Middlesex County public meetings in 2022

Electoral Board

The Middlesex County Electoral Board is holding a regular meeting on December 20, 2022, at 10:00 A.M. in the Courthouse Building Hearing Room. The agenda includes approval of minutes, a report from the General Registrar, and discussion of the budget under new business. No specific decisions or proposals are detailed in the agenda.

• Approval of minutes
• General Registrar report
• Budget discussion under new business

The Electoral Board approved an approximate 10 percent increase for the FY 23/24 budget to cover salary increases and a third election. The board also decided to close the Voter Registration and Election’s Office on December 27, 2022.

• Approved FY 23/24 budget increase (unanimous)
• Approved closing Voter Registration and Election’s Office on December 27, 2022
• Approved minutes from September 22, November 8, and November 14, 2022
• Set payment of $400.00 for use of both church facilities

Economic Development Authority

The Middlesex County Economic Development Authority will meet to consider adopting a new strategic plan and forwarding it to the Board of Supervisors, re-authorizing a 2012 bond for Rappahannock Westminster-Canterbury, filling a board vacancy, and approving the 2023 meeting calendar. The agenda also includes updates on an ARPA planning grant, a steering committee meeting, and tourism grant reimbursements. The meeting is a regular business session with several action items.

• Consideration of adopting the 2022 Strategic Plan and forwarding to Board of Supervisors
• Re-authorization of Rappahannock Westminster-Canterbury 2012 Series Bond
• Appointment of EDA member to fill vacancy
• FY 23-24 Budget Request to County
• Approval of 2023 Meeting Calendar

The Economic Development Authority unanimously adopted an updated Strategic Plan and approved administrative changes to the Rappahannock Westminster Canterbury 2012 Series Bond. The board also accepted the Treasurer's report regarding a $50,000 CD at Primis Bank.

• Adopted updated Strategic Plan (unanimous)
• Approved Rappahannock Westminster Canterbury 2012 Series Bond reauthorization (unanimous)
• Accepted Treasurer's Report regarding $50,000 Primis Bank CD (unanimous)
• Approved October 20, 2022 meeting minutes (unanimous)
• Approved January 19, 2023 meeting date (unanimous)

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on three applications for shoreline projects along the Rappahannock and Piankatank Rivers. The board will also approve minutes from its November 9, 2022 meeting. No other business is listed.

• Coastal Primary Sand Dune Application #2022-2294 by Ernest Carlson for a 56' groin with 16' spur at 1546 North End Rd (Rappahannock River)
• Wetlands Application #2022-2302 by Bayshore Design for Timothy Harris: 180' rip-rap sill refurbish (112' refurbished, 68' new), beach nourishment, and wetland plantings at 675 Tranquility Lane (Piankatank River)
• Wetlands Application #2022-2468 by Mac Bros, LLC for Samuel Hardman: remove seawall, install 31'x7' rip rap revetment, 8' vinyl turnback, rework fallen stone, move wetland grasses at 504 Shore Dr (Piankatank River)

The Board approved a rip-rap sill refurbishment and a revised seawall removal project, both with 18-month time limits. An application for a groin and spur installation on the Rappahannock River was tabled.

• Approved November 9, 2022 meeting minutes (unanimous)
• Tabled Coastal Primary Sand Dune Application #2022-2294 for Ernest Carlson (unanimous)
• Approved Wetlands Application #2022-2302 for Timothy Harris with 18-month time limit (unanimous)
• Approved Wetlands Application #2022-2468 for Samuel Hardman as REVISED with 18-month time limit (unanimous)

Planning Commission

The Planning Commission approved the 2023–2027 Capital Improvements Plan, which serves as an advisory planning tool for the Board of Supervisors. One resident raised concerns regarding sewer project figures during the public hearing. The commission also approved the minutes from the November 10, 2022, meeting.

• Approved 2023–2027 Capital Improvements Plan (5-0, 1 abstain)
• Approved November 10, 2022, meeting minutes (unanimous)

Board of Supervisors

The Middlesex County Board of Supervisors will hold public hearings on two special exception requests: one for a contractor's office and yard with a shipping container on General Puller Highway, and another to convert a retail store to self-storage on Irmas Lane. The board will also receive reports and updates on various county projects and funds, including ARPA funds, sewer projects, and the airport project.

• Special Exception #2021-03: Contractor's office and yard with shipping container at 10456 General Puller Highway, Hartfield (parcels 38-42, 38-43)
• Special Exception #2022-04: Convert retail store to self-storage at 34 Irmas Lane, Deltaville (parcel 40-62-4)
• Resolution R-2022-15: Airport project update
• ARPA Funds: Budget Supplement Request FY23-19
• Sewer project updates and connection fees

The Board of Supervisors approved a 25% tax refund for qualifying vehicles assessed in 2022. They also approved several budget supplements for signage, school accounts, and emergency communications, and granted two special exception zoning requests.

• Approved 25% refund of 2022 personal property taxes for qualifying vehicles (4-1)
• Approved Budget Supplement Request FY23-21 for $36,000 for Heritage Committee signage (5-0)
• Approved Budget Supplement Request FY2023-20 for school accounts totaling $244,047.62 (5-0)
• Authorized survey of Wake Boat Landing property (5-0)
• Approved revised Resolution R-2022-15 regarding Hummel Field Airport zoning enforcement (5-0)
• Approved Special Exception #2021-03 for contractor's office and yard at 10456 General Puller Highway (5-0)
• Approved Special Exception #2022-04 to convert retail store to self-storage at 34 Irmas Lane (5-0)
• Approved Budget Supplement request FY23-19 for $170,600 for emergency communications (5-0)

Airport Committee

The Middlesex County Airport Committee is holding a regular meeting with a standard agenda that includes public comment, committee reports, unfinished business, and new business. No specific decisions, proposals, or discussion topics are listed in the agenda, which is largely procedural.

• Public comment procedures allow individuals 3 minutes and groups 12 minutes to speak
• Next regular meeting scheduled for January 23, 2022, at the Terminal Building in Topping, Virginia

The committee established an Executive Committee to handle nominations and research personal property tax for aircraft. The board also tabled the discussion on forming an airport authority and scheduled the next meeting for January 23, 2023.

• Approved previous meeting minutes (unanimous voice vote)
• Approved formation of Executive Committee consisting of Jamie Barnhardt, Richard Lewis, and Chip Holt (unanimous voice vote)
• Approved motion for Executive Committee to prepare a presentation on personal property tax for a future vote (unanimous voice vote)
• Scheduled January meeting for January 23, 2023, at 3:00 PM (unanimous voice vote)
• Tabled discussion on forming an airport authority until January meeting (unanimous voice vote)

Board of Supervisors

The Middlesex County Board of Supervisors is holding a retreat to discuss personal property taxes, receive a presentation from Charles Hartgrove, and engage in facilitated discussions on county goals and strategies. The meeting is primarily a working session to build consensus on actionable items, with no formal votes or public hearings scheduled.

• Discussion on personal property taxes
• Presentation by Charles Hartgrove
• Facilitated discussion on county goals and strategies
• Consensus-building on actionable items

The Board of Supervisors unanimously approved a resolution extending the personal property tax due date to provide relief following unexpected increases in vehicle and boat valuations. The Board also agreed to have the Commissioner research the feasibility of processing tax rebates.

• Approved Resolution R-2022-014 extending personal property tax deadline from December 5, 2022, to February 6, 2023 (5-0)
• Decided late fees and penalties for personal property taxes will begin February 7, 2023
• Agreed to have the Commissioner research the process for tax rebates for a December 6 meeting

Middlesex Broadband Authority Meeting

The Middlesex Broadband Authority will meet to consider approving an insurance agreement with the Virginia Association of Counties Group Self Insurance Risk Pool, approve the July 2022 minutes and treasurer's report, and hear updates on broadband projects (VATI and All Points) and a connection celebration. The agenda includes routine administrative items and project status reports.

• Consideration of Insurance Agreement and Resolution with VAcorp (pages 9-20)
• Approval of July 21, 2022 minutes and Treasurer's Report
• Update on VATI project: Red Hill easement snag, Ivy Shores testers, Stampers Bay expansion, Kates Neck delay, Bennett Farm and Deer Chase awaiting pedestals
• Update on All Points project: materials allocated, Dominion Energy providing 40%, variable costs for drops over 500 feet
• Discussion of connection celebration and future mission, including possible broadband assistance for small businesses

The Authority approved a liability insurance agreement through VACO and accepted the May 2022 meeting minutes and treasurer's report. Members received updates on the VATI and All Points broadband projects, noting that major VATI construction is complete.

• Approved May 19, 2022 minutes (unanimous)
• Approved May Treasurer’s Report (unanimous)
• Approved Insurance Agreement and Resolution with VACO (unanimous)

Economic Development Authority

The meeting consisted of procedural items and reports. No substantive decisions or votes were recorded in the minutes.

Planning Commission

The Middlesex County Planning Commission is holding a work session to discuss the 2023-2027 Capital Improvements Plan. The agenda includes only procedural items: call to order, roll call, the work session, and adjournment. No specific projects, amounts, or decisions are listed.

• 2023-2027 Capital Improvements Plan work session

Middlesex Water Authority

The Middlesex Water Authority will meet to approve routine consent items, hear staff reports on construction and operations, and discuss several proposed policies, including discounted connection fees for charitable organizations and customer service upgrades. They will also consider a hosted billing system implementation, a leak abatement request, and a service abandonment request.

• Proposed policy for discounted fees for charitable organizations
• Proposed policy for customer service upgrades
• Proposal for hosted billing system implementation
• Leak abatement request
• Service abandonment request (Roberts)

The Authority approved a $1,743 upgrade to web-hosted billing software and a budget transfer of $495,724.18 from Connection Fees to Construction. The board also adopted new policies regarding charitable connection fee discounts and service meter upgrade time limits.

• Approved expenses totaling $1,211,673.41 (unanimous)
• Adopted policy to discount connection fees for certified charitable organizations (unanimous)
• Limited service meter/line upgrade requests to 3 years from original connection date (unanimous)
• Approved billing software upgrade for $1,743 plus $900 annual fee (unanimous)
• Approved leak-related abatements and limited future abatements to once every 12 months (unanimous)
• Approved budget transfer of $495,724.18 from Connection Fees to Construction (unanimous)
• Authorized Jim Nagy as signer on Truist bank account and removed Betty Muncy (carried)

Planning Commission

The Middlesex County Planning Commission will hold public hearings on two special exception requests: one to establish a contractor's office and yard with a shipping container at 10456 General Puller Highway, Hartfield, and another to convert a retail store to self-storage at 34 Irmas Lane, Deltaville. The commission will also approve the agenda and minutes from the October 13, 2022 meeting.

• Special Exception #2021-03: Contractor's Office and Yard with shipping container at 10456 General Puller Highway, Hartfield (VC zoning, parcels 38-42 and 38-43)
• Special Exception #2022-04: Convert retail store to self-storage at 34 Irmas Lane, Deltaville (GB zoning, parcel 40-62-4)
• Public hearing procedures allow 5 minutes per speaker, 15 minutes for agents of 5+ citizens

The Planning Commission approved two special exception requests for business operations in Hartfield and Deltaville. One approval includes requirements for screening and painting, while the other allows the conversion of a retail store to self-storage.

• Approved Special Exception #2021-03 for a Contractor’s Office and Yard at 10456 General Puller Highway (9-0-1), with added requirements for painting storage containers and planting for screening
• Approved Special Exception #2022-04 to convert a retail store to a self-storage building at 34 Irmas Lane (8-0-2)
• Approved October 13, 2022, meeting minutes (unanimous)

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on two applications for stone revetments along local rivers. The board will also consider by-law changes and approve the previous meeting's minutes.

• Wetlands Application #2022-2100 by Minnie Burch for a 700' stone revetment on the Rappahannock River at 1850 Weeks Rd (Tax Map Parcel #14-2)
• Wetlands Application #2022-2219 by Gary R. & Deborah A. Cook for a 237' Class I stone revetment on the Piankatank River at 1718 Mariners Woods Drive (Tax Map Parcel #43A-7-8)
• Public hearing procedures allow 3 minutes per individual speaker and 12 minutes for group representatives
• Old business includes by-law changes

The Board approved two applications for stone revetments on the Rappahannock and Piankatank Rivers. Both approvals include an 18-month time limit. The Board also updated its by-laws regarding fee references.

