Coffee County public meetings in 2022

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to review and potentially revise several county policies, including the leave donation policy, substance abuse policy, administrative closing policy, and certificate training program guidelines. These are review items, and no final decisions are listed on the agenda.

• Review and revise County Leave Donation Policy
• Review Substance Abuse Policy
• Review and revise Administrative Closing Policy
• Review County Certificate Training Program Guidelines

The Committee approved revisions to the County Leave Donation Program and the Administrative Closing Policy to be forwarded to the Full Commission. The County Substance Abuse Policy was accepted as written. Proposed changes to the COCTP Training Program Policy were deferred to the January meeting.

• Approved revisions to County Leave Donation Program for Full Commission final approval
• Accepted County Substance Abuse Policy as currently stands
• Approved changes to Administrative Closing Policy for Full Commission final approval
• Approved November 21, 2022 meeting minutes
• Tabled COCTP Training Program Policy revisions until January meeting

Ambulance Authority

The Coffee County Ambulance Authority will hold a regular meeting to approve the agenda and previous minutes, review write-offs from the Budget and Finance (B&F) committee, and receive a quarterly financial report from B&F Director Marianna Edinger or her representative. The director's report will be given by Michael Bonner or his representative. Under old business, the board will consider renewal applications from private ambulance services. The agenda is mostly procedural, with no major new policy items listed.

• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger
• Director's report by Michael Bonner
• Renewal applications for private ambulance services

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda consists of routine procedural items: approving the agenda, minutes from prior meetings, and September 2022 financials. The board will also hear reports from the executive director, chairman, and various committees, including park development, marketing, and budget.

• Approval of minutes from November 16, 2022 and Special Called Meeting November 30, 2022
• Approval of financials from September 2022
• Committee reports from Park Development, Marketing Support, Budget & Finance, and others

The Industrial Board approved the 2022 audit and a legal fees purchase order for the I-24 Megasite. The board also voted to send an Interstate Industrial Park improvement plan to the County Commission for approval. New officers were nominated and elected for the 2023 term.

• Approved agenda (unanimous)
• Approved November 16 and November 30 meeting minutes (unanimous)
• Approved November 2022 financial summaries (unanimous)
• Approved staff to take Interstate Industrial Park improvement plan to County Commission (unanimous)
• Approved 2022 Audit (unanimous)
• Approved purchase order 2223-15 to Bass, Berry, and Sims for I-24 Megasite legal fees (unanimous)
• Elected Mr. Young as Chairman, Mr. Newton as Vice-Chairman, and Mr. Parsley as Secretary-Treasurer for 2023 (unanimous)

Investment Committee

The Coffee County Investment Committee will meet to select a chair, vice chair, and secretary, and to approve an investment policy that prioritizes safety, liquidity, and yield. The policy outlines authorized investments, collateralization, diversification, and reporting requirements, with a maximum maturity of two years.

• Election of Chairman, Vice Chairman, and Secretary
• Approval of the attached Investment Policy
• Approval of the attached Non-Corporate Resolution Form

The committee approved the Investment Policy and the Non-Corporate Resolution Form. Both items were referred to the Legislative Committee for January 3, 2023. The committee also discussed HOA fees, Lakewood Park, and the liquidation of other county-owned properties.

• Approved Investment Policy (4-0)
• Approved Non-Corporate Resolution Form (4-0)
• Elected Mayor Judd Matheny as Chairman
• Elected Joey Hobbs as Vice-Chairman

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee will hear updates from the New Union Fire Department, the Animal Control Officer, and Rural Water, plus reports on the animal shelter location and fundraising for Animal Control. The meeting is mostly informational updates with no listed votes on ordinances or contracts.

• Update from New Union Fire Department by Sammy Morton
• Update from Animal Control Officer
• Report on Rural Water by Tim Morris
• Report on Animal Shelter location by Rose Ann Smith and Dwight Miller
• Report on fundraising for Animal Control by Jackie Duncan

The committee reviewed potential property donations and site visits for a new animal shelter. Members discussed water pressure issues in North Coffee and the possibility of running a water line to Vann Lane.

• Approved agenda
• Postponed approval of previous minutes
• Scheduled animal shelter site visit for 12/17 at 9am

Agriculture Committee

The Coffee County Agricultural Committee is holding its quarterly meeting on December 12, 2022, at 9:30 a.m. at the Extension office. The agenda includes sharing program successes and discussing position vacancies for both Extension and the committee. The meeting is informational with no votes or decisions listed.

• Quarterly Agricultural Committee meeting scheduled for Dec. 12, 2022, at 9:30 a.m.
• Discussion of Extension and committee position vacancies
• Program successes to be shared
• RSVP requested by Dec. 8 via phone or email

County Commission

The Coffee County Commission is holding a special meeting to consider several budget amendments and personnel requests. Items include a 911 budget amendment, approval of a 911 interlocal agreement, a county employee bonus budget amendment, a salary increase for a Soil Conservation technician, and hiring an additional half-time Animal Control Officer.

• 911 Budget amendment (Attachment 1)
• 911 Interlocal Cooperation Agreement MOU approval (Attachment 2)
• County Employee Bonus budget amendment (Attachment 3)
• Request to increase Soil Conservation technician salary (Attachment 4)
• Request to hire additional ½ Animal Control Officer (up to $16,230) (Attachment 5)

The County Commission approved several budget amendments, including funds for employee bonuses and a part-time animal control officer. The body also approved a 911 Interlocal Cooperation MOU.

• Approved Budget amendment #101-2023-11 (13-0)
• Approved 911 Interlocal Cooperation MOU (13-0)
• Approved County Employee Bonus budget amendment #101-2023-07 (11-1-1)
• Approved Budget amendment #101-2023-11 to increase Coffee County Soil Conservation Service technician salary (13-0)
• Approved Budget Amendment #101-2023-11 for an additional 1/2 Animal Control Officer up to $16,230 (12-1)

Highway Commission

The agenda for the Coffee County Highway Commission meeting on December 7, 2022, is not available. No specific items for decision or discussion are listed.

