Coffee County public meetings in 2025

Health, Welfare & Recreation Committee

The committee will meet to review old business regarding rural water and fire reports. The session includes a report on animal control and a period for public comments.

• Tim Morris rural water
• Animal control report
• Rural fire report and discussion

The Coffee County Health, Welfare & Recreation Committee met on Dec 18, 2025. The agenda and the prior meeting’s minutes were approved. A motion was made to reconsider a $35,000 approval, but the result was not recorded. The meeting was then adjourned.

• Agenda approved (motion by Miller, seconded by Duncan)
• Previous meeting minutes approved (motion by Miller, seconded by Duncan)
• Motion to reconsider $35,000 approval (motion by Miller, seconded by Smith; outcome not recorded)
• Meeting adjourned (motion by Miller, seconded by Duncan)

Industrial Board

The Coffee County Industrial Board will approve its agenda, minutes from the November 19 meeting, and November financial statements. Committee reports and nominations for board officers will be reviewed. The board will discuss and vote on terminating the PILOT agreement with Cubic Corporation. The meeting will conclude with adjournment.

• Termination of PILOT agreement with Cubic Corporation
• Nomination slate: David Young (Chairman), Cameron Newton (Vice Chairman), Brent Parsley (Secretary/Treasurer)
• Approval of minutes from November 19, 2025
• Approval of financials from November 2025
• Committee reports from Park Development, Marketing Support, Budget & Finance, and local chambers

The board approved the meeting agenda, the November 19 minutes, and the November financial summary, all unanimously. The Park Development Committee recommended a $20,000 per acre purchase request to the County Purchasing Commission and voted to remove tobacco and alcohol manufacturing restrictions from the park’s protective covenants, both unanimously. The Budget and Finance Committee approved the 2025 audit, and the board unanimously accepted the slate of officers for 2026.

• Approved agenda (unanimous)
• Approved November 19 minutes (unanimous)
• Approved November financial summary (unanimous)
• Recommended $20,000/acre purchase request to County Purchasing Commission (unanimous)
• Removed tobacco and alcohol manufacturing restrictions from protective covenants (unanimous)
• Approved 2025 audit (unanimous)
• Accepted officers for 2026: David Young (Chair), Cameron Newton (Vice Chair), Brent Parsley (Secretary/Treasurer) (unanimous)

Election Commission

The Coffee County Election Commission will consider approval of the minutes from the September 11, 2025 meeting, conduct an audit of voter registration forms, and discuss dates for 2026 meetings. The meeting will also include public comments before adjourning.

• Approval of minutes from September 11, 2025 meeting
• Audit of voter registration forms
• Discussion of 2026 meeting dates
• Public comments request (Noah Community Center)
• Adjournment

The commission unanimously approved the September 11, 2025 meeting minutes. It reported auditing 50 of 498 voter registration forms with no deficiencies found. Commissioners Berthay and McIntosh moved the February 19, 2026 meeting to February 24 and approved all other 2026 dates. The commission also unanimously approved a voter appeal form.

• Approved September 11, 2025 minutes (unanimous)
• Moved February 19, 2026 meeting to February 24, 2026 (unanimous)
• Approved all other 2026 meeting dates as presented (unanimous)
• Approved voter appeal form (unanimous)

Rural Roads and Bridges

The Rural Roads and Bridges Committee will meet to approve the 2026 Coffee County Road Report and discuss speed limits on rural roads and Highway 55 near the Willow Brook Golf Course.

• Approve Coffee County Road Report For 2026
• Discussion on speed limit’s on rural Roads
• Speed Limit on Hwy 55 By the Willow Brook Golf Course
• Repair list for roads and bridges

The Rural Roads and Bridges Committee approved its agenda and the minutes from the prior meeting. It approved the Coffee County Road List for 2026, adding May Anne Road off Pomroy Road. The bridge repair list was discussed but no approval was recorded. The meeting was then adjourned.

• Approved agenda (motion carried)
• Approved previous minutes (motion carried)
• Approved Coffee County Road List for 2026, adding May Anne Rd. off Pomroy Rd. (motion carried)
• Discussed bridge repair list; no decision recorded
• Adjourned meeting (motion carried)

Policy & Procedures Committee

The Policy & Procedures Committee will approve the meeting agenda and modify it if needed. It will record the roll, approve or modify the previous minutes, and hear public comments. Unfinished business items are listed but none are specified. New business includes a class on policies and procedures, and the next meeting date is set.

• Approve the agenda
• Approve or modify previous minutes
• Public comments
• Class on policies and procedures
• Set next meeting for January 19, 2026

The committee voted to approve the meeting agenda and the October 27, 2025 minutes. It announced that a CTAS Policies and Procedures training class will begin after the meeting. The meeting was then adjourned.

• Approved meeting agenda (motion passed)
• Approved October 27, 2025 meeting minutes (motion passed)
• Scheduled CTAS Policies and Procedures training class to begin after meeting (announced)
• Adjourned meeting (motion passed)

Library Board

The Coffee County Library Board will convene to approve minutes, review juvenile matters, and set the date for the next meeting. The session includes a financial report and public comments.

• Approve previous meeting minutes
• Juvenile Review/Report
• Financial Report
• Set date, time, location of next meeting
• Public Comments

The committee approved the meeting agenda and the prior meeting minutes. The financial report was accepted, and the juvenile review letter was approved with permission to edit the signatory. No new business was considered.

• Approved agenda (all in favor)
• Approved previous meeting minutes for Director’s Evaluation and Regular meetings (all in favor)
• Accepted financial report (all in favor)
• Approved juvenile review letter with edit option (all in favor)

Law Enforcement Committee

The Law Enforcement Committee will meet to conduct general business. The agenda includes receiving reports from the Sheriff, Linda Baker, and the Judicial Commissioner.

• Sheriff's Report
• Linda Baker's Report
• Judicial Commissioner's Report

The Law Enforcement Committee approved the agenda and several prior meeting minutes. It tasked the committee to determine who should appoint a supervisor for the judicial commissioners, and it moved Matthew Vance forward for appointment as a judicial commissioner to be considered by the full commission on Jan 13 2026. The meeting was then adjourned.

• Approved agenda (5‑0)
• Approved Oct 9 2025 minutes (5‑0)
• Approved Nov 17 2025 special‑meeting minutes (5‑0)
• Motion to appoint a supervisor for judicial commissioners passed (5‑0) then retracted
• Committee tasked to identify who should appoint a supervisor for judicial commissioners (5‑0)
• Moved Matthew Vance forward for judicial commissioner appointment (5‑0)
• Adjourned meeting (5‑0)

Joint Economic and Community Development Board

The board will meet to conduct routine business and welcome new members. No specific projects or policy decisions are listed on the agenda.

• Welcome new members

The board approved the agenda and the minutes, both unanimously. It recorded that reducing public street access from 50 ft to 30 ft was approved to relax urban growth boundaries. The next meeting was scheduled for March 11 2026, and the meeting was adjourned unanimously.

• Agenda accepted (unanimous)
• Minutes accepted (unanimous)
• Public street access reduced to 30 ft (approved)
• Next meeting set for March 11 2026 (unanimous)
• Meeting adjourned (unanimous)

Library Board

The Library Committee will meet to review budget updates and the remodeling of the circulation desk. The board will also discuss mold testing for the library and insurance for a mural.

• Budget update
• Remodel of circulation desk
• Review of letter to Secretary Tre Hargett regarding collection items
• Mold testing for the library
• Insurance for the mural

The library board approved the use of up to $5,000 in committed funds to hire an environmental hygienist for mold testing. The board also approved the remodel of the circulation desk using existing funds. Additionally, the board approved the October meeting minutes and accepted the director’s reports.

• Approved up to $5,000 for environmental hygienist mold testing (All approve)
• Approved remodel of circulation desk, to collect bids and use committed funds (All approve)
• Approved October meeting minutes (All approve)
• Accepted director’s reports (All approve)

Capital Outlay Committee

The Capital Outlay Committee will hear updates on the Health Department facility, the Animal Shelter, and signage for the CCAP building. It will receive a report from the Maintenance Supervisor. The committee will also set the date, time, and location for its next meeting.

• Update on Health Department facility
• Update on Animal Shelter
• Signage for the CCAP Building
• Report from Maintenance Supervisor
• Set date, time, location of next meeting

The Capital Outlay Committee unanimously approved an amended agenda that added item 7B, Air Force Property, for discussion. It also unanimously approved the minutes from the November 6, 2025 meeting. A motion was passed for Director Soucy to explore pricing options for additional lighting at the CCAP parking lot. The meeting was then adjourned unanimously.

• Approved amended agenda adding 7B Air Force Property (unanimous)
• Approved minutes from 11-6-2025 (unanimous)
• Approved motion for Director Soucy to explore lighting pricing at CCAP (unanimous)
• Adjourned meeting (unanimous)

Opioid Abatement Fund Committee

The Opioid Abatement Funds Disbursement Committee will conduct standard business such as roll call, agenda approval, public comments, and review of prior minutes. It will consider a continuance request for a September meeting and set the date and time for the next session. No substantive policy or funding decisions are on the agenda.

• Call meeting to order
• Approve agenda
• Public comments
• Approve/modify previous minutes
• Continuance for meeting September

The committee adopted the same framework used last year for soliciting ideas, spending the opioid abatement fund, and reviewing proposals, with a unanimous vote. A motion to postpone approval of the September meeting minutes to the next meeting was passed. A motion to adjourn the meeting to March 11, 2026 was made and seconded, but the outcome was not recorded.

• Adopted prior-year framework for fund idea solicitation (unanimous)
• Postponed approval of September minutes to next meeting
• Motion to adjourn to March 11, 2026 (seconded, outcome not recorded)

Highway Commission

The Coffee County Highway Commission will consider several maintenance items under New Business. Commissioners will discuss upcoming paving jobs, roadway mowing, surface patching, and drainage concerns. No other business or decisions are listed for this meeting.

• upcoming paving jobs
• roadway mowing
• surface patching
• drainage issues

The commission accepted the agenda and the previous month’s minutes unanimously. They approved adding .5 of May Anne Lane to the county road list, as requested by a resident. The meeting was then adjourned.

• Agenda accepted (all in favor)
• Previous month’s minutes accepted (all in favor)
• .5 of May Anne Lane approved as county road (all in favor)
• Meeting adjourned (motion by Mr. Markum, seconded by Mrs. Duke, all in favor)

Agriculture Committee

The Coffee County Agriculture Committee will meet on December 1, 2025. The agenda includes routine items such as calling the meeting to order, approving the minutes of the previous meeting, and program reports. The only new business is the introduction and signing of a memorandum of agreement for a new Family and Consumer Sciences Agent. The meeting will adjourn and set the next meeting for February 9.

• Call meeting to order
• Approve minutes of previous meeting
• Introduction and MOA for new Family & Consumer Sciences Agent

The Agriculture Committee approved the minutes from the May 12 and August 11 meetings. The committee confirmed that Michelle Matthews will fill the vacant FCS position starting January 1, 2026. A motion to adjourn the meeting was also passed.

• Approved May 12 and August 11 minutes (motion passed)
• Confirmed Michelle Matthews will start in the vacant FCS position on Jan 1 2026 (motion passed)
• Adjourned the meeting (motion passed)

Purchasing Commission

The Coffee County Purchasing Commission will conduct its regular meeting, including procedural items such as calling the meeting to order, recording roll, and approving the agenda. The commission will consider old business, specifically declaring a surplus for the Sheriff Department. The meeting will also set the date and time for the next session before adjourning.

• Declare surplus for the Sheriff Department

The Purchasing Commission unanimously approved its meeting agenda and the minutes from the previous meeting. It also declared 13 surplus sheriff department vehicles as surplus for sale on GovDeals. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Declared 13 sheriff surplus vehicles surplus (unanimous)

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee will hear a report on the Tim Morris rural water system, an animal control update, and a rural fire service report and discussion. The meeting will also cover standard procedural items such as roll call, agenda approval, public comments, and setting the next meeting date.

• Tim Morris rural water report
• Animal control report
• Rural fire report and discussion

The agenda and the minutes from the previous meeting were approved. The committee did not approve hiring a full‑time animal control employee, opting to explore volunteer options instead. The next committee meeting was scheduled for December 18, 2025 at 6:00 PM.

• Approved agenda (motion by Morris, seconded by Miller)
• Approved previous meeting minutes (motion by Miller, seconded by Duncan)
• Did not approve hiring a full‑time animal control employee
• Scheduled next meeting for Dec 18, 2025 at 6:00 PM

Emergency Management Agency Board

The Emergency Management Agency Board will meet to review the state of the EMA and discuss drones and future projects. The agenda also includes time for public comments.

• Discussion on the State of EMA
• Discussion regarding drones
• Review of future projects

Ambulance Authority

The Ambulance Authority will review quarterly financial reports and bad debt write-offs. The body is also discussing ambulance bid specifications and private ambulance renewals.

• Review and approval of write-offs and bad debts
• Quarterly Financial Report from Director Marianna Edinger
• Ambulance bid specifications
• Private ambulance renewals

The Authority approved the agenda and the September 18 minutes. It authorized the release of new ambulance bid specifications to purchasing. It also approved Air Evac, Expedited Medical Services and Team Mobile Health Care to operate in Coffee County in 2026, pending Vanderbilt's paperwork.

• Agenda approved (motion passed)
• September 18, 2025 minutes approved (motion passed)
• September and October write‑offs approved (motion passed)
• Bid specifications released to purchasing for new ambulance (motion passed)
• Air Evac, Expedited Medical Services, and Team Mobile Health Care approved for 2026 operation (motion passed)

Industrial Board

The Coffee County Industrial Board will record attendance, approve the agenda, and consider public comments. It will vote to approve the minutes from the October 15, 2025 meeting and the financial statements for October 2025. Committee and community organization reports will be presented, followed by discussion of unfinished and new business before adjourning.

• Approval of minutes from October 15, 2025
• Approval of financials from October 2025
• Public comments from attendees
• Reports from Park Development, Marketing Support, Budget & Finance, Nominating, and local chambers
• Discussion of unfinished and new business items

The Industrial Board approved the meeting agenda, the October 15 minutes, and the September financial summary, all by unanimous vote. No new business was presented, and the board adjourned the meeting unanimously at 4:14 PM.

• Approved agenda (unanimous)
• Approved October 15 minutes (unanimous)
• Approved September financial summary (unanimous)
• Adjourned meeting (unanimous)

County Commission

The Commission will discuss budget amendments for public health, welfare, and capital projects. The body is also scheduled to fill vacancies for District 2 Commissioner and several constable and judicial positions.

• Budget amendment for 91140 Public Health & Welfare Projects
• Budget amendments for General Fund, Ambulance Fund, and Capital Projects Funds
• Appointment of Commissioner for District 2
• Appointment of Constables for Districts 2, 6, and 7
• Appointment of Judicial Commissioner

The commission elected Tim Stubblefield as Chairman Pro Tempore with 13 votes. Jeff Perry was appointed Commissioner for District 2 after receiving 12 votes and was sworn in. Jason Dendy was approved as Constable for Districts 2, 6, 7 with 15 votes. The 91140 Public Health & Welfare Projects budget amendment was postponed to January, and four fund amendments were approved unanimously.

• Tim Stubblefield elected Chairman Pro Tempore (13 votes, 2 abstentions)
• Jeff Perry appointed Commissioner District 2 (12 votes)
• Jason Dendy appointed Constable Districts 2, 6, 7 (15 votes)
• Postponed 91140 Public Health & Welfare Projects Budget Amendment to January (12‑4 vote)
• Approved Fund 171 Capital Projects Fund #171-2026-05 (15‑0 vote, 1 abstain)
• Approved Fund 101 General Fund #101-2026-06 (15‑0 vote, 1 abstain)
• Approved Fund 118 Ambulance Fund #118-2026-07 (15‑0 vote, 1 abstain)
• Approved Fund 171 Rural Capital Projects Fund #171-2026-08 (15‑0 vote, 1 abstain)

Law Enforcement Committee

The Law Enforcement Committee will conduct its regular business, including opening remarks, roll call, agenda approval, public comments, and approval of prior minutes. The committee’s new business item is to review applications for the vacant Judicial Commissioner position and select a nominee to be presented to the County Legislative Body. The meeting will also set the date, time, and location for the next committee meeting before adjourning.

