Collinsville public meetings in 2021
63 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
City Council
The City Council will meet to adopt the fiscal year 2022 budget and review zoning changes for properties on St. Louis Road and Beltline Road. The agenda includes authorizing TIF fund expenditures for local businesses and the senior center. The council will also consider updates to municipal fees and personnel policies.
- Rezoning of 809 St. Louis Rd. to P-B-2 Planned Limited Commercial District
- Adoption of the Fiscal Year 2022 Budget
- TIF fund expenditures for Hurricane's Bar and Grill and Collinsville Township Senior Center
- Approval of bills totaling $2,123,884.90 for the period ending December 3, 2021
- Amendments to fees for water, sewer, and garbage collection
The City Council approved the FY2022 budget, which projects revenues of $58,100,486 and expenditures of $59,294,498, using unassigned fund balance to balance capital projects. The council also approved several rezoning requests, including for a Sav-On Liquor expansion and a Starbucks/urgent care development, and authorized multiple TIF expenditures and fee increases.
- Approved FY2022 budget (5-0)
- Approved rezoning at 809 St. Louis Rd. for Sav-On Liquor expansion (5-0)
- Approved rezoning at 400 Beltline Rd. for Starbucks/urgent care (4-1)
- Approved TIF funds for Hurricane's Bar and Grill facade ($36,339.26) (5-0)
- Approved TIF funds for Senior Center HVAC ($16,611.60) (5-0)
- Approved NEBD funds for Metro East Equipment roof ($53,880) (5-0)
- Approved 6% water/sewer fee increase and other fee changes (5-0)
- Approved redevelopment agreement with Ardent Spirits ($705,375) (4-0-1)
🗳️ How they voted — 2 divided votes
Fire & Police Commission
The Fire & Police Commission will meet to approve the November 15, 2021 minutes and review staff reports from the Police and Fire Departments. The agenda also includes a request for authorization to hire a probationary police officer.
- Authorization to hire a probationary police officer
- Approval of November 15, 2021 meeting minutes
- Staff reports from the Police and Fire Departments
Planning Commission
The Planning Commission will consider a rezoning and site plan request for an urgent care and Starbucks drive-through at 400 Beltline Rd. The meeting also includes public hearings regarding security fencing amendments and sign package approvals for local businesses. Additionally, the commission will elect its Chair and Vice Chair.
- Rezoning and site plan request for Total Access Urgent Care and Starbucks at 400 Beltline Rd
- Zoning amendment for Amarok LLC to allow wire or security fencing
- Sign package approval for Collinsville Mini Mart (Phillips 66) at 601 West Main
- Sign package approval for Rightway Seamless Gutters & Contracting at 514 West Main
- Election of Commission Chair and Vice Chair
City Council
The City Council will conduct a public hearing regarding the proposed budget for the fiscal year ending December 31, 2022. The meeting also includes discussions on the 2022 Capital Improvement Plan and an Ardent Spirits redevelopment agreement. Additionally, several ordinances regarding zoning changes and city contracts are scheduled for consideration.
- Public hearing on the proposed fiscal year 2022 budget
- Six-month moratorium on short-term residential rental establishments
- Rezoning of properties at 101–115 E. Clay and 201–203 N. Morrison
- Contract to purchase real estate from L&N Partners, LLC for Gateway Fun Park
- $6,798 contract addendum with Volkert, Inc. for Sugar Loaf Rd. reconstruction
The City Council approved the purchase of 8 Gateway Dr. (formerly Gateway Fun Park) for $999,000, with funding from TIF District 1 and Hotel Accommodations Tax, not the General Fund. The council also approved a 6-month moratorium on short-term rental establishments, adopted the Planning Commission's denial of a rezoning for 745 Bond Ave., and approved a workers' compensation settlement of $40,000. The 2022 budget was discussed but not adopted; it is slated for approval at the December 14 meeting.
- Approved purchase of 8 Gateway Dr. (Gateway Fun Park) for $999,000, funded by TIF 1 and Hotel Accommodations Tax
- Approved 6-month moratorium on construction, zoning, and licensing of short-term residential rentals
- Adopted Planning Commission's recommendation to deny rezoning of 745 Bond Ave. for multi-family use
- Approved workers' compensation settlement with Adam Killian for $40,000
- Approved cloud services agreement with Paragon Micro, Inc. for Microsoft products and services
- Approved 3-year collective bargaining agreement with FOP Lodge #103 (2020-2022)
- Approved addendum with Volkert, Inc. for $6,798 for right-of-way acquisition on Sugar Loaf Rd. project
- Approved participation in nationwide opioid settlement agreements
🗳️ How they voted (8 roll-call votes)
Planning Commission
The commission will review several rezoning requests and site plan approvals for local developments. This includes a proposed six-month moratorium on Bed and Breakfast developments and plans for new businesses at 809 St. Louis Road and 400 Beltline Rd.
- Six-month moratorium on all Bed and Breakfast developments
- Rezoning of East Clay Street property to Planned Uptown Collinsville District
- Rezoning and site plan for Sav-On Liquor and Wine at 809 St. Louis Road
- Rezoning and site plan for Total Access Urgent Care and Starbucks drive-through at 400 Beltline Rd
Parks and Recreation Commission
The Commission will discuss departmental involvement with the Italian Fest. The agenda also includes a review of holiday programming and events, as well as the approval of minutes from the September 21, 2021, meeting.
- Discussion regarding departmental involvement with Italian Fest
- Review of holiday programming and events
- Approval of the September 21, 2021, meeting minutes
Fire & Police Commission
The Collinsville Fire & Police Commission met on November 15, 2021. The agenda includes the approval of minutes from November 8, 2021, and authorization to hire a probationary police officer. The commission will also conduct promotional police interviews during a closed session.
- Authorization to hire a probationary police officer
- Promotional police interviews in closed session
- Police Department staff report
- Fire Department staff report
City Council
The City Council will discuss the 2022 Capital Improvement Plan and review rezoning applications for properties on W. Main St. and Vandalia. The agenda also includes votes on contract changes for street resurfacing and traffic planning services.