The Commission accepted the minutes as read. Mr. Bartlett provided updates on mower maintenance, shoulder repairs, and salt shed readiness. No formal actions were taken regarding Cole Ridge Rd or Fountain Grove Rd.

• Approved minutes as read

Sanitation Board

The Coffee County Sanitation Board will meet to approve minutes and agenda, and discuss selling surplus items including a 1990 Ford LNT tractor, compactors, and packer/receiver boxes. Proceeds from the sale would be used to purchase a small used dump truck.

The board approved the sale of a 1990 Ford LNT tractor via govdeals.com. Members discussed surpusing old containers but decided to wait until new containers are received. The board also discussed purchasing a dump trailer for hauling gravel to convenience centers.

• Approved minutes from previous meeting (3-0)
• Approved meeting agenda (3-0)
• Approved sale of 1990 Ford LNT tractor on govdeals.com
• Decided to delay surpusing old containers until new containers are received

Strategic Planning Committee

The Coffee County Strategic Planning Committee is meeting to approve the agenda and minutes, then discuss the draft mission statement, the schedule for remaining stakeholder meetings, and the content of the strategic plan. They will also consider additional stakeholder input via surveys or personal discussions. This is a working session focused on plan development, not final decisions.

• Draft mission statement review
• Schedule for remaining stakeholder meetings
• Strategic plan content and draft discussion
• Additional stakeholder input via survey/personal discussion

Budget & Finance Committee

The Budget and Finance Committee will hear from financial advisor Lauren Lowe on the county's bond rating and financial position, then consider several spending items: a 4-year 911 inter-local agreement, a 911 employee pay raise, a county employee bonus, a salary increase for a Soil Conservation technician, and hiring an additional Animal Control Officer.

• Discussion of current bond rating and financial position with PFM advisor Lauren Lowe
• 911 Inter-local Cooperation Agreement – MOU 4-year contract
• 911 Employee Pay Raise
• County Employee Bonus Pay
• Request to hire an additional Animal Control Officer

The committee approved a one-time bonus for county employees using ARPA funds and increased pay for 911 personnel and the Soil Technician position. It also authorized a new part-time animal control officer and a 911 Inter-local Cooperation Agreement.

• Approved adding Budget Director Marianna Edinger as authorized signer on vendor and payroll accounts (Unanimous)
• Approved ~$5,000 annual salary increase for Soil Technician (Unanimous)
• Approved 4-year 911 Inter-local Cooperation Agreement (Unanimous)
• Approved $114,227 for 911 staff pay increases (Unanimous)
• Approved $362,115 in ARPA funds for one-time employee bonuses (4-2)
• Approved $16,230 to hire a part-time animal control officer (Unanimous)

Capital Outlay Committee

The Capital Outlay Committee will review the results of a feasibility study regarding an animal control location and make a recommendation on pedestrian access to CCAP. The committee will also discuss exterior lighting at CCAP and hear Rick's report. The agenda is otherwise routine, covering minutes and agenda approval.

• Review results of feasibility study regarding animal control location
• Make recommendation regarding pedestrian ingress/egress to CCAP
• Address exterior lighting or lack thereof at CCAP

The committee rescinded a previous resolution regarding animal control locations pending further study. It also directed the Sheriff's Department to investigate constructing sidewalks at CCAP and authorized the installation of exterior lighting at the same facility.

• Approved previous meeting minutes (unanimous)
• Approved agenda (unanimous)
• Rescinded previous CLB resolution on animal control location until an adequate site is found (unanimous)
• Directed Sheriff’s Department to investigate constructing two sidewalks in front of CCAP awning areas (unanimous)
• Approved Rick Soucy to begin installing exterior lighting around CCAP (unanimous)

Industrial Board

The Coffee County Industrial Board is holding a special called meeting to consider a City of Manchester ARC grant applicant. The agenda includes attendance, agenda approval, and new business, with no other substantive items listed.

• Consideration of City of Manchester ARC grant applicant

The Industrial Board voted to serve as the applicant and fund flow-through for an Appalachian Regional Commission (ARC) grant on behalf of the City of Manchester. The grant is intended for sewer infrastructure, with the City of Manchester responsible for a $1,000,000 match.

• Approved agenda as presented (unanimous)
• Approved resolution authorizing Executive Director Stephen Crook to apply for the ARC grant as the signatory for the Industrial Board of Coffee County (unanimous)

Health, Welfare & Recreation Committee

The Health, Welfare, and Recreation Committee will meet to receive updates from county officials on animal control, the rescue squad, and rural water services. The agenda is primarily informational, with no votes or public hearings scheduled.

• Animal Control update with Craig Boyd, Rose Anne Smith, Dwight Miller, Jackie Duncan
• Rescue Squad update by Neil Simmons
• Rural Water update by Tim Morris

The committee voted to send a request for a new full-time or part-time Animal Control employee to the B&F Committee. Members discussed potential inmate assistance for animal control and received a fundraising update for the shelter. A review of inoperative fire hydrants in the northern end of the county is underway.

• Voted to send Animal Control staffing request to B&F Committee

Planning Commission

The Coffee County Planning Commission will meet to consider a rezoning request for a property on Swann Rd (map 059, parcel 008.00) from A-1 (agricultural) to C-1 (commercial). The agenda also includes routine items such as approval of previous minutes and the agenda itself. No other substantive items are listed.

• Rezoning request for Swann Rd, map 059 parcel 008.00, from A-1 to C-1

The Planning Commission denied a request to rezone a property on Swann Rd from A-1 to C-1. The denial followed staff recommendations that the road is classified as a minor street, which does not meet the requirements for C-1 zoning.

