
• Ordinance for Educational Music and Dance Studio at Cadwell’s Corners
• Ordinance to expand Kay Foot Spa at 671 Waukegan Road

The Board of Trustees approved an ethics ordinance amendment, a consent agenda including special use permits and the 2021 energy code, and three water meter contracts totaling $620,000. All votes were unanimous (6-0). The board also received updates on COVID-19 mandates and the November treasurer's report.

• Approved ethics ordinance amendment (6-0)
• Approved consent agenda with special use for music/dance studio, Kays Foot Spa expansion, 2021 energy code, and closed session minutes release (6-0)
• Awarded $190,000 water meter head replacement contract to United Meter, Inc. (6-0)
• Awarded $20,000 water meter engineering contract to Strand Associates (6-0)
• Approved $410,000 water meter equipment purchase from Midwest Meter, Inc. (6-0)
• Approved minutes from December 20, 2021 meeting (6-0)
• Approved bills and payroll for January 3, 2022 (6-0)