Carpentersville public meetings in 2025

Board of Trustees

The Village Board will vote on several resolutions, including construction of a new outbound access drive for the Menards Commercial Center at Miller Road and Randall Road. It will also consider rejecting all bid proposals and waiving the competitive process for Riverfront Park amenities, approving a $75,000 Phase II design engineering contract for water softening filter improvements, accepting a remote solar energy contract with Nexamp Solar, LLC, and approving an agreement with Life Line Billing Systems, LLC for delinquent emergency services accounts. In addition, the board will approve the Fiscal Year 2025 bills list totaling $2,666,514.84.

• Resolution to construct a new outbound access drive for the Menards Commercial Center at Miller Rd & Randall Rd
• Resolution rejecting all bid proposals and waiving competitive bidding for Riverfront Park amenities and hardscape improvements
• Resolution approving $75,000 Phase II design engineering services for water softening filter improvements with Baxter & Woodman Consulting Engineers
• Resolution accepting a contract for remote solar energy with Nexamp Solar, LLC
• Resolution approving an agreement with Life Line Billing Systems, LLC for delinquent emergency services accounts

The Board approved the FY 2025 budget of $2,666,514.84 and several contracts, including design engineering services, a remote solar energy contract, and an agreement with Life Line Billing Systems. It also approved a new outbound access drive for the Menards Commercial Center. Finally, the Board rejected all bid proposals and waived the competitive bid process for Riverfront Park amenities and hardscape improvements.

• Approved FY 2025 Bills List $2,666,514.84 (7‑Ayes, 0‑Nayes)
• Approved Phase I design engineering services $75,000 (7‑Ayes, 0‑Nayes)
• Approved contract for remote solar energy with Nexamp Solar, LLC (7‑Ayes, 0‑Nayes)
• Approved agreement with Life Line Billing Systems for delinquent emergency services accounts (7‑Ayes, 0‑Nayes)
• Approved new outbound access drive for Menards Commercial Center (5‑Ayes, 2‑Nayes)
• Waived competitive bidding for Riverfront Park amenities and hardscape improvements (5‑Ayes, 2‑Nayes)
• Approved release of closed‑session minutes from 07/15/2025 (7‑Ayes, 0‑Nayes)

Fire Pension Board

The Carpentersville Firefighters' Pension Board will hold a public hearing to verify the continuance of a disability pension for firefighter Christopher Scholl. The hearing is scheduled for December 15, 2025, at 2:00 p.m. at the Carpentersville Village Hall.

• Public hearing on firefighter disability pension verification
• Held at Carpentersville Village Hall, 1200 L.W. Besinger Drive
• Date: Monday, December 15, 2025 at 2:00 p.m.
• Legal representation and evidence presentation allowed

Fire Pension Board

The Firefighters’ Pension Fund Board of Trustees will review financial reports and discuss the 2026 cash management policy. The board will also address trustee vacancies and medical examinations for specific individuals.

• Discussion and possible action on GCM Recurring Withdrawal Instructions for 2026
• Approval of Trustee Training registration fees and reimbursable expenses
• Establishment of 2026 Board Meeting dates
• Review of annual independent medical examinations for Robert Dunn, Kimberly DuCasse, and Christopher Scholl
• Discussion of an appointed trustee vacancy

The trustees approved the August 12, 2025 minutes and accepted the monthly financial report. They authorized $58,000.18 in quarterly disbursements and set a recurring deposit of $161,000 for 2026. The board also adjusted Schwab account balances, scheduled 2026 meeting dates, continued disability benefits for two members, and adopted the QILDRO Calculation Order.

• Approved August 12, 2025 meeting minutes (voice vote)
• Accepted Monthly Financial Report (roll call vote, all trustees in favor)
• Approved quarterly disbursements of $58,000.18 (roll call vote, all trustees in favor)
• Set 2026 monthly recurring deposits at $161,000 from FPIF (roll call vote, all trustees in favor)
• Adjusted Schwab target balance to $161,000 and maximum to $236,000, excess to be transferred to BMO Bank (roll call vote, all trustees in favor)
• Established 2026 board meeting dates (voice vote)
• Continued disability benefits for Robert Dunn (voice vote)
• Approved and adopted QILDRO Calculation Order (voice vote)

Foreign Fire Board

The Foreign Fire Insurance Board is meeting to review available funds and the status of various equipment requests. The board is tracking approved, purchased, and tabled expenditures for fire stations.

• Roof Prop: $15,000 purchased
• Turnout Hoods (PFAS Free): $3,125 purchased
• Engines: $15,000 tabled
• Station 93 Kitchen appliances: $15,000 tabled
• Screen doors: $3,000 tabled

The board approved a $9,000 purchase of kitchen appliances for Station 93 and allocated $2,000 to an emergency fund. Several equipment requests for Station 92 and Station 93 were approved, including workout gear and a roof prop, while other items such as mask straps and Costco pans were denied. The $3,000 screen door purchase was tabled for future consideration. No vote tallies were recorded.

• Abs Mats/kettle bells $290 approved (Station 92)
• Mask Straps $1,750 denied
• Screen doors $3,000 tabled
• Station 93 kitchen appliance $9,000 approved
• Unexpected emergency fund $2,000 approved
• Roof Prop $15,000 purchased
• Costco Pans $3,600 denied
• TV replacement for LT office $500 approved

Special Events Advisory Committee

The Special Events Advisory Committee will approve the November 1‑2, 2025 meeting minutes, hear brief public comments, and review presentations. It will consider the 2026 Special Events Budget and discuss old business regarding Winterville. New business includes a Holiday Lights Contest, a recap of 2025 events, and planning the 2026 events calendar. The meeting will conclude with a staff liaison report.

• Approval of November 1‑2, 2025 meeting minutes
• Discussion of the 2026 Special Events Budget
• Old business: Winterville
• New business: Holiday Lights Contest
• New business: 2025 Events Recap and 2026 Events Calendar Discussion

Fire & Police Commission

The Fire and Police Commission will discuss updates regarding probationary employees and new hire background testing. The meeting includes a review of rules and regulations and an executive session for personnel issues.

• Probationary Firefighter and Police Officer updates
• New Hire Background Testing update
• Rules and Regulations update
• Lateral Police Officer update
• Resignation

The Fire & Police Commission approved the November 14, 2025 meeting minutes. It accepted Officer Zach Lemley's resignation effective January 3, 2026. The commission voted to terminate probationary Officer Jesus Ignacio for just cause. The meeting was adjourned at 6:08 p.m.

• Approved November 14, 2025 meeting minutes (unanimous voice vote)
• Accepted Officer Zach Lemley's resignation effective Jan 3 2026 (unanimous voice vote)
• Moved to executive session (unanimous voice vote)
• Terminated probationary Officer Jesus Ignacio for just cause (unanimous voice vote)
• Adjourned meeting at 6:08 p.m. (unanimous voice vote)

Board of Trustees

The Carpentersville Village Board will consider several consent agenda items, including the approval of the FY 2025 bills list and multiple resolutions. Items include a change order reducing the Riverfront Park project cost, a purchase of a Caterpillar pneumatic tire lift truck, a tree‑trimming contract, and the acquisition of a Caterpillar 100 kW electric power generator set. The board will also vote on an amendment to the municipal cannabis retailers’ occupational tax ordinance.

• Resolution approving Change Order #4 with Earthwerks to reduce Riverfront Park cost by $36,053.87
• Resolution authorizing purchase of a Caterpillar Pneumatic Tire Lift Truck for $45,899.35
• Resolution awarding the 2026 Annual Tree Trimming Program to Hendrickson Tree Care for $77,176.00
• Resolution authorizing purchase of a Caterpillar 100 kW Electric Power Generator Set for $91,269
• Ordinance amending Ordinance 25‑46, Municipal Cannabis Retailers’ Occupational Tax

The Board unanimously approved the appointment of Nicole Bertand to the Special Events Advisory Committee. It also approved the Consent Agenda, which included the FY 2025 bills totaling $5,413,424.04, several ordinances, and multiple resolutions for equipment purchases and contracts. All motions passed with a 7‑0 vote.

• Approved appointment of Nicole Bertand to Special Events Advisory Committee (7-0)
• Approved FY 2025 Bills List $5,413,424.04 (7-0)
• Approved ordinance reducing one‑time building permit fee for Boys and Girls Club renovation (7-0)
• Approved amendment to Ordinance 25-46, Municipal Cannabis Retailers’ Occupational Tax (7-0)
• Approved Change Order #4 with Earthwerks, reducing Riverfront Park project cost by $36,053.87 (7-0)
• Approved purchase of Caterpillar Pneumatic Tire Lift Truck for $45,899.35 (7-0)
• Approved award of 2026 Annual Tree Trimming contract to Hendrickson Tree Care for $77,176.00 (7-0)
• Approved purchase of Mobile Caterpillar 100K W Electric Power Generator Set for $91,269 (7-0)

Business Development Committee

The Business Development Commission will meet to approve the 2026 meeting date schedule. The agenda also includes updates on commercial businesses.

• Resolution for Schedule of 2026 BDC Meeting Dates
• Commercial Business updates

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on Case PZC-25-011, an administrative appeal concerning the interpretation and enforcement of Title 16, Section 16.40 of the municipal code at 2403 Woodside Drive. The commission will also approve the minutes from the October 23, 2025 meeting and receive public comments limited to five minutes. Additional agenda items include reports from commissioners and staff and scheduling the next regular meeting.

• Approve Planning & Zoning Commission minutes from 10/23/2025
• Public hearing – Case PZC-25-011: administrative appeal of Title 16, Sec 16.40 (2403 Woodside Drive)
• Public comment (max 5 minutes per speaker)
• Commissioners reports
• Staff reports

The Planning & Zoning Commission approved the minutes from the October 23, 2025 meeting. It approved opening a public meeting on an administrative appeal concerning moving stage lights. The commission rejected the recommendation to affirm staff’s interpretation of the zoning ordinance for the petitioner’s roof‑mounted holiday lights. The meeting was then adjourned.

• Approved October 23, 2025 minutes (voice vote 4 Ayes, 0 Nays, 3 Absent)
• Approved opening public meeting on case PZC-25-011 (voice vote 4 Ayes, 0 Nays, 3 Absent)
• Rejected recommendation to affirm staff interpretation of moving holiday lights (voice vote 0 Ayes, 4 Nays, 3 Absent)
• Approved adjournment of meeting (roll call vote 4 Ayes, 0 Nays, 3 Absent)

Board of Trustees

The Carpentersville Village Board will hold a public hearing to examine the tentative annual budget for the fiscal year Jan 1 2026 – Dec 31 2026. Board members will open the hearing, present the budget details, and allow residents to speak. A motion will be taken to close the hearing or continue it for further discussion.

• Motion to open the public hearing on the tentative FY 2026 budget
• Review of the tentative annual budget for Jan 1 2026 – Dec 31 2026
• Recognition of persons desiring to be heard
• Motion to close or continue the public hearing on the budget

The Board approved a motion to open the public hearing on the tentative annual budget for FY 2026 with a 6‑0 vote. After a brief review, the Board approved a motion to close the public hearing, also by a 6‑0 vote. No substantive budget decisions were made.

• Opened public hearing on tentative FY 2026 budget (6-0)
• Closed public hearing on tentative FY 2026 budget (6-0)

Board of Trustees

The Village Board of Trustees will consider the 2026 annual budget and tax levies for the corporate and several special service areas. The board is also reviewing updates to municipal codes regarding special events, gaming licenses, and fee schedules.

• Approval of Fiscal Year 2025 bills totaling $3,379,599.52
• Proposed 2026 annual budget and tax levies for corporate and Special Service Areas 1, 2, 3, and 21
• Zoning variation to reduce rear-yard setback for 4715 Windridge Court
• Gaming license limit amendment for Kona Gaming LLC at 204 S. Western Avenue
• Purchase of Taser 10 devices from Axon Enterprise via ILEAS grant

The Board adopted the consent agenda, which included the FY 2026 budget and multiple tax levy ordinances, by a 6‑0‑1 vote. An ordinance expanding liquor license operating hours was approved after an initial denial, passing 4‑2‑1. The Board also approved a resolution to fund the Redevelopment Agreement with Horizon Development Group, Inc., with a 5‑1‑1 vote.

