Coffee County public meetings in 2024

Ambulance Authority

The Authority will consider approving write-offs and bad debts from the Budget & Finance committee, receive a quarterly financial report from Director Marianna Edinger, and discuss unfinished business regarding renewals for private ambulance services in 2025. Public comments will be taken. The next meeting is scheduled for January 16, 2025.

• Review and approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Unfinished Business: Private ambulance services – 2025 renewals
• Directors Report by Michael Bonner

The Coffee County Ambulance Authority approved the 2025 renewal applications for private ambulance services operating in the county, including Air Evac 44, Med Stat Ambulance Service, Expedited Medical Services, and Vanderbilt Lifeflight 2. The board also approved $6,795.40 in November write-offs and discussed a new computer-aided dispatch (CAD) system, Central Square, noting a future meeting to determine costs. No other substantive decisions were made.

• Approved 2025 renewals for private ambulance services (motion passed)
• Approved $6,795.40 in November 2024 write-offs (motion carried)
• Approved meeting agenda (motion passed)
• Approved November 21, 2024 meeting minutes (motion carried)

Communications Center Board

The Coffee County Communications Center Board will receive a report from the interim director, discuss the Policy & Procedure Manual, and consider unfinished business including the wrecker rotation list. New business includes nominations and appointment of a new director. Public comments will be heard.

• New Director Nominations and Appointment
• Discussion of Policy & Procedure Manual
• Wrecker Rotation List & Issues
• Report from Interim Director
• Approval of previous meeting minutes

Industrial Board

The Coffee County Industrial Board will hold a routine monthly meeting, primarily consisting of approval of minutes and financials, committee reports, and the election of officers for the upcoming term. The nominating committee has proposed David Young for Chairman, Cam Newton for Vice-Chairman, and Brent Parsley for Secretary/Treasurer. No specific funding decisions, rezonings, or contracts are on the agenda.

• Election of officers: Chairman (David Young), Vice-Chairman (Cam Newton), Secretary/Treasurer (Brent Parsley)
• Review of Park Development, Marketing Support, Budget & Finance committee reports
• Reports from Tullahoma Economic Development Corp, Greater Manchester Area Economic Development, and local chambers of commerce

The Industrial Board of Coffee County held a regular meeting with no substantive policy decisions. Members unanimously approved the November 2024 minutes and financial summaries, and elected David Young as Chairman, Cameron Newton as Vice Chairman, and Brent Parsley as Secretary/Treasurer for 2025. Committee reports were informational, including updates on the TAEDC Airpark meeting, Wilson Building review, and Die Max expansion.

• Approved November 2024 minutes (unanimous)
• Approved November 2024 financial summaries (unanimous)
• Elected David Young as Chairman, Cameron Newton as Vice Chairman, Brent Parsley as Secretary/Treasurer (unanimous)

Opioid Abatement Fund Committee

The Coffee County Opioid Abatement Fund Committee is holding an organizational meeting to appoint officers, receive CTAS orientation, and set future meeting dates. No substantive funding decisions or allocations are on the agenda.

• Appointment of committee officers
• CTAS orientation for committee members
• Setting date and time of next meeting
• Public comments period

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider a proposed 2026 budget calendar and several budget amendments, including school board amendments. They will also review a worksheet from policies and procedures, discuss a highway department grant, and hear a request from County Maintenance Director Rick Soucy for a new truck to replace a 1990 Ram truck with a blown engine. The meeting will begin with approval of previous minutes and public comments.

• 2026 Proposed Budget Calendar
• Budget amendments (School Board and other)
• Worksheet from Policies and Procedures
• Highway Department Grant
• New truck request for County Maintenance (1990 Ram truck engine failure)

The Budget and Finance Committee approved several budget amendments and new expenditures, including school parking lot paving, park engineering, a bond payment date change, welcome signs, courthouse lighting, an EMS grant application, a maintenance truck purchase, and waste compactors. All motions passed unanimously.

• Approved school board amendment for parking lot paving at Deerfield and high school (unanimous)
• Approved Interstate Park engineering amendment and bond payment date change to June 15 (unanimous)
• Approved departmental pay increase request form (unanimous)
• Approved up to $31,000 for 11 welcome signs from tourism funds, contingent on TDOT approval (unanimous)
• Approved up to $10,000 for courthouse accent lighting from tourism funds (unanimous)
• Approved application for $30,000 EMS grant for keyless access (unanimous)
• Approved purchase of maintenance truck up to $45,000 (unanimous)
• Approved $66,000 for two waste compactors for schools (unanimous)

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will discuss reports from Recreation (Carden-Smith), Animal Control, Rural Water (Tim Morris), and Rural Fire. The meeting also includes public comments, approval of minutes, and setting the next meeting date. No votes on specific ordinances or contracts are listed.

• Recreation report from Carden-Smith
• Animal Control report
• Rural Water update by Tim Morris
• Rural Fire update
• Public comments period

The Coffee County Health, Welfare & Recreation Committee met on December 17, 2024, and approved the agenda and prior minutes. Members received reports from the Hillsboro Fire Department, Rural Water, and the Recreation Subcommittee, and discussed potential tourism ideas such as a 'George on the Square' event, welcome signs, and a donated Christmas tree. No substantive decisions were made; all actions were procedural.

• Approved meeting agenda (all in favor)
• Approved prior meeting minutes (all in favor)
• Heard Hillsboro Fire Dept report from Asst Chief Casey Spencer
• Heard Rural Water update from Tim Morris
• Heard Recreation Subcommittee update from Rose Ann Smith
• Discussed tourism ideas (no action taken)

Election Commission

The Coffee County Election Commission will hold a scheduled meeting to approve minutes from the previous meeting, audit voter registration forms for the 4th quarter, and review proposed meeting dates for 2025. The agenda also includes public comments and standard procedural items.

• Approval of minutes from November 22, 2024 meeting
• Audit voter registration forms for 4th quarter
• Review 2025 meeting dates

The Coffee County Election Commission met on December 17, 2024, and approved the minutes from the previous meeting. They audited 157 voter registration forms (10% of 1,572 received) and found no deficiencies. The commission also approved two voter registration appeals as presented. No other substantive decisions were made.

• Approved minutes from November 22, 2024 meeting (unanimous)
• Audited 157 voter registration forms, found no deficiencies
• Approved two voter registration appeals (unanimous)

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to discuss AD/HOC pay and benefits, which has been referred to the Budget and Finance Committee for review. The committee will also hear from the Health Department director regarding prior service credit for leave accrual for an employee and from a representative of the Lannom Library. Other items include approving the agenda, minutes, and setting the next meeting date.

• Discussion of AD/HOC pay and benefits, sent to Budget and Finance for review
• Health Department director (Aracely) requesting prior service credit for leave accrual for an employee
• Courtney Mercurio with Lannom Library addressing the committee
• Set next meeting for Monday, January 20, 2025 at 5:00 PM

The Coffee County Policies & Procedures Committee approved a revision to the Separation Policy and forwarded it to the County Commission. A request for prior service credit for a health department employee was postponed for further research. The committee also discussed creating an educational assistance program but took no action.

• Approved meeting agenda with revisions (motion passed)
• Approved November 18, 2024 meeting minutes (motion passed)
• Approved revision to Separation Policy and forwarded to County Commission (motion passed)
• Postponed decision on prior service credit request until next meeting (motion passed)

Library Board

The Library Board will meet to review updates on committed funds and a mural. The committee will also discuss lighting for a new sign and the replacement of the circulation desk countertop.

• Update on committed funds
• Update on the mural
• Lighting for new sign
• Replacing circulation desk countertop

The Coffee County Library Manchester Committee met on December 10, 2024, and approved the October meeting minutes. No substantive decisions were made; the meeting consisted of updates on the committed funds account, mural projects, lighting for a new sign, and a countertop replacement. The director's report was accepted, and the meeting adjourned.

• Approved October meeting minutes (motion by Bobby Bush, seconded by Jamie Jernigan)
• Accepted Director's report (motion by Jamie Jernigan, seconded by Krislyn Melson)
• Adjourned meeting (motion by Jamie Jernigan, seconded by Krislyn Melson)

Library Board

The Coffee County Lannom Library Board will hold a regular committee meeting covering standard procedural items. Key discussion points include continuing education, a review of committed funds, and staff meetings. No major policy decisions or expenditures are on the agenda.

• Approve or modify October 2024 meeting minutes
• Review financial reports
• Continue discussion of committed funds (Old Business)
• Staff meetings (New Business)
• Director's report and trustee comments

The Coffee County Lannom Library Board approved moving $100,000 from Committed Funds to a CD or money market account managed by the County Trustee, with the library receiving the interest. The board also approved holding monthly staff meetings and opening one hour later (at 9am instead of 8am). Financial reports were accepted, noting that several budget categories were over 50% spent, and the director will request increases for the 2025-26 budget.

• Approved moving $100,000 from Committed Funds to a CD or MMA managed by the County Trustee (motion passed)
• Approved monthly staff meetings and opening at 9am instead of 8am (motion passed)
• Accepted financial reports (motion passed)
• Approved agenda (motion passed)
• Approved minutes with correction to Lynda's name (motion passed)

Capital Outlay Committee

The Coffee County Capital Outlay Committee will consider old business including welcome signs, bid documents for the animal shelter, and a community room project with a 50% deposit update. They will also hear a report from the maintenance supervisor. No new business items are specified.

• Bid documents for Coffee County Animal Shelter
• Update on 50% deposit for community room walls
• Welcome signs at county lines
• Report from Maintenance Supervisor

The Capital Outlay Committee unanimously approved forwarding a request to Budget and Finance for $30,786.36 to fund eleven welcome signs at major highways. They also approved sending bid documents for the Animal Shelter to St. John Engineering, and voted to have Director Soucy start getting quotes for replacing outdated HVAC units at the jail. The committee also confirmed a previous motion on community room rental fees and deposits.

• Forwarded $30,786.36 request for 11 welcome signs to Budget and Finance (unanimous)
• Approved sending Animal Shelter bid documents to St. John Engineering for bidding (unanimous)
• Confirmed community room rental fees: $100, $200, $250, with one-week advance payment (unanimous)
• Directed Director Soucy to get quotes for replacing jail HVAC units (unanimous)

Highway Commission

The Coffee County Highway Commission is holding its monthly meeting to discuss routine road maintenance items such as paving, mowing, patching, and drainage issues. No specific projects or dollar amounts are listed on the agenda, and no votes on ordinances or contracts are scheduled.

• Upcoming paving jobs to be discussed
• Mowing operations planned
• Patching work on roads
• Drainage issues to be addressed

Sanitation Board

The Sanitation Board will meet to discuss and vote on a bid for a compactor. The board will also discuss the sale of an old self-container via GovDeals.

• Vote on compactor bid
• Discussion of surplussing and selling an old self-container on GovDeals

Public Records Committee

The Coffee County Records Committee will review and approve minutes from October 22, discuss records destruction requests, and receive an update on the Plat Preservation Project. They will also discuss a visit to the Rutherford County Archival Building and ways to increase awareness of the committee among elected officials and department heads.

