Carpentersville public meetings in 2024

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a text amendment (Case TA-24-17) to regulate commercial parking garages and lots as a principal use and update definitions. They will also consider approving the 2025 meeting calendar and approve minutes from the November 21, 2024 meeting.

• Public hearing for text amendment TA-24-17: commercial parking garages and lots as a principal use and definitions
• Resolution to approve the 2025 PZC meeting calendar
• Approval of regular meeting minutes from November 21, 2024

The Planning & Zoning Commission approved a text amendment (TA-24-17) to remove commercial parking garages and lots as a principal use and to revise definitions, with modifications removing 'vegetation' from the Fence definition and 'hedge' from the Fence Height definition. The commission also approved the 2025 meeting schedule. No other substantive decisions were made.

• Approved text amendment TA-24-17 with modifications (5-0, 2 absent)
• Approved 2025 regular meeting schedule resolution (5-0, 2 absent)
• Approved minutes of November 21, 2024 meeting (5-0, 2 absent)

Special Events Advisory Committee

The Special Events and Parks Commission will hold its regular meeting on Dec 18, 2024. They will approve minutes from November, then discuss park updates, a recap of Winterville, and plan for new events in 2025, including a craft show, movies in the park, and concerts. Other items include the Holiday Lighting Contest, volunteer recruitment, and updates on Independence Day Parade, Fiestapalooza, and Fall Fest.

• Winterville event recap and new attraction for 2025
• New events for 2025: craft show, movies in park, concerts in park
• Independence Day Parade update
• Fiestapalooza band recommendations and new vendors
• Fall Fest band recommendations and other entertainment

Board of Trustees

The Village Board will vote on a consent agenda including a $449,793 contract for Phase II design engineering for Williams Road and Kings Road intersection and stormwater improvements, approval of a $2.68 million bills list, a special use permit for a community church, and a resolution to withdraw from a traffic corridor intergovernmental agreement. Also on the agenda is the swearing-in of a new firefighter/paramedic and recognition of award winners.

• Approval of professional services agreement with HR Green for $449,793 for Phase II design engineering for Williams Road and Kings Road intersection and stormwater improvements
• Approval of bills list totaling $2,677,779.42
• Ordinance granting a special use permit for a community church
• Resolution to withdraw from the Longmeadow Parkway/Huntley Road/Kreutzer Road corridor intergovernmental agreement
• Swearing in of Justin Peters as firefighter/paramedic

The Carpentersville Board of Trustees approved the consent agenda, including $2,677,779.42 in bills, minutes from December 3, a special use permit for a community church, a resolution authorizing a deferred compensation plan, withdrawal from a traffic corridor agreement, and a $449,793 design engineering contract for Williams and Kings roads. The vote was 6-0 with one trustee absent. No other substantive decisions were made; the meeting included proclamations, a swearing-in, and staff reports on upcoming projects.

• Approved FY2024 bills totaling $2,677,779.42 (6-0)
• Approved minutes of December 3, 2024 regular meeting (6-0)
• Approved special use permit for a community church (6-0)
• Approved resolution authorizing National Public Pension Fund Association deferred compensation plan (6-0)
• Approved withdrawal from Longmeadow Parkway/Huntley Road/Kreutzer Road corridor intergovernmental agreement (6-0)
• Approved $449,793 professional services agreement with HR Green for Williams Road and Kings Road design (6-0)

Board of Trustees

The Board will consider a consent agenda including approval of $5.9 million in bills, a resolution appropriating $1.8 million in Motor Fuel Tax funds for street maintenance (road salt, resurfacing, sidewalk cutting, and engineering), and a resolution for design engineering of Sioux Avenue drainage improvements. Also on the agenda is an ordinance amending the municipal code to adjust the maximum number of liquor licenses, and an appointment to the Planning and Zoning Commission. Public comment is allowed before the consent vote.

• Approval of Fiscal Year 2024 bills totaling $5,900,748.62
• Resolution appropriating $1,834,051.01 in Motor Fuel Tax funds for road salt, street lighting, resurfacing, sidewalk cutting, and engineering
• Resolution accepting a $229,900.00 professional services agreement with HR Green, Inc. for Phase II design of Sioux Avenue drainage improvements
• Resolution accepting a $54,740.00 professional services agreement with HR Green, Inc. for design of two retaining walls along Robin Road
• Ordinance amending Chapter 5.12 of the municipal code regarding the maximum number of liquor licenses

Business Development Committee

The Business Development Commission will meet to approve the 2025 meeting date schedule. The agenda also includes time for commercial business updates and public comments.

• Resolution for Schedule of 2025 BDC Meeting Dates

Planning & Zoning Commission

The Planning & Zoning Commission will hold two public hearings: one on a text amendment to regulations for detached garages in residential zoning districts, and one on a special use permit for a church in the R-2A residential district. The meeting also includes approval of minutes from July 2024 and commissioner/staff reports.

• Public hearing on Text Amendment TA-24-15 to revise detached garage rules in all residential districts (applicant: Village of Carpentersville).
• Public hearing on Special Use Permit SUP-24-16 for a church at 275 Skyline Drive in the R-2A district (applicant: Narasimha C. Samudrala).

Special Events Advisory Committee

The November 20, 2024 meeting of the Special Events and Parks Commission was canceled. No business will be conducted.

Board of Trustees

The Board will consider a consent agenda that includes approving the $2.12 million bills list, the FY2025 annual budget, and tax levies for corporate purposes and four special service areas. Other items up for approval are a $37,500 workers' compensation settlement, an ordinance creating a Diversity Commission, and the purchase of six Axon body-worn cameras with unlimited storage. A special event permit for the Riverside Parade of Lights on December 7 is also on the consent agenda.

• Approval of FY2025 annual budget and tax levies for corporate purposes and SSAs 1, 2, 3, and 21
• Workers' compensation settlement for a Public Works employee for $37,500
• Ordinance establishing a Diversity Commission
• Resolution to purchase six Axon body-worn cameras with docks, hardware, and unlimited storage
• Fiscal Year 2024 bills list totaling $2,120,303.11

Board of Trustees

The Board of Trustees will conduct a public hearing to review the tentative annual budget for the fiscal year starting January 1, 2025, through December 31, 2025.

