Coppell public meetings in 2021

Planning & Zoning Commission

The Commission will consider amending the Sign Ordinance to allow pylon signage near SH 121 and IH 635. It will also review a request to replat land into five live/work lots at S Coppell Road and Heath Lane.

• Replat of Lost Creek Addition into five live/work lots and one common area lot
• Sign Ordinance amendment regarding pylon signage near SH 121 and IH 635
• Amendment to allow changeable letters on school monument signs
• Approval of October 21, 2021, meeting minutes

The Planning & Zoning Commission approved the Lost Creek (Live/Work) Addition replat, creating five live/work lots and one common area lot at the northeast corner of S Coppell Road and Heath Lane, subject to staff conditions. The commission also voted to continue the public hearing on the Sign Ordinance Text Amendment to the February meeting, after requesting that seasonal businesses be excluded and additional design regulations for pylon signs be explored. The October 21, 2021 meeting minutes were approved unanimously.

• Approved Lost Creek (Live/Work) Addition replat, Lots 1-5 & Lot 6X, Block A (5-0)
• Continued Sign Ordinance Text Amendment public hearing to February meeting (5-0)
• Approved October 21, 2021 meeting minutes (5-0)

City Council

The City Council will consider several zoning changes for residential, hotel, and commercial developments. The meeting includes discussions regarding American Rescue Plan funds and the Coppell Arts Center operations. The council will also review infrastructure contracts and a change order for the Denton Tap intersection project.

• $1,250,000 contract renewal with F&F Construction for sidewalk and street repairs
• Zoning changes for residential structures at 528 and 532 S. Coppell Road
• Development plan for hotels at Point West Boulevard and Dividend Drive
• $261,235.25 change order for a right turn lane on the SH 121 service road
• New site plan for hotels and office/warehouse at Sandy Lake Road and SH 121

The City Council unanimously approved the consent agenda, which included zoning changes for residential and commercial properties, a sidewalk and street repair contract, a change order for a road project, and an interlocal agreement. The council also approved a resolution amending the Master Fee Schedule for solid waste and police fees. No substantive decisions were made outside the consent agenda and fee schedule resolution.

• Approved consent agenda items A-J unanimously, including zoning ordinances for PD-231R1A-H and PD-231R1B-H at 528 and 532 S. Coppell Road
• Approved ordinance PD-221R9R3-HC for two hotels at Point West Boulevard and Dividend Drive
• Approved ordinance PD-297R-HC/LI for hotels, office/warehouse, and commercial building at Sandy Lake Road and SH 121
• Approved ordinance PD-307-LI for convenience store with restaurant at 1301 E. Belt Line Road
• Approved correcting Zoning Ordinance No. 91500-A-765
• Approved $1,250,000 contract renewal with F&F Construction for sidewalk, street, and alley repairs
• Approved $261,235.25 change order for right turn lane on SH 121 service road at Denton Tap
• Approved resolution amending Master Fee Schedule for Solid Waste and Police Fees (RE 2021-1214.1)

Library Board

The Library Advisory Board will review minutes from the November 11, 2021 meeting. The board will also receive updates on the strategic plan process and various departmental reports.

• Approval of November 11, 2021, meeting minutes
• Update on the Strategic Plan Process
• Director's Report for December 2021
• Review of Library Board Goals and Objectives

The Library Board approved the November 11, 2021 minutes with a correction noting the Friends of the Coppell Public Library meeting date. The board received updates on the strategic planning process, library operations, and reports from the director and Friends group. No other formal decisions were made.

• Approved November 11, 2021 minutes with correction (moved by Martha Garber, seconded by Michelle Ostrander)

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will meet to approve the minutes from the November 10, 2021, meeting. The agenda also includes introducing new task force members for 2022 and a joint meeting presentation.

• Approval of November 10, 2021, meeting minutes
• Introduction of 2022 Task Force members
• Joint Meeting Presentation
• Recognition of outgoing Task Force members

The FOARD Task Force met on December 8, 2021, and approved the November 10, 2021 meeting minutes unanimously (6-0). Members also introduced new 2022 members, rehearsed a presentation for a joint meeting with City Council in January 2022, and recognized outgoing members. No substantive policy decisions were made.

• Approved November 10, 2021 meeting minutes (6-0)
• Introduced 2022 Task Force members
• Reviewed presentation for joint City Council meeting in January 2022
• Recognized outgoing Task Force members

Smart City Board

The Smart City Board will discuss defining a recommendation for the Robotic Workforce & Automated City Services portfolio. The board will also receive an update on a presentation previously provided to the City Council. Additionally, members will discuss onboarding new board members and administrative tasks.

• Approval of October 25, 2021, meeting minutes
• Discussion of Robotic Workforce & Automated City Services portfolio recommendation
• Update on presentation provided to City Council
• Board member onboarding and administrative tasks

The Smart City Board unanimously approved the minutes from its October 25, 2021 meeting. Members received an update on a presentation given to City Council and discussed a recommendation for the Robotic Workforce & Automated City Services portfolio, agreeing to review the information and return to discuss a recommendation later. The board also brainstormed onboarding materials for new members and set its next meeting for January 10, 2022.

• Approved the October 25, 2021 meeting minutes unanimously.
• Agreed to review robotics portfolio information and return to discuss a recommendation.
• Set next meeting for January 10, 2022 at 7 p.m.
• Adjourned the meeting at 8:33 p.m.

Coppell Recreation Development Corporation

The Coppell Recreation Development Corporation will review financial updates and approve minutes from May 17, 2021. The board is also considering a budget for The Duck Pond Park Renovation Project not to exceed $810,500.

• Approval of May 17, 2021, minutes
• Financial Update
• Funding approval for The Duck Pond Park Renovation Project up to $810,500

The Coppell Recreation Development Corporation board unanimously approved a budget not to exceed $810,500 for the Duck Pond Park Renovation Project. The board also approved the June 14, 2021 minutes (correcting an entry error) and received a financial update from the Assistant Director of Finance. No other substantive decisions were made.

• Approved Duck Pond Park Renovation Project budget not to exceed $810,500 (unanimous)
• Approved June 14, 2021 minutes (unanimous)

Library Board

The Library Advisory Board will review the October 14, 2021, meeting minutes and receive updates on the Strategic Plan Process. The agenda also includes reports from the Library Director, board members, and the Friends of Coppell Library.

• Approval of October 14, 2021, meeting minutes
• Update on the Strategic Plan Process
• Director’s Report for November 2021
• Review of Library Board Goals and Objectives

The Library Board received an update on the October 23rd Strategic Planning Workshop, which identified three themes (Invitation, Belonging, Connection) to guide the library's new strategic plan. The board approved the minutes from the October 14, 2021 meeting. No formal decisions were made; the meeting was informational and procedural.

• Approved minutes from October 14, 2021 (unanimous)
• Received update on Strategic Plan workshop results
• Discussed library statistics and program changes
• Noted book challenges in neighboring districts; policies in place
• Heard reports from board members, youth advisors, and Friends of the Library

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will meet to approve minutes from the October 13, 2021, meeting. The session includes discussions regarding a Partner City Survey and residential "hot spot" locations.

• Approval of October 13, 2021, meeting minutes
• Partner City Survey discussion
• Discussion of past and present 'Hot Spot' locations
• Joint Meeting discussion

The FOARD Task Force met and approved the October 13, 2021 meeting minutes unanimously (6-0). Members discussed findings from a Partner City Survey, past and present hot spots, and preparations for a joint meeting with City Council scheduled for January 12, 2022. No other formal decisions were made.

• Approved October 13, 2021 meeting minutes (6-0)

City Council

The Council will review several zoning requests for hotel and industrial developments. The agenda also includes approvals for street repair contracts and updates on utility billing.

• Zoning change for Coppell Whitestone at Sandy Lake Road and SH 121
• $120,000 contract with Nortex Concrete Lifting for street repair
• $150,000 contract renewal with Scodeller Construction for pavement sealing
• $85,000 contract with Dunham Engineering for storage tank rehabilitation
• Ordinance to increase Animal Services Board members from three to five

City Council

The City Council has issued a notice of possible quorum for an ERCOT town hall meeting. The event includes a presentation by Brad Jones and a question and answer session. No official action will be taken by the City Council at this event.

• ERCOT presentation by Brad Jones
• Question and answer session

City Council

The City Council will attend a town hall meeting focused on property appraisals and tax collections. The event includes presentations from the Dallas Central Appraisal District and the County Tax Assessor/Collector. No official action will be taken during this meeting.

• Presentation by Cheryl Jordan of the Dallas Central Appraisal District
• Presentation by County Tax Assessor/Collector John R. Ames

Board of Adjustment

The Board of Adjustment will consider approving the June 3, 2021, meeting minutes. The board will also hold a public hearing regarding a request for a fence setback variance at 270 Lyndsie Drive.

• Approval of June 3, 2021, meeting minutes
• Public hearing for a fence setback variance at 270 Lyndsie Drive

The Board of Adjustment unanimously denied a variance request to build a 9-foot-tall wood fence within the platted 15-foot setback at 270 Lyndsie Drive. Staff had recommended denial, citing potential adverse visual effects along Spring Hill Drive. The board also approved the June 3, 2021 meeting minutes as written.

• Approved June 3, 2021 meeting minutes (5-0)
• Denied fence variance for 9-foot fence at 270 Lyndsie Drive (5-0)

Parks and Recreation Board

The Parks and Recreation Board will review the minutes from the October 4, 2021 meeting. The agenda also includes a presentation about a potential cricket field in Coppell.

• Presentation regarding a potential cricket field in Coppell
• Approval of October 4, 2021 minutes
• Manager's update from the Senior and Community Center Manager

The Parks and Recreation Board approved the minutes from the October 4, 2021 meeting unanimously. The board also received a presentation about a potential cricket field in Coppell, along with updates on community center activities and youth volunteer opportunities. No other formal decisions were made.

• Approved October 4, 2021 meeting minutes (unanimous)

City Council

The City Council will consider several large-scale infrastructure contracts, including a $6.4 million lift station improvement project. The agenda also includes discussions regarding the city's social media policy and council code of conduct. Additionally, the council will review various service contracts and proclamations.

• $6,466,574.00 contract for Sandy Lake Lift Station and System Improvements with Felix Construction
• $1,702,832.00 contract for Village Parkway Pump Station Standby Generator with Clark Electric, Inc.
• $385,753.33 HVAC maintenance services contract with TD Industries, Inc.
• $85,000.00 renewal of USIC Line Locating Services contract
• Approval of the Elected and Appointed Officials’ Social Media policy

The Coppell City Council approved several contracts, including a $6.47 million bid for the Sandy Lake Lift Station and System Improvements, a $1.7 million standby generator for the Village Parkway Pump Station, and a $385,753 HVAC maintenance contract. The council also approved two proclamations and renewed a line locating services contract. The social media policy item was postponed.