- Rezoning of 514 W. Main St. from B-2 to UCD district
- Rezoning of 901 Vandalia to permit a single-family residence
- Three change orders to the Christ Bros. Asphalt contract totaling $48,612.98
- Addendum with CBB Transportation Engineers for Rt. 157 traffic services ($35,300)
The Collinsville City Council approved two rezoning ordinances: one for 514 W. Main St. from B-2 to UCD, and one for 901 Vandalia from B-4 to P-B-4 with a special use permit. The council also approved three change orders for the 2021 Street Resurfacing Program, an addendum for a traffic study, and two workers' compensation settlements. All votes were unanimous (5-0).
- Approved rezoning of 514 W. Main St. from B-2 to UCD (5-0)
- Approved rezoning of 901 Vandalia from B-4 to P-B-4 with special use permit (5-0)
- Approved $48,612.98 in change orders for 2021 Street Resurfacing Program (5-0)
- Approved $35,300 addendum for traffic study of Rt. 157 northwest quadrant (5-0)
- Approved $13,075.95 workers' comp settlement for James Wilderman (5-0)
- Approved $10,896.63 workers' comp settlement for Christopher Castens (5-0)
- Approved consent agenda including $1,626,104.89 in bills and $755,392.81 payroll (5-0)
🗳️ How they voted (8 roll-call votes)
Fire & Police Commission
The Collinsville Fire & Police Commission scheduled a special meeting for November 8, 2021. The agenda includes staff reports from the police and fire departments and closed sessions for CFO interviews.
- Approval of minutes from September 9, 2021
- Staff reports from the Police Department and Fire Department
- Closed sessions for CFO interviews
Planning Commission
The Planning Commission will hold public hearings on several rezoning and site plan applications. These requests include a medical clinic and drive-through, residential district changes, and a live/work unit.
- Rezoning and site plan for Total Access Urgent Care and Starbucks at 400 Beltline Rd
- Rezoning of 745 Bond Avenue from R-1A to P-R-1A
- Rezoning of 514 West Main Street for a live/work unit
- Rezoning and special use permit for a single family dwelling at 901 Vandalia
City Council
The City Council will consider zoning changes for Mall St. and a special use permit for short-term rentals at 710 St. Louis Road. The council will also discuss the 2022 Capital Improvement Plan and financial updates. The agenda includes approval of recent bills and payroll.
- Rezoning of 2009 and 2011 Mall St. to a Planned Limited Commercial District
- Special use permit decision for Kingdom Stays at 710 St. Louis Road
- $58,610 purchase of a hood makeup air system from Kitchen Mechanical LLC
- Resolution to request closing Main Street for the Christmas Parade
- Approval of bills totaling $527,841.51
The City Council voted 4-1 (with one abstention) to reverse the Planning Commission's decision and deny a special use permit for Kingdom Stays short-term rental at 710 St. Louis Road, finding it did not meet the city's bed and breakfast definition. The Council also approved ordinances allowing residential composting and rezoning property at 2009 and 2011 Mall St. for a podcast/music studio. A non-monetary settlement ending a 4.5-year lawsuit was approved, and a $58,610 emergency purchase for a Gateway Center hood makeup air system was authorized.
- Denied special use permit for Kingdom Stays short-term rental at 710 St. Louis Road (4-1, Green abstained)
- Approved ordinance permitting residential composting as accessory use (5-0)
- Approved rezoning of 2009 and 2011 Mall St. to P-B-2 for podcast/music studio (5-0)
- Approved $58,610 purchase of hood makeup air system from Kitchen Mechanical LLC (5-0)
- Approved non-monetary settlement agreement with Astrauskas family (5-0)
- Approved 2022 MFT General Maintenance Program resolution (5-0)
- Approved consent agenda including bills, payroll, and Christmas parade road closure (5-0)
🗳️ How they voted (8 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings regarding a rezoning request for a sound recording studio and proposed amendments to residential composting regulations. The commission will also consider changes to its upcoming meeting schedule.
- Rezoning of 2009 and 2011 Mall Street for a sound recording studio
- Text amendment for residential composting regulations (TA 21-03)
- Proposed changes to the November 2021 meeting schedule
Community Appearance Board
The Community Appearance Board will discuss business landscaping judging and upcoming seasonal decorating contests. The meeting also includes updates on various local landscape and park projects.
- Business Landscaping Judging discussion
- Woodland Park Entrance Sign
- Yard of the Year Contest
- Halloween House Decorating Contest judging
- Christmas Parade and House Decorating Contest judging
City Council
The City Council will discuss the 2020 Comprehensive Annual Financial Report and code enforcement. The meeting includes votes on a rental agreement for dewatering equipment and a construction change order.
- $6,734 change order with Heneghan Construction Services for Willoughby Farm storm water mitigation
- Rental agreement with SBIRents, Inc. for Bio-solids Dewatering Equipment
- Broker agreement with Daniel & Henry
- Approval of bills totaling $956,496.98
- Approval of payroll totaling $756,461.43
The Collinsville City Council approved three ordinances: renting bio-solids dewatering equipment from SBIRents, Inc. for about 7 months at $15,000/month; a $6,734 change order with Heneghan Construction for storm water mitigation at Willoughby Farm; and a broker agreement with Daniel & Henry, replacing Gallagher Insurance. The council also approved the consent agenda, including payments of $956,496.98 and payroll of $756,461.43. Discussions were held on the 2020 CAFR and code enforcement, but no decisions were made on those topics.
- Approved rental agreement with SBIRents, Inc. for bio-solids dewatering equipment (5-0)
- Approved $6,734 change order with Heneghan Construction for storm water mitigation at Willoughby Farm (5-0)
- Approved broker agreement with Daniel & Henry for insurance services (5-0)
- Approved consent agenda including bills of $956,496.98 and payroll of $756,461.43 (5-0)
🗳️ How they voted (5 roll-call votes)
Historic Preservation Commission
The Historic Preservation Commission will discuss prioritizing the list of potential landmark properties. The meeting includes a discussion on funding applications for FY22 Certified Local Government Grants. There will also be an update regarding the Friends of DD Collins House.
- Approval of July 7, 2021, meeting minutes
- Prioritization of potential landmark properties
- FY22 Certified Local Government Grants funding applications
- Update on Friends of DD Collins House
City Council
The Collinsville City Council will consider ordinances for legal services regarding PFAS groundwater contamination and financial software maintenance. The council is also scheduled to discuss greenhouse gas inventory data. Additionally, a resolution was proposed to request closing Main Street for the Veterans' Day Parade.