• Public hearing on the tentative annual budget for fiscal year 2025

Special Events Advisory Committee

The Special Events and Parks Commission will hold a special meeting to approve October meeting minutes, receive public comment, and discuss upcoming events including the Holiday Lighting Contest, Winterville, and suggestions for Fall Fest & Fiestapalooza. No votes on ordinances or contracts are scheduled.

• Discussion of Holiday Lighting Contest
• Planning for Winterville event
• Gathering suggestions for Fall Fest & Fiestapalooza
• Approval of October 16, 2024 meeting minutes

Fire Pension Board

The Carpentersville Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and investment performance. The board will discuss the 2025 cash management policy and the municipal compliance report.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Discussion of GCM Recurring Withdrawal Instructions for 2025
• Review and adoption of Municipal Compliance Report
• Discussion of IFPIF Compliance Audit and Foster & Foster Dynamic Forecasting Services
• Annual Independent Medical Examinations for Kimberly DuCasse, Robert Dunn, and Christopher Scholl

Board of Trustees

The Carpentersville Board of Trustees will consider a consent agenda covering multiple routine and notable items, including approval of $3,400,014.50 in bills, a $248,900 professional services agreement with HR Green, a one-year extension of the snow plow contract with Clauss Brothers at a 7% increase, and a memorandum of agreement with the firefighter union on minimum staffing. The meeting also includes proclamations, officer promotions, and a resolution designating an honorary street name.

• Approval of Fiscal Year 2024 bills list totaling $3,400,014.50
• Resolution approving agreement with HR Green for professional services up to $248,900
• Resolution extending snow plow contract with Clauss Brothers for one year with 7% increase for 2024-2025 season
• Motion to authorize village manager to execute minimum staffing MOA with Carpentersville Professional Firefighters IAFF Local 4790
• Resolution designating Pine Woods Lane with honorary street name 'Patrick Ryan O'Came Way'

Foreign Fire Board

The Foreign Fire Insurance Board will review available funds and consider multiple purchase requests from the Carpentersville Fire Department, including furniture, equipment, and supplies for stations 91 and 92. Old business items such as SCBA mask identifiers, a station sauna, logo decals, and a new podium are also on the agenda. No dollar amounts are specified in the agenda.

• Station 91 day room furniture purchase
• Review benefits of station sauna
• Large American flag for Truck 91
• Portable jump starters for department apparatus
• Additional CAD monitor for stations 91 & 92

Audit & Finance Committee

The Audit & Finance Committee will hold a special meeting to discuss the Fiscal Year 2025 Capital Budget. They will also consider setting meeting dates for the 2025 commission calendar. Public comment will be accepted.

• Fiscal Year 2025 Capital Budget Presentation
• Establish 2025 Commission Meeting Dates

Audit & Finance Committee

The Audit & Finance Commission will meet to receive a presentation on the Fiscal Year 2025 Operating Budget. The body will also discuss other finance items and approve minutes from the August 26, 2024 meeting.

• Fiscal Year 2025 Operating Budget Presentation

Business Development Committee

The Carpentersville Business Development Committee meets to approve prior meeting minutes, discuss commercial business updates, and review the Created in Carpentersville program. No votes on specific rezonings, contracts, or ordinances are listed on the agenda. The meeting includes public comments and other business as needed.

• Approval of meeting minutes from previous session
• Commercial Business Updates (no details provided)
• Created in Carpentersville program update
• No specific rezonings, contracts, or dollar amounts on agenda

Police Pension Board

The Carpentersville Police Pension Fund Board of Trustees will meet to review financial reports and approve retirement benefits. The board will also discuss cash management policies for 2025 and review disability status applications.

• Approval of regular retirement benefits for Edward Acot and Jason Nilles
• Approval of revised regular retirement benefits for Steven Drews
• Discussion and possible action on 2025 repeat monthly withdrawals
• Review and adoption of the Municipal Compliance Report
• Application to determine disability status for dependent child of Joseph Shively

Special Events Advisory Committee

The Special Events and Parks Commission is meeting to plan for the upcoming year. The body will discuss 2025 meeting and event dates, budget items, and specific seasonal programming.

• 2025 Special Events & Parks Commission meeting dates
• 2025 Event Dates
• 2025 Budget Items
• Holiday Lighting Contest
• Winterville, Fall Fest, and Fiestapalooza planning

Board of Trustees

The Carpentersville Board of Trustees will consider a resolution determining the estimated amount to be raised through ad valorem property taxes for tax year 2024 and will vote on a consent agenda including a $3.59 million bills list. Other significant decisions include approving a $130,254 professional services agreement with HR Green, a $46,300 engineering study for a western utilities extension, and a one-year extension of the sludge hauling contract with Synagro Central at $34.25 per cubic yard plus a 3% increase. The meeting also includes proclamations for Manufacturing Month and Fire Prevention Month, recognition of Platt Hill Nursery, and a $1,500 donation from the Lions Club to the fire department.

• Resolution to set 2024 property tax levy amount (Consent Agenda Item D)
• Approval of Fiscal Year 2024 bills totaling $3,587,969.31
• Professional services agreement with HR Green for $130,254 (Consent Item E)
• Western Utilities Extension Study and evaluation with Baxter & Woodman for $46,300 (Consent Item H)
• One-year extension of sludge hauling contract with Synagro Central at $34.25/cubic yard plus 3% increase (Consent Item I)

Board of Trustees

The Village Board will consider a consent agenda that includes multiple spending approvals, most notably a $991,931 contract for Riverfront Park site improvements and an $810,833 architectural services agreement. Other items include the purchase of police emergency equipment, replacement desk phones, and special event permits with fee waivers. All consent items are expected to be approved in one motion unless a trustee requests separate discussion.