• Approved Wetlands Application # 2022-2100 for 700' stone revetment at 1850 Weeks Rd (Unanimous)
• Approved Wetlands Application # 2022-2219 for 237' Class I Stone Revetment at 1718 Mariners Woods Drive (Unanimous)
• Approved October 11, 2022, meeting minutes (Unanimous)
• Updated by-laws to remove specific cost references and reflect Board of Supervisors fee changes

Electoral Board

The Electoral Board met in a closed executive session to discuss individual privacy and voting security matters. Upon reconvening in open session, the Board certified that only those specific matters were discussed.

• Approved motion to convene in closed session for privacy and voting security matters
• Approved certification that closed session discussions were limited to privacy and voting security

Electoral Board

The Middlesex County Electoral Board is meeting to canvass the November 8, 2022 General Election results, discuss Election Day issues, and hold a closed session on a provisional ballot as allowed by Virginia law. The agenda is otherwise procedural.

• Canvass for November 8, 2022 General Election
• Closed session on provisional ballot (per Va. Code § 2.2-3711)
• Discussion of Election Day issues

The Electoral Board opened the canvass for the General and Special Elections held on November 8, 2022. The board held a closed session to review the qualifications of provisional ballots. The meeting was recessed to complete the canvass at a later date.

• Approved motion to enter closed session to consider provisional vote qualifications
• Considered 32 provisional ballots
• Certified that closed session discussions were limited to provisional voter qualifications
• Canvassed the November 8, 2022 General and Special Elections

Board of Supervisors

The Middlesex County Board of Supervisors will meet to approve routine items and discuss several reports, including school budget supplement requests, a resolution honoring a neighboring county administrator, and funding options for the Sheriff's Office renovation. They will also consider citizen appointments, a fee waiver request from the Deltaville Community Association, and an avigation easement for the airport project.

• School Matters – Budget Supplement Requests 2023-16-18
• Resolution – Percy Ashcraft, King William County Administrator
• Davenport & Associates – Funding Options & Resolution R-2022-11
• Avigation Easement (airport project)
• Request Fees Waived - Deltaville Community Association

The Board of Supervisors approved a loan from the Virginia Water Facilities Revolving Fund for wastewater improvements. Other key actions included increasing the airport comprehensive agreement budget and approving USDA financing for the Puller Center renovation.

• Approved Resolution R-2022-11 to accept a loan up to $4,614,369 for Cooks Corner sewer project (4-1)
• Approved amending the Delaware Corporation airport agreement to a maximum of $1.8M (4-0)
• Approved pursuing USDA financing for Puller Center renovation (4-1)
• Authorized purchase agreement and deed of easement for $30,000 (4-0)
• Approved Budget Supplement Requests FY2023-16 through FY2023-18 (4-0)
• Appointed Ann Jones to the Airport Committee (4-0)
• Waived $102 in plumbing permit fees for Deltaville Community Association (4-0)
• Authorized hiring Randolph Boyd, Cherry and Vaughan for airport project condemnation (4-0)

Economic Development Authority

The EDA unanimously approved merging CDs to establish a $50,000 CD, authorized submission of an ARPA grant application, authorized distributing the draft Strategic Plan to the Board of Supervisors, and awarded a one-year marketing contract to start small. THINK BIG! Marketing. No other substantive decisions were made.

• Approved merging CD #660 with early withdrawal of CD #663 to establish a $50,000 CD (unanimous)
• Authorized proceeding with ARPA grant application submission (unanimous)
• Authorized distributing draft Strategic Plan to Board of Supervisors for review (unanimous)
• Approved budget amendments for marketing contract (unanimous)
• Awarded one-year marketing contract to start small. THINK BIG! Marketing (unanimous)

Middlesex Water Authority

The Middlesex Water Authority is holding a special meeting to consider several business items, including a contract for new connections and pipeline repairs, a request to amend the Deltaville Community Association's subscriber agreement, a transfer of a subscriber agreement, easements with the county, and authorizations for banking fees, billing adjustments, and a budget transfer. Public comment is scheduled at the beginning and end of the meeting.

• Contract for new connections and pipeline repairs
• Amend Deltaville Community Association subscriber agreement: increase meter from 3/4" to 1", fee $12,500, additional $8,500 due
• Transfer subscriber agreement from Thompson to Clarksbury Methodist Church
• Easements between County and MWA for Cooks Corner Properties (Tax Map 27-122, 27-9-A, 27-122A)
• Authorization to incur banking fees and billing adjustments

The Middlesex Water Authority accepted a permanent utility easement for the old Rappahonnock Elementary School property, authorized an amended Certificate of Take for a condemnation trial, and awarded a contract to Walter C. Via Enterprises for water distribution system repairs. It denied a request to transfer a subscriber agreement from Thompson to Clarksbury Methodist Church, but created a policy offering a 50% discount on connection fees for verified 501(c)(3) organizations. The authority also approved bank fees for a check scanner, temporary billing adjustments up to $150, and a budget transfer for a staff stipend extension.

• Accepted Deed of Easement for old Rappahannock Elementary School water lines (unanimous)
• Authorized signing of Amended Certificate of Take for Cross Rip Road condemnation (unanimous)
• Awarded water distribution system repair contract to Walter C. Via Enterprises (unanimous)
• Approved meter size change for Deltaville Improvement Association at incentivized rate (unanimous)
• Denied transfer of subscriber agreement from Thompson to Clarksbury Methodist Church (unanimous)
• Created policy for 50% connection fee discount for verified 501(c)(3) organizations (unanimous)
• Approved bank fees for electronic check scanner (unanimous)
• Authorized temporary billing adjustments up to $150 for 4 months (unanimous)

Planning Commission

The Middlesex County Planning Commission will hold a public hearing on Major Site Plan #2022-08, submitted by Ritchie Allen for B.N.K. Properties, LLC, to construct three warehouse structures with associated parking on a 3.62-acre Light Industrial zoned site at 27 Campbell Drive, Topping. The staff recommends approval, conditioned on review agencies' final authorization and addressing comments. The agenda also includes approval of minutes and routine reports.

• Major Site Plan #2022-08: 3 warehouses, 3.62 acres, 27 Campbell Drive, Topping (Tax Parcels 30-26-3B and 30-26-3D)
• Public hearing for the site plan; staff recommends approval with conditions
• Boundary line vacation required prior to final zoning approval
• No lighting proposed; parking for temporary tenant use only
• VDOT has no objections to the plan

The Planning Commission approved Major Site Plan #2022-08 for three warehouse structures and associated parking at 27 Campbell Drive, Topping, VA, on Light Industrial zoned property. The vote was 7-0 with one abstention. The approval is conditioned on final authorization from review agencies and addressing staff and commission comments. A neighboring property owner raised concerns about a tree on the property line, but the commission deemed it a civil matter.

• Approved Major Site Plan #2022-08 for three warehouses at 27 Campbell Drive (7-0, one abstention)
• Approved minutes of August 11, 2022 meeting (unanimous)
• Nominated Commissioner Powell as alternate to CIP Committee

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on three applications for construction within its jurisdiction, including jetties, a bulkhead, a travel lift, and a bulkhead replacement. The board will also consider renewing an application and by-law changes.

• Application 2022-1326: two 75' jetties and 118' bulkhead at 203 Sugar Shack Ln, Rappahannock River
• Application 2022-1521: new travel lift, removal of 32x52' building, excavation, and new wetland area at Broad Creek
• Application 2022-1879: replacement of 99' bulkhead at 54 Cardinal Trail, Chesapeake Bay
• Renewal of Application 2020-2221
• By-law changes

The Middlesex County Wetlands Board approved three applications: a coastal primary sand dune permit for two jetties and a bulkhead, a wetlands permit for a travel lift expansion at Stingray Point Boat Works, and a bulkhead replacement on the Chesapeake Bay. All votes were unanimous with conditions including time limits and vegetation requirements. The board also discussed fee updates and renewed a permit.

• Approved Coastal Primary Sand Dune Application #2022-1326 for two 75' jetties and 118' bulkhead at 203 Sugar Shack Ln (unanimous, 18-month time limit with conditions)
• Approved Wetlands Application #2022-1521 for Stingray Point Boat Works travel lift expansion on Broad Creek (unanimous, 3-year time limit)
• Approved Wetlands Application #2022-1879 for bulkhead replacement at 54 Cardinal Trail on Chesapeake Bay (unanimous, 18-month time limit)
• Renewed Permit 2020-2221 (unanimous)
• Discussed fee updates from Board of Supervisors and bylaw changes to reference fee ordinance

Board of Supervisors

The Middlesex County Board of Supervisors will hold a regular meeting with a public hearing on a property lease for construction staging and a proposed amendment to the Planning and Community Development Fees Ordinance. The board will also consider several regular agenda items, including citizen appointments, a budget supplement, an airport grant for lighting and PAPI, a YMCA membership agreement, and a resolution regarding the purchase of land for the airport.

• Public hearing: Lease agreement with Tidewater Utility Construction, Inc. for land at 2840 General Puller Highway (Map #27-122) for HRSD sewer project staging
• Public hearing: Amendment to Fees Ordinance, including new zoning/building fees and $0.50 in lieu of fee for non-vegetated wetlands loss
• Airport Grant – Lighting & PAPI
• Airport – Purchase of Land – Resolution 2022-10
• YMCA Membership Agreement

The Board of Supervisors approved the purchase of 6.6 acres adjacent to Hummel Field Airport for $300,000 plus closing costs, and voted to renovate the existing Puller Center building for the new Sheriff's Office at an estimated $4.2 million. They also adopted a zero-tolerance litter resolution, approved ARPA tourism grant applications, and authorized a $62,500 additional fee for sewer project redesign. Several budget transfers and appointments were approved, including a YMCA membership agreement for county employees.

• Approved purchase of 6.6 acres adjacent to Hummel Field Airport for $300,000 plus closing costs (5-0)
• Approved renovation of Puller Center for new Sheriff's Office with structural engineer certification and local contractor preference (5-0)
• Adopted Resolution R-2022-009 declaring zero tolerance for litter (5-0)
• Approved ARPA Tourism Funds Application for COVID relief grants (5-0)
• Approved $62,500 additional service fee for sewer line redesign to avoid easements (4-0, Koontz absent)
• Approved Budget Supplement Request FY2023-14 for schools ($3,135 transfer) (4-0, Koontz absent)
• Approved YMCA Membership Agreement for county employees (4-0, Koontz absent)
• Approved property lease agreement with Tidewater Utility Construction for $750/month (4-0, Koontz absent)

Middlesex Water Authority

The Middlesex Water Authority will hold its regular meeting on September 21, 2022, to receive public comments, approve the consent agenda (including minutes and expenses), and hear reports from staff on construction, operations, and connection fees. The board will also enter a closed session to consult with legal counsel on specific legal matters. The agenda is largely procedural, with no major policy decisions listed.

• Construction update on Wilton Creek Road and installation progress
• Connection fee breakdown and outstanding connections report
• Closed meeting for legal consultation under Virginia Code §2.2-3711.A7
• Approval of consent agenda including minutes and FY23 expenses

The Middlesex Water Authority unanimously approved the consent agenda, including July meeting minutes and $182,592.66 in expenses. Construction updates showed Phase 3A near completion, Phase 3B complete, and Phase 4 ongoing with 75% of subscribers having meter boxes installed. The authority also heard that 14 additional subscriber accounts had paid connection fees since July, leaving a remaining balance of $280,987.00. Matt Walker stepped down as Executive Director, with Jim Nagy taking over.

• Approved consent agenda including July 20, 2022 minutes and checks 3385-3406 totaling $182,592.66 (unanimous)
• Convened closed session for legal consultation (unanimous)
• Certified closed session complied with Virginia Code (unanimous)
• Accepted transition of Executive Director from Matt Walker to Jim Nagy

Middlesex Broadband Authority Meeting

The Middlesex County Broadband Authority will meet to approve minutes, the treasurer's report, and hear public comments. The main action item is a proposed agreement to substitute an LLC for All Points as the contracted party, which the county attorney recommends adopting. The board will also receive updates on the VATI broadband project, including progress in areas like Kates Neck, Bennett Farm, and Deer Chase.