• Appointed Trustee Jim Malone to the Audit & Finance Committee (ex officio) – 6‑0‑1
• Appointed Trustee Sam Gupta to the Business Development Committee (ex officio) – 6‑0‑1
• Approved Consent Agenda items A–N (except K), including FY 2026 budget and tax levies – 6‑0‑1
• Approved ordinance expanding liquor license operating hours – 4‑2‑1
• Approved resolution establishing funding and terms for the Redevelopment Agreement with Horizon Development Group, Inc. – 5‑1‑1
• Moved to closed session to discuss personnel matters (unanimous)
• Adjourned the meeting by voice vote

Special Events Advisory Committee

The Carpentersville Special Events Advisory Committee will meet to approve minutes, review the budget, and discuss upcoming events including the Holiday Lights Parade and the 2026 Special Events Calendar.

• Approval of October 14, 2025 minutes
• Review of budget
• Discussion of Holiday Lights Parade
• Discussion of 2026 Special Events Calendar
• Discussion of Winterville event

The Carpentersville Special Events Advisory Committee met on November 12, 2025 and established a quorum. The members approved the minutes from the previous meeting unanimously. The meeting was then adjourned at 8:02 p.m. No other formal actions were taken.

• Approved previous meeting minutes (unanimous)
• Adjourned meeting

Fire Pension Board

The Carpentersville Firefighters’ Pension Fund Board of Trustees will meet to review monthly financial reports and approve related bills. Trustees will discuss the cash management policy, including GCM recurring withdrawal instructions for 2026. The agenda includes approval of trustee training registration fees, handling membership and benefit applications, setting 2026 board meeting dates, and receiving an attorney’s report. A closed session may be held if needed before adjournment.

• Approval of trustee training registration fees and reimbursable expenses
• Discussion of cash management policy – GCM recurring withdrawal instructions for 2026
• Presentation and approval of monthly financial bills
• Establish 2026 board meeting dates
• Attorney’s report including QILDRO update and annual independent medical examinations

Fire & Police Commission

The Carpentersville Fire & Police Commission will review minutes from the October 14 regular and executive sessions. It will receive updates on probationary firefighters, fire department rules, probationary police officers, and lateral police officer assignments. The commission will also discuss new hire background testing for the fire department and other business items.

• Probationary firefighter update (Fire Department)
• Fire department rules and regulations update
• Probationary officer update (Police Department)
• Lateral police officer update (Police Department)
• New hire background testing (Fire Department)

The commission unanimously approved the regular and executive session minutes from October 14, 2025. No new business was taken. The meeting was adjourned by unanimous voice vote.

• Approved regular meeting minutes (unanimous voice vote)
• Approved executive session minutes (unanimous voice vote)
• Adjourned the meeting (unanimous voice vote)

Board of Trustees

The Carpentersville Village Board will consider several consent agenda items, including the FY 2025 bills totaling $2,586,634.96 and a $31,500 allocation to the North West Housing Partnership. New business includes a resolution to approve a $129,388 STEP grant from the Illinois Department of Transportation and an ordinance for a redevelopment agreement with Horizon Development Group, Inc. The meeting also features a resolution adopting the 2026 calendar of meetings and a memorandum of understanding with the Kane County Chiefs of Police Association.

• Approval of FY 2025 Bills List – $2,586,634.96
• Resolution to allocate $31,500 to North West Housing Partnership for home improvement repairs
• Resolution to approve a $129,388 STEP grant agreement with the Illinois Department of Transportation
• Ordinance approving a redevelopment agreement with Horizon Development Group, Inc.
• Resolution to adopt the 2026 Calendar of Meetings

The trustees approved all items on the consent agenda, including the FY2025 Bills List of $ 2, 586 ,634 .96, a $31,500 housing partnership allocation, and several agreements and resolutions, each by a 7‑0 vote. They also approved an ordinance authorizing a redevelopment agreement with Horizon Development Group, Inc. by a 6‑1 vote.

• Approved Fiscal Year 2025 Bills List $ 2, 586 ,634 .96 (7-0)
• Approved Adoption of the 2026 Calendar of Meetings (7-0)
• Approved Ordinance for Fifth Addendum to Tolling Agreement with Video Gaming Terminal Operators (7-0)
• Approved Resolution allocating $31,500 to the North West Housing Partnership (7-0)
• Approved Resolution approving a Memorandum of Understanding with the Kane County Chiefs of Police Association Fox Valley Major Crimes Task Force (7-0)
• Approved Resolution approving the execution of a grant agreement with the Illinois Department of Transportation for the FFY26 STEP Grant of $129,388.00 (7-0)
• Approved Resolution approving a side letter of agreement with IAFF Local 4790 (7-0)
• Approved Ordinance approving a redevelopment agreement with Horizon Development Group, Inc. (6-1)

Audit & Finance Committee

The committee will receive a presentation on the Fiscal Year 2026 Capital Budget. Members will also discuss the meeting dates for commissions in 2026.

• Fiscal Year 2026 Capital Budget Presentation
• Establishment of 2026 Commission Meeting Dates

The Audit and Finance Committee approved a motion to recommend the FY2026 capital budget to the Village Board, passing by unanimous voice vote. The committee also approved the proposed 2026 meeting schedule as presented, also by unanimous voice vote.

• Recommended FY2026 capital budget to Village Board – approved by unanimous voice vote
• Approved 2026 meeting schedule as presented – approved by unanimous voice vote

Business Development Committee

The Carpentersville Business Development Committee will conduct a roll call, hear brief public comments, approve the previous meeting's minutes, receive commercial business updates, discuss any other business, and then adjourn. No specific projects or contracts are listed on the agenda.

• Approval of meeting minutes
• Public comments (up to 5 minutes)
• Commercial business updates
• Other business
• Adjournment

The Business Development Commission approved the minutes from the August 26, 2025 meeting after a motion and second. The meeting was then adjourned by a motion that was seconded and carried.

• Approved August 26, 2025 meeting minutes (motion carried)
• Adjourned the October 28, 2025 meeting (motion carried)

Audit & Finance Committee

The Audit & Finance Committee will meet to review the Fiscal Year 2026 Operating Budget presentation. The body will also discuss other finance items.

• Fiscal Year 2026 Operating Budget Presentation

The committee approved the minutes from the September 29, 2025 meeting by unanimous voice vote. It also endorsed moving forward with the proposed FY2025 operating budget, which targets a roughly three‑percent reduction in expenditures and includes rate increases for water, sewer and residential garbage collection. No other actions were taken.

• Approved September 29, 2025 meeting minutes (unanimous voice vote)
• Approved moving forward with FY2025 operating budget as presented (no formal vote recorded)

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on two pending applications. One is a variation request for a covered patio structure at 4715 Windridge Court (Applicant: Minesh Patel). The other is a text amendment concerning cannabis dispensary locations at 1200 L.W. Besinger Drive (Applicant: Village of Carpentersville). No new business items are scheduled for this meeting.

• Public hearing – Case PZC-25-002: Variation request for a covered patio structure at 4715 Windridge Court (Applicant: Minesh Patel).
• Public hearing – Case PZC-25-007: Text amendment request for cannabis dispensary locations at 1200 L.W. Besinger Drive (Applicant: Village of Carpentersville).

The Planning & Zoning Commission approved the minutes of the September 18, 2025 meeting. It recommended and approved a variation to increase the rear‑yard setback to 21 feet for the property at 4715 Windridge Court. The commission voted against the proposed text amendment for cannabis dispensary locations. The meeting was then adjourned.

• Approved September 18, 2025 minutes (5 Ayes, 0 Nays, 1 Absent)
• Recommended and approved rear‑yard setback variation to 21 ft for 4715 Windridge Court (5 Ayes, 0 Nays, 1 Absent)
• Rejected text amendment for cannabis dispensary locations (2 Ayes, 3 Nays, 1 Absent)
• Adjourned meeting (5 Ayes, 0 Nays, 1 Absent)

Police Pension Board

The Carpentersville Police Pension Fund Board will approve the minutes from the July 15, 2025 meeting and review the monthly financial report and bills. Trustees will discuss the cash management policy, including repeat monthly withdrawal instructions for 2026. The board will approve trustee training registration fees and reimbursable expenses, and consider applications for membership and retirement benefits, including a surviving spouse benefit for Nancy Blankenship. New business includes setting the 2026 board meeting dates and receiving an attorney's legal updates.

• Approve July 15, 2025 meeting minutes
• Presentation and approval of bills in the accountant’s report
• Discussion of cash management policy – repeat monthly withdrawal instructions for 2026
• Approve trustee training registration fees and reimbursable expenses
• Approve surviving spouse benefits for Nancy Blankenship

The trustees approved the July 15 minutes and accepted the monthly disbursement of $35,193.29. They set the 2026 repeat deposit amount at $375,000 and established four board meeting dates for 2026. New members Dylan Beatty and Mallori Calabrese were admitted as Tier II participants, and a surviving‑spouse benefit of $6,186.23 for Nancy Blankenship was approved. The board also adopted the Decision and Order for Joseph Shively.

• Approved July 15, 2025 meeting minutes (unanimous voice vote)
• Approved $35,193.29 disbursements shown on Quarterly Disbursement Report (roll‑call vote, 4‑0)
• Set 2026 monthly repeat deposits at $375,000 (roll‑call vote, 4‑0)
• Accepted Dylan Beatty (effective Jan 2 2025) and Mallori Calabrese (effective Feb 10 2025) as Tier II members (unanimous voice vote)
• Approved surviving‑spouse benefit of $6,186.23 for Nancy Blankenship (roll‑call vote, 4‑0)
• Established 2026 board meeting dates: Jan 21, Apr 21, Jul 22, Oct 20 (unanimous voice vote)
• Approved, adopted and published the Decision and Order for Joseph Shively (roll‑call vote, 4‑0)
• Determined no changes needed to the Cash Management Policy (discussion, no action)

Board of Trustees

The Board of Trustees will discuss an ordinance to restrict the use of Village property for civil immigration enforcement activities. The meeting also includes approval of a $109,988 engineering agreement for the Spring Street and Cleveland Avenue project.

• Engineering services agreement for Spring Street and Cleveland Avenue Improvement Project: $109,988
• Fiscal Year 2025 Bills List: $2,833,717.63
• Change order for Huntley and Randall TIF Feasibility Study: $22,396.99
• Bid from Midwest Salt, LLC for 2026 water softening salt: $135.00 per ton
• Resolution to determine estimated 2025 Ad Valorem Property Taxes

The Carpentersville Board of Trustees approved a consent agenda covering multiple financial items and reports. It also approved a Phase I design engineering services agreement for the Spring Street and Cleveland Avenue Improvement Project. The board adopted Chapter 12.30, an ordinance restricting the use of village property for civil immigration enforcement activities. All motions passed unanimously.

• Approved FY 2025 Bills List $2,833,717.63 (7-0)
• Approved Change Order to Johnson Research Group agreement $22,396.99 (7-0)
• Approved rejection of Riverfront Park construction bid proposals (7-0)
• Approved Midwest Salt LLC bid for 2026 water‑softening salt $135.00 per ton (7-0)
• Approved ordinance authorizing disposal of village personal property (7-0)
• Approved Phase I design engineering services agreement for Spring St. & Cleveland Ave. $109,988 (7-0)
• Approved ordinance creating Chapter 12.30 restricting use of village property for civil immigration enforcement (7-0)
• Approved minutes of the October 7, 2025 board meeting (7-0)

Special Events Advisory Committee

The committee is meeting to review budgets and planning for upcoming seasonal events. Discussions include the Fall Fest, Spooky Sprint, and Winterville. The body will also discuss the 2026 Special Events Calendar.

• Budget review for Fall Fest, Spooky Sprint, and Winterville
• Discussion of Spooky Sprint and Haunted Happenings
• Planning for the 2026 Special Events Calendar

The committee unanimously approved the minutes from the previous meeting. The members agreed that the Timberworks Lumberjack Show will not return for the next Fall Fest. The committee also discussed budget items for Fall Fest, Spooky Sprint, and Winterville, but no formal approvals were made.