• Approved previous month's minutes (6-0)
• Approved meeting agenda (6-0)
• Denied rezoning request for Swann Rd, map 059 parcel 008.00 from A-1 to C-1 (6-0)

Policy & Procedures Committee

The Coffee County Policy & Procedures Committee is meeting to vote on appointing a Vice Chairman and to review several county policies, including the Personnel Manual, Substance Abuse Policy, Leave Donation Policy, and Administrative Closing Policy. These are routine administrative actions with no specific decisions detailed in the agenda.

• Vote on appointing Vice Chairman
• Review Personnel Manual and Substance Abuse Policy
• Review and revise County Leave Donation Policy
• Review and revise Administrative Closing Policy

The committee unanimously elected Terry Hershman as Vice Chairman. Members were asked to continue reviewing the County Personnel Manual and Substance Abuse Policy. A motion was made to revise the County Leave Donation Policy, with changes to be submitted for future review.

• Elected Terry Hershman as Vice Chairman (Unanimous)
• Motioned to revise County Leave Donation Policy and submit changes for review

Strategic Planning Committee

The Coffee County Strategic Planning Committee is meeting to discuss tourism in the county, with guests from the South Central Tennessee Tourism Association and the Tennessee Department of Tourist Development. The agenda also includes approval of the agenda and new business, but no other substantive items are listed.

• Discussion on tourism with Ryan French (South Central Tennessee Tourism Association)
• Discussion on tourism with Ashley DeRossett (Tennessee Department of Tourist Development)

The committee heard a presentation from the South Central Tennessee Tourism Association regarding tourism revenue and tax structures. No formal votes or policy decisions were recorded during the meeting.

Ambulance Authority

The Coffee County Ambulance Authority is meeting to handle routine administrative items including approving the agenda and previous minutes, reviewing write-offs from the Budget & Finance committee, and receiving a quarterly financial report. The director will give a report, and there is old business concerning the authority vs. committee structure and renewal applications for private ambulance services. No new business is listed.

• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger
• Director's report by Michael Bonner
• Discussion on Authority vs. Committee
• Private ambulance service renewal applications

Exit 105 Committee (ad hoc)

The Exit 105 Joint Committee is meeting to discuss the sewer/water project to Exit 105, including Option 2 of the sewer/water proposal and Option 3 of the UGB (Urban Growth Boundary) map, as well as funding options. The committee will also approve minutes from the October 12, 2022 meeting. This is a discussion-focused agenda with no final decisions listed.

• Discuss Sewer/Water Project to Exit 105
• Discuss Option 2 of Sewer/Water Proposal
• Discuss Option 3 of UGB Map
• Discuss funding options
• Approve minutes from October 12, 2022

Industrial Board

The Coffee County Industrial Board is holding its regular monthly meeting. The agenda includes routine approvals of the agenda, minutes from September 21, 2022, and financials from September 2022, followed by reports from the executive director, chairman, and several committees. No specific action items, contracts, or rezonings are listed; the meeting appears to be primarily procedural and informational.

• Approval of minutes from September 21, 2022
• Approval of financials from September 2022
• Executive Director's Report
• Committee reports from Park Development, Marketing Support, Budget & Finance, and economic development groups
• Unfinished and new business items

The Industrial Board approved the meeting agenda, the October 26 minutes, and the October 2022 financial summaries. The board received reports on industrial park requests and updates on DOT Foods and Builders First Source projects.

• Approved meeting agenda (unanimous)
• Approved October 26 meeting minutes (unanimous)
• Approved October 2022 financial summaries (unanimous)

Sanitation Board

The Coffee County Sanitation Board is meeting to review quotes for a litter utility trailer, finalize specifications for compactors and power units for bidding, and set the holiday schedule for the centers. They will also discuss completed repairs at centers, budget concerns regarding container repair costs, and ongoing issues with hiring part-time employees.

• Quotes for litter utility trailer
• Specifications for compactors and power units to prepare for bidding
• Set holiday schedule for centers
• Discuss repairs completed at centers
• Budget concern over money spent on container repairs

The board accepted a quote from Stones River Trailers for a utility trailer and authorized a bid process for power units. Additionally, the board established the 2022-2023 holiday closure schedule for convenience centers.

• Approved minutes from previous meeting (3-0)
• Approved meeting agenda (3-0)
• Accepted utility trailer quote from Stones River Trailers
• Approved motion to bid for power units
• Approved closing convenience centers on 12/24/22, 12/25/22, and 1/1/23

Water Wastewater Treatment Authority

The Coffee County Water and Wastewater Treatment Authority is meeting to approve the agenda and minutes from June 2, 2022, and to discuss a Memorandum of Understanding (MOU) with the county. The board will also review plant needs, a computer control panel, a TDEC scorecard, an ARP project, the financial report, and board vacancies.

• MOU agreement with the County
• Discussion of needs of Plant
• Computer Control Panel
• TDEC Scorecard
• ARP Project

County Commission

The Coffee County Commission is meeting to handle routine business including approving the agenda and minutes, making appointments, and recognizing past members. They will vote on several school and county budget amendments, a library grant application, and a Solid Waste Authority appointment. The meeting also includes reports from various committees and announcements of open positions.

• School Budget Amendments 141-2023-1 and 141-2023-2
• County Budget Amendments 171-2023-01, 101-2023-02, 171-2023-03, 101-2023-04, 116-2023-05, 171-2023-06
• Lannom Library Grant Application
• Solid Waste Authority Appointment of Commissioner Laura Nettles
• Election of Chairman pro tempore

The County Commission approved a resolution for the General Assembly regarding property bought at tax sales and set the 2023 meeting dates. The body also approved several school and county budget amendments and appointed members to the Solid Waste Authority.