• Approve agenda
• Approve/modify previous meeting minutes
• Review applications and select nominee for Judicial Commissioner vacancy
• Set date, time, and location of next meeting
• Public comments

Library Board

The Coffee County Library Board will meet to approve meeting minutes, review the 2026-2027 budget, and discuss updates to library policies including technology use and a potential domestic violence policy.

• Approval of September meeting minutes
• Review of 2026-2027 budget
• Update and review of library policies (By-Laws, Technology Use, Social Media, Code of Conduct)
• Discussion of a potential Domestic Violence and Stalking Policy
• Director's evaluations

The Library Board approved the agenda and September meeting minutes. It granted permission to close the library at 4 pm on Dec 5 for the Tullahoma Christmas parade and at 5 pm on Dec 31 for New Year’s Eve. The board also approved several policy items, extended public comment time, and accepted director evaluations, financial reports, and director reports.

• Approved agenda (motion passed)
• Approved September meeting minutes (motion passed)
• Approved early library closures at 4 pm Dec 5 and 5 pm Dec 31 (motion passed)
• Approved items 2‑4 of policy review (technology use, social media, code of conduct) (motion passed)
• Approved extending public comment time to three minutes (motion passed)
• Accepted director evaluations (motion passed)
• Accepted financial reports (motion passed)
• Accepted director reports (motion passed)

Legislative Committee

The Legislative Committee will review a proposed public comment policy and a separation policy. It will also handle routine items such as approving the agenda, approving or modifying minutes, and taking public comments. No financial or contract matters are listed on the agenda.

• New Public Comment Policy
• Separation Policy
• Approve Agenda
• Approve/Modify Minutes from Previous Meeting

The Legislative Committee approved the agenda unanimously. It adopted amendments to the New Public Comment Policy and the Separation Policy, directing both to be forwarded to the full commission. Both motions passed unanimously.

• Approved agenda (unanimous)
• Approved amendments to New Public Comment Policy, forward to full commission (unanimous)
• Approved Separation Policy as presented, forward to full commission (unanimous)
• Adjourned meeting (unanimous)

Budget & Finance Committee

The Budget & Finance Committee approved its meeting agenda after a motion by Commissioner Stubblefield that was seconded by Commissioner Chambers and carried. The committee also approved the minutes from the previous meeting following a motion by Commissioner Chambers, seconded by Commissioner Jones, which carried. The meeting was then adjourned after a motion by Commissioner Stubblefield, seconded by Commissioner Hershman.

• Agenda approved (motion carried)
• Previous meeting minutes approved (motion carried)
• Meeting adjourned (motion carried)

Capital Outlay Committee

The Capital Outlay Committee will receive updates on the health department facility, the animal shelter, and the jail's HVAC systems. It will also hear a report from the maintenance supervisor and consider directional signage for the county office building/CCAP. No formal actions are listed beyond routine updates.

• Update on Health Dept. Facility
• Update on Animal Shelter
• Report on HVAC systems at the jail
• Report from Maintenance Supervisor
• Directional signage for the County Office Building/CCAP

The Capital Outlay Committee approved the amended agenda and the minutes from the October 2, 2025 meeting, both unanimously. Commissioners voted to proceed with a project to enclose the media room behind the commission room, also unanimously. They approved a $3,000 directional signage project for the County Office Building/CCAP, again unanimously. No other actions were taken.

• Approved amended agenda (unanimous)
• Approved minutes from 10-2-2025 (unanimous)
• Approved media room enclosure project (unanimous)
• Approved $3,000 directional signage project (unanimous)

Highway Commission

The Coffee County Highway Commission will review and plan upcoming road maintenance tasks, including paving, mowing, patching, and drainage repairs. No specific contracts or dollar amounts are listed. The meeting also includes routine items such as approving the agenda, minutes, and public comments.

• Upcoming paving jobs
• Mowing of county roads
• Patching of road surfaces
• Drainage issue assessments

The Highway Commission unanimously accepted the agenda as read. It also unanimously approved the previous month’s minutes. With no other business, the commission adjourned the meeting.

• Accepted agenda (unanimous)
• Accepted previous month’s minutes (unanimous)
• Adjourned meeting (unanimous)

Sanitation Board

The Sanitation Board will meet to conduct routine business such as calling the meeting to order, approving the agenda, hearing public comments, and approving or modifying the minutes from the October 22, 2025 meeting. The board will also discuss funding for an oil collection facility property.

• Discussion of funding for oil collection facility property

The board approved the minutes from the previous meeting by a 3‑0 vote. The board also approved the agenda, adding the New Union Center, by a 3‑0 vote. No other motions were recorded as decided. The meeting was then adjourned.

• Approved previous meeting minutes (3-0)
• Approved agenda with New Union Center addition (3-0)

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will hear updates from Animal Control, Rural Fire, and Rural Water. A discussion on the Amy Willis Christmas tree will also take place. The board will set the date, time, and location for the November meeting before adjourning.

• Animal Control Report
• Rural Fire Report
• Amy Willis Christmas tree discussion
• Rural Water Report
• Set date, time, location of November meeting

The Health, Welfare & Recreation Committee approved the agenda and the minutes from the prior meeting. A motion to allocate $3,500 from the tourism budget for courthouse holiday decorations was introduced. The meeting was then adjourned.

• Approved meeting agenda (unanimous approval)
• Approved minutes from previous meeting (motion passed)
• Adjourned the meeting (motion passed)

Library Board

The Lannom Library Committee will approve the August meeting minutes and review the financial report. It will address old business, including board member recruitment. New business includes discussion of internal controls for 2026, a topic titled "Wobble Gobble," and plans for a bulletin board. Director and trustee reports will also be presented.

• Approval of August meeting minutes
• Financial report presentation
• Board member recruitment discussion
• Discussion of Internal Controls for 2026
• Discussion of bulletin board

The Library Board approved the meeting agenda, August minutes, and the financial report. It also adopted updated internal controls for 2026, a $350 budget for the Wobble Gobble event, and a revised bulletin board policy. The director's report was accepted and all motions passed unanimously.

• Approved meeting agenda (all in favor)
• Approved August meeting minutes (all in favor)
• Approved financial report (all in favor)
• Approved 2026 internal controls update (all in favor)
• Approved $350 funding for Wobble Gobble participation (all in favor)
• Approved updated bulletin board policy (all in favor)
• Accepted director’s report (all in favor)

Library Board

The Coffee County Lannom Library Committee will meet on Oct. 29 at 4 p.m. to conduct its regular business. Items include approving the agenda, hearing public comments, and reviewing the library director’s performance evaluation. No other decisions are listed.

• Approve agenda
• Public comments
• Director performance evaluation

Purchasing Commission

The Coffee County Purchasing Commission will conduct its regular procedural business, including public comments and approval of minutes. It will discuss old business items concerning surplus funds from the highway department and the sheriff department. No specific contracts or ordinance actions are listed on the agenda.

• Review highway department surplus
• Review sheriff department surplus

The Purchasing Commission approved its agenda and the minutes from the previous meeting, both unanimously. It also voted unanimously to declare nine highway department items surplus and available for sale. The commission noted that the inmate food service contract will be put out for bid after exceeding its five‑year term.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Declared nine highway items surplus for sale (unanimous)

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will approve the meeting agenda and previous minutes, record attendance, and hear public comments. It will discuss unfinished business, including the Separation Policy and a Final Discussion Policy concerning speaker time for full commission meetings. The committee will also set the date for the next meeting.

• Approve the agenda
• Approve/modify previous minutes
• Discuss Separation Policy
• Discuss Final Discussion Policy for speaker time at full commission meetings
• Set next meeting for November 17, 2025

The Policies & Procedures Committee approved a revision to the Separation Policy, removing the term “Voluntary” so that all employees who leave before two years can receive reimbursement for training and certification fees. The committee also amended the Public Comment Policy to add a provision for each agenda item and to specify that comments may be made by residents or property owners, with a limit of ten speakers and three minutes each. All motions were passed without recorded vote tallies. The revised items will be forwarded to the Legislative Committee for further review.

• Approved removal of “Voluntary” from Separation Policy wording (motion passed)
• Added provision (e) for each agenda item to Public Comment Policy (motion passed)
• Amended Public Comment Policy (b) to include “Property Owners” after “Coffee County resident” (motion passed)
• Approved September 22, 2025 meeting minutes (motion passed)
• Accepted agenda revision to add Sick Leave Policy under Unfinished Business (motion passed)
• Adjourned meeting (motion passed)

Sanitation Board

The Coffee County Sanitation Board will review bid results for a new front end loader truck and land development for a used oil facility. The board will also discuss a new recycling sign and the holiday schedule.

• Bid results for new front end loader truck
• Bid results for land development for used oil facility
• New recycling sign
• Holiday schedule

The Sanitation Board approved the minutes from the previous meeting and the agenda, each by a 3‑0 vote. It accepted Stringfellow’s $354,742 bid for a 2024 Crane Carrier truck. The board also accepted Hall Construction’s bid per Scott St. John Engineering’s recommendation, contingent on funding, approved a new recycle sign by Silver Lining Signs, and adopted the holiday and tire‑day schedule for the convenience centers.

• Approved previous meeting minutes (3‑0)
• Approved meeting agenda (3‑0)
• Accepted Stringfellow bid for 2024 Crane Carrier truck ($354,742)
• Accepted Hall Construction bid per Scott St. John Engineering suggestion (contingent on funds)
• Approved new recycle sign installation by Silver Lining Signs
• Approved holiday schedule and tire‑day schedule for convenience centers

Industrial Board

The Industrial Board will meet to review reports from the Executive Director and Chairman. The agenda consists of procedural items and committee reports.

• Park Development Committee report
• Marketing Support Committee report
• Budget & Finance Committee report
• Tullahoma Area Economic Development Corp. report
• Manchester and Tullahoma Chamber of Commerce reports

The board unanimously approved the agenda, the September 17 minutes, and the September financial summary. It also approved opening an escrow account at Coffee County Bank for the Site Development Grant and establishing escrow accounts for all grants over $500,000, with staff to advise the Budget and Finance Committee before implementation. The meeting was adjourned unanimously.

• Approved agenda as written (unanimous)
• Approved September 17, 2025 minutes (unanimous)
• Approved September 2025 financial summary (unanimous)
• Approved opening escrow account at Coffee County Bank for Site Development Grant and future escrow accounts for grants > $500,000 (unanimous)
• Adjourned meeting (unanimous)

Library Board

The Coffee County Library Committee will review a recap of a recent mural unveiling and consider establishing a staff meeting on the third Wednesday of each month. No formal approvals or votes are listed on the agenda.

• Recap of Mural Unveiling (old business)
• Staff Meeting on Third Wednesday of Each Month (new business)

The Library Board approved the August meeting minutes. It granted Polly, Connie May, and Catherine Ezell full access to the People’s Bank & Trust account. The board also approved closing the library at 4:00 pm on the third Wednesday of each month for mandatory staff meetings and training. Finally, the directors' reports were accepted.

• Approved August meeting minutes (all approve)
• Approved full bank account access for Polly, Connie May, and Catherine Ezell (all approve)
• Approved closing at 4:00 pm on third Wednesdays for staff meetings (all approve)
• Approved acceptance of director's reports (all approve)

County Commission

The Coffee County Commission will discuss several budget amendments for the General Purpose School Fund and the General and Capital Projects Funds. The body will also consider a zoning change for a specific parcel and review government grants. Other business includes electing a Commission Chairman and Pro Tempore.

• Rezone map 032, parcel 032.00 from A-1 agriculture-forestry district to C-1 Rural Central district
• Nine amendments to Fund 141 General Purpose School Fund
• Budget amendments for Fund 101 General Fund and Fund 171 Capital Projects Fund
• Government grants for AEMIF, RSW Concrete Pads, and RSW Used Oil Collection
• Election of Commission Chairman and Commission Pro Tempore

The commission adopted the amended agenda, elected Mayor Dennis Hunt as chairman, and approved the 2026 school budget across nine fund items. It also passed several general‑fund and rural‑capital‑project allocations, while a proposal to require an executive session failed. No commissioner was appointed as pro tempore due to insufficient votes. Minutes from the July 8, 2025 meeting were approved.

• Approved agenda as amended (12‑0) and split Rural Capital Projects item (12‑0)
• Failed amendment to require an executive session (8‑4)
• Approved July 8, 2025 minutes (12‑0)
• Elected Mayor Dennis Hunt as Commission Chairman by voice vote
• No Pro Tempore appointed (insufficient votes)
• Approved School Fund #141‑2026‑1 through #141‑2026‑9 (each passed with majority)
• Approved General Fund #101‑2026‑01 (11‑1) and #101‑2026‑03 (12‑0)
• Approved Rural Capital Projects Fund #171‑2026‑04a (12‑0) and postponed #171‑2026‑04b

Law Enforcement Committee

The Law Enforcement Committee will meet to receive reports from the Sheriff, Linda Baker, and the Judicial Commissioner. The agenda contains no specific votes or proposed ordinances.

• Sheriff's Report
• Linda Baker's Report
• Judicial Commissioner's Report

The Law Enforcement Committee approved the meeting agenda with a 4‑to‑0 vote, approved the minutes from the July 3, 2025 meeting with a 4‑to‑0 vote, and then adjourned the session with a 4‑to‑0 vote. No other substantive actions were taken.

• Approved agenda (4-0)
• Approved July 3, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Capital Outlay Committee

The committee will hear updates on the health department facility, the animal shelter, and the jail’s HVAC systems, and will receive a report from the maintenance supervisor. No specific actions or approvals are listed beyond routine agenda items.

• Update on Health Department Facility
• Update on Animal Shelter
• HVAC systems at the Jail report
• Report from Maintenance Supervisor

The Capital Outlay Committee approved several change orders for the new animal shelter and selected a contractor for a larger awning. It also moved the Lannom Library roof replacement to the Budget and Finance Committee for bidding. Additionally, the committee accepted Director Soucy’s recommendation to use St. John Engineering and the county co‑op for the Justice Center roof project.

• Approved amended agenda (unanimous)
• Approved minutes from 9‑4‑2025 (unanimous)
• Accepted change order #3 refund $7,000 for galvalume roof panels (unanimous)
• Accepted change order #4 cost $9,500 for hose bibs and drain relocation (unanimous)
• Approved county purchasing for larger awning, selecting Gary Gannon quote $17,800 (unanimous)
• Accepted change order #7 refund $4,700 for awning removal (unanimous)
• Forwarded Lannom Library roof project to Budget & Finance Committee for bidding (unanimous)
• Accepted Director Soucy’s recommendation to use St. John Engineering and Trimco for Justice Center roof (unanimous)

Highway Commission

The Coffee County Highway Commission will review upcoming road maintenance projects, including paving, mowing, patching, and drainage repairs. The meeting will consider scheduling and any necessary approvals for these tasks.

• Upcoming paving jobs
• Mowing of county roads
• Patching of road surfaces
• Addressing drainage issues

The commission accepted the agenda and the previous month's minutes, both unanimously. No new business or substantive actions were taken. The meeting was adjourned unanimously.

• Accepted agenda (all in favor)
• Accepted previous month's minutes (all in favor)
• Adjourned meeting (all in favor)

Legislative Committee

The Coffee County Legislative Committee will meet to approve previous minutes and discuss new policies regarding public comments, remote work, and sick leave. The meeting is scheduled for September 29, 2025, at 6:00 pm.