• Resolution awarding Riverfront Park Site Improvements to Earthwerks of Lisle, IL for up to $991,931
• Resolution accepting architectural services agreement with Dewberry Architects Inc. for up to $810,833
• Resolution authorizing purchase and installation of emergency equipment for four police vehicles for $65,647.88
• Resolution authorizing purchase and installation of a new air compressor and bottles for Station 91 for $77,371
• Resolution authorizing purchase of 4 Motorola APX 8000E radios for $39,200

Tax Increment Financing Joint Review Board

The Joint Review Board will hold consecutive annual meetings for four Tax Increment Financing districts: TIF#3, TIF#4, TIF#5, and TIF#6. Each meeting includes selecting a public member and chair, reviewing the respective annual report (for FY2023 or FY2022 for TIF#6), and a public question period. The board will also review the FY2022 TIF#6 annual report, which shows $29,635 in expenditures and a negative fund balance of $29,635.

• Review of FY2022 TIF 6 (Spring Hill Mall 2) annual report showing $29,635 in expenditures and a -$29,635 fund balance
• Review of FY2023 annual reports for TIF 3, TIF 4, and TIF 5
• Selection of public members and chairs for each TIF district's joint review board
• Approval of minutes from the December 7, 2023 Joint Review Board meeting for TIF 3, TIF 4, and TIF 5
• Public question and answer period for each TIF district meeting

Special Events Advisory Committee

The Special Events and Parks Commission will hold a special meeting to review minutes, hear public comment, and discuss the budget. New business includes recaps of Fiestapalooza and Fall Fest, and planning for the upcoming Winterville event. No votes or decisions are scheduled on the agenda.

• Fiestapalooza recap
• Fall Fest recap
• Winterville planning discussion
• Budget review

Business Development Committee

The Business Development Commission will hold a regular meeting with items including approval of minutes, commercial business updates, and the 'Created in Carpentersville' program. No specific proposals, contracts, or public hearings are listed on the agenda.

• Approval of meeting minutes from prior session
• Commercial Business Updates (no details provided)
• Created in Carpentersville program update
• Other Business (unspecified)

Board of Trustees

The Board of Trustees will consider a consent agenda that includes approving a $760,510.45 contract with Triggi Construction for the 2024 CDBG Resurface Program, a $55,630 auditing agreement with Sikich CPA LLC, an ordinance restricting parking on Grandview Drive west of Randall Road, and a special alcohol permit for Randall Roadhouse on October 13, 2024. The board will also vote on a bills list totaling $2,665,899.77 for Fiscal Year 2024.

• Award $760,510.45 contract to Triggi Construction for 2024 CDBG Resurface Program
• Approve $55,630 professional services agreement with Sikich CPA LLC for FY 2024 auditing
• Ordinance amending Section 10.24.110 to restrict street parking on Grandview Drive west of Randall Road
• Ordinance allowing Randall Roadhouse to serve alcohol early on October 13, 2024
• Approval of bills list totaling $2,665,899.77 for Fiscal Year 2024

The Board of Trustees approved the consent agenda, including $2,665,899.77 in bills, the September 3 meeting minutes, a $760,510.45 road resurfacing contract with Triggi Construction, a $55,630 auditing agreement with Sikich CPA, a parking restriction on Grandview Drive, and a special alcohol service permit for Randall Roadhouse. Trustee Frost voted against the consent agenda. No other substantive decisions were made; the meeting adjourned at 6:15 p.m.

• Approved FY2024 bills list of $2,665,899.77 (5-1)
• Approved minutes of September 3, 2024 meeting (5-1)
• Awarded 2024 CDBG resurface contract to Triggi Construction, Inc. for $760,510.45 (5-1)
• Accepted auditing services agreement with Sikich CPA LLC for $55,630 (5-1)
• Amended code to restrict street parking on Grandview Drive west of Randall Road (5-1)
• Granted special request for Randall Roadhouse to serve alcohol early on October 13, 2024 (5-1)

Fire & Police Commission

The Fire and Police Commission will hear updates on probationary firefighters and police officers, as well as eligibility and lateral candidate lists. No new business is on the agenda. The meeting may enter closed session for personnel matters.

• Probationary Firefighter update
• Entry Level Full-Time Firefighter Eligibility update
• Probationary Officer update
• Eligibility List and Lateral Candidate update for Police Department
• Executive session for personnel issues under 5 ILCS120/2(c)(1)

The Fire and Police Commission approved the August 13, 2024 meeting minutes unanimously. No formal decisions were made; the meeting consisted of status updates on probationary firefighters, officer staffing, and the Deputy Chief selection process.

• Approved August 13, 2024 meeting minutes (unanimous)

Board of Trustees

The Carpentersville Village Board will consider a consent agenda including approval of bills totaling $1,898,706.81, a well rehabilitation contract for $143,311, a floodplain study agreement for $59,780, engineering services for the 2024 CDBG resurfacing program for $62,884, and the purchase of three police interceptors. An audit presentation by Sikich is also scheduled.

• Approval of bills list totaling $1,898,706.81
• Resolution for rehabilitation of Well #5, base bid $143,311 from Municipal Well & Pump
• Floodplain study agreement for Four Winds Way Creek with HR Green, $59,780
• Phase III engineering for 2024 CDBG Resurfacing Program with HR Green, $62,884
• Purchase of three 2025 Ford Utility Police Interceptors

Business Development Committee

The Business Development Commission will meet to receive commercial business updates. The agenda consists primarily of procedural items.

• Commercial business updates

Audit & Finance Committee

The committee will review the Fiscal Year 2025 Capital Equipment Replacement Fund budget and the status of the Fiscal Year 2023 audit. Members will also discuss the Lead Service Line Replacement Program and review expenditures from the first two quarters of Fiscal Year 2024.

• Fiscal Year 2025 Capital Equipment Replacement Fund (CERF) Budget Presentation
• Fiscal Year 2023 Audit Status
• Lead Service Line Replacement Program Update
• Review of Fiscal Year 2024 Q1 and Q2 Village Department Expenditures
• June 30, 2024 Investment Review

Special Events Advisory Committee

The Special Events and Parks Commission will meet to discuss logistics for upcoming community events. The body will review security, wristbands, and vendors for Fiestapalooza and Fall Fest.