• Adoption of agreement substituting LLC for All Points as contractor
• Treasurer's report showing cash balance of $245,159.37 as of June 2022
• VATI project update: Red Hill work halted due to easement issues, Kates Neck expected mid-June, Bennett Farm in July, Deer Chase poles and cable in August
• Dashboard for project transparency to be shared publicly after review
• Approval of minutes from March 17, 2022

Economic Development Authority

The Middlesex County Economic Development Authority will meet to discuss and potentially act on several items, including a request for proposals (RFP EDA-2022-01) for marketing, publicity, and promotion services, and an update on the ARPA planning grant application. The board will also receive the treasurer's report, review old business items such as the steering committee meeting and strategic plan update, and hear reports from the executive director and tourism staff. The agenda includes both new business and routine administrative items.

• RFP EDA-2022-01 for Marketing/Publicity/Promotion Services
• ARPA Planning Grant Update – proposed $120,000 application for web-based interactive planning and mapping tools
• GO Virginia Technical Assistance Submission/Grant Summary
• VTC grant reimbursements: DMO Marketing Grant Program and Recovery Marketing Leverage Program
• Treasurer's report with financial statements for March–August 2022

The Economic Development Authority unanimously approved a motion to authorize hiring a consultant on a 12-month basis to support the Executive Director in developing a Tourism Program. A Consultant Selection Committee of two members will work with the Director to interview firms and negotiate a draft contract for EDA consideration at the October meeting. The board also received updates on ARPA grant planning, a BOS/EDA steering committee meeting, and the strategic plan update process, but took no action on those items.

• Approved motion to authorize hiring a consultant for 12 months to support development of a Tourism Program, with a Consultant Selection Committee to interview firms and negotiate a draft contract for October meeting consideration.
• Approved remote participation by Vice Chairman John Anzivino and member Joe Heyman via Zoom.
• Approved the agenda without objection.
• Approved the minutes of the August 18, 2022 meeting by unanimous consent.
• No action taken on ARPA Grant Planning Update; application to be presented at October meetings.
• No action taken on BOS/EDA Steering Committee meeting update.
• No action taken on GO Virginia Technical Assistance Panel site feasibility study; application is online and free.
• Meeting adjourned at 11:15 a.m. by unanimous consent.

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on a bulkhead replacement application and discuss fees for non-vegetated wetlands and wetlands permits. The board will also approve minutes from its July 12, 2022 meeting.

• Public hearing on Wetlands Application #2022-1434 by Pamela Marshall to replace a 376' bulkhead with new tie backs on Meachim Creek at Tax Map Parcel #30A(11)A, 81 King Fisher Rd
• Discussion of fees for non-vegetated wetlands
• Discussion of fees for wetlands permits
• Approval of minutes from July 12, 2022 meeting

The Board approved a permit to replace an existing 376-foot bulkhead on Meachim Creek with tiebacks, no backfill, with an 18-month time limit. They also discussed but did not finalize a proposed $25 increase in wetlands permit fees and a new fee for non-vegetated wetlands loss.

• Approved application #2022-1434 to replace 376' bulkhead on Meachim Creek (unanimous)
• Discussed raising wetlands permit fee from $225 to $250 (no vote taken)
• Discussed a fee for non-vegetated wetlands loss; Board recommended $1.00 or less (no formal action)

Board of Supervisors

The Middlesex County Board of Supervisors will hold public hearings on three land-use requests: removing the age restriction at Fairfield Trace, a solar facility on Waterview Road, and a contractor's office on Tidewater Trail. The board will also consider consent agenda items, reports, and several permit fee waivers.

• Rezoning 2022-03: Remove age restriction (55+) at Fairfield Trace Subdivision, Highgate Drive
• Special Exception #2021-04: 4.48 kW solar facility at 3841 Waterview Road
• Special Exception #2022-03: Contractor's office and yard at 4235 Tidewater Trail
• Consent agenda includes disbursements totaling $226,560.11 and payroll of $452,141.01
• Closed session on personnel matters regarding County Administrator and County Attorney

The Board approved a rezoning to remove age restrictions at Fairfield Terrace, approved two special exceptions for a solar facility and a contractor's yard, and authorized the PDC to proceed with the Mill Creek boat ramp project. The Board also approved school budget supplements, litter control measures, and several administrative items. A request from the Town of Urbanna for county funding for a new pool was not supported.

• Approved Rezoning 2022-03 removing age restrictions at Fairfield Terrace (4-0, 1 absent)
• Approved Special Exception 2021-04 for a 4.48 kW solar facility in Water View (4-0, 1 absent)
• Approved Special Exception 2022-03 for a contractor's yard at 4235 Tidewater Trail (4-0, 1 absent)
• Approved PDC to proceed with Mill Creek boat ramp project (4-1)
• Approved Budget Supplement Requests FY2023-11 and FY2023-12 for schools (5-0)
• Approved Keep Middlesex Beautiful to move forward with litter control ordinance review and zero-tolerance resolution (5-0)
• Approved appointment of Mark Holt to Airport Committee, second seat delayed (4-0, 1 absent)
• Approved refund of $40.80 to Miller's Service and waived permit fees for HRSD sewer project and Oscar Barber subdivision (4-0, 1 absent)

Electoral Board

The Middlesex County Electoral Board is meeting to approve minutes, hear the General Registrar's report, and conduct new business. This includes determining ballot order, appointing and assigning officers of election, and discussing officer training. The meeting is a routine administrative session for election preparations.

• Ballot order determination
• Officer of Election appointment
• Officer of Election assignments
• Officer of Election training discussion
• Electoral Board Boot Camp attendance by Vice Chairman Scott and Secretary Placilla

The Electoral Board approved ordering 100% county-wide ballots and 110% town ballots, and appointed eight election officers for two-year terms. The board also discussed the POPS program for Election Day and set Logic and Accuracy testing for September 20.

• Approved ordering 100% county-wide ballots and 110% town ballots
• Appointed eight election officers for two-year terms ending February 29, 2024
• Set Logic and Accuracy testing for September 20, 2022 at 10:00 AM at the Courthouse Building

Keep Middlesex Beautiful (KMB) Committee

The Keep Middlesex Beautiful committee is meeting to review its ongoing initiatives, including a logo contest, fall cleanup, and social media communications. The agenda includes officer appointments and a draft schedule for FY 2023 operations. Most items are updates or discussions, with no major decisions or contracts listed.

• Officer appointments
• Logo contest for education initiative
• Fall Clean Up and Dollar General update
• 2023 Great Middlesex Green Up! (no update)
• FY 2023 KMB! Ops Moving Forward draft schedule

Economic Development Authority

The Middlesex County Economic Development Authority will meet to review two Virginia Tourism Corporation grants, receive updates on the ARPA planning grant and strategic plan, and hear the treasurer's report. The agenda includes old business items from the July 21 meeting and new business on VTC grant status.

• VTC Grant #0322-0029-DMO: $5,000 DMO Marketing Grant Program Reimbursement
• VTC Grant #0322-0126-RMLP: $20,000 Recovery Marketing Leverage Program Reimbursement
• ARPA Planning Grant Update – draft application materials to be provided
• Strategic Plan Update Process – update anticipated by October/November
• Treasurer's Report – financial statements for April–July 2022 to be provided

The Economic Development Authority voted unanimously to forward a $120,000 ARPA grant application to the Board of Supervisors for consideration. The application focuses on web-based planning and mapping tools to promote tourism, including interactive apps for Bluewater Trails and local attractions. The board also approved the agenda, prior meeting minutes, and the treasurer's report, and discussed updates on a strategic plan and VTC grants.

• Approved agenda by unanimous vote
• Approved July 21, 2022 minutes by unanimous consent
• Approved treasurer's report without objection
• Voted unanimously to forward $120,000 ARPA grant application to Board of Supervisors

Board of Supervisors

The Middlesex County Board of Supervisors is meeting to discuss renovations to the Puller Center related to the Sheriff's Office. The agenda contains this single substantive item, with the rest being procedural (call to order, prayer, adjournment).

• Discussion of Sheriff's Office Puller Center renovations

The Board of Supervisors held a work session to discuss renovating the Puller Center into a new Sheriff's Office and Emergency Operations Center, with an estimated cost of $3.75 million and a two-year timeline. No formal vote was taken; the Board will review and decide at a future meeting. A retired architect presented an alternative new-build option at a similar cost, but no decision was made.

• No formal decisions or votes taken at this work session
• Discussed $3.75M Puller Center renovation estimate from Bay Design
• Heard alternative new-build proposal at $2.7M for same components
• Board to review and decide at upcoming regular meeting

Board of Zoning Appeals

The Middlesex County Board of Zoning Appeals will hold a public hearing on two requests for exceptions to Chesapeake Bay Preservation District rules, each seeking to build a pool closer to the shoreline than normally allowed. The board will also approve minutes from its April 18, 2022 meeting. Both applications are for residential pools with associated impervious area and reduced Resource Protection Area setbacks.

• CBPA Exception 2022-22: 801 sq ft impervious area, 38.5-ft RPA setback exception (100-ft required) for pool/apron at 120 John E. Wright Drive, Deltaville (Parcel 41-64B)
• CBPA Exception 2022-27: 1,455 sq ft impervious area, 68.2-ft RPA setback exception (100-ft required) for pool/deck at 143 Drum Point Lane, Hartfield (Parcel 43-6-3A)
• Public hearing procedures: 3-minute individual comments, 12-minute group comments
• Approval of April 18, 2022 meeting minutes

The Middlesex County Board of Zoning Appeals approved two Chesapeake Bay Preservation (CBP) District exceptions for pool construction, both as recommended by staff. The first exception (No. 2022-22) allows a pool and apron at 120 John E. Wright Drive, Deltaville, with 801 sq ft of impervious area and a 38.5-foot setback reduction. The second (No. 2022-27) allows a pool and deck at 143 Drum Point Lane, Hartfield, with 1,455 sq ft of impervious area and a 68.2-foot setback reduction. Both approvals were unanimous and subject to conditions including a recorded BMP agreement and permit within one year.

• Approved CBPA Exception No. 2022-22 for pool at 120 John E. Wright Drive, Deltaville (unanimous)
• Approved CBPA Exception No. 2022-27 for pool at 143 Drum Point Lane, Hartfield (unanimous)

Planning Commission

The Middlesex County Planning Commission will hold public hearings on four items: a sanitary sewer pump station for HRSD, a request to remove the 55+ age restriction at Fairfield Trace Subdivision, a small solar facility, and a contractor's office and yard. The commission will also approve the agenda and minutes from June 9, 2022.

• Major Site Plan #2022-05: HRSD sanitary sewer pump station on Woods Brothers Road, Hartfield (Tax Map 38-12-2C)
• Rezoning 2022-03: Delete proffer #4 to remove 55+ age restriction at Fairfield Trace Subdivision, Highgate Drive
• Special Exception #2021-04: 4.48 kW solar facility with 14 ground-mounted panels at 3841 Waterview Road, Waterview
• Special Exception #2022-03: Contractor's office and yard at 4235 Tidewater Trail, Jamaica
• Approval of minutes from June 9, 2022

The Middlesex County Planning Commission approved four items: a major site plan for a sanitary sewer pump station on Woods Brothers Road, a rezoning to remove the age restriction at Fairfield Trace Subdivision, a special exception for a small solar facility on Waterview Road, and a special exception for a contractor's office and yard on Tidewater Trail. All votes were 6-0-1 (one abstention). No public comments were received on any item.