• Approved previous meeting minutes (unanimous)
• Decided Timberworks Lumberjack Show will not return next year (agreed)

Fire & Police Commission

The Commission will discuss updates regarding probationary firefighters and police officers. The meeting includes a review of Fire Department rules and regulations and concludes with a lateral police officer interview.

• Probationary Firefighter update
• Fire Department Rules and Regulations update
• Probationary Officer update
• Lateral Police Officer interview

The commission approved the September 9 regular and executive session minutes by unanimous voice vote. Officer James Rudolph was released from probationary status to full-time, also by unanimous voice vote. The commission entered and later exited an executive session for a personnel interview, each motion passing unanimously.

• Approved September 9 regular meeting minutes (unanimous voice vote)
• Approved September 9 executive session minutes (not for release) (unanimous voice vote)
• Released Officer James Rudolph from probationary to full-time status (unanimous voice vote)
• Entered executive session for a lateral transfer interview (unanimous voice vote)
• Exited executive session and resumed regular meeting (unanimous voice vote)
• Tabled Fire Department Rules and Regulations (no vote recorded)
• Adjourned the meeting (unanimous voice vote)

Diversity Committee

The Carpentersville Diversity Committee will approve the July 30, 2025 meeting minutes and discuss several old‑business items, including the community survey content, fire‑extinguisher initiatives, and by‑law revisions. The meeting will also include an open discussion and scheduling of the next meeting date.

• Approval of July 30, 2025 meeting minutes
• Review of community survey content
• Discussion of community fire‑extinguisher initiatives
• Discussion about by‑law revisions
• Open discussion and scheduling next meeting date

Board of Trustees

The Carpentersville Village Board will consider a consent agenda that includes approval of the FY 2025 bills totaling $2,454,935.27 and several resolutions and ordinances. Items include a three‑year fire‑hose testing agreement with Fire Catt, LLC, a special‑use permit for a 7‑Brew Coffee drive‑thru at 2280 Randall Road, and amendments to the residential rental licensing program and fee schedule. The board will also vote on a Phase II design engineering services agreement with HR Green, Inc. for $104,980.00 to advance the Public Works Storage Yard Improvements Project.

• Approval of Fiscal Year 2025 Bills List totaling $2,454,935.27 (Consent Agenda)
• Resolution approving a three‑year fire hose testing contract with Fire Catt, LLC
• Ordinance granting a special‑use permit for 7‑Brew Coffee drive‑thru at 2280 Randall Road
• Ordinance amending residential rental licensing program and fee schedule in Title 5 and Title 20 of the municipal code
• Resolution approving Phase II design engineering services agreement with HR Green, Inc. for $104,980.00 for Public Works Storage Yard Improvements

The Board of Trustees approved all items on the consent agenda, including the FY 2025 budget of $2,454,935.27 and several agreements and ordinances. They also approved a Phase II design engineering services agreement with HR Green, Inc. for the Public Works Storage Yard Improvements Project at a cost of $104,980.00. All motions passed unanimously with 7‑0 votes.

• Approved FY 2025 Bills List $2,454,935.27 (7‑0)
• Approved three‑year fire hose testing agreement with Fire Catt, LLC (7‑0)
• Approved agreement with Barrington Community School District No. 220 (7‑0)
• Approved agreement with IUOE Local 150 (7‑0)
• Approved special use permit for 7‑Brew Coffee at 2280 Randall Road (7‑0)
• Approved amendment to residential rental licensing program ordinance (7‑0)
• Approved amendment to public hearing notice requirements ordinance (7‑0)
• Approved Phase II design engineering services agreement with HR Green, Inc. for $104,980.00 (7‑0)

Board of Trustees

The Village Board of Trustees and Audit & Finance Committee will review year‑to‑date financial reports and preliminary FY 2026 revenue projections. They will also discuss the Municipal Cannabis Tax ordinance that was adopted on September 16, 2025. Additional items include scheduling future Audit and Finance Committee meetings on October 27‑28.

• Approval of Audit & Finance Committee August 20, 2025 minutes
• Review of year‑to‑date financial reports
• Discussion of Municipal Cannabis Tax ordinance adopted September 16, 2025
• Preliminary FY 2026 revenue projections
• Schedule Audit & Finance Committee meetings: Oct 27 (operating budget) and Oct 28 (capital budget)

Audit & Finance Committee

The Audit & Finance Committee and Village Board will approve August 20, 2025 meeting minutes and review year‑to‑date financial reports. They will discuss the Municipal Cannabis Tax ordinance adopted on September 16, 2025 and consider preliminary revenue projections for fiscal year 2026. The meeting will also set dates for the next committee sessions on the operating and capital budgets.

• Approval of Audit & Finance Committee minutes from August 20, 2025
• Review of year‑to‑date financial reports
• Discussion of Municipal Cannabis Tax ordinance adopted September 16, 2025
• Preliminary revenue projections for fiscal year 2026
• Scheduling of next Audit & Finance Committee meetings: Oct. 27 (operating budget) and Oct. 28 (capital budget) 2025

The committee unanimously approved the minutes from the August 20 meeting. Members gave general support and direction for staff to move forward with the proposed 2026 revenue adjustments, including a 5% pension levy increase, a 3% water and sewer rate increase, and raising the waste hauler charge to $9.00 per month. The committee suggested researching a 1% food and beverage tax and noted the next Audit and Finance meetings are scheduled for October 27‑28.

• Approved August 20 meeting minutes (unanimous voice vote)
• Directed staff to proceed with 2026 pension levy, water/sewer rate, and waste fee adjustments

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing to consider a special use permit for a drive-thru at 2280 Randall Road. The applicant is Who Brew IL LLC. The meeting is scheduled for September 18, 2025.

• Public Hearing: Special Use Permit for 7Brew Coffee drive-thru at 2280 Randall Road
• Approval of August 21, 2025 Planning & Zoning Commission minutes
• Next meeting scheduled for October 16, 2025

The commission approved the August 21 minutes (5‑0). It opened and then closed a public hearing on a special use permit for 7Brew Coffee at 2280 Randall Road (both 5‑0). The commission voted to recommend approval of the special use permit (5‑0) and to reschedule the October meeting to October 23 (5‑0). The meeting was adjourned (5‑0).

• Approve August 21 minutes (5 Ayes, 0 Nays, 2 Absent)
• Open public hearing for 7Brew Coffee permit (5 Ayes, 0 Nays, 2 Absent)
• Close public hearing (5 Ayes, 0 Nays, 2 Absent)
• Recommend approval of special use permit for 7Brew Coffee (5 Ayes, 0 Nays, 2 Absent)
• Reschedule October Planning & Zoning meeting to Oct 23 (5 Ayes, 0 Nays, 2 Absent)
• Adjourn meeting (5 Ayes, 0 Nays, 2 Absent)

Board of Trustees

The Board of Trustees will review several ordinances, including the designation of the Huntley/Randall Tax Increment Financing (TIF) Redevelopment Project Area. The meeting includes votes on zoning text amendments and professional service agreements for village infrastructure.

• Approval of Fiscal Year 2025 Bills List totaling $2,406,263.75
• TIF Redevelopment Plan and Project for the Huntley/Randall Project Area
• Agreement for Riverfront Park East Parking Lot Phase III Engineering with HR Green, Inc. for $59,767.00
• Change Order #1 for 2025 Village Resurface Program with Schroeder Asphalt Services, Inc. for $91,780.00
• Professional Services Agreement for Wastewater Treatment Facility generator design with Engineering Enterprises, Inc. for $136,310

The Board appointed Carrie Cichon as recording secretary. It then approved the entire consent agenda, which included the FY 2025 budget, several zoning and tax ordinances, and contracts for the Riverfront Park parking lot and a resurfacing change order. Finally, the Board approved a $136,310 professional services agreement for Phase II design engineering of a wastewater treatment generator.

• Appointed Carrie Cichon as recording secretary (7‑Ayes, 0‑Nayes, 0‑Absent)
• Approved FY 2025 bills totaling $2,406,263.75 (Consent Agenda, 6‑Ayes, 0‑Nayes, 0‑Absent, 1‑Present)
• Approved Riverfront Park East Parking Lot Phase III construction services contract for $59,767 (Consent Agenda)
• Approved Huntley/Randall Tax Increment Financing redevelopment plan and related zoning ordinances (Consent Agenda)
• Approved amendment to the municipal cannabis retailers’ occupation tax (Consent Agenda)
• Approved professional services agreement for wastewater treatment facility generator design, $136,310 (7‑Ayes, 0‑Nayes, 0‑Absent)

Foreign Fire Board

The Foreign Fire Insurance Board will approve the prior meeting minutes, review the remaining funds available for allocation, and consider a list of previously approved purchases. Old business includes several items with specified dollar amounts, such as a Quick Release Strap for $1,750 and a Screen Door for $1,000. New business calls for a review of all pending requests before adjourning.

• Quick Release Strap – $1,750
• Smoker Part – $500 (approved)
• Amazon Prime – $140 (approved)
• Screen Door – $1,000 (approved)
• Bay Floor TV – $500 (approved/purchased)

Special Events Advisory Committee

The Special Events Advisory Committee will approve the minutes from the August 12, 2025 Special Events and Parks Commission meeting, review the department’s budget, and consider several upcoming community events. The events on the agenda are El Grito, Fall Fest, Spooky Spint & Haunted Happenings, and Winterville. Public comment will be limited to five minutes.

• Approve August 12, 2025 Special Events and Parks Commission meeting minutes
• Review and discuss the department budget
• Discuss upcoming El Grito event
• Discuss upcoming Fall Fest event
• Discuss upcoming Spooky Spint & Haunted Happenings and Winterville events

The committee deferred approval of the previous meeting minutes to the October 14, 2025 meeting. It reviewed the El Grito budget and discussed final logistics for Fall Fest. For the Spooky Sprint & Haunted Happenings event, the budget was set at $5,000, participation was opened to all community members, and a DJ contact was confirmed. Early planning for Winterville will be revisited at a future meeting.

• Previous meeting minutes deferred for approval at Oct 14, 2025
• Spooky Sprint & Haunted Happenings budget confirmed at $5,000
• Open participation for Spooky Sprint to all community members
• DJ contact for Spooky Sprint confirmed

Fire & Police Commission

The Carpentersville Fire & Police Commission will conduct a call to order, roll call, and approve the minutes of its August 12, 2025 meeting. It will receive updates from the fire department on probationary firefighters and rule changes, and from the police department on probationary officers and the sergeant promotional exam. New business, other business, and an executive session on personnel issues will also be addressed. The agenda includes a notice about ADA accommodation requests for meeting participation.

• Approval of minutes from August 12, 2025
• Probationary firefighter update (Fire Department)
• Fire department rules and regulations update
• Probationary officer update (Police Department)
• Police sergeant promotional exam update

The commission voted unanimously to hire three part‑time firefighters as full‑time staff and to issue conditional offers to three probationary firefighters. It also approved retroactive offers for four probationary firefighters and accepted the resignation of Officer John McDonnell. The board entered and later exited an executive session on personnel matters before adjourning the meeting.

• Approved hiring three full‑time firefighters (Andersen, Klebansky, Longscar) – unanimous voice vote
• Granted authority to tender conditional offers to Anderson, Klebansky, Tasovac – unanimous voice vote
• Extended retroactive offers to probationary firefighters Phil Karsten, Emma Mergl, Ryan Shelin, Ky le Tasovac – unanimous voice vote
• Accepted resignation of Officer John McDonnell – unanimous voice vote
• Entered executive session to discuss personnel issues – unanimous voice vote
• Exited executive session and resumed regular meeting – unanimous voice vote
• Adjourned meeting at 5:08 p.m. – unanimous voice vote

Board of Trustees

The Carpentersville Board of Trustees will hold a public hearing to discuss the Huntley and Randall Road Tax Increment Finance (TIF) Feasibility Study and Redevelopment Plan. This meeting will include swearing-in ceremonies for new trustees and administrative actions such as bill approvals and ordinance updates.