• Review and approve minutes from October 22, 2024
• Review and approve any Requests for Records Destruction
• Discussion of Donna Toney’s visit to Rutherford County Archival Building
• Update on Plat Preservation Project at Register’s Office
• Discussion of awareness campaign with CTAS information packages

Planning Commission

The Coffee County Planning Commission will hold a public hearing and vote on several preliminary plat applications for subdivisions. One major plat at 2698 Bains Rd and five minor plats on Skyway Dr, Pocahontas Rd, Money Rd, Spry Rd, and Clarence Finney Rd are up for approval.

• Major Preliminary Plat, 2698 Bains Rd, map 113 parcel 001.00, applicant H & S Capital Management LLC & Tim Davis
• Minor Preliminary/Final, 482 Skyway Dr, map 073 parcel 023.10, applicants Hearn Phillip Wayne etux Patricia Jane
• Minor Preliminary/Final, Pocahontas Rd, map 015 parcel 005.05, applicants Monilaw Hannah etvir Courtney
• Minor Preliminary/Final, Money Rd, map 083 parcel 014.14, applicants Phillips Linda Michelle etvir Joseph
• Minor Preliminary/Final, Spry Rd, map 011 parcel 003.06, applicant Milicon Inc

Election Commission

The Coffee County Election Commission will hold a scheduled meeting on November 22, 2024. They will consider approving minutes from the November 19 meeting and certify the results of the November 5, 2024 Presidential Election. Public comments will be accepted.

• Certify the election results from the November 5, 2024 Presidential Election
• Approval of minutes from November 19, 2024 meeting
• Public comments period

Ambulance Authority

The Coffee County Ambulance Authority will meet to consider approving emergency medical protocols, review a quarterly financial report, and discuss capital funding for a new ambulance. Also on the agenda are renewal of private ambulance service agreements for 2025 and an update on the Manchester station renovation.

• Vote to approve emergency medical protocols (item 9b)
• Discussion of capital funding for a new ambulance (item 10b)
• Private ambulance service renewals for 2025 (item 10a)
• Quarterly financial report from B&F Director Marianna Edinger (item 7)
• Review and approval of write-offs and bad debts (item 6)

Industrial Board

The Coffee County Industrial Board is meeting to approve October 2024 financials and minutes from the previous meeting, receive reports from the executive director and committees, and discuss any unfinished or new business. No specific funding decisions, contracts, or project approvals are listed on the agenda.

• Approval of financial statements for October 2024
• Approval of minutes from October 22, 2024 meeting
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Reports from Tullahoma and Manchester economic development organizations
• Public comments period

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will receive updates from animal control, rural water, recreation, and rural fire departments. The meeting also includes public comments, approval of minutes, and setting the next meeting date. No new business items are listed.

• Animal control report
• Rural water report by Tim Morris
• Recreation report by Rose Anne Smith
• Rural fire report
• Public comments

Election Commission

The commission will conduct an audit of randomly selected tabulators from the November 5, 2024 Election. The body will also review provisional ballots and canvas the results of the Presidential Election.

• Audit of randomly selected tabulators per T.C.A 2-20-103
• Review of provisional ballots
• Canvassing of November 5, 2024 Presidential Election results

Election Commission

The Coffee County Election Commission will meet twice on November 19, 2024. At 10 a.m., they will conduct a state-required audit of randomly selected tabulators from the November 5 election. At 4 p.m., they will review provisional ballots and canvass the presidential election results to certify them.

• Audit of Manchester Early Voting, Lakewood Baptist Church absentee, and Manchester Conference Center Election Day results per T.C.A 2-20-103
• Review provisional ballots from the November 5 election
• Canvass and certify results of the November 5 Presidential Election
• Approve meeting minutes from October 15 and November 5, 2024

Rural Roads and Bridges

The Rural Roads & Bridges Committee is meeting to review and approve the county road list under old business. The agenda is largely procedural, including call to order, approval of minutes, and setting the next meeting.

• Review and approve the county road list

Agriculture Committee

The Coffee County Agriculture Committee will hold a routine meeting to review minutes from the previous meeting, receive program reports, and set meeting dates for 2025. The agenda contains only procedural items with no specific proposals or financial decisions.

• Approval of minutes from previous meeting
• Program reports from extension staff
• Set 2025 meeting dates: February, May, August, November

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss pay and benefits for ad/hoc employees and leave accrual policy. No votes or decisions are scheduled; the meeting is primarily discussion and routine procedural items.

• Discuss AD/HOC pay and Benefits
• Discuss Leave Accrual

Library Board

The Library Board will meet to conduct a preliminary discussion on the 2025-2026 budget and review three internal policies. The board will also discuss the future growth of the library system and a New Year's Eve closing time of 5 p.m.

• Preliminary discussion of 2025-2026 Budget
• Review of Social Media, Collection Development, and Internet Safety policies
• Proposal for libraries to close at 5 p.m. on New Year's Eve
• Discussion on future growth and development of the Coffee County Library System
• Financial reports for Tullahoma and Manchester libraries

County Commission

The Commission will hold nominations and appointments for District 2 and District 6 commissioners. The body is also considering several budget amendments, zoning changes, and a contract for Family Treatment Court services.

• Zoning amendments for Lou Ellen Dr., 2720 Murfreesboro Hwy., and 3204 McMinnville Hwy.
• Contract for professional consultant services with Allard Consulting, LLC for Family Treatment Court
• Education capital projects for special needs buses (#171-2025-05)
• Appointments to the Consolidated Industrial Board of Coffee County
• Grant pre-application for Family Treatment Court

Capital Outlay Committee

The Capital Outlay Committee will review old business including welcome signs at county lines, lighting the courthouse, and community room walls with an update on a 50% deposit. New business includes a report from the maintenance supervisor. No public hearings or financial amounts are specified on the agenda.

• Welcome signs at county lines
• Lighting the courthouse
• Community room walls and update on 50% deposit
• Report from maintenance supervisor

Budget & Finance Committee

The Budget and Finance Committee will meet to discuss a SAMHSA grant award and related contracts for the Family Treatment Court. The committee will also review a budget amendment and Bonnaroo overtime for the EMA Director.

• SAMHSA Grant Award for Family Treatment Court
• Contracts with Lauren Allard Consulting and the Mental Health Cooperative
• Budget Amendment #101-2025-07 for $339,230
• Bonnaroo overtime for EMA Director Allen Lendley

Highway Commission

This is the regular monthly meeting of the Coffee County Highway Commission. The board will discuss upcoming paving jobs, mowing, patching, and drainage issues. No specific contracts or dollar amounts are listed on the agenda.

• Discussion of upcoming paving jobs
• Discussion of mowing operations
• Discussion of patching work
• Discussion of drainage issues

Sanitation Board

The Coffee County Sanitation Board will hold a regular meeting to elect a new chairman, set the holiday schedule for convenience centers, and discuss the purchase of self containers. The board will also approve the previous meeting's minutes and hear public comments.

• Elect a chairman for the board
• Set holiday schedule for convenience centers
• Purchase of self containers
• Approve/modify August 7, 2024 meeting minutes
• Public comments period

Election Commission

The Coffee County Election Commission will hold a scheduled meeting on November 5, 2024, at 7:45 p.m. The main action is the random selection of Election Day, absentee, and early voting machines to be audited. Public comments will be accepted before that selection. The meeting is routine and procedural with no other substantive items.

• Random selection of Election Day, absentee, and early voting machines to be audited
• Public comments period

Board of Zoning Appeals

The Board of Zoning Appeals will meet to discuss revisions to Coffee County Zoning Regulation CCZR 2006-39. The agenda also includes approval of previous minutes, approval of the agenda, and public comments. No decisions are scheduled; the revisions are under discussion only.

• Discuss revision of CCZR 2006-39

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will receive updates from Recreation, Animal Control, and Rural Fire departments. No new business or ordinances are on the agenda. The meeting includes public comments and approval of prior minutes.

• Recreation update from Rose Anne
• Animal control update from Craig
• Rural fire update

Budget & Finance Committee

The committee is meeting to discuss and act on several budget amendments. These include adjustments to the school budget and funding for employee longevity pay and special needs buses.

• School Budget Amendments #141-2025-02, #141-2025-03, and #141-2025-04
• Employee Longevity Pay Budget Amendments #101-2025-01, #116-2025-02, #118-2025-03, and #131-2025-04
• Education Capital Projects for Special Needs Buses Amendment #171-2025-05
• Election of Officers

Capital Outlay Committee

The committee is meeting to discuss updates on the animal shelter and review bids for site work at the Coffee County Health Department. Other agenda items include courthouse lighting and flooring for the Coffee County Child Care Building.

• Bids for Coffee County Health Department site work
• Animal Shelter status update
• Welcome Signs at the County Lines
• Lighting the Court House
• Flooring for Coffee County Child Care Building

Communications Center Board

The Coffee County Communications Center Board is holding a special called meeting to discuss possible changes to the wrecker/towing policies. The agenda also includes standard procedural items such as opening, roll call, agenda approval, and public comments.

• Discuss possible changes to the wrecker/towing policies

Planning Commission

The Coffee County Planning Commission will consider a house moving request, one major preliminary plat, and two minor preliminary/final plats at its October 22 meeting. The items involve properties on Old Seminary Rd, Bains Rd, Opossum Paw Rd, and Skyway Dr.

• House moving request by Swann at 1496 Old Seminary Rd (map 103 parcel 002.11)
• Major Preliminary Plat for 2698 Bains Rd (map 113 parcel 001.00) by H & S Capital Management LLC & Tim Davis
• Minor Preliminary/Final Plat on Opossum Paw Rd (map 005 parcel 001.04) by Nicholas Northcutt
• Minor Preliminary/Final Plat at 482 Skyway Dr (map 073 parcel 023.10) by Hearn Phillip Wayne etux Patricia Jane

Industrial Board

The board will meet to review financial reports and receive updates from various economic development and chamber of commerce committees. The agenda consists of procedural items and reports.

• Approval of September 2024 financials
• Park Development Committee report
• Marketing Support Committee report
• Budget & Finance Committee report
• Reports from Tullahoma and Manchester economic development and chamber groups

Public Records Committee

The Coffee County Records Committee will review and approve minutes from March 2023, discuss the committee's duties, and consider requests for records destruction. Members will also receive updates from County Archivist Judy Phillips and Genealogist Lori Amos, and discuss appointing a chairman, secretary, historian, and genealogist. Additionally, the committee will explore ways to increase awareness of records retention schedules among elected officials and department heads, including a proposed training video.

• Review and approve minutes from March 14, 2023
• Review and approve any Requests for Records Destruction
• Discussion of appointment of Chairman, Secretary, Historian, Genealogist
• Discussion of training video to educate elected officials and department heads on records retention schedules
• Updates from County Archivist Judy Phillips and Genealogist Lori Amos

Policy & Procedures Committee

The Policy & Procedures Committee will meet to address unfinished business regarding employee compensation and benefits. The session includes time for public comments and the approval of previous minutes.

• Discussion of AD/HOC pay and benefits
• Discussion of leave accrual

Rural Roads and Bridges

The Coffee County Rural Roads and Bridges Committee will hold an organizational meeting to appoint a Chairman, Vice-Chairman, and Secretary. The committee will also discuss road name changes and receive a report from the Coffee County Superintendent. No unfinished business is listed.