• Fiestapalooza wristbands
• Fiestapalooza outside security
• Fiestapalooza outstanding vendors
• Fall Fest outstanding vendors

Board of Trustees

The Village Board of Trustees will meet to approve a bills list totaling $1,768,186.70 and consider several administrative items. The meeting includes the appointment of a Police and Fire Commission member and the swearing-in of three patrol officers.

• Approval of Fiscal Year 2024 Bills List for $1,768,186.70
• Ordinance concerning restaurant sales of off-premises alcoholic beverages
• Liquor license extension until 3:00 AM for El Diablo Cantina on September 15, 2024
• Equipment lease agreement with the Dundee Township Park District
• Special Event Application Approval and Fee Waiver Request for Dundee-Crown

Fire & Police Commission

This is a procedural meeting with updates on probationary firefighters and officers, as well as eligibility lists for full-time firefighter and lateral candidates. No new business is scheduled. The commission will also hold an executive session for personnel issues.

• Probationary Firefighter update
• Entry Level Full-Time Firefighter Eligibility update
• Probationary Officer update
• Eligibility List and Lateral Candidate update
• Executive session for personnel issues (5 ILCS120/2(c)(1))

Foreign Fire Board

The Carpentersville Foreign Fire Insurance Board will review available funds and consider multiple equipment and furniture purchases for fire stations. Old business includes items such as workout equipment, SCBA mask identifiers, furniture, ice machines, and a grill. New business involves reviewing all outstanding requests before adjournment.

• New workout equipment for stations 92 & 93
• Last name identifiers for SCBA masks
• Station 91 furniture purchase for day room
• Station ice machines and station 93 grill purchase
• Review of benefits for station sauna

Fire Pension Board

The Carpentersville Firefighters' Pension Fund Board of Trustees will meet to approve minutes, hear financial and investment reports, and decide on several administrative items. Key actions include approving the actuarial valuation and tax levy request, renewing fiduciary liability insurance, and electing board officers. The board will also consider a cash management policy and trustee training reimbursements. A closed session may be held if needed.

• Presentation and approval of monthly bills (Lauterbach & Amen, LLP accountant report)
• Discussion/possible action on Cash Management Policy
• Review/approve Fiduciary Liability Insurance Renewal
• Review/approve Actuarial Valuation and Tax Levy Request
• Board Officer Elections for President and Secretary

Board of Trustees

The Carpentersville Board of Trustees will consider several items including appointments to committees, approval of bills totaling $2.9 million, and a consent agenda with numerous resolutions and ordinances. Notable items include an ordinance establishing a Mixed-Use Development (MXD) zoning district, a successor collective bargaining agreement with police patrol union MAP #378, and a resolution to waive competitive bidding for Stryker EMS equipment costing $139,724.72.

• Ordinance creating Mixed-Use Development (MXD) Zoning District
• Successor collective bargaining agreement with MAP #378 (Patrol)
• Waiver of competitive bidding and purchase of Stryker EMS equipment for $139,724.72
• Phase III engineering services for 2024 High-Capacity Inlet Project with HR Green for $76,864.00
• Appointments: William Saylor to Planning and Zoning, Dickie Abbott to Audit and Finance, Jim Malone and Jeff Frost to Business Development Commission

Business Development Committee

The regular meeting of the Business Development Commission scheduled for July 23, 2024, has been canceled. No other items were listed on the agenda.

Board of Trustees

The Village Board of Trustees is holding a special meeting to consider a consent agenda item that would approve a special event permit, a temporary liquor license, and a fee waiver for the AACA Annual Car Show scheduled for July 21, 2024. Public comment is invited before the vote.

• Approval of special event permit, temporary liquor license, and fee waiver for the AACA Annual Car Show on July 21, 2024

Planning & Zoning Commission

The Planning and Zoning Commission will meet to discuss a proposed text amendment for the MXD Zoning District. The request was submitted by the Village of Carpentersville regarding the location at 1200 L.W. Besinger Drive.

• Public Hearing: Case No: TA – 24-14 for MXD Zoning District text amendment at 1200 L.W. Besinger Drive

Special Events Advisory Committee

The Special Events and Parks Commission will consider approving the June 19th meeting minutes, receive public comment, and discuss budget items. New business includes planning details for Fiestapalooza such as wristbands and outside security, as well as an update on Fall Fest.

• Approval of June 19th, 2024 regular meeting minutes
• Discussion of Fiestapalooza wristbands and outside security
• Fall Fest update
• Budget discussion

Police Pension Board

The Carpentersville Police Pension Fund Board of Trustees will meet to review and act on the actuarial valuation and tax levy request, elect board officers, and approve fiduciary liability insurance renewal. Other business includes adopting the municipal compliance report, updating board rules, and considering disability applications for a dependent child and an independent medical exam. The board will also discuss cash management policy and review investment reports.

• Review/Approve Actuarial Valuation and Tax Levy Request
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
• Review/Approve Fiduciary Liability Insurance Renewal
• Review/Approve Board Rules and Regulations
• Annual Independent Medical Examination for Nathan Hartley and Application to Determine Disability Status for Dependent Child Joseph Shively

Board of Trustees

The Board of Trustees will vote on a consent agenda that includes multiple contract awards and ordinances. The largest item is a $4,930,159.50 contract for the Old Town Area 1A Reconstruction Project to Schroeder Asphalt Services, Inc. Other notable actions include a $424,005 engineering services agreement for the same project, a $754,963.18 high-capacity inlet project contract, a $122,600 fire station roof replacement, and an ordinance amending parking prohibitions.