• Approval of previous meeting minutes
• New Public Comment Policy
• Work from Home Policy
• Sick Leave Revisions

Budget & Finance Committee

The Budget & Finance Committee will review and vote on amendments to the County and School budgets. It will also discuss matters concerning Rural Water on J.E. Sartin Road and the Rural Fire Department in Hillsboro. The meeting includes standard procedural items such as agenda approval and public comments.

• Rural Water project on J.E. Sartin Road
• Rural Fire Department matters in Hillsboro
• County budget amendment
• School budget amendment

The Budget & Finance Committee approved several funding requests, including $36,000 for the Old Stone Fort Bridge preservation, $10,000 for the Historical Society courthouse project, $35,000 for a rural water pipeline, and $41,000 for the Hillsboro volunteer fire department. A $3,500 tourism request was tabled pending paperwork, and a budget amendment added $15,109 to unassigned funds. The committee also confirmed leadership appointments and approved a package of school‑budget items.

• Approved $36,000 for Old Stone Fort Bridge preservation (motion carried)
• Approved $10,000 for Historical Society courthouse project (motion carried)
• Tabled $3,500 South Central TN tourism request until paperwork provided (motion carried)
• Approved $35,000 for Rural Water J.E. Sarán Road pipeline (motion carried)
• Approved $41,000 payment to Hillsboro volunteer fire department (motion carried)
• Approved $15,109 increase to unassigned fund balance (motion carried)
• Approved school‑budget items (motions carried, one abstention)
• Confirmed Tim Morris as Chairman and Tim Stubblefield as Vice Chairman (motions carried)

Health, Welfare & Recreation Committee

The committee will meet to discuss reports regarding animal control, rural water, and rural fire. The agenda consists primarily of reports and procedural items.

• Animal Control Report
• Tim Morris Rural Water Report
• Rural Fire Report and discussion

The Board and Finance approved $35,000 for the JE Sartain Rd water project. The budget was amended to reallocate $41,000 to the Hillsboro Volunteer Fire Department. The next committee meeting was scheduled for Oct 30, 2025 at 6:00 PM.

• Approved $35,000 for JE Sartain Rd water project
• Approved budget amendment to reallocate $41,000 to Hillsboro VFD
• Set next meeting for Oct 30, 2025 at 6:00 PM

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will convene to approve the agenda, review previous minutes, and discuss unfinished business including the election of officers and a proposed policy for public speaking at full commission meetings.

• Election of Committee Chair, Vice-Chair, and Secretary
• Discussion of a policy regarding public speaking time at full commission meetings
• Review and approval of previous committee minutes
• Discussion of a Working at Home Policy
• Discussion of Sick Leave policy

The Policies & Procedures Committee approved revisions to the Administrative Closing Policy, Sick Leave Policy, and Citizen Participation Form. It added language to the Personnel Manual prohibiting employees from working from home and set new limits for public speaking at meetings. All motions were passed without recorded vote counts.

• Approved revision to Administrative Closing Policy (passed)
• Approved revision to Sick Leave Policy (passed)
• Added "no employee may work from home" language to Personnel Manual (passed)
• Approved new Public Speaking limits: max 10 people, max 3 minutes, no donation of speaking time (passed)
• Approved revision to Citizen Participation Form (passed)
• Approved revision to 2026‑2027 Holiday List correcting Christmas holiday (passed)
• Approved August 18, 2025 meeting minutes with date change to September 22, 2025 (passed)
• Confirmed committee leadership (Chair, Vice Chair, Secretary) unchanged (passed)

Ambulance Authority

The Coffee County Ambulance Authority will review and approve write-offs and bad debts from its budget. It will receive a quarterly financial report and a directors report. The board will discuss the existing lift‑assist policy and consider two new items: a temporary closure of the North station and the Med Stat Ambulance Service.

• Review/approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Discussion of lift‑assist policy (old business)
• Consider temporary closing of North station (new business)
• Consider Med Stat Ambulance Service (new business)

The Coffee County Ambulance Authority met on September 18, 2025. The board approved the meeting agenda, approved the minutes from the August 18, 2025 meeting, and approved August write‑offs totaling $6,252.70. The meeting was then adjourned.

• Approved agenda (motion passed)
• Approved August 18 minutes (motion carries)
• Approved August write‑offs of $6,252.70 (motion carries)
• Adjourned meeting (motion passed)

Industrial Board

The Coffee County Industrial Board will approve routine items such as the agenda, minutes from August 20, 2025, and August 2025 financials. It will hear reports from several committees and external organizations, including the Park Development Committee and local chambers of commerce. New business includes consideration of the sale of 14 acres in the Joint Industrial Park and an attorney engagement letter.

• Sale of 14 acres in Coffee County Joint Industrial Park
• Attorney engagement letter
• Approval of financials from August 2025
• Approval of minutes from August 20, 2025
• Committee reports (Park Development, Marketing Support, Budget & Finance, etc.)

The Industrial Board unanimously approved the sale of 14 acres in the Coffee County Joint Industrial Park to Eric Dill, pricing five developable acres at $30,000 each and giving the remaining nine undevelopable acres at no cost. The board also unanimously approved the ownership transfer of the firetruck to the Hickerson Station Fire Department. An attorney engagement letter from Bobo Hunt and White was approved with one abstention.

• Agenda approved as written (unanimous)
• August 20 minutes approved as written (unanimous)
• August financial summary approved (unanimous)
• Firetruck ownership transfer to Hickerson Station Fire Department approved (unanimous)
• Sale of 14 acres in Joint Industrial Park to Eric Dill approved (unanimous)
• Attorney engagement letter from Bobo Hunt and White approved (1 abstention)
• Meeting adjourned (unanimous)

Rural Roads and Bridges

The committee will meet to discuss speed limits on rural roads and review citizen requests. The meeting also includes standard procedural items such as approving the agenda and minutes.

• Discussion on speed limits on rural roads
• Review of citizen requests

The Rural Roads and Bridges Committee approved its agenda and the prior meeting minutes. It kept the current committee membership unchanged. A motion was carried directing Superintendent Benton Bartlet to ask the State of Tennessee to lower the speed limit past Willow Brook Golf Course.

• Agenda approved (motion carried)
• Previous minutes approved (motion carried)
• Committee membership left unchanged (motion carried)
• Superintendent directed to request speed limit reduction past Willow Brook Golf Course (motion carried)
• Meeting adjourned (motion carried)

Purchasing Commission

The Coffee County Purchasing Commission will meet to approve previous minutes and discuss surplus items from the Sheriff's Department, County operations, and Rural Solid Waste. The meeting is scheduled for September 16, 2025, at 4:00 P.M.

• Approve minutes from previous meeting
• Discuss Sheriff Department surplus
• Discuss County surplus
• Discuss Rural Solid Waste surplus
• Set date for next meeting

The Purchasing Commission approved its agenda and the minutes from prior meetings. It declared Sheriff’s Department and County items surplus for public sale. The commission voted unanimously to move forward with the draft proposal to sell 14 acres of industrial park land for $150.000.00, with proceeds kept by the Industrial Board.

• Approved agenda (unanimously)
• Approved minutes from 11/19/2024 (unanimously)
• Approved minutes from 5/9/2024 (unanimously, one abstention)
• Declared Sheriff’s Department vehicles and firearms surplus (unanimously)
• Declared County items surplus (unanimously)
• Approved draft proposal to sell 14 acres (5 usable) for $150.000.00, proceeds to Industrial Board (unanimously)
• Adjourned meeting (unanimously)

Library Board

The Coffee County Library Board will meet to approve minutes, review financial reports, and discuss ongoing initiatives including the Summer Reading Conference and the One Card program.

• Approval of July meeting minutes
• Review of Summer Reading Conference
• Discussion of fine-free policy
• Review of One Card – Two Libraries program
• Financial reports for Manchester and Tullahoma libraries

The board approved the July meeting minutes. It voted to close the library on October 7 while staff attend the Summer Reading Conference in Nashville. The fine‑free policy was continued indefinitely, keeping fees only for library‑of‑things, Chromebooks, and hotspots. A directors’ performance review was added to the agenda and its format was accepted unanimously.

• Approved July meeting minutes (unanimous)
• Closed library on Oct 7 for Summer Reading Conference (unanimous)
• Continued fine‑free policy indefinitely (unanimous)
• Added directors’ performance review to agenda (unanimous)
• Accepted performance review format (unanimous)
• Accepted financial reports (unanimous)

Election Commission

The Coffee County Election Commission will hold its scheduled meeting on September 11, 2025. Commissioners will approve the minutes from the June 19, 2025 meeting, conduct an audit of voter registration forms, and discuss plans for the 2026 elections. The meeting also includes public comment time and will adjourn at the end.

• Approve minutes from June 19, 2025 meeting
• Audit voter registration forms
• Discuss plans for the 2026 elections

The Commission approved the minutes from the June 19, 2025 meeting by unanimous vote. They audited 10% (35) of the 350 voter registration forms received in the third quarter and found no deficiencies. Administrator Farrar will forward the audit form to the State Election office as required. The meeting was then adjourned.

• Approved June 19, 2025 minutes (unanimous)
• Audited 35 voter registration forms; found no deficiencies

Joint Economic and Community Development Board

The Joint Economic and Community Development Board will convene to approve agenda items, review minutes, and nominate officers. The meeting includes reports from municipal leaders, utility authorities, and school districts.

• Nomination and election of board officers
• Reports from Coffee County Mayor Hunt
• Reports from Manchester City Schools and Tullahoma City Schools
• Reports from Tullahoma Utilities Authority and Duck River Electric Membership Corporation
• Approval of previous meeting minutes

The board dispensed with reading the minutes and unanimously approved the motion. Mayor Dennis Hunt was elected Chair, Mayor Hobbs Vice Chair, and Kathryn Wiseman Secretary, each by unanimous vote. The board set its next meeting for December 10, 2025 at 4:00 p.m., and then adjourned unanimously.

• Dispensed with reading of minutes – motion carried unanimously
• Mayor Dennis Hunt elected Chair – unanimous approval
• Mayor Hobbs elected Vice Chair – unanimous approval
• Kathryn Wiseman elected Secretary – unanimous approval
• Next meeting scheduled for Dec 10, 2025 at 4:00 p.m. – unanimous approval
• Meeting adjourned – unanimous approval

Sanitation Board

An emergency meeting was called. Tim Morris moved to surplus the 2015 Mack front end loader truck for sale, and Laura Nettles seconded the motion. The board approved the motion unanimously with a 3-0 vote.

• Approved surplus of 2015 Mack front end loader truck (3-0)

Capital Outlay Committee

The Capital Outlay Committee will convene to approve meeting minutes, hear updates on the Health Department facility, Animal Shelter, Old Courthouse work, and Multivista documentation, and discuss a parking lot request. The meeting is procedural with no formal decisions listed.

• Update on Health Department Facility
• Update on Animal Shelter
• Old Courthouse scope of work
• Request for use of Parking Lot at CCAP

The committee approved the agenda as amended and approved the minutes from the July 3 meeting. It approved a $2,940 change order to pump and backfill a septic tank at the new animal shelter. The committee unanimously authorized use of the CCAP parking lot for Cars & Coffee on September 6, approved a memorial bench for Dr. James Neal at the UT Extension Office, and approved tinting the office windows.

• Approved agenda as amended (unanimous)
• Approved July 3 minutes (unanimous)
• Approved $2,940 animal shelter septic tank change order (unanimous)
• Approved CCAP parking lot use for Cars & Coffee event Sep 6 (unanimous)
• Approved memorial bench for Dr. James Neal at UT Extension Office (unanimous)
• Approved window tinting for UT Extension Office (unanimous)
• Motion to adjourn meeting passed unanimously

Opioid Abatement Fund Committee

The Opioid Abatement Fund Committee will convene to approve the agenda, take public comments, and review or modify the minutes from its June 25, 2025 meeting. No disbursement decisions are scheduled; the body will also set the date and time for its next meeting.

Highway Commission

The Coffee County Road Commissioners will meet to discuss upcoming paving jobs, mowing, patching, and drainage issues. The meeting includes a period for public comments.

• Upcoming paving jobs
• Mowing
• Patching
• Drainage issues

The commission approved the meeting agenda and the previous month’s minutes, with all members voting in favor. No other substantive actions were taken. The meeting was then adjourned by unanimous consent.

• Accepted agenda as read (all in favor)
• Accepted previous month’s minutes as read (all in favor)
• Adjourned meeting (all in favor)

Sanitation Board

The Sanitation Board will meet to review bid results for a new front end loader truck. Members will also discuss painting recycle containers at the Recycle Center behind the C-CAP building.

• Bid results for new front end loader truck
• Discussion on painting recycle containers at the Recycle Center behind C-CAP building

The Sanitation Board approved the minutes from the prior meeting and the agenda, each by a 2‑0 vote. Motions were also made to accept a $364,455.22 bid for a new Peterbilt truck, to accept a painting quote for recycle containers, and to obtain a quote for repainting the recycle sign. The meeting was then adjourned.

• Approved previous meeting minutes (2-0)
• Approved agenda (2-0)
• Meeting adjourned

Budget & Finance Committee

The Coffee County Budget & Finance Committee will hold a procedural meeting to approve the agenda, minutes, and set the next meeting date. No substantive decisions or public hearings are listed.

The Budget & Finance Committee approved several items, including the meeting agenda and prior minutes. It authorized additional funding for the commission room sound system and approved grants for rural solid waste. County and school budget amendments were both approved. A motion to have Mariana request $3 million from the fund balance for capital projects was also carried.

• Approved meeting agenda (motion carried)
• Approved previous meeting minutes (motion carried)
• Approved additional funding for commission room sound system (motion carried)
• Approved grants for rural solid waste (motion carried)
• Approved county budget amendment (motion carried)
• Approved school budget amendment (motion carried)
• Approved request for $3 million state funds for capital projects (motion carried)

Health, Welfare & Recreation Committee

The committee will meet to address unfinished business regarding Tim Morris Rural, animal control, and rural fire. The agenda consists primarily of procedural items and updates on these three specific topics.

• Tim Morris Rural update
• Animal Control update
• Rural Fire update

Library Board

The Coffee County Lannom Library Committee will meet to review the director’s performance, discuss staff holiday pay policies, and address minor operational items like Halloween planning. The meeting includes routine approvals and public comments but no major policy decisions.

• Director evaluation
• Staff holiday pay discussion
• Halloween event planning

The committee approved the meeting agenda and the June meeting minutes. It unanimously approved the financial report, a $150 one‑time holiday pay increase for staff, and a Halloween Treat Trail event with up to $500 for décor and candy. The board also approved flooring for the tech office and a private bid for tree removal in the library yard.

• Agenda approved (motion by Erin Wilson, seconded by Lynda Welty)
• June meeting minutes approved (motion by Erin Wilson, seconded by Rupa Blackwell)
• Financial report approved (all in favor, no opposition)
• Private bid for tree removal approved (committee decision)
• Holiday pay increased to $150 one‑time approved (all in favor, no opposition)
• Halloween Treat Trail event approved: library close at 2 PM and up to $500 for décor/candy (all in favor, no opposition)
• Flooring in tech office approved (capital outlay)
• Motion presented by Rupa Blackwell approved (all in favor, no opposition)

Ambulance Authority

The Coffee County Ambulance Authority will hold a meeting to approve previous minutes, review financial write-offs and a quarterly report, and hear director reports. The authority will also discuss mold remediation at the Tullahoma-North Station.

• Review and approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Mold remediation at Tullahoma-North Station

The board approved the meeting agenda and the minutes from the May 15, 2025 meeting. They also approved the write‑offs for May, June and July 2025. All motions carried.

• Approved agenda (motion passed)
• Approved May 15, 2025 minutes (motion passed)
• Approved write offs for May ($16,738.47), June ($14,498.98) and July ($7,520.47) (motion passed)

Industrial Board

The Coffee County Ambulance Authority will meet to approve previous meeting minutes, review financial write-offs and a quarterly report, and hear director updates. The board will also discuss mold remediation at the Tullahoma-North Station.