• Approved $6,466,574 Sandy Lake Lift Station contract to Felix Construction (unanimous)
• Approved $1,702,832 Village Parkway Pump Station generator to Clark Electric (unanimous)
• Approved $385,753 HVAC maintenance contract to TD Industries (unanimous)
• Approved $85,000 USIC Line Locating Services contract renewal (unanimous)
• Approved Arbor Day Celebration Month proclamation (unanimous)
• Approved Municipal Court Week proclamation (unanimous)
• Postponed Elected and Appointed Officials' Social Media policy

Smart City Board

The Smart City Board will meet to approve the October 4, 2021, minutes and receive a debrief of the Smart City Conference. The board will also discuss the agenda and dates for future meetings.

• Approval of October 4, 2021, minutes
• Smart City Conference debrief
• Review of a presentation
• Discussion of next meeting agenda
• Discussion of future meeting dates

The Smart City Board met and approved the October 4, 2021 minutes unanimously. They received a debrief on the Smart Cities Connect Conference, reviewed a draft presentation, and discussed future agenda items. No substantive policy decisions were made; the meeting was procedural and informational.

• Approved October 4, 2021 minutes (unanimous)
• Discussed changes to draft presentation
• Scheduled next meeting for December 6, 2021
• Cancelled November meeting

Planning & Zoning Commission

The Planning & Zoning Commission will review several public hearing items regarding land use changes. These include rezoning requests for new hotel developments, a mixed-use development, and a convenience store expansion.

• Rezoning request for Homewood Suites and Hilton Garden Inn at Point West Boulevard
• Development plan for Coppell Whitestone at Sandy Lake Road and SH 121
• Zoning change for Maple Mart expansion at 1301 E. Belt Line Road
• Replat of The Avenue at Denton Tap Addition for mixed-use development
• Rezoning request for residential use at 528 and 532 S. Coppell Road

The Coppell Planning & Zoning Commission unanimously approved several development requests, including a replat for a mixed-use development at Denton Tap Road, a convenience store with fuel pumps at 1301 E. Belt Line Road, and a replat for the same property. It also approved a detail site plan for two hotels (Homewood Suites and Hilton Garden Inn) at Point West Boulevard and Dividend Drive, and a concept/detail site plan for hotels, office/warehouse, and commercial buildings at Sandy Lake Road and SH 121, with a 6-1 vote. The commission also approved a minor plat for four commercial lots at the same Sandy Lake Road location, also 6-1. All approvals were subject to staff conditions.

• Approved Sept 16, 2021 meeting minutes (7-0)
• Approved zoning change PD-231R1A-H and PD-231R1B-H at 528 and 532 S. Coppell Road (7-0)
• Approved replat for The Avenue at Denton Tap Addition, Lot 1, Block A (7-0)
• Approved detail site plan for convenience store with restaurant and fuel pumps at 1301 E. Belt Line Road (7-0)
• Approved replat for Valley Ranch Center Addition, Lot A-R1, Block 1 (7-0)
• Approved detail site plan for two hotels at Point West Boulevard and Dividend Drive (7-0)
• Approved concept/detail site plan for PD-297R-HC at Sandy Lake Road and SH 121 (6-1)
• Approved minor plat for West Sandy Lake Road Addition II, Lots 1-4 (6-1)

Library Board

The Coppell Library Advisory Board will discuss the strategic plan process and review various reports. The meeting includes updates from the Library Director, board members, and the Friends of Coppell Library. The board will also consider its goals and objectives.

• Update on the Strategic Plan Process
• Approval of September 2, 2021 minutes
• Library Director’s Report
• Review of Library Board Goals and Objectives

The Library Board approved the minutes from the September 2, 2021 meeting. They received an update on the strategic planning process, including details about upcoming workshops and the plan's alignment with Vision 2040. The board also heard reports from the director, members, and the Friends of the Library, but no other formal decisions were made.

• Approved minutes from September 2, 2021 (unanimous)

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will consider approving the minutes from the September 8, 2021, meeting. The agenda also includes a presentation by Matt Hall and a discussion regarding a potential joint meeting with the City Council.

• Approval of September 8, 2021, meeting minutes
• Presentation by Matt Hall
• Discussion of a joint meeting with City Council

The FOARD Task Force met and approved the minutes from its September 8, 2021 meeting unanimously (5-0). Members heard a presentation from Matt Hall of Texas A&M University on population trends and senior housing in Coppell, and discussed plans for a future joint meeting with City Council. No other substantive decisions were made.

• Approved September 8, 2021 meeting minutes (5-0)

City Council

The City Council will consider resolutions regarding 2015 General Obligation Refunding Bonds and the use of land sale proceeds. The agenda also includes approving a social media policy for officials and a site plan for a new chess club and learning center.

• Site plan approval for a Chess Club and Learning Center on Lot 5R and Lot 4R-1
• Extension of the temporary sign enforcement moratorium until December 31, 2021
• Adoption of a Social Media Policy for elected and appointed officials
• Resolution regarding redemption of Series 2015 General Obligation Refunding Bonds
• Nominations for Dallas and Denton Central Appraisal Districts Board of Directors

The City Council approved a resolution to call a portion of the General Obligation Refunding Bonds, Series 2015 for redemption prior to maturity. It also approved an ordinance extending the moratorium on enforcement of certain temporary sign regulations until December 31, 2021, by a 4-3 vote. The council approved the consent agenda items, including the minutes and a site plan for a Chess Club and Learning Center, and adopted a proclamation for Vivyon Bowman Appreciation Day. No action was taken on nominations to appraisal district boards.

• Approved resolution to redeem a portion of the General Obligation Refunding Bonds, Series 2015 (RE 2021-1012.1).
• Approved ordinance extending temporary sign moratorium until December 31, 2021 (OR 2021-1566), by 4-3 vote.
• Approved consent agenda items: minutes of September 28, 2021, and ordinance for PD-217R4-C site plan for Chess Club and Learning Center (OR 91500-A-760).
• Adopted proclamation designating October 12, 2021 as 'Vivyon Bowman Appreciation Day'.
• Took no action on nominations to Dallas and Denton Central Appraisal Districts Board of Directors.
• Deferred social media policy and agenda request process discussion to October 26, 2021 meeting.

Smart City Board

The board will review minutes from September 13, 2021. Members will also discuss defining a recommendation for the Connected Homes & Businesses portfolio and selecting future board leads.

• Connected Homes & Businesses (Smart Buildings) portfolio discussion
• Selection of next portfolio and board leads
• Approval of September 13, 2021 minutes

The Smart City Board unanimously approved final recommendations for the Connected Homes & Businesses (Smart Buildings) portfolio after discussion. The board also approved the September 13, 2021 minutes and set the next meeting for October 25, 2021, with no meeting in November. No other substantive decisions were made.

• Approved September 13, 2021 minutes (unanimous)
• Approved final recommendations for Connected Homes & Businesses portfolio (unanimous)
• Set next meeting for October 25, 2021 at 7:00 p.m.

Parks and Recreation Board

The Coppell Parks and Recreation Board will discuss a policy for donations of memorials and monuments on City-owned property. The meeting also includes an annual update from the Coppell Girls’ Softball Association and a report from the Tennis Center Manager.

• Discussion regarding a policy for memorial and monument donations on City property
• Annual Update by the Coppell Girls’ Softball Association
• Manager's Update from Tennis Center Manager Eric Clay
• Gold Medal Award presentation
• Approval of August 2, 2021, meeting minutes

The Parks and Recreation Board discussed possible changes to the policy for donations of memorials and monuments on city property, and staff will revise the policy for future review. The board also approved the August 2, 2021 minutes unanimously. No other formal decisions were made; other items were informational updates.

• Approved August 2, 2021 minutes (unanimous)
• Directed staff to revise memorial/monument donation policy for future review

City Council

The City Council will discuss updates to the social media policy and temporary signage. The agenda includes consideration of several service contract renewals and a budget amendment for the 2020-2021 fiscal year. A public hearing is scheduled regarding a zoning change for live/work buildings at S. Coppell Road and Heath Lane.

• Zoning change for five live/work buildings at S. Coppell Road and Heath Lane
• $179,520.00 contract renewal for holiday decoration and lighting services
• $169,755.50 change order for Parkway Boulevard hike and bike trail extension
• Resolution supporting the DART Silver Line Light Rail alignment
• $60,000.00 agreement for mosquito spraying with Dallas County

The Coppell City Council approved a planned development for five live/work units at Lost Creek Addition, subject to conditions, and passed a 5-2 vote to amend the FY 2020-2021 budget. The consent agenda, including contracts for holiday lighting, insurance, and interlocal agreements, was approved unanimously. The social media policy discussion was postponed to the October 12 meeting.

• Approved PD-213R6-H live/work units at Lost Creek Addition with conditions (unanimous)
• Approved FY 2020-2021 budget amendment (5-2)
• Approved consent agenda items A-Q, including $179,520 holiday lighting contract and $169,755.50 trail change order (unanimous)
• Approved proclamations for Breast Cancer Awareness, Fire Prevention, and National Night Out (unanimous)
• Moved social media policy discussion to October 12, 2021

Animal Services Advisory and Appeals Board

The board will review animal services business statistics and provide a recap of the Clear the Shelters Campaign. The meeting also includes approval of minutes from August 10, 2021.

• Approval of August 10, 2021, minutes
• General update on animal services business and statistics
• Clear the Shelters Campaign recap

The Animal Services Advisory and Appeals Board approved the minutes from the August 10, 2021 meeting. Staff provided updates on animal services operations, including intake and outcome numbers, and recapped the Clear the Shelters campaign, which found homes for 31 animals. No other substantive decisions were made.

• Approved minutes from August 10, 2021 meeting (motion by Holmes, second by Weber)

Planning & Zoning Commission

The Planning & Zoning Commission will consider a site plan for the Northwest Gateway Plaza project. The proposal includes six office and retail buildings totaling 39,130 square feet on 4.05 acres near SH 121. The commission will also approve August 19 meeting minutes.

• Site plan approval for Northwest Gateway Plaza office and retail buildings
• Approval of August 19, 2021, meeting minutes
• Update on City Council items

The Planning & Zoning Commission unanimously approved the Northwest Gateway Plaza site plan for six office/retail buildings totaling 39,130 square feet on 4.05 acres north of SH 121, subject to staff conditions. The commission also unanimously approved the August 19, 2021 meeting minutes. No other substantive decisions were made.

• Approved Northwest Gateway Plaza site plan (6-0) with staff conditions
• Approved August 19, 2021 meeting minutes (6-0)

City Council

The Coppell City Council will hold public hearings on two zoning change requests for a chess club and live/work buildings. The council will also discuss American Rescue Plan Funds and employee medical insurance renewals. Additionally, the meeting includes discussions regarding real property alignment for the Silver Line Trail.