• Approved Major Site Plan #2022-05 for HRSD sanitary sewer pump station on Woods Brothers Road (6-0-1)
• Approved Rezoning #2022-03 to delete age-restriction proffer at Fairfield Trace Subdivision (6-0-1)
• Approved Special Exception #2021-04 for 4.48 kW ground-mounted solar facility at 3841 Waterview Road (6-0-1)
• Approved Special Exception #2022-03 for contractor's office and yard at 4235 Tidewater Trail (6-0-1)

Keep Middlesex Beautiful (KMB) Committee

The Keep Middlesex Beautiful Committee will meet to elect officers, review its initiatives (education, beautification, litter prevention, communication), and plan the 2023 Great Middlesex Green Up. They will also discuss a draft FY2023 schedule, including cleanups and grant deadlines, and consider a $1,708.28 supply order. The meeting is largely organizational and planning-focused.

• Election/appointment of Chair, Vice-Chair, Secretary
• FY2023 combined Middlesex County and VDOT grant of $11,500
• Draft FY2023 timeline including spring/fall cleanups and grant due dates
• Supply order estimate of $1,708.28 for gloves, vests, trash bags, grabbers
• Discussion of 2023 Great Middlesex Green Up leadership and planning

Board of Supervisors

The Middlesex County Board of Supervisors will hold a public hearing on a special exception request by Sunpro Solar to build a small solar facility at 528 Syringa Road, Topping. The board will also consider citizen appointments, a swimming pool proposal from the Town of Urbanna, and receive updates on the airport, sewer, and school budget supplement requests.

• Public hearing on Special Exception #2021-02 for a 6 KV solar facility with 16 ground-mounted panels at 528 Syringa Road, Topping (Tax Map Parcel 37-1-1)
• School budget supplement request for FY2023-05 through 2023-10
• Airport project update by Mark Flynn
• Sewer project updates from HRSD and Timmons
• Town of Urbanna swimming pool discussion with Mayor Barbara Hartley

The Board of Supervisors approved a special exception for a 6kW solar facility at 528 Syringa Rd, Topping, despite the Planning Commission's recommendation to deny it. The Board also approved the consent agenda, citizen appointments, a grant for the Wings, Wheels & Keels event, and budget supplement requests. The meeting included reports on the airport closure for construction and sewer project updates.

• Approved Special Exception #2021-02 for 6kW solar facility at 528 Syringa Rd (3-0, 2 absent)
• Approved Consent Agenda including disbursements totaling $226,560.11 and payroll totaling $452,141.01 (3-0, 2 absent)
• Approved appointments of Scott Schafer, Kim Olsen, and Kendall Weber to county committees (4-0, 1 absent)
• Approved Department of Aviation grant and Lawson Trust lease for Wings, Wheels & Keels event (4-0, 1 absent)
• Approved Budget Supplement Requests FY2023-05 through FY2023-10 (4-0, 1 absent)
• Approved Supervisor Williams' electronic participation in meeting (3-0, 2 absent)
• Approved closed session for real estate acquisition discussion (4-0, 1 absent)

Airport Committee

The Middlesex County Airport Committee is holding its regular monthly meeting. The agenda includes approval of the May 23, 2022 minutes, public comment periods, committee reports, unfinished and new business. The meeting is largely procedural, with no specific action items listed on the agenda.

• Approval of minutes from May 23, 2022
• Public comment periods (3 minutes per individual, 12 minutes for groups)
• Discussion of runway air rights at south end (from prior meeting)
• Next meeting scheduled for September 26, 2022

The Middlesex County Airport Committee approved the minutes of previous meetings unanimously. The runway is expected to close in 2-3 weeks for about 6 weeks, with possible PAPI light installation. No other substantive decisions were made; the meeting was largely informational.

• Approved previous meeting minutes (unanimous voice vote)
• Adjourned meeting at 7:16 pm (unanimous voice vote)

Economic Development Authority

The Middlesex County Economic Development Authority will consider renewing its insurance policy, including workers' compensation coverage, and discuss a request for a letter of support for the Norris Bridge. They will also receive updates on the ARPA planning grant and the strategic plan update process, and consider a Destination Marketing Organization designation.

• Insurance policy renewal authorization, including workers' compensation at $500 of the $1,784 total premium
• Request for letter of support for Norris Bridge
• Destination Marketing Organization (DMO) designation discussion
• ARPA planning grant update
• Strategic plan update process

The Economic Development Authority approved the renewal of its insurance coverage at a cost of $1,784, and authorized a stronger letter of support for VDOT's federal funding application for environmental assessments for the Norris Bridge replacement. The board also discussed updates on the ARPA grant application, strategic plan, and DMO designation, but no other formal decisions were made.

• Authorized renewal of insurance coverage at $1,784 (unanimous)
• Authorized stronger letter of support for Norris Bridge environmental assessments (unanimous)

Middlesex Broadband Authority Meeting

The Middlesex Broadband Authority is meeting to approve minutes and the treasurer's report, hear staff updates on the VATI broadband project, and discuss a request by All Points to substitute an LLC in its contract. The agenda also includes information items on a connection celebration and project updates.

• Approval of May 17, 2022 minutes and treasurer's report
• Discussion of All Points request to substitute LLC in contract
• VATI update: Moore's Point added, Red Hill work halted due to easements
• Connection Celebration information item
• Treasurer's report shows cash balance of $245,159.37

The Middlesex Broadband Authority approved the May 19, 2022 minutes and the Treasurer's Report for May, both unanimously. The board discussed the Affordable Connectivity Program, formed committees for outreach and a connection celebration, and received updates on VATI and All Points projects. No new business was conducted.

• Approved May 19, 2022 minutes (unanimous)
• Approved Treasurer's Report for May (unanimous)
• Formed committee for Affordable Connectivity Program outreach (Dos Santos, Mewborn)
• Formed committee for connection celebration (Koontz, Grichtmeier)

Middlesex Water Authority

The Middlesex Water Authority will consider accepting settlement agreements for easements, revising its Rates, Rules & Regulations Policy, waiving a fee for a specific customer, and retroactively approving a Phase 4 construction payment. The board will also receive updates on construction, connection fees, and easements, and will hold public comment periods.

• Request to accept settlement agreements (Page 21)
• Revisions to Rates, Rules & Regulations Policy (Page 22)
• Waiving fees for Customer 0128 A.B.
• Retroactive approval of Phase 4, Pay Application #19 (Pages 23-24)
• Authorization for Vice Chair to execute construction-related payments

The Middlesex Water Authority approved retroactive settlement agreements for permanent and temporary easements on several private roads and properties, endorsed revisions to its Rates, Rules & Regulations Policy, and granted a billing abatement for a customer. It also authorized the vice chair to sign construction payments and allowed staff to adjust late fees until January 1, 2023.

• Approved retroactive easement settlements for 9 private roads (unanimous)
• Approved temporary easement at Tax Map 40-32 and permanent at 40-47-2 (4-0-1, Revere abstained)
• Approved revisions to Rates, Rules & Regulations Policy (unanimous)
• Approved billing abatement for Customer 128, charging average monthly bill and waiving fees (unanimous)
• Allowed staff to make late fee adjustments until January 1, 2023 (unanimous)
• Granted retroactive approval for Phase 4 Pay Application #19 for $372,924.83 (4-0-1, Chambers abstained)
• Authorized Vice Chair to execute construction payments for remainder of project (4-0-1, Chambers abstained)

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on four wetland permit applications. The projects include rehabilitating piers, installing a rip rap revetment, replacing and adding piers and bulkheads, and installing marsh toes with beach nourishment. The board will also approve the minutes from the June 14, 2022 meeting.

• Application #2022-0598 by MHC Bayport RV LLC to rehab two fixed piers at 623 Bayport Rd on the Rappahannock River
• Application #2022-1115 by Bland Point HOA to install a 30'x8'x3' rip rap revetment on Moore's Creek at Bland Point Road
• Application #2022-1133 by Vaughan Haywood for extensive pier, bulkhead, and living shoreline work on Broad Creek at 160 Dockside Drive
• Application #2022-1219 by Myra Wagner to install a 90' marsh toe with beach nourishment on Robinson Creek at 976 Browns Lane

The Middlesex County Wetlands Board approved all four wetland applications on the July 12, 2022 agenda, each with a time limit. The approvals included pier rehabilitation, a rip rap revetment, a large multi-structure shoreline project, and a marsh toe installation. All votes were unanimous.

• Approved Wetlands Application #2022-0598 for MHC Bayport RV LLC to rehab two fixed piers (unanimous, 3-year limit)
• Approved Wetlands Application #2022-1115 for Bland Point Homeowner's Association to install a 30'x8'x3' rip rap revetment (unanimous, 3-year limit)
• Approved Wetlands Application #2022-1133 for Vaughan Haywood for multiple pier, bulkhead, marsh sill, and boat ramp installations (unanimous, 3-year limit)
• Approved Wetlands Application #2022-1219 for Myra Wagner to install a 90' marsh toe with beach nourishment and planting (unanimous, 18-month limit)
• Approved minutes of June 14, 2022 meeting (unanimous)

Board of Supervisors

The Middlesex County Board of Supervisors will hold a public hearing on a rezoning of about 15 acres to General Business and 2.3 acres to Village Community on General Puller Highway, and on a new ordinance allowing pump and haul sewage disposal. The board will also consider budget supplement requests, citizen appointments, and a boundary line adjustment request from the Town of Urbanna. The agenda includes several report-only items and a closed session for real property acquisition.

• Rezoning #2022-02: 15 acres to General Business, 2.3 acres to Village Community on General Puller Highway (Tax Map Parcel 26-81)
• Pump and Haul Sewage Disposal Ordinance for long-term sewage disposal
• Budget Supplement Request 2023-02 and 2023-03
• Town of Urbanna Boundary Line Adjustment Request
• Sheriff's Puller Center Renovation Update

The Board approved a rezoning of about 17.3 acres on General Puller Highway to general business and village community, despite concerns about business types near the high school. It also moved forward with the Puller Center Sheriff's Office renovation by directing staff to prepare bid documents and review financing, and approved several budget supplements, including funding for a school JROTC program and landfill gas wells.

• Approved Rezoning 2022-02 for ~15 acres to general business and ~2.3 acres to village community (5-0)
• Approved Resolution 2022-008 authorizing submission of three transportation projects for Smart Scale funding (4-0, Williams absent)
• Approved Budget Supplement FY2023-01 for schools, including $45,000 for JROTC program (4-0, Williams absent)
• Approved Budget Supplement FY2023-02 for $26,465 for landfill gas extraction wells (5-0)
• Approved Budget Supplement FY2023-03 for $99,621.90 to purchase Latimore property (5-0)
• Approved Pump and Haul Sewage Disposal Ordinance (5-0)
• Approved moving September 5 meeting to September 13, 2022 (4-0-1, Koontz abstained)
• Approved Chairman to sign MOU for airport sound screening and visual barrier (4-0, Williams absent)

Electoral Board

The Middlesex County Electoral Board is meeting to approve minutes, hear the General Registrar's report, and conduct a closed session to evaluate the General Registrar/Director of Elections. The meeting is scheduled for July 7, 2022, at the Courthouse Building in Saluda.

• Approval of minutes
• General Registrar report
• Closed session for General Registrar/DOE evaluation

The Middlesex County Electoral Board approved the minutes from the March 3, 2022 meeting. Registrar Welch reported on training and new election laws, and redistricting is complete. The board held a closed executive session to discuss Registrar Welch's performance evaluation, then adjourned.

• Approved minutes from March 3, 2022 meeting
• Held closed executive session for Registrar performance evaluation (11:21 AM - 12:01 PM)

Middlesex Water Authority

The Middlesex Water Authority will hold its regular meeting to elect and appoint officers, approve consent agenda items, and receive construction updates. The board will also consider settlement agreements, a connection fee request from the YMCA, an abatement request, and the FY 23 budget. A closed session is scheduled to discuss hiring personnel.

• Election of Chair and Vice Chair; appointment of Secretary, Treasurer, Deputy Treasurer, and Clerk
• Request to accept settlement agreements (Page 19)
• Connection fee request from YMCA (Pages 20-22)
• Abatement request from John & Caroline Guy (Pages 23-25)
• FY 23 budget discussion (Pages 26-28)

The Middlesex Water Authority unanimously adopted a $2,670,760 FY23 budget and elected Janet Riggs as Chair and Greg Chambers as Vice Chair, effective July 1, 2022. The board also approved a $12,500 connection fee for the YMCA, granted a partial bill abatement to John and Caroline Guy, and endorsed retroactive easement settlements. No action resulted from a closed session on personnel matters.