• Approved Resolution 2022-M2 regarding property bought by the county at tax sales (16-0)
• Adopted 2023 Commission Meeting Dates: 1/10, 3/14, 4/11, 5/9, 6/13, 6/27, 7/11, 9/12, 11/14 (16-0)
• Approved School Budget Amendments 141-2023-1 and 141-2023-2 (16-0 each)
• Approved County Budget Amendments 171-2023-01, 101-2023-02, 171-2023-03, 101-2023-04, 116-2023-05, and 171-2023-06 (16-0)
• Appointed Commissioner Dennis Hunt and Commissioner Nettles to the Solid Waste Authority (15-0 each)
• Elected Jimmy Hollandsworth as Chairman pro tempore (15-0)
• Approved Lannon Library Grant Application (16-0)
• Passed Resolution 2022-M-01 to honor 12 former commissioners and the County Mayor (16-0)

Highway Commission

The Coffee County Highway Commission is scheduled to meet on November 2, 2022, but the agenda text is not available. As a result, no specific items for decision or discussion can be identified from this document.

• No agenda items listed

The meeting on November 2, 2022, was cancelled because the commission lacked a quorum. This was due to a vacancy following redistricting and the unavailability of one commissioner.

Legislative Committee

The Coffee County Legislative Committee is reviewing a proposed state law that would change how property bought by the county at a tax sale is treated. The bill would require the county to honor existing contractual rights held by non-governmental entities for fees or assessments on such property, and make the county liable for those fees if it actually uses the property.

• Review of an act to amend TCA Title 29, Chapter 20 and Title 67, Chapter 5
• Proposed law would preserve contractual rights of non-governmental entities on tax-sale property
• County would be liable for fees/assessments only if it makes actual use of the property

The committee approved the minutes from October 20 and established the meeting dates for the 2022-2023 Full Commission schedule. The committee also reviewed an act regarding property bought by the county at a tax sale.

• Approved October 20 meeting minutes
• Approved 2022-2023 Full Commission meeting schedule (11/8, 1/10, 3/14, 4/11, 5/9, 6/13, 7/11, 9/12, 11/14)

Budget & Finance Committee

The Coffee County Budget & Finance Committee will review six budget amendments covering the General Fund, capital projects, solid waste, and education. Items include funding for library improvements, first responder programs, rural fire departments, and salary adjustments. The committee will also approve the agenda and minutes from prior meetings.

• $74,500 for Mayor's office equipment, maintenance truck, meeting room communication gear, and Manchester Library painting/carpet
• $204,084 for Manchester Library labor, first responder EAP program, and Megasite WWTP engineering study
• $250,000 for Rural Volunteer Fire Departments and Rescue Squad
• $126,975 for salary increases, inmate mental health evaluations, and mental health transportation grant
• $70,900 for School Administrative office flooring project

The committee unanimously approved two school budget amendments, including $1,297,941.75 for employee bonuses. Six county budget amendments were also approved to fund equipment, payroll, and infrastructure projects. A request for increased E-911 dispatcher pay was discussed but no action was taken.

• Approved school budget amendment #141-2023-1 for $1,500 bonuses per school employee (Unanimous)
• Approved school budget amendment #141-2023-2 for grant funds, technology, and maintenance (Unanimous)
• Approved amendment #171-2023-01 for $74,500 for mayor's office computers, truck costs, and meeting room equipment (Unanimous)
• Approved amendment #101-2023-02 for $204,084 for Manchester library labor, first responder assistance, and Megasite WWTP study (Unanimous)
• Approved amendment #171-2023-03 for $250,000 for volunteer fire and rescue equipment (Unanimous)
• Approved amendment #101-2023-04 for $126,975 for Wayside Acres sewer payroll, pay raises, and mental health services (Unanimous)
• Approved amendment #116-2023-05 for $30,016 for omitted overtime pay (Unanimous)
• Approved amendment #171-2023-06 for $70,900 for School Administrative office flooring (Unanimous)

Industrial Board

The Coffee County Industrial Board will meet to approve the agenda, minutes from September 21, 2022, and financials for September 2022. They will hear reports from the executive director, chairman, and several committees, including park development, marketing, and budget. The meeting will also address unfinished and new business.

• Approval of minutes from September 21, 2022
• Approval of financials for September 2022
• Executive Director's report
• Committee reports from Park Development, Marketing, Budget & Finance, and economic development groups
• Unfinished and new business

The Industrial Board approved the meeting agenda, the September 21 meeting minutes, and the September 2022 financial summaries. Staff reported the closing of property documents for DOT Foods and the receipt of 19 requests for information regarding local industrial parks.

• Approved meeting agenda (unanimous)
• Approved September 21 meeting minutes (unanimous)
• Approved September 2022 financial summaries (unanimous)

Planning Commission

The Coffee County Planning Commission is meeting to consider adopting the 2018 International Code Council (ICC) standards and to review a property at 7593 Hillsboro Hwy (Brothers Implement). A major subdivision on Frazier Rd has been deferred by the applicant and will not be discussed.

• Adoption of 2018 ICC
• 7593 Hillsboro Hwy, Brothers Implement, Map 101K Parcel 030.00
• Major Subdivision, Frazier Rd, Map 009 Parcel 022.00 (deferred)

The Planning Commission approved the adoption of the 2018 ICC building codes and a site plan for Brothers Implement. The commission also approved the previous month's minutes and the meeting agenda.

• Approved adoption of 2018 ICC building codes (5-0)
• Approved site plan for Brothers Implement at 7593 Hillsboro Hwy (5-0)
• Approved previous month's minutes (5-0)
• Approved meeting agenda (5-0)

Strategic Planning Committee

The Coffee County Strategic Planning Committee is holding a stakeholder meeting with Tullahoma City Administrator Jennifer Moody and Tullahoma Area Economic Director Winston Brooks. The agenda also includes discussion of a strategic planning mission statement and setting a date for the next meeting.