- Special use permit review for Kingdom Stays at 710 St. Louis Road
- Legal services agreement regarding PFAS groundwater contamination
- Software maintenance agreement with Bellefeuil, Szur, & Associates (BS&A)
- Resolution to request closing Main Street for the Veterans' Day Parade
- Approval of bills totaling $685,974.90
The City Council approved a license and maintenance agreement with Bellefeuil, Szur, & Associates (BS&A) for new financial software, costing $272,025 in the first year and $120,300 annually for four years of maintenance, totaling $392,325. The council also approved a related payroll software agreement with Andrews Technology (NOVAtime), a legal services agreement for PFAS groundwater litigation, and an ordinance to review a special use permit for a short-term rental at 710 St. Louis Road. All votes were unanimous (5-0).
- Approved BS&A financial software agreement, $392,325 total (5-0)
- Approved NOVAtime payroll software agreement with Andrews Technology (5-0)
- Approved legal services agreement for PFAS groundwater contamination lawsuit (5-0)
- Approved ordinance to review special use permit for Kingdom Stays at 710 St. Louis Road (5-0)
- Approved consent agenda including bills, payroll, minutes, closed session disclosure, and Main Street closure for Veterans' Day parade (5-0)
🗳️ How they voted (6 roll-call votes)
Parks and Recreation Commission
The Parks and Recreation Commission will review a summer re-cap and discuss fall programming and projects. The meeting also includes the approval of minutes from the June 15, 2021, meeting.
- Approval of June 15, 2021, meeting minutes
- Summer re-cap discussion
- Fall programming and projects discussion
City Council
The City Council will consider a license agreement for a fiber optic network in the right-of-way. The agenda also includes resolutions to close Main Street for community events and ordinances regarding taxes and nuisance vehicles.
- License agreement with Delta Communications, LLC for fiber optic network installation
- Main Street closure for Children's Dyslexia Walk on October 2
- Main Street closure for Annual Fall Festival on October 30
- Ordinance amending the Hotel and Motel Privilege Tax
- Ordinance regarding nuisance vehicles in the public right-of-way
The City Council unanimously approved a license agreement with Delta Communications, LLC, d/b/a Clearwave Communications, to install, operate, and maintain a fiber optic network in the city's right-of-way, providing high-speed internet to business customers. The council also approved a workers' compensation settlement of $12,077.31 for Tim Severine, an ordinance to collect hotel/motel tax from online travel companies starting November 1, 2021, and an ordinance regulating nuisance vehicles in the public right-of-way. The consent agenda, including bill payments of $1,232,723.06 and payroll of $758,651.07, was approved unanimously.
- Approved Clearwave Communications fiber optic network license agreement (5-0)
- Approved $12,077.31 workers' compensation settlement for Tim Severine (5-0)
- Approved ordinance to collect hotel/motel tax from online travel companies (5-0)
- Approved ordinance regulating nuisance vehicles in public right-of-way (5-0)
- Approved consent agenda including $1,232,723.06 in bills and $758,651.07 payroll (5-0)
- Approved resolutions to close Main Street for Children's Dyslexia Walk and Fall Festival (5-0)
- Approved minutes of August 24, 2021 meeting (5-0)
- Approved closed session for personnel, real estate, litigation, and closed meeting minutes (5-0)
🗳️ How they voted (5 roll-call votes)
Planning Commission
The commission will hold public hearings regarding a bed and breakfast permit and a rezoning request for a sound recording studio. The meeting also includes discussions on residential composting and short-term rental units. Additionally, the commission will review sign package requests for two West Main Street locations.
- Special Use Permit for Bed and Breakfast at 710 St. Louis Road
- Rezoning request for Sound Recording Studio at 2009 and 2011 Mall Street
- Sign package approval for Children's Dyslexia Center at 417 West Main Street
- Sign package approval for Family Health Care Medical at 415 West Main
- Discussion on residential composting and short-term rental units
Fire & Police Commission
The Fire & Police Commission will discuss establishing interview dates for CFO testing. The meeting also includes consideration of one-year notices for fire lieutenant and captain promotional testing.
- Establishing interview dates for CFO testing
- One-Year Notice of Fire Lieutenant Promotional Testing
- One-Year Notice of Fire Captain Promotional Testing
- Approval of July 15, 2021 minutes
Community Appearance Board
The Community Appearance Board will review minutes from the August 11, 2021 meeting. The board plans to conduct site visits and scoring for the Yard of the Month Contest. Members will also discuss several 2021 projects, including road island updates and park maintenance.
- Yard of the Month Contest site visits and scoring
- Beltline Road/Highway 159 Island project discussion
- West Main Street/West Moreland Island project discussion
- St. Louis Road/Caseyville Road Island project discussion
- Listeman Park and Century Oak updates
City Council
The City Council will discuss a sports complex and vote on several ordinances. These include an agreement for an IEPA planning grant and a contract for sanitary sewer studies in Sugar Bend Estates and Deer Creek Subdivisions.
- $34,675 contract with Oates Associates for sewer extension studies
- IEPA Unsewered Communities Planning Grant agreement
- Request to close Main Street for the October 7 Homecoming Parade
- Approval of bills totaling $514,189.27
- Reappointment of members to the Collinsville Cool Cities Committee
The Collinsville City Council approved two ordinances to fund a planning study for extending sanitary sewers into Sugar Bend Estates and Deer Creek subdivisions, including a $30,000 IEPA grant agreement and a $34,675 professional services agreement with Oates Associates. The council also approved a $45,000 workers' compensation settlement with Troy Eckmann. All votes were unanimous (5-0).
- Approved IEPA grant agreement for $30,000 for sewer expansion study (5-0)
- Approved $34,675 professional services agreement with Oates Associates for sewer study (5-0)
- Approved $45,000 workers' compensation settlement with Troy Eckmann (5-0)
- Approved consent agenda including bills of $514,189.27 and payroll of $803,845.87 (5-0)
🗳️ How they voted (5 roll-call votes)
Planning Commission
The Planning Commission will conduct a public hearing regarding a special use permit for a bed and breakfast at 710 St. Louis Road. The commission will also review a sign package request for Spot On Nutrition at 109 East Main Street. The meeting includes the election of a Vice Chairman.