• Adopted FY23 budget of $2,670,760 (unanimous)
• Elected Janet Riggs as Chair and Greg Chambers as Vice Chair (unanimous)
• Reappointed Carlton Revere as Secretary, James Reed as Treasurer, Betty Muncy as Deputy Treasurer/Clerk (unanimous)
• Approved consent agenda including $1,055,924.28 in checks and Budget Supplement 2022-18 (unanimous)
• Authorized YMCA 1-inch service connection at $12,500 fee (unanimous)
• Granted abatement to Guy for April/May bills over 1.5x minimum (unanimous)
• Endorsed retroactive approval of easement settlement agreements (unanimous)

Economic Development Authority

The Economic Development Authority unanimously endorsed forwarding a general framework and associated expenditures for ARPA grant funding to the Board of Supervisors, and authorized renewal of insurance coverage at a cost not exceeding $2,000. The board also directed the Vice-Chairman and Director to develop a strategic planning outline for the July 21 meeting. No formal treasurer's report was available due to lack of online bank access.

• Endorsed forwarding ARPA grant framework to Board of Supervisors (unanimous)
• Authorized insurance renewal up to $2,000 (unanimous)
• Directed development of strategic planning outline for July 21 meeting (unanimous)
• Approved agenda and May 19 minutes (unanimous)

Board of Supervisors

The Board of Supervisors will meet to ratify the acquisition of property located at 1793 General Puller Highway. The agenda also includes a discussion regarding an update on HRSD/Sewer.

• Ratification of the purchase of 1793 General Puller Highway
• HRSD/Sewer update discussion

The Board unanimously ratified the purchase of the Latimore property at 1793 General Puller Highway for $99,000 plus closing costs, correcting the previously recorded price of $95,000. They also authorized HRSD to proceed with the gravity sewer system at Cooks Corner at a cost not exceeding $4,614,369. The Board discussed the Deltaville sewer phase, estimated at $13 million, and considered switching Saluda and Hartfield to a low-pressure system, pausing those projects until engineering estimates are reviewed at the July 12 meeting.

• Ratified purchase of Latimore property, Tax Map #27-51, for $99,000 plus closing costs (5-0)
• Authorized HRSD to proceed with gravity sewer system at Cooks Corner, not exceeding $4,614,369 (5-0)
• Paused gravity sewer work in Saluda and Hartfield pending engineering cost estimates for low-pressure system

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on a wetlands application to install 220 linear feet of riprap revetment within its jurisdiction. The board will also consider approving the May 10, 2022 minutes and discuss proposed changes to its bylaws.

• Public hearing on Wetlands Application #2022-0936 by Kenneth Tota for 220 linear feet of riprap revetment at 391 Ballantyne Road, Tax Map Parcel #43-32D, on the Piankatank River
• Approval of minutes from May 10, 2022
• Discussion of changes to Middlesex County Wetlands Board Bylaws

The Middlesex County Wetlands Board approved Wetlands Application #2022-0936 submitted by Kenneth Tota to install 220 linear feet of riprap revetment on the Piankatank River at Tax Map Parcel #43-32D, 391 Ballantyne Road. The motion carried unanimously with an 18-month time limit. The board also approved changes to its bylaws and the minutes of the May 10, 2022 meeting.

• Approved Wetlands Application #2022-0936 for 220 linear feet of riprap revetment (unanimous, 18-month time limit)
• Approved changes to Middlesex County Wetlands Board Bylaws (unanimous)
• Approved minutes of May 10, 2022 meeting (unanimous)

Planning Commission

The Planning Commission approved Rezoning #2022-02, which reclassifies approximately 15 acres to General Business and 2.3 acres to Village Community on General Puller Highway, with conditions. The vote was 6 yes, 4 no, and 1 abstain. The commission also initiated a review of the Tourist Homes ordinance.

• Approved Rezoning #2022-02 (6-4-1) with conditions on buffers and use restrictions
• Initiated review of Section 15-29 'Tourist Homes'

Board of Supervisors

The Board approved moving forward with the HRSD gravity system at Cooks Corner for $4.18 million as originally designed, and scheduled a work session to discuss sewer system options for Saluda and Hartfield. The Board also approved the FY23 appropriations resolution, extended the first-half tax due date to July 6, 2022, and authorized obtaining airport easements by all legal means including condemnation.

• Approved HRSD gravity system at Cooks Corner for $4.18M (4-1)
• Approved FY23 appropriations resolution totaling $31.3M general fund (5-0)
• Extended first-half 2022 tax due date from June 6 to July 6 (5-0)
• Authorized obtaining airport easements by all legal means including condemnation (5-0)
• Approved amended airport comprehensive agreement with Delaware Corp up to $1.5M (5-0)
• Approved $80,000 ARPA funds for Broadband Authority budget supplement (5-0)
• Approved multiple citizen appointments to boards and commissions (5-0)
• Approved Special Exception 2022-01 for keeping horses (5-0)

Airport Committee

The committee will meet to approve the minutes from the March 28, 2022, meeting and conduct reports of previous activities. The agenda includes opportunities for public comment and discussions on unfinished and new business.

• Approval of March 28, 2022, meeting minutes

The Middlesex County Airport Committee met on May 23, 2022, and approved the previous meeting's minutes unanimously. No public comments or subcommittee reports were given. Chairman Barnhardt provided an update on runway air rights, and Reggie Williams noted a meeting with property owners was scheduled. No new business was discussed.

• Approved previous meeting minutes (unanimous voice vote)

Economic Development Authority

The Middlesex County Economic Development Authority held a routine meeting, approving the agenda and prior minutes. No substantive decisions were made; the main action was scheduling a work session for June 16, 2022, to replace the regular meeting. Treasurer's report was deferred to the next meeting.

• Approved meeting agenda
• Accepted minutes of April 14, 2022 meeting
• Scheduled June 16, 2022 work session to replace regular meeting

Middlesex Broadband Authority Meeting

The Authority approved a request for $80,000 from the Board of Supervisors to fund operations through fiscal year 2022-2023. The board also voted to increase Executive Director Kevin Gentry's monthly stipend to $1,000 to serve as project manager.

• Approved $80,000 funding request from the Board of Supervisors
• Increased Executive Director monthly stipend from $500 to $1,000
• Amendment to Broadband Partnership Agreement regarding APB Middlesex, LLC
• VATI Project awarded $2,050,000 in grant funding
• County commitment of $1,950,000 in local contributions for VATI Project

The Middlesex Broadband Authority voted unanimously to adopt a revised agreement with All Points, substituting an LLC for the original contractor, after the county attorney reported no objections. The board also approved the March 17 minutes, the January Treasurer's Report, and allowed a member to participate electronically. Project updates noted VATI now includes Moore's Point, with Red Hill work halted due to easement issues and other areas nearing completion.

• Approved electronic participation for Carrie Dos Santos (5-0)
• Approved March 17, 2022 minutes (5-0)
• Approved January Treasurer's Report (5-0)
• Adopted revised agreement with All Points LLC (5-0)

Middlesex Water Authority

The Middlesex Water Authority will hold its regular meeting on May 18, 2022, to elect and appoint officers, approve consent agenda items including minutes and budget supplements, and discuss construction updates, connection fees, and easements. New business includes settlement agreements, retroactive approval of acceptance letters, backflow prevention policies, revocation and transfer of subscriber agreements, the FY21 audit, and the FY23 budget. The board will also enter a closed session to discuss hiring legal counsel.

• Election of Chair and Vice Chair; appointment of Secretary, Treasurer, Deputy Treasurer
• Consent agenda includes minutes from March 16 and April 14, 2022, expenses, and Budget Supplements #15, #16, #17
• Request to accept settlement agreements (Heather Lewis)
• Retroactive approval of acceptance letters for Phases 3A & 3B
• Backflow prevention and cross connection policies (Pages 25-39)

The Middlesex Water Authority deferred officer elections due to absent members, approved the consent agenda including checks totaling $2,030,313.16 and budget supplements, and approved a legal services contract with Hefty, Wiley & Gore at $1,500 per month. The board also accepted backflow prevention policies, approved easement settlements, and accepted the FY21 audit. The FY23 budget was discussed but adoption was postponed.

• Deferred officer election due to absent members (unanimous)
• Approved consent agenda with checks totaling $2,030,313.16 and budget supplements 2022-15, -16, -17 (unanimous)
• Approved retroactive easement settlements for Tax Map 39-59G, 41-25-A-7C, 41-4-1, and 40-179C (unanimous)
• Approved retroactive acceptance letters for Phases 3A and 3B (unanimous)
• Accepted backflow prevention and cross connection policies (unanimous)
• Approved revocation and transfer of subscriber agreements for multiple properties (unanimous)
• Accepted FY21 audit by Robinson, Farmer, Cox Associates (unanimous)
• Approved legal services contract with Hefty, Wiley & Gore at $1,500/month (unanimous)

Planning Commission

The Middlesex County Planning Commission will hold public hearings on three items: a special exception to keep horses on a residential lot in Deltaville, an ordinance amendment to remove a subdivision restriction, and a special exception for a minor subdivision in Jamaica. The commission will also approve the agenda and minutes from the previous meeting.

• Special Exception #2022-01: keep 2 horses on 6.1 acres at 614 Robins Point Avenue, Deltaville (parcel 40-14A)
• Ordinance Amendment #2022-01: remove Section 6-9.1 requiring land be unsuitable for agriculture/forestry before subdivision
• Special Exception #2022-02: minor subdivision at 1654 Morgan Lane, Jamaica (parcel 7-53)
• Staff recommends approval of horse exception with conditions: limit to 2 horses, fencing, shelter

The Middlesex County Planning Commission approved three items: a special exception for keeping horses at 614 Robins Point Avenue with a two-horse limit, an ordinance amendment removing a subdivision restriction, and a related special exception for a minor subdivision at 1654 Morgan Lane. The horse exception passed 6-2 with one abstention; the other two items passed unanimously with one abstention each.

• Approved Special Exception #2022-01 for keeping horses at 614 Robins Point Avenue, limited to two horses (6-2, 1 abstention)
• Approved Ordinance Amendment #2022-01 removing Section 6-9.1 (Limitation on Subdivision) (all in favor, 1 abstention)
• Approved Special Exception #2022-02 for a minor subdivision at 1654 Morgan Lane, contingent on Ordinance Amendment 2022-01 (all in favor, 1 abstention)

Wetlands Board

The Middlesex County Wetlands Board will review three applications involving grading, dredging, and shoreline structures. These items are scheduled for public hearing to discuss impacts within the Board's jurisdiction.

• Application #2022-0399: Grading and stone installation at 721 Plainview Rd on Meachim Creek
• Application #2022-0726: Dredging, bulkhead replacement, and jetty updates at 481 Berryville Shores on Piankatank River
• Application #2022-0831: Installation of revetment, beach nourishment, and groins at Red Hill Dr on Urbanna Creek

The Middlesex County Wetlands Board approved all three wetland applications on the agenda, each with unanimous votes. The projects include a stair access on Meachim Creek, a dredging and bulkhead replacement on the Piankatank River, and a revetment and groin installation on Urbanna Creek. No applications were denied or tabled.

• Approved Application #2022-0399 for stair access on Meachim Creek (unanimous, 18-month limit)
• Approved Application #2022-0726 for dredging and bulkhead replacement on Piankatank River (unanimous, 3-year limit)
• Approved Application #2022-0831 for revetment and groins on Urbanna Creek (unanimous, 18-month limit)

Board of Supervisors

The Middlesex County Board of Supervisors will hold public hearings on ordinances for the Urbanna Oyster Festival (2022-2026) and a no-wake zone on Broad Creek. The board will also consider consent agenda items, reports from constitutional officers and agencies, and various administrative updates.

