Coffee County public meetings in 2023

Industrial Board

The Industrial Board will meet to review committee reports and approve the strategic plan. The agenda also includes approval of November financials and minutes.

• Approval of Strategic Plan
• Approval of November 2023 financials
• Reports from Park Development, Marketing Support, and Budget & Finance committees
• Reports from Tullahoma Economic Development Corp and Manchester Chamber of Commerce

Communications Center Board

The agenda for the Coffee County Communications Center Board meeting on December 20, 2023, is not yet provided. The agenda text only lists the meeting date and time, with no items for discussion or decision.

Legislative Committee

The Coffee County Legislative Committee will consider a proposed banking security program and an adjustment to budget procedure policy. The committee will also continue discussion on county committees and commissions.

• Presentation for Proposed Banking Security Program by Trustee John Marchesoni
• Proposal for Adjustment to Budget Procedure Policy
• Further Discussion for Coffee County Committees and Commissions

Policy & Procedures Committee

The committee will discuss the Employee Evaluation Policy with invited Department Heads. The meeting also includes standard procedural items such as approving previous minutes and taking public comments.

• Employee Evaluation Policy discussion

Library Board

The Coffee County Lannom Library Committee will hold a regular meeting to approve minutes, hear public comments, and review the financial report. New business includes an internal controls assessment, while old business covers the circulation desk facelift and Friends of the Library update. The meeting is largely procedural with routine updates.

• Internal Controls Assessment
• Circ desk facelift update
• Friends of the Library update
• Financial report

Sanitation Board

The Coffee County Sanitation Board will discuss amending the vehicle repair budget after spending $21,760.76 on a 2017 Western Star roll-off truck and $3,875.00 for accident repairs. The board also plans to rebid the Capital Waste contract ending March 31, 2024, with a decision expected in February. Annual recycling reporting begins January 1.

• Discussion of budget amendment for vehicle repairs: $21,760.76 spent on 2017 Western Star roll-off truck from September through November
• Accident on November 21, 2023: $3,875.00 damage to front-end loader from low-hanging electric line; turned into insurance
• Annual progress reporting to state begins January 1, 2024; collecting recycling figures from county locations
• Contract with Capital Waste ends March 31, 2024; board to put contract out for bid mid-January with decision at February meeting

Highway Commission

The Coffee County Road Commissioners are meeting for their monthly session. The agenda consists entirely of procedural items such as approving the agenda, previous minutes, and setting the next meeting date. No specific decisions, proposals, or financial items are listed for discussion.

• Public comments accepted via signup sheet before the meeting
• Unfinished business and new business to be listed at the meeting

Capital Outlay Committee

The Capital Outlay Committee met to discuss architectural recommendations for the animal shelter. The meeting included a public comment period and the setting of the next meeting date.

• Animal Shelter design & architectural recommendation

Purchasing Commission

The Purchasing Commission will meet to discuss a multi-year contract for Pitney Bowes before sending it to the Full Commission for approval. The body will also address surplus items via Gov Deals.

• Multi-year contract for Pitney Bowes
• Surplus sales via Gov Deals

Capital Outlay Committee

The Capital Outlay Committee met for a special called meeting on November 30, 2023. The agenda focused on discussing design and architectural recommendations for the animal shelter.

• Animal Shelter design & architectural recommendation

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to handle routine business, including approving the agenda and previous minutes, and taking public comments. The main substantive items are reports on animal control, a rural water update from Tim Morris, and the Hillsboro Fire Report.

• Animal Control Report
• Rural water update by Tim Morris
• Hillsboro Fire Report

Legislative Committee

The Legislative Committee will consider a new county-wide Employee Evaluation System that ties annual pay raises to rated performance. The system includes training for elected officials and department heads, and allows for counseling and documentation of employees who fail to meet standards. The rollout would begin 60 days after approval or by April 1, 2024.

• Review and approve documents from the Policies and Procedures Committee
• Proposed Employee Evaluation System (11.20.23 Revision) with three rating levels: exceeds, meets, or fails to meet standards
• Annual pay raises based on rated performance, with written justification required for exceeds or fails ratings
• Mandatory training for elected officials and department heads before system deployment
• System also usable as a tool for initial employment retention decisions

Beer Board

The Coffee County Beer Board will meet to consider two new beer permit applications and handle routine procedural items such as approving the agenda and previous meeting minutes. The board will also take public comments and set the next meeting date.

• Beer permit application for Ashishkumar Patel at 4715 Riley Creek Rd., Normandy
• Beer permit application for Marshall M. Murdock at 2815 Wattendorf Hwy., Tullahoma

Policy & Procedures Committee

The Policy & Procedures Committee is meeting to discuss unfinished business regarding the County Employee Evaluation System. The agenda also includes standard procedural items and public comments.

• Revisions to the County Employee Evaluation System

Ambulance Authority

The Coffee County Ambulance Authority is meeting to handle routine business, including approving minutes and financial reports. They will also discuss unfinished business such as paying for school, service contracts for equipment, and new items like mutual aid agreements, license renewals, paramedic pay raises, and the disposition of Unit #37.

• Review/approve write-offs and bad debts
• Quarterly financial report from B&F Director Marianna Edinger
• Service contract for power loads, power cots, and cardiac monitors
• Mutual aid with private ambulance services
• Paramedic pay raise

Agriculture Committee

The committee will review minutes from the previous meeting and receive program reports. These reports include updates from FCS, 4-H, and ANR.

• FCS program report
• 4-H program report
• ANR program report

Industrial Board

The Industrial Board will meet to review reports from the Executive Director, Chairman, and various committees. The agenda includes approvals of previous minutes and October 2023 financials.

• Approval of October 2023 financials
• Park Development Committee report
• Marketing Support Committee report
• Budget & Finance Committee report
• Reports from Tullahoma and Manchester economic development and chamber groups

County Commission

The Coffee County Commission is meeting to vote on several items, including rezoning requests, budget amendments, and holiday resolutions. They will also discuss updates on the animal shelter, health department construction, and rural water service. The meeting includes routine approvals of minutes, appointments, and committee reports.

• Rezoning of 3004 Murfreesboro Highway from RS-1 to C-2 (positive recommendation from Planning Commission)
• Rezoning request for 5423 McMinnville Hwy (discussion/vote)
• Budget amendments including General Capital Projects Fund, General Fund, Recovery & Prevention Court, Ambulance Service Fund, and Rural Capital Project Fund
• Manchester Library grant requests: $6,000 for Nourishing Minds and $20,000 for Libraries Transforming Communities
• Resolution 2023-21 establishing Juneteenth as a holiday and approval of 2024 county holidays

Public Hearing

The Coffee County Board of Commissioners will hold a public hearing on November 14, 2023, at 5:30pm to consider a rezoning request for 5423 McMinnville Hwy from RS-1 to C-1. The hearing precedes the regular board meeting at 6pm, and the item is up for consideration and approval.

• Rezoning request for 5423 McMinnville Hwy from RS-1 to C-1

Law Enforcement Committee

The Coffee County Law Enforcement Committee is holding a special called meeting to consider appointing two new Judicial Commissioners. The agenda includes opening remarks, approval of the agenda, the appointment item, public comments, and adjournment.

• Appointment of two new Judicial Commissioners

Library Board

The Coffee County Library Board will meet to elect a liaison for the Friends of the Library, discuss staff development, and review editing overdue statements. Financial and director reports from the Tullahoma, Manchester, and Stones River Regional libraries are also on the agenda.

• Elect a liaison for the Friends of the Library
• Discussion of staff development
• Discussion of editing overdue statements
• Financial reports from Tullahoma and Manchester libraries
• Director’s reports from Tullahoma, Manchester, and Stones River Regional libraries

Library Board

The Coffee County Lannom Library Committee is meeting to consider approving an early closure on Friday, December 1st. The agenda contains only this one substantive item plus procedural motions.

• Approval of early closure on Friday, December 1st

Budget & Finance Committee

The committee is meeting to discuss several budget amendments for schools and general funds, including funding for a Recovery & Prevention Court. The body will also consider grant requests for the Manchester Library and a funding request for microfilm conversion.

• School Budget Amendments #141-2024-3 through #141-2024-6
• Budget Amendments #171-2024-04 and #101-2024-06
• Manchester Library grant requests: $6,000 for Nourishing Minds and $20,000 for Libraries Transforming Communities
• Recovery & Prevention Court funding discussion via budget #101-2024-05 ($200,000)
• Register of Deeds request for $25,013.40 to convert microfilm to digital and a new $2 efile recording fee

Capital Outlay Committee

The committee will review updates on ongoing projects and discuss work at the Tullahoma Health Dept. The meeting also includes a report from the Maintenance Supervisor.

• Review of work at Tullahoma Health Dept.
• Maintenance Supervisor’s report
• Updates to ongoing projects

Highway Commission

This is a procedural meeting with no specific decisions or discussions listed. The agenda covers standard items like approving minutes and setting the next meeting date.

• Public comments signup available before meeting
• Approval of previous month's minutes
• Unfinished and new business to be listed at meeting

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to discuss updates on Animal Control, Rural Water, and the Hillsboro Volunteer Fire Department, including a report on Bonnaroo. The main item is a discussion of the funding formula for volunteer fire departments and the rescue squad.

• Animal Control update
• Rural Water update by Tim Morris
• Hillsboro VFD update and Bonnaroo report
• Discussion of funding formula for VFD & Rescue Squad

Beer Board

The Coffee County Beer Board will hold a regular meeting to consider a beer permit application for a business at 4715 Riley Creek Rd., Normandy, submitted by Ashishkumar Patel. The agenda also includes standard procedural items such as approving minutes and public comments.

• Beer permit application by Ashishkumar Patel for business at 4715 Riley Creek Rd., Normandy

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will hold a joint meeting with the Legislative Committee to discuss an Employee Evaluation Policy. The agenda is otherwise procedural, covering roll call, minutes, and scheduling.

• Joint meeting with Legislative Committee to discuss Employee Evaluation Policy

Legislative Committee

The Coffee County Legislative Committee and Policies & Procedures Committee will hold a joint meeting to review and approve a new employee evaluation system and the commission meeting schedule for 2024. The agenda also includes standard items such as approving the agenda, reviewing minutes, and public comments.

• Review for approval of new employee evaluation system
• Review for approval of commission meeting schedule for 2024

Capital Outlay Committee

The Capital Outlay Committee is meeting to approve the start of the Animal Control Building project, including the architect selection process. The committee will also discuss beginning parking lot preparation for the Tullahoma Health Dept. building.

• Beginning RFQ process to select an architect for Animal Control Building
• Setting date for public announcement/photo for Animal Control Building project
• Beginning parking lot preparation for Tullahoma Health Dept. building

Ambulance Authority

The Coffee County Ambulance Authority is meeting to handle routine business, including approving minutes, reviewing write-offs and bad debts, and receiving a quarterly financial report. They will also discuss unfinished business such as the personnel manual, EMS policies, and the status of paying for school, and consider a new service contract for power loads, power cots, and cardiac monitors.

• Review/approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Review Coffee County Personnel Manual and EMS Policies
• Status of paying for school
• Service contract for power loads, power cots, and cardiac monitors

911 Emergency Communications District Board

The Coffee County 911 Emergency Communications District Board is holding its regular meeting. The agenda consists of standard procedural items: roll call, approval of previous minutes, treasurer and other reports, and old/new business. No specific action items, contracts, or public hearings are listed.

• Approval of August 16, 2023 minutes
• Treasurer report
• Superintendent report
• Legal counsel report
• Meeting schedule set through August 2024

Industrial Board

The Coffee County Industrial Board is meeting to discuss routine business including approval of minutes, financials, and reports from committees. The only substantive new business is consideration of purchase sale agreements.

• Consideration of purchase sale agreements

Water Wastewater Treatment Authority

The agenda for this meeting has not been provided, so no specific items are available to report. The meeting is scheduled but no decisions or discussions are documented.

Library Board

The Coffee County Lannom Library Committee will meet to discuss new business items including spending e-rate funds, staff holiday pay, and a staff holiday party. The agenda also includes old business items such as a trustee workshop and an update from Friends of the Library.

• Discussion of spending e-rate funds
• Discussion of staff holiday pay
• Discussion of staff holiday party
• Trustee workshop update
• Friends of the Library update

Library Board

The Coffee County Library Board is meeting to handle routine business, including approving minutes, discussing the status of adding members to bank accounts, and considering holiday pay and Christmas closing. The agenda is mostly procedural with a few operational items.

• Status of adding members to bank accounts
• Discussion of holiday pay
• Discussion of Christmas closing

Highway Commission

The agenda for the Coffee County Highway Commission meeting on October 4, 2023, was not provided. No decisions or discussions can be reported.

Sanitation Board

The Coffee County Sanitation Board will meet to discuss routine operational items including repairs to two roll-off trucks, a tonnage report, tire collection volumes, holiday schedules for convenience centers, and the sale of surplus compactors on GovDeals.

• Repairs to 2017 Western Star Roll-off Truck and 2007 Mack Roll-off truck
• Current tonnage report
• Tire collection averaging 1,200–1,600 per week
• Set holiday schedule for convenience centers
• Surplus 8 four-yard compactors with 15hp power units to be sold on GovDeals

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee is meeting to handle routine business, including approving the agenda and minutes, and hearing public comments. The main items are updates and discussions on rural water, animal control, and rural fire services. No votes on specific proposals are listed.

• Rural water discussion led by Tim Morris
• Animal control report
• Rural fire report and discussion

Legislative Committee

The Coffee County Legislative Committee is meeting to review and potentially approve a new employee probationary period policy from the Policies and Procedure Committee. They will also receive an update on the personnel evaluation program and handle routine administrative items.