• Appointment of Chairman, Vice-Chairman, and Secretary
• Discussion of road name changes
• Report from Coffee County Superintendent
• Approval of previous minutes from March 2, 2023
• Public comments

Ambulance Authority

The Coffee County Ambulance Authority will review and vote on several items, including approving write-offs and bad debts, receiving a quarterly financial report, and voting on protocols and discounted billing rates for morgue transports from Unity. The board will also hear an update on the Manchester station renovation and a chamber ribbon cutting ceremony.

• Review and approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Manchester station renovation update and chamber ribbon cutting ceremony
• Vote to approve protocols
• Vote to approve discounted billing rates for morgue transports from Unity

Election Commission

The Coffee County Election Commission will hold a scheduled meeting on October 15, 2024. They will consider approving new or replacement election officials, reviewing voter registration appeal forms, and certifying Election Day voting machines. The agenda consists of routine procedural items.

• Approve new or replacement Election Officials
• Review voter registration appeal forms
• Certify Election Day Voting Machines

Library Board

The Library Board will meet to review financial reports and discuss staff-related items. The agenda includes updates on continuing education and the PLMI. The board will also address plans for a holiday party and the Christmas Parade.

• Staff holiday pay
• Staff holiday party
• Christmas Parade
• PLMI update
• Continuing education

Library Board

The Coffee County Manchester Public Library Committee will meet to approve previous meeting minutes, hear updates on signage and a mural, and discuss new business including staff changes, investment of committed funds, and bonus pay for staff.

• Approval of minutes from the 8/13/24 committee meeting
• Update on Cook signs (old business)
• Update on the mural (old business)
• Discussion of staff changes (new business)
• Discussions on committed funds investment and bonus pay for staff (new business)

Industrial Board

The Coffee County Industrial Board is meeting to conduct new business. The primary item on the agenda is the appointment of a new Executive Director.

• Appointment of New Executive Director

Capital Outlay Committee

The Coffee County Capital Outlay Committee will hold a special called meeting to discuss and possibly approve bids for site work at the Coffee County Health Department. They will also receive a status update on the Animal Shelter and a report from the Maintenance Supervisor. The meeting includes public comments and approval of prior minutes.

• Report on bids for site work at Coffee County Health Department for approval
• Animal Shelter status update
• Report from Maintenance Supervisor
• Approval of agenda and minutes from previous meeting
• Setting date, time, and location of next meeting

Election Commission

The Coffee County Election Commission will meet to certify early voting and absentee voting machines for the November 5, 2024 election. The board will also appoint replacement election officials as needed and approve minutes from the September 11 meeting. Public comments will be heard.

• Certify early voting and absentee voting machines for the November 5, 2024 election
• Appoint election officials (replacement officials as needed)
• Approve minutes from September 11, 2024 meeting
• Public comments
• Next meeting scheduled for October 15, 2024

Highway Commission

This is a regular monthly meeting of the Coffee County Highway Commission. The agenda includes approval of prior minutes, public comments, and discussion of upcoming paving jobs, mowing, patching, and drainage issues. No specific projects or decisions are listed.

• Discussion of upcoming paving jobs
• Discussion of mowing
• Discussion of patching
• Discussion of drainage issues

County Commission

The County Commission will discuss a new longevity pay policy for full-time employees and a zoning amendment for property on Woodbury Highway. The body will also elect a Chairman and Pro Tempore and review several grant pre-applications.

• Proposed longevity pay policy providing lump sum payments from $250 to $3,000 based on years of service
• Resolution 2024-06 to rezone 5443 Woodbury Highway (Map 041, Parcel 027.01) from C-1 Rural Commercial
• School budget amendment #141-2025-1
• Review of a 3-year contract quote from Ben Lomand
• Election of notaries and appointments to standing committees and B.Z.A. vacancy

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a special exception request. The board is considering whether to allow a duplex in an RS-1 zone.

• Special exception request for a duplex at 1496 Old Seminary Rd (map 103, Parcel 002.11)

Health, Welfare & Recreation Committee

The committee will meet to review unfinished business regarding animal control and recreation. The agenda includes updates on rural water from Tim Morris and a rural fire report.

• Animal Control
• Recreation subcommittee update
• Rural water update by Tim Morris
• Rural fire report

Budget & Finance Committee

The Budget & Finance Committee will review a $32,000 grant request from the Tennessee Highway Safety Office for DUI enforcement, a school budget amendment, and a three-year extension of Ben Lomand Managed IT Services that saves $520 per month. The meeting includes public comments and approval of prior minutes.

• Grant request: $32,000 from Tennessee Highway Safety Office for DUI enforcement
• School Budget Amendment #141-2025-1
• Ben Lomand Managed IT Services three-year extension, monthly fee reduced from $5,170 to $4,650 (includes cyber awareness training)

Planning Commission

The Planning Commission will meet to consider a site plan for a TCAT facility and a request to move a house. The body will also address public comments and approve previous meeting minutes.

• House moving request: 1496 Old Seminary Rd (map 103 parcel 002.11)
• Site Plan for TCAT facility: 2694 Woodbury Hwy (map 058 parcel 021.00)

Ambulance Authority

The Coffee County Ambulance Authority will discuss and potentially approve write-offs and bad debts from Budget & Finance, receive a quarterly financial report from Director Marianna Edinger, and get updates on the Manchester station renovation, protocol changes, and discounted billing rates for morgue transports from Unity. The meeting includes standard procedural items like approving minutes and public comments.

• Review/Approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Manchester station renovation update
• Discounted billing rates for morgue transports from Unity (update)
• Protocol update

Beer Board

The Coffee County Beer Board will meet to handle routine business including approving minutes and considering one new beer permit application from Jignesh B. Patel. No other substantive items are on the agenda.

• Beer permit application from Jignesh B. Patel

Industrial Board

The Coffee County Industrial Board is holding a regular meeting to approve minutes and financials, receive committee reports, and discuss any new or unfinished business. The agenda contains only standard procedural items with no notable decisions or proposals.

• Approval of minutes from August 21, 2024
• Approval of financials from August 2024
• Reports from Park Development, Marketing Support, Hiring, and Budget & Finance committees
• Reports from Tullahoma Economic Development Corp, Greater Manchester Area Economic Development, and Chambers of Commerce

Policy & Procedures Committee

The Coffee County Policy and Procedures Committee will review and discuss recommendations from the AD/HOC Pay and Benefits Committee. The committee will also nominate and vote for a new chairman and vice-chairman. Public comments will be taken. Previous meeting minutes from July are set for approval.

• Review/discuss AD/HOC Pay and Benefits Committee recommendations
• Nominate and vote for new chairman
• Nominate and vote for new vice-chairman
• Approve/modify previous meeting minutes from July
• Public comments period

Election Commission

The Coffee County Election Commission will meet on September 11, 2024, to approve names for vacant county seats on the November 5 ballot, set voting hours for the Presidential Election, and appoint election officials. The board will also audit voter registration forms and lock ballot boxes.

• Approve petitions and names for vacant county seats on the November 5 ballot
• Set times for the November 5, 2024 Presidential Election
• Approve Election Officials
• Audit Voter Registration Forms
• Lock and seal ballot boxes for the November 5 Presidential Election

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to review old and new business. Items include status updates on the animal shelter and the Courthouse on the Square, as well as a report from the Maintenance Supervisor. No votes on specific expenditures or policy changes are listed on this agenda.

• Animal shelter status update
• Courthouse on the Square update
• Report from Maintenance Supervisor

The Capital Outlay Committee approved several items, including landscaping at the old courthouse fountain, a request for proposals for 'Welcome to Coffee County' signs, a new Manchester Library sign, a library mural project, and a utility easement for Duck River. All motions passed unanimously.

• Approved landscaping at old courthouse fountain (unanimous)
• Approved request for proposals for 'Welcome to Coffee County' signs (unanimous)
• Approved new Manchester Library sign under $5,000 (unanimous)
• Approved library mural project with $10,000 upfront for rendering (unanimous)
• Approved utility easement for Duck River at Volunteer Court and County Jail Lane (unanimous)

Highway Commission

The Coffee County Highway Commission is meeting to handle routine procedural items and discuss upcoming road maintenance work. New business includes upcoming paving jobs, mowing, patching, and drainage issues.

• Discussion of upcoming paving jobs
• Discussion of mowing operations
• Discussion of patching work
• Discussion of drainage issues

Library Board

The Coffee County Library Board will hold a routine meeting on September 3, 2024, at Lannom Library. The main action item is a proposal to close Lannom Library at 5 PM on September 25th for a symphony upgrade. The board will also hear financial reports from the Manchester and Lannom libraries and approve previous meeting minutes.

• Close Lannom Library at 5 PM on Sept. 25, 2024, for Symphony Upgrade
• Approve/modify July 2024 meeting minutes
• Financial reports from Manchester Library and Lannom Library
• Director's reports for Lannom, Stones River Regional, and Manchester libraries
• Next meeting scheduled Nov. 14, 2024, at 4:30 PM in Manchester

Beer Board

The Coffee County Beer Board will consider two new beer permit applications from Mahesh V. Patel and Vishalkumar J. Patel. Other business includes approving the previous meeting's minutes and setting the next meeting date.

• Beer permit applicant Mahesh V. Patel
• Beer permit applicant Vishalkumar J. Patel
• Approval of minutes from April 23, 2024

The Coffee County Beer Board approved two beer permit applications from Mahesh V. Patel and Vishalkumar J. Patel. Both motions were made by Commissioner Morris, seconded by Commissioner Brown, and approved unanimously by all members present. No other substantive business was conducted.

• Approved beer permit for Mahesh V. Patel (unanimous)
• Approved beer permit for Vishalkumar J. Patel (unanimous)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider grant requests, including $100,000 for Senior Citizens Center ADA restroom remodeling and $250,000 for courthouse restoration, plus a $5,000 ballot storage container purchase. A longevity pay proposal forwarded from the Policies & Procedures Committee is on the table, and the committee will receive a presentation on a Tax Increment Finance (TIF) proposal for the Summerlin mixed-use development. Decisions may be made on grants and other items.

• $100,000 grant request for Coffee County Senior Citizens Center ADA restroom remodel
• $250,000 grant request for Coffee County Historical Society courthouse restoration
• $5,000 from Capital Projects Fund for election commission temperature-controlled ballot storage container
• Longevity Pay Proposal forwarded from Policies & Procedures Committee
• Presentation on Tax Increment Finance proposal for Summerlin mixed-use development in Tullahoma

The Coffee County Budget and Finance Committee unanimously approved several items, including grant applications for ADA restroom remodeling at the Senior Citizens Center and courthouse restoration, a $5,000 appropriation for ballot storage, road sign repairs, and a longevity pay proposal for county employees. A presentation on a TIF proposal for the Summerlin development was made but no action was taken.