• Zoning change for a chess club and learning center near Vanbebber Drive
• Zoning change for five live/work buildings at S. Coppell Road and Heath Lane
• Landscape plant replacement contract up to $85,212.00 with High Production Construction
• Resolution regarding a settlement between Atmos Cities Steering Committee and Atmos Energy
• Discussion of American Rescue Plan Funds

The City Council approved a zoning change from PD-217R3-C to PD-217R4-C for a vacant lot between Vanbebber Drive and Bethel School Road, allowing conversion of Doggie Wonderland into a Chess Club and learning center with additional parking, subject to conditions including a replat and dumpster agreement. The council also approved a resolution supporting Metrocrest Services Capital Campaign, authorizing use of ARPA funds or general fund balance. A continued public hearing for a live/work development at Lost Creek Addition was postponed to September 28, 2021, with a 6-1 vote. All consent agenda items, including a landscape bid and investment policy, were approved unanimously.

• Approved zoning change for Chess Club and learning center (unanimous)
• Approved resolution supporting Metrocrest Services Capital Campaign (unanimous)
• Continued public hearing for live/work development to Sept 28 (6-1)
• Approved consent agenda: minutes, investment policy, Atmos settlement, landscape bid (unanimous)
• Approved proclamation for National Preparedness Month (unanimous)

Smart City Board

The Smart City Board will review recommendations for the Climate Action, Adaptation, & Renewable Energy portfolio. The board will also discuss defining a recommendation for the Connected Homes & Businesses (Smart Buildings) portfolio. Additionally, members will discuss selecting future board leads.

• Approval of August 2, 2021 meeting minutes
• Review of Climate Action, Adaptation, & Renewable Energy portfolio recommendations
• Discussion on Connected Homes & Businesses (Smart Buildings) portfolio recommendation
• Selection of next portfolio and board leads

The Smart City Board approved recommendations for the Climate Action, Adaptation, & Renewable Energy portfolio. The board discussed but did not finalize a recommendation for the Connected Homes & Businesses (Smart Buildings) portfolio, deferring it to the next meeting. It also selected leads for Pillar 4 work and set future meeting dates.

• Approved the August 2, 2021 meeting minutes unanimously
• Agreed on recommendations for the Climate Action, Adaptation, & Renewable Energy portfolio
• Deferred finalizing the Connected Homes & Businesses (Smart Buildings) recommendation to the next meeting
• Selected Cailin Swingle and Erin B. to lead Pillar 4 discussions
• Scheduled next meeting for October 4th at 7:00 p.m.
• Moved the November meeting to October 25th at 7:00 p.m.
• Confirmed the December meeting for December 6th at 7:00 p.m.
• Adjourned the meeting at 8:54 p.m.

Parks and Recreation Board

The scheduled meeting for the Coppell Parks and Recreation Board on September 13, 2021, was cancelled. The agenda included an update from the Coppell Girls’ Softball Association and a discussion regarding memorial donation policies.

• Annual update by the Coppell Girls’ Softball Association
• Discussion regarding a policy for donations of memorials and monuments to be placed on City-owned property

The Parks and Recreation Board meeting scheduled for September 13, 2021, was cancelled. No decisions were made or items discussed.

Future Oriented Approach to Residential Development (FOARD) Task Force

The task force will consider approving the minutes from the June 9, 2021 meeting. The agenda also includes a discussion regarding pillar research using the 2040 FOARD Pillars Research Breakdown.

• Approval of June 9, 2021 meeting minutes
• Discussion regarding pillar research

The FOARD Task Force met and approved the June 9, 2021 meeting minutes unanimously (4-0). Members discussed research in the 2040 Pillars Workbook and finalized questions to ask similar cities about specific pillar topics. No other substantive decisions were made; the meeting was primarily procedural and discussion-focused.

• Approved June 9, 2021 meeting minutes (4-0)

Library Board

The Library Advisory Board will discuss an update regarding the 2021 Library Strategic Plan process. The agenda also includes reports from the Library Director, board members, and the Friends of Coppell Library. Additionally, the board will consider approving minutes from the August 12, 2021, meeting.

• Update on 2021 Library Strategic Plan Process
• Approval of August 12, 2021, meeting minutes
• Director's Report for September 2021
• Friends of Coppell Library Report

The Library Board approved the minutes from the August 12, 2021 meeting. The board received updates on the 2021 Library Strategic Plan process, including two upcoming workshops in October and December, and discussed library operations, staffing, and teen engagement. No formal decisions were made beyond the minutes approval.

• Approved minutes from August 12, 2021 (unanimous)

City Council

The City Council will hold a work session on August 31, 2021. The agenda includes a citizens' appearance and a collaborative council communication workshop.

• Collaborative Council Communication Workshop

City Council

The City Council will discuss a draft social media policy and the annual vector control program update. The council will also consider an agreement with Coppell ISD for school resource officer services. A presentation regarding connecting the trail system through Magnolia Park is also scheduled.

• Interlocal Agreement with Coppell ISD for School Resource Officer services
• Draft Social Media Policy discussion
• Annual Vector Control Program Update
• Atmos 2021 Rate Review Mechanism Filing presentation
• Option to connect the trail system through Magnolia Park

The City Council approved a consent agenda that included the minutes from August 10, 2021, and a resolution authorizing an interlocal agreement with the Coppell Independent School District for School Resource Officer services for the 2021-2022 school year. No other formal actions were taken; a citizen presentation on connecting the trail system through Magnolia Park received no action.

• Approved minutes of August 10, 2021 (unanimous)
• Approved interlocal agreement with CISD for SRO services, 2021-22 (unanimous, RE 2021-0824.1)

Planning & Zoning Commission

The Commission will consider rezoning requests for a new chess club and learning center at Northlake Woodland Center. The meeting also includes a proposal for five two-story live/work buildings near S. Coppell Road and Heath Lane. Additionally, the commission will review a replat to allow for additional parking at the chess club site.

• Rezoning request to convert Doggie Wonderland into a chess club and learning center on 1.13 acres
• Replat of Northlake Woodland Center Addition to provide additional parking for the chess club
• Rezoning request for five 4,500-square-foot live/work buildings at S. Coppell Road and Heath Lane

The Planning & Zoning Commission unanimously approved three agenda items: a zoning change to allow a chess club and learning center with additional parking, a related replat, and a zoning change for five live/work buildings in the historic district. All approvals were subject to staff conditions, with the live/work project including additional requirements to address neighbor concerns. The meeting minutes from June 17, 2021, were also approved.

• Approved zoning change PD-217R3-C to PD-217R4-C for chess club and learning center with parking (6-0)
• Approved Northlake Woodland Center Addition Lots 4R-1 & 5R Replat for additional parking (6-0)
• Approved zoning change PD-213R2-H to PD-213R6-H for five live/work buildings with conditions (6-0)
• Approved June 17, 2021 meeting minutes (6-0)

Library Board

The Library Advisory Board will consider an update on library extended hours and the 2021 Library Strategic Plan Process. The meeting also includes reports from the Library Director, board members, and the Friends of Coppell Library.

• Update on Extended Hours
• 2021 Library Strategic Plan Process
• Approval of July 8, 2021 minutes
• Review of Library Board Goals and Objectives

The Library Board approved the Extended Hours Policy, which had been beta-tested and required an emergency contact phone number. The board also approved the July 8, 2021 minutes and rescheduled the September meeting to September 2, 2021. The director reported a 50% increase in summer reading participation and the library's one millionth visitor.

• Approved Extended Hours Policy (unanimous)
• Approved minutes from July 8, 2021 (unanimous)
• Rescheduled September meeting to September 2, 2021

City Council

The council will consider adopting the 2021-22 municipal budget and a tax rate of $0.5800. They will also vote on several infrastructure contracts, including roadwork and storm sewer repairs. Public hearings are scheduled to receive comments on the city's proposed budgets.

• $18,619,034.55 contract for S. Belt Line Road reconstruction with McMahon Contracting, L.P.
• Zoning change for a mixed-use building at 755 W. Main Street
• $218,500.00 award to A & B Construction, LLC for Parker and Hollywood Drive Outfalls reconstruction
• $96,941.00 contract for the Rolling Oaks Columbarium roof replacement
• Public hearings on the 2021-22 Municipal Budget and tax rate of $0.5800

The City Council approved the FY 2021-22 municipal budget and adopted a tax rate of $0.5800 per $100 valuation, after a motion to set the no-new-revenue rate of $0.5517 failed 2-5. The council also awarded an $18.3 million contract for S. Belt Line Road reconstruction and approved several smaller contracts and agreements. All other agenda items, including a zoning change and proclamations, were approved unanimously.

• Adopted FY 2021-22 municipal budget (unanimous)
• Adopted $0.5800 tax rate (5-2)
• Rejected $0.5517 no-new-revenue tax rate (2-5)
• Approved $18,319,034.55 S. Belt Line Road reconstruction contract (unanimous)
• Approved $154,600 Kleinfelder materials testing contract (unanimous)
• Approved $218,500 Parker and Hollywood Drive outfalls reconstruction (unanimous)
• Approved zoning change at 755 W. Main Street (unanimous)
• Approved $96,941 Rolling Oaks Columbarium roof replacement (unanimous)

Animal Services Advisory and Appeals Board

The Animal Services Advisory and Appeals Board will meet to consider approving the minutes from April 6, 2021. The meeting also includes a general update regarding Animal Services.

• Approval of April 6, 2021, minutes
• General update of Animal Services

The Animal Services Advisory and Appeals Board convened on August 10, 2021, with four members present and the Animal Services Manager. No citizens spoke during the forum. The board received a general update on Animal Services programs, events, and activities, but took no formal votes or decisions.

• No formal decisions or votes were recorded

Parks and Recreation Board

The Parks and Recreation Board is reviewing the Thweatt Park Project and potential budget reductions. The meeting also includes a discussion on developing a policy for memorial donations on city property.

• Presentation regarding the Thweatt Park Project
• Presentation on budget reductions and service delivery impacts
• Discussion of a policy for memorial and monument donations on city-owned property
• Annual update by the Coppell Youth Football Association
• Approval of June 7, 2021 minutes

The Parks and Recreation Board met and approved the minutes from the June 7, 2021 meeting unanimously. The board received presentations on the Coppell Youth Soccer Association, Thweatt Park renovations, and budget reductions, but took no action on these items. Discussion on a memorial donation policy was deferred to the September meeting.

• Approved June 7, 2021 minutes (unanimous)

Smart City Board

The Smart City Board will review recommendations for the Climate Action, Adaptation & Renewable Energy portfolio. The board will also discuss defining a recommendation for the Connected Homes & Businesses (Smart Buildings) portfolio. Additionally, members will discuss selecting future portfolio and board leads.