- Special Use Permit for Kingdom Stays (710 St. Louis Road)
- Sign package approval for Spot On Nutrition (109 East Main Street)
- Election of Vice Chairman
- Zoning Practice Report
Community Appearance Board
The Community Appearance Board will conduct site visits and scoring for the Yard of the Month Contest. The board will also discuss several 2021 projects, including work on various road islands.
- Yard of the Month scoring for business landscaping and Halloween house decorating
- Approval of July 14, 2021 meeting minutes
- Review of Beltline Road/Highway 159 Island project
- Review of West Main Street/West Moreland Island project
- Review of St. Louis Road/Caseyville Road Island project
City Council
The City Council will discuss replacing the security camera system. The agenda includes ordinances authorizing property purchase contracts with Madison and St. Clair Counties. The council will also consider an ordinance for TIF fund expenditures at 204 W. Main.
- Ordinance for TIF fund expenditure at 204 W. Main
- Property purchase contracts for 204 O'Farrell, 314 Summit, and 327 Summit
- Property purchase contracts for 1107 Cherokee and Arrowhead lots
- Agreement with SSM Medical Group for Fire Department medical evaluations
- Resolution to request IDOT permission to close Main Street for Italian Fest
The City Council discussed replacing the city-wide security camera system with Avigilon, a Motorola Solutions company, at a total cost of $600,000. The discussion covered the inadequacy of the current 8-year-old system, integration with existing cameras and radios, and potential grant funding. No formal vote was taken on this item during the meeting.
- Approved $5,658 TIF reimbursement for Miner's Theater improvements (5-0)
- Approved purchase of 6 county-owned parcels for $4,785 total (5-0)
- Approved SSM Medical Group agreement for firefighter medical evaluations, $24,000 first year (5-0)
- Approved minutes of July 27, 2021 council meeting (4-0, Green abstained)
- Approved consent agenda including $1,004,609.87 in bills and $817,711.21 payroll (5-0)
- Approved closed session for personnel and litigation matters (5-0)
🗳️ How they voted (6 roll-call votes)
City Council
The City Council will review a proposed multifamily residential development at 1803 Ramada Boulevard. The agenda also includes votes on contracts for school detention project design and ambulance replacements. Additionally, the council will address various ordinances and financial reports.
- Ordinance for Westview LP multifamily residential development at 1803 Ramada Boulevard
- $59,915 contract with Volkert, Inc. for Jefferson School Detention Project design
- $266,395 contract with American Response Vehicles for ambulance replacement
- Motor vehicle lease agreement with Madison County Mass Transit District
- Approval of bills totaling $998,662.36
The City Council approved an ordinance repealing and replacing Ordinance No. 4184 to amend the P-R-3 Planned Multifamily Residential Development at 1803 Ramada Boulevard, allowing for additional townhome development with deviations for parking space size, architectural design, and private access drive. The council also approved several other items including a professional services agreement for the Jefferson School detention project, a new ordinance regulating the boarding of buildings, an ambulance purchase, and a shuttle bus lease renewal. All votes were 4-0 with Councilman Green absent.
- Approved P-R-3 planned development amendment for Westview LP townhomes (4-0)
- Approved $59,915 Volkert Inc. agreement for Jefferson School detention design (4-0)
- Approved boarding of buildings ordinance requiring permits and limiting time (4-0)
- Approved $266,395 ambulance purchase from American Response Vehicles (4-0)
- Approved 5-year shuttle bus lease renewal with Madison County Transit (4-0)
- Approved consent agenda including $998,662.36 in bills and $871,753.44 payroll (4-0)
- Approved closed session for employee matters (4-0)
🗳️ How they voted (6 roll-call votes)
Fire & Police Commission
The Commission will discuss testing for the position of Police Lieutenant. Members will vote on promoting Mark Kuechle to Lieutenant and Michael Brown to Sergeant. The agenda also includes a request to hire three probationary police officers.
- Promotion of Sergeant Mark Kuechle to Lieutenant
- Promotion of Officer Michael Brown to Sergeant
- Hiring of three probationary police officers
- Discussion of Police Lieutenant promotional testing
- Approval of April 21, 2021 meeting minutes
Community Appearance Board
The Community Appearance Board will review minutes from the June 9, 2021 meeting. The agenda includes conducting site visits for the Yard of the Month Contest and discussing several 2021 projects.
- Yard of the Month Contest site visits and scoring
- Review of 2021 projects including Beltline Road/Highway 159 Island
- Discussion of West Main Street/West Moreland Island project
- Discussion of St. Louis Road/Caseyville Road Island project
- Approval of June 9, 2021 meeting minutes
City Council
The City Council will review several infrastructure projects and new city ordinances. This includes considering contracts for street resurfacing and engineering services for St. Louis Road. The council will also address regulations for raffle licensing and city fees.
- $385,959.36 contract award to Christ Bros. Asphalt for the 2021 Street Resurfacing Program
- $26,564 supplement for engineering services on St. Louis Road from Maple Street to South Jefferson Avenue
- $30,000 in Motor Fuel Tax funds for Sugar Loaf Road Reconstruction engineering
- Ordinance regarding the licensing and regulation of raffles in Collinsville
- Resolution to request closing Main Street for the Uptown Dine Out Event
The City Council approved a $385,959.36 contract with Christ Bros. Asphalt for the 2021 Street Resurfacing Program, which includes work on Eastport, Collinspot Dr., Eastport Plaza Dr., Eastport Executive Dr., and Commerce Drive. The council also approved a $26,564 supplement for engineering services for St. Louis Road improvements, a $30,000 MFT fund appropriation for Sugar Loaf Road preliminary engineering, and a $46,899.07 workers' compensation settlement. All votes were unanimous (5-0).
