Deerfield public meetings in 2021

Board of Trustees

The Deerfield Board of Trustees will consider several land-use items, including a special use for an educational music and dance studio at Cadwell's Corners Shopping Center and an amendment to expand Kay Foot Spa. The board will also vote on a business façade rebate program, a bulk rock salt purchase, a salt truck purchase, and participation in national opioid settlements. The agenda includes a community development report and appointments to various commissions.

• Special use for educational music and dance studio in Units 8 and 13 at Cadwell's Corners Shopping Center, 3-57 N. Waukegan Road and 250 Lake Cook Road, plus PUD amendment
• Amendment to special use to expand Kay Foot Spa at 671 Waukegan Road into adjacent space at 675 Waukegan Road
• Ordinance creating a Business Façade Rebate Program (50% rebate up to $50,000 per improvement, up to $100,000 total)
• Resolution authorizing bulk rock salt purchase from Morton Salt through Illinois Department of Central Management Services and Lake County
• Resolution to purchase one 5-ton salt truck

The Board of Trustees approved a special use permit for a 21-Educational Music and Dance Studio (Rootz) in units 8 and 13 at Cadwell's Corners shopping center, along with a Planned Unit Development amendment. They also approved several other items, including the 2021 Illinois Energy Conservation Code, a bulk rock salt purchase, a Phase III engineering contract, a salt truck purchase, and participation in national opioid settlements. All votes were 5-0.

• Approved special use for Rootz music/dance studio at Cadwell's Corners (5-0)
• Approved amendment to expand Kay Foot Spa at 671 Waukegan Road (5-0)
• Adopted 2021 Illinois Energy Conservation Code (5-0)
• Adopted ordinance creating business façade rebate program (5-0)
• Authorized bulk rock salt purchase through IDCMS and Lake County (5-0)
• Approved Phase III engineering services contract with Civiltech ($293,387) (5-0)
• Waived bidding and authorized purchase of one 5-ton salt truck up to $245,311 (5-0)
• Authorized participation in national opioid settlements (5-0)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Reduction Ad Hoc Working Group will discuss possible energy policies, including adopting the 2021 Illinois Energy Conservation Code (IECC) and purchasing renewable energy credits (RECs) to offset residential electricity use. The group will also receive updates on its ICLEI membership and consider approving the December 1, 2021 meeting minutes. Public comments will be accepted via email or phone.

• Discussion of adopting the 2021 IECC, which would reduce GHG emissions by 8.7% compared to the 2018 code
• Possible purchase of additional RECs to offset 100% of residential electricity use, costing about $340,000
• Update on ICLEI membership application status
• Approval of December 1, 2021 meeting minutes
• Public comment period for residents

The Greenhouse Gas Reduction Ad Hoc Working Group voted to recommend that the Village Board adopt the 2021 International Energy Conservation Code (IECC), which staff estimates would improve energy efficiency by 9.4% and reduce greenhouse gas emissions by 8.7%. The group also discussed but did not decide on a proposal to fund renewable energy credits (RECs) through an electric utility tax increase, with members expressing differing views. No other formal decisions were made.

• Approved motion to recommend Village Board adopt 2021 IECC (3-0-1, Anderson abstaining)
• Approved December 1, 2021 meeting minutes unanimously

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a virtual workshop meeting on December 15, 2021. The only business item is a review of a wall sign application for Joe Donut at 636 Deerfield Road. The meeting also includes public comment and approval of the November 22 minutes.

• Joe Donut, 636 Deerfield Road: wall sign review
• Public comment via email or virtual attendance
• Meeting held remotely due to COVID-19 disaster declaration

The Appearance Review Commission approved a new wall sign for Joe Donut at 636 Deerfield Road, with the condition that the electrical junction box and conduit be relocated to a hidden location. The motion passed unanimously. No other substantive decisions were made; the meeting also included discussions about potential code violations and administrative approval streamlining.

• Approved Joe Donut wall sign at 636 Deerfield Road, with electrical box/conduit relocated (5-0)
• Approved minutes from November 22, 2021 meeting (5-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting virtually to discuss appointing high school student members, creating a community calendar for proclamations and recognitions, and receiving updates from the Village and partners. The agenda is largely discussion-oriented with no formal votes or decisions listed.

• High School Student Member Appointments
• Community Calendar for Proclamations and Recognition
• Updates from the Village and Partners

The Community Relations Commission voted unanimously to recommend Anthony Percelli and Drew Spiegel to the Mayor and Board of Trustees for appointment as student members. The commission also discussed creating an inclusive community calendar for proclamations and received updates on village projects.

• Approved minutes from November 9, 2021 meeting (6-0)
• Recommended Anthony Percelli for student member appointment (6-0)
• Recommended Drew Spiegel for student member appointment (6-0)

Family Days Commission

The Deerfield Family Days Commission is meeting remotely to consider minutes from its November 1, 2021 meeting, receive updates from the Chamber of Commerce and committees, and discuss suggestions for next year's event. The agenda is largely procedural, with no major decisions or financial items listed.

• Consideration of minutes from November 1, 2021 meeting
• Chamber of Commerce update
• Committee updates
• Suggestions for next year

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss the Art Festival, a proposed art donation from Takeda, and other projects. The agenda also includes updates from the Park District, Library, and Village. Public comments are accepted via email.

• Discussion of Art Festival
• Discussion of Takeda Art Donation
• Park District Update
• Library Update
• Village Update

Plan Commission

The Deerfield Plan Commission will hold a public hearing on Township High School District 113's request to amend a Special Use to allow an addition, renovations, and site improvements to Deerfield High School (1959 Waukegan Road). The proposal includes a new 900-seat auditorium, a 200-seat studio theater, and reconstructed support spaces, totaling 39,441 square feet. The Commission will also hold a workshop on a Walgreens Planned Unit Development amendment and a resolution amending its own rules of procedure.

• Public hearing on Special Use amendment for Deerfield High School addition (15,855 sq ft new, 23,586 sq ft reconstruction) at 1959 Waukegan Road
• Proposed auditorium height of 75'8" for scenery loft, exceeding the 60-foot maximum allowed with modification
• Traffic and parking study concludes current conditions adequate; parking supply remains at 637 spaces
• Workshop on Walgreens Planned Unit Development amendment for building addition at 100 Wilmot Road
• Workshop on resolution amending Plan Commission rules of procedure

The Deerfield Plan Commission voted 5-0 to recommend approval of an amendment to a Special Use for Township High School District 113, allowing an addition, renovations, and site improvements to Deerfield High School, including a new performing arts center and auditorium with height modifications. The recommendation will go to the Village Board of Trustees for final action. The commission also approved amendments to its rules of procedure and approved several documents.

• Approved amendment to Special Use for Deerfield High School addition and renovations (5-0)
• Approved Resolution Amending Rules of Procedure of the Deerfield Plan Commission (5-0)
• Approved Rootz Special Use Recommendation (5-0)
• Approved Kay Foot Spa Special Use Amendment Recommendation (5-0)
• Approved November 11, 2021 Plan Commission Minutes (5-0)

Volunteer Engagement Commission

The Commission will review the October 26, 2021, meeting minutes and receive updates on various boards and commissions. The agenda includes scheduled meetings with four volunteer applicants and a discussion regarding commission questionnaires.

• Review of October 26, 2021, meeting minutes
• Volunteer applicant meeting: Rick Cervarich at 5:45 p.m.
• Volunteer applicant meeting: Becky Ramsey at 6:10 p.m.
• Volunteer applicant meeting: Steven Silver at 6:30 p.m.
• Volunteer applicant meeting: Remoun Abraham at 6:50 p.m.

The Volunteer Engagement Commission met via Zoom and conducted applicant interviews for volunteer positions. No formal decisions or votes were recorded; the meeting was primarily procedural, covering roll call, public comment, approval of prior minutes, and discussion topics.

• Approved meeting minutes from October 26, 2021
• Interviewed volunteer applicants Rick Cervarich, Becky Ramsey, Steven Silver, and Remoun Abraham

Board of Trustees

The Deerfield Board of Trustees will consider and act on the 2022 tax levy ordinance, a budget amendment, and several resolutions awarding contracts for GIS, turf, landscape, tree services, and vehicle purchases. They will also discuss the Family Days Commission budget report and the federal Infrastructure Investment and Jobs Act.

• Ordinance levying taxes for fiscal year 2022
• Ordinance abating a portion of 2021 tax levy for Series 2011B G.O. Bonds
• Ordinance amending 2021 annual budget
• Ordinance creating a Business Façade Rebate Program
• Resolutions to award contracts for GIS, turf, landscape, tree and stump removal, tree trimming, and vehicle/equipment purchases

The Board of Trustees approved the 2021 tax levy for fiscal year 2022, totaling $13,483,492, with debt service abatements of $359,239 bringing the net levy to $13,124,253. They also approved the 2022 Family Days budget, several contract renewals, and a budget amendment for 2021. All votes were unanimous with 6 ayes and 0 nays.

• Adopted Ordinance O-21-47 levying taxes for corporate purposes for FY 2022, with a net levy of $13,124,253 after abatements
• Approved the Family Days Commission's 2022 Family Days Budget, including increased fireworks costs and a venue change to Shepard Park
• Adopted Ordinance O-21-49 amending the 2021 annual budget, including increases for salt, wholesale water, and street improvements
• Approved a resolution renewing the GIS services contract with Municipal GIS Partners, Inc. for up to $85,615
• Approved a resolution renewing the turf maintenance contract with Green Acres Landscaping for $36,500
• Approved a resolution awarding the landscape maintenance contract to Milieu Design LLC for up to $69,490
• Approved resolutions renewing tree and stump removal and tree trimming contracts with Advanced Tree Care for up to $58,500 and $61,000 respectively
• Waived competitive bidding and authorized purchase of four vehicles for up to $117,027

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group will discuss possible policies, programs, and resources focused on energy, following the Village Board's adoption of GRC2 on November 15. They will also receive updates on the GHG baseline inventory and ICLEI membership. The agenda includes approval of the November 10 meeting minutes and public comment.

• Discussion of energy-focused policies and programs
• Update on GRC2 adopted by Village Board on November 15
• Refinement of GHG baseline inventory spreadsheet
• Update on ICLEI membership
• Approval of November 10, 2021 meeting minutes

The working group discussed energy reduction strategies, including adopting the 2021 Illinois Energy Conservation Code, expanding renewable energy credits, and community solar outreach. No formal decisions were made; the group will consider voting on the building code at a future meeting. The minutes from November 10, 2021, were approved unanimously.

• Approved November 10, 2021 meeting minutes (unanimous)
• Deferred vote on adopting 2021 Illinois Energy Conservation Code to next meeting
• Discussed purchasing additional renewable energy credits to offset residential electricity use
• Noted Village Board adopted Green Region Compact 2 resolution on November 15, 2021
• Reported ICLEI membership application submitted

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a virtual workshop meeting to discuss and potentially decide on exterior improvements and signage for Rootz at 8 & 13 Waukegan Road and Gracie Barra at 55 Waukegan Road. The meeting also includes public comment and approval of the previous meeting's minutes.

• Rootz, 8 & 13 Waukegan Road: exterior improvements and signage
• Gracie Barra, 55 Waukegan Road: wall sign and pylon signs
• Approval of minutes from October 25, 2021

The Appearance Review Commission approved exterior improvements and signage for Rootz, a children's performing arts school moving into Cadwell's Corners, pending Board of Trustees approval of a sign placement exception. The commission also approved a wall sign and pylon sign panels for Gracie Barra, a jiu-jitsu school, pending approval of revised drawings by the chair, a commissioner, and staff. Both motions passed unanimously.

• Approved Rootz exterior improvements and signage as presented, pending Board approval of exceptions (5-0).
• Approved Gracie Barra wall sign and pylon sign panels, pending approval of revised drawings by Chair Dunn, Commissioner Flores, and staff (5-0).
• Approved minutes from the October 25, 2021 meeting (5-0).
• Adjourned the meeting at 9:17 p.m. (5-0).

Board of Trustees

The Deerfield Board of Trustees will consider and act on several key items, including the 2022 budget ordinance, a wage and salary plan amendment, and a consolidated fee schedule. They will also hold a public hearing on the proposed 2021 tax levy and consider a resolution endorsing the Greenest Region Compact 2. Additionally, the board will review a final plat for a property at 924 and 936 Westcliff Lane, a sign plan amendment for 660 Lake Cook Road, and a report on the Business Façade Rebate Program.

• Ordinance adopting the FY 2022 budget (beginning Jan 1, 2022)
• Ordinance amending the Village wage and salary plan
• Resolution adopting a consolidated fee schedule for FY 2022
• Public hearing on the proposed 2021 tax levy
• Final plat of resubdivision for 924 and 936 Westcliff Lane

The Board of Trustees unanimously approved the FY2022 budget, a 3.5% wage and salary plan increase, a consolidated fee schedule, and a final plat of resubdivision for 924 and 936 Westcliff Lane. They also endorsed the Greenest Region Compact 2 and directed preparation of an ordinance for a ground sign at 660 Lake Cook Road. A public hearing on the 2021 tax levy was held with no public comment.

• Adopted FY2022 budget (6-0)
• Amended wage and salary plan with 3.5% increase (6-0)
• Adopted consolidated fee schedule for FY2022 (6-0)
• Approved final plat of resubdivision for 924 and 936 Westcliff Lane (6-0)
• Approved sign plan amendment and exception for 660 Lake Cook Road (6-0)
• Endorsed Greenest Region Compact 2 (6-0)
• Approved VEC appointments (6-0)
• Approved bills and payroll dated November 1, 2021 (6-0)

Plan Commission

The Deerfield Plan Commission will hold public hearings on two special use requests: expanding Kay Foot Spa at 671-675 Waukegan Road into an adjacent space, and approving a music and dance studio at Cadwell's Corners Shopping Center. A workshop will also discuss a prefiling conference for Deerfield High School renovations. The commission will also consider approving the October 28, 2021 minutes.

• Kay Foot Spa expansion: amend special use to combine 671 and 675 Waukegan Road, adding 877 sq ft for a 1,754 sq ft reflexology/massage spa
• Music and dance studio special use at Cadwell's Corners Shopping Center (3-57 N. Waukegan Road and 250 Lake Cook Road) with PUD amendment
• Prefiling conference for Deerfield High School addition, renovations, and site improvements (1959 Waukegan Road)
• Parking: 20 spaces provided vs. 26 required; no additional exception needed as it matches 2019 approval
• Approval of October 28, 2021 Plan Commission minutes

The Deerfield Plan Commission voted 6-0 to recommend approval of an amendment to a special use allowing Kay Foot Spa to expand into the adjacent space at 675 Waukegan Road. It also voted 6-0 to recommend approval of a special use for Rootz, a music and dance studio, to occupy two units in Cadwell's Corners Shopping Center, along with an amendment to the planned unit development and exceptions for parking and signage. Both matters will go to the Village Board of Trustees on December 20, 2021. The commission also held a prefiling conference for Deerfield High School auditorium renovations and approved the October 28, 2021 minutes.

• Approved Kay Foot Spa expansion special use amendment (6-0)
• Approved Rootz music/dance studio special use, PUD amendment, parking and signage exceptions (6-0)
• Approved October 28, 2021 Plan Commission minutes (6-0)
• Adjourned meeting at 9:28 P.M. (6-0)

Greenhouse Gas Ad Hoc Working Group

The Deerfield Greenhouse Gas Working Group will discuss establishing a carbon emissions baseline and possible policies and programs to reduce emissions. The group is also considering the Green Region Compact 2 resolution, which was recommended for Village Board adoption at the previous meeting. The agenda includes public comment and approval of the October 27 meeting minutes.

• Discussion of carbon emissions baseline methodology (Go Green research, ICLEI protocols, consultants)
• Discussion of possible policies and programs in focus areas: energy, transportation, food, waste, land, water
• Green Region Compact 2 resolution to be presented to Village Board on November 15, 2021
• Review of Climate Action Plan for the Chicago Region and Village of Northbrook Climate Action Plan
• Public comment via email or phone

The Greenhouse Gas Reduction Ad Hoc Working Group voted to recommend the Village join ICLEI for a one-year membership, which includes greenhouse gas inventory software, at an annual cost of $1,200. The group also agreed to move forward with the 2017 greenhouse gas emissions baseline of approximately 431,000 metric tons of CO2 and to study the energy focus area first. No public comments were received.