• Review for approval: New Employee Probationary Period policy
• Update on Personnel Evaluation program status
• Review minutes from joint meeting with Plans and Policies Committee (Aug 28, 2023)

Purchasing Commission

The Coffee County Purchasing Commission is meeting to handle routine procedural items, including approving the agenda and minutes from the previous meeting. The main substantive item is a discussion of the Oakdale Street property under unfinished business. No decisions are listed on the agenda.

• Discussion of Oakdale Street property
• Approval of meeting minutes from September 6, 2023

Strategic Planning Committee

The Strategic Planning Committee will meet to review and discuss the draft of the Coffee County Strategic Plan. The agenda includes opening, roll call, approval of agenda and minutes, and public comments.

• Review of the draft Coffee County Strategic Plan

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review financial reports, including write-offs and bad debts, and to discuss operational matters such as the personnel manual, EMS policies, and the Manchester station remodel. The board will also consider a service contract for power loads, cots, and cardiac monitors.

• Review/approve write-offs and bad debts from Budget & Finance
• Quarterly Financial Report from B&F Director Marianna Edinger
• Review Coffee County Personnel Manual and EMS Policies
• Manchester station remodel: relocation of crews
• Service contract for power loads, power cots, and cardiac monitors

Law Enforcement Committee

The Coffee County Law Enforcement Committee will meet to consider the reappointment of Judicial Commissioner Darcy Chapman and receive reports from the Sheriff, Probation, and the District Attorney. The agenda also includes standard procedural items such as approving minutes and setting the next meeting date.

• Reappointment of Judicial Commissioner Darcy Chapman
• Sheriff's Report
• Linda Baker's Report (Probation)
• District Attorney Craig Northcott addressing the committee

Industrial Board

This is a procedural meeting with no major decisions or public hearings. The board will approve the agenda, minutes, and financials, and hear reports from the executive director, chairman, and several committees including park development, marketing, budget, and economic development groups.

• Approval of minutes from August 16, 2023
• Approval of financials from August 2023
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Reports from Tullahoma and Manchester economic development groups

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will meet to review a first draft of a probation period policy for new hires, presented by Heather. The agenda also includes approval of previous meeting minutes and public comments.

• Review of first draft of Probation Period Policy for new hires
• Public comments
• Approval of previous meeting minutes

County Commission

The Coffee County Commission is considering a resolution asking the State of Tennessee not to remove the Old Stone Fort Bridge in Old Stone Fort State Park. The resolution argues the historic Pratt Truss Bridge is important for pedestrian access and historic preservation. The commission will vote on whether to forward this resolution to the state.

• Resolution 2023-19 urges state to preserve Old Stone Fort Bridge
• Bridge is historically identified as Pratt Truss Bridge
• Bridge provides only reasonable pedestrian access between campsite visitors and the park
• Resolution states removal would be detrimental to the park and community

County Commission

The Coffee County Commission is holding a work session to review the results of researching employee benefits options. Mark Morgan, President of Sherrill Morgan employee benefits agency, will present his proposal and explain how it works. The meeting includes routine items like invocation, pledge, and public comments.

• Review of employee benefits options research
• Presentation by Mark Morgan of Sherrill Morgan employee benefits agency
• Public comments sign-up available 10 minutes prior to meeting

The Commission reviewed a proposal from Sherrill Morgan & Associates, LLC and Symbol Health Solutions regarding a self-funded health plan and an employee on-site primary care clinic. The presentation outlined potential savings of $125,000 or more and reduced out-of-pocket costs for employees. No formal decision or vote was recorded in the provided text.

Capital Outlay Committee

The Capital Outlay Committee will meet to discuss updates on ongoing projects and receive a presentation regarding the formation of a new garden committee. The meeting also includes reports from the Maintenance Supervisor.

• Presentation by Bobby Carter and Eric Burch to form Garden Committee for the Old Courthouse
• Maintenance Supervisor’s report

Purchasing Commission

The Coffee County Purchasing Commission will consider approving a new location for the TCAT site and approving the sale of 2.42 acres in the Joint Industrial Park to MDS Foods for expansion. The agenda also includes surplus disposal via Gov Deals and routine approval of minutes.

• Discuss approval of new location for TCAT site
• Discuss approval for MDS Foods to acquire 2.42 acres in Joint Industrial Park for expansion
• Surplus disposal via Gov Deals
• Approve minutes from July 25, 2023 meeting

The Purchasing Commission approved a land acquisition for MDS Foods and a multi-year software agreement for the library. The commission also updated the placeholder location for the Coffee County TCAT site within the joint industrial park.

• Rescinded resolution holding 5 acres for TCAT and established Lot 30 as a placeholder (Unanimous)
• Approved MDS Foods acquisition of 2.42 acres in the Joint Industrial Park for expansion (Unanimous)
• Approved 5-year library operating system vendor agreement for mobile app module (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved July 25, 2023, meeting minutes (Unanimous)

Highway Commission

The agenda for this meeting was not provided, so no decisions or discussions can be reported.

The Commission accepted the previous meeting minutes. Members discussed road maintenance needs, storm cleanup efforts, and a $3 million project for bridge repairs, but no new contracts or ordinances were voted on.

• Approved previous meeting minutes (unanimous)

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to handle routine procedural items and two substantive agenda items: a review of the Hillsboro Fire Department's response to the Bonnaroo festival and approval of a Manchester Fire contract with the Coffee County Industrial Park. No new business is listed.

• Hillsboro Fire Bonnaroo review
• Manchester Fire contract with Coffee County Industrial Park approval

The committee reviewed a proposed four-year contract for Manchester Fire to provide services to the Coffee County Industrial Park, noting the previous contract had been expired for three years. The committee voted to send the agreement to the Legislative committee for approval.

• Approved agenda
• Approved minutes from previous meeting
• Voted to send Manchester Fire Contract with Coffee County Industrial Park to Legislative committee for approval (Hollandsworth abstained)

Strategic Planning Committee

The Strategic Planning Committee is meeting to review a draft of the Coffee County Strategic Plan. The agenda includes opening the meeting, taking roll, approving the agenda, hearing public comments, and approving minutes from the July 20 meeting. The main item is the review of the strategic plan draft.

• Review draft for the Coffee County Strategic Plan

The committee reviewed a draft version of the strategic plan and recommended clarifications and additional content. Chairman Sebourn will perform a full edit of the plan for a subsequent meeting. The committee discussed presenting the plan to the full commission in September.

• Reviewed draft strategic plan and recommended clarifications and additional content
• Proposed full edit of strategic plan by Chairman Sebourn for next meeting
• Proposed presentation of plan to full commission at September meeting

Policy & Procedures Committee

The Coffee County Policies and Procedures Committee is meeting to handle routine procedural matters, including approving the agenda and previous meeting minutes. The main item of business is a joint meeting with the Legislative Committee to discuss the Employee Evaluation Policy. No other substantive decisions are on the agenda.

• Joint meeting with Legislative Committee to discuss Employee Evaluation Policy
• Public comments period
• Approval of previous meeting minutes

The committees approved adding Juneteenth as a paid county holiday and dissolved the Ambulance Authority to create a Public Safety Committee. They also approved a new employee evaluation system with a mandatory 60-day training program for managers.

• Approved Juneteenth as a County paid holiday for employees (unanimous)
• Approved Employee Evaluation System with a 60-day training program for managers and supervisors (unanimous)
• Set annual deadline for employee evaluations as February 1 starting in 2024 (unanimous)
• Approved Resolution Dissolving the Ambulance Authority to create a Public Safety Committee (unanimous)

Legislative Committee

The Policies and Procedures Committee will hold a joint meeting with the Legislative Committee to discuss an Employee Evaluation Policy. The agenda is otherwise procedural, covering approval of minutes and setting the next meeting date.

• Joint meeting with Legislative Committee to discuss Employee Evaluation Policy
• Next meeting scheduled for September 18, 2023 at 5pm

The committee approved the dissolution of the Ambulance Authority in favor of a new Public Safety Committee. Members also established a new employee evaluation system and added Juneteenth as a paid county holiday.

• Approved Juneteenth as a County paid holiday for employees (Unanimous)
• Approved Employee Evaluation System with annual deadline of February 1 starting in 2024 (Unanimous)
• Approved addition of a 60-day training program for Managers and Supervisors regarding the evaluation system (Unanimous)
• Approved Resolution Dissolving Ambulance Authority to be replaced by a Public Safety Committee (Unanimous)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will vote on two General Purpose School Fund amendments and a General Capital Projects Fund amendment, plus a budget amendment for the County Clerk. They will also discuss a request from A Secret Safe Place for Newborns of Tennessee and a payment from Bonnaroo to the Hillsboro Volunteer Fire Department.

• General Purpose School Fund Amendment #141-2024-1
• General Purpose School Fund Amendment #141-2024-2
• General Capital Projects Fund Amendment #171-2024-02
• Coffee County Clerk Budget Amendment
• Bonnaroo pay for Hillsboro Volunteer Fire Dept.

The committee approved three budget amendments for the School, Capital Projects, and General funds. It also approved a $250 funding request for a newborn safe haven program and a grant application for a computer. A discussion regarding Bonnaroo reimbursement for the Hillsboro Volunteer Fire Department was tabled.

• Approved School Budget Amendments #141-2024-1 and #141-2024-2 (unanimous)
• Approved Budget Amendment #171-2024-02 for Capital Projects Fund (unanimous)
• Approved Budget Amendment #101-2024-03 for General Fund to reduce county clerk salaries (unanimous)
• Approved $250 funding request for 'A Secret Safe Place for Newborns of Tennessee' (unanimous)
• Approved request to apply for $2,403 State Election Commission grant for a computer (unanimous)
• Tabled Bonnaroo pay for Hillsboro Volunteer Fire Department

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review and approve write-offs for May and June, receive a quarterly financial report, and hear a director's report. They will also discuss old business, including the personnel manual and EMS policies, and the status of paying for school. The agenda includes public comments.

• Review/approve write-offs (May and June) from B&F
• Quarterly Financial Report from B&F Director Marianna Edinger
• Directors Report by Michael Bonner
• Review Coffee County Personnel Manual and EMS Policies
• Status of paying for school

The board voted to dissolve the Ambulance Authority and transition into a Public Safety Committee to better coordinate EMS and fire services amid county growth. The board also approved financial write-offs for June and July 2023.

• Approved motion to dissolve the Authority and change to a Public Safety Committee
• Approved June 2023 write-offs of $6,811.15
• Approved July 2023 write-offs of $7,765.79
• Approved minutes from June 15, 2023 meeting

County Commission

The Coffee County Commission is holding a work session to discuss possible improvements to the annual budget process for FY2025. This is a discussion of the process itself, not the budget. The agenda also includes routine items like public comments and approval of the agenda.

• Discussion of possible improvements for the budget process for FY2025
• Public comments (sign-up sheet available up to 10 minutes prior to meeting)
• Next meeting scheduled for 9/12/2023

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will discuss and draft an employee evaluation policy and a policy for bonuses paid to employees with unused fund balances. A joint meeting with the Legislative Committee is proposed for the evaluation policy. The agenda also includes routine items like approving minutes and public comments.

• Employee Evaluation Policy discussion and setting a joint meeting with the Legislative Committee
• Draft a policy regarding bonuses paid to employees with unused fund balances

The committee approved the Coffee County Employee Evaluation System and forwarded it to the Legislative Committee. Members also decided against drafting a general work-from-home policy for county employees. The Juneteenth holiday addition will be forwarded to the Legislative Committee for review.

• Approved Coffee County Employee Evaluation System and forwarded to Legislative Committee (unanimous)
• Decided against drafting a work-from-home policy for county employees
• Approved July minutes (unanimous)
• Removed bonus policy draft from the agenda (unanimous)

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review and approve previous minutes, write-offs for May and June, and a quarterly financial report. They will also hear a director's report and discuss old business, including the personnel manual, EMS policies, and the status of paying for school. The agenda includes a public comment period.

• Review/approve write-offs (May and June) from B&F
• Quarterly Financial Report from B&F Director Marianna Edinger
• Directors Report by Michael Bonner
• Review Coffee County Personnel Manual and EMS Policies
• Status of paying for school

911 Emergency Communications District Board

The Coffee County 911 Emergency Communications District Board is holding a regular meeting to review previous minutes, hear the treasurer's report, and receive updates from the chairman, superintendent, and legal counsel. No specific decisions or proposals are listed beyond scheduling future meetings.

• Approval of minutes from June 21, 2023
• Treasurer report
• Reports from chairman, superintendent, and legal counsel
• Meeting schedule set through June 2024

The Board approved a yearly subscription for RapidSOS Premium to assist with critical incident intelligence. The Board also received the FY 2022 audit, which contained no findings against the District.

• Approved $11,952/year subscription for RapidSOS Premium (UA-RCV)
• Approved meeting agenda (UA)
• Approved June 21 meeting minutes (UA)
• Received financial report and FY 2022 audit (UA-RCV)

Industrial Board

The Coffee County Industrial Board is meeting to approve minutes and financials, receive executive director and chairman reports, and hear updates from several committees including Park Development, Marketing, Budget & Finance, and local chambers of commerce. No specific action items, proposals, or dollar amounts are listed.

• Approval of minutes from July 19, 2023
• Approval of financials for July 2023
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Updates from Tullahoma Economic Development Corp, Greater Manchester Area Economic Development, and chambers of commerce

The Industrial Board approved the 2022-2023 final budget and the 2023-2024 budget. The board also approved the 2023 audit contract and 2023-2024 blanket purchase orders. Financial summaries for July 2023 were approved.

• Approved July 2023 financial summaries (unanimous)
• Approved 2022-2023 final budget (unanimous)
• Approved 2023-2024 budget (unanimous)
• Approved 2023 audit contract (unanimous)
• Approved 2023-2024 blanket purchase orders (unanimous)

Agriculture Committee

The Coffee County Agriculture Committee is meeting to review program reports from UT-TSU Extension staff, discuss a vacancy for the Ag Woman position, and plan for Farm City Day. The agenda is mostly routine updates and planning, with no major financial or policy decisions listed.