• Public hearing on Huntley and Randall Road TIF Feasibility Study and Redevelopment Plan
• Approval of bills totaling $1,778,846.24 for Fiscal Year 2025
• Approval of ordinance creating Section 10.24.115, Parking Prohibited in Private Alleys
• Approval of ordinance amending building permit and inspection fees
• Approval of $152,308.20 well inspection and repair contract for Well No. 8

The trustees approved the Consent Agenda, which included the FY2025 budget of $1,778,846.24, several ordinances, and contract extensions, by a 6‑0 vote with one trustee present. They also approved a resolution to accept a $152,308.20 contract to inspect and repair Well No. 8. All motions were carried.

• Approved FY2025 Bills list $1,778,846.24 (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved August 19, 2025 Board minutes (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved ordinance creating Section 10.24.115, parking prohibited in private alleys (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved ordinance amending Section 20.02.010, building permit and inspection fees (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved resolution authorizing agreement with MAP Chapter #390 (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved resolution extending 2024 Synagro-Central LLC sludge hauling contract with 3% increase to $35.28 per cubic yard (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved resolution accepting well inspection and repair contract $152,308.20 for Well No. 8 – 7 Ayes, 0 Nayes

Diversity Committee

The Diversity Committee will meet to review community survey content and fire extinguisher initiatives. The body will also hold a discussion regarding its by-laws.

• Community Survey Content
• Community Initiatives – Fire Extinguishers
• Discussion about By-laws

Business Development Committee

The commission will meet to review commercial business updates and other business. The agenda consists primarily of procedural items.

• Commercial business updates

The commission approved the minutes from the July 22, 2025 meeting after a motion by Karen Trzaska and a second by Dan Comenduley. The motion carried. The meeting was then adjourned at 5:24 p.m. following a motion by Jeff Frost and a second by Jim Malone, which also carried.

• Approved July 22, 2025 meeting minutes (motion carried)
• Adjourned meeting at 5:24 p.m. (motion carried)

Tax Increment Financing Joint Review Board

The Joint Review Board will meet to select its public member and chair. The board will also review the 2024 Annual Report for the Route 25 Tax Increment Financing (TIF) District #3.

• Review of 2024 TIF 3 Annual Report
• Selection of Public Member of the Joint Review Board
• Selection of the Chair of the Joint Review Board
• Approval of September 27, 2024 meeting minutes
• Expenditures including $107,810 for L.W. Besinger Drive Phase II Engineering design

Planning & Zoning Commission

The Planning and Zoning Commission will hold three public hearings regarding text amendments to the zoning code. These include changes to cannabis dispensary locations, zoning code definitions, and zoning code use tables.

• Public Hearing Case No: PZC-25-007: Text Amendment for Cannabis Dispensary Locations
• Public Hearing Case No: PZC-25-008: Text Amendment for Zoning Code Definitions
• Public Hearing Case No: PZC-25-009: Text Amendment for Zoning Code Use Tables

The Planning & Zoning Commission approved the minutes from the July 24 meeting. It voted to continue the cannabis dispensary text amendment case to the October 16 meeting. The commission also recommended approval of a zoning code definition amendment adding “Condominium” and a zoning code use‑table amendment. All votes were 4‑0 with three members absent.

• Approved July 24 minutes (4 Ayes, 0 Nays, 3 Absent)
• Opened public hearing for cannabis dispensary amendment (4 Ayes, 0 Nays, 3 Absent)
• Closed public hearing for cannabis dispensary amendment (4 Ayes, 0 Nays, 3 Absent)
• Recommended continuing cannabis case to Oct 16 meeting (4 Ayes, 0 Nays, 3 Absent)
• Opened public hearing for zoning code definitions amendment (4 Ayes, 0 Nays, 3 Absent)
• Recommended approval of “Condominium” definition amendment (4 Ayes, 0 Nays, 3 Absent)
• Opened public hearing for zoning code use‑tables amendment (4 Ayes, 0 Nays, 3 Absent)
• Recommended approval of use‑tables amendment (4 Ayes, 0 Nays, 3 Absent)

Audit & Finance Committee

The committee will discuss preliminary revenue projections and the Capital Equipment Replacement Fund for Fiscal Year 2026. Members will also receive updates on the New Park construction and the Fox River Utility Crossing Project.

• Fiscal Year 2026 Preliminary Revenue Projections
• Fiscal Year 2026 Capital Equipment Replacement Fund (CERF) presentation
• Update on New Park Construction
• Update on Fox River Utility Crossing Project
• Local Grocery Sales Tax ordinance adopted July 1, 2025

The committee met at 6:00 p.m. and approved the minutes from the February 24 and June 23, 2025 meetings by unanimous voice vote. Finance Director Ben Mason reported year‑to‑date revenues, the recent approval of the Local Grocery Sales Tax by the Village Board, and the village’s GFOA award. Staff presented the proposed FY 2026 CERF plan and an update on the new Fox River park. The next Audit & Finance meetings are scheduled for October 27‑28 to review the FY 2026 operating and capital budgets.

• Approved minutes of Feb 24 2025 and Jun 23 2025 meetings (unanimous voice vote)

Board of Trustees

The Carpentersville Board of Trustees will hold a regular meeting to decide on an annexation agreement, zoning amendments, and multiple contracts totaling over $1.2 million. The board will also discuss proclamations, appointments, and intergovernmental agreements with neighboring villages.

• Annexation of 33.03 acres owned by L&H Farm LTD Partnership on Huntley Road
• Amendment to Planned Unit Development Ordinance 08-25 for 16,300 sq ft building expansion and elementary school special use permit in R-1 zoning district
• Approval of $248,990 engineering design contract for Emergency Fox River Utility Crossing Project with HR Green, Inc.
• Approval of $961,883.36 construction contract for RiverFront Park East parking lot and site improvements with Abbey Construction Company, Inc.
• Approval of $1,928,296.48 in bills for Fiscal Year 2025

The Board voted to annex 33.03 acres owned by L&H Farm Partnership on the west side of Huntley Road. It also approved the appointment of Riley Bernardi to the Diversity Commission and adopted the Consent Agenda, which included the FY 2025 budget of $1,928,296.48. Additional approvals were a $248,990 professional services agreement for the Fox River utility crossing and a $961,883.36 contract for the Riverfront Park East parking lot.

• Approved annexation of 33.03 acres of L&H Farm land (6‑Ayes, 0‑Nayes, 1‑Absent)
• Approved appointment of Riley Bernardi to the Diversity Commission through Dec 2027 (6‑Ayes, 0‑Nayes, 1‑Absent)
• Approved Consent Agenda items including FY 2025 Bills $1,928,296.48 (5‑Ayes, 0‑Nayes, 1‑Absent, 1‑Present)
• Approved annexation agreement with RTW Properties, LLC (5‑Ayes, 0‑Nayes, 1‑Absent, 1‑Present)
• Approved $248,990 professional services agreement for Phase II Fox River utility crossing design (6‑Ayes, 0‑Nayes, 1‑Absent)
• Approved $961,883.36 contract for Riverfront Park East Parking Lot and site improvements (6‑Ayes, 0‑Nayes, 1‑Absent)

Special Events Advisory Committee

The committee will meet to discuss the budget and planning for several seasonal events. The agenda includes reviews of old and new business regarding community programming.

• Movies in the Park
• El Grito
• Fall Fest
• October Event
• Winterville

The committee approved the July 17, 2025 meeting minutes unanimously. No budget items were discussed. Members talked about upcoming events such as El Grito, Fall Fest, a Spooky Sprint run, and Winterville. Staff liaison Larry announced his resignation at the end of the meeting.

• Approved July 17 minutes (unanimous)

Fire Pension Board

The Carpentersville Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and investment performance. The board is scheduled to discuss the actuarial valuation, tax levy request, and fiduciary liability insurance renewal. Officers for the board will also be elected.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Review and adoption of Municipal Compliance Report
• Approval of Fiduciary Liability Insurance Renewal
• Board Officer Elections for President and Secretary
• Discussion and possible action on Cash Management Policy

The board approved the May 20, 2025 meeting minutes and accepted the monthly financial report showing a net position of $39,791,966.47. It authorized quarterly disbursements of $24,231.04 and adopted the municipal compliance report. The trustees accepted the actuarial valuation and voted to request a tax levy of $1,938,171 from the Village of Carpentersville. They also approved a $7,084 fiduciary liability insurance renewal, elected new officers, and retained Trustee Tracy as FOIA officer.

• Approved May 20, 2025 meeting minutes (voice vote)
• Accepted Monthly Financial Report (roll call vote 4‑0)
• Approved $24,231.04 quarterly disbursements (roll call vote 4‑0)
• Accepted Actuarial Valuation and requested $1,938,171 tax levy (roll call vote 4‑0)
• Adopted Municipal Compliance Report (roll call vote 4‑0)
• Approved fiduciary liability insurance renewal $7,084 (roll call vote 4‑0)
• Elected Trustee Tracy as President and Trustee Miller as Secretary (roll call vote 4‑0)
• Retained Trustee Tracy as FOIA Officer and OMA Designee (roll call vote 4‑0)

Fire & Police Commission

The Fire and Police Commission will meet to approve minutes from the July 8 meeting, receive updates on probationary firefighters and officers, review rules and regulations, and discuss a sergeant promotional exam. No decisions are listed on the agenda.

The commission unanimously approved the July 8, 2025 meeting minutes. It also unanimously voted to change Ryan Miles, Noe Martinez, Noel Bonilla, and Jose Lazaro from probationary to full-time status on their respective anniversary dates. The meeting was then adjourned by unanimous voice vote.

• Approved July 8, 2025 meeting minutes (unanimous voice vote)
• Promoted Officers Ryan Miles, Noe Martinez, Noel Bonilla, and Jose Lazaro from probationary to full-time status (unanimous voice vote)
• Adjourned meeting at 4:35 p.m. (unanimous voice vote)

Board of Trustees

The Village Board of Trustees will hold public hearings on annexation agreements with L & H Farm LTD Partnership and RTW Properties, LLC. The board is also deciding on ordinances regarding THC products, liquor licenses, and comprehensive plan land use changes.

• Approval of Fiscal Year 2025 Bills List totaling $4,320,027.20
• Ordinance regulating the purchase, sale, and possession of THC products
• Agreement for Robin Road Retaining Wall Project construction engineering with HR Green, Inc. for $54,964.00
• Agreement for Silverstone Lake Subdivision sanitary sewer project with Engineering Enterprises, Inc. for $118,570
• Change order for Kings Road and Alameda Drive Improvement Project for $230,474.13

The Carpentersville Board approved the consent agenda items except the annexation ordinance, which was tabled after a 6‑1 vote. The board also approved professional services agreements for the Silverstone Lake sewer project and the Old Town Area 1B project, and a change order for the Kings Road and Alameda Drive improvements. All other consent‑agenda votes were unanimous.

• Approved Consent Agenda items A–K except annexation ordinance (6‑0)
• Tabled Ordinance approving Annexation Agreement with RTW Properties, LLC (6‑1)
• Approved Phase I engineering services agreement for Silverstone Lake sewer project $118,570 (6‑0)
• Approved Phase II engineering services agreement for Old Town Area 1B project $179,776 (6‑0)
• Approved Final Change Order for Kings Road and Alameda Drive project $230,474.13 (6‑0)
• Approved Fiscal Year 2025 Bills List $4,320,027.20 (as part of consent agenda)
• Approved Ordinance regulating purchase, sale, and possession of THC products (as part of consent agenda)
• Approved Ordinance amending liquor license limits for Main Street Liquor and Wine (as part of consent agenda)

Tax Increment Financing Joint Review Board

The Joint Review Board will review planning documents and ordinances for the Huntley and Randall Redevelopment Project Area. The board will vote on whether to recommend approval or denial of the redevelopment plan and the adoption of Tax Increment Financing.

• Appointment of a public member and chairperson
• Review of the Huntley and Randall Redevelopment Project Area public record
• Review of proposed ordinances for the redevelopment plan
• Vote to recommend approval or denial of the Redevelopment Plan and Project
• Vote to recommend approval or denial of Tax Increment Financing for the project area

Diversity Committee

The Diversity Committee will meet to approve its mission statement and discuss committee initiatives. The body will also address a name update based on a Village Municipal Code Amendment.

• Review and approval of Mission Statement
• Update of Committee Name per Village Municipal Code Amendment
• Discussion of Diversity Committee Initiatives
• Welcoming of new committee member Melissa Bennett

Business Development Committee

The Business Development Commission will meet to review commercial business updates and other business. The agenda consists of procedural items and general updates.