• Old Town Area 1A Reconstruction Project contract award to Schroeder Asphalt Services, Inc. for $4,930,159.50
• Phase III Construction Engineering Services for Old Town Area 1A with HR Green, Inc. for $424,005
• High-Capacity Inlet Project contract award to a Lamp Concrete Contractors, Inc. for $754,963.18
• Fire Station No. 93 Roof Replacement Project contract award to All American Exterior Solutions for up to $122,600
• Ordinance amending Section 10.24.010 of the Carpentersville Municipal Code pertaining to general parking prohibitions

Fire & Police Commission

The Commission will review updates regarding probationary firefighters and officers. The agenda also includes changes to the police eligibility list involving resignations, retirements, and probation releases.

• Police eligibility list updates for Castro (resignation), Acot and Nilles (retirements), and Lemley (release from probation)
• Updates on probationary firefighter and officer status
• Executive session regarding personnel issues

Board of Trustees

The Village Board Meeting scheduled for July 2, 2024, was canceled. No agenda items were provided for this session.

Business Development Committee

The regular meeting of the Carpentersville Business Development Commission scheduled for June 25, 2024, has been canceled.

• Meeting cancellation

Audit & Finance Committee

The committee will discuss the Fiscal Year 2025 budget update and the status of the Fiscal Year 2023 audit. The agenda also includes proposed changes to the Water and Sewer System Municipal Code and updates on Riverfront Park.

• FY 2024 GFOA Budget Award
• Proposed Water and Sewer System Municipal Code changes
• Riverfront Park update
• Finance Director position update
• Review of February through May 2024 investments

Planning & Zoning Commission

The Commission will hold public hearings regarding two cases. One involves a request for a church in a commercial district at 150 S. Kennedy Drive. The other concerns a variation for an ADA ramp and deck at 3029 Shenandoah Drive.

• Special Use Permit for Church (Case No: SUP-24-12)
• Variation for ADA ramp and deck (Case No: V-24-13)

Special Events Advisory Committee

The Special Events and Parks Commission is meeting to discuss planning for several upcoming community events. The agenda includes discussions regarding the Independence Day Parade, Fiestapalooza, and Fall Fest. The commission will also address budget items and 2025 event dates.

• Videographer and photographer services for SPARKS events
• Independence Day Parade planning
• Fiestapalooza contracts and liquor permits
• Fall Fest discussion
• Setting event dates for 2025

Board of Trustees

The Board of Trustees is reviewing several large infrastructure contracts for road resurfacing and parking lot improvements. The agenda also includes proposed ordinance changes regarding liquor licenses and outdoor cafe provisions.

• 2024 Village Resurface Program contract: $1,223,993.64
• 2024 MFT Resurface Program contract: $1,382,556.09
• Fire Station #93 Parking Lot Improvements contract: $224,516.45
• Ordinance amending liquor licenses and outdoor cafe provisions
• Appointment of Nate Spain to the Fire Pension Commission

Fire & Police Commission

The commission will discuss updates regarding probationary firefighters and officers. The agenda includes establishing new fire and police department eligibility lists. Police entry-level interviews are scheduled to begin at 5:30 p.m.

• Probationary firefighter update
• Entry level full-time firefighter eligibility update
• Probationary officer update
• Final Fire Department eligibility list
• New Police Department lateral and eligibility list

Board of Trustees

The Village Board of Trustees will consider several ordinances, including a planned unit development at the intersection of Oxford Drive and Kings Road. The board will also review new water service fees for lead service line residents and rules for outdoor vehicle storage.

• Planned Unit Development for single-family residential subdivision (Oxford Drive and Kings Road)
• Ordinance regarding water shut off fees for non-responsive, lead service line residents
• Annexation agreements with CREI Holdings 1 LLC and Huntley Road LLC
• Intergovernmental agreement with the Village of Gilberts
• Resolution to approve payment to EMS Management & Consultants, INC.

Business Development Committee

The Carpentersville Business Development Commission is meeting to hear a presentation from Placer AI, receive an update on the Created in Carpentersville 2024 program, and discuss commercial business updates. The agenda also includes routine items like public comments, approval of minutes, and other business.

• Placer AI presentation
• Created in Carpentersville 2024 update
• Commercial business updates

Fire Pension Board

The Carpentersville Firefighters' Pension Fund Board of Trustees is holding a regular meeting to review financial reports, approve bills, discuss a cash management policy, and consider trustee training registration fees. They will also handle routine items such as approving minutes, reviewing eligibility affidavits, and certifying board election results.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Discussion/possible action on Cash Management Policy
• Approval of trustee training registration fees and reimbursable expenses
• Application for deceased surviving spouse benefits – Carol Creek
• Certify board election results for Active Member Position

Board of Trustees

The Carpentersville Board of Trustees will consider approving a $2.73 million bills list, a sewer main rehabilitation contract, and a new sewer jetter truck purchase. They will also vote on several special event permits and an ordinance changing the maximum number of liquor licenses. The meeting includes proclamations and recognitions, and public comments are limited to five minutes.

• Approval of bills totaling $2,730,846.54
• Resolution to purchase a Vactor Ramjet sewer jetter for $341,028.64
• Bid acceptance for sewer main rehabilitation ($208,475) to Benchmark Construction
• Ordinance amending Chapter 5.12 on maximum liquor licenses
• Special event permits for Community Pop-Up, Odd Fellows, and car show

Planning & Zoning Commission

The Planning & Zoning Commission is holding a special meeting with a public hearing to consider a Planned Unit Development (PUD) request from Habitat for Humanity for a 28-lot single-family subdivision at 1 Oxford Drive. The proposal requires several zoning exceptions, including reduced setbacks, lot sizes, and frontage widths. The commission will make a recommendation to the Village Board.

• Public hearing for PUD-24-11: 28-lot single-family subdivision by Habitat for Humanity at 1 Oxford Drive
• Proposed exceptions: front yard setback reduced from 30 ft to 10 ft, minimum lot size from 8,750 sq ft to 3,500 sq ft, minimum lot width from 70 ft to 50 ft
• Zoning change from R-4 to R-3 Residential required
• Property size: approximately 17.67 acres

Special Events Advisory Committee

The scheduled meeting of the Special Events and Parks Commission for May 15, 2024, was canceled. No agenda items were presented for discussion or decision.