• Recommended Village join ICLEI with one-year membership including GHG inventory software (5-0)
• Agreed to move forward with 2017 emissions baseline of ~431,000 metric tons CO2
• Agreed to study energy focus area first, prioritizing programs and policies
• Agreed not to contract with third-party consultant for sustainability plan at this time
• Adjourned meeting (5-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss upcoming winter events, an update on high school student member applications, and approval of a Community Kindness Award Program. The agenda also includes public comment and updates from the Village and partners.

• Discussion of upcoming winter events
• Update on high school student member applications
• Community Kindness Award Program approval
• Public comment via email to CRCcomment@deerfield.il.us

The Deerfield Community Relations Commission approved the September 14, 2021 meeting minutes (6-0) and discussed upcoming events, including the December 4 winter market. They decided to interview three high school student member candidates, with interviews scheduled for the following week. The commission also discussed the Community Kindness Award program and affordable housing at Zion Woods.

• Approved September 14, 2021 meeting minutes (6-0)
• Scheduled interviews for three high school student member candidates
• Discussed winter market event on December 4, 2021
• Discussed Community Kindness Award program web forms
• Noted police officer swearing-in and promotions
• Discussed affordable housing at Zion Woods development

Sustainability Commission

The Deerfield Sustainability Commission will meet remotely to discuss the Greenhouse Gas Ad Hoc Working Group update, the Green Region Compact self-assessment framework, and upcoming events like the Water Reclamation Facility tour and energy efficiency programs. The agenda also includes approval of the September 30, 2021 minutes and public comment.

• Greenhouse Gas Ad Hoc Working Group update
• Green Region Compact self-assessment framework discussion
• Water Reclamation Facility tour scheduled for Saturday, November 6 at 10AM
• ComEd and North Shore Gas small business and residential energy efficiency programs
• Approval of September 30, 2021 meeting minutes

The Sustainability Commission approved its September 30 minutes and discussed the Green Region Compact 2 resolution, which the Greenhouse Gas Working Group recommended for Village Board adoption. The Commission also rescheduled a water reclamation facility tour due to low turnout and discussed future buckthorn removal and energy efficiency programs. No formal votes were taken on these latter items.

• Approved September 30, 2021 minutes (unanimous)
• Working Group recommended Village Board adopt Green Region Compact 2 (unanimous)
• Rescheduled water reclamation facility tour to spring due to low turnout

Family Days Commission

The Deerfield Family Days Commission is meeting remotely to consider its 2022 budget and gather suggestions for next year's events. The agenda also includes approval of the October 4, 2021 meeting minutes and public comment periods. This is a routine planning meeting with no major decisions listed beyond budget review.

• Consideration of minutes from October 4, 2021 meeting
• 2022 budget review
• Suggestions for next year's Family Days events

Board of Trustees

The Deerfield Board of Trustees will hold a public hearing on the Fiscal Year 2022 annual budget and consider a final plat of resubdivision for 1210 Gordon Terrace. The consent agenda includes ordinances declaring vehicles surplus, granting zoning variations for screened porches at 1700 Mountain Ct and 205 River Road, and extending outdoor dining flexibility. The board will also consider amendments to purchasing procedures and the purchasing manual, plus numerous commission reappointments.

• Public hearing on FY2022 annual budget
• Final plat of resubdivision at 1210 Gordon Terrace
• Zoning variation for 1700 Mountain Ct (screened porch)
• Zoning variation for 205 River Road (screened porch)
• Ordinance amending purchasing procedures and surplus property disposal

The Deerfield Board of Trustees approved the FY2022 annual budget of $53,544,694, a 4% increase over 2021, and set a property tax levy increase of 2.33%. The board also approved a consent agenda including ordinances for surplus vehicles, zoning variations, and a fourth extension of outdoor dining flexibility. Additionally, they increased the Village Manager's purchasing authority from $20,000 to $25,000 and approved amendments to the purchasing manual.

• Approved FY2022 budget of $53,544,694 (6-0)
• Approved property tax levy increase of 2.33% (6-0)
• Approved consent agenda including surplus vehicle ordinance, zoning variations, and outdoor dining extension #4 (6-0)
• Approved ordinance increasing Village Manager purchasing authority to $25,000 (6-0)
• Approved purchasing manual amendments (6-0)
• Approved final plat of resubdivision for 1210 Gordon Terrace (6-0)
• Approved reappointments to boards and commissions (6-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to consider a final plat of resubdivision for properties at 924 and 936 Westcliff Lane, and a public hearing on an amendment to an existing sign plan and sign exception for a ground sign at 660 Lake Cook Road. The commission will also review and potentially approve the October 14, 2021 meeting minutes. The agenda includes public comment periods and designation of a representative for the next Board of Trustees meeting.

• Final plat of resubdivision for 924 and 936 Westcliff Lane (3-lot resubdivision, recommended for approval)
• Sign plan amendment and sign exception for a 50 sq ft per face ground sign at 660 Lake Cook Road (replacing two existing signs totaling 128 sq ft)
• Approval of October 14, 2021 Plan Commission minutes
• Public comment on non-agenda items
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission held a remote workshop meeting and approved three items: a final plat of resubdivision for 924 and 936 Westcliff Lane, an amendment to an existing sign plan and sign exception for a ground sign at 660 Lake Cook Road, and the October 14, 2021 meeting minutes. All three motions passed unanimously (7-0). No public comments were received, and no other substantive decisions were made.

• Approved final plat of resubdivision at 924 and 936 Westcliff Lane (7-0)
• Approved sign plan amendment and sign exception for ground sign at 660 Lake Cook Road (7-0)
• Approved October 14, 2021 Plan Commission minutes (7-0)

Greenhouse Gas Ad Hoc Working Group

This is the first meeting of the Deerfield Greenhouse Gas Reduction Ad Hoc Working Group, established by the Village Board to develop a plan to reduce greenhouse gas emissions by 45% by 2030 and achieve carbon neutrality by 2050. The group will review background materials, including a carbon footprint map and the GRC2 framework, and discuss meeting structure and goals.

• Review of Village Board proclamation (Feb 18, 2020) setting GHG reduction goals of 45% by 2030 and carbon neutrality by 2050
• Discussion of GRC2 (Green Region Compact 2) framework and draft resolution endorsing it
• Review of Deerfield carbon emissions baseline (total 430,000 MT CO2e) with top sources: electricity 35%, goods/services 27%, natural gas 14%
• Public comment accepted via email to ghgcomment@deerfield.il.us
• Next meeting scheduled for November 2021

The Greenhouse Gas Reduction Ad Hoc Working Group voted unanimously to recommend the Green Region Compact 2 (GRC2) resolution to the Village Board for adoption. The group also set a meeting schedule and discussed establishing a carbon emissions baseline, with plans to review Go Green Deerfield's data at the next meeting.

• Approved motion to send GRC2 resolution to Village Board with recommendation to adopt (6-0)
• Set meeting schedule: second and fourth Wednesdays, with one meeting in November and December 1 and 15

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting virtually to consider meeting minutes, receive updates from boards and commissions, and interview three volunteer applicants. They will also discuss the volunteer application process, advertising open positions, and task forces or sub-committees. Public comments are accepted via email or during the meeting.

• Interviews with volunteer applicants Stephen Anderson, Paul Davidson, and Yolanda Menasce
• Discussion of volunteer application process and advertising open positions
• Discussion of task forces and sub-committees
• Consideration of August 31, 2021 meeting minutes

Committee of the Whole

The Deerfield Village Board of Trustees is meeting as a committee of the whole to review the proposed 2022 budget and tax levy, including updates from a memo by the Finance Director. They will also discuss 2022 board meeting times and a possible holiday reception. The agenda includes public comment periods.

• Updated 2021 tax levy increases by $183,230 (2.33%) after bond issue, down from original $351,830 (4.47%) increase
• Harvest Fest expenditures increased by $30,000 to $45,000 total
• Delayed truck, equipment, and ammunition purchases add ~$231,000 to 2022 budget
• Potential waiver of liquor license fees for hotels and restaurants; $40,000 of $70,000 budgeted fees from those businesses
• Discussion of 2022 Village Board meeting times and possible holiday reception

The Village Board discussed the 2022 proposed budget and tax levy, noting a 2.33% increase after the October 4 bond issue, and considered changes to meeting times and a holiday reception. No formal votes were taken on these items; the only action was adjourning the meeting.

• Discussed 2022 budget increase of 2.33% after bond issue
• Discussed changing Board meeting time to 7:00 p.m.
• Discussed options for holiday reception, including Zoom and gift cards
• Adjourned meeting (5-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a virtual workshop meeting to review sign and awning proposals for two businesses on Waukegan Road. The commission will also approve minutes from its September 27 meeting and hear public comments submitted by email.

• Deerfield Square Office Building, 740 Waukegan Road: wall signs and awnings
• Just Tires, 25 Waukegan Road: sign modifications
• Approval of minutes from September 27, 2021

The Appearance Review Commission approved new wall signs and awnings for the Deerfield Square Office Building at 740 Waukegan Road, with the condition that the Potbelly Sandwich Works sign be on one panel and the western storefront backer panel be blank. The commission also approved sign modifications and gooseneck lighting for Just Tires at 25 Waukegan Road, requiring brick patching. Both motions passed unanimously (4-0).

• Approved Deerfield Square wall signs and awnings with Potbelly sign on one panel and blank western backer panel (4-0)
• Approved Just Tires sign modifications and gooseneck lighting with brick patched to like-new condition (4-0)
• Approved September 27, 2021 meeting minutes (4-0)

Board of Trustees

The Deerfield Board of Trustees will consider several items at its October 18, 2021 meeting, including two zoning variances for screened porches, a wage rollover agreement with IUOE Local 150, a property donation at 0 Landis Lane, and an agreement with Deerfield Public Schools for a school resource officer. The agenda also includes routine consent items and public comment.

• Zoning variance for 1700 Mountain Ct. to allow a screened porch 25' from rear property line (40' required)
• Zoning variance for 205 River Road to allow a screened porch 31' from rear property line (40' required)
• Resolution approving wage rollover agreement with IUOE Local 150 (Public Works)
• Resolution approving donation of property at 0 Landis Lane
• Agreement with Deerfield Public Schools District 109 for reciprocal reporting and a school resource officer

The Deerfield Board of Trustees approved two zoning variations for screened porch additions, including one at 1700 Mountain Court that the Board of Zoning Appeals had failed to recommend due to a 3-1 vote. The board also approved a consent agenda with a wage rollover agreement and a Zion Woods development agreement, accepted a donated property at 0 Landis Lane, and approved a school resource officer agreement with District 109.

• Approved variation for screened porch at 1700 Mountain Court (6-0)
• Approved variation for screened porch at 205 River Road (6-0)
• Approved consent agenda: wage rollover with IUOE Local 150 and Zion Woods agreement (6-0)
• Accepted donation of property at 0 Landis Lane (6-0)
• Approved agreement with Deerfield Public Schools District 109 for SRO and reciprocal reporting (6-0)
• Approved proclamation of Chicago Sky Week (6-0)
• Approved minutes from October 4, 2021 (6-0)
• Approved bills and payroll dated October 18, 2021 (6-0)

Plan Commission

The Deerfield Plan Commission is holding a public hearing to consider a sign exception for a proposed 50-square-foot ground sign at 660 Lake Cook Road, replacing two existing signs. The commission will also workshop a final plat of resubdivision for properties at 924 and 936 Westcliff Lane, and consider a recommendation for a final plat at 1210 Gordon Terrace. The meeting includes training and public comment periods.

• Public hearing for sign exception to allow 50 sq ft ground sign at 660 Lake Cook Road
• Workshop on final plat of resubdivision for 924 and 936 Westcliff Lane
• Recommendation for final plat of resubdivision at 1210 Gordon Terrace
• Plan Commissioner training session from 6:00 PM to 7:30 PM

The Deerfield Plan Commission unanimously approved an amendment to an existing sign plan and sign exception for a new ground sign at 660 Lake Cook Road, and approved a final plat of resubdivision for properties at 924 and 936 Westcliff Terrace. Both matters will be forwarded to the Village Board of Trustees for final action on November 15, 2021. The meeting also included commissioner training and approval of prior meeting minutes.

• Approved sign plan amendment and sign exception for ground sign at 660 Lake Cook Road (7-0)
• Approved final plat of resubdivision for 924 & 936 Westcliff Terrace (7-0)
• Approved recommendation for final plat of resubdivision at 1210 Gordon Terrace (7-0)
• Approved September 23, 2021 Plan Commission minutes with correction (7-0)

Committee of the Whole

The Deerfield Village Board is meeting as a committee of the whole to review the 2022 budget overview and departmental budget requests, including public works, police, and community development. They will also discuss the Capital Improvement Program. This is a working session, not a final vote.

• 2022 Budget Overview presented by Finance Director Eric Burk
• Departmental budget requests for Public Works, Police, Community Development, Finance, and Administration
• Capital Improvement Program review
• Public comment via email or remote participation

The Committee of the Whole reviewed the proposed 2022 budget, which includes a 5.7% water rate increase and a 5% sewer rate increase to cover rising costs. The board discussed the tax levy, personnel costs, and departmental budgets, but took no formal votes. A budget hearing is scheduled for November 1 and a tax levy hearing for November 15.

• Reviewed proposed 2022 budget with water rate increase of $0.322 (5.7%) and sewer rate increase of 5% ($0.18)
• Scheduled budget hearing for November 1, 2021 and tax levy hearing for November 15, 2021
• Discussed extending Walgreens National economic incentive for 10 years
• Noted police department budget increase of 0.92% with no new programs
• Reported crossing guard function eliminated; school contracted with Andy Frain Usher Services
• Discussed one-time purchases including fuel bay repairs, windows, work order system, shoring equipment, and sewer televising software
• Adjourned meeting (6-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss updates on high school student member applications, consider approval of the Community Kindness Award Program, and receive updates from the Village and partners. The agenda includes public comment and approval of minutes, but no specific decisions or dollar amounts are listed.

• High School Student Member Applications Update
• Community Kindness Award Program Approval
• Updates from the Village and Partners

Family Days Commission

The Deerfield Family Days Commission is meeting remotely to handle routine business, including accepting a resignation, approving minutes from December 2020, and discussing the 2021 budget. The commission will also take suggestions for next year's event and set a future meeting date. No major decisions or public hearings are listed.

• Resignation of a commission member
• Consideration of minutes from December 14, 2020 meeting
• Discussion of 2021 budget
• Suggestions for next year's Family Days

The Deerfield Family Days Commission unanimously approved the 2022 revenue projections totaling $27,800. The commission also discussed adding bounce houses to the July 3rd event at Shepard Park and moving the fireworks from Brickyards Park to Shepard Park, but no formal decisions were made on these items. Commissioner Ron Traub's resignation was announced.

• Approved 2022 revenue projections totaling $27,800 (unanimous)
• Approved December 14, 2020 minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Trustees

The Deerfield Board of Trustees will consider an ordinance amending the zoning code regarding affordable housing requirements, approve a resolution for a sidewalk easement at 1121 Greenwood Avenue, and authorize the issuance of general obligation bonds. The board will also make appointments to the Greenhouse Gas Reduction Ad Hoc Working Group and issue a proclamation for Domestic Violence Awareness Month.

• Ordinance amending zoning ordinance regarding affordable housing requirements
• Resolution approving a plat of easement for sidewalk at 1121 Greenwood Avenue
• Ordinance authorizing issuance of General Obligation Bonds, Series 2021
• Appointments to Greenhouse Gas Reduction Ad Hoc Working Group
• Proclamation recognizing Domestic Violence Awareness Month

The Board of Trustees adopted Ordinance O-21-38 amending the Zoning Ordinance to require affordable housing units in new developments, with amendments lowering the income cap to 100% AMI and adding a two-tier approach for rentals. The board also approved a $1.6 million bond refunding and a sidewalk easement. All votes were unanimous (6-0).