• Approved $100,000 grant application for ADA restroom remodel at Senior Citizens Center (unanimous)
• Approved $250,000 grant application for Courthouse Restoration with 10% match (unanimous)
• Approved $5,000 from Capital Projects Fund for temperature-controlled ballot storage (unanimous)
• Approved Highway department repair/replacement of stolen/damaged road signs at $45 labor plus supplies (unanimous)
• Approved longevity pay proposal for county employees based on years of service (unanimous)

Planning Commission

The Coffee County Planning Commission is meeting to consider two preliminary/final plat applications: one for property on Asbury Road (map 083, parcel 014.10) and one for property on Noah Road (map 023, parcels 018.05 and 002.05). No staff recommendations are provided in the agenda. The meeting also includes routine items such as approval of the agenda, public comments, and approval of previous minutes.

• Preliminary/Final plat for Blatter on Asbury Rd (map 083, parcel 014.10)
• Preliminary/Final plat for Brown on Noah Rd (map 023, parcels 018.05 & 002.05)

Capital Outlay Committee

The Capital Outlay Committee will meet to discuss unfinished business regarding the animal shelter. The committee is scheduled to review construction bid documents prepared by Scot St. John Engineering Firm.

• Review of animal shelter construction bid documents with Scot St. John Engineering Firm

Health, Welfare & Recreation Committee

The committee will meet to discuss unfinished business regarding county services. The session includes updates on animal control, rural water, and recreation.

• Grant reports
• Animal shelter update
• Animal Control update
• Rural water update
• Rural fire report

Industrial Board

The Board of Directors will meet to review financial reports and receive updates from various committees. The agenda consists of procedural items and reports from economic development and chamber of commerce representatives.

• Approval of July 2024 financials
• Park Development Committee report
• Marketing Support Committee report
• Hiring Committee report
• Budget & Finance Committee report

911 Emergency Communications District Board

The Coffee County 911 Emergency Communications District Board will hold its regular meeting to approve previous minutes, hear the treasurer's financial report, and discuss any budget amendments. Other reports from the chairman, district accountant, superintendent, and legal counsel are scheduled. The meeting is largely procedural with no specific action items listed.

• Approval of minutes from June 19, 2024
• Treasurer's financial statement review
• Possible budget amendments (if any)
• Reports from chairman, accountant, superintendent, and legal counsel
• Scheduling of future meetings through June 2025

Communications Center Board

The Coffee County Communications Center Board will hold a mostly procedural meeting, including approval of minutes, a report from the interim director, and discussion of the Policy & Procedure Manual. No major decisions or financial items are listed on the agenda.

• Discuss the Policy & Procedure Manual
• Receive report from the Interim Director
• Approve minutes from previous meeting

Policy & Procedures Committee

The Policy & Procedures Committee will meet to discuss recommendations from the AD/HOC Pay and Benefits Committee. The meeting also includes time for public comments and the approval of July meeting minutes.

• Review and discussion of AD/HOC Pay and Benefits Committee Recommendations

Ambulance Authority

The Coffee County Ambulance Authority will review and approve write-offs and bad debts, receive a quarterly financial report, and hear a director's report. Unfinished business includes an update on the Manchester station renovation, discussion of protocols, and discounted billing rates for morgue transports from Unity. New business covers future communications between Coffee EMS and Unity.

• Review and approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Manchester station renovation update
• Discounted billing rates for morgue transports from Unity
• Future communications between Coffee EMS and Unity

Library Board

The Coffee County Lannom Library Committee will discuss routine administrative items including approving the agenda, minutes, and financial report. New business includes planning for a Commissioners Brunch, Summer Reading Funds, and community events like Bark in the Park and holiday parades. Old business involves a discussion of committed funds. The meeting is largely procedural with some funding and event planning discussions.

• Review and approval of financial report
• Discussion of committed funds (old business)
• Summer Reading Funds allocation discussion
• Planning for Commissioners Brunch on September 6th
• Discussion of events: Bark in the Park, Trick-or-Treat Parade, Christmas Parade

Election Commission

The Coffee County Election Commission will meet to approve minutes from the previous meeting and certify the results of the August 1, 2024 election. The agenda includes public comments and routine procedural items.

• Certify the August 1, 2024 election
• Approve minutes from August 6, 2024 meeting

Library Board

The Coffee County Manchester Public Library Committee will consider old and new business items, including selecting an artist and setting a budget for a mural, discussing back garden improvements and a front yard sign, and addressing a memorial fund special purchase. The board will also review the 'three bid' policy and procedures for requests for video from cameras or court orders.

• Choose artist for mural and set mural budget
• Back garden improvements
• Sign for front yard
• Memorial Fund Special Purchase
• Requests for video from cameras or court orders

Library Board

The Coffee County Lannom Library Committee will hold a regular meeting on August 8 to approve minutes, review the financial report, and discuss several upcoming events including a Commissioners Brunch, Bark in the Park, Trick-or-Treat Parade, and Christmas Parade. The board will also consider amending minutes from October 2023 and discuss committed funds as old business.

• Commissioners Brunch scheduled for Sept. 6
• Proposed amendment to minutes from October 12, 2023
• Summer Reading Funds discussion
• Bark in the Park, Trick-or-Treat Parade, and Christmas Parade planning
• Discussion of committed funds under old business

Highway Commission

This is a regular monthly meeting of the Coffee County Road Commissioners. The agenda includes routine items such as approving previous minutes and public comments. New business consists of discussion on upcoming paving jobs, mowing, patching, and drainage issues. No specific projects or dollar amounts are listed.

• Upcoming paving jobs
• Mowing operations
• Patching work
• Drainage issues

Sanitation Board

The Coffee County Sanitation Board will consider a price increase tied to the Consumer Price Index (CPI) to raise vendor rates on dumpsters, and vote on purchasing six new 6-yard dumpsters with lids. The meeting also includes approval of prior minutes and public comments.

• Price increase based on CPI to raise vendor rates on dumpsters
• Purchase of 6 new 6 yd dumpsters with lids
• Approve/modify June 5, 2024 meeting minutes

Election Commission

The Coffee County Election Commission will meet to canvas the results of the August 1, 2024 election and count provisional ballots. They will also approve minutes from prior meetings and take public comments.

• Canvass results of the August 1, 2024 Election
• Count provisional ballots
• Approve minutes from July 16 & August 1, 2024 meetings
• Public comments

Election Commission

The Coffee County Election Commission will meet on August 6, 2024 to conduct an audit of the August 1, 2024 election night results as required by state law (T.C.A 2-20-103). The audit will focus on the top county race: Coffee County Mayor (two-year unexpired term). The commission randomly selected three sets of results to audit: Manchester Early voting, Cedar Lane absentee, and Hickerson Station Fire Hall Election Day results.

• Audit of August 1, 2024 election night results per T.C.A 2-20-103
• Focus on Coffee County Mayor race (two-year unexpired term)
• Precincts selected: Manchester Early voting, Cedar Lane absentee, Hickerson Station Fire Hall Election Day

Legislative Committee

The Legislative and Governmental Relations Committee is meeting to address unfinished business. The body will discuss Coffee County committees and commissions and consider an amendment to committee procedural rules.

• Discussion regarding Coffee County Committees and Commissions
• Consideration of amendment to Coffee County Committee Procedural Rules

Capital Outlay Committee

The Coffee County Capital Outlay Committee will meet to review ongoing and new facility projects. Unfinished business includes updates on the animal shelter, health department, courthouse fountain and lighting, flag receptacles, sound system, and Justice Center office space. New business features reports on maintenance and a camera system at the county jail. No final votes are expected; the meeting is primarily for discussion and status updates.

• Animal shelter status update
• Health department status update
• Courthouse fountain and lighting discussion
• Camera system at Coffee County Jail report
• Space for office at Justice Center

Election Commission

The commission will randomly select precincts for an audit in accordance with T.C.A 2-20-103. The body will also set the date and time for the audit to take place.

• Random selection of precincts for audit per T.C.A 2-20-103
• Scheduling of audit date and time

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will meet to receive an update on rural water and discuss county road signs. The agenda also includes a recreational discussion and smoke detector paperwork.

• Rural Water update from Tim Morris
• Discussion regarding county road signs
• Recreational discussion with Rose Anne Carden Smith
• County smoke detector paperwork

Budget & Finance Committee

The Coffee County Budget & Finance Committee will discuss a funding request from the South Central Tourism Association and consider conditional approval to solicit bids for online timekeeping and attendance software. Any software bid award would require subsequent committee approval for funding. The meeting also includes approval of prior minutes (deferred) and other new business.

• Ryan French, South Central Tourism Association, funding request
• Conditional approval to submit a bid for Online Timekeeping & Attendance Software
• Software bids to be evaluated and brought back to committee for funding decision

Communications Center Board

The board is meeting to discuss the job description and hiring process for a new director. The session includes determining the job posting date and tentative dates for interviews.

• Discussion of Director job description with HR Heather Shelton
• Review of hiring process for new director
• Determination of job posting and interview dates

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss two unfinished business items: recommendations from the Ad Hoc Pay and Benefits Committee and a proposed policy for filling a vacancy in the position of Chairman Pro-Tem. No new business is listed. The committee will also consider approving previous meeting minutes.

• Review/Discuss AD/HOC Pay and Benefits Committee Recommendations
• Review/Discuss Legislative & Governmental Relations Committee Policy for Filling Vacancy in position of Chairman Pro-Tem

Board of Zoning Appeals

The Coffee County Board of Zoning Appeals will consider three special exception requests at its July 18 meeting. The board will decide on a private recreational facility (party venue) in an A-1 zone at 826 Norton Branch Rd, a cemetery in an RS-1 zone on McMinnville Hwy (Forest Mill Cemetery), and a customary home occupation in an A-1 zone at 990 Taylor Rd. The meeting also includes approval of previous minutes and public comments.

• Special exception request for a private recreational facility (party venue) in A-1 zone at 826 Norton Branch Rd (map 019, parcel 006.02)
• Special exception request for a cemetery in RS-1 zone at McMinnville Hwy, Forest Mill Cemetery (map 059, parcel 082.01)
• Special exception request for customary home occupation in A-1 zone at 990 Taylor Rd (map 066, parcel 015.01)

Ambulance Authority

The Coffee County Ambulance Authority will review and potentially approve write-offs and bad debts, receive a quarterly financial report, and discuss a proposal for discounted billing rates for morgue transports from Unity. The board will also hear a director's report and an update on the Manchester station renovation.

• Discounted billing rates for morgue transports from Unity
• Review and approval of write-offs and bad debts
• Quarterly Financial Report from B&F Director Marianna Edinger
• Manchester station renovation update
• Director's Report by Michael Bonner

Industrial Board

The Industrial Board will meet to approve financial reports from May and June 2024. The board will also receive reports from the Director of Operations, the Chairman, and various development and marketing committees.

• Approval of May 2024 financials
• Approval of June 2024 financials
• Park Development Committee report
• Marketing Support Committee report
• Hiring Committee report

Election Commission

The Coffee County Election Commission will meet to certify voting machines for the upcoming August 1, 2024 election. The body will also schedule a meeting to randomly select precincts for an audit on Election Day.

• Certification of Election Day Voting Machines for the August 1, 2024 Election
• Scheduling of meeting to randomly select precincts for audit

Capital Outlay Committee

The committee will review status updates regarding the animal shelter and health department. New business includes several requests concerning parking lot use, flag retirement receptacles, and office space at the Justice Center.