• Public hearing on ordinance for Urbanna Oyster Festival 2022-2026
• Public hearing on no-wake zone ordinance for Broad Creek
• Approval of consent agenda including minutes and disbursements
• Reports from Treasurer, Commissioner of Revenue, Sheriff's Office, VDOT, and Social Services
• Updates on sewer project, cigarette tax, Heritage Trail, and election districts

The Board of Supervisors approved a resolution directing the County Attorney to petition the Circuit Court for a writ of special election to fill the Treasurer vacancy created by the death of Kathy S. Thrift. The Board also adopted the Middle Peninsula Regional All Hazards Mitigation Plan update, initiated a conditional rezoning for a parcel on Route 17 Business, and approved several budget transfers and agreements. All votes were unanimous (5-0).

• Approved resolution for special election to fill Treasurer vacancy (5-0)
• Adopted Middle Peninsula Regional All Hazards Mitigation Plan update (5-0)
• Initiated conditional rezoning of Tax Parcel 26-81 from Low Density Rural to General Business and Village Community (5-0)
• Approved Sheriff's budget supplement of $1,879.50 for wireless fees (5-0)
• Approved Commonwealth's Attorney budget transfer of $2,164.00 for legal assistant pay (5-0)
• Approved Cooks Corner sewer project portion at approx. $1.823 million (5-0)
• Tabled citizen appointments until June meeting (5-0)
• Authorized receipt of RCE property from EDA (5-0)

Board of Supervisors

The Middlesex County Board of Supervisors will hold a public hearing on proposed tax rates for fiscal year 2023, then deliberate and adopt the budget and tax rates. This is the final step in setting the county's revenue and spending for the coming year.

• Public hearing on proposed FY23 tax rates
• Deliberation and adoption of FY23 budget and tax rates

The Board of Supervisors held a public hearing and adopted the FY2023 budget with a real estate tax rate of $0.61 per $100 assessed value, which is an effective increase due to reassessment. A motion to raise the boat tax on vessels over five tons to $0.98 failed, and the rate remains at $0.62. The budget also funds schools and other county services.

• Adopted real estate tax rate of $0.61 per $100 assessed value (3-2)
• Defeated motion to set boat tax at $0.98 for boats over five tons (2-3)
• Kept boat tax at $0.62 for boats over five tons (3-2)
• Adopted FY2023 budget as presented

Board of Supervisors

The Middlesex County Board of Supervisors is holding a public hearing to receive comments on the proposed FY23 budgets. The board will present the budgets and hear public input, with a separate hearing on tax rates and budget adoption scheduled for April 28.

• Public hearing on proposed FY23 budgets
• Upcoming April 28 public hearing on tax rates
• Budget adoption and tax rate deliberation on April 28
• Regular meeting and budget appropriation on May 3

The Board of Supervisors held a public hearing on the proposed FY2023 budget of $31,303,977, a 6% increase over last year. No speakers addressed the Board, and no formal action was taken on the budget, as state law requires a seven-day waiting period after the hearing. The Board is scheduled to deliberate and adopt the budget at a meeting on April 28, 2022.

• Held public hearing on FY2023 budget; no action taken
• Adjourned to April 28, 2022 for tax rate and budget adoption (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding an exception to the Chesapeake Bay Preservation District setback requirement. The request involves constructing a pool and deck closer to the Resource Protection Area than currently permitted.

• CBPA Exception No. 2022-11: Request for a 41.6-foot setback instead of the required 100 feet at 95 Norhall Lane
• CBPA Exception No. 2022-02: Continued discussion regarding a previous pool and deck setback exception request

The Board of Zoning Appeals approved CBPA Exception #2022-11, allowing a pool, pool deck, and deck rebuild at 95 Norhall Lane, Deltaville, with a reduced 41.6-foot setback from the Resource Protection Area instead of the required 100 feet. The approval was unanimous and subject to conditions including a recorded BMP agreement and permits within one year. A related prior application (CBPA Exception #2022-02) for the same property was withdrawn by the applicants.

• Approved CBPA Exception #2022-11 for pool and deck at 95 Norhall Lane with 41.6-ft setback (3-0)
• Withdrawn: CBPA Exception #2022-02 for same property
• Approved minutes of February 22, 2022 meeting (3-0)

Middlesex Water Authority

The Authority is adopting a supplemental resolution to finalize $10,679,000 in bonds for water system improvements in Eastern Middlesex County. This action updates previous bond series to reflect 2022 issuance and adjusts maturity dates to 2062.

• $5,000,000 Water Revenue Bond, Series 2022A
• $5,679,000 Water Revenue Bond, Series 2022B
• Closing of loans with USDA Rural Utilities Service
• Water system improvements for Deltaville and surrounding areas
• Discussion regarding rates and fees

The Middlesex Water Authority unanimously approved a supplemental resolution to close USDA loans, replacing interim CoBank financing for the Eastern Middlesex water system. They also voted to stop new vacant lot subscriptions and to raise connection fees effective August 1, 2022, with no change to current rates. The meeting was procedural and focused on financing and fee schedule adjustments.

• Approved supplemental resolution for USDA loan closing, replacing CoBank interim financing (unanimous)
• Approved no new vacant lot subscriptions as of April 14, 2021 (unanimous)
• Approved connection fee increases effective August 1, 2022, with no change to current rates (unanimous)

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on three applications for shoreline work, including bulkhead replacements and a groin reconstruction. The board will also approve minutes from the previous meeting. No other business is listed.

• Public hearing on Coastal Primary Sand Dune Application #2022-0269 by Mac Bros, LLC for Beverly L. Crump to install a 72' vinyl bulkhead at 582 Stove Point Road, Piankatank River (Tax Map Parcel #46-2-20).
• Public hearing on Wetlands Application #2022-0336 by Alice Micklem to replace an existing bulkhead with a 54'x4' vinyl bulkhead and 12' return at 462 Honeysuckle Ln, Sturgeon Creek (Tax Map Parcel #40(14)23).
• Public hearing on Coastal Primary Sand Dune Application #2022-0385 by Virginia Marine Consulting, Inc. for Wayne & Karen Byrd to demolish and reconstruct a 48'x4' timber groin at 1839 Montague Island Road, Rappahannock River (Tax Map Parcel #8A-2-1).

The Middlesex County Wetlands Board approved all three applications before it: a vinyl bulkhead replacement, a bulkhead replacement on Sturgeon Creek, and a timber groin reconstruction. Each approval carried unanimously with an 18-month time limit, and one included a condition to submit revised drawings. No applications were denied or tabled.

• Approved Coastal Primary Sand Dune Application #2022-0269 for a 72' vinyl bulkhead at 582 Stove Point Road, with 18-month limit and condition to submit revised drawings (unanimous)
• Approved Wetlands Application #2022-0336 for a 54'x4' vinyl bulkhead with 12' return at 462 Honeysuckle Ln, with 18-month limit (unanimous)
• Approved Coastal Primary Sand Dune Application #2022-0385 for demolition and reconstruction of a 48'x4' timber groin at 1839 Montague Island Road, with 18-month limit (unanimous)
• Approved minutes of March 8, 2022 meeting (unanimous)

Board of Supervisors

The Middlesex County Board of Supervisors is meeting to review the updated state budget process and outcomes, followed by board discussion. They will also discuss advertising the county budget. The meeting is largely procedural, focused on budget-related items ahead of upcoming public hearings and adoption meetings.

• Review of updated state budget process and outcomes
• Board discussion
• County budget advertisement discussion

The Board of Supervisors voted 4-1 to advertise the draft FY2023 budget at $31,303,977, with a real estate tax rate of $.61 (a reduction from $.62) and a boat tax rate of $.98 for boats over five tons. The budget includes a 7% salary increase for employees and is balanced without using fund balance. The vote was 4-1, with Supervisor Koontz dissenting. The budget and tax rates will be subject to separate public hearings on April 21 and April 28, 2022.

• Advertised FY2023 budget at $31,303,977 with $.61 real estate tax rate and $.98 boat tax rate (4-1)
• Approved separate public hearings for budget (April 21) and tax rates (April 28)
• Allowed Supervisor Koontz to participate electronically via Zoom (unanimous)
• Rejected Supervisor Koontz's proposal to advertise real estate rate at $.62 with incremental increase earmarked for schools (3-1)

Board of Supervisors

The Board of Supervisors will consider consent agenda items, hear public comments, and receive reports from constitutional officers and staff. Key items include a rezoning case, budget supplement requests, a no-wake ordinance for Broad Creek, and updates on the cigarette tax and Oyster Festival ordinance. The board will also enter closed session to discuss real property acquisition and legal matters.

• Rezoning Case 2022-01: request to add County-owned parcels to case
• Budget Supplement Requests from schools and other departments
• Broad Creek No Wake Ordinance
• Cigarette Tax Update
• Oyster Festival Ordinance Update

The Board of Supervisors denied a request to include a County-owned parcel in a rezoning application for a proposed Tractor Supply store at Cooks Corner, effectively blocking the project at that location. The Board also approved several budget supplements, including $45,000 for the Sheriff's Office due to increased gas prices, and recommended Cathy Wilson for the Board of Zoning Appeals. A balanced budget of $31,303,977, including a 7% cost-of-living adjustment for all County and School employees, was sent to public hearing.

• Denied request to include County-owned parcel TM # 27-9A in Tractor Supply rezoning application (5-0)
• Approved Budget Supplement Requests FY2022-30, 31, 32 for schools (5-0)
• Approved Budget Transfer Request FY2022-09 for school paving (4-0, Koontz unable to respond)
• Approved Budget Supplement Requests FY2022-29 and 33 totaling $49,023 (5-0)
• Recommended Cathy Wilson for Board of Zoning Appeals, term expiring April 30, 2027 (5-0)
• Approved advertising Broad Creek No Wake Ordinance for public hearing (5-0)
• Continued Litter Committee program with $10,000 allocated, Supervisor Koontz as interim chair (4-0-1)
• Approved $600 for Kiwanis Run for the Roses table (5-0)

Airport Committee

The Middlesex County Airport Committee will meet to approve previous meeting minutes and provide notification regarding a public hearing for Hummel Airfield. The agenda also includes committee reports and opportunities for public comment.

• Notification of Public Hearing, Hummel Airfield
• Approval of January 24, 2022, meeting minutes

The Middlesex County Airport Committee unanimously approved changes to the Airport Layout Plan (ALP) as proposed by Delaware Corp., including widening a taxiway pad, constructing taxiways to FAA standards, relocating a taxiway access, and updating Exhibit A with property changes. The committee also scheduled its next meeting for May 23, 2022, and encouraged attendance at a DEQ public hearing on the environmental impact report.

• Approved updated ALP plan revisions (unanimous)
• Scheduled next meeting for May 23, 2022

Board of Supervisors

The Board of Supervisors is conducting a budget work session to discuss revenue topics. Discussions include the personal property tax on boats and the land use program.

• Discussion regarding personal property tax on boats
• Discussion regarding the Land Use Program

The Middlesex County Board of Supervisors held a budget work session on March 22, 2022, with no formal votes or decisions. Discussions focused on the impact of the boat tax on the marine industry and the land use assessment program, with presentations from industry representatives and Farm Bureau officials. Supervisors shared differing views on these topics, and the meeting adjourned by consensus.

• No formal decisions made; meeting was a work session
• Discussed boat tax impact on marine industry
• Discussed land use assessment program
• Adjourned by consensus

Economic Development Authority

The EDA unanimously voted to retain Bill Whitley as Interim Executive Director. The board discussed the Tractor Supply project, noting a zoning change from Village Community to General Business is needed and that TSC requested a Deed of Confirmation. ARPA funding requests from Museums of Middlesex and Game Changers were presented but deferred to the April meeting.

• Retained Bill Whitley as Interim Executive Director (unanimous)
• Adopted agenda with amendments including ARPA request and interim director vote (unanimous)
• Accepted February meeting minutes (unanimous)
• Approved January and February financial reports
• Certified closed session complied with Virginia code (unanimous)

Middlesex Broadband Authority Meeting

The Middlesex Broadband Authority is meeting to approve the first invoice from Breezeline for the VATI 4 County project and to consider a stipend/consultant for the project. They will also receive updates on the VATI 4 County and All Points Broadband projects. The meeting includes routine approvals of minutes and the treasurer's report.