• Adopted affordable housing ordinance with 100% AMI cap and two-tier rental approach (6-0)
• Authorized General Obligation Bonds Series 2021 for $7M capital program (6-0)
• Approved sidewalk easement for 1121 Greenwood Avenue (6-0)
• Approved appointments to Greenhouse Gas Ad Hoc Working Group (6-0)
• Approved minutes from September 20, 2021 meeting (6-0)
• Approved bills and payroll dated October 4, 2021 (6-0)
• Adopted proclamation for Domestic Violence Awareness Month (6-0)

Sustainability Commission

The Deerfield Sustainability Commission will meet to discuss the Greenhouse Gas Reduction Ad Hoc Working Group, the Green Region Compact 2 self-assessment framework, and other sustainability initiatives. The agenda includes a recap of the September 25 Tree Walk Program and a discussion of the North Shore Gas energy efficiency program. The meeting is largely a discussion session with no final decisions expected.

• Discussion of Greenhouse Gas Reduction Ad Hoc Working Group
• Green Region Compact 2 Self-Assessment Framework
• Tree Walk Program Recap – September 25
• North Shore Gas Small Business and Residential Customer Efficiency Program
• Approval of August 19, 2021 meeting minutes

The Deerfield Sustainability Commission met on September 30, 2021, and approved the minutes from the August 19, 2021 meeting. The commission discussed the formation of a greenhouse gas reduction working group by Mayor Shapiro, reviewed the Green Region Compact 2 framework, and considered future tree walk and energy efficiency programs. No substantive policy decisions were made beyond the minutes approval.

• Approved August 19, 2021 meeting minutes (6-0)
• Discussed greenhouse gas reduction working group formation (no action)
• Reviewed Green Region Compact 2 self-assessment framework (no action)
• Discussed tree walk program improvements (no action)
• Discussed North Shore Gas efficiency webinars (no action)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a virtual workshop meeting to discuss two business appearance items: opaque windows at The Dog Stop on Lake Cook Road and mechanical screening at Sweetgreen on Waukegan Road. The agenda also includes a visit from Mayor Shapiro and approval of prior minutes. Public comments are accepted via email.

• The Dog Stop, 495 Lake Cook Road: opaque windows
• Sweetgreen, 775 Waukegan Road: mechanical screening
• Visit from Mayor Shapiro
• Approval of August 23, 2021 minutes

The Appearance Review Commission approved two petitions unanimously. The Dog Stop at 495 Lake Cook Road received approval to install frosted vinyl on 14 windows, plus an additional west elevation window, with the mirrored vinyl removed first. Sweetgreen at 775 Waukegan Road received approval for a 48-inch ribbed horizontal metal screen in Hartford Green to conceal rooftop mechanical equipment. The commission also discussed signage enforcement and a potential streamlined approval process with Mayor Shapiro.

• Approved The Dog Stop's frosted vinyl window application, including an additional west elevation window (7-0)
• Approved Sweetgreen's mechanical screening in Hartford Green at 48 inches or matching unit height if lower (7-0)
• Approved minutes from August 23, 2021 meeting (7-0)
• Adjourned meeting at 8:52 p.m. (7-0)

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss several items, including reviewing mural finalists, discussing a potential art donation from Takeda, and receiving updates from the Park District, Library, and Village. The agenda is primarily discussion-oriented with no final decisions listed.

• Review mural finalists
• Discussion of Takeda art donation
• Park District update
• Library update
• Village update

The Fine Arts Commission reviewed finalist artist statements and voted to select murals by Alexandra Schott and Armin 'AJ' Paliev for the east wall of the AT&T building in the Village Center. A third mural will be used if another location becomes available. The meeting was otherwise procedural, including approval of previous minutes.

• Approved previous meeting minutes unanimously
• Selected murals by Alexandra Schott and Armin 'AJ' Paliev for AT&T building east wall
• Decided third mural will be used if another location becomes available

Plan Commission

The Deerfield Plan Commission is holding a workshop meeting to consider the final plat for the resubdivision of the property at 1210 Gordon Terrace. The applicant, Northern Trust Bank/O'Hare, N.A., and contract purchaser Mike Demar (Fidelity Wes Builders) are seeking a determination that the final plat conforms to the preliminary plat previously approved by the Board of Trustees. The meeting also includes the approval of the September 9, 2021 minutes and the designation of representatives for the next Board of Trustees meeting.

• Approval of Final Plat of Resubdivision for 1210 Gordon Terrace
• Approval of September 9, 2021 Plan Commission Minutes
• Designation of Representative for the next Board of Trustees Meeting

The Deerfield Plan Commission voted unanimously to recommend approval of a final plat of resubdivision for the property at 1210 Gordon Terrace. The recommendation will go to the Village Board on November 1, 2021. The commission also approved the September 9, 2021 meeting minutes.

• Recommended approval of final plat of resubdivision at 1210 Gordon Terrace (5-0)
• Approved September 9, 2021 Plan Commission meeting minutes (5-0)

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals holds public hearings on two requests for rear-yard setback variations to allow screened porch additions. The board will also consider its July 20, 2021 meeting minutes. Its recommendations will go to the Mayor and Board of Trustees on October 18, 2021.

• Public hearing: 1700 Mountain Ct. – variation to allow 14' 7.5" x 25' screened porch encroaching 14' 11.25" into 40' rear setback, leaving 25' 0.25"
• Public hearing: 205 River Rd – variation to allow 13' x 18' screened porch encroaching 9' into 40' rear setback, leaving 31'
• Consideration of July 20, 2021 BZA meeting minutes

The Deerfield Board of Zoning Appeals recommended approval of a variation for a 13x18-foot sunroom at 205 River Road, encroaching 9 feet into the rear yard setback, with a 4-0 vote. A separate variation request for a screened porch at 1700 Mountain Court failed to get the required four votes, resulting in a non-recommendation. Both petitions will go to the Mayor and Board of Trustees on October 18, 2021. The board also approved the July 20, 2021 minutes and adjourned.

• Recommended approval of a variation for 205 River Road to allow a 13x18-foot sunroom encroaching 9 feet into the rear yard setback (4-0 vote).
• Failed to recommend a variation for 1700 Mountain Court for a screened porch encroaching 14'-11.25 inches into the rear yard setback (3-1 vote, not enough for recommendation).
• Approved the minutes from the July 20, 2021 BZA meeting (unanimous voice vote).
• Adjourned the meeting at 8:15 p.m. (unanimous voice vote).

Board of Trustees

The Deerfield Board of Trustees will consider several land-use items, including a preliminary plat for 924 and 936 Westcliff Lane, an appeal of a sign denial at 711 Deerfield Road, and a report on greenhouse gas reduction. They will also vote on a development agreement for the 833 Deerfield Road rental apartment project and a chemical phosphorus removal assistance agreement.

• Preliminary plat of resubdivision for 924 and 936 Westcliff Lane
• Appeal of Appearance Review Commission denial for a tagline sign at 711 Deerfield Road (Rosebud)
• Development agreement for 833 Deerfield Road rental apartment development
• Ordinance to increase Class E liquor licenses by one for Egg Harbor Café
• Resolution authorizing Chemical Phosphorus Removal Assistance Agreement

The Deerfield Board of Trustees voted 4-2 to approve an appeal of the Appearance Review Commission's denial of a tagline on Rosebud restaurant signage at 711 Deerfield Road, allowing the sign to remain. The board also approved a preliminary plat of resubdivision for 924 and 936 Westcliff Lane, a greenhouse gas reduction ad hoc working group, a special use for Premier Martial Arts, an additional liquor license for Egg Harbor Café, the 833 Deerfield Road apartment development, and a $172,000 contract for chemical phosphorus removal assistance.

• Approved minutes from September 8, 2021 (6-0)
• Approved bills and payroll dated September 20, 2021 (6-0)
• Approved preliminary plat of resubdivision for 924 and 936 Westcliff Lane (6-0)
• Denied motion to uphold ARC denial of Rosebud tagline (2-4)
• Approved appeal of ARC denial, allowing Rosebud tagline (4-2)
• Approved greenhouse gas reduction ad hoc working group (6-0)
• Adopted consent agenda including special use for Premier Martial Arts and liquor license for Egg Harbor Café (6-0)
• Approved 833 Deerfield Road apartment development ordinances and resolution (6-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting via Zoom to discuss several items, including a new application for a high school student member, the Community Kindness Award Program, and updates from the Village and partners. The agenda is largely discussion-oriented with no formal votes or contracts listed.

• High School Student Member Application now live
• Community Kindness Award Program discussion
• Updates from the Village and partners
• Public comment via email to CRCcomment@deerfield.il.us

The Deerfield Fine Arts Commission unanimously approved the minutes from its previous meeting. Members discussed this year's mural submissions, noting fewer and lower-quality entries due to Covid-19, and agreed to request artist statements from the top five selections. The commission also discussed options for the Takeda art donation, including selling pieces, placing some in Village offices, donating to non-profits, and insuring the artwork, but took no formal action.

• Approved the minutes from the previous meeting unanimously.
• Agreed to request artist statements from the top five mural selections.
• Discussed but did not decide on the disposition of the Takeda art donation.

Fine Arts Commission

The Deerfield Fine Arts Commission is meeting to discuss and review mural submissions, consider a proposed art donation from Takeda, and receive updates from the Park District, Library, and Village. The meeting is held via Zoom and includes public comment by email.

• Review of mural submissions
• Discussion of Takeda art donation
• Park District update
• Library update
• Village update

The Fine Arts Commission approved the previous meeting's minutes and discussed several topics, including mural submissions, the Takeda art donation, and updates from the Park District and Library. No formal decisions were made on the mural review or the art donation; the commission requested artist statements for the top five mural selections and discussed various options for the donated art.

• Approved previous meeting minutes (unanimous)
• Requested artist statements from top five mural selections
• Discussed selling Takeda art via dealer to fund arts programs
• Discussed placing some Takeda art in Village offices
• Discussed donating some Takeda art to local non-profits
• Discussed using Takeda art in empty storefronts
• Discussed insuring Takeda art pieces

Plan Commission

The Deerfield Plan Commission will consider approving a preliminary plat of resubdivision for properties at 924 and 936 Westcliff Lane, which would create three lots from the current four. The proposal includes moving a 20-foot strip from 936 to 924 Westcliff to create two 75-foot-wide lots. The commission will also review and approve the minutes from its August 26, 2021 meeting.

• Preliminary plat of resubdivision for 924 and 936 Westcliff Lane into 3 lots
• Proposal to transfer 20-foot strip from 936 to 924 Westcliff, creating two 75-foot-wide lots
• Approval of August 26, 2021 Plan Commission minutes
• Public comment on non-agenda items

The Deerfield Plan Commission held a remote workshop meeting on September 9, 2021, and approved a preliminary plat of resubdivision for 924 and 936 Westcliff Lane. The commission also approved the August 26, 2021 meeting minutes with corrections. No public comments were received, and the meeting adjourned at 5:16 PM.

• Approved preliminary plat of resubdivision at 924 and 936 Westcliff Lane (5-0, 1 abstention)
• Approved August 26, 2021 Plan Commission minutes with corrections (5-0, 1 abstention)

Board of Trustees

The Deerfield Board of Trustees is meeting in a closed executive session on September 8, 2021, to discuss personnel matters, as permitted under the Illinois Open Meetings Act. The meeting will be held remotely via Zoom. No public action or decision is scheduled; the agenda consists solely of this closed session notice.

• Closed session to discuss personnel pursuant to 5 ILCS 120/2(c)(11), (c)2, and (c)21 of the Open Meetings Act

Board of Trustees

The Deerfield Board of Trustees will consider a special use permit for Premier Martial Arts at 656 Deerfield Road, a preliminary plat for 1210 Gordon Terrace, a Class E liquor license for Egg Harbor Café, and a stormwater master plan report. The board will also vote on appointments to the Plan Commission, Board of Police Commissioners, and Cemetery Commission, and authorize Phase III engineering for the Zion Woods development.

• Special use for Premier Martial Arts at 656 Deerfield Road
• Preliminary plat of resubdivision at 1210 Gordon Terrace
• Class E liquor license for Egg Harbor Café
• Wage rollover agreement with Illinois Council of Police
• Phase III engineering services for Zion Woods to Ciorba Group

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting via Zoom to approve minutes, receive updates, and interview three volunteer applicants. They will also discuss the volunteer application process, advertising open positions, and task forces or sub-committees.

• Interviews: John Kenward (7:00 p.m.), Mason Ross (7:20 p.m.), Lisa Crist (7:40 p.m.)
• Consideration of May 25, 2021 meeting minutes
• Discussion: volunteer application, advertising open positions, task forces/sub-committees

The Volunteer Engagement Commission approved the May 25, 2021 meeting minutes and recommended three prospective volunteers to the Mayor: Lisa Crist for the Plan Commission, Mason Posilkin for the ex-officio position on the Board of Police Commissioners, and John Kenward for the Cemetery Commission. The commission also discussed advertising open positions, considering sub-committees, and performing background checks on volunteers, but no formal decisions were made on these topics.

• Approved the minutes from the May 25, 2021 meeting (4-0).
• Recommended Lisa Crist for the Plan Commission.
• Recommended Mason Posilkin for the ex-officio position on the Board of Police Commissioners.
• Recommended John Kenward for the Cemetery Commission.

Plan Commission

The Deerfield Plan Commission will hold a public hearing regarding a property resubdivision at 924 and 936 Westcliff Avenue. The meeting also includes reviews of recommendations for a new martial arts studio at 656 Deerfield Road and a preliminary plat for 1210 Gordon Terrace.

• Public Hearing: Preliminary Plat of Resubdivision at 924 and 936 Westcliff Avenue
• Recommendation review: Special Use for Premier Martial Arts at 656 Deerfield Road
• Preliminary Plat of Resubdivision for 1210 Gordon Terrace
• Approval of July 22, 2021 Plan Commission Minutes

The Deerfield Plan Commission voted 5-0 to approve a preliminary plat of resubdivision for properties at 924 and 936 Westcliff Avenue, which will convert four existing lots into two 75-foot-wide lots and one 70-foot-wide lot. The recommendation will be forwarded to the Village Board of Trustees for final action on September 20, 2021. The commission also approved three documents, including reports on a special use for Premier Martial Arts and a resubdivision at 1210 Gordon Terrace, as well as the July 22, 2021 minutes.

• Approved preliminary plat of resubdivision at 924 and 936 Westcliff Avenue (5-0)
• Approved report and recommendation for special use for Premier Martial Arts at 656 Deerfield Road (5-0)
• Approved report and recommendation for preliminary plat of resubdivision at 1210 Gordon Terrace (5-0)
• Approved July 22, 2021 Plan Commission minutes (5-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission held a remote workshop meeting to review two specific appearance requests. No other business items were listed on the agenda. The meeting included standard procedural steps such as document approval and public comment.

• Review of ground sign request for Demetris Greek Restaurant/Scrambled at 660 Lake Cook Road
• Review of new awning and sign request for Fleet Feet at 800 Waukegan Road

The Appearance Review Commission approved a combined monument sign for Demetris Greek Restaurant and Scrambled at 660 Lake Cook Road, with the white egg changed to a black dot and landscaping revised to include low-growing shrubs (6-1). The commission also approved a new awning and sign for Fleet Feet at 800 Waukegan Road as presented (7-0). No other substantive decisions were made; the meeting included only routine approvals and staff updates.

• Approved Demetris/Scrambled combined monument sign with black dot and revised landscaping (6-1)
• Approved Fleet Feet new awning and sign as presented (7-0)
• Approved July 26, 2021 meeting minutes with minor correction (7-0)

Sustainability Commission

The Deerfield Sustainability Commission will meet remotely to discuss the Greenest Region Compact 2 self-assessment framework, receive updates on curbside composting education, tree care programs, and energy efficiency initiatives, and consider approving the June 17, 2021 meeting minutes. The agenda includes public comment periods and a discussion on the Aggregation 2.0 program for 100% renewable energy.

• Green Region Compact 2 self-assessment framework and topic areas
• Curbside composting education campaign and programs, including staff update and compost video
• Care of Trees initiatives: Tree Walk Program and 50/50 Parkway Tree Program update
• Energy efficiency: ComEd home energy audits and North Shore Gas efficiency programs
• Update on Aggregation 2.0 Program – 100% renewable energy

The Sustainability Commission discussed using the Green Region Compact 2 framework to assess and benchmark the Village's sustainability activities, with staff to complete the framework for review at the next meeting. No formal decisions were made; the meeting was primarily informational and planning-focused. The Commission also received updates on composting, tree programs, and energy efficiency initiatives.