• Stakeholder meeting with Tullahoma City Administrator Jennifer Moody
• Stakeholder meeting with Tullahoma Area Economic Director Winston Brooks
• Discussion of Strategic Planning Mission Statement
• Set date for next meeting

Ambulance Authority

The Coffee County Ambulance Authority is meeting to handle routine business, including approving the agenda and previous minutes, reviewing write-offs, and receiving the quarterly financial report. They will also hear the director's report and discuss new business items such as the authority's structure and renewal applications for private ambulance services. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Review/approve write-offs from B&F
• Quarterly financial report from B&F Director Marianna Edinger
• Director's report by Michael Bonner
• Discussion on Authority vs. Committee structure
• Private ambulance services renewal applications

The Coffee County Ambulance Authority approved $10,341.04 in write-offs for September 2022 and discussed whether to change its status from an 'authority' to a 'committee,' but no decision was made. The board also noted that A&E Ambulance Service will not renew in the coming year. The meeting was largely procedural with no substantive policy decisions.

• Approved September 2022 write-offs of $10,341.04 (unanimous)
• Approved agenda (unanimous)
• Approved minutes from September 15, 2022 meeting (unanimous)
• Tabled discussion on changing from authority to committee; moved to November meeting (unanimous)
• Adjourned meeting at 5:56 p.m. (unanimous)

Legislative Committee

The Coffee County Legislative Committee is meeting to organize itself, review its duties, and set a monthly meeting schedule. The agenda includes only procedural items and new business. No substantive decisions or public hearings are listed.

• Organize the committee
• Review committee duties
• Set monthly meeting schedule
• Any new business

The Coffee County Legislative Committee held its first meeting, electing Claude Morse as chairman, Joe Hodge as vice chair, and Rose Ann Smith as secretary. The committee discussed its duties and set a regular meeting schedule of two weeks prior to the full commission meeting. No substantive decisions were made beyond organizational matters.

• Elected Claude Morse as chairman
• Elected Joe Hodge as vice chair
• Elected Rose Ann Smith as secretary
• Set meeting schedule: 2 weeks prior to full commission meeting

Health, Welfare & Recreation Committee

The Coffee County Health, Welfare & Recreation Committee will discuss and vote on allocating $250,000 in non-recurring funds to the Volunteer Fire Department and Rescue Squad. The agenda also includes presentations from the Animal Control Officer and the North Coffee VFD Chief, followed by old and new business.

• Vote on $250,000 non-recurring money for VFD and Rescue Squad
• Presentation by Animal Control Officer Craig Boyd
• Presentation by North Coffee VFD Chief Greg Wright

The Health, Welfare & Recreation Committee voted to send a resolution to the Budget & Finance Committee to approve $250,000 in funding for fire departments, originally allocated for 2022 but never disbursed. The money is intended for equipment purchases, separate from operating budgets. The committee also noted the animal control shelter remains crowded and that a new shelter proposal is in process. No other substantive actions were taken.

Policy & Procedures Committee

The Coffee County, TN Policy & Procedures Committee is meeting to organize itself and handle old and new business. The agenda is procedural only, with no specific policy items, contracts, or public hearings listed.

• Committee organization
• Old business
• New business

The committee tabled a motion to nominate Terry Hershman as vice chairman due to lack of a quorum. Members agreed to keep the existing meeting schedule (third Monday at 5:00 p.m.). No other decisions were made; items were referred for further review.

• Tabled motion to nominate Terry Hershman as vice chairman (no vote due to lack of quorum)
• Agreed to keep meetings on the third Monday of each month at 5:00 p.m.

Law Enforcement Committee

The Coffee County Law Enforcement Committee is meeting to elect a chairman and vice chairman, set future meeting dates, and receive a report from the Sheriff. The agenda includes opening comments, old and new business, and adjournment. No specific decisions or proposals are listed.

• Election of Committee Chairman and Vice Chairman
• Set meeting dates and times
• Report from the Sheriff

Beer Board

The Coffee County Beer Board is meeting to consider a beer permit application for Mr. Reveriano Martinez. All documentation for the permit has been completed, according to the agenda. The meeting is otherwise procedural, with no other substantive items listed.

• Consider beer permit for Mr. Reveriano Martinez

The Coffee County Beer Board approved beer permits for Los Primos restaurant and Miller’s Pond Garden and Lawn venue. Both applications and background checks were reviewed, and the board voted unanimously to approve both permits.

• Approved beer permit for Los Primos restaurant (3-0)
• Approved beer permit for Miller’s Pond Garden and Lawn venue (3-0)

Exit 105 Committee (ad hoc)

The Exit 105 Joint Committee, composed of Manchester aldermen and Coffee County commissioners, is meeting to discuss a sewer/water project to Exit 105. They will cover the project's cost, who can connect to the new line, and maintenance responsibilities. The agenda also includes old business on the committee's 2019 formation.

• Discussion of sewer/water project to Exit 105
• Discussion of project cost
• Discussion of who can connect to the new line
• Discussion of maintenance and cost responsibility
• Review of 2019 formation via City of Manchester Resolution 62-2019

Public Records Committee

The Coffee County Public Records Committee is meeting to approve the destruction of records from the Register's Office and to sign the required forms. The meeting is scheduled for Tuesday, October 11, 2022, at 1:00 PM in the Archival Office, with the shredding company scheduled to pick up containers on Thursday, October 13, 2022.

• Approval for destruction of records from the Register's Office
• Signing of destruction forms
• Shredding company pickup scheduled for October 13, 2022

The Public Records Commission approved disposal of documents in the Register's office with retention periods of five years or less, following state guidelines. The chair recommended that payroll records used for retirement calculations be kept by HR rather than individual offices. The committee also discussed the need for digitization of older records and potential grants for a paid archivist.