• Review and approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Mold remediation discussion at Tullahoma-North Station

The Industrial Board approved its agenda, the July 16 minutes, and the July financial summary, each with unanimous votes. The Board also approved the 2025‑2026 IBCC Budget without revisions, again unanimously. The Park Development Committee approved a Duck River Electric Membership Corporation utility easement. The meeting was adjourned unanimously.

• Approved meeting agenda (unanimous)
• Approved July 16, 2025 minutes (unanimous)
• Approved July 2025 financial summary (unanimous)
• Approved 2025‑2026 IBCC Budget (unanimous)
• Approved Duck River Electric Membership Corporation utility easement (committee approval)
• Adjourned meeting (unanimous)

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will meet to discuss draft policies on working from home and time limits for full commission speakers. No decisions are scheduled; the meeting is primarily procedural.

The Policies & Procedures Committee modified the agenda to add the 2026 holiday list and full commission dates. It approved the May 22, 2025 meeting minutes and then approved both the 2026 Full Commission meeting schedule and the 2026 Holiday List. The committee discussed work‑from‑home issues but took no action, and the meeting was adjourned.

• Modified agenda to add 2026 holiday list and full commission dates (motion passed)
• Approved May 22, 2025 meeting minutes (motion passed)
• Approved 2026 Full Commission meeting dates (motion passed)
• Approved 2026 Holiday List (motion passed)
• Work‑from‑home policy discussion postponed to next meeting (no decision)
• Adjourned meeting (motion passed)

Library Board

The Manchester Committee of the Library Board will meet to review updates on a mural and the moving of accounts. The board will also discuss holiday pay, carpet cleaning, and library hours.

• Update on mural
• Update on moving accounts
• Discussion on holiday pay
• Discussion on carpet cleaning
• Review of library hours

The board approved moving the Coffee County Manchester Public Library account to Peoples Bank & Trust and designated signers. Holiday bonuses of $1,720 were approved for staff. Funding of up to $3,000 for carpet cleaning and $2,000 for garden improvements was authorized. Library opening hours will shift to 8 am on Wednesdays and Fridays starting September 1.

• Approved moving library account to Peoples Bank & Trust (all in favor)
• Approved $1,720 holiday pay for staff (all approved)
• Approved investigation of carpet cleaning not to exceed $3,000 (all in favor)
• Approved $2,000 spending for back garden improvements (all in favor)
• Approved opening library at 8 am on Wednesdays and Fridays effective Sep 1 (all in favor)
• Approved June meeting minutes (all in favor)

Agriculture Committee

The Coffee County Agriculture Committee will convene on August 11, 2025, at 9:00 a.m. The agenda contains only procedural items: calling the meeting to order, approving previous minutes, program reports, new business, and adjournment. No decisions, contracts, or public hearings are scheduled.

The Agricultural Committee lacked a quorum, so the May 12 meeting minutes were not approved. Committee members presented updates on contests, camps, grants, and training programs. A motion to adjourn was made, seconded, and passed. The meeting was then adjourned.

• May 12 minutes not approved (no quorum)
• Motion to adjourn passed

Capital Outlay Committee

The committee will receive updates on the Health Department facility and the animal shelter. The meeting includes a presentation by Multivista regarding picture documentation for the new health facility and a scope of work for the Old Courthouse from Scott St John.

• Update on Health Dept. Facility
• Update on Animal Shelter
• Old Courthouse scope of work by Scott St John
• Multivista presentation on picture documentation for New Health Facility

The Capital Outlay Committee approved the amended agenda unanimously. The minutes from the July 3, 2025 meeting were approved, with Commissioner Reed abstaining. No substantive project approvals or denials were made. The meeting was adjourned unanimously.

• Approved agenda (unanimous)
• Approved July 3 minutes (Reed abstained)
• Adjourned meeting (unanimous)

Highway Commission

The Coffee County Road Commissioners will meet to discuss several road maintenance topics. The agenda includes reviews of upcoming paving, mowing, patching, and drainage issues.

• Upcoming paving jobs
• Mowing
• Patching
• Drainage issues

The commission unanimously accepted the meeting agenda and the previous month’s minutes. The meeting was then unanimously adjourned. No other substantive actions were taken.

• Accepted agenda (all in favor)
• Accepted previous month’s minutes (all in favor)
• Adjourned meeting (all in favor)

Sanitation Board

The Sanitation Board is meeting to review pricing for a new pickup truck. Members will also discuss the status of a 2012 pickup truck and a potential trade-in of a 2015 front end loader truck.

• Quotes for new pickup truck
• Discussion of 2012 pickup truck
• Trade-in discussion for 2015 front end loader truck

The board voted 3‑0 to approve the minutes from the previous meeting and to approve the agenda. Motions were also made to accept a quote for a new pickup truck, to offer a 2012 pickup to other departments, to trade the 2015 front‑end loader, and to forward blueprints for attorney review, but the minutes do not record the outcomes of those motions.

• Approved previous meeting minutes (3‑0)
• Approved agenda (3‑0)
• Motion to accept Al White Motors quote for 2025 pickup truck (outcome not recorded)
• Motion to offer 2012 pickup truck to other departments or sell on Govdeals (outcome not recorded)
• Motion to trade 2015 front‑end loader toward new loader purchase (outcome not recorded)
• Motion to accept blueprints and send to County Attorney and City of Manchester Administration (outcome not recorded)

Health, Welfare & Recreation Committee

The committee will meet to receive reports on rural water and Hillsboro rural fire services. Members will also conduct reviews of animal control and recreation.

• Rural water report
• Rural Fire report Hillsboro
• Animal Control review
• Rec review

The Health, Welfare & Recreation Committee approved the meeting minutes and the amended agenda, both by unanimous consent. The Rural Fire item was moved to agenda item 4B. The committee set the next meeting for August 28 at 6:00 pm and then adjourned.

• Approved meeting minutes (all approved)
• Approved amended agenda (all approved)
• Moved Rural Fire item to 4B (motion passed)
• Scheduled next meeting for August 28, 6:00 pm (motion passed)
• Adjourned meeting (motion passed)

Budget & Finance Committee

The Budget and Finance Committee will meet to discuss budget amendments and capital projects. The meeting includes a period for public comments.

• Budget amendments
• Capital Projects

The Budget & Finance Committee approved its agenda and the prior meeting minutes. It accepted a state proposal offering $5,100 for inmate monitoring, matched by the county. The committee also approved the capital projects discussed, including a new roof for the Justice Center and other building improvements. The meeting was then adjourned.

• Approved agenda (motion carried)
• Approved previous minutes (motion carried)
• Accepted state funding proposal for inmate monitoring ($5,100 match) (motion carried)
• Approved capital projects discussed (new roof, building improvements, etc.) (motion carried)
• Adjourned meeting (motion carried)

Industrial Board

The Industrial Board will meet to review financial reports and receive updates from various economic development and chamber of commerce committees. The agenda consists of procedural items and reports.

• Approval of May 2025 and June 2025 financials
• Park Development Committee report
• Marketing Support Committee report
• Budget & Finance Committee report
• Reports from Tullahoma and Manchester economic development and chamber organizations

The Industrial Board approved the meeting agenda, the May 21 minutes, and the May and June financial summaries, each by unanimous vote. The Board also approved the recurring purchase orders for fiscal years 2025‑2026 without a second. The meeting was then adjourned unanimously.

• Approved agenda (unanimous)
• Approved May 21, 2025 minutes (unanimous)
• Approved May and June financial summaries (unanimous)
• Approved 2025‑2026 recurring purchase orders (unanimous)
• Adjourned meeting (unanimous)

Library Board

The Coffee County Library Board will meet to conduct officer nominations and voting. The board will also review financial and director reports for the Manchester, Tullahoma, and Stones River Regional libraries.

• Officer nominations and vote
• Changes to Standard’s Survey
• Director’s Reviews
• Financial reports for Manchester and Tullahoma libraries

The Library Board unanimously elected Gary Winton as Chairperson, Jane Gray Bryan as Vice Chair, and Rupa Blackwell as Secretary. The board approved the financial reports for both Manchester and Lannom libraries with all members in favor. Director reports for Manchester, Lannom, and Stones River Regional libraries were also approved. The meeting concluded with the adjournment motion passing unanimously.

• Chairperson Gary Winton elected (unanimous)
• Vice Chair Jane Gray Bryan elected (unanimous)
• Secretary Rupa Blackwell elected (unanimous)
• Financial reports approved (all in favor)
• Director reports approved (all approve)
• May meeting minutes approved
• Standards survey changes noted (policy update, no vote)
• Officer nominations approved (unanimous)

County Commission

The Coffee County Commission will meet to review minutes from the June 24 meeting and handle appointments. The body is scheduled to consider the appointment of Benton Brown to the Law Enforcement Committee.

• Appointment of Benton Brown to the Law Enforcement Committee
• Approval of notaries: Amanda Jolene Alcorta, Carlene Bain, Rachel Goforth, Heather A. Irias, and Brunno L. Swanson

The commission approved the appointment of Commissioner Todd Malone to the Budget & Finance Committee with a 15‑yes, 0‑no, 1‑abstain vote. Earlier, the agenda item adding this appointment was approved 16‑yes, 0‑no. The commission also appointed Benton Brown to the Law Enforcement Committee (16‑yes, 0‑no) and approved several notaries by unanimous consent.

• Approved agenda item adding Todd Malone to Budget & Finance Committee (Yes 16, No 0)
• Approved Todd Malone appointment to Budget & Finance Committee (Yes 15, No 0, Abstain 1)
• Approved Benton Brown appointment to Law Enforcement Committee (Yes 16, No 0)
• Approved notaries Amanda Jolene Alcorta, Carlene Bain, Rachel Goforth, Heather A. Irias, Brunno L. Swanson by unanimous consent
• Approved minutes from June 24, 2025 meeting (Yes 16, No 0)
• Adjourned meeting (Yes 16, No 0)

Capital Outlay Committee

The committee will review updates on the Health Department facility and the new animal shelter. Members will also discuss the animal shelter contract and exterior colors.

• Update on Health Dept. Facility
• New animal shelter contract and exterior colors
• Work station update for Marchesoni’s office
• Report from Maintenance Supervisor

The Capital Outlay Committee approved its amended agenda and the minutes from the May 1, 2025 meeting, both unanimously. A motion to allow the historical society to plant a memorial tree for the 1958 graduating class also passed unanimously. The committee approved a quote to repair the flooring at the Tullahoma Lannom Library with waterproof laminate, again unanimously. The meeting was then adjourned.

• Approved amended agenda (unanimous)
• Approved minutes from 5/1/25 (unanimous)
• Allowed historical society to plant memorial tree (unanimous)
• Approved flooring repair quote for Tullahoma Lannom Library (unanimous)
• Adjourned meeting (unanimous)

Beer Board

The Beer Board will meet to conduct regular business and review a new beer permit application. The board will also consider the approval or modification of minutes from the May 1, 2025 meeting.

• Beer permit application for Vanitaben Patel

The board approved its agenda. It approved the previous meeting minutes. The board approved a beer permit application for Vanitaben Patel. The meeting was then adjourned.

• Approved agenda (2-0 abstain)
• Approved previous meeting minutes (2-0 abstain)
• Approved beer permit for Vanitaben Patel (2-0 abstain)
• Adjourned meeting (2-0 abstain)

Law Enforcement Committee

The Law Enforcement Committee will meet to conduct general business and hear reports. The agenda includes updates from the Sheriff, Linda Baker, and the Judicial Commissioner.

• Sheriff's Report
• Linda Baker's Report
• Judicial Commissioner's Report

The committee approved the minutes from the March 27, 2025 meeting by a 3‑0 vote. The sheriff reported several personnel promotions and reassignments within the sheriff's office. A motion to adjourn the meeting was made and seconded.

• Approved minutes from 03/27/2025 meeting (3‑0)
• Sheriff promoted Frank Watkins to Chief Deputy
• Sheriff promoted Brad Roberts to Major
• Sheriff reassigned Billy Butler to Admin Captain
• Sheriff appointed Brandon Reed as Chief Investigator
• Sheriff appointed Jerome Dillard as Sergeant at the courthouse
• Motion to adjourn was made and seconded

Highway Commission

The Coffee County Road Commissioners will meet to discuss new business regarding road infrastructure. The body will review upcoming paving jobs, mowing, patching, and drainage issues.

• Upcoming paving jobs
• Mowing
• Patching
• Drainage issues

The commission voted to accept the agenda as read, with all members in favor. It then approved the previous month’s minutes, also unanimously. Finally, a motion to adjourn was passed.

• Accepted agenda (all in favor)
• Approved previous month’s minutes (all in favor)
• Adjourned meeting (all in favor)

Health, Welfare & Recreation Committee

The committee will meet to address unfinished business regarding county services and infrastructure. Discussions include updates on animal control, rural fire, and rural water.

• Animal Control update
• Rural Fire update
• Rural Water update from Tim Morris
• County Christmas Tree discussion

Opioid Abatement Fund Committee

The committee will meet to review presentations from organizations that received disbursement funds. The meeting also includes the approval of minutes from February 26 and March 12, 2025.

• Presentations from organizations who received Disbursement Funds

County Commission

The Commission will consider two versions of the tax levy for July 1, 2025, one with and one without a property tax increase. The body will also vote on appropriations for county funds and various budget amendments.

• Resolution 2025-15: Setting the tax levy beginning July 1, 2025 (with and without property tax increase options)
• Resolution 2025-16: Appropriations for various Coffee County funds, departments, and agencies
• Resolution 2025-14: Establishing the mineral severance tax rate
• Appointments to fill the County Commissioner District 9 vacancy
• Budget amendments for Solid Waste, Ambulance Service, Highway/Public Works, Drug Control, General Fund, and Capital Projects

The Coffee County Commission adopted an amended agenda and approved the June 10 minutes. It confirmed Todd Malone as the new District 9 commissioner. The body passed a tax‑levy resolution without a property‑tax increase, a broad appropriations resolution, and set the mineral severance tax rate. Several fund appropriations and a highway‑department grant were also approved.

• Agenda approved (amended) – Yes 16, No 0
• June 10 minutes approved – Yes 16, No 0
• Todd Malone appointed to District 9 – unanimous consent
• Resolution #2025-15 (tax levy without property‑tax increase) passed – Yes 16, No 0, Abstain 1, Absent 1
• Resolution #2025-16 (general appropriations) passed – Yes 10, No 6, Abstain 1, Absent 1
• Resolution #2025-14 (mineral severance tax rate) passed – Yes 16, No 0, Abstain 1, Absent 1
• Fund 101 General Fund appropriation passed – Yes 15, No 1, Abstain 1, Absent 1
• Coffee County Highway Department Grant approved – Yes 16, No 0, Abstain 1, Absent 1

Election Commission

The Election Commission will meet to conduct a voter registration forms audit and review a registration appeal request. The body will also undergo sexual harassment training and discuss the 2026 elections.

• Voter registration forms audit
• Voter registration appeal request
• TN Election Comm. Sexual Harassment training
• Discussion on 2026 Elections

The Coffee County Election Commission approved the minutes from the April 10 meeting by unanimous vote. It also unanimously accepted a voter registration appeal based on the applicant’s signed statement. Commissioners signed the required sexual‑harassment training document and the administrator will forward it to the State Election Commission.

• Approved April 10 minutes (unanimous)
• Accepted voter registration appeal (unanimous)
• Signed sexual harassment training document (completed)

Budget & Finance Committee

The Budget and Finance Committee will meet to review budget amendments and discuss budget proposals. No specific dollar amounts or project names were listed on the agenda.