• Vacancy for Ag Woman position
• Farm City Day planning
• Program reports from FCS, 4-H, and Agriculture

The committee approved the minutes from the previous meeting. Members received reports on UT Extension programs, including 4-H activities, sewing camps, and adult agriculture initiatives. The committee identified a vacancy for a farm woman on the board.

• Approved previous meeting minutes
• Scheduled next meeting for November 13 at 9 am

Library Board

The agenda for the Coffee County Manchester Public Library Committee meeting on August 8, 2023, has not been provided. The meeting is scheduled but no items for discussion or decision are listed.

The Board approved the purchase of security cameras and a half-day closure for staff training. Members also updated authorized bank account signers and accepted the financial report and previous meeting minutes.

• Approved purchase and installation of four security cameras for $1,389.00 (unanimous)
• Approved half-day closure on September 20, 2023, for staff training (unanimous)
• Approved removing Charity Person and Heard Lowry and adding Jamie Jernigan and Krislyn Melson as authorized signers at Capstar Bank (unanimous)
• Accepted the financial report (unanimous)
• Accepted the June 13, 2023, meeting minutes (unanimous)

Capital Outlay Committee

The committee will review updates on ongoing projects and receive a report from the maintenance supervisor. The agenda also includes discussion regarding the Veterans Hall.

• Updates to ongoing projects
• Maintenance supervisor’s report
• Veterans Hall discussion

The committee approved a request to forward the cost of replacing codes department carpet with LVT flooring to Budget and Finance. Other reports included the near-completion of the CCAP sidewalk project and the failure of the Election Office HVAC unit.

• Approved forwarding $6,131.26 request for codes department LVT flooring to Budget and Finance (Unanimous)
• Approved agenda (Unanimous)
• Approved previous meeting minutes (Unanimous)

Purchasing Commission

The Coffee County Purchasing Commission will discuss and potentially approve a new location for the TCAT site and an acquisition by MDS Foods of 2.42 acres in the Joint Industrial Park for expansion. The meeting also includes approval of previous minutes, public comments, and surplus property disposal via Gov Deals.

• Discuss approval of new location for TCAT site
• Discuss approval for MDS Foods to acquire 2.42 acres in the Joint Industrial Park for expansion
• Surplus property disposal via Gov Deals

Highway Commission

The agenda for the Coffee County Highway Commission meeting on August 2, 2023, is not available. No items for decision or discussion are listed.

The Commission approved the previous meeting minutes. Members discussed projected State Aid funding for paving and reviewed rock bids, noting that Rogers Group provided the lower bid. No other formal votes were recorded.

• Approved previous meeting minutes (unanimous)

Beer Board

The Coffee County Beer Board will meet to consider beer permit applications from two applicants. The agenda includes standard procedural items such as approving minutes and public comments.

• Beer permit application from Komal Patel and Jitendrakeumar Patel
• Beer permit application from Juan Jose Rivera Ayala

The Coffee County Beer Board reviewed background checks for three applicants and found them acceptable. The board unanimously approved beer permits for Komal Patel, Jitendrakeumar Patel, and Juan Jose Rivera Ayala.

• Approved beer permits for Komal Patel and Jitendrakeumar Patel (unanimous)
• Approved beer permit for Juan Jose Rivera Ayala (unanimous)
• Approved October 13, 2022, meeting minutes

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider 2024 transfer requests for Lannom and Manchester libraries, a recommendation on an EMS tuition reimbursement policy, and a recommendation on making Juneteenth a holiday. The agenda also includes approval of prior meeting minutes and public comments.

• 2024 Lannom Library Transfer Request
• 2024 Manchester Library Transfer Request
• Policies and Procedures Committee recommendation on EMS Tuition Reimbursement Policy
• Policies and Procedures Committee recommendation on Juneteenth Holiday

The committee approved moving funds from part-time to full-time employee pay lines for two libraries. It also approved an updated EMS Tuition Policy for reimbursement and a recommendation to add Juneteenth as a paid county holiday.

• Approved $17,501 reallocation from part-time to full-time pay for Lannom Library (Unanimous)
• Approved $6,473 reallocation from part-time to full-time pay for Manchester Library (Unanimous)
• Approved updated EMS Tuition Policy for reimbursement and forwarded to Legislative Committee (Unanimous)
• Approved recommendation to add Juneteenth as a paid county holiday

Purchasing Commission

The Coffee County Purchasing Commission is meeting to discuss and potentially approve the sale of 2.42 acres in the Joint Industrial Park to MDS Foods for expansion. The agenda also includes approval of previous meeting minutes and discussion of surplus property via Gov Deals.

• Discussion of MDS Foods acquiring 2.42 acres in Joint Industrial Park
• Approval of minutes from May 16, 2023 meeting
• Surplus property disposal via Gov Deals

The Purchasing Commission postponed a decision regarding MDS Foods' request to acquire 2.42 acres in the Joint Industrial Park for expansion. This action was taken to ensure the exact acreage needs of the new Health Department and TCAT are determined first.

• Approved meeting agenda (unanimous)
• Approved May 16, 2023, meeting minutes (3-0-1)
• Postponed decision on MDS Foods acquisition of 2.42 acres in Joint Industrial Park (3-1)

Strategic Planning Committee

The Strategic Planning Committee will review and finalize goals and recommendations for the Coffee County Strategic Plan, and plan the drafting and review process. The meeting includes approval of minutes from previous meetings and public comments.

• Review and finalize Goals and Recommendations for the Coffee County Strategic Plan
• Planning for drafting and reviewing the Coffee County Strategic Plan
• Approval of minutes from May 25, 2023 and June 15, 2023 meetings

The committee reviewed and updated the goals and recommendations for the strategic plan. Chairman Sebourn proposed drafting the strategic plan for the next meeting based on these discussions.

• Reviewed and updated strategic plan goals and recommendations
• Proposed drafting the strategic plan for the next meeting

Ambulance Authority

The Coffee County Ambulance Authority is meeting to handle routine business, including approving minutes and write-offs, and receiving a quarterly financial report. The main substantive item is a review of the Coffee County Personnel Manual and EMS policies under old business. No new business items are listed.

• Review/Approve write-offs from B&F
• Quarterly Financial Report from B&F Director Marianna Edinger
• Directors Report by Michael Bonner
• Review of Coffee County Personnel Manual and EMS Policies

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda consists of standard procedural items: approving the agenda, minutes from the previous meeting, and June 2023 financials, followed by reports from the executive director, chairman, and various committees. No specific action items, proposals, or public hearings are listed.

• Approval of minutes from June 21, 2023
• Approval of financials for June 2023
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Reports from Tullahoma Economic Development Corp and Manchester Chamber of Commerce

The board approved the meeting agenda, the June 21 minutes, and the May 2023 financial summaries. Committee chairs were confirmed, and several committees updated their recurring meeting schedules.

• Approved meeting agenda (unanimous)
• Approved June 21 meeting minutes (unanimous)
• Approved May 2023 financial summaries (unanimous)
• Confirmed Cameron Newton as MSC Chair
• Confirmed Brent Parsley as BFC Chair
• Appointed Huel Goldston as PDC Chair

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will consider unfinished business including the Juneteenth holiday and an administrative closing policy, and new business on standardizing the evaluation process and distributing bonuses to employees with unused salary money.

• Juneteenth Holiday policy discussion
• Administrative Closing Policy discussion
• Standardize Evaluation Process proposal
• Distributing bonuses to employees with unused salary money

The committee decided to forward a recommendation to add Juneteenth as a County Paid Holiday to the Budget & Finance Committee. They also moved to send the Administrative Closing Policy to the Full Commission for final approval. Proposed changes to the budget process and employee evaluations were discussed for a future joint meeting.

• Approved June minutes (unanimous)
• Recommended adding Juneteenth as a County Paid Holiday; forwarded to Budget & Finance Committee
• Forwarded Administrative Closing Policy to Full Commission for final approval (unanimous)

Library Board

The Coffee County Library Board will meet to elect a new Board Chair, Vice Chair, and Secretary, and to consider removing or adding individuals with bank access. Financial reports and director reports from the Lannom and Manchester branches will also be presented.

• Election of Board Chair, Vice Chair, and Secretary
• Removal or addition of bank access for library accounts
• Financial reports for Lannom and Manchester branches
• Director reports for Lannom and Manchester branches

The Coffee County Library Board elected a new Chairman, Vice Chair, and Secretary/Treasurer. The board approved financial reports and authorized librarians to allocate funds for staffing needs. Signatory updates were approved for Capstar Bank and First Bank.

• Elected Gary Winton (Chairman), Jane Gray Bryan (Vice Chair), and Erin Wilson (Secretary/Treasurer) (Unanimous)
• Approved May 11, 2023 meeting minutes (Unanimous)
• Approved motion to allow librarians to allocate library funds for staffing needs (Unanimous)
• Approved financial reports for Lannom and Manchester libraries (Unanimous)
• Approved Director's reports (Unanimous)
• Updated Capstar Bank signatories to remove old members and add Jamie Jernigan and Krislyn Melson (Unanimous)
• Updated First Bank signatories to remove old members and add Jane Gray Bryan and Erin Wilson (Unanimous)

County Commission

The Coffee County Commission is considering the proposed FY2024 budget, which includes a uniform property tax rate of $2.0558 per $100 of assessed value, plus additional rates for Manchester, rural areas, and the Industrial Park. The budget covers all county funds, including the General Fund, schools, and debt service. This is a public hearing and adoption vote on the budget and tax levy.

• Proposed property tax rates: uniform $2.0558, Manchester $2.1078, rural $2.3310, Industrial Park $2.5497 per $100 assessed value
• General Fund revenues estimated at $25,339,514 for FY2024
• School purposes tax rate of $1.1890 per $100, with $19.3 million estimated revenue
• Ambulance Service tax rate of $0.0425, General Debt Service $0.0450
• Solid Waste/Sanitation tax rate of $0.1382 for rural areas

The Commission approved Resolution 2023-06 for the FY2024 budget with specific funding reductions and approved Resolution 2023-07 to set the county tax levy. A proposal to provide a 4 percent pay increase to all county employees was defeated.

• Denied 4 percent pay increase for all county employees (7-9)
• Approved Resolution 2023-06 (FY2024 budget) as amended with $581,759 in total reductions (10-6)
• Approved Resolution 2023-07 setting the tax levy for the fiscal year beginning July 1, 2023 (16-0)
• Approved notary list including nine individuals (16-0)
• Approved agenda and previous meeting minutes as amended (16-0)

Budget & Finance Committee

The Budget & Finance Committee will meet to discuss and potentially approve the FY2024 budget. The agenda includes public comments, approval of previous minutes, and setting the next meeting date.

• FY2024 Budget discussion under Unfinished Business

Capital Outlay Committee

The Capital Outlay Committee approved forwarding requests for the Manchester EMS station remodel and the replacement of two doors at the Rural Solid Waste Office to the Budget & Finance Committee. The committee also approved amended minutes from the previous meeting.

• Approved motion to have Rick Soucy investigate cost for 2 Rural Solid Waste Office door replacements and forward to Budget & Finance (Unanimous)
• Approved request for Manchester EMS station remodel and forwarded to Budget & Finance (Unanimous)
• Approved amended previous meeting minutes (3-0, 1 abstention)

Sanitation Board

The Coffee County Sanitation Board is meeting to discuss replacement of two side doors and several issues at the New Union Convenience Center, including an employee matter, construction waste, private haulers, and a privacy screen. The agenda also includes approval of minutes and the agenda itself.

• Replacement of two side doors
• New Union Convenience Center employee issue
• New Union Convenience Center construction waste issue
• New Union Convenience Center private haulers discussion
• New Union Convenience Center privacy screen discussion

The Sanitation Board approved the previous meeting's minutes and the current agenda. The board moved to refer the replacement of two building side doors to capital outlay for discussion.

• Approved previous meeting minutes (2-0)
• Approved meeting agenda (2-0)
• Referred replacement of two building side doors to capital outlay

Highway Commission

The agenda for this meeting is not available, so no specific decisions or discussions can be reported.

The Commission approved the previous meeting's minutes. Members discussed road repair needs for Riddle Road, Lyndell Bell Road, Daddy Green Road, and Walker Holler, as well as the expiration of a rock bid.

• Approved previous meeting minutes (unanimous)

Budget & Finance Committee

The Budget & Finance Committee will meet to discuss and potentially finalize the FY2024 budget. The agenda includes public comments, approval of previous minutes, and setting the next meeting date.

• FY2024 Budget discussion under unfinished business

The committee approved the FY2024 budget as presented. The General Fund for FY24 has projected expenditures of $26,982,899 and a projected deficit of $1,643,385.

• Approved the meeting agenda (unanimous)
• Approved the FY2024 budget as presented

County Commission

The Coffee County Commission will consider approving the FY2024 budget and tax levy resolutions, along with several budget amendments and personnel policy updates. The agenda also includes appointments to the library board and a judicial commissioner, as well as zoning and purchasing resolutions. The meeting will begin with public comments and approval of previous minutes.

• Resolution 2023-M-06: FY2024 Budget Appropriation
• Resolution 2023-M-07: FY2024 Tax Levy
• Budget amendments: BA #141-2023-08, #101-2023-22, #171-2023-23, #118-2023-24, #101-2023-25
• Zoning resolutions: 2023-M-08, 2023-M-09, 2023-M-15
• Library board appointments: Amanda Fuller, Krislyn Melson, Erin Wilson, Rupa Blackwell, Linda Welty

The County Commission voted to postpone the adoption of the fiscal year budget and the tax levy resolution. The body approved several zoning changes, lease agreements, and budget amendments. Personnel appointments to library boards and the appointment of a Judicial Commissioner were also finalized.