• Approved disposal of Register's office documents with retention of five years or less

Strategic Planning Committee

The Coffee County Strategic Planning Committee is meeting to review its work to date with Mayor Matheny, hear his comments on future county planning, develop a mission statement, and select additional stakeholders for input. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Review of committee work to date with Mayor Matheny
• Comments from Mayor Matheny on future planning for the county
• Development of Mission Statement for Strategic Planning Committee
• Selection of additional stakeholders for committee input

Budget & Finance Committee

The Coffee County Budget & Finance Committee is holding a special called meeting to discuss a budget amendment for the jail. The only action item is the amendment, followed by adjournment.

• Budget amendment for jail

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to review and approve previous minutes, hear a maintenance director report, and discuss the status of the new health department location, including any building and construction preliminaries. The agenda also includes old and new business items.

• Review and approve last meeting minutes
• Maintenance Director Report
• New health department location status including building and construction preliminaries

The committee postponed action on sidewalk installation at the Mayor and Trustee entrances after receiving quotes ranging from $17,750 to $26,900, pending legal advice on liability. A water supply request from a resident was redirected to the Budget & Finance committee. The Health Department project awaits fund availability. Repairs at the Tullahoma South EMS station and Manchester Library are complete.

• Postponed sidewalk installation at Mayor/Trustee entrances pending county attorney review (unanimous)
• Directed Kevin Vann's water supply request to Budget & Finance committee
• Approved motion to get quotes for handicapped doors at Mayor's and Donna Toney's offices (unanimous)
• Approved minutes and agenda (unanimous)

Exit 105 Committee (ad hoc)

The Exit 105 Joint Committee, composed of Manchester aldermen and Coffee County commissioners, will meet to discuss a sewer/water project to Exit 105. They will consider the project's cost, who can connect to the new line, and maintenance responsibilities. The meeting also includes old business on the committee's 2019 formation.

• Discuss sewer/water project to Exit 105
• Discuss cost of project
• Discuss who can connect to the new line
• Discuss maintenance and cost responsibility
• Review 2019 formation via City of Manchester Resolution 62-2019

Highway Commission

The agenda for the Coffee County Highway Commission meeting on October 5, 2022, is not available. No items for decision or discussion are listed.

The Coffee County Highway Commission was unable to meet on October 5, 2022, because it lacked a quorum. After redistricting, one commissioner seat is vacant and another commissioner was unavailable, leaving insufficient members to conduct business.

Planning Commission

The Coffee County Planning Commission is meeting to approve previous minutes and the agenda, and to review a site plan for a mini storage facility at 108 New Hope Rd (Map 059 Parcel 024.00). No other substantive items are listed.

• Site plan review for Mini Storage at 108 New Hope Rd, Map 059 Parcel 024.00

The Coffee County Planning Commission approved a site plan for three mini storage facilities at 108 New Hope Road. The plan was presented by Kenny Sadler and met all requirements including healthy screening. The vote was unanimous 7-0.

• Approved previous month's minutes (7-0)
• Approved meeting agenda (7-0)
• Approved site plan for mini storage at 108 New Hope Rd, Map 059 Parcel 024.00 (7-0)

Budget & Finance Committee

The Coffee County Budget & Finance Committee is organizing and receiving a budget overview for new members. They will review budget amendments presented by the Finance Director and hear a presentation on the Employee Assistance Program and Hire Right Program.

• Committee organization
• Budget overview for new members
• Budget amendments presented by Finance Director
• Presentation on Employee Assistance Program / Hire Right Program

The Budget and Finance Committee elected officers, approved a $74,500 budget amendment for library labor, mayor's office equipment, and meeting room recording equipment, and approved a first responder mental health counseling program from The Family Counseling Center. The committee also approved applying for a $5,000 grant to digitize old newspaper records. Meeting times were set for the fourth Thursday of each month at 5pm.

• Elected Lynn Sebourn as chairman and Dennis Hunt as vice-chairman
• Approved $74,500 budget amendment for Manchester Library labor, mayor's office equipment, and meeting room recording equipment
• Approved applying for a $5,000 non-matching grant to digitize old newspaper records
• Approved first responder assistance program from The Family Counseling Center
• Set regular meeting time as 4th Thursday of the month at 5pm

Capital Outlay Committee

The Coffee County Capital Outlay Committee is meeting to organize itself, review member duties, and receive updates on the animal control project and handicap parking at CCAP. Travis Hills, Manchester City Schools Director, will present. The agenda is largely procedural and informational.

• Committee organization and member orientation
• Presentation by Travis Hills, Manchester City Schools Director
• Update on animal control project status
• Review of handicap parking at CCAP

The Capital Outlay Committee approved its agenda and previous minutes, elected Dennis Hunt as Chairman, Jimmy Hollandsworth as Vice-Chairman, and Frank Watkins as Secretary, all unanimously. Mayor Judd Matheny reported a study of four potential sites for a new animal control building, with ARP funds and community donations. The committee authorized Rick Soucy to obtain additional bids for handicap parking improvements at CCAP.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Elected Dennis Hunt as Chairman (unanimous)
• Elected Jimmy Hollandsworth as Vice-Chairman (unanimous)
• Elected Frank Watkins as Secretary (unanimous)
• Authorized Rick Soucy to get additional bids for handicap parking project

Health, Welfare & Recreation Committee

The Health, Welfare & Recreation Committee is meeting to organize itself and receive an update on the animal control project. The agenda includes only organizational matters and a status update, with no decisions or proposals listed.

• Committee organization
• Animal control project status update

The Health, Welfare & Recreation Committee met on September 22, 2022, and elected Jimmy Hollandsworth as Chairman. Tim Morris agreed to take minutes through November 10, 2022. No substantive decisions were made beyond these procedural actions.

• Elected Jimmy Hollandsworth as Chairman
• Tim Morris agreed to take minutes through 11/10/22

County Commission

The Coffee County Commission will elect a chairman and chairman pro tempore, approve committee appointments, and consider proposed rules changes, including extending notice periods and requiring audio/video recording and online archiving of all county meetings. The agenda also includes public comments, approval of previous minutes, and appointments to the Ambulance Authority.