• Budget amendments
• Budget proposals discussion

The committee adopted a motion to keep the county tax rate unchanged while allocating $446,000 for deputy raises and a 5% salary cap for employees. It also approved a 20‑cent increase to the severance tax. Additional actions included approving several budget amendment items, reallocating $1,200 within the EMA, and authorizing the sale of museum property to fund the animal shelter.

• Approved no tax increase and $446,000 for deputy raises (motion carried)
• Approved 20‑cent increase to the severance tax (motion carried)
• Approved School System budget amendment 141‑2025‑21 (motion carried)
• Approved School System budget amendment 141‑2025‑22 (motion carried)
• Approved June salary for new director, budget amendment 141‑2025‑23 (motion carried)
• Approved reallocation of $1,200 from travel to overhead line item (motion carried)
• Approved sale of museum property to fund animal shelter (motion carried)
• Approved grant for Highway Department Safe Streets and Roads (motion carried)

Budget & Finance Committee

The Budget and Finance Committee will meet to review budget amendments and discuss budget proposals. No specific dollar amounts or project names were listed on the agenda.

• Budget amendments
• Budget proposals discussion

The Budget & Finance Committee approved several budget amendments, including a $77,020 return to the Ambulance Fund, a $130 reduction for the Highway Department, and a $222,765 increase to the Drug Fund. Commissioners voted to propose a 10‑cent property tax increase, with one member voting no but the motion carrying. They also approved a 5% pay raise for county employees, adding a friendly amendment that department heads may not exceed a 5% increase for themselves, with a review in January for a possible additional 2%.

• Approved budget amendments (ambulance +$77,020; highway –$130; drug fund +$222,765)
• Approved 10‑cent property tax increase proposal (carried; Tim Morris voted no)
• Approved 5% employee pay raise with amendment limiting department heads to 5% (carried)
• Approved meeting agenda (carried)
• Approved previous meeting minutes (carried)

Library Board

The Coffee County Lannom Library Committee will meet to review financial reports and approve minutes from the April meeting. The board is scheduled to discuss officer nominations for the 2025-26 term.

• 25-26 Officer Nominations

The committee approved adding a Director’s Review discussion to the agenda, approved the meeting minutes, and accepted the financial report. It also chose Jane Gray Bryan as the Vice‑Chair nominee and Rupa Blackwell as the Secretary nominee, to be presented at the full board meeting in July. No other substantive actions were taken.

• Added Director’s Review discussion to agenda (motion passed)
• Approved meeting minutes (motion passed)
• Accepted financial report (motion approved)
• Selected Jane Gray Bryan as Vice‑Chair nominee (committee decision)
• Selected Rupa Blackwell as Secretary nominee (committee decision)

Library Board

The Manchester Committee of the Coffee County Library Board will meet to review updates on library projects and budget processes. The board is scheduled to consider a change in policy regarding part-time staff and determine board members and officers for 2025–2026.

• Change of policy regarding part-time staff
• Selection of 2025–2026 Board Members and Officers
• Update on Garden Area
• Update on Mural
• Update on Summer Reading Program

The Manchester Committee of the Coffee County Library Board approved the meeting agenda after a motion by Krislyn Melson and a second by Bobby Bush, with all members in favor. The board also approved the minutes from the April 8, 2025 committee meeting after a motion by Jamie Jernigan and a second by Gary Winton, again with unanimous support. No other actions were decided at this meeting.

• Approved meeting agenda (all in favor)
• Approved minutes of 4/8/2025 committee meeting (all in favor)

County Commission

The Coffee County Commission will take a second vote on abolishing the Constable position and discuss 2026 preliminary budget worksheets. The body is also reviewing school budget amendments and an economic impact plan for the Summerlin Development Area.

• Resolution #2025-09 to abolish Constable position (2nd vote)
• Resolution #2025-12 to amend minimum setbacks in A-1 Agricultural Forestry Districts
• Resolution to approve an Economic Impact Plan for the Summerlin Development Area
• Resolution #2025-11 to authorize a $12.50 charge by the clerk of every court
• Eight amendments to the Fund 141 General Purpose School Fund

The commission approved its agenda and the May 13 minutes, appointed notaries and committee members, and rejected a proposal to abolish the constable position. It approved a series of school fund allocations and authorized a $12.50 clerk charge effective July 1, 2025. The most notable action was the unanimous approval of the Economic Impact Plan for the Summerlin Development Area, along with rule changes to reduce notice periods to 48 hours and updates to zoning setbacks.

• Approved agenda as amended (Yes 18, No 0)
• Approved May 13 minutes (Yes 16, No 2)
• Failed to abolish constable position (Yes 8, No 10)
• Approved school fund allocations #141-25-13 through #141-25-20 (Yes 18 each)
• Approved Economic Impact Plan for Summerlin Development Area (Yes 18, No 0)
• Authorized $12.50 clerk charge (Yes 18, No 0)
• Modified commission rule notice period to 48 hours (Yes 17, No 1)
• Updated zoning setbacks in A-1 Agricultural-Forestry Districts (Yes 14, No 4)

Budget & Finance Committee

The Budget and Finance Committee will meet to review budget amendments and discuss budget proposals. No specific dollar amounts or project names were listed on the agenda.

• Budget amendments
• Budget proposals discussion

The Budget & Finance Committee approved returning $671,240 to the County General budget. It amended a proposed 7% pay raise so department heads can distribute the increase without exceeding 7% for any employee. The committee also approved a $250,000 allocation from rural funds to six volunteer fire departments for a smoke‑detector program. The next meeting is scheduled for June 12, 2025.

• Returned $671,240 to County General budget – motion carried
• Amended 7% employee pay raise to allow department heads to divide it, not exceeding 7% – motion carried
• Allocated $250,000 from rural money to six volunteer fire departments for smoke detector program – motion carried
• Approved meeting agenda – motion carried
• Dispensed previous minutes – motion carried
• Adjourned meeting – motion carried

Highway Commission

The Coffee County Road Commissioners will meet to discuss several maintenance items. The body will review upcoming paving jobs, mowing, patching, and drainage issues.

• Upcoming paving jobs
• Mowing
• Patching
• Drainage issues

The Highway Commission unanimously accepted the meeting agenda and the previous month's minutes. No new business or substantive decisions were made. The meeting was then adjourned.

• Accepted agenda (all in favor)
• Accepted previous minutes (all in favor)
• Adjourned meeting (all in favor)

Audit Committee

The Audit Committee will meet to elect officers and review audit findings from the prior year and FY 2024.

• Election of officers
• Review of prior year audit findings
• Discussion of FY 2024 audit finding

The committee unanimously approved its meeting agenda and the minutes from the March 19, 2024 meeting. Members also re‑appointed Gary Hunt as chairman of the Audit Committee. The meeting was then adjourned unanimously.

• Approved agenda (unanimous)
• Approved March 19, 2024 minutes (unanimous)
• Re‑appointed Gary Hunt as chairman (unanimous)
• Adjourned meeting (unanimous)

Budget & Finance Committee

The committee will review budget amendments for the county and schools. Members will discuss the 2026 budget and a proposal from Summerlin regarding TIFF.

• County budget amendments
• School budget amendments
• TIFF - Summerlin Proposal
• 2026 Budget Discussion

Emergency Management Agency Board

The Coffee County Emergency Management Agency Advisory Board will convene to discuss recent emergency management updates, including siren projects and flood control initiatives. The board will also review minutes from the last meeting and receive reports from local emergency services.

• Manchester City Flood Control project on East Lone and Skinner Road
• Manchester City Tornado Siren Project
• Coffee County EMA trailer-mounted portable tornado siren
• Coffee County critical infrastructure generator for EOC

Policy & Procedures Committee

The Policy & Procedures Committee will meet to discuss several personnel and administrative policies. The agenda includes reviews of employee leave accrual, sick leave, and administrative closing policies.

• Employee Leave Accrual discussion with Department Heads
• Gun Policy
• Sick Leave Policy Revisions
• Administrative Closing Policy
• Revision to the Coffee County Gov. Citizen Participation Form/Position applying For

The Policy & Procedures Committee approved several motions, including adding a Class E felony penalty to the Government Record Destruction, Tampering & Fabrication policy. It also approved revisions to the citizen participation form and forwarded a notification‑meeting revision to the full commission. The committee accepted the April 21 minutes, modified the agenda, set the next meeting for June 16, and adjourned.

• Approved amendment to agenda adding Unfinished Business item 6.5 and New Business item 7 (motion passed)
• Approved April 21, 2025 meeting minutes (motion passed)
• Forwarded revised Notification of Commission/Committee Meetings to Full Commission (motion passed)
• Approved revisions to the Coffee County Citizen Participation Form (motion passed)
• Revised Government Record: Destruction, Tampering & Fabrication policy to state violation is a Class E felony (motion passed)
• Scheduled next meeting for June 16, 2025 at 5:00 p.m. (motion passed)
• Adjourned the meeting (motion passed)

Health, Welfare & Recreation Committee

The committee will meet to review updates regarding rural fire, water, and recreation services. The agenda also includes a discussion on animal control.

• Animal Control
• Rural Fire Update
• Rural Water Update
• Rural Rec. update

Industrial Board

The Coffee County Industrial Board will hold a routine meeting to approve the April 2025 minutes and financials, receive reports from its committees and local economic development groups, and discuss unfinished and new business. No major decisions or votes are listed on the agenda.

The board approved the meeting agenda, the April 16 minutes, and the April financial summary, each by unanimous vote. The Park Development Committee approved the Dill Construction site plans for the Interstate Industrial Park, also unanimously. No new or unfinished business was presented, and the meeting was adjourned unanimously.

• Approved meeting agenda (unanimous)
• Approved April 16 minutes (unanimous)
• Approved April financial summaries (unanimous)
• Approved Dill Construction site plans (unanimous)
• Adjourned meeting (unanimous)

Ambulance Authority

The Coffee County Ambulance Authority will review and possibly approve write-offs and bad debts, hear a quarterly financial report, and discuss a new application from Team Mobile Healthcare to operate a private ambulance service.

• Review/approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Application for private ambulance operation by Team Mobile Healthcare
• Directors Report by Michael Bonner

The board approved the meeting agenda, the March 20 minutes, and the March and April write‑offs. It also accepted Team Mobile Health Care’s application to provide private ambulance services in Coffee County. No quarterly financial reports were presented.

• Approved meeting agenda (motion passed)
• Approved minutes from March 20, 2025 meeting (motion passed)
• Approved write‑offs for March $5,733.87 and April $6,916.36, 2025 (motion passed)
• Accepted Team Mobile Health Care’s application for private ambulance service (motion passed)

County Commission

The Coffee County Commission will hold its regular meeting on May 13, 2025, to consider several action items including budget amendments for multiple funds, zoning resolutions, and appointments to committees. The most consequential items are a resolution to abolish the constable position and two zoning-related resolutions: one amending minimum lot sizes and another rezoning property for Brandon Leming. The commission will also recognize individuals, issue a proclamation for Lemonade Day, and approve grant pre-applications for the public library.

• Resolution 2025-09: Abolish the constable position
• Resolution 2025-05: Amend Zoning Resolution 2006-39 to change minimum lot size
• Resolution 2025-10: Rezone property for Brandon Leming
• Budget amendments for Funds 171 (Capital Projects), 118 (Ambulance Service), 101 (General Fund), 131 (Highway/Public Works), and another Capital Projects fund
• Appointments to the Equalization Board and Board of Zoning Appeals

The Coffee County Commission approved its agenda and a series of budget amendments covering capital, ambulance, general, and highway funds. It adopted zoning changes, removed the Planning Commission's 180‑day subdivision moratorium, and approved a resolution to abolish the Constable position. The body also referred alleged misconduct by Commissioner Hodge to the County Attorney and appointed Kendall Layne to the Board of Zoning Appeals.

• Approved meeting agenda (Yes 17, No 0, 1 absent)
• Approved multiple budget amendments (Funds 171, 118, 101, 131) – each Yes 18, No 0
• Amended Zoning Resolution to exclude UGB parcels (Yes 10, No 8)
• Amended Zoning Resolution to rezone property for Brandon Leming (Yes 18, No 0)
• Abolished the Constable position (Yes 13, No 4, Abstain 1)
• Removed Planning Commission 180‑day moratorium on major subdivision plat reviews (Yes 10, No 8)
• Referred alleged misconduct by Commissioner Hodge to County Attorney for investigation (Yes 13, No 4, 1 absent)
• Approved appointment of Kendall Layne to Board of Zoning Appeals (Yes 18, No 0)

Agriculture Committee

The Agriculture Committee will meet to review program reports and discuss new business. The agenda consists of standard procedural items.

The Coffee County Agricultural Committee approved the minutes of the previous meeting after a motion by Jeremy Jernigan and a second by Trudie Guthrie. The committee then approved a motion to adjourn the meeting. The session included program updates from UT Extension staff and committee members. No other decisions were recorded.

• Approved minutes of previous meeting (motion passed)
• Adjourned meeting (motion passed)

Budget & Finance Committee

The committee will meet to discuss budget amendments and receive a presentation on the preliminary budget for 2026. Members will also establish dates for future budget meetings.

• Budget amendments
• 2026 Preliminary Budget Presentation
• Scheduling of future budget meetings

The Coffee County Budget & Finance Committee approved its meeting agenda and the previous meeting minutes, noting an abstention by Seabourn on the minutes. The committee approved unspecified budget amendments. A motion to approve preliminary 2026 budget projections for 3%, 5% and 7% raises was carried. The next budget meeting was scheduled for May 20, 2025 at 5 p.m.

• Agenda approved (motion carried)
• Previous minutes approved (motion carried, Seabourn abstained)
• Budget amendments approved (motion carried)
• 2026 preliminary budget projections (3%, 5%, 7% raises) approved (motion carried)
• Next budget meeting scheduled for May 20, 2025 at 5 p.m.
• Meeting adjourned (motion carried)

Library Board

The Coffee County Library Board will revisit the fine-free discussion and policy changes from the March meeting. They will consider approving or amending the Collection Development Policy and the Internet Policy under a Library Service Agreement. Financial reports for Manchester and Lannom libraries and director's reports will also be presented.

• Revisit fine-free discussion
• Revisit policy changes from March meeting
• Approve/Amend Collection Development Policy
• Approve/Amend Internet Policy
• Financial reports for Manchester and Lannom libraries

The Library Board approved a trial run of a fine‑free summer for books, DVDs and other items (excluding Chromebooks, My‑Fi devices, and the Library of Things) from June 1 to August 31. The board also eliminated the previously proposed nepotism policy change, approved the Collection Development Policy and Internet Policy without amendment, and approved the financial and director’s reports. The meeting was adjourned at 5:18 p.m.

• Approved fine‑free summer trial (June 1‑Aug 31) – motion by Gary Winton, seconded by Jane Bryan
• Eliminated the March nepotism policy change – motion by Krislyn Melson, seconded by Gary Winton
• Approved Collection Development Policy and Internet Policy without amendment – motion by Jane Gray, seconded by Gary Winton
• Approved financial reports for Manchester and Lannom libraries – motion by Linda Welty, seconded by Krislyn Melson
• Approved director’s reports – motion by Gary Winton, seconded by Jane Bryan
• Adjourned meeting – motion by Linda Welty, seconded by Jane Bryan

Sanitation Board

The Coffee County Sanitation Board will discuss a property update from Adam Carter of St John Engineering and consider a bid for Porta Potty services at their May 7 meeting. The board will also approve minutes from the previous meeting and take public comments.

• Property update by Adam Carter (St John Engineering)
• Porta Potty Bid

The Sanitation Board approved the minutes from the previous meeting and the agenda, both passing 2‑0. A motion was made to apply for an oil and antifreeze grant and proceed with property development, but the minutes do not record a vote outcome. A motion to accept a $65 per unit bid from Clean & Green Porta Potty was also made without a recorded vote result.