• Commercial business updates

The Business Development Commission approved the minutes from the May 27, 2025 meeting. The commission then adjourned the July 22, 2025 meeting at 5:20 p.m. No other substantive actions were taken.

• Approved May 27, 2025 meeting minutes (motion carried)
• Adjourned meeting at 5:20 p.m. (motion carried)

Special Events Advisory Committee

The committee is meeting to discuss the budget and planning for several seasonal events. The agenda includes reviews of Independence Day and planning for future community gatherings.

• Budget review
• Independence Day (Old Business)
• Movies in the Park
• El Grito
• Fall Fest and Winterville

The Special Events Advisory Committee unanimously approved the minutes from the April 9, 2025 meeting. The committee agreed to invite Jose to the next meeting regarding El Grito. A logo for Fall Fest was selected. Future committee meetings will be held on the second Tuesday of each month, with dates through November scheduled.

• Approved April 9 minutes (unanimous)
• Extended invitation to Jose for next meeting
• Selected logo for Fall Fest
• Shifted meetings to second Tuesday of each month (dates set through November)

Police Pension Board

The Carpentersville Police Pension Fund Board of Trustees will meet to discuss financial reports and fund membership. The board is scheduled to review the actuarial valuation and tax levy request and hold elections for board officers.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
• Applications for membership for Jesus Ignacio Jr, Rosanna Mazzulla, and Nathan W. Pazos
• Discussion and possible action on Cash Management Policy
• Fiduciary Liability Insurance Renewal

Board of Trustees

The Village Board of Trustees will vote on several infrastructure contracts and land annexations. The meeting includes a presentation of the annual audit and decisions on e-bike and electric scooter regulations.

• Contract for Robin Road Retaining Wall Project with Alliance Contractors, Inc. for $500,000
• Contract for Fire Station No. 93 Kitchen Remodel with LZ Design Build Group for $169,900
• Annexation of 9.94 acres owned by RTW Properties, LLC and 84.73 acres owned by L&H Farm LTD Partnership
• Ordinance amending municipal code regarding e-bikes and electric scooters
• Agreement with MGT Impact Solutions, LLC for Police Sergeant Assessment Center not to exceed $20,500

The Board appointed Michael Salvaggio to the Fire and Police Commissioners. It approved the FY2025 budget, several special event permits, and the annual financial report. Contracts were awarded for a fire station kitchen remodel ($169,900) and a Robin Road retaining wall ($500,000). Two land annexations were approved, including 84.73 acres on the west side of Randall Road.

• Approved appointment of Michael Salvaggio to Board of Fire and Police Commissioners (7-0)
• Approved FY2025 Bills List $1,845,238.29 and multiple special event permits (7-0)
• Accepted and filed the Annual Comprehensive Financial Report and related audit documents (7-0)
• Awarded Fire Station No. 93 Kitchen Remodel contract to LZ Design Build Group for $169,900 (4-2, 1 abstain)
• Awarded Robin Road Retaining Wall contract to Alliance Contractors, Inc. for $500,000 (5-0, 2 present)
• Approved annexation of 9.94 acres owned by RTW Properties, LLC on east side of Randall Road (7-0)
• Approved annexation of 84.73 acres owned by L&H Farm LTD Partnership on west side of Randall Road and Huntley Road (7-0)
• Approved establishment of a Tax Increment Financing Interested Parties Registry for Huntley and Randall redevelopment area (7-0)

Fire & Police Commission

The Fire and Police Commission will discuss updates regarding probationary firefighters and police officers. The body will also review updates to Fire Department rules and regulations and the Police Sergeant promotional exam.

• Probationary Firefighter update
• Fire Department Rules and Regulations update
• Probationary Officer update
• Police Sergeant Promotional Exam update
• Executive Session for personnel issues

The Fire and Police Commission approved the regular meeting minutes from June 10, 2025 by unanimous voice vote. The commission noted that retired Police Commander Michael Salvaggio will be appointed to the board on July 15, 2025. The meeting was adjourned at 4:35 p.m. by unanimous voice vote.

• Approved June 10, 2025 meeting minutes (unanimous voice vote)
• Adjourned meeting at 4:35 p.m. (unanimous voice vote)
• Communicated appointment of Michael Salvaggio to board (effective July 15, 2025)

Board of Trustees

The Village Board of Trustees will discuss several infrastructure projects, including water main and roadway improvements. The board is also considering new ordinances regarding grocery taxes and liquor license limits.

• Contract for 2025 Kings Road Water Main Improvement Project to Martam Construction, Inc. for $2,843,719
• Roadway improvements for Rivers View Drive, Southwind Drive, and Westwind Drive for $2,523,527.58
• Phase III Engineering Services for LW Besinger Road Improvement Project with HR Green, Inc. for $475,197
• Phase III Construction Engineering Services for Kings Road Water Main Improvement Project with Baxter & Woodman for $165,006
• Ordinance implementing a Municipal Grocery Retailers’ Occupation Tax and Municipal Grocery Service Occupation Tax

The Village Board approved the full consent agenda, including FY2025 bills and several ordinances and resolutions. It also approved a $165,006 engineering services agreement for Phase III of the Kings Road water main project, a $475,197 agreement for LW Besinger Road Phase II engineering services, and awarded a $2,843,719 contract to Martam Construction for the 2025 Kings Road water main improvement.

• Approved FY2025 Bills List ($1,719,463.60) (7-0)
• Approved Ordinance implementing Municipal Grocery Occupation Tax (7-0)
• Approved Resolution for Roadway Improvements on Rivers View, Southwind, Westwind Drives ($2,523,527.58) (7-0)
• Approved Joint Funding Agreement with IDOT for LW Besinger Drive improvement (7-0)
• Approved $165,006 engineering services agreement for Phase III Kings Road water main project (7-0)
• Approved $475,197 engineering services agreement for LW Besinger Road Phase II (7-0)
• Approved $2,843,719 contract to Martam Construction for Kings Road water main improvement (7-0)

Business Development Committee

The Business Development Commission will meet to review commercial business updates and other business. The agenda consists primarily of procedural items.

• Commercial business updates

Audit & Finance Committee

The Audit & Finance Commission will discuss the Fiscal Year 2024 audit status and the Fiscal Year 2025 budget book. The body will also review the Fiscal Year 2026 budget process and year-to-date budget reports.

• Fiscal Year 2024 Audit Status
• Fiscal Year 2025 Budget Book
• Fiscal Year 2026 Budget Process
• Local Grocery Sales Tax revenue recommendations

The commission noted that the FY2024 audit is complete and will receive digital copies of the report. Members reviewed FY2025 budget documents and were informed that the FY2026 budget process will begin soon, with a draft CERF schedule to be examined at the August meeting. Staff recommended that the Village Board consider adopting a local 1% grocery tax before the October 1, 2025 deadline, but no formal actions or votes were taken.

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding two land-use requests. The body will consider a subdivision plat and a request for a structure variation.

• Public hearing for Final Planned Unit Development and Final Plat of Subdivision for Carter Crossing Subdivision at 1 Oxford Drive
• Public hearing for Case No: PZC-25-002 regarding a variation for a covered patio structure at 4715 Windridge Court

The Planning & Zoning Commission approved the May 15 minutes and continued the patio‑variation case for 4715 Windridge Court to a future meeting. It held a public hearing on the Carter Crossing subdivision and voted to recommend approval of the final Planned Unit Development and final plat. The meeting was then adjourned.

• Approved May 15, 2025 minutes (voice vote 6-0-1)
• Continued public hearing for Case PZC-25-002 (patio variation) (voice vote 6-0-1)
• Opened public hearing for Case PZC-25-003 (Carter Crossing) (voice vote 6-0-1)
• Closed public hearing for Case PZC-25-003 (voice vote 6-0-1)
• Recommended approval of Final PUD and Final Plat for Carter Crossing (voice vote 6-0-1)
• Adjourned meeting (voice vote 6-0-1)

Diversity Committee

The Diversity Committee will meet to approve its mission statement and discuss committee initiatives. The body will also address a name update based on a Village Municipal Code Amendment.

• Review and approval of Mission Statement
• Update of Committee Name per Village Municipal Code Amendment
• Discussion of Diversity Committee Initiatives
• Welcoming of new committee member Melissa Bennett

Board of Trustees

The Village Board of Trustees will consider a professional services agreement for Riverfront Park and a bills list totaling $2,454,831.33. The meeting includes decisions on municipal code amendments for traffic signs and several special event permits.

• Amended professional services agreement with HR Green, Inc. for Riverfront Park in the amount of $147,301.68
• Fiscal Year 2025 bills list totaling $2,454,831.33
• Ordinance to install stop and yield signs at various uncontrolled intersections
• Change order to the 2026 Pierce Pumper proposal with MacQueen Equipment, LLC for $16,540
• Special event permits for Juneteenth, Mountain Bike Performance Skills Clinics, and other community events

The trustees unanimously approved the FY 2025 budget items on the consent agenda, including a $2,454,831.33 bill list and several ordinances, resolutions, easements, leases and event permits. They also approved an amended professional services agreement with HR Green, Inc. for $147,301.68. All motions passed with a 7‑aye, 0‑nay vote.

• Approved FY 2025 Bills List ($2,454,831.33) (7-0)
• Approved ordinance amending code to install stop and yield signs (7-0)
• Approved payment to EMS Management and Consultants Inc. (7-0)
• Approved payment to MacQueen Equipment, LLC for change order $16,540 (7-0)
• Approved easement agreement with Forest Preserve District of Kane County (7-0)
• Approved equipment lease agreements with Dundee Township Park District (7-0)
• Approved special event permits and fee waivers for multiple community events (7-0)
• Approved amended Professional Services Agreement with HR Green, Inc. for $147,301.68 (7-0)

Fire & Police Commission

The Commission will review updates regarding probationary firefighters and police officers. The body is also scheduled to discuss a Police Sergeant promotional exam and elect a Commission Chair.

• Probationary Firefighter update
• Fire Department Rules and Regulations update
• Probationary Officer update
• Police Sergeant Promotional Exam update
• Election of Commission Chair

The commission unanimously approved the regular meeting minutes from May 13, 2025. Commissioners elected Michael Gillette as the commission chair by unanimous consent. No new business was presented for either the Fire or Police departments. The meeting was adjourned at 4:39 p.m. by unanimous voice vote.

• Approved May 13, 2025 meeting minutes (unanimous voice vote)
• Elected Michael Gillette as Commission Chair (unanimous consent)
• Adjourned meeting at 4:39 p.m. (unanimous voice vote)

Foreign Fire Board

The Foreign Fire Insurance Board is meeting to review available funds and new requests. The board will also address old business regarding station equipment and funding allocations.

• Station funds increased to $3000 per station
• Station logo approved up to $2000
• Under bed lighting approved for $400
• Winter water proof gloves approved for $550
• RASP tags Taylor tins approved for $100

The board approved several equipment and supply purchases, including station logos up to $2,000, under‑bed lighting for $400, and a screen door costing $1,000 pending village approval. A $500 smoker part, a $140 Amazon Prime subscription, a $264 Netflix account, and a $500 Bay Floor TV were also approved and purchased. The request for an E92 blackout edition for the new rig was tabled. The meeting was adjourned at 2:00 p.m.

• Approved station logo purchase up to $2,000
• Approved and purchased under‑bed lighting for $400
• Approved screen door purchase for $1,000 (awaiting village approval)
• Approved smoker part purchase for $500
• Approved Amazon Prime subscription for $140
• Approved Netflix account purchase for $264
• Approved and purchased Bay Floor TV for $500
• Tabled E92 blackout edition for the new rig

Board of Trustees

The Village Board of Trustees will consider awarding a contract for the 2025 MFT Resurface Program and approve over $5.2 million in bills. The meeting includes the administration of the oath of office for Village Manager Bradford S. Stewart and several committee appointments.