• Elect Commission Chairman and Chairman pro tempore
• Proposed rule change: extend notice from 5 to 7 days (Rule 2, Section G)
• Proposed rule change: require recording, broadcasting, and online archiving of all commission and committee meetings (Rule 3, Section A)
• Appointments to Ambulance Authority: Frank Watkins (2023), Jeff Keele (2024), Dr. Jay Trussler (2024), Tim Stubblefield (2024)
• Election of notaries public (list of 60+ names)

The Coffee County Commission met on September 13, 2022, with 17 members present. They elected Judd Matheny as Chairman and Tim Stubblefield as Chairman Pro Tempore. The commission approved committee assignments, a list of notaries, and changes to the commission rules (extending notice periods from five to seven days). No substantive policy decisions or financial approvals were made.

• Elected Judd Matheny as Commission Chairman (17-0)
• Elected Tim Stubblefield as Chairman Pro Tempore (9-6, with one abstention)
• Approved agenda as amended (17-0)
• Approved minutes of previous meeting (17-0)
• Approved committee assignments (16-1)
• Approved list of notaries (16-1)
• Approved rule changes: extended notice from 5 to 7 days (17-0)

Highway Commission

The Coffee County Highway Commission meeting agenda for September 3, 2022, is not available. The document contains only the meeting date and body name, with no listed items for decision or discussion.

The Coffee County Highway Commission met on September 3, 2022, and approved the previous meeting's minutes. No formal votes were taken on substantive items; the meeting consisted of reports and discussions. The commission heard about a $7,200 repair for a mower damaged by a metal pipe, a potential $10,000 purchase for a new bush hog head, and the need for a shoulder machine. Road issues were reported on Lake Hill Rd, Lyndell Bell Rd, and C. Anderson Rd.

• Approved minutes as read (all in favor)
• Discussed potential replacement for district representative
• Reported $7,200 repair cost for Aspen mower
• Discussed purchasing bush hog head (~$10,000)
• Reported ordered Class B dump truck
• Discussed need to buy shoulder machine
• Reported road issues on Lake Hill Rd, Lyndell Bell Rd, C. Anderson Rd

County Commission

The Coffee County Commission is meeting to handle routine business and discuss two notable items: the sale of the museum property and a proposal to use $500,000 of ARP funds as seed money for a new Animal Control Building, with construction required to begin within 18 months. The agenda also includes standard items like approving minutes, public comments, and appointments.

• Discussion of the sale of the museum property
• Proposal to use $500,000 of ARP funds for a new Animal Control Building, with construction to begin within 18 months
• Approval of minutes from previous meeting
• Elections, appointments, and confirmations (notaries)
• Public comments

The Coffee County Commission approved a proposal to use $500,000 in ARP funds as seed money for a new Animal Control Building, with the stipulation that construction begin within 18 months. A motion to postpone the decision to September failed. The commission also approved the sale of the Museum Property and the appointment of 15 notaries.

• Approved $500,000 ARP funds for Animal Control Building (16-2, 1 abstention)
• Postpone Animal Control vote to September failed (4-15, 1 abstention)
• Adopted Resolution 2022-28 authorizing sale of Museum Property (20-0)
• Approved 15 notary appointments (20-0)
• Approved agenda (20-0)
• Approved previous meeting minutes (20-0)

County Commission

The Commission will consider several resolutions regarding the upcoming fiscal year starting July 1, 2022. Items include a proposal for a new consolidated health department and adjustments to purchasing authority. The board will also review tax levies and fund appropriations.

• Resolution 2022-22: Construct a new Coffee County Consolidated Health Department in the Joint Industrial Park
• Resolution 2022-23: Increase purchasing authority for the Full Time Purchasing Agent
• Resolution 2022-24: Appropriations for various funds and departments for FY 2022-2023
• Resolution 2022-25: Setting the tax levy for FY 2022-2023
• Resolution 2022-26: Rescinding Resolution 2021-38 regarding the Coffee County Animal Control Facility site

The Coffee County Commission approved the FY2023 budget (Resolution 2022-24) with a 15-2 vote, after rejecting an amendment to raise the pay increase from 5% to 7.5% (9-7-1). The commission also approved the tax levy, a new consolidated health department, and several budget amendments. All other resolutions passed unanimously.

• Approved Resolution 2022-22 to construct new Coffee County Consolidated Health Department (17-0)
• Approved Resolution 2022-23 to increase purchasing authority of full-time purchasing agent (17-0)
• Approved budget amendments #101-2022-23, #131-2022-24, #116-2022-224 (17-0)
• Approved amended budget figures for Mayor's office and Animal Control (16-1, Kraft no)
• Rejected amendment to increase pay raise from 5% to 7.5% (9-7-1, Cunningham abstained)
• Approved Resolution 2022-24 FY2023 budget (15-2, Debellis and Morse no)
• Approved Resolution 2022-25 tax levy for FY2023 (17-0)
• Approved Resolution 2022-27 to increase County Attorney compensation (15-2, Kraft and Ray no)

County Commission

The Coffee County Commission will hold its regular meeting on June 14, 2022, to consider several resolutions and items. Key actions include a rezoning request for the Evans Lumber Co. property, changes to the personnel manual, ratification of an entertainment event fee, and approval of leases with local organizations. The commission will also review the proposed budget for fiscal year 2022-2023 and several budget amendments.

• Rezone Map 093, Parcel 84.00 (3781 New Tullahoma Highway) from C-2 to M-1
• Changes to Personnel Manual Harassment Policy and Administrative Closings
• Ratification of Private Act Chapter 53 (entertainment event fee)
• Resolution 2022-18: Approve Omnia Partners as purchasing cooperative
• Proposed budget for July 1, 2022 – June 30, 2023

The Coffee County Commission approved a rezoning for Evans Lumber Co., several resolutions including a purchasing cooperative and leases, and multiple budget amendments including school funds. They also ratified a private act for an entertainment event fee and discussed the Animal Control facility.