• Approved previous meeting minutes (2-0)
• Approved agenda (2-0)
• Motion to apply for oil and antifreeze grant and proceed with development (outcome not recorded)
• Motion to accept Clean & Green Porta Potty bid at $65 per center (outcome not recorded)

Highway Commission

The Coffee County Highway Commission holds its regular monthly meeting to approve minutes, hear public comments, and discuss routine road work. New business includes upcoming paving jobs, mowing, patching, and drainage issues—no specific projects or dollar amounts are listed. The agenda is largely procedural with no votes on ordinances or contracts.

• Upcoming paving jobs (no details provided)
• Mowing operations
• Road patching work
• Drainage issues

The Coffee County Highway Commission unanimously accepted the meeting agenda and the previous month's minutes. No other business was taken up. The meeting was then adjourned by unanimous consent.

• Accepted agenda (all in favor)
• Accepted previous month's minutes (all in favor)
• Adjourned meeting (all in favor)

Capital Outlay Committee

The Capital Outlay Committee will review bids for the Jail HVAC project and discuss the new animal shelter contract and exterior colors. They will also receive updates on the Health Department facility, a report from the Maintenance Supervisor, and presentations on capital projects and workstation updates. The meeting includes public comments and approval of minutes.

• Review of bids for Jail HVAC Project
• Discussion of new animal shelter contract and exterior colors
• Update on Health Department Facility
• Presentation and discussion of capital projects for Budget and Finance
• Presentation from John Marchesoni on workstation updates

The committee approved Volunteer Paint to paint the Sheriff’s Office motor pool garage by unanimous vote. It also approved a privacy wall for the Trustees' office, also unanimously. No action was taken on the Jail HVAC project bids, and the committee requested additional project history from the bidders. The meeting was adjourned unanimously.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Approved Volunteer Paint for garage painting (unanimous)
• Approved privacy wall for Trustees' office (unanimous)
• No action on Jail HVAC project bids; requested 5‑year project histories
• No action on new animal shelter contract and exterior color samples
• Adjourned meeting (unanimous)

Beer Board

The Coffee County Beer Board will hold a public hearing and vote on a beer permit application for Milad F. Nawwar. The meeting also includes approval of previous minutes and setting future meetings.

• Beer permit applicant: Milad F. Nawwar

The board approved the meeting agenda and the previous meeting's minutes. A motion to approve a beer permit for Milad F. Nawwar was made and seconded, but the outcome was not recorded. The meeting was then adjourned.

• Agenda approved (motion by Commissioner Brown, seconded by Commissioner Smith)
• Previous minutes approved/modified (motion by Commissioner Hollandsworth, seconded by Commissioner Brown)
• Motion to approve beer permit for Milad F. Nawwar made (by Commissioner Brown, seconded by Commissioner Hollandsworth) – outcome not recorded
• Meeting adjourned (motion by Commissioner Smith, seconded by Commissioner Brown)

Budget & Finance Committee

The Budget & Finance Committee will receive presentations on the Coffee County School 2026 budget and departmental budgets from the County Trustee, Manchester Library, Animal Control, and Property Assessor. The committee will also consider budget amendments and two grant requests from the Manchester Library for a TVA Robotics Program and a 2026 TOP Grant for MiFi Hotspot Service. Future meeting dates will be set.

• Coffee County School 2026 Budget Presentation
• Departmental budget presentations: County Trustee, Manchester Library, Animal Control, Property Assessor
• Budget amendments
• Manchester Library TVA Robotics Program grant request
• Manchester Library 2026 TOP Grant for MiFi Hotspot Service

The Budget & Finance Committee approved the meeting agenda and the prior meeting minutes. It approved a budget amendment for the Highway Department's Benton Bartlete project. The committee also approved two Manchester Library grant requests, including a $294 payout for a TOP grant. Future budget meeting dates were set for May 8 and May 22, 2025.

• Approved meeting agenda (motion carried)
• Approved previous meeting minutes (motion carried)
• Approved Highway Department Benton Bartlete budget amendment (motion carried)
• Approved Manchester Library grant request for TVA Robotics Program (motion carried)
• Approved Manchester Library grant request for 2026 TOP Grant – $294 payout (motion carried)
• Set future budget meeting dates: May 8 and May 22, 2025 (motion carried)

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will hear updates on rural fire services, rural water (presented by Tim Morris), and recreation (presented by Rose Ann Carden-Smith). The committee will also approve minutes from the February 18, 2025 meeting and set the next meeting date. No new business is listed.

• Approve minutes from February 18, 2025
• Public comments
• Rural Fire update
• Tim Morris: Rural Water report
• Rose Ann Carden-Smith: Recreation update

The Health, Welfare & Recreation Committee approved the meeting agenda and the minutes. Both approvals were recorded with a vote of 1 Morris, 2 Miller for the agenda and 1 Miller, 2 Miller for the minutes. The meeting was then adjourned with a vote of 1 Morris, 2 Miller.

• Agenda approved (vote 1 Morris, 2 Miller)
• Minutes approved (vote 1 Miller, 2 Miller)
• Meeting adjourned (vote 1 Morris, 2 Miller)

Policy & Procedures Committee

The Policy & Procedures Committee will meet to discuss employee leave accrual with department heads. The committee is also scheduled to discuss the gun policy for meeting rooms at the Coffee County Administrative Plaza (CCAP) Building.

• Discussion of Employee Leave Accrual with Department Heads
• Discussion of Gun Policy in meeting rooms at CCAP Building

The committee passed a motion to modify the agenda by adding a new item on notification of agenda distribution. It also approved the March 17, 2025 meeting minutes. A revision to the agenda‑notification rule requiring email notice 48 hours before meetings was adopted. The meeting was then adjourned.

• Approved amendment to agenda adding notification of agenda item (motion passed)
• Approved March 17, 2025 meeting minutes (motion passed)
• Approved revision to agenda‑notification policy to require 48‑hour email notice (motion passed)
• Adjourned meeting (motion passed)

Industrial Board

The Coffee County Industrial Board is meeting to approve the April agenda, March minutes and financials, and hear committee reports. Under unfinished business, the board will vote on the Project Greenhouse PILOT (payment in lieu of taxes) agreement and an audit contract. The meeting is largely procedural with these two action items.

• Approval of the Project Greenhouse PILOT agreement
• Approval of the Audit Contract
• Approval of March 2025 financials
• Appointment of various committee reports and director reports

The Industrial Board approved the site plans for Project Greenhouse without requiring a variance for exterior materials. The board also approved the standard PILOT agreement for Project Greenhouse. Additional approvals included a $5,500 audit contract with Denning & Cantrell and the transfer of a $200,000 CD to Citizens Tri-County Bank at a 3.97% 12‑month rate. All motions passed unanimously.

• Approved Project Greenhouse site plans without exterior material variance (unanimous)
• Approved Project Greenhouse standard PILOT agreement and documentation (unanimous)
• Approved audit contract with Denning & Cantrell for 2025 year at $5,500 (unanimous)
• Approved transfer of $200,000 CD from FirstBank to Citizens Tri-County Bank at 3.97% for 12 months (unanimous)
• Approved March 2025 financial statements (unanimous)
• Approved March 19, 2025 minutes (unanimous)
• Approved amendment moving unfinished business items to committee reports (unanimous)
• Adjourned meeting at 4:12 PM (unanimous)

Library Board

The Coffee County Library Board will consider moving network cables away from flood zones, replacing a flag light, and removing a storm-damaged tree. The board will also review credit card and bank account access procedures, along with a financial report and director's report.

• Moving network cables away from flood zones
• Replacing the flag light
• Tree removal from storm damage
• Credit card and bank account access authorization
• Financial report review

The board approved the minutes and financial reports. It authorized $500 for moving network cables and $2,394 for replacing a flag light, both from Committed Funds. The board also approved $850 for tree‑cleanup after a storm, pending further research, and approved the new credit‑card and bank‑account access setup. The Director’s Report was accepted.

• Approved meeting minutes (motion passed)
• Approved financial reports (motion passed)
• Approved $500 network‑cable relocation and $2,394 flag‑light replacement from Committed Funds (motion passed)
• Approved $850 tree‑cleanup spend, contingent on additional research (motion passed)
• Approved credit‑card and bank‑account access setup (motion passed)
• Accepted Director’s Report (motion passed)

Election Commission

The Coffee County Election Commission will hold a scheduled meeting on April 10, 2025. The commission will consider approval of March meeting minutes, conduct a voter registration forms audit, and reorganize the board. Public comments will be accepted.

• Approval of minutes from March 3, 2025 meeting
• Voter registration forms audit
• Reorganization of board

The commission approved the March 3, 2025 meeting minutes unanimously. An audit of 425 voter registration forms found no deficiencies. Commissioners nominated and unanimously elected William Bates as Chairman, Barbara Arp as Secretary, and Andy Farrar as Administrator of Elections.

• Approved March 3, 2025 minutes (unanimous)
• Elected William Bates as Chairman (unanimous)
• Elected Barbara Arp as Secretary (unanimous)
• Elected Andy Farrar as Administrator of Elections (unanimous)

Library Board

The Manchester Committee of the Coffee County Library Board will meet to hear updates on the mural project, Friends of the Library grants, and the budget process. They will also discuss moving the library's bank account and review patron complaints and suggestions. Public comment will be taken. The agenda contains only discussion items and no votes on specific ordinances or contracts.

• Update on mural project
• Update on Friends of the Library (FOL) grants
• Update on budget process
• Discuss moving bank account
• Patron complaints and suggestions

The board approved the meeting agenda and the minutes from the February 11, 2025 committee meeting. All members voted to adopt the two new mural sketches as final. A motion was made to spend $1,800 on two credit‑card machines for the circulation desk, though the vote result was not recorded. Another motion was made to begin restroom upgrades pending county approval, with committed funds to be used if approval is not obtained.

• Agenda approved (unanimous)
• Minutes of 2/11/2025 meeting approved (unanimous)
• Mural sketches approved as final (unanimous)
• Motion to approve $1,800 for two credit‑card machines (vote not recorded)
• Motion to begin restroom upgrades pending county approval (vote not recorded)

County Commission

The Coffee County Commission will vote on Resolution #2025-08 to rezone the Middle Tennessee I-24 industrial site (Megasite) and establish an Opioid Disbursement Funds Committee. They will also consider school budget amendments, budget amendments for capital projects, and acknowledge a constable vacancy. Public comments and approval of minutes from March 11, 2025, are also on the agenda.

• Resolution #2025-08: Rezoning of Middle Tennessee I-24 industrial site (Megasite)
• Opioid Disbursement Funds Committee establishment
• School Budget Amendment #141-2025-9 for benefit plan, utilities, etc.
• Budget Amendment #171-2025-15 for capital projects office equipment
• Notice of vacancy for Coffee County Constable, Seat 2, Districts 2,6&7

Capital Outlay Committee

The Capital Outlay Committee will review bids for a county jail camera system and a new conference room for committee meetings. The body will also discuss capital projects for Budget and Finance.

• Review of bids for County Jail camera system
• Review of bid for new Conference #1 committee meetings
• Presentation and discussion of capital projects for Budget and Finance

The Capital Outlay Committee approved the agenda and prior minutes. It accepted Southwestern Communications' bid (including a $90,000 upgrade) for the jail camera system. The committee selected Empire Mohogany for the new conference room desk and authorized the project. It also approved a list of capital projects for the next fiscal year and a senior‑citizens building project. The meeting was adjourned.

• Agenda approved (unanimous)
• Previous minutes approved (unanimous)
• Accepted Southwestern Communications bid with upgrade option for jail camera system (unanimous)
• Selected Empire Mohogany for conference room #1 desk (unanimous)
• Authorized proceeding with desk project (unanimous)
• Accepted capital project list and forwarded to Budget and Finance (unanimous)
• Approved senior citizens building project (unanimous)
• Meeting adjourned (unanimous)

Highway Commission

The Coffee County Highway Commission will hold its monthly meeting to review routine operations. Commissioners will approve the previous meeting's minutes and hear public comments. New business includes discussions on upcoming paving jobs, mowing, patching, and drainage issues. No unfinished business is listed.

• Discussion of upcoming paving jobs
• Discussion of mowing operations
• Discussion of patching needs
• Discussion of drainage issues
• Approval of previous meeting minutes

The commission unanimously approved the meeting agenda and the prior month’s minutes. It approved accepting up to 400 feet of easement for county maintenance as reported by Mayer Hunt. The body also approved a motion for Volunteer Court and then adjourned the meeting.

• Approved agenda adoption (unanimous)
• Approved prior minutes adoption (unanimous)
• Approved up to 400' easement for county maintenance (unanimous)
• Approved Volunteer Court motion (unanimous)
• Approved meeting adjournment (unanimous)

Law Enforcement Committee

The Coffee County Law Enforcement Committee is meeting for a routine session. The agenda includes approval of previous minutes, public comments, and new business consisting of reports from the Sheriff, Linda Baker, and the Judicial Commissioner. No specific decisions or substantive items are listed for discussion.

• Receive Sheriff's Report (no details provided)
• Receive Linda Baker's Report (no details provided)
• Receive Judicial Commissioner's Report (no details provided)

The Law Enforcement Committee approved the agenda with a 4‑to‑0 vote. They also approved the minutes from the 12/05/2024 meeting, also by a 4‑to‑0 vote. No other actions or votes were recorded.

• Approved meeting agenda (4-0)
• Approved minutes from 12/05/2024 meeting (4-0)

Ambulance Authority

The Coffee County Ambulance Authority will review and approve write-offs and bad debts, receive a quarterly financial report, and discuss the budget and Bonnaroo music festival preparations. The meeting includes standard procedural items such as approving minutes and public comments.

• Review/Approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Director's Report by Michael Bonner
• New Business: Budget
• New Business: Bonnaroo

The board approved the meeting agenda, approved the February 20, 2025 minutes, approved February write‑offs of $10,974.22, and approved the proposed 25/26 EMS budget to be presented to Budget & Finance. The board also announced that EMS will staff the Bonnaroo festival this year. No other actions were taken.

• Approved agenda (motion carries)
• Approved February 20, 2025 minutes (motion carries)
• Approved February write‑offs of $10,974.22 (motion carries)
• Approved proposed 25/26 EMS budget (motion carries)
• Announced EMS will work Bonnaroo festival this year (board announcement)

Budget & Finance Committee

The Budget and Finance Committee will consider school and other budget amendments. The body will also hear budget presentations from several county departments and offices.

• School budget amendments
• Other budget amendments
• Agriculture Extension budget presentation
• Health Department budget presentation
• Ambulance Operations budget presentation

The committee approved the agenda, appointed a secretary, and approved the prior meeting minutes. It approved school appropriations amendment 141-2025-9. Motions to discuss the interim director contract and the former director’s vacation payout did not carry. The committee also approved a conference‑room table and sound‑equipment upgrades (171-2025-15).

• Approved the meeting agenda (motion carried)
• Appointed Laura Netles as secretary (motion carried)
• Approved minutes from the previous meeting (motion carried)
• Approved school appropriations amendment 141-2025-9 (motion carried)
• Motion to discuss interim director contract 141-2025-10 did not carry
• Motion to discuss vacation payout for former director 141-2025-11 did not carry
• Approved conference‑room table and sound‑equipment improvements 171-2025-15 (motion carried)

Industrial Board

The Coffee County Industrial Board is holding a regular monthly meeting. The agenda includes approval of previous minutes and financials, committee reports, and updates from the Executive Director and Chairman. No specific action items or proposals are listed; the meeting appears procedural.

• Approval of minutes from February 19, 2025
• Approval of financials for February 2025
• Committee reports: Park Development, Marketing Support, Budget & Finance, and liaisons from Tullahoma and Manchester economic development groups

The Industrial Board approved the meeting agenda, February minutes and February financial statements, all unanimously. It also approved the amended St. John Engineering site‑development grant contract, the award to Fischer Excavating for the ARC sewer project, and the PILOT for Project Greenhouse. The Board adopted three CD renewal rates and schedules and then adjourned the meeting.