- Approved $385,959.36 bid and contract with Christ Bros. Asphalt for 2021 Street Resurfacing Program
- Approved $26,564 supplement to CBB for preliminary engineering on St. Louis Road improvements
- Approved $30,000 MFT fund appropriation for Sugar Loaf Road preliminary engineering
- Approved $46,899.07 workers' compensation settlement with Mike Prosser
- Approved ordinance updating raffle licensing, eliminating permit fee, and raising prize limits
- Approved fee ordinance adding $25 boarding permit fee and eliminating raffle license fee
- Approved intergovernmental agreement with MEGSI drug enforcement task force
- Approved agreement for police officers at Italian Fest 2021
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings regarding several land use requests. This includes a proposal for forty two-bedroom townhomes at 1903 Ramada Boulevard. The commission will also consider special use permits for a bed and breakfast and a tobacco retail shop.
- Rezoning and site plan for Townes at Westview (40 two-bedroom townhomes) at 1903 Ramada Boulevard
- Special Use Permit for Kingdom Stays Bed and Breakfast
- Special Use Permit for Nature's Pharmacy tobacco retail shop
- Approval of May 13, 2021, Planning Commission minutes
Historic Preservation Commission
The commission will discuss a draft letter to the owner of 115 East Clay requesting an application for Historic Landmark Designation. The meeting also includes approval of the May 5, 2021, minutes and an update on the Friends of DD Collins House.
- Potential landmark designation for 115 East Clay (Old Herald Brewery & Distillery)
- Approval of May 5, 2021, meeting minutes
- Update on Friends of DD Collins House
City Council
The City Council approved a contract with Sports Facility Advisory, LLC for a feasibility study and business plan for the Collinsville Sports Complex, not to exceed $70,100, funded by Southwest Corridor Business District Funds. The council also approved a $43,000 bid with Heneghan Construction Services for stormwater mitigation at Willoughby Farm, and an intergovernmental agreement with IDOT for traffic signal maintenance. A workers' compensation settlement for Brad Akers in the amount of $20,346.75 was approved after amending the ordinance title to reflect it as an Arbitration Decision.
- Approved consent agenda including bills of $608,157.82 and payroll of $718,095.63
- Approved ordinance authorizing IDOT agreement for traffic control device maintenance for 10 years
- Approved workers' compensation settlement for Brad Akers for $20,346.75, amended to reference Arbitration Decision
- Approved contract with Sports Facility Advisory, LLC for sports complex study up to $70,100
- Approved $43,000 contract with Heneghan Construction Services for Willoughby Farm stormwater mitigation
🗳️ How they voted (5 roll-call votes)
Parks and Recreation Commission
The Commission will discuss summer updates regarding Phase 5 COVID mitigations and the potential conversion of Tomahawk Field into a dog park. Members will also receive an update on the Shelter Project at Woodland Park.
- Discussion on turning Tomahawk Field into a dog park
- Update on Shelter Project at Woodland Park
- Summer updates with Phase 5 COVID Mitigations
- Approval of April 20, 2021, meeting minutes
Community Appearance Board
The Community Appearance Board will conduct site visits and scoring for the Yard of the Month Contest. The board will also review progress on several 2021 projects, including various road islands and Listeman Park.
- Yard of the Month Contest site visits and scoring
- Beltline Road/ Highway 159 Island project updates
- West Main Street/West Moreland Island project updates
- St. Louis Road/Caseyville Road Island project updates
- Listeman Park and Uptown Area projects
City Council
The City Council will consider an agreement with Collinsville Community School District Unit #10 regarding a school resource officer. The agenda also includes discussions on Parks & Recreation performance indicators and new city purchasing procedures. Additionally, the Council will review routine payments for bills and payroll.
- Ordinance for new purchasing, bidding, and contract procedures
- MOU with Collinsville Community School District Unit #10 for a school resource officer
- Approval of bills totaling $1,120,569.18
- Approval of payroll totaling $691,184.83
- Appointment of Kipley Klein to the Planning Commission
The City Council approved a new purchasing ordinance that raises department head approval limits from $5,000 to $10,000 and city manager limits from $20,000 to $30,000, with council approval required above $30,000. The council also approved a school resource officer agreement with the school district, a workers' compensation settlement, and a planning commission appointment. All votes were 4-0 with one council member absent.
- Approved new purchasing policy raising spending limits (4-0)
- Approved SRO agreement with school district for $4,000 (4-0)
- Approved workers' comp settlement of $30,520.12 (4-0)
- Appointed Kip Klein to Planning Commission (4-0)
- Approved consent agenda including $1,120,569.18 in bills and $691,184.83 payroll (4-0)
- Approved minutes of May 25, 2021 meeting (3-0, 1 abstention)
🗳️ How they voted (7 roll-call votes)
City Council
The City Council will hold a public hearing regarding a real estate exchange between the City and Collinsville Community Unit District 10. The agenda also includes a rezoning request for 506 Vandalia and several contract approvals.
- Public hearing on real estate exchange with School District 10
- Rezoning of 506 Vandalia from B-4 to P-B-2
- $40,000 contract for traffic planning services with CBB
- Approval of bills totaling $3,221,031.16
- Sugar Loaf Road Reconstruction Project funding agreement
The City Council approved an intergovernmental agreement with Collinsville Community Unit 10 School District to exchange real estate: the City transfers 515 S. Clinton to the district (for a CAVC-built single-family home) and receives a lot on Cleveland to address stormwater issues. The Council also approved rezoning 506 Vandalia from B-4 to P-B-2 for Thrivent Financial and Legacy Insurance, a $40,000 traffic study for Rt. 157/Horseshoe Lake Road, an IDOT funding agreement for Sugar Loaf Road reconstruction, and a $55,000 Cityworks implementation contract. All votes were 4-0 with Councilman Hausmann absent.
- Approved intergovernmental agreement with Unit 10 for property exchange (515 S. Clinton and Cleveland lot) (4-0)
- Approved rezoning 506 Vandalia from B-4 to P-B-2 Planned Limited Commercial (4-0)
- Approved $40,000 professional service agreement with CBB for traffic planning (4-0)
- Approved IDOT funding agreement for Sugar Loaf Road reconstruction (4-0)
- Approved $55,000 contract with Centricity GIS for Cityworks implementation (4-0)
- Approved Consent Agenda including bills ($3,221,031.16), payroll ($1,388,784.17), minutes, and appointments (4-0)
🗳️ How they voted (6 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings regarding two rezoning and site plan requests. These include a redevelopment project at 506 Vandalia and the development of forty two-bedroom townhomes at 1803 Ramada Boulevard. The commission will also review the April 8, 2021, meeting minutes.