• Review of Climate Action, Adaptation & Renewable Energy portfolio recommendations
• Discussion on Connected Homes & Businesses (Smart Buildings) portfolio
• Selection of next portfolio and board leads
• Approval of June 7, 2021 meeting minutes

The Smart City Board approved the June 7, 2021 minutes and tabled two agenda items: recommendations for the Climate Action, Adaptation & Renewable Energy portfolio, and selection of the next portfolio and board leads. The board also discussed the Connected Homes & Businesses portfolio and agreed to review final pillar work at the next meeting, scheduled for September 13th at 7:00 p.m.

• Approved June 7, 2021 minutes (unanimous)
• Tabled Climate Action, Adaptation & Renewable Energy portfolio recommendations
• Tabled selection of next portfolio and board leads
• Scheduled next meeting for September 13th at 7:00 p.m.

City Council

The City Council is conducting a budget workshop to perform a final review of several municipal funds. This includes reviewing the general fund, water/sewer fund, and debt service. The session also covers assessed valuation and other funds.

• Final review of Assessed Valuation
• Final review of Debt Service
• Final review of General Fund
• Final review of Water/Sewer Fund
• Final review of Other Funds

City Council

The City Council will consider a maximum proposed tax rate of $0.5800 for the 2021 tax year. The agenda includes discussions regarding workforce transit and memorial installations on city property. The council will also review contracts for timeclocks and project communications.

• Proposed 2021 maximum tax rate of $0.5800
• $59,224.00 purchase of touchscreen timeclocks from Tyler Technologies
• $116,084.00 contract with Texas A&M Transportation Institute for the Belt Line Reconstruction project
• Ordinance to appoint an Alternate Municipal Judge

The City Council approved a maximum proposed tax rate of $0.5800 for the 2021 tax year and set public hearings on the budget and tax rate for August 10, 2021. The council also approved all consent agenda items, including the purchase of timeclocks, a contract with Texas A&M Transportation Institute, and the appointment of an alternate municipal judge. No action resulted from the executive session.

• Approved maximum proposed tax rate of $0.5800 for 2021 (unanimous)
• Set public hearings on budget and tax rate for August 10, 2021 (unanimous)
• Approved purchase of touchscreen timeclocks from Tyler Technologies for $59,224 (unanimous)
• Approved contract with Texas A&M Transportation Institute for $116,084 (unanimous)
• Approved ordinance appointing Alternate Municipal Judge (unanimous)
• Approved contract for Alternate Municipal Judge (unanimous)
• Approved minutes of July 13, 2021 (unanimous)

City Council

The City Council is conducting a budget workshop to review various financial drafts. The session includes discussions on the Debt Service Fund, the Mayor and Council Budget, and the General Budget.

• Debt Service Fund assessed valuation and revenue/expenditure summary
• Mayor and Council Budget draft
• General Budget revenue and expenditure summaries
• General Budget capital outlay

City Council

The Coppell City Council is conducting a budget workshop to review financial drafts. The session includes discussions regarding the Water and Sewer Budget and Special Revenue Funds.

• Water and Sewer Budget Draft
• Special Revenue Funds Draft

Future Oriented Approach to Residential Development (FOARD) Task Force

The scheduled meeting of the Future Oriented Approach to Residential Development (FOARD) Task Force was cancelled due to a lack of quorum. No items were discussed or decided.

The July 14, 2021 meeting of the Future Oriented Approach to Residential Development (FOARD) Task Force was cancelled because a quorum was not present. No decisions, approvals, or discussions occurred. The meeting was scheduled to consider approval of prior minutes and discuss pillar research, but none of these items were addressed.

• Cancelled the July 14, 2021 meeting due to lack of quorum

City Council

The City Council will discuss committee assignments and staffing for the library and city administration. The agenda also includes a public hearing regarding a mixed-use development at 755 W. Main Street.

• Zoning change for a 185,700-square-foot office building at SH 121 and North Freeport Parkway
• Public hearing for a mixed-use building at 755 W. Main Street
• Amendments to Civic Center and Tax Abatment agreements with Northpoint Hotel Group and Plaza Lodging
• Fire Department automatic assistance agreement with the City of Irving
• Contract with Emergicon, LLC for ambulance debt collections services

The City Council unanimously approved a zoning change from PD-250R8-H to PD-250R25-H for a 7,631-square-foot, 2-story mixed-use building with retail and residential units at 755 W. Main Street, subject to conditions. The council also approved all consent agenda items, including a zoning change for a 185,700-square-foot office building, amendments to agreements with hotel groups, a fire assistance agreement with Irving, and a contract for ambulance debt collections. Brianna Hinojosa-Smith was appointed Mayor Pro Tem.

• Approved zoning change for mixed-use building at 755 W. Main St. (unanimous)
• Approved consent agenda including PD-306-HC zoning for office building (unanimous)
• Approved second amendment to Civic Center Agreement with Northpoint Hotel Group (unanimous)
• Approved second amendment to Tax Abatement Agreement with Northpoint Hotel Group (unanimous)
• Approved second amendment to Tax Abatement Agreement with Plaza Lodging (unanimous)
• Approved second amendment to Civic Center Agreement with Plaza Lodging (unanimous)
• Approved Fire Department Automatic Assistance Agreement with Irving (unanimous)
• Approved contract with Emergicon for ambulance debt collections (unanimous)

Smart City Board

The scheduled meeting for the Coppell Smart City Board on July 12, 2021, was cancelled. No items were discussed or decided.

City Council

The City Council will conduct a Leadership and Strategic Planning Workshop over two days. The agenda includes discussions regarding governance on July 9 and interpersonal communication on July 10.

• Discussion regarding governance
• Discussion regarding interpersonal communication

Library Board

The Library Board will consider presentations regarding The Library of Things and Extended Hours Access policy guidelines. The meeting also includes reports from the Director, board members, and the Friends of Coppell Library.

• Presentation regarding The Library of Things
• Presentation regarding Extended Hours Access
• Approval of May 13, 2021, meeting minutes
• Review of Library Board Goals and Objectives

The Library Board approved the minutes from the May 13, 2021 meeting. Staff presented plans for a new 'Library of Things' collection and proposed policy guidelines for Extended Hours Access, with beta testing to be completed before seeking board approval next month. The board also heard the director's report on reinstated services, increased traffic, and a new staff position approved by Council.

• Approved the minutes from the May 13, 2021 meeting.
• Heard a presentation on the Library of Things, a new circulating collection launching in August.
• Reviewed proposed policy guidelines for Extended Hours Access; beta testing will precede board approval next month.
• Noted Council approved funding for a frozen-full-time Clerk and a funded-part-time Librarian.
• Discussed the TexShare program, which saves the library $113,000 annually.
• Heard reports on upcoming Friends of the Library book sales and teen engagement ideas.

Planning & Zoning Commission

The Commission will consider a zoning change and site plan for a two-story mixed-use building at 755 W. Main St. The proposed project includes approximately 7,631 square feet of retail and residential space. The meeting also includes the approval of minutes from the May 20, 2021 meeting.

• Zoning change request for Old Town Addition, Lot 3R, Block D
• Detail site plan for a 7,631-square-foot mixed-use building
• Approval of May 20, 2021 meeting minutes

The Planning & Zoning Commission unanimously approved a zoning change from PD-250R8-H to PD-250R25-H for a 7,631-square-foot, two-story mixed-use building at 755 W. Main Street, with retail on the first floor and residential on the second. The approval was subject to staff conditions, including detailed engineering review, administrative approval of signage, and residential-only use of the second floor. The commission also unanimously approved the minutes from the May 20, 2021 meeting.

• Approved the May 20, 2021 Planning and Zoning meeting minutes (7-0).
• Approved the zoning change request from PD-250R8-H to PD-250R25-H for the property at 755 W. Main Street, subject to staff conditions (7-0).
• Approved the Detail Site Plan for the 7,631-square-foot mixed-use building as part of the zoning change (7-0).

City Council

The Coppell City Council will meet in a special called session to canvass the returns for the June 5, 2021, Municipal Runoff Election. The council will consider approving a resolution declaring the results for Council Place 3 and authorizing the Mayor to sign.

• Resolution canvassing the June 5, 2021, Municipal Runoff Election returns
• Declaration of results for Council Place 3

The City Council met in special session to canvass the June 5, 2021 municipal runoff election. They approved a resolution declaring the results for Council Place 3 and authorizing the Mayor to sign. The motion passed unanimously. No other substantive decisions were made.

• Approved resolution canvassing runoff election results and declaring Council Place 3 outcome (unanimous)

Coppell Recreation Development Corporation

The Coppell Recreation Development Corporation approved funding for the Grapevine Springs Park Dredging and Wall Repairs Project, with a budget not to exceed $377,060.77. The board also approved the minutes from the May 17, 2021 meeting. Both approvals were unanimous.

• Approved the May 17, 2021 meeting minutes unanimously.
• Approved funding for the Grapevine Springs Park Dredging and Wall Repairs Project, not to exceed $377,060.77, unanimously.

Library Board

The Coppell Library Board will meet to approve minutes from the May 13, 2021 meeting and hear the Director's Report. The agenda also includes a presentation regarding extended hours access and a discussion of board goals and objectives.

• Presentation regarding extended hours access
• Approval of May 13, 2021 meeting minutes
• Review of Library Board Goals and Objectives
• Director's Report

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will meet via Zoom to consider the approval of the May 12, 2021, meeting minutes. The agenda also includes a discussion regarding pillar research.

• Approval of May 12, 2021, meeting minutes
• Discussion regarding pillar research

The FOARD Task Force met virtually and approved the May 12, 2021 meeting minutes unanimously (7-0). Members volunteered to research specific pillars from the 2040 Pillars Workbook for discussion at the July meeting. The group agreed to continue virtual meetings with one quarterly in-person meeting, the next scheduled for September 8, 2021. No other substantive decisions were made.

• Approved May 12, 2021 meeting minutes (7-0)
• Agreed to continue virtual meetings with quarterly in-person meetings
• Scheduled next in-person meeting for September 8, 2021

City Council

The City Council will consider a zoning change for a large office building and several tax abatement agreements. The agenda also includes updates on the DART Rail construction and economic development discussions.

• Zoning change for a 185,700-square-foot office building at SH 121 and North Freeport Parkway
• Tax abatement agreements for 1-800 CONTACTS, INC. and Printful, Inc.
• $269,900.77 contract award for wall repairs at Grapevine Springs Park
• $154,546.88 contract for fiber optic installation along Denton Tap Road
• Extension of the moratorium for COVID-19 medical facilities through December 31, 2021

The City Council approved a zoning change from HC to PD-306-HC for VariSpace Coppell, allowing a 185,700-square-foot, 3-story office building with a two-story parking garage on 9.84 acres at the southeast corner of SH 121 and North Freeport Parkway. The council also approved a consent agenda including tax abatement agreements with 1-800 CONTACTS and Printful, a variance for alcohol sales at Crescent City, and several contracts for park and infrastructure work. Three proclamations were approved, including one designating June as Pride Month.