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to discuss updates on probationary firefighters and police officers, entry-level eligibility lists, and lateral transfers. They will also consider establishing a new police eligibility list and finalizing a firefighter eligibility list, plus a proposal to offer extra eligibility points for fire industry experience. The meeting includes an executive session for personnel issues.

• Probationary Firefighter Update
• Entry Level Full-Time Firefighter Eligibility Update
• Probationary Officer Update
• Entry Level Police Eligibility List Update
• Rules and Regulations Offering Extra Eligibility Points for Experience in Fire Industry

Board of Trustees

The Carpentersville Board of Trustees will consider a consent agenda including approval of $2,189,629.97 in fiscal year 2024 bills, several resolutions for equipment and engineering services, and ordinances granting special use permits for a church, outdoor dining, and other code amendments. The board will also swear in three new patrol officers and recognize the police department's ILEAP accreditation.

• Approval of bills totaling $2,189,629.97
• Resolution to purchase Dell servers, IBM SAN, and Dell switches
• Phase II engineering services agreement for LW Besinger Drive improvement with HR Green, Inc. for $171,495.00
• Special use permit for community church at 2501 Helm Road
• Special use permit for outdoor dining at 2112 Elgin Road

Fire Pension Board

This agenda only lists the board's 2024 meeting dates, with one meeting rescheduled to May 24, 2024 at 1:30 p.m. All other meetings are at 1:00 p.m. at the Carpentersville Fire Department. No substantive business items are listed.

• May 24, 2024 meeting rescheduled to 1:30 p.m.
• August 13, 2024 meeting
• November 12, 2024 meeting
• Meetings held at Carpentersville Fire Department, 213 North Spring Street

Audit & Finance Committee

The April 29, 2024 Audit & Finance Committee meeting has been cancelled. No items were discussed or decided.

• Meeting cancelled

Business Development Committee

The Carpentersville Business Development Commission is meeting to handle routine business including approving minutes, recapping the Rise and Shine event, discussing the Created in Carpentersville 2024 program, and reviewing business development software. The agenda is largely procedural with no specific dollar amounts or rezonings listed.

• Rise and Shine Event Recap
• Created in Carpentersville 2024 Discussion
• Business Development Software review
• Commercial Business Updates

Planning & Zoning Commission

The Carpentersville Planning & Zoning Commission will hold public hearings on five items, including a shed variance, two special use permits (a church and an outdoor dining area), and two text amendments (outdoor dining areas and gas station canopy signs). The commission will also approve minutes from the previous meeting and take public comment.

• V-24-06: Variation for shed in secondary front yard at 1655 Gleneagle Drive
• SUP-24-07: Special use permit for a church in residential district at 2501 Helm Road
• SUP-24-08: Special use permit for outdoor dining area at 2112 Elgin Road
• TA-24-09: Text amendment for outdoor dining areas
• TA-24-10: Text amendment for gas station canopy signs

Special Events Advisory Committee

The Special Events and Parks Commission is holding a regular meeting to approve minutes, hear public comment, and discuss old and new business. Key items include a videographer/photographer for SPARKS events, the Independence Day Parade, Fiestapalooza contracts and liquor, and Fall Fest. The meeting is primarily for discussion and decisions on these upcoming community events.

• Approval of March 20, 2024 meeting minutes
• Videographer & Photographer for SPARKS events (old business)
• Independence Day Parade (new business)
• Fiestapalooza contracts and liquor for event (new business)
• Fall Fest (new business)

Board of Trustees

The Carpentersville Board of Trustees will consider a consent agenda including approval of $1,483,572.15 in bills, a $32,186.15 workers' compensation settlement, and several ordinances and resolutions. They will also swear in five new patrol officers and issue proclamations for Arbor Day and Earth Day.

• Approval of bills totaling $1,483,572.15
• Workers' compensation settlement of $32,186.15 for a Public Works employee
• Purchase of IT equipment (Dell servers, IBM SAN, switches) for $78,168.42
• Engineering services agreement with HR Green for $46,585.00
• Annexation of property south of Huntley Road and east of Galligan Road

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to discuss updates on probationary firefighters and police officers, as well as eligibility lists for entry-level and lateral transfer positions. They will also consider a proposal to offer extra eligibility points for experience in the fire industry and conduct two firefighter interviews after the regular meeting. The agenda includes an executive session for personnel issues.

• Probationary Firefighter Update
• Entry Level Full-Time Firefighter Eligibility Update
• Probationary Officer Update
• Entry Level Police Eligibility List Update
• Rules and Regulations Offering Extra Eligibility Points for Experience in Fire Industry

Board of Trustees

The Carpentersville Board of Trustees will vote on a consent agenda that includes approving $3,582,839.21 in bills, a $186,072 engineering agreement for the Silverstone Lake Interceptor Sewer analysis, and an ordinance amending liquor license limits. They will also discuss a request from M1 Hospitality Group LLC for extended liquor license hours on certain dates.

• Approval of bills totaling $3,582,839.21
• Resolution to pay Andres Medical Billing Services $35,000 for Medicare Ground Ambulance Data Collection Survey
• Engineering Services Agreement with Engineering Enterprises, Inc. for $186,072 for Silverstone Lake Interceptor Sewer analysis
• Ordinance amending Chapter 5.12 regarding maximum number of liquor licenses
• Discussion on M1 Hospitality Group LLC request for extended liquor license hours

Special Events Advisory Committee

The Special Events and Parks Commission is meeting to discuss and vote on upcoming community events, including the Independence Day Parade, Fiestapalooza, and Fall Fest. They will also review the budget and approve minutes from the previous meeting. The agenda includes a vote on bands and folkloric dancers for Fiestapalooza.

• Approval of February 26th, 2024 meeting minutes
• Spring/Summer Event: Chalk the Park
• Independence Day Parade: route, Jesse White Tumblers, online application
• Fiestapalooza: videographer for all village events, bands/prices, folkloric dancers (vote), caravan parade
• Fall Fest discussion

Board of Trustees

The Carpentersville Board of Trustees will vote on a consent agenda that includes approving roughly $1.8 million in bills for fiscal years 2023 and 2024, plus several contracts and resolutions. These include engineering services for the 2024 road resurfacing programs, an extension of the street sweeping contract, and a grounds maintenance contract extension. The board will also recognize two state champion wrestlers and appoint a new SPARKS chairperson.