• Contract award to Schroeder Asphalt Services, Inc. for 2025 MFT Resurface Program: $1,131,089.87
• Fiscal Year 2025 Bills List: $5,258,543.72
• Hydrant Painting Contract extension with Go Painters, Inc.: $40,653.36
• Right of Way Permitting Agreement with Metronet
• Rejection of all bids for the Fire Station 93 Kitchen Remodel Project

The trustees approved several appointments to village advisory committees and the Police Pension Commission. They adopted the FY2025 budget items on the consent agenda, approved an ordinance for a Metronet right‑of‑way agreement, and awarded the $1,131,089.87 contract for the 2025 MFT Resurface Program to Schroeder Asphalt Services. All motions passed with unanimous or near‑unanimous votes. The meeting was adjourned at 7:11 p.m.

• Appointed Evelyn Gurrero to Special Events Advisory Committee (6-0)
• Appointed Yuli Pandocchi to Special Events Advisory Committee (6-0)
• Appointed Michael Pandocchi to Police Pension Commission (6-0)
• Replaced Louis Ramos with Melissa Bennett on Diversity Commission (6-0)
• Approved FY2025 Bills totaling $5,258,543.72 and other consent agenda items (6-0)
• Approved ordinance authorizing Right of Way Permitting Agreement with Metronet (5-0)
• Approved contract award for 2025 MFT Resurface Program to Schroeder Asphalt Services, $1,131,089.87 (6-0)
• Adjourned meeting at 7:11 p.m. by voice vote (unanimous)

Business Development Committee

The Business Development Commission will meet to review commercial business updates and other business. The agenda consists of procedural items and general updates.

• Commercial business updates

The Business Development Commission approved the minutes from the April 22, 2025 meeting. The motion was made by Melissa Hernandez, seconded by Kay Teeter, and carried. No other actions were taken; the committee only discussed potential new businesses. The meeting adjourned at 5:47 p.m.

• Approved April 22, 2025 meeting minutes (motion carried)

Special Events Advisory Committee

The meeting scheduled for May 21, 2025, was canceled. No items were decided or discussed.

Fire Pension Board

The Carpentersville Firefighters’ Pension Fund Board of Trustees will meet to review financial and investment reports. The board is scheduled to certify election results for active and retired member positions and consider a cash management policy.

• Certification of Board Election Results for Active and Retired Member Positions
• Discussion and possible action on Cash Management Policy
• Applications for membership for Emma Mergl, Ryan Schelin, and Kyle Tasovac
• Discussion and possible action regarding IFPIF Compliance Audit
• Approval of Trustee Training registration fees and reimbursable expenses

The board approved the minutes from the February meeting, accepted the March financial reports, and authorized $32,067.54 in quarterly disbursements. It approved training registration fees, accepted three new Tier II members, and certified the re‑election of two trustees to three‑year terms. The board also decided no changes are needed to the Cash Management Policy and accepted the latest investment performance report.

• Approved February 11, 2025 meeting minutes (unanimous voice vote)
• Accepted March 31, 2025 Monthly Financial Report (roll call vote, all four present trustees AYES)
• Approved $32,067.54 disbursements shown on Quarterly Disbursement Report (roll call vote)
• Approved trustee training registration fees for the IPPFA MidAmerican Conference (roll call vote)
• Accepted Emma Mergl, Ryan Schelin, and Kyle Tasovac as Tier II members effective April 21, 2025 (unanimous voice vote)
• Certified election results re‑electing Doug Miller and Steve Roesslein to three‑year terms (motion carried)
• Determined no changes are needed to the Cash Management Policy (discussion outcome)
• Accepted Sawyer Falduto Asset Management performance report for period ending March 31, 2025 (unanimous voice vote)

Board of Trustees

The regular meeting scheduled for May 20, 2025, has been canceled. The meeting will instead take place on May 13, 2025, at 6:00 p.m.

Diversity Committee

The Carpentersville Diversity Commission will hold a regular meeting on May 14, 2025, with items limited to discussion only. No action items or old business are scheduled. Commissioners are expected to talk about potential initiatives, such as cultural events and grant opportunities, and to continue developing a mission statement.

• Approval of April 16, 2025 meeting minutes
• Discussion of Diversity Commission initiatives (possible cultural events, Mobile DMV event, grant opportunities)
• Discussion of mission statement
• Next meeting scheduled for June 18, 2025

Fire & Police Commission

The commission will receive updates on probationary firefighters and police officers, firefighter eligibility and preference points, and fire lieutenant interviews. They will also discuss the police sergeant promotional exam and may enter executive session for personnel issues.

• Probationary Firefighter update
• Entry Level Full-Time Firefighter Eligibility update
• Rules and Regulations – Fire Preference Points update
• Fire Lieutenant Interviews update
• Police Sergeant Promotional Exam update

The commission approved the April 8, 2025 meeting minutes by unanimous voice vote. Commissioner Jim DeLong turned in a letter resigning as commission chair. The meeting was adjourned at 4:41 p.m. by unanimous voice vote.

• Approved April 8, 2025 minutes (unanimous voice vote)
• Commission Chair Jim DeLong resignation submitted
• Adjourned meeting at 4:41 p.m. (unanimous voice vote)

Board of Trustees

The Carpentersville Board of Trustees will decide on purchasing the Kohl's property for $2 million and appointing a new village manager, Bradford Stewart, effective June 1. Other business includes awarding a $1.03 million contract for the 2025 road resurfacing program and approving special event permits. The consent agenda covers bill payments, a budget amendment, and several fee waivers for community events.

• Purchase of Kohl's property (parcels 03-22-151-025 and 03-21-276-023) for $2,000,000
• Appointment of Bradford Stewart as Village Manager effective June 1, 2025
• Award of $1,031,713.15 contract to Schroeder Asphalt for 2025 Village Resurface Program
• Approval of bills totaling $2,375,656.39
• Special event permits and fee waivers for AACA Car Show, We in the Basement Pop Up Party, and Rotary Club Blind Flight

The trustees unanimously approved the FY 2025 bills, meeting minutes, a budget amendment, and a Riverfront Park contract amendment as part of the consent agenda. They also voted to remove the former Village Manager and appoint Bradford Stewart as the new Village Manager. A special event permit for the AACA Annual Car Show was approved, and the Board awarded a $1,031,713.15 contract to Schroeder Asphalt Services for the 2025 Resurface Program. Finally, the Board authorized the $2,000,000 purchase of the former Kohl’s property with up to $3,000 in closing costs.

• Approved FY 2025 Bills List $2,375,656.39 (7-0)
• Approved April 29, 2025 meeting minutes (7-0)
• Approved budget amendment to operating budget FY ending Dec 31 2024 (7-0)
• Approved amendment to Riverfront Park demolition contract (7-0)
• Approved removal of John O’Sullivan and appointment of Bradford Stewart as Village Manager (7-0)
• Approved Special Event Permit and fee waiver for AACA Annual Car Show July 20 2025 (6-0, 1 absent)
• Approved contract award to Schroeder Asphalt Services for 2025 Village Resurface Program $1,031,713.15 (7-0)
• Approved purchase of former Kohl’s property for $2,000,000 plus up to $3,000 closing costs (7-0)

Board of Trustees

The regular meeting of the Carpentersville Board of Trustees originally scheduled for May 6, 2025 has been canceled and will instead be held on April 29, 2025 at 6:00 p.m. No other business items are listed on this notice.

• Meeting canceled for May 6; rescheduled to April 29 at 6:00 p.m.

Board of Trustees

This meeting will begin with proclamations and the swearing-in of Village President John Skillman and Trustees Jim Malone, Sameer Gupta, and Josephine Maniscalco, followed by appointments to village commissions. The consent agenda includes approval of $1,585,142.79 in bills, a $35,985 contract for Fire Station No. 93 HVAC replacement, an intergovernmental agreement with Dundee Township Park District for Besinger Park, and several special event permits. Under new business, the board will vote on purchasing a 2025 Ford Explorer Police Interceptor for $64,277.42.

• Approval of bills totaling $1,585,142.79 for fiscal year 2025
• Oath of office for Village President John Skillman and three trustees
• Award of $35,985 contract to MG Mechanical Contracting for Fire Station No. 93 HVAC replacement
• Purchase of one 2025 Ford Explorer Police Interceptor for $64,277.42 from Currie Motors
• Approval of a successor collective bargaining agreement with MAP #379 (Sergeants)

The Carpentersville Board of Trustees swore in new trustees and reappointed several commission members. It approved the FY 2025 budget of $1,585,142.79, authorized a right‑of‑way permitting agreement with i3 Broadband, and approved the purchase of a 2025 Ford Explorer Police Interceptor. All motions carried with unanimous or near‑unanimous votes.

• Reappointed John Skillman to Audit & Finance Commission (7‑0)
• Reappointed Michael Gillette to Audit & Finance Commission (7‑0)
• Appointed Josephine Maniscalco to Special Events & Parks Commission (7‑0)
• Reappointed Eric Johnson to Police Pension Board (7‑0)
• Appointed Charles Baxter to Police Pension Board (7‑0)
• Approved FY 2025 Bills totaling $1,585,142.79 (7‑0)
• Approved Right‑of‑Way permitting agreement with i3 Broadband (6‑0, 1 absent)
• Approved purchase of 2025 Ford Explorer Police Interceptor for $64,277.42 (7‑0)

Audit & Finance Committee

The Audit & Finance Committee meeting scheduled for April 28, 2025 has been cancelled. No business will be conducted.

Police Pension Board

The Carpentersville Police Pension Fund Board of Trustees will meet April 22 to review financial reports, consider a cash management policy, and discuss the preliminary actuarial valuation and IDOI annual statement. The board will also handle membership applications, retirement/disability benefits, legal updates, and trustee training reimbursements.

• Review and possible action on Cash Management Policy
• Review preliminary actuarial valuation and IDOI annual statement
• Approval of trustee training registration fees and reimbursable expenses
• Applications for membership from Annie Rohrdantz and Joseph Stegeman
• Review and adopt decisions regarding QILDROs and disability status for dependent child

Business Development Committee

The Carpentersville Business Development Committee meeting on April 22, 2025, consists of routine procedural items: call to order, roll call, public comments, and approval of previous meeting minutes. The committee will also receive commercial business updates and recognize business anniversaries. No major decisions, proposals, or financial actions are on the agenda.

• Approval of meeting minutes
• Commercial business updates
• Recognition of business anniversaries

The Business Development Commission approved the minutes from the January 28 2025 meeting after a motion by Kay Teeter and a second by Jeff Frost. The commission discussed ideas for celebrating business anniversaries and potential new businesses in town. The meeting was adjourned after a motion by Kay Teeter, seconded by Dan Comenduley, which was carried.

• Approved Jan 28 2025 meeting minutes (motion carried)
• Adjourned meeting (motion carried)

Diversity Committee

The Carpentersville Diversity Commission will meet to discuss their initiatives and draft a mission statement. The agenda also includes approval of minutes from the March 19 meeting, where the commission selected a vice-chair and began planning events and community outreach.

• Approval of minutes from March 19, 2025 meeting
• Discussion of Diversity Commission initiatives and goals
• Discussion of a formal mission statement
• Previous meeting selected Neeti Gupta as Vice-Chair

Board of Trustees

The Carpentersville Board of Trustees will consider a consent agenda including approval of $3,052,434.60 in bills, an ordinance amending residential garage door requirements, and several resolutions. New business includes authorizing $120,104.60 for two 2025 Ford F-150 Police Responders. The meeting also features proclamations for Arbor Day, Child Abuse Prevention Month, and Diversity Month.

• Approval of Fiscal Year 2025 Bills List totaling $3,052,434.60
• Purchase of two 2025 Ford F-150 Police Responders for $120,104.60
• Purchase of two 2025 Ford Escapes through Suburban Purchasing Cooperative for $63,176.00
• Ordinance amending Title 15 (Building and Construction) on residential garage door requirements
• Intergovernmental agreement with Kane County for design and maintenance of a canoe/kayak launch site

The trustees approved the Fiscal Year 2025 bills totaling $3,052,434.60 and the minutes from the April 1 meeting. They also adopted multiple ordinances and resolutions, including garage door requirements, liquor licenses, a natural hazards plan, and a canoe/kayak launch agreement. The board authorized purchases of two Ford Escape vehicles for $63,176.00 and two Ford F‑150 police responders for $120,104.60.