• Approved minutes from June 17, 2021 meeting (8-0)
• Discussed using Green Region Compact 2 framework for sustainability assessment
• Agreed to have staff complete framework snapshot for next meeting
• Noted 80 compost kits distributed at electronics event; 50 remaining
• Scheduled tree walk for September 25, 2021 at Floral Park
• Postponed ComEd home energy audits until fall
• Noted Aggregation 2.0 program approved by Board of Trustees; $60,000 civic contribution expected

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss routine business, including approving minutes, reviewing a high school student member application, and receiving a staff report on the Community Kindness Award Program. The agenda also includes updates from the village and partners, plus public comment. No major decisions or financial items are listed.

• High School Student Member Application Review
• Staff Report on Community Kindness Award Program
• Updates from the Village and Partners

The Community Relations Commission approved the July 27, 2021 meeting minutes as amended, and discussed two main items: the high school student member application and the Community Kindness Award program. For the student member, they decided to add eligibility and duties to the online application, set an October 10 deadline, and will provide a timeline to applicants. For the kindness awards, they directed staff to refine the program based on feedback, including considering multiple award categories and excluding elected officials and staff. No final decisions were made on the kindness award program.

• Approved July 27, 2021 minutes as amended (3-0)
• Decided to add eligibility and duties to high school student member application
• Set October 10 deadline for student member applications
• Directed staff to refine Community Kindness Award program based on feedback

Board of Trustees

The Board of Trustees discussed potential $7 million bond issuances to fund capital improvements, including lead service line replacements and stormwater management. Officials also reviewed a proposed stormwater user fee based on impervious surface area and explored a new façade rebate program for commercial properties.

• Proposed $7 million bond issue for village-wide capital improvements
• Discussion of potential stormwater user fee based on lot impervious surface
• Proposal for a $200,000 placeholder in the budget for a façade rebate program
• Review of lead service line replacement requirements due by 2024
• Discussion of draft Inclusionary Zoning Ordinance for affordable housing

The Deerfield Board of Trustees approved two zoning variances recommended by the Board of Zoning Appeals: one for a screened porch at 620 Carlisle Avenue and one for a fence at 1405 Hazel Avenue. The board also approved the consent agenda, which included ordinances for a garage addition at 330 Pine Street and an outdoor seating area for Jimmy Thai Restaurant. Additionally, the board adopted a resolution approving an updated development agreement for 10 Deerfield Road.

• Approved Mark Horne appointment to Board of Zoning Appeals (6-0)
• Approved minutes from Aug 2 and July 20 meetings (5-0, 1 abstention)
• Approved bills and payroll dated Aug 16, 2021 (6-0)
• Approved variance for screened porch at 620 Carlisle Ave (6-0)
• Approved variance for fence at 1405 Hazel Ave (6-0)
• Approved consent agenda including 330 Pine St garage and Jimmy Thai outdoor seating (6-0)
• Adopted ordinance waiving first reading for ordinances (6-0)
• Adopted updated development agreement for 10 Deerfield Rd (6-0)

Plan Commission

The scheduled workshop meeting for the Deerfield Plan Commission was canceled due to a lack of a quorum. No items were discussed or decided.

Board of Trustees

The Deerfield Board of Trustees will consider several ordinances and resolutions at its August 2, 2021 meeting, including a zoning variance for a garage addition at 330 Pine Street, special use permits for restaurants at 740 Waukegan Road and 405 Lake Cook Road, and amendments to peddler and solicitor regulations. The board will also review the treasurer's report and other routine items.

• Ordinance granting zoning relief for a one-story garage addition at 330 Pine Street, reducing side setback from 8 feet to 6.083 feet
• Ordinance authorizing a special use for an outdoor seating area for Jimmy Thai Restaurant at 405 Lake Cook Road, Suite A1
• Ordinance authorizing a special use for a restaurant in Suite 103 at 740 Waukegan Road (former Josh's Hot Dogs space)
• Ordinance amending Section 7-18 regarding peddlers and solicitors
• Resolution amending the annual fee resolution regarding peddlers and commercial solicitors

The Deerfield Board of Trustees approved several items, including a special use for an Egg Harbor Café restaurant with outdoor dining, an ordinance updating peddler and solicitor regulations, and a resolution amending related fees. They also approved appointments, bills, and minutes, and introduced two ordinances for first reading.

• Approved appointment of Phil Carlitz to Volunteer Engagement Commission (5-0)
• Approved minutes from July 19, 2021 meeting (unanimous voice vote)
• Approved bills and payroll dated August 2, 2021 (5-0)
• Waived first reading and approved special use for Egg Harbor Café at 740 Waukegan Rd, Suite 103 (5-0)
• Waived first reading and approved ordinance updating peddler and solicitor regulations (5-0)
• Adopted resolution amending annual fees for peddlers and commercial solicitors (5-0)
• Introduced ordinance for zoning relief at 330 Pine St (first reading)
• Introduced ordinance for outdoor seating at Jimmy Thai Restaurant (first reading)

Plan Commission

The Plan Commission is holding a meeting in conjunction with the Village Board's Committee of the Whole meeting. The agenda provides no specific Plan Commission items, only a link to the Committee of the Whole agenda.

• Joint meeting with the Village Board's Committee of the Whole
• No standalone Plan Commission agenda items listed

Committee of the Whole

The Deerfield Committee of the Whole is discussing funding options for its Capital Improvement Plan, including two bond issuance scenarios ($2 million in 2022 only, or $7 million across 2022-2023) and their impact on the property tax levy. They will also discuss a possible storm water user fee, affordable housing and inclusionary zoning, a façade rebate program, short-term rental regulations, process improvements, and micro pig regulations. No final decisions are being made at this discussion-only meeting.

• $2M bond option: 2.13% levy increase, ~$18/year on $500K home
• $7M bond option: 4.47% levy increase, ~$37/year on $500K home
• Storm water user fee memo to recapture sewer system costs
• Affordable housing and inclusionary zoning ordinance discussion
• Façade rebate program and short-term rental regulations discussed

The Village Board discussed capital improvement funding, with consensus to pursue a $7 million bond issue despite a 4.47% levy increase. They also discussed an inclusionary zoning ordinance, a possible façade rebate program, and process improvements, but no formal votes were taken. Short-term rentals were not permitted, and a micro pig request was dropped because the petitioner is not a resident.

• Consensus to work toward $7M bond issue for capital improvements
• Short-term rentals not permitted; current zoning definition retained
• Consensus to move forward with process improvements for land use reviews
• Micro pig pilot program not pursued; petitioner is not a Deerfield resident

Community Relations Commission

The Deerfield Community Relations Commission is meeting to discuss several items, including the Deerfield Area Historical Society, a high school student member application, and directing staff to develop a report on a Community Kindness Award Program. The agenda also includes updates from the Village and partners, and other items for discussion. No formal decisions are listed on the agenda.

• Discussion of Deerfield Area Historical Society
• High School Student Member Application
• Directing staff to develop a report on Community Kindness Award Program
• Updates from the Village and partners

The Community Relations Commission approved the February 9, 2021 meeting minutes as amended, with a 4-0 vote. The commission discussed adding a high school student member, deciding not to accept nomination letters and to interview top applicants in person. Staff was directed to survey award programs from other communities and present a report at the next meeting.

• Approved February 9, 2021 meeting minutes as amended (4-0)
• Decided not to accept nomination letters for high school student member
• Decided to remove names from applications and interview top applicants in person
• Directed staff to prepare a survey of award programs from other communities

Cemetery Commission

The Deerfield Cemetery Commission is holding a workshop meeting at the cemetery to inspect the grounds, including the memorial pole, headstones, landscaping, and fence. They will review observations from the inspection, discuss village maintenance, receive a headstone update, and consider a survey of the Berning family plot. The meeting also includes approval of the January 13, 2021 minutes and setting the next meeting date.

• Inspection of cemetery grounds: memorial pole, headstones, landscaping, fence
• Review of village maintenance at the cemetery
• Headstone update
• Berning Family Plot Survey
• Approval of minutes from January 13, 2021

Appearance Review Commission (ARC)

The Appearance Review Commission is holding a workshop meeting to discuss exterior modifications at four Deerfield businesses: Brunch Cafe, Sweetgreen, Rosebud, and McDonald's. The commission will also consider approving minutes from its June 28 meeting. No final decisions are expected at this workshop session.

• Brunch Cafe, 250 Lake Cook Road: trash enclosure review
• Sweetgreen, 775 Waukegan Road: opaque windows review
• Rosebud, 711 Deerfield Road: signage and building improvements
• McDonald's, 50 Waukegan Road: exterior changes review
• Approval of June 28, 2021 meeting minutes

The Appearance Review Commission approved trash enclosure and landscaping for Brunch Cafe, opaque windows for Sweetgreen, exterior changes for McDonald's, and revised signs for Rosebud without the proposed tagline. The Commission denied the 4-inch tagline for Rosebud, and the petitioner plans to appeal to the Board of Trustees.

• Approved Brunch Cafe trash enclosure and landscaping (4-0)
• Approved Sweetgreen opaque windows (4-0)
• Approved McDonald's exterior changes (4-0)
• Approved Rosebud revised signs without tagline, no shutters, 6-ft awnings, and light fixtures (4-0)
• Denied Rosebud 4-inch tagline on wall signs (0-4)

Plan Commission

The Deerfield Plan Commission will hold public hearings on a special use request for a Premier Martial Arts studio at 656 Deerfield Road and a preliminary plat of resubdivision at 1210 Gordon Terrace. They will also hold a workshop on a resubdivision at 924 and 936 Westcliff Avenue. The commission will consider parking, signage, and zoning compliance for the martial arts studio.

• Special use for 1,450 sq ft martial arts studio at 656 Deerfield Road
• Preliminary plat of resubdivision at 1210 Gordon Terrace
• Prefiling conference for resubdivision at 924 and 936 Westcliff Avenue
• Parking analysis shows 10 spaces required for studio, 17 planned
• Proposed wall sign for Premier Martial Arts (37.92 sq ft)

The Deerfield Plan Commission approved two requests: a special use permit for Premier Martial Arts at 656 Deerfield Road and a preliminary plat of resubdivision for 1210 Gordon Terrace. Both were recommended to the Village Board of Trustees, which will make final decisions. The commission also held a prefiling conference for a resubdivision at 924 and 936 Westcliff Avenue and approved the July 8 meeting minutes.

• Approved special use for Premier Martial Arts at 656 Deerfield Road (4-0)
• Approved preliminary plat of resubdivision at 1210 Gordon Terrace (4-0)
• Approved July 8, 2021 Plan Commission minutes (4-0)

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals is holding a public hearing on two requests for zoning modifications: a fence height increase at 1405 Hazel Ave. and a rear yard setback variation for a porch addition at 620 Carlisle Ave. The board will also take public comment and consider approval of the June 15, 2021 meeting minutes.

• Public hearing: 1405 Hazel Ave. – request to allow a 6-foot front yard fence instead of the 3-foot maximum (Carlos Mercado and Elsa Sanchez)
• Public hearing: 620 Carlisle Ave. – request to allow a screened-in porch to encroach 3.5 feet into the required 40-foot rear yard (James and Barbara Levie)
• Public comment on non-agenda items (3-minute limit per speaker)
• Consideration of June 15, 2021 BZA meeting minutes

The Deerfield Board of Zoning Appeals held a public hearing and voted unanimously to recommend approval of two requests to the Village Board. The first was a modification to allow a 6-foot-high front yard fence at 1405 Hazel Avenue, exceeding the 3-foot limit. The second was a variance to permit a screened-in porch encroaching 3.5 feet into the required 40-foot rear yard setback at 620 Carlisle Avenue. Both recommendations will go to the Mayor and Board of Trustees on August 16, 2021.

• Recommended approval of 6-ft front yard fence modification at 1405 Hazel Ave (4-0)
• Recommended approval of 3.5-ft rear yard setback variance for porch at 620 Carlisle Ave (4-0)
• Approved minutes from June 15, 2021 BZA meeting (4-0)

Board of Trustees

The Deerfield Board of Trustees will consider several zoning requests, including a garage setback variance at 330 Pine Street, special use permits for restaurants at 740 Waukegan Road and 405 Lake Cook Road, and an amendment to the Appearance Review Commission's composition. They will also review the Comprehensive Annual Financial Report and vote on ordinances to eliminate the Electrical Commission and adjust electrical contractor registration fees.

• Zoning relief for one-story garage addition at 330 Pine Street (6.083 ft setback vs. required 8 ft)
• Special use for restaurant in former Josh's Hot Dogs space at 740 Waukegan Road (Egg Harbor Cafe)
• Special use for outdoor seating at Jimmy Thai Restaurant, 405 Lake Cook Road, Suite A1
• Ordinance to eliminate Electrical Commission and modify contractor registration requirements
• Resolution amending annual fee resolution for electrical contractor registration fees

The Deerfield Board of Trustees approved a zoning variance for a garage addition at 330 Pine Street, a special use for a restaurant at 740 Waukegan Road, and an amendment for outdoor seating at Jimmy Thai Restaurant. They also accepted the comprehensive annual financial report, adopted ordinances updating the Appearance Review Commission and eliminating the Electrical Commission, and set a $100 electrical contractor registration fee.

• Approved the minutes from the July 6, 2021 Board of Trustees meeting.
• Approved bills and payroll dated July 19, 2021.
• Approved a zoning variance for a garage addition at 330 Pine Street, allowing a 6-foot-1-inch side yard setback instead of the required 8 feet.
• Approved a special use for a restaurant with a 300-square-foot outdoor dining patio at 740 Waukegan Road, Suite 103.
• Approved an amendment to the Deerfield Park Plaza PUD for an 800-square-foot outdoor seating area for Jimmy Thai Restaurant at 405 Lake Cook Road, Suite A1.
• Accepted the comprehensive annual financial report for the year ended December 31, 2020.
• Adopted an ordinance updating the Appearance Review Commission membership to seven members and changing public hearings to public meetings.
• Adopted an ordinance eliminating the Electrical Commission and modifying electrical contractor registration requirements, plus a resolution setting a $100 registration fee.

Plan Commission

The Deerfield Plan Commission is holding a workshop to review recommendations for two special use permits: one for an Egg Harbor Cafe restaurant at 740 Waukegan Road, Suite 103, and another for an outdoor seating area for Jimmy Thai Restaurant at 405 Lake Cook Road. The commission will also approve meeting minutes and designate a representative for the next Board of Trustees meeting. The agenda is primarily procedural, with the main substantive items being the two recommendations.

• Egg Harbor Cafe special use: 3,900 sq ft restaurant plus 300 sq ft outdoor dining at 740 Waukegan Road, Suite 103
• Jimmy Thai Restaurant outdoor seating area at 405 Lake Cook Road, Suite A1
• Approval of June 24, 2021 Plan Commission meeting minutes
• Designation of representative for next Board of Trustees meeting

The Deerfield Plan Commission approved recommendations for a special use for an Egg Harbor Café at 740 Waukegan Road, Suite 103, and an amendment to the Deerfield Park Plaza Planned Unit Development plus a special use for an outdoor eating area for Jimmy Thai Restaurant at 405 Lake Cook Road, Suite A1. Both motions passed unanimously (5-0). The commission also approved the June 24, 2021 meeting minutes. No public comments were received.

• Approved recommendation for special use for Egg Harbor Café at 740 Waukegan Road, Suite 103 (5-0)
• Approved recommendation for amendment to Deerfield Park Plaza PUD and special use for outdoor eating area for Jimmy Thai at 405 Lake Cook Road, Suite A1 (5-0)
• Approved June 24, 2021 Plan Commission minutes (5-0)
• Adjourned meeting at 5:17 P.M. (5-0)

Board of Trustees

The Deerfield Board of Trustees is meeting to consider a proposed residential apartment development at 833 Deerfield Road in the Shops at Deerfield Square, including necessary zoning text amendments and an appeal of a denied building renovation. The board will also vote on several consent agenda items, including a rezoning at 525 Lake Cook Road and ordinances related to essential services antenna structures, carryout food service, and a coworking office. New business includes contracts for electricity aggregation and network firewall equipment, a utility easement, and an order ending the declaration of emergency.