• Approval of bills totaling $1,799,176.27 for FY2024 and $26,942.65 for FY2023
• Resolution for Phase II/III engineering for 2024 MFT Resurfacing Program with HR Green, Inc. ($116,550)
• Resolution for Phase II/III engineering for 2024 Village Funded Resurfacing Program with HR Green, Inc. ($142,450)
• Extension of 2023 street sweeping contract with Lakeshore Recycling Systems for two years (2024-2025)
• Extension of grounds maintenance contract with Dundee Landscape Construction with 3.3% and 2% increases

Fire & Police Commission

The Fire and Police Commission is meeting to review updates on probationary firefighters and officers, entry-level eligibility lists, and lateral transfers. No new business is listed for either department. The commission will also enter executive session to discuss personnel issues.

• Probationary Firefighter Update
• Entry Level Full-Time Firefighter Eligibility Update
• Probationary Officer Update
• Entry Level Police Eligibility List Update
• Lateral Transfer Update

Foreign Fire Board

The Carpentersville Foreign Fire Insurance Board is meeting to review and allocate remaining funds. They will consider old business items like furniture, equipment, and subscriptions, as well as new requests for saunas and ice machines.

• Station 91 dayroom furniture
• New workout equipment for stations 92 & 93
• Thermal imaging camera for Engine and truck back-step position
• Station 92 living area window tints
• Two new personal gear bags for new hires

Board of Trustees

The Carpentersville Board of Trustees will consider a consent agenda that includes approving roughly $1.84 million in fiscal year 2024 bills, purchasing four police interceptors, and approving engineering contracts for the 2024 High-Capacity Inlet Project and Riverfront Park. The board will also vote on several zoning ordinance amendments and a motion to formalize an annexation agreement with Willow Creek Community Church. A separate $30,152.54 bills list for fiscal year 2023 is also on the agenda.

• Approval of FY2024 bills totaling $1,840,143.04
• Purchase of four 2025 Ford Utility Police Interceptors via Suburban Purchasing Cooperative from Currie Motors
• Phase II engineering services for 2024 High-Capacity Inlet Project with HR Green, Inc. for $45,128.50
• Final engineering services for Riverfront Park Property with HR Green, Inc. for $461,504.00
• Ordinance amendments to Title 16 (multi-family parking, playhouses, fences) and Title 17 (stormwater fee-in-lieu, pre-application fees)

Business Development Committee

The Carpentersville Business Development Commission is meeting to handle routine procedural items including call to order, roll call, public comments, and approval of minutes. The main substantive items are discussion of the Rise and Shine event and updates on commercial businesses, followed by other business and adjournment.

• Discussion of Rise and Shine event
• Commercial business updates
• Public comments (5 minutes or less)
• Approval of meeting minutes

Audit & Finance Committee

The Audit & Finance Committee is meeting to review the Fiscal Year 2023 audit status, hear an annual audit overview from Sikich, and set regular meeting dates for 2024. They will also discuss the FY2024 budget document status, Riverfront Park update, pension fund actuarial methods, and investment reviews.

• Fiscal Year 2023 Audit Status and presentation by Jim Savio, Partner at Sikich
• Establish 2024 Commission Regular Meeting Dates: Feb 26, Apr 29, Jun 24, Aug 26, Oct 28
• Special/Ad Hoc meetings TBD to discuss FY 2025 Budget
• Riverfront Park Update
• Police and Fire Pension Funds Actuarial Funding Method for Unfunded Liabilities

Special Events Advisory Committee

The Special Events and Parks Commission is holding a special meeting to discuss routine business, including approving the previous meeting's minutes and receiving public comment. The main items for discussion are updates on upcoming events such as the Independence Day Parade, Fall Fest, and Fiestapalooza, as well as possible spring/summer events. No specific decisions or dollar amounts are listed on the agenda.

• Approval of January 22nd 2024 meeting minutes
• Discussion of Independence Day Parade
• Discussion of Fall Fest
• Discussion of Fiestapalooza
• Discussion of possible spring/summer events

Special Events Advisory Committee

The February 21, 2024 meeting of the Special Events and Parks Commission has been canceled. No items will be discussed or decided at this meeting.

Board of Trustees

The Carpentersville Board of Trustees meeting scheduled for February 20, 2024, has been canceled. The agenda contains only the cancellation notice and standard ADA accessibility information, with no items for discussion or decision.

• Meeting canceled for February 20, 2024

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on three proposed text amendments to the Zoning Ordinance: allowing children's playhouses in secondary front yards under certain conditions, reducing multi-family parking requirements from 2.5 to 1.5 spaces per unit, and simplifying fence regulations in residential districts. The commission will also consider approving minutes from the January 18, 2024 meeting. No old business is listed.

• Public hearing TA-24-02: Text amendment to permit children's playhouses (max 40 sq ft) in secondary front yards if enclosed by a 4-foot fence
• Public hearing TA-24-03: Text amendment to reduce multi-family parking from 2.5 spaces per unit (2 enclosed) to 1.5 spaces per unit, with possible 1 space per unit by Zoning Administrator
• Public hearing TA-24-04: Text amendment to simplify fence regulations in residential districts
• Approval of minutes from January 18, 2024 regular meeting
• Next regular PZC meeting scheduled for March 21, 2024

Board of Trustees

The Board of Trustees will consider several ordinances regarding municipal code amendments for shipping containers, garages, and liquor licenses. The meeting also includes discussions on engineering services for streambank mitigation and water system improvements.