• Postponed budget adoption (Resolution 2023-06) to July 11 (11-6)
• Postponed tax levy (Resolution 2023-07) to July 11 (17-0)
• Rezoned 3424 Hillsboro Hwy and 3292 Hillsboro Blvd from R-1 to M-1 (17-0)
• Approved yard setback minimum amendments to Zoning Resolution #2006-39 (17-0)
• Approved lease agreements for Historical Society, Senior Citizens, Child Care, and Haven of Hope (17-0)
• Approved budget amendments #141-2023-08, #101-2023-22, #171-2023-23, #118-2023-24, and #101-223-25 (17-0)
• Appointed Charles Glenn Kimbrel as Judicial Commissioner (17-0)
• Approved new Hiring Policy and CTAS training program updates (17-0)

Public Hearing

The Coffee County Board of Commissioners will hold a public hearing on June 27, 2023, to discuss an amendment to the Zoning Resolution that would reduce side and rear building setbacks from 50 feet to 25 feet. The hearing is open to the public, and attendees may express their views before the board's regular meeting at 6 pm.

• Amendment to Zoning Resolution reducing side and rear building setbacks from 50 ft to 25 ft
• Public hearing at CCAP, 1329 McArthur St, Manchester, TN
• Full resolutions available at Coffee County Planning, Zoning & Codes office

Agriculture Committee

The Coffee County Agriculture Committee is meeting to approve minutes from the previous meeting and receive program reports from UT-TSU Extension staff, including Family and Consumer Sciences, 4-H, and Agriculture and Natural Resources. No new business items are listed on the agenda.

• Program reports from FCS (Belinda Riddle), 4-H (Neil Slone, Michelle Matthews, Jeff Farris), and ANR (Amy Willis Prince)

The committee approved the minutes from the previous meeting. Members received program updates from UT Extension staff regarding 4-H, FCS, and adult agriculture activities. The committee noted a vacancy for a farm woman to join the board.

• Approved previous meeting minutes
• Scheduled next meeting for August 14 at 9 am

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to approve the agenda and minutes from May, and to discuss the new hire probation period with department heads. The meeting is primarily procedural, with the main substantive item being the discussion of the probation period.

• Approval of agenda
• Approval of minutes from May
• Discussion of new hire probation period with department heads

The committee agreed on a 90-day probationary period for new employees and directed staff to draft a formal policy. A request to add Juneteenth as a paid county holiday was forwarded to the Budget & Finance Committee.

• Approved motion for Heather Shelton to draft a 90-day Probation Policy (unanimous)
• Forwarded request to add Juneteenth as a County Paid Holiday to Budget & Finance Committee (3-1)
• Approved May meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Industrial Board

The Coffee County Industrial Board is holding a regular meeting with standard procedural items: approval of agenda, minutes, and financials, followed by reports from the executive director, chairman, and several committees. No new business or specific action items are listed.

• Approval of minutes from May 17, 2023
• Approval of financials from May 2023
• Reports from Park Development, Marketing Support, Budget & Finance, and economic development committees

The Board unanimously approved an incentive offer and resolution for the MDS Foods expansion project in Tullahoma. The board also approved the meeting agenda, May 17 minutes, and May 2023 financial summaries.

• Approved MDS Foods incentive offer and resolution (unanimous)
• Approved meeting agenda (unanimous)
• Approved May 17 meeting minutes (unanimous)
• Approved May 2023 financial summaries (unanimous)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider the proposed 2024 budget and tax levy, along with several budget amendments. Specific funding requests include increases for the Deeds office and Tullahoma Library, a contribution to the Tennessee Equine Rehabilitation Center, and capital funding for the Conference Center. The Ambulance Authority has requested $50,000 for upgrades to the Manchester station.

• Budget amendments 101-2023-22, 171-2023-23, 118-2023-24, 141-2023-8
• Donna Toney (Deeds) requests line item increase to $184,662 for 5 clerks
• Courtney Mercurio (Tullahoma Library) requests part-time item increase to $92,040
• Joshua Cole requests $10,000 contribution for Tennessee Equine Rehabilitation Center
• Ambulance Authority requests $50,000 for Manchester station upgrades

The committee approved the 2024 Budget Appropriation Resolution and several budget amendments for school expenses, EMA pay, and end-of-year adjustments. Funding increases were granted for the Register of Deeds and Tullahoma Library. The committee also considered the tax levy for the fiscal year beginning July 1, 2023, which keeps property tax rates unchanged.

• Approved 2024 Budget Appropriation Resolution #2023-M-06 (4-2)
• Approved Amendment #141-2023-08 for summer school expenses (unanimous)
• Approved Amendment #171-2023-23 for General Capital Projects Fund adjustments (unanimous)
• Approved Amendment #118-2023-24 for Ambulance Service Fund adjustments (unanimous)
• Approved Amendment #101-2023-25 for $7,655 EMA overtime pay (unanimous)
• Approved Register of Deeds request for $184,662 for five clerks (unanimous)
• Approved Tullahoma Library request to increase part-time salaries to $92,040 (unanimous)
• Approved Resolution #2023-M-07 keeping property tax rates unchanged

Law Enforcement Committee

The Coffee County Law Enforcement Committee is holding a special called meeting to appoint a new judicial commissioner. The agenda includes opening remarks, approval of the agenda, and public comments before adjournment.

• Appointment of new Judicial Commissioner

The committee met specifically to review the application and resume of Charles Glenn Kimbrel. The committee voted unanimously to approve his appointment as a new Judicial Commissioner.

• Approved Charles Glenn Kimbrel as Judicial Commissioner (Unanimous)

Legislative Committee

The Coffee County Legislative Committee will meet to review two human resources items referred from the Policies and Procedures Committee. The agenda is otherwise procedural, including approval of minutes and discussion of old and new business.

• Review two HR items from the Policies and Procedures Committee

The committee approved two HR items from the policies and procedures committee to be forwarded to the full commission. Two zoning change resolutions from the City of Manchester were reviewed with no objections. A request for a resolution regarding the right to bear arms was presented during public comments.

• Approved forwarding two HR items to the full commission
• Reviewed two City of Manchester zoning change resolutions with no objections
• Approved meeting agenda unanimously
• Approved minutes from prior meeting unanimously

Strategic Planning Committee

The Strategic Planning Committee will discuss goals and recommendations for the County Strategic Plan. The meeting includes public comments and approval of previous minutes.

• Discuss goals and recommendations for County Strategic Plan

The committee reviewed a list of potential goals and recommendations for the strategic plan and added several new items. Chairman Sebourn will organize these items into a structured list by area of interest for further committee review.

• Agreed to have Chairman Sebourn organize identified goals and recommendations into a structured list for review
• Set next meeting for Thursday, July 20th

Purchasing Commission

The Coffee County Purchasing Commission will meet to discuss and potentially approve the sale of county property behind the City Shop to Manchester City, as well as a sign for the Hickerson Volunteer Fire Department. The agenda also includes approving previous meeting minutes and declaring surplus items for sale on Gov Deals.

• Written offer from Manchester City for purchase of property behind City Shop
• Hickerson V.F.D. sign approval
• Surplus items to be listed on Gov Deals
• Approval of minutes from May 16, 2023 meeting

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review and approve the agenda, previous minutes, and write-offs from the Budget and Finance committee. They will receive a quarterly financial report from B&F Director Marianna Edinger and a Director's Report from Michael Bonner. Under old business, they will review the Coffee County Personnel Manual and EMS Policies, and under new business, they will discuss nepotism policy and enforcement. Public comments will be heard before adjournment.

• Review/approve write-offs from B&F
• Quarterly Financial Report from B&F Director Marianna Edinger
• Director's Report by Michael Bonner
• Review of Coffee County Personnel Manual and EMS Policies
• Discussion of nepotism policy and enforcement

The board approved the meeting agenda and the minutes from May 17, 2023. Members approved $7,898.52 in write-offs for May 2023. The board is continuing its review of the personnel manual and EMS policies.

• Approved May 2023 write-offs of $7,898.52
• Approved May 17, 2023 meeting minutes
• Approved amended agenda

County Commission

The Coffee County Commission is meeting to review and discuss the proposed 2024 budget, which includes a general fund of about $24.5 million and property tax rates. They will also consider changes to the Personnel Manual, approve various budget amendments for school and other funds, and hear reports from numerous committees. The agenda includes several proclamations and appointments, but the main substantive items are the budget and personnel changes.

• 2024 proposed budget with $24.5 million general fund and property tax rates (uniform 2.0558, Manchester 2.1078, rural 2.3310)
• Changes to Personnel Manual approvals
• School board budget amendments #141-2023-5, #141-2023-6, #141-2023-7, #143-2023-1
• General Capital Projects Fund amendment #171-2023-18
• Appointment of Scott Hansert to Industrial Board of Coffee County

The Commission approved multiple budget amendments for the school board, general capital projects, rural capital projects, highway public works, and ambulance services. The body also appointed Scott Hansert to the Industrial Board of Coffee County and approved several notaries.

• Appointed Scott Hansert to the Industrial Board of Coffee County (16-0)
• Approved school board budget amendments #141-2023-5, #141-2023-6, #141-2023-7, and #143-2023-1 (16-0)
• Approved budget amendment #171-2023-18 General Capital Projects Fund (16-0)
• Approved budget amendment #171-2023-19 Rural Capital Projects Fund (16-0)
• Approved budget amendment #131-2023-20 Highway Public Words Fund (16-0)
• Approved budget amendment #118-2023-21 Ambulance Service Fund (16-0)
• Approved a list of 22 notaries
• Approved six proclamations including Mrs. Opal Casey Day and Coffee County Rescue Squad's 60th anniversary (16-0)

Highway Commission

The agenda for this Coffee County Highway Commission meeting was not provided, so no specific items can be reported.

The commission accepted the previous meeting minutes. Members discussed equipment purchases, paving progress on various roads, and the use of state aid funds. No other formal actions were decided.

• Approved previous meeting minutes (unanimous)

Law Enforcement Committee

The committee will review and approve prior meeting minutes, hear reports from the sheriff, probation officer, and judicial commissioner, and discuss old and new business. Commissioners will also tour the jail.

• Review and approval of minutes from 03/09/2023 meeting
• Sheriff Partin's Report
• Linda Baker's Probation Report
• Judicial Commissioner Report
• Commissioners tour the jail

The committee approved the meeting agenda and previous minutes. Sheriff Chad Partin provided updates on jail maintenance, fleet vehicles, and the deployment of School Resource Officers (SROs). Probation reports for March through May 2023 were submitted.

• Approved meeting agenda (4-0)
• Approved minutes from previous meeting (4-0)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider the proposed 2024 budget, several school budget amendments, and funding requests from two nonprofits. The agenda includes presentations from Dr. Joshua Cole for the Tullahoma Fine Arts Center and Tennessee Equine Rehabilitation Center, plus approval of prior meeting minutes. This is a regular business meeting with no major policy decisions expected beyond budget review.

• Consideration of 2024 Proposed Budget
• Coffee County Schools Budget Amendments #141-5, 141-6, 141-7, and 143-1
• Non-profit funding request from Tullahoma Fine Arts Center (Dr. Joshua Cole)
• Tennessee Equine Rehabilitation Center funding request (Dr. Joshua Cole)
• Approval of minutes from May 11 and May 18 meetings

The committee approved funding for the Tullahoma Fine Arts Center and increased the budget for jail clerical personnel. Funding for the Tennessee Equine Rehabilitation Center and the final 2024 proposed budget were deferred to future meetings.

• Approved $5,000 for Tullahoma Fine Arts Center now and $5,000 for mid-year (unanimous)
• Deferred Tennessee Equine Rehabilitation Center request to next meeting
• Increased jail clerical personnel line item 54210-162 from $33,725 to $67,450 (unanimous)
• Deferred approval of final 2024 proposed budget documents to June 20th meeting

Capital Outlay Committee

The Capital Outlay Committee will discuss a library proposal submitted by Pauline Vaughn. The discussion includes reviewing mural sample pictures and assessor data for parcels 24.00 and 3.01.

• Library proposal from Pauline Vaughn (CC Manchester Public Library)
• Review of mural sample pictures
• Review of assessor data for parcel 24.00
• Review of assessor data for parcel 3.01

The Capital Outlay Committee approved a library mural and UT/TSU Extension Office improvements. Several funding requests for the Conference Center, a new administrative sign, and senior center roof repairs were referred to the Budget & Finance Committee.

• Approved request to explore painting a mural on the CC Manchester Public Library
• Approved UT/TSU Extension Office to make improvements using their own funds
• Approved motion to have county attorney review Conference Center maintenance contract
• Forwarded $17,824 bid for new Coffee County Administrative Plaza (CCAP) sign to Budget & Finance Committee
• Forwarded Manchester and Coffee County Senior Citizen Center roof repair estimate ($150k-$160k) to Budget & Finance Committee
• Decided to revisit CCAP roof analysis in 6 months

Strategic Planning Committee

The Coffee County Strategic Planning Committee will meet to discuss a SWOT analysis of the county and its government, and to deliberate on goals and recommendations for a strategic plan. The agenda is otherwise procedural, with items for approving the agenda and minutes.

• SWOT analysis of Coffee County and Coffee County Government
• Discussion of goals and recommendations for the strategic plan

The committee performed a SWOT analysis to identify the county's strengths, weaknesses, opportunities, and threats. Members agreed to use a four-question litmus test to prioritize goals for the strategic plan. The committee concluded the meeting by determining that the next step is to identify specific goals and recommendations.

• Agreed to use a four-question litmus test for prioritizing strategic plan goals
• Completed a draft SWOT analysis of the county

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider the FY24 budget and hear funding requests from three nonprofits: Coffee County Day Care, Tullahoma Fine Arts Center, and the Tennessee Equine Rehabilitation Center. The committee will also set future budget meeting dates.