- Rezoning and site plan request for redevelopment at 506 Vandalia (AAIC Inc)
- Rezoning and site plan request for forty two-bedroom townhomes at 1803 Ramada Boulevard (Westview LP)
- Approval of April 8, 2021, Planning Commission minutes
- Review of a Zoning Practice Report
Community Appearance Board
The Community Appearance Board will review minutes from the April 14, 2021 meeting. The board will also perform site visits and scoring for the Yard of the Month Contest. Members will discuss several 2021 projects including various island improvements.
- Yard of the Month Contest site visits and scoring
- Beltline Road/ Highway 159 Island project
- West Main Street/West Moreland Island project
- St. Louis Road/Caseyville Road Island project
- Updates on Listeman Park, Uptown Area, and Century Oak
Historic Preservation Commission
The Historic Preservation Commission will review processes for landmark and historic district designations. This includes initiating a nomination for 115 East Clay Street and the East Central Historic District. The meeting also covers updates on City Hall renovation plans.
- Landmark nomination for 115 East Clay Street (Old Herald Brewery & Distillery)
- Initiation of East Central Historic District (ECHD) designation
- Review of Certificates of Appropriateness application and approval process
- Update on City Hall Renovation Plans
- Update on Friends of the D.D. Collins House
City Council
The City Council will discuss purchasing policy updates and a first quarter financial review. The agenda includes motions to approve bills, payroll, and a resolution to close Main Street for the Horseradish Festival. The council will also consider contracts for Woodland Park shelters and an agreement with the Great Rivers and Routes Tourism Bureau.
- $254,750 contract award for a 2021 Elgin Pelican Street Sweeper
- Resolution to request closing Main Street for the Horseradish Festival
- Agreement for installing shelters at Woodland Park
- Petition for detachment of real estate from State Park Place Fire Protection District
- Approval of $535,301.66 in bills and $684,278.17 in payroll
The Collinsville City Council approved several items, including a $254,750 contract for a new street sweeper, an agreement for Woodland Park shelters, continued tourism services with Great Rivers and Routes, and a resolution to detach Fairmount Park from the State Park Place Fire Protection District. The council also approved the consent agenda, which included paying bills and payroll, and discussed but did not vote on a purchasing policy update and first quarter financial review.
- Approved $254,750 contract with Key Equipment & Supply for 2021 Elgin Pelican street sweeper (5-0)
- Approved agreement with Porter Corp for Woodland Park shelter kits (5-0)
- Approved $100,000 annual agreement with Great Rivers and Routes Tourism Bureau (5-0)
- Approved resolution to file detachment petition for Fairmount Park from State Park Place Fire Protection District (5-0)
- Approved ordinance declaring city personal property as surplus and authorizing sale (5-0)
- Approved consent agenda including bills of $535,301.66 and payroll of $684,278.17 (5-0)
🗳️ How they voted (8 roll-call votes)
Fire & Police Commission
The Collinsville Fire & Police Commission is holding a special meeting on April 21, 2021. The agenda includes the approval of minutes from the April 15 meeting and a closed session for accelerated entry interviews.
- Approval of minutes from the April 15, 2021, meeting
- Closed session regarding accelerated entry interviews
Parks and Recreation Commission
The Parks and Recreation Commission will meet to review the upcoming calendar of events and existing park rules. The agenda also includes the approval of minutes from the March 16, 2021, meeting.
- Review of Calendar of Events
- Review of Park Rules
- Approval of March 16, 2021 meeting minutes
Fire & Police Commission
The commission will hold a discussion regarding CFO Traditional Entry Testing. A closed session is scheduled for Accelerated Entry Interviews. The meeting also includes the approval of March 11, 2021 minutes.
- Discussion of CFO Traditional Entry Testing
- Closed session for Accelerated Entry Interviews
- Approval of March 11, 2021 minutes
Community Appearance Board
The board will introduce five new members and review the 2021 Memorial Trees and Yards of the Month programs. The meeting also includes discussions regarding several 2021 projects, such as work on road islands and Listeman Park.
- Introduction of Dr. Jennifer Andrade, Michelle Brown, Joe Calza, Sarah Johnson, and Nina Wilkerson
- 2021 Memorial Trees program
- 2021 Yards of the Month program
- Discussion of 2021 projects including Beltline Road/Highway 159 Island and Listeman Park
City Council
The Collinsville City Council will consider several ordinances and contracts, including a $6 million wastewater treatment plant upgrade. The agenda also includes rezoning for 19 ABC Parkway LLC and updates to zoning rules for accessory buildings. Additionally, the council will discuss performance indicators for the police and fire departments.
- $6,008,700 contract for Bio-Solids Handling System Upgrade at the Wastewater Treatment Plant
- Rezoning of 19 ABC Parkway LLC (Two Men and A Truck) from BP-3 to P-BP-3
- Ordinance to repeal and replace zoning rules for garages, carports, or storage buildings
- Contract with Cool City Lights, LLC for lighting at the Collinsville Sports Complex
- Approval of bills totaling $962,565.44
The Collinsville City Council approved a $6,008,700 contract with Plocher Construction for a bio-solids handling system upgrade at the wastewater treatment plant, converting bio-solids to a safer Class 1 solution. The council also approved rezoning for Two Men and A Truck, a new accessory structure ordinance, and several other contracts and expenditures. All votes were unanimous (5-0).
- Approved $6,008,700 bio-solids handling system upgrade contract with Plocher Construction (5-0)
- Approved rezoning at 19 ABC Parkway from BP-3 to P-BP-3 for Two Men and A Truck (5-0)
- Approved repeal and replace of accessory structure ordinance (5-0)
- Approved $962,565.44 in bills and $678,530.79 payroll (5-0)
- Approved street maintenance materials bids for 2021 MFT program (5-0)
- Approved $36,693.57 Northeast Business District funds for Lowell's Service Center (5-0)
- Approved 5-year TRANE HVAC service agreement for Gateway Center (5-0)
- Approved $81,696 net cost for Sports Complex lighting upgrade (5-0)
🗳️ How they voted (10 roll-call votes)
Planning Commission
The Planning Commission will hold public hearings on rezoning property at 19 ABC Parkway to permit a moving and storage company. The commission will also consider text amendments regarding accessory structures and fence regulations.