• Status updates for the animal shelter and health department
• Request to use the parking lot for a memorial service
• Request to install flag retirement receptacles at the CCAP front door
• Linda Baker request for office space at the Justice Center
• Stephanie Bush request to replace sound broadcasting equipment

Library Board

The Coffee County Library Board will meet to discuss budget updates, policy changes, and summer reading programs. The agenda also includes the appointment of a Chair, Vice Chair, and Secretary.

• Appointment of Chair, Vice Chair, and Secretary
• Introduction of new board member Bobby Bush
• Budget update
• Policy updates
• Standards Survey due July 15

County Commission

The Commission will review agenda items, approve minutes, and elect several notaries. The meeting includes the appointment of Dr. Dale Hunter to the Board of Health. Additionally, the Commission received notice regarding a vacancy in the Office of Coffee County Constable.

• Appointment of Dr. Dale Hunter to the Board of Health
• Election of several notaries by unanimous consent
• Notification of vacancy for Coffee County Constable Districts 1-3-4 following William Robert Carden's resignation
• The Constable vacancy will be added to the November 5, 2024, General Election

Agriculture Committee

The meeting consists of procedural business including the review of previous minutes. The committee will also conduct a budget review and receive program reports.

• Budget review
• Program reports

Highway Commission

The Highway Commission will review a complete projected paving list for the county. The meeting also includes discussions regarding upcoming paving jobs, mowing, patching, and drainage issues.

• Review of projected paving list
• Discussion of upcoming paving jobs
• Discussion of mowing, patching, and drainage issues

Legislative Committee

The committee will consider proposed amendments to the Coffee County Committee Procedural Rules. The agenda also includes further discussion regarding various county committees and commissions.

• Amendment to the Coffee County Committee Procedural Rules
• Discussion for Coffee County Committees and Commissions
• Public comment period for Coffee County citizens

Election Commission

The Coffee County Election Commission will meet to prepare for the August 1, 2024, election. The agenda includes setting election times and certifying early voting machines. The commission will also approve minutes from the June 7, 2024, meeting.

• Setting times for the August 1, 2024 Election
• Certifying Early Voting Machines for the August 1, 2024 Election
• Approval of minutes from June 7, 2024 meeting

County Commission

The Commission is reviewing the proposed fiscal budget for the period ending June 30, 2025. The document outlines estimated revenues and expenditures across various county funds, including General, School, and Highway/Public Works.

• Proposed total estimated operations revenue of $112,840,521
• General Fund proposed revenue of $26,435,556 and expenditures of $28,871,177
• Proposed General Fund property tax rate of $0.7793
• Estimated School Purposes fund expenditures of $52,137,180
• Projected Highway/Public Works Fund expenditures of $4,858,947

Planning Commission

The Coffee County Planning Commission will meet on June 25, 2024. The agenda includes a request to rezone the property at 5443 Woodbury Hwy from C-1 to C-2.

• Rezoning of 5443 Woodbury Hwy from C-1 to C-2 (Map 041, Parcel 027.01)

Board of Zoning Appeals

The Coffee County Board of Zoning Appeals will consider several land use requests. These include variance requests for setbacks and lot access, as well as a special exception request for kennel use.

• Variance request for setbacks at North Coffee Volunteer Fire Dept, Old Murfreesboro Rd (Map 051)
• Variance request for lot access for Normandy Banks (Map 070, Parcel 022.09)
• Special exception request for kennel use in a C-1 zone on Sixteenth Model Rd (Map 056)

Ambulance Authority

The Coffee County Ambulance Authority will review bad debt write-offs and a quarterly financial report. The meeting also includes an update on the Manchester station renovation.

• Review/approval of write-offs and bad debts
• Quarterly Financial Report from Marianna Edinger
• Manchester station renovation update
• Director's Report by Michael Bonner

Health, Welfare & Recreation Committee

The committee will receive a Rural Water update from Tim Morris and review fire and animal control reports. Members will also discuss county road signs.

• Rural Water update
• Fire report
• Animal control report
• County road signs

911 Emergency Communications District Board

The Board will conduct a public hearing and a second reading regarding the FY 2025 budget. The agenda also includes treasurer reports and updates from the Chairman, Superintendent, and Legal Counsel.

• FY 2025 Budget Public Hearing
• FY 2025 Budget Second Reading
• Review of April 17, 2024 minutes
• Treasurer's financial statements and budget amendments

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss establishing chairman, vice chairman, and secretary positions for all standing committees. The agenda also includes discussions on amendments to the Coffee County Commission Procedural Rules and a Longevity Pay Policy.

• Policy for committee officers (Chairman, Vice Chairman, Secretary)
• Amendments of Coffee County Commission Procedural Rules
• Longevity Pay Policy discussion

Library Board

The Coffee County Lannom Library Committee will review financial reports and officer nominations. The committee also plans to address trustee certification updates and a library closure for staff training.

• Officer nominations
• Amending October 12, 2023 minutes
• Trustee certification update
• Library closure for staff training

Budget & Finance Committee

The Budget and Finance Committee will discuss the Fiscal Year 2025 budget. The agenda also includes public comments and the approval of minutes from the June 6, 2024, meeting.

• Discussion of the FY25 budget
• Approval of minutes from the June 6, 2024 meeting

County Commission

The Coffee County Commission will review multiple budget amendments for the County School Fund and general county funds. These items include funding for summer learning programs, special education grants, and athletic improvements at CCHS. The commission will also consider the appointment of Linda Bean to the Audit Committee.

• Appointment of Linda Bean to the Audit Committee
• School Budget Amendment #141-2024-11: $436,223.65 for summer learning programs
• School Budget Amendment #141-2024-13: CCHS track and athletic light improvements
• School Budget Amendment #141-2024-14: $128,500 for teachers and diesel fuel
• Review of various County Budget Amendments (items 122-2024-20 through 101-2024-26)

Library Board

The board will receive updates on building maintenance, including desk and garden renovations. The meeting also includes discussions regarding the Manchester Library budget for 2024-2025 and 2024-2025 board members.

• Manchester Library Budget update for 2024-2025
• Building maintenance updates for desk and garden renovations
• Summer Reading Program carnival update (July 13)
• 2024-2025 Board Members

Election Commission

The commission will review minutes from the April 4, 2024, meeting and approve petitions for the Coffee County Mayor ballot. The agenda also includes appointing poll officials and preparing equipment for the August 1st election.

• Approval of mayoral candidate petitions and party caucus nominees
• Appointment of poll officials for the August 1st election
• Audit of voter registration forms
• Locking and sealing of ballot boxes for the August 1st election

Budget & Finance Committee

The Coffee County Budget & Finance Committee will discuss the FY25 budget. The meeting also includes provisions for public comments and other new business.

• Discussion of the FY25 budget

Capital Outlay Committee

The Coffee County Capital Outlay Committee will meet on June 6, 2024. The agenda includes status updates for the animal shelter and the health department. The committee will also review a report regarding conference center maintenance costs.

• Animal shelter status update
• Health Department status update
• Conference Center maintenance cost report from Rebecca French
• Maintenance Supervisor report
• Request for parking lot use for a memorial service

Highway Commission

The Coffee County Highway Commission will discuss upcoming paving jobs, mowing, patching, and drainage issues. The meeting also includes the presentation of a projected paving list.

• Presentation of Projected Paving List
• Upcoming paving jobs
• Mowing, patching, and drainage issues

Sanitation Board

The board will decide whether to sell a 30 yd open top container on govdeals.com or scrap it. Members will also determine if convenience centers will be open or closed for the Juneteenth holiday. Discussion topics include school waste and a truck lease program.

• Surplus of a 30 yd open top container via govdeals.com or scrap
• Decision on Juneteenth convenience center hours
• Discussion regarding school waste
• Discussion regarding a truck lease program

Ad Hoc Pay/Benefits Committee

The Pay/Benefits Ad Hoc Committee is meeting to discuss and review committee recommendations. The meeting includes a period for public comments.

• Review of committee recommendations

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider several school budget amendments, including adjustments for summer learning programs, special education, and capital projects like track and athletic light improvements. They will also discuss capital outlay projects with Rick Soucy. The meeting includes approval of previous minutes and public comments.

• Budget amendments 141-2024-11 through 141-2024-14 and 143-2024-1 for Coffee County Schools
• Revised 2025 Food Service Budget and General Purpose School Fund Budget
• County budget amendments 122-2024-20, 101-2024-21, 151-2024-22, 116-2024-23, 118-2024-24, 131-2024-25, 101-2024-26
• Discussion of Capital Outlay Committee approved projects and other requested projects with Rick Soucy

Planning Commission

The Coffee County Planning Commission will consider four preliminary/final plats for subdivision approval. The plats are submitted by Homestead Realty, Blatter, Dixson, and Lowe, each identified by map and parcel numbers. The meeting also includes routine items such as agenda approval, public comments, and minutes approval.

• Preliminary/Final plat, Homestead Realty, map 023 parcel 017.01
• Preliminary/Final plat, Blatter, map 083 parcel 014.10
• Preliminary/Final plat, Dixson, map 011 parcel 003.03
• Preliminary/Final plat, Lowe, map 066 parcel 011.03

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to handle routine business and hear updates. They will review the Rescue Squad, receive a Rural Water update from Tim Morris, and get a Grant Writer report on recreational fields. The meeting includes public comments and approval of previous minutes.

• Rescue Squad review
• Tim Morris: Rural Water update
• Grant Writer report on recreational fields
• Public comments
• Approve minutes from April 23, 2024 meeting

Ad Hoc Pay/Benefits Committee

The committee is meeting to receive updates from its sub-committees and discuss a call with Thompson and Associates. The session includes time for public comments and the approval of previous meeting minutes.

• Sub-committee updates
• Call with Thompson and Associates

Ambulance Authority

The Authority will review quarterly financial reports and consider approving bad debt write-offs. The meeting also includes an update on the Manchester station renovation.

• Review/approval of write-offs and bad debts
• Quarterly Financial Report from Marianna Edinger
• Director's Report by Michael Bonner
• Manchester station renovation update
• Human Resources and Personnel

Board of Zoning Appeals

The Board of Zoning Appeals will consider a request to place a single-wide manufactured home in a C-1 commercial zone on Map 010P F, Parcel 020.00. Staff recommends approval. The meeting also includes routine items like approving minutes and public comment.

• Single-wide placement in C-1 zone, Map 010P F, Parcel 020.00, staff recommends approval

Industrial Board

The Coffee County Industrial Board is holding a regular meeting with standard procedural items including approval of minutes, financials, and committee reports. No specific decisions or proposals are detailed in the agenda.

• Approval of minutes from April 17, 2024
• Approval of financials from April 2024
• Director's report
• Chairman's report
• Committee reports including Park Development, Marketing Support, Hiring, Budget & Finance, and economic development updates

County Commission

The Coffee County Commission will consider two animal shelter grant pre-applications, a $356,034 school fund budget amendment, and several appointments including the Equalization Board and Board of Zoning Appeals. The meeting also includes routine items like minutes approval, notary elections, and proclamations.

• Grant pre-application for Animal Shelter (Animal Friends Grant, up to $600)
• Grant pre-application for Animal Shelter (Healthy Paws Foundation, $3,790)
• Budget amendment #141-2024-10 (General Purpose School Fund, $356,034)
• Appointments to Coffee County Equalization Board for 2024 (6 nominees)
• Nomination and election of County Commission Chairman Pro Tempore

Ad Hoc Pay/Benefits Committee

The Pay/Benefits Ad Hoc Committee is meeting to receive updates from its sub-committees. No specific policy changes or budget items are listed on the agenda.