• Nonprofit funding requests from Coffee County Day Care, Tullahoma Fine Arts Center, and Tennessee Equine Rehabilitation Center
• Consideration of FY 24 Budget
• Set future budget meetings for either June 1 or June 6

The committee approved a funding request for the Coffee County Child Care Center. Members discussed a 4% county employee pay raise and a potential 1 cent property tax rate reduction as part of the 2024 Fiscal Budget review.

• Approved $10,000 funding request for Coffee County Child Care Center
• Approved meeting agenda (unanimous)
• Approved April 18th joint committee meeting minutes (unanimous)
• Requested Joshua Cole attend next meeting regarding Tullahoma Fine Arts Center and Tennessee Equine Rehabilitation Center requests

Sanitation Board

The board reviewed a tonnage report regarding school waste collection. Following a recommendation to avoid increased wear on equipment and fuel costs, the board decided no action is needed to change current operations.

• Approved previous meeting minutes (2-0)
• Approved meeting agenda (2-0)
• Decided no action is needed to change daily operation of self-contains at schools

Industrial Board

This is a regular meeting of the Coffee County Industrial Board with no major decisions or public hearings. The agenda consists of routine items: approval of minutes, financials, and reports from committees and partner organizations.

• Approval of minutes from March 15, 2023
• Approval of financials from March 2023
• Reports from Development, Marketing, Budget & Finance committees
• Reports from Tullahoma and Manchester economic development groups and chambers of commerce

The Industrial Board approved a revised 2023/2024 budget including a salary increase for the Executive Director based on a performance review. The board also approved the April 2023 financial summaries and the previous meeting's minutes.

• Approved revised 2023/2024 budget and Executive Director salary increase (unanimous)
• Approved April 2023 financial summaries (unanimous)
• Approved April 17 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Ambulance Authority

The Coffee County Ambulance Authority is meeting to approve the agenda and previous minutes, review write-offs from the Budget and Finance committee, and hear a quarterly financial report. The director will give a report, and old business includes distributing personnel and EMS policy manuals and discussing Bonnaroo. No new business is listed.

• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger
• Directors report by Michael Bonner
• Distribution of Coffee County Personnel Manual and EMS Policies
• Discussion of Bonnaroo

The board approved April 2023 write-offs and tentatively authorized state licensed ambulance groups to provide coverage for the Bonnaroo event. Members also reviewed quarterly financial reports and operational call data.

• Approved April 2023 write-offs of $12,987.07
• Tentatively approved any state licensed ambulance group to cover Bonnaroo setup, event, and cleanup
• Approved meeting agenda and April 20, 2023 minutes

Purchasing Commission

The Coffee County Purchasing Commission will meet to discuss the sale of property located behind the City Shop and consider surplus Sheriff Department weapons for trade-in value. The meeting also includes approval of the agenda and minutes from the previous meeting.

• Discuss sale of property located behind City Shop
• Surplus Sheriff Department weapons for use as trade-in value
• Approve minutes for April 27, 2023 meeting

The Purchasing Commission declared a 4.34-acre tract of land behind the Manchester City Shop as surplus and authorized the Mayor to discuss a potential sale to another government or municipality. The commission also approved the use of 219 surplus Sheriff Department weapons as trade-in value for new equipment. Additionally, the commission authorized a cost inquiry for a memorial for Paul Hogan.

• Declared 4.34-acre tract behind Manchester City Shop as surplus (Unanimous)
• Authorized Mayor to discuss sale of surplus property to another governmental or municipal entity (Unanimous)
• Approved declaring 219 seized/confiscated Sheriff Department weapons as surplus for trade-in credit (Unanimous)
• Approved request to research cost of memorial for Paul Hogan (Unanimous)

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee is meeting to approve its agenda and minutes, receive an update from the mayor on the Animal Control property, and review fire department services, including a review of Hickerson Fire Dept. and Manchester Fire Service to the County Industrial Park. The meeting also includes a new business item before adjournment.

• Mayor's update on Animal Control property
• Review of Hickerson Fire Dept.
• Review of Manchester Fire Service to County Industrial Park

The committee tabled a new agreement for fire services to the County Industrial Park to further discuss the increase from $54,000 to $150,000. Resolutions were passed to meet with the Manchester Water Dept and to request school zone lights on old Murfreesboro Hwy.

• Tabled agreement for Manchester Fire Service to County Industrial Park regarding $150,000 payment
• Approved resolution for Manchester Water Dept Director and safety Committee to meet with HWR committee
• Approved resolution for Coffee County School Board to install automatic school zone lights on old Murfreesboro Hwy

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee will vote on a hiring policy and discuss a tuition reimbursement policy, new hire probation period, and whether to make Juneteenth a county holiday. The meeting also includes approval of the previous month's minutes and revisions to the COCTP policy.

• Approval of the Hiring Policy
• Discuss Tuition Reimbursement Policy
• Discuss New Hire Probation Period
• Revision to the COCTP Policy
• Discuss Juneteenth as a county holiday

The committee approved forwarding the Final Draft of the Coffee County Hiring Policy and revised COCTP Policy to the Full Commission and Legislative Committee. A revised EMS Tuition Reimbursement Policy was sent to the Budget & Finance Committee. The committee decided to seek input from Department Heads regarding a county-wide probation period policy.

• Forwarded Final Draft of Coffee County Hiring Policy to Full Commission (unanimous)
• Forwarded revised EMS Tuition Reimbursement Policy to Budget & Finance Committee (unanimous)
• Forwarded revised COCTP Policy to Legislative Committee (unanimous)
• Approved revising the personnel manual receipt form for Legislative Committee review (unanimous)
• Decided to obtain opinions from Department Heads on new hire probation periods
• Discussed but did not favor adding Juneteenth to the County paid Holiday list

Water Wastewater Treatment Authority

The Water and Wastewater Authority will vote on grandfathering 7 people into a new system at $45 per month, discuss tree removal, and hear a Gotosite presentation at 11:30am. The agenda also includes approval of the March 20, 2023 minutes.

• Grandfather 7 people on new system at $45.00 per month
• Discuss tree removal
• Gotosite presentation at 11:30am
• Approval of March 20, 2023 minutes

The Authority reduced the monthly system fee from $114.00 to $80.00 and eliminated the $45.00 fee for residents not yet on the system. All homes must hook up to the system by December 31, 2026. The board also approved plans for leach field construction and property blinders.

• Approved requirement for all homes to hook up to system by December 31, 2026 (Unanimous)
• Approved 5-year financing contracts for residents not paying the $45.00 fee (Unanimous)
• Approved grandfathering of residents paying $45.00 until December 31, 2026 (Unanimous)
• Lowered monthly system fee from $114.00 to $80.00 (Unanimous)
• Eliminated $45.00 fee for residents not on the system (Unanimous)
• Decided storage building approved March 20, 2023 is not necessary
• Approved installation of blinders on Alex and Kelly Robertson property (Unanimous)
• Approved moving forward with leach field pre-bids and staged construction by zones (Unanimous)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will review proposed 2024 budgets for the General Capital Fund, Local Purpose Tax Fund, and General Fund. They will also consider four budget amendments and a request to increase funding for a fire protection interlocal agreement with Manchester to $150,000.

• Review of General Capital Fund 171 2024 Proposed Budget
• Budget Amendment #171-2023-18 for General Capital Projects Fund
• Budget Amendment #131-2023-20 for Highway/Public Works Fund
• Consider request to increase funding for Prior Interlocal Agreement with City of Manchester for Fire Protection at Interstate Park to $150,000
• Consideration of General Fund Budget for 2024

The committee approved four budget amendments allocating funds for ambulance equipment, bridge improvements, and highway maintenance. Members also reviewed proposed 2024 budgets for the General Capital Fund and Local Purpose Tax Fund.

• Approved Budget Amendment #171-2023-18 for ARPA grants, Ben Lomand Internet Expansion, and ambulance vehicles (Unanimous)
• Approved Budget Amendment #171-2023-19 for Ralph Broadrick Road Bridge Improvement Project (Unanimous)
• Approved Budget Amendment #118-2023-20 for gaming tax funds for Highway and Bridge Maintenance concrete expenses (Unanimous)
• Approved Budget Amendment #118-2023-21 for state Medicaid Subsidy Funds for the Ambulance Service Fund (Unanimous)
• Approved agenda (Unanimous)
• Approved April 27th meeting minutes (Unanimous)

Library Board

The Coffee County Library Board will consider approving new board members for the Manchester and Lannom branches. The meeting also includes financial reports and director updates.

• Approval of Manchester board members
• Approval of Lannom board members
• Financial reports for Lannom and Manchester branches

The board approved the financial reports for the Lannom and Manchester libraries. They also accepted the appointment of five board members. No other substantive policy or spending decisions were made.

• Approved May 11 meeting minutes
• Approved financial reports for Lannom and Manchester libraries
• Approved board members Kryslin Melson, Amanda Fuller, Erin Wilson, Rupa Blackwell, and Linda Welty

County Commission

The Coffee County Commission will review and vote on a school board budget amendment, a fund balance report, and changes to the Personnel Manual, with a hiring policy change deferred to the next meeting. They will also appoint members to the County Board of Equalization and the Industrial Board, and hear updates on the Health Department construction and committee reports. The agenda includes a proclamation for Lemonade Day on May 18, 2023.

• School board budget amendment (attachment)
• Fund balance report (attachment)
• County Board of Equalization 2023 nominees: Stan Teal, Jesse Bray, Allen Griggs, Ronnie Lee Sullivan II, John Bell, Craig Hafer
• Industrial Board appointment: Jaine Colley
• Proclamation: May 18, 2023 as Lemonade Day

The Commission approved a General Purpose School Budget amendment and a fund balance report. Members were appointed to the Equalization Board and the Industrial Board of Coffee County. Additionally, the body approved a list of 12 notaries.

• Approved 141-2023-04 General Purpose School Budget amendment (15-0)
• Approved fund balance report (15-0)
• Appointed Stan Teal, Jesse Bray, Allen Griggs, Ronnie Lee Sullivan, II, John Bell and Craig Hafer to the Coffee County Equalization Board for 2023 (15-0)
• Appointed Jaine Colley to the Industrial Board of Coffee County (15-0)
• Approved 12 notaries (15-0)

Capital Outlay Committee

The committee will meet to review the agenda and approve previous minutes. Andy Farrar is scheduled to present a request regarding the Health Department.

• Health Department updates
• Presentation of request by Andy Farrar

The committee approved a motion to have Rick Soucy initiate the design process for placing picnic tables in the grass island area in front of CCAP. They also discussed updates on a jail plumbing issue, a survey for additional parking at the Tullahoma Health Department, and the relocation of the old morgue to the EMS Tullahoma North station. All votes were unanimous.

• Approved motion to have Rick Soucy initiate design process for picnic tables at CCAP (unanimous)
• Approved previous meeting minutes (unanimous)
• Approved agenda with addition of jail plumbing issue under Other Business (unanimous)

Highway Commission

The agenda for this meeting was not provided, so no specific items can be reported.

The Coffee County Highway Commission met on May 3, 2023, with all members present except Mr. Marcrum. They approved the previous meeting's minutes. Discussion focused on mower repairs, upcoming paving of Millers Crossroad and Normandy Roads, completion of the Ralph Broadrick Bridge, and water problems on Swan, Rock, and 16th Model Roads. No formal votes were taken on these items.

• Approved minutes of previous meeting (unanimous)

Strategic Planning Committee

The Coffee County Strategic Planning Committee is meeting to approve its agenda and minutes, then will hear a review of county buildings and property status from Rick Soucy, receive a high-level overview of the county budget, and begin planning the first draft of the Strategic Plan. The agenda is otherwise procedural, with no specific decisions or dollar amounts listed.

• Review of County Buildings and Property Status - Rick Soucy
• High level overview of county budget
• Planning for first draft of Strategic Plan

The committee reviewed the condition of county buildings and analyzed budget expenditures, noting that judicial and law enforcement costs comprise a majority of the budget. Members discussed the development of a strategic plan and proposed a SWOT analysis for the next meeting.

• Approved amended agenda (unanimous)
• Proposed SWOT analysis for future strategic plan development

Legislative Committee

The Coffee County Legislative Committee is meeting to approve the agenda and minutes, and to review a revised draft of the hiring policy. The meeting is largely procedural, with the hiring policy review being the only substantive item.

• Review revised draft of the Hiring Policy

The Legislative Committee reviewed a draft hiring policy and noted a discrepancy regarding the Sheriff Department's application process. The committee voted to move the policy forward to the full commission, pending a review by the County Attorney.

• Approved agenda (unanimous)
• Approved prior meeting minutes (unanimous)
• Recommended draft hiring policy for full commission approval contingent on County Attorney review (unanimous)

Purchasing Commission

The Coffee County Purchasing Commission will meet to discuss auction services for the Manchester Health Department. The agenda includes approval of prior meeting minutes and new business.

• Discuss reserve for auction services for Manchester Health Department

The commission decided to conduct the auction for the Manchester Health Department building without a reserve price. Additionally, the body authorized the continued use of Sourcewell for acquisitions following a company name change.

• Set Manchester Health Department building auction as an absolute auction (unanimous)
• Authorized county usage of Sourcewell (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from previous meeting (unanimous)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider the General Purpose School Fund budget proposal, the Schools Cafeteria Fund, and a school budget amendment. They will also decide which baseline budget to use for FY23-24 deliberations, choosing between nominal amounts, department head requests, or mayor's office recommendations. Non-profit funding requests will also be reviewed.

• Consideration of Coffee County General Purpose School Budget Proposal
• Consideration of Coffee County Schools Cafeteria Fund
• Coffee County Schools Budget Amendment #141-2023-4
• FY23-24 Baseline Budget selection (nominal, department head, or mayor's recommendation)
• Consideration of Non-Profit Requests

The committee approved the Coffee County General Purpose School Budget, the Cafeteria Fund, and Budget Amendment #141-2023-4. It adopted the 2024 Mayor’s Proposal as the FY23-24 budget baseline and approved several funding contributions to local agencies.