- Rezoning request for Two Men and a Truck at 19 ABC Parkway
- Text amendment for accessory structure regulations
- Text amendment for fence regulations
- Discussion on zoning practice reports and mitigation buyouts
Historic Preservation Commission
The commission will discuss a potential landmark list and brochure mailings. Staff updates are also scheduled regarding design guidelines, the East Central Historic District, and the DD Collins House.
- Discussion of potential landmark list and brochure mailings
- Update on HPC Design Guidelines
- Update on East Central Historic District
- Update on DD Collins House
- Approval of November 4, 2020 minutes
City Council
The Collinsville City Council will consider a rezoning request for 2020 Mall Street to establish a Planned Commercial Park District. The meeting also includes discussions on department performance indicators and a proposed decrease to the 2021 General Fund budget.
- Rezoning of 2020 Mall Street for Exodus Truck Mart
- Approval of bills totaling $755,567.33
- Approval of payroll totaling $701,684.74
- Ordinance to decrease the 2021 General Fund budget
- Contract with ArchImages, Inc. for City Hall renovations
The Collinsville City Council approved an ordinance decreasing the 2021 General Fund budget by $2,424,902 in revenue and $1,145,349 in expenditures, and approved a professional services contract with ArchImages, Inc. for City Hall renovation design. The council also approved the consent agenda, which included paying bills and payroll, and adopted the updated official zoning map. A rezoning request for 2020 Mall Street (Exodus Truck Mart) was discussed but no final action was recorded in the minutes.
- Approved 2021 General Fund budget decrease of $2,424,902 revenue / $1,145,349 expenditures (5-0)
- Approved professional services contract with ArchImages, Inc. for City Hall renovation design (5-0)
- Approved consent agenda including $755,567.33 in bills and $701,684.74 payroll (5-0)
- Adopted updated Official Zoning Map of the City of Collinsville (5-0)
- Appointed 5 members to the Community Appearance Board (5-0)
- Approved ordinance on disclosure of closed session meeting minutes (consent agenda)
- Authorized non-monetary settlement agreement with Osborn Homes, Inc. (consent agenda)
- Adopted Fair Housing Month proclamation
🗳️ How they voted (4 roll-call votes)
Parks and Recreation Commission
The Parks and Recreation Commission will discuss park rules and the implementation of a goatscaping program. The agenda also includes a retroactive recommendation for a 2021 PEP Grant application. Members will review and approve minutes from the August 18, 2020, meeting.
- Discussion of park rules
- Retroactive recommendation of 2021 PEP Grant application
- Goatscaping program implementation
- Approval of August 18, 2020, meeting minutes
Planning Commission
The Planning Commission will consider rezoning and site plan requests for automotive and truck dealerships. The meeting also includes reviews of proposed amendments to city fence and accessory structure regulations. Additionally, the commission will discuss adopting an updated official zoning map.
- Rezoning 2013 and 2020 Mall Street and Bellevue Drive for a tractor truck dealership
- Special Use Permit for an automotive dealership change of use (CARite)
- Adoption of the 2021 Official Zoning Map
- Text amendments for accessory structures and fence regulations
- Sign package approval for Subway
Fire & Police Commission
The Fire & Police Commission will discuss establishing interview dates for the Accelerated Entry Testing Process. The meeting also includes the approval of minutes from January 14, 2021.
- Establishing interview dates for the Accelerated Entry Testing Process
- Approval of January 14, 2021 minutes
Community Appearance Board
The Community Appearance Board will discuss several 2021 projects and approve minutes from February 10, 2021. The meeting also includes a period for speakers from the floor to address the board.
- Beltline Road/ Highway 159 Island
- West Main Street/West Moreland Island
- St. Louis Road/Caseyville Road Island
- Listeman Park and Century Oak
- Uptown Area
City Council
The Collinsville City Council will consider an ordinance for Illinois EPA funding for storm water mitigation at Willoughby Farm. The council also plans to discuss performance indicators for the City Clerk and IT departments. Additionally, the agenda includes approving recent bills and payroll.
- Ordinance for $50,730 in Illinois EPA funding for storm water mitigation at Willoughby Farm
- Ordinance authorizing 2021 property, casualty, and risk insurance approval
- Approval of bills totaling $508,735.54 for the period ending February 24, 2021
- Approval of payroll totaling $746,312.09 for the period ending February 19, 2021
- Swearing-in of Zachary Walters as a Police Officer
The City Council approved the renewal of property, casualty, and risk insurance for 2021 at a cost of $998,748, a 10% increase from last year, despite a decrease in the City's own claims. The council also approved an ordinance authorizing the mayor to sign an Illinois EPA agreement for $50,730 in storm water mitigation funding at Willoughby Farm. The consent agenda was approved, including payments of $508,735.54 and payroll of $746,312.09, and the minutes from the February 23, 2021 meeting were approved with Councilman Hausmann abstaining. The council also went into closed session to discuss pending litigation.
- Approved consent agenda including bills of $508,735.54 and payroll of $746,312.09
- Approved ordinance authorizing mayor to sign Illinois EPA agreement for $50,730 for storm water mitigation at Willoughby Farm
- Approved ordinance authorizing city manager to approve 2021 property, casualty, and risk insurance for $998,748
- Approved minutes of February 23, 2021 council meeting (Hausmann abstained)
- Reappointed Brion Brown Jr. and Liz Dalton to Community Appearance Board
- Moved to closed session to discuss pending litigation
🗳️ How they voted (6 roll-call votes)
City Council
The City Council will consider rezoning 5317 Horseshoe Lake Road and hold a public hearing regarding a pre-annexation agreement for 8307 College Street. The meeting also includes the swearing-in of Fire Chief John Bailot and approval of city bills and payroll.
- Rezoning of 5317 Horseshoe Lake Road from 'BP-3' to 'P-BP-3'
- Public hearing on pre-annexation agreement for 8307 College Street
- Swearing-in ceremony for Fire Chief John Bailot
- Approval of bills totaling $1,094,797.14
- Approval of payroll totaling $684,734.60
The City Council approved a pre-annexation agreement with Manuel Del Rio for the property at 8307 College Street, allowing access to City water services due to a failing well. The council also approved a rezoning of 5317 Horseshoe Lake Road from BP-3 to P-BP-3 for a planned warehouse and office development. Both votes were 4-0, with Councilman Hausmann absent. The council also approved the consent agenda, including payments and payroll.