• Amendment to Deerfield Square PUD for residential apartments at 833 Deerfield Road
• Appeal of Appearance Review Commission denial for building renovations at 833 Deerfield Road
• Rezoning 525 Lake Cook Road to C-2 Outlying Commercial District
• Ordinance to permit essential services antenna support structures in C-2 district
• Resolution approving contract for Village's electric aggregation program

The Board approved the Plan Commission's report and recommendation for a 40-unit residential apartment building at 833 Deerfield Road, including two one-bedroom affordable units for 25 years and a $150,000 fee waiver (5% of building permit fee). The Board also approved the consent agenda, a three-year electricity aggregation contract with MC Squared Energy Services, a network firewall equipment purchase, and a utility easement at 237 Landis Lane. Mayor Shapiro repealed the COVID-19 emergency declaration.

• Approved Deerfield Square redevelopment: 40 units, 2 affordable one-bedroom units for 25 years, $150,000 fee waiver (5-0)
• Approved consent agenda including rezoning 525 Lake Cook Road to C-2 and other zoning ordinances (5-0)
• Approved 3-year electricity aggregation contract with MC Squared Energy Services (5-0)
• Approved $23,977.92 network firewall equipment purchase from Heartland Business Systems, waiving bidding (5-0)
• Approved utility easement resolution for 237 Landis Lane (5-0)
• Repealed COVID-19 emergency declaration and supplementary orders
• Approved minutes and bills/payroll (5-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a virtual workshop meeting to review and discuss several business signage and landscaping proposals. The agenda includes a revised landscape screening for a ComEd substation, wall signs for Premiere Martial Arts, Jimmy Thai, and NorthShore Center for Oral and Facial Surgery, and a ground sign for Demetris Greek Restaurant/Scrambled. The meeting is being held remotely due to the pandemic, with public comment accepted via email.

• ComEd Substation, 525 Lake Cook Road: revised landscape screening
• Premiere Martial Arts, 656 Deerfield Road: wall sign
• Jimmy Thai, 656 Deerfield Road: wall sign
• Demetris Greek Restaurant/Scrambled, 660 Lake Cook Road: ground sign
• NorthShore Center for Oral and Facial Surgery, 700 Osterman Avenue: wall signs

The Appearance Review Commission approved all four agenda items unanimously (4-0): a revised landscape screening plan for the ComEd substation at 525 Lake Cook Road, a wall sign for Premier Martial Arts at 656 Deerfield Road, an outdoor patio for Jimmy Thai at the same address, and four wall signs and awnings for NorthShore Center for Oral and Facial Surgery at 700 Osterman Avenue. The Commission tabled the ground sign request for Demetri's Greek Restaurant/Scrambled at 660 Lake Cook Road, asking the petitioner to return with revised sign options and a landscape plan. No public comment was received.

• Approved revised landscape plan for ComEd substation, removing northeast corner plantings (4-0)
• Approved wall sign for Premier Martial Arts, centered horizontally and vertically between limestone bands (4-0)
• Approved outdoor patio and furniture for Jimmy Thai, with planters maintained by owner (4-0)
• Approved four wall signs and awnings for NorthShore Center for Oral and Facial Surgery (4-0)
• Tabled ground sign for Demetri's/Scrambled pending revised sign options and landscape plan
• Approved minutes from May 24, 2021 meeting (4-0)

Plan Commission

The Deerfield Plan Commission will hold public hearings on three special use requests: a restaurant (Egg Harbor Cafe) at 740 Waukegan Road, an outdoor seating area for Jimmy Thai Restaurant at 405 Lake Cook Road, and a martial arts studio at 656 Deerfield Road. The commission will also hold a workshop on a preliminary plat of resubdivision at 1210 Gordon Terrace and consider approval of the May 27, 2021 meeting minutes. Public comment will be accepted via email and oral comments during the meeting.

• Special use for Egg Harbor Cafe (3,900 sq ft restaurant plus 300 sq ft outdoor dining) at 740 Waukegan Road, Suite 103
• Amendment to Deerfield Park Plaza PUD and special use for permanent 800 sq ft outdoor seating area for Jimmy Thai Restaurant at 405 Lake Cook Road, Suite A1
• Special use for a martial arts studio at 656 Deerfield Road
• Prefiling conference on preliminary plat of resubdivision at 1210 Gordon Terrace
• Approval of May 27, 2021 Plan Commission meeting minutes

The Deerfield Plan Commission voted unanimously to recommend approval of a special use permit for Egg Harbor Cafe, a breakfast and lunch restaurant, in Suite 103 at 740 Waukegan Road. The commission also voted unanimously to recommend approval of an amendment to the Deerfield Park Plaza Planned Unit Development and a special use for an outdoor seating area for Jimmy Thai Restaurant at 405 Lake Cook Road, Suite A1. Both recommendations will go to the Village Board of Trustees for final action on July 19, 2021. A public hearing for a martial arts studio at 656 Deerfield Road was postponed to July 22, 2021.

• Approved recommendation for special use for Egg Harbor Cafe at 740 Waukegan Road, Suite 103 (5-0).
• Approved recommendation for outdoor seating area for Jimmy Thai at 405 Lake Cook Road, Suite A1 (5-0).
• Postponed public hearing for martial arts studio at 656 Deerfield Road to July 22, 2021.
• Approved May 27, 2021 Plan Commission meeting minutes with a correction (5-0).

Board of Trustees

The Board of Trustees will hold a special meeting to discuss zoning amendments and a residential apartment development at Deerfield Square. The body will also consider several ordinances regarding commercial rezoning and special use permits.

• Proposed residential apartment development and zoning amendments at 833 Deerfield Road
• Rezoning of 525 Lake Cook Road to C-2 Outlying Commercial District
• Special use for a coworking office at 807, 809, and 811 Waukegan Road
• Appointment of Linda Porter to the Board of Police Commissioners
• Grants to the Chamber of Commerce of Deerfield, Bannockburn, and Riverwoods and the Lake County Convention and Visitor Bureau

The Board of Trustees voted to table the request for a 6-story, 50-unit apartment building at 833 Deerfield Road, along with the appeal of the Appearance Review Commission's denial, until the July 6, 2021 meeting. The petitioner, CRM Properties, had proposed a 5-story, 40-unit building with two affordable units and Village support, but the Board tabled the matter to gather more information. The Board also approved the appointment of Linda Porter to the Board of Police Commissioners, accepted the June 7, 2021 minutes, approved bills and payroll, adopted the consent agenda (including grants to the Chamber of Commerce and Lake County Convention and Visitor Bureau), approved a final plat of resubdivision for Deerfield Square, approved additional capital improvement expenditures, and extended the Mayor's emergency declaration until July 7, 2021.

• Tabled the Deerfield Square apartment request and ARC appeal to July 6, 2021.
• Appointed Linda Porter to the Board of Police Commissioners.
• Approved the minutes from the June 7, 2021 meeting.
• Approved bills and payroll dated June 21, 2021.
• Adopted the consent agenda, including grants to the Chamber of Commerce ($38,597) and Lake County Convention and Visitor Bureau ($31,500).
• Approved a final plat of resubdivision for Deerfield Square PUD.
• Approved additional expenditures for the 2020 Capital Improvement Program.
• Extended the Mayor's emergency declaration until July 7, 2021.

Sustainability Commission

The Deerfield Sustainability Commission will meet remotely to discuss curbside composting education with SWALCO, tree care initiatives, and ComEd home energy audits. They will also receive updates on the Aggregation 2.0 Program for 100% renewable energy and consider approving the May 20, 2021 meeting minutes.

• Discussion with SWALCO Executive Director Walter Willis on curbside composting education
• Electronic Collection Event on June 26, 8AM-2PM at Public Works, 465 Elm Street
• Tree Walk Program and 50/50 Parkway Tree Program
• ComEd Home Energy Audits and Energy Efficiency Report
• Update on Aggregation 2.0 Program – 100% Renewable Energy

The Deerfield Sustainability Commission met on June 17, 2021, and discussed several initiatives, including the curbside composting education campaign, a new compost pilot program at District 109's Shepard Middle School, and the 50/50 Parkway Tree Program. The Commission also heard updates on the ComEd energy efficiency program and the Aggregation 2.0 renewable energy program. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved the minutes from the May 20, 2021 meeting (4-0).
• Discussed the curbside composting program with SWALCO Executive Director Walter Willis, noting Deerfield's diversion rate of 43% in May.
• Announced that District 109 will move forward with a compost pilot program at Shepard Middle School starting in August.
• Discussed the upcoming electronic collection event on June 26, 2021, at Public Works, 465 Elm Street.
• Discussed the Tree Walk Program and the 50/50 Parkway Tree Program, with an update expected at the next meeting.
• Reviewed the ComEd energy efficiency program, noting over $500,000 in incentives and $200,000 in savings in 2020.
• Noted that the Aggregation 2.0 program is being actively worked on for the Village Board agenda.

Committee of the Whole

The Deerfield Committee of the Whole will discuss the Plan Commission's recommendation for an inclusionary affordable housing ordinance, which would require affordable units in new residential developments over certain sizes. They will also discuss the proposed 2022 Capital Improvement Plan and its funding. The meeting is a discussion only, with no final votes expected.

• Discussion of Plan Commission's recommendation for an inclusionary zoning ordinance requiring affordable units in new developments (e.g., 1 unit for 11-30 unit projects, 10% for 51+ units)
• Affordability thresholds set at 120% of Area Median Income for most units, with priority for people who work or live in Deerfield
• Discussion of proposed 2022 Capital Improvement Plan and associated funding (1.5 hours)
• Public comment via email or phone/webinar

The Deerfield Village Board met as a Committee of the Whole to discuss a proposed inclusionary zoning ordinance for affordable housing and the 2022 Capital Improvement Plan. No formal votes were taken; the discussions were informational and will continue at a future meeting. The board heard public comments in favor of affordable housing and reviewed infrastructure needs and funding options.

• No formal decisions made; discussions only
• Discussed inclusionary zoning ordinance details (mandatory program, 120% AMI, density bonus, fee reductions)
• Reviewed 2022 Capital Improvement Plan, including water main replacement, lead service lines, stormwater, and WRF upgrades
• Considered funding options including bond issuance and tax levy impact

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals will hold a public hearing on a request by Jon and Sue Gutstein for a variation to allow a one-story garage addition at 330 Pine St. The addition would extend to within 6.083 feet of the south side property line, instead of the required 8-foot minimum side yard setback. The board will also take public comment and consider approval of the May 4, 2021 meeting minutes.

• Public hearing on 330 Pine St variation request for 6.083-foot side yard setback (required 8 feet)
• Proposed addition: one-car garage stall, office, and laundry room on south side of home
• Board to consider May 4, 2021 meeting minutes
• Public comment via email or Zoom, with 3-minute limit for oral comments

The Deerfield Board of Zoning Appeals held a public hearing and voted 6-0 to recommend that the Village Board of Trustees approve a variation for 330 Pine Street, allowing a one-story garage addition with a reduced side yard setback of 6.083 feet instead of the required 8 feet. The recommendation will be considered by the Mayor and Board of Trustees at their July 19, 2021 meeting. The board also approved the minutes from the May 4, 2021 meeting.

• Recommended approval of side yard setback variation for 330 Pine Street (6-0)
• Approved minutes from May 4, 2021 BZA meeting (6-0)

Plan Commission

The June 10, 2021 Plan Commission meeting is cancelled due to no agenda items. This is a procedural cancellation with no decisions or discussions scheduled.

• Meeting cancelled

Board of Trustees

The Board of Trustees will review several zoning requests, including a proposal to establish a residential apartment development at 833 Deerfield Road. The body is also considering an inclusionary affordable housing ordinance and various special use permits for local businesses.

• Proposed residential apartment development and resubdivision at 833 Deerfield Road
• Text amendments for an Inclusionary Affordable Housing Ordinance
• Zoning relief and rezoning for Commonwealth Edison at 525 Lake Cook Road
• Special use request for carryout food service at 550 Lake Cook Road
• Special use request for a coworking office at 807, 809, and 811 Waukegan Road

The Board of Trustees tabled a proposal for a 6-story, 50-unit apartment building at 833 Deerfield Road, which included 5 affordable units, after extensive discussion. The related resubdivision of the Deerfield Square property was approved. The Board also accepted reports and recommendations for several other projects, including ComEd improvements at 525 Lake Cook Road, a carryout food service at 550 Lake Cook Road, and a coworking office at 807-811 Waukegan Road.

• Tabled 6-story, 50-unit apartment building at 833 Deerfield Road (5-1)
• Approved resubdivision of Deerfield Square property (6-0)
• Accepted ComEd reports for battery enclosure and rezoning at 525 Lake Cook Road (6-0)
• Approved carryout food service special use at 550 Lake Cook Road (6-0)
• Approved coworking office special use at 807-811 Waukegan Road (6-0)
• Approved consent agenda including short-term rental ordinance and other items (6-0)
• Approved final plat of resubdivision for 755 Kipling Place (6-0)
• Extended Mayor's COVID-19 Declaration of Emergency to June 22 meeting (6-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop to discuss two prefiling conference requests: one to make Jimmy Thai Restaurant's temporary outdoor seating permanent at 405 Lake Cook Road, and another for a martial arts studio special use at 656 Deerfield Road. The commission will also consider a preliminary development plan for 833 Deerfield Road, an inclusionary affordable housing recommendation, and meeting minutes. No final decisions are made at this workshop; it is for feedback and direction.

• Prefiling conference for Jimmy Thai Restaurant outdoor seating area (800 sq ft) at 405 Lake Cook Road, Suite A1
• Prefiling conference for Premier Martial Arts special use at 656 Deerfield Road
• 833 Deerfield Road Preliminary Development Plan recommendation
• Inclusionary Affordable Housing recommendation
• May 13, 2021 Plan Commission meeting minutes

The Deerfield Plan Commission held a remote workshop meeting, hearing prefiling conferences for an outdoor seating area at Jimmy Thai Restaurant and a martial arts studio at 656 Deerfield Road. No formal decisions were made; both matters are scheduled for public hearings on June 24, 2021. The commission also approved documents including the 833 Deerfield Road Preliminary Development Plan Recommendation with corrections.

• Approved nomination of Commissioner Bromberg as Chairman Pro Tem (4-0)
• Approved 833 Deerfield Road Preliminary Development Plan Recommendation with corrections (4-0)
• Approved Inclusionary Affordable Housing Recommendation (4-0)
• Approved May 13, 2021 Plan Commission Meeting Minutes (4-0)
• Adjourned meeting at 8:17 P.M. (4-0)

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting virtually to consider minutes, receive updates on boards and commissions, and interview a volunteer applicant. They will also discuss changes to the volunteer meeting structure, the volunteer application, and advertising open positions. The agenda includes public comment periods.

• Interview with volunteer applicant Phil Carlitz at 7:00 p.m.
• Discussion on changes to volunteer meeting structure
• Discussion on updating the volunteer application
• Discussion on advertising open positions
• Review of open positions on Community Relations, Family Days, Fine Arts, Police, and Electrical Commissions

The Volunteer Engagement Commission interviewed applicant Phil Carlitz and recommended him for the Volunteer Engagement Commission, not the Plan Commission, due to his short residency. They also discussed changes to the volunteer application and advertising strategies, but no formal decisions were made on those topics. The minutes from January 26, 2021, were approved unanimously.

• Approved minutes from January 26, 2021 (4-0)
• Recommended Phil Carlitz for Volunteer Engagement Commission
• Adjourned meeting at 7:42 pm (4-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a workshop meeting to review five business-related appearance proposals, including landscape plans, decorative windows, a patio awning, building improvements, and residential building revisions. Public comments are accepted via email and will be read aloud. The meeting is held remotely via Zoom due to the pandemic.

• Harriet's Garden, 850 Waukegan Road: landscape plan
• Cadwell's Corners, Lake Cook & Waukegan Roads: decorative windows
• Bobby's Deerfield, 695 Deerfield Road: new patio awning
• Marshalls, 94 S. Waukegan Road: building improvements, wall sign and pylon panels
• Deerfield Square Residential, 833 Deerfield Road: building revisions

The Appearance Review Commission denied the proposed six-story building revisions for Deerfield Square Residential at 833 Deerfield Road, voting 5-0 against the plan. The Commission approved several other projects, including Harriet's Garden landscape plan, Cadwell's Corners decorative windows, Bobby's Deerfield patio awning, and Marshall's storefront improvements with a modified backer panel. All votes were unanimous (5-0).