• Approved zoning change to PD-306-HC for VariSpace Coppell office building (unanimous)
• Approved tax abatement agreement with 1-800 CONTACTS, INC. (unanimous)
• Approved tax abatement agreement with Printful, Inc. (unanimous)
• Approved alcohol sales variance for Crescent City at 780 S. MacArthur Blvd (unanimous)
• Approved $74,425 dredging contract with American Underwater Services (unanimous)
• Approved $269,900.77 wall repair contract with Knight Erosion Control (unanimous)
• Approved $154,546.88 fiber optic conduit contract with NEMA 3 Electric (unanimous)
• Approved Pride Month proclamation (unanimous, with John Jun abstaining)

Parks and Recreation Board

The Parks and Recreation Board will hold a presentation and discussion regarding The Duck Pond Park renovations. The meeting also includes an annual report from the Coppell Lacrosse Association and various departmental updates.

• Presentation and discussion related to The Duck Pond Park renovations
• Annual Report by the Coppell Lacrosse Association
• Approval of May 3, 2021 minutes

The Parks and Recreation Board unanimously approved the May 3, 2021 minutes. The board received updates from the Coppell Lacrosse Association, a presentation on Duck Pond Park renovations, and reports from staff and youth advisors. No substantive policy decisions were made.

• Approved May 3, 2021 minutes (unanimous)

Smart City Board

The board will discuss defining a recommendation for the Climate Action, Adaptation & Renewable Energy portfolio. Members also plan to select two leads for the Connected Homes & Businesses portfolio.

• Discussion of Climate Action, Adaptation & Renewable Energy portfolio recommendations
• Selection of two board leads for Connected Homes & Businesses (Smart Buildings) portfolio
• Approval of April 5, 2021 meeting minutes

The Smart City Board met on June 7, 2021, and approved the minutes from the April 5, 2021 meeting unanimously. The board discussed a recommendation for the Climate Action, Adaptation & Renewable Energy portfolio, including building certification options, but took no formal action. Two board members volunteered to lead the Connected Homes & Businesses (Smart Buildings) portfolio.

• Approved April 5, 2021 minutes (unanimous)
• Moshiul Arefin and Patrick Brandt volunteered as leads for Connected Homes & Businesses (Smart Buildings) portfolio

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a variance for the property at 800 East Parkway Blvd. The request seeks to convert a two-car garage into habitable space by eliminating two required enclosed parking spaces. The board will also consider a recommendation for an alternate member appointment.

• Variance request for 800 East Parkway Blvd to convert a garage into habitable space
• Recommendation of Casey Smith as Alternate Board Member
• Approval of May 6, 2021 meeting minutes

The Board of Adjustment denied a variance request to convert a two-car garage into habitable space at 800 East Parkway Blvd., voting 4-0 against. The board also recommended Casey Smith's appointment to City Council and approved the May 6, 2021 meeting minutes. No other substantive decisions were made.

• Denied variance to eliminate two required parking spaces at 800 E. Parkway Blvd. (4-0)
• Recommended Casey Smith's appointment to City Council (4-0)
• Approved May 6, 2021 meeting minutes (4-0)

City Council

The City Council will hold public hearings regarding two new reinvestment zones for 1-800-Contacts and Printful, Inc. The agenda also includes discussions on road improvements with Dallas County and amended tax abatement agreements.

• Ordinance for 1-800-Contacts Reinvestment Zone No. 112
• Ordinance for Printful, Inc. Reinvestment Zone No. 113
• Mowing and landscaping contract at Rolling Oaks Memorial Center up to $96,768.00
• Geotechnical testing contract with Gee Consultants, Inc. for $88,465.00
• Amended tax abatement agreement for Naterra International, Inc.

City Council

The Crime Control and Prevention District will hold a public hearing regarding its proposed FY 2021-2022 budget. The district also plans to adopt the budget for the upcoming fiscal year. Additionally, members will elect a President and Vice President.

• Public hearing on the FY 2021-2022 Proposed Budget
• Adoption of the Fiscal Year 2021-2022 budget
• Election of President and Vice President
• Approval of May 26, 2020 minutes

The Crime Control and Prevention District unanimously approved its FY 2021-2022 budget after a public hearing with no speakers. The board also approved the May 26, 2020 minutes and elected John Jun as President and Mark Hill as Vice President. All votes were 6-0.

• Approved May 26, 2020 meeting minutes (6-0)
• Adopted FY 2021-2022 Crime Control and Prevention District budget (6-0)
• Elected John Jun as President and Mark Hill as Vice President (6-0)

Planning & Zoning Commission

The Planning and Zoning Commission unanimously approved a zoning change from HC to PD-306-HC for a 185,700-square-foot, 3-story office building with a two-story parking structure on 9.84 acres at the southeast corner of Freeport Parkway and SH 121, subject to staff conditions. The commission also unanimously approved the associated replat of Lot 1, Block A, VariSpace Coppell, to combine lots and dedicate easements for the same development. Both approvals were 7-0. The commission also approved the March 18, 2021 meeting minutes unanimously.

• Approved PD-306-HC zoning change for VariSpace office development (7-0)
• Approved VariSpace Coppell replat for lot combination and easements (7-0)
• Approved March 18, 2021 meeting minutes (7-0)

Economic Development Foundation

The Economic Development Foundation will elect officers and approve December 2020 meeting minutes. The board will also consider ratifying 2020 actions and authorizing a land purchase agreement for property in the Old Town Addition.

• Election of Officers
• Resolution ratifying 2020 actions of the President and Board of Directors
• Authorization to negotiate a Purchase and Sale Agreement for Lot 3R, Block D of the Old Town Addition
• Resale of approximately 0.196 acres to Gary and Michele Cramer for a retail store and residence

The Economic Development Foundation unanimously approved a resolution ratifying its 2020 actions and authorized the President to negotiate a Purchase and Sale Agreement with the City of Coppell for Lot 3R, Block D of the Old Town Addition (0.196 acres) for resale to Gary and Michele Cramer for a retail store and residence. The board also approved the December 2020 minutes and re-elected the same officers. All votes were 4-0.

• Approved December 21, 2020 meeting minutes (4-0)
• Re-elected Aaron Straach as President, Javier Cabrejos as Vice President, Kam Shams as Secretary (4-0)
• Adopted resolution ratifying 2020 actions of President and Board (4-0)
• Authorized President to negotiate and execute Purchase and Sale Agreement with City for Lot 3R, Block D, Old Town Addition (4-0)

Coppell Recreation Development Corporation

The Coppell Recreation Development Corporation will meet via Zoom to elect officers and approve minutes from November 2020. The board will also consider funding for food services and an art exhibition grant.

• $100,000 grant for art exhibitions at the Coppell Arts Center
• Food and beverage services agreement with Mackbeth Corporation up to $10,000
• Election of officers
• Approval of November 16, 2020, meeting minutes

The Coppell Recreation Development Corporation met remotely and unanimously approved a $100,000 grant to the City of Coppell for presenting/exhibiting art at the Coppell Arts Center for the remainder of FY 2020-2021. The board also approved a $10,000 agreement with Mackbeth Corporation for contracted food and beverage services at the Arts Center, and approved the November 16, 2020 minutes. Officers were elected: Majid Hussain as President, Thomas Dwyer as Vice President, and Aaron Straach as Secretary.

• Approved $100,000 grant to City of Coppell for Coppell Arts Center art programs (unanimous)
• Approved $10,000 food and beverage services agreement with Mackbeth Corporation (unanimous)
• Approved minutes of November 16, 2020 (unanimous)
• Elected Majid Hussain as President (unanimous)
• Elected Thomas Dwyer as Vice President (unanimous)
• Elected Aaron Straach as Secretary (unanimous)

Library Board

The Library Advisory Board will meet virtually to review library operations and upcoming programs. The agenda includes a presentation on extended hours access and an overview of summer reading.

• Presentation regarding extended hours access
• Summer Reading Overview
• Approval of April 8, 2021 meeting minutes
• Director's Report - May 2021
• Friends of Coppell Library Report

The Library Board approved the minutes from the April 8, 2021 meeting. Staff presented the Summer Reading Program 'Tails & Tales' and the Director's Report covered reopening updates, including six-day operations, room reservations starting May 17, and mask recommendations. No formal policy decisions were made; the Extended Hours Access policy was deferred.

• Approved April 8, 2021 meeting minutes (unanimous)
• Deferred Extended Hours Access policy discussion to a future meeting

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will consider approving the April 14, 2021, meeting minutes. Members will also discuss a City Council presentation, Vision 2040 residential development goals, and advanced scenario planning.

• Approval of April 14, 2021, FOARD Task Force meeting minutes
• Discussion regarding City Council presentation
• Discussion regarding Vision 2040 residential development goals
• Discussion regarding advanced scenario planning

The FOARD Task Force met via Zoom and approved the April 14, 2021 meeting minutes unanimously (6-0) with a spelling correction. Members discussed an upcoming City Council presentation, reviewed Vision 2040 pillars related to residential development, and planned to review a Request for Proposal for advanced scenario planning at the next meeting. No substantive policy decisions were made beyond the minutes approval.

• Approved April 14, 2021 meeting minutes with corrected spelling of Maria Boccalandro's name (6-0)

City Council

The Coppell City Council will swear in new officials and consider several municipal agreements. Agenda items include a large construction contract for Plantation Drive and Mossy Oaks Street and an economic development agreement with Varidesk, LLC. The council will also discuss mask mandates in city facilities.

• $5,457,827.90 contract with DDM Construction Corporation for road reconstruction
• Amended economic development incentive agreement with Varidesk, LLC
• Variance request from Maple Mart at 1301 E. Belt Line Road regarding alcohol sales
• Food and beverage services contract with Mackbeth Corporation (not to exceed $10,000)
• Swearing in of Mayor and Councilmembers for Places 2, 4, and 6

The City Council lifted the mask requirement for patrons in city facilities effective May 17, 2021. It also approved a $5,457,827.90 contract with DDM Construction for the reconstruction of Plantation Drive and Mossy Oaks Street, funded by 2020 Bond proceeds. Other actions included approving a food and beverage services agreement with Mackbeth Corporation for the Arts Center (not to exceed $10,000), a Memorandum of Understanding with the Coppell Arts Center Foundation, an amended economic development incentive agreement with Varidesk, LLC, and a liquor variance for Maple Mart at 1301 E. Belt Line Road. The meeting also included the swearing-in of new Mayor Wes Mays and councilmembers, and proclamations honoring Karen Hunt, Gary Roden, and Metrocrest Services.