• Approved agenda (unanimous)
• Approved February minutes (unanimous)
• Approved February financials (unanimous)
• Approved St. John Engineering SDG contract (unanimous)
• Approved award to Fischer Excavating for ARC sewer project (unanimous)
• Approved PILOT for Project Greenhouse (unanimous)
• Approved CD renewal rates: First Vision Bank 12 mo 3.9%, Traders Bank 22 mo 4.2%, Coffee County Bank 12 mo 3.85% (unanimous)
• Adjourned meeting (unanimous)

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss employee leave accrual as unfinished business. The meeting also includes routine procedural items such as approving the agenda, public comments, and previous minutes.

• Discussion of employee leave accrual policy (unfinished business)

The committee discussed revising the County Sick Leave Policy to improve recruitment and retention, and will invite department heads to the next meeting for input. They also discussed revising the Administrative Closing Policy, with the Sheriff Department's shift times to be requested for further discussion. No formal policy changes were approved; the items remain under discussion.

• Approved meeting agenda with addition of Administrative Closing item
• Approved January 27, 2025 meeting minutes
• Discussed sick leave policy revision; will invite department heads to next meeting
• Discussed Administrative Closing Policy revision; will request Sheriff shift times

Library Board

The Coffee County Library Board holds a regular meeting to review the personnel policy and discuss a library closure on April 16 for an all-staff training day. Financial reports and director's reports from the Manchester and Tullahoma libraries will be presented. The meeting also includes public comments, approval of prior minutes, and trustee comments.

• Review of Personnel Policy
• Library closing on April 16 for all-staff training day
• Approval of January meeting minutes
• Financial reports for Manchester and Tullahoma libraries
• Director's reports for Manchester, Tullahoma, and Stones River Regional Library

The Coffee County Library Board approved revisions to the personnel policy, including a new rule prohibiting hiring employees related to board members or current staff, effective March 13, 2025, with existing staff grandfathered in. The board also approved changes to library closing procedures and TNLA convention attendance language. Financial reports and director's reports were accepted as presented.

• Approved personnel policy revisions banning hiring relatives of board members or current staff (all approve)
• Approved revising library closing policy to follow county procedures for inclement weather
• Approved updating TNLA convention attendance language in personnel policy
• Approved closing library April 16 for staff training, with Manchester staying open
• Accepted Tullahoma and Manchester financial reports (all approve)
• Accepted director's reports from both libraries (all approve)

Opioid Abatement Fund Committee

The Coffee County Opioid Abatement Fund Committee is meeting primarily to review applications for opioid abatement funds. The agenda is largely procedural, including approving minutes and setting the next meeting date.

• Review of applications for opioid abatement fund disbursement

The Opioid Abatement Fund Disbursement Committee unanimously approved a plan requiring quarterly reports from recipient groups and approved funding for four programs totaling $475,517.00 for the period from April 15, 2025, to June 30, 2026. The next meeting is scheduled for June 25, 2025.

• Approved agenda unanimously
• Approved quarterly reporting plan for fund recipients (unanimous)
• Approved $78,031.00 for four programs from April 15 to June 30, 2025
• Approved $397,486.00 for four programs from July 1, 2025, to June 30, 2026
• Approved total $475,517.00 for the cycle

Public Records Committee

The Public Records Committee will discuss current archive room storage space and incoming records. They will also consider reaching out to the State Archives Development Program for training and direction. The committee will review handouts on state archives programs, grants, and proper storage conditions. Other business includes approving previous minutes and addressing old business on record retention.

• Discuss archive room storage space and records incoming
• Consider reaching out to State Archives Development Program for assistance
• Review handouts on state archives grants, storage, and legal issues
• Approve minutes from December 3, 2024 meeting
• Review CTAS information on record retention and destruction (old business)

The Public Records Committee met on March 11, 2025, and discussed administrative matters. No substantive decisions were made; the next meeting date was left to be determined later.

• Agreed to determine next meeting date at a later time

Public Hearing

The Coffee County Board of Commissioners will hold a public hearing to consider two proposed zoning resolution amendments: one updating major subdivision requirements and another establishing solar farm regulations. The hearing precedes the regular board meeting. No vote is scheduled during the hearing itself.

• Zoning Resolution Amendment for Major Subdivision requirements
• Zoning Resolution Amendment for Solar Farm requirements

County Commission

The Coffee County Commission will consider a 180-day moratorium on major subdivision plat reviews and decide on contractor selections for a new Health Department and Animal Shelter. Grant pre-applications totaling $249,370 for VFW parking, community room repairs, and election carts are up for discussion. Budget amendments and zoning changes for solar farms and agricultural districts are also on the agenda.

• 180-day moratorium on major subdivision plat reviews (Resolution 2025-03)
• Contractor selection for new Health Department and Animal Shelter
• Zoning amendments: rezoning for Randy Anderson, A-1 district regs, and solar farms (Resolutions 2025-04, 2025-05, 2025-06)
• Grant pre-applications: $100,000 for VFW parking, $50,000 for community room, $99,370 for election carts
• Revision of the Separation Policy

The Coffee County Commission approved a 180-day moratorium on major subdivision plat reviews, despite a failed motion to postpone it for 90 days. The commission also approved final bids for the new Health Department and Animal Shelter, and passed several resolutions including zoning amendments for solar farms and a 10-year rural solid waste plan.

• Approved 180-day moratorium on major subdivision plat reviews (Resolution 2025-03).
• Approved final bid and contractor selection for new Health Dept.
• Approved final bid and contractor selection for new Animal Shelter.
• Approved grant pre-applications for VFW parking lot ($100,000), Community Room repairs ($50,000), and election carts ($99,370).
• Approved four budget amendments (General Fund-Tourism, General Fund, Ambulance Service Fund, Rural Capital Projects).
• Approved two school budget amendments (General Purpose School Fund, Phase 2 window laminate).
• Approved rezoning for Randy Anderson (Resolution #2025-04) and solar farm regulations (Resolution #2025-06).
• Approved 10-Year Rural Solid Waste Plan (Resolution #2025-07).

Highway Commission

This is a routine monthly meeting of the Coffee County Highway Commission. The board will approve the previous meeting's minutes, hear public comments, and discuss new business items including upcoming paving jobs, mowing, patching, and drainage issues. No votes on specific contracts or expenditures are listed on the agenda.

• Discussion of upcoming paving jobs
• Discussion of mowing operations
• Discussion of road patching
• Discussion of drainage issues

The Coffee County Highway Commission met and approved the agenda and previous minutes. No formal decisions were made; the meeting consisted of reports from Highway Superintendent Benton Bartlett on paving, bridge replacement, equipment, and road conditions. The next meeting was scheduled for April 2, 2025.

• Agenda approved as read (unanimous)
• Previous month's minutes approved (unanimous)
• Meeting adjourned (unanimous)

Capital Outlay Committee

The Coffee County Capital Outlay Committee will meet to consider bids for the Health Department and discuss bids for the Animal Shelter. They will also receive a report from the Maintenance Supervisor and a presentation on courtroom recording. The meeting includes routine approval of minutes and setting the next meeting date.

• Review of bids for approval for the Health Department
• Discussion of bids for the Animal Shelter
• Report from Maintenance Supervisor
• Presentation for court room recording by Jenny Anthony
• Set date, time, location of next meeting

The Capital Outlay Committee unanimously approved bids for the Health Department and Animal Control Shelter, along with several other projects. All decisions were made without dissent, and no items were tabled or denied.

• Approved Boyce Ballard Construction for Health Department at $3,449,000 with alternates (unanimous)
• Approved Romach Inc. for Animal Control Shelter at $1,794,000 with alternate #3 $21,600 (unanimous)
• Approved mural project for Coffee County Library Manchester location (unanimous)
• Approved courtroom recording system upgrades up to $85,000 (unanimous)
• Approved use of old courthouse grounds for Community Market May-October (unanimous)

Election Commission

The Coffee County Election Commission will meet on March 3, 2025, to review the 2025-2026 budget and a voter registration appeal form. They will also approve minutes from December 2024 and set 2025 meeting dates. Public comments will be heard.

• Review of 2025-2026 budget
• Consideration of Voter Registration Appeal Form
• Approval of minutes from December 17, 2024 meeting
• Review and schedule of 2025 meeting dates

The Coffee County Election Commission unanimously approved the FY2026 budget of $438,108, a reduction of about $58,000 from FY2025. They also approved two voter registration appeals and the minutes from the December 17, 2024 meeting. The budget includes a $10,000 request for a new server.

• Approved FY2026 budget of $438,108 (unanimous)
• Approved two voter registration appeals (unanimous)
• Approved minutes from December 17, 2024 meeting (unanimous)

Budget & Finance Committee

The Budget & Finance Committee will conduct budget presentations from Probation Services, EMA, and the Sanitation Fund. They will consider budget amendments, discuss a grant for the Road Department for a road survey, and review pre-application requests for Lowe's Hometown Grants ($100,000 for VFW paving and handicap markings, $50,000 for CCAP community room repairs) and an Election Commission request for 20 portable carts. A discussion on capital outlay for the Health Department project is also scheduled.

• Road Dept. grant for road survey
• Budget presentations: Probation Services, EMA, RSW/Sanitation Fund
• Lowe's Hometown Grant: $100,000 for VFW building paving and handicap markings
• Lowe's Hometown Grant: $50,000 for CCAP community room repair and upgrade
• Capital outlay discussion for Health Department project

The Coffee County Budget & Finance Committee approved several items, including a grant application for election carts, two Lowe's Hometown Grant applications, budget amendments, and a capital outlay for jail HVAC. The road department survey was tabled until after the March 7 Highway Department meeting. The next meeting was moved from March 27 to March 20.

• Approved agenda with added Capital Outlay HVAC for Jail item
• Approved previous meeting minutes
• Tabled Coffee County Road Dept. Survey until after March 7 Highway Dept. meeting
• Approved Election Commission grant pre-application for 20 election carts (100% state reimbursed)
• Approved Lowe's Hometown Grant applications: VFW Building ($100,000) and CCAP Community Room ($50,000)
• Approved budget amendments
• Approved Capital Outlay HVAC for Coffee County Jail to go out for bid/quote
• Moved next Budget & Finance meeting from March 27 to March 20 at 5pm

Opioid Abatement Fund Committee

The Coffee County Opioid Abatement Fund Committee is meeting to review applications for opioid abatement funding, approve previous meeting minutes, and set the next meeting date. No specific application details or dollar amounts are listed on the agenda.

• Review of applications for opioid abatement funds

The Opioid Abatement Funds Disbursement Committee met and approved the agenda and the January 22, 2025 minutes unanimously. Four applications were presented, but no decisions were made; the committee will consider and decide on them at the March 12, 2025 meeting at 5:30 p.m. No substantive decisions were made at this meeting.

• Approved meeting agenda (unanimous)
• Approved January 22, 2025 meeting minutes (unanimous)
• Deferred action on all four applications to March 12, 2025 meeting

Capital Outlay Committee

The Coffee County Capital Outlay Committee will review bids for the animal control and health department, and hear a report from the Maintenance Supervisor. No decisions are final; items are under discussion.

• Review bids for animal control
• Review bids for health department
• Report from Maintenance Supervisor

The Capital Outlay Committee reviewed bids for the animal shelter and health department but took no action, pending county attorney review of apparent low bidder issues. The committee unanimously approved forwarding a $345,210 recommendation for replacing three jail HVAC units to Budget and Finance. Updates were given on daycare flooring, library roof leaks, and the senior citizens' bathroom project.

• Approved forwarding $345,210 jail HVAC replacement (option 3) to Budget and Finance (unanimous)
• Approved agenda (unanimous)
• Approved minutes from 1/2/25 (unanimous)
• No action on animal shelter bids pending attorney review
• No action on health department bids pending attorney review

Library Board

The Coffee County Library Board is holding a special called meeting to discuss the 25-26 budget. No other substantive items are on the agenda.

• Discussion of 25-26 budget for Coffee County Library

The Coffee County Library Board approved the 2025-26 budget, amended to include $540 in ALA membership dues for Lannom Library and a pay rate of $16.25/hr for Katie. The budget also includes an increase in part-time pay to $15/hr, above the 5% raise for other staff. The motion passed with no recorded opposition.

• Approved 2025-26 budget with $540 ALA dues and Katie's pay at $16.25/hr
• Approved part-time pay increase to $15/hr in budget

Legislative Committee

The Coffee County Legislative Committee will hold a routine meeting to elect committee officers and review an adjustment to the Separation Policy in the Policy and Procedures. The agenda also includes approval of previous meeting minutes and public comments. This is largely a procedural meeting with one substantive policy review.

• Election of committee officers
• Review of adjustment to Policy and Procedures 'Separation Policy'

The Legislative and Governmental Committee elected officers, approved a revision to the Separation Policy, and agreed to send unfinished business back to the mayor's office. All votes were unanimous (5-0 or 4-0). No public comments were made.

• Elected F. Watkins as Chair (4-0)
• Elected T. Brown as Vice Chair (4-0)
• Elected R. Chambers as Secretary (4-0)
• Approved revision to Separation Policy (5-0)
• Agreed to send unfinished business back to mayor's office (5-0)
• Approved agenda (5-0)
• Approved previous minutes from Aug. 8, 2024 (5-0)

Agriculture Committee

The Coffee County Agriculture Committee will hold its regular meeting on February 24, 2025. The agenda includes approval of previous minutes, program reports, and a budget review under new business. The next meeting is scheduled for May 12.

• Budget review as part of new business

The Coffee County Agriculture Committee approved the 2025-2026 budget, which includes a new full-time Program Assistant position funded by savings from a change in UT benefits calculation. The committee also voted to support Mayor Dennis Hunt's proposed moratorium on new subdivisions in certain areas, citing concerns about farmland and infrastructure.

• Approved 2025-2026 budget (motion by Morris, second by Jernigan)
• Supported Mayor Hunt's moratorium on new subdivisions (motion by Morris, second by Jernigan)

Ambulance Authority

The Ambulance Authority will review quarterly financial reports and bad debt write-offs. The body is also scheduled to discuss administrative closing regarding comp time hours for EMS personnel.

• Review and approval of write-offs and bad debts
• Quarterly Financial Report from B&F Director Marianna Edinger
• Administrative closing regarding comp time hours for EMS personnel

The Coffee County Ambulance Authority approved December 2024 and January 2025 write-offs totaling $13,607.60, and voted to follow the Employee Handbook for EMS comp time. They also discussed using $110,765 in ARPA funds toward a new ambulance. No other substantive decisions were made.

• Approved December 2024 write-offs of $8,284.97
• Approved January 2025 write-offs of $5,322.63
• Approved motion to follow Employee Handbook for EMS comp time

Joint Economic and Community Development Board

The Coffee County Joint Economic and Community Development Board will hold a meeting on February 19, 2025. The agenda includes only procedural items: approving the agenda, hearing public comments, and approving minutes from December 2023. No substantive business items are listed.

• Approve minutes from December 6, 2023 meeting
• Public comments period
• Unfinished business: TBA
• New business: TBA
• Set date, time, location of next meeting

Industrial Board

The Coffee County Industrial Board is holding a regular meeting with a procedural agenda. Items include approval of minutes from January 2025, approval of financials for December 2024 and January 2025, and reports from committees and the executive director. No substantive decisions or proposals are listed.

• Approval of minutes from January 15, 2025
• Approval of financials for December 2024 and January 2025
• Committee reports from Park Development, Marketing Support, Budget & Finance, and others

The Industrial Board of Coffee County held a routine meeting with no substantive decisions beyond approving the agenda, January minutes, and December 2024 and January 2025 financial summaries, all unanimously. The board received reports, including a preliminary budget submission to the county and updates on local economic development, but took no action on them. No unfinished or new business was discussed.