• Approval of VATI 4 County Invoice #1 from Breezeline for $11,749.13
• Action on stipend/consultant for VATI 4 County project
• Update on VATI 4 County project
• Update on All Points Broadband project
• Approval of minutes from January 28, 2022 and treasurer's report

Middlesex Water Authority

The Middlesex Water Authority will consider accepting settlement agreements for easements, retroactively approve acceptance letters for construction phases, and review requests for larger water connections from Safe Harbor Stingray Point and Grey's Point Campground. The board will also hear updates on construction, connection fees, and outstanding connections.

• Request to accept settlement agreements (Heather Lewis)
• Retroactive approval of acceptance letters for Phases 1A, 1B & 2
• Safe Harbor Stingray Point – request for larger connection
• Grey's Point Campground – waterline connection
• Budget Supplements #13 and #14 on consent agenda

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing on two applications. One seeks to remove and replace 45 feet of an existing 100-foot jetty on the Rappahannock River. The other seeks to replace 340 linear feet of vinyl sheet pile bulkhead on the Piankatank River. The board will also approve minutes from its February 8, 2022 meeting.

• Jetty removal/replacement (45 ft of 100 ft) on Rappahannock River, Tax Map Parcel # 39(2)15, applicant Claude Robbins
• Bulkhead replacement (340 linear feet) on Piankatank River, Tax Map Parcel # 43A-7-24, Sunset Vista Drive, applicants Christopher & Sandra Balch
• Public hearing procedures allow 3 minutes per individual speaker, 12 minutes for group representatives
• Minutes approval from February 8, 2022 meeting

Electoral Board

The Electoral Board will meet to approve previous minutes and receive a report from the General Registrar. The agenda also includes discussion regarding Electoral Board organization.

• Approval of minutes
• General Registrar Report
• Electoral Board Organization

The Middlesex County Electoral Board reorganized for 2022, unanimously re-electing Barbara Cockrell as Chairman, John Scott as Vice Chairman, and Melford Placilla as Secretary. The board also discussed new election-day vests for Officers of Election, with up to 120 vests costing up to $3,500, pending color modifications. No other substantive decisions were made.

• Re-elected Melford Placilla as Secretary (unanimous)
• Re-elected Barbara Cockrell as Chairman (unanimous)
• Re-elected John Scott as Vice Chairman (unanimous)
• Discussed OOE vests, up to 120, sizes small to 5XL, cost up to $3,500 (no vote recorded)

Board of Supervisors

The Middlesex County Board of Supervisors will hold a regular meeting on March 1, 2022, with a consent agenda, public comments, and reports from constitutional officers and agencies. Key regular agenda items include the Bayport Development right-of-way, purchase of the Latimore Property, and several fee waiver requests. The board will also receive updates on the cigarette tax and a new payroll processor.

• Bayport Development right-of-way discussion
• Purchase of Latimore Property TM# 27-51
• Sports Complex fee waiver request
• Dog Park roof fee waiver request
• Airport resolution

The Board unanimously approved the purchase of the 5.43-acre Latimore property (Tax Map #27-51) for $95,000 to expand County road frontage and access near Route 33. They also authorized four landfill gas vent wells (up to $20,000), approved the Bayport Development right-of-way deed, and reappointed Bev Butler to the Planning Commission. The Board agreed by consensus to continue current health insurance plans and to pursue payroll outsourcing with Dominion Payroll.

• Approved $95,000 purchase of Latimore property, Tax Map #27-51 (5-0)
• Authorized four landfill gas vent wells, not to exceed $20,000 (5-0)
• Approved Bayport Development right-of-way and easement deed, subject to County Attorney and VDOT approval (5-0)
• Reappointed Bev Butler to Planning Commission, term to June 30, 2026 (5-0)
• Amended airport layout plan to remove potential terminal building site (5-0)
• Authorized construction of 30x40 ft pavilion at Sports Complex and waived $223.20 fees (5-0)
• Waived $100.80 building fee for dog park roof (4-0-1, Koontz abstained)
• Made remaining Board discretionary funds available to Historic Courthouse Committee (5-0)

Board of Supervisors

The Middlesex County Board of Supervisors is meeting to discuss the revenue forecast, review the budget gap, and set board priorities. This is a discussion session, not a voting meeting, and no formal actions are listed.

• Revenue forecast presentation
• Review of budget gap and board priorities
• Other board discussion

The Board of Supervisors held a budget work session but made no final decisions. They reviewed the FY23 budget draft, including school funding, capital improvements, and a potential tax rate reduction, but agreed to delay action until state budget figures are final. They scheduled another work session for March 22, 2022, to continue revenue discussions.

• Scheduled budget work session for March 22, 2022, at 4:00 p.m. (consensus)
• Delayed budget approval pending final state budget figures (consensus)

Board of Zoning Appeals

The Board will hold a public hearing regarding three requests for exceptions to the 100-foot setback requirement within the Chesapeake Bay Preservation District. The items include requests for after-the-fact deck construction and new pool and deck installations.

• Exception for an after-the-fact 19' x 12' deck at 96 Waterwich Lane, Deltaville
• Exception for a pool and pool deck at 1667 Locust Grove Road, Topping
• Exception for a pool, pool deck, and deck rebuild at 95 Norhall Lane, Deltaville
• Election of board officers

The Middlesex County Board of Zoning Appeals approved CBPA Exception #2021-09 for a deck at 96 Waterwich Lane, Deltaville, and CBPA Exception #2022-01 for a pool and pool deck at 1667 Locust Grove Road, Topping, both as recommended by staff. The board tabled CBPA Exception #2022-02 for a pool, pool deck, and deck rebuild at 95 Norhall Lane, Deltaville, pending revised plans and a tree report. The board also elected officers and set monthly meetings for the third Monday at 6:00 p.m.

• Elected Henry Easton as Chairman, Robin Wells as Vice Chairman, and Marc Longest as Secretary for 2022.
• Set monthly meetings for the third Monday at 6:00 p.m. in the Historic Courthouse Boardroom.
• Approved minutes of August 16, 2021, with corrections.
• Approved CBPA Exception #2021-09 for a deck at 96 Waterwich Lane, Deltaville, with conditions.
• Approved CBPA Exception #2022-01 for a pool and pool deck at 1667 Locust Grove Road, Topping, with conditions.
• Tabled CBPA Exception #2022-02 for a pool, pool deck, and deck rebuild at 95 Norhall Lane, Deltaville, pending revised plans and a tree report.

Economic Development Authority

The Middlesex County EDA approved its 2022-23 budget of $215,242.77, adopted new accounting and financial procedures, and approved procedures for preparing and distributing board meeting materials. It also agreed to pay $1,500 for shared audit services. The board heard presentations on tourism, museums, and marinas, but took no formal action on those items.

• Approved the 2022-23 budget with revenue and expenses of $215,242.77.
• Adopted the Accounting and Financial Procedures document.
• Adopted the Procedures for Preparation and Distribution of Board Meeting Materials.
• Approved paying $1,500 to the county for shared audit services.
• Accepted the January meeting minutes.
• Adopted the adjusted meeting agenda.
• Tabled the January financial report until next month due to needed adjustment.
• Requested Marilyn South return with a formal ARPA funding request for museums.

Board of Supervisors

The Middlesex County Board of Supervisors and School Board will hold a joint work session to hear a budget request presentation from Dr. Tracy Seitz. This meeting is focused on the upcoming budget process.

• School Budget Presentation by Dr. Tracy Seitz

The Middlesex County Board of Supervisors and School Board held a joint meeting to receive the School Board's proposed FY23 budget request. The School Board presented a draft budget based on an ADM of 1,100 students, with priorities including personnel investment, equitable programming, and operational efficiencies. The budget includes a 6.8% increase in local funds ($784,615) and a capital improvement plan with two electric buses, LED lighting upgrades, and parking lot improvements. No formal decisions were made; the Board agreed to adjourn to a budget work session on March 1, 2022.

• Received the School Board's proposed FY23 budget request presentation.
• Agreed by consensus to adjourn to a budget work session on March 1, 2022 at 9:30 a.m.

Planning Commission

The Commission is reviewing a request for a 6 KV small system solar facility at 528 Syringa Road. The agenda also includes a major site plan for a utility-scale solar facility on Woods Brothers Road.

• Special Exception #2021-02: 6 KV Small System Solar Facility at 528 Syringa Road, Topping
• Major Site Plan #2021-08: Small Utility Scale Solar Energy Facility on Woods Brothers Road, Hartfield
• Ordinance Amendment #2021-01: Adding Boat, RV and Camper Storage Yards as a Special Exception use

The commission denied a special exception for a small solar facility at 528 Syringa Road due to lack of screening compliance, and conditionally approved a major site plan for a solar facility on Woods Brothers Road, contingent on final review agency authorization. Both votes were unanimous with three members absent.

• Denied Special Exception #2021-02 for solar facility at 528 Syringa Road (unanimous, 3 absent)
• Approved Major Site Plan #2021-08 for solar facility on Woods Brothers Road (unanimous, 3 absent)

Wetlands Board

The Middlesex County Wetlands Board will hold a public hearing regarding application #2021-2628 submitted by Jacob Fleck. The request involves installing a new vinyl bulkhead and replacing three existing groins at 91 Berryville Shores.

• Public Hearing for Wetlands Application #2021-2628 (91 Berryville Shores)

The Middlesex County Wetlands Board unanimously approved Wetlands Application #2021-2628 by Jacob Fleck to install a new vinyl bulkhead and replace three existing groins on the Piankatank River. The approval includes an 18-month permit duration. The board also approved the minutes of the January 11, 2022 meeting unanimously.

• Approved Wetlands Application #2021-2628 for vinyl bulkhead and groin replacement (unanimous, 18-month permit)
• Approved minutes of January 11, 2022 meeting (unanimous)

Electoral Board

The Middlesex County Electoral Board met on February 4, 2022, to conduct routine business. The agenda included the appointment of Officers of Election for a two-year term and the presentation of the 2022 Election Security Plan. A budget presentation was also scheduled for 10:45 A.M.

• Appointment of Officers of Election for a 2-year term
• Approval of the 2022 Election Security Plan
• Presentation of the Electoral Board budget

The Middlesex County Electoral Board approved the OOE application from Angeline Frame for a two-year term starting March 1, 2022, and approved the Security Plan with provisions for future changes. The board also approved the minutes from the December 21, 2021 meeting and discussed redistricting, voting equipment updates, and the FY 22/23 budget request.

• Approved minutes from December 21, 2021 meeting
• Approved OOE application for Angeline Frame for two-year term starting March 1, 2022
• Approved Security Plan with changes to be made as needed

Board of Supervisors

The Middlesex County Board of Supervisors is holding a budget work session to hear funding requests from various county agencies, departments, and organizations. The agenda lists 18 presentations, each with a scheduled time, covering areas such as fire and rescue, social services, libraries, and health. No decisions are being made at this session; it is a discussion and information-gathering meeting.

• Volunteer Fire & Rescue and Paid Rescue budget request
• Community Services Board budget request
• Clerk of Circuit Court budget request
• Bay Transit/Bay Aging budget request
• Department of Social Services budget request

The Board of Supervisors held a budget work session on February 4, 2022, where various departments and agencies presented additional information on their budget requests. No formal decisions were made during the session. The Board adjourned by consensus to a joint meeting with the School Board on February 15, 2022, for the school budget presentation.

• Adjourned to joint School Board meeting on Feb 15, 2022 (consensus)

Middlesex Water Authority

The Middlesex Water Authority approved a consent agenda including $2,099,037.69 in USDA funds for construction, and authorized the chair to sign easement and settlement agreements for multiple properties. It also approved stipend increases for the executive director and staff secretary, retroactive to February, funded by connection fee revenue. Construction updates were provided, including DEQ authorization for Phase 2 water distribution.

• Approved consent agenda with $2,099,037.69 USDA appropriation (unanimous)
• Authorized signing of Pine Crest Ave. easement agreement (unanimous)
• Authorized signing of settlement agreements for temporary and permanent easements (unanimous)
• Approved stipend increases for Matt Walker and Betty Muncy, retroactive to February (unanimous)

Board of Supervisors

The Middlesex County Board of Supervisors will hold public hearings on several zoning items, including a special exception for a nursery, an ordinance amendment to allow boat/RV/camper storage, and a related special exception for a storage yard. They will also consider adopting a revised Floodplain Ordinance and an ordinance amendment on nonconformities. The agenda includes routine items like consent agenda approval, reports, and a closed session for real property acquisition.