• Sub-committee updates

Library Board

The Coffee County Library Board will meet to vote on long range plans and nominations for board members. The board will also discuss a library services agreement and review budget and financial reports.

• Vote on Long Range Plans
• Vote on Nominations for Board Members
• Discussion of Library Services Agreement
• Budget update
• Financial reports for Manchester and Tullahoma libraries

Legislative Committee

The Coffee County Legislative and Governmental Relations Committee will discuss and prepare proposals for the next County Legislative Body (CLB) meeting, including officially appointing Commissioner Roger Chambers to two committees, changing the 2024 county holidays policy, amending the administrative closing policy, and establishing procedural rules for the Chairman Pro Tempore office. The meeting also includes public comment and approval of previous minutes.

• Proposal to officially appoint Commissioner Roger Chambers to Law Enforcement and Legislative Committees
• Proposal to change the Coffee County Government 2024 Holidays document and policy
• Proposal to amend the Administrative Closing Policy for Coffee County
• Proposal to establish official CLB Procedural Rules for the Office of Chairman Pro Tempore

Ad Hoc Rural Water and Wastewater Committee

The Ad Hoc Rural Water and Wastewater Committee will meet to receive reports on water and sewer services. The agenda also includes a report regarding Wayside Acres.

• Committee reports on water and sewer
• Wayside Acres report

Capital Outlay Committee

The Capital Outlay Committee is meeting to handle routine procedural items and receive updates on the animal shelter and health department projects. No new funding decisions or contracts are on the agenda.

• Animal shelter status update
• Health department status update
• Set next meeting date, time, and location

Highway Commission

The Coffee County Highway Commission is holding its monthly meeting to handle routine business: approving the agenda and prior minutes, hearing public comments, and discussing unfinished and new business. The main items are a projected paving list, upcoming paving jobs, mowing, patching, and drainage issues. No votes on specific contracts or projects are listed on the agenda.

• Review projected paving list
• Discuss upcoming paving jobs
• Discuss mowing work
• Discuss patching work
• Discuss drainage issues

Legislative Committee

The Coffee County Legislative and Governmental Relations Committee will discuss and consider several proposals for presentation to the full County Legislative Body (CLB). These include officially approving Commissioner Roger Chambers to two committees, updating the county's 2024 holidays policy, amending the administrative closing policy, and establishing procedural rules for the Office of Chairman Pro Tempore. The meeting also includes public comment and approval of previous minutes.

• Proposal to approve Commissioner Roger Chambers to Law Enforcement and Legislative Committees
• Proposal to change the 'Coffee County Government 2024 Holidays' document and policy
• Proposal to update the Administrative Closing Policy for Coffee County
• Proposal to codify Official CLB Procedural Rules for the Office of Chairman Pro Tempore

Library Board

The committee will meet to review the financial report and the Director's report. The agenda consists of standard procedural items and opportunities for public comment.

Budget & Finance Committee

The Budget & Finance Committee will consider Budget Amendment #141-2024-10 for the General Purpose School Fund, which adds $356,034 in state TISA revenue and appropriates $385,590.25 for salaries, benefits, and contributions across multiple school programs. The committee will also receive the FY 2025 budget presentation from Coffee County Schools. Additionally, department heads from the libraries, agriculture extension, soil conservation, industrial development board, veterans' services, 911, and rabies/animal control will present their budget requests.

• Budget Amendment #141-2024-10: $356,034 in TISA revenue, $385,590.25 in appropriations for regular instruction, special education, vocational programs, and other school services
• FY 2025 Budget Presentation from Coffee County Schools
• Budget presentations from Manchester Library, Tullahoma Library, Agriculture Extension, Soil Conservation, Industrial Development Board, Veterans' Services, 911, and Rabies/Animal Control
• Request from Hazel Fannin, Coffee County Humane Society
• Next meeting scheduled for Tuesday, May 7 or Thursday, May 9 at 5 pm, with additional budget presentations

Capital Outlay Committee

The Capital Outlay Committee is meeting to elect a new chairman, approve its agenda and prior minutes, and hear public comments. Under unfinished business, members will get status updates on the animal shelter and the health department. The meeting is procedural and includes setting the next meeting date before adjourning.

• Election of committee chairman
• Status update on animal shelter
• Status update on health department
• Public comments period
• Set next meeting date, time, and location

Beer Board

The Coffee County Beer Board is meeting to consider a beer permit application from Nahu M. Ruiz. The agenda includes routine items like approving minutes and public comments, with the permit decision being the main business.

• Beer permit application by Nahu M. Ruiz

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to handle routine procedural items and receive updates on rural fire and rural water services. No new business is listed on the agenda.

• Rural Fire update
• Rural Water update by Tim Morris
• Public comments
• Approve previous meeting minutes

Legislative Committee

The Legislative and Governmental Relations Committee is meeting to discuss four items for the next full County Legislative Body (CLB) vote. These include officially appointing Commissioner Roger Chambers to two committees and adopting updated policies for holidays, administrative closings, and the Chairman Pro Tempore role. The agenda also includes standard procedural items like roll call and public comment.

• Proposal to approve Commissioner Roger Chambers for Law Enforcement and Legislative Committees
• Proposal to update the 'Coffee County Government 2024 Holidays' document and policy
• Proposal to amend the Administrative Closing Policy for Coffee County
• Proposal to codify Procedural Rules for the Office of Chairman Pro Tempore

Ad Hoc Pay/Benefits Committee

The Ad Hoc Pay/Benefits Committee is meeting to appoint a chair and secretary. The body will also discuss the formation of subcommittees and set future meeting dates.

• Appointment of Committee Chair
• Appointment of Committee Secretary
• Discussion of subcommittees

Ambulance Authority

The Coffee County Ambulance Authority will discuss the Mayor’s proposed 2024/2025 budget and a Memorandum of Understanding between Tullahoma Fire and Coffee County EMS. The meeting also includes a quarterly financial report and a review of write-offs and bad debts.

• MOU between Tullahoma Fire and Coffee County EMS
• The Mayor’s proposed 2024/2025 Budget
• Review of write-offs and bad debts
• Quarterly Financial Report from B&F Director Marianna Edinger

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda consists of standard procedural items including approval of minutes and financials, plus reports from the director, chairman, and various committees. No specific action items, proposals, or public hearings are listed.

• Approval of minutes from March 20, 2024
• Approval of financials for March 2024
• Reports from Park Development, Marketing Support, Hiring, and Budget & Finance committees
• Updates from Tullahoma and Manchester economic development groups and chambers of commerce

Ad Hoc Rural Water and Wastewater Committee

The Ad Hoc Rural Water and Wastewater Committee is meeting to review goals for water and wastewater services. The session includes a report on a visit to Wayside Acres and a discussion regarding J.E. Sartin Rd.

• Report on Wayside Acres visit
• Report of water and wastewater goals
• Discussion or report on J.E. Sartin Rd

Planning Commission

The Coffee County Planning Commission is meeting to handle routine procedural business: approving the agenda and previous minutes, hearing public comments, and electing officers for terms expiring for Paul Elam and Carole Willis. No substantive decisions or proposals are on the agenda.

• Election of officers for expiring terms of Paul Elam and Carole Willis
• Approval of agenda and previous minutes
• Public comments period

Policy & Procedures Committee

The Coffee County Policy and Procedures Committee will vote on revisions to administrative closing procedures for the Legislative Committee and discuss the holiday list for Christmas days off. The meeting also includes approval of previous minutes and the March agenda.

• Approve Administrative Closing Revisions to Legislative Committee (vote)
• Holiday List (Christmas Days off) discussion
• Approve previous minutes for January, February, and March
• Approve March and April agendas

Library Board

The Library Board will meet to review the 2024-2025 budget for the Manchester Library. The board will also discuss building maintenance, long-range plans, and the summer reading program.

• Manchester Library Budget for 2024-2025
• Outside building maintenance
• Mural update
• Long range plans for the library
• Professional gardener for the back garden

County Commission

The Coffee County Commission will vote on several items including a banking contract with First Bank, a grant for the Manchester Library, appointments to committees, and budget amendments. They will also receive updates on the animal shelter and health department construction. The agenda includes routine approvals of minutes and notaries.

• Resolution #2024-03 approving banking contract with First Bank
• Grant for Manchester Library up to $20,000
• Appointments: Commissioner Laura Nettles to Regional Planning Commission, Commissioner Terry Hershman to Capital Outlay Committee
• Budget amendment #141-2024-9 for General Purpose School Fund ($819,459.10 revenue increase)
• Vote on including Rick Soucy in Water & Wastewater Authority

Budget & Finance Committee

The Budget & Finance Committee will hear budget presentations from several county departments. These include the County Trustee, County Clerk, and various judicial offices.

• County Trustee budget presentation
• County Clerk budget presentation
• Circuit Court Clerk budget presentation
• General Sessions Judges budget presentation
• Chancery Court and Public Defender budget presentations

Budget & Finance Committee

The Coffee County Budget & Finance Committee will meet to hear budget presentations from the County Trustee, County Clerk, Circuit Court Clerk, General Sessions Judges, Chancery Court, Public Defender, and Judicial Commissioners. The meeting also includes public comments and approval of previous minutes. No votes on the budget are scheduled at this meeting.

• Department head budget presentations: County Trustee, County Clerk, Circuit Court Clerk, General Sessions Judges, Chancery Court, Public Defender, Judicial Commissioners
• Public comments period
• Next meeting scheduled for April 10, 2024 at 5:00 p.m.

Election Commission

The Coffee County Election Commission is holding a scheduled meeting to approve minutes from previous meetings and to approve petitions for the August 1, 2024 election. Public comments will be taken. The meeting is largely procedural.

• Approve petitions for August 1, 2024 Election
• Approval of minutes from March 8th & 19th, 2024
• Public comments

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to discuss capital project priorities, including updates on Health Dept. and Animal Control designs. Sheriff Chad Partin will present a letter on immediate and future needs from the Judicial/Law Enforcement community, focusing on the transfer of Air Force property to enable an all-inclusive County Government campus. The committee will also hear the Maintenance Supervisor's report on capital project priorities.

• Presentation by Scott St John on Health Dept. and Animal Control designs
• Sheriff Chad Partin to present letter on Judicial/Law Enforcement needs
• Discussion of Air Force property transfer for future County Government campus
• Maintenance Supervisor's report on Capital Project priorities

Highway Commission

The Coffee County Road Commissioners will hold their monthly meeting on April 3, 2024, at 3:00 PM in Conference Room #1. The agenda is procedural, covering roll call, agenda approval, public comments, minutes approval, and unfinished/new business. No specific items, projects, or contracts are listed.

• Public comments signup sheet available in foyer prior to meeting
• Approve/modify previous month's minutes
• Unfinished Business (list)
• New Business (list)
• Set date, time, location of next meeting

Ad Hoc Pay/Benefits Committee

The Ad Hoc Pay/Benefits Committee is meeting to appoint a chair and secretary. The body will also discuss the creation of subcommittees and establish future meeting schedules.