- Approved pre-annexation agreement with Manuel Del Rio for 8307 College Street to access City water services (4-0).
- Approved rezoning of 5317 Horseshoe Lake Road from BP-3 to P-BP-3 for a planned warehouse and office development (4-0).
- Approved consent agenda including payment of bills ($1,094,797.14), payroll ($684,734.60), and prior meeting minutes (4-0).
- Approved resolution appointing John Bailot to the Fire Pension Board (part of consent agenda).
- Swore in John Bailot as Fire Chief.
🗳️ How they voted (4 roll-call votes)
Parks and Recreation Commission
The Parks and Recreation Commission will discuss park rules and the implementation of a goatscaping program. The agenda also includes a retroactive recommendation for a 2021 PEP grant application.
- Discussion regarding park rules
- Retroactive recommendation of 2021 PEP grant application
- Goatscaping program implementation
- Approval of August 18, 2020, meeting minutes
Planning Commission
The Planning Commission will consider rezoning and site plan requests for the Koerner Distributor development on Horseshoe Lake Road. The meeting also includes reviews of sign package approvals for Data Unlimited and Walmart Supercenter, as well as a pre-annexation agreement for 8307 College Street.
- Rezoning request for Koerner Distributor on Horseshoe Lake Road
- Site plan approval for Koerner Distributor beverage warehouse
- Sign package approval for Data Unlimited
- Sign package approval for Walmart Supercenter
- Pre-annexation agreement for 8307 College Street
Community Appearance Board
The Community Appearance Board will review various 2021 projects, including work on Listeman Park and the Uptown Area. The agenda also includes approval of October 14, 2020 minutes and discussion regarding new member recruitment.
- Approval of October 14, 2020 minutes
- New member recruitment
- Review of 2021 projects including Listeman Park and Century Oak
- Planning for 2021 events and activities
City Council
The City Council will review several ordinances regarding city contracts and infrastructure updates. Proposed actions include authorizing a fireworks display and approving upgrades for IT systems and surveillance technology.
- Purchase of license plate reader cameras from Utilitra ($32,560.84)
- Agreement with Central States Fireworks for a fireworks display ($25,625.00)
- Lease amendment with T-Mobile Central LLC regarding antennas on the Beltline Water Tower
- Contract for uniform and shop towel rental services to Aramark Corporation
- Approval of bills totaling $264,690.84
The City Council unanimously approved a three-year uniform and shop towel rental contract with Aramark Corporation for $47,620.56, which represents a 60% savings over the current service. The council also approved several other items, including a T-Mobile lease amendment, a $13,964 contract for headwall installation, a $25,625 fireworks display agreement, retroactive approval of $161,253.38 in emergency IT purchases, $32,560.84 for license plate reader cameras, and a contract with GovHR for deputy fire chief recruitment. All votes were 5-0.
- Approved Aramark uniform rental contract, $47,620.56 for 3 years (5-0)
- Approved T-Mobile lease amendment for water tower antenna replacement (5-0)
- Approved Keeley & Sons contract for headwalls/wingwalls, $13,964 (5-0)
- Approved Central States Fireworks display agreement, $25,625 (5-0)
- Approved emergency IT purchases, $161,253.38 (5-0)
- Approved license plate reader cameras, $32,560.84 (5-0)
- Approved GovHR recruitment contract for deputy fire chief (5-0)
- Approved consent agenda including bills, payroll, minutes, and reappointments (5-0)
🗳️ How they voted (8 roll-call votes)
City Council
The City Council will consider rezoning property at 1019 Vandalia Street from a single-family residential district to a limited commercial district. The agenda also includes contract amendments for architectural services and an executive search for the Gateway Convention Center.
- Rezoning of 1019 Vandalia Street from R-1A to B-2
- Architectural services amendment for Public Works facility up to $32,560
- Executive search contract for Gateway Convention Center up to $36,000
- Final plat approval for Strong Avenue Cottages subdivision
- Approval of bills totaling $1,862,198.76 and payroll totaling $708,808.15
🗳️ How they voted (8 roll-call votes)
Fire & Police Commission
The commission will vote on several police department promotions and a new hiring process. They will also review revisions to the Fire and Police Handbook Section 2.
- Promotion of Sgt. Mark Krug to Lieutenant
- Promotion of Officer Scott Pritchett to Sergeant
- Approval of Accelerated Entry testing process
- Revisions to Fire and Police Handbook Section 2
- Hiring of a probationary police officer
Planning Commission
The Planning Commission will hold a public hearing regarding the rezoning of 1019 Vandalia Street from residential to commercial. The commission will also consider sign package approvals for Fairmount Park/FanDuel Sportsbook & Horse Racing and Webster Elementary School.
- Rezoning of 1019 Vandalia Street from R-1A to B-2
- Sign package approval for Fairmount Park/FanDuel Sportsbook & Horse Racing
- Sign package approval for Webster Elementary School
- Approval of December 10, 2020 meeting minutes
Community Appearance Board
The Community Appearance Board will discuss 2021 events, activities, and various local projects. The agenda includes reviews of several roadway islands and park areas. The board will also consider approving minutes from the October 14, 2020 meeting.
- Review of 2021 projects including Beltline Road/Highway 159 Island
- Discussion of West Main Street/West Moreland Island and St. Louis Road/Caseyville Road Island
- Updates on Listeman Park, Uptown Area, and Century Oak
- Approval of October 14, 2020 meeting minutes
City Council
The City Council will review an ordinance amending zoning rules for fences and walls. The meeting also includes approving a sign fee waiver for Collinsville Community Unit School District 10 and purchasing a new mower from Deere & Company. Additionally, the council will consider bids for the 2021 MFT Maintenance Program.
- Ordinance amending zoning code regarding fences or walls (excluding electrically charged fences)
- Sign package fee waiver for Collinsville Community Unit School District 10
- Purchase of a Wide Area Mower from Deere & Company for $44,863.20
- Awarding bids for the 2021 MFT Maintenance Program
- Resolution to apply for Madison County Park Enhancement Grant Funds