• Lifted mask requirement for patrons in city facilities effective May 17 (unanimous)
• Approved $5,457,827.90 contract with DDM Construction for Plantation Drive and Mossy Oaks Street reconstruction (unanimous)
• Approved $10,000 food and beverage services agreement with Mackbeth Corporation for Arts Center (unanimous)
• Approved MOU with Coppell Arts Center Foundation as amended (unanimous)
• Approved amended economic development incentive agreement with Varidesk, LLC (unanimous)
• Approved 72-foot variance for Maple Mart for off-premise alcohol sales at 1301 E. Belt Line Road (unanimous)
• Approved proclamations for Karen Hunt Appreciation Day, Gary Roden Appreciation Day, and Metrocrest Services 50th Anniversary (unanimous)
• Approved minutes of April 27, 2021 (unanimous)

City Council

The City Council will review the returns from the May 1, 2021, General and Special Election for Mayor and several Councilmember seats. The council will also order a runoff election for the Place 3 City Council seat to be held on June 5, 2021.

• Resolution canvassing May 1, 2021, General and Special Election results for Mayor and Councilmembers Place 2, 4, 6, and 3
• Ordering a runoff election for City Councilmember Place 3 on June 5, 2021

The City Council met in special session to canvass the May 1, 2021 General and Special Election results for Mayor and Councilmembers Place 2, Place 4, Place 6, and Place 3. They approved a resolution declaring the results and ordering a runoff election for Place 3 to be held on June 5, 2021. The resolution passed unanimously. No other substantive decisions were made.

• Approved resolution canvassing May 1 election results and declaring outcomes (unanimous)
• Ordered a runoff election for Place 3 on June 5, 2021
• Authorized the Mayor to sign the resolution

Board of Adjustment

The Coppell Board of Adjustment will hold public hearings on multiple property variance requests. These items involve adjustments to fence heights and setbacks, as well as a patio encroachment. The board will also review the minutes from the February 4, 2021 meeting.

• Variance for a 9-foot wood fence at 518 Waterview Drive
• Variance for a 6-foot wood fence at 123 Lodge Road
• Variance for a 6 to 8-foot wood fence at 110 Lodge Road
• Variance for a covered patio encroachment at 310 Martel Drive

The Board of Adjustment approved three fence variance requests and denied one patio encroachment request. All approvals were unanimous (5-0), and the denial was by a 2-3 vote. The board also approved the February 4, 2021 minutes.

• Approved fence variance at 518 Waterview Drive with visibility cut condition (5-0)
• Approved fence variance at 123 Lodge Road with articulation condition (5-0)
• Approved fence variance at 110 Lodge Road with consistency and future revocation condition (5-0)
• Denied covered patio variance at 310 Martel Drive (2-3)
• Approved February 4, 2021 minutes (5-0)

Parks and Recreation Board

The Coppell Parks and Recreation Board will meet via Zoom to review presentations from the Coppell Youth Soccer Association and the Arts Center Foundation. The agenda also includes department updates and the consideration of April 5, 2021, meeting minutes.

• Presentation by Coppell Youth Soccer Association regarding a semi-pro team
• Update from the Arts Center Foundation
• Approval of April 5, 2021, meeting minutes
• Biodiversity Education Center Division Update
• Director's report on special events and project updates

The Parks and Recreation Board met remotely and approved the April 5, 2021 minutes unanimously. They received presentations from the Coppell Youth Soccer Association about a potential adult semi-pro team and from the Arts Center Foundation on activities. The board also heard updates on the Keep Coppell Beautiful Teen program, a youth advisor project, and upcoming special events and park projects, including a Grapevine Springs wall dredging project slated for City Council approval on June 8. No other substantive decisions were made.

• Approved April 5, 2021 minutes (unanimous)

Smart City Board

The Smart City Board will review the minutes from the April 5, 2021 meeting. The board is also scheduled to discuss recommendations for the Climate Action, Adaptation & Renewable Energy portfolio and select two leads for the Connected Homes & Businesses portfolio.

• Discussion to define a recommendation for the Climate Action, Adaptation & Renewable Energy portfolio
• Selection of two board leads for the Connected Homes & Businesses (Smart Buildings) portfolio
• Approval of April 5, 2021 meeting minutes

City Council

The council will discuss residential development reports and mask mandates in city facilities. It will also consider resolutions to deny utility rate increases from Oncor and Texas-New Mexico Power. Additionally, the agenda includes ordinances for bond issuances and animal service code amendments.

• $157,500.00 contract for Coppell Senior Center roof restoration with Garland Company
• Resolution denying Oncor Electric Delivery Company's application to increase distribution rates
• Resolution denying Texas-New Mexico Power's application to increase distribution rates
• Ordinance for a lift station on Sandy Lake Road
• Amendments to animal services code regarding tethering definitions

The City Council approved several items, including the issuance of general obligation refunding bonds and certificates of obligation, an ordinance adding definitions for tethering and updating animal restraint rules, and a contract for roof restoration at the Senior Center. They also authorized the sale of city property to the Coppell Economic Development Foundation for $171,000 and denied rate increase requests from Oncor and Texas-New Mexico Power. A memorandum of understanding with the Coppell Arts Center Foundation was pulled to the May 11 meeting.

• Approved General Obligation Refunding Bonds Series 2021 (unanimous)
• Approved Combination Tax and Limited Surplus Revenue Certificates of Obligation Series 2021 (unanimous)
• Approved ordinance adding tethering definitions and updating animal restraint rules (unanimous)
• Approved $157,500 contract for Senior Center roof restoration (unanimous)
• Denied Oncor DCRF rate increase request (unanimous)
• Denied Texas-New Mexico Power DCRF rate increase request (unanimous)
• Authorized sale of Old Town Addition property to Coppell EDF for $171,000 (unanimous)
• Pulled MOU with Coppell Arts Center Foundation to May 11 meeting

City Council

The City Council will hold a work session to conduct a five year forecast overview. The agenda also includes general discussion and a review of the budget calendar.

• Five Year Forecast Overview
• Budget Calendar

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will present and discuss a report intended for the City Council. The meeting also includes a discussion regarding an affordable housing webinar led by Bart McLeroy and Peggy Quinn. Additionally, the task force will consider approving minutes from the March 10, 2021, meeting.

• Approval of March 10, 2021, meeting minutes
• Presentation and discussion of a report to City Council
• Discussion of an affordable housing webinar

The FOARD Task Force met via Zoom and unanimously approved the minutes from its March 10, 2021 meeting. Members discussed and prepared their upcoming presentation to City Council, and received a recap of an Affordable Housing webinar from the chair and vice chair. No substantive policy decisions were made; the meeting was largely procedural and preparatory.

• Approved March 10, 2021 meeting minutes (6-0)
• Discussed and prepared presentation to City Council
• Heard recap of Affordable Housing webinar

City Council

The City Council will discuss topics including term limits, homestead exemptions, and COVID-19 safety protocols. The meeting also includes decisions on several construction contracts and zoning requests.

• Ordinance for a 1,400-square-foot restaurant with drive-thru at 205 N. Denton Tap Road
• Contract for columbarium office repairs at 400 Freeport Parkway for $82,963.21
• Contract for gymnasium roof replacement at the CORE for $177,954.00
• Janitorial services contract renewal totaling $410,616.00
• Zoning change request for a lift station on Sandy Lake Road

The City Council approved the consent agenda, including a contract for columbarium repairs, a gymnasium roof replacement, and janitorial services. They also approved a lift station site plan and extended the city manager's contract through September 2023 with a 3% salary increase and a $10,000 bonus.

• Approved consent agenda items A, C-F (unanimous)
• Approved PD-305-C ordinance for additional restaurant space at 205 N. Denton Tap Road (unanimous)
• Approved PD-184R2 ordinance for residential additions at 748 Deforest Road (unanimous)
• Approved $82,963.21 contract to Custodial Company for columbarium repairs (unanimous)
• Approved $177,954.00 contract to Garland Company for gymnasium roof replacement (unanimous)
• Approved $410,616.00 janitorial services renewal with Oriental Building Services (unanimous)
• Approved PD-280R-R lift station site plan on Sandy Lake Road (unanimous)
• Extended city manager's contract through September 2023 with 3% salary increase and $10,000 bonus (unanimous)

Library Board

The Library Advisory Board will meet virtually to discuss extended hours access. The agenda includes reports from the Library Director, Youth Advisor, and Friends of Coppell Library. The board will also consider approving minutes from the March 11, 2021, meeting.

• Discussion regarding extended hours access
• Approval of March 11, 2021, meeting minutes
• Library Director's Report
• Youth Advisor's Report
• Friends of Coppell Library Report

The Library Board discussed a proposal for after-hours access to the Cozby Library, which would allow Coppell residents aged 18 and older with library accounts in good standing to opt in by signing an agreement. The service would provide extended hours without increasing staff, though not all services would be available. No formal action was taken on this item.

• Approved the minutes from the March 11, 2021 meeting.
• Discussed the after-hours access proposal, including details on eligibility and opt-in agreements.
• Heard the Director's Report on March statistics, including increased attendance and demand for study tables.
• Noted the Library received the TLA DEMCO Upstart Award for the Meet Your Neighbor program.
• Welcomed Laurie Arnold as the new Administrative Technician.
• Heard the Friends of Coppell Library report on National Library Week activities.

City Council

The City Council is holding a virtual budget town hall meeting to discuss the budget process and financial documents. The session includes reviews of general projects, CRDC projects, and street projects. No official council action or deliberation will be taken at this meeting.

• Discussion of budget process and financial documents
• Review of general projects
• CRDC projects
• Street projects

Animal Services Advisory and Appeals Board

The Animal Services Advisory and Appeals Board will consider the Grapevine Animal Shelter ribbon cutting and opening plan. The meeting also includes discussions regarding shelter operating procedures, ADA improvements, and tethering.

• Grapevine Animal Shelter ribbon cutting and opening plan
• Shelter operating procedures
• ADA Improvements
• Tethering
• Approval of minutes

The Animal Services Advisory and Appeals Board approved the minutes from September 25, 2020. They discussed the upcoming move-out date for the Grapevine Animal Shelter, COVID-19 appointment-based operations, a funding request for ADA improvements, and a proposed stronger tethering ordinance. No final decisions were made on these discussion items.

• Approved the minutes from the September 25, 2020 meeting.
• Discussed the Grapevine Animal Shelter move-out date of April 17, 2021.
• Discussed maintaining a positive partnership with Grapevine Animal Shelter.
• Discussed COVID-19 practices, including appointment-based shelter operations.
• Discussed a funding request for a dog play area and sidewalk extension for ADA access.
• Discussed a proposed stronger tethering ordinance and gathered board suggestions.

Smart City Board

The Smart City Board will hold a presentation and discussion regarding the city's climate action, adaptation, and renewable energy portfolio. The board will also review and approve minutes from the March 1, 2021 meeting.

• Presentation/discussion of Climate Action, Adaptation & Renewable Energy Portfolio
• Approval of March 1, 2021 meeting minutes
• Discussion regarding the next meeting agenda

The Smart City Board met via Zoom and unanimously approved the minutes from the March 1, 2021 meeting. The board discussed the Climate Action, Adaptation and Renewable Energy portfolio, including possible building certifications, rain barrels for water recapture, and incentives for eco-friendly business practices. No formal decisions were made on these topics.