• Appointment of Committee Chair
• Appointment of Committee Secretary
• Discussion of subcommittees

Legislative Committee

The Coffee County Legislative Committee is meeting to handle routine procedural items and continue a previously unfinished discussion about Coffee County committees and commissions. The agenda includes public comment time for citizens. No new business items are listed for this meeting.

• Further discussion on Coffee County Committees and Commissions
• Citizens to address the committee
• Next meeting scheduled for April 22, 2024

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee will meet to review the Employee Assistance Program as new business. They will also hear updates on the J.E. Sartain Road project and water projects, and discuss unfinished business regarding the Coffee County Humane Society.

• Review Employee Assistance Program
• Judy Pugh: J.E. Sartain Road project update
• Tim Morris: water projects update
• Coffee County Humane Society discussion
• Public comments period

Ad Hoc Pay/Benefits Committee

The committee is meeting to establish its leadership and operational plan. The session focuses on internal organization and scheduling future meetings.

• Appointment of Committee Chair
• Appointment of Committee Secretary
• Establishment of a plan of action
• Scheduling of future meeting dates and times

Budget & Finance Committee

The Budget & Finance Committee will consider Budget Amendment #141-2024-9, which adjusts the General Purpose School Fund by $1,235,854.10, primarily reallocating Tennessee Investment in Student Achievement funds and adjusting salary, benefit, and supply lines. The committee will also hear budget presentations from the Election Commission, Register of Deeds, Codes Compliance, County Buildings, Accounts & Budgets, and Property Assessor. The meeting includes public comments and approval of previous minutes.

• Budget Amendment #141-2024-9: $1,235,854.10 adjustment to the General Purpose School Fund, including $819,459.10 from TISA funds
• Department head budget presentations: Election Commission, Register of Deeds, Codes Compliance, County Buildings, Accounts & Budgets, Property Assessor
• Public comments period open to residents
• Next meeting scheduled for April 4, 2024 at 5:00 p.m.

Ad Hoc Rural Water and Wastewater Committee

The committee is meeting to appoint a chair and secretary and establish a plan of action. Members will also hold an open discussion regarding known water and wastewater issues.

• Appointment of committee chair
• Appointment of committee secretary
• Development of committee plan of action
• Discussion of known rural water and wastewater issues

Planning Commission

The Coffee County Planning Commission is meeting to consider a site plan for Blue Monarch (map 137 parcel 018.01) and a zoning resolution change that would reduce the required easement width for access from 50 feet to 25 feet. The agenda also includes routine items such as approval of the agenda, public comments, and approval of previous minutes.

• Site plan review for Blue Monarch, map 137 parcel 018.01
• Zoning resolution change to reduce access easement width from 50' to 25'

Ambulance Authority

The Coffee County Ambulance Authority is holding its regular monthly meeting. The agenda covers routine administrative and financial oversight, including a quarterly report from the Budget & Finance Director. Members will also review debt write-offs, update a resolution, and approve a staff title change that supports county ambulance operations.

• Quarterly Financial Report from B&F Director Marianna Edinger
• Review and approval of write-offs and bad debts
• Update to an existing resolution
• Title change for Lorie Nunley from Administrative Assistant to EMS Administration Office Supervisor

Industrial Board

The Coffee County Industrial Board is meeting to handle routine business including approving minutes and financials, receiving committee reports, and discussing new business. The board will consider a pay adjustment memo from Chairman Young and an item regarding 87 Volunteer Ct. No votes are scheduled on these items at this time.

• Pay Adjustment Memo from Chairman Young
• 87 Volunteer Ct. property item

Election Commission

The Election Commission will meet to approve the minutes from the March 8, 2024 meeting. The body is scheduled to certify the results for the March 5, 2024 election and audit voter registration forms for the first quarter of 2024.

• Certification of March 5, 2024 Election results
• Audit of Q1 2024 voter registration forms

Audit Committee

The Coffee County Audit Committee will meet to discuss findings from the FY 2023 audit, including a repeat finding in the County Clerk's office under state investigation and a reconciliation issue in the Register of Deeds office. The committee will also consider approval of prior meeting minutes and public comment.

• Discussion of FY 2023 audit findings and recommendations
• Repeat finding in County Clerk's office under Comptroller investigation
• Bank reconciliation issue in Register of Deeds office
• Approval of minutes from March 4, 2024 meeting

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will meet to continue discussion on a pet policy and consider a new administrative closing policy.

• Continued discussion on Pet Policy
• New Business: Administrative Closing Policy

Agriculture Committee

The Coffee County Agriculture Committee will meet to review program reports from UT-TSU Extension staff, including Family & Consumer Sciences, 4-H, and Agriculture & Natural Resources. The agenda includes a call to order, approval of previous minutes, and new business. No specific decisions or funding items are listed.

• FCS program report by Belinda Riddle
• 4-H program report by Michelle Matthews & Neil Slone
• ANR program report by Amy Willis Prince
• New business discussion

Library Board

The Coffee County Library Board will meet to discuss new business regarding registered sex offenders using the library. The board will also review budget updates and long-range plans.

• Discussion on registered sex offenders using the library
• Budget update
• Long range plans
• Inclement weather closing procedures
• Financial reports for Tullahoma and Manchester libraries

Ad Hoc Pay/Benefits Committee

The Ad Hoc Pay/Benefits Committee is tasked with researching compensation structures for county employees. The committee will report its findings to the Full Commission by June 11, 2024.

• Investigation of employee pay scales
• Review of employee bonuses and incentive pay
• Study of longevity pay
• Research into benefits outside health insurance
• Review of department head pay ranges

Ad Hoc Rural Water and Wastewater Committee

The committee is tasked with researching wastewater capacity and potable water infrastructure in rural areas. It will develop feasibility, cost, and timeline analyses for various options to report to the Full Commission by September 10, 2024.

• Research of wastewater options other than traditional individual septic systems
• Analysis of potable water infrastructure and utility expansion capabilities
• Study of groundwater contamination and well sustainability
• Evaluation of neighboring utility capabilities to serve rural areas

County Commission

The Coffee County Commission will consider several items including grant applications for the library and sheriff's department, a resolution on rural solid waste, creation of two ad hoc committees, and filling a vacant commission seat. Reports from various committees will also be reviewed.

• Vote on $200,000 in grants for Sheriff's Dept. and library programs
• Resolution 2024-02 on rural solid waste
• Creation of Rural Wastewater and Water Ad Hoc Committee
• Appointment to fill Commission District 2 seat
• Animal shelter and library updates

Investment Committee

The Coffee County Investment Committee is meeting to review and select a four-year contract for county banking services, review all current investments, and discuss procedures for choosing investment amounts, time frames, and locations. The agenda also includes routine items like approving minutes and public comments.

• Review and select four-year contract for Coffee County banking services
• Review all investments currently held by Coffee County
• Discuss procedures for selecting investment amounts, time frames, and locations

Water Wastewater Treatment Authority

The Coffee County Water and Wastewater Treatment Authority will meet to approve minutes, address unfinished business including filing for a board replacement, and discuss new business such as electing officers and planning a community open-forum meeting. The meeting is largely administrative and procedural.

• File to approve Rick Sousy to replace Robert Gilliam on the board
• Tie up line under Wayside Road matter
• Discuss removal of trees on property to continue project
• Discuss officers for the board
• Discuss next meeting open to community for questions

Election Commission

The Coffee County Election Commission is meeting to count provisional ballots and canvass the results of the March 5, 2024 election. The board will also approve minutes from its February 13 meeting and take public comments. This is a routine post-election certification process.

• Count provisional ballots for the March 5, 2024 Election
• Canvass election results for the March 5, 2024 Election
• Approve minutes from February 13, 2024 meeting

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to discuss ongoing projects and receive reports. The main item is a presentation by Sheriff Chad Partin on a request to transfer Air Force property to the county, which would enable future development of an all-inclusive county government campus. The committee will also hear the maintenance supervisor's report and handle routine administrative items.

• Presentation by Sheriff Chad Partin on transfer of Air Force property for future county government campus
• Maintenance Supervisor's report to committee
• Updates on ongoing projects
• Public comments and approval of previous meeting minutes

Highway Commission

The Coffee County Highway Commission is holding its monthly meeting. The agenda is largely procedural, covering roll call, approval of the agenda and previous minutes, public comments, and setting the next meeting date. No specific policy decisions, contracts, or projects are listed.

• Public comments signup sheet available in foyer prior to meeting
• Approval of previous month's minutes
• Unfinished business and new business items to be listed at meeting

Sanitation Board

The Sanitation Board will meet to approve the agenda and previous meeting minutes. The board will also receive a report on actions taken regarding employee assignments.

• Report on actions taken regarding employee assignments

Audit Committee

The Coffee County Audit Committee will meet to elect officers and discuss findings from the FY 2023 audit. No decisions or votes on specific items are listed.

• Election of officers
• Discussion of FY 2023 audit findings

Legislative Committee

The Coffee County Legislative Committee is meeting to discuss several ongoing items, including a proposed banking security program, a county salary pay plan, and a new committee member. They will also consider recommendations from the Capital Outlay and Budget & Finance committees, and a request for a rural solid waste 10-year project plan. The meeting is open to citizens for comments.

• Further discussion on proposed banking security program
• Further consideration of county salary pay plan
• Consideration of request for rural solid waste 10-year project plan
• Consideration of recommendations from Capital Outlay and Budget & Finance committees
• Discussion on new member for Legislative Committee

Industrial Board

The Coffee County Industrial Board is meeting to approve minutes from January 24, 2024, and financial reports from January 2024. The board will hear reports from its Park Development, Marketing Support, Budget & Finance committees, and from local economic development groups and chambers of commerce. No major rezonings, contracts with dollar amounts, or public hearings are listed on this agenda.

• Approval of minutes from January 24, 2024
• Approval of financials from January 2024
• Reports from Park Development, Marketing Support, and Budget & Finance committees
• Reports from Tullahoma and Manchester economic development groups and chambers of commerce

Planning Commission

The Coffee County Planning Commission is meeting to consider several land-use items, including house-moving requests, site plans for businesses, a subdivision plat, and a proposed zoning resolution change that would reduce the required easement width for access from 50 feet to 25 feet. Public comments will be heard, and previous minutes will be approved.

• House moving at 1506 Harpo Rd
• House moving at 81 Rock Rd
• Site plan for Watson's Metals at 2425 McMinnville Hwy
• Final plat for Autumn Woods at 1544 Old Hillsboro Hwy (Rhoton)
• Zoning resolution change: reduce access easement width from 50' to 25'

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss unfinished business including the Employee Pay Plan and a Pet Policy, and consider new items such as an Administrative Closing Policy and an EMS Personnel Job Title Change. The meeting is scheduled for February 26, 2024, at 5:00 PM.

• Employee Pay Plan – continued discussion
• Pet Policy – continued discussion
• Administrative Closing Policy – new business
• EMS Personnel Job Title Change – new business

Legislative Committee

The Coffee County Legislative Committee is meeting to discuss unfinished business including county committees and commissions, a proposed banking security program, a county salary pay plan, and a new committee member. They will also consider recommendations from the Capital Outlay and Budget & Finance committees, plus a rural solid waste 10-year project plan request. The meeting is open to citizen comments.