• Denied Deerfield Square Residential building revisions (6-story, 50 units) (5-0)
• Approved Harriet's Garden landscape plan at 850 Waukegan Road (5-0)
• Approved Cadwell's Corners decorative windows at Lake Cook & Waukegan Roads (5-0)
• Approved Bobby's Deerfield new patio awning at 695 Deerfield Road (5-0)
• Approved Marshall's storefront, wall sign, exterior lighting and pylon panels, excluding backer panel (5-0)
• Denied 73 ft x 22 ft backer panel for Marshall's as presented (0-5)
• Approved Marshall's backer panel limited to 4 column bays, subject to final drawing (5-0)
• Approved minutes from April 26, 2021 meeting (5-0)

Sustainability Commission

The Deerfield Sustainability Commission is meeting remotely to discuss and decide on several sustainability initiatives, including a curbside composting education campaign, tree care programs, and the Commission's role regarding the Village's greenhouse gas proclamation. The agenda includes updates on the compost toolkit giveaways, a possible school compost pilot, and the 100% renewable energy aggregation program.

• Curbside Composting Education Campaign and Programs, including Compost Toolkits and Video Series
• Electronic Collection Event scheduled for June 19 or 26
• Possible District 109 (Shepard Middle School) Compost Pilot Program
• 50/50 Parkway Tree Program and Tree Walk Program
• Update on Aggregation 2.0 Program – 100% Renewable Energy

The Deerfield Sustainability Commission unanimously approved the March 4 and April 15, 2021 meeting minutes, with a minor amendment to the April minutes. The commission discussed its role in supporting the Village's Greenhouse Gas Proclamation, with consensus to take a leadership role in coordinating with stakeholders. It also recommended hosting an electronics collection event on June 26 and discussed a curbside composting education campaign.

• Approved March 4, 2021 meeting minutes (unanimous)
• Approved April 15, 2021 meeting minutes as amended (unanimous)
• Recommended hosting an electronics collection event on June 26, 2021
• Agreed to invite SWALCO to the June meeting

Board of Trustees

The Board of Trustees will discuss zoning text amendments for short-term rentals and development plans for 95 S. Waukegan Road. The meeting includes the appointment of Elaine Jacoby to fill a Village Trustee vacancy and a report on miniature pig regulations.

• Appointment of Elaine Jacoby to the Office of Village Trustee
• Ordinance for Zoning Ordinance text amendment regarding short-term rentals
• Zoning amendments and special use for a drive-thru pharmacy at 95 S. Waukegan Road (Chick-fil-A, Inc. and Walgreens)
• Intergovernmental Agreement with the North Regional Major Crimes Task Force (NORTAF) Burglary Task Force
• Special use amendment extension for building additions at Caruso Middle School (1801 Montgomery Drive)

The Board approved the amended mixed-use development and special use for a drive-thru pharmacy at 95 S. Waukegan Road, despite one trustee's opposition over traffic safety. It also approved a final plat of subdivision for the same properties, extended the Caruso Middle School special use by one year, and joined the NORTAF burglary task force. The Board appointed Elaine Jacoby to fill a vacant trustee seat and accepted a report on miniature pig regulations for future discussion.

• Appointed Elaine Jacoby to vacant Village Trustee seat (5-0)
• Approved Ordinance O-21-17 for Chick-fil-A/Walgreens drive-thru at 95 S. Waukegan Rd (5-1)
• Approved final plat of subdivision for 75 S. and 95 S. Waukegan Rd (6-0)
• Authorized one-year extension of special use for Caruso Middle School renovations (6-0)
• Adopted Resolution R-21-13 authorizing IGA with NORTAF burglary task force (6-0)
• Adopted Ordinance O-21-16 amending SWALCO IGA (6-0)
• Accepted staff report on miniature pig regulations, referred to Committee of the Whole (6-0)
• Approved bills and payroll dated May 17, 2021 (6-0)

Plan Commission

The Deerfield Plan Commission is holding a public hearing on a proposal by Kirby Limited Partnership to redevelop Building 7 at 833 Deerfield Road into a 40-unit apartment building with five affordable units, requiring several zoning amendments and exceptions. The commission will also hold a public hearing on a proposed inclusionary affordable housing ordinance and consider recommendations for several other projects.

• 40-unit, 5-story apartment building at 833 Deerfield Road (Shops at Deerfield Square) with 5 affordable units (10%) at 120% AMI
• Text amendments to allow residential amenity/utility areas on first floor and residential identification signage in C-1 Village Center District
• Exceptions requested: 4'9-3/4" corner side yard setback, 72'6" building height, 5 compact parking spaces, 10'x25' loading berth
• Public hearing on an Affordable Housing Inclusionary Ordinance
• Recommendations for 525 Lake Cook Road ComEd Substation, 550 Lake Cook Road North Shore Sports and Wellness, 807-811 Waukegan Road Coworking

The Deerfield Plan Commission voted 4-3 to deny a request to amend the Deerfield Square Planned Unit Development to allow a 50-unit residential apartment building at 833 Deerfield Road, along with related text amendments. The motion to approve failed 3-4, and a subsequent motion to deny passed 4-3. The commission also approved a separate motion to resubdivide the property (7-0) and unanimously approved an Affordable Housing Inclusionary Ordinance (7-0). Both matters will go to the Village Board on June 7, 2021.

• Denied 50-unit apartment development at 833 Deerfield Road (4-3)
• Approved resubdivision of Deerfield Square property (7-0)
• Approved Affordable Housing Inclusionary Ordinance (7-0)
• Approved April 22, 2021 meeting minutes with clarification (7-0)

Village Center Commission (No longer holds meetings)

The Deerfield Village Center Commission is holding a workshop meeting via Zoom to discuss the 833 Deerfield Road apartment development at the Shops of Deerfield Square, along with a discussion on making customers feel safe after the pandemic and a Village Center update. The agenda includes public comment periods and approval of the February 3, 2021 minutes.

• Presentation of 833 Deerfield Road Apartment Development at the Shops of Deerfield Square (CRM Properties)
• Discussion on Making Customers Feel Safe After A Pandemic
• Village Center Update
• Approval of February 3, 2021 minutes
• Public comment via email or Zoom

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals is holding a public hearing on a petition by Commonwealth Edison Co. for two front yard setback variations at 525 Lake Cook Rd, one for the current R-1 zoning and one for the proposed future C-2 zoning. If granted, the variations would allow construction of a battery enclosure structure that would not become non-conforming when C-2 zoning is established. The board will also consider minutes from its March 2, 2021 meeting.

• Public hearing on front setback variations for 525 Lake Cook Rd
• Petitioner: Commonwealth Edison Co.
• Two variations: current R-1 zoning and proposed C-2 zoning
• Purpose: battery enclosure structure
• Consideration of March 2, 2021 meeting minutes

The Deerfield Board of Zoning Appeals held a public hearing and voted unanimously to recommend approval of two front setback variations for a ComEd battery enclosure at 525 Lake Cook Road. The variations would allow the structure to encroach 14 feet into the R-1 35-foot setback and 29 feet into the C-2 50-foot setback, pending rezoning. The recommendation will go to the Village Board on June 7, 2021. The board also approved the March 2, 2021 minutes.

• Recommended approval of R-1 front setback variation for battery enclosure (6-0)
• Recommended approval of C-2 front setback variation for battery enclosure (6-0)
• Approved minutes from March 2, 2021 BZA meeting (6-0)

Board of Trustees

The Board of Trustees will discuss a zoning text amendment for short-term rentals and a setback relief request for 520 Brierhill Rd. The meeting also includes the administration of oaths for the Mayor and three Trustees.

• Zoning text amendment for short-term rentals
• Setback relief request for a new home at 520 Brierhill Rd.
• Ordinance for a new LED ground sign at 1 Waukegan Road
• Software agreement between Deerfield Police Department and WatchGuard
• Extension of Mayor Shapiro’s May 3, 2021, Declaration of Emergency

The Deerfield Board of Trustees accepted the Plan Commission's recommendation to add a short-term rental definition to the Zoning Ordinance, clarifying the prohibition on such rentals. The board also approved the consent agenda, including an LED sign variance and a police camera software agreement, and extended Mayor Shapiro's COVID-19 Declaration of Emergency until the June 7, 2021 meeting. The meeting included the swearing-in of new officials and proclamations honoring outgoing Mayor Rosenthal and Trustee Struthers.

• Accepted Plan Commission report and recommendation for short-term rental zoning text amendment (6-0)
• Approved consent agenda including LED sign variance at 1 Waukegan Road and WatchGuard Video agreement (6-0)
• Extended Mayor Shapiro's Declaration of Emergency to June 7, 2021 meeting (5-0)
• Approved minutes from April 19, 2021 meeting (6-0)
• Approved bills and payroll dated May 3, 2021 (6-0)
• Approved Proclamation for Better Hearing Month (6-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will hold a workshop meeting to review signage and exterior improvement proposals from four local businesses: HassleLess Mattress, The Dog Stop, Sweetgreen, and Brick & Mortar. The commission will also approve minutes from the March 22 meeting and hear public comments.

• HassleLess Mattress, 360 W. Lake Cook Road: wall sign
• The Dog Stop, 495 Lake Cook Road: signage and awnings
• Sweetgreen, 775 Waukegan Road: exterior improvements, outdoor patio, signage and opaque windows
• Brick & Mortar, 807-11 Waukegan Road: wall sign
• Approval of minutes from March 22, 2021

The Appearance Review Commission approved sign packages for HassleLess Mattress, The Dog Stop, Sweetgreen, and Brick & Mortar, with several approvals contingent on revised drawings. The Commission denied Sweetgreen's proposed blade sign and deferred discussion on opaque window coverings. All votes were unanimous except for the Sweetgreen signage package, which passed 5-1.

• Approved HassleLess Mattress wall sign as presented (6-0)
• Approved The Dog Stop signage with conditions: white background on ground sign top, white letters on lower stripe, black returns on wall signs (6-0)
• Approved The Dog Stop pylon sign panel with dog logo and text (Option 1) (6-0)
• Approved Sweetgreen signage package without opaque windows and blade signs, including awnings, patio, and wall signs (5-1)
• Denied Sweetgreen blade sign as presented (0-6)
• Approved Brick & Mortar wall sign as revised, with shortened backer panel and removal of awnings, subject to final approval (6-0)
• Approved minutes from March 22, 2021 meeting (6-0)

Plan Commission

The Deerfield Plan Commission will hold public hearings on three requests: ComEd's rezoning of 525 Lake Cook Road from R-1 to C-2, a text amendment and special use for a carryout food service at 550 Lake Cook Road, and a special use for a coworking office at 807-811 Waukegan Road. The workshop will discuss a final plat for 755 Kipling Place. The commission will also consider a short-term rental text amendment recommendation and approve meeting minutes.

• ComEd requests rezoning of 525 Lake Cook Road from R-1 Single Family to C-2 Outlying Commercial District
• Proposed 104-foot antenna support structure for ComEd's smart grid initiative
• Text amendments to allow Essential Services Antenna Support Structures as a special use in C-2 district
• Special use request for a front yard fence over 3 feet at the ComEd substation
• Public hearings for carryout food service at 550 Lake Cook Road and coworking office at 807-811 Waukegan Road

The Deerfield Plan Commission held a remote public hearing and workshop on April 22, 2021, and voted unanimously to recommend approval of three items to the Village Board of Trustees: a rezoning and special use for Commonwealth Edison's substation improvements at 525 Lake Cook Road, a text amendment and special use for a carryout food service at 550 Lake Cook Road, and a special use for a coworking office at 807-811 Waukegan Road. The commission also approved a final plat of resubdivision for 755 Kipling Place and approved meeting minutes. All recommendations will go to the Board of Trustees on June 7, 2021.

• Approved rezoning, text amendments, special use for antenna structure, fence over 3 feet, and ComEd special use amendment at 525 Lake Cook Road (6-0)
• Approved text amendment and special use for carryout food service at 550 Lake Cook Road (6-0)
• Approved special use for coworking office at 807-811 Waukegan Road (6-0)
• Approved final plat of resubdivision for 755 Kipling Place (5-0, Keefe recused)
• Approved short-term rental text amendment recommendation and April 8, 2021 meeting minutes (6-0)

Board of Trustees

The Deerfield Board of Trustees is meeting remotely to consider several items, including an economic incentive agreement with Walgreens, an amended emergency dispatch agreement with Bannockburn, and extending the mayor's COVID-19 emergency declaration. The board will also review the police department's 2020 annual report and hold public hearings on zoning requests for a new LED sign and a garden shed.

• Resolution approving economic incentive and repayment agreement with Walgreens National Corporation
• Ordinance annexing territory at 0 Ryders Lane (Highland Park)
• Zoning relief for LED ground sign at 1 Waukegan Road
• Zoning relief for garden shed at 1256 Rosewood Ave
• Amended emergency dispatch agreement with Village of Bannockburn

The Deerfield Board of Trustees unanimously approved extending Mayor Rosenthal's COVID-19 emergency declaration until the May 3, 2021 meeting, when Mayor-Elect Shapiro will issue a new declaration. The board also approved a consent agenda including an economic incentive agreement with Walgreens, an annexation ordinance, and a zoning relief for an LED sign, plus several other routine items.

• Extended COVID-19 emergency declaration to May 3, 2021 (6-0)
• Approved consent agenda including Walgreens economic incentive agreement, annexation of 0 Ryders Lane, and LED sign zoning relief (6-0)
• Approved zoning relief for garden shed at 1256 Rosewood Ave (6-0)
• Authorized amended emergency dispatch agreement with Village of Bannockburn (6-0)
• Authorized Strand Associates jar and pilot testing at WRF up to $32,500 (6-0)
• Approved bills and payroll for April 19, 2021 (6-0)
• Approved minutes from April 6, 2021 meeting (6-0)
• Proclaimed April 30, 2021 as Arbor Day (6-0)

Sustainability Commission

The Deerfield Sustainability Commission is meeting to discuss updates on the residential solid waste contract, including a compost toolkit delivery recap and a curbside composting education campaign, as well as a possible compost pilot program at Shepard Middle School. They will also review tree care initiatives such as the Tree Walk Program, the 50/50 Parkway Tree Program, and Chicago River Day, and receive updates on the Aggregation 2.0 Program for 100% renewable energy. The agenda includes public comment periods and consideration of the March 4, 2021 meeting minutes.

• Curbside composting education campaign with Civil Agents
• Possible District 109 (Shepard Middle School) compost pilot program
• 50/50 Parkway Tree Program update
• Chicago River Day – May 8 at Briarwood Park
• Aggregation 2.0 Program – 100% renewable energy update

The Deerfield Sustainability Commission met virtually on April 15, 2021, and discussed the new residential solid waste contract, which began April 1. They reviewed composting campaign materials and noted high demand for compost toolkits, with plans to refine the campaign. The Commission also discussed upcoming events like Chicago River Day and a potential fall tree walk, and agreed to add a discussion on greenhouse gas goals to a future agenda. No formal votes were taken.

• Reviewed monthly composting campaign materials favorably
• Agreed to schedule SWALCO for a future meeting to discuss data
• Agreed to add greenhouse gas goals discussion to next agenda
• Noted plan to meet with Lakeshore Recycling Systems and Shepard Middle School for compost program proposal

Community Relations Commission

The Deerfield Community Relations Commission is meeting remotely to discuss the Community Kindness Award Program, receive updates from the Village and partners, and consider other items. The agenda includes public comment and approval of minutes, but no specific decisions or votes are listed.

• Discussion on Community Kindness Award Program
• Updates from the Village and Partners
• Public comment via email to CRCcomment@deerfield.il.us

The Commission discussed the Community Kindness Award program, considering nomination processes, recognition types, and whether to focus on kindness or service. No formal decision was made; staff will draft an application outline for future discussion. The Commission also noted the Mayor and Board approved changes to its duties, and reported on vaccination efforts and other community updates.

• Approved February 9, 2021 meeting minutes as amended (5-0)
• Discussed Community Kindness Award program; no formal action taken
• Noted Mayor and Board approved ordinance updating Commission duties
• Adjourned meeting (5-0)

Plan Commission

The Deerfield Plan Commission is holding a public hearing to consider a text amendment to the Zoning Code that would define and clarify the prohibition on short-term rentals (rentals under 30 days). The amendment includes exemptions for hotels, corporate rentals in multi-unit buildings, and leasebacks tied to a property sale. The Commission will also discuss possible penalties and whether to allow limited short-term rentals.