• Approved March 1, 2021 minutes (unanimous)

Parks and Recreation Board

The Parks and Recreation Board approved the March 1, 2021 minutes unanimously. The meeting included a citizen suggestion to name a trail or pavilion after Brad Reid, annual reports from the Coppell Youth Soccer Association and staff, and updates on facility reopenings and special events. No other formal decisions were made.

• Approved March 1, 2021 minutes (unanimous)

City Council

The council approved an ordinance adjusting monthly water rates and the sewer volume cap, passing 5-1 with Councilmember John Jun dissenting. It also approved a budget amendment, an election services contract with Dallas County, and several consent agenda items including fire department radios and a mowing contract.

• Approved ordinance adjusting water rates and sewer volume cap (5-1)
• Approved FY 2020-21 budget amendment (unanimous)
• Approved $66,827.44 election services contract with Dallas County (unanimous)
• Approved $60,781.42 for replacement fire department radios (unanimous)
• Approved mowing and landscape services contract up to $275,000 (unanimous)
• Approved proclamation for Brad Reid Appreciation Day (unanimous)
• Approved proclamation for National Library Week (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will review a zoning change and minor plat for the Sandy Lake Lift Station Addition. The commission will also consider a plat for the Blackberry Farm Addition PH-2.

• Public hearing for Sandy Lake Lift Station zoning change (PD-280R-R) on 0.756 acres
• Minor plat approval for the Sandy Lake Lift Station project
• Plat approval for Blackberry Farm Addition PH-2, covering approximately 9.21 acres

The Planning & Zoning Commission unanimously approved all three agenda items. It approved a zoning change and detail site plan for the Coppell Sandy Lake Lift Station Addition, a minor plat for the same lift station project, and the final plat for Blackberry Farm Addition Phase 2, Lots 1-20 and 9X, Block D. All approvals were subject to conditions presented by staff. The commission also unanimously approved the minutes from its February 25, 2021 meeting.

• Approved the February 25, 2021 meeting minutes (7-0).
• Approved PD-280R-R zoning change and detail site plan for the Sandy Lake Lift Station, subject to staff conditions (7-0).
• Approved the Minor Plat for the Sandy Lake Lift Station Addition, Lot 1, Block A, subject to staff conditions (7-0).
• Approved the Final Plat for Blackberry Farm Addition PH-2, Lots 1-20 and 9X, Block D, subject to staff conditions (7-0).

City Council

The Coppell City Council will hold a special called work session to discuss COVID-19 policy. The discussion includes reviewing health and safety requirements, such as mask usage, for city facilities.

• Discussion regarding COVID-19 policy for health and safety requirements, including masks, for city facilities

Library Board

The Coppell Library Advisory Board will meet via Zoom for its regular session. The agenda includes reviewing the Director's Report and hearing updates from board members and the Friends of Coppell Library.

• Approval of February 11th meeting minutes
• Director's Report
• Boardmember and Youth Advisor Reports
• Friends of Coppell Library Report
• Review of Library Board Goals and Objectives

The Library Board approved the minutes from its February 11th meeting. The board heard a report from the library director on the impacts of the winter storm, the library's reopening on March 9th, and the lifting of the mask mandate. No other formal decisions were made.

• Approved the minutes from the February 11th meeting.
• Heard a report on library operations after the winter storm and reopening.
• Discussed upcoming events, including National Library Week and a pop-up book sale.

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will review a presentation from senior housing developer Alan Naul of Javelin Group. The meeting also includes discussions regarding Advanced Scenario Planning and a report intended for the City Council.

• Presentation by Senior Housing Developer Alan Naul (Javelin Group)
• Discussion of Report to City Council
• Discussion regarding Advanced Scenario Planning
• Approval of February 10, 2021 meeting minutes

The FOARD Task Force met via Zoom and approved the February 10, 2021 meeting minutes unanimously (7-0). They heard a presentation on senior housing ideas from Alan Naul of Javelin Group, discussed their upcoming report to City Council, and reached a consensus to continue with Future I.Q. services for advanced scenario planning. No new business was discussed.

• Approved February 10, 2021 meeting minutes (7-0)
• Reached consensus to continue with Future I.Q. services for advanced scenario planning

City Council

The City Council will discuss potential changes to residential water and sewer rate structures. The meeting includes public hearings for zoning requests at 748 Deforest Road and 205 N. Denton Tap Rd. Several large-scale construction contracts for roads and creek stabilization are also up for approval.

• Zoning change for a Smoothie King drive-thru at 205 N. Denton Tap Rd
• $958,100.00 contract for Denton Creek and Stream G6 stabilization
• Up to $1,086,996.00 contract for Cambria Drive and Wise Way reconstruction
• $899,025.00 contract for various alleyway reconstructions
• Ordinance amending animal services definitions and tethering rules

The City Council approved a zoning change from Commercial to PD-305-C for a 1,400-square-foot Smoothie King drive-thru and existing Donut City restaurant at 205 N. Denton Tap Rd., with conditions including a 60 dB noise limit at the western property line and restricted hours. The council also approved a zoning change for 748 Deforest Road to allow accessory structures, awarded contracts for Denton Creek stabilization ($958,100), Cambria Drive/Wise Way reconstruction ($1,086,996), and alleyway reconstruction ($899,025), and postponed an animal tethering ordinance to April 13.

• Approved zoning change for 748 Deforest Road to allow accessory structures, with conditions including no rental of accessory units.
• Approved zoning change for 205 N. Denton Tap Rd. for Smoothie King drive-thru and Donut City, with noise and hours conditions.
• Awarded Bid Q-0221-02 to A & B Construction LLC for Denton Creek stabilization, $958,100.
• Awarded contract to Quality Excavation, LLC for Cambria Drive and Wise Way reconstruction, not to exceed $1,086,996.
• Awarded contract to Advance Contracting Group for alleyway reconstruction, $899,025.
• Postponed animal tethering ordinance to April 13, 2021.
• Approved conveying 50-foot utility easement to ATMOS Energy for $325,881.
• Approved minutes of February 23, 2021.

City Council

The City Council will receive an update from Dallas County Commissioner J.J. Koch regarding the COVID-19 pandemic, vaccines, and recent severe winter weather. This meeting is a notice of possible quorum, and no official action or deliberation will occur.

• Update on COVID-19 pandemic and vaccine from Commissioner J.J. Koch
• Update on recent severe winter weather event from Commissioner J.J. Koch

Parks and Recreation Board

The meeting includes departmental reports from the Parks Project Manager, the Director of Parks and Recreation, and the Assistant Director of Recreation. The Board will also consider approving the February 1, 2021, meeting minutes.

• Approval of February 1, 2021, minutes
• Parks Project Manager's report
• Director of Parks and Recreation's report
• Assistant Director of Recreation's report

The Parks and Recreation Board unanimously approved the minutes from its February 1, 2021 meeting. Director Brad Reid announced his retirement, with Assistant Director Jessica Carpenter to be promoted to Parks and Recreation Director effective April 1, 2021. No other substantive decisions were made; the meeting included reports on projects, events, and youth activities.

• Approved February 1, 2021 Park Board minutes (unanimous)

Smart City Board

The Smart City Board will meet via Zoom to elect a new 2021 Board Chair. The board also plans to review the 2020 Smart City Framework and Recommendations and discuss smart meter leak detection.

• Election of the 2021 Board Chair
• Review of 2020 Smart City Framework and Recommendations
• Discussion regarding smart meter leak detection
• Approval of January 4, 2021 meeting minutes

The Smart City Board elected Todd Storch as Chair and Aaron Anderson as Vice Chair for 2021, both unanimously. The board also approved the January 4, 2021 minutes, discussed Open Meetings Act procedures, and reviewed the Smart City Framework. No substantive policy decisions were made beyond the officer elections and minutes approval.

• Elected Todd Storch as 2021 Board Chair (unanimous)
• Elected Aaron Anderson as 2021 Vice Chair (unanimous)
• Approved January 4, 2021 minutes (unanimous)
• Adjourned at 8:18 p.m. (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission is reviewing several land use requests, including zoning changes and replatting. The agenda includes a proposal for a new drive-thru at 205 N. Denton Tap Rd. and residential lot reconfigurations near Mockingbird Lane. The commission will also elect officers and approve December 2020 meeting minutes.

• Zoning change for Smoothie King drive-thru at 205 N. Denton Tap Rd.
• Replat of Hollows @ Northlake Woodlands at Mockingbird Lane and Crestview Drive
• Replat of Prologis Park One Twenty One at SH 121 and Northwestern Drive
• Zoning change for residential additions at 748 Deforest Road

The Planning & Zoning Commission approved all four agenda items unanimously. They approved a zoning change for a Smoothie King drive-thru at 205 N. Denton Tap Rd., a replat at Hollows @ Northlake Woodlands, a replat at Prologis Park One Twenty One, and a zoning change for a residential property at 748 Deforest Rd. All approvals included staff conditions, with some additional conditions added during discussion.

• Approved PD-305-C zoning change for Smoothie King drive-thru at 205 N. Denton Tap Rd. (7-0)
• Approved replat of Hollows @ Northlake Woodlands Lots 1R-1, 1R-2, 1R-3, 2RX (7-0)
• Approved replat of Prologis Park One Twenty One Lots 2R-2R and 3R (7-0)
• Approved PD-184R2-SF-ED zoning change at 748 Deforest Rd. (7-0)
• Approved December 17, 2020 meeting minutes (5-0, two abstentions)
• Re-elected Edmund Haas as Chair and Glenn Portman as Vice Chair (7-0)

City Council

The City Council will discuss the DART Silver Line Light Rail Alignment and a resolution regarding sales tax for street maintenance. The meeting also includes a public hearing on youth camp standards and an extension of the emergency declaration for severe winter weather.

• Resolution supporting DART Silver Line Light Rail Alignment and eminent domain use
• Public hearing regarding Youth Camp Programs Standards of Care ordinance
• Extension of the Emergency Declaration for severe winter weather
• Resolution regarding municipal sales tax for street maintenance and infrastructure
• Construction License Agreement between the City and DART

The City Council approved a resolution supporting the Dallas Area Rapid Transit (DART) Silver Line Light Rail Alignment, authorizing eminent domain for right-of-way within city limits. They also approved several other items, including the CAFR, a resolution on street maintenance sales tax, and a construction license agreement with DART. The meeting included a work session discussion on a tethering ordinance, but no action was taken on it.

• Approved DART Silver Line alignment resolution (unanimous)
• Approved CAFR for FY ending Sept 30, 2020 (unanimous)
• Approved resolution for street maintenance sales tax renewal (6-1)
• Approved construction license agreement with DART (unanimous)
• Approved consent agenda items including CARES agreement and board appointment (unanimous)
• Approved youth camp standards ordinance (unanimous)
• Approved resolution supporting local priorities (unanimous)
• Extended emergency declaration for severe winter weather (unanimous)

Library Board

The Library Board of the City of Coppell will hold a virtual meeting to approve minutes from the January 14th regular meeting. The agenda also includes updates from the Director, board members, and the Friends of the Coppell Public Library.