• Special Exception #2021-05 for a nursery at 168 Warner Road, Urbanna (Tax Map Parcel 18-152)
• Ordinance Amendment #2021-03 to add Boat, RV and Camper Storage Yards as a special exception use
• Special Exception #2021-06 for a Boat, RV and Camper Storage Yard on Fishing Bay Road, Deltaville (Tax Map Parcel 40-249A)
• Ordinance Amendment #2021-02 to revise nonconformity sections 18-5 and 18-6
• Adoption of a revised Floodplain Ordinance (repealing the March 3, 2015 ordinance)

The Board approved a special exception for a nursery, an ordinance amendment allowing boat/RV/camper storage yards, a related special exception for a storage site, an ordinance amendment on nonconformities, and a revised Floodplain Ordinance. It also approved consent agenda items, school budget requests, the FY2021 audit, a citizen appointment, a change order, and a written public comment policy. No action was taken on the Confederate monument discussion.

• Approved Consent Agenda including minutes, disbursements totaling $658,959.79, and payroll totaling $500,571.02 (5-0)
• Approved Budget Supplement Requests FY2022-26 and 27, and Budget Transfer Request FY2022-08 (5-0)
• Accepted FY2021 audit as presented (5-0)
• Appointed Meriwether Putney to Board of Building Code Appeals (5-0)
• Approved $348 change order for additional sand fencing at Mill Creek Landing (5-0)
• Created policy requiring written public comments by 4:30 p.m. Tuesday before meeting (5-0)
• Approved Special Exception 2021-05 for nursery at 168 Warner Road (5-0)
• Approved Ordinance Amendment 2021-03 allowing boat/RV/camper storage yards in Village Community (5-0)

Board of Supervisors

The Board of Supervisors met to begin the annual budget process. The meeting included a presentation of preliminary expenditure projections by the County Administrator and staff, as well as a discussion regarding alignment with strategic goals.

• Review of budget request notebooks
• Presentation of preliminary expenditure projections
• Discussion on strategic goals alignment

The Board of Supervisors held a budget work session to review FY2023 department requests, discussing three new items: a County Engineer position, body cameras, and new financial software. No formal votes were taken; the Board agreed to consider placeholder amounts, including $150,000 for financial software conversion support, and will continue budget discussions at a later meeting.

• Reviewed FY2023 budget binders with department requests (no vote)
• Discussed adding County Engineer position, body cameras, and new financial software (no vote)
• Agreed to consider $150,000 placeholder for financial software conversion support (discussion only)
• Noted $2.5 million gap between estimated revenues and expenditures (reported)

Middlesex Broadband Authority Meeting

The Middlesex Broadband Authority is meeting to consider its agenda and approve the minutes from its November 17, 2021 meeting. The agenda contains only these procedural items, with no substantive decisions or discussions listed.

• Review of meeting agenda
• Approval of minutes from 11/17/2021 meeting

The Middlesex Broadband Authority held its annual meeting, electing John Koontz as Chairman and Steve Barnette as Vice Chairman, and approving the November 2021 minutes and Treasurer's Report. The board heard updates on the VATI-funded broadband project, including that construction is set to begin, with 970 unserved locations to be connected. No substantive policy decisions were made beyond routine approvals and officer elections.

• Elected John Koontz as Chairman (unanimous)
• Elected Steve Barnette as Vice Chairman (unanimous)
• Elected Ann Marie Ricardi as Treasurer and Peggy Jordan as Secretary (unanimous)
• Set meetings for every other 3rd Thursday at 5:00 p.m. (unanimous)
• Approved November 18, 2021 minutes (unanimous)
• Approved Treasurer's Report for December (unanimous)
• Allowed electronic participation for Casey Mewborn and John Koontz (unanimous)

Economic Development Authority

The Middlesex County Economic Development Authority voted 5-2 to approve the Tractor Supply Co. purchase contract for the Cook's Corner property, with an amendment to require sensitivity to adjacent youth recreation activities. The motion passed with all members voting yea except James Reed and Hallie Holmes, who voted nay. The contract will proceed to the Special Use Permit process if Tractor Supply signs the amended agreement.

• Approved Tractor Supply Co. purchase contract for Cook's Corner property (5-2)
• Amended motion to include sensitivity to youth activities on adjacent property
• Adopted by-law amendment allowing members to attend and vote via Zoom (unanimous)
• Approved agenda with closed session removed (unanimous)
• Adopted 2022 meeting dates schedule (unanimous)
• Approved December meeting minutes (unanimous)
• Accepted financial report (unanimous)
• Approved motion to communicate with county for full access to ARPA grant portals (unanimous)

Airport Committee

The Middlesex County Airport Committee is holding its annual organizational meeting, including election of a chairman, vice chairman, and secretary, and setting the 2022 regular meeting schedule. The agenda also includes approval of the November 22, 2021 minutes, public comment periods, committee reports, and items of unfinished and new business. This is largely a procedural meeting focused on committee organization and routine business.

• Election of Chairman, Vice Chairman, and Secretary
• Determination of date, time, and place of regular meetings for 2022
• Approval of minutes from November 22, 2021
• Public comment periods with 3-minute individual limit and 12-minute group limit

The Middlesex County Airport Committee approved previous minutes, allowed remote attendance for Ed Fisher, and elected Jamie Barnhardt as Chairman, Ed Fisher as Vice Chairman, and Richard Lewis as Secretary. They also set regular meetings for the fourth Monday of odd months at 7:00 PM at the Airport Terminal. The runway update indicated construction is expected to start at the end of March 2022, with a planned closure of two to three months.

• Approved minutes of previous meetings (unanimous)
• Approved remote attendance for Ed Fisher (unanimous)
• Elected Jamie Barnhardt Chairman, Ed Fisher Vice Chairman, Richard Lewis Secretary (4 yes, 1 abstention)
• Set regular meetings for fourth Monday of odd months at 7:00 PM at Airport Terminal (5 yes)

Planning Commission

The Middlesex County Planning Commission holds an organizational meeting to elect officers and set its regular schedule. The body conducts public hearings on five items, including a solar energy facility, a nursery, and a boat storage yard. It also reviews two proposed amendments to the county's Zoning Ordinance.

• Major Site Plan #2021-08 for a Small Utility Scale Solar Energy Facility by Sun Tribe Solar, LLC on Woods Brothers Road, Hartfield
• Special Exception #2021-05 for a nursery by Justine McFarland at 168 Warner Road, Urbanna
• Ordinance Amendment #2021-01 to add Boat, RV and Camper Storage Yards as a Special Exception use in the Village Community district
• Special Exception #2021-06 for a Boat, RV and Camper Storage Yard by Paul and Tracy Seitz along Fishing Bay Road, Deltaville
• Ordinance Amendment #2021-02 to revise Article 18, Nonconformities, and remove specific Special Exception requirements

The Middlesex County Planning Commission tabled a solar facility site plan, approved a nursery special exception, approved an ordinance amendment allowing boat/RV/camper storage, approved a related storage special exception with conditions, and approved a nonconformities ordinance amendment. Officers were elected and the monthly meeting schedule was set.

• Tabled Major Site Plan #2021-08 for Sun Tribe Solar facility (unanimous with one abstention)
• Approved Special Exception #2021-05 for nursery at 168 Warner Road (unanimous with two abstentions)
• Approved Ordinance Amendment #2021-01 adding boat/RV/camper storage as special exception use (unanimous with two abstentions)
• Approved Special Exception #2021-06 for boat/RV/camper storage on Fishing Bay Road, contingent on ordinance amendment and site plan (unanimous with two abstentions)
• Approved Ordinance Amendment #2021-02 revising nonconformities sections (unanimous with one absent)
• Elected Melvin Beverley as Chairman, Bev Butler as Vice Chairman, Theresa Anderson as Secretary (unanimous)
• Set regular monthly meetings for second Thursday at 7:00 p.m. in Historic Courthouse Boardroom (unanimous)

Wetlands Board

The Middlesex County Wetlands Board is meeting to organize for the year, elect officers, and approve prior minutes. The main item is a public hearing on an after-the-fact application to rework stone revetment and grade banks at a property on the Piankatank River. The board will take public comments under specific time limits before discussing and deciding on the application.

• Election of officers for the organizational meeting
• Public hearing on Wetlands Application #2021-2342 by Dennis Caraviello
• After-the-fact rework of 9' x 103' stone revetment with bank grading
• Project located at 554 Shore Dr, Tax Map Parcel #37A(7)29, Piankatank River
• Public comment rules: 3 minutes per individual, 12 minutes for group representatives

The Middlesex County Wetlands Board elected officers for 2022, approved prior meeting minutes, and unanimously approved a wetlands application to rework stone revetment with bank grading after-the-fact, with an 18-month time limit. The board also received an update on Tidal Wetlands Guidelines from VMRC.

• Elected Wesley Dolezal Chairman unanimously for 2022
• Elected Monica Sanders Vice Chairman unanimously for 2022
• Approved minutes of December 14, 2021 meeting unanimously
• Approved Wetlands Application #2021-2342 (Dennis Caraviello) unanimously with 18-month time limit

Board of Supervisors

The Middlesex County Board of Supervisors is meeting to receive presentations from the Middlesex Water Authority, HRSD on sewer projects, Bay Aging on workforce housing, and Wampler-Eanes Appraisal Group. The board will also discuss establishing strategic goals and make board and commission assignments. No formal votes or decisions are listed on the agenda.

• Middlesex Water Authority presentation by Greg Chambers
• HRSD/Middlesex Sewer Projects update by Jeremiah Burford and Ken Turner
• Bay Aging Workforce Housing presentation by Kathy Vesley and Josh Gemerek
• Wampler-Eanes Appraisal Group presentation by Steve Wampler
• Board discussion on strategic goals and commission assignments

The Board received updates on the county property reassessment, water authority projects, and sewer plans, but took no formal votes on these items. Reassessment notices are to be mailed after 385 appeals, with 286 assessments changed. The Board also heard that the county's share of sewer project costs is estimated at $6-7 million of the $51 million total.

• Agreed to allow reassessment presentation first (unanimous)
• Approved ten-minute break (5-0)
• Appointed supervisors to board and commission assignments

Board of Supervisors

The Middlesex County Board of Supervisors will hold its annual meeting to elect a chairman and vice chairman, and set the 2022 meeting schedule (first Tuesday monthly). They will also consider several budget supplements, grant offers, and a fee waiver, and hold a public hearing on the 2022-2026 Capital Improvements Plan (advisory only).

• Election of Chairman and Vice Chairman
• 2022 meeting schedule: first Tuesday monthly at 3:00 p.m.
• Budget Supplement Request (page 57)
• VDOA Hummel Field Grant Offer (pages 58-60)
• Public Hearing: 2022-2026 Capital Improvements Plan (pages 67-90)

The Board elected Lud Kimbrough as Chairman and John Koontz as Vice Chairman for the year. It approved the Capital Improvements Plan FY2022-2026, a $167,492.50 budget supplement for emergency radio maintenance, a $29,300 contract for a Puller Center conceptual plan, and selected K L Langford Excavating for the airport service lateral project at $19,500. The Board also approved the consent agenda, including $1.6 million in disbursements and payroll, and directed staff to work with the EDA on a tourism grant.

• Elected Lud Kimbrough as Chairman (4-0, Kimbrough abstained)
• Elected John Koontz as Vice Chairman (4-0, Koontz abstained)
• Approved consent agenda with $1,131,037.62 disbursements and $504,850.45 payroll (5-0)
• Approved Budget Supplement FY2022-25 for $167,492.50 for emergency radio maintenance (5-0)
• Accepted VDOA grant agreement for Hummel Field runway expansion (5-0)
• Appointed Bryan Miller to Bay Consortium Workforce Development Board (5-0)
• Approved Bay Design Group contract for $29,300 for Puller Center conceptual plan (5-0)
• Selected K L Langford Excavating for airport service lateral at $19,500 (5-0)