• Approved Coffee County General Purpose School Budget (unanimous)
• Approved Coffee County Schools Cafeteria Fund (unanimous)
• Approved School Budget Amendment #141-2023-4 (unanimous)
• Approved revised fund balance reporting for Coffee County Schools (unanimous)
• Adopted 2024 Mayor’s Proposal as FY23-24 budget baseline (unanimous)
• Increased Volunteer Fire Departments contribution to $500,000 (unanimous)
• Approved $75,000 contribution to Coffee County Rescue Squad (unanimous)
• Approved $90,000 total for Tullahoma and Manchester Senior Citizens Centers ($45,000 each) (unanimous)

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review and approve the agenda, previous minutes, and write-offs from the Budget and Finance (B&F) committee. They will hear a quarterly financial report from B&F Director Marianna Edinger and a director's report from Michael Bonner. Old business includes discussing payment for employees' educational renewal requirements and an update on the school payment policy. New business covers distributing personnel and EMS policy manuals, touring the Manchester ambulance station, retiring Unit #37 and the status of new Unit #43, CPR instructor training, and ambulance coverage for Bonnaroo.

• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger
• Paying for employees' educational renewal requirements
• Retiring Unit #37 and status of new unit (#43)
• Bonnaroo ambulance coverage

The board approved reimbursing full-time employees for required training hours starting July 1, 2023, and set specific tuition caps for paramedic and EMT schooling. The board also voted to retire Unit #37 once Unit #43 is in service and declined to contractually obligate ambulance services to Bonnaroo.

• Approved March 2023 write offs of $5,532.33
• Approved reimbursing full-time employees for required training hours starting July 1, 2023
• Approved tuition limits: $9,500 for Paramedic, $3,000 for AEMT/Basic EMT, and $1,000 for Critical Care Paramedic school
• Approved retiring Unit #37 when Unit #43 goes in service
• Approved paying an employee for CPR instructor training
• Denied contractually obligating ambulance service to Bonnaroo

Strategic Planning Committee

The Coffee County Strategic Planning Committee is meeting to discuss cooperative relations with Arnold Engineering Development Complex (AEDC) and the impacts of future AEDC growth. The agenda includes a meeting with AEDC Commander, Col Randel J. Gordon, followed by adjournment.

• Meet with AEDC Commander Col Randel J. Gordon
• Discuss cooperative relations between Coffee County and AEDC
• Discuss impacts of future AEDC growth

The committee met with AEDC Commander Col. Randel Gordon to discuss the impact of hypersonic testing investments on county growth. Discussions focused on shortages in housing, skilled labor, and childcare, as well as the potential benefits of I-24 expansion and megasite development. No formal votes or policy decisions were recorded.

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda consists of standard procedural items: approving the agenda, minutes from the previous meeting, and March financials, followed by reports from the executive director, chairman, and various committees. No specific action items, proposals, or public hearings are listed.

• Approval of minutes from March 15, 2023
• Approval of financials for March 2023
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Updates from Tullahoma and Manchester economic development and chamber groups

The Industrial Board approved the meeting agenda, the March 15 meeting minutes, and the March 2023 financial summaries. The board established an annual review committee for Executive Director Mr. Crook.

• Approved meeting agenda (unanimous)
• Approved March 15 meeting minutes (unanimous)
• Approved March 2023 financial summaries (unanimous)
• Established annual review committee consisting of Mr. Young, Mr. Parsley, and Mr. Newton

Health, Welfare & Recreation Committee

The Coffee County Budget & Finance and Health, Welfare & Recreation committees are meeting jointly to hear budget request presentations from county non-profit agencies, including volunteer fire departments, the Senior Citizens Center, and the Civil Air Patrol. The agenda includes approval of the agenda, the presentations, other business, and adjournment.

• Budget request presentations from Volunteer Fire Departments
• Budget request from Senior Citizens Center
• Budget request from Civil Air Patrol
• Other non-profit agency budget requests

The committee heard funding requests from various local agencies, fire departments, and nonprofits. Most organizations requested the same allocation as the previous year, while others requested increases due to inflation or equipment needs. No final votes on funding allocations were recorded in the minutes.

Budget & Finance Committee

The Coffee County Budget & Finance Committee, meeting jointly with the Health, Welfare & Recreation Committee, will hear budget request presentations from county non-profit agencies, including volunteer fire departments, the Senior Citizens Center, and the Civil Air Patrol. The meeting is for discussion and presentations; no votes are listed on the agenda.

• Budget request presentations from volunteer fire departments
• Budget request from Senior Citizens Center
• Budget request from Civil Air Patrol
• Other non-profit agency budget requests

The committee heard funding requests and operational updates from various community organizations, fire departments, and nonprofits. No formal votes or final funding decisions were recorded in the minutes.

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to continue discussions on the Hiring Policy, and to discuss the Tuition Reimbursement Policy and COCTP Policy Revisions. The agenda also includes approval of the agenda and minutes from March, plus new business. No final decisions are listed; items are for discussion only.

• Continued discussion of the Hiring Policy
• Discuss Tuition Reimbursement Policy
• Discuss COCTP Policy Revisions
• Approval of minutes from March
• New business

The committee approved the County Hiring Policy and sent it to the Full Commission for final approval. They also requested revisions to the EMS Tuition Policy and referred the Revised COCTP Policy to the Legislative Committee.

• Approved March 20, 2023 Meeting Minutes (unanimous)
• Approved Meeting Agenda (unanimous)
• Approved Hiring Policy and referred to Full Commission for final approval (unanimous)
• Directed Ambulance Authority to revise EMS Tuition Policy and submit draft for next meeting (unanimous)
• Referred Revised COCTP Policy to the Legislative Committee (unanimous)

Purchasing Commission

The Purchasing Commission will discuss and potentially award a contract for auction services related to the Manchester Health Department. The meeting also includes approval of the agenda and minutes from the previous meeting.

• Discuss returns and award RFP for auction services at Manchester Health Department

The Purchasing Commission reviewed three bids for auction services regarding the Manchester Health Department property. The commission voted unanimously to award the contract to Coffee County Realty.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Approved Coffee County Realty to sell Manchester Health Department property (unanimous)

County Commission

The Coffee County Commission will consider joining amended opioid settlement agreements, approve several grant applications for the library and sheriff's department, and receive updates on the health department construction and committee vacancies. The agenda also includes routine items like minutes approval and memorial resolutions.

• Resolution 2023-M-04: Authorizing Coffee County to join amended Tennessee opioid abatement agreement
• Sheriff's Dept. grant: $196,235 Violent Crime Intervention Fund for phone forensic equipment and TACN radios
• Sheriff's Dept. grant: $500,515 ELC Confinement Facilities Funding for jail body scanner, lighting, mattresses
• Library grants: Dollar General Foundation ($2,500) for summer reading, ALA engagement grant ($2,000)
• Resolution 2023-M-05: Litter and Trash Collection Grant

The Commission authorized joining the Tennessee State-Subdivision opioid abatement agreement. It also approved grant pre-application forms for the public library and sheriff's department, and a litter collection grant from the Tennessee Department of Transportation.

• Adopted Resolution 2023-M-04 to join the Tennessee State-Subdivision opioid abatement agreement (17-0)
• Adopted Resolution 2023-M-05 for a TDOT litter and trash collection grant (17-0)
• Approved three grant pre-application forms for Coffee County Manchester Public Library (17-0)
• Approved two grant pre-application forms for Coffee County Sheriff's Department (17-0)
• Appointed Alex Rice and Jon Bell to the Industrial Board
• Approved 20 notary appointments
• Adopted Resolution 2023-M-06 commemorating Mrs. Roberta Jane Proffitt Day

Library Board

The Coffee County Manchester Public Library committee will meet to approve prior minutes, discuss a potential closure on June 28, 2023, for the Summer Reading Finale, and address filling a committee vacancy. They will also discuss coordinating with the county's Budget & Finance committee and hear the Friends of the Library report.

• Approval of 2/14/23 meeting minutes
• Potential library closure on June 28, 2023 for Summer Reading Finale
• Committee vacancy to fill when Ron Fuller leaves on 6/30/23
• Discussion with county Budget & Finance committee on budget process
• Friends of the Library report

The board approved closing the library on June 28, 2023, and potentially on June 14 and 15 depending on traffic. The committee also nominated Amanda Fuller and Krislyn Melson to fill upcoming vacancies. The financial report was accepted.

• Approved library closure on June 28, 2023 (unanimous)
• Approved closure on June 14 and 15 if traffic is unsafe at Director's discretion (unanimous)
• Recommended Amanda Fuller for the city spot on the committee (unanimous)
• Recommended Krislyn Melson for the county spot on the board (unanimous)
• Approved minutes of 2/14/23 (unanimous)
• Accepted financial report (unanimous)

Budget & Finance Committee

The Coffee County Budget & Finance Committee is meeting to approve the agenda and minutes, then will distribute and review the draft FY 2024 budget. No decisions on the budget are listed; this is a review step.

• Review of draft FY 2024 budget

Finance Director Marianna Edinger presented the draft budget and department requests to the committee. Mayor Matheny proposed a 4% employee pay raise and a possible mid-year cash bonus. No formal votes or decisions were recorded.

Capital Outlay Committee

The Capital Outlay Committee is meeting to receive updates on the Health Department building and a presentation from Craig Boyd on the Animal Shelter building, along with a report from Rick. The agenda is brief and consists of these updates and reports.

• Update on Health Dept. building
• Craig Boyd to present Animal Shelter Building
• Rick's report

The Capital Outlay Committee approved the construction of a pavilion for the Coffee County Veterans Building and granted permission for the Community Market to use property at the Courthouse on the square. The committee also authorized the exploration of a new awning for the Senior Citizens building and a message board sign for CCAP.

• Approved moisture scan for CCAP Roof (4-1)
• Approved construction of 40 x 40 pavilion for Coffee County Veteran’s Association (Unanimous)
• Approved use of Courthouse on the square property for Community Market (Unanimous)
• Approved motion to explore construction of an awning for Senior Citizens building (Unanimous)
• Approved motion to explore cost and feasibility of a message board sign for CCAP (Unanimous)

Purchasing Commission

The Coffee County Purchasing Commission will meet to approve the agenda and minutes, open and discuss bids for auction services for the Manchester Health Department, and approve surplus items for sale on Gov Deals. The meeting is routine administrative business.

• Open and discuss RFP for auction services for Manchester Health Department
• Approve surplus items for Gov Deals sale

The commission declared two lists of vehicles from the Highway Department and the Sheriff’s Department as surplus for sale via Gov Deals. Proposals for auction services for the Manchester Health Department sale were taken under review.

• Declared Highway Department and Sheriff’s Department vehicle lists as surplus (unanimous)
• Tabled review of Manchester Health Department realtor proposals until April 13 meeting (unanimous)
• Approved meeting agenda (unanimous)
• Approved previous meeting minutes (unanimous)

Strategic Planning Committee

The Coffee County Strategic Planning Committee is meeting to approve its agenda and then hold a stakeholder meeting with the superintendents of Coffee County Schools, Manchester City Schools, and Tullahoma City Schools to discuss future school growth and issues. No decisions are listed on the agenda.

• Stakeholder meeting with superintendents of Coffee County Schools, Manchester City Schools, and Tullahoma City Schools to discuss future school growth and issues

Sanitation Board

The Coffee County Sanitation Board will review minutes and the agenda, then discuss school system dumpsters. A guest, Tim Brown, is scheduled to attend.

• Discussion of school system dumpsters
• Guest appearance by Tim Brown

The board declined a request to increase Solid Waste employee raises from 10% to 20%. Discussion regarding school system dumpsters and compactor expenses was postponed pending further data on tonnage and disposal costs.

• Approved previous meeting minutes (3-0)
• Approved meeting agenda (3-0)
• Denied request to increase employee salary raises to 20%
• Postponed decision on school system dumpsters and compactor expenses

Highway Commission

The agenda for the Coffee County Highway Commission meeting on April 5, 2023, was not provided. No decisions or discussions can be reported.

The Commission approved the previous meeting minutes. Members discussed the start of mowing operations, the purchase of a skid steer, and paving on Paul Harrell. No other formal actions were taken.

• Approved previous meeting minutes

Budget & Finance Committee

The Coffee County Budget and Finance Committee is meeting to approve its agenda and minutes, discuss a pre-grant application for rural digital services at the library, and receive an update on the budget process. The meeting is largely procedural, with the grant item being the only substantive action item.

• Library pre-grant approval for rural access to digital services

The Budget and Finance Committee met to approve a pre-grant application for rural access to digital services at the library. Finance Director Marianna Edinger provided an update on the budget process.

• Approved pre-grant for library rural access to digital services (unanimous)

Legislative Committee

The Legislative Committee will review a draft resolution to authorize the county mayor to execute agreements for a second wave of opioid settlement funds, with an April 18 deadline. They will also review suggested revisions to the county hiring policy. The agenda includes approval of prior minutes and other items.

• Review and draft resolution for Opioid Settlement Funds, with deadline April 18
• Review draft of Hiring Policy with suggested revisions
• Approval of agenda and minutes from prior meeting

Health, Welfare & Recreation Committee

The committee reported on a meeting with the West Warren Utility District regarding support for three volunteer fire departments. The discussion focused on water usage reporting and hydrant operational limits. No formal votes or legislative decisions were recorded.

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review finances and act on several operational items. The board will consider approving a $50,000 remodel of the Manchester station, changing the sick and vacation policy, and establishing a policy for paying employees while they attend school.

• Approve $50,000 to remodel the Manchester station
• Change sick and vacation policy
• Paying employees while they go to school (old and new business)
• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger

The board approved funding for station renovations and updated personnel policies to align with county standards. Members also approved February write-offs and discussed employee education pay.