• Engineering services agreement for Carpenter Creek Streambank Mitigation Project: $197,835.00
• Water distribution model and improvement recommendations agreement: up to $80,100.00
• Ordinance amendments for shipping container storage and residential garages
• Ordinance amendments regarding liquor license limits and event hours
• Lead service line replacement program change order for 40 additional lines

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to discuss updates on probationary firefighters and officers, as well as eligibility lists for entry-level and lateral transfer positions. The meeting includes an executive session for personnel issues, followed by police entry-level interviews at 5 p.m.

• Entry Level Full-Time Firefighter Eligibility Update
• Probationary Officer Update
• Entry Level Police Eligibility List Update
• Lateral Transfer Update
• Executive Session for Personnel Issues

Fire Pension Board

The Carpentersville Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investment updates. Key actions include approving duty disability benefits for Christopher Scholl, a contribution refund for Michael Compton, and annual cost-of-living adjustments for pensioners. The board will also discuss funding policy, cash management, and trustee training expenses.

• Approve Duty Disability Benefits – Christopher Scholl
• Contribution Refund – Michael Compton
• Approve Annual Cost of Living Adjustments for Pensioners
• Discussion/Possible Action – Cash Management Policy
• Discussion/Possible Action – Funding Policy

Board of Trustees

The February 6, 2024 Village Board meeting of the Carpentersville Board of Trustees was canceled. No business items are scheduled for this date.

• Meeting canceled

Business Development Committee

The Carpentersville Business Development Commission is meeting to discuss the State of the Village presentation, recap a staff meeting with Elgin Community College representatives, and receive commercial business updates. The agenda is largely procedural, with no specific votes or dollar amounts listed.

• Discussion of State of Village Presentation
• Recap of staff meeting with Elgin Community College representatives
• Commercial business updates

Board of Trustees

The Carpentersville Board of Trustees will consider a consent agenda that includes approving $2,853,312.29 in bills, a $63,501 tree trimming contract, purchases of a Ford F-550 and an International MV607, a SAN storage purchase, and ordinances amending liquor license limits and subdivision provisions. The board will also recognize the holiday lighting contest winner and a 35-year employee, and may discuss lateral police officer hiring.

• Approval of bills totaling $2,853,312.29 for FY2023 and $193,761.88 for FY2024
• Contract award of $63,501.00 to Central Tree & Landscaping Mulch, LLC for 2024 tree trimming
• Purchase of one 2024 Ford F-550 cab and chassis for $52,022.00 plus stake bed installation for $15,938.82
• Purchase of one 2025 International MV607 chassis for $413,892.00
• Ordinance amending Chapter 5.12 to change maximum number of liquor licenses

Special Events Advisory Committee

The Special Events and Parks Commission is meeting to approve prior minutes, hear public comment, and discuss the budget. Under old business, they will review the Holiday Lighting Contest. New business includes planning for Fall Fest, Fiestapalooza, setting 2024 event dates, and a spring event or Dog Days.

• Approval of December 20, 2023 meeting minutes
• Discussion of Holiday Lighting Contest (old business)
• Planning for Fall Fest and Fiestapalooza
• Setting 2024 event dates
• Discussion of spring event or Dog Days

Planning & Zoning Commission

The Carpentersville Planning & Zoning Commission will hold public hearings on three proposed zoning text amendments: regulating temporary feather/teardrop signs, revising detached garage size limits and the definition of garage storage in residential districts, and permitting shipping container storage units. The commission will also consider approving minutes from the December 21, 2023 meeting and receive an updated zoning map from staff. These are public hearings where residents can comment, and the commission will make recommendations to the Village Board.

• Public hearing on TA-23-20: text amendment for temporary feather/teardrop signs, with proposed rules including a 10-foot height limit, 10-foot setback from right-of-way, and 60 days per year per business
• Public hearing on TA-23-21: text amendment for detached garages in residential districts, proposing size limits of 1,000 sq ft (R-1), 864 sq ft (R-2), and 576 sq ft (R-2-A and other single-family districts), and revising the definition of 'garage storage' to allow personal items
• Public hearing on TA-24-01: text amendment to permit shipping container storage units, with a history of a 20-foot container approved for Keith Andres Bike Park in 2018
• Approval of minutes from the December 21, 2023 regular meeting
• Staff report on updated zoning map

Special Events Advisory Committee

The Special Events and Parks Commission meeting scheduled for January 17, 2024, at the Public Works Facility in Carpentersville was canceled. No business items were discussed or decided. The agenda contains only cancellation notice and standard ADA accommodation information.

• Meeting canceled
• Scheduled location: Public Works Facility, 1075 Tamarac Drive, Carpentersville, IL 60110
• ADA accommodation contact: Assistant Village Manager at (847) 426-3439

Police Pension Board

The Board of Trustees will review financial reports and investment statements from Verus Advisory, Inc. The agenda includes discussions regarding cash management, funding policy, and annual cost of living adjustments for pensioners.

• Approval of meeting minutes from October 17, 2023, and November 14, 2023
• Annual Cost of Living Adjustments to Pensioners
• Membership applications and contribution refunds
• Actuarial Valuation and Tax Levy Request discussion
• Reinstatement of Creditable Service for John Reese

Board of Trustees

The Carpentersville Board of Trustees will consider approving a consent agenda that includes $2,305,055.73 in bills, the final plat for 441 Maple Avenue, an updated zoning map, and purchases of a light tower and two dump trucks. The board will also swear in two new police officers. Public comment is limited to five minutes per person.

• Approval of bills totaling $2,305,055.73
• Swearing in of Joseph Gutierrez as Police Commander and Joseph DeFranco as Police Sergeant
• Ordinance approving final plat of 441 Maple Avenue
• Resolution to purchase a Generac Diesel 20KW Mobile Light Tower for $27,953.22
• Resolution to purchase two 2024 Peterbilt trucks and equipment for $517,544.84

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to handle routine business: approving minutes, receiving communications, and reviewing updates on probationary firefighters, entry-level firefighter and police eligibility lists, and lateral police transfers. No new business or other business items are listed, and the agenda is largely procedural.

• Entry Level Full-Time Firefighter Eligibility Update
• Probationary Officer Update
• Entry Level Police Eligibility List Update
• Lateral Transfer Update