• Approved agenda as amended (19-1)
• Approved minutes of previous meeting (20-0)
• Approved 24 notaries public (20-0)
• Adopted Resolution 2022-17 rezoning Evans Lumber property to M-1 (20-0)
• Approved Personnel Manual harassment policy changes (19-0, 1 abstention)
• Ratified Private Act No. 53 for entertainment event fee (19-1)
• Adopted Resolution 2022-18 for Omnia Partners purchasing cooperative (20-0)
• Approved lease agreements with Historical Society, Haven of Hope, and Veterans Association (20-0 each)

County Commission

The Coffee County Commission will meet to approve the agenda and previous meeting minutes. The session includes public comments and resolutions regarding commendations and sympathy.

• Resolution 2022-15: Commending VIAM Manufacturing and Keith Hayes
• Resolution 2022-16: Regarding Patricia F. Cline (Deceased)

The Coffee County Commission met on May 10, 2022, with all 21 members present. They approved the agenda as amended, the minutes of the previous meeting, two resolutions (commending Viam Manufacturing and honoring Patricia F. Cline), a list of 24 notaries, and the 2022 Equalization Board members. All votes were unanimous or near-unanimous.

• Approved agenda as amended (21-0)
• Approved previous meeting minutes (18-0)
• Adopted Resolution 2022-15 commending Viam Manufacturing and Keith Hayes (21-0)
• Adopted Resolution 2022-16 honoring Patricia F. Cline (unanimous)
• Approved 24 notaries as listed (21-0)
• Approved 2022 Equalization Board members: Stan Teal, Jesse Bray, Allen Griggs, Ronnie Lee Sullivan II, John Bell, Craig Hafer (21-0)

County Commission

The Coffee County Commission approved Resolution 2022-10 to consolidate the Coffee County Health Department into one facility, with 12 yes and 6 no votes. The commission also approved several other items, including budget amendments, a highway private act, a zoning rezone, and a litter grant application. All other motions passed unanimously with 18 yes votes.

• Adopted Resolution 2022-10 to consolidate health department operations (12-6)
• Approved budget amendments #116-2022-14 and #101-2022-15 (18-0)
• Approved Highway Commission Private Act No. 37 (18-0)
• Adopted Resolution 2022-09 to rezone Woodbury Highway properties to C-2 (18-0)
• Adopted Resolution 2022-13 for TDOT litter grant application (18-0)
• Approved 32 notaries as listed (18-0)
• Approved agenda as amended (16-2)
• Approved previous meeting minutes (18-0)

County Commission

The Coffee County Commission is meeting to consider several resolutions, including rezoning properties on Woodbury Highway, consolidating health department operations, and supporting a permanent TCAT campus. They will also vote on budget amendments and a proposed mediation settlement in the Bellamy & Trail litigation.

• Budget Amendments #171-2022, #101-2022-12, #152-2022-13
• Resolution 2022-08: Support for permanent TCAT campus in Coffee County Joint Industrial Park
• Resolution 2022-09: Rezone properties on Woodbury Highway (MAP 058, Parcels 045.01, 045.02; MAP 067, Parcel 10.02) from RS-1 to C-2
• Resolution 2022-10: Consolidate Coffee County Health Departments into one facility
• Resolution 2022-11: CDBG for health department equipment for multi-use facility

The Coffee County Commission approved a $110,000 mediated settlement for three Judicial Commissioners' wage and hour litigation, with funds allocated to individual payments and attorney fees. The board also approved a $100 animal adoption fee, supported a Ukraine resolution, and postponed ARP fund discussions for essential workers until the next meeting.

• Approved $110,000 settlement for wage litigation (21-0)
• Approved $100 animal adoption fee (21-0)
• Approved Resolution 2022-13 supporting Ukraine (21-0)
• Postponed ARP funds for essential workers (16-5)
• Referred Resolution 2022-10 to Capital Outlay Committee (14-7)
• Approved Resolution 2022-08 for TCAT campus (21-0)
• Approved Resolution 2022-11 for CDBG health dept equipment (21-0)
• Approved Resolution 2022-12 supporting TN Correction Academy (21-0)

County Commission

The Coffee County Commission is meeting to consider several resolutions, including amendments to zoning regulations (adding asphalt plants as special exceptions in M-1 industrial districts and other zoning changes), a tax on entertainment admission tickets, and a four-year property reappraisal cycle. They will also review road lists, budget amendments, and make appointments to various boards and committees.

• Resolution 2021-34: Amend zoning to allow asphalt plants as special exceptions in M-1 Industrial district
• Resolution 2021-25: Impose tax on entertainment admission tickets, tokens, or bracelets
• Resolution 2022-06: Amending zoning regulations of Coffee County
• Resolution 2022-07: Authorizing a continuous four-year reappraisal cycle
• Budget amendments totaling $116, $171, $101, $122, and $131 (2022-06 through 2022-10)

The Coffee County Commission voted down Resolution 2022-06 to amend revised zoning regulations (7-11), but later approved Resolution 2021-34 adding asphalt plants as a special exception in M-1 Industrial districts (14-6). The commission also approved several resolutions, appointments, and budget items.

• Resolution 2022-06 (zoning regulations amendment) failed (7-11, 1 abstention)
• Resolution 2021-34 (asphalt plant special exception in M-1) approved (14-6)
• Resolution 2021-25 (entertainment admission tax) approved (19-1)
• Resolution 2021-38 (animal control facility on Volunteer Court) approved as amended (17-3)
• Rose Ann Carden Riddle Smith appointed to District 11 Commission seat (16-3)
• Greta Dajani and Fredia Jones elected to Consolidated Industrial Board (16-4)
• Approved 2023 Fiscal Budget Calendar (20-0)
• Approved five budget amendments (20-0)