• Public hearing on text amendment to define short-term rentals and clarify prohibition
• Proposed definition: rentals under 30 consecutive days, with exemptions for hotels, corporate multi-unit rentals, and leasebacks in property sales
• General penalty provision: $100–$500 per day for zoning violations
• Discussion of possible special use permit for short-term rentals
• Approval of March 25, 2021 Plan Commission minutes

The Deerfield Plan Commission voted 6-1 to recommend a text amendment to the Zoning Ordinances that defines and clarifies the prohibition on short-term rentals (rentals under 30 days). The recommendation asks the Village Board to consider future allowances, including a one-time-per-year exception, clarifying the ban covers licenses and similar arrangements, and allowing short-term rentals as a special use. The minutes were also approved unanimously.

• Approved text amendment to clarify short-term rental prohibition (6-1)
• Recommended Village Board consider one-time-per-year exception for short-term rentals
• Recommended Village Board clarify prohibition applies to licenses, leaseholds, or similar arrangements
• Recommended Village Board consider allowing short-term rentals as a special use
• Approved March 25, 2021 Plan Commission minutes (7-0)

Village Center Commission (No longer holds meetings)

The Village Center Commission's April 7, 2021 workshop meeting was cancelled because a quorum was not present. The agenda had included discussions on a winter indoor sidewalk sale, making customers feel safe after the pandemic, and a Village Center update.

• Meeting cancelled due to lack of quorum
• Discussion on Winter 'Indoor Sidewalk Sale' Promotion
• Discussion on Making Customers Feel Safe After A Pandemic
• Village Center Update

Board of Trustees

The Board of Trustees approved a one-year extension for the Residences of Deerbrook development at 10 S., 158 S., and 184 S. Waukegan Road. The Board also approved the annexation of a 5-acre parcel located at 0 Ryders Lane.

• One-year extension for REVA Development's commercial planned development on Waukegan Road
• Annexation of 5-acre property at 0 Ryders Lane into the Village
• Approval of the March 1, 2021, meeting minutes
• Approval of Bills and Payroll dated March 15, 2021

The Deerfield Board of Trustees approved the 2021 street rehabilitation project contract for the full budgeted amount of $2,017,000 to A Lamp Concrete Contractors, Inc., the low bidder. The board also approved several zoning recommendations, including a subdivision at 755 Kipling Place and a garden shed variance at 1256 Rosewood Ave., while continuing a request for 520 Brierhill Rd. to May 3. Additionally, the board accepted the consent agenda, approved a development agreement extension for Reva Development, and awarded a biosolids hauling contract to Dahm Enterprises.

• Approved $2,017,000 street rehabilitation contract to A Lamp Concrete (6-0)
• Approved preliminary plat of subdivision for 755 Kipling Place (6-0)
• Approved garden shed variance at 1256 Rosewood Ave. (6-0)
• Approved LED ground sign for Fahd Amoco Inc. at 1 Waukegan Rd. (6-0)
• Continued 520 Brierhill Rd. front setback request to May 3 (6-0)
• Adopted consent agenda including Community Relations Commission ordinance and annexation of 0 Ryders Lane (6-0)
• Approved one-year extension for Reva Development agreement at 10 S., 158 S., 184 S. Waukegan Rd. (6-0)
• Awarded 2021-2023 biosolids hauling contract to Dahm Enterprises, Inc. (6-0)

Plan Commission

The Plan Commission held a workshop meeting to provide feedback on several prefiling conferences. The primary discussion involved ComEd's proposal to rezone its substation property and install a 104-foot antenna support structure as part of a smart grid initiative.

• Prefiling conference for rezoning 52 25 Lake Cook Road from R-1 to C-2
• Proposed 104-foot tall antenna support structure at 525 Lake Cook Road
• Text amendment to allow Essential Services Antenna Support Structures in C-2 district
• Prefiling conference for special use at 550 Lake Cook Road for carryout food service
• Prefiling conference for co-working office use at 809-811 Waukegan Road

The Deerfield Plan Commission held a remote workshop meeting on March 25, 2021, to discuss three prefiling conferences: a ComEd substation enhancement at 525 Lake Cook Road, a carryout food service at 550 Lake Cook Road, and a co-working office at 809-811 Waukegan Road. No formal decisions were made; the commission waived parking and traffic study requirements for all three proposals and scheduled public hearings for April 22, 2021. The commission also approved the 755 Kipling Place resubdivision recommendation and the March 11, 2021 meeting minutes.

• Waived parking and traffic study for ComEd substation project at 525 Lake Cook Road
• Waived parking and traffic study for carryout food service at 550 Lake Cook Road
• Waived parking and traffic study for co-working office at 809-811 Waukegan Road
• Approved 755 Kipling Place resubdivision recommendation
• Approved March 11, 2021 Plan Commission meeting minutes

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a workshop meeting to review four business proposals along Waukegan Road, including signs for Marcus, Club Pilates, BP, and building changes for Carson's Ribs. Public comments can be submitted by email and will be read aloud. The meeting is remote via Zoom with limited in-person viewing at Village Hall.

• Marcus, 720 Waukegan Road: wall sign
• Club Pilates, 47 Waukegan Road: wall sign and pylon panel signs
• BP, 1 Waukegan Road: fuel price sign, final review
• Carson's Ribs, 200 Waukegan Road: building changes

The Appearance Review Commission approved signage for Marcus, Club Pilates, and BP, and approved design changes for Carson's Ribs. All votes were 5-0 except Carson's Ribs, which passed 4-1. The commission also discussed several temporary signage issues in the village.

• Approved the wall sign for Marcus at 720 Waukegan Road as presented (5-0).
• Approved Club Pilates wall sign and pylon panels with white background, black letters, and letters up to 34 inches wide, subject to staff review (5-0).
• Approved BP's double-face illuminated display sign at 1 Waukegan Road as approved by the BZA, pending Board of Trustees approval (5-0).
• Approved Carson's Ribs building changes at 200 Waukegan Road, including enclosing the patio and removing additions (4-1, Mock dissenting).
• Approved the minutes from the February 22, 2021 meeting (5-0).

Board of Trustees

The Board of Trustees is reviewing development plans and zoning exceptions for a drive-thru pharmacy and mixed-use project. The meeting also includes discussions on annexing territory near Highland Park and updating tree preservation regulations.

• Proposed mixed-use development and drive-thru pharmacy at 95 S. Waukegan Road (Chick-fil-A, Inc. and Walgreens)
• Annexation of territory contiguous to the City of Highland Park at O Ryders Lane
• Authorization to purchase a digital in-car camera system
• Authorization to purchase fire hydrants from Core and Main
• Ordinance amending Municipal Code regarding Tree Preservation Regulations

The Board approved a one-year extension for the Residences of Deerbrook final development plan, with the developer able to return for another year if needed, and maintained the affordable housing regulations from the redevelopment agreement. The Board tabled the Chick-fil-A/Walgreens mixed-use development and related subdivision plat to a future meeting to address traffic concerns. It also adopted the Lake County Watershed Development Ordinance, approved purchases for police in-car cameras and fire hydrants, and extended the COVID-19 emergency declaration.

• Approved a one-year extension for the Residences of Deerbrook final development plan, with the developer able to return for another year if needed, and maintained the affordable housing regulations from the redevelopment agreement.
• Tabled the ordinance approving amendments to the mixed-use development at 95 S. Waukegan Road (Chick-fil-A/Walgreens) to a future meeting.
• Tabled the resolution approving a final plat of subdivision for 75 S. and 95 S. Waukegan Road to a future meeting.
• Adopted an ordinance amending tree preservation regulations and the administrative manual.
• Approved the purchase of nine digital in-car camera systems for the police department at a cost not to exceed $68,370, waiving competitive bidding.
• Approved the purchase of fire hydrants from Core and Main on an as-needed basis, not to exceed $50,000, waiving competitive bidding.
• Adopted by reference the Lake County Watershed Development Ordinance.
• Extended the Mayor's COVID-19 Declaration of Emergency until the end of the April 19, 2021, Board meeting.

Plan Commission

The Plan Commission will hold a public hearing regarding the resubdivision of 755 Kipling Place into two residential lots. The meeting also includes a workshop to continue discussions on an Affordable Housing Inclusionary Zoning Ordinance.

• Public hearing for the resubdivision of 755 Kipling Place from one lot to two
• Proposed demolition of existing home at 755 Kipling Place to build two new houses
• Workshop discussion regarding an Affordable Housing Inclusionary Zoning Ordinance
• Review of February 25, 2021 Plan Commission minutes

The Deerfield Plan Commission voted 4-0 to approve a resubdivision of the property at 755 Kipling Place, dividing one residential lot into two 80-foot-wide lots for new homes. The recommendation will go to the Village Board of Trustees on April 5, 2021. The commission also continued its workshop on an affordable housing inclusionary zoning ordinance, discussing draft language on design standards, incentives, and excluded developments, but took no final action on that item.

• Approved resubdivision of 755 Kipling Place into two lots (4-0)
• Forwarded resubdivision recommendation to Village Board of Trustees for April 5, 2021 action
• Approved February 25, 2021 Plan Commission minutes (4-0, Bromberg abstained)
• Adjourned meeting at 8:29 P.M. (5-0)

Community Relations Commission

The Deerfield Community Relations Commission is meeting remotely to discuss the Community Kindness Award Program, receive updates from the Village, and welcome a new commissioner. Public comments can be submitted by email and will be read aloud.

• Welcome new Commissioner David Rauen
• Discussion on Community Kindness Award Program
• Updates from the Village
• Public comment via email to CRCcomment@deerfield.il.us

Sustainability Commission

The Sustainability Commission will discuss the rollout of the new residential solid waste contract with Lakeshore Recycling Systems (LRS), including a curbside composting program starting April 1, 2021. They will also review the Tree Preservation Ordinance, a tree walk program, and a request from Go Green Deerfield for a yard sign campaign to promote the Community Solar Program.

• New LRS waste contract begins April 1, 2021, with curbside composting for single-family homes
• Discussion of Tree Preservation Ordinance updates, including Heritage Tree definition
• Go Green Deerfield requests $500 for 50 yard signs to promote Community Solar Program
• Compost toolkit giveaway of 1,000 kits with kitchen pails and liners
• Community Solar Program has over 200 sign-ups

The Sustainability Commission discussed the residential solid waste contract, including the compost program and a proposed 1.35 pounds per capita per day disposal goal, but took no formal action. The Tree Subcommittee reported on proposed revisions to the Village's Tree Preservation Ordinance, which will be voted on by the Village Board later this month. The Commission declined to fund Go Green Deerfield's yard sign request for the Community Solar program, deferring it to a future date. The meeting was procedural, with no formal votes on substantive items.

• Approved minutes of February 4, 2021 meeting (unanimous)
• Discussed solid waste contract, compost pails, and disposal rate goal; no action taken
• Reported on Tree Preservation Ordinance revisions; no action taken
• Declined to fund Go Green Deerfield's $500 yard sign request; deferred to future
• Adjourned meeting at 8:30 p.m. (unanimous)

Village Center Commission (No longer holds meetings)

This meeting has been cancelled. The agenda that was prepared for the Village Center Commission's March 3, 2021 workshop meeting included discussion of a winter indoor sidewalk sale promotion and a Village Center update, but the meeting will not take place.

• Meeting cancelled
• Agenda had included discussion of a Winter 'Indoor Sidewalk Sale' Promotion
• Agenda had included a Village Center Update

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals will hold public hearings on three variance requests: a storage shed at 1256 Rosewood Ave, a front yard setback reduction at 520 Brierhill Rd, and a monument sign modification at 1 Waukegan Rd. The board will also consider minutes from previous meetings. Public comments, including several letters opposing the Brierhill Rd variance, will be read aloud.

• 1256 Rosewood Ave: request to build shed 3.5 ft from property line vs. required 10 ft
• 520 Brierhill Rd: request to reduce front yard setback from 166 ft to 106.38 ft
• 1 Waukegan Rd: request for larger LED sign, taller pole, and extra fuel price display
• Multiple residents submitted letters opposing the 520 Brierhill Rd variance
• Meeting held via Zoom; public comments accepted by email or phone

The Deerfield Board of Zoning Appeals recommended approval of a variation for a storage shed at 1256 Rosewood Avenue and a new LED ground sign at 1 Waukegan Road, both to go before the Village Board on April 5, 2021. The board voted 5-1 against a variation to reduce the front yard setback at 520 Brierhill Road from 166 feet to 106.38 feet, meaning it will be forwarded as a failure to recommend approval.

• Approved (6-0) recommending approval of a variation for a storage shed at 1256 Rosewood Avenue, allowing it 3.5 feet from the west property line instead of the required 10 feet.
• Approved (6-0) recommending approval of a new LED ground sign at 1 Waukegan Road, including larger sign face, greater height, and two fuel price displays.
• Denied (1-5) a variation to reduce the front yard setback at 520 Brierhill Road from 166 feet to 106.38 feet for a new home; the petition will go to the Village Board as a failure to recommend approval.
• Approved (6-0) the minutes from the December 1, 2020 and January 6, 2021 BZA meetings.

Board of Trustees

The Board of Trustees will review the 2021 Zoning Map and updates to the Community Relations Commission. The meeting includes decisions on sign amendments, alley vacations, and tree preservation regulations.

• Approval of the 2021 Zoning Map
• Sign plan amendment for office building at 155 Pfingsten Road
• Vacating a portion of the alley between Hazel Avenue and Fair Oaks Avenue
• Digital scoreboard installation and usage at Deerfield High School
• Mixed use development and drive-thru pharmacy at 95 S. Waukegan Road (Chick-fil-A and Walgreens)

The Board of Trustees approved an amended ordinance allowing a digital scoreboard at Deerfield High School for certain non-athletic uses, after revisions to address concerns from the North Trails HOA. The board also approved the 2021 zoning map, a consent agenda including a sign plan amendment and alley vacation, and several resolutions, including reallocating a volume cap to Buffalo Grove and authorizing an intergovernmental agreement with Wheeling for Starcom 21 access. All votes were unanimous (6-0).

• Approved the 2021 Zoning Map as recommended by the Plan Commission (6-0).
• Approved the Community Relations Commission's updated overview, functions, and duties (6-0).
• Adopted the Consent Agenda, including ordinances for a sign plan amendment at 155 Pfingsten Road and vacating a portion of an alley between Hazel and Fair Oaks Avenues (6-0).
• Approved an amended ordinance allowing a digital scoreboard at Deerfield High School for certain non-athletic uses in the P-1 District (6-0).
• Approved an amendment to a Special Use Permit for the new digital scoreboard at Deerfield High School (6-0).
• Adopted a resolution reallocating the 2021 volume cap to the Village of Buffalo Grove (6-0).
• Adopted a resolution authorizing construction on a state highway to expedite IDOT permits (6-0).
• Adopted a resolution authorizing an intergovernmental agreement with Wheeling for Starcom 21 Talk Groups access (6-0).

Plan Commission

The Deerfield Plan Commission will hold a public hearing and workshop via Zoom. The public hearing for the resubdivision at 755 Kipling Place will be continued to March 11, 2021, because the petitioner missed the certified mailing deadline. The workshop will discuss a proposed text amendment to the Zoning Ordinance to clarify the prohibition of short-term rentals (rentals under 30 days), with exemptions for hotels, corporate housing in multi-unit buildings, and sale-leaseback arrangements. The Board of Trustees referred this amendment to the Plan Commission for input.

• Public hearing for 755 Kipling Place resubdivision continued to March 11, 2021
• Text amendment to define and clarify short-term rental prohibition
• Exemptions for hotels, corporate housing, and sale-leaseback in proposed definition
• Staff reports one active short-term rental in the village
• Board of Trustees voted 6-0 to refer the text amendment to Plan Commission

The Deerfield Plan Commission voted unanimously to continue the public hearing for the resubdivision at 755 Kipling Place to the March 11, 2021 meeting. The commission also discussed a proposed text amendment to clarify the prohibition on short-term rentals, with a public hearing scheduled for April 8, 2021. The February 11, 2021 meeting minutes were approved with a correction.

• Continued resubdivision hearing for 755 Kipling Place to March 11, 2021 (5-0)
• Approved February 11, 2021 meeting minutes with correction (5-0)

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission is holding a remote workshop meeting to discuss and review the ComEd substation improvement projects and landscape screening at 525 Lake Cook Road. The agenda also includes approval of the January 25, 2021 minutes and public comment periods.