• Approved $50,000 to remodel the Manchester EMS station
• Approved $8,778.69 in write-offs for February 2023
• Approved removal of sick and vacation policy from EMS Handbook to follow County Handbook
• Approved February 22, 2023 meeting minutes

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to approve its agenda and February minutes, and to continue discussing the county's Hiring Policy. No new business items are listed, and the agenda is otherwise procedural.

• Continued discussion of the Hiring Policy
• Approval of February minutes
• Approval of agenda

The Policies & Procedures Committee approved sending a draft of the County Hiring Policy, including revisions regarding drug screens and background checks, to the Legislative Committee for review. The committee also requested that elected officials and department heads attend the next meeting to discuss the policy.

• Approved February 27, 2023 Meeting Minutes (unanimous)
• Approved Meeting Agenda (unanimous)
• Approved sending revised County Hiring Policy draft to Legislative Committee (unanimous)
• Approved request for Personnel & Benefits Coordinator to send legally approved interview questions to committee members (unanimous)

Water Wastewater Treatment Authority

The Water and Wastewater Authority will consider approving the agenda and minutes from February 13, 2023. New business includes discussions on plant upgrades, a loan, and the budget. Updates will be provided on a 600-foot field line project and an ARP grant. The meeting also includes a meet-and-greet for new and existing members.

• Discussion of upgrades to the plant
• Discussion of loan and budget
• Update on 600 ft. of field line
• Update on ARP Grant

The board approved the construction of a parts shed and authorized an engineer survey costing up to $3,000 to check grant requirements. It also decided that contractors for new homes will incur field line costs.

• Approved construction of a parts shed (Unanimous)
• Approved engineer survey for potential May grant, cost not to exceed $3,000 (Unanimous)
• Approved requirement for contractors on new homes to incur field line costs (Unanimous)
• Approved meeting agenda (Unanimous)

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda consists of standard procedural items including approval of the agenda, minutes from the previous meeting, and February financials, followed by reports from the executive director, chairman, and various committees. No specific action items, proposals, or public hearings are listed.

• Approval of minutes from February 15, 2023
• Approval of financials for February 2023
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Reports from Tullahoma and Manchester economic development and chamber groups

The board approved the meeting agenda, previous meeting minutes, and financial summaries for January and February 2023. Staff reported on 13 information requests and the first Industry Roundtable event since 2020.

• Approved meeting agenda (unanimous)
• Approved January 18 and February 15 meeting minutes (unanimous)
• Approved January and February 2023 financial summaries (unanimous)

County Commission

The County Commission approved several budget amendments and personnel manual changes. It adopted Resolution 2023-M-02 regarding the International Building Code and Resolution 2023-M-03 to allow asset transfers to local volunteer fire departments.

• Adopted Resolution 2023-M-02 to adopt portions of the 2018 International Building Code (17-0)
• Adopted Resolution 2023-M-03 to allow asset transfers to local volunteer fire departments (17-0)
• Approved budget amendment #116-2023-12 Solid Waste/Sanitation (17-0)
• Approved budget amendment #118-2023-13 Ambulance Service Fund (17-0)
• Approved budget amendment #122-2023-14 Drug Control Fund (17-0)
• Approved budget amendment #131-2023-15 Highway/Public Works Fund (17-0)
• Approved budget amendment #101-2023-16 General Fund (17-0)
• Approved budget amendment #171-2023-17 General Capital Projects Fund (17-0)

Strategic Planning Committee

The committee met with real estate professionals to discuss high housing demand and inventory shortages in Coffee County. A recommendation was made to reduce rural lot setbacks to align with state standards, which requires future approval from the County Planning Commission and County Commission.

Law Enforcement Committee

The Coffee County Law Enforcement Committee will meet to approve the agenda and minutes, receive reports from Sheriff Partin, probation officer Linda Baker, and the Judicial Commissioner, and discuss old and new business. The agenda is largely procedural, with no specific action items listed.

• Review and approval of minutes from the 10/13/2022 meeting
• Sheriff Partin's report
• Linda Baker's probation report
• Judicial Commissioner report

The committee approved the meeting agenda and the minutes from the previous meeting. Members discussed jail updates, grant funding for technology and equipment, and the upcoming resignation of Judicial Commissioner John Krueger.

• Approved meeting agenda (4-0)
• Approved minutes from previous meeting (4-0)
• Adjourned meeting (4-0)

Purchasing Commission

The Coffee County Purchasing/Property Sales Committee is meeting to review the request for proposals (RFP) for the sale of the Health Department property and to set the date and time for opening return proposals. The committee will also consider approving a Lowe's store card for EMS and handle routine items like approving the agenda and minutes.

• Review RFP for sale of Health Dept. (March)
• Set time and date to open return RFP
• EMS approval of Lowe's Store Card

The commission voted to declare the old Manchester Health Department location as surplus property to allow for its sale. They approved the Request for Proposals (RFP) for the sale and authorized a Lowe's credit card for EMS.

• Declared Manchester Health Department location surplus (unanimous)
• Approved RFP for sale of Manchester Health Department (unanimous)
• Approved Lowe's credit card for EMS up to $500.00 (unanimous)

Budget & Finance Committee

The Coffee County Budget and Finance Committee will consider several budget amendments, including one adding revenue to the Drug Control Fund and another for capital project expenditures on communication equipment and meeting room furniture. The committee will also review two grant requests from the Sheriff's Department and approve a roof integrity analysis for the CCAP building.

• Budget Amendment #122-2023-14: Additional revenue into the Drug Control Fund from equipment sales
• Budget Amendment #171-2023-17: Expenditure from General Capital Projects for communication equipment, conference tables, and chairs
• Grant request by Sheriff's Dept for State Grant: ECC Confinement Facilities Fund
• Grant request by Sheriff's Dept for State Grant: State Violent Crime Intervention Fund
• Approval to obtain integrity and maintenance analysis for CCAP 13,000 sq ft roof

The committee approved two state grants for the Sheriff's department totaling $696,750. It also approved budget amendments for the Drug Control Fund and equipment for committee meeting rooms. A request for a roof analysis of the Coffee County Administrative Plaza was approved.

• Approved Budget Amendment #122-2023-14 to allocate revenue into the Drug Control Fund (Unanimous)
• Approved Budget Amendment #171-2023-17 for communication equipment, conference tables, and chairs (Unanimous)
• Approved $500,515 state grant from ECC Confinement Facilities Fund for Sheriff's department (Unanimous)
• Approved $196,235 state grant from State Violent Crime Intervention Fund for Sheriff's department (Unanimous)
• Approved request for integrity and maintenance analysis of the Coffee County Administrative Plaza roof (Unanimous)

Highway Commission

The Coffee County Highway Commission meeting agenda for March 1, 2023, is not available. No specific items for decision or discussion are listed.

The commission accepted the previous meeting minutes. Mr. Bartlett provided reports on the 2023 Paving List, bridge replacements, and equipment status. No other formal votes were recorded.

• Approved minutes as read (unanimous)

Exit 105 Committee (ad hoc)

The Exit 105 Joint Committee will meet to discuss the sewer/water project to Exit 105, including Option 2 of the proposal and Option 3 of the Urban Growth Boundary (UGB) map, as well as funding options. The agenda also includes approval of minutes from the October 12, 2022 meeting.

• Discuss Sewer/Water Project to Exit 105
• Discuss Option 2 of Sewer/Water Proposal
• Discuss Option 3 of UGB Map
• Discuss funding options

The Exit 105 Joint Committee decided to pursue the most expansive sewer service proposal and a modified urban growth boundary map. The committee will now reanalyze project costs and seek further involvement from the SCTDD and North Coffee School.

• Appointed Alderman French as Chairman
• Approved focusing on Option 3 of the Sewer Option Proposal (6-0)
• Approved focusing on Option 2 of the UGB map with tweaks to fit Sewer Option 3 (6-0)
• Scheduled next meeting for November 16 at 5:30 pm

Legislative Committee

The Coffee County Legislative Committee is meeting to review the Administrative Closing Policy, county government holidays, and other resolutions. No final decisions are listed on the agenda; the items are under review and discussion.

• Review of Administrative Closing Policy
• Review of Coffee County Government Holidays
• Review of other resolutions

The committee approved its purpose and responsibilities document and the meeting agenda. Members reviewed the administrative closing policy and determined the county will not observe the Juneteenth holiday in 2023.

• Approved meeting agenda (unanimous)
• Approved previous meeting minutes (Watkins, Morse, Hodge, Seaborn; Smith abstained)
• Determined county will not observe Juneteenth holiday in 2023
• Approved purpose and responsibilities document (unanimous)

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to discuss and draft a hiring policy, review and revise the departments listed in the Policy Manual, and consider other items. The agenda includes approval of the agenda and minutes from January, followed by adjournment.

• Discussion and drafting of a Hiring Policy
• Review & revise listed departments in the Policy Manual
• Approval of minutes from January

The committee voted to remove Agricultural Extension Services as a County Department from the Personnel Manual. Members also initiated the creation of a structured county-wide hiring policy and requested a copy of the EMS leave policy. A motion passed to contact the Maintenance Director regarding building keys for committee chairmen.

• Approved removal of Agricultural Extension Services from page 3 of County Personnel Manual (unanimous)
• Approved motion to contact Maintenance Director Rick Soucy about assigning building keys to Committee Chairmen (unanimous)
• Approved request for Mayor’s Office to provide the EMS Leave Policy regarding new hire leave accrual (unanimous)
• Approved January 23, 2023 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Capital Outlay Committee

The Capital Outlay Committee will meet to review and select an architectural and engineering firm for a new Health Department building. The agenda also includes approval of previous meeting minutes and the current agenda.

• Review/select Architectural and Engineering firm for new Health Dept. Bldg.

The committee selected an engineering firm for the new health department building. Mayor Matheny provided updates on the animal control project and proposed a roof analysis for CCAP.

• Selected St. John Engineering for health department building (3-1-1)
• Approved previous meeting minutes
• Approved meeting agenda

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review and approve financial items including write-offs and the quarterly financial report, discuss old business about paying employees attending school, and address new business including a fire at Life Care Center, a Bonnaroo email, budget approval, and a new Lowe's credit card. The meeting includes public comments and is followed by a work session.

• Review/approve write-offs from B&F
• Quarterly Financial Report from B&F Director Marianna Edinger
• Old business: paying employees while they are going to school
• New business: fire at Life Care Center, Bonnaroo email, approve budget, new Lowe's credit card

The Board approved the proposed 23/24 budget with increases to communication equipment and furniture funding. Members also approved January write-offs and authorized the acquisition of a Lowe's credit card. The Board requested a legal review regarding employee pay during schooling.

• Approved January 2023 write offs of $7,227.33
• Approved FY 23/24 budget with communication equipment increased to $7,500 and furniture budget increased to $10,000
• Approved motion to get a Lowe's credit card
• Approved motion for Chief Michael Bonner to consult county attorney on legality of paying employees while in school

Sanitation Board

The Coffee County Sanitation Board is meeting to approve minutes and the agenda, and to review the 2023/2024 budget. No other substantive items are listed.

• Review of 2023/2024 budget

The Sanitation Board approved the proposed budget request for the 2023/2024 fiscal year. The board also approved the meeting agenda and the minutes from the previous meeting.

• Approved previous meeting minutes (3-0)
• Approved meeting agenda (3-0)
• Approved proposed budget request for fiscal year 2023/2024

Emergency Management Agency Board

The board will review presentations regarding police and fire protection for the Bonnaroo event. The meeting also includes the election of a Chair, Vice-Chair, and Secretary.

• Election of EMA Committee Chair, Vice-Chair, and Secretary
• Presentation by Manchester Police regarding Bonnaros police protection
• Presentation by Hillsboro Fire Chief regarding Bonnaroo fire protection
• Presentation by EMA Director Allen Lindley

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee is meeting to receive updates from county officials and community members on animal control operations, a fire department matter, and rural water services. The agenda consists of informational reports and new business, with no votes or decisions listed.

• Animal Control update by Craig Boyd
• Hillsboro Fire Dept. update by Brandon Gunn
• Rural water update by Tim Morris
• Animal Control Facility update by Dwight Miller
• Animal Control fund raising update by Jackie Duncan

Ambulance Authority

The Coffee County Ambulance Authority is meeting to review financial reports, approve write-offs, and discuss the budget. They will also address paying employees while they attend school, a fire at Life Care Center, a Bonnaroo email, and a new Lowe's credit card.

• Approve write-offs from B&F
• Quarterly Financial Report from B&F Director Marianna Edinger
• Directors Report by Michael Bonner
• Discuss paying employees while they are going to school
• Approve budget and new Lowe's credit card

Capital Outlay Committee

The Capital Outlay Committee will meet to review and select an architectural and engineering firm for a new Health Department building. The agenda also includes approval of prior meeting minutes and the current agenda.

• Review/select Architectural and Engineering firm for new Health Dept. Bldg.

911 Emergency Communications District Board

The Board of Directors will conduct a regular meeting including reports from the Treasurer, Chairman, Superintendent, and Legal Counsel. The agenda includes a review of previous minutes and an update on the 2023 meeting schedule.

• Review of December 21, 2022 minutes
• Treasurer report
• Chairman, Superintendent, and Legal Counsel reports

The Board of Directors approved a one-year rental contract for the Deer Run site. Members also reviewed financial reports and received updates on radio system progress and staffing.

• Approved one-year rental contract for Deer Run site with Short Mountain towers for $3,450.00/year (UA-RCV)
• Approved meeting agenda (UA)
• Approved December 21 meeting minutes (UA)
• Received financial report including Profit & Loss and Balance Sheet (UA-RCV)

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda consists of routine items such as approving the agenda, minutes, and financials, followed by reports from the executive director, chairman, and various committees. No specific action items or proposals are listed.