• Approved meeting agenda as written (unanimous)
• Approved January 2025 minutes as written (unanimous)
• Approved December 2024 financial summaries (unanimous)
• Approved January 2025 financial summaries (unanimous)

Investment Committee

The Coffee County Investment Committee is meeting to review and approve an Investment Policy as unfinished business. The agenda also includes standard procedural items such as approving minutes and setting the next meeting date.

• Review and approve an Investment Policy

The Coffee County Investment Committee met on February 18, 2025, and approved the agenda and previous minutes. Discussion of an Investment Policy took place, but no action was taken. The committee scheduled its next meeting for February 24, 2025.

• Approved meeting agenda (unanimous)
• Approved previous minutes (4-1, Trustee Marchesoni dissenting)
• Scheduled next meeting for February 24, 2025

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee will meet on February 18, 2025. They will consider approving the agenda and minutes from January 21, 2025, and hear public comments. Unfinished business includes a presentation by Rosemary Crabtree, an update on animal control, a recreation report by Roseann Carden, a rural water report by Tim Morris, and a rural fire update. No new business is listed.

• Presentation by Rosemary Crabtree (unfinished business)
• Animal Control update
• Recreation report by Roseann Carden
• Rural Water report by Tim Morris
• Rural Fire update

The Coffee County Health, Welfare & Recreation Committee met on February 18, 2025, and approved the agenda and minutes. Members received updates on animal control, rural water, and the rescue squad, and discussed a cook-off event to revitalize the town square in 2026. No formal decisions were made on these items.

• Approved agenda (all in favor)
• Approved minutes (all in favor)
• Removed Rosemary Crabtree item from agenda
• Removed Rec Report by Rose Ann Smith from agenda
• Heard animal control update from Craig Boyd
• Heard rural water report from Tim Morris
• Heard rescue squad report from Neil Simmons
• Discussed cook-off for town square in April/May 2026

Library Board

This is a regular meeting of the Coffee County Lannom Library Committee. The agenda includes standard procedural items such as call to order, roll call, approval of minutes, a financial report, and a director's report, but no specific new or old business items are listed for discussion or decision.

The Coffee County Lannom Library committee meeting on February 13, 2025, was largely procedural. The committee approved the previous meeting's minutes and the financial reports, both by unanimous motion. No substantive policy decisions were made; the only new business was announcements about upcoming library events and a special budget meeting.

• Approved previous meeting minutes (motion by Jane Gray, seconded by Lynda Welty)
• Approved financial reports (motion by Rupa Blackwell, seconded by Jane Gray)

Sanitation Board

The Coffee County Sanitation Board will discuss and vote on the fiscal year 2025-2026 budget. They will also sign the Annual Progress Report 10-year plan and discuss a property beside the shop. The meeting includes approval of previous minutes and public comments.

• Discuss and vote on fiscal year 2025-2026 budget
• Sign Annual Progress Report (APR) 10-year plan
• Discuss property beside the shop
• Approve or modify December 4, 2024 meeting minutes
• Public comments period

The Coffee County Sanitation Board approved an engineering study and subsequent grade work for the property next door, intended for oil/antifreeze receptacles and storage. They also approved a ten-year plan for the Annual Progress Report to be sent to the full legislative body, and decided to present a budget to the Budget and Finance committee with a new camera system (with three quotes) and no raises unless an across-the-board raise is given.

• Approved engineer study and grade work for next-door property (motion by Morris, second by Nettles)
• Approved ten-year plan for Annual Progress Report to send to full legislative body (motion by Deford, second by Nettles)
• Approved presenting budget to Budget and Finance committee with new camera system and no raises unless across-the-board (motion by Morris, second by Nettles)

Library Board

The Coffee County Manchester Public Library Committee will meet to discuss updates on a mural and building upgrades, consider attendance at the Tennessee Library Association conference, and hold a budget discussion. The meeting includes public comment and approval of previous minutes.

• Update on the mural at the library
• Update on building upgrades and renovations
• Discussion of Tennessee Library Association attendance
• Budget discussion

The Coffee County Manchester Public Library committee approved spending $666.67 for credit card services at the desk and approved financial reports. They discussed the mural project, with plans to present current plans to Capital Outlay on March 6, and noted ongoing building upgrades. The committee also addressed homeless loitering by suggesting police consultation and Wi-Fi shutdown at night, and reported a pest issue that was inspected.

• Approved financial reports (motion by Jamie Jernigan, second by Bobby Bush)
• Approved $666.67 for credit card service installation (motion by Gary Winton, second by Krislyn Melson)
• Approved minutes of 12/10/24 meeting (motion by Jamie Jernigan, second by Gary Winton)

Highway Commission

The Coffee County Road Commissioners will meet to discuss upcoming paving jobs and general road maintenance. The body will also address mowing, patching, and drainage issues.

• Upcoming paving jobs
• Mowing
• Patching
• Drainage issues

The Coffee County Highway Commission met and handled routine business: approved the agenda and prior minutes. No formal votes were taken on substantive items. Superintendent Benton Bartlett reported on a new road assessment program, upcoming paving list, and dump truck delivery; Assistant Superintendent Joseph Dobson reported on January snowstorm costs and ongoing sign theft.

• Approved agenda as read (all in favor)
• Approved previous month's minutes (all in favor)
• Adjourned meeting (all in favor)

Rural Roads and Bridges

The committee will meet to discuss speed limits on rural roads and road width for county roads. The agenda also includes a review of the repair list for roads and bridges.

• Discussion on speed limits on rural roads
• Discussion on road width for county roads
• Review of repair list for roads and bridges

The Rural Roads and Bridges Committee approved its agenda and prior minutes, and voted to ask Mayor Hunt and/or the County Attorney to research the bond for completing the subdivision road May Anne Lane. The committee also agreed to request the Full Commission rescind Resolution 91-10 regarding rural road speed limits in March 2025, and sent the Road Survey grant request back to Budget and Finance. No other substantive decisions were made.

• Approved agenda unanimously
• Approved previous minutes unanimously
• Approved motion to research May Anne Lane road bond (all members)
• Approved motion to request rescission of Resolution 91-10 in March 2025 (all members)
• Agreed to send Road Survey grant request back to Budget and Finance

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss three items at its January 27, 2025 meeting. Two unfinished business items are a request from Lannom Library Director Courtney Mercurio for an Educational Assistance Program and a Service Credit Request from County Health Department Director Aracely Castillo. New business includes EMS Chief Michael Bonner presenting on an Administrative Closing Policy for his department.

• Discuss Educational Assistance Program request from Lannom Library Director Courtney Mercurio
• Discuss Service Credit Request from County Health Department Director Aracely Castillo
• EMS Chief Michael Bonner to present on Administrative Closing Policy

The Coffee County Policies & Procedures Committee denied a request to increase a health department employee's vacation accrual rate to reflect 21 years of service, citing consistency and fairness. The committee postponed action on a library education assistance policy for further research and reviewed a proposed revision to the administrative closing policy regarding EMS compensation time, with no decision made.

• Denied request to increase employee vacation accrual rate to 21 years (unanimous)
• Postponed Lannom Library education assistance policy for further research
• Reviewed administrative closing policy revision; no action taken

Budget & Finance Committee

The Coffee County Budget & Finance Committee will discuss and potentially vote on budget amendments, including a transfer from the Sheriff's department to Codes and an adjustment to the Rural Solid Waste line item from $64,000 to $68,000. The Sheriff will also present on jail cameras. The meeting includes standard procedural items, but these action items involve concrete financial decisions.

• Budget amendment for School Board
• Transfer of McKelvey from Sheriff to Codes
• Sheriff's presentation on jail cameras
• Adjustment of Rural Solid Waste minutes from $64,000 to $68,000

The committee approved two school budget amendments covering CTE certification, a school psychologist, a tire changer, liability insurance, community donations, and window laminate. They also discussed shifting the codes compliance officer's salary from the Sheriff's office to the Codes department, which would allow the sheriff to hire another deputy, and agreed to revisit it in February. A proposal for updating the outdated jail camera system is expected, and a budget amendment for $32,600 to reimburse maintenance for 72 jail backup batteries will be brought in February.

• Approved school budget amendments 141-2025-07 and 141-2025-08 (all in favor)
• Approved agenda (all in favor)
• Approved previous minutes (all in favor)
• Discussed moving codes compliance officer salary to Codes department; to be revisited in February
• Discussed longevity pay for part-time employees; referred to Policies and Procedures
• Discussed outdated jail camera system; proposal to be bid on
• Noted maintenance reimbursement of $32,600 for jail batteries; budget amendment due in February

Opioid Abatement Fund Committee

The Coffee County Opioid Abatement Fund Committee will meet to discuss procedural steps for distributing opioid settlement funds. The main agenda items include adopting an application template, setting a date to post the application on the county website, and establishing a deadline for applicants. No dollar amounts or specific awards are being decided at this meeting.

• Adopt a template for grant applications
• Set the date for posting the application on the county website
• Set a deadline for applicants to submit proposals

The committee approved using the county website as the sole posting location for the opioid abatement fund application and future meetings, and adopted a modified template from the Smart Group for the application. The application will be posted by February 5, 2025, with submissions due by February 26, 2025, at 4:30 p.m. Applicants will present proposals at the February 26 meeting, and decisions will be made at the March 12 meeting.

• Approved county website as sole posting source for application and meetings (unanimous)
• Approved Smart Group template, modified, as the application (unanimous)
• Set application posting deadline for February 5, 2025
• Set application submission deadline for February 26, 2025, 4:30 p.m.
• Scheduled applicant presentations for February 26, 2025, 5:30 p.m.
• Scheduled application decisions for March 12, 2025, 5:30 p.m.

Health, Welfare & Recreation Committee

This is a routine procedural meeting of the Health, Welfare & Recreation Committee. The agenda includes approving previous minutes, public comments, and receiving updates from Animal Control, Rural Water, Recreation, and Rural Fire departments. No votes on ordinances or funding are scheduled.

• Animal Control report
• Rural Water update by Mr. Morris
• Recreation update by Ms. Smith
• Rural Fire update

The Coffee County Health, Welfare & Recreation Committee met on January 21, 2025, and approved the agenda and minutes. No public comments were made. The committee heard a report from Summitville Fire Department requesting $41,667 to continue the smoke detector program for 2025, and will make a recommendation to the commission. Other items, including animal control and rural water updates, were discussed with no decisions made.

• Approved agenda (all in favor)
• Approved minutes (all in favor)
• Heard Summitville Fire Dept request for $41,667 to continue smoke detector program; committee to make recommendation
• Noted no progress on JE Sartain Rd rural water project
• Noted animal control did not present
• Noted no report from Rec update

Industrial Board

This is a standard procedural meeting of the Coffee County Industrial Board. The board will consider approving the January agenda, December 2024 minutes, and December 2024 financials. Various committees will deliver reports, and there is no specific legislation, contract, or public hearing on the agenda.

• Approval of December 2024 financial statements
• Approval of minutes from December 18, 2024
• Reports from Park Development, Marketing Support, Budget & Finance, and economic development committees
• No public hearings, rezonings, or dollar-amount contracts listed

The Industrial Board of Coffee County approved increasing land price listings at the Manchester Industrial Park and Coffee County Joint Industrial Park from $15,000 to $30,000 per acre for uncertified land and to $40,000 per acre for certified land. The board also approved the agenda and December minutes, and deferred financial summaries to February due to errors. No other substantive decisions were made.

• Approved land price increase to $30,000/acre uncertified, $40,000/acre certified (unanimous)
• Approved agenda as written (unanimous)
• Approved December minutes as written (unanimous)
• Deferred December financial summaries to February meeting due to error

County Commission

The Coffee County Commission will meet to consider a TDOT resolution for Bradley Creek Bridges and several budget amendments for schools, capital projects, and the Interstate Park. The body will also appoint an EMA and confirm members for the Opioid Abatement Fund Disbursement Committee.

• Resolution 2025-02: TDOT for Bradley Creek Bridges
• School Budget Amendment #141-2025-5
• Budget Amendments for Interstate Park (#120-2025-08), Rural Debt Service (#152-2025-09), and Capital Projects (#171-2025-11)
• Professional Services Agreement with Mental Health Cooperative
• Resolution 2025-01: Opioid Abatement Fund Disbursement Committee appointments

The Coffee County Commission met on January 14, 2025, with 16 members present. They approved the agenda with two amendments: removing the 9-1-1 Committee from item 9b and removing item 10f to go to the Legislative Committee. The commission approved several resolutions, including the TDOT Bradley Creek Bridges resolution, budget amendments, and appointments to committees, all by unanimous votes. The meeting was largely procedural, with no public comments and no substantive policy debates.

• Approved agenda with amendments to remove 9-1-1 Committee from item 9b (11-5)
• Approved agenda with amendment to remove item 10f to Legislative Committee (11-5)
• Approved minutes of last meeting (16-0)
• Approved proclamation recognizing Governor's Volunteer Star for Kimberly King (16-0)
• Approved notary appointments by unanimous consent
• Approved mayoral committee appointments (16-0)
• Approved Resolution 2025-02 for TDOT Bradley Creek Bridges (16-0)
• Approved budget amendments including school budget #141-2025-5 and others (16-0)

Library Board

The Coffee County Library Board will consider the 2025-2026 budget and set a date for final approval. They will also continue discussions on forming a committee for the library system. Financial reports and director reports from Manchester, Tullahoma, and Stones River Regional libraries will be presented.

• Continue discussion of library system/form committee
• 2025-2026 budget discussion and set date for final approval
• Financial reports from Tullahoma and Manchester libraries
• Director reports from Manchester, Tullahoma, and Stones River Regional libraries
• Approval of November meeting minutes

The Coffee County Library Board voted to table a motion to form a committee to explore merging the Manchester and Tullahoma libraries, with all members approving the tabling. The board also approved a fine amnesty month for both libraries and tabled a vote on closing libraries for staff training. Financial reports and director's reports were accepted as presented.

• Tabled motion to form committee to merge library branches (all approve)
• Approved fine amnesty month for both libraries (all approve)
• Tabled vote on closing libraries for staff training until March meeting (all approve)
• Accepted financial reports for Tullahoma and Manchester libraries (all approve)
• Accepted director's reports for Manchester, Tullahoma, and Stones River Regional (all approve)

Highway Commission

This is a regular monthly meeting of the Coffee County Highway Commission. The agenda includes approval of previous minutes, public comments, and discussions of upcoming paving, mowing, patching, and drainage issues. No specific projects, contracts, or dollar amounts are listed; the meeting appears to be procedural with general updates.

• Discussion of upcoming paving jobs
• Discussion of mowing operations
• Discussion of patching work
• Discussion of drainage issues

The Coffee County Highway Commission met on Jan 8, 2025, with all members present except Mrs. Duke. The commission approved the agenda and previous minutes unanimously. Superintendent Benton Bartlett reported on employee retirements, snow preparation, and road safety grant status. No formal votes were taken on substantive items; the meeting was informational and procedural.

• Approved agenda as read (unanimous)
• Approved previous month's minutes (unanimous)
• Adopted motion of commendation for retiring employees Don Dilsaver and Roger Jernigan (unanimous)
• Adjourned meeting (unanimous)

Capital Outlay Committee

The Capital Outlay Committee will meet to discuss bid documents for the animal shelter. The agenda also includes a report from the Maintenance Supervisor and a presentation from Dave Capka of the Coffee County Historical Society.

• Bid documents for the animal shelter report
• Report from Maintenance Supervisor
• Coffee County Historical Society presentation by Dave Capka

The Capital Outlay Committee approved forwarding a request to reimburse the jail maintenance budget $32,650 from Capital Projects for an emergency battery backup repair. The committee also discussed upcoming bid openings for the Animal Shelter and Health Department, and received updates on welcome signs and a Historical Society grant.

• Approved forwarding $32,650 jail battery repair reimbursement to Budget and Finance (unanimous)
• Approved agenda (unanimous)
• Approved minutes from 12/7/24 (unanimous)
• Approved motion to have service company provide quotes for selection (unanimous)