• Approved FY2025 Bills List $3,052,434.60 (6‑0)
• Approved minutes of April 1, 2025 board meeting (6‑0)
• Approved ordinance amending Title 15 residential garage door requirements (6‑0)
• Approved special event and temporary liquor licenses (6‑0)
• Approved resolution adopting 2024 Kane County Natural Hazards Mitigation Plan (6‑0)
• Approved intergovernmental agreement for canoe/kayak launch site (6‑0)
• Approved purchase of two 2025 Ford Escapes for $63,176.00 (6‑0)
• Approved purchase of two 2025 Ford F‑150 police responders for $120,104.60 (6‑0)

Special Events Advisory Committee

The Special Events and Parks Commission will hold a special meeting to approve minutes from January and discuss upcoming community events including the Independence Day Parade, Movies in the Park, Fiestapalooza, and Fall Fest. The agenda includes a budget discussion and park updates, with no old business items listed.

• Approval of January 15, 2025 meeting minutes
• Discussion of Independence Day Parade
• Discussion of Movies in the Park series
• Discussion of Fiestapalooza and Fall Fest events
• Budget review for special events

Fire & Police Commission

The Fire and Police Commission will receive updates on probationary firefighters, eligibility lists for entry-level and lateral candidates, and promotional exams for police sergeant. The meeting also includes an executive session for personnel issues. No votes on policy or spending are expected.

• Probationary Firefighter Update and Entry Level Full-Time Firefighter Eligibility Update
• Rules and Regulations – Fire Preference Points Update
• Probationary Officer Update and Eligibility List and Lateral Candidate Update
• Police Sergeant Promotional Exam Update
• Executive Session for Personnel Issues under 5 ILCS120/2(c)(1)

The commission approved the March 11, 2025 meeting minutes by unanimous voice vote. A motion to enter executive session for entry‑level firefighter interviews was also approved unanimously. The Fire Preference Points rules were tabled. The meeting was adjourned at 4:47 p.m. by unanimous voice vote.

• Approved March 11, 2025 meeting minutes (unanimous voice vote)
• Tabled Fire Preference Points rules and regulations
• Approved entry into executive session for firefighter interviews (unanimous voice vote)
• Approved adjournment of meeting at 4:47 p.m. (unanimous voice vote)

Board of Trustees

The Village Board of Trustees will discuss several infrastructure contracts and a professional services agreement for a village-wide meter study. The board is also reviewing a bills list totaling $1,898,094.88 and an appointment to the Special Events and Parks Commission.

• Phase II Engineering Services Agreement for Carpenter Boulevard Improvement Project with HR Green, Inc. for $169,905.00
• 2025 Pavement Striping Project contract with Precision Pavement Marking, Inc. for $114,733.50
• Village-Wide Meter Assessment Study agreement with Arcadis U.S., Inc. for $66,605
• Fiscal Year 2025 Bills List totaling $1,898,094.88
• Appointment of Charlie Baxter to the Special Events and Parks Commission

The Board appointed Charlie Baxter to the Special Events and Parks Commission. It approved the FY 2025 Bills list for $1,898,094.88 along with several resolutions on the consent agenda. The Board accepted a Phase I engineering services agreement for the Carpenter Boulevard Improvement Project for $169,905. It also awarded the 2025 pavement striping contract to Precision Pavement Marking, Inc. for $114,733.50.

• Approved appointment of Charlie Baxter to Special Events and Parks Commission (5-0, 1 absent)
• Approved FY 2025 Bills list $1,898,094.88 and related resolutions on consent agenda (5-0, 1 absent)
• Approved Phase I Engineering Services Agreement for Carpenter Boulevard Improvement Project $169,905 (5-0, 1 absent)
• Approved contract award to Precision Pavement Marking, Inc. for 2025 Pavement Striping $114,733.50 (5-0, 1 absent)

Special Events Advisory Committee

The March 19, 2025 meeting of the Special Events and Parks Commission was canceled. No items were discussed or decided.

Diversity Committee

The Diversity Commission will meet to select a Vice-Chair and discuss commission initiatives. The meeting also includes time for public comment and the approval of previous minutes.

• Selection of Vice-Chair
• Discussion of Diversity Commission Initiatives

The Diversity Commission reached consensus to appoint Neeti Gupta as Vice‑Chair. The board discussed future initiatives, mission, and scheduling but took no further formal actions. The next meeting is set for the third Wednesday of April at 6 p.m.

• Selected Neeti Gupta as Vice‑Chair (consensus)

Board of Trustees

The Village Board will consider approving a $264,860 bid from National Power Rodding for rehabilitating underground sewer mains via cured-in-place pipe lining. The consent agenda includes approval of bills totaling $74,023.98 (FY2024) and $2,025,008.08 (FY2025), minutes from March 4, special event permits for a community shredding event and Dundee Township Park District fireworks, and an ordinance authorizing disposal of village personal property. Public comment is open to in-person attendees.

• Resolution accepting bid of $264,860 from National Power Rodding for sewer main rehabilitation by cured-in-place pipe lining
• Approval of special event permit and fee waiver for community shredding event on May 3, 2025
• Approval of special event permit and fee waiver for Dundee Township Park District fireworks on June 28, 2025
• Ordinance authorizing disposal of items of personal property owned by the village
• Bills list payments totaling $74,023.98 (FY2024) and $2,025,008.08 (FY2025)

The Carpentersville Board of Trustees approved a resolution accepting a bid from National Power Rodding of Chicago, IL for $264,860 to rehabilitate underground sewer mains using cured-in-place pipe lining. The board also approved the consent agenda, which included bill payments, meeting minutes, special event permits, and a property disposal ordinance. All votes were 5-0 with Trustee Garcia absent.

• Approved $264,860 sewer main rehabilitation bid from National Power Rodding (5-0)
• Approved consent agenda including FY2024 bills ($74,023.98) and FY2025 bills ($2,025,008.08) (5-0)
• Approved special event permit and fee waiver for Community Shredding Event on May 3, 2025 (5-0)
• Approved special event permit and fee waiver for Dundee Township Park District Fireworks on June 28, 2025 (5-0)
• Approved ordinance authorizing disposal of village personal property (5-0)

Foreign Fire Board

The Carpentersville Foreign Fire Insurance Board meets to review available funds and decide on spending requests. Items include station furniture, wireless microphones, coffee cups, and decon supplies. The board will also discuss station logos and sauna benefits.

• $1,000 for new department podium (FFIB covered)
• $600 for wireless microphone for public education events
• $2,000 for customized station coffee cups
• $100 approved for decon packets after fire incidents
• Review of station 91 furniture purchase for day room

The Foreign Fire Insurance Board approved multiple equipment and supply requests, including station fund increases to $3,000 per station, station logos, recliners, and decontamination packets. Two items—a trailer for a new UTV and a blackout edition for the new rig—were tabled. The board also approved personal bags for members after one year of service and a wireless microphone for public education events.

• Approved station funds increase to $3,000 per station
• Approved station logo up to $2,000
• Approved station 91 recliners up to $7,000
• Approved custom special team logos $750
• Approved decon packets $100
• Approved wireless microphone for Pub Ed events
• Tabled trailer for new UTV
• Tabled E92 blackout edition for new rig

Fire & Police Commission

The Fire and Police Commission will discuss updates on probationary firefighters and police officers, eligibility lists, and a promotional exam. New business includes an interview for entry-level firefighters and approval of a full-time firefighter eligibility list. The meeting also includes an executive session for personnel issues.

• Probationary Firefighter Update
• Entry Level Full-Time Firefighter Eligibility Update and Rules & Regulations – Fire Preference Points Follow-Up
• Police Sergeant Promotional Exam Follow-Up
• Entry Level Firefighter Interview
• Approval of the Full-Time Firefighter Eligibility List

The Fire and Police Commission approved the Full-Time Firefighter Eligibility List as presented, following entry-level interviews conducted in executive session. The commission also approved the minutes from the February 12, 2025 meeting. Fire and police departments provided updates on probationary personnel and hiring processes.

• Approved the regular meeting minutes of February 12, 2025 by unanimous voice vote
• Approved the Full-Time Firefighter Eligibility List as presented by unanimous voice vote
• Entered executive session at 4:45 pm to conduct entry-level firefighter interviews
• Exited executive session at 5:35 pm upon completion of interviews
• Adjourned the meeting at 5:50 pm by unanimous voice vote

Board of Trustees

The Board of Trustees will vote on several high-value equipment purchases and professional service contracts. The meeting includes the swearing-in of several police officers and a review of bills totaling over $1.7 million.

• Purchase of Pierce Sabre Pumper and Chassis for $769,543
• Purchase of Caterpillar 920-14A Front End Wheel Loader for $179,900
• Purchase of Caterpillar 309-07A Mini Hydraulic Excavator for $153,270
• Engineering services for 2025 MFT Resurfacing Program with HR Green, Inc. for $120,000
• Ordinance amending Title 16 regarding maximum lot coverage and parking space locations

The Board approved the purchase of a Pierce Sabre Pumper and chassis for $769,543, along with a mini excavator for $153,270 and a wheel loader for $179,900. It also approved a $120,000 engineering agreement for the 2025 road resurfacing program. The consent agenda was approved with the removal of two items, which were later approved separately.

• Approved purchase of a Pierce Sabre Pumper and chassis for $769,543
• Approved purchase of a Caterpillar 309-07A Mini Hydraulic Excavator for $153,270
• Approved purchase of a Caterpillar 920-14A Front End Wheel Loader for $179,900
• Approved Phase II/III engineering services agreement with HR Green for $120,000
• Approved consent agenda items A-L, excluding F and J
• Approved one-year street sweeping contract extension with Lakeshore Recycling Systems for $70,216.04
• Approved Change Order #2 time extension for River Front Park Project with Earthwerks Land Development Corporation
• Approved bills totaling $1,760,162.01

Business Development Committee

The regular meeting of the Business Development Commission scheduled for February 25, 2025, has been canceled.

Audit & Finance Committee

The Audit & Finance Committee will review the Fiscal Year 2024 audit status, discuss a proposed code update for water hydrant meter bulk use, and examine investment reports and long-term financial planning. The meeting also covers budget, capital improvements, and expenditures. Approval of prior meeting minutes is on the agenda.

• Fiscal Year 2024 Audit Status update
• Proposed Code Update - Water Hydrant Meter Bulk Use
• January 31, 2025 Investment Review
• Long Term Financial Planning discussion
• Approval of meeting minutes from October 28 and 29, 2024

The Audit and Finance Commission unanimously supported a proposed code update to waive the $4.25 surcharge on bulk water hydrant meter use for governmental entities, specifically benefiting the Dundee Township Park District. The motion is pending verification of whether other municipalities charge similar fees. The committee also approved prior meeting minutes and discussed the ongoing FY2024 audit and financial planning efforts.

• Approved minutes from October 28 and 29, 2024 meetings (unanimous)
• Supported proposed code update to waive hydrant meter surcharge for governmental entities, pending verification of other municipalities' practices (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on proposed text amendments to the commercial zoning district's maximum lot coverage and front yard parking setbacks. The only new business is this hearing, with no old business listed. The commission will also consider approving minutes from December 19, 2024, and receive staff and commissioner reports.

• Public Hearing: Case PZC-25-001 – Text Amendments for Maximum Lot Coverage and Front Yard Parking Setbacks for Commercial Zoning District (Applicant: Village of Carpentersville, Location: 1200 L.W. Besinger Drive)
• Approval of Regular Meeting Minutes – 12/19/2024

The Planning & Zoning Commission approved text amendments to the zoning code that remove maximum lot coverage in C1, C2, and C2A commercial districts and allow front yard parking in commercial or industrial districts. The vote was 5-0 with two members absent. No public comments or questions were raised during the hearing.

• Approved text amendment to remove maximum lot coverage in C1, C2, C2A commercial districts (5-0)
• Approved text amendment to allow front yard parking in commercial or industrial districts (5-0)
• Approved minutes of December 19, 2024 regular meeting (5-0)

Board of Trustees

The Village Board will consider a consent agenda that includes approval of bills totaling over $1.9 million, several professional service and construction contracts, and routine items. Notable decisions include awarding a $292,550 contract for the Carpenter Creek Stream Restoration project and a $199,820 agreement for traffic improvements at Randall Road and Miller Road.