• Approval of January 14th regular meeting minutes
• Director's Report for February 2021
• Review of Library Board Goals and Objectives

The Library Board approved the minutes from the January 14th regular meeting. The director reported that library business is steady, budget planning for the next fiscal year has begun, and spring/summer programming will likely continue virtually. The board also heard reports from youth advisors and the Friends of the Library, but no substantive policy decisions were made.

• Approved minutes from January 14th regular meeting (unanimous)

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force will plan a presentation for City Council regarding short-term senior housing solutions. The group will also discuss potential incentives and grants for aging in place. Additionally, the task force will consider approving minutes from the January 13, 2021, meeting.

• Planning a City Council presentation on short-term senior housing solutions
• Discussion of potential incentives and grants for aging in place
• Approval of January 13, 2021, meeting minutes

The FOARD Task Force met via Zoom and approved the January 13, 2021 minutes with revisions to reflect Daniel Mirabal's presence and clarify agenda item #7. They discussed their upcoming presentation to City Council on March 23, 2021, and considered incentives and grants for aging in place. No other substantive decisions were made.

• Approved revised January 13, 2021 minutes (7-0)
• Discussed plan for City Council presentation on March 23, 2021
• Discussed potential incentives and grants for aging in place

City Council

The Council will discuss infrastructure updates and parking access on W. Bethel Road. They will also consider ordinances for property subdivisions and a resolution regarding COVID-19 medical facilities.

• $428,538.80 contract with Iteris, Inc. for vehicle detection equipment at 27 intersections
• Subdivision of 4.6 acres at E. Belt Line Road and S. MacArthur Blvd into three lots
• Demolition and new construction at 1601 E. Sandy Lake Road
• Resolution for temporary COVID-19 testing or vaccination sites in specific zones
• Discussion regarding the dog tethering ordinance

The City Council unanimously approved a resolution granting a moratorium on enforcement of use and special use permit requirements for COVID-19 testing and vaccination facilities in certain zoning districts. The council also approved all consent agenda items, including a $428,538.80 purchase for vehicle detection equipment and two zoning ordinance amendments. No action resulted from the executive session on economic development.

• Approved resolution granting moratorium for COVID-19 testing/vaccination sites (unanimous)
• Approved consent agenda including minutes, two zoning ordinances, board appointment, and equipment purchase (unanimous)
• Approved $428,538.80 purchase of vehicle detection equipment from Iteris, Inc. (unanimous)
• Approved PD-157R8-C subdivision ordinance at E. Belt Line Rd & S. MacArthur Blvd (unanimous)
• Approved PD-260R3-R site plan amendment at 1601 E. Sandy Lake Rd (unanimous)
• Moved Rhett Hickey to Board of Adjustment regular member (unanimous)

Board of Adjustment

The Board of Adjustment will hold a work session for training and a regular session. The meeting includes the election of officers and filling a voting member vacancy. The City Attorney will also present on the short-term rental appeal process.

• Election of Board officers
• Nomination to fill a voting member vacancy
• Presentation on short-term rental appeal process
• Approval of February 6, 2020 meeting minutes

The Board of Adjustment held a routine meeting, approving prior minutes and re-electing officers. It unanimously recommended alternate member Rhett Hickey to fill a voting member vacancy. The board also received a presentation on the short-term rental appeal process but took no action on it.

• Approved February 6, 2020 meeting minutes (4-0)
• Re-elected Michelle Anderson as Vice Chair (4-0)
• Re-elected Mark LeGros as Chair (4-0)
• Recommended Rhett Hickey for voting member vacancy to City Council (4-0)

City Council

The City Council will receive an update from Dallas County Commissioner J.J. Koch regarding the COVID-19 pandemic and vaccines. No official action will be taken by the council at this meeting.

• COVID-19 and vaccine update from Dallas County Commissioner J.J. Koch

Parks and Recreation Board

The Parks and Recreation Board will meet virtually to consider a presentation regarding the Magnolia Park Trail Connection. The board will also review the minutes from the January 11, 2021, meeting. Additionally, reports from the Liaison, Youth Advisor, and Chair are scheduled for discussion.

• Approval of January 11, 2021, meeting minutes
• Presentation and recommendation regarding Magnolia Park Trail Connection
• Liaison's Report
• Youth Advisor's Report
• Chair Report

The Parks and Recreation Board unanimously voted to recommend Option Alternate B for the Magnolia Park Trail Expansion, placing the trail on the north side of the lake, to be brought to City Council by Parks Project Manager John Elias. The board also approved the minutes from the January 11, 2021 meeting. No other substantive decisions were made; remaining items were informational reports.

• Approved minutes of January 11, 2021 (unanimous)
• Recommended Magnolia Park Trail Expansion Option Alternate B (north side of lake) to Council (unanimous)

City Council

The City Council is conducting a Leadership and Strategic Planning Workshop over two days. The agenda includes discussions regarding water and wastewater rates, the city budget, and council protocols. Members will also discuss 2040 Strategies, Goals and Objectives.

• Discussion regarding water and wastewater rates
• Review of Council Code of Conduct, House Rules, and meeting protocols
• Budget review
• Discussion of 2040 Strategies, Goals and Objectives

City Council

The City Council will discuss economic development prospects, the Magnolia Park Trail Project, and water rate structures. The agenda also includes consideration of several contracts and a resolution for upcoming municipal elections.

• Zoning change for Blackberry Farm to permit 74 single-family lots and nine common area lots on 54.8 acres
• Contract with Cartegraph Systems, LLC for $288,085.00 for an Enterprise Asset Management System
• Scope of Work agreement with Aqua-Metric not to exceed $84,125.00 for utility billing integration
• Resolution calling for a General and Special Municipal Election on May 1, 2021
• Ordinance amending the city's Short Term Rentals article

The Coppell City Council approved a revised short-term rental ordinance expiring Jan. 31, 2022, and several contracts including a $288,085 enterprise asset management system and a $200,000 project management amendment. It also approved zoning changes for Blackberry Farm and a Houston Street property, and appointed Mark Hill as Mayor Pro Tem. A proposal to cancel the March 9 meeting failed for lack of a motion.

• Approved revised Short-Term Rental ordinance (unanimous)
• Approved PD-259R-SF-7&9 Blackberry Farm zoning change (unanimous)
• Approved PD-250R21R-H Houston Street office conversion (unanimous)
• Approved $75,000 Parks Restroom Cleaning contract (unanimous, Jun abstained)
• Approved $84,125 Aqua-Metric utility billing integration (unanimous)
• Approved $288,085 Cartegraph EAM system and $200,000 OBS amendment (unanimous)
• Approved DART Silver Line interlocal agreement amendment (unanimous)
• Appointed Mark Hill as Mayor Pro Tem (unanimous)

Library Board

The Library Board is meeting to conduct administrative business, including electing a Chair and Vice-Chair. The agenda also includes a briefing on extended-hours access systems and reports from the Director and Friends of Coppell Library.

• Election of Chair and Vice-Chair
• Approval of 2021 meeting schedule
• Briefing on Extended-Hours Access Systems
• Approval of November 12, 2020, meeting minutes

The Library Board approved the November minutes, re-elected Frank Gasparro as Chair and Mathew Ittoop as Vice-Chair, and unanimously approved the 2021 meeting schedule (no December meeting). A briefing on a proposed extended-hours access system was presented, but no decision was made. The Director's Report noted no new services due to COVID, with circulation at about 60% of pre-COVID levels.

• Approved November 12th meeting minutes (unanimous)
• Re-elected Frank Gasparro as Chair (unanimous)
• Re-elected Mathew Ittoop as Vice-Chair (unanimous)
• Approved 2021 meeting schedule (unanimous)

Future Oriented Approach to Residential Development (FOARD) Task Force

The FOARD Task Force is meeting via Zoom to discuss residential development approaches. The agenda includes an evaluation of a senior housing matrix and an update on Future IQ. The group will also conduct an election of officers.

• Approval of December 9, 2020 minutes
• Election of officers
• Future IQ update by Mindi Hurley
• Senior Housing Matrix Evaluation

City Council

The City Council will discuss economic development prospects and updates to the Short Term Rental Ordinance. The meeting includes public hearings for several zoning change requests and consideration of various municipal contracts.

• $2,777,148.70 contract for Denton Tap intersection improvements
• Zoning change request for Nixon Pence Residential on S. Coppell Road
• $216,519.75 contract for Southwestern Water Tower site improvements
• Public hearing for zoning changes at 462 Houston St.
• $75,000.00 contract for annual water and wastewater parts

The City Council approved a $2,777,148.70 contract with Rebcon, Inc. for auxiliary lanes at four Denton Tap Road intersections, funded by bond proceeds and roadway impact fees. It also approved several zoning changes, including PD-304-H for two residential units on S. Coppell Road, PD-250R21R-H to convert an apartment to office space at 462 Houston Street, PD-157R8-C for Valley Ranch Plaza subdivision, and PD-260R3-R for a new structure at 1601 E. Sandy Lake Road. All votes were unanimous. The meeting included executive sessions on legal advice and economic development prospects, with no action taken from those sessions.

• Approved $2,777,148.70 Denton Tap intersection improvements contract with Rebcon, Inc. (unanimous)
• Approved PD-304-H zoning change for two residential units on S. Coppell Road (unanimous)
• Approved PD-250R21R-H to convert Apt. 202 to office space at 462 Houston Street (unanimous)
• Approved PD-157R8-C Valley Ranch Plaza subdivision into three lots (unanimous)
• Approved PD-260R3-R for new structure at 1601 E. Sandy Lake Road (unanimous)
• Approved $216,519.75 contract with Joel Brown and Co. for Southwestern Water Tower site improvements (unanimous)
• Approved $75,000 water/wastewater parts contract with Core and Main (unanimous)
• Approved $97,500 Fire Department medical supplies purchase from Bound Tree Medical (unanimous)

Parks and Recreation Board

The Parks and Recreation Board will hold a virtual meeting to elect new officers and consider approving the minutes from December 7, 2020. The agenda also includes updates from managers at The CORE and reports from the Youth Advisor and Liaison.

• Election of officers
• Approval of December 7, 2020, meeting minutes
• Manager's update from The CORE
• Youth Advisor's report
• Liaison's report on special events and projects

Smart City Board

The board will meet to elect its 2021 Chair and Vice Chair. Members will also discuss FutureIQ scenario planning and preparations for the February 1 meeting.

• Election of 2021 Board Chair and Vice Chair
• Discussion of FutureIQ Scenario Planning
• Approval of December 7, 2020, meeting minutes
• Preparation for the February 1 meeting agenda