• Approval of minutes from January 18, 2023
• Approval of financials for January 2023
• Reports from Park Development, Marketing Support, and Budget & Finance committees
• Reports from Tullahoma and Manchester economic development and chamber groups

The Industrial Board of Coffee County met on February 15, 2023, but did not conduct official business because a quorum was absent. Staff provided reports on information requests and the Wage & Benefit Survey, and the Chairman noted that budget votes and committee appointments are pending.

Water Wastewater Treatment Authority

The Coffee County Water and Wastewater Treatment Authority is meeting to approve the agenda and minutes from the previous meeting. New business includes a letter to property owners about replanting trees to screen a pumping station and the installation of 600 feet of line on Wayside Road. The meeting also includes a meet-and-greet for members absent from the last meeting.

• Letter to Alex and Kelli Richardson to replant trees behind their property to hide pumping station view
• Installation of 600 ft. of line on Wayside Rd.

Purchasing Commission

The Coffee County Purchasing Commission will discuss the disposition of the Manchester location of the County Health Department real estate, approve surplus items for Gov Deals, and consider a new policy with a $50,000 threshold. They will also talk about raising the Purchase Order and Quote limit, and vote on requests for fuel and supply cards for county departments.

• Discussion on Manchester location of CC County Health Department real estate
• Approval of surplus items for Gov Deals
• New policy with $50,000 threshold
• Switch to WEX Fuel Cards for Sheriff's department
• Rural Solid Waste request for Tractor Supply card; EMS request for Lowe's card

The Commission approved increasing the purchase order limit to $1,000 and the quote limit to $5,000. Members also voted to sell the old Manchester Health Department via a realtor at public auction and approved the listing of surplus vehicles on Gov Deals.

• Elected Jimmy Hollandsworth as chairman and Frank Watkins as secretary (unanimous)
• Approved retaining a realtor to sell the old Manchester Health Department at public auction (unanimous)
• Approved drafting a resolution to allow property transfers to Coffee County Volunteer Fire Departments
• Approved list of Sheriff’s Department and Rural Solid Waste vehicles for Gov Deals auction (unanimous)
• Raised purchase order limit to $1,000 (unanimous)
• Raised quote limit from $2,500 to $5,000 (unanimous)
• Approved WEX Fuel Cards as an alternative for the Sheriff’s Department (unanimous)
• Approved Tractor Supply charge account for Rural Solid Waste (unanimous)

Strategic Planning Committee

The committee met with county judicial system members to discuss current needs and the impact of future growth. No formal votes or policy decisions were recorded during this session.

Capital Outlay Committee

The Coffee County Capital Outlay Committee will convene to approve minutes from January 12, 2023, and the agenda, followed by a discussion regarding the Coffee County Health Department building.

The committee approved a contract for handicapped doors at CCAP and decided against recommending a key-card system for the same facility. They also received information regarding a state-donated shelter and a proposal for the new Health Department.

• Approved $9,800 bid from A&R Glass for handicapped doors at CCAP
• Denied recommendation for CCAP key-card system
• Approved previous meeting minutes

Highway Commission

The agenda for the Coffee County Highway Commission meeting on February 1, 2023, is not available. No items for decision or discussion are listed.

The commission accepted the previous meeting minutes. Members discussed road maintenance needs and the appointment of a new Assistant Highway Superintendent. No other substantive actions were decided.

• Approved previous meeting minutes

Budget & Finance Committee

The Coffee County Budget & Finance Committee will consider several funding requests, including short-term improvements at the Justice Center and a possible new Justice Center, three library grants totaling $7,000, and multiple budget amendments. They will also discuss the unresolved $98,519 match for a previously approved CDBG grant and review the budget calendar. The meeting includes routine approval of agenda and minutes.

• Circuit Court Judge William Lockhart requests short-term funding for Justice Center improvements and consideration of constructing a new Justice Center
• Three library grant requests from Polly Vaughn: Peggy Barber Tribute Grant ($2,500), Dollar General Foundation Grant ($2,500), Libraries Transform Communities Engagement Grant ($2,000)
• Six budget amendments: #116-2023-12, #118-2023-13, #122-2023-14, #131-2023-15, #101-2023-16, #141-2023-3 (school budget)
• CDBG Public Health & Safety Grant match of $98,519 has no determined funding source
• Coffee County Industrial Board presents Interstate Industrial Park Improvement Plan

The committee approved five general budget amendments, including $50,000 for Justice Center security upgrades, and one school budget amendment for vocational equipment. It also authorized $98,519 from the capital projects fund for a CDBG Public Health & Safety Grant match and approved three library grant applications.

• Approved three library grants: Peggy Barber Tribute ($2,500), Dollar General Foundation ($2,500), and Libraries Transform Communities Engagement ($2,000) (Unanimous)
• Approved budget amendments #116-2023-12, #118-2023-13, #122-2023-14, #131-2023-15, and #101-2023-16 (Unanimous)
• Approved $50,000 for Justice Center security upgrades via amendment #101-2023-16 (Unanimous)
• Approved Coffee County School Budget Amendment #141-2023-3 for vocational education equipment (Unanimous)
• Approved $98,519 from capital projects fund for CDBG Public Health & Safety Grant match (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved December meeting minutes (Unanimous)

Agriculture Committee

The Coffee County Agriculture Committee is meeting to review minutes from the previous meeting and to meet with Amy Willis Prince, a candidate for Coffee County Extension Director. The agenda includes no other substantive items.

• Meeting with Amy Willis Prince, candidate for Coffee County Extension Director

The committee approved the minutes from the previous meeting. Members signed a Memorandum of Understanding regarding the hiring of Amy Willis Prince as County Director, effective February 1, 2023.

• Approved previous meeting minutes
• Signed Memorandum of Understanding for hiring Amy Willis Prince

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee is meeting to receive updates from county officials and department heads. Items include a fundraising update, a report from the Summitville fire chief, a rural water report, and multiple updates on Animal Control and the construction of a new animal shelter.

• Update from Jackie on fundraising
• Summitville fire chief update
• Report from Tim Morris on rural water
• Update from Roseanne on Animal Control
• Update from Mr. Miller on building of new animal shelter

The committee approved a motion for Craig, Josh, and Scott to revise animal shelter blueprints, specifically regarding bathrooms and showers. A motion was also passed to study reappropriating future smoke detector funds to pay volunteer firefighters per call. No final decisions were made on the animal shelter site or the Summitville Fire request for $41,000.

• Approved motion for Craig, Josh, and Scott to work together on animal shelter blueprints and bathroom/shower plans
• Approved motion to study reappropriating future smoke detector funds to pay volunteer firefighters per call

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to review the County Certificate Training Program Guidelines and discuss the Juneteenth holiday. The agenda contains only these two discussion items, with no proposed ordinances, contracts, or dollar amounts listed.

• Review County Certificate Training Program Guidelines
• Discuss Juneteenth Holiday

The committee approved revisions to the Certified Training Program (COCTP) policy and voted to exclude Juneteenth from the County Holiday List. Revisions to the Administrative Closing Policy were discussed and forwarded to the Legislative Committee. A request to draft a Hiring Policy was added to the next agenda.

• Approved December 19, 2022 meeting minutes (unanimous)
• Approved meeting agenda with Administrative Closing Policy addition (unanimous)
• Voted that Juneteenth not be added to the County Holiday List (unanimous)
• Approved revisions to the COCTP Training Policy and forwarded to County Commission (unanimous)

Ambulance Authority

The Coffee County Ambulance Authority is meeting to handle routine business: approving minutes, write-offs, and a quarterly financial report. They will also hear a director's report and consider a new mutual aid request from Viviant Healthcare Nursing Home in Shelbyville.

• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger
• Director's report by Michael Bonner
• New business: Mutual aid for Viviant Healthcare Nursing Home, 1101 Glenoaks Road, Shelbyville

The board approved the meeting agenda, the previous meeting's minutes, and $11,072.95 in write-offs for December 2022. The Budget & Finance Director reported a cash flow of $1,450,900 and revenues exceeding expenditures for the budget year.

• Approved meeting agenda
• Approved December 15, 2022 meeting minutes
• Approved $11,072.95 in write-offs for December 2022

Strategic Planning Committee

The committee met with UTSI Executive Director Dr. John Schmisseur to discuss cooperative efforts between the university and county government. Discussions focused on aerospace industry growth, workforce development, and student housing needs. No formal votes or decisions were recorded.

Industrial Board

The Coffee County Industrial Board is meeting for its regular monthly session, covering standard items such as approving the agenda, minutes, and financials, along with reports from the executive director, chairman, and various committees. No major decisions or public hearings are listed; the agenda is largely procedural.

• Approval of minutes from December 14, 2022
• Approval of financials for December 2022
• Reports from Park Development, Marketing Support, Budget & Finance committees
• Updates from Tullahoma and Manchester economic development groups and chambers of commerce

The Industrial Board of Coffee County approved the meeting agenda, the December 14 meeting minutes, and the December 2022 financial summaries. The remainder of the meeting consisted of reports regarding industrial site requests, city administration changes in Tullahoma, and upcoming community events.

• Approved meeting agenda (unanimous)
• Approved December 14 meeting minutes (unanimous)
• Approved December 2022 financial summaries (unanimous)

Water Wastewater Treatment Authority

The Coffee County Water and Wastewater Treatment Authority is meeting to approve the agenda and minutes, review the financial report, orient new members, and discuss required training. They will also receive updates on projects and elect new officers, including Chairman and Secretary.

• Approval of November 8, 2022 minutes
• Financial report review
• Orientation for new members and discussion of responsibilities and required training
• Project updates
• Election of Chairman and Secretary

The board appointed David Nipper as chairman and Ralph Wise as secretary. Members reviewed financial reports and discussed ARP funds for equipment and repairs.

• Appointed David Nipper as chairman
• Appointed Ralph Wise as secretary

Strategic Planning Committee

The committee discussed future growth areas, urban boundaries, and cooperation between Coffee County and the city of Manchester. No formal votes or policy decisions were recorded during the meeting.

Capital Outlay Committee

The Capital Outlay Committee will meet to approve minutes from January 5, 2023, and the agenda. The main item of business is interviewing representatives from architectural firms for a new Coffee County Health Department building.

• Interview architectural firms for new Coffee County Health Dept. building

The committee reviewed presentations from three architectural and design firms for the new Coffee County Health Department. Each firm was asked to submit a possible scope of work and estimated cost via email. The minutes from the previous meeting were approved.

• Approved previous meeting minutes (unanimous)

Sanitation Board

The Coffee County Sanitation Board is meeting to review minutes, adopt the agenda, and discuss a cardboard charge and compactor bids. No decisions are recorded in the agenda; these items are listed for discussion.

• Cardboard charge discussion
• Compactor bids

County Commission

The Coffee County Commission will vote on filling a District 1 vacancy from three applicants, appoint a District 4 road commissioner, a constable, and numerous notaries. They will also consider a food insecurity grant application, approve employee appreciation payment budget amendments, and receive committee reports.

• District 1 vacancy: Helen Debellis, Holly Jones, Dowe Jones
• District 4, Seat 2 Road Commissioner: Arlis Markum
• Constable: Randall Braker
• Resolution 2023-1 to apply for Food Insecurity Grant
• Employee Appreciation Payment budget amendments (Attachment 12)

The Commission filled a vacancy in District 1 by appointing Holly Jones. The body also approved several personnel appointments, budget amendments for employee appreciation payments, and a grant application for local food banks.

• Appointed Holly Jones to Commission District 1 (13 votes)
• Approved 27 notary appointments (18-0)
• Elected Arlis Markum as District 4, Seat 2 Road Commissioner (18-0)
• Elected Randall Braker as Constable (18-0)
• Approved all committee appointments (17-0, 1 abstention)
• Approved Employee Manual leave donation program changes (18-0)
• Approved appointments to the Board of Zoning Appeals (17-0)
• Approved budget amendments for employee appreciation payments (18-0)

Capital Outlay Committee

The Capital Outlay Committee will receive updates on the Animal Control project and the CCAP entrance. No decisions or votes are scheduled; the meeting is primarily for discussion and information.

• Animal Control project update
• CCAP entrance update

The committee discussed a request from EMA Director Alan Lendley to use the old workhouse annex for equipment storage. Members discussed the impact on inmate housing and the potential need for a new workhouse at the current jail location. The committee decided to review existing plans for a workhouse at the next meeting.

• Approved motion to bring plans for a possible workhouse to the next meeting for review (Unanimous)
• Approved previous meeting minutes (Unanimous)
• Approved meeting agenda (Unanimous)

Highway Commission

The agenda for the Coffee County Highway Commission meeting on January 4, 2023, is not available. No specific items for decision or discussion are listed.

The commission approved the minutes from the previous meeting. Members discussed potential new membership and identified several roads requiring repair and salt application.

• Approved previous meeting minutes (unanimous)

Legislative Committee

The Coffee County Legislative Committee is meeting to review the county's investment policy and a revised administrative policy covering administrative closings and the leave donation program. The agenda also includes standard approval of the agenda and minutes from the prior meeting, plus an open item for other business.

• Review of Investment Policy for Coffee County Tennessee & non-corporate Resolution Form
• Review of Revised Administrative Policy on Administrative Closings & Leave Donation Program

The Legislative Committee approved an amendment to the county investment policy regarding the deposit of interest funds, pending legal review. The committee also approved a revised leave donation policy and referred the administrative closings policy back to the Policies and Procedures Committee for further clarity.

• Approved amendment to Investment Policy 'Safekeeping and Custody' Item C to deposit interest funds into the general fund, except for library and drug funds (Unanimous)
• Approved revised Leave Donation Policy (Unanimous)
• Referred Administrative Closings policy back to Policies and Procedures Committee (Unanimous)
• Decided no approval was necessary for the Non-Corporate Resolution Form