• Approval of bills: FY2024 $165,780.91 and FY2025 $1,736,001.27
• Contract with V3 Construction Group for Carpenter Creek Stream Restoration ($292,550)
• Professional services agreement with HR Green for Randall Road/Miller Road traffic design ($199,820)
• Engineering services with Baxter & Woodman for raw water main replacement at Wells No. 5 and 6 ($70,000)
• Purchase of network equipment from Tyler Technologies ($55,181)

The Board of Trustees approved the consent agenda, which included paying bills totaling $1,901,792.18 and awarding several contracts for engineering and construction services. All items passed unanimously with one trustee absent. No other substantive decisions were made.

• Approved FY2024 bills list of $165,780.91 and FY2025 bills list of $1,736,001.27 (6-0)
• Approved minutes of February 4, 2025 regular board meeting (6-0)
• Approved ordinance authorizing disposal of village personal property (6-0)
• Approved $70,000 professional services agreement with Baxter & Woodman for raw water main replacement design (6-0)
• Awarded $292,550 contract to V3 Construction Group for Carpenter Creek Restoration Project (6-0)
• Approved $199,820 professional services agreement with HR Green for Randall Road/Miller Road traffic improvements design (6-0)
• Approved $55,181 bid to Tyler Technologies for network equipment (6-0)

Fire & Police Commission

The commission is meeting to review personnel updates and eligibility lists for the police and fire departments. The body will discuss promotional exams for Fire Lieutenant and Police Sergeant, as well as interviews for entry-level firefighters.

• Entry Level Firefighter Interviews
• Fire Lieutenant Promotional Exam
• Police Sergeant Promotional Exam
• Fire Preference Points rules and regulations
• Probationary Firefighter and Police Officer updates

The Fire and Police Commission accepted the resignation of police officer Strahil Maramski and approved the January 12, 2024 meeting minutes. Fire Chief Anaszewicz announced plans to add two more candidates to the entry-level firefighter eligibility list and scheduled tentative interviews for February 21. The commission also discussed upcoming promotional exams for fire lieutenant and police sergeant, with details to follow.

• Approved January 12, 2024 meeting minutes (unanimous)
• Accepted resignation of Officer Strahil Maramski (unanimous)
• Tentatively scheduled firefighter interviews for February 21
• Announced joint fire lieutenant promotional exam with Dundee, applications due March 18
• Noted police sergeant promotional list expires August 2025; exploring testing options

Fire Pension Board

The board will vote on a regular retirement benefit for firefighter Michael Whelan, consider membership applications from Phil Karsten and Justin Peters, and decide on cost of living adjustments for pensioners. They will also review financial and investment reports, discuss a cash management policy, and address a compliance audit. Public comment is invited.

• Approve regular retirement benefit for Michael Whelan
• Applications for membership from Phil Karsten and Justin Peters
• Discussion and possible action on cash management policy
• Approve cost of living adjustments for pensioners
• Discussion of IFPIF compliance audit

The Carpentersville Firefighters' Pension Fund Board approved the 2025 Cost of Living Adjustments as calculated by L&A, accepted two new Tier II members, and approved a regular retirement benefit for Michael Whelan. The board also accepted the monthly financial report and approved quarterly disbursements of $41,242.22. No changes were made to the Cash Management Policy.

• Approved 2025 Cost of Living Adjustments (unanimous roll call)
• Accepted Justin Peters (effective Dec 9, 2024) and Phil Karsten (effective Jan 10, 2025) as Tier II members (unanimous roll call)
• Approved regular retirement benefit for Michael Whelan (unanimous roll call)
• Approved November 12, 2024 minutes as amended (voice vote)
• Approved quarterly disbursements of $41,242.22 (unanimous roll call)
• Accepted monthly financial report (unanimous voice vote)
• Accepted Sawyer Falduto investment report (unanimous voice vote)
• Kept closed session minutes sealed (unanimous voice vote)

Board of Trustees

The Village Board of Trustees will consider several agreements, including a TIF eligibility study for Randall and Huntley Roads and a labor contract with SEIU Local 73. The board will also vote on bills totaling over $2.3 million for fiscal years 2024 and 2025.

• Bills for approval: $1,002,452.89 (FY 2024) and $1,340,314.95 (FY 2025)
• Change Order #1 for Low Service Pump Replacement Project: $49,349.00
• TIF Eligibility Study for properties along Randall Road and Huntley Road by Johnson Research Group
• Service agreement with SEIU Local 73 (2025-2027)
• Agreement with North West Housing Partnership Agency

The Carpentersville Board of Trustees approved the consent agenda (6-0, with one absent), which included paying bills totaling over $2.3 million, approving minutes, a change order for a pump replacement project, an intergovernmental agreement for mutual aid, a housing partnership agreement, a TIF eligibility study, and a labor agreement with SEIU Local 73. The board also approved releasing closed session minutes from January 7, 2025. No other substantive decisions were made.

• Approved consent agenda including bills totaling $2,342,767.84 (6-0)
• Approved change order #1 for Low Service Pump Replacement Project, adding $49,349 (6-0)
• Approved ordinance revising IPWMAN intergovernmental agreement (6-0)
• Authorized Village Manager to execute agreement with North West Housing Partnership (6-0)
• Approved resolution for TIF eligibility study along Randall Road and Huntley Road (6-0)
• Approved SEIU Local 73 agreement for 2025-2027 (6-0)
• Approved release of closed session minutes from January 7, 2025 (6-0)

Business Development Committee

This is a procedural meeting of the Carpentersville Business Development Committee. The agenda includes call to order, roll call, public comments, approval of minutes, and commercial business updates. No specific ordinances, contracts, or public hearings are scheduled.

The Business Development Commission approved the minutes from the November 26, 2024 meeting. Members discussed several commercial updates, including 7Brew moving into the old Wendy's on Randall Road, potential beautification of Route 25, a new TIF for property north of Platt Hill Nursery, and an overview of Habitat for Humanity's development project. No formal decisions were made on these topics; the meeting adjourned at 5:40 p.m.

• Approved November 26, 2024 meeting minutes (motion by Hernandez, second by Teeter, carried)
• Adjourned meeting at 5:40 p.m. (motion by Trzaska, second by Frost, carried)

Police Pension Board

The Carpentersville Police Pension Fund Board of Trustees will consider approving regular retirement benefits for four officers, new membership applications for three officers, and annual cost-of-living adjustments for pensioners. The board will also review a disability status application for a dependent child, discuss a cash management policy, and receive investment and accountant reports.

• Approve regular retirement benefits for Edward Acot, Juan Cisneros, Jacob Kraemer, and Michael Straub
• Applications for membership from Andrew Churchill, Travis Skoniecke, and Alberto Villareal
• Approve annual cost-of-living adjustments for pensioners
• Discussion/possible action on cash management policy and Schwab account resolution
• Application to determine disability status for dependent child of Joseph Shively

Board of Trustees

The Village Board will consider a consent agenda that includes approval of bills totaling over $2.95 million, purchases of vehicles and equipment, a contract amendment for material removal, and zoning text amendments for commercial parking garages and lots. A public hearing is not listed; items will be enacted by one motion unless a trustee requests separate discussion.

• Approval of bills lists totaling $1,550,820.82 (FY2024) and $1,401,266.24 (FY2025)
• Ordinance authorizing temporary easement for Carpenter Creek Streambank Improvement Project
• Resolution to purchase a 2025 Ford Explorer for $43,683 and a 2025 Ford Transit-250 van for $59,480
• Resolution accepting Phase II design engineering services for Rivers End Lift Station improvements for $94,816
• Resolution amending contract with EarthWerks of Lisle, IL for additional material removal costs not to exceed $215,820

The Carpentersville Board of Trustees approved the entire consent agenda, including bills totaling $2,952,087.06, the purchase of two vehicles, a professional services agreement, and several other resolutions and ordinances. The vote was 6-0 with one trustee absent. No other substantive decisions were made.

• Approved FY2024 bills list of $1,550,820.82 (6-0)
• Approved FY2025 bills list of $1,401,266.24 (6-0)
• Approved purchase of 2025 Ford Explorer for $43,683 (6-0)
• Approved purchase of 2025 Ford Transit-250 van for $59,480 (6-0)
• Approved professional services agreement with Engineering Enterprises, Inc. for $94,816 (6-0)
• Approved purchase of Falcon Recycling Asphalt Hot Patcher for $42,729.46 (6-0)
• Approved contract amendment with EarthWerks for up to $215,820 (6-0)
• Approved zoning text amendments for commercial parking garages and lots (6-0)

Special Events Advisory Committee

The Special Events and Parks Commission will meet to approve December meeting minutes and discuss planning for 2025 events. Old business includes distributing duties, recruiting volunteers, confirming events, and planning new offerings like Movies in the Park and Concerts in the Park. The agenda also covers the Independence Day Parade, Fiestapalooza (band and vendor recommendations), and Fall Fest (band and vendor recommendations). No budget figures or ordinances are included.

• Approval of December 18, 2024 regular meeting minutes
• Discussion of new events for 2025: Movies in the Park and Concerts in the Park
• Independence Day Parade planning
• Fiestapalooza band and entertainment vendor recommendations
• Fall Fest band and entertainment vendor recommendations

Fire & Police Commission

The Fire and Police Commission will discuss updates regarding probationary staff and eligibility lists for both departments. The body will also address fire preference points and conduct lateral candidate interviews for the police department.

• Probationary Firefighter and Police Officer updates
• Entry Level Full-Time Firefighter Eligibility Update
• Police Department Eligibility List and Lateral Candidate Update
• Fire Preference Points rules and regulations
• Police Department Lateral Candidate Interviews

The commission approved an amendment to the Board of Fire and Police Commissioners Rules and Regulations to add preference points for firefighter candidates from trades, pending Village Board approval. They also re-elected Jim DeLong as chair for 2025 and approved the 2025 meeting dates. Updates were provided on probationary firefighters and officers, and lateral candidate interviews were scheduled for January 22, 2025.

• Approved amendment to BOFPC Rules and Regulations adding fire preference points (unanimous)
• Re-elected Jim DeLong as Chair for 2025 (unanimous)
• Approved 2025 meeting dates as presented (unanimous)
• Approved minutes of November 12, 2024 (unanimous)

Board of Trustees

The Board will vote on a consent agenda including $5,120,442.70 in fiscal year 2024 bills and $79,779.87 in FY2025 bills. They will also consider reappointing three members to the Planning and Zoning Commission and appointing five members to the Diversity Commission. A contract for the 2025 Annual Tree Trimming Program for $40,235 and a financial consulting contract for $30,000 are also up for approval.

• Approval of FY2024 bills list totaling $5,120,442.70 and FY2025 bills list of $79,779.87
• Reappointment of Michael Salvaggio, Jeffrey Stephens, Michael Sievertson to Planning and Zoning Commission (terms expiring Dec 2029)
• Appointment of five members to the Diversity Commission with terms expiring Dec 2027
• Approval of a $40,235 contract with Hendrickson Tree Care for the 2025 Annual Tree Trimming Program
• Ordinance amending Chapter 5.12 to adjust the maximum number of liquor licenses

The Carpentersville Board of Trustees approved all appointments and consent agenda items, including the reappointment of Michael Sievertson to the Planning and Zoning Commission and five new Diversity Commission members. The board also approved $5,120,442.70 in FY2024 bills and $79,779.87 in FY2025 bills, along with contracts for tree trimming and financial consulting. The meeting moved into closed session for real estate and collective bargaining matters.

• Approved appointments: Sievertson to Planning & Zoning, Gupta, Rivera, Ramos, Machuca, Malone to Diversity Commission (6-0)
• Approved FY2024 bills totaling $5,120,442.70 (6-0)
• Approved FY2025 bills totaling $79,779.87 (6-0)
• Approved $40,235 contract for 2025 Tree Trimming Program to Hendrickson Tree Care (6-0)
• Approved ordinance authorizing disposal of Village personal property (6-0)
• Approved ordinance amending liquor license maximums (6-0)
• Approved $30,000 financial consulting contract for Jan-Jun 2025 (6-0)
• Moved into closed session for real estate acquisition and collective bargaining (6-0)