• Further discussion on proposed banking security program
• Further consideration of county salary pay plan
• Consideration of recommendation from Capital Outlay Committee
• Consideration of recommendation from Budget & Finance Committee
• Consideration of request from Rural Solid Waste 10-year project plan

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider three library grant applications, three budget amendments, a Tax Increment Finance update for the Summerlin Development in Tullahoma, a donation for the Coffee County Rescue Squad, and fees for a health insurance consultant. The meeting also includes approval of prior minutes and public comments.

• Manchester Library grant applications: Dollar General Foundation Adult Reading, Family Literacy, Summer Reading, and ALA Libraries Transform Communities
• Budget amendments: #171-2024-16 (Ralph Broderick Road Bridge project, $95,819), #101-2024-17 (General Fund, $587,591), #171-2024-18 (Education Capital Projects, $12,000)
• Tax Increment Finance (TIF) update for Summerlin Development in Tullahoma
• Donation for Coffee County Rescue Squad
• Fees for Health Insurance Consultant Sherrill Morgan

911 Emergency Communications District Board

The Coffee County 911 Emergency Communications District Board of Directors is holding a regular meeting with standard agenda items including approval of previous minutes, a treasurer's report, and reports from the chairman, superintendent, and legal counsel. No specific action items or public hearings are listed, so the meeting appears to be procedural.

• Approval of minutes from December 20, 2023
• Treasurer report
• Reports from chairman, superintendent, and legal counsel
• Meeting schedule set for 2024 (Feb 21, Apr 17, Jun 19, Aug 21, Oct 16, Dec 18)

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to discuss updates on rural water, a review of the Summitville Rural Fire department, and animal control, including a new animal shelter. The agenda includes public comments and new business, but no specific decisions or dollar amounts are listed.

• Rural water update by Tim Morris
• Summitville Rural Fire review
• Animal control update
• Discussion of new animal shelter

Library Board

The Library Board is holding a special called meeting to discuss and vote on the 2024–2025 budget. The meeting includes a period for public comments.

• Vote on 2024–2025 Budget

Ambulance Authority

The Authority will review quarterly financial reports and discuss paramedic pay raises. The agenda also includes discussions regarding the budget and Bonnaroo.

• Review/approve write-offs and bad debts
• Quarterly Financial Report
• Paramedic pay raise discussion
• Budget discussion
• Bonnaroo discussion

Board of Zoning Appeals

The Coffee County Board of Zoning Appeals will meet to consider a variance request for lot access on Map 070, Parcel 022.03. The agenda also includes routine items such as approval of previous minutes and the agenda itself.

• Lot access variance for Map 070, Parcel 022.03

Election Commission

The Coffee County Election Commission is meeting to approve minutes, review the 2024-2025 budget, and certify voting machines for the March 5, 2024 election. Public comments are also scheduled.

• Certify Election Day voting machines for March 5, 2024 election
• Presentation of Election Commission 2024-2025 budget
• Approval of minutes from February 6, 2024 meeting

Ad Hoc Committee for BZA

The Ad Hoc Committee for BZA is meeting to conduct a review of Commission January meetings spanning the last 15 years. The session includes time for public comments and the approval of previous meeting minutes.

• Review of Commission January meetings from the last 15 years

Library Board

The Library Board will meet to discuss the Manchester Library budget and long-range plans for the library. The agenda also includes discussions on weather-related pay and building maintenance. Updates on adult and summer reading programs are scheduled.

• Discussion of Manchester Library Budget
• Discussion of Long Range Plans for the Library
• Discussion of Outside Building Maintenance
• Discussion of Weather Related Pay
• Plans for Summer Reading Program

Library Board

The Lannom Library Committee will meet to review financial reports and discuss the use of end-of-year funds. The board will also consider the installation of a bottle fill station and the creation of a seed library.

• Discussion of bottle fill station
• Discussion of Seed Library
• Review of committed funds in money market
• Discussion of end of year funds
• Discussion of end of year board appointments

Highway Commission

The Coffee County Highway Commission is holding its monthly meeting. The agenda is largely procedural, covering approval of the agenda and previous minutes, public comments, and setting the next meeting date. No specific action items, contracts, or projects are listed.

• Public comments signup sheet available in foyer prior to meeting
• Approval of previous month's minutes
• Discussion of unfinished and new business (no items specified)

Sanitation Board

The Sanitation Board will meet to discuss and vote on a disposal bid and the budget. The board will also address technical issues with new power units being serviced by Municipal Equipment.

• Vote on disposal bid
• Vote on budget
• Discussion of power unit malfunctions and service by Municipal Equipment

Election Commission

The Coffee County Election Commission is meeting to handle routine election business, including approving minutes, changes to election officials, and a voter appeal. They will also consider a request from the Manchester Mayor to hold a municipal election on August 1, 2024, and certify early voting machines for the March 5, 2024 election.

• Call for City of Manchester Municipal Election on August 1, 2024
• Certify early voting machines for March 5, 2024 Election
• Voter appeal request
• Approval of changes to Election Officials
• Approval of minutes from January 4, 2024 meeting

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to handle routine procedural items, including approving the agenda and previous meeting minutes. The committee will also hear updates from Scot StJohn and a report from Rick Soucy, though no specific projects or funding amounts are listed on the agenda.

• Public comments period
• Update from Scot StJohn
• Report from Rick Soucy
• Approval of previous meeting minutes

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to discuss updates on rural water, a review of the Summitville Rural Fire department, and animal control, including a new animal shelter. The agenda includes public comments and new business.

• Rural water update by Tim Morris
• Summitville Rural Fire review
• Animal Control update
• Discussion of new Animal Shelter

Beer Board

The Coffee County Beer Board is meeting to handle routine business, including approving minutes and considering a beer permit application from Heather A. Jaramillo. No other substantive items are listed.

• Beer permit application by Heather A. Jaramillo

Ambulance Authority

The Authority will review quarterly financial reports and bad debt write-offs. The meeting includes discussions on private ambulance license renewals and a proposed paramedic pay raise.

• Review/approve write-offs and bad debts from Budget & Finance
• Private ambulance services license renewals
• Paramedic pay raise discussion
• New mutual aid policy proposal
• Update Resolution discussion

Planning Commission

The Coffee County Planning Commission is meeting to consider several land-use items, including two house-moving requests, site plans for businesses, a major subdivision plat, and a proposed zoning resolution change to reduce access easement width from 50 to 25 feet. The agenda also includes routine items like public comments and approval of previous minutes.

• House moving at 1506 Harpo Rd
• House moving at 81 Rock Rd
• Site plan for Watson's Metals at 2425 McMinnville Hwy
• Autumn Woods major subdivision plat/final at 1544 Old Woodbury Hwy (Rhoton)
• Zoning resolution change: access easements from 50' to 25'

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss unfinished business on a probation policy and new business on an employee pay plan. The meeting includes public comments and approval of previous minutes.

• Unfinished Business: Probation Policy
• New Business: Initial discussion for an employee pay plan

Ambulance Authority

The Authority will review quarterly financial reports and consider approving write-offs and bad debts. The meeting also includes discussions on paramedic pay raises and private ambulance service license renewals.

• Review/approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• License renewals for private ambulance services
• Paramedic pay raise discussion
• New business regarding mutual aid policy and Update Resolution

Industrial Board

The Coffee County Industrial Board will meet to approve minutes and financials from December 2023, receive reports from several committees including Park Development and Marketing Support, and vote on a strategic plan.

• Approval of minutes from December 20, 2023
• Approval of financials from December 2023
• Executive Director’s Report
• Committee reports from Park Development, Marketing Support, Budget & Finance, and others
• Approval of Strategic Plan

Library Board

The board will review several policy updates including by-laws, inclement weather, and circulation. Members are also scheduled to discuss fine amnesty, late fees, and the budget.

• Policy updates for By-Laws, Inclement Weather, Circulation, Confidentiality of Library Records, and Meeting Space
• Fine Amnesty Month approval
• Late fee discussion
• Budget discussion
• Staff Development Day featuring speaker Jessica Holder

County Commission

The Coffee County Commission will hold its regular meeting on January 9, 2024, to fill a vacancy in Commission District 2, vote on multiple budget amendments, approve a contract with Pitney-Bowes, and receive updates on the animal shelter, health department construction, and rural water service. The agenda also includes proclamations, a county road list vote, and a resolution on a bond paying agent transfer.

• Fill Commission District 2 vacancy: nominees Benton D. Brown and Lee Sullivan
• Vote on FY 2025 budget calendar
• Contract with Pitney-Bowes (attachment)
• Multiple budget amendments: school (#141-2024-7, #141-2024-8), general fund (#101-2024-09, #101-2024-10, #101-2024-12), solid waste (#116-2024-11, #116-2024-13), ambulance (#118-2024-14), highway (#131-2024-15)
• Resolution #2024-01: Successor Bond Paying Agent Transfer

Legislative Committee

The Coffee County Legislative Committee is meeting to continue discussions on several previously unfinished items, including a proposed banking security program, adjustments to budget procedure policy, and the establishment of a county salary pay plan. They will also consider a new committee member and hear from citizens. The meeting is primarily for discussion, with no new business listed.

• Further discussion on 'Proposed Banking Security Program'
• Further discussion on 'Proposal for Adjustments to Budget Procedure Policy'
• Further discussion on organization and establishment of a county salary pay plan
• Further discussion of a new member for the Legislative Committee
• Citizens to address committee

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to handle routine procedural items and to receive a presentation by Brandon Gunn as new business. No specific projects or funding decisions are listed on the agenda.

• Presentation by Brandon Gunn

Election Commission

The Coffee County Election Commission is meeting to handle routine election business, including approving minutes, discussing Precinct 3-1 Rescue Squad, approving election official changes, and locking and sealing ballot boxes for the March 5, 2024 primary election.

• Discussion on Precinct 3-1 Rescue Squad
• Approval of additional/changes to Election Officials
• Lock and Seal Ballot Boxes for March 5, 2024 Primary Election

Highway Commission

The Coffee County Road Commissioners are holding their monthly meeting on January 3, 2024. The agenda is largely procedural, covering roll call, approval of the agenda and previous minutes, public comments, and setting the next meeting date. No specific road projects, contracts, or other substantive items are listed.

• Public comments signup sheet available in foyer prior to meeting
• Approval or modification of previous month's minutes
• Unfinished business and new business items to be listed at meeting

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider two school budget amendments (141-2024-7 and 141-2024-8), a general fund amendment (101-2024-09), and hear a mid-year budget overview and employee health care update from Mayor Matheny. The committee will also discuss the 2025 budget calendar and a proposal to transfer bond paying agent from Wilmington Trust to Regions Bank.

• School Budget Amendment 141-2024-7: $28,022.75 for Special Education Preschool Grant (SEPG)
• School Budget Amendment 141-2024-8: $822,149.31 in restricted/assigned funds for various school programs and equipment
• General Fund Budget Amendment 101-2024-09
• Mid-Year Budget Overview presented by Mayor Matheny
• Transfer Bond Paying Agent from Wilmington Trust, Buffalo NY to Regions Bank, Nashville