• ComEd Substation, 525 Lake Cook Road: improvement projects and landscape screening
• Approval of minutes from January 25, 2021

The Appearance Review Commission approved ComEd's four improvement projects at 525 Lake Cook Road, including an antenna support structure, fence upgrade, fiber enclosures, and battery enclosure, along with a landscape screening plan of 125 shrubs. The approval is subject to final paint color of the fiber enclosures being approved by staff in consultation with the Chairperson. The motion passed unanimously (4-0).

• Approved ComEd substation improvement projects and landscape screening (4-0)
• Approved minutes from January 25, 2021 meeting (4-0)
• Adjourned meeting at 8:15 pm (7-0)

Board of Trustees

The Board is reviewing development plans for an apartment complex at 833 Deerfield Road and a pharmacy drive-thru at 95 S. Waukegan Road. The meeting includes authorizations for squad car purchases and engineering services, as well as a potential extension of the Mayor's emergency declaration.

• Final Development Plan for 833 Deerfield Road Apartment Development
• Special Use request for a pharmacy drive-thru at 95 S. Waukegan Road
• Authorization to purchase squad cars and squad car equipment
• Phase II Engineering Services awards to BLA, Inc. and CBBEL
• Ordinance for a digital scoreboard at Deerfield High School

The Board approved the final development plan for the 833 Deerfield Road apartment project, directing the Village Attorney to draft a development agreement with conditions for affordable housing. The Board also approved a special use for a pharmacy drive-thru at 95 S. Waukegan Road, awarded engineering contracts for Hazel Avenue and Waukegan Road projects, and extended the COVID-19 emergency declaration.

• Approved final development plan for 833 Deerfield Road apartments (6-0)
• Approved special use for pharmacy drive-thru at 95 S. Waukegan Road (5-1)
• Awarded $241,984 Phase II engineering contract for Hazel Avenue to BLA, Inc. (6-0)
• Awarded $174,324 Phase II engineering contract for Waukegan Road water main to CBBEL (6-0)
• Authorized purchase of 7 police interceptors for $251,566 (6-0)
• Authorized purchase and transfer of squad car equipment for $76,329.05 (6-0)
• Approved January biosolids removal for $36,936.95 (6-0)
• Extended COVID-19 emergency declaration to March 15, 2021 (6-0)

Plan Commission

The Deerfield Plan Commission is holding a workshop to continue discussing an inclusionary housing ordinance, which would require developers to include affordable units in new residential developments. They will review a staff-proposed modification to the unit thresholds and discuss remaining details like design standards, affordability duration, and incentives. The commission will also approve the 2021 Zoning Map and the minutes from the January 28 meeting.

• Continued discussion of inclusionary housing ordinance with proposed threshold changes (e.g., 11-30 units = 1 affordable unit, 31-40 = 2, 41-49 = 3, 50+ = 10%)
• Approval of 2021 Zoning Map reflecting name change from Takeda Parkway to Horizon Way
• Approval of January 28, 2021 Plan Commission minutes
• Public comment on non-agenda items accepted via email or Zoom

The Plan Commission held a workshop to refine an affordable housing inclusionary zoning ordinance, reaching consensus on key details but taking no final votes. They agreed to require affordable units in developments of 31 or more detached homes, with a tiered system for attached units, and to keep affordability in perpetuity. The commission also decided against allowing developers to pay fees in lieu of building affordable units. The discussion will continue at a future workshop before a public hearing.

• Approved 2021 Zoning Map (7-0)
• Approved January 28, 2021 minutes with corrections (6-0, 1 abstention)
• Reached consensus on affordable housing thresholds: detached homes 31+ trigger requirements, attached units tiered by size
• Agreed affordability runs in perpetuity
• Agreed no fee in lieu of affordable units
• Agreed to equal application of affordable units across housing types, with detached exemption under 31 units
• Agreed to allow design flexibility for affordable units (interior/size) but indistinguishable exterior
• Agreed to support incentives like density bonuses and permit fee waivers

Community Relations Commission

The Deerfield Community Relations Commission is meeting remotely to discuss several items, including proposed changes to its own functions and duties, a report from the Deerfield Park District on a sister community proposal and the Village History Museum, a Community Kindness Award program, and a letter of support for a Dementia Friendly Community Task Force. Public comment is accepted via email.

• Consideration of changes to Commission 'Functions and Duties'
• Report from Deerfield Park District on Sister Community Proposal and Village History Museum
• Discussion on Community Kindness Award Program
• Consideration of Letter of Support for Dementia Friendly Community Task Force

The Community Relations Commission approved edits to its Functions and Duties section, replacing 'relations' with 'positive interactions' (7-0). It also voted to recommend the Mayor and Board of Trustees support the Dementia Friendly Community Task Force initiative (7-0). The commission discussed a new Community Kindness Award program and heard updates on the Deerfield Park District's sister community proposal and museum plans, but took no formal action on those items.

• Approved amended minutes from January 12, 2021 meeting (8-0)
• Approved changes to Functions and Duties section, replacing 'relations' with 'positive interactions' (7-0)
• Recommended Mayor and Board of Trustees support dementia friendly community initiative (7-0)

Sustainability Commission

The Deerfield Sustainability Commission is meeting remotely to discuss a new residential solid waste contract that includes a composting program for landscape waste and food scraps, and to review the Village's Tree Preservation Ordinance. They will also receive updates on the Aggregation 2.0 renewable energy program, the Community Solar Program, and the DHS Earthworks Club. The agenda includes public comment and approval of prior meeting minutes.

• New Residential Solid Waste Contract with composting program (landscape waste and food scraps)
• Review of Tree Preservation Ordinance
• Update on Aggregation 2.0 Program – 100% Renewable Energy
• Update on Community Solar Program
• Update on DHS Earthworks Club

Village Center Commission (No longer holds meetings)

The Village Center Commission is holding a workshop meeting via Zoom to discuss how to support businesses during COVID-19 and receive a village center update. The agenda includes public comment periods, approval of October 7, 2020 minutes, and adjournment. No formal decisions are listed; the meeting is primarily for discussion.

• Discussion on how to support businesses during COVID-19
• Village Center Update
• Approval of October 7, 2020 minutes
• Public comment via email or Zoom

Board of Trustees

The Board of Trustees will discuss several zoning requests, including a carport at 1133 Terrace Ct and a digital scoreboard for Deerfield High School. The meeting also includes authorizations for street light upgrades and street rehabilitation projects.

• Request for relief to permit a carport at 1133 Terrace Ct
• Sign Plan Amendment for office building at 155 Pfingsten Road
• Zoning amendment for a digital scoreboard at Deerfield High School Adams Athletic Field
• Contract for Rectangular Rapid Flashing Beacon Replacement to H&H Electric, Inc (NTE $21,992.50)
• Public hearing for the Village's Storm Water Management Plan NPDES

The Deerfield Board of Trustees approved the 2021 MFT and Rebuild Illinois street rehabilitation projects, totaling $2,017,000, and awarded contracts for street light upgrades, planimetric mapping, and a pedestrian beacon replacement. The board also approved zoning recommendations for a carport and a digital scoreboard, and referred a short-term rental text amendment to the Plan Commission. All votes were unanimous except for one abstention on the minutes approval.

• Approved 2021 MFT Street Rehabilitation Project (6-0)
• Adopted Resolution for 2021 Rebuild Illinois Bonds Street Rehabilitation Project (6-0)
• Awarded street light system upgrade contract to DeMuth, not to exceed $39,000 (6-0)
• Awarded planimetric mapping contract to Ayres Associates, not to exceed $26,439 (6-0)
• Awarded Rectangular Rapid Flashing Beacon replacement to H&H Electric, not to exceed $21,993 (6-0)
• Approved carport variance at 1133 Terrace Ct (6-0)
• Approved digital scoreboard at Adams Athletic Field (6-0)
• Referred short-term rental text amendment to Plan Commission (6-0)

Plan Commission

The Deerfield Plan Commission held a remote workshop meeting on January 28, 2021. They approved the 2021 Zoning Map, which reflects a street name change from Takeda Parkway to Horizon Way. They also held a prefiling conference for a proposed resubdivision at 755 Kipling Place, where the petitioners plan to split the lot into two and build new homes, but no formal decision was made on that item. The commission approved several documents, including reports and minutes from a prior meeting.

• Approved 2021 Zoning Map (7-0)
• Approved documents including reports and January 14, 2021 minutes (6-0)
• Held prefiling conference for 755 Kipling Place resubdivision; no decision made

Volunteer Engagement Commission

The Deerfield Volunteer Engagement Commission is meeting via Zoom to consider minutes from October 15, 2020, receive updates on boards and commissions, discuss changes to volunteer meeting structure, and interview two candidates for membership. Public comments are accepted via email or phone.

• Consideration of meeting minutes from October 15, 2020
• Updates on boards and commissions
• Discussion of changes to volunteer meeting structure
• Candidate interview with Jeremy Baras at 6:40 p.m.
• Candidate interview with David Rauen at 7:00 p.m.

Appearance Review Commission (ARC)

This is a workshop meeting for the Appearance Review Commission. The agenda includes document approval and commissioner training presented by Village Attorney Ben Schuster.

• Approval of December 22, 2020 minutes
• Commissioner Training presented by Ben Schuster of Elrod Friedman, LLP

The Appearance Review Commission met electronically and approved the minutes from the December 22, 2020 meeting. The only substantive item was a commissioner training presentation by Village Attorney Ben Schuster covering the Open Meetings Act, jurisdiction, FOIA, and ethics. No other decisions were made; staff reported on various code enforcement and development status updates.

• Approved December 22, 2020 meeting minutes (7-0)

Board of Trustees

The Board of Trustees will discuss a waste collection franchise award and several ordinances regarding a residential development project at 10 Deerfield Road. The meeting also includes a public hearing on the Village's electricity aggregation program and a review of the Public Works biannual objectives report.

• Resolution to award residential and commercial waste collection franchises to Lakeshore Recycling Systems, Inc.
• Ordinance for a Class A Special Use medical office at 730 Waukegan Road
• Rezoning and development agreement for 10 Deerfield Road
• Public hearing and resolution regarding the Electricity Aggregation Program
• Authorizations to purchase water meters from Midwest Meter Inc., bulk rock salt, and staff laptops

The Board approved the rezoning of 10 Deerfield Road to R-5 General Residence District, a special use for a planned residential development, and a development agreement with Brinshore Development and the Housing Opportunity Development Corporation. The Board also awarded waste collection franchises to Lakeshore Recycling Systems, approved an amended electricity aggregation plan, and authorized several purchases. All votes were 5-0.

• Approved rezoning of 10 Deerfield Road to R-5 General Residence District (5-0)
• Approved special use for planned residential development at 10 Deerfield Road (5-0)
• Approved development agreement with Brinshore Development and Housing Opportunity Development Corp. (5-0)
• Awarded residential and commercial waste collection franchises to Lakeshore Recycling Systems (5-0)
• Approved amended electricity aggregation plan (5-0)
• Authorized purchase of water meters from Midwest Meter Inc. up to $100,000 (5-0)
• Authorized purchase of bulk rock salt up to $147,695 (5-0)
• Authorized purchase of 19 Lenovo laptops with docks for $40,791 (5-0)

Plan Commission

The Deerfield Plan Commission is holding a public hearing on a request by Chick-Fil-A, Inc. and Walgreens Co. to amend a mixed-use development at 75 and 95 S. Waukegan Road. The proposal includes a special use permit for a single-lane pharmacy drive-thru, a resubdivision of the property, and a reduction of the retail building size from 8,000 to 6,000 square feet. The commission will also review a residential apartment development plan and sign amendments.

• Public hearing on special use permit for a Walgreens pharmacy drive-thru at 95 S. Waukegan Road
• Request to reduce the previously approved retail building size from 8,000 to 6,000 square feet
• Request for resubdivision of the 75 and 95 S. Waukegan Road property
• Workshop on the final development plan for residential apartments at 833 Deerfield Road
• Report on a sign plan amendment for the office building at 155 Pfingsten Road

The Deerfield Plan Commission unanimously approved a special use permit for a Walgreens drive-thru pharmacy at 95 S. Waukegan Road, along with a resubdivision of the 75 and 95 S. Waukegan Road properties and an amendment to reduce the retail building size from 8,000 to 6,000 square feet. The commission also unanimously approved a finding of substantial conformance for the final development plan of the residential apartment project at 833 Deerfield Road. Both matters will go before the Village Board on February 15, 2021.

• Approved special use for pharmacy drive-thru at 95 S. Waukegan Road (7-0)
• Approved resubdivision of 75 and 95 S. Waukegan Road property (7-0)
• Approved amendment to reduce retail building size from 8,000 to 6,000 sq ft (7-0)
• Approved finding of substantial conformance for final development plan at 833 Deerfield Road (7-0)
• Approved reports on sign plan amendment for 155 Pfingsten Road and digital scoreboard for Deerfield High School (7-0)
• Approved December 10, 2020 Plan Commission minutes (7-0)

Cemetery Commission

The Deerfield Cemetery Commission is holding a virtual workshop meeting. The agenda includes public comment, approval of the October 27, 2020 minutes, and discussion of the Forrest Family Headstone Request under old business. No other substantive items are listed.

• Forrest Family Headstone Request
• Approval of October 27, 2020 meeting minutes

Community Relations Commission

The Deerfield Community Relations Commission is meeting to review its official 'Functions and Duties' document. The agenda includes public comment and discussion of the commission's role, with no specific decisions or proposals listed beyond this review.

• Review of Community Relations Commission 'Functions and Duties'
• Public comment via email to publiccomment@deerfield.il.us
• Meeting held remotely via Zoom

The Deerfield Community Relations Commission unanimously approved revised functions and duties, updating language to emphasize engagement and inclusivity for all residents. The commission also approved the December 1, 2020 meeting minutes. No public comments were received, and no other substantive decisions were made.

• Approved December 1, 2020 meeting minutes (7-0)
• Approved revised functions and duties with modifications (7-0)

Board of Zoning Appeals

The Deerfield Board of Zoning Appeals is holding a public hearing on a request to allow a carport attached to an existing detached garage at 1133 Terrace Ct, with a 3-foot separation from the principal structure instead of the required 10 feet. The item was continued from a previous meeting. The board will also take public comments on non-agenda items.

• Public hearing on variance for carport at 1133 Terrace Ct
• Requested 3-foot separation from principal structure vs. 10-foot required
• Carport attached to existing detached garage, 5 feet from side property line
• Petitioner: Daniel Dorfman
• Meeting held via Zoom; public comments accepted by email or phone

The Deerfield Board of Zoning Appeals voted 4-1 to recommend approval of a variance allowing a carport attached to the existing detached garage at 1133 Terrace Court, with a 3-foot separation from the principal structure instead of the required 10 feet. The recommendation includes conditions that the carport remain open on all sides except the side abutting the garage. The petition will go to the Mayor and Board of Trustees on February 2, 2021.

• Recommended approval of carport variance at 1133 Terrace Court (4-1)
• Amended motion to require open sides on carport except garage side
• Adjourned meeting (5-0)

Board of Trustees

The Board of Trustees will conduct a public hearing regarding amendments to the Village's electricity aggregation program. The meeting also includes a review of a special use request for a medical office at 730 Waukegan Road.

• Public hearing on amendments to the Electricity Aggregation Program Plan of Operation and Governance
• Ordinance 20-141-1: Class A Special Use for a medical office at 730 Waukegan Road
• Administration Department 2020 report on COVID-19 impacts and government operations

The Board of Trustees held a public hearing on amendments to the village's electricity aggregation program, with no public comment. The new Aggregation 2.0 model would move about 52% of eligible residents to an alternative supplier and use savings to buy renewable energy credits, offsetting 20% of community energy consumption. No vote was taken; a second hearing and vote are scheduled for January 19, 2021. The board also approved the December 21, 2020 minutes and the January 4, 2021 bills and payroll, both unanimously.

• Approved minutes from December 21, 2020 meeting (6-0)
• Approved Bills and Payroll dated January 4, 2021 (6-0)
• Opened public hearing on electricity aggregation plan amendments (6-0)
• Closed public hearing on electricity aggregation plan amendments (6-0)
• Adjourned